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1n Wells 10 & 11, Award Contract CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager i!J. Paul Oehme, City Engineer/Dir. of Public Works? O~. :LV) -=~ The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. FROM: DATE: December 12,2005 SUBJ: Well Nos. 10 &.11 Improvements: Award Contract Project No. 04-08A REQUESTED ACTION Consider resolution accepting bids and awarding contract for Well Nos. 10 and 11 to Mark J. Traut Wells, Inc. BACKGROUND On July 22,2005, a pump test report was competed for the wells. On August 22, 2005, Council approved a contract for engineering services for Well Nos. 10 and 11. In May, 2004, in conjunction with the East Water Treatment Plant project, a Lotus Lake Well Siting study was conducted. This study helped identify the near- and long-term water needs for the City. It also reinforced the need for a new well to help meet the current demands. A test well was drilled, test pumped, and modeled to help identify the location and capacity of a municipal drift aquifer well. The proposed well improvements are anticipated to meet the demands of the City until 2010. The new wells will be treated at the east water treatment plant. The electrical controls for the wells were included in the East Water Treatment Plant contract so no new external panels will be required. Also, the raw watermains for the two wells were included in the treatment plant contract. The construction contract for the Well Nos. 10 and 11 includes drilling and furnishing the pump equipment necessary for wells. Staff would like to have both wells operational by the time the East Water Treatment Plant is operational so the plant does not have to be reset in the future due to changes in the chemistry of the raw water. Also, by having more water treated at the treatment plant less untreated water will be distributed into the system for an average day demand event. Bids were opened for the project on Thursday, December 1, 2005 at 10:00 AM. Two (2) bids were received as follows: Todd Gerhardt December 12, 2005 Page 2 Bidder Mark J. Traut Wells, Inc. Bergeson-Caswell, Inc. Amount $557,240.00 $581,525.00 Engineer's Estimate $780,030.00 Bids were well below the budgeted amount in the Capital Improvements Program and below the engineer's estimate. The CIP budget was based on having controls and raw watermain installed at the time of well construction. These improvements were included in the East Water Treatment Plant contract for construction continuity. The engineer's estimate is about 28% under the low bid. Some of the difference can be attributed to the time of year the work was bid and the lack of work current! y being bid in the state. Mark J. Traut Wells has satisfactorily completed work of this nature in the metro area, including the Well No.9 Construction project for the City that was completed this year. They also conducted the pump test for Well No. 10. The bids have been tabulated and no major errors were found. All bids were submitted with proper bid guarantees in the amount of 5% of the bids. Based on this information, we recommend award of the Well Nos. 10 and 11 Construction to the low bidder, Mark J. Traut Wells. Funding for the project was identified in the 2004 CIP - W002&3, and was included in the 2005 water rate study. Funding of the project is planned for by using revenue bonds. c: Jon Peterson, Bolten & Menk Marcus Thomas, Bolten & Menk Attachments: 1. Project Location Map 2. Resolution 3. CIP pages G:\ENG\PUBLIC\04-08A WELL 10 & II\bkgd 121205 well contrt award. doc r-------------------- _---rJ i I i I I ~---> ~-~~ - " - -- - .- - I I I I I I -, I n I " " I .1 I I I U , I I ~ Well House No 2 '. I I .... _/ I I I I I D I I I I I I I Well House No 6 I I I -1 I CHAN VIEW I I I I I I I I H I I I I I I I I I --- I .-] I I i .- J .J--' I I I ." I ~~~- L I I I J ST ----.--- ------------------------- I 1_-- WATER TREATMENT PLANT ~--c-'" -- ~~ - - - - - - - - _~~4. \""',\ I I --.--~...:-----, I --------~ ..... "'-'L ~ --- I ___1:/ ~'- I ~ .,', I I ,/ J '. .-.--- N W-<?-E WELL LOCATIONS s December 5, 2005 G:\ENGUoleen\EngProj\Paul\wtrTreat CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: December 12, 2005 RESOLUTION NO: 2005- MOTION BY: SECONDED BY: A RESOLUTION AWARDING CONTRACT FOR WELL NOS. 10 & 11 IMPROVEMENTS - PROJECT NO. 04-08A WHEREAS, pursuant to an advertisement for bids for the Well Nos. 10 & 11 Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Mark J. Traut Wells, Inc. Ber eson-Caswell, Inc. $557,240.00 $581,525.00 AND WHEREAS, it appears that Mark 1. Traut Wells, Inc. is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Mark J. Traut Wells, Inc. in the name of the City of Chanhassen for the Well Nos. 10 & 11 Improvements, Project No. 04-08A according to the plans and specifications therefore approved by the City Council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed and adopted by the Chanhassen City Council this lih day of December, 2005. ATIEST: Todd Gerhardt, City Manager Thomas A. Furlong, Mayor YES NO ABSENT Trade-In Value III 2005 thrn 2009 Contact I Department Water System Improvements I Type Improvement Useful Life I Category Utilities Priority n/a Total Project Cost $636,000 I Capital Improvement Program City ofChanhassen, MN I Projecl# Project Name W-002 Well #10 Description I Construction of a municipal water supply well. Well siting and design to be done in 2005 With construction in 2006. The well is anticipated to be incorporated into I the water treatment plant site design. . I Justification I Needed to proVide for increased demand in the system due to city growth. Identified in both the 1998 Comprehensive Water Supply and Distribution Plan and the I 2003 Master Water Study. This well would draw from the Jordan aquifer and the water would be treated by the new treatment plant I c Expenditures 2005 2006 2007 2008 2009 Total Planning/Design ~6,000 - 36,000 Construction 600,000 600,000 Total 36,000 600,000 636,000 I I I Funding Sources Revenue Bonds 2005 36,000 Total- 36,000 2006 600,000 600,000 2007 2008 2009 Total -636,000 636,000 I I OperaJiolUll Impact/Other I - This project will increase maintenance costs. . . . - 138 Page 1 of 18 I --~ -- . ._- -- -- .- -~ --- - -.---.- ---- ----._---~ .-'.-- _ ____,_____ __~__u___.______ ~.- - - Capital bnprovement Program 2005 thru 2009 Contact City o.f Chanhassen, MN Department Water System Improvements I Project # W-003 I Type hnprovement Useful Life Well #11 Category Utilities Project Name . Trade-In Value Priority nla Total Project Cost $561,000 I Description I Construction of a municipal water supply well. Well siting and design to be done in 2005 with construction in 2006. 1 Justification 1 Needed to provide for increased demand in the system due'to city growth. Identified in both the 1998 Comprehensive Water Supply and Distnbution Plan and the 2003 M.aster Water Study. It will be more cost effective to design and construct wells 10 and 11 together. / . r - Expenditures 2005 2006 2007 2008 2009 Total . Planning/Design 36,000 36,000 Construction 525,000 525,000 III Total 36,000 525,000 561,000 . .- Funding Sources ~005 2006 2007 2008 2009 Total , Revenue Bonds 36,000 525,000 561,000 Total . 36,000 525,000 561,000 I , OperatiolUll Impact/Other I This project will increase maintenance costs. I I ........--:: I - I I 139 Page 2 of 18 ~ .. . . . . .. .