96-22 CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: January 22~ 1996
RESOLUTION NO: 96-12
MOTION BY: Mason
SECONDED BY: Berquist
A RESOLUTION AWARDING THE BID FOR
1996 VEHICLE PURCHASES PROJECT NO. PW-016DDD
WHEREAS, each year the State of Minnesota and Hennepin County prepares and
administrates bid contracts for the purchase of equipment and vehicles; and
WltEREAS, these contracts are established as such that the municipal and county agencies
within the state are able to purchase equipment or vehicles listed on the state bid at the contract
price; and
WHEREAS, due to the volume of vehicles purchased annually by the State, the bid price
contracts are much lower than what an individual municipal or county agency could receive in
advertising for bids.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
awards the contract for the list of 1996 City vehicles and equipment, Project No. PW-016ddd, as
per attached memos.
Passed and adopted by the Chanhassen City Council this 22nd day of January, 1996.
ATTEST:
Don Ashworth, City Clerk/Manager
Donald J. C~el, Mayor
YES NO ABSENT
Chmiel
Senn
Berquist
Mason
None Dockendorf
CITY OF CHANHASSEN
1996 BUDGET
Commentar~
.
Internal Service Fund-¥ehicle/Equipment Maintenance
· ·
General Comment: This fund was established: 1) to provide a means by which long range capital purchases could
be monitored and planried; 2) to provide a 'control center' for purchase/maintenance/usage of vehicles and
equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major purchases
occurring (or not occurring) in any one year. During any five year period, since origination of this fund, costs have
approximated 2% of the valuation of property within the community (the relationship between property sewered,
streets/utilities, and equipment necessa~7 for Property/public improvements served is highly predictable). The City
completes a debt analysis study each year to insure that the debt structure of this fund stays within the 2 mill guideline
and that overall debt stays within 8 mills.
Estimated 1995 Expenditures:
Repalce 1973 chassis on 50' bucket truck #106
Dump Truck (Replace #109)
Dump Truck
Utility 4x4 Pickup (Replace #301)
Park 4x4 Pickup (Replace #401)
Park 4x4 Pickup w/V-plow
Street 4x4 pickup-w/plow
Public Safety Sedan
Public Safety 4x4 Pickup
Engineering 4x4 Pickup (Replace #502)
Building Maintenance Pickup
Code Enforcement 4x4 Pickup
Fire Dept. Staff car (Replace #207)
Sub-total
Fire hose, replace only damaged
Foam and nozzle for new truck
Tar Kettle (Replace propane fired kettle)
Roll Packer (Replace 8 year old packer)
Pumper (Refurbish #209)
Water Tanker (Replace #224 & #208)
Sub-total
TOTAL
Estimated 1996 Expenditures:
Dump Truck with Plow, Wing and Sander - Replace Unit #103
Street 4x4 Pickup with Plow
Utility 4x4 Pickup
Park 4x4 Pickup - Replace #104
Public Safety 4x4 Pickup - #603
Public Safety Director- Sedan #702
Planning Department - Sedan
Vehicle Sub-total
TOTAL
Crack Sealer
Blacktop Milling Machine
15' Rotary Self-propelled Mower
72" Rotary Self-propelled Mower
Water Truck
Front End Loader
Other Equipment Sub-total
52,000
88,000
88,000
2O,000
20,000
24,000
24,000
22,000
24,000
19,000
19,000
21,000
35.000_
456,000
5,000
2,500
8,000
38,000
32,000
325,00(~
410,500.
866,500
94,000
25,000
22,000
22,000
20,000
22,000
20.0 ~
225,O )0
15,000
13,000
58,000
16,000
53,000
_120,000
275,000
500,000
MEMORANDUM
TO:
FROM:
DATE:
ITY OF
3
Charles Folch, City Engineer/Public Works Director
690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 55317
(612) 937-1900 · FAX (612) 937-5739
Act/on by City Administrator
Eador, ed..~
Date ~abrn~ed to. Commi~ion
Harold Brose, Equipment Superintendent
January 12, 1996
Date SuStained to Council
___/_-'zz- q 4.
SUBJECT:
Authorization to Approve Purchase of Vehicles on the State/Hennepin County Bids Including Quote
for Crack Sealer and Portable Scales.
Vehicles on the State and Hennepin County bids offer the logit prices. In order to meet the cut-off dates to order,
(January 31 for some vehicles on the State bid) I have alrea~'~ceived::.::.~ .... ~:~ prices for some of the vehicles we need that
will be on that bid. I recommend awarding these bid amo~fi~s i61'.;::the following vendors:
1. Park 4x4 Pickup (1996 Chcv. ~ ton) ........ ?i?i... ~ .... $19,769.75
:':'":':':
2. Utility 4x4 Pickup (1996 CheF. ~ton
.... ,~ .......................... $19,769.75
3. Street 4x4 Pickup (1996 CheF. ~ ton). ?:??~ .......... ~::. ........................ $19,769.75
Dual Baaefies .~:~:...:,.-.~.. ~:~:~ ....... 110.00
Snowplow Package
................. ?;:'~:~: 99.00
One Set Semice Manuals ::~:~.:~:':~ ........t:~5=:~:~:. 130.00
Total bid amount to Oross~n Chevrolet, Inc. for t~ee (3) pickupZ~;3 ....................... $59,648.25
4. Cab and Chassis for :Dump:Tmck:(l:996LS~8000):::~::.~?:~:~;.:?::~:~:~:~:~:~.:
Boyer Fo~:d:Tmc~, ~nc ...... ".'"" ."~ '~'""~'"'~ ~.~..:2>::..y~.:~:~:.:::~:::~.~.~`:::::~:::~:::~y~:.:~:.~:~:~:~`)..~:~:~::.~:~.:.:.:::.~:::~:}~;:~}:~:~:::~::~:::~.::::.~.:~? : $47,959.48
...... ====================================== .......... .....~.::~:c¢?:~''~ ......... .
5. Public Safety 4x4 Pickup (1996 F'6:?d::~'hge0::.~:~::-::~:~ :~ ........... ...:: ~..:~ :::::::::::::::::::::::::::::::::::::::::::::::::::::::: ............
Superior Ford, ~nc ............. '". :::~:':::"~:~::~:~:~::'~(~:~.. ~?:~???~?~:~:~:::~[~:'~:~:~:~:~:~:""'~ ....... $16,676.00
- ~:~: ?~)? ............. .
6. Public Safety Director-Sedan (1996 For~ Crown ~t~:ia)
Superior Ford, Inc ........ , ........ ~?:'~'. ................................ $19,287.00
.
Mike Wegler has received three quotes for the purchase of a new crack sealer. In order to have the crack
sealer built and ready for spring use, we are requesting the low bid award to Stepp Manufacturing, Company,
Inc. for $1 '
1'.486.03 including sales tax.
,
To help enforce the weight restrictions in spring, portable scales were budgeted for 1996. Two quotes have
been received and the low bid of $6,113.23 to Twin City Scale Company is recommended for approval.
CITY OF
690 COULTER DRIVE · P.O. BOX 147 · CHANHASSEN, MINNESOTA 55317
(612) 937-1900 · FAX (612) 937-5739
MEMORANDUM
TO:
Charles Folch, City Engineer/Public Works Director
FROM:
Mike Wegler, Street Superintendent ~/~d/
DATE: January 9, 1996
SUBJ:
Price Quotes and Award of Bid for a Crack Sealer
I have received the following bids and quoteS:
:.:.: .......
.......
.~:~:.;.~.:.;::~:~.
S t e p p M a n u fa c t u r i n g C o tn p a n y, I n c.
OJK-120-D Oil Jacketed Kettle ..... ':~"'' '~:~ii...' ...................... $18,135.00
Trade-in: 1993 Stepp OJK-120-P:~!ii¢: ~?~ii~i~ .......................... 7,350.00
Cimline Inc.
.[.:;...:::.::
..............
........ .
............. ..::..<:.:.:.
............ . ...........__
. .
300207 Melter/Applicator 225D.~;:~ii:.i~::iiii?'. ...........:~i:!~i~. ..................
,:/.i~;3.::?' - ........
Trade-in:
A e r o il P r o d u c t s C o tn p an y ,i.: I`h~ c~- '~;!iil. il;.i!i!'-.
$18,903.00
1993 Stepp .~JK-120-P ........ i~!iiil}!i~ .................... 2,500.00
$16,403.00
K E R A 130 H D: A s p h a I t K e ttl e :::,:-:.,:~:~:,.,:::::,, :::,,,:,:: ................... . ......... · ..................................... $ 24,580.00
;~.: :.~::;~:Z:: ;:::.,:~;,~.: ~ ,.: ::::: ::'::::: ' ........... :':~:'-'~?~::-~:~*~:::~:!'i.!!i~ii:;ii~!!~i~:::. ................... *" * * ' ,-,~.,--~.~.~.-.--~-....~.. * * * ° ° '
2" Pump S y~'t~mi ? ~.:~. .......................... :'"':"'"'?:T'::TTT'Tw'7'":7:~'~:;'~'~::':??~'ii i!~:!!i.!i? ...... 397. O0
28" Too 1 Bo x.." ;:; ;~::: .............................. .,....~.:::::::~?.7372 ....... 146.00
No Trade
I am reco~ending purchase of Stepp OJK- 120-fi~;:.Oif~j:acketed Kettle and trade-in of 1993 Stepp OJK-
120-P. The 1993 keffie has a gas engine and an ~6:;ining propane burner, which can present a safe~
hazard. The new model has a diesel powered engine and a diesel f~ed burner making it a safer piece
of equipment. The 1993 model also has a number of hours of use that makes it questionable as to its
fu~re se~iceability. Stepp Manuhcturing has the low bid and will allow the greatest discount in price
for the trade. Also, Stepp is a local company and we have experienced good se~ice from them. in the
past.
.
njd c:\pwkmike\award.96
Director of Public Works Recommendation
The above list of vehicles and equipment were discussed and included in the approved 1996 city
budget. As in years past, the City has found it to be very financially favorable to purchase
vehicles and equipment which are available on the State of Minnesota and/or Hennepin County
bid contracts. These agencies have gone through the formal bidding process for a large number of
vehicles and equipment, much more than a local agency such as the City would purchase in any
given year. Therefore they are able to offer substantial savings over what the City might expect to
receive in terms of bid prices for vehicle and equipment purchases. All of the above listed vehicles
and equipment are available to the City to be purchased under these larger agency contracts. It is
recommended that the above list of vehicles and equipment, which are available under the State of
Minnesota and/or Hennepin County bid contract, be authorized for acquisition.
g:XengXch arlesXccMpwbids.2
Finance Director Comment' The bid amounts of the above list of vehicles and
equipment are less than amounts budgeted for 1996.