1k. Approve Payment of City Share of Playground Improvements at Chan Elementary/City Center Park
CITY OF
CHANHASSEN
7700 Market Bou levard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952.227.1100
Fax 952.227.1110
Building Inspections
Phone 952,227.1180
Fax 952,227.1190
Engineering
Phone 952,227.1160
Fax 952,227.1170
Finance
Phone 952,227.1140
Fax 952.227.1110
Park & Recreation
Phone 952,227.1120
Fax 952,227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone 952.227.1130
Fax 952.227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952,227.1125
Fax 952,227.1110
Web Site
www.ci.chanhassen.mn.us
1-~,-
-
MEMORANDUM
TO:
Todd Gerhardt, City Manager
Todd Hoffman, Park & Recreation Director $.
September 29, 2006 ~ ·
FROM:
DATE:
SUBJ:
Approve Payment of City Share of Playground Improvements at
Chanhassen Elementary School/City Center Park
The 2006 Park and Trail Acquisition and Development Capital Improvement
Program (CIP) included $30,000 for playground equipment rehabilitation at
Chanhassen Elementary School/City Center Park. This playground is utilized
by the elementary school during the day and the greater community on
weeknights and weekends. In working with School District 112, the City agreed
to contribute matching funds up to $30,000 for improvements to the playground.
The total cost of the project was $75,940.18 with $60,482.10 of the total being
invested in new playground equipment and surfacing.
Other agencies contributing funds to the project include the School District and
the Chanhassen Elementary Association of Parents and Teachers. A copy of the
invoice from Independent School District 112 with supporting documentation is
attached. School District employees coordinated this project on behalf of both
agencIes.
RECOMMENDATION
It is recommended that the City Council approve payment of $30,000 to
Independent School District 112 representing our matching share of playground
improvements at Chanhassen Elementary School/City Center Park and that
appropriate recognition be forwarded to the district for coordinating this
important project.
ATTACHMENT
1.
2.
Invoice from School District 112
CIP Budget Documentation
The City of Chanhassen · A growing community with clean lakes, quality schools, a Charming downtown, thriving businesses, winding trails, and beautiful parks, A great place to live, work, and play,
Independent School District 112
11 Peavey Road
Chaska MN 55318
RECEIVED
SEP 2 8 2006
CITY OF CHANHASSEN
___nn Sold To -------
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Attn: Todd HotTman
-------------------------------------------- IN" 0 I C ~ --------------------------------------------
Account #: City of Chanhassen Invoice #: 200602
PO #: Terms: Net 30
Trans. Date: 09/27/06 Invoice Date: 09/27/06 Page: 1
Quantity:
Description:
Unit Price: ~xt. Price:
City of Chanhassen Participation
Amount to Replace and Upgrade
Playground ~quipment at
Chanhassen ~lementary School
$30,000.00
$30,000.00
Sub Total:
Tax:
$30,000.00
0.00
Invoice Total: $30,000.00
ISD 112 Paid Expenses So Far:
(Copies of invoices attached)
EFA - New Playground Equipment:
EF A - Remove Pea Rock, Install Wood Fiber:
McBroom - Resurface Hard Play Area:
Cemstone - Concrete for Installation
JME - Dumpsters for Disposal of Old Equipment
$37,402.00
$23,080.10
$12,920.00
$682.08
$1,856.00
Total:
$75,940.18
Customer Copy
INVOICE
Earl F. Andersen, Inc.
9701 Penn Ave S #100
Bloomington, MN 55431-2544
(952) 884-7300
Fax (952) 884-5619
www.efa-mn.com
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Page: 1
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INVOICE NUMBER: 0073667-1N
INVOICE DATE: 8/31/2006
DUE DATE: 9/30/2006
ORDER NUMBER: 0080127
ORDER DATE: 7/17/2006
SALESPERSON: 0003
CUSTOMER NO: OP6040
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SOLD TO:
ISD #0112 CHASKA
ATTN: ACCOUNTS PAYABLE
11 PEAVEY ROAD
CHASKA,MN 55318
_...._...-~.-------
.--------. SHIP TO:
CHANHASSEN ELEMENTARY
7600 LAREDO DRIVE
ATTN:PAULSCHLUETER
CHANHASSEN, MN 55317
CONFIRM TO: PAUL SCHLUETER 952-556-6291
CUSTOMER P.O.
270919
ITEM NO.
JOB NO.
081106A
TERMS
NET 30
SHIP VIA
INSTALL
DESCRIPTION
UNIT ORDERED SHIPPED
BIO
PRICE
AMOUNT
PHASE 2 PLAYGROUND EQUIPMENT PER PLAN #C3924D3 (PHASE 1 IS EXISTING
EQUIPMENT).
C3924D3 CHANHASSEN ELEMENTARY EACH 1.00 1.00 0.00 27,116.000 27,116.00
3100
BIGGO - SOLO
EACH
142428A
SP ACENET 3030
EACH
INSTALLSUPV INSTALLATION SUPERVISORTO EACH
WORK WITH VOLUNTEERS AND
STAFF. ESTIMATED 1 WEEKEND DAY
TO INSTALL PHASE 2 EQUIPMENT, 8
HOURS ON SITE PER DAY. TOTAL
COST BASED ON ACTUAL TIME ON
SITE PER DAY, OVER OR UNDER 8
HOURS. ADJUST AT $67.50/HOUR.
SEE ATTACHED SCHEDULE.
CONCRETEFOT BAG CONCRETE FOR PHASE 2 EACH
EQUIPMENT, 168 - 60 LB. BAGS OF
QUlCKCRETE, DELIVERED TO SITE.
DOES NOT INCLUDE CONCRETE FOR
SPACENET FOOTINGS.
INSTALLSUPV BOBCAT OPERATOR AND 1 MANON EACH
INSTALLATION DAY.
1.00
0.00
1.00 6,620.000
0.00
1.00
1.00
0.00 8,938.000
8,938.00
1.00
0.00
1.00 675.000
0.00
168.00
0.00
168.00 3.696
0.00
1.00
0.00
1.00
0.000
0.00
NOTE: VOLUNTEER WORKFORCE ESTIMATED AT 15 TO 25. ABOVE DOES NOT
INCLUDE ANY TOOLS. SELECT ADDITIONAL EQUIPMENT FROM PHASE 3 TO MEET
YOUR BUDGET.
CONTINUED
INVOICE
Page: 2
Earl F. Andersen, Inc.
9701 Penn Ave S #100
Bloomington, MN 55431-2544
(952) 884-7300
Fax (952) 884-5619
www.efa-mn.com
INVOICE NUMBER: 0073667-IN
INVOICE DATE: 8/31/2006
DUE DATE: 9/30/2006
ORDER NUMBER: 0080127
ORDER DATE: 7/17/2006
SALESPERSON: 0003
CUSTOMER NO: OP6040
SOLD TO:
ISD #0112 CHASKA
ATTN: ACCOUNTS PAYABLE
11 PEAVEY ROAD
CHASKA,MN 55318
SHIP TO:
CHANHASSEN ELEMENTARY
7600 LAREDO DRIVE
ATTN:PAULSCHLUETER
CHANHASSEN, MN 55317
CONFIRM TO: PAUL SCHLUETER 952-556-6291
CUSTOMER P,O.
270919
ITEM NO.
SHIP VIA
INSTALL
DESCRIPTION
JOB NO.
081106A
TERMS
NET 30
UNIT ORDERED SHIPPED
B/O
PRICE
AMOUNT
THIS ORDER DOES INCLUDE AT NO ADDITIONAL COST TO THE PROJECT 1 BOBCAT
MACHINE WITH AUGER AND OPERA TOR ON INSTALLATION DAY.
EQUIPMENT BY LANDSCAPE STRUCTURES, INC., DELANO, MN, EXCEPT BIGGO, BY
DYNAMO.
---......-....-...
...-
THIS IS A PARTIAL BILLING ONLY
PLEASE ENCLOSE INVOICE NUMBER WITH PAYMENT.
1.5% finance charge per month after 30 days.
View our products online at www.efa-mn.com
Thank you. We appreciate your business.
Taxable:
Non-Taxable:
Shipping & Handling:
Sales Tax:
Invoice Total:
0,00
36,054.00
1,348.00
0,00
37,402.00
INVOICE
Earl F. Andersen, Inc.
9701 Penn Ave S #100
Bloomington, MN 55431-2544
(952) 884-7300
Fax (952) 884-5619
www.efa-mn.com
INVOICE NUMBER: 0073673-IN
INVOICE DATE: 8/31/2006
DUE DATE: .. 9/30/201)6
ORDER NUMBER: 0080294
ORDER DATE: 7/24/2006
SALESPERSON: 0003
CUSTOMER NO: OP6040
SOLD TO:
ISD #0112 CHASKA
ATTN:ACCOUNTSPAYABLE
11 PEAVEY ROAD
CHASKA,MN 55318
SHIP TO:
CHANHASSEN ELEMENTARY SCHOOL
7600 LAREDO DRIVE
ATTN: PAUL SCHLUETER
CHANHASSEN, MN 55317
CONFIRM TO: PAUL SCHLUETER 952-556-6291
Page: I
JOB NO.
0811068
TERMS
NET 30
CUSTOMER P.O.
270977
ITEM NO.
SHIP VIA
INSTALL
DESCRIPTION
UNIT ORDERED SHIPPED
BIO
PRICE
AMOUNT
PLAYGROUND AREA SITE WORK, AND SURFACING, 15,945 SQ. FT. AREA.
lNST ALLROCK EXCA V A TlON AND HAUL OUT OF 8" EACH
DEPTH PEAROCK.
1.00
1.00
0.00 10,625.000 10,625.00
EFAWOOD
CU. YDS. WOOD FIBER CUYD 602.00
PLAYGROUND SURFACING, 12"
DEPTH (SETTLES TO 9"). DELIVERED
PRICES.
602.00
0.00
14.450
FABRIC
SQ. FT. GEOTEXTILE FILTER FABRIC. SQFT 17,540.00 17,540.00
0.00
0.080
lNSTALLFABFIB INSTALLATION OF WOOD FIBER
AND FABRIC
EACH
1.00
1.00
0.00 2,353.000
NOTE: REUSE EXISTING PEAROCK AS BASE UNDER FABRIC. DOES NOT INCLUDE SITE
RESTORATION, SOD, OR DRAIN TILE.
REMOVE EXIST EQUIPMENT AND SIDEWALK BY OTHERS.
BILLING FOR THIS ORDER IS COMPLETE
PLEASE ENCLOSE INVOICE NUMBER WITH PAYMENT.
1.5% finance charge per month after 30 days.
View our products online at www.efa-mn.com
Thank you. We appreciate your business.
Taxable:
Non-Taxable:
Shipping & Handling:
Sales Tax:
Invoice Total:
8,698.90
1,403.20
2,353.00
0.00
23,080.10
0.00
0.00
23,080.10
INVOICE
Me BROOM CONST. CO., INC.
PO BOX 248
NEW LONDON MN 56273
320-354-5454
Invoice Number 004635
Invoice Date 08/28/06
SOLD CHA5KA 150#112
TO 11 PEAVEY ROAD
CHA5KA, MN 55318
SHIP CHA5KA 150#112
TO 11 PEAVEY ROAD
CHA5KA, MN 55318
P.O. NUMBER
CUSTOMER CODE
270481
CHASKA
UPON RECEIPT
JOB NUMBER
-09127/2006"
3585
ITEM
mmmDEmimI
DESCRIPTION
PRICE
..
AMOUNT
1m
1.0
1.0 J#3585 PO#270481 PLAY SURFACE
12,920.00 n/a
12,920.00
...--. "''''-::::Jr:-;'!t;-:''/-f'r;-;::::']\ ''', mll
"" . 1 r.', I (,-oJ 1 '~;' 1 f \ \. l.j,
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11'\ ,", r ., 0')1"-.,' j'1J11
lit /",,) LJ LU uJ L:,..~
=...",:,_~,_...,..,~:..,~:,":.::.,m'
Subtotal
* Sales Tax
Invoice Total
PLEASE INCLUDE JOB # WITH PAYMENT
PLEASE INCLUDE JOB # WITH PAYMENT
Payments
12,920.00
0.00
12,920.00
0.00
Net Due
12,920.00
Tramlactlon Date
Aug 30, 2006
Aug 30, 2006
Aug 30, 2006
Aug 30, 2006
Independent School District 112
11 Peavey Road
Chaska, MN 55318
Type
(3) Independent School District 112
7600 Laredo Dr
Chanhassen, MN 55317
Service
Disposal
INVOICE
.-"
Charge Code / Description
20 Yd Waste Assessment - Work Order 9480
Ticket:070586 C & 0 Manifest:20
Service
Service
20 Yd Pick Up - Work Order 9480
Fuel Surcharge - Work Order 9480
$ (}g J~ 00
Amount
. Jo(1. 00511,~coo
7.- ()~
Date
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I 1 1/2% Interest per-month on past due accounts (Annual Percentage Rate 18%)
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Invoice #:
Invoice Date:
Page #:
PO Number:
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TEAR OFF HEADER AND RETURN LOWER PORTION WITH YOUR PAYMENT
JME of Monticello, Inc.
1401 Fallon Ave
Monticello, MN 55362
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Customer #:
Invoice #:
Invoice Date:
PO Number:
Invoice Total
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JME of Monticello, Inc. I
1401 Fallon Ave
Monticello, MN 55362
Tel:(763) 295.3122
103592
Aug 30, 2006
1
Quantity
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Am.'~1
1.77 TN
$12.00
$ 0.00
Invoice Total
$ 258.00 :
$11.00 I
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$ 281.00 I
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000547 - 000003
103592
Aug 30, 2006
$ 281.00
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INVOICE
Independent School District 112
11 Peavey Road
Chaska, MN 55318
Invoice #:
Invoice Date:
Page #:
PO Number:
JME of Monticello, Inc.
1401 Fallon Ave
Monticello, MN 55362
Tel:(763) 295-3122
102477
Aug 03, 2006
1
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Tran.actlon Data Type Charge Code I Dncrlptlon Quantity Amount
(3) Independent School District 112
7600 Laredo Dr
Chanhassen, MN 55317
Aug 03,2006 Service 30 Yd Waste Assessment - Work Order 8492 $ 18.00
Aug 03, 2006 Service 30 Yd Waste Assessment - Work Order 8520 $ 18.00
Aug 03, 2006 Service 30 Yd Switch - Work Order 8492 $ 297.00
Aug 03,2006 Service 30 Yd Switch - Work Order 8520 $ 297.00
Invoice Total $ 630.00
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$ Gl0, DO
Vendor # Amount
tJ f "06, ~ jO, :10, . tJOs 11- {Joe
8ud~ ~ COd~l7~
/J ~ ?'/7-oi,
~l!r)v Sionature Dat~
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TEAR OFF HEADER AND RETURN LOWER PORTION WITH YOUR PAYMENT
Customer #:
Invoice #:
Invoice Date:
PO Number:
Invoice Total
JME of Monticello, Inc.
1401 Fallon Ave
Mont/cello, MN 55362
000547 - 000003
102477
Aug 03, 2006
$ 630.00
I PLEASe WfllTE IN AIIOUHT OF PA_NT ENCLOSED I
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INVOICE
JME of Monticello, Inc.
1401 Fallon Ave
Monticello, MN 55362
Tel:(763) 295-3122
.,.,.
Invoice #:
Invoice Date:
Page #:
PO Number:
102561
Aug 04, 2006
1
Independent School District 112
11 Peavey Road
Chaska, MN 55318
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.endor # Amount
tlS- .rb~-.$SS{). loa. COSt/-coo
... ~
/J -Z/U.
~ov. Sianature
Tl1mBactlon Date
Type
I
Aug 03, 2006 Disposal
Aug 03, 2006 Disposal
Aug 04, 2006 Service
Aug 04, 2006 Disposal
Aug 04, 2006 Service
Aug 04, 2006 Disposal
Aug 04, 2006 Service
Aug 04, 2006 Service
Charge Code I Ducrlptlon
Rate
Quantity
Amount
(3) Independent School District 112
7600 Laredo Dr
Chanhassen, MN 55317
Ticket:068336 C & 0 Manifest:30
$ 0.000 6.06 TN $ 0.00
$ 0.000 4.98 TN $ 0.00
$18.00 1.00 $18.00
$ 0.000 10.00 YO $0.00
$ 18.00 1.00 $ 18.00
$ 0.000 30.00 YO $0.00
$ 297.00 1.00 $ 297.00
$ 297.00 1.00 $ 297.00
Invoice Total $ 630.00
Ticket:1288036 C & 0 Manifest:30
30 Yd Waste Assessment - Work Order 8568
Ticket:178542 Concrete Manifest:30
-'
30 Yd Waste Assessment - Work Order 8542
Ticket:059026 C & 0 Manifest:30
30 Yd Switch - Work Order 8568
30 Yd Switch - Work Order 8542
[5 /~Ts'~~":lm
f-J 7-0'
Date
,....-,).;~.; 1-0
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TEAR OFF HEADER AND RETURN LOWER PORTION WITH YOUR PAYMENT
.,.,.
Customer #:
Invoice #:
Invoice Date:
PO Number:
Invoice Total
$ 630.00
000547 - 000003
102561
Aug 04, 2006
JME of Monticello, Inc.
1401 Fallon Ave
Monticello, MN 55362
I PLEASE _11i IN AMOUNT OFPAYNEHT ENCLOSED I
INVOICE
Independent School District 112
11 Peavey Road
Chaska, MN 55318
Invoice #:
Invoice Date:
Page #:
PO Number:
JME of Monticello, Inc.
1401 Fallon Ave
Monticello, MN 55362
1el:(763) 295-3122
102438
Aug 02, 2006
1
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Transaction Date Type Charge Code I Description Rate Quantity Amount
-
(3) Independent School District 112
7600 Laredo Dr
Chanhassen, MN 55317
Aug 02. 2006 Service 30 Yd Waste Assessment - Work Order 8448 $18.00 1.00 $ 18.00
Aug 02, 2006 Disposal Ticket:058741 C & D Manifest:30 $ 0.000 30.00 YD $0.00
Aug 02, 2006 Service 30 Yd Switch - Work Order 8448 $ 297.00 1.00 $ 297.00
Invoice Total $ 315.00
$ J 15>>0
Vendor # Amount
os. 0", W to. 3o;~oos II't1OD
Budg ~ Cod"-//)A
LJ...y
1uov. Sianature
~.:
~
:: Ii
I\UtJ " 4 2006 LLlJ
9 -/ J-Oh
Date
TEAR OFF HEADER AND RETURN LOWER PORTION WITH YOUR PAYMENT
Customer #:
Invoice #:
Invoice Date:
PO Number:
Invoice Total
JME of Monticello, Inc.
1401 Fallon Ave
Monticello, MN 55362
000547.000003
102438
Aug 02, 2006
$ 315.00
I PLEASE WRm; IN AMOONT OF """"'''NCLOSED I
Capital Improvement Program
City of Chanhossen, MN
2006 thru 2010
Contact
Department Park & Trail1mprovements
Account # 1
Account # 3
Type Improvement
Useful Life 20 years
Category Park
I'riority nJa
I'roject #
PK&T -71
Project Name City Center Park Playground Equip Rehabilitation
Account #2
Total Project Cost $30,000
Description 1
Improvement/rehabilitation of existing playground equipment.
Justification ,
The City Center Park playground is utilized by the elementary school during the day and the greater community on weeknights and weekei1ds. . This project Will
receive matching funds from the Chanhassen Elementary APT.
Expenditures
. Equipment
2006
30,000
30,000
2007
2008
2009
2010
Total
30,000
30,000
Total
Funding Sources
Park Dedication Fund
2006
30,000
30,000
2007
2008
2009
2010
Total
30,000
Total
30,000
Operational ImptlCtlOther I
100