1g Lake Susan Park Playground Resilient Surfacing
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MEMORANDUM
CITY OF
CHANHASSEN
TO:
Todd Gerhardt, City Manager
Mayor and City Council
Todd Hoffman, Park and Recreation Director -1fI
~.
,
April 7, 2006
7700 Market Bou levard
PO Box 147
Chanhassen, MN 55317
FROM:
Administration
Phone 952.2271100
Fax 952.2271110
DA TE:
SUBJ:
Bid Results, Lake Susan Park Playground Poured-in-Place
Resilient Surfacing
Building Inspections
Phone 952.2271180
Fax 952.2271190
Engineering
Phone 952.227 1160
Fax 952.2271170
Two bids were received as a result of the advertisement to provide poured-in-
place resilient playground surfacing for the Lake Susan Park Playground
Project:
Finance
Phone 952.2271140
Fax 952.2271110
MinnesotalWisconsin Playground
Earl F. Anderson, Inc.
$59,045
$58,378
Park & Recreation
Phone 952.2271120
Fax 952.227 1110
The low bid is $11,622 less than the $70,000 budgeted for this portion of the
project.
Recreation Center
2310 Coulter Boulevard
Phone 952.2271400
Fax 952.2271404
To date, including the new surfacing for Lake Susan, $430,451.48 has been
invested in the 2005 Playground Replacement Project. The total project budget
is $455,000. Remaining work items include the installation of two short asphalt
access trails, site restoration, and sodding.
Planning &
Natural Resources
Phone 952.2271130
Fax 952.227 1110
RECOMMENDA TION
Public Works
1591 Park Road
Phone 952.2271300
Fax 952.2271310
It is recommended that the City Council award the Lake Susan Park Playground
Poured-in-Place Resilient Surfacing project as specified, including all labor,
materials, shipping, taxes and miscellaneous costs, to Earl F. Anderson Inc. for
the lump sum amount of $58,378.00.
Senior Center
Phone 952.2271125
Fax 952.227 1110
Web Site
wwwci.chanhassen.mn.us
c:
Roger Knutson, City Attorney
Dale Gregory, Park Superintendent
G:\PARK\TH\2005 Playground Projects\poured in place bid.doc
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952.2271100
Fax 952.2271110
Building Inspections
Phone 952.2271180
Fax 952,227 1190
Engineering
Phone 952.2271160
Fax 952,227 1170
Finance
Phone 952.2271140
Fax 952.227 1110
Park & Recreation
Phone 952,2271120
Fax 952,2271110
Recreation Center
2310 Coulter Boulevard
Phone 952.227 1400
Fax 952,227 1404
Planning &
Natural Resources
Phone 952.2271130
Fax 952,227 1110
Public Works
1591 Park Road
Phone 952.2271300
Fax: 952.2271310
Senior Center
Phone 952.2271125
Fax 952.227 1110
Web Site
www.ci.chanhassen.mn.us
~
MEMORANDUM
TO:
Todd Gerhardt, City Manager
Todd Hoffman, Park & Recreatioo Director'IN
FROM:
DATE:
o~
March 28, 2006
SUBJ:
Award of Bid, Lake Susan Park Playground Poured-in-Place
Resilient Surfacing
The 2005 Playground Improvement Project included the installation of a large
community play structure at Lake Susan Park. On August 25, 2005, the City
Council approved the purchase of the structure itself. Following this approval
the playground was installed utilizing City forces. The one remaining work item
prior to opening the playground is the purchase and installation of the poured-in-
place resilient surfacing.
Hoisington Koegler Group, Inc. has prepared a project manual for this work and
the attached advertisement for bids was published. The contract specifies that
the work shall be completed within 6 weeks of the date of award. This will
ensure that the playground will be open prior to Memorial Day weekend. The
budget for the poured-in-place resilient surfacing is $70,000.
On Friday, April 7, 2006, sealed bids will be opened at City Hall at 11:00 a.m.
Staff is recommending that the City Council award this contract to the lowest
responsible bidder within budget. A complete bid tabulation will be emailed to
the Council prior to the meeting.
ATTACHMENTS
1. Project Manual Cover Sheets
2. Playground Schematic
3. Bid Opening Press Release
4. CIP Documentation
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautitul parks A great place to live, work, and play
G'\park\th\2005 Playground Projects\lake susan\award of bid surfacing,doc
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City of Chahassen
7700 Market Blvd, PO Box 147
Chanhassen, MN 55317
LAKE SUSAN PARK
RESILIENT PLAYGROUND SURFACE
903 Lake Drive East
Chanhassen, Minnesota
Hoisington Koegler Group, IDe.
123 North 3n1 Street, Suite 100
Minneapolis, Minnesota 55401
phone 612.338.0800
fax 612.338.6838
I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I
am a duly licensed Landscape Architect under the laws of the State of Minnesota.
~
Paul Paige
MN Registration No.: 23594
Date: March 17, 2006
@ Hoisington Koegler Group Inc., 2006
This document is the intellectual property of Hoisington Koegler Group Inc. It shall not be
copied, reproduced, distributed or used in any way other than its intended use to purchase and
install the Lake Susan Playground Surface, without express permission from Hoisington Koegler
Group Inc.
BID SCHEDULE
PROJECr: lAKE SUSAN PARK RESiliENT PLAYGROUND SURFACING
OMIIER: CITY OF CHANHASSEN
0I'ftMNG DATI!: April 7 . 2006 11:OOam
I.AIIDSCAn ARCHITEtJ': HOISINGTON KOEGlER GROUP INC.
ITEM NO.
ITEM DESCRIPTION
TOTAl PRICE (S)
I hereby agree to fumish and install resilient play surface at the 2-5 age
AND the 5-12 age playgrounds as specified including
all labor. materials, shipping, taxes and miscellaneous costs
for the following LUMP SUM FEE:
S
(sum written)
BY SIGNING THIS BID FORM, I AGREE TO INSTAlL THE RESILIENT PLAY SURFACE TO THE CITY OF CHANHASSEN WITHIN 6
WEEKS OF RECEIPT OF THE NOTICE TO PROCEED
RECEIPT OF ADDENDA
Addenda: The following addenda have been received. Modifications to the Bid Documents noted therein have been
considered and all costs thereto are included in the bid price.
ADDENDUM 1#
DATED
ADDENDUM 1#
DATED
ADDENDUM 1#
DATED
RESPECTFULLY SUBMITTED:
SIGNATURE
DATE
COMPANY
TITLE
(SEAl-IF BID IS BY A CORPORATION)
ADDRESS
ATTEST
PHONE NUMBER
FAX NUMBER
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FLAHAGAH SALES
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CITY OF CHANHASSEN
PARK AND RECREATION DEPARTMENT
NOTICE OF
ADVERTISEMENT FOR BIDS
LAKE SUSAN PARK RESILIENT PLAYGROUND SURFACE
The City of Chanhassen Park and Recreation Department will receive sealed bids for
supplying and installing resilient playground surfacing for the 2-5 age and the 5-12 age
playgrounds in Lake Susan Park. The park is located at 903 Lake Drive off Powers Blvd
(17), south of 5 (Arboretum Blvd).
Sealed bids will be received at the office of the City Clerk until 11 AM on Friday, April
7,2006 atthe Chanhassen City Hall, 7700 Market Boulevard, P.O. Box 147, Chanhassen
MN,55317. Bids will be opened and publicly read aloud at 11 AM that same day.
Proposals shall be made on the Bid Form furnished in the Project Manual, with the
Bidder's signature in longhand. No oral, telephone or faxed proposals or modifications
will be considered.
All proposals shall be accompanied by a cash deposit, cashiers check, bid bond, or
certified check made payable to the City of Chanhassen for not less than five percent
(5%) of the base amount with each bid in accordance with the Information for Bidders.
The City of Chanhassen reserves the right to reject any and all proposals, to waive
technicalities and to award the contract in the best interest of the City. No Bidder may
withdraw a bid within sixty (60) days after the scheduled time of bid opening, without the
written consent of the City.
Contract Documents will be on file after the bid opening at City hall. Copies of
Construction Documents may be obtained at the office of the Landscape Architect for a
non-refundable processing fee of $40.00 (forty dollars): Hoisington Koegler Group Inc.
123 North 3rd Street, Suite 100, Minneapolis, Minnesota 55401. Contact Lillian Leatham
at (612) 252-7127 or (612) 338-0800.
Todd Hoffinan
Park & Recreation Director
City of Chanhassen, MN
March 17,2006
Capital Improvement Program
City ofChanhossen, MN
2005 thru 2009
Contact
Trade-In Value
Department Park & Trail Improvements
Type Equipment
Useful Life 20 years
Category Park
Priority nla
Project #
PK&T-033
Project Name Playground Replacement: Lake Susan Park
Description I
Replacement of existing wood playground structure.
Total Project Cost $145,000
#400-0000-4705
Justiflcation I
The existing wood stnicture was installed over 15 years ago and does not currently meet the following federal guidelines andlor laws for safety and accessibility;
Consumer Products Safety Commission (CPSC), American Society for Testing and Materials (ASTM), and Americans with Disabilities Act (ADA). This
playground exhibits 19 significant safety violations.
Expenditures
Equipment
2005
145,000
Total 145,000
2006
2007
2008
2009
Total
145,000
145,000
Funding Sources
Capital Replacement Fund
Total
2005
145,000
145,000
2006
2007
2008
2009
Total
145,000
145,000
Operational Impact/Other 1
77
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