1k Approve Contract Amendment, H.R. Green Co.
CITY OF
CHANHASSEN
'0 City Center Drive, PO Box 147
Chanhassen, Minnesota 55317
Phone 612.937.1900
General Fax 612.937.5739
:ngineering Fax 612.937.9152
ublic Safety Fax 612.934.2524
.Veb www.d.chanhassen.nm.us
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MEMORANDUM
TO:
Don Ashworth, City Manager
Mayor and City Council
~
FROM:
Todd Hoffman, Park & Recreation Director
DATE:
April 23, 1998
SUBJ:
Howard R. Green Company, 1998 Trail Project Contract
The approval of an amended contract with Howard R. Green Company was an
issue of concern for the city council this past January. Upon approving the new
contract, the city council asked that additional requests for amendments be
brought to their attention immediately upon receipt.
On April 22, I received the attached letter from Dave Nyberg, Project Manager.
This letter requests the need for expenditures beyond the scope of our contract in
two areas: public involvement and construction staking.
Please advise me as to how you would like me to respond. The current status of
the project budget is:
1998 Trail Project
Low Bid (Award on May 11)
HR Green Contract
HR Green Additional Request
Legal, Appraisals,
Easement Cost (estimated)
$1,095,924.50
200,702.00
7,600.00
$150.000 - 250.000.00
Total
$1,454,226.50 - $1,554,226.50
Project Budget
$1,540,000
UPDATE (5-5-98)
At the time of the first contract amendment with Howard R. Green Company, the
city council asl,<:ed that any additional requests be brought directly to them. It is
recommended that the city council approve a second contract amendment with
Howard R. Green Company approving an additional $2,500 in construction
staking and a public involvement budget not to exceed $22,000.
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City of ClJanhassen. A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, and beautiful parks. A great place to live, work, and play.
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Howard R. Green CompJany
CONSULTING ENGINEERS
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Formerly MSA
Consulting Engineers
April 16, 1998
801380j-0060
Mr. Todd Hoffman
Park and Recreation Director
City of Chanhassen
PO Box 147
Chanhassen, MN 55317
RE: PROJECT BUDGET UPDATE
1998 CHANHASSEN TRAIL PROJECT
Dear Mr. Hoffman:
We would like to take this opportunity to update you on the budget status of the 1998
Chanhassen Trail project. As we indicated in a letter dated March 17, 1998, we were
approaching the budgeted fee for the Public Involvement task for the project toward the end of
the month of February. With the Public Involvement issues we were involved in during the
month of March, we have exceeded the agreed upon budget of $17,900. The total effort through
the end of March on the Public Involvement task is $19,444,55.
We continue to receive phone calls from residents along the trail project. As you have directed,
we will continue to respond to these phone calls and requests for information. We anticipate that
additional meetings with the residents will be required.
With your authorization, we would like to continue to invoice the City of Chanhassen for Public
Invoivement services as required. We understand that at some time in the future, additional
money may need to be allocated to the project to cover the construction phases of our services as
this work continues.
The other issue we would like to bring to your attention at this time is construction staking. Our
original scope of services did not include staking curb and gutter along any of the trail
alignments. The proposed project includes curb and gutter along Galpin Boulevard for
approximately 3000 feet of the trail. We anticipate that this staking effort will require an
additional $2500 for staking this segment of trail. Because of the importance of the consistency
of grade along the curb and gutter, the staking will need to be more labor intensive with grade
stakes set closer than the 100 foot intervals proposed for the trail.
1326 Energy Park Drive. 81. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 888/368-4389
Mr. Todd Hoffman
April 16, 1998
Page Two
Please let us know your questions or comments on the above budget issues. We would like to
discuss this with you at your convenience.
Sincerely,
Howard R. Green Company
j)utMl~
David E. Nyberg, P .E.
Project Manager
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Howard R. Green Company
CONSULTING ENGINEERS
Howard R. Green Company
CONSULTING ENGINEERS
lMrM
IINSIJLDi DClNtDS
Formerly MSA
Consuffing Engineers
March 17, 1998
File: 801380j-0325
Mr. Todd Hoffman
City of Chanhassen
690 Coulter Drive
P.O. Box 147
Chanhassen, MN 55317
RECEIVED
MAR 2 0 1998
RE: 1998 CHANHASSEN TRAIL PROJECT
PUBLIC INVOLVEMENT SERVICES
CITY OF CHANHASSEN
Dear Mr. Hoffman:
As you know, we have continued to provide services to the City of Chanhassen for the public
involvement aspect of the proposed trail project. These services have continued on the project
from the beginning of the project through this month.
Our invoice for services through the end of February 1998 showed the public involvement
budget 97.85% used. During the first week in March, we had several meetings with residents.
These meetings and the associated follow-up have exhausted the remaining dollars in the
Public Involvement task.
We anticipate from our conversations with you that we may be involved in discussions and on-
site meetings with residents along the trail corridors throughout the easement acquisition
process. The cost for this work would be billed to the public involvement task. However, there
is not adequate budget left under this task to complete any additional work.
As you may remember, our original scope of services for this task included billing easement
. ~cquisition and pUblic involvement services on an hourly basis. However, it is our
understanding that with the renegotiation of our contract last month, this was changed to an
actual not-to-exceed fee. Please advise us if you would like us to develop a new scope of
services for additional public involvement issues. If you so choose to involve us in this work, we
want to provide a scope for these services in a format suitable for your review and compatible to
meet the goals of the project.
Sincerely,
J)~
David E. Nyberg, P.E.
DEN/et
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1326 Energy Park Drive · St. Paul. MN 55108 · 612/644-4389 fax 612/644-9446 toll free 888/368-4389