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WS 2000 05 15CHANHASSEN CITY COUNCIL WORK SESSION MAY 15, 2000 MAYOR MANCINO CONVENED A SPECIAL MEETING OF THE CITY COUNCIL AT 5:30 P.M. COUNCILMEMBERS PRESENT: Mayor Nancy Mancino, Councilman Steve Labatt, Councilman Mark Senn, and Councilwoman Linda Jansen. COUNCILMEMBERS ABSENT: Mark Engel STAFF PRESENT: Todd Gerhardt, Assistant City Manager; BOARD OF REVIEW & EQUALIZATION (CONTINUATION): The City Council continued their May 8, 2000 Board of Review and Equalization meeting to allow the Carver County Assessor's Office the opportunity to prepare a list of the properties in the City that abut Highway 101 north of Highway 5 and are affected by the Highway 101 road reconstruction. The County Assessor's office identified 58 properties affected by the reconstruction. The County Assessor also stated that with the 10% reduction and the combined reductions already approved by the Board at the May 8th meeting, the City would not exceed the maximum change allowed by state law. A motion by Mayor Mancino and seconded by Councilman Senn approved the 10% reduction for the 58 homes abutting Highway 101 north of Highway 5 to Pleasant View Road. All voted in favor and the motion carried. THE SPECIAL MEETING WAS ADJOURNED AND THE WORK SESSION WAS CONVENED. JOINT MEETINGS WITH COMMISSION Senior Commission: The Senior Commission met with the City Council to present their goals and objectives for the year 2000. These goals were as follows: Identify issues facing senior citizens and present them with possible solutions and recommendations to the City Council: In 1998 and 1999, the commission discussed the possibility of a "Senior Needs Study" with the City Council. This goal remains a priority for the commission. The study would be similar to that which was conducted in 1990, open ended with no preconceived ideas. The study would take place after the release of the 2000 census. The Metropolitan Council projections indicated a 45% increase in the senior population at the end of the decade. If the 2000 census confirms these projections, a larger percentage of the overall population will be seniors, which will lead to larger issues and type of services catering to seniors. The commission's goal is to be proactive and prepare for these needs rather than react to them. This goal is consistent with the City Council Work Session - May 15, 2000 City Council's action step to provide quality amenities, community involvement, and assessing the need for more senior housing, assisted living, and Long-term care nursing home. The commission also asked for direction if they should start preliminary research and gather data pertaining to assisted living, such as sites available in the City for such a facility, size of parcel, location requirements, general services offered, meet with the owners of the high density parcels to inform them of the need for assisted living, etc. Transportation: Transportation continues to be an ongoing challenge for seniors. Although seniors often express a need for transportation, they have been unable to pinpoint one effective method. The mission and objective of the commission is to help resolve senior transportation problems, and improve existing transportation service, i.e. Southwest Metro Transit and CART. This goal is consistent with Strategy 5, Encourage and promotes community connections; work with a variety of groups (commissions, other government agencies and private entities) to ensure that the public transportation needs of Chanhassen residents and businesses are met. Senior Center: The number of activities and attendees of the center continues to increase. Some activities have been moved to the Recreation Center while others have a cap on how many may attend. The Senior Commission realizes that the City does not intend any space/building expansions in the near future; however, if and when an expansion takes place, the Senior Center needs to be enlarged. This goal is consistent with Quality Amenities. The commission also intends to encourage volunteers (other than seniors) to participate in serving and delivering meals for congregate dining and meals on wheels. Current driver volunteers include four (mother and child) teams, seniors, council and commission members, business owners in the community, and working non-senior adults. The total number of volunteers including food servers exceeds 60 people. This goal is consistent with the Cost-Effective Quality Services, Community Involvement and giving businesses in the community the opportunity to volunteer their time and services. · Communication: Information And Referral/Senior Information Line: In 1999, the Senior Center was awarded a new computer and software from United Way. Staff continuously advertises the program and makes people aware of the availability of the service. This goal also falls under Cost-Effective Quality Services. Educate future generations of seniors: Increase awareness of the opportunities and challenges that face seniors in Chanhassen. A subcommittee organized a slide show presentation, which was shared with the City Council. It will be presented to the community and schools. This goal falls under Community Involvement. City Council Work Session - May 15, 2000 Communication With Neighboring Senior Centers and Community Education: · Coordination of events. · Transportation coordination with other senior centers and community education. This goal is consistent with Cost-Effective Quality Services. Senior Parking At Public Buildings: Ongoing. The Senior Commission contacts local businesses and requests the installation of the signs at their parking lots. This goal is consistent with encouraging the participation of businesses in community events. Senior Expo. This goal gives staff an opportunity to learn about issues facing seniors, what other communities are doing to address these issues and form partnerships with other agencies. The Expo is held once a year and the cost for this valuable service is only $10.00 per person. It is a Cost-Effective Quality Service. · Chanhassen Heritage Preservation · Urgent Care Facilities · Food shelf · Inter-generational activities This goal is consistent with the City Center Identity action plan and History Preservation. In the past the Senior Commission members raised money to buy a brick for the Chanhassen Depot and organized several activities in the Senior Center to raise additional funds for the same. Annual Meeting: Continue to have an annual joint work session between the Senior Commission and the City Council to present the goals and objectives for the year and insure that the Council's vision and their expectations of the Senior Commission will be met. This goal is consistent with Community Involvement. The Senior Commission members are actively involved in the community. Each member is assigned the duty of attending a senior activity once a month to listen and educate seniors on programs available to them and hear their concerns and issues facing them. Through this format, they are able to poll a representative sample and report the key issues to the City Council. Older American Month: The Senior Commission would like to celebrate the month of May as Older American Month by sending out a newsletter describing activities and programs that are being sponsored. The City Council was supportive of these goals. Environmental Commission: Chairperson Dotti Shay reviewed the goals, accomplishments and 2000 work plan of the Commission. She gave a brief overview of the Environmental Excellence Award program and requested a budget for 2001. City Council Work Session - May 15, 2000 Mayor Mancino commended the Environmental Commission on the good job they are doing. She commented that they seem very well organized and focused and that the hard work shows. She suggested that perhaps they could be involved in the water tower project happening in July and August. The tower is being shut down and repainted and there will be watering restrictions, so the commission could put together suggestions for caring for plants during a water ban. Included would be steps to take to prepare for the ban. The commission could check into what is the city policy on drought/watering bans. Councilman Labatt inquired as to whether or not the Commission had produced or is thinking about producing any aquatic vegetation educational programs. Councilwoman Jansen said the breadth of information covered by the Environmental Commission impressed her. She commended them on their great efforts. A suggestion was made to add a release form to the Environmental Excellence Award application so that the city may give out addresses for a tour of the winners. Councilman Senn had no comments. Planning Commission: The commission and the council reviewed the goals for the year. The also reviewed how the Board of Adjustments and Appeals hearing was proceeding. The also discussed how items are evaluated on the commission level and then at the council level. Park & Recreation Commission: The City Council met with the Park and Recreation Commission to discuss issues of mutual interest. No formal recommendations or actions were taken. MAYOR MANCINO CONVENED A SPECIAL CITY COUNCIL MEETING AT THIS POINT TO CONSIDER A REQUEST FOR A PUBLIC GATHERING PERMIT FOR PHEASANT HILLS PARK: A motion was made by Councilman Labatt and seconded by Councilman Senn to approve a request from for a public gathering permit to hold a graduation party at Pheasant Hills Park for 150 people. The applicants are to pay normal rental fees and also a charge for cleaning portable toilets. All voted in favor and the motion carried. City Manager MBA Discussion: The City Manager MBA discussion was not discussed this evening. The work session was adjourned. Submitted by Scott Botcher, City Manager