1e Purchase 2006 CIP Vehicles
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
ie.
MEMORANDUM
Paul Oehme, Public Works Director/City Engineer Ve?
Harold Brose, Equipment Superintendent t\e, ~
() .'
February 13, 2006 ~
TO:
FROM:
DATE:
SUBJECT: Purchase of 2006 crp Vehicles
REQUESTED ACTION
Authorize purchase of vehicles.
DISCUSSION
Annually, the City considers replacement of vehicles that have reached their
average life expectancy and are showing signs of needing major maintenance. It
has been the City's practice to replace these vehicles before major repairs are
required. All of these vehicles are used regularly and have to be reliable to
maintain appropriate City services. Vehicles to be replaced are showing signs of
wear and it is appropriate to replace these vehicles to present a good image to the
public.
DISCUSSION/JUSTIFICA TION
One dump/plow truck, two pickups, and an asphalt roll packer are scheduled for
replacement this year.
1. STREET DEPARTMENT - DUMPIPLOW TRUCK
The 1994 Ford LT 9000 #119 tandem dump truck to be replaced is 12 years old
and has 90,000 miles. This vehicle is used for snowplowing, sanding, hauling fill,
hauling salt and sand for stockpiling, black topping, hauling material in and out
from water main breaks and black dirt. The dump box on this truck is rusted
beyond reasonable repair. The rear corner posts which are the main support for
the sides and tailgate have actual holes in them. The box on the new truck will be
constructed with stainless steel which will not corrode like steel and will not need
to be painted. A sandblast and paint repair lasts about five years and costs $1,500
each time. This will result in a substantial savings in upkeep repairs. If the
engine would fail in this unit in the near future with the age and higher miles, we
would be looking at a $12,000 to $15,000 overhaul and a $6,000 to $8,000
overhaul of the transmission. The estimated re-sale value of this truck is $10,000
to $15,000.
The Cily 01 Chanhassen . A growing community with clean lakes, Quality schools, a chanming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Paul Oehme
Purchase 2006 CIP Vehicles
February 13, 2006
Page 2
2. PARK DEPARTMENT - PICKUP WITH PLOW
The 1991 Ford Pickup #420 has 118,000 miles and has severe rust. This vehicle
with its high miles and 16 years of use would have a high potential of needing an
engine replacement at $3,000 or transmission overhaul at $1,500 in the near
future. Estimated resale of this pickup is $1,500. The new pickup will be used
for towing mowers and the bobcat, plowing trails, parking lots, and day to day
park maintenance.
3. UTILITY DEPARTMENT - PICKUP
The 1989 Ford Pickup #421 to be replaced has 60,000 miles with visible
corrosion. With 17 years of use, this vehicle is no longer reliable and could
possibly need engine or transmission replacement at any time which could total
$5,000. Estimated value of this pickup is $1,500. The new pickup will be used
by the Utility Department daily for utility calls, maintenance and checks on wells
and lift stations. This vehicle needs to be reliable to respond to emergency calls
24 hours per day.
4. STREET DEPARTMENT - VIBRATORY ROLL PACKER
Replace the 1987 Rosco Vibratory Compactor. The drive and vibratory systems
are in poor condition on this unit after 19 years. This packer is used for both
patching blacktop and overlays with the self-propelled paver. The packer needs
to be a reliable piece of equipment to assure being able to compact asphalt as it is
being spread at the right temperature before it hardens. The old packer has an
estimated value of $500 to $1,000.
BIDS AND QUOTES
The following chassis quotes have been received from State bids for the purchase
of one dump truck chassis with box and plow equipment, two pickups, and an
asphalt vibratory packer.
1. STREET DEPARTMENT - DUMPIPLOW TRUCK
Boyer Trucks: 2006 Sterling
LT 9500 Tandem Chassis
I-Craft Truck Equipment: dump
body with hydraulics, plow, wing, sander
$ 90,561.21
71,534.99
$162,096.20
Paul Oehme
Purchase 2006 CIP Vehicles
February 13, 2006
Page 3
2. PARK DEPARTMENT - PICKUP TRUCK WITH PLOW
Thane Hawkins Polar Chev: 2006
Chevrolet 2500 RD, 4x4 pickup
Aspen Equipment: New Western
Model UTP 8.5' Snowplow
$ 21,071.56
4,717.95
$ 25,789.51
3. UTILITY DEPARTMENT - PICKUP TRUCK
Thane Hawkins Polar Chev: 2006
Chevrolet 2500 RD, 4x4 pickup
$ 23,097.72
4. STREET DEPARTMENT - VIBRATORY ROLL PACKER
Ziegler Inc.: 2006 Model CB-225E
Asphalt Compactor
$ 38,441.18
TOTAL
$249,424.61
The budgeted amount in the 2006 CIP for these four vehicles is $276,000. The
actual cost of the four units is just under $250,000. Tool boxes and strobe lights
will need to be purchased for the two pickups at a cost of approximately $2,500.
SUMMARY
The City's fleet continues to go past the normal replacement age of ten years for
most vehicles. It is important to replace these units at this time that are 12-19
years old.
RECOMMENDA TION
It is recommended that the City Council approve the bids for the purchase of these
vehicles.
Attachment
g:\eng\cip\equipment\authorize vehicle doc 2006.doc
p:\pw _users\haroldb\correspondence\authorize vehicle doc 2006.doc
I
I
Capital Improvement Program
City of Chanhassen, MN
PROJECTS BY DEPARTMENT
2006
thru
2010
'"
Department Project# Priority 2006 2007 r 20llS 2009 2010 Total
Major Equipment
Fire Depl: SCBA Equipment EO-OO4 5,000 70,000 5,000 5,000 5,000 90,000
Laptop Computers EO-OO9 0 50,000 50,000
PPE: Tumout'Helmels EQ-OlO 15,000 15,000 15,000 15,000 15,000 75,000
ComputerlNetwork Equipment PurchaseslUpgrades EO-Q13 " 0 94,600 101,100 92,500 93,800 90,800 472,800
T elecommunicalion PurchaseslUpgrades EO-Q14 2 16,200 11 ;200 5,700 4,500 4,500 42,100
Community Dev.: Light Duty Trucks EO-Q15 0 26,000 30,000 55,000 28,000 139,000
DumplPlow Truck Replacements/Additions EO-Q16 0 t\ 175,000 145,000 150,000 325,000 795,000
-
Vibratory Roll Packer EQ-Q19 0 i= 40,000 " 45,000 85,000
Equipment Trailers EQ-Q21 0 25,000 25,000
I Tar Kettle EO-Q22 0 30,000 30,000
""
Ford 555C Backhoe EO-Q23 0 80,000 80,000
Line Striper EO-Q25 0 9,000 9,000
Audio/Visual Equipment EO-Q26 . 0 10,000 10,000 10,000 10,000 40,000
Groundsmaster 580 Mower Replacement EO-Q28 0 82,000 82,000
Public Works: Light Duty Trucks EO-Q29 0 31,000 32,000 31,000 94,000
Park Bobcat Snow Accessories EQ-Q30 0 7,000 7,000
Sewer Bobcat Snow Accessories EO-Q31 0 7,000 7,000
Grounds Mower Replacement EO-Q34 0 21,000 37,000 58,000
Tractor & Broom EO-Q36 0 84,000 84,000
Mailing Folderllnserter EO-041 0 20,000 20,000
Software Purchases EO-Q48 35,000 45,000 30,000 35,000 30,000 175,000
Computerized Records Retention System EO-049 5,200 17,500 25,500 6,000 17,100 71,300
Lioht DillY TnJck~' Park~ EQ.QS2 2 .t'31 000 30,000 68,000 33,000 65,000 227,000
Cushman Trail Vehicle & Sprayer EQ-Q53 2 24,000 " 24,000
Fire Vehicles EO-Q54 370,000 125,000 80,000 575,000
Aerial Photography for City GIS Datasels EO-Q55 2 28,000 28,000
Front-End Loaders EO.Q56 0 150,000 160,000 310,000
Sander EO-058 0 8,000 8,000
SkidJoader Planer EO-061 0 15,000 15,000
Light Dutv Trucks: Util~ies EO-Q62 0 . 30,000 32,000 54,000 116,000
" Administration Vehicle EO-Q63 0 25,000 25,000
Engineering Vehicles EO-o65 0 30,000 28,000 58,000
Fire Station 3 Vehicles and Equipment EO-Q68 2 1,000,000 1,000,000
Network Fiber Ex! - East Water Treatment Facility EQ-Q72 0 50,000 50,000
19