WS 2000 10 23CHANHASSEN CITY COUNCIL
WORK SESSION
OCTOBER 23, 2000
Acting Mayor Senn called the work session to order at 4:40 p.m. to discuss the City Council agenda.
COUNCIL MEMBERS PRESENT: Acting Mayor Senn, Councilwoman Jansen, Councilman Labatt,
and Councilman Engel (arrived late)
COUNCIL MEMBERS ABSENT: Mayor Mancino
STAFF PRESENT: Scott Botcher, Roger Knutson, Todd Gerhardt, Bob Generous, Kate Aanenson, Todd
Hoffman, Teresa Burgess, Bruce DeJong, and Jonathon Effertz
Miscellaneous Information
Scott Botcher discussed the hiring situation regarding a Recreation Supervisor and said a decision would be
made in the next week. He mentioned that there were few applicants for the Assistant City Engineer and
none stood out as exceptional candidates. He and the department are discussing some different alternatives
to hiring an assistant engineer.
2001 BUDGET DISCUSSIONS:
Scott Botcher started the process by examining each line item from the Recreation Department budget for
2001. He noted that we will be consolidating the office supplies in a central budget to eliminate the need
for individual budgets for that line item, but not all of them are done in the current printout.
Items noted during the discussion are listed by department.
Park and Recreation: City Council and staff discussed the Park and Recreation Department's 2001
Budget. No action was taken
Park Administration: A secretarial position was cut. Todd would like to reconsider it during a
subsequent budget year, but hadn't filled the position because of other personnel matters that were not yet
accomplished.
Recreation Center:
community groups.
which is prohibited.
The equipment rental is for the copier. 75% of room reservations are free to
Paid rentals are not as frequent because some of the groups would like to serve liquor,
Lake Ann Park: Consulting pays for the Minnetonka Community Education contract for lifeguards.
Equipment supplies was cut to the same amount as last year.
Council Member Engel arrived at 5:20.
Recreation Programs: The park attendants were switched from self-supporting to here, but the budget was
not updated appropriately.
City Council Meeting - October 23, 2000
Self-supporting Programs: This area is actually covering the costs of programs - current revenues exceed
expenditures by approximately $20,000.
Community Development: The City Council and staff discussed the Community Development
Department's 2001 Budget. Kate Aanenson, Community Development Director, presented her
recommendations for fiscal year 2001 as included in the council packet.
Planning Administration: A decrease in salaries will be shown to reflect the change from Ms. Kirchoff
being a Planner II to the new hire starting as a Planner I.
Environmental Protection Fund: Mr. DeJong noted that because of structural problems with combining the
Surface Water Fund, those funds would probably remain separate. There is no scheduled tax levy for this
fund, but the fund balance is sufficiently large to cover the entire operation for at least four to five years at
current expenditure rates. Reforestation shows an increase due to the cost of the environmental awards that
the commission will be presenting next year. The cost of the milfoil program is estimated at $8,150 for
2000.
Building Inspection: One employee has increased in grade, which has increased the salaries line.
Animal Control: The part-time positions have been combined into one and that position is scheduled to
become full-time next year, due to difficulties in recruiting and retaining employees for that position.
Finance Department: The Accountant II is included, but will be evaluated before a person is hired. It
may be more efficient to hire the auditors to provide some assistance rather than hiring an employee. For
2000, the expenditures are showing up in consulting rather than salaries.
The budget work session was adjourned at 5:45.
Scott Botcher gave the City Council an update on the Cable TV franchise applicants and where they were
in the process.
Consent A~enda Discussion:
Summerfield Addition (aka Springfield 8th Addition)~ Meridian Development:
1) Final Plat Approval.
2) Approve Development Contract/PUD A~reement and Plans & Specifications~
Project 00-13.
No questions were asked on this item.
b. Arrowhead Addition; Located at the Southwest Corner of Powers Boulevard and Holly
Lane:
1)
2)
Final Plat Approval.
Approve Development Contract and Plans & Specifications~ Proiect 00-09.
No questions were asked on this item.
City Council Meeting - October 23, 2000
Approve Land Use Map Amendment from Residential-Medium Density to Commercial; 7 &
41 Crossin~ Center~ 2485 Highway 7 and SuperAmerica~ 2391 Highway 7~ City of
Chanhassen.
Councilman Labatt asked if they would be seeing a lot of these land use map amendments. Kate Aanenson
stated there would be a number of these to get the Comprehensive Plan into compliance. Roger Knutson
stated this was due to a change in State law.
d. Approval of Bills.
No questions were asked on this item.
e. Approval of Minutes.
No questions were asked on this item.
f.
Approval of Antenna A~reement with Sprint PCS~ Located on Outlot A~ Arboretum Business
Park (Water Reservoir).
Acting Mayor Senn asked if the request for 12 antennas was the maximum number that could be placed on
this site. Teresa Burgess explained that it depended on what other users might request, they could be
placed on other sites on the water tower. Councilman Labatt asked about the location where the antennas
would be placed on the tower, on the top or the sides. Teresa Burgess explained the easiest location was
placing them around the railing on top. Placing them on the sides of the water tower would damage the
tank and require the applicant to maintain any damage that might occur. Acting Mayor Senn asked what
was setting the market as to what to charge. Roger Knutson stated there was lots of good information out
there on what the market is. Councilman Labatt questioned the location, color and number of antennas and
if the City has to worry about discounting other users.
g. Amend Development Contract for the Bluff Creek Corporate Center.
No questions were asked on this item.
h. Approval of Continuin~ Disclosure Contract with Ehlers & Associates.
No questions were asked on this item.
i. Approval of Findings of Fact & Decision~ Cosgrove Kennel Permit Application.
Councilman Labatt asked if anything had been done about the problem dog. Scott Botcher stated as far as
he knew it had been taken care of.
j. Approval of Request for EDA to Issue Bonds for Lake Ann Maintenance Building.
Councilman Labatt asked for an update on the Waconia Ambulance lease and if it had been signed yet.
Scott Botcher stated it would be taken care of this week. Acting Mayor Senn questioned the financing and
levy for this project and if it's over the amount. Scott Botcher explained how the funding would work for
this project. Bruce DeJong explained the EDA's participation financially.
City Council Meeting - October 23, 2000
3. Public Hearing on Cable TV Franchise Applications.
Acting Mayor Senn asked if the City Council wanted to listen to the entire power point presentation from
Wide Open West. Scott Botcher stated the council could ask that the applicant made the presentation a
certain time limit. Councilwoman Jansen stated that since he had traveled to give this presentation the city
council should listen to what he has to say.
4. Award of Bids for Insurance Agent of Record Designation~ Property and Casualty Lines.
Acting Mayor Senn asked how proposals the City had received.
Consider Resolution for Safety Improvements to Highway 101 between West 78th Street and
Townline Road.
Acting Mayor Senn questioned what the word "minor" meant regarding shoulder improvements. Teresa
Burgess explained that MnDot didn't want to say major which would imply asphalt shoulders. Councilman
Labatt questioned whether the wording should be changed regarding minor vs. major. Roger Knutson
stated that "minor" could be deleted from the sentence. Councilwoman Jansen asked how much authority
MnDot has in this project. Teresa Burgess explained they have total authority.
6. Consider City Code Amendment Concerning Graffiti.
Scott Botcher explained this item for the City Council. Councilwoman Jansen asked if the concerns raised
in Vernelle Clayton's letter were being addressed. Councilman Labatt asked about the graffiti that was on
the electrical power towers and what the city could do regarding enforcement of clean-up. Teresa Burgess
explained how clean-up procedures with the City were being addressed.
Administrative Presentations.
Acting Mayor Senn commented on the letter from Media Com. Councilwoman Jansen asked if anyone was
going to attend the Southwest Metro Transit meeting.
7. Consideration of City Center Commons Design RFP Specifications.
Acting Mayor Senn asked what the reason was for doing a separate RFP for the City Center Commons and
why it's not included with the library. Scott Botcher stated they could be done together, but he thought the
direction he had received from the council was to do them separately. Councilwoman Jansen stated that
landscaping concerns related to the library. Councilman Labatt asked about parallel tracking of the two
projects. Acting Mayor Senn questioned having two separate firms doing the two projects. Councilwoman
Jansen stated she liked the idea of parallel tracking the two projects together. Scott Botcher asked at what
point does one project design process follow the other. Councilman Engel outlined a plan on how to
parallel track the two projects together. Teresa Burgess gave an option of the consultant being the project
manager and in charge of overseeing and coordinating the two projects.
Roger Knutson clarified to the City Council that there was a petition being circulated around the
community stating his involvement in drafting, and for the record he wanted to say he has not seen or
participated in writing of any petition.
City Council Meeting - October 23, 2000
Submitted by Scott Botcher
City Manager
Prepared by Nann Opheim