B 2006 Budget Review and Capital Improvement Budget
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax 952.227.1110
Building Inspections
Phone 952.227.1180
Fax: 952.227.1190
Engineering
Phone 952.227.1160
Fax 952.227.1170
Finance
Phone 952.227.1140
Fax 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone 952.227.1130
Fax 952.227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952.227.1125
Fax 952.227.1110
Web Site
www.ci.chanhassen.mn.us
8
MEMORANDUM
TO:
Mayor
City Council
FROM:
Greg Sticha, Finance Director
It"
(I' .,~ .
DATE:
November 18,2005
SUBJ:
Comprehensive 2006 Budget Review & Capital Improvement
Budget
The 2006 budget as presented meets the requirements set by the City Council
when the preliminary levy was established in September. The budget has been
reviewed by staff and thanks to their vigorous efforts, the 2006 expenditure
amounts provide for a zero dollar increase for the average homeowner over last
year's tax levy, while still providing for the programmatic needs of each
department.
The budget in its current state provides for a transfer to debt service for $285,000,
which is a use of general fund reserves, in order to achieve a zero dollar increase
to the average homeowner.
The primary adjustments made since the last time we discussed the individual
budgets were in the area of salaries and benefits. In our original budget, we had
included a 15% increase for healthcare costs. Due to the decision to change
healthcare providers as well as formats to BlueCross/Blueshield, there will be a
7.5% increase in the city's share of healthcare costs rather than a 15% increase as
in the preliminary budget. This results in $31,000 in savings to the city. These
funds have been reallocated to pay for previously unbudgeted utility costs for old
St. Hubert's and estimated larger heating costs than budgeted for originally at the
Library building.
General Fund
Expenditures
Total budgeted expenditures in the general fund increase from $8,308,420 to
$8,900,100. Of this $591,680 increase, $285,000 is a use of general fund reserves
to be transferred to the debt service levy of the 1998A Park GO Bonds. Of the
remaining increase, $225,650 (74%) is for increased wages and benefits to general
fund employees, $20,000 for an increase in the police services contract with
The City of Chanhassen . A growing community with clean lakes, quality schools, a chamning downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Comprehensive 2006 Budget Review
November 18, 2005
Page 2
Carver County, and a $61,000 increase for estimated additional fuel and heating
costs. These three items represent $305,650 (99.6%) of the increase in the general
fund budget.
There is only one request for additional personnel hours and that is in the senior
citizens center (1560). This is an increase from twenty to twenty-four hours per
week for the senior coordinator.
Revenues
As mentioned in last year's budget memo, the legislature has eliminated the
Market Value Homestead Credit to help balance the state's budget. The effect of
this legislation is that we will not receive $218,766 of property taxes we were
scheduled to receive in 2005, and we will not receive and have to levy for a
similar amount in 2006.
Based on the previous year's history, we are budgeting for only nominal increases
in license revenue. Permit revenue projections are totally dependent on
development. We had some larger permit receipts in 2004, but we are on
schedule to be under budget in 2005, and are anticipating similar permit receipts
in 2006 compared with 2005. The other revenue item of note is that we are
planning for additional rental income from cell tower leases in 2006. We are
anticipating that the remainder of other revenues will have relatively flat increases
compared to 2005.
Debt Service Levies
Total debt service levies for 2006 are $1,938,790 compared with $2,225,934 in
2005. Keep in mind in order to achieve the $1.9 million in levies for 2006, we
used $285,000 in general fund reserves to pay down the debt of the 2004A GO
Park Bonds. These bonds were refinanced in November to achieve a flat debt
service tax levy for future years and also saved the city almost $50,000 in interest
costs.
Capital Improvement Program
The 2006-2010 CIP had very few changes from the prior year's CIP, especially in
the 2006 year. The one item of note is the capital replacement fund. Through
diligent work of staff, we were able to get the total funds requested for 2006 down
to $848,000. This, along with cost savings from 2005 CIP items discussed at our
previous meeting, means there will be no effect on the fund balance of the capital
replacement fund for years 2005 and 2006.
Comprehensive 2006 Budget Review
November 18, 2005
Page 3
There are several large items included in future years of the CIP of note, and those
include:
. Public Works Facility Improvement for 2008 at $3.9 million
. Water treatment facility in 2012 for $11 million
. New Fire Station in 2010 and related equipment for $4.5 million
. Upgrades to Lyman Boulevard in 2009
ATTACHMENTS
1. Tax Levy Comparison
2. General Fund Revenues
3. General Fund Expenditures
4. Bond Debt Levy Schedule
5. Revolving Assessment Fund
6. Carver County Levy Comparison Schedule
7. Carver County Residential Tax Change Schedule
8. Justin Miller Pay Comp Plan Adjustment Memo
CITY OF CHANHASSEN
TAX LEVY
2006 Budget
2005 2006 Percent
TAX CAPACITY BASED TAX LEVY Levy Levy Increase
General Fund $6,251,820 $ 6,399,600 2.36% 147,780
Capital Replacement Fund (for equipment) $800,000 $ 800,000 0.00%
MSA Fund (for street & trail pavement maint.) 162,000 216,500 33.64%
Special Assessment Debt 96,940 129,300 33.38%
General Obligation Debt 658,604 484,614 -26.42%
General Obligation Debt (212 Bonds) 80,000
Debt of Other Agencies (EDA) 121,213 122,048 0.69%
TOTAL TAX CAPACITY BASED TAX LEVIES $8,090,577 8,232,062 1.75%
MARKET VALUE TAX LEVY
Park Referendum
Library Referendum
TOTAL MARKET VALUE TAX LEVY
881 ,234
483,100
$1,364,334
$9,454,911
TOTAL TAX LEVY
Dollar Increase
921,128
486,700
$1,407,828
$9,639,890
$184,979
4.53%
0.75%
3.19%
1.96%
Levy W/O Debt
Service Reduction
Taxes applied to: General Fund $
Capital Replacement
MSA Fund
Total Levy subject to levy limits
Bond Funds
Reduction in OS Levy
Total
6,399,600
800,000
216,500
$7,416,100
2,223,790
o
$9,639,890
Tax Generation Capacity
Scenario 1
No MV Increase
W/O DS Reduct
Prior Year
New Construction
Exsiting MV Inc
TIF Oist 1
Eden Trace TIF
Gateway TIF
$9,454,911
$236,373
$0
-$415,000
-$45,000
$125,000
$9,356,284
Total Capacity
Net Effect on existing property owners
3.03%
.. - These funds to be used to pay down the debt levy by about $500,000 each of the next four years.
-0.01 %
Levy With Debt
Service Reduction
$ 6,399,600
800,000
216,500
$7,416,100
2,223,790
(285,000) ..
$9,354,890
Scenario 1.5
No MV Increase
With DS Reduct ..
$9,454,911
$236,373
$0
-$415,000
-$45,000
$125,000
$9,356,284
CITY OF CHANHASSEN
2006 BUDGET
REVENUE
101 General Fund
2004 2005 2005 2006 Inc Over
ACCOUNT DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET PY Budget
GENERAL PROPERTY TAX
3010 Current Property Tax 6,348,667 6,251,820 6,251,820 6,399,600 2.4%
3002 Allowance for Delinquent Taxes (390,000) (390,000) (320,000)
3011 Delinquent Property Tax 112,689 50,000 50,000 100,000
3041 Homestead & Ag Credit
3090 Other Property Taxes
3500 Local Government Aid
* TOTAL GENERAL PROPERTY TAX 6,461,356 5,911,820 5,911,820 6,179,600 4.5%
LICENSES
3203 Dog Kennel 722 450 450 700
3205 Dog or Cat 4,304 2,500 4,300 4,000
3213 Solicitor 475 550 550 500
3223 3.2 Off and On Sale 2,986 850 10,000 3,000
3226 Liquor On and Off Sale 50,520 81,000 65,000 52,000
3227 Club and Sunday 29,428 15,000 32,000
3230 Rental Housing Licenses 10,901 20,000 41,000 15,000
3284 Rubbish 3,300 500 600 3,000
* TOTAL LICENSES 102,636 105,850 136,900 110,200 4.1%
PERMITS
3301 Building 591,256 616,000 515,000 600,000
3302 Plan Check 327,992 365,000 270,000 320,000
3305 Heating & AlC 124,285 110,000 110,000 110,000
3306 Plumbing 96,305 88,000 88,000 80,000
3307 Trenching 28,514 10,000 24,000 30,000
3308 Gun 1,130 1,000 800 1,000
3309 Sprinkler 13,328 5,000 18,000 12,000
3311 Sign 5,600 3,000 6,000 6,000
3316 Septic Tank 2,000
3320 Stable 250 300 300 300
3328 Wetland Alteration 600
3329 Demolition 100 100
3390 Misc. Permits 2,761 1,500 1,000 2,000
* TOTAL PERMITS 1,191,421 1,202,500 1,033,200 1,161,300 -2.8%
FINES & PENALTIES
3401 Traffic & Ordinance Violation 55,747 60,000 60,000 70,000
3402 Vehicle Lockouts 2,350 1,500 2,500 2,500
3404 Dog/Cat Impound 3,704 4,000 4,000 4,000
* TOTAL FINES & PENALTIES 61,801 65,500 66,500 76,500 16.8%
CITY OF CHANHASSEN
2006 BUDGET
REVENUE
101 General Fund
2004 2005 2005 2006 Inc Over
ACCOUNT DESCRIPTION BUDGET BUDGET PROJECTED BUDGET PY Budget
INTERGOVERNMENTAL REVENUE
3502 M.S.A. Maint. & Constr. 138,080
3509 Other Shared Taxes 173,803 163,500 163,500 165,000
3510 Grants-State 48,343 40,000 40,000 40,000
* TOTAL INTERGOVERNMENTAL REv 360,226 203,500 203,500 205,000 0.7%
CHARGES FOR CURRENT SERVICES
3601 Sale of Documents 2,236 4,000 3,000 4,000
3602 Use & Variance Permits 33,780 23,000 28,000 36,000
3603 Rezoning Fees 1,500 1,000 1,500 1,500
3604 Assessment Searches 435 700 700 500
3605 Plat Recording Fees 11,820 6,000 11,000 6,000
3613 Misc.-General Government 7,847 59,000 8,000 10,000
3614 Admin. Charge-2% Constr. 108,743 80,000 160,000 120,000
3617 Engineering General 560 11,600 500 1,000
3619 Investment Management Fee 65,000 65,000 65,000 75,000
3629 Misc.-Public Safety 8,635 5,000 7,000 4,000
3631 Recreation Center 176,277 170,000 150,000 175,000
3633 Park Equipment Rental 58 150 200 200
3634 Park Facility Usage Fee 9,250 15,500 13,000 15,500
3635 Watercraft Rental 3,761 4,000 4,000 4,000
3636 Self-Supporting Programs 176,377 157,000 175,000 157,000
3637 Senior Programs 17,199 30,000 26,000 30,000
3638 Food Concessions 10,753 16,000 14,000 14,000
3639 Misc.-Park & Rec. 1,510 800 2,000 800
3649 Misc.-Public Works 8,700 2,000 11 ,400 5,000
* TOTAL CURRENT SERVICES 644,441 650,750 680,300 659,500 1.3%
OTHER REVENUE
3801 Interest Earnings 78,824 100,000 90,000 120,000
3802 Equipment Rental & Sale 78,446 30,000 85,000 60,000
3807 Donations 14,154 15,000 22,500 20,000
3808 Ins. Recoveries & Reimburse 5,000 3,000 5,000
3816 SAC Retainer 25,030 5,000 5,000 5,000
3818 Sur-Tax Retainer 852 1,500 1,500 1,500
3820 Misc. Other Revenue 14,249 5,000 5,000 5,000
3829 InteresUPenalties-Other 500 500 500
3903 Refunds/Reimbursements 34,117 6,000 28,000 6,000
* TOTAL OTHER REVENUE 245,672 168,000 240,500 223,000 32.7%
- TOTAL GENERAL FUND REVENUE 9,067,553 8,307,920 8,272,720 8,615,100 3.7%
TOTAL GENERAL FUND EXPENDITURES 8,900,100
NET LEVY REMAINING (Use of Gen Fund Reserves) (285,000)
GENERAL GOVERNMENT
1110 Legislative
1120 Administration
1130 Finance
1140 Legal
1150 Assessing
1160 MIS
1170 City Hall
1180 Elections
1190 Library Building
TOTAL
LAW ENFORCEMENT
1210 Law Enforcement
1220 Fire
1250 Building Inspection
1260 CSO
TOTAL
PUBLIC WORKS
1310 Engineering
1320 Street Maintenance
1350 Street Lighting
1370 Vehicle Maintenance
TOTAL
COMMUNITY DEVELOPMENT
1410 Planning Commission
1420 Planning Administration
1430 Senior Commission
* TOTAL
PARKS & RECREATION
1510 Park & Rec. Commission
1520 Park Administration
1530 Recreation Center
1540 Lake Ann
1550 Park Maintenance
1560 Senior Center
1600 Recreation Programs
1700 Self-Supporting Programs
TOTAL
Total Operational Expenditures
Transfer to Debt Service
** TOTAL GENERAL FUND
CITY OF CHANHASSEN
2006 BUDGET
Expenditures
Personal Materials & Contractual Capital 2005 %
Services Supplies Services Outlay Total Total Change
34,200 200 86,000 - 120,400 134,600 -10.55%
371,400 500 53,600 - 425,500 403,900 5.35%
226,500 300 83,500 200 310,500 300,150 3.45%
- - 145,000 - 145,000 145,000 0.00%
- - 87,100 - 87,100 83,600 4.19%
150,700 11,100 104,600 - 266,400 259,100 2.82%
64,900 39,400 319,500 - 423,800 395,850 7.06%
13,500 - 5,200 - 18,700 18,500 1.08%
- 2,000 95,700 - 97,700 71,500 36.64%
861,200 53,500 980,200 200 1 ,895,100 1,812,200 4.57%
71,000 - 1,209,000 - 1,280,000 1,257,300 1.81%
520,600 47,200 95,600 - 663,400 656,750 1.01%
712,800 8,700 23,400 - 744,900 724,300 2.84%
45,900 3,900 9,600 - 59,400 58,250 ,1.97%
1,350,300 59,800 1,337,600 - 2,747,700 2,696,600 1.89%
479,700 900 28,500 300 509,400 499,200 2.04%
604,100 91,700 33,400 1,300 730,500 722,550 1.10%
- 1,500 241,800 - 243,300 233,300 4.29%
252,800 115,400 43,000 6,000 417,200 374,300 11.46%
1,336,600 209,500 346,700 7,600 1,900,400 1,829,350 3.88%
- 200 3,000 - 3,200 3,100 3.23%
346,100 700 14,100 - 360,900 349,275 3.33%
19,000 - 9,700 - 28,700 27,520 4.29%
365,100 900 26,800 - 392,800 379,895 3.40%
- 200 1,100 - 1,300 1,225 6.12%
107,900 1,000 21,600 - 130,500 111,300 17.25%
208,300 11,500 32,500 - 252,300 234,900 7.41%
13,700 12,800 44,000 - 70,500 65,200 8.13%
625,300 80,300 78,700 3,000 787,300 768,750 2.41%
30,100 3,100 17,100 - 50,300 38,350 31.16%
160,300 15,800 73,700 - 249,800 244,800 2.04%
33,400 8,500 95,200 - 137,100 125,850 8.94%
1,179,000 133,200 363,900 3,000 1,679,100 1,590,375 5.58%
5,092,200 456,900 3,055,200 10,800 8,615,100 8,308,420 3.69%
285,000 - 0.00%
8,900,100 8,308,420 7.12%
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CARVER COUNTY LEVY COMPARISONS
FINAL PROPOSED TOTAL LEVY
TOWNSHIPS 2005 Levy 2006 Levy % CHANGE
Benton $ 138,000 $ 150,000 8.696%
Camden $ 195,000 $ 202,000 3.590%
Chaska $ 10,000 $ -100.000%
Dahlgren $ 180,000 $ 180,000 0.000%
Hancock $ 66,722 $ 66,722 0.000%
Hollywood $ 173,275 $ 173,275 0.000%
Laketown $ 375,450 $ 414,150 10.308%
San Francisco $ 115,000 $ 126,500 10.000%
Waconia $ 177,000 $ 177,000 0.000%
Watertown $ 196,000 $ 196,000 0.000%
Young America $ 116,000 $ 132,000 13.793%
TOWN TOTAL $ 1,742,447 $ 1,817,647 4.316%
FINAL PROPOSED TOTAL LEVY
cmES 2005 Levy 2006 Levy % CHANGE
Carver $ 975,209 $ 1,125,522 15.413%
Carver EMV $ 91,200 $ 106,600 16.886%
Chanhassen $ 8,075,420 $ 8,232,062 1.940%
Chanhassen EMV $ 1,364,334 $ 1,122,828 -17.701%
Chaska $ 3,108,893 $ 3,533,401 13.655%
Cologne $ 484,306 $ 518,819 7.126%
Hamburg $ 309,472 $ 340,419 10.000%
Mayer $ 640,397 $ 878,785 37.225%
New Germany $ 137,347 $ 139,070 1.254%
Norwood Young America $ 1,086,322 $ 1,304,284 20.064%
Norwood Debt-EMV based $ 19,300 $ 19,100 -1.036%
Young America Debt $ 5,000 $ -100.000%
Victoria $ 2,918,055 $ 3,107 ,083 6.478%
Waconia $ 3,076,327 $ 3,080,043 0.121%
Watertown $ 1,034,366 $ 1,180,193 14.098%
Watertown EMV based $ 98,367 $ 98,401 0.035%
CITY TOTAL $ 23,424,315 $ 24,786,610 5.816%
FINAL PROPOSED TOTAL LEVY
SCHOOLS 2005 Levy 2006 Levy % CHANGE
School 108 - TC Based $ 1,022,701 $ 769,801 -24.729%
- EMV Based $ 451,444 $ 593,238 31.409%
School 110 - TC Based $ 3,361,658 $ 5,409,782 60.926%
- EMV Based $ 1,328,192 $ 1,832,624 37.979%
School 111 - TC Based $ 1,228,242 $ 2,914.614 137.300%
- EMV Based $ 364,161 $ 495.879 36.170%
School 112 - TC Based $ 15,031,887 $ 16.334,986 8.669%
- EMV Based $ 7,110,319 $ 7.738.793 8.839%
SCHOOL TOTAL $ 29,898,604 $ 36,089,717 20.707%
FINAL PROPOSED TOTAL LEVY
COUNTY 2005 Levy 2006 Levy % CHANGE
County $ 35,883,348 $ 37 ,883,348 5.574%
Carver County HRA $ 1,197,264 $ 1,313,743 9.729%
Carver County Rail Authority $ 50,000 $ 50,000 0.000%
COUNTY TOTAL $ 37,130,612 $ 39,247,091 5.700%
FINAL PROPOSED TOTAL LEVY
COUNTY WATERSHED DISTRICT 2005 Levy 2006 Levy % CHANGE
Bevens Creek $ 50,657 $ 48,916 -3.437%
Carver Creek $ 103,053 $ 113,866 10.493%
Crow River $ 48,881 $ 62,397 27.651%
East Chaska Creek $ 74,621 $ 75,818 1.604%
West Chaska Creek $ 10,745 $ 16,323 51.913%
Pioneer Sarah $ 3,094 $ 3,180 2.780%
COUNTY WS DISTRICT TOTAL $ 291,051 $ 320,500 10.118%
FINAL PROPOSED TOTAL LEVY
MISC DISTRICTS 2005 Levy 2006 Levy % CHANGE
Met Council $ 780,464 $ 837,334 7.287%
Met Transit District $ 557,528 $ 763,843 37.005%
Mosquito Control $ 456,640 $ 501,600 9.846%
Chaska City HRA $ 49,531 $ 56,425 13.919%
Lower MN WS #1 $ 9,400 $ 9,229 -1.819%
Riley Purg WS #2 $ 286,886 $ 197,330 -31.217%
Minnehaha Crk WS #3 $ 169,275 $ 174,551 3.117%
Buffalo Crk WS #4 $ 684 $ 707 3.363%
MISC DISTRICT TOTALS $ 2,310,408 $ 2,541,019 9.981%
GRAND TOTAL $ 94,797,437 $ 104,802,584 10.554%
NOTE: Levies have been reduced by Local Government Aid.
PTepered by C.... County Auditor's Office (952) 361-1910. Ma1l: Lundgren.Cl1f.oIel. . County Auditor; Laurie Engelen. Assist....t County Auditor
S:\Excefl.T8,K Rate Sheels\2006 Rates-L~evy F2OQ5P2006
Revised 11"12005
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CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952.227.1100
Fax 952.227.1110
Building Inspections
Phone 952.227.1180
Fax 952.227.1190
Engineering
Phone 952.227.1160
Fax: 952.2271170
Finance
Phone 952.2271140
Fax 952.2271110
Park & Recreation
Phone: 952.227.1120
Fax 952.2271110
Recreation Center
2310 Coulter Boulevard
Phone 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone 952.2271130
Fax 952.227.1110
Public Works
1591 Park Road
Phone 952.2271300
Fax 952.2271310
Senior Center
Phone 952.2271125
Fax 9522271110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO:
Todd Gerhardt, City Manager
FROM:
Justin Miller, Assistant City Manager
DATE:
November 17, 2005
RE:
Amendment to Pay Compensation Plan
BACKGROUND
At council's direction, staff has initiated plans to implement a 100% merit pay
system beginning in 2006. Right now, the City's compensation plan calls for an
automatic cost of living adjustment (COLA), plus a maximum 2% merit payment
as recommended by the employee's supervisor. There is also the possibility of up
to a 3% step increase if the employee's current salary is less that the midpoint, or
average salary, of similar positions. The number of employee's who are eligible
for this step increase has been decreasing each year due to the fact that we have
little employee turnover.
The proposed system beginning in 2006 would eliminate any automatic COLA or
step increases. Basically, each employee's salary adjustments would be entirely
based on their job performance. At the time of performance reviews, each
supervisor would be given his employee's current salary information, as well as
the maximum allowable salaries for their department for the next year. Under this
method, a high achieving employee could actually receive more that the normal
COLA and merit increases, as long as the total amount for the department does
not exceed the budgeted amount.
In order to accommodate this, the finance director and city manager will
determine what level of increased compensation is needed and will include this
number in preliminary budgets. For 2006, the overall amount budgeted is 5.5%.
This amount was determined by taking the rate of inflation at the time of budget
preparation in June (2.5%) and allowing for up to a 3% merit increase. There
were also ten employees who are eligible to receive a market adjustment based
upon a salary study of comparable cities. These market adjustments were
included in the total budgeted amounts presented to the city council during the
preliminary levy adoption.
Supervisory staff members have been informed of this new method and we will
be working with the finance department on coming up with new pay adjustment
sheets to reflect the new process.
RECOMMENDA TION
The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Staff is prepared to continue in this manner and will be presenting a formal pa~
compensation plan amendment for the council's approval at the December Ii
meeting.