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SUM CC 2006 11 27 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES NOVEMBER 27, 2006 Mayor Furlong called the meeting to order at 7:05 p.m.. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilwoman Tjornhom, Councilman Lundquist and Councilman Peterson STAFF PRESENT: Todd Gerhardt, Roger Knutson, Laurie Hokkanen, Paul Oehme, and Todd Hoffman PUBLIC PRESENT FOR ALL ITEMS: Janet Paulsen 7305 Laredo Drive Debbie Lloyd 7302 Laredo Drive Vicki Ernst 840 Cree Drive PUBLIC ANNOUNCEMENTS: INVITATION TO TREE LIGHTING CEREMONY. nd Mayor Furlong read an invitation to the Tree Lighting Ceremony on Saturday, December 2. CONSENT AGENDA: Councilman Peterson moved, Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager's recommendations: a. Approval of Minutes: -City Council Minutes dated November 8, 2006 (Election Canvass) -City Council Work Session Minutes dated November 13, 2006 -City Council Verbatim Minutes dated November 13, 2006 Resolution #2006-85: c. Pinehurst, Project 05-03: Accept Streets & Utilities. Resolution #2006-86: d. Water Treatment Plant Project 04-08-05: Reject Quote for Security with ADT and Accept Quote from Siemans. e. Award of Bid, Curry Farms Park Ponding Project. f. Approval of Environmental Excellence Award Nominations. g. Approval of 2007 Police Contract. h. Elected Official Travel Approval. City Council Summary - November 27, 2006 All voted in favor and the motion carried unanimously with a vote of 4 to 0. VISITOR PRESENTATIONS: None. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Sgt. Ross Gullickson presented the Sheriff's Office Area Report, Area Citation List and Community Service Officer Report for the month of October and updated the council on the community meeting that was held regarding the home invasion that occurred on Trail End Road. Councilwoman Tjornhom asked Sergeant Gullickson to elaborate on the sheriff's department system of patrolling neighborhoods at night. Todd Gerhardt asked Sergeant Gullickson to provide some typical crime prevention techniques residents can do to make their homes safer and to explain how neighborhoods that currently don't have a Neighborhood Watch program, who to contact to establish such a program. Chief Greg Geske presented the October report for the fire department and informed the council of a $173,025 federal grant the fire department received to replace their self contained breathing apparatus. LAKESIDE DEVELOPMENT PUBLIC HEARING FOR VACATION OF SANITARY SEWER EASEMENT AT 125 LAKEVIEW ROAD EAST. Paul Oehme presented the staff report on this item. Mayor Furlong opened the public hearing. No one spoke and the public hearing was closed. Resolution #2006-87: Councilman Lundquist moved, Councilman Peterson seconded that the City Council approves a resolution vacating the fifteen (15) foot wide sanitary sewer easement within 125 Lakeview Road, the legal description of which is attached. All voted in favor and the motion carried unanimously with a vote of 4 to 0. KOEHNEN AREA/YOSEMITE AVENUE STREET RECONSTRUCTION PROJECT 07- 01: PUBLIC HEARING TO AUTHORIZE PREPARATION OF PLANS AND SPECIFICATIONS. Public Present: Name Address Konrad Wurm 1750 Koehnen Circle East rd Shirley & Willard Johnson 1660 West 63 Street Adele Pint 1641 Koehnen Circle East Brian & Julie Evers 1799 Koehnen Circle West Laura Fridgen 6291 Blue Jay Circle th Jeanne Burke 225 West 77 Street Doug Swanson 1780 Koehnen Circle Paul Oehme presented the staff report on this item and Marcus Thomas with Bolton-Menk reviewed in detail the scope of the proposed improvements for roads, watermain, storm sewer 2 City Council Summary - November 27, 2006 and sanitary sewer. Mayor Furlong clarified that there had been no changes in the scope and costs associated with the project since this item was previously before the council 10 or 11 months ago. Councilman Lundquist asked what could be done to bring down the costs on the project. Mayor Furlong opened the public hearing and asked that the email submitted at the meeting be entered as part of the public record. Adele Pint, 1641 Koehnen Circle East asked about her request to level the ditch in front of her house, clarification on how the underground piping was going to run into the holding pond and tree replacement for trees taken down for construction of the holding pond. Konrad Wurm, 1750 Koehnen Circle East asked if the V style curb was still being proposed in the project and suggested installing a curb and gutter that would accommodate bicyclists and pedestrians. Laura Fridgen, 6291 Blue Jay Circle asked for clarification on the location of the sanitary sewer line and expressed again her disappointment in the project and her belief that her property will not benefit from these improvements. Doug Swanson, 1780 Koehnen Circle asked to have the same curbs as those in the Pheasant Hill th Addition and expressed concern with drainage in the area. Jeanne Burke, 224 West 77 Street, which is not in the project area, asked for clarification on the classification and the costs associated with the upgrade of Yosemite Road. Councilman Lundquist moved, Councilman Peterson seconded to close the public hearing. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The public hearing was closed. Councilman Lundquist suggested including a bid alternate for the two different curb types. After council discussion the following motion was made. Resolution #2006-88: Councilman Peterson moved, Councilwoman Tjornhom seconded that the City Council approve the order for preparation of plans and specifications for City Project 07-01, Koehnen/Yosemite Reconstruction. All voted in favor and the motion carried unanimously with a vote of 4 to 0. (The City Council took a short recess at this point in the meeting.) PUBLIC HEARING TO CONSIDER CHANGING THE LOCAL BOARD OF APPEALS & EQUALIZATION PROCESS TO AN OPEN BOOK PROCESS. Angie Johnson, the Carver County Assessor reviewed the open book process and presented pros and cons to the change. Mayor Furlong asked about feedback from other cities currently using the open book process and how the process could be tailored to accommodate Chanhassen residents. Mayor Furlong opened the public hearing. Debbie Lloyd, 7302 Laredo Drive spoke in favor of keeping the appeal process as it currently is with a local Board of Appeals and Equalization. Laura Fridgen, 6291 Blue Jay Circle who works for Ramsey County in the assessor's office, spoke in favor of the open book process and talked about how well the process works in Ramsey County. Mayor Furlong closed the public hearing. After council discussion the following motion was made. Councilman Peterson moved, Councilman Lundquist seconded that the City Council approve the "Open Book Process" for the next 3 years with staff providing annual progress 3 City Council Summary - November 27, 2006 reports on how the new process was received by the public. All voted in favor, except Councilwoman Tjornhom who opposed, and the motion carried with a vote of 3 to 1. COUNCIL PRESENTATIONS. Councilwoman Tjornhom and Mayor Furlong thanked Westwood Church, Sheriff Olson and Beth Hoiseth for the informational meeting that was held to calm the fears and answer questions of area residents regarding the home break-in that occurred on Trail End Road. Mayor Furlong provided an update on the meeting with the Riley- Purgatory-Bluff Creek Watershed District. ADMINISTRATIVE PRESENTATIONS: Todd Gerhardt reported that Highway 312 is open to Dell Road, and provided an update on the progress of the water treatment plant. CORRESPONDENCE DISCUSSION. None. Councilman Peterson moved, Councilman Lundquist seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 9:12 p.m.. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 4