1i. Approve TH 212 Change Order with MnDOT: Sanitary Sewer Extension to the Future Fire Station on Lyman Blvd
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax 952.227.1110
Park & Recreation
Phone 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax 952.227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax: 952.227.1310
Senior Center
Phone 952.227.1125
Fax 952.227.1110
Web Site
www.ci.chanhassen.mn.us
1.,i
,.--
MEMORANDUM
TO:
Todd Gerhardt, City Manager
Paul Oehme, Dir. of Public Works/City Engineer ~ tJ l
FROM:
DATE:
6~
November 13, 2006
SUBJ:
TH 312/212 Project 03-09: Approve TH 212 Change Order with
MnDOT: Sanitary Sewer Extension to the Future Fire Station on
Lyman Boulevard
REQUESTED ACTION
Approve change order for TH 212 Improvements.
BACKGROUND
On September 25,2006, the Council approved a change order to the TH 212
contract for turn lane for proposed future Fire Station and changing signal lighting
from cobra head to shoe box fixtures.
On February 13,2006, the Council approved a change order to the TH 212
contract for adding decorative street lights to the Powers Boulevard bridge.
On July 10, 2006, staffupdated the Council on the TH 212 project at a work
session and discussed other changes to the TH 212 contract.
DISCUSSION
Staff has negotiated a change order to the TH 212 contract with MnDOT for
extending sanitary sewer service to the future satellite fire station on Lyman
Boulevard in the amount of $13,270.38. Since the July 10, 2006 Council meeting,
the sanitary sewer pipe to the fire station has been installed. Staff just recently
received the change order paper work. Staff has reviewed the costs and finds
them acceptable. This is the last change order necessary for the future satellite
fire station. The total cost for the fire station improvements is $37,057 which is
well below the original estimate of $83,000 that staff discussed with the council
on July 10,2006.
The following is a summary of the changes made to the TH 212 contract to date if
the proposed change order is approved:
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Todd Gerhardt
November 13, 2006
Page 2
1m rovement Items
Deduct - Bluff Creek Brid e
Add - Li hts on Powers Blvd. - Council A) roved 2/13/06
Add - Signal Shoebox Fixture Improvements - Council
A roved 9/25/06
Add - Future Fire Station Turn Lane Improvements - Council
A roved 9/25/06
Add - Future Fire Station Sanitar Sewer Extension
Cost (+/-)
- $260,000
+ $120,000
+ $ 14,802
+ $ 23,787
+ $ 13,270
Total - $ 88,141
The changes being proposed would be under the original contract amount with
MnDOT. Funding for the TH 212 improvements is being financed with the State
of Minnesota Loan Agreement. The only other change orders left for the Council
to consider is a casing for future watermain along Bluff Creek Drive and sewer
and water stubs at TH 10 1.
Staff recommends approval of the change order at this time.
Attachment
c: Charles Cadenhead, MnDOT
G:\ENGItH 312\111306 bkgd 212 CO san fs.doc
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
Supp. To Contract NO.S05063
DESIGN/BUILD CHANGE ORDER
NO. 45
DESIGN/BUILD PROJECT:
Zumbro River Constructors
Page 1 of 3
STATE PROJECT NO.
1017-12
LOCA nON OF WORK: Constructing 8 inch sanitary sewer line for
proposed Chanhassen Fire Station on Lyman Blvd for proposed location
at approximately Station 25+00.
CONTRACTOR NAME AND ADDRESS:
312 Lake Hazeltine Drive
Suite 100
Chaska, Minnesota 55318
FEDERAL PROJECT NO.
NH 0212 (308)
CHANGE ORDER TOTAL $13,270.38
APPROV AL LEVEL REQUIRED
I:8J Levell
D Level 2
This Contract is between the State of Minnesota, acting through its Commissioner of Transportation, and Contractor as follows:
I. SCOPE OF WORK
WHEREAS: This Project encompasses new design and construction for the realignment of TH 212, creating a controlled access
highway from existing TH 312 termination to approximately 0.75 miles west of the intersection of Carver County
Road 147 and TH 212, and
WHEREAS: The project consists of the design and construction of four-lane controlled access highway, and
WHEREAS: The Project generally consists of grading, surfacing, noise berms, noise walls, ponds, signals, lighting, and signing
and bridge construction, and
WHEREAS: Additional major responsibilities include but are not limited to environmental coordination, public relations, utility
coordination, and warranties, and
WHEREAS: The new TH 212 will be part of the National Highway System, and
WHEREAS: The original project contract documents and plans do not indicate a right turn lane on eastbound Lyman Boulevard
for a fire station site to be developed by the City of Chanhassen, and
WHEREAS: The City of Chanhassen has requested that a right-turn lane be provided for eastbound Lyman Boulevard to the
new fire station site to the South of Lake Susan Drive, and
WHEREAS: The City of Chanhassen has requested the addition of an a-inch sanitary sewer pipe extension from Lake Susan
Drive to the future fire station nearest the intersection of Lake Susan Drive and Lyman Boulevard,
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1) The Contractor is directed to design and construct an a-inch PVC sanitary sewer extension from Lake Susan Drive to
the future fire station nearest the intersection of Lake Susan Drive and Lyman Boulevard.
2) All design and construction for this change will be made as per the Contract documents, the Department's standards
and the City of Chanhassen's standards.
3) Payment will be as per the negotiated lump sum for all labor, equipment and materials associated with the design and
construction of the utility modifications as listed below in the 'Estimate of Cost'.
4) The Contractor shall not make claim of any kind or character whatsoever for any other costs or expenses which they
may have incurred or which they may hereafter incur, in performing the work and furnishing the materials required by
this Agreement.
II. COST ESTIMATE
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
Supp. To Contract NO.S05063
DESIGN/BUILD CHANGE ORDER
NO. 45
Estimate of Cost
Increased Contract Items:
Item No.
Item
Install Sanitary Stub (Labor and Equipment)
Unit Quantity
$LS 1
Unit Price
$ 10,047.27
Materials
$LS
$ 1,098.20
Tax (0.065)
Subtotal Materials
Markup Materials (0.15)
Total Materials
1
Subcontracted Work
Item No. Item
Engineering and Survey
Core MH
Televise Sanitary
Unit Quantity Unit Price
$LS 1 $ 692.00
$LS 1 $ 250.00
$LS 1 $ 400.00
Subtotal Subcontractors
Markup Subcontractors (0.10)
Total Subcontractors
Subtotal Cost
Contractor Risk (0.04 L&E)
Total Net Increase
Page 2 of 3
Amount
$10,047.27
$ 1,098.20
$ 71.38
$ 1,169.58
$ 175.44
$ 1,345.02
Amount
$ 692.00
$ 250.00
$ 400.00
$ 1,342.00
$ 134.20
$ 1,476.20
$12,868.49
$ 401.89
$13,270.38
Group Distribution: 100% City of Chanhassen, Group 054
III. IMPACT DELAY ANALYSIS
The Contractor agrees that there are no additional time impacts for this work.
IV. ATTACHMENTS
Other Documents
o Plans
o Specifications
o Other
V. DISCLAIMER
This Change Order represents a complete and equitable adjustment to the contract price and time; and includes all costs, both direct and indirect, associated
with delays, impacts, and time extensions.
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
Supp. To Contract NO.S05063
DESIGN/BUILD CHANGE ORDER
NO. 45
Page 3 of 3
VI. SIGNATURES
level 1 & 2 APPROVALS
level 2 APPROVALS Onl
CONTRACTOR
Zumbro River Constmctors
COMMISSIONER OF TRANSPORTATION
By:
By:
Date:
Date:
COMMISSIONER OF ADMINISTRATION
By:
By:
Date:
Date:
Mn/DOT ASSISTANT DISTRICT
ENGINEER (ADE)
MUNICIPAL APPROVAL (IF REQUIRED)
City of Chaska
By:
By:
Date:
Date:
VII. FUND ENCUMBERANCE
GROUP NO. APPR.
AMOUNT
GROUP NO.
APPR.
AMOUNT
GROUP NO.
APPR.
AMOUNT
DATE ENCUMBERED
ORIGNINAL ENCMUBRANCE:
CHANGE ORDER
TOTAL $
$ ENCUMBERED TO DATE: