WS 2006 07 10
CHANHASSEN CITY COUNCIL
WORK SESSION
JULY 10, 2006
Mayor Furlong called the work session to order at 5:45 p.m..
COUNCIL MEMBERS PRESENT:
Mayor Furlong, Councilwoman Tjornhom, Councilman
Peterson and Councilman Lundquist
COUNCIL MEMBERS ABSENT:
Councilman Labatt
STAFF PRESENT:
Todd Gerhardt, Greg Sticha, Paul Oehme, Kate Aanenson, and Todd
Hoffman
REVIEW 2005 AUDIT, HLB TAUTGES.
Greg Sticha reviewed the 2005 audit process and introduced Melanie Accola and Dave Mol with
HLB Tautges. Melanie Accola passed out a hard copy of the power point presentation which
reviewed the four reports issued for the City of Chanhassen. In the Comprehensive Annual
Financial Report it shows that the City received a “Clean Opinion” for the 2005 financial
statements, and that the City also received an award from the GFOA for “Excellence in Financial
Reporting” for the 2004 CAFR. Dave Mol explained the steps needed to receive this award.
Mayor Furlong asked about the number of other cities that received the award. Dave Mol
reviewed in detail each of the following: Statement of Activities, Summary of Financial
Activity, Collection Rates, General Fund, Special Revenue Funds, Debt Service Funds, Capital
Project Funds, and Enterprise Funds. Mayor Furlong asked for clarification of the “transfer out”
items and where it shows how expenses correlate to capital improvements. Melanie Accola
reviewed the State Legal Compliance Report and Report on Internal Control, noting the only
reportable condition is the need to address payroll timesheet approvals, especially in the fire
department. Greg Sticha explained the policies that have been implemented to address the fire
department timesheet deficiencies. Dave Mol reviewed the items Statement No. 44 through
Statement 47 under Recently Issued Standards and the Audit Committee Letter. Councilman
Lundquist asked for the status of the findings noted in the audit report for 2004. Mayor Furlong
thanked Ms. Accola and Mr. Mol for their effort and the detail in the report. Greg Sticha noted
that any issues raised by HLB Tautges, corrective action is taken immediately and that the City
has had a very good working relationship with HLB Tautges, but that the 3 year contract will be
going out to bid this year, following the City’s “Best Practices”.
HIGHWAY 212 UPDATE, PROJECT 03-09.
Paul Oehme gave a power presentation updating the City Council on the progress of Highway
212 construction through the city. Councilman Peterson asked for an update on park property
(Fox parcel) and how the interchange with Powers Boulevard will work. Paul Oehme showed
the schematic for the Powers Boulevard bridge, noting that a railing is proposed on the trail side
of the bridge only, but light fixtures are proposed on both sides. Councilman Peterson asked for
clarification of the trail circulation in the area. Paul Oehme showed the proposed site for the
City Council Work Session – July 10, 2006
future fire station to be located in southern Chanhassen. Todd Gerhardt explained the possibility
of the Highway Patrol locating an office and a couple cars at this new facility which may be
helpful in securing the site from MnDot. Mayor Furlong asked about the timeline for installation
and payment of lighting standards on different bridges. Paul Oehme reviewed the estimated
costs for improvements, noting that the total cost adjustment on the total project is estimated at
about $95,000 below the contract price. Mayor Furlong directed staff to continue trying to tie up
the property from MnDot for the future fire station. Paul Oehme reviewed the trail proposed
along Lyman Boulevard, adjacent to the Don Sinniger property, and what is being done to reduce
the number of trees that need to be removed. Councilman Lundquist asked about the need for a
trail between Quinn Road and the park and ride site.
Mayor Furlong adjourned the work session meeting at 7:00 p.m..
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
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