3a Bluff Creek Boulevard: Award Contract
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952.227.1125
Fax 952.227.1110
Web Site
www.ci.chanhassen.mn.us
:3a....
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MEMORANDUM
TO:
Todd Gerhardt, City Manager
~()J-
Paul Oehme, Dir. of Public Works/City Engineer ". ~~
June 12, 2006
FROM:
DATE:
SUBJ:
Award Contract for Bluff Creek Boulevard Improvements
Project No. 06-05
REQUESTED ACTION
Approve resolution accepting bid and awarding a contract to S.M. Hentges &
Sons, Inc. in the amount of $4,448,083.38 for Bluff Creek Boulevard
Improvements.
BACKGROUND
On April 10, 2006, the Council approved plans and specifications and authorized
advertisement for bids for the Bluff Creek Boulevard Improvements Project
06-05. The improvements included as a part of this project are as follows:
. Construction of Bluff Creek Boulevard from Audubon Road to approximately
4,100 feet to the east.
. Construction of turn lanes and a traffic signal at the Audubon Road and Bluff
Creek Boulevard intersection.
. Installation of trunk watermain along Bluff Creek Boulevard.
. Installation of trunk sanitary sewer along Bluff Creek Boulevard.
. Construction of storm sewer and ponding improvements along Bluff Creek
Boulevard.
. Construction of retaining walls in the vicinity of the Bluff Creek crossing.
. Installation of street lighting and landscaping along Bluff Creek Boulevard.
These improvements are proposed to be constructed during the 2006 and 2007
construction seasons and are necessary to prepare for the development of the 2005
MUSA Expansion.
Bids were opened for the project on Friday, June 2, 2006 at 11:00 AM. One (1)
bid was received as follows:
The City of Chanhassen . A growing community with clean lakes, quality schools, a channing downtown, thriving businesses, winding trails, and beautiful parks A great place to live, work, and play
Todd Gerhardt
June 12, 2006
Page 2
Bidder
S.M. Hentges & Sons, Inc.
Engineer's Estimate
Amount
$4,383,058.38
$4,850,000.00
The bid was tabulated and minor errors were found; however, they did not have a
major impact on the bid amount. The bid was submitted with a proper bid
guarantee in the amount of 5% of the bid.
Since there was only one bid, S.M. Hentges & Sons, Inc. was the low bidder with
a total base bid amount of $4,383,058.38. The low bid is approximately 10% less
than the Engineer's Estimate. The bid was also lower then the estimate in the
Feasibility Study and Report.
The plans and specifications included a bid alternate for the construction of a
temporary roadway to service the proposed adjacent developments during this
winter. This alternative was included since the project schedule may not allow
Bluff Creek Boulevard to be paved in its final condition prior to the end of the
2006 construction season. S.M. Hentges & Sons, Inc.'s bid alternate amount
was $65,025.00. The bid amount to construct this roadway was also lower
than the Engineer's Estimate. The total bid amount including the base bid and
bid alternate is $4,448,083.38. Staff recommends that the bid alternate be
awarded to provide some flexibility in meeting the needs of the adjacent
developments during the winter season.
Although there were over 50 planholders for this project, only one bid was
received. One additional bid was received; however, it was submitted late and
was not opened. Several contractors were contacted in an attempt to determine
why only one bid was submitted consideling the number of planholders.
Numerous responses were given; however, the most common reasons contractors
gave for not bidding the project were due to recent wins on other projects/enough
work for the season, concerns about too much competition based on the
planholders list, and concerns regarding the construction in the clay soils.
Contractors also commented that other jobs they had bid on recently had received
very few bids.
S.M. Hentges & Sons, Inc. has not recently completed a City project but has
worked on development projects within the City. S.M. Hentges & Sons, Inc. has
worked with our consulting engineer on similar projects in other local
communities. We believe that they are competent to successfully complete this
project. Award of the project, including the base bid and bid alternate, to S.M.
Hentges & Sons, Inc. is, therefore, recommended.
G:\ENGIPUBLl006-05 2005 MUSA PHASE I1\bkgd 061206 Bluff Creek Blvd Contract Award Council.doc
n ---------1
Todd Gerhardt
June 12, 2006
Page 3
Funding for this project is proposed through a combination of special assessments
to the benefiting properties in the 2005 MUSA, Water Utility Funds, Sewer
Utility Funds and MnDOT State Aid Funds. The proposed financing plan is
summarized in detail in the project feasibility report. Based upon the low bid
cost, the total estimated project cost (including indirect cost) is $5,956,000.
Special assessment amounts for individual property owners will be determined
based on the actual project cost. Any additional projects costs will be funded
through a combination of Water Utility Funds, Sewer Utility Funds and MnDOT
State Aid Funds.
Funding for the total project cost (including all indirect costs) is proposed as
follows:
Assessments
Water Utility Funds
Sewer Utility Funds
MnDOT State Aid Funds
Total
$4,615,300.00
$ 114,300.00
$ 144,400.00
$1,082,000.00
$5,956,000.00
The final project cost will be determined prior to the assessment hearing in
November 2006.
The proposed schedule for the project is as follows:
A ward Contract
Start Construction
Assessment Hearing
Construction Complete
June 12,2006
June 26,2006
November 13, 2006
June 29, 2007
Attachments: 1. Project Location Map
2. eIP Project Sheets
3. Resolution
c: Jon Horn, Kimley-Horn & Associates
G:\ENGIPUBLl006-05 2005 MUSA PHASE I1\bkgd 061206 Bluff Creek Blvd Contract Award Council.doc
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CITY OF CHANHASSEN
CITY OF
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BLUFF CREEK BOULEVARD TIMPROVEMENTS
CITY PROJECT NO. 06-05
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Kimley-Horn
and Associates, Inc.
PROJECT LOCATION MAP
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EXHIBIT 1
Capital Improvement Program
.City ofChanhassen, MN
ST-015
2006 thru 2010
Contact Unassigned
Department Street Improvements
Account # I
Account # 3
Type Improvement
Useful Life Unassigned
Category StreetslHighways
Priority n/a
Project #
Project Name Roadway Improvements for Bluff Cr Lowlands Area
Account #2
Total Project Cost $7,155,000
Description I
A two lane east/west collector road in the Bluff Creek Lowlands neighborhood area is required to access the new development. The road is proposed to be built
between Audubon Road and new Powers Boulevard and includes signals, turn lanes and a landscap'ed median. The roadway is proposed to be a two-lane section
with turn lanes. The widening of the roadway to make it function as a collector roadway is proposed to be funded by the city. In addition to the east/west collector
roadway improvements, the intersection at Audubon Road and Lyman Blvd is also necessary. These improvements include tumlanes and signal improvements.
The improvements are consistant with the future improvements to the Lyman Blvd corridor.
Justification I
AUAR document for the Bluff Creek Lowlands neighborhhod area (2005 MUSA) and the feasibility study for the area have identified these improvements. A large
portion of the improvement costs will be paid by development with the City paying for oversizing of the road section and the city's share of turn lane and signal
costs.
Expenditures
Construction
2006
7,155,000
7,155,000
2007
2008
2009
2010
. Total
7,155,000
7,155,000
Total
Funding Sources
Assessment Bonds
MSA
Sewer Utility Fund
Surface Water Utility Fund
Water Utility Fund
2006
5,400,000
1,300,000
100,000
150,000
205,000
7,155,000
2007
2008
2009
2010
Total
5,400,000
1,300,000
100,000
150,000
205,000
7,155,000
Total
Operational Impact/Other I
This project will increase maintenance costs.
119
I
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
.J one 12. 2006
RESOLUTION NO:
2006-
MOTION BY:
SECONDED BY:
A RESOLUTION A WARDING CONTRACT FOR THE MUSA
IMPROVEMENTS, BID PACKAGE #2 (BLUFF CREEK BOULEVARD)
PROJECT NO. 06-05
WHEREAS, pursuant to an adveItisement for bids for the 2006 MUSA Improvement
Project, Bid Package #2 (Bluff Creek Boulevard), bids were received, opened and tabulated
according to law, and the following bid was received complying with the adveItisement:
Bidder
S.M. Hentges & Sons, Inc.
Bid Amount + Alternate
$4,448,083.38
AND WHEREAS, it appears that S.M Hentges & Sons, Inc. is the only responsible bidder.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authOlized and directed to enter into a contract with S.M.
Hentges & Sons, Inc. in the name of the City of Chanhassen for the MUSA Improvements,
Bid Package #2 (Bluff Creek Boulevard), Project No. 06-05 according to the plans and
specifications therefore approved by the City Council and on file in the office of the city
clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 1ih day of June, 2006.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT