8 1998 Site Improvements for Bandimere and City Center Parks
CITY OF
CHANHASSEN
City Center Drive, PO Box 147
&anhassen, Minnesota 55317
Phone 612.937.1900
'leneral Fax 612.937.5739
gineering Fax 612.937.9152
,lie Safety Fax 612.934.2524
'eb www.ci.chanhassen.mn.us
g
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MEMORANDUM
TO:
Don Ashworth, City Manager All
Todd Hoffman, Park and Recreation Director /11
FROM:
DATE:
May 6, 1998
SUBJ:
Award of Bid, Contract for Bandimere and
City Center Parks
A bid opening for the community park projects associated with the 1997
referendum was held on May 5 at 2:00 p.m. in the City Council Chambers. A
profile of the bid results is presented in the attached letter from Jeff Schoenbauer,
Project Manager. The low bidder was Ingram Excavating, Inc. with a base bid of
$1,461,230.90. At this time, the acceptance of 4 alternates totaling $47,418 is
recommended. These alternates were left out of the base bid to help insure the
project came in on or under budget.
That being accomplished, it is in the city's best interest to accept these
competitively priced alternates. Again, everyone involved in this and other
referendum projects should be pleased with these bid results.
Recommendation
It is recommended that the City award the Bandimere and City Center Parks
project to Ingram Excavating, accepting their base bid and alternatives #2 and #3
for Bandimere Park and alternates #1 and #2 for City Center Park in the amount of
$ I ,508,648.90
g: \park\referen \a wardbi dee-band. mem. doe
-:ity of Chanbassm. A growing community with clean lakes, quality schools, a charming downtown, thriving bllSinesses, and beautiful parks. A great place to live, work, and play.
May. 6.1998 10:20AM
BRAUER & ASSOC. . . . .
~..~ .JSE PLANNING AND DFSIGN
No. 1330 P. 1/2
Date: May 6. 1998
To: Todd Hoffman, Park and Recreation Orrector
City of Chanhassen
from: Jeff Schoenbauer, Vice President
Brauer & Associates, Ltd. .
. Re: Recommendation of Award of Contract for Bandimereand City Center Parks
Todd,
We have revievyed the four bids received for the tWo park projects' and determined that Ingram Excavating Inc'-
is the low bidder for the project. The following.table provides an. overview of the base bid items and the
alternates that we recommend accepting at this time as part of the base contract.
Bidder
. Bid Item Ingram Excavating. Veit & Company. E & H Earthmovers. G.L. Contracting. .
Inc. Inc. Inc. Inc.
.
Bandimere andCity $1,461 ,230.90. . $1..647.394.00 $1.700,552.29 $1,792;054.20
Center Base Bid .' . .
.... . .
Bandimere Alt. #2 - $14.950.00 . $14,000.00 $14,935.00 $22,182:99
Sanitary Sewer
- .. - - ..- ~.
Bandimere Alt. #3 - $2,224.00 $2,548.00 $2,422.56 $2;665.60
Concrete Gutter in
. Parking Lot
-. --.
City Center A1t. . # I $3,100.00 . $4,500.00 $3,038.50 $5,290.80
- Sanitary Sewer
.. -..... .. . .---- ..----
. Gty Center Alt. #2 $27,144.00 $24.000.00 $74.160.00.' $10,114.90
,. Screen and
Pulverize Topsoil.
Totals Contract $1,508,648.90 $1..692,442.QO $1,795,108.35 $1 ;832;308.40
AnlouRt with
Accepted Alt~_ . .
, $1,610,000.00 ,
ProjeCt Budget
, Recommend retaining r~maining funding in contingencyfui1d for
Totals R~aini-:,g~' $101,351.10 unforeseen cOnditions ar%r field dlanges due to soil conditions. I 0 I
access, etc. Also, as the' project nears completion and total costs are
Contingency and ' better defined, we suggest adding back in Some of the remaining
City-Completed alternates -;- .especially those'that addto the visual appeafof the park.
Work Items . . ."
..,..,n" 1""""'1-_... 1....__ c...:.:... CiI'Vlo ..;___........,...1..... .."'1 c::CA,'20 ~_1 11:1")\ Q2,,)_OA''"7, MY' IJ(1")' 020") 01:"""
l",lay. 6.1998 10:21AM
BRAUER & ASSOC.
No, 1330
P ? /2
, ~I
it Please note that we found a small addition elTor in Ingram Excavating's bid totaling $1,185. This amount
. was added to their bid total and is reflected in the above bid prices.
Wrth respect to the not accepted alternates, we reco~mend that the City and Contractor formally agree that
the City can add these alternates back into the project'tt their discretion based on funding availability..
I will be in attendance at the May I I th City Council meeting to answer any questions. . Please notify me of the
time.
Can if any questions. Thank you.