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C-2. 2007 Budget Presentation: Public Works CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone 952.227.1160 Fax 952.227.1170 Finance Phone 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax 952.227.1110 Web Site www.ci.chanhassen.mn.us c.-~ - MEMORANDUM TO: Todd Gerhardt, City Manager FROM: --:;:;::c.f) Paul Oehme, City Engineer/Dir. of Public Works X November 13, 2006 b*(Cf . DATE: SUBJ: 2007 Budget Request - Public Works DISCUSSION Attached are the 2007 budget request worksheets for the Public Works Departments. Staff is planning to give a brief budget PowerPoint presentation. The budget request in the Engineering Department (101-1310) is $528,400, an increased of 3.7% from the 2006 budget. The increase is mainly requested for personnel services. Staff is also requesting a slight increase in fees for services which are used for the annual pavement management survey and site surveys. Also being requested is a $300 increase in the travel and training budget. The budget request in the Street Department (101-1320) is $786,500, an increase of 7.7% from the 2006 budget. The increase is mainly requested for maintenance material (salt and sand) used for winter road snow/ice control. The 2006 budget was cut by 50% because excess material was left in cold storage from 2005. This year minimal salt and sand was left over from the 2006 season. Also the price of salt has increase $7.90/ton this year. The budget request reflects the estimated material needed for an average winter snow fall. An increase in the supplies and equipment and vehicles is requested to cover the cost of maintaining the street department equipment. This includes all the regular maintenance for the street department fleet. The budget request for the City Garage Department (101-1370) is $459,600, an increase of 10.2% from the 2006 budget. The main increase is from fuel. The other budget increase request is for utilities (natural gas, electric etc.) for the public works building. The budge request for Street Lighting and Signal (101-1350) is $314,900, an increase of 29.4% from the 2006 budget. The increase is mainly from electrical utility charges. Street lights have been tuned back on several streets, including Powers Blvd., Lake Drive West, 78th Street, Coulter, and Century Boulevard. These lights were turned off several years ago due to budget cuts. Also with additional street lights being installed with developments the City's utility charges will increase. The 212 project will require the city to pay for the power to seven G:\ENGIBudgetI07Imemo bkgd ws 2007 budget lll305.doc The City 01 Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play additional signals within the City. The 212 project and the 101 GAP included street lights on TH 101 and on Powers Blvd bridge. Also an increase is requested to pay for ongoing maintenance to existing signals and street lights. The budget request for Sewer Operations is $2,081,400 which is $350 less then the 2006 budget. Changes to the budge include a 1.4% increase in personal services a 1.5% increase in materials and supplies and a decrease of 0.3% in contractual services. A slight remittance increase to Metropolitan Council Environmental Services (MCES) is budgeted and a decrease in the budget for repairs and equipment is planned. The repairs and maintenance equipment budget has decreased because of new equipment purchases the City has invested in recently. The budget request for Water Operations is $1,259,400, an increase of 39.0% from the 2006 budget. The personnel services increase is 2.3% increase over the 2006 budget. The contractual services and materials and supplies category have increased primarily because of the east water treatment plant coming on line. The main increases are for the chemicals and electrical power necessary to run the plant. The water utility rate study has included these costs in the proposed rate changes. Attachments G:\ENGIBudget\07lrnerm bkgd ws 2007 budget 111305.doc CITY OF CHANHASSEN 2007 BUDGET 101 General Fund 1320 Street Maintenance IACCOUNT 2005 2006 2007 DESCRIPTION ACTUAL BUDGET BUDGET 4010 Salaries & Wages-Reg 423,086 442,400 436,400 (1.4%) 4011 Overtime-Reg 9,639 7,500 10,000 33.3% 4020 Salaries & Wages-Temp 8,126 17,800 17,800 0.0% 4021 Temp/Seasonal Overtime 201 0.0% 4030 Contributions-Retirement 56,077 60,400 60,700 0.5% 4040 Contributions-I nsurance 56,234 66,200 72,900 10.1% 4050 Workers Compensation 17,220 9,800 17,500 78.6% * TOTAL PERSONAL SERVICES 570,584 604,100 615,300 1.9% 4120 Supplies-Equipment 46,352 40,000 47,000 17.5% 4140 Supplies-Vehicles 27,232 25,000 28,000 12.0% 4150 Maintenance Materials 55,061 20,000 55,000 175.0% 4160 Chemicals 400 (100.0%) 4170 Motor Fuels & Lubricants 2,784 0.0% 4210 Books & Periodicals 100 100 0.0% 4240 Uniforms & Clothing 1,851 3,700 3,700 0.0% 4260 Small Tools & Equipment 1,042 2,500 2,700 8.0% * TOTAL MATERIALS & SUPPLIES 134,322 91,700 136,500 48.9% 4300 Fees, Services 1,752 1,000 1,000 0.0% 4310 Telephone 3,549 3,500 3,500 0.0% 4340 Printing & Publishing 300 300 0.0% 4350 Cleaning & Waste Removal 240 300 300 0.0% 4360 Subscriptions & Memberships 135 100 100 0.0% 4370 Travel & Training 1 ,435 1,500 1,500 0.0% 4410 Rental-Equipment 1,500 1,500 0.0% 4440 License & Registration 105 600 600 0.0% 4510 Repair & Maintenance-Building 285 500 500 0.0% 4520 Repair & Maintenance-Vehicles 648 2,400 2,400 0.0% 4530 Repair & Maintenance-Equip 1,929 5,500 5,500 0.0% 4531 Repair & Maintenance-Radios 2,000 2,000 0.0% 4540 Repair & Maintenance-Streets 500 500 0.0% 4560 Repair & Maintenance-Signs 5,404 13,700 13,700 0.0% 4933 Sales Tax 1,278 0.0% * TOTAL CONTRACTUAL SERVICES 16,761 33,400 33,400 0.0% 4703 Office Equipment 300 300 0.0% 4705 Other Equipment 1,279 1,000 1,000 0.0% * TOTAL CAPITAL OUTLAY 1,279 1,300 1,300 0.0% ** TOTAL STREET MAINTENANCE 722,946 730,500 786,500 7.7% CITY OF CHANHASSEN 2007 BUDGET 101 General Fund 1370 City Garage IACCOUNT 2005 2006 2007 DESCRIPTION ACTUAL BUDGET BUDGET 4010 Salaries & Wages-Reg 180,960 186,700 187,400 0.4% 4011 Overtime-Reg 561 6,500 6,500 0.0% 4030 Contributions-Retirement 22,652 25,500 26,100 2.4% 4040 Contributions-I nsurance 27,662 29,500 32,000 8.5% 4050 Workers Compensation 5,176 4,600 6,000 30.4% * TOTAL PERSONAL SERVICES 237,011 252,800 258,000 2.1% 4120 Supplies-Equipment 2,441 3,300 3,300 0.0% 4140 Supplies-Vehicles 141 500 500 0.0% 4150 Maintenance Materials 494 1,000 1,000 0.0% 4170 Motor Fuels & Lubricants 81,015 105,000 140,000 33.3% 4240 Uniforms & Clothing 1,335 1,200 1,200 0.0% 4260 Small Tools & Equipment 3,077 4,400 4,400 0.0% * TOTAL MATERIALS & SUPPLIES 88,504 115,400 150,400 30.3% 4300 Fees, Services 825 700 1,300 85.7% 4310 Telephone 2,899 3,200 3,800 18.8% 4320 Utilities 19,149 22,000 23,000 4.5% 4340 Printing & Publishing 100 100 0.0% 4350 Cleaning & Waste Removal 6,531 6,100 6,100 0.0% 4360 Subscriptions & Memberships 190 200 200 0.0% 4370 Travel & Training 1,906 1,500 1,500 0.0% 4410 Rental-Equipment 119 500 500 0.0% 4440 License & Registration 83 500 500 0.0% 4510 Repair & Maintenance-Building 4,428 4,000 4,000 0.0% 4520 Repair & Maintenance-Vehicles 300 300 0.0% 4530 Repair & Maintenance-Equip 1,419 3,800 3,800 0.0% 4531 Repair & Maintenance-Radios 100 100 0.0% * TOTAL CONTRACTUAL SERVICES 37,549 43,000 45,200 5.1% 4703 Office Equipment 493 500 500 0.0% 4705 . Other Equipment 4,666 5,500 5,500 0.0% * TOTAL CAPITAL OUTLAY 5,158 6,000 6,000 0.0% ** TOTAL CITY GARAGE 368,222 417,200 459,600 10.2% CITY OF CHANHASSEN 2007 BUDGET 101 General Fund 1350 Street Lighting & Signals IACCOUNT 2005 2006 2007 DESCRIPTION ACTUAL BUDGET BUDGET 4120 Supplies-Equipment 3,132 1,500 4,500 200.0% 4150 Maintenance Materials 0.0% * TOTAL MATERIALS & SUPPLIES 3,132 1,500 4,500 200.0% 4300 Fees, Services 300 300 0.0% 4310 Telephone 526 500 600 20.0% 4320 Utilities 241,300 230,000 290,000 26.1% 4410 Rental-Equipment 300 (100.0%) 4530 Repair & Maintenance-Equip 1,233 2,500 2,500 0.0% 4560 Repair & Maint-Signs 21 0.0% 4565 Repair & Maintenance-Lights&Signals 18,472 8,200 17,000 107.3% * TOTAL CONTRACTUAL SERVICES 261,551 241 ,800 310,400 28.4% ** TOTAL STREET LIGHT & SIGNALS 264,683 243,300 314,900 29.4% CITY OF CHANHASSEN 2007 BUDGET ENTERPRISE FUNDS Sewer Operations 2006 to 2005 2006 2007 2007 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/{DEC) 4010 Salaries & Wages-Reg 186,707 247,500 252,900 2.2% 4011 Overtime-Reg 9,655 15,000 12,000 (20.0%) 4012 Stand-By Pay 6,065 6,000 6,500 8.3% 4020 Salaries & Wages-Temp 4,965 11,000 7,000 (36.4%) 4030 Contributions-Retirement 27,091 33,800 35,200 4.1% 4040 Contributions-I nsu rance 33,883 37,200 41 ,1 00 10.5% 4050 Workers Compensation 5,077 4,800 5,600 16.7% * TOTAL PERSONAL SERVICES 273,444 355,300 360,300 1.4% 4120 Supplies-Equipment 22,432 6,800 6,800 0.0% 4130 Supplies-Program 500 (100.0%) 4140 Supplies-Vehicles 4,168 6,000 6,000 0.0% 4150 Maintenance Materials 7,656 10,000 10,000 0.0% 4160 Chemicals 964 1,000 1,500 50.0% 4170 Motor Fuels & Lubricants 10,087 6,500 6,500 0.0% 4210 Books & Periodicals 250 250 0.0% 4240 Uniforms & Clothing 1,527 1 ,400 1 ,400 0.0% 4260 Small Tools & Equipment 2,490 1,000 1,500 50.0% * TOTAL MATERIALS & SUPPLIES 49,324 33,450 33,950 1.5% 4300 Fees, Services 27,937 26,500 26,500 0.0% 4301 Auditing 5,000 6,000 6,000 0.0% 4310 Telephone 5,454 10,000 10,000 0.0% 4320 Utilities 42,724 85,000 85,000 0.0% 4330 Postage 4,832 8,000 8,000 0.0% 4340 Printing & Publishing 1,703 6,500 6,500 0.0% 4350 Cleaning & Waste Removal 73 250 500 100.0% 4360 Subscriptions & Memberships 140 400 400 0.0% 4370 Travel & Training 914 3,500 3,500 0.0% 4410 Rental-Equipment 1,391 1,500 1,500 0.0% 4440 License & Registration 23 250 250 0.0% 4483 Insurance-General Liability 14,738 13,000 13,000 0.0% 4509 Remit to Other Agencies 1,310,784 1,385,000 1,397,400 0.9% 4510 Repair & Maintenance-Building 524 1,700 1,700 0.0% 4520 Repair & Maintenance-Vehicles 1,603 1,600 1,800 12.5% 4530 Repair & Maintenance-Equip 1,968 28,000 10,000 (64.3%) 4531 Repair & Maintenance-Radios 11 100 100 0.0% 4551 Repair & Maintenance-Sewer 54,588 75,000 75,000 0.0% 4553 Emergency Sewer Repairs 33,331 40,000 40,000 0.0% * TOTAL CONTRACTUAL SERVICES 1,507,738 1,692,300 1,687,150 (0.3%) ** TOTAL SEWER OPERATIONS 1,830,506 2,081,050 2,081,400 CITY OF CHANHASSEN 2007 BUDGET ENTERPRISE FUNDS Water ODerations 2006 to 2005 2006 2007 2007 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 296,113 300,200 303,200 1.0% 4011 Overtime-Reg 14,008 15,000 15,000 0.0% 4012 Stand-By Pay 5,915 6,000 6,000 0.0% 4020 Salaries & Wages-Temp 4,615 11,000 11,000 0.0% 4030 Contributions-Retirement 40,964 41,000 42,200 2.9% 4040 Contributions-I nsurance 35,219 42,900 47,800 11.4% 4050 Workers Compensation 5,077 4,800 5,200 8.3% * TOTAL PERSONAL SERVICES 401,912 420,900 430,400 2.3% 4120 Supplies-Equipment 9,419 6,800 6,800 0.0% 4130 Supplies-Program 500 500 0.0% 4140 Supplies-Vehicles 2,728 6,000 6,000 0.0% 4150 Maintenance Materials 12,060 25,000 25,000 0.0% 4160 Chemicals 25,830 37,000 80,000 116.2% 4170 Motor Fuels & Lubricants 10,049 6,500 6,500 0.0% 4210 Books & Periodicals 975 250 300 20.0% 4240 Uniforms & Clothing 1 ,450 1 ,400 1 ,400 0.0% 4250 Merchandise for Resale 45,147 105,000 105,000 0.0% 4260 Small Tools & Equipment 988 1,000 1,500 50.0% * TOTAL MATERIALS & SUPPLIES 108,644 189,450 233,000 23.0% 4300 Fees, Services 28,056 25,000 25,000 0.0% 4301 Auditing 5,000 6,000 6,000 0.0% 4310 Telephone 4,303 10,000 10,000 0.0% 4320 Utilities 158,215 150,000 300,000 100.0% 4330 Postage 4,766 8,000 8,000 0.0% 4340 Printing & Publishing 6,172 6,500 6,500 0.0% 4350 Cleaning & Waste Removal 3,854 250 500 100.0% 4360 Subscriptions & Memberships 212 400 400 0.0% 4370 Travel & Training 1,171 3,500 3,500 0.0% 4410 Rental-Equipment 1,807 1,500 1,500 0.0% 4440 License & Registration 200 (100.0%) 4483 Insurance-General Liability 13,360 13,000 13,000 0.0% 4509 Remit to Other Agencies 54,481 65,000 60,000 (7.7%) 4510 Repair & Maintenance-Building 2,214 5,000 5,000 0.0% 4520 Repair & Maintenance-Vehicles 155 1,600 1,600 0.0% 4530 Repair & Maintenance-Equip 13,942 28,000 30,000 7.1% 4531 Repair & Maintenance-Radios 100 (100.0%) 4550 Repair & Maintenance-Water 31,057 65,000 65,000 0.0% 4552 Emergency Repairs-Water 47,446 40,000 60,000 50.0% * TOTAL CONTRACTUAL SERVICES 376,210 429,050 596,000 38.9% ** TOTAL WATER OPERATIONS 886,766 1,039,400 1,259,400 Departments Public Works/Engineering . Engineering . Streets . Garage . Street Lights . Utilities (Separate from General Fund) 2007 Proposed Budget Requested 2007 Total Departmental Budget Expenditures - Not including Utilities Total Department Expenditures 2006 vs. 2007 2.5% Personal services, $1,370,700, 65.6% $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400 ,000 $200,000 $0 ~,\. 4' Materials & Supplies, $292,300, 14% Capital Outlay, $7,600, 0.4% Personal Materials & Contractual Cap.aJ Outlay Services Supplies Services 2007 Budget Request $2,089,400 11II 2006 . 2007 XX'Y. Change Engineering Division . City Engineer/Public Works Director . Assistant City Engineer . Project/Development Review Engineer . Engineering Technician IV . Engineering Technician III . Engineering Secretary . GIS Technician (28 hours/week) Engineering Budget Comparison 3.7'Y. ,;('1~ ol'~~ $600,000 $500,000 ~~ ~~ $400,000 $300,000 $200,000 4.6'Y. O.O'Y. O.O'Y. $100,000 $0 Personal Services Capital Outlay XX 'Y. Change Materials & Contractual Supplies Services 11II2006 .2007 Engineering Budget Contractual Services, $29,800, 5.6% Capital Outlay, $300, 0.1% Personal Services, $497,400, 94.1% 2007 Budget Request $528,400 Engineering Division Major Outcomes Performance Responsibilities Cost Effectively Extend pavement life of Pavement Management extend the. pavement system. life. Development Review Work with Planning Re:view Proposed Department and De.vl~lopments. Draft Developers to ensure Develapments meet City Development Contract and well designed project standards and Compo Plans record Contracts and Plats. consistent with City Review Vacation Requests. Code. Regular staff Staff Support to Planning attendance at Review approx. 50 Commission meetings and staff proposals per year. review of proposals. Public Improvement Projects (Streets, Wells, Infrastructure meets Ensure that projects mat Water' Tre.atment. sewer, needs of community City standards. storm sewer and wate.r e:dension etc.) Engineering Division Major Outcomes Performance Responsibilities Coordinate with Other Agenc:iu Partner with other agencies on Opportunities for project grants, cost participation with (MnOOT, Carver Cty. etc.) projects agmda Bldg. Permit Review Ruidcnfl able to complete projects Review 500-800 building (Grading, RIW, Oriyeways) In Q timc.1y manner. Review location of permits per year. Review 500- Private Utility Permit Review propued private utility iNtollations 600 VtiHty PCl"Illits pUYeD#'. Provide accurate documentation of Complete 3D-50 truffle Obtain Troffic/ Speed COU'It Dato speed and traffk vobne for State studio per yeer. n local strut invutigatlons (Operotion Lead toot). Provide the ptJblic,devclopers City "'s-builfl, Maps, 615 data Maintain GCc:trate documentation af me! other agencies with pad project. CI"ld City infronNCture. correct information when needed. Keep Stonn Watermd Watershed Enter pMt-development hydrologic Keep model up-ta-dote md data into mlWtcr City hydrologic (}otoUp-to-do.te modd. accurate.. Streets Division Materials & Supplies, $136,500 17.4% Personal Services, $615,300 78.2% Capital Outlay, $1,300 0.2"10 2007 Budget Request $786.500 Streets Division Superintendent . Se,ven Street Maintenance Workers Streets Budget Comparison $700.,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 ~..~'11.97. 0.07. ..... ~tP ......,~ Personal Services Capital Outlay XX7. Change Materials & Contractual Supplies Services mJ 2006 . 2007 Streets Division Major Outcomes Performance Responsibilities Goals Snow & Ice Removal Streets maintained for Over 100 miles of traffic in winter. streets plowed. Annual Pavement Address Resident Residential Complaints Maintenance -Crack Seal, complaints. are addressed. Street Fill Potholes Preventative program life is extended for Streets Maintain storm se.wer Maintain 350-400 City- Storm Sewer & Pond routing. Maintain water Maintenance quality of ponds and owned ponds and storm wetlands. sewer pipe network. Maintain inventory of Maintain Traffic Signs, Sate and maintained o~r 4000 signs, over Signals & Street Lights struts and boulevards. 100 street lights and 5 signals. Garage Division . Superintendent · Two Mechanics Summer Temporary Street Employees Responsibilities: . Assist with Street Maintenance . Mowing and weed control of street right- of-way and medians . Storm Sewer and Pond Cleaning Garage Division Capital Outlay, $6,000,1% Personal Services, $258,000, 56% Materials & Supplies, $150,400, 33% 2007 Budget Request $459,600 Garage Budget Comparison $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 O.O':!. ~d' .# q' q' Personal Materials & Conlraclual Capital Services Supplies Services Outlay 11I2006 . 2007 XX':!. Change Street Lighting & Signals Major Responsibilities Performance Maintain 5 Signal Systems Fix Signal operation as soon as possible. Maintain approx. 500 Street Fix Street Lights within 24 hours of notification of problem. Notify Lights. Xcel Maintains the other Xcel of problem with their light street lights immediately. Garage Division Major Outcomes Performance Responsibilities Maintain over $5M in Maintain & Repair Keep fleet vehicles. Have little down time for City Fleet operational. vehicles and minimize major repairs. Street Lighting & Signals Contractual Services, $310,400, 99% Materials & Supplies, $4,500, 1 % 2007 Budget Request $314,900 Street Lighting & Signals $350,000 o r9....0. $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 200'Y. ~<3' ...~<3' ..' , $0 Malerlals & Supplies Conlractual Services iii 2006 III 2007 XX % Chango Utility Division Expenditures (Sewer/Water Enterprise Fund) Contractual Services, $2,283,150, 68% Materials & Supplies, $266,950, 8% 2007 Budget Request $3,340,800 Utility Division . Superintendent . Assistant Superintendent . Six Operators Utility Division 2,006 vs. 2007 Expenditures $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Personal Services Malerlals & Supplies Conlractual Services 1il2oo6 III 2007 XX 'Y. Chon 0 Utility Division Major Outcomes Performance Responsibilities Goals Maintain over 70 Water Safe and reliable miles of water water supply and main, 10 wells, 3 Distribution distribution storage System system, tanks/reservoirs & treatment plant. Reliable sanitary Maintain over 70 Sanitary Sewer miles of sewer waste collection mains and 30 lift System system. stations. Confirms that water meets 1300-1400 tests Water Testing Department of performed each Health year. requirements Proposed 10'0 Cuts Proposed Cut R"duce Street Staff Reduce. Engineering Staff Turn Off Street Lights Again Reduce Garage Staff Impact Cost Savings Reduce service level by in~~~~~i~~r~~~t~:::ir $65,000 pavement management goals Reduce service level by increasing the time to issue $75,000 permits, review developments and site inspections. Residential Complaints $32,000 Fleet repair and maintenance will be decreased resulting in $75,000 possible increase of major repair work. 2006 General Fund Fees For Services Expenditures Over $1,000 DEPARTMENT ORGANIZATION DESCRIPTION AMOUNT Engineering Kimley Horn Consultant Services (Development Review) $47,256.05 HTPO,lnc. Easement Stak.ing, Descriptions and Exhibits $1,250.00 Suburban Rate Authority Annual Membership $2,000.00 Good Pointe Technology Annual Pavement Survey & Data Collection $14,000.00 $64,506.05 Public Works - Fleet OSHA OSHA Settlement Agreement $1,050.00 Public Works - Streets None NA $0.00 G:\ENG\CIP\2007\2006 Fees For Service,xls