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Administrative Section ADMINISTRATIVE SECTION Notice of Chuck Siggerud's Retirement Luncheon. News Release re: Southwest Twin Cities Highways Change Ownership dated November 3, 1997. Environmental Commission Agenda and Other Information. City Council Work Session Schedule. Letter to Don Halla dated November 4, 1997. Memo from Sharmin Al-Jaff re: Postal Service Update dated November 5, 1997 with attachments. \\ {I~I 11 (}c\ n'L ~'_ Chuck Siggemd's~{ Retirement Luncheon Tuesday, November 25, 1997 at the Holiday Inn (formerly McGuU"es) 1201 County Road E & Lexington Ave. Arden Hills., Mn. CITY OF CHANHASSEM mm~ffimVl~m NO'} 0 3 1997 11 :30am 12:00pm 12:45pm Social Hour Lunch Program ENGINEERING DEPT. , Please R.S."V:E bv November 21, 1997 . -- to Sharon Anderson Division Staff-Office' Waters Edge Building 582-1165 --------------------------------- NAME ~ ,,::lllllillllr:{~~lilil:li~i;::::,. ';'~~j~!~~t. .:;:~:~ti~j~:: ....... ........ ....... ....... .... ... ...... ....... ~il~. .:~~~jJl. PHONE WCATION a I'm sorry I cannot attend - enclosed is gift only. Menu choices: a $14.50 Roast Sirlion of Beef a $13.50 Roasted Pork Loin a $13.50 Breast of Chicken (inc/.ude$: lbrsley Baby Red lbtatoes, 7bssed Salad, Green Beans/Almonds, Coffee, Tea, Mtlk) These prices include meal, tax, gratuity & gift. Please make checks payable to Sharon Anderson. ~l'OC MINNEAPOLIS-ST. PAUL NORTH 1201 W. County Road E St. Paul, tvlN 55112 Phone 612-636-4123 Fax 612-636-2526 HOUDEX'MSPAH SABRE: ~2t)2() WORLDSPAN: 3327 APOLLO: )()-,l)() SYSTEMS ONE. CFF r\i\IADEUS' CFI: i ,\0:( I-----i ... N :---.. -- :,\~ti!)-l, ! I : I ; I I~ I I - , '. ~ :' il!~;1t:;-dpolrs: 51 Pclul - i"~ - _._~'l.;________ ~ _.__ - ."11:_ Ill"~ I ( II(),\S: I nllll I ,1'[ (Ii" \\...."1. 1,I~L' I-()I)-ll(' I ' \ III:":!( '11 \, '- II1Il' I L \11 -~ ; \ J. ~t> )t>lIlli 1/2 Illlle II) CllllIll\ 1$ ',1,1 I 11""1 I Ill' \\Il1lil. l.th' 1-.1)\\ II) 1_(JI)...j. 1:.1.,1 It> L,'\1I1!-,1"'1 \\llllll' (i.XII ...j.~;$. ~() St>ulil 112 Iluk It> COUI1I: l\,l,ld I. 1'\ rilE ,\REA: Bethel ColI...ge and Selllinar-,' - I mi.: '\orthwcstern College - 2 mi.; Ro~edale Shopping i\lall - J mi.; I\linnc~ota State Fail-grounds - 5 mi.: Universit~ or \Iinne<.,ota - 6 mi.; Target Center - 11mi.: \Iinneapoli<; Sl. 1'.1ll1 Aiq>ort - 17 mi.; ,\lall of America - 21 1111.: Casinos (6) - I hour drive. - AT&T YourTrue Choice -- W\: 're proud to offer AT&T Long D,stanc\: S\:rvlc\: lor all your AT&T Calling Card. AT&T Universal Card and operator-asslsteu calls FOR RESERVATIONS CALL 1-800~HOLIDAY OR YOUR T'RAVE'J-I AGENT (j\ ~ 0" TP#'J Minnesota Department of Transportation ~r'P ~ ~ ~/~ /771 ]tR CtI adl'W~ ~ ~ &/7-/2 's PW~ Phone. 612/582-1000 - ~ News Release Metro Division 1500 County Road 82 West Roseville MN 55113 November 3, 1997 CONTACT: Cyrus Knutson, Jurisdiction Coordinator (612) 582-1387 FOR ll\'IMEDIATE RELEASE Kent Barnard, Public Affairs Coordinator (612) 582-1363 SOUTHWEST TWIN CITIES HIGHWAYS CHANGE OWNERSHIP (RosevilIc, Minn.) -- Ownership and responsibility for several roadways in the southwestern Twin Cities suburbs has changed between the Minnesota Department of Transportation and local counties. The following jurisdiction changes arc in effect today: "'Highway 101 from Highway 12 in Wayzata to Twilight Trail on the Chanhassen/Eden Prairie border is now part of the Hennepin County highway'system. "'Highway 101 ti'om the fonner IIwy. 169 to the new Hwy. 169 (Shako pee Bypass) has heen transferred to Scott County. *1'hc former Highway 169 from the north Scott County line to new Hwy. 169 (Shakopcc Bypass) also is transferred to Scott County. *Hennepin County Road 18 from 1-494 to the Minnesota River in Hennepin County and Scott County Road 18 from the Minnesota River to approximately Highway 101 is now under the Minnesota Department of Transportation's jurisdiction and is par,t of Highway 169. Signs designating the madway as Hwy. 169 were installed last year. Note: Highway 101 in Carver County remains under Mn/DOT until further notice. ##### TO'd ~OO'ON 8~:~T ~ f:, ~ 0 ...... 0 r.j S9~T-~:3S-(:T9: l:31 . :3 . rrl 0 J + a ~,.j 11]1].' U Minnesota Pollution Control Agency November 3, 1997 The Honorable Nancy Mancino Mayor, City of Chanhassen City Hall, PO Box 147 Chanhassen, Minnesota 55317-0147 Dear Mayor Mancino: Enclosed is Permit Number 21472 for the construction and operation of a sanitary sewer extension system to be located in Chanhassen, Minnesota. Please carefully review the permit, including any Special Conditions, General Conditions (No. 1-20) and information relative to plans and the permit application. Please let us know if you have any questions regarding these documents. If you do have questions, you may contact me at the address listed below or call me at (612) 296-7762. If you like, you may also use our toll free number, which is 1-800-657-3864., Sipcerely,.;, . -----.... V J!J //~'] ) , II / VL ! d\] (rIM {f. .,,,,,~t0/~c~&,J Donald K. Perwien, P.E., Staff Engineer Compliance Unit 1 Point Source Compliance Section Water Quality Division DKP:gar Enclosures: Sewer Extension Permit General Conditions t-~ ~f;~ {; ;~: III f;~ T ~} cc: City Council c/o Don Ashworth, City Manager Phil Gravel, BRAA Metropolitan Council - Environmental Services c/o Don Bluhm Metropolitan Council - Environmental Services c/o Marcel Jouseau -'1O~' C 4. 1997 , . ) , ! ,. I ,t'Jhli:",1 '. \':,,;=--,_ 520 Lafayette Rd. N; St. Paul, MN 55155-4194; (612) 296-6300 (Voice); (612) 282-5332 (TTY) SSE.doc 9/96 Regional Offices. Duluth' Brainerd' Detroit Lakes' Marshall' Rochester Minnesota Pollution Control Agency PERMIT FOR THE CONSTRUCTION AND OPERATION OF A DISPOSAL SYSTEM ;:; 4"-" ,.~ ri ~(;:,~-/.:EP!f:O '- ~ 't, i\lt NOV 04 1997 CITY OF CHANHASSEN r\/ rv . '-.J , , Of GHA.NHASSEN Carver County Pursuant to authorization by the Minnesota Pollution Control Agency (MPCA), and in accordance with the provisions of Minn. Stat. chs. 115 and 116, plans are approved and a permit is hereby granted to the above-referenced Permittee for the construction and operation of a sanitary sewer extension in Chanhassen, Minnesota. The facilities will consist of2,935 linear feet of 8-inch and lO-inch sanitary sewer pipe. The facilities are further described in MPCA approved plans and specifications designated as: "Arboretum Business Park Area Phase 1 Utility & Str~_et Improvements.City Project Number 97-1 File 39352" received September 2, 1997, prepared by Bonestroo, Rosene, Anderlik & Associates for the city of Chanhassen. It is the Permittee's responsibility to assure compliance with any special conditions and the general conditions that are required by this permit. This includes taking all necessary measures needed to comply, including, but not limited to, the notification of contractors or others who may be carrying out this work. PERMIT NUMBER: 21472 ( DATED: November 3, 1997 ~ Doug as A. Hall, Supervisor Permits/Technical Review Unit Point Source Compliance Section Water Quality Division 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (612) 296-6300 (Voice); (612) 282-5332 (TTY) SSE.doc 9/96 Regional Offices. Duluth. Brainerd. Detroit Lakes. Marshall. Rochester MINNESOTA POLLUTION CONTROL AGENCY GENERAL CONDITIONS FOR SANITARY SEWER EXTENSION PERMITS GENERAL CONDITIONS: 1) Material, labor and equipment for temporary erosion control measures and the acceptable maintenance thereof shall be provided during the life of the project, to effectively prevent water pollution through the use of berms, dikes, dams, sediment basins, fiber mats, netting, gravel, mulches, ' grasses, slope drains, and other erosion control devices or methods. Surface cover materials shall be anchored to reasonably prevent their entering waters of the State by erosion or rising water levels.' Temporary pollution control measures shall be included for all construction activity associated with the project where such work is necessary, for example borrow pit operations, haul roads, equipment storage, and plant or waste disposal sites: The temporary pollution control provisions contained herein shall be coordinated with any permanent erosion features to the extent practical to assure economical, effective, and continuous erosion control throughout the construction and post-construction period. The surface area of erodible earth material exposed by clearing and grubbing, excavation, borrow and fill operations shall be minimized and immediate permanent or temporary control measures shall be taken to prevent contamination of adjacent streams and oth~r water courses, lakes, ponds, and areas of water impoundment. Cut slopes shall be stabilized by methods such as seeding and mulching as the excavation proceeds to the extent considered practicable. Slopes shall be graded properly to minimize erosion. 2) 3) 4) 5) The Applicant will be required to incorporate all permanent erosion control features into the project at the earliest practicable time. Provisions should be made for continual checking and maintenance of all control measures, particularly during periods of rainfall, to ensure maximum effectiveness. Temporary pollution control measures will be used to correct conditions that'develop during construction that were not foreseen during the design state; that are needed temporarily to control erosion that develops during normal construction practices, but are not associated with the permanent control features on the project. , 6) The Applicant will control the area of excavation, borrow and embankment operations commensurate with his progress with finish grading, mulching, seeding, and other such permanent erosion control measures. Should seasonal limitations make such coordination unrealistic, temporary erosion control measures shall be taken to the extent feasible. Oil and other liquid substances capable of polluting water of the State will be stored in accordance with the requirements af MPCA Miscellaneous Water Quality Rules Chapter 7100.0010 - 7100.0090 (formerly Minnesota Code of Agency Rules 6 MCAR 4.8004) (formerly WPC-4). 7) -2- 8) Stream Bank Stabilization shall be utilized if it is needed to prevent erosion, and shall be constructed of materials which will not pollute waters of the State. If an effluent will result from the project the Contractor shall submit to the MPCA plans, for approval, to provide for the following: 9) b) Water from dewatering operations including effluents from construction activities shall only be discharged when the effluent complies with the applicable water quality and effluent standards. Dewatering shall be performed using well points where feasible and practical, all other dewatering shall be performed so as not to result in increased turbidity in the receiving water. This may require the use of desilting ponds to reduce suspended solids. When the MPCA requires, permits must be obtained. A Disposal System Permit shall be obtained by the Contractor from the MPCA prior to any hydraulic dredging or tunneling, or other activity including an effluent which may contain potential pollutants. . a) 10) This permit shall not release the permittee from any liability or obligation imposed by Minnesota or Federal statutes or local ordinances and shall remain in force subject to all conditions and limitations now or hereafter imposed by law. The permit shall be permissive only and shall not be construed as stopping or limiting any claims against the permittee for damage or injury to persons or property, or any waters of the state resulting from any acts, operations or omissions of the permittee, its agents, contractors or assigns for damage-to state property, or for any violation of the terms or conditions of this permit. 11) No assignment of this permit shall be effective until it is executed )n writing and signed by the parties thereto and thereafter approved by the Agency. 12) No major alterations or additions to the disposal system shall be made without the written consent of the Agency. 13) The use of the disposal system shall be limited to the treatment and/or disposal of the sewage, industrial waste, other waste materials or substances described in the plans and/or permit application and associated material filed with the Agency. I 14) The Agency may modify, suspend, or. revoke in whole or in part, this permit after giving notice and providing an opportunity for a public hearing or by taking direct enforcement action, or any just cause including failure: (a) to comply with the terms stated herein, or (b) to comply with Agency water quality regulations and standards presently in force. Nothing herein shall prohibit the Agency from exercising its emergency powers. -3- 16) The permittee acknowledges that nothing contained herein shall prevent the future adoption by the Agency or its predecessors of any pollution control regulations, standards, orders or statutes more stringent than those now in existence or prevent the enforcement and application of such regulations, standards, orders or statutes to the permittee. The Agency, its officers, employees and agents review and comment upon engineering reports and construction plans and specifications regarding this permit solely for the limited purpose of determining whether such report, plans and specifications will enable the facilities subject thereto to reasonably comply with the regulations and criteria of the Agency. 17) This permit has not been reviewed by the U. S. Environmental Protection Agency and is not issued pursuant to Section 402 of the Federal Water Pollution Control Act Amendments of 1972. 15) 18) The pla~s for the project have been approved with the reservations stated' on the a~tached sheet entitled "Information Relative to Review of Plans and Permit Application." 19) The permitt'ee shall 'comply with all rules, regulations and requirements of the Minnesota Environmental Quality Board prior to construction of the proposed project. This permit is not effective until the permittee completes all applicable environmental review (Environmental Impacts Statement or Environmental Assessment Worksheet) which may be required for the project. 20) This permit authorizes the Holder to perform the activities described herein under the conditions set forth. "In issuing this permit, the state/agency assumes no responsibility for any damage to persons, property or the environment caused by the activities of the Holder in the conduct of its actions, including those activities authorized, directed or undertaken pursuant to this permit. To the extent the state/agency may have any liability for the activities of its employees, that liability is explicitly limited to that provided in the Torts Claims Act, Minnesota Statute ~ 3.736. MINNESOTA POLLUTION CONTROL AGENCY Vater Quality Division INFORMATION RELATIVE TO REVIEV OF PLANS,AND PERMIT APPLICATIONS June 1, 1992 The review of plans and specifications for sewage, industrial waste or other waste disposal systems and application for permits is made in accordance with the authority conferred by law (see MS, Section 115.07). Approval of plans and permits is based upon the assumption that the information provided by the applicant is correct and that all necessary legal requirements have been or will be satisfied. Plans for sewage, industrial.waste or other waste disposal systems are examined with regard to the design features which apply to operation and maintenance of the treatment works or sewer system, the degree of treatment to be provided, the effectiveness and reliabilitY,of the system or methods employed, and compliance with applicable standards systems. The bulletin entitled Recommended Standards for Vastewater Facilities, 1990 Edition, and supplements thereto, as well as other information are used in examination of the design, operation and maintenance aspects of the proposed system. Sewer plans are recommended for approval on the basis that the system is to collect only domestic sewage and such industrial or other waste as may have been provided for in the design. Foundation or footint drains to collect ground water and roof drains or other surface water_conduits should not be connected to the sanitary sewer system. Adequate field supervision and inspection by a qualified representative of the owner should be provided at all times during construction to assure that the project is constructed in compliance with the approved plans and specifications. The Agency assumes no responsibility for the integrity of structures or physical features, or for the reliability, durability or efficiency of specific items of propriety equipment or material. All applicable federal, state and local laws, regulations or ordinances must be followed in the design, location. and construction of proposed sewer systems or treatment works. The Agency reserves the right to withdraw its approval of plans if construction is not undertaken within a reasonable period after issuance of the permit. Environmental Commission Agenda Wednesday, November 12,1997 at 7:00 p.m. Regular Meeting Planning Department Conference Room 690 Coulter Drive 1. Recycling Project Update 2. 'Green Builder' Update 3. Goal Review for 1998 4. General Discussion 5. Adjournment encl: 1998 Meeting Schedule Possible 1998 Goals G./plan/js/ec/agnd 11-12-97 CHANHASSEN ENVIRONMENTAL COMMISSION REGULAR MEETING October 8,1997 Meeting called to order by Vli Sacchet at 7: 10 p.m. MEMBERS PRESENT: Andrew Leith, Susan Morgan, VIi Sacchet, Bill Coldwell, and Susan Markert MEMBERS ABSENT: Jack Atkins, Susan Wright Greg Havlik, and Maureen Farrell STAFF PRESENT: Jill Sinclair, Environmental Resources Specialist SEMINARY FEN TOUR: "It was a blast!" Tour attendees included: Maureen Farrell and her daughter, Bill Coldwell, Andy Leith, Jack Atkins and his wife. It was noted that you had to look hard to see the unique species. A good tour. RECYCLING INFO. PROJECT: Andy and VIi updated the Commission on the project progress. Ideas generated as to how to distribute the magnets included inserting them in the Villager, a separate mailing, or inserting them in the city newsletter. Staff will research the cost of each option. Content of the magnet will include phone number, website address, and what can be recycled. A suggestion to add unordinary items to the list was made. Staff will check if phone extension can have its own menu. Andy suggested doing a show on public access t.v.. Sue suggested a ore-use' campaign. VIi suggest that we fit the basics on the magnet and expand as needed. Project should be completed by Dec. 31. Staff will check with manufacturing company to see if large magnets are available. ATTENDANCE: A discussion of the problem included viewpoints such as the need to know if members were still committed, it is a nuisance to come, wait and take no action on the agenda, attendance may be reflective oflack of goals (i.e. no 'fires' to put out), commissioners have an opportunity to create their own identity - no fires are needed, there are too many ordinances, the agenda items are not important enough - the commissioners are girl scouts due-to issues that are too goody-goody. Also noted was that commissioners should be advocates and push the envelope and be more decisive. An outreach poll of commissioners could be done to survey their environmental concerns. Commission could also canvas neighbors to attend neighborhood meetings about environmental issues and advocate/follow-up on city environmental issues. Problem may be that things aren't so bad in Chanhassen therefore no burning issues. Meetings will continue to be held on the second Wednesday of the month. Jill will send a yearly schedule for 1998 in the next packet. The commission will review goals next month. GENERAL DISCUSSION: Dr. Leith thought it would be a good idea to find out what needs to be improved in Chanhassen (i.e. what don't we have?). Ms. Morgan suggested surveying what people want/need/think. Mr. Coldwell thought residents could leave a voice-mail message to the survey. The survey would find out what direction the commission should go take and what education is needed. Another idea was to take an ad out in the Villager for the survey with the phone number, deadline, etc.. Can also place it in the "Briefly" column. Suggestion to designate one member to attend other city meetings and update Commission on a monthly basis. Bill Coldwell updated the commission on the 'Green Builder' program from Austin. It's an education program whose goal is to educate consumers on green building in order to create a demand for 'green building'. Involves Realtors, consumers, and builders. It started as a part of an energy rating program and had imtial resistance from builders. Mr. Coldwell said he could have enough information by ? in order to update city council and get feedback on the next steps. Commissioners thought existing homes should be included in the program. There will be an update at the next meeting. Meetmg was adjourned at 9: 10 p.m. Prepared and Submitted by Jill Sinclair g:/plan/j s/ec/l 0-8-97M IN Environmental Commission Possible 1998 Goals These ideas were gleaned from the 1997 monthly meeting minutes. Please use them as idea generators and come prepared to the meeting with suggestions. . Survey residents, commissioners, and/or city council to determine environmental concerns and 'hot topics'. . Education and public relations blitz for a specific issue.(advocacy) . Create telephone chain of neighborhood associations for quick notification of community environmental issues. . Provide education to city council on environmental issues. . Identify what is special to Chanhassen and educate residents about it before it's destroyed. . Organize 'mini-tours' of environmental features. Self-guided garden or nature tours, etc. . Organized and committed rally around annual events. . Developer/Builder/Citizen 'Green Star' award. Supported by Mayor. Given to those who have least impact on environment and save the most natural features. . Address loss of wildlife. . Could design 'environmental detective' lesson plans for teachers and children in order to take note of specific Chanhassen environments. . Tools for Schools should be given to area schools. . CompIle list of recommendations of what residents can do to improve their environment/neighborhood. . work on float for 4U1 of July parade. . guest speakers . Design calendar with photos of City natural resources. Photo contest? Use proceeds for environmental project? . Suggested species list for planting in yards. Wetland species, tree species, prairie, butterfly, etc. . Arbor Day celebration . Update web page Other ideas of note: Want to find local issues to tackle that will make a difference. Commission should choose 3-5 goals a year and just do it! Purpose of commission is education first and assistance to Jill and Phil secondary. Environmental Commission 1998 Meeting Schedule 2nd Wednesday of each month Planning Department Conference Room 7:00 p.m. January 14 February 11 March 11 April 8 May 13 June 10 July 8 August 12 September 9 October 14 November 11 December 9 1997 Citv Council Work Sessions October 20 . Contracts for Professional Services; 5:30 p.m. Referendum Park & Trail Projects. Courtyard Conference Room . Permit Fee Comparisons. . Acquisition of Outlot L, Villages on the Ponds (St. Hubert's) . Request for Donation, Chaska Community Hockey Association. . 1998 Budget: - Prioritize Requests - Identify Additional Revenue Sources - Capital Proiects from all Departments November 3 . Lief Schultz Proposal 5:30 p.m. . Signage on TH 169/212 Courtyard Conference Room . 1998 Budget Work Session November 17 . Planning Commission Interviews (45 minutes) 5:30 p.m. . 1998 Budget: Courtyard Conference Room - Present Balanced Budget December 1 . Affordable Housing 5:30 p.m. . MUSA Line Courtyard Conference Room . Signage on TH 169/212 December 2 . Proposed Truth in Taxation Hearing 5:30 p.m. Citv Council Chambers December 15 . Proposed Continuation of Truth in Taxation 5:30 p.m. Hearing and Adoption of 1998 Budget Courtyard Conference Room . Arboretum Business Park State II Improvements: - Water Tower, Signal & Coulter Blvd. - Traffic Signal Agreement for TH 41 & W 82nd Street December 29 5:30 p.m. Courtyard Conference Room * The time allotment is a "best guess" of how much time will be required to discuss the item. More or less time will be allotted as necessary. < g: \user\karen \9 7worksessions.doc Items to schedule: . Code of Ethics. . Park & Recreation Items to be scheduled after the referendum vote: . Park & Recreation Commission Long and Short Range Goals . Park Acquisition and Development Five Year Capital Improvement Program . Funding Sources for Park, Open Space, and Trail Initiatives . The Chanhassen Senior Center-The Challenges Presented by the Promise of Congregate Dining . Replacement of Lake Ann Park Entrance Road and Parking Lot Infrastructure . February Festival . Update on Water Resources Projects, Phillip Elkin . Local Sales TaxlFranchise Fees - Position papers by Mark Senn and Don Ashworth . Strategic Planning . Southwest Metro Transit . Environmental Commission Update . 1997 Bondng CITY OF CHINHISSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 November 4, 1997 Mr. Don Halla 6601 Mohawk Trail Edina, MN 55439-1029 Re: Review of Revised Grading Plan for Halla Great Plains Addition - Project No. 95-13 Dear Don: After review of the revised Site Grading, Drainage and Soil Erosion plan prepared by Roger Anderson & Associates dated May 26, 1997, revised November 3, 1997, I found that the plans are not in an acceptable format or ready to be considered by the City Council. Therefore, I am returning the 10 copies of the revised grading and drainage plans. The following items must be shown on the plans in order to be considered for approval by the City Council: 1. The Grading, Drainage, and Erosion Control plan must be signed by a professional engineer registered in the state of Minnesota. 2. The temporary berms must be shown with 2-foot contours lines which accurately reflect the location and height and slopes. The slopes of the temporary berms shall not exceed 2:1. 3. Prepare a timetable in which the temporary berm will be removed by, Le. one year, two years, etc. Please resubmit 10 folded copies of the revised grading plans incorporating the items listed above. The next City Council meeting is November 24, 1997. Please have the revised plans to my office by November 14, 1997 to be considered on that agenda. On another matter, your letter of credit is scheduled to expire on November 15, 1997. Please have an amended letter of credit sent to my attention as soon as possible and no later than November 10, 1997. The amended letter of credit should be in the amount of $602,148.00 and extended until November 17, 1999. Failure to submit a new or amended letter of credit by November 10, 1997 will result in the City drawing on the existing letter of credit. Don Halla November 4, 1997 Page 2 If you have any questions regarding this matter, please feel free to contact me. Sincerely, CITY OF CHANHASSEN {f}~.d~ David C. Hempel Assistant City Engineer DCH:jms Enclosures c: Charles Fo1ch, Director of Public Works City Council Administrative Section (11110/97) \'dsl\vol2\eng\projects'haIla'rev grading plan.doc CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Don Ashworth, City Manager FROM: Sharmin AI-Jaff, Planner II DATE: November 5, 1997 SUBJ: Chanhassen Postal Service Annex Update On October 27, 1997, staff was directed to follow up on a letter received from Mr. William Kemble regarding lights from the Postal Service Annex shining into bedrooms. Staff contacted the project architect but was informed that all communications should take place through the City Attorney's office to the Postal Annex Attorney's Office, who will in turn communicate the information to them. The letter was forwarded through the above channels and attached you will find the response of the Postal Service Annex representatives. The lights will be shielded. William B. Kemble 1782 Valley Ridge Trail North Chanhassen, MN 55317 612-448-3023 home 612-448-6208 office 612-448-6219 fax October 27, 1997 Mayor Nancy Mancino City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 Dear Nancy: Thank you for urging the US Postal Service to complete final grading of the south side of the berm at their new facility. I happened to speak with the construction worker as he was grading this morning. He was well aware of, and in complete agreement with your instructions for completing this work. There is a recent issue raised by several of the neighbors which I would like to bring to your attention. As you will recall, we were assured by the Postal Service that all outside lighting would be shielded and directed downward, so as not to shine directly toward our homes. The parking lot lights, while far greater in number than we were promised, are all shielded and do not seem to be a problem to any of the residents. However, there are several bright spotlights on the west side of the building, and another on the southeast comer of the building. These lights are on a timer, so they turn on and off every day, even though the building is not yet occupied. These lights are not shielded or directed downward, and are bright enough that they cast shadows into the bedrooms of at least four (4) homes adjacent to the property. Thanks to these spotlights, we no longer have the need for night lights in our bedrooms! I spoke to Lora Grgich of RSP Architects regarding these spotlights two weeks ago, but have not heard back from her. The neighbors effected by these lights would like the City of Chanhassen to request that the lights be directed downward in the same fashion as the parking lot lights, or better yet, eliminated all together. Please feel free to call me at home or work with any questions. Thank you. Sinc.,~r._el.y, ~\ _. /i-/ a./ ' " r < // / e<:-<~ . Vt;/_) {/ ~~~. William B. Kemble ,., L1 \~S()~ 11,' 1I3,' 9i )1O;\, 111: 28 FAX 612 452 5550 CAMPBELL NOV~03-97 10:01 From:US POSTAL SERVICE KC FSO 913831420, T-B5!i I" LlI/LlI !4J 1I () ~ Jl:IP-1 I" KANSAS; crrv FAeI\.I11~S StoFMCE OFFICIS -='!!I UN/TEa STJl1ES ... ~LSERVlCE FS01 01 :WRLangley November 3,1997 Chanhassen Carrier AnnelC Payment Pt:tr AgrGomG"t THOMAS M. SCOTT ESQ CAMPBELL, KNUTSON,' SCOTT & FUCHS, PA 1380 COR.PORATE CENTER CURVe surfE 317 EAGAN MN 55121- Dear Mr. Scott~ We ate in receipt of your fax dated October 30,1997 concerning payment fot the landscaping work per the Agreement between tho Postal Service and the City of Chanhassen. The check for payment was sent to Don Ashworth, City Manager/Clerk per your instructions on October 3,1997 with a carbon copy of the letter to you. The City signed the certified receipt showing they received payment on October 8, 1997. In regards to the lighting situation WhiCh you address In your falC letter, this matter has already been addressed. Screen shields for the lights are being provided and once the fence is installed, the lighting matter should be re&olved. Sincerely, ~~ WILLIAM R. LANGLEY NORTH TEAM LEADER bob"''''' u, ~I4TU Q......c.I:'~ ~ ,oa