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Approve Quote for Recreation Center Hockey Rink Resurfacing CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.2271100 Fax 952.227 1110 Building Inspections Phone 952.2271180 Fax 952.227 1190 Engineering Phone 952.2271160 Fax 952.2271170 Finance Phone 952.2271140 Fax 952.2271110 Park & Recreation Phone 952.227 1120 Fax: 952.2271110 Recreation Center 2310 Coulter Boulevard Phone 952.2271400 Fax 952.227 1404 Planning & Natural Resources Phone: 952.2271130 Fax: 9522271110 Public Works 1591 Park Road Phone 952.2271300 Fax: 952.2271310 Senior Center Phone 952.227 1125 Fax 952.2271110 Web Site wwwci.chanhassen.mn.us :i~ MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Todd Hoffman, Park and Recreation Director August 18, 2006 ~ DA TE: SUBJ: Approve Quote for Recreation Center Hockey Rmk Resurfacing The 2006 Park and Trail Acquisition and Development Capital Improvement Program includes a project titled "recreation center hockey rink rehabilitation." Both rinks are being worked on and the project will include concrete removal, dasher board repair and a full depth milling and repaving of the rinks. These rinks were origmally installed in 1996. Paint was applied to the surface of both rinks in subsequent years to Improve their playability for in-line skating and hockey. The presence of paint-trapped water in the asphalt matenal resulted in premature fmlure of the asphalt surface. In recent years excessive cracking has led to the closure of one of the two rinks due to the unsafe skatmg surface. Due to the experience we have gained working with the painted nnks over the last ten years, we will not be painting the rinks agam. Pnce quotes were solicited from three firms. Two companies submitted quotes. Plehal Blacktop submitted the lower quote of $48,950. RECOMMENDA TION It IS recommended that the City Council approve the price quote of $48,950 from Plehal Blacktoppmg to complete the Recreation Center Hockey Rink Resurfacing proJect. Approval of this item requires a simple majority vote of those City Council members present. ATTACHMENTS 1. Memorandum from Dale Gregory presenting price quotes 2. CIP Project Sheet The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.2271100 Fax 952.2271110 Building Inspections Phone 952.2271180 Fax 952.2271190 Engineering Phone 952.227 1160 Fax 952.2271170 Finance Phone 952.2271140 Fax: 952.2271110 Park & Recreation Phone 952.227 1120 Fax 952.2271110 Recreation Center 2310 Coulter Boulevard Phone 952.2271400 Fax 952.227 1404 Planning & Natural Resources Phone 952.227 1130 Fax 952.227 1110 Public Works 1591 Park Road Phone 952.2271300 Fax 952.227 1310 Senior Center Phone 952.2271125 Fax: 952.2271110 Web Site www.ci.chanhassen.mn.us MEMORADUM TO: Todd Hoffman FROM: Dale Gregory vJ; DATE: August 18, 2006 SUBJ: Rec Center Hockey Rinks The budget contains $60,000 for rebuilding of the Rec Center hockey rinks. Three contractors were asked to submit bids on the black topping portion of project. There were two returning bids. Bidder Price Quote Pine Bend Paving $54,628 Plehal Blacktopping $48,950 It IS my recommendation that the city approve the bid from Plehal Blacktopping in the amount of $48,950. p:\pw _users\DaleG\Correspondence\HockeyRinkQuotes06 The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. 08/17/06 THU 11:50 FAX 9524457682 PLEHAL BLACKTOPPING INC. 141002 II" " " PLEHAlBlAC:KTQP,PlflJ1G;:I'NC. DRIVEWAt& PARKING AREASIBGAC'kroPPED ,I'i!: w~ gleh"llcom 'P.O, BOX 3d~1~~6Qfb8~CQN[)RF.JI~ [,:II ", ,8 HAKQFiE6!ji:iIM~,",I,I::5:!,~,', ','fgj~",:,31~,'" ,II;II,II,!:::! ."I:,\,:'li 1S52) 445-7676 .!PAX!I~521Ii'445j76182""'" ~'" '11"I":':'lili'lil,"ii:i:III'I'llii~II':II,I':III!1I!' ,1::111111 ;1 r ,i:},":. 'I:,:"..: :1:,'" ':'d,I;;,;::: PROPOSAL SUBMlrTED TO CITY OF CHANHASSEN ATTENTION DALE GREGORY PHONE # DATE 952-227-1304 AUGUST 14TH 200 fAX # C!::LL # WORK # 952-227-1 10 JOB NAME CHANHASSEN RECREATION CENTER JOB LOCATION 2310 COULTER BLVD STREET 1591 PARK ROAD CITY, STATE, AND ZIP CODE CHANHASSEN, ~rn. 55317 MAP LOCATION CHANHASSEN, MN. 55317 We heti?by submit specifications and estimates for: HOCKEY RINK: (2 EACH 183'X 207' RECLAIM EXISTING ASPHALT SURFACE AND BLEND WITH EXI GRADE AND COMPACT. INSTALL 2 INCHES 32B BIT INDUS BASE COUR E ROLL AND COMPACT INSTALL 1 INCH 41A BITUMIN U ROLL AND COMPACT. It) t.l > J Of" It We Propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of; FOURTY-EIGHT THOUSAND NINE HUNDRED nFTY DOLLARS AND NO/100 dollars($ 48.950.00 Payment to be made as follows; NET ON COMPLETION Any paraon or company supply Isbor or materiala for this improvemant to your propel1y may file a lien against your proparty if that person or company is not paid for the CDntributions, All dapths are average and measurements are approximate, All material is guaranteed to be as specified, All work is to be completed in a workm,mlik,' manner accoming to specifications submitted per standard proctic,";, All :.,grCCmc,,\s conti"genl upon <trikes, occidents, or dalays beyond our control. Own0rto carry fire, to",~do ;.\Od oltwr r'eccssary insurance. Our workers are fully covered by Workman s Compen:-aiion Insuranc8, See Additional Contract TelTTls On The Back, No FINANCE CHARGE made on account8 paid wltl,ln 30 oays. Past due invoices will be charged 1 1/2~o per month FINANCE CHARGE (18'. annuel percentage rata), RICH PELTIER Authorized Signature " FIFTEEN (15) days. Note. Acceptance of Proposal - The above prices, specific,qtions and conditions are satisfactory and are hareby accepted. The general provisions on mc back 01 thiS conlr<lct arc m:.;cJc a part 01 tnis contr.Kt and incorporated harein by this referen,e, You are ~~horized to dothe work a$ specified. PaymCnl will M made as outlined above, Signature Date of Acceptance' Signature .1- I.. - III VISA L::!__~'_ White Copy (Return to Office) . Yellow Copy (Customer) - Pink Copy (File) 08/17/2005 13:17 5514377%0 PIl'lE BEI'1D PA\JII'1G PAGE 01/01 It-~ ~ V~ ~5<N / I' PillE BEIID n PA".IIG 1M_ PO. BOX 2155 INVER GROVE HEIGHTS, MN 55076 651-437.2333. FAX 651A37.7960 PROPOSAL WE ~RF. PLEASED TO OFFER YOU MATERIALS AND SF.RVICt':S AS SHOWN SELOW, SUBJECT TO THE INOICAT!:O TERMS. IF THIS OFFi:R IS NOT ACCEPTED WITHIN THIRTY DAYS, IT THEN MAY BE ACCEPTED ONLY AT OUR OPTION YOUR ACCEPTANCE WILL BE ACCOMPI.I$HEO SY COI,1I"LETING AND RETURNING TO US THE ORI(.OINAL OF THIS FORM. ~ I C PRICE QUOTATION BASIS o I,JNIT i='RICES [.I SQUAFlF. YARD OTIME & MATERIAL UMP SUM TOTAL AMOUNT 1 THE iQTAL CONTRACT AMOUNT SHALl. BE PAID WITHIN 30 DAYS AFT!;R DATE OF CONTRACTOR'S INVOICE.. ANY AMOUNT U AID AFTER THE 30-DAY PERIOD SHALL BEAR INTEREST CHARGES OF 18% PER ANNUM UNTIL PAYMENT IS MADE IN FUl.l. BY THE OWNER. THIS CONTRACT SHAI.L BE COMPLF.TI;;D WITH REASONABLE PROMPTNESS BY THE CONTRACTOR, BUT THE CONTRACTOR SHALL NOT BE RF.5PON$18LE ~OR DELAYS 01=1 FAILURE IN COMPLETION CAUSED BY WE:ATHER. UNFAVORABLE TO CARRYING OUT THE WORK INVOLVED. FIRE, EXPI.OSION, FAIl.URE OF EQUIPMENT, STRIKES, DIFFERENces WITH WORKMEN, COMPLIANCE WITH ORDERS OF A GOVERNMENTAL AGE~ICY, INTERRUPTION IN DELIVEAV OF MATERIALS, OR FROM ANY CAUSE BEYOND HIS REASONABLE CONTROL. 3 THE CO~lTRACT PRice DOES NOT INCLUDE ANY TAXES EXCEPT AS STATED, AND ANY TAX IMPOSED BY GOVERNMENTAL AUTHORITY WHICH AFFECTS THE CONTRACT PRICE SHALL BE IN ADDITION THERETO \ 4 THIS CONTRACT CONTAINS THE ENTIRE AGREEMENT BETWEEN THE PARTIES, THERE ARE NO ORAL PROMISES, AGREeMENTS OR WARRANTIES AFFECTING IT A~JY ALTERATION OR DEVIATION FROM THE ABOVE QUANTITIES AND SPECIFICATIONS OR OTHER CHANGE IN THE CONTRACT MUST BE IN WRiTING AND EXE:;CUTIeD BY AUTHORIZED REPRESENTATIVES OF THE PARTIES. S ANY pERSON OR COMPAI'IY SUPPLYINC; l.ABOR OR MATERIALS FOR THiS IMPROVEMENT TO yOUR PROPERTY MAY FILE A LIEN AGAINST yOUR PROPERTY, IF THAT PERSON OR COM~ANY is NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT '!"o PAY PERSONS wHO SUPPLlE:D LABOR OR MATERIALS FOR THIS IMPROVEMENT DIAE:;CTl.Y AND OEDUCT THIS AMOUNT FI'lOM OUR CONTRACT PRICE, 01=1 WITHHOLD THE AMOUNiS DUE FROM us UNfll120 DAYS Af'iIOR COMPLETION O~ THE IMPFlOVEME.Ni UNLESS we GIVE YOU A LIEN WAIVER SIGNED BV PI;RSONS WHO SUPPLIED ANY LABOR OR MATEI=IIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE cJ ACCEPTED FOR OWNER \ BY i TITLE BY "i1"fLE OATE Capital Improvement Program City of Clumhossen, MN 2006 thru 2010 Contact Account # 1 410-0000-4706 Aceount # 3 Department Park & Trail Irnproveinents Type Improvement Useful Life 20 years Category Park Priority nla Project # PK&T-055 Project Name Recreation Center Hockey Rink Rehabilitation Account #2 Total Project Cost .$60,000 Description 1 Rehabilitation oCtwo outdoor hockey rinks located at the Recreation Center. Alstiftctltion 1 Excessive cracking in existing asphalt surfacing presents a danger to the public. Expenditures Construction 2006 60,000 60,000 2007 2008 2009 2010 Total 60,000 60,000 Total Funding Sources 2006 Park Dedication Fund 60,000 Total 60,000 2007 2008 2009 2010 Total 60,000 60,000 Operational hnpllCf/Other .1 84