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CC 2007 02 12 CHANHASSEN CITY COUNCIL REGULAR MEETING FEBRUARY 12, 2007 Mayor Furlong called the meeting to order at 7:05 p.m.. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Peterson, Councilwoman Ernst, Councilwoman Tjornhom and Councilman Litsey STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Kate Aanenson, Todd Hoffman and Paul Oehme PUBLIC PRESENT FOR ALL ITEMS: Mark Undestad Planning Commission PUBLIC ANNOUNCEMENTS: Mayor Furlong: Thank you and good evening and welcome to those watching at home. We have a pretty light agenda this evening but at this point are there any additions or modifications to the agenda? If not, we'll proceed with the agenda as published. CONSENT AGENDA: Councilwoman Tjornhom moved, Councilman Litsey seconded to approve the following consent agenda items pursuant to the City Manager's recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated January 22, 2007 -City Council Verbatim & Summary Minutes dated January 22, 2007 Receive Commission Minutes: -Park and Recreation Commission Verbatim & Summary Minutes dated January 23, 2007 Resolution #2007-10: c. Tanadoona Drive/Dogwood Road Reconstruction Project 06-06: Accept Feasibility Report; Call for Public Hearing. Resolution #2007-11: d. Koehnen Area/Yosemite Avenue Street Reconstruction Project 07-01: Reject Bids and Authorize Re-advertising for Bids. e. Lift Station No. 3 Improvements, Project 07-03: Approve Consultant Contract. f. Approval of Amendment to City Code, Chapters 1, 7, 13, 18, 19 & 20 as a Result of Adoption of the Second Generation Surface Water Management Plan. City Council Meeting - February 12, 2007 g. Approval of Changes to the Personnel Policy and Post-Employment Health Care Savings Plan. Resolution #2007-12: h. Approval of Resolution Authorizing Membership in 4M Fund. Resolution #2007-13: i. TH 101 Watermain Repair, Project 07-07: Approve Plans & Specifications; Authorize Advertisement for Bid. j. Approval of Bids for Boulevard Tree Program. All voted in favor and the motion carried unanimously with a vote of 5 to 0. B. APPROVAL OF 2007-08 LIFEGUARD SERVICES CONTRACT WITH MINNETONKA COMMUNITY EDUCATION & SERVICES. Councilwoman Ernst: Yeah, I was wondering if we went out for bid. Todd Gerhardt: We really only had one bidder on this. You know nobody else out there that we're aware of provides this service. There was one gentleman in the past that was in the business and he has gone out of business probably 2 years ago. Councilwoman Ernst: We have no, so just so I understand. We don't have anyone else that provides this kind of service that we could send this? Todd Gerhardt: We would have to probably just get in the business where we'd have to hire our own lifeguards and manage those people. So Minnetonka does that for us through this contract. Mayor Furlong: They do that with other cities around the area too? Todd Gerhardt: Yeah, I think it's Excelsior, Tonka Bay… Kate Aanenson: Deephaven. Todd Gerhardt: And then Deephaven. Mayor Furlong: So by that I think they can leverage some of the supervisory costs and other components. Todd Gerhardt: I'd say it was 3 years ago when we went out for request for proposals and had a gentleman that used to work with Minnetonka Community Ed and was providing that service and I think he operated for one year Todd? Todd Hoffman: One year. Down at Excelsior… Our relationship with Minnetonka has been over a 30 year relationship so it's really the closest to providing the service yourself but you're contracting with another service provider. We would get into the business but we could do it for nowhere near this price. It would be much more expensive for us to get into the business so we 2 City Council Meeting - February 12, 2007 allow Minnetonka Community Education and Services to provide that for us and it really keeps our cost down on that particular service. Mayor Furlong: Any other questions? Councilwoman Ernst: No. Mayor Furlong: No? If there's no other discussion, is there a motion to approve item 1(b)? Councilwoman Tjornhom: Motion to approve item 1(b). Mayor Furlong: Thank you. Is there a second? Councilman Litsey: Second. Mayor Furlong: Made and seconded. Any discussion? Councilwoman Tjornhom moved, Councilman Litsey seconded that the City Council approve the two year contract from Minnetonka Community Education and Services (MCES) in the amount of $28,490 for 2007 and $29,915 for 2008 to provide lifeguard services at Lake Ann Beach for the 2007/2008 seasons. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: None. COUNCIL PRESENTATIONS: COUNCIL APPOINTMENT TO THE TH 41 RIVER CROSSING POLITICAL ADVISORY COMMITTEE. Mayor Furlong: This was a position held by Councilman Lundquist but it is now open so I guess at this point I would ask if any member of the council's interested in serving on this commission. Councilwoman Tjornhom: Mr. Mayor I'd be interested in serving on this commission. Mayor Furlong: Okay, very good. Councilwoman Ernst: Do you need a motion on that? Mayor Furlong: Sure. Let's do that. Councilwoman Ernst: I make the motion that. Mayor Furlong: Nominate. Councilwoman Ernst: Okay I nominate that Councilwoman Bethany Tjornhom for that committee. 3 City Council Meeting - February 12, 2007 Mayor Furlong: Okay, thanks. Is there a second? Councilman Litsey: Second. Mayor Furlong: Second? Good. Councilwoman Ernst moved, Councilman Litsey seconded to appoint Councilwoman Tjornhom to the TH 41 River Crossing Political Advisory Committee. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Furlong: Any other council presentations this evening? Councilman Litsey: Just one quickly. I was just going to thank the City for giving me the opportunity to attend a League of Minnesota Cities workshop for newly elected officials. It was very helpful. Very informative and learned a lot so thanks. Todd Gerhardt: Yeah, the League does a great job in that and I think Kate has another one. Kate Aanenson: Yep, I gave it to Bryan. Todd Gerhardt: If any council member would like to attend, it's on subdivisions. Kind of our land use policy decisions that you go up against periodically throughout the year so. I think Kate also invites newly elected Planning Commissioners for that also. Kate Aanenson: Planning Commission. Pretty much, I know Bethany did. Pretty much Craig's done them as a planning commissioner. Pretty much every new planning commissioners participates in one and they're very helpful in giving the perspective. I know Roger does a lot of training in that area too. Maybe not through GTS but through other, I know he's got a couple coming up in April but I think it's very helpful to hear how the professionals talk and get some perspective. Roger Knutson: One of my partners is doing the GTS. Mayor Furlong: Good. Thanks for going to that Councilman Litsey. I went to that presentation with the League a few years ago. It was a great, well worth the time when I went. I assume it was the same for you. Councilman Litsey: It was. Mayor Furlong: Great. Any other council presentations? No? ADMININSTRATIVE PRESENTATIONS: Todd Gerhardt: One item that you may have received an email on was the Goers property. We had some drainage issues over there. A culvert issue. I've had communication with Mr. Goers and staff is continuing to work with him. I think we're on the right track and one of the things I 4 City Council Meeting - February 12, 2007 think he was looking for was a drawing from the city of what we are really going to do in that area so we're working on that. And you know talking about potentially us maintaining the culvert in the long term so we may take an easement over his driveway to get to the culvert and maintain that whole creekbed area so. We're continuing to work with him. I think communication is good and I would expect an update to you in the next 2 weeks. Mayor Furlong: Okay, thank you. Todd Gerhardt: Water treatment plan is up and operating and we are processing water so Paul, any troubles. We didn't get a chance to talk but foreseeing any problems here? Paul Oehme: Well, still working some bumps out with the, we're still dialing in the plant and the electronical components but everything is going to schedule and we should be you know fully operational by the end of the month here so it's, we're still, it's incremental steps but it's going well. Todd Gerhardt: One of the key things when you get the plant fired up you'll start breaking loose additional iron and manganese and people start getting rusty water in their house and we're out there flushing and trying to maintain that system so. Right now I haven't heard a lot of calls so they must be doing a good job. Mayor Furlong: Are they starting to flush now even with the weather? Paul Oehme: No, we're not. We can't do it right now. It's just too cold but later, hopefully in March we'll start that process. Councilman Litsey: But the complaints have been minimal though on the rusty water? Paul Oehme: Correct. Yeah, we have not received any that I'm aware of, because of the treatment plant. Councilman Litsey: Great. Todd Gerhardt: Let's see. Other than that, I sent you some pictures on the fire that we had over there that were pretty amazing. We had a little disruption in our water service when that occurred but other than that, good response time. Had help from Eden Prairie and Chaska on that one. Eden Prairie had to leave kind of halfway through. They had some issues in their community and that's usually how it goes but they did a good job. It was basically just the stick construction so by the time that takes off, there's not a lot to save but the two units were saved out of the four and I believe a constructor heater started that so. Councilman Peterson: How did it start? Todd Gerhardt: Boy, I think we got the call around 7:30-8:00. Somewhere around there. Laurie Hokkanen: Call came at 7:30. 5 City Council Meeting - February 12, 2007 Councilman Peterson: I drove by there about noon and there was nobody there. Todd Gerhardt: They were off the site by 10:00. That's all I have. Mayor Furlong: Thank you. Any questions for Mr. Gerhardt? No? CORRESPONDENCE DISCUSSION. Councilman Litsey: One thing I wanted to bring up, or two things. There was recognition to Kate on the 212 Corridor Growth and Development, I guess what do we call it? Program. What would the appropriate reference to that but. Mayor Furlong: She was a presenter. Councilman Litsey: Presenter and I thought that was nice that, compliment on your presentation and I just wanted to note that. And then the other thing is, I know people look at the numbers and the effects that the Southwest Metro Drug Task Force with Chanhassen as part of…Carver County Sheriff's office. A really good year and I guess I'd like to see perhaps we could invite one of the agents or the coordinator, somebody through that organization to be part of the next public safety presentation. Todd Gerhardt: Sure. Councilman Litsey: To talk about what they're doing. Todd Gerhardt: We can give you an update on how they operate and where they work, yeah. Councilman Litsey: That's it. Mayor Furlong: Okay. Any other items, correspondence packet? If not, if there's anything else to come before the council this evening? If not, is there a motion to adjourn? Councilman Litsey moved, Councilwoman Ernst seconded to adjourn the meeting. All voted in favor and the motion carried unanimously. The City Council meeting was adjourned at 7:15 p.m.. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 6