WS 2000 09 18CITY COUNCIL WORK SESSION MINUTES
SEPTEMBER 18, 2000
The work session was called to order at 4:30 p.m.
MEMBERS PRESENT: Mayor Mancino, Council members Engel, Jansen, and Senn.
MEMBERS ABSENT: Councilman Senn
STAFF PRESENT: Scott Botcher, City Manager; Teresa Burgess, Public Works Director/City
Engineer.
WATER SUPPLY UPDATE: Engineering gave a brief update on the status of the reservoir
project and the sprinkling restrictions. The Mayor and Council expressed their appreciation of
the Utilities staff and their efforts to keep the system running.
CITY MANAGER TASK PLAN, QUARTERLY UPDATE: Mr. Bob Benson, Sathe &
Associates was present, along with the City Manager and assembled guests, to participate in the
City Manager's quarterly Task Plan update. The City Manager explained that the point in the
quarterly update is to give all parties an opportunity to review the items included on the Task
Plan so as to get a better feeling as to progress, or lack thereof, being made on any items
indicated within, to hear recommendations from the City Manager as to future modifications that
may be forthcoming due to workload or other issues, and to otherwise receive input from the
Council. The City Manager walked through the Task Plan as approved at the August 14, 2000
Council meeting. In summary, the City Manager had no recommendations for alterations or
other adjustments to the Task Plan; however, he did indicate that the City Center Commons
design task(s) may be accelerated at the Council's discretion once the library design process is
initiated. That decision will have to be made at a later date. Following the discussion, there
were no further alterations or recommendations made as it relates to the Task Plan.
INITIAL LIBRARY DESIGN PROCESS DISCUSSION: The City Manager initiated a
discussion as it relates to the library design. At referendum on September 12, 2000, voters of
Chanhassen approved the referendum for the construction of a new library consistent with the
ballot language. The City Manager reviewed two major categories of issues, financing and
design. Financing issues included questions surrounding timing of the levy, timing of the
issuance, and arbitrage issues. Design issues were related to the retention of professional design
services, the design methodology itself, and a conceptual discussion as to the design-build
methodology. The Council rather quickly came to the conclusion that they would like to RFP for
design services. Following, the Council had a longer discussion as it related to the design
process. There was some discussion about hiring a design professional separately to come up
with a design, and then hiring a contractor for the library. There was also a lengthy discussion
about a modified design-build process, wherein the designer has a closer relationship with the
actual builder of a library.
At the conclusion of these discussions, the City Manager asked the Council to give some thought
to these different processes, and allow their ideas to be brought forth at a future time. Secondly,
CITY COUNCIL WORK SESSION MINUTES
SEPTEMBER 18, 2000
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staff was to make an effort to bring forth recommendations for a scope of services so that the
City could move forth with the RFP process for the retention of a design professional. The City
Manager indicated that staff would work with due diligence to do so, but that given the short
time line, he would not be able to guarantee that it would be on the agenda next Monday. The
Council indicated that as soon as the issue was ready to go on the agenda it should go on, and
that would be acceptable.
The meeting adjourned at 6:20 p.m.
Scott A. Botcher
City Manager