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A. 2007 Street Improvement Projects CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952,227.1100 Fax 952,227.1110 Building Inspections Phone 952.227.1180 Fax 952.227.1190 Engineering Phone 952.227.1160 Fax 952,227.1170 Finance Phone 952.227.1140 Fax 952.227.1110 Park & Recreation Phone 952,227,1120 Fax 952,227.1110 Recreation Center 2310 Coulter Boulevard Phone 952.227.1400 Fax 952.227.1404 Planning & Natural Resources Phone 952.227.1130 Fax 952,227.1110 Public Works 1591 Park Road Phone 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.227.1125 Fax 952.227.1110 Web Site www.ci.chanhassen.mn.us A MEMORANDUM TO: Todd Gerhardt, City Manager Paul Oehme, Dir. of Public Works/City Engineer "Vi f!). o~ FROM: DATE: August 14,2006 SUBJ: Review 2007 Street Improvement Project Nos. 07-01, 07-02, 06-06 BACKGROUND Staff needs to start the process for the 2007 street improvement projects at this time. This process includes budgeting for the projects in the 2007 CIP, hiring a consultant for the work and beginning the MS 429 assessment process. Before these projects are advanced, staff would like to review the proposed improvement areas with the Council. Three general projects are proposed for improvements in 2007. Street reconstruction and utility improvements are proposed in the Koehnen Area/Yosemite Avenue and Dogwood RoadlTanadoona Drive areas. Street overlays are proposed in the Bighorn Drive Area, Belmont Lane/Preakness Lane Area, South Shore Drive Area and Pleasant View Cove area. Koehnen AreaIY osemite A venue The Koehnen Area/Yosemite A venue improvements were originally proposed for construction in 2006. However, due to the slower then anticipated designation process for Yosemite A venue to become a state aid route this project had to be removed for the 2006 street improvement project. Designation of Yosemite A venue is required to use Municipal State Aid Funds for the project. The proposed improvements are the same as last year. The improvements include replacement of the watermain, sanitary sewer spot repairs, storm sewer improvements which include the construction of three storm water ponds and replacement of the streets which includes concrete curb and gutter. Consistent with the City's assessment practice, 40% of the street improvement costs would be assessed to the benefiting property owners. The preliminary schedule for this project is as follows: Neighborhood Meeting Public Hearing Neighborhood Meeting Assessment Hearing and A ward of Bid Construction Start November 15,2006 December 11, 2006 March, 2007 April, 2007 May, 2007 The City of Chanhassen . A growing community with clean lakes, Quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks, A great place to live, work, and play Todd Gerhardt August 14, 2006 Page 2 Substantial Completion August, 2007 The design for this project is complete. However, a consultant supplemental agreement for rebidding the project will be required. Funding for the project is as follows: Revolving Assessment Fund Municipal State Aid Water Utility Fund Sanitary Sewer Fund Storm sewer Utility Fund Total Project Cost $1,100,000 $500,000 $660,000 $230,000 $610,000 $3,150,000 D02wood Road/Tanadoona Drive Improvements On October 24, 2005, staff discussed this project with Council at a work session. The Council authorization staff to prepare a feasibility study. The feasibility report was paid for by one of property owners who would like to develop. The proposed project includes the construction of street, storm drainage, sanitary sewer, and watermain improvements to serve existing residents and a proposed 18 lot residential development along Dogwood Road on the east shore of Lake Minnewashta. Currently, Dogwood Road and a portion of Tanadoona Drive are gravel roads which are a problem for City street crews to maintain. The City's pavement management program does not rate gravel roads, because the criteria used would rate the streets as 0, the lowest rating given. Septic systems in this area are failing and several existing property owners would like to hook up to City services. The proposed street improvement includes the reconstruction and widening of approximately 2,900 linear feet of Dogwood Road and Tanadoona Drive to a 24- foot wide rural section roadway. The proposed roadway section is consistent with the east street section of Tanadoona Drive. Watermain improvements include the extension of 8-inch watermain along Dogwood Road and Tanadoona Drive. Sanitary sewer improvements include the construction of gravity sanitary sewer and replacement of an existing lift station and forcemain. The improvements are proposed to be financed through a combination of special assessments to the benefiting properties and other City of Chanhassen funds. Staff has met with the property owners and most of them are in favor of moving the project forward. Staff had requested that the residents sign a petition if they were in support of the project. The survey results are attached. The result of the petition was 80% of the parcels are in support of the project. The property owners G:\ENGIPUBLlObkgd 081406 ws 2007 str imp proj,doc Todd Gerhardt August 14,2006 Page 3 that are not in support of the project are the parcels that were assessed in the past for sewer improvements and are currently connected to City sewer service. The previous sewer improvements were more then the estimated improvements for this project. These residents are not proposed to be assessed for sewer improvements. The Westwood Community Church Board has reviewed the project and is in favor of the project moving forward. Staff is still working with one property owner on Tanadoona Drive on a vegetation screening plan. Consistent with the City's assessment practice, 40% of the non development street improvement costs would be assessed to the benefiting property owners. The City would be responsible for the remaining 60% of the non development roadway improvement costs estimated at $348,000. The developer will pay 100% of the street and utility improvements for the development. Sewer and water assessments would be 100% assessed to the benefiting property owners expect for three parcels that already have sewer service. No sewer assessments are proposed for these parcels. The development assessments would be due at the time of final plat. The estimated assessments for the development parcels are $926,000. This project does not proposed to build all the development improvements only the improvements on Dogwood Road. Some property acquisition is necessary to construct the street to the planned width. Appraisals for these pieces of property should be drafted soon so right-of- way acquisition can begin. Right-of-way acquisition is included in the project cost. The following is a summary of the proposed financing plan for the improvements: Financing Summary Revolving Assessment Fund (Assessments) City Share (Revolving Assessment Fund) Total $ 1,616,000 $ 348,000 $ 1,964,000 The following is a preliminary schedule: Public Hearing City Council Approves Plans and Specifications Bid Opening A ward of Bid! Assessment Hearing Start Construction Construction Complete December 11, 2006 March, 2007 April 13, 2007 April 23, 2007 May 7, 2007 August 31, 2007 G:\ENGIPUBLlClbkgd 081406 ws 2007 str imp proj,doc Todd Gerhardt August 14, 2006 Page 4 Rehabilitation (Mill and Overlav) Areas The pavement management program has identified several streets that are recommended for rehabilitation at this time. It is no longer cost effective to maintain these streets with preventative maintenance techniques (sea1coating and patching). The mill and overlay areas include the Bighorn Drive Area, Belmont Lane/Preakness Lane Area, South Shore Drive area and the Pleasant View Cove area. The work in general includes replacing damaged concrete curb, replacing distressed pavement areas, minor repairs to the sanitary, storm and watermain systems, and milling and overlaying the roadways with bituminous pavement. This type of improvement is anticipated to extend the life of roadways 15 to 20 years. The repairs are necessary at this time so more costly reconstruction work can be delayed. Consistent with the City's assessment practice, 40% of the street improvement costs would be assessed to the benefiting property owners. Funding for the project is as follows: Revolving Assessment Fund Sanitary Sewer Fund Storm Sewer Fund $672,000 $ 50,000 $ 50,000 $772,000 The preliminary schedule for this project is as follows: Neighborhood Meeting Public Hearing Neighborhood Meeting Assessment Hearing and Award of Bid Construction Start Substantial Completion November 15, 2006 December 11, 2006 March, 2007 April, 2007 May, 2007 August, 2007 Attachments G:\ENGIPUBLlClbkgd 081406 ws 2007 str imp proj,doc ==' I f--~- C ~? ,-:- - ; ~ ~ // I:: ~~\C>\ \ I (') 0 ~ """ l:..::- > ..... '!> ~ ., P> <? \ I I ... l ~ 3/!'W, ~'"";: I ~ ,,(' \) : l I I' ["}. r r'-I r..... - ",',)6!F~~+l...",. '- \~ - ro ~ -..... 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L"::;r_ -~, ;.....::: ~.:.'~-==-'::",:, _ _~!.. rr:: _ _ '=""::"" .!dl_ "'!.J9.!!:: - ~~~~1""'~[ I 1!1 ~ ILl ~ '~f ~ ' m t--< ~ ?l (\) (\) E $:) en ~ S' \ f ~t t ~~ ~ s;: (I) ~. () :=:: g ~ ~ p.. 2 0 &. t6 o ~ ~ ~ ~ UJ ~ I-t (D ~ (D I-t ~O ~ttS a 0 ttS en tot (D o c. <: l') (D 0 a 0 (D ~ ts ~ rn :E ~+z m ~ lE" W ...N t\) a a 0\ o ....... (1Q en' ....... ~ o '"1 ~ P> '"1 C'n P> ....... ~ '"1 c.9. C'n ~ (JJ ....... t9. 0\ 00 ~ S ~ '"1 o <: ....... o 0\ S ~ '"1 o <: C'n S C'n ~ M- (JJ 07/17/06 13:50 FAX 612 944 0556 ves I4l 002 WESTWOOD COMMUNITY CHURCH BOARD MEETING MINUTES V. Constitution . Patty Doyle led a discussion of Articles IX through Article XIII of the Westwood Community Church Constitution (August 2003). See August 2006 version of the constitution with the track changes highlighted in red/blue. VI. Nominating Committee . If the updated constitution is approved at the annual meeting, then the Nominating Committee term will be two years instead of one. The terms will be staggered so that as nearly as possible one half of the member's team will expire each year. . Mike Moore volunteered to be on the Nominating Committee for a one year term. . Susan Johnson recommended from the Nominating Committee two candidates to be on the Nominating Committee and one candidate for the Leadership Board. The board approved all three candidates. (j VII. Building Committee . Tom Johnson met with the City of Chanhassen regarding their proposal to add water and sewer along Dogwood Road. In order for the water and sewer hookup to be accomplished, the city would need to buy from Westwood Community Church approximately 30 to 40 feet of our land. There would be approximately $54,000 cost to Westwood. The board was in agreement with the City of Chanhassen's proposal. VIII. Miscellaneous . The board approved of the changes recommended by the Human Resource Task Force. Tom Johnson closed the meeting and Gary Condit ended it with prayer at 12:35 a.m. Action Taken . LB 06-60 MSC to approve the May 15, 2006 board meeting minutes. . LB 06~61 MSC to approve the new ministry team charter for Medical Support Team and Visitor Welcome Center. . LB06-62 MSC to approve that the Guardian Angels ministry team determine where the memorial gifts for Callie Anderson be spent. 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