2a Approve Contract for 2006 Street & Park Improvements
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO:
Paul Oehme, City Engineer/Public Works Director ? 0
FROM:
Alyson Fauske, Assistant City Engineer O~ .
June 12, 2006
DATE:
SUBJ:
Approve Construction Contract for 2006 Street and Park
Improvements - Project No. 06-01
REQUEST (Simple Majority Vote Required)
Staff requests the City Council consider approving a construction contract with GMH
Asphalt Corp. in the amount of $977,640.50 and adopt a resolution for accepting bids.
BACKGROUND
On September26, 2005, the City Council
study for this project.
of a feasibility
On January 9,2006, the City
public hearing.
the
On January 23, 2006 the
specifications for the project.
On April 10, 2006 the City
reconstruction in the
PROJECT INFORMATION
Susan Court,
Hills
The
Lyman
Drive South.
The proposed
milling and overlaying the
using the pavement
pavement distress will
will be replaced.
pavement areas and
for rehabilitation
segments that exhibit severe
curb in various locations
The City ot Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Paul Oehme
June 12, 2006
Page 2
An alternate bid for drain tile improvements was included in the bid. The drain tile is
proposed to be installed at various locations to capture groundwater and provide
adjacent residents the opportunity to connect sump pumps and/or draintile to the
City's storm sewer system. Currently, numerous sump pumps discharge on to the
streets causing drainage problems and green algae buildup on the streets and curbs.
These sump discharges would be hooked up to the draintile under this project. Staff
recommends awarding the bid alternate for drain tile improvements. Funding for the
drain tile improvements is recommended to be 50% funding from the sanitary sewer
utility fund and 50% from the storm water utility fund.
Street assessments are proposed for those properties that access onto the roads within
the project area consistent with the City's assessment practice. The assessments are
for 40% of the street improvement cost and do not include the cost of drain tile
installation in the alternate bid. The proposed assessment is $1,293.67/lot. The
preliminary assessment estimate was $1,698. 15/lot.
Lake Ann Park
The improvements to Lake Ann Park include resurfacing most of the parking lots and
drives within the park and also included two alternate bids. The base bid project
includes the full depth mill of the pavement surface of the western parking lots and
drives and overlaying the surface with new bituminous pavement. Curb and gutter
will be installed at various locations along the parking areas to help drainage and will
also be used as parking bumpers. The driveway intersection in the northeastern
portion of the project area will be realigned to provide a 90 degree intersection to help
traffic movements. Storm sewer improvements are also proposed in the north parking
lot. Additionally, 12 new parking stalls will be added.
Bid Alternate #1 includes the overlaying of the eastern parking lots. These parking
lots have been evaluated and are recommended for overlaying. Distressed pavement
areas will be removed and repaved. This work was bid out as an addendum due to
funding limits. Because of the good bids the City received, this work fits within the
budgeted CIP amount. Staff recommends this work be included in the contract.
Bid Alternate #2 includes preparing several areas within the project area for rain
garden plantings. Rain gardens are infiltration basins and bio-retention basins and are
an environmentally friendly way of managing storm water runoff, while at the same
time beautifying the area. Simply speaking, a rain garden is a landscape area that is
slightly sunken or depressed to help collect and soak up rainwater rather than letting it
run off into the street and drainage system and eventually into our lakes and streams.
Once the gardens are planted and the plants begin to mature, the slumped area will
literally be disguised and will be a nice aesthetic addition to our park landscaping.
The plants, however, serve a more important function than just looking nice. They
facilitate the infiltration of rainwater into the deeper soils. The plantings for rain
Paul Oehme
June 12,2006
Page 3
gardens are tolerant for these environments. The work in this alternate includes
grading, installation of pea gravel, drain tile and top soil. A separate planting contract
would be issued next spring. Staff is working with the Watershed District to help
fund the planting project for 2007.
DISCUSSION
Bids for the project were opened and read aloud on Friday, April 21, 2006 at 10:00
a.m. Seven bids were submitted. The bids were tabulated, checked for errors and are
shown below. The bid tabulation is available in the Engineering Department for
reVIew.
Bid Tabulation
Chanhassen Hills Chanhassen Hills Lake Ann Lake Ann Park Lake Ann Park
Bid Alternate 1 Alternate 2 Total Bid Amount
Street Imp. Bid Alternate 1 Park (Overlay East (Rain including Alternates
(Base Bid) (Drain Tile) (Base Bid) Parkin!! Lots) Gardens)
En!!ineer's Estimate $461,144.00 $156,334.00 $339,489.00 $37,309.00 $71,833.00 $1,066,109.00
GMH Asphalt Corp. $443,361.00 $99,214.50 $324,030.95 $39,206.60 $71,825.45 $977,640.50
Midwest Asphalt $441,314.00 $129,337.75 $310,133.45 $39,253.80 $74,788.70 $994,827.70
Bituminous Roadways $432,431.80 $120,507.50 $361,416.50 $41,873.00 $74,820.00 $1,031,048.80
V alley Pavin~, Inc. $479,643.05 $159,745.50 $372,494.09 $47,077.68 Did not submit $1,058,960.32
William Mueller & Sons $504,608.50 $139,680.00 $335,290.60 $43,795.00 $109,370.00 $1,132,744.10
Northwest Asphalt $523,540.25 $153,475.25 $343,314.25 $40,994.75 $87,643.45 $1,148,967.95
Hardrives $486,593.70 $137,950.55 $381,453.46 $48,757.35 $140,576.00 $1,195,331.06
The low bid from GMH Asphalt Corp. is 8.3% below the engineer's estimate. GMH
Asphalt Corp. is from Chaska, Minnesota and has worked in the city of Chanhassen in
the past. GMH Asphalt Corp. most recently worked on the 2005 Street Improvement
Project on Lake Lucy Road. It is recommended to award the contract to GMH
Asphalt Corp. in the amount of $977,640.50.
FINANCIAL SUMMARY
When the indirect costs (engineering, soil borings, legal, etc.) are added to the bid
amount, the total project cost is $1,135,693.77.
Paul Oehme
June 12, 2006
Page 4
Proposed funding for this project is as shown below:
Project Area Projects Funding Base Bid Bid CIP Budget
Alternates
Assessments $219,923.71
Chanhassen Hills Base Bid Street Imp. Revolving Assessment Fund $329,885.56 $1,600,000
Improvements (City Share of Street Imp.)
Drain Tile Sanitary Sewer Fund $55,426.25 $310,000
Improvements (AIt 1.) Storm Water Fund * $55,426.25* $200,000*
Base Bid Parking Lot $351,577 .95
Imp. Park Imp. (General Fund) $395,000
Lake Ann Parking Overlay East Parking
Lot Imp. Lots (Alt. 1) $42,628.60
Lake Ann Rain Storm Water Fund * $80,825.45* $200,000*
Gardens (Alt. 2)
Base Bid! Alternate Project $901,387.22 $234,306.55
Cost Totals $2,705,000
Total Project Cost $1,135,693.77
*Note: Total storm sewer proposed project expenditures with bid alternates is
$136,251.70. The Budgeted CIP amount was $400,000 for 2006.
RECOMMENDATION
Staff recommends that the City Council adopt the following motion:
"The Chanhassen City Council awards a construction contract for the 2006 Street
Improvement Project to GMH Asphalt Corp. in the amount of $977,640.50.
Attachment: 1. Resolution for Awarding Contract.
2. Exhibits.
3. CIP Pages.
c: Marcus Thomas, Bolton & Menk
g:\eng\public\06-01 2006 street improvements\bkgd 061206 approve bids. doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
June 12. 2006
RESOLUTION NO:
2006-
MOTION BY:
SECONDED BY:
A RESOLUTION A WARDING CONTRACT FOR THE 2006 CHANHASSEN HILLS
AREA STREET IlVIPROVElVIENT PROJECT NO. 06-01
WHEREAS, pursuant to an advertisement for bids for the 2006 Chanhassen Hills Area
Street Improvement Project, bids were received, opened and tabulated according to law, and the
following bids were received complying with the advertisement:
$1,066,109.00
$977,640.50
$994,827.70
$1,031,048.80
$1,058,960.32
$1,132,744.10
$1,148,967.95
$1,195,331.06
AND WHEREAS, it appears that GMH Asphalt Corp. is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with GMH
Asphalt Corp. in the name of the City of Chanhassen for the 2006 Chanhassen Hills Area
Street Improvement Project No. 06-01 according to the plans and specifications therefore
approved by the City Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 12th day of June, 2006.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT
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~ Street Lights
Proposed Streets to be Rehabilitated
06-0 1 Streets
&
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_111_' Existing Right of Way
February 7, 2006
G:\ENG\Public\06-0 1 \ Maps \ChanHills\ChanHills. mxd
State HWY 5
Proposed Lake Ann Park Improvements
Parking Lot Overlay All. 1 = = CI U "" Reconstruction
D Rain Gardens Alt 2. · · · · - Remove Street,
~ Expand/Reconstruction Parking Lot - Realignment of Street
:...~f;~1 Reconstruction Parking Lot Current Park Streets
New Curb
Current Parking Lots
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June 1 2006
g: \ eng \ Joleen \ eng projects \ Paul \ LakeAnnPk
. Capital Improvement Program
City of Clumhossen, MN
2006 thru 2010
Projec.t #
SWMP-019
Project Name Street Improvement Projects - Storm Water Mgmt
Account # 1 . 720-0000-4702
Account # 3
Account #2
I
Contact Unassigned
Department Surfafe Water Management
Type hnprovement
.Useful Life Unassigned
Category s\VMi>
Priority nla
I
I
Total Project Cost $1,100,000
I
Description 1
An annual amount set aside for storm water management infrastructure construction or expansion associated with street iinprovement projects undertaken by the
engineering and public works departments. .
I
I
Justification . I
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with federal, state and local I'
regulations, as well as protecting existing and proposed development adjacent to the projects.
I
Expenditures
Construction
2006
400,000
400,000
2008
300,000
300,000
2009
100,000 .
100,000
Total
2007
150,000
150,000
2010
.150,000
150,000
Total
1,100,000
1,100,000
I
Funding Sources
Surface Water Utility Fund
Total
2007
150,000
150,000.
2008
300,000
300,000
2009
100,000
.100,000
2006
400;000
400,000
Opetritiono/lmpact/Other I.
fuveiltory, inspection and maintenance of new infrastructure will be required; Citywide. No map
I
I
2010
150,000
150,000
Total
1,100,000
.1,100,000
I
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~
~
128
~
)
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,I
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Capital Improvement Program
City of Chanhassen,MN
2006 thru 2010
Contact Unassigned
Department Sanitary Sewer Improvements
I
Account # I
Accouut #2
Account # 3
Type Improvement
Useful Life Unassigned
Category Utilities
Priority nla
I
Project #
SS-014
Project Name Sanitary Sewer Replacement
Total Project Cost $810,000
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Description I
Replacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
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Justification I
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by consolidating these
projects.
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Expenditures
Construction
2006
310,000
310,000
2007
2008
250,000
250,000
2009
2010
250,000
250,000
Total
810,000
810,000
Total
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Funding Sources
Sewer Utility Fund
2006
310,000
310,000
2007
2008
250,000
250,000
2009
2010
250,000
250,000.
Total
810,000
610,000
Total
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OperatiolUll Impact/Other I
This project will decrease maintenance costs.
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Capital Improvement Program
City ofChanhassen, MN
2006 thru 2010
Contact Unassigned
Department Street. bnprovements
Type hnprovement
Useful Life UnaSsigned
Category StreetslHighways
Priority n/a
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Project #
ST-012
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Project Name Annual Street Improvement Program
Account #2
Total Project Cost $9;900,000
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Account #.1
Account # 3
Description I
Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas:
2006 2007 2008 2009 2010
Residential Koehnen Area S ShoreDr Laredo DrlLn Chaparral Erie Ave Area
Chan Hills Area Bighorn Dr Saratoga Dr/Cir Lone Cedar Area Kiowa Trail
Chippewa Tr
Triple Crown Est
MSA Audubon Rd So W 78th St
Justification I
The City uses a Pavement Management System to monitor the condition of the City streets. While proper maintenance extends the life of the street and is cost
effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective. Rehabilitation projects extend the life of the street. hi
cases with utility or subgrade issues, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project and scope of work. .
Total
2,100,000
2007
3,200,000
3,200,000
2008
1,400,000
1,400,000
2009
1,300,000
1,300,000
2010
Total
9,900,000
9,900,000
Expenditures
Construction
2006
1,900,000
2,100,000
1,900,000
Funding Sources 2006 2007 2008 2009 2010 Total
Assessment/Revolving Assess 1,600,000 1,100,000 1,400,000 1,000,000 1,900,000 7,000,000
MSA . 500,000 2,100,000 300,000 2,900,000
Total 2,100,000 3,200,000 1,400,000 1,300,000. 1,900,000 9,900jooo
Operatio1U1l Impact/Other 1-.
This project may decrease maintenance costs.
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