1c. Approve Quote for Lake Ann Ball Field Improvement Project
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952.227 1100
Fax: 952.227 1110
Building Inspections
Phone: 952.2271180
Fax 952.2271190
Engineering
Phone 952.2271160
Fax 952.227 1170
Finance
Phone 952.2271140
Fax 952.227 1110
Park & Recreation
Phone 952.227 1120
Fax: 952.227 1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.2271400
Fax: 952.2271404
Planning &
Natural Resources
Phone 952.227 1130
Fax 952.2271110
Public Works
1591 Park Road
Phone: 952.2271300
Fax: 952.227 1310
Senior Center
Phone 952.227 1125
Fax 952.227 1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO:
Todd Gerhardt, City Manager
/lfcJ*
FROM:
Todd Hoffman, Park and Recreation Director
DATE:
August 7, 2006
SUBJ:
Approve Quote for Lake Ann Ball Field Improvement Project.
The 2006 Park and TraIl Acquisition and Development Capital Improvement
Program features a project titled "ball field improvements." Working with our
local athletic associations, staff has identified a number of Improvements,
primarily to improve safety at various ball field locations. This project deals
directly with the improvement of ball field fencing at Lake Ann Park.
Three fields (Nos. 1,2 & 3) will be improved. Field No.1 will receive a new
backstop and dug outs, field No.2 will receive new dug outs, and field No.3 will
receive a new back stop and new dug outs. The fenced dug outs come complete
with 12" x 60" concrete footings, truss and canopy roof systems, bat racks and
gates. The back stops feature 18" x 60" concrete footings and overhead hoods.
The backstops being replaced have been in use since the park opened over 35
years ago. The fenced dug outs will be a new improvement to the park.
Price quotes were solicited from three firms. Two companies submitted quotes
with Century Fence Company submitting the low quote of $46,053.
RECOMMENDA TION
It IS recommended that the City Council approve the price quote of $46,053 from
Century Fence Company to complete the Lake Ann Park Fencing Project as
indicated on the plans and related specifications prepared by Brauer and
Associates. Approval of this item requires a simple majority vote of those CIty
Council members present.
ATTACHMENTS
1. Price Quotes
2. CIP Project Sheet
The City of Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautitul parks. A great place to live, work, and play.
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DOCUMENT00500-QUOTEPROPOSALFORM
PROPOSAL:
Lake Ann Park Ballfield Fencing Improvements
OWNER:
City of Chanhassen, MN
BID SUBMISSION DATE AND TIME: Thursdav, Auaust 3rd, 2006 em 2:00 pm
ADDRESS & SUBMIT TO:
City of Chanhassen
A TTN: Todd Hoffman
7700 Market Blvd
P.O. Box 147
Chanhassen, MN 55317
RESPECTFULLY SUBMITTED BY:
Name: Century Fence Co.
Address: P.O. Box 277
14839 Lake Drive
Forest Lake" MN
Contact: Jason Peterson
(print or type clearly)
Telephone: 651-464-7373 Fax: 651-.lJb~ - ??J77
OFFER:
The undersigned, being familiar with the local conditions affecting the cost of the work and with the
Contract Documents and in accordance with the provisions thereof, hereby propose to furnish all labor,
materials, and equipment necessary to complete construction under this Quote Proposal.
The quantities indicated for "UNIT PRICE" bid items are for bidding purposes only and for comparison to
contractors quantities. Estimated quantities are not guaranteed. "UNIT PRICE" bids shall include all labor,
materials, storing, equipment, overhead, profit, insurance, tags, etc. necessary to cover the work described
in the contract documents. Final payment to the contractor for "UNIT PRICE" bid items shall be based on
the contractors bid quantity.
Each Bidder must verify or establish quantities and the extent of work to their own satisfaction for "LUMP
SUM" bid items, and submit a total bid sufficient to cover all the work outlined in the contract documents.
"LUMP SUM" bids shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags,
etc. necessary to cover the work described in the contract documents. Final payment to the contractor for
"LUMP SUM" bid items shall be based on the contractor's bid price for completion of the work outlined in
the contract documents.
The bidder is responsible for reviewing the site conditions (both surface and subsoil) and contract
documents to establish a clear understanding of the work within the scope of this project. The bidder shall
not rely on verbal information obtained from employees of the owner or consultant.
Brauer Associates, Ltd. Proj. #06-13
Quote Form 00500
final Quote Form - lake ann.xls
Lake Ann Park Fencing - 1
UNITS LEGEND: LS = Lump Sum, SF = Square Feet, SY = Square Yard, EA = Each,
LF = Lineal Feet, FF = Face Feet, CY = Cubic Yards
BASE QUOTE SCHEDULE
SectIon 1. Removals Description Estlmllled Unit Unit Bid Total Bid
No. Qty. (In Doll.,.) (In Doll.,.)
1 Remove 2 backstops as shown on plans (Field #1 and #3, 1 LS 2,196.00 2,196.00
Lake Ann Park)
2 Remove infield fencing as shown on plans (Fields #1, #2, 1 LS 1,696.00 1,696.00
and #3, Lake Ann Park)
Section 1. Removals Total: 3,892.00
Section Z. Fencing Due. Estlmllled Unit Unit Bid Total Bid
No. Qty. (In Doll.,.) (In Doll.,.)
Furnish and install backstops (Field #1 and #3, Lake Ann 11,870.00
1 Park) - complete, including 18" dia. X 60" deep concrete 2 EA 5,935.00
footings, overhead hood, and all required appurtenances,
etc. as indicated on plans and related specifications
Furnish and install infield and dugout fencing (Fields
#1, #2, and #3, Lake Ann Park) - complete, including 12" 30,291.00 30,291.00
2 dia. X 60" deep concrete footings, truss and canopy 1 LS
system for dugout areas, bat racks, gates, and all
required appurtenances, etc. as indicated on plans and
related specifications
Section 2 - Fencing Total: 42,161.00
Total Base Quote: 46,053.00
CONTRACT nME:
The undersigned agrees to commence work under this Contract on or before a date to be specified in
written "Notice to Proceed" from the owner and to fully complete the Project within 30 consecutive calendar
days thereafter.
Respectfully submitted,
artnership) (Individual) - circle one
Firm Century Fence Company
By Jason Peterson
Title Sales/Estimator
Fed. Tax ID Number 39-0203700
Date
8/3/2006
Brauer Associates, Ltd. Proj. #06-13
Quote Form 00500
final Quote Form - lake ann.xls
Lake Ann Park Fencing - 2
DOCUMENT00500-QUOTEPROPOSALFORM
PROPOSAL:
Lake Ann Park Ballfield Fencing Improvements
OWNER:
City of Chanhassen, MN
BID SUBMISSION DATE AND TIME: Thursdav. AUQust 3rd. 2006 cw. 2:00 pm
ADDRESS & SUBMIT TO:
City of Chanhassen
ATTN: Todd Hoffman
7700 Market Blvd
P.O. Box 147
Chanhassen, MN 55317
RESPECTFULLY SUBMITTED BY:
Name: ~U)~-? ~~~
Address: ~~~~e fa ~t ~:f ~sc.f ~ 7
Contact: bll" 6ro~m.a..n Telephone:7b3- Sr),bt.f41 Fax: 1'3- s-r )-041.9
(print or type clearly)
OFFER:
The undersigned, being familiar with the local conditions affecting the cost of the work and with the
Contract Documents and in accordance with the provisions thereof, hereby propose to furnish all labor,
materials, and equipment necessary to complete construction under this Quote Proposal.
The quantities indicated for "UNIT PRICE" bid items are for bidding purposes only and for comparison to
contractors quantities. Estimated quantities are not guaranteed. "UNIT PRICE" bids shall include all labor,
materials, storing, equipment, overhead, profit, insurance, tags, etc. necessary to cover the work described
in the contract documents. Final payment to the contractor for "UNIT PRICE" bid items shall be based on
the contractors bid quantity.
Each Bidder must verify or establish quantities and the extent of work to their own satisfaction for "LUMP
SUM" bid items, and submit a total bid sufficient to cover all the work outlined in the contract documents.
"LUMP SUM" bids shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags,
etc. necessary to cover the work described in the contract documents. Final payment to the contractor for
"LUMP SUM" bid items shall be based on the contractor's bid price for completion of the work outlined in
the contract documents.
The bidder is responsible for reviewing the site conditions (both surface and subsoil) and contract
documents to establish a clear understanding of the work within the scope of this project. The bidder shall
not rely on verbal information obtained from employees of the owner or consultant.
Brauer Associates, Ltd. Proj. #06-13
Quote Form 00500
final Quote Form - lake ann.xls
Lake Ann Park Fencing - 1
UNITS LEGEND: LS = Lump Sum, SF = Square Feet, SY = Square Yard, EA = Each,
LF = Lineal Feet, FF = Face Feet, CY = Cubic Yards
BASE QUOTE SCHEDULE
Section 1. Removals Description Estimated Unit Unit Bid Total Bid
No. Qty. (In DoII.ra) (In DoII.ra)
1 Remove 2 backstops as shown on plans (Field #1 and #3, 1 LS 1000.00 1000.00
Lake Ann Park)
2 Remove infield fencing as shown on plans (Fields #1, #2, 1 LS 1000.00 1000,OD
and #3, Lake Ann Park)
Section 1 - Removals Total: ;;),,000. On
Estlmllled Unit Unit Bid Total Bid
No. Section 2 . Fencln. Deac. Qty. (In DolI.ra) (In DoII.ra)
Furnish and install backstops (Field #1 and #3, Lake Ann
1 Park) - complete, including 18" dia. X 60" deep concrete 2 EA ~gS:too q 70'-1. 00
footings, overhead hood, and all required appurtenances,
etc. as indicated on plans and related specifications
Furnish and install infield and dugout fencing (Fields
#1, #2, and #3, Lake Ann Park) - complete, including 12"
2 dia. X 60" deep concrete footings, truss and canopy 1 LS
system for dugout areas, bat racks, gates, and all 31g30.DO 3'7 ~30.o0
required appurtenances, etc. as indicated on plans and
related specifications
Section 2 - Fencing Total: 47 S~~L.J .00
Total Base Quote: 4C)Sac.., .00
CONTRACT TIME:
The undersigned agrees to commence work under this Contract on or before a date to be specified in
written "Notice to Proceed" from the owner and to fully complete the Project within 30 consecutive calendar
days thereafter.
QUOTE FORM SIGNATURI(S): Respectfully submitted,
Bidder (19Orporatio~artnership) (Individual) - circle one
Firm~~ :k;-
By ~ _L4d~~
Title rtSI'd :t
Fed. Tax 10 Number LlI - \ .3 d- I J .6 .}.--
Date
<g /3 , oJ."
Brauer Associates, Ltd. Proj. #06-13
Quote Form 00500
final Quale Form - lake ann.xls
Lake Ann Park Fencing - 2
Capitol Improvement Program
City of Chanhossen, MN
2006 thru 2010
Contact
Acto1lnU 1 410-0000-4702
Actount #2 410-0000-4705
Actount # 3
Department Park & Trail hnproVeiJlents
Type Improvement
Useful Life 20 years
Category Park
Priority nla
Project #
PK&T-054
Project Name Athletic Field Improvements
Total Project Cost $60,000
Description
::ortJpletion of various athletic field improvements including dugouts and scoreboards.
Justiflct1llon
\s an alternative to approving the display of advertising signage in city parks.
:~
Expenditures
Construction
2006
60,000
60,000
2007
2008
2009
2010
Total
60,000
60,000
Total
Funding Sources
Park Dedication Fund
2006
60,000
60,000
2007
2008
2009
2010
Total
60,000
60,000
Total
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rJperational hnpact/Othe1'
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83
~DEX:
encing Layout Plan & Specifications
~2 & Misc. Dugout Details
# 1 & #3 and Misc. Details
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