E-a.&b. Official Newspaper/Acting Mayor
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Todd Gerhardt, City Manager
DATE:
December 27, 2006
SUBJ:
Organizational Items
The following items require Council action as a part of our first meeting
of 2007:
a.
Official Newspaper: Attached please find letters from the Chanhassen
Villager and Lake Shore Weekly News requesting designation as the city's
official newspaper. This office recommends that the Chanhassen Villager
be appointed as the city's official newspaper because it is the only
newspaper that meets designation guidelines established by state statute (see
attached).
b.
Acting Mayor: The Council should select one of its members to serve as
Acting .Mayor. This person will run Council meetings, stand in at
ceremonies, and execute official city documents in the absence of the
Mayor.
If you have any questions., please contact me.
g:\user\karen\org mtg 2007.doc
The City of Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
RECEIVED
DEe 2~ 6 2006
CITY OF CHANHASSEN
December 20, 2006
Mr. Todd Gerhardt
City of Chanhassen
7700 Market Boulevard
Chanhassen, Minnesota 55317
Dear Mr. Gerhardt,
Please consider our request for appointment of the Chanhassen Villager as the official newspaper for the City of Chanhassen
in 2007.
We recognize that financial challenges are being faced by most government branches, and feel very strongly that the
publishing of legal notices in the newspaper is of vital importance to local residents who wish to stay informed about the
decisions being made by your elected body. Consequently, a per-inch rate of $7.27 is submitted for the coming year and
remains the same as what was charged for the past two years. We would stipulate that the city follows its normal
procedure of submaitting legal notices in generic text format of as Microsoft Word documents via e-mail.
Legal notices requiring special handling will be billed at the rate of $11.49 per column inch for the first insertion and
$8.75 per column inch for subsequent insertions.
Notices submitted by the City of Chanhassen will continue to be posted on our newspaper website, www.chanvillager.com.
free of charge.
Our legal notice deadline is at noon on Tuesday, preceding the following week's publication date; during holiday weeks
the deadline may be advanced.
Thank you for the opportunity to be of service to you in the past. We hope that relationship can be continued on the
coming year.
Respectfully,
Vltt1t ItJA;
General Manager
80 West 78th Street. Suite 170. Chanhassen, Minnesota 55317. (952) 934.5045
People Choose
eshore N
~eekly ews
Covering The Greater Lake Minnetonka Area
1001 Twelve Oaks Center Dr. Suite 1017 -Wayzata, MN 55391
Phone: 952-473-0890 Fax: 952-473-0895
www.weeklynews.com
December 1, 2006
City of Chanhassen
7700 Market Blvd
PO Box 147
Chanhassen MN 55317
RECEIVED
DEe 0 5 2006
CITY OF CHANHASSEN
Dear City Council Members:
We at Lakeshore Weekly News look forward to the opportunity to serve as your city's legal newspaper for 2007. First, let me briefly
describe the Lakeshore Weekly News newspaper. Each Tuesday, we publish one edition that serves the entire Lake Minnetonka com-
munity. We distribute 25,000 papers to 19 communities surrounding the lake.
We strive to provide in-depth coverage of city and school district events. We also endeavor to inform residents about upcoming
issues of interest. We welcome press releases from cities that alert the community about upcoming public hearings or commission
vacancies, as well as events such as brush and leaf drop-off programs. We will publish these press releases before the event, and, in
the case of important issues coming before the council, we will try to ensure that a staff writer writes an article explaining why the
issue is of concern.
Our rates for publishing legal notices for 2007 are:
$ 1.10 per line for the first insertion
$ 0.85 per line for the second insertion
These rates are based on a one-column width. The deadline for submitting legal notices is noon Friday for the following Tuesday's
newspaper. Notices can be submitted via e-mail, fax or U.S. mail. Notices can be e-mailed to legals@weeklynews.com, or faxed to
(952) 473-0895.
Invoices are sent on a monthly basis, and two notarized affidavits of each notice of publication will accompany the invoice.
We appreciate your consideration of our bid for legal notices, and we look forward to serving as your legal newspaper for 2006. If
you have any questions, do not hesitate to give me a call.
Sincerely,
~~~
Mark Beckstrom
Publisher
Phone: (952) 843-4612
Free Every Tuesday With a 930/0 Pick-up Rate
At Over 700 Locations In These Communities
In The Greater Lake Minnetonka Area
Chanhassen . Deephaven .Excelsior . Hamel · Hopkins · Long Lake · Maple Plain · Medina · Minnetonka · Minnetrista · Mound
. Navarre. Orono. Plymouth. Ridgedale Area · Shorewood · Spring Park · St. Bonifacius · Tonka Bay · Victoria · Wayzata
MINNESOTA STATE STATUTE
331A.04 DESIGNATION OF A NEWSPAPER FOR OFFICIAL PUBLICATIONS.
Subdivision 1. Priority. The governing body of a political subdivision, when authorized
or required by statute or charter to designate a newspaper for publication of its public notices,
shall designate a qualified newspaper in the following priority.
Subd. 2. Known office in locality. If there are one or more qualified newspapers, the
known office of issue of which are located within the political subdivision, one of them shall
be designated.
Subd. 3. Secondary office in locality. When no qualified newspaper has a known office
of issue located in the political subdivision, but one or more qualified newspapers maintain a
secondary office there, one of them shall be designated.
Subd. 4. General circulation in locality. When no qualified newspaper has its known office
of issue or a secondary office located within the political subdivision, then a qualified newspaper
of general circulation there shall be designated.
Subd. 5. Other situations. If a political subdivision is without an official newspaper, or if
the publisher refuses to publish a particular public notice, matters required to be published shall
be published in a newspaper designated as provided in subdivision 4. The governing body of a
political subdivision with territory in two or more counties may, if deemed in the public interest,
designate a separate qualified newspaper for each county.
Subd. 6. Exception to designation priority. (a) Notwithstanding subdivisions 1 to 3, the
governing body of a political subdivision may designate any newspaper for publication of its
official proceedings and public notices, if the following conditions are met:
( 1) the newspaper is a qualified medium of official and legal publication;
(2) the publisher of the newspaper furnishes a sworn statement, verified by a recognized
independent circulation auditing agency, covering a period of at least one year ending no earlier
than 60 days before designation of the newspaper, stating that the newspaper's circulation reaches
not fewer than 75 percent of the households within the political subdivision;
(3) the newspaper has provided regular coverage of the proceedings of the governing body of
the political subdivision and will continue to do so; and
(4) the governing body votes unanimously to designate the newspaper.
(b) If the circulation of a newspaper designated under this subdivision falls below 75 percent
of the households within the political subdivision at any time within the term of its designation
as official newspaper, its qualification to publish public notices for the political subdivision
terminates.