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1g. Purchase Grass Rig from 2005 CIP CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.2271100 Fax 952.2271110 Building Inspections Phone 952.2271180 Fax 952.227 1190 Engineering Phone: 952.2271160 Fax 952.227 1170 Finance Phone 952.227 1140 Fax 952.227 1110 Park & Recreation Phone 952.227 1120 Fax: 952.227 1110 Recreation Center 2310 Coulter Boulevard Phone 952.2271400 Fax 952.227 1404 Planning & Natural Resources Phone 952.2271130 Fax 952.227 1110 Public Works 1591 Park Road Phone 952.2271300 Fax 952.2271310 Senior Center Phone 952.2271125 Fax 952.2271110 Web Site www.ci.chanhassen.mn.us -tj. MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Gregg Geske, Fire Chief ~ DATE: July 24, 2006 SUBJ: Purchase Grass Rig from 2005 CIP REQUESTED ACTION Authorize Purchase of Grass Rig DISCUSSION Annually, the city considers replacement of vehicles and equipment that have reached their life expectancy and are no longer reliable. It has been the city's practice to replace these vehicles in a timely manner. The 1977 Ford pickup #217 used for fighting grass fires was scheduled for replacement in the 2005 CIP. Quotes have now been received to purchase a new replacement. The existing firefighting skid unit was replaced on this vehicle 3 or 4 years ago and will be transferred to the new replacement pickup. JUSTIFICA TION Replacement of the existing 29-year-old pickup used for fighting grass fires is essential at this time. The age of this vehicle makes this unit unreliable. There was $45,000 budgeted in the CIP for a new pickup and a flat bed with cabinets to mount the existmg firefighting skid umt. The following quotes have been received: Bidder Equipment Chassis Apparatus Total Body Thane Hawkins Polar 2006 Chevrolet 3500 $23,215.58 $23,215.58 Chevrolet (Hennepin Pickup Chassis, 4 x 4 County Bid) Ohnsorg Truck Body Aluminum Apparatus 9,995.00 $9,99500 Body Subtotal Bid #1 $33,210.51 Spencer Fire Apparatus F550 Chassis & $47,531.00 Included in $47,531.00 Aluminum Apparatus Chassis bid Body Subtotal Bid #2 $47,531.00 The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. Mr. Todd Gerhardt July 24, 2006 Page 2 The low bid for the chassis was received from Thane Hawkins Polar Chevrolet in the amount of $23,215.58; and from Ohnsorg Truck Body for the apparatus body in the amount of $9,995.00; for a total of $33,210.58. Additional equipment will also be required, including shelves, lights, siren, and graphics, which is expected to cost less than $5,800. Therefore, we anticipate the total cost to be less than $39,000. The budgeted amount in the 2005 budget for replacement of the grass rig is $45,000. RECOMMENDA TION It is recommended that the City Council approve purchase of the replacement grass rig from Thane Hawkins Polar Chevrolet in the amount of $23,215.58 and the apparatus body from Ohnsorg Truck Body in the amount of $9,995, for a total of $33,210.58. Approval of this purchase requires a simple majority vote of those City Council members present. ATTACHMENTS 1. CapItal Improvement Program 2. Ohnsorg Truck Bodies's Quote 3. Spencer Manufacturing Quote 4. Memo from Harold Brose, EqUIpment Superintendent dated February 13, 2006 G:\agenda Manager\7-24-06\g Grass Rig.doc Capital Improvement Program City of Chtzn1u1ssen, MN , PROJECTS BY DEPARTMENT 2005 thru 2009 \ Department Project# Priority 2005 2006 2007 2008 2009 Total Major Equipment Fire Depl: SCBA Upgredes EQ.004 0 5,000 5,000 5.000 5,000 5,000 25,000 Fire Depl: Thermal Rescue Device EQ.005 0 10,000 10,000 10,000 30,000 Fire Depl: Laptop Computers EQ-009 0 50,000 50,000 Fire Depl: PPE (TumoutlHelmets) EQ.010 0 15,000 15,000 15,000 15,000 15,000 76,000 Computer/Networ1< Equipment Purchas&slUpgredes EQ-013 0 94,500 83,200 98,400 87,600 90,000 453,700 Telecommunication PurchasesNpgrades EQ-014 0 6,800 14,000 20,800 Community Dev.: light Duty Trucks EQ-016 0 25,000 26,000 57,000 30.000 55,000 193,000 DumplPlow Truck Replacements/Additions eQ-016 0 135,000 140,000 145.000 150,000 325,000 895,000 VIbratory Roll Packer EQ-019 0 5OiOOO 45,000 95,000 Eq~mentTrallers EQ-021 0 25,000 25,000 TarKetUe EQ-022 0 30,000 30,000 Ford 555C Backhoe EQ-023 0 80,000 80,000 Une Striper EQ-025 0 9,000 9,000 AudloNlsual Equipment EQ-026 0 10,000 10,000 10,000 10,000 10,000 50,000 Copier Replacements EQ-027 0 15,000 15,000 Groundsmaster 660 Mower Replacement EQ-026 0 82,000 82,000 Public Works: light DutY Trucks EQ-D29 0 31,000 32,000 31,000 94,000 Part; Bobcat Snow Accessories EQ..Q30 0 6,000 7,000 13,000 Sewer Bobcat Snow Accessorfes EQ-031 0 7,000 7,000 Grounds Mower Replacement EQ-034 0 19,000 21,000 37,000 77,000 Tractor & Broom EQ-036 0 84,000 84,000 M~i1ing FokIernnserter EQ-D41 0 20,000 20,000 Web-Enabled Software EQ-D48 0 79,100 16,800 16,800 16,800 129,600 Computerized Records Retention System EQ-D49 0 15,000 5,200 1,000 23,000 44,200 Light Duty Trucks: Par1<s EO-052 2 33,000 25,000 30,000 68,000 98,000 254,000 Cushman Trail Vehicle & Sprayer EQ.053 2 24,000 24,000 t:~~V~~k:~- - ... . . EQ-054 1 55,009 j 400,000 116,000 38,000 609,000 Aerial Photography lor City GIS Datesets Ea-055 0 35,000 35,000 70,000 Front-End Loaders EQ.066 0 150,000 150,000 Sander EQ-058 0 8,000 8,000 Generators EQ.059 0 10,000 10,000 Skldloader Planer EQ.061 0 15,000 15,000 Light Duty Trucks: Utl6tles EQ-062 0 33,000 30,000 32,000 54,000 149,000 Administration Vehicle EQ.003 0 25,000 25,000 6 Pagel of 4 . ,'."','.".. Capitol Improvement Program City of Clumhossen, MN I Projed # EQ-054 ProjedName Fire Vehicles Account # 1 Account #2 2006 thru 2010 Account # 3 Contact Unassigned Department Major Equipment Type Vehic]es Useful Life ]0-]5 years Category Fire Priority 1 Maintain Existing Service Description I This item allows for the replacement of existing equipment Vehicles are purchased off either the Hennepin County or State of Minnesota cooperative bid. Orders are typica]1yrequired to bep]aced up to one (]) year in advance of delivery. TotalProject Cost S575,000 Justiflcllllon As vehiucles age they become less reliable. Also, they require more costly maintenance. VehiCles proposed for replacement are: 2 "oS- '" S" 5, tI () 1> Total 2006 370,000 370,000 2007 125,000 125,000 2008 2009 80,000 80,000 2010 Total 575,000 575,000 Funding Sources Capital Replacement Fund Total 2006 370,000 370,000 2007 125,000 125,000 2008 2009 80,000 80,000 2010 Total 575,000 575,000 Ope1Y1tlolUll ImpllCt/Other These purchases- will include a Hmited warranty and will redpcethe annual maintenance and repair costs. The electrica] work on the Aerial. Truck will correct an existing problem that has been a concern of the mechanics for some time. ,> 45 APR. 5.2006 U:3~ NO.498 P.2 oTh SINCE 1934 OHNSORG TRUCK BODIES, Inc. 61 S CHESTNUT ST. · CHASKA.MN 55318 PHONE 9S2l44g..2.276 · FAX 9S2I448-630.1 · www.otbmfg.com WE BUILD THE TRUCK BODY TO ltTf fOUR JOB For C1fflce Use Onti VWft ourwebStte- ~ PRICE QUOTE PREPARI!O fOR: CITY OF CHANHASSEN A'rTN: RANDY WAHl. PHONE - 952-227.1200 FAX - 952-401-8355 Body 10 # Truclt Vin *' Quote Code - CHAN FIRE 1 Ouote Date -3I2N06 TYf'E OF aoOY - Aluminum welt bed TYPE OF TRUCK -.FoJU F"6eIie$ CA - 60" FRAME WEDlH- 34" AUJMfNUM eo COMPlETE AS PER ABOVE sPecs SHelF KITS smgle welded 1ft sbe:If 10r gQSS box. Single ~sMlftilIJr9lrblQ" box S"mgle 9d"JUI1IlIbTe:Shelf kit for 38'" tJIldef bid. bOXes NOTE - QUOTE GOOD FOR 20 DAYS Above prioes do not indtKJe any appicabte bDl1e$ A oash deposftof $2000.00 is required Work authorization must beSigrted Work AuthoriZatIon DIMENSIONS - LoNG SllLS- CROSSMEMBERS- slOe RAILS - FLOOR - REAR liGHT SKIRT . SIDE SKlRTING- Ice LIGHTS - STORAGE SOXES- GAS FILLER- DIVIDER WALlS- MUDFI.APS - HITCH - MOUNTING - sPECIFICATIONS FOR NEW ALUMINUM TRUCKBED. g..1~ 1Df19 x 94" wide 4- aJumfnam1-beam s- .arumrnum s beams 12'" on cemsr EJdtuded aluminUm 1-114" aluminum pfank Boor Rear _ steM. wil2I oval rubber IIKJUI1ted stoP. _ and b8gk up Ughts, bASe plate light Tread IKigbI $icle __ an left & ... $i(fe.1bmfIlg &trear edge of tooll)o)(& angled up to match rear liglIt skin Rubber t'TIOUtJfed martei' IgfIts. and ~ Storage balms as fo1tQws. _ All boxes to be....... .125 ~tfead bigM. aR ~tobestainleS6 steet continuous hinge, Loeb wiI bee- .__$1er81 Q.dIIg ..IoctL'r..... seals will be auromotNe bUJb type seat -1 .94" Lx 1T Wx U"'H auss bOX" ,**_eadln .....~~ aoross ffonl of bed -1 - 96" L Jt 18'" D x 24" H side bMcwid:nlOUble fofd dowftdaOl$ mounted on lop of be<! roads<<le .Q - 3f.r" L Jt 1$"" 0 x: 18'" Ii ISldet bed llGIlson& MCNIRted eadlSide under bed fnstal gas filet b"OU(Jtt mil 1l1Sfal Me soIkt waDs 18"" higJtx 9r.blg, inlElfwallto be pJacedwilUIWspace between wan & foolbox on left $ide. tbeo a 4" space fur SiUdiGo tlose l)e1Ween walls, kIstaIt 6 hGOIIs spaced evenly at top on olJtsidewad 1 set iJ'rSIahd 112..,.1 Plate.. it" raceMlr.... & 1"'" JUg iol!iiIaDedaf lMtortndi beIAw ~ skirt Complete mDIH1ting on truck dtassIs. aU de8rancc figbb & fail ffgJ1Is.wimd ..ompfete, aU wiring to be iRllblDed HI \'lIIire IOOm..-.. ~ 18 be In dual waft hell shrkIk wb1ng $ 9995.00 $ 159.00 S 159.00 $ 75.00 each Date 1 SPENCER MANUFACTURING Chanhassen Brush Truck Quote Ford F-450 4x4 DRD as detailed Fabricate and install the followino items: Aluminum Flat bed 92" W x 114" L Transverse Compartment behind cab 17" W x40" H I (2) Lower compartments wi hinoed doors Tow Eyes Fuel Fill and door 4' x 8' open area for Skid unit Warning Lights: Install Customer Supplied Lightbar Siren and Speaker Electrical System Console in Cab Trailer Hitch Reciever 24" tall compartment Left Side Tray for Hard Suction Mountino for 6 Indian Packs Rear DOT lighting Lettering and Striping Other Total $ 47,531.00 7/14/2006 :MEMORANDUM TO: Paul Oehme, Public Works Director/City Engineer FROM: Harold Brose, Equipment Superintendent DATE: February 13,2006 SUBJECT: Purchase of 2006 CIP Vehicles REQUESTED ACTION Authorize purchase of vehicles. DISCUSSION Annually, the City considers replacement of vehicles that have reached their average life expectancy and are showing signs of needing major maintenance. It has been the City's practice to replace these vehicles before major repairs are required. All of these vehicles are used on a daily basis and have to be reliable to maintain appropriate City services. Vehicles to be replaced are showing signs of wear and it is appropriate to replace these vehicles to present a good image to the publIc. DISCUSSION/JUSTIFICATION One dump/plow truck, two pickups, and an asphalt roll packer are scheduled for replacement this year. 1. STREET DEPART:MENT - DUMP/PLOW TRUCK The 1994 Ford LT 9000 #119 tandem dump truck to be replaced is 12 years old and has 90,000 mIles. This vehicle is used for snowplowing, sanding, hauling fill, haulmg salt and sand for stockpiling, black topping, hauling material in and out from water main breaks and black dIrt. The dump box on this truck is rusted beyond reasonable repair. The rear comer posts which are the main support for the sides and tailgate have actual holes in them. The box on the new truck will be constructed with stainless steel which will not corrode like steel and will not need to be painted. A sandblast and paint repair lasts about five years and costs $1,500 each tIme. ThIS will result in a substantial savings in upkeep repairs. If the engine would fail in this unit in the near future with the age and higher miles, we would be looking at a $12,000 to $15,000 overhaul and a $6,000 to $8,000 overhaul of the transmission. The estimated re-sale value of this truck IS $10,000 to $15,000. Paul Oehme Purchase 2006 CIP Vehicles February 13, 2006 Page 3 2. PARK DEPARTMENT - PICKUP TRUCK WITH PLOW Thane Hawkins Polar Chev: 2006 Chevrolet 2500 RD, 4x4 pickup Aspen Equipment: New Western Model UTP 8.5' Snowplow $ 21,071.56 4,717.95 $ 25,789.51 3. UTILITY DEPARTMENT - PICKUP TRUCK Thane Hawkins Polar Chev: 2006 ChevrOlet 2500 RD, 4x4pickup $ 23,097.72 4. STREETDEPARTMENT-VIDRATORYROLLPACKER Ziegler Inc.: 2006 Model CB-225E Asphalt Compactor $ 38,441.18 TOTAL $249,424.61 The budgeted amount in the 2006 CIP for these four vehicles is $276,000. The' actual cost of the four units is just under $250,000. Tool boxes and strobe lights will need to be purchased for the two pickups at a cost of approximately $2,500, SUMMARY The City's fleet continues to go past the normal replacement age of ten years for most vehicles. It is important to replace these units at this time that are 12-19 years old. RECOMMENDA TION It is recommended that the City Council approve the bids for the purchase of these vehicles. g:\eng\cip\equipmentlauthorize vehicle doc 2006,doc ~ ''l'~ifli:l .{,J:/'!i",',