1g Approve Additional Local Transportation Study Svcs Agreement-SRF
CITY OF
CHANHASSEN
.i
-6
690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
TO:
Don Ashworth, City Manager
DATE:
October 6. 1997
~
FROM:
Charles Fo1ch, Director of Public Works
SUBJ:
Approve Additional Local Transportation Study Services Agreement with SRF
File No. PW-026C-2 (1997 Local Study)
The last transportation study for eastern Carver County was completed back in 1989. A great deal has
changed since that study. Not only has a significant amount of residential, industrial and commercial
growth occurred in eastern Carver County which has contributed to increased traffic volumes but also some
assumptions regarding the scheduling of major highway improvement projects such as Trunk Highway 212
and Trunk Highway 5 from County Road 17 to Trunk Highway 41 which are no longer valid. In any case,
Carver County has decided that this is an important time to revisit, re-evaluate and redevelop an updated
transportation plan for eastern Carver County based on current information as we know it today.
The City of Chanhassen is currently in the process of updating it's comprehensive land use plan. The
tran<;portation issue will be a key element in the comprehensive plan update. This appears to be an
opportune time to tag onto the Carver County transportation study and have the scope increased to include
analyzing local collector roads within Chanhassen. Staff has contacted SRF Consulting Group, Inc. who is
under contract with Carver County to perform the Eastern Carver County transportation study. SRF has
submitted an amended proposal to perform the local transportation study as outlined in the scope of
services (see attached) for a not -to-exceed amount of $19,000. SRF has also prepared a work path
schedule (see attached) that indicates that the future traffic estimate task would be completed by the end of
this December in order to be incorporated into the City's comprehensive plan amendment.
Funding for this study is proposed to come from two sources. The 1997 budget included $10.000 in capital
projects fund 400 for this type of a study. The other remaining amount would come from a local planning
assistance grant from the Metropolitan Council. It is therefore recommended that the agreement for
professional services dated October 13, 1997 with SRF Consulting Group, Inc. to conduct the local
transportation study update be approved.
Attachments: 1.
2.
Agreement.
Work path schedule.
c: David K. Montebello. SRF
g:'eng'charles'<:c'lransportation study agrrement.doc
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made this 13th day of October, 199 ~ by and
between CITY OF CHANHASSEN, hereinafter called the "CLIENT", and SRF
CONSULTING GROUP, INC., Suite 150, One Carlson Parkway North, Minneapolis,
Minnesota 55447-4443, hereinafter called the "CONSULTA1'IT".
.
WHEREAS, the CLIENT desires to employ the CONSULTANT to render
professional engineering services in connection with the Chanhassen Transportation Plan, and
WHEREAS, the CONSULTANT has submitted a proposal for the professional
services aforesaid dated August 28, 1997, signed by F errol Robinson, the terms and conditions
of which proposal, including fees, are satisfactory to the CLIENT.
NOW THEREFORE, THIS AGREEJ\.1ENT, WITNESSETH:
That for and in consideration of the mutual covenants and promises between the Parties hereto,
it is hereby agreed that the CONSULTANT shall furnish professional services and the
CLIENT shall make payment for same in accordance with the terms and conditions set forth in
said proposal marked Exhibit "A", hereto attached, which is hereby made part of this
Agreement. Compensation to the CONSUL TAJ.'IT in full for work listed in Exhibit "A" shall
not exceed $19,000 00 Extra work requested by the CLIENT will be billed in addition to the
not-to-exceed fee and at the hourly rates as shown in Exhibit "B" plus any related direct non-
salary expenses
IN WITNESS WHEREOF, the parties to these presents have hereunto caused these
presents to be executed the day and year first above written.
CITY OF CHANHASSEN
SRF CONSULTING GROUP, INC
By:
Its
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CIIAL"ffiASSEN TRANSPORT A TION PLAN
SCOPE OF WORK
TASK 1.0
PROJECT MANAGEMENT AND COORDINATION
1.1 Meet with City officials and staff up to four times to discuss
project status, results, and direction. SRF to prepare materials,
agenda's and meeting notes.
TASK 2.0
DATA COLLECTION & BASE~IAP REVISIONS
2.1 Gather local transportation data, city traffic generators,
collector street system, development plans, MSAS
designations; and revise basemap to include local collector
streets.
TASK 3.0
FUTURE TRAFFIC ESTIl'r1A TES
3.1
Review and refme T AZ boundaries and roadway network to
address traffic projection needs on local collector streets.
3.2
Develop forecasts for local collector streets for 2005, 20 I 0, and
2020. Report traffic forecasts.
TASK 4.0
IDENTIFY TRANSPORTATION NEEDS
4.1
Determine local transportation system needs in terms of access,
continuity, operating capacity and geometric/spot
improvements down to the collector street level.
4.2
Identify criteria that would trigger the scheduling of the
transportation needs identified..
TASK 5.0
PREPARE DRAFT .-\''1D FINAL REpORT
5.1
Prepare three copies of Draft Report and 12 copies of Final
Report.
Subtotal Hours/Costs
Expenses (mileage/reports)
Hours Cost
30
16
8
....,
.J_
40
24
60
250
55,600
51,040
5560
52,400
52,800
51,680
54.200
518,280
5720
519,000
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~ CONSULTING
EXHIBIT "A"
G ROUP, I Ne.
Transportation · Civil · Structural · Environmental · Planning · Traffic · Landscape Architecture · Parking
August 28, 1997
Mr. Robert Generous
Senior Planner
CITY OF CHANHASSEN
690 Coulter Drive
P.O. Box 147
Chanhassen, Minnesota 55317
RE: REVISED SCOPE OF WORK - CITY OF CHANHASSEN TRANSPORTATION STUDY
Dear Mr. Generous:
We have revised the scope of work to reflect the changes that you requested and the City's
budget limitation of$19,000.00. The changes are summarized as follows:
. The number of meetings with City Staff have been reduced from five to four
. The citizen involvement task (old task 3.0) was eliminated
· Task 5.2 wording was revised
. The number of draft reports was reduced from six to three
. The number of final reports was reduced from 15 to 12
The scope of work assumes that the city would assemble and provide SRF with existing data.
The scope of services for traffic projections or forecasts on the local street segments identified
assumes that existing traffic count information is available for these segments (SRF is did not
budget for additional field counts).
Based on these changes we can meet the City's budget limitation of $19,000.00. Please review
these changes and let me know if they are acceptable. If you have any questions please contact
us.
Sincerely,
SRF CONSULTING GROUP, INC.
/
Ferrol Robinson
Principal
cc: Letty Nelson, SRF
One Carlson Parkway North, Suite 150, Minneapolis,:MN 55447-4443
Telephone (612) 475-0010 . Fax (612) 475-2429
An Equal Opportunity Employer
EXHIBIT "B"
SRF CONSULTING GROUP, INC.
RANGE OF HOURLY RATES
APRIL 1997 THROUGH MARCH 1998
RANGE OF
CLASSIFICATION HOURL Y RATES
Principal $11 0 00
Senior Associate $ 9500 - $100.00
Associate $ 75.00 - $ 90.00
Senior Professional $ 66 00 - $ 85.00
Professional $ 45.00 - $ 70.00
Principal Technician $ 63.00 - $ 67.00
Senior Technician $ 54.00 - $ 62.00
Technician $ 31.50 - $ 52.00
ClericaIIW ord Processor $ 3000 - $ 53.00
Mileage shall be reimbursed at the IRS rate allowable (currently $0.31 per mile).