SUM CC 2006 08 14
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
AUGUST 14, 2006
Mayor Furlong called the meeting to order at 7:05 p.m.. The meeting was opened
with the Pledge to the Flag.
COUNCIL MEMBERS PRESENT:
Mayor Furlong, Councilwoman Tjornhom,
Councilman Peterson, and Councilman Lundquist
COUNCIL MEMBERS ABSENT:
None.
STAFF PRESENT:
Todd Gerhardt, Roger Knutson, Laurie Hokkanen, Kate Aanenson,
Todd Hoffman, Paul Oehme, and Greg Sticha
PUBLIC PRESENT FOR ALL ITEMS:
David Jansen Chanhassen Villager
Rick Dorsey 1551 Lyman Boulevard
Jeff Fox 5270 Howards Point Road
Debbie Lloyd 7302 Laredo Drive
Janet Paulsen 7305 Laredo Drive
Kurt Papke Planning Commission
PUBLIC ANNOUNCEMENTS:
None.
CONSENT AGENDA;Councilman Peterson moved, Councilman Lundquist
seconded to approve the following consent agenda items pursuant to the City
Manager’s recommendations:
a. Approval of Minutes:
-City Council Work Session Minutes dated July 24, 2006
-City Council Verbatim & Summary Minutes dated July 24, 2006
Receive Commission Minutes:
-Planning Commission Verbatim & Summary Minutes dated July 18, 2006
-Park and Recreation Commission Verbatim & Summary Minutes dated July 25,
2006
b. Chanhassen West Business Park, Project 05-15: Approve Addendum B to the
Development Contract.
c. Approve Quote for Lake Ann Ballfield Improvement Project.
City Council Summary - August 14, 2006
Resolution #2006-51:
e. Bighorn Drive Emergency Sewer Repairs, PW 419:
Approve Quote.
Resolution #2006-52:
f. Approval of Resolution Appointing Election Judges for
the Primary/General Election and Setting Rates of Pay.
Resolution #2006-53:
h. TH101 Gap Project 04-06: Approve Resolution
Dispensing with Statutory Requirements Authorizing Conveyance of City Owned
Property to the State of Minnesota.
Resolution #2006-54:
i. Water Treatment Plant, Project 04-08: Approve Change
Order No. 2 for Wells 2, 5 and 6.
Resolution #2006-55:
j. Water Treatment Plant, Project 04-08-5: Approve Quotes
for Security Contract.
Resolution #2006-56:
k. Approve Resolution Creating a Land Use Study Area at
the Southwest Corner of Powers Boulevard and Lyman Boulevard.
l. Accept Resignation of Councilman Steve Labatt.
Resolution #2006-57:
m. TH 212 Project 03-09: Approve Change Order for Turn
Lane on Powers Boulevard.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
VISITOR PRESENTATIONS:
None.
PUBLIC HEARING: WAYTEK, INC., 2440 GALPIN COURT (CHANHASSEN
WEST BUSINESS PARK), APPLICANT, EDEN TRACE CORPORATION:
A. CONSIDER VACATION OF DRAINAGE & UTILITY EASEMENT.
B. REQUEST FOR SITE PLAN REVIEW APPROVAL FOR A 100,000
SQUARE FOOT ONE-STORY OFFICE WAREHOUSE BUILDING (NOT
A PUBLIC HEARING).
Public Present:
Name Address
Kelly Morlock 2325 Boulder Road
Joel Lehrke 2329 Boulder Road
Kate Aanenson presented the staff report and Planning Commission update on this item.
Mayor Furlong asked for clarification on the building lighting and berming. Councilman
Lundquist asked about usage of the building related to traffic flow. Mayor Furlong
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City Council Summary - August 14, 2006
opened the public hearing on the vacation of easements. No one spoke regarding the
vacation of drainage and utility easements. Mayor Furlong invited anyone from the
public who wished to speak on the site plan to come forward. Kelly Morlock, 2325
Boulder Road in the Stone Creek Addition, expressed concern with the developer's
influence on the Planning Commission, the buffer yard distance, impervious surface
coverage, traffic, pedestrian safety, access, and the size of the building. To summarize
he suggested that the City Council not approve the application for the vacation of
easements and suggested the City Council not approve the design of Building 6. He
would like to see more understory and overstory trees added to the east, north and
northwest side of the building, that Building 6 be made of brick, not block, like the
surrounding neighborhoods, an updated traffic study which includes the effects of the 2
schools, possible development south of Lyman and employees of the business park and
the installation of a stop light. Joel Lehrke, 2329 Boulder Road expressed concern with
the materials, namely the tilt up concrete being proposed for the building. Mayor Furlong
closed the public hearing. Roger Knutson clarified the council's discretion in decision
making on site plan approval and lot line adjustments. After council discussion and
comments the following motions were made.
Resolution #2006-58: Councilman Peterson moved, Councilwoman Tjornhom
seconded that the City Council approves a resolution vacating the drainage and
utility easements within Lots 1, 2, and 3, Block 1, Chanhassen West Business Park.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
Councilman Peterson moved, Councilwoman Tjornhom seconded that the City
Council approves Planning Case Site Plan #06-27 for a two story, approximately
110,000 square foot office-warehouse building, plans prepared by Houwman
Architects, dated 6-16-06, subject to the following conditions:
1.The developer shall enter into a site plan agreement with the City and provide the
necessary security to guarantee erosion control, site restoration and landscaping.
2.The developer shall extend the sidewalk from the building to the sidewalk on Galpin
Court and include pedestrian ramps at all curbs.
3.The building is required to have an automatic fire extinguishing system.
4.The plans must be prepared and signed by design professionals licensed in the State
of Minnesota.
5.The developer shall heighten the retaining wall on the south side of the northerly
drive-in overhead door to create a wing wall that is a least 10 feet above the grade of
the loading dock area. This wall shall extend from the building westerly at least 15
feet then may be stepped downward as it continues west.
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City Council Summary - August 14, 2006
6.A temporary cover of seed and mulch shall be established on all areas of exposed
soils not actively worked within a 14-day time period and within 14 days of achieving
final grade.
7.The plans shall show temporary inlet control details for all proposed catch basins,
including beehive catch basins. Existing catch basins immediately adjacent to the
project shall be protected as well. Plans shall indicate that inlet protection shall be
installed within 24 hours of inlet installation.
8.All sediment tracked upon paved surfaces shall be scraped and swept within 24 hours.
Plans shall include a designated concrete washout area and/or plans on how the
development will handle the concrete wash water.
9.An NPDES Construction Site Permit shall be applied for and received from the
MPCA by the owner/operator of the site.
10.The area in which the rain garden is proposed shall be part of a project sequencing
plan that will protect the rain garden site from compaction. The rain garden shall not
be built until at least 70% of the contributing area is stabilized. The applicant shall
submit a planting plan for the garden.
11.Architectural detailing shall be added on the northern building elevation between the
smooth bands.
12.Overstory trees shall be added every 40 feet along the north building elevation.
13.The applicant shall revise the landscape plan to show a total of 39 overstory trees
within the vehicular use area. Trees may be added to the west side within Outlot C if
their installation does not damage root systems of existing trees within that area.
14.A row of four conifer trees shall be added north of the parking spaces in the northwest
corner of the loading dock area.
15.Tree preservation fencing is required to be installed prior to any construction around
existing trees along Galpin Boulevard, Outlot C and any trees preserved along the
north property line.
16.All landscape plantings along Galpin Boulevard shall be field located as to not
damage existing plantings.
17.The bufferyard plantings along the north property line shall be spread out between the
property line and the building to provide screening in depth.
18.Areas proposed for the preservation of existing trees shall not be sodded.
19.The developer must install a storm sewer stub south of CBMH 6.
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City Council Summary - August 14, 2006
20.The storm sewer downstream of CBMH 6 will not be owned or maintained by the
City since it will not convey runoff from a public right-of-way.
21.The developers of Parcels A and B must enter into a maintenance agreement for this
segment of storm sewer.
22.The outstanding balance of the Park Dedication Fees for Parcels A and B must be
paid with the building permit. The amounts are $82,600.14 for Parcel A and
$29,579.78 for Parcel B.
23.The height of the berm shall be increased and extended to the west to provide
additional screening for the existing single-family homes to the north.
24.A revised grading plan must be submitted with the building permit application.
25.Retaining walls four feet high or higher require a building permit and must be
designed by an engineer registered in the State of Minnesota.
26.Eight-inch watermain must be looped around the building. This watermain shall be
privately owned and maintained.
27.Sanitary sewer and water hookup are due for this site. The 2006 trunk hookup charge
is $1,575 for sanitary sewer and $4,078 for watermain. These fees may be specially
assessed against the parcel at the time of building permit issuance.
28.A 10-foot clear space must be maintained around fire hydrants, i.e., street lamps,
trees, shrubs, bushes, Xcel Energy, Qwest, cable TV and transformer boxes. This is
to ensure that fire hydrants can be quickly located and safely operated by firefighters.
Pursuant to Chanhassen City Ordinance #9-1.
29.Fire apparatus access roads and water supply for fire protection is required to be
installed. Such protection shall be installed and made serviceable prior to and during
the time of construction except when approved alternate methods of protection are
provided.
30.Builder must comply with Fire Prevention policies numbers 4, 6, 7, 29, 84, 36, 40, 49
and 52.
31.Drive aisle widths shall be a minimum of 26 feet.”
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
PUBLIC HEARING: CONSIDER VACATION OF ROADWAY EASEMENT
WITHIN LOTS 29-31, BLOCK 1, RED CEDAR POINT, LAKE MINNEWASHTA.
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City Council Summary - August 14, 2006
Public Present:
Name Address
Gary A. Peterson 3632 Hickory
Greg & Peg Bohrer 3706 Hickory Lane
Alfred W. Smith 3714 Hickory Road
Richard Comer 3800 Red Cedar Point Drive, Excelsior
Paul Oehme presented the staff report on this item. Mayor Furlong and Councilman
Lundquist asked for clarification on the road right-of-way vacation and drainage and
utility easement. Mayor Furlong opened the public hearing. Richard Comer asked for
clarification on how much square footage the property has increased due to the vacation.
Gary Peterson asked for clarification on the drainage and utility easement, setback
requirements and why the City doesn't vacate the entire road instead of one little chunk.
Greg Bohrer questioned the surveys that were done in the area and asked for clarification
on the easement.
Councilwoman Tjornhom moved, Councilman Peterson seconded to close the public
hearing. All voted in favor and the motion carried. The public hearing was closed.
After council discussion the following motion was made.
Resolution #2006-59: Councilman Peterson moved, Councilman Lundquist
seconded that the City Council approves a resolution vacating fifteen (15) feet of
Hancock Place right-of-way located along the southwest property line of Lots 29
through 31, Block 1, Red Cedar Point Lake Minnewashta. All voted in favor and
the motion carried unanimously with a vote of 4 to 0.
PUBLIC HEARING: CONSIDER VACATION OF DRAINAGE & UTILITY
EASEMENTS, 6541 & 6561 MINNEWASHTA PARKWAY, KEVIN FARRELL.
Public Present:
Name Address
Kevin & Maureen Farrell 6541 Minnewashta Parkway
th
Ken Rennick 32670 195 Avenue, New Prague
Dean Simpson 2590 Arrowhead Lane
Paul Oehme presented the staff report on this item. Mayor Furlong opened the public
hearing. No one spoke and the public hearing was closed.
Resolution #2006-60: Councilman Peterson moved, Councilman Lundquist
seconded that the City Council approves the vacation of drainage and utility
easements for Lots 1 and 2, Block 1, Washta Bay Court, contingent upon
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City Council Summary - August 14, 2006
simultaneous recording of the lot line adjustment, easement vacation and easement
dedication. All voted in favor and the motion carried unanimously with a vote of 3
to 0. (Councilwoman Tjornhom was not present during the vote.)
AWARD OF BID: CHANHASSEN FIRE DEPARTMENT PUMPER.
First Assistant Fire Chief, Sherri Walsh speaking on behalf of the fire department,
reviewed the bidding process and asked for City Council approval of the bid from
Crimson Fire and Waterous Company for the engine and pump system. Councilman
Lundquist asked about any catch with purchasing a demo pump system. Councilwoman
Tjornhom asked about the pump being warrantied. Mayor Furlong extended thanks to
the members of the truck committee and staff for all their hard work on the purchase.
Todd Gerhardt also thanked the truck committee for the extra work they did on the bid
specifications.
Resolution #2006-61: Councilman Lundquist moved, Councilman Peterson
seconded that the City Council approve the purchase of the replacement engine
from Crimson Fire in the amount of $339,990 and from Waterous Company for the
pump system and accessories in the amount of $29,567 for a total bid of $369,557.05.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
MODIFY HIGHCREST MEADOWS STORM WATER POND DESIGN,
GRADING AND LANDSCAPING IN THE AREA.
Todd Gerhardt asked City Council to table this item to give staff, the developer and
members of the Longacres Association additional time and asked for 2 council members
to volunteer to attend a work session along with members from the Longacres
Association and the Highcrest Meadow developer to work through the details of the
proposal.
Councilman Peterson moved, Councilwoman Tjornhom seconded to table action on
the Highcrest Meadows storm water pond design, grading and landscaping. All
voted in favor and the motion carried unanimously with a vote of 4 to 0.
ND
CONSENT AGENDA: ITEM (d). LIBERY ON BLUFF CREEK 2 ADDITION:
FINAL PLAT APPROVAL AND APPROVAL OF PLANS SPECIFICATIONS
&
AND DEVELOPMENT CONTRACT.
Debbie Lloyd, 7302 Laredo Drive after noting the city's web site was unavailable on
Saturday and the staff report incomplete, asked why the Lyman Boulevard, Audubon
Road intersection was eliminated from this project and when it is planned to be upgraded.
She also questioned the cul-de-sac length and private street.
Councilman Lundquist moved, Councilman Peterson seconded that the City
nd
Council approve Liberty on Bluff Creek 2 Addition:
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City Council Summary - August 14, 2006
1) Final Plat Approval.
2) Resolution #2006-62: Approval of Plans & Specifications and
Development Contract.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
(The City Council took a short recess at this point in the meeting.)
LOREN VELTKAMP, 6724 LOTUS TRAIL, PLANNING CASE 06-25:
VARIANCE REQUEST FOR RELIEF FROM 30 FOOT FRONT YARD
SETBACK REQUIREMENT FOR THE EXPANSION OF THE SECOND LEVEL
OF A HOME WITH NON-CONFORMING SETBACKS. TWO SETBACK
VARIANCES WILL BE REQUIRED BECAUSE THE PROPERTY IS A CORNER
LOT ZONED SINGLE FAMILY RESIDENTIAL.
Public Present:
Name Address
Jeff King 767 Carver Beach Road
Pat & Keith Gunderson 6661 Mohawk Drive
Bruce Johansson 6711 Mohawk Drive
Matt & Liz Tibbetts 6699 Mohawk Drive
Don & Sig Sennes 6680 Mohawk Drive
Kate Aanenson presented the staff report and Planning Commission update on this item.
The applicant, Loren Veltkamp outlined his request for the council, clarifying the setback
and rental situation. Mayor Furlong asked for clarification of the effect of the applicant
meeting the definition of a rental dwelling and clarification on the setback requirements.
After council comments and discussion the following motions were made.
Councilwoman Tjornhom moved, Councilman Peterson seconded that the City
Council concurs with the Planning Commission and planning staff's interpretation
that the owner of the property at 6724 Lotus Trail, Loren Veltkamp has been
renting the property as defined in the City Code Article VIII, Rental Dwelling
Licenses, Section 10-217, Rental Dwelling. All voted in favor and the motion carried
unanimously with a vote of 4 to 0.
Councilwoman Tjornhom moved, Councilman Lundquist seconded that the City
Council denies the variance for 22 foot and 15 foot front yard setback variances for
the expansion of the second level of a home with non-conforming setbacks in the
Single Family Residential (RSF) District at 6724 Lotus Trail, based on the Findings
of Fact contained in this staff report and the following:
1. The applicant has reasonable use of the property.
2. The applicant has not demonstrated a hardship.
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City Council Summary - August 14, 2006
3. There is an alternative process to secure a rental license.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
COUNCIL PRESENTATIONS:
Mayor Furlong recognized and thanked members of
staff, the fire department and the Carver County Sheriff's Department, particularly the
posse who serve on a volunteer basis, who came out in force to meet with the residents
and various neighborhood parties.
ADMINISTRATIVE PRESENTATIONS:
Todd Gerhardt outlined the options for
filling the council vacancy and recommended the council appoint the largest vote getter
from the November election. He thanked members of the Rotary for the volunteers who
thth
helped paint old Village Hall on August 4 and 5, provided an update on the Barkus
th
parade that was held on August 12and introduced new Assistant City Manager, Laurie
Hokkanen who provided background information on her education and work in city
government.
CORRESPONDENCE DISCUSSION:
None.
Councilman Lundquist moved, Councilwoman Tjornhom seconded to adjourn the
meeting. All voted in favor and the motion carried unanimously with a vote of 4 to
0. The City Council meeting was adjourned at 9:45 p.m..
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
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