A. 2007 Street Improvement Projects
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952,227.1100
Fax 952,227.1110
Building Inspections
Phone 952.227.1180
Fax 952.227.1190
Engineering
Phone 952.227.1160
Fax 952,227.1170
Finance
Phone 952.227.1140
Fax 952.227.1110
Park & Recreation
Phone 952,227,1120
Fax 952,227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone 952.227.1130
Fax 952,227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952.227.1125
Fax 952.227.1110
Web Site
www.ci.chanhassen.mn.us
A
MEMORANDUM
TO:
Todd Gerhardt, City Manager
Paul Oehme, Dir. of Public Works/City Engineer "Vi f!).
o~
FROM:
DATE:
August 14,2006
SUBJ:
Review 2007 Street Improvement Project Nos. 07-01, 07-02, 06-06
BACKGROUND
Staff needs to start the process for the 2007 street improvement projects at this
time. This process includes budgeting for the projects in the 2007 CIP, hiring a
consultant for the work and beginning the MS 429 assessment process. Before
these projects are advanced, staff would like to review the proposed improvement
areas with the Council.
Three general projects are proposed for improvements in 2007. Street
reconstruction and utility improvements are proposed in the Koehnen
Area/Yosemite Avenue and Dogwood RoadlTanadoona Drive areas. Street
overlays are proposed in the Bighorn Drive Area, Belmont Lane/Preakness Lane
Area, South Shore Drive Area and Pleasant View Cove area.
Koehnen AreaIY osemite A venue
The Koehnen Area/Yosemite A venue improvements were originally proposed for
construction in 2006. However, due to the slower then anticipated designation
process for Yosemite A venue to become a state aid route this project had to be
removed for the 2006 street improvement project. Designation of Yosemite
A venue is required to use Municipal State Aid Funds for the project. The
proposed improvements are the same as last year. The improvements include
replacement of the watermain, sanitary sewer spot repairs, storm sewer
improvements which include the construction of three storm water ponds and
replacement of the streets which includes concrete curb and gutter. Consistent
with the City's assessment practice, 40% of the street improvement costs would
be assessed to the benefiting property owners.
The preliminary schedule for this project is as follows:
Neighborhood Meeting
Public Hearing
Neighborhood Meeting
Assessment Hearing and A ward of Bid
Construction Start
November 15,2006
December 11, 2006
March, 2007
April, 2007
May, 2007
The City of Chanhassen . A growing community with clean lakes, Quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks, A great place to live, work, and play
Todd Gerhardt
August 14, 2006
Page 2
Substantial Completion
August, 2007
The design for this project is complete. However, a consultant supplemental
agreement for rebidding the project will be required.
Funding for the project is as follows:
Revolving Assessment Fund
Municipal State Aid
Water Utility Fund
Sanitary Sewer Fund
Storm sewer Utility Fund
Total Project Cost
$1,100,000
$500,000
$660,000
$230,000
$610,000
$3,150,000
D02wood Road/Tanadoona Drive Improvements
On October 24, 2005, staff discussed this project with Council at a work session.
The Council authorization staff to prepare a feasibility study. The feasibility
report was paid for by one of property owners who would like to develop. The
proposed project includes the construction of street, storm drainage, sanitary
sewer, and watermain improvements to serve existing residents and a proposed 18
lot residential development along Dogwood Road on the east shore of Lake
Minnewashta.
Currently, Dogwood Road and a portion of Tanadoona Drive are gravel roads
which are a problem for City street crews to maintain. The City's pavement
management program does not rate gravel roads, because the criteria used would
rate the streets as 0, the lowest rating given. Septic systems in this area are failing
and several existing property owners would like to hook up to City services.
The proposed street improvement includes the reconstruction and widening of
approximately 2,900 linear feet of Dogwood Road and Tanadoona Drive to a 24-
foot wide rural section roadway. The proposed roadway section is consistent with
the east street section of Tanadoona Drive. Watermain improvements include the
extension of 8-inch watermain along Dogwood Road and Tanadoona Drive.
Sanitary sewer improvements include the construction of gravity sanitary sewer
and replacement of an existing lift station and forcemain.
The improvements are proposed to be financed through a combination of special
assessments to the benefiting properties and other City of Chanhassen funds.
Staff has met with the property owners and most of them are in favor of moving
the project forward. Staff had requested that the residents sign a petition if they
were in support of the project. The survey results are attached. The result of the
petition was 80% of the parcels are in support of the project. The property owners
G:\ENGIPUBLlObkgd 081406 ws 2007 str imp proj,doc
Todd Gerhardt
August 14,2006
Page 3
that are not in support of the project are the parcels that were assessed in the past
for sewer improvements and are currently connected to City sewer service. The
previous sewer improvements were more then the estimated improvements for
this project. These residents are not proposed to be assessed for sewer
improvements. The Westwood Community Church Board has reviewed the
project and is in favor of the project moving forward. Staff is still working with
one property owner on Tanadoona Drive on a vegetation screening plan.
Consistent with the City's assessment practice, 40% of the non development street
improvement costs would be assessed to the benefiting property owners. The
City would be responsible for the remaining 60% of the non development
roadway improvement costs estimated at $348,000. The developer will pay 100%
of the street and utility improvements for the development. Sewer and water
assessments would be 100% assessed to the benefiting property owners expect for
three parcels that already have sewer service. No sewer assessments are proposed
for these parcels. The development assessments would be due at the time of
final plat. The estimated assessments for the development parcels are $926,000.
This project does not proposed to build all the development improvements only
the improvements on Dogwood Road.
Some property acquisition is necessary to construct the street to the planned
width. Appraisals for these pieces of property should be drafted soon so right-of-
way acquisition can begin. Right-of-way acquisition is included in the project
cost.
The following is a summary of the proposed financing plan for the improvements:
Financing Summary
Revolving Assessment Fund (Assessments)
City Share (Revolving Assessment Fund)
Total
$ 1,616,000
$ 348,000
$ 1,964,000
The following is a preliminary schedule:
Public Hearing
City Council Approves Plans and Specifications
Bid Opening
A ward of Bid! Assessment Hearing
Start Construction
Construction Complete
December 11, 2006
March, 2007
April 13, 2007
April 23, 2007
May 7, 2007
August 31, 2007
G:\ENGIPUBLlClbkgd 081406 ws 2007 str imp proj,doc
Todd Gerhardt
August 14, 2006
Page 4
Rehabilitation (Mill and Overlav) Areas
The pavement management program has identified several streets that are
recommended for rehabilitation at this time. It is no longer cost effective to
maintain these streets with preventative maintenance techniques (sea1coating and
patching). The mill and overlay areas include the Bighorn Drive Area, Belmont
Lane/Preakness Lane Area, South Shore Drive area and the Pleasant View Cove
area. The work in general includes replacing damaged concrete curb, replacing
distressed pavement areas, minor repairs to the sanitary, storm and watermain
systems, and milling and overlaying the roadways with bituminous pavement.
This type of improvement is anticipated to extend the life of roadways 15 to 20
years. The repairs are necessary at this time so more costly reconstruction work
can be delayed. Consistent with the City's assessment practice, 40% of the street
improvement costs would be assessed to the benefiting property owners.
Funding for the project is as follows:
Revolving Assessment Fund
Sanitary Sewer Fund
Storm Sewer Fund
$672,000
$ 50,000
$ 50,000
$772,000
The preliminary schedule for this project is as follows:
Neighborhood Meeting
Public Hearing
Neighborhood Meeting
Assessment Hearing and Award of Bid
Construction Start
Substantial Completion
November 15, 2006
December 11, 2006
March, 2007
April, 2007
May, 2007
August, 2007
Attachments
G:\ENGIPUBLlClbkgd 081406 ws 2007 str imp proj,doc
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07/17/06 13:50 FAX 612 944 0556
ves
I4l 002
WESTWOOD COMMUNITY CHURCH BOARD MEETING MINUTES
V. Constitution
. Patty Doyle led a discussion of Articles IX through Article XIII of the Westwood
Community Church Constitution (August 2003). See August 2006 version of the
constitution with the track changes highlighted in red/blue.
VI. Nominating Committee
. If the updated constitution is approved at the annual meeting, then the Nominating
Committee term will be two years instead of one. The terms will be staggered so that as
nearly as possible one half of the member's team will expire each year.
. Mike Moore volunteered to be on the Nominating Committee for a one year term.
. Susan Johnson recommended from the Nominating Committee two candidates to be on
the Nominating Committee and one candidate for the Leadership Board. The board
approved all three candidates.
(j VII. Building Committee
. Tom Johnson met with the City of Chanhassen regarding their proposal to add water
and sewer along Dogwood Road. In order for the water and sewer hookup to be
accomplished, the city would need to buy from Westwood Community Church
approximately 30 to 40 feet of our land. There would be approximately $54,000 cost to
Westwood. The board was in agreement with the City of Chanhassen's proposal.
VIII. Miscellaneous
. The board approved of the changes recommended by the Human Resource Task Force.
Tom Johnson closed the meeting and Gary Condit ended it with prayer at 12:35 a.m.
Action Taken
. LB 06-60 MSC to approve the May 15, 2006 board meeting minutes.
. LB 06~61 MSC to approve the new ministry team charter for Medical Support Team and
Visitor Welcome Center.
. LB06-62 MSC to approve that the Guardian Angels ministry team determine where the
memorial gifts for Callie Anderson be spent.
Submitted by Patricia Fukasawa Doyle
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