WS 1999 05 10b CHANHASSEN CITY COUNCIL
WORK SESSION
MAY 10, 1999
Mayor Mancino called the work session to order at 5:35 p.m.
COUNCIL MEMBERS PRESENT: Mayor Mancino, Councilman Senn, Councilman Labatt,
Councilwoman Jansen and Councilman Engel
STAFF PRESENT: Roger Knutson, Kate Aanenson, Todd Hoffman, Phillip Elkin, Scott
Botcher, and Cynthia Kirchoff
Mayor Mancino discussed how the Maple Leaf awards would be presented to the three recipients
at the City Council meeting. All council members would greet the recipients and shake their
hands as they were presented with their awards.
CONSENT AGENDA DISCUSSION:
A. BIDS FOR MOBILE GENERATOR.
Councilwoman Jansen asked if the council could reject all bids.
was his recommendation.
B.
The City Attorney stated that that
APPROVE PLANS & SPECIFICATIONS; AUTHORIZE ADVERTISING FOR
BIDS FOR INFILTRATION/INFLOW DRAINAGE IMPROVEMENTS,
PROJECT 98-2.
Councilman Senn questioned approving and going forward with this project. Would there be any
financial participation by homeowners? Was this creating a precedent? Staff explained that this
area had been targeted for improvements because of how they neighborhoods were built and how
the water drains. The City Engineer explained that the sump pump inspections created discharge
problems and icing problems in city streets which was causing deterioration of the infrastructure
and this would help resolve that problem. Councilman Senn felt it should be a shared
responsibility between homeowners and the city.
C. APPROVE PROCLAMATION DECLARING MAY 16-21 AS NATIONAL
PUBLIC WORKS WEEK.
No questions were asked on this item.
D. APPROVE SUPPLEMENT TO DESIGN SERVICES CONTRACT FOR TH
5/WEST 78TM STREET IMPROVEMENTS (POWERS BOULEVARD TO TH 41),
PROJECT 97-6.
City Council Work Session - May 10, 1999
Councilman Senn stated that the Council had been very definitive up from on the costs ceiling.
The City Engineer explained that the increase was due to changes made by MnDOT and that she
was satisfied with MnDOT's explanation for the need for the additional work.
F. APPROVE PROPOSED CHANGE ORDERS FOR 1999 CONSTRUCTION
SEASON, MIDWEST ASPHALT CORPORATION.
Councilman Senn questioned the 30% overage. The Park and Rec Director stated that the
complete project had changed but the unit cost had remained the same. The City was buying
more product. Councilman Senn asked if the destruction to the retaining wall was the City's fault
and it was explained that the damage to the retaining wall was due to a watermain break.
G. APPROVAL OF BILLS.
Councilwoman Jansen and the City Manager caught a double payment on the bills and the item
was corrected.
H. APPROVAL OF MINUTES:
Councilwoman Jansen had some questions on the Minutes from the City Council work session
dated April 13, 1999.
I. APPROVE BUDGET AMENDMENT FOR PURCHASE OF OFFICE 97 FOR
CITY COMPUTER SYSTEM.
Councilman Senn stated that he had a problem with approving this item before receiving the
recommendations from the Y2K task force. The City Manager explained that this was a
financially responsible request with a special offer being made to purchase at this time.
Councilman Senn asked if the department heads were okay with this money being taken out of the
contingency fund and stated that he would like an accounting of the funds being used from the
contingency fund.
J. APPROVAL OF DONATION OF $1,000 FROM PILLSBURY FOR SAFETY
CAMP.
No questions were asked on this item.
K. APPROVE GAMBLING PERMIT, ST. HUBERT'S CHURCH FOR ANNUAL
FESTIVAL.
No questions were asked on this item.
Mayor Mancino stated that there were two additions to the consent agenda. Item L. Authorize
staff to initiate a proposal process soliciting interest from potential vendors for the provision of a
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City Council Work Session - May 10, 1999
needs assessment analysis reviewing the provision of library services in the City of Chanhassen.
And item M. Authorizing the City Manager to opt out of PERA.
3. CONTINUATION OF BOARD OF EQUALIZATION AND REVIEW.
Mayor Mancino explained to the council members the process that would be followed at the
meeting and asked which appeals Councilman Senn had taken off the list to be voted on
separately. Councilman Senn presented his list of appeals to the rest of the council.
4. REQUEST FOR SITE PLAN REVIEW FOR A TWO STORY OFFICE BUILDING
WITH UNDERGROUND PARKING TO BE COMPLETED IN TWO PHASES. PHASE I
IS 40,553 SQ. FT. AND PHASE II IS 31,500 SQ. FT; AND A ONE STORY HEIGHT
VARIANCE; LOCATED SOUTH OF HIGHWAY 5, EAST OF GREAT PLAINS
BOULEVARD AND NORTH OF LAKE DRIVE EAST; NORTHCOTT COMPANY
OFFICE BUILDING, MORTENSON CO.
Mayor Mancino asked for the Council's opinion on whether to allow for public input on this item.
It was decided to allow about 5 minutes for any additional or new information that the residents
might have could be presented. Staff stated that the developer was going to meet with any
residents prior to the City Council meeting to go over any additional questions.
6. PRELIMINARY AND FINAL PLAT REQUEST TO SUBDIVIDE 1.33 ACRES
CREATING 2 LOTS WITH AREA OF 24,029 SQ. FT. AND 33,833 SQ. FT.; 1331
ASHTON COURT, SMITH HILL ADDITION; DAVID SMITH.
No questions were asked on this item.
7. REQUEST FOR AMENDMENT TO THE HIDDEN VALLEY PUD TO ALLOW
CHURCH FACILITIES, ASSISTED LIVING FACILITIES, OR OFFICES AS
PERMITTED USES AND TO INCORPORATE SPECIFIC DESIGN PARAMETERS
FOR FUTURE DEVELOPMENTS OF LOT 1, BLOCK 7, HIDDEN VALLEY;
LOCATED SOUTH OF LAKE DRIVE EAST AND EAST OF HIDDEN COURT, 275
LAKE DRIVE EAST, FAMILY OF CHRIST LUTHERAN CHURCH.
Cynthia Kirchoff passed out additional information to the Council on this item. The Planning
Director stated that there would be a lot of people present at the meeting with contrasting
opinions and recommended that the council take the information and then table a decision for two
weeks to follow up on the information presented at the meeting.
Mayor Mancino adjourned the work session meeting at 6:25 p.m.
Submitted by Scott Botcher
City Manager
Prepared by Nann Opheim
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