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1e Approve Amendment to Park & Trail Capital Improvement Program CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.2271100 Fax 952.227 1110 Building Inspections Phone 952.2271180 Fax 952.2271190 Engineering Phone 952.227 1160 Fax 952.227 1170 Finance Phone 952.227 1140 Fax 952.2271110 Park & Recreation Phone 952.227 1120 Fax 952.2271110 Recreation Center 2310 Coulter Boulevard Phone 952.2271400 Fax 952.2271404 Planning & Natural Resources Phone 952.2271130 Fax 952.2271110 Public Works 1591 Park Road Phone 952.227 1300 Fax 952.2271310 Senior Center Phone 952.2271125 Fax 952.2271110 Web Site www.ci.chanhassen.mn.us .1.f- "- MEMORANDUM TO: Todd Gerhardt, City Manager Todd Hoffman, Park & Recreation Director -111 FROM: DA TE: June 30, 2006 SUBJ: Recommendation from Park and Recreation Commission to Modify 2006 Park and Trail Capital Improvement Program (CIP) This past spring, two new traIl projects were identIfied as priorities withIn the community. The first is a final segment of the "internal" trail located at Lake Ann Park. Construction of this 780 ft. trail will satisfy a number of needs. Primary among these is the provision of a pedestrian access into the park from West 78th Street, an accessIble route from the south parking lots to the ballfields, and a secondary access into the park during emergency and special event situatIOns. The second project grew out of an ongoing Improvement project at Curry Farms Park. Last year's playground project has resulted in the entire park beIng disturbed by construction activity. The trail proposed for improvement and extension is located at the far end of the park. It is in the city's best interests to complete the needed trail work prior to the extensive restoration work required to finalize the project. Staff has sohcIted two quotes for the work included in these two projects. Plehal Blacktopping, Inc. submitted the low quote of $46,295. Midwest Asphalt Corporation submitted a quote of $115,891. To cover the cost of these newly identified projects, staff is recommending that three projects currently in the 2006 Park and Trail CIP be modified or deleted. We propose that the off-leash dog area allocation be modified from $50,000 to $30,000 to reflect the actual amount pledged to Carver County. In addition, it is recommended that the Rice Marsh Lake Park and South Lotus Lake Park Trails be deleted from the CIP. These two projects, estimated to cost $15,000 each, have been found to be unbuildable. The planned route for the Rice Marsh Lake TraIl cannot be drained effectively and, if constructed, would turn the park Into a pond during heavy rains. The planned route for the South Lotus Lake trail terminates at a private street. Terminating a public trail at a private street is not fair to eIther the public trail users or the homeowners residmg on the pnvate street. These modificatIOns would result in $50,000 being made available to accomplish the proposed Lake Ann Park and Curry Farms Park TraIl improvements. The City of Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play Mr. Todd Gerhardt June 30, 2006 Page 2 On Tuesday evening, June 27, the Park and Recreation Commission toured all of the proposed project sites. The Commission was excited about the newly identified projects and concurred that construction should move forward. I did sense some disappointment that the previously identified projects could not be completed; however, again there was concurrence that it was not in the city's best interests to construct the other two trails segments. At the conclUSIOn of their discussion, Commissioner Scharfenberg moved and Commissioner Murphy seconded that the CIty Council modIfy the 2006 Park and Trail Capital Improvement Program by adding the Lake Ann Park and Curry Farms Park Trail Improvements at a not to exceed amount of $49,999. To cover the costs of these new projects, the Rice Marsh Lake Park TraIl, the South Lotus Lake Park Trail, and a portion of the funding designated for an off-leash dog area would be deleted from the CIP. ATTACHMENTS 1. Report to Park and Recreation Commission dated June 15,2006 2. Price Quotes 3. Project maps CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administrallon Phone: 952.2271100 Fax: 952.2271110 Building Inspections Phone: 952.227.1180 Fax: 952.2271190 Engineering Phone: 952.227.1160 Fax: 952.2271170 Finance Phone: 952.227.1140 Fax: 952.2271110 Park & Recreallon Phone: 952.2271120 Fax: 952.2271110 Recreation Center 2310 Coulter Boulevard Phone: 952.2271400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.2271130 Fax: 952.2271110 Public Works 1591 Park Road Phone: 952.2271300 Fax: 952.2271310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us '-f MEMORANDUM TO: Park and Recreation Commission FROM: Todd Hoffman, Park & Recreation Director DA TE: June 15,2006 SUBJ: Recommendation to modify 2006 park and Trail Capital Improvement Program to accomplish Trail Construction, at Lake Ann and Curry Farms Parks LAKE ANN PARK Staff is proposing to extend an existing internal park trail from its terminus near ball fields #1 and #6 south to the West 78th Street frontage ad for a total distance of approximately 780 feet. We are also recommending , approximately 370 feet of existing trail receive an overlay. Staff is prop trail, overlay an additional . internal park d complete ne. QUOTES .L, -.c. Sub-Total Grand Total The City of Chanhassen · A growing community with clean lakes, quality schools, a channing downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. Park & Recreation Commission June 15, 2006 Page 2 PROPOSED FUNDING SOURCE Neither of these two projects are currently identified in the 2006 Park and Trail Acquisition and Development Capital Improvement Program. The new trail for Lake Ann Park is being proposed as a safety improvement to separate pedestrians and other non-vehicular travelers from the current entrance at the park which is designed for vehicles only. The Miracles for Mitch race committee is also looking forward to this new trail to alleviate conflict between their bike riders and vehicles using the park entrance. The Curry Farms trail project is an extension of last year's playground improvement project. Upon mobilizing heavy equipment at the park, it became evident that expanding the scope of the playground project to include this trail work was justified. Staff is proposing that the Park and Recreation Commission recommend that the City Council modify the 2006 Park and Trail Capital Improvement program to accomplish these important trail projects. We propose that the off-leash dog area allocation be modified from $50,000 to $30,000 to reflect the actual amount pledged to Carver County. In addition, it is recommended that the Rice Marsh Lake Park Trail and South Lotus Lake Park Trails be deleted from the CIP. These two projects, both estimated to cost $15,000 each, have been found to be unbuildable. The planned route for the Rice Marsh Lake Trail cannot be drained effectively and, if constructed, would literally turn the park into a pond. The planned route for the South Lotus Lake trail terminates at a private street. Terminating a public trail at a private street is not fair to both the public trail users and the homeowners residing on the private street. These modifications would result in $50,000 being made available to accomplish the proposed Lake Ann Park and Curry Farms Park Trail improvements. RECOMMENDATION It is recommended that the Park and Recreation Commission recommend the City Council modify the 2006 Park and Trail Capital Improvement Program by adding the Lake Ann Park and Curry Farms Park Trail Improvements at a not t<;> exceed amount':.:.,~' of $49,999, and deleting the Rice Marsh Lake Park Trail and South Lotus Lake Park Trail, and a portion of the funding designated for an off-leash dog area to cover the costs of these new projects. ATTACHMENTS 1. Plehal Blacktopping Quotation. 2. Midwest Asphalt Corporation Quotation. 3. Project Maps. g:\park\th\trail cip amendment.doc . 05/11/06 THlT 15:05 FAX 9524457682 PLEHAL BLACKTOPPING INC. ~002 PAOPOSAL SUBMITTED TO CITY OF CHANHASSEN ATTENTION PHONE # 952-227-1304 FAX # 952-227-1310 JOB NAME STREET 1591 PARK ROAD CITY. STATE. AND ZIP CODE CHANHASSEN, MN. 55317 MAP LOCATION JOB LOCATION We hereby submit speCifications and estimCltes for: LAKE ANN PARK: NEW ASPHALT PATH: 9l WIDE 6" LIMESTONE BASE 8-1/2 FT. WIDE 3" ASPHALT SURFACE. 15" DIA CULVERT WITH ENDS REMOVE 50 L.F. OF EXISTING ASPHALT PATH EXCAVATE TO NECESSARY GRADE (EXCESS DIRT TO BE USED ON SITE) N ALL 6 INCHES eLA 0 CRUSHED BAsE INSTALL 15" METAL CULVERT WITH ENDS UNDER BASE GRADE AND INSTALL 3 INCHES MN.DOT #2341A BITUMINOUS WEARING COURSE. ROLL AND COMPACT. COST: 19 785.00 ALTERNATE BID: OVERLAY EXISTING PATH 8-1 2 FT. X 363 FT. MILL END JOINT SWEEP AREA CLEAN TACK COAT INSTALL 1- CHES MN.DOT BITUMINOUS WEARING COURSE ROLL AND COMPACT. COST: $3,450.00 (IF DONE WITH ABOVE We Propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: AS LISTED ABOVE Payment to be made as fOllows; NET ON COMPLETION dOflars($ ). .<. Any peraon or company Wpj)ly l;lbOr or materials for this improvement to y<>vr ProPerty may flle a lien agaInst your property it IMt J)Cr$l>T1 or company is not paIcJ lor lI1e coolril)utkms. All depths are average and mea~urements <:Ire ilPProximate. All matsrlalls guarllrllC\.'d to be as specified. All work Is to be completed in a ~'nlike mann9r according to speeifietrlionr, submitt9d per standard pracllooe. All agreemenl$ eonlirlgen! upon stn'kes. accidents. or delllyS beyond our control. Owner to carry tire. lomaCfO ~nrJ ol/'lcr MC9ssary inaurance. Our WO(k\~"J arc fvlly covered by WOrkman's Compensatlon lru:ursncf,). Sell AMllional Contract Term~ On The BaCk. No I=INANCE CHARGE made on accounts paicJ willlin 30 di1Ys. Past due Involcee INiIl be charged 1112% per month RNANCE CHARGE (H\% annuel percenl~9C rule). RICH PELTIER A_I~, ~ ~dzVu Signature . Note; This pro may be withdrawn by us if not accepted withIn FTFT'R'RN ( t ~) days. Acceptance of Proposal- ll,eabove prices, speclflcalions and COn<!IUons are ~alislactory and are hereby acceptw. The general provisions 011 the back of thIS contract are mede a pan 01 thl$ contract and incorporated hereln by this reference. You are authorized 10 do the work as specJtled. Payment WIll be made as outlined above. Signature Date of Acceptance; .a;: Signature White Copy (Retum to Office). Yellow Copy (Customer). Pink Copy (File) 04/10/06 MON 12:51 FAX 9524457682 PLEBAL BLACKTOPPING INC. ~001 pLEHAL ~~G .... PLEHAL BLACKTOPPING, INC. P.O. BOX 317 TELEPHONE (952) 445-7676 13060 DEM CON DRIVE FAX (952) 445-7682 SHAKO PEE, MN 55379"()317 FAX TRANSMITTAL COVER PAGE NAMEOFREClPENT: pnie- ~~ CO:MPANY: ~t7y ~r- dll1fJJ1#f!;;5eN NAME OF SENDER: ~ ~ DATE: c./-&-CJ~ IN REFERENCE TO: 1At--;k WC)~ t! tt:qf'"' ~_S COM:MENTS: f.? I ~t:s t"/-x '1"7(/ / '/JfhL ;70/- ~I rhfd P'...~ 4',4- P/?Z'..../~ ~P6- &U,~. MtI A7.Jp (1tJ/tl~. c?~ ...$:r;O.~ / ('.:r~ p~ WI;7d PeJ<j wi) 'uM-re;;iL c:. I )' ~a / ~ ~He5 (7~ 5" /~tJ% e'/-Ir?/l4' V4~ P~. ~ A7Jfl ~#(k ~- 3-::ZV~ .;tI-v.A?r up/ 7fr 4//1 1:?tiTl7A1//CJtlVS ~)? a.e~ ( ~tf/ t1?<Jp t>>KI.#;u-; . -Ie::..: .." sit' [107"' 5f:::r!) ~ / ~ /4d.~ THERE ARE I P AGESIDOCUMENTS INCLUDING TRIS COVERP AGE. IF YOU DO NOT RECEIVE TffiS TRANSMITTAL IN ITS ENTIRETY, PLEASE CALL 952-445-7676. .. -~ - - . - "- , - - .~_..~ ~ -,.,-....._~._.....'...., 04/08/06 SAT 10: 49 FAX 9524457682 PLEHAL BLACKTOPPING INC. ~ 002 / PLEHAL ,. \'J~.G ...... PLEHAL BLACKTOPPING, INC. P.O. BOX 317 TELEPHONE (952) 445-7676 13060 DEM CON DR1VE FAX (952) 445-7682 SHAKOPEE, MN 55379-0317 FAX TRANSMITTAL COVER PAGE NAME OF RECIPENT: ~ ~j!...y COMPANY: {l ~/ tf'~ t!,/f?/ltJ lI/?$eJ / ,lZtr1H~ DATE: t/-S<:Pb NAME OF SENDER~ IN REFERENCE TO: /<:PtJ,6 lItiL. 7llA-T L ?O (1u ~/'Y' AP4 ~~, COMMENTS; ? I X 3'h / d~ I'hUC (bwA ~5 A7Vp :.7lVkfJS 7Z> A ~/P771 ~r /CJ/ I to/7#htJ ;;l:9 I (/0/ ~flI&/'7; ~-t A7VP .##~ t:7,Rr A5 ~, ~p( ~ ~(~;;;:. [1~7..5 /a?% (?p/~~b.4l'~~ ~~.. ~ ftA;p ~~;KZ alU#i""7?~~ , ft.'~ %J;M~ /W;.,.I..P~Z$ff/ 7J:fJer #,4 . l5/7"//,d/"uv;:. 14:i1I:Q..c.er a~e:: ~ /Wp tbp/~ IM~ f/I ~ t!~ I~I .ffC1~- ..t-_. ~'4; THERE ARE / PAGES/DOCUMENTS INCLUDING THIS COVER PAGE. IF YOU DO NOT RECEIVE THIS TRAt~SMITTAL IN ITS ENTIRETY PLEASE CALL 952-445-7676. Midwest Asphalt - 9522590279 No.0979 P, 1 P.O. BOX 5477 · HOPKINS. MlNNESOT A. 55S43 PHONE: (952) 937...a033. FAX: (962) S37-691Q May,30, 2006 6:52PM SPHAI-T ORPORA110ft Attn.: Dale Gregory @ Citx of Chanhassen Project: Chanhassen Trail Construction City: Chanhassen Engineer: Date: Ma 30 2006 Estimator: Keith Sticha All Taxes Included Bond Included, up to.5% 0% No. Item Description Quantity, Unit Unit Cost Lake Ann 385' of 8' Trail Overlay 385.00 LF $ 22.20 $ 8,547.00 780' of 8' New Trail (Complete) * 780.00 LF $ 41.45 $ 32,331.00 CUl'ry Farm I 4701 of 61 Trail Overlay 470.00 LF $ 24.40 $ 11,468.00 250' of 61 New Trail (Agg Base & Mix Only) 250.00 LF $ 57.50 $ 14,375.00 330' of New 6' Trail (Complete)*'" 330.00 LF $ 149.00 $ 49,170,00 , Total Bid; $ 115,891.00 Inclusions/Exclusions No Traffic Control No Removals No Sawcutting No Gate Valve or Manhole Adjustments No Restoration Mobilization 1 - Lake Ann Overlay 3 - Lake Ann New Trail 1 - Curry Farm Overlay 2 - Curry Farm New Trail (250') 3 - Curry Farm New trail (330') Any Additnonal Mobs @ $925.00 Each ..L_ .~' Project Notes: Midwest Asphalt Corporation will honor this proposal for a period of,25 days Retainage withheld same as owner "'Includes Grading, Prep, Agg Base, Bit and Culvert Installation (City'to Supply Culvert) *"'Includes Clearing and Grubbing, Grading, Prep, Agg Base & Bit. . ....lIeoccAll)u~.............""","-., .! iiliZi ~ =O~_ ..,. . 1IIIl"l7j,l;I-- KS6~41 Chanhassen Trail (Cu~ry Farm & Lake Ann) Qt.xls I LAKE ANN PARK 0'. _ ,. l ~. "'::'"",, .,.. :!V.', ,~'Iti~...;,~ ~,;:,':'"~.:~~.,."..c , ........ Add Trail Overlay Add Trail RICE MARSH LAKE PARK Delete Trail ($15,000) SOUTHLOTUSLAKEPARK Delete Trail ($15,000) CURRY FARMS PARK ........ Add Trail Overlay Add New Trail Add Trail Reconstruction ......... ~ Capitol Improvement Program City of Chonhossen, MN 1006 thru 1010 Contact Unassigned Department Park & Trail bnprovements Type Improvement Useful Life 30 Years Category Park Priority nJa . Project # PK&T -050 II Project Name Off-Leash Dog Areas Account # 1 410-0000-4706 Account # 3 Account #2 Total Project Cost $50,000 II Description , The development or a contribution towards the development of an off leash dog area. JI JIll Justifictitioll ., An offleashdog area does not exist in town. II JI Expenditures Construction 2006 50,000 50,000 2007 2008 2009 2010 Total 50,000 50,000 II Total ~ ~ Funding Sources Park Dedication Fund 2006 50,000 50,000 2007 2008 2009 2010 Total 50,000 50,000 ~ Total , , "0" if we contribute towards a county off leash dog area. Significant maintenance impact if we create our own. Operational ImptlCt/Other I .,J ~ I I ~ w 80 ~ I I I Capital Improvement Program City ofChanhossen, MN 2006 thru 2010 Contact Account # 1 410-0000-4701 Account # 3 Department Park & Trail Improvements Type Improvement Useful Life 30 Years Category Park Priority nla Project # PK&T -062 I Project Name South Lotus Lake Park Trail I Account #2 Total Project Cost $15,000 Description I Construction of an 8-foot wide pedestrian trail walkway to connect the two different sections of the park. I I JustiJicotion I These intema1 walkways are extremely popular with residents and are a relatively inexpensive means of increasing the usage of our parks. I I I Expenditures Construction 2006 15,000 15,000 2007 2008 2009 2010 Total 15,000 15,000 Total I I I Funding Sources Park Dedication Fund 2006 15,000 15,000 2007 2008 2009 2010 Total 15,000 15,000 Total I I Operatio1llll ImplICt/Other I I I I I II I 91 Capital Improvement Program City of Clumhassen, MN 2006 thru 2010 Contact Department Park & Trail hnprovements Project # PK&T -061 Type hnprovement Useful Life 30 Years Category Park Priority n/a Project Name Rice Marsh Lake Park Trail Account # 1 410-0000-4701 Account # 3 Account #2 Total Project Cost $15,000 Description I Construction of an 8-foot wide pedestrian trail walkway around the perimeter of Rice Marsh Lake Park. Justification I These internal walkways are extremely popular with residents and are a relatively inexpensive means of increasing the usage of our parks. Expenditures Construction 2006 15,000 15,000 2007 2008 2009 2010 Total 15,000 15,000 Total Funding Sources Park Dedication Fund 2006 15,000 15,000 2007 2008 2009 2010 Total 15,000 15,000 Total OpertlJional Impact/Other 90 . -- . II II