1b 2006 Sealcoat Project Award of Bids
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227,1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227,1160
Fax: 952,227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax 952.227.1110
Public Works
1591 Park Road
Phone: 952.227,1300
Fax: 952,227.1310
Senior Center
Phone: 952,227,1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
Todd Gerhardt, City Manger
"7 (0.
Paul Oehme, Public Works Director/City Engineer ..
O~.
MEMORANDUM
TO:
FROM:
DATE:
March 20, 2006
16
-
SUBJ:
Award of Bids for 2006 Sea1coat Project No. 06-02
Staff requests the City Council approve a construction contract in the amount of
$247,757.50 to Allied Blacktop for work to be performed on the above-referenced
project.
On January 9,2006, the City Council authorized the preparation of plans and
specifications for the 2006 Sea1coat Project.
The 2006 Sea1coat Project consists of chip sealing various streets throughout the City
as shown on the attached location maps. Also included will be pavement marking
restoration upon completion of the sea1coat process. The affected streets will
tentatively be sealed during the month of July with a completion date deadline of
August 18, 2006.
Bids for the project were opened on Thursday, February 16, 2006 at 11:00. Three
total bids were submitted. The bids are shown below along with the engineer's
estimate.
$280,835.00
$247,757.50
$256,164.00
$317,471.00
Allied Blacktop has completed previoussea1coatingprojects in the city of
Chanhassen. Their past workhasbeenacceptable.
This project was budgeted for 2006 in the CIP Pavement Management - STOI8.
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
REQUEST (Simple Majority Vote Required)
BACKGROUND
DISCUSSION
Paul Oehme
March 20, 2006
Page 2
RECOMMENDATION
Staff recommends that the City Council adopt the following motion:
"The Chanhassen City Council awards a construction contract for the 2006 Sea1coat
Project to Allied Blacktop Co. in the amount of $247,757.50."
Attachment: Project Map
c: Bill Bement, Engineering Technician IV
Mike Wegler, Street Superintendent
Pearson Bros., Inc.
Allied Blacktop Co.
Bituminous Roadways, Inc.
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Capital Improvement-Program
City of Chanhossen, MN
2006 thru 2010
Contact Paul Oehme
Department Street Improvements '
Type Maintenance
Useful Life 7-10 years
Category StreetslfIighways
Priority n/a
I
Project #
ST-018
,
Project Name Pavement Management
Account # 1 420-0000-4751
Account #2
Total Project' Cost $1,925,000
I
Account # 3
Description -I
This project will provide maintenance such as crack sealing, seal-coating, pothole patching for city streets. The prgjects will be detennined annually based on the
pavement condition index as generated by the pavement management program.
I
Justificotion 1
, This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures.
,
Expenditures
Maintenance
2006
365,000
385,000
- 2007
385,000
385,000
2008
365,000
385,000
2009
365,000
385,000
2010
365,000
385,000
Total
1,925,000
, -1,925,000
Total
Funding Sources 2006 2007 2008 2009 2010 Total
MSA 166,500 134,250 117,125 117,125 117,125 654,125
, Tax Levy 216,500 250,750 267,675 267,675 267,875 1 :170,675
Total 385,000 385,000 385,000 385,000 385,000 1,925,000
Operotioiull Impact/Other I '
This will reduce the need to reconstruct streets and will allow us to more closely match the life of streets to the utility lines that lie undemeath them. This will allow
better coordination when we need to replace water and sewerlines with replacing roads.
122