WS 2003 02 24CHANHASSEN CITY COUNCIL
WORK SESSION
FEBRUARY 24, 2003
Mayor Furlong called the work session to order at 5:35 p.m.
COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Ayotte, Councilman Labatt,
and Councilman Peterson
COUNCIL MEMBERS ABSENT: Councilman Lundquist
STAFF PRESENT: Todd Gerhardt, Justin Miller, Kate Aanenson, Todd Hoffman, Teresa
Burgess, Matt Saam, Bruce DeJong, and John Wolff
A. KEY FINANCIAL STRATEGIES.
Jim Proesser from Ehlers and Associates was present to discuss the Key Financial Strategies
process. The council went through the action plan item by item and discussed if there were any
additional items that needed to be included. Mayor Furlong asked for clarifications on expanding
e-city hall services, identify options for replacing 2007 Environmental Fund, and identify and
fund future staffing requirement to match growth. Identifying options for replacing the 2007
Environmental Fund was moved up to a projected start date of 2004. The Council discussed the
assessment policy to address the pavement management and consider increasing assessed
portions and interest rate. It was decided that that item should be reviewed annually. Councilman
Peterson asked for clarification on identifying funding sources for park pavement maintenance,
and asked why that didn't come out of the park dedication fees. Identifying funding source for
sewer and water infrastructure replacement was changed to a projected start date of 2003. Jim
Proesser asked that the council members funnel any comments or changes through Justin Miller
by the end of the week.
B. ASSESSMENTS FOR 2003 PAVEMENT MANAGEMENT PROJECT.
Teresa Burgess passed out a handout entitled CosffBenefit Analysis for Pavement Management
and discussed costs comparisons to new construction down to a thin overlay, and life cycle cost
comparisons. She explained the process staff uses to establish which streets are chosen for
maintenance. Councilman Peterson asked staff to prepare a syllabus of what is discussed at the
public open houses. Councilman Ayotte suggested publicizing the open house dates on the public
access channel 8. Mayor Furlong asked if the city could notify neighborhoods that are projected
to have street projects down 3 to 5 years out. He also asked staff to explain why streets that had
been proposed for maintenance last year and were subsequently removed, why those streets were
not on the list for this year.
The City Council recessed the work session at 7:00 p.m. The work session was reconvened
at 8:45 p.m.
C. STRATEGIC PLAN.
Justin Miller passed out a draft of the strategic plan highlighting changes and deletions previously
discussed by council. The contract with the Carver County Sheriff's Department was discussed,
and whether the city should be proactive in their review of that or wait to respond to Sheriff
Olson's proposal for changes. It was stated that the Carver County Board is also reviewing the
City Council Work Session - February 24, 2003
business of providing law enforcement to cities on a contractual basis. Mayor Furlong asked how
the strategic plan related to the Key Financial Strategies. Justin Miller stated the strategic plan
would be incorporated into the Key Financial Strategies. Councilman Peterson asked if items on
the plan needed to be prioritized further to begin work on certain items. Mayor Furlong asked
staff to set up a time table to begin making progress on these items, and then re-evaluate where
they are at the end of the year.
The work session meeting was adjourned at 9:15 p.m.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim