WS 2000 07 24CHANHASSEN CITY COUNCIL
WORK SESSION MEETING
JULY 24, 2000
Mayor Mancino called the work session to order at 6:00 p.m.
COUNCIL MEMBERS PRESENT: Mayor Mancino, Councilwoman Jansen, Councilman Senn, and
Councilman Engel
COUNCIL MEMBERS ABSENT: Councilman Labatt
STAFF PRESENT: Kate Aanenson, Sharmin A1-Jaff, Cindy Kirchoff, Teresa Burgess, Todd Gerhardt,
Todd Hoffman, Roger Knutson, Scott Botcher, and Bruce DeJong
PRESENTATION OF THE 1999 AUDIT: Dave Mol, Panner from HLB Tautges Redpath, Inc.,
presented the 1999 Consolidated Annual Financial Report (CAFR). The city received an unqualified
opinion on its 1999 financial statements. Mr. Mol discussed the following required repons: CAFR, Report
on Compliance and Internal Control, and the State Legal Compliance Report. Two reportable items on
Internal Control were found: 1) The city does not have a formal written purchasing policy and, 2) monthly
bank reconciliation's were not compared to general ledger balances each month. One finding was noted for
the Minnesota Legal Compliance Report: 1) a contract for between $10,000 and $25,000 was issued
without retaining the quotes from each vendor. The city will review its procedures and correct each of
these findings during 2000. Mr. Mol also presented the Financial Analysis and Management
Considerations Report, which contain detailed information about various funds, activities, and repons
issued during the course of the year. Council members asked Mr. Mol various questions concerning the
repons. Mr. Mol summarized that the city's process in 1999 went fairly smoothly considering staff
turnover.
LIBRARY TASK FORCE REPORT AND DISCUSSION: Pursuant to the requests of Commissioner
Ursula Dimler and the Friends of the Library, the City Council opened for discussion the ballot language as
passed in the resolution of Thursday, July 20, 2000. Mary Ipple from Briggs and Morgan was present
(Ms. Ipple serves as City Bond Counsel). Library supporters present were concerned about the flexibility
included in the current ballot language. Following discussion by all present, the Council agreed to consider
modified language as pan of a revised resolution in the regular meeting later this evening.
INTERVIEW PEDER OTTERSON FOR ENVIRONMENTAL COMMISSION: The Council
interviewed Peder Otterson for a vacancy on the Environmental Commission.
TREE REMOVAL, HIGHWAY 5 PROJECT: Mayor Mancino asked about the large oak trees at the
intersection of Highway 5 and Galpin Blvd. These trees are shown as being removed in the Highway 5
expansion project. Mayor Mancino asked if any of the Council objected to staff working with MnD OT to
see if the trees could be saved. Council members present concurred with staff working with MnDOT, but
expressed concern that care be taken that they not be retained either at significant cost or if the trees would
be expected to die soon after construction.
Consent Agenda Discussion:
a. Marsh Glen Subdivision, MSS Holdings, LLC:
City Council Work Session - July 24, 2000
1) Final Plat Approval
2) Approval of Development Contract & Construction Plans & Specifications~
Proiect 00-6.
Mayor Mancino asked about the trail connection that was to be located between two houses and whether
the city had a policy to construct a trail of that nature at the same time as the houses being built. Todd
Hoffman stated that that policy already exists in the city and that trail construction was part of the plan for
this subdivision. Councilwoman Jansen asked about the trail terminating at the Nickolay property. Todd
Hoffman stated a sign would be placed at that point signifying that the trail ended at that point.
b. Receive Feasibility Study for BC-7 and BC-8 Trunk Utility Improvements: Call for Public
Hearing; Proiect 00-01.
No questions were asked on this item.
d. Set Public Hearing Date for Cable TV Franchise Applications~ August 14~ 2000.
No questions were asked on this item.
e. Approval of Bills.
No questions were asked on this item.
f. Approval of Minutes.
No questions were asked on this item.
g. Accept Feasibility Study~ Order Public Improvements; TH 5/West 78th Street~ Proiect 97-6.
No questions were asked on this item.
h. Approve Request for US West Cellular Tower at Bandimere Community Park.
Mayor Mancino asked if anyone on the council had received any phone calls or e-mails on this item. She
stated that she had thanking the city for moving the siren. Councilman Senn asked how many more users
the tower would hold. Staff stated maybe one more user.
i. Approve Resolution Supporting Application to MnDot for a Limited Use Permit for the
Construction of a Trail Adiacent to Highway 101 from Pleasant View Road to West 78th
Street~ Proiect 97-12-3.
Teresa Burgess passed out a time schedule for trail construction. Councilwoman Jansen asked how much
of the trail would be affected by the Highway 101 expansion. Teresa Burgess stated that about 90% of the
trail would be affected. Councilman Engel asked about the life span of the trail.
j. Site Plan Review for a 100,000 sq. ft. Office Warehouse Building (Data Link Corporation);
Lot 5~ Block 1~ Chanhassen Lakes Business Park 7th Addition; Located West of Upland Drive
and North of Lake Drive West~ Eden Trace Corporation.
City Council Work Session - July 24, 2000
No questions were asked on this item.
4. Consider an Amendment to the City Code Allowing Petting Farms as an Interim Use in the
A2, Agricultural Estate District; and Request for an Interim Use Permit to Operate a Petting
Farm in the A2 District, 7461 Hazeltine Boulevard, Susan McAllister.
Mayor Mancino asked about having a list of the specific animals or could the condition just say non-
dangerous animals. Teresa Burgess discuss the access issue with MnDot. Councilwoman Jansen asked for
further clarification about the driveway use. MnDot stated they would not support a U-shaped driveway on
this property.
8. Request for Approval of Site Plan, Landscaping Plan, and Construction Plans &
Specifications, Lake Ann Maintenance Building.
No questions were asked on this item.
9. Consider Amendment to Section 20-906 Regarding Non-Conforming Lots of Record.
Staff presented a handout on this item to the City Council.
10. Consider Amendment to Article XX¥, Section 20-1176, Landscaping & Tree Removal to
Change Buffer Yard Requirements for New Development.
No questions were asked on this item.
11. Consider Amendment to City Code Regarding Discharge of Firearms in the City (Hunting
Zones).
No questions were asked on this item.
12. Consider Amendment to City Code Section 13-3 Concerning Nuisance Light on Residential
Properties.
No questions were asked on this item.
Mayor Mancino stated that the Council would add an item (k) under the Consent Agenda regarding a
Resolution Ordering a Special Election of the Question of Issuing General Obligation Bonds and
Approving the Official Ballot. Councilwoman Jansen stated she wanted to discuss work session Minutes
under Council Presentations.
Mayor Mancino adjourned the Work Session meeting at 6:20 p.m.
Submitted by Scott Botcher
City Manager
Prepared by Nann Opheim