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CC 2006 03 20 CHANHASSEN CITY COUNCIL REGULAR MEETING MARCH 20, 2006 Mayor Furlong called the meeting to order at 7:05 p.m.. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Peterson and Councilwoman Tjornhom COUNCIL MEMBERS ABSENT: Councilman Lundquist and Councilman Labatt STAFF PRESENT: Todd Gerhardt, Justin Miller, Paul Oehme, Kate Aanenson and Elliot Knetsch PUBLIC ANNOUNCEMENTS: Mayor Furlong: Thank you and good evening to everybody. Those here with us this evening and those watching at home. We’re glad that you joined us. At this time I’d like to ask if there are any modifications or changes to the agenda that was distributed with the packet. If not we’ll proceed with the agenda as distributed. CONSENT AGENDA:Councilman Peterson moved, Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: a. Receive Commission Minutes: -Park and Recreation Commission Summary & Verbatim Minutes dated February 28, 2006 Resolution #2006-21: b. 2006 Sealcoat Project No. 06-02, Award of Bids. d. Approval of 2006 Liquor License Renewals. Resolution #2006-22: e. 2006 Street Improvement Project 06-01: Approve Plans & Specifications, Authorize Advertising for Bids. All voted in favor and the motion carried unanimously with a vote of 3 to 0. VISITOR PRESENTATIONS: Mayor Furlong: We do have some people here this evening with the Community Youth Center, is that correct? Lon Hand: Yes, that’s true. Fahey set this up and he’s got another appointment with…so I’m not Mike and I don’t pretend to be so. City Council Meeting – March 20, 2006 Mayor Furlong: Well welcome. Lon Hand: Lon Hand, 626 Two Below Way in Chaska, Minnesota and thanks for the opportunity to let myself, a few of my other founding members of the community youth center talk and share our idea and concept with you tonight. This idea has been in the works for a lot of years. Has been thought about for a lot of years and in the works since about August. You’ve had packets in front of you I believe that were put together with a lot of information and about halfway through I think we’ll get to some of that detail to support this idea but first of all I wanted to introduce the people that are here with me tonight to share in this idea. John Meyer from Chanhassen who came up with this idea about a youth center many, many years ago. Pete Plucinak, also from Chanhassen. Both those guys and myself have tenth grade boys and that’s how this group started formation as us identifying a need for this, and then also Richard Scott who was a consultant for Carver-Scott Educational Coop, and Richard and I are on that foundation board together so. People that are also involved in this movement that aren’t here tonight would be Mike Fahey, Carver County Attorney and been with us for a long time. Joe Hoppe, who’s a State Representative and very active in this. Wayne Borne who is a retired executive from Best Buy and currently a consultant in the transportation field. Randy Sampson, also a Chanhassen resident. He is President of Canterbury Downs and has youth about the age that we’re looking to support and they’re real excited about this. Laurie Forner who lives in Carver, Minnesota and is also a consultant, so hopefully I didn’t miss anybody in the process, so that’s kind of our founding members if you will and now I’ll get into some of the detail about the idea and what we’re here to ask for. Very recently we were fortunate enough to have the support of the City of Chaska and the support of granting us a building for a dollar a year in rent, supplying us with utilities for that building and now as of a week ago we’re out kind of doing this dog and pony show with other members that we think would be interested and need to be interested in this partnership. In addition to the City of Chaska, we also have a couple other organizations that are very involved. David Jennings from School District 112 is a very critical piece of this picture, as all the youth that we intend to support are in this school district, and also Carver Scott Educational Coop. They are partnering with us. Have supported us thus far financially and providing a consultant to study this need, in addition to providing us insurance moving forward in this project. So we are here to ask for support from the City of Chanhassen and have you guys join our partnership in this venture. Mike Fahey is talking to San Francisco township tonight and we’re on the docket for most of the other cities that are in this community and that serve School District 112. What we’ve done so far is a lot of work and I’ll try to keep this brief. I know the, on the door it says 5 minutes and I know I can’t keep it to 5 minutes so I’ll try to keep it as brief as possible but starting in August we started meeting on a regular weekly basis at my house, trying to talk about ideas. Moving this forward and we’ve been meeting every Sunday since then and have recently got over the hump. I think the biggest hurdle is finding a perfect place for us to house this. We were actually looking at a facility that John identified in Chanhassen when I met Dave Pokorney, the City Administrator for Chaska when in the lobby of the bank one day he said I think I’ve got the perfect facility for you, and I said really Dave. What do you mean? He goes, it’s really close to the middle schools. It’s a mile away and the city is vacating it. It’s the old water treatment plant on Engler and Bavaria. It’s about a 5,000 square foot facility. 20 foot ceilings. Pretty indestructible which we identified as a huge need for the teens, and it’s also very, very close to the middle schools and that’s where 112 has come in to be a great partner, agreeing to bus kids over from the middle school to this youth 2 City Council Meeting – March 20, 2006 center and make it very easy to do that without having parent involvement. One of the huge needs that exist out there, Arnold Schwarzenegger started an after school alliance about 5 years ago and it’s kind of like the no child left behind, other than his concept is to make sure every child by the year 2010 has an after school activity to do and go to. He initially received $160 million dollars from the J.C. Penny Foundation and is about 5 years into this program. Is very excited about what’s been done so far. The need exists greatly in the middle school ages. All the studies have said, fifth graders, sixth graders, seventh graders, eighth graders are the key ages. From 3:00 to 6:00 in the afternoon are key times. These children, in a lot of cases don’t have a supervised environment to go to after school. Once you get out of the elementary schools, the daycares are pretty much done at that fifth grade level, so by us providing an opportunity and a place for kids to call their own, to go to the youth center. To do their homework. To get on the internet. To play pool. To watch TV. Whatever kids do at that age in a nice, safe supervised environment will be a huge benefit to our communities, and that’s one of our major goals. We have a survey in your packet of information and some fun facts and kind of the sheet looks like this. I believe it might even be on top, but it kind of says the 3 to 6 hours are peak hours for juvenile crime and experimentation with drugs, alcohol, cigarettes and sex. Kids, teens that do not participate in after school programs are nearly 3 times more likely to skip classes and do drugs. And Mike Fahey has a lot of information that he’s researched over the years to support that. Youth who start using alcohol before age 15 are 4 to 5 times more likely to experiment with alcohol dependence in their lifetime. The evidence of need on the bottom half of that sheet, I’ve kind of hit on a lot of that already. There are 1,850 students in that sixth, seventh and eighth grade levels. If we penetrate 5%, that’s 80 to 100 kids that we can help on a regular daily basis. We did a brief survey once the city had indicated that they were willing to move forward with this building concept and allow us to put together a non-profit to make this work, and we received 39 respondents from our market survey, which we thought was pretty good with just one letter that went in kids backpacks. Over 70% of the respondents said they would be interested in enrolling their kid in a quality, affordable school program, and 60% of them already are on our waiting list. We think that’s very impressive and a list of some of the comments are on the back side of that program. The blue folder comes from the After School Alliance, and some of the quotes that we have in the fact sheet come from that information. This is just not a Chaska-Chanhassen school district 112 issue. This is a federal issue and a nationwide issue, as you can tell from Arnold Schwarzenegger to be involved with this After School Alliance $160 million dollars from the J.C. Penny Foundation. Going to a sheet that’s titled, and again I’m sorry for if we just kind of jump around trying to keep this as brief as possible but it says Community Youth Center proposal, and this was some of the information we submitted to the City of Chaska to build our case there. We have on page 2 an outline of what the costs are going to be. The building will take about $125,000 of improvements that are needed. There’s no bathrooms in it at this point. They had 4 large water filtration tanks in that building that have been removed so it’s 5,000 square feet with 20 foot ceilings and an empty shell at this point. We have start up costs of approximately $85,000 and a first year shortfall of approximately $90,000. We think this will be self supporting after year one. Just from the revenues of charging $100 a month for the kids that want to be involved in this program. Currently if you’re a K through 5 after school daycare participant, it’s costing you $200 a month. So we think this is very affordable and a nice benefit for the parents, and we think we’ll have a large enrollment and be self supporting with 100 kids after year one. Also in your packet I’ve enclosed a copy of the information from Dave Pokorney just to kind of support what I’ve told 3 City Council Meeting – March 20, 2006 you and show you what they’re willing to do. The rent on the building that we were looking at in Chanhassen was about $4,000 a month. Utilities would have been about another $1,000 a month, totaling about $5,000 a month. That’s $60,000 a year and that’s with the City of Chaska has committed to us at this point, and they’re also going to give us an additional $10,000 to work towards the improvements of the building so, we’re very grateful for their encouragement and support and hope that we can get Chanhassen to participate in some way also as the other cities hopefully will jump on board. We’re also going to be doing fund raising from individuals, corporations and Richard Scott from Carver-Scott Coop has a lot of experience in grant writing. There’s a lot of money out there, even for operating expenses to make these things work. There’s a huge need and again we’re hoping that the City of Chanhassen can help support us. Mayor Furlong: Okay. Alright, thank you. Lon Hand: Any questions or anything? Mayor Furlong: Any questions for Mr. Hand? You mentioned transportation. That was one of the questions I had. I think you said that District 112 is going to provide transportation to and from. Lon Hand: Yep. Mayor Furlong: Every afternoon. Lon Hand: They will provide transportation to. I mean the kids will have to be picked up by parents you know from 5:00 to 6:00 or 6:30, whatever that ends up being, but they will provide transportation from the middle schools to the youth center. Mayor Furlong: Okay. And operations is it strictly after school? Do you anticipate summer activities as well? Lon Hand: Okay, good question. This is the main focus. This is where the huge need is and where we think we can help support the community. Cut down on crime. Get kids making the right decisions a little bit more frequently than what they’re doing now. We’ve talked with several different groups, probably the most notably the DECA class at the high school and they would like to use the building a couple of Fridays or Saturday nights a week. Once they, once kids have transportation and their driving license, which my youngest today for the first time turns 16 today. Mayor Furlong: Sheriff ignore that. Lon Hand: But once they have their wheels, they’re probably not as inclined to come to these things. And they also would not, the senior group that was in the DECA said we’d like to be involved. It sounds like a great idea and a great spot but we don’t want to be doing dances or having DJ’s or bands come in if there’s going to be tenth and eleventh graders there. So our plan is to take the evenings, this program would go from the time middle school is out through probably 6:30. And then from 6:30 to 7:00 there would kind of be a half hour for us to get 4 City Council Meeting – March 20, 2006 regrouped and reorganized from 7:00 until you know curfew so whatever be open for everybody else, and then planned activities on Friday and Saturday nights. So the seniors want the first Friday of the month, it’s their’s to go ahead and plan. If they want to have bingo night. If they want to have a DJ come in. If they want to have a band come in, they can go ahead and have the facility and plan their events. And we do the same thing with the eleventh graders, tenth graders, all the way down through the grade levels, But the key is that we’ll have youth involved in you know an advisory type capacity so we can make sure we’re doing the things that they want to do. We’ll try to keep it as age specific. There’s not going to be any parents that have seventh graders that want their kids to go if there’s going to be seniors there and a band for example. They’re going to, we really want to be age specific. I think that will benefit the kids and the parents and everybody so, that’s kind of our plan. The school district and Carver-Scott has also talked about subleasing the building throughout the day because we’re not really going to have a need for it until approximately 2:30. So if we can gain some rent and offset some of our costs, that’s certainly an option for us too. And the City’s agreed to do that with those two individuals because we’ve already identified that, and if we would come up with somebody else, then we would need to get the city approval to use their building. One thing that Chaska doesn’t have, that Chanhassen does have is a senior center, and the seniors are kind of, were supposedly next on line in Chaska and they’re talking about adding onto the community center but this might be a stop gap for the City of Chaska to use this facility during the day for seniors. So we’ve got a lot of ideas. Birthday parties. All those kind of things where they can rent the facility out. Mayor Furlong: Okay. Any other questions? If not I guess just some feedback. I think everybody is supportive of quality after school programs, especially for teenagers, and the age group that you’re focusing on so I think that’s great. I think probably the thing to do Mr. Gerhardt, if you’d be willing is to work with the group and understand where the. Todd Gerhardt: Yeah, I’d suggest setting up a time with myself, probably our Park and Rec Director. See how we can work this into our priorities and get maybe a better grasp of what role we would play in this partnership and then maybe bring it back to City Council on a work session and suggest some potential opportunities that might be open. Mayor Furlong: Okay, good. Very good. Lon Hand: Thank you for your time. Mayor Furlong: Thank you for your time and your efforts. We appreciate it. Thank you gentlemen. Lon Hand: Yep, thank you. Mayor Furlong: Is there anybody else that would like to address the council this evening during visitor presentations? If not we will move on. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. 5 City Council Meeting – March 20, 2006 Mayor Furlong: Tonight is our, we will receive our monthly update from our sheriff’s department and Chanhassen Fire Department. With us here this evening I think is Sergeant Jim Olson. Sergeant Olson, are you going to be presenting? Sgt. Jim Olson: Yes. Thank you and good evening. Mayor Furlong: Good evening. Sgt. Jim Olson: Tonight for the City Council I have the sheriff’s office report for the month of February. I have the sheriff’s office citation list, and the community service officer report for the month of February, and also a couple of miscellaneous items that I will go over. First off I would like to just point out that we have the new format for the office area report that we have. For the city. On page 1, which is on the third page of my packet, you’ll see that we have them broken up into Part I and Part II crimes. And these categories come straight from the Bureau of Criminal Apprehension here for crime reports that we report into them. Our previous monthly reports just had calls for service on it, whereas this has the actual crimes down, or excuse me the actual crimes that were committed is on page 1. Part I crimes are the more serious crimes, and those include crimes such as homicide, rape, robbery, aggravated assault, burglary and theft. Part II crimes, which is just low dose are crimes such as disturbing the peace, damage to property, traffic alcohol arrests, suspicious activity, crimes like that. Under page 1 of the Part I and Part II crimes we had 70 criminal calls last month, and those consisted of 24 Part I and 46 Part II crimes, and that compares to 78 total criminal calls that we had last year. To break that down a little bit more, we had 19 thefts and 12 theft related calls last month, and this compares to 15 and 8 last year respectively. Damage to property was also down quite a bit last month, and that was down to 5 compared to 15 for the same timeframe last year. On the next page are our non-criminal calls. If we get a call, let’s say to a burglary that we later find out was not a burglary, that would get moved from the burglary category to the second page, non-criminal to whatever type of call that might have been, such as miscellaneous non-criminal or something along that line, whereas last year we still counted it as a burglary. Non-criminal calls, we had 944 last month, which compares to 699 for last year, and the biggest change in this category was traffic stops. We have two more deputies this year compared to last year, one of who was a traffic safety education car. And that was 409 last month compared to 171 for last year. Other notable changes were miscellaneous non-criminal, which was 53 last month compared to 27 last year. Those type of calls are citizen assist, lost and found property calls, civil matters and juvenile disciplinary issues such as a youngster doesn’t want to go to school today so, sometimes we get calls. Councilman Peterson: What about people who don’t want to go to work, do you get that? Sgt. Jim Olson: I can generally deal with them a little bit differently than we do with the juvenile matters. Motorist assist also increased last month. We had 55 for the month of February, which compares to 37 for last year. Any questions at all on the month numbers? Mayor Furlong: Questions for the Sergeant. Sgt. Jim Olson: Or the format at all. 6 City Council Meeting – March 20, 2006 Councilman Peterson: No, I like the new format. Sgt. Jim Olson: Okay, good. Mayor Furlong: I was going to say I think the new format is more informational. It provides more information. I guess the question is, and I don’t know if you have it in the same format historically from a trend standpoint of, it’s hard to look at one or two months on the Part I and Part II, but is there a general trend at all that you see with the Part I and Part II crimes in our area? Historically we’ve been a low crime area and do you see anything that’s changing that at this point? Sgt. Jim Olson: That continues I think as far as being a low crime area. This is a safe community. Mayor Furlong: Absolutely. Sgt. Jim Olson: That’s important and we take pride in that. Not only at the sheriff’s office but also as a city. We take pride in that so. Mayor Furlong: Very good, thank you. Sgt. Jim Olson: Yep. I also want to touch on thefts from vehicles. Over the weekend we had some reports of people going, or somebody going through cars in a couple of our neighborhoods here in the city. What they were doing is they were, they were going through the neighborhoods and going to cars that were parked in driveways and trying the doors. If the doors were unlocked, they would go through them and go inside and rifle through the car looking for valuables. I would encourage residents to lock their cars, even if they’re parked in the driveways. We didn’t have any damage to vehicles at all from windows being broken over the weekend. It was just people, they were checking doors to see if they were unlocked. So again I would encourage residents to lock their cars, even if they’re parked in the driveway. And if they can, bring, park their cars in their garage. I know people have a lot of cars or they have their garages full but if they can, get their cars in the garage. I would also recommend that residents remove valuables from their cars. You know we see laptops and different things that get taken from cars sometimes that are left in the driveway, so you know reduce that as much as you can by removing those valuables out of the car. And I’d also encourage residents to give us a call if they see something suspicious or something that seems out of place in the neighborhood. In January a resident called in a suspicious activity and that phone call helped us catch 2 people that were burglarizing, had burglarized a couple of places and were in the process of burglarizing another one when the call came in, so those phone calls are important to us and we certainly need that continuous support from the community to help us do our job. I also want to talk about curfew which maybe ties into what people going through cars over the weekend. Curfew for the City of Chanhassen, as well as throughout Carver County, juveniles under the age of 12 need to be in by 9:00 Sunday through Thursday, and by 10:00 Friday and Saturday, and of course this is p.m.. Juveniles 12 to 14 years of age need to be in by 10:00 Sunday through Thursday and by 11:00 Friday and Saturday, and then 15 to 17 years old, 11:00 Sunday through Thursday and 7 City Council Meeting – March 20, 2006 midnight Friday and Saturday. And that’s our curfew, and again if people see kids that are out and about late at night, you know please give us a call. That can certainly save us from taking some reports and causing some people some heartache later on, so. I also wanted to touch on, I talked a bit about Mike Phelps, one of our Chanhassen deputies that was deployed over seas. Mike just left I believe it was yesterday, or the day before and has been deployed to Iraq now. I would like residents and the City to keep Mike, not only Mike but also the rest of the soldiers from Minnesota and their families in their thoughts and prayers as they go overseas to complete th their mission. I have one other note tonight also. March 28, the Governor has proclaimed a proclamation for town hall forums across the state dealing with underage drinking and teen issues that go along with underage drinking. The town hall forum in Carver County will be at th the Lakeside Ballroom, which is out in Waconia, and again that’s March 28 at 7:00 p.m. and I would invite everybody who has an interest to attend that forum. They’ll have good information, important information and it’s a chance for everybody to sit down and talk a little bit about a problem so. Anything else for the sheriff’s office? Mayor Furlong: Any questions? I guess just one comment, and with regard to the curfew information for those that were probably trying to write frantically at home, or here in the audience. Mr. Gerhardt, do we have that on our web site or can that be posted? The curfews. Todd Gerhardt: Yep, it’s on the web site. It’s also on our public access channel. We have it as a slide on there so if you’re, everybody’s writing it down, just watch as they go through the different slides on Channel 8 and we are offer the curfew hours on there. And a lot of other helpful information too. Mayor Furlong: Absolutely. Sgt. Jim Olson: And I occasionally do that, put that in the paper. Mayor Furlong: Great, very good. Thank you sir. Sgt. Jim Olson: Thank you. Have a good evening. Mayor Furlong: Chief Geske, good evening. Chief Gregg Geske: Good evening. I guess first of all I’d like to make known I guess our call numbers are down. Continue to be down from last year and could have something to do with the mild winter that we’ve had this year. Along with that mild winter we did have the house fire that my assistant chiefs talked about last council meeting. It was determined to be a wood burning stove and improper installation of that vent system on that wood burning stove so I want to make it a note that this year, because of our mild winter we had less problems with that but in the future if it continues and people do add different kinds of heating systems into their houses, that they make sure that they do need to get a permit for that. One of the reasons for the permit is to see that it is properly installed so. I also want to make note, we did go on mutual aid in Victoria, Chaska, Eden Prairie and Excelsior. The many times that I’ve come up here in the last few years and said that we provided mutual aid to other departments and here’s our chance I guess, we get some payback and were able to call them in and it’s especially during the daytime where we’re 8 City Council Meeting – March 20, 2006 taxed for fire fighters, it’s a good opportunity that we can get some additional manpower just by calling mutual aid, so we sent out thank you letters to those departments thanking them for the mutual aid. We will be working with the Lions Club for our annual pancake breakfast and we should be advertising that date when we get a concrete date on it. That’s another opportunity for us to meet with the city and stuff and people out there on a better time, much like our open house so we enjoy that. I’d also like to publicly recognize Dale Gregory from our fire department, and I know there was some information in the council packet there and I’d also like to thank the City Manager for a letter recognizing Dale. Dale’s made it a milestone. He’s been on our department for 35 years now. He hasn’t told us he’s retiring yet so we don’t know how long it’s going to continue but Dale’s one of our department members there, battalion chief and he does get up for all the middle of the night calls and has for 35 years and so, being the department’s less than 40 years old, it’s sure neat to have somebody around that long and we will be giving him a plaque at our annual banquet but I did want to recognize him publicly for that. Todd Gerhardt: You’re going to give one to Roseanne too, right? Chief Gregg Geske: Right. Personally we don’t recognize that as part of our banquet, though we do recognize the spouse… Another thing I’d like to bring up, we’ve become more involved in our juvenile fire center’s program, which is a program that’s put on here at Carver County and Chaska has hosted it and we’re starting to get more involved and we’re rewriting it and any time there is a juvenile in the city that is found to have a fire setting problem through the court system, we have to provide a night for them basically to go through and kind of show them what’s involved and the bad things on the fire and such and become more involved in that so. That’s it. Mayor Furlong: Okay. Any questions for the Chief? No? Very good. Thank you. Appreciate your service. HALLA GREENS, (AKA CHANHASSEN SHORT COURSE), LOCATED ON THE SOUTHEAST CORNER OF GREAT PLAINS BOULEVARD AND PIONEER TRAIL, APPLICANT JOHN KOSMAS: REQUEST FOR SITE PLAN AMENDMENT AND VARIANCES FOR THE CONSTRUCTION OF A GOLF COURSE. Public Present: Name Address David & Sharon Gatto 9631 Foxford Road Dave Wondra 9590 Foxford Road Judy & Dave Walstad 10071 Great Plains Boulevard Don & Sandy Halla 6601 Mohawk Trail, Edina Jeffrey S. 9900 Deerbrook Drive Tom Gertz 10001 Great Plains Boulevard Kate Aanenson: Thank you Mayor. At our last meeting, one week ago tonight we went through the conditional use. As you recall this application was given a conditional use. The applicant, Mr. Halla wanted to expand the conditional use. The question that came up was, minimum, 9 City Council Meeting – March 20, 2006 maximum sort of issues so the council gave, based on public input, direction for the staff to work with Mr. Halla to resolve some of those issues. In the cover letter to you was a summary based on the minutes of the staff report with the direction that you wanted us to work with, and Mr. Halla has agreed to those conditions, and what I’d like to do is just go through those summary. ...first regarding the club house, and it’s change in configuration with the original conditional, 40 by 60 to 40 by 66. We’re comfortable with that, the staff is. Outdoor seating area, again that’s a little bit larger. 10 by 60. Square footage wise pretty similar. It was 13.4 by 40. Again that would be the veranda on either side. The maintenance building was one of the big issues. …significant decrease so the original application was 30 by 60. Now we’re down to 34 by 60, and we do have a list of everything that’s going in that building, that has been submitted, and there’s also drawings on the application if you have specific questions about it, otherwise I won’t go through all that, but that has been reduced to minimize that. Again there was never a ball washing machine. That we did agree to, the 10 by, the 10 by 10. And that’s over here. That’s the accessory building, and again there’s a pop machine and a ball washing machine in that building. The shelter building, that was the teaching building, that’s further behind the club house itself. Again that’s a teaching facility. Kind of took a neutral position on that. We didn’t see that as a big issue. It’s pretty far away from the residents. Lighting is still an issue. And that I’ll go through in just a minute. The temporary structure was originally none proposed. Again because they want to get, be able to use it, that, while under construction, be able to, people to use the facility. Get balls. Check in, that sort of thing, that they wanted the opportunity. We did put specific conditions. I have modified those in front of you. The language on the cover memo of your staff report is correct. It didn’t get corrected in the conditions which is, would be condition number 5 regarding that because what we redirected the staff to do, is to make sure that that temporary building didn’t become permanent so there’s so much time specific to the Certificate of Occupancy that temporary building would have to be removed. So that’s reflected in condition number 5. Then the building materials, originally was wood. I showed that last time. The applicant wanted to do the metal. Now they’ve agreed to the vinyl siding, and again that’s this building which has been down sized. And then the house of operation, sunlight to sunset, and there was some ambiguity on that, so we changed that, the condition on that reads civil sunrise to nautical sunset. And I just wanted to add, there was a comment or question regarding, someone asked me last time regarding nuisance ordinance so we wanted to refer to that. In the nuisance ordinance regarding hourly restrictions, there is one that talks about lawn mowing for domestic purposes but there are some exemptions and that’s specifically for snow removal or outdoor recreation, which is in staff’s opinion, this is outdoor recreation so a lawn mowing wouldn’t be restricted to those times, which would be the civil sunrise and nautical sunset, so just to be clear on that interpretation. Then I’ll just take a minute, I think one of the other issues was the lighting and I just wanted to go through that. I know it’s a little bit hard to see but the staff did meet with Sergeant Olson and Beth Hoiseth, the Crime Prevention Specialist just to review kind of the safety issues. Again for clarification on number 9, we did clarify that there will be soffit lighting on the building. Again because…safety issues was if this is the, can you zoom in there a little bit Nann. There will be soffit lighting underneath this building, and to be clear it was our intent that that lighting would be left on. It’s just downcast. It’s not that tall. It shouldn’t, there shouldn’t be a lot of spill over lighting. Then we have both sides of the building, and then there would also be some lighting that would stay on, on the back of the maintenance building, which is over in this area over here. 10 City Council Meeting – March 20, 2006 Mayor Furlong: So just for clarification, what’s the back of the maintenance area, to the south or the north? Kate Aanenson: I’m sorry, this would be facing Pioneer Trail. Mayor Furlong: So you have soffit lights on the north and the south exposure. Kate Aanenson: Yes. Mayor Furlong: And underneath and just shining down, so they just light down. Kate Aanenson: And there would also be some lighting here. Mayor Furlong: On the west. On the maintenance. Kate Aanenson: To the west. Mayor Furlong: Okay, thank you. Kate Aanenson: And then this side is, from this building line is about 380 feet to the property line, and on the north side, from the side lot, it’s a couple hundred feet. So in looking at the, for someone coming in there early and late, for maybe somebody vacuuming, cleaning, setting up, that would be longer hours. And then for protection again our interest is health, safety and there would be an opportunity that they have safe access to the building. So those lights would stay all the time. So the other issue that was lighting of the parking lot, and again this is, the property, the lights stop at the parking lot. You’ve got another 100, this is about 15 feet wide. You’ve got 120 feet to the property line, but the lights go to zero at the edge of the property line, so what we looked at is that we had the 3 lights in there, only one light would be left on at night and that would provide some light. If you were to shut them off, or use the 4 foot. The 4 foot only gives light right underneath and this whole back side of the parking lot...you’d have no lighting in the back part of the parking lot. And more than likely there’d be employees that probably would park the furthest away so just discussing this again with the people that are more, know more about this issue, that we were a little concerned about that. Just about the safety aspect. Could you put more 4 foot lights? You can see there’s a lot more lights with that, so that was just our issue of concern. It can be lit with 4 foot. There’d be a lot more of them. Again the concern was just, if people are there longer than after, whether it’s workers or someone a half hour past, it could be dark. So there’s two ways to address it, whether it’s the 4 foot or just hitting the one 15 foot one now which was our recommendation based on… Mayor Furlong: So does staff have a recommendation regarding to lighting plans? Kate Aanenson: Yes, it’s in the staff report and that was that the 15 foot, 3 of those, the 15 foot light fixtures, excuse me, and then these 2. And then everything would be dark as you get to that time except for the one…which would provide some brighter light. Councilman Peterson: The rest of them on Option 2. 11 City Council Meeting – March 20, 2006 Kate Aanenson: Excuse me, that would be these. Councilman Peterson: So you’re talking five 15 footers and the rest of them 4 footers. Kate Aanenson: Correct. Councilman Peterson: And then on this other one, really the only light you’re getting with a 4 foot is right at that spot. It’s not getting you any residual light to look at the photometrics, so it provides lighting right at that spot but it’s really not serving the purpose of providing that security portion of it, and that was our concern so you’d have to add quite a few more lights. Councilman Peterson: Kate, if this was a residential neighborhood, what’s our standard for street lighting now if it was residential across the street? Kate Aanenson: They’d be taller and they’d be every, at least every 300 feet. And then if they were like, that would be on the street side. If this was a church, which would be permitted in this district, we would certainly have something taller too. Councilman Peterson: Is our standard now 25 or whatever it is? I have no idea. Kate Aanenson: Correct. Mayor Furlong: Do we have 25 in our neighborhoods? Kate Aanenson: The corten steel… Mayor Furlong: The four sided ones. Are those? Kate Aanenson: The street lights? Mayor Furlong: How tall are the street lights? You know the four sided light. Basically those shine out. These are shining down, but those shine out. How tall are they? Todd Gerhardt: I’d say 15 feet. Mayor Furlong: 15 probably? Kate Aanenson: 20, yeah. Mayor Furlong: Yeah, okay. Kate Aanenson: And those are typical. I just wanted to point out for you, whatever your recommendation is, just some of the concerns that we wanted to share with you that we do have some dark areas and we just, for people that have cars parked there and have to go to a dark car. 12 City Council Meeting – March 20, 2006 Mayor Furlong: Okay. Okay, anything else? Kate Aanenson: So with that I did give you revised conditions. We are recommending approval with the conditional use and the site plan as modified and then the findings of fact are also in the staff report. Mayor Furlong: Okay. And the sheet that we have here, just for clarification, is that different than what was in the electronic packet? Kate Aanenson: That’s correct. Mayor Furlong: And which was it, 5? Kate Aanenson: I believe page 4 and page 5 and then there’s conditions of approval. Mayor Furlong: Thank you. Okay. The only difference here on page 4 was condition 5? Kate Aanenson: Correct. And then also on the site plan, we’re…number 9. We just wanted to clarify. Mayor Furlong: I see the 100 square feet. Kate Aanenson: Well that’s the soffit lighting on number 9 on the conditional use. Mayor Furlong: Thank you. Kate Aanenson: Just for clarity. Just so everybody understands… Mayor Furlong: Okay. Alright, thank you. Any questions for staff at this time? No? Okay. Is the applicant here? Anything that you’d like to share at this time? Erik Olson: Good evening Mayor, council members. Mayor Furlong: Good evening. Erik Olson: My name is Erik Olson. I reside at 9505 Delphinium Lane in Chaska. Sorry, in Chanhassen and also the manager of Halla Greens and I just wanted to basically come up here and thank city staff and the council in particular too just to let us have another week to kind of try to come up with some solutions to some of the problems that we’ve had. We worked really hard to come up with something that you know I think everybody, you know is it ideal for us, everything that we wanted? No. But I think we’ve made some good compromises on both sides and I’d just like to say one thing about the parking lot lights. As I mentioned at the last council meeting, in talking with the neighbors, you know we would prefer not to put in parking lot lights, just to make the neighborhood happy, but I do realize there are a lot of safety issues involved in that so, whatever the council decides on that issue, we’ll be glad to do. Just wanted to say thanks so if there’s any questions, I’ll try to answer them. 13 City Council Meeting – March 20, 2006 Mayor Furlong: Any questions for Mr. Olson? No? Very good, thank you for your efforts this last week. I don’t know if there are members of the public. We took public comment last time. I don’t, I mean at most maybe 5 minutes if there’s some comments that need to be made. Really just focusing on any changes that took place between the meetings, so at this time I invite anybody. And that’d be 5 minutes in aggregate, not 20 people for 5 minutes each if we can. So good evening. Dave Gatto: Good evening Mr. Mayor, council. Dave Gatto. I reside at 9631 Foxford Road here in Chanhassen. I’m representing 37 people that live just north of the golf course. We met with the Halla people and had, we’re proud to say that I guess now we’re here to speak on the project in a positive manner about the golf course. We agree with, and so really the only thing that we’re at issue with now with the city, like Mr. Olson just said was that we agree with Halla in that we don’t want any parking lot lights. Halla and I talked for a while, actually Mr. Olson and I talked for a while and talked about some indirect landscape highlights and those kinds of things which I’m sure these folks can do very well since they own a nursery and they own a lot of nice plantings. We’re in favor of those kinds of lights. We’re not in favor of any home spot lights. We feel like the city was in error when they awarded the first conditional use permit. They told the residents and the rest of the city that they’d have safety lights and those lights would be on the buildings. It seems as though they provided for that tonight. Talking about soffit lights and keeping them on all night, so thank you very much for your time. Mayor Furlong: Okay, thank you. Anybody else who would like to provide any comment? Tom Gertz: Mayor, council persons. My name is Tom Gertz. I reside at 10001 Great Plains Boulevard, directly across from Halla Nursery. Adjacent to the golf course on the southern side. This is my third appearance on this issue. I’ll be brief. Most of the issues from the origin of this plan til now have been mitigated. I’m comfortable with most of them. The one issue that I still have some concern over is the change in extended hours of operation. My dwelling is 100 feet or less directly across from the golf course. If I can maybe get a definition of the change in hours and what that actually means in sunrise and sunset and when mowers will be allowed to operate and heavy machinery. That would help some. And my concern is, it really just comes down to quality of life issue. If I had my windows open in the summer and I’m sleeping and if mowers are going at, before sunrise, how does that not impact me. I had mentioned the original ordinance for noise conditions and one for to help avoid those kind of nuisance conditions and if this is an extremely early operation allowed to go on, I don’t know how you get around that. And there’s other homes that are close too so. I have talked with Erik about it and I don’t know if he could come up with a plan at this point but that’s a consideration. Thank you. Mayor Furlong: Thank you. Ms. Aanenson, real quick on the staff’s recommendation now for hours of operation. Kate Aanenson: Our recommendation is to follow the city code, which for nuisance the extension would be outdoor recreational uses, so that’s, there is no limitation on that. 14 City Council Meeting – March 20, 2006 Mayor Furlong: So the limitation will only, for a typical citizen is 7:00 to 9:00 but that would not apply here because of the use of the property, which is. Kate Aanenson: It’s not a domestic use and it would be a recreational type use. Mayor Furlong: Okay. So then lawn mowing and such would be available during the hours of operation? Kate Aanenson: More than likely I would assume, and you can ask the applicant that there be light so you could see, which is probably similar to. Todd Gerhardt: Mayor, council. The current recommendation is a half hour basically before sunrise and a half hour after sunset. Councilman Peterson: I think it was sunrise, at sunrise and then a half hour after sunset. Todd Gerhardt: Okay. Kate Aanenson: So therefore you could mow that half hour if you wanted. Councilwoman Tjornhom: After sunset. Kate Aanenson: Or before, correct. Mayor Furlong: We need some clarification. Kate Aanenson: Right, if you look at the conditions for the hours, it says sunrise. We did pull out…obviously you’d have the longest days so if you were to look at sunrise in the summer, it be as early as 5:30 in the morning. Councilwoman Tjornhom: I would like to ask the applicant what their plans are. Mayor Furlong: Mr. Olson. Erik Olson: Your questions about what time we’d be starting mowing in the morning? It’s going to vary every morning and you know as Tom mentioned earlier, we have talked it over and basically if it ever does become a problem, my number’s the first number that he’s going to be calling and then Tom, myself and our superintendent will basically sit down and try to work something out where it doesn’t become a quality of life issue for him. But typically to answer the question about starting in the morning, as soon as we can see, when the sun comes up, we’ll be out there mowing the greens. Greens probably take about 5 minutes to mow, and that’s really the only thing that’s mowed every single day. Greens and tee boxes. Councilwoman Tjornhom: Now is there a pattern that you can take where you hit the non- residential areas? 15 City Council Meeting – March 20, 2006 Erik Olson: Yeah, we’ve started basically start on the first hole, because you want to get out in front of the golfers themselves so you go 1, 2, 3, and just follow it in line. Tom’s house is over on number 6. Number 6 green, so if we’re mowing at 6:00, you know you figure maybe we’d be over there around 6:30. Councilwoman Tjornhom: And for how long? You said like 5 minutes? Erik Olson: 5 minutes and then we’re off to the next hole. And I mean it’s not a, it’s actually quieter than a residential lawn mower. Councilwoman Tjornhom: So as long as he does have your number so if it’s at 5:00 in the morning, you’ll be getting a call. Mayor Furlong: Thank you. Councilman Peterson: Because we know they all have our numbers. Mayor Furlong: Okay, anybody else? Sir. Dave Walstad: Thank you. My name’s Dave Walstad. I’m at 10071 Great Plains Boulevard. Just south of the golf course and I have two questions. Two real quick questions. First of all I’m unclear about the lighting plans that were brought up. There were two options. The second one shows 15 foot lights. Okay. I guess my questions are, with the lights down by the driving range, I’m not exactly sure if we’re talking 15 foot lights in the parking lot and then this plan too involves also putting 15 foot lights in the back side. So we’re talking about combining these two together? Okay. Okay, thank you. Except, I’m sorry. Kate Aanenson: Except the parking lot. Councilman Peterson: Four foot lights everywhere but the 5 in the parking lot. Dave Walstad: Thank you. And the second part was just maybe if you all can just clarify. The sunrisesunset.com which was the web site mentioned. I did actually go on there today and I did print off timeframes and the longest time would be June of course. June sunrise for a majority of the month is between 5:25 a.m. to 5:30 a.m. and sunset is around, a little after 9:00. So again that was one of the questions I had emailed the Mayor. Thank you for responding to me on that. Was asking about whether or not they’d be mowing at that early, and yes I appreciate them working with us and I know Erik had called me and I hadn’t had the opportunity to call him back, but I do appreciate the contact there. And I guess what I’m hearing then is that, since they don’t have a noise ordinance regarding this, that you have to get a complaint issue handled at that time. Kate Aanenson: Well if it’s permitted, it’s more, I want to be clear on this. It’s more a good neighbor sort of thing because the conditional use, there’s only certain things that we can regulate. And unless they in good faith say they want to do that, the ordinance does allow them under a recreational again use to mow anytime they want. That’s, we’re asking them to say, can 16 City Council Meeting – March 20, 2006 you be a good neighbor and be respectful of. What they said is, what I heard them say is, that’s the first thing they want to do is try to help them out. Nobody wants…but I want to be clear that that’s what the ordinance, what they could do. It’s not a conditional use issue. It’s a question of a variance that we put on to restrict it. That’s kind of, I guess how we kind of got to this. The first applicant was under the conditional use, but underneath the status, if we go back to that minimum and maximum, that first applicant went to the minimum. The next one went to the maximum. Uses change and get added on all the time and as long as you’re exceeding the maximum, they can do that. Now in good faith to work with the neighbors to try to go back to the original condition for the size and…I’m just trying to make this clear that so we’re now getting calls, that what the expectation is and that’s why we’re asking the applicant so everybody has a clear expectation of how it’s going to operate. So what I heard them say is that they’re going to try to minimize that conflict of the noise, but you’re right. In the summer it’s early. That month of June it’s going to be before, so I would hope that they would take that into consideration and be a good neighbor so they’re not getting all those calls from the neighbors. If I wasn’t clear, I don’t know what I could do. Todd Gerhardt: Just to add on to what Kate is saying, We surveyed some of our other operations, driving ranges and it’s sunrise to sunset is how they operate, and you know if they’re going to compete against those people, they have to be on equal playing ground. For us to say you can’t operate from 7:00 to 9:00, that doesn’t put them on an equal playing ground so, that’s how come staff recommended the sunrise to half hour after sunset. Kate Aanenson: And I just want to be clear, so if you call me and say they’re violating something, unless I couldn’t cite them on anything. That’s what we rely on…to say are they violating an ordinance because if that’s what the ordinance says… Dave Walstad: Appreciate everybody’s time here. I know this has been before the council several times. Planning Commission has been very helpful working with the neighbors and just glad to see that everyone here is again concerned about the neighborhood, which is what we wanted in the first place so, thank you. Mayor Furlong: Okay, thank you. Okay, thank you everybody for your comments. I appreciate that. Any follow up questions at this point for maybe either some of the council members discussion but any follow up questions for staff or for the applicant? No? Why don’t we open it up for council discussion then at this point. Thoughts. Comments on what we saw last week versus this week or. Councilwoman Tjornhom: Well okay I’ll jump in. Obviously it’s a vast improvement from what we saw last week. I think Mr. Halla and company did a good job of making concessions and working with the neighbors and the city in trying to make this originally what it was supposed to be, and so that was my most important, or my priority was to make sure that what came before the Planning Commission and City Council 2 years ago, 3 years ago was the same thing that we were looking at today, and I think it’s pretty close to what it is, so I’m satisfied with what’s happened and I think it will be a good asset to your neighborhood once it gets start working. The shelter building, that to me I guess is one of those things I guess I have to have an opinion about it but I just don’t think it’s going to impact necessarily the community or the 17 City Council Meeting – March 20, 2006 neighborhood and that’s what I’m most concerned about is making sure that the golf course is a good neighbor and the neighbors are good neighbors for the golf course, and so the shelter building isn’t going to really change anyone’s life so, I’m willing to concede to keep it or not to keep it. I just don’t think it’s a big deal. Lighting, I want to keep that to safety. You know we have to take care of the people that are working there, and that are using the golf course but I also realize that you have to be once again courteous to the people that were there first, and so I am all for anything that is going to give the neighborhood the least impact. Mayor Furlong: Thank you. Councilman Peterson, thoughts. Councilman Peterson: Mr. Mayor, I too, I think the shelter building is fine. I think it’s a reasonable request and certainly isn’t onerous. I think if you can make the environment better out there and safer, let’s certainly do that. All the other things that staff is recommending, I certainly agree with. The lighting I guess is the only one that’s probably up for further consideration. I think that my perspective on that is, I do think we need some increased lighting in the parking lot. If you look at the 15 foot lighting that we have out in different areas of the city, as everybody’s leaving look up in City Center Park. There’s 15 foot lights there that are essentially down lighting that doesn’t wash anything but a greater area than a 4 footer. I don’t find those onerous and certainly you can’t see them for outside of a few feet away from them, so if we did 5 of those, it seems like a reasonable request that staff is making. I would support that. Again in the effort of maintaining safety and reasonableness. I mean we also have to, we light parking lots and that’s what we do as a city for all the right reasons and this certainly shouldn’t be one we shouldn’t light, and I think this lighting is better than building lighting that would have been spot lights shining down. It would have been certainly more than ambient soffit lighting if we went with the original proposal, so I think that’s important to note. So I think the combination of the five 15 footers and multiple 4 footers, landscaping I think will meet the city’s needs and I think meet the neighbors needs once they see what a 15 foot down lighting, which is not a globe lighting. It’s a down lighting wash that just washes a bigger area, so I think that I’m confident that the neighbors will be amenable to that once they see it. So to that end I would support staff’s position of Option 2. I think that addresses all of the issues Mr. Mayor. Mayor Furlong: Okay, thank you. My thoughts are similar. What a difference a week makes and I commend the applicant and the neighbors for getting together and working together and for staff, for their efforts here these last few days. I think what has transpired here is, last week we were talking about trying as a council to come up with is it reasonable or not what was being requested. I think there was some hesitancy on some of the items but I clearly believe that with the changes that are being presented in the staff report here this evening, with the size of the buildings and their intended use, I think it clearly in my mind meets the level of reasonableness in terms of use for a golf course. Golf course is a permitted in this zoning, just as there are some other uses and the property owner has a right within the zoning laws to operate and so I think there is some flexibility, or we’ve seen it this week and I commend everybody for being a part of that. The specifics on the shelter building, it was listed as optional and as such. I’m fine with that as well. I think Councilman Peterson and Councilwoman Tjornhom agreed. That was never a big issue. I thin it was just part of everything else that was causing a problem so with what’s being proposed here this evening with regard to the maintenance and the ball washing building and the club house, I’m comfortable allowing them to go forward with what they proposed on 18 City Council Meeting – March 20, 2006 the shelter building and into the location they proposed it down along the driving range. The lights are probably the last option here. One of the options I should say. I think they’re, I would concur with Councilman Peterson. I think the Option 2, which includes the five 15 foot down lit, or shielded lights provide some balance in terms of safety and security on the property while minimizing the effect on the neighboring properties. If this was a residential development that was going in here, we wouldn’t even be talking about street lights. They’d be there. They’d go in and those would be, from a design of a street light, well very similar to what exists right now at Pioneer Trail and Foxford Road. There are 2 street lights right there that shine out, and there’s a pretty good glow right there and along Foxford there are periodically spread out street lights. Why are they there? They’re there for safety and security and that’s what staff is recommending here and I think the type of lighting here is actually going to be less intrusive, to Councilman Peterson’s point. If these were 25 foot standards, that would be different. I think that would be much more noticeable than the 15, and so I am comfortable. I think the second option with the five 15 and then everything else 4 feet provides a good balance to try to provide for safety and security of the property while minimizing the impact of the neighbors. With regard to hours of operations, I think there, that was raised and something that we’ve been discussing. Because this is a permitted use in the zoning area, a golf course, they need to cut the grass. That’s just something that you do at a golf course. That’s part of the normal necessary factor of running the golf course. I think what we talked about last week, when I think normal use in terms of the golfer on a golf course, starting out a half hour before sunrise is not an unreasonable time. You can see. I think Councilman Peterson spoke about the, it’s a half hour before, half hour after is a useable term. It’s used during hunting regulations in our state. It’s used for piloting aircraft. I think here the difference is, it’s not an issue of the golfers being able to see. It’s an issue of the noise that’s emanating from the course, and that’s where I would be a proponent of following staff’s recommendation to start hours of operation at sunrise. If the, I think how are we defining it here? I think it’s the civic, not nautical sunrise but actual sunrise itself, and allowing then the operations to continue the half hour after civic or to nautical sunset. I think that’s a fair compromise, recognizing that during June, and the longest days, people are going to be out there and they’re going to be operations earlier in the day than they will be in the fall but I think that’s the nature of a golf course. And with the few nice months that we have, people like to get out and golf and there will be people that are out there early golfing. Getting in 9 holes before they go to work, and that’s part of recreation opportunities that an operation like this will present as well so, while I understand there may be some inconvenience, I think by not starting as early as other courses do, we can try to minimize that and will still provide in a reasonable expectation for the property owner and move forward, so I’m comfortable with staff’s recommendations throughout. It sounds like my fellow council members here this evening are as well, and I think for reasons previously stated with regard to lighting, we’ve made some good progress there but staying with the Option 2 which includes at least five of the 15 foot standards with the, with one of them remaining lit in the central parking lot for safety and security, I think that’s a very, very good compromise. So that’s what I would support this evening. Any other thoughts or comments on this? Is there a motion then? Councilman Peterson: Mr. Mayor I’d move that the City Council approve the conditional use permit with conditions 9 through 12. In addition the Site Plan review, conditions 1 through 11 with the findings of facts as attached to the staff report. One question Kate. Do we need to put 19 City Council Meeting – March 20, 2006 in there about the shelter anywhere or not? I can’t, is that something that we should put in as an addition? Kate Aanenson: It’s on the site plan… As shown on, your condition adopting the site plan. Councilman Peterson: Okay, that’s fine. Motion stands. Mayor Furlong: Is there a second? Councilwoman Tjornhom: Second. Mayor Furlong: Made and seconded. Question on the motion then. Kate, with regard to the issue of the lighting, since there were two options in the staff report. How does the motion just made, does that provide for what staff’s recommendation was in terms of the second option on the lighting schematic? Kate Aanenson: Yeah, I think you should quantify the second…of the five driving and parking lot lighting. The five 15 feet. Mayor Furlong: Okay, because the conditional use permit number 9 here speaks to height of light pole may not exceed 15. Kate Aanenson: So that would be the five specific. Two in the driving, 3 in the lot. Mayor Furlong: Can we somehow tie it back to staff’s report under. Kate Aanenson: Because you also want to clarify that they all be off, except for the one in the middle. Mayor Furlong: Which would be the second so, incorporating staff’s recommendation for the second option? Is that acceptable Councilman Peterson? Councilman Peterson: So noted, yeah. Mayor Furlong: And Councilwoman Tjornhom, you’re comfortable with that as well? Just so we’re clear on what’s there. Thank you. Any other questions or discussion? Points of clarification? If not we’ll proceed with the vote. Councilman Peterson moved, Councilwoman Tjornhom seconded that the City Council approve an amendment to Conditional Use Permit #2003-4 CUP, Planning Case 05-39 for the construction of a golf course with a club house as shown in plans dated Received January 6, 2006, with the following amendment to condition #9 of the existing conditional use permit and adding conditions 10, 11 and 12: 9. No exterior lighting shall be permitted with the exception of safety lights which includes parking lot lights, soffit lights and drive aisle lights, incorporating the second option 20 City Council Meeting – March 20, 2006 lighting plan as shown in the staff report. The height of the light pole may not exceed 15 feet. All light fixtures must meet ordinance requirements. All lights with the exception of the light located in the center island of the parking lotand the club house soffit lights, shall be shut off one hour after sunset. 10. The applicant/owner/lessee shall apply pesticides only when needed. Use products that are most effective, target specific, and present the least hazards to people, wildlife, and the environment. 11. A retail pro shop is permitted within the clubhouse. Retail operations shall not occupy more than 20% of one floor. Retail sales are limited to food, beverages, and golf-related items. 12. Hours of maintenance operation shall be limited to Civil Sunrise to Nautical Sunset.” All voted in favor and the motion carried unanimously with a vote of 3 to 0. Councilman Peterson moved, Councilwoman Tjornhom seconded that the City Council “ approve an amendment to Site Plan Review 2003-7 SPR – Planning Case 05-39, for the construction of a Club House, a Maintenance Building, a golf ball washing building and a lean-to for a golf course as shown in plans dated received January 6, 2006, with the following added conditions: 1.Applicant shall increase landscape plantings to meet minimum requirements for parking lot trees. A revised landscape plan shall be submitted to the City and approved by staff prior to issuance of a building permit. 2.Applicant shall fully screen parking lots from adjacent roadways through the use of berming or increased landscaping. 3.The applicant must submit detailed architectural plans for the maintenance building, golf ball washing building, and lean-to that meet the design ordinance requirement. 4.Comply with all conditions of the MnDOT review letter dated November 23, 2005. 5. The temporary 120 square-foot octagon building may remain on the site for a time period not to exceed six month after City Council approval and must be removed within two weeks after a Certificate of Occupancy has been issued. The building shall be located in the parking lot. 6.The applicant is responsible for obtaining and complying with MnDOT and Carver County permits and approval on any grading that takes place along the north and west side of the property. 7.All disturbed areas are required to be restored with seed and mulch within two weeks of grading completion. 21 City Council Meeting – March 20, 2006 8.All plans must be signed by a professional civil engineer registered in the State of Minnesota. 9.The golf ball washing and golf ball dispensing building shall not exceed 100 square feet in area. 10.The maintenance building may not be used for “Halla Nursery” related items nor exceed 2,040 square feet in area. The outdoor storage area shall be fully screened by a board on board wooden fence. The height of the fence shall not exceed 6½ feet. 11.The trash enclosure located west of the maintenance building shall be constructed of materials similar to the club house building.” All voted in favor and the motion carried unanimously with a vote of 3 to 0. Mayor Furlong: Thank you everyone. Appreciate all your efforts and thoughts and input. Thank you. COUNCIL PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS: Todd Gerhardt: Well I’ve got a couple here. Councilmember Craig Peterson this past week was appointed to the Transportation Advisory Board. That is a transportation board that serves Met Council and awards grants to transit and MnDot and other government agencies for roads, bridges and a variety of transportation needs. So he should be congratulated on being on that board. Mayor Furlong: Absolutely. Congratulations. Councilman Peterson: My ascension to power. Todd Gerhardt: I already hit him up earlier tonight on the 41 pedestrian underpass, which was an application last year so, hope he doesn’t forget about us here. And his works have already been felt over there. Southwest Metro Transit was awarded a $5.5 million grant this past week also by the Transportation Advisory Board for a multi level parking ramp that will be located somewhere behind the Chanhassen Dinner Theater and serve as our downtown parking ramp for commuters to various locations. Probably most of them downtown Minneapolis. And again that was with Southwest Metro Transit, so pretty excited about that and future activities that might occur in that area when you put an asset like that in that location, that definitely is a draw for both retail and other type uses so, that’s going to help as we work on redeveloping the back side of the Dinner Theater. Len Simich and Craig and I think Commissioner Workman played a vital role in helping us to get funded for that parking ramp so our thanks go out to everybody. Other than that, that’s all I have. Mayor Furlong: Okay. 22 City Council Meeting – March 20, 2006 Councilman Peterson: Where’s the Golden Chalice Restaurant going into? Kate Aanenson: Across the street… Councilman Peterson: Oh really. What is it? Kate Aanenson: I think it’s a health food restaurant. Mayor Furlong: Okay. Any other questions or thoughts? Mr. Gerhardt. Timing on the funding of that parking ramp is a couple years out we’re anticipating right? Todd Gerhardt: Yeah. We’re probably looking at funds being available October of 2008. Federal funding coming from their 2009 and 10 allocation. Mayor Furlong: But there may be some opportunity to accelerate too? Councilman Peterson: Well we’ve got funding available immediately for regarding and putting blacktop in, so that will be the first phase and then the construction will begin in ’07-08. Mayor Furlong: Well I understand that the park and ride there is heavily used. Bursting at the seams would be perhaps a way to describe it. Councilman Peterson: We’ll leave it at that. Yes, it is. This will help significantly. Mayor Furlong: Absolutely. Very good, congratulations. Todd Gerhardt: We would never go outside of our easements. Councilman Peterson: Never. Mayor Furlong: Any other comments or questions for Mr. Gerhardt? No? If not, any discussion on the correspondence packet? No? Seeing none, we will be continuing our work session immediately following the council meeting. If there’s nothing else to come before the council this evening, is there a motion to adjourn. CORRESPONDENCE DISCUSSION. None. Councilwoman Tjornhom moved, Councilman Peterson seconded to adjourn the meeting. All voted in favor and the motion carried. The City Council meeting was adjourned at 8:20 p.m.. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 23