WS 1999 05 17CITY COUNCIL WORK SESSION MINUTES
MAY 17, 1999
Nancy Mancino called the work session to order at 5:15 p.m.
MEMBERS PRESENT: Mayor Mancino, Council members Linda Jansen, Mark Engel, and
Mark Senn.
MEMBERS ABSENT: Councilman Steve Labatt was absent.
STAFF PRESENT: Scott Botcher, City Manager; Todd Gerhardt, Assistant City Manager;
Jerry Ruegemer, Recreation Superintendent; Anita Benson, City Engineer; Todd Hoffman, Park
& Recreation Director. Public Present: Mr. & Mrs. Bob Ayotte.
VOLUNTEER RECOGNITION PICNIC: Jerry Ruegemer, Recreation Superintendent
presented his report on options for the Volunteer Recognition Picnic. The picnic will be on
Saturday, July 10 from 12 noon to 4 p.m. at the Lake Ann Park Pavilion and Lakeside Picnic area.
All volunteers listed in staff' s memo will be invited, and it was decided that spouses would be
included. Rather than hiring a speaker and purchasing a small appreciation gift, staff will allocate
the money that would have been spent on those items towards the food and lessen the menu
slightly. Staff will rent a tent, tables and chairs to accommodate those attending. Rather than
hiring someone to create a logo and professional invitation, it was decided to create a letter
invitation in-house.
TRUNK HIGHWAY 5 PROJECT UPDATE: Mr. Evan Green, MnDOT Preliminary Design
Division, gave a presentation on the Trunk Highway 5 project. The Trunk Highway 5 project will
have permanent traffic signals at Audubon Road, Galpin Boulevard, and Century Boulevard. A
trail will be constructed along the entire length of West 78th Street from the current end at Lake
Ann Park to Trunk Highway 41. Combination creek/pedestrian crossings will be provided at both
Riley and Bluff Creeks.
The MnDOT Right-of-Way Department has contacted property owners along the corridor and is
in the process of appraising the properties. It is expected that offers will be made to the property
owners in October or November of 1999. The contract bid opening is scheduled for March of
2000 with construction in the spring of 2000 continuing through the 2001 construction season.
The general phasing of construction will include constructing West 78th Street first and then
rerouting Highway 5 traffic onto West 78th Street while Trunk Highway 5 is being reconstructed.
TRUNK HIGHWAY 7/41 INTERSECTION IMPROVEMENT PROJECT UPDATE: The
City of Shorewood has entered into a cooperative agreement with the Minnesota Department of
Transportation to construct roadway improvements in the area of the Trunk Highway 7 and
Trunk Highway 41 intersection. Mr. Charles Rickert with WSB & Associates gave a presentation
of the proposed improvements. Within the city of Chanhassen, temporary construction easements
will be taken at the Crossings Mall shopping center and Super America as well as the property to
the east adjacent to Trunk Highway 41. One access closure will taken at the residence located
CHANHASSEN CITY COUNCIL WORK SESSION MINUTES
MAY 17, 1999
PAGE 2
across from the Minnetonka West Middle School. This residence currently has two driveway
accesses onto Trunk Highway 41. All properties along the corridor that are impacted by the
construction have been contacted by the right-of-way agent. The City of Shorewood is
responsible for purchasing and acquiring the right-of-ways and easements. Construction is
anticipated to begin in July, 1999 with completion in last October, 1999.
City Manager, Scott Botcher, requested that the Engineering and Park Departments review the
possibility of constructing a trail from Minnewashta Park to the Crossings shopping center
concurrently with the project. An approximate cost estimate will be put together based upon a
per foot cost basis of the recent trail construction project along Trunk Highway 7. It was noted
that if the City of Chanhassen wanted to construct a trail in conjunction with this project, they
would be responsible for all costs associated with the trail construction.
LAKE ANN ROAD IMPROVEMENT PROJECT, BILL ENGELHARDT
Bill Engelhardt of Engelhardt and Associates presented the City Council with a revised cost
estimate for the re-constructions of the Lake Ann Park Road, Parking Lot, and Trails. The new
estimate of $484,295.18 is $98,334.60 less than the original estimate of $582,629.78. The project
is still well over budget and the City Council instructed the city manager and park and recreation
director to meet with Engelhardt and Associates to discuss phasing options.
HOUSEKEEPING/MISCELLANEOUS ITEMS: City Manager Botcher presented a memo
discussing some housekeeping and miscellaneous items for review and discussion amongst staff
and council members. During this time he discussed simple items such as the distinction between
mayor and council members, mayor and city manager, and council members and city manager.
Additionally he discussed and presented recommendations on how agendas will be put together
and that while every effort will be made to schedule items around the schedules of council
members who may have a particular interest in a specific item, that the ripeness of the item for
action by the governing body of the City of Chanhassen would be of the utmost importance.
Councilman Senn mentioned that the mayor has the unilateral authority to place an item on the
agenda.
Submitted by Todd Gerhardt
Acting City Manager
Prepared by Gina Burmeister