11-14-2022 Agenda and PacketA.5:30 P.M. - WORK SESSION
Note: Unless otherwise noted, work sessions are held in the Fountain Conference Room in
the lower level of City Hall and are open to the public. If the City Council does not complete
the work session items in the time allotted, the remaining items will be considered after the regular
agenda.
A.1 2023 Preliminary Budgets, Levy and CIP
A.2 Financial Policies Discussion
A.3 Future Work Session Schedule
B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance)
The Pledge of Allegiance will be led by the Webelos Arrow of Light Scout Den (5th grade) out of
Chanhassen Scouts Pack 330.
C.PUBLIC ANNOUNCEMENTS
D.CONSENT AGENDA
All items listed under the Consent Agenda are considered to be routine by the city council and will
be considered as one motion. There will be no separate discussion of these items. If discussion is
desired, that item will be removed from the Consent Agenda and considered separately. City
council action is based on the staff recommendation for each item. Refer to the council packet for
each staff report.
D.1 Approve City Council Minutes dated October 24, 2022
D.2 Receive Planning Commission Minutes dated October 18, 2022
D.3 Receive Park & Recreation Commission Minutes dated September 27, 2022
D.4 Approve Claims Paid dated November 14, 2022
AGENDA
CHANHASSEN CITY COUNCIL
MONDAY, NOVEMBER 14, 2022
CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD
1
D.5 Approve Temporary On-Sale Liquor License to Rotary Club of Chanhassen for February
Festival on February 4, 2023 at Lake Ann Park
D.6 Approve First Amendment to Development Contract - Avienda Townhomes
D.7 Resolution 2022-XX: Approve Lease with Ridgeview Ambulance to Transition Fire Station
2 to an Ambulance Base
D.8 Resolution 2022-XX: Approve 2023 Service Agreement for Joint Assessment with Carver
County Assessor
D.9 Resolution 2022-XX: Approve Settlement Agreement for Parcel 19 as part of the CSAH 101
Improvement Project
D.10 Resolution 2022-XX: Supporting the Highway 5 Arboretum Area Project 2022 Minnesota
Corridors of Commerce Request
D.11 Resolution 2022-XX: Approve updated Limited Use Permits entered into with the State of
Minnesota, Department of Transportation
D.12 Resolution 2022-XX: Certifying Results of General Election held on November 8, 2022
D.13 Ordinance XXX: Amendment to Chapter 20, Zoning, Concerning Variance Extensions
D.14 Approve an Encroachment Agreement between the City of Chanhassen and Donald P.
Beadles and Andrea P. Beadles
E.VISITOR PRESENTATIONS
Visitor Presentations requesting a response or action from the City Council must complete and
submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda).
F.PUBLIC HEARINGS
G.GENERAL BUSINESS
G.1 581 Fox Hill Drive: Request for Approval of Preliminary Plat
H.COUNCIL PRESENTATIONS
I.ADMINISTRATIVE PRESENTATIONS
J.CORRESPONDENCE DISCUSSION
J.1 2022 Building Permit Activity
J.2 2022 Housing Policy and Production Survey Report
K.ADJOURNMENT
GUIDELINES FOR VISITOR PRESENTATIONS
2
Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the
Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.
That opportunity is provided at every regular City Council meeting during Visitor Presentations.
Anyone seeking a response or action from the City Council following their presentation is
required to complete and submit a Citizen Action Request Form. An online form is available at
https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers
prior to the meeting.
Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the
Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be
addressed to the City Council as a whole, not to any specific member(s) or to any person who is
not a member of the City Council.
If there are a number of individuals present to speak on the same topic, please designate a
spokesperson that can summarize the issue.
Limit your comments to five minutes. Additional time may be granted at the discretion of the
Mayor. If you have written comments, provide a copy to the Council.
During Visitor Presentations, the Council and staff listen to comments and will not engage in
discussion. Council members or the City Manager may ask questions of you in order to gain a
thorough understanding of your concern, suggestion or request.
Please be aware that disrespectful comments or comments of a personal nature, directed at an
individual either by name or inference, will not be allowed. Personnel concerns should be
directed to the City Manager.
Members of the City Council and some staff members may gather at Tequila Butcher, 590 West
79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the
public are welcome.
3
City Council Item
November 14, 2022
Item 2023 Preliminary Budgets, Levy and CIP
File No.Item No: A.1
Agenda Section 5:30 P.M. - WORK SESSION
Prepared By Kelly Grinnell, Finance Director
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
Discussion
Motion Type N/A
Strategic
Priority Financial Sustainability
SUMMARY
The attached reports provide information for the discussion about the 2023 budgets, levy, and CIP.
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
Staff requests Council provide feedback on budget, levy, and CIP items that will be under consideration
at the December 12, 2022 Council meeting.
4
ATTACHMENTS
Report on Preliminary 2023 Budget Levy and CIP
2023-2027 CIP Report by Funding Source
2023-2027 CIP Report by Project Type
5
Report for Council Workshop – November 14, 2022
Preliminary 2023 Budgets – All Funds
Staff has prepared preliminary budgets for 2023 for all City funds. The table below shows the proposed budgets:
Governmental Funds
Revenues &
Transfers In
Expenditures
& Transfers
Out
Change in
Fund Balance
Projected
Ending Fund
Balance
General Fund $ 14,343,070 $ 14,343,070 $ - $ 8,000,000
Special Revenue Funds
Charitable Gambling $ 50,000 $ 50,000 $ - $ 21,419
Cemetery $ 8,500 $ 29,000 $ (20,500) $ 16,615
Cable Franchise $ 7,598 $ 95,000 $ (87,402) $ 283,781
ARPA Funds $ 1,435,000 $ 1,435,000 $ - $ -
Capital Funds
Vehicle & Equipment Replacement $ 778,551 $ 1,265,505 $ (486,954) $ 1,373,144
Capital Facilities $ 360,415 $ 304,000 $ 56,415 $ 137,415
Park Renovation $ - $ 75,000 $ (75,000) $ 32,116
Park Development $ 200,000 $ 96,310 $ 103,690 $ 339,643
Transportation Infrastructure
Management $ 417,402 $ 468,700 $ (51,298) $ 708,841
TIF #11 – Frontier Development $ 279,681 $ 265,965 $ 13,716 $ 40,200
TIF #12 – Lake Place Senior Apartment $ - $ 1,000 $ (1,000) $ (24,823)
Pavement Management $ 10,472,760 $ 10,140,000 $ 332,760 $ 4,568,117
Debt Service Fund $ 502,861 $ 455,425 $ 47,436 $ 1,438,200
Total Governmental Funds $ 28,855,838 $ 29,023,975 $ 168,137 $ 16,959,491
Enterprise Funds Revenues Expenses
Change in Net
Position
Projected
Ending Net
Position
Water $ 4,651,000 $ 6,734,064 $ (2,083,064) $ 34,185,660
Sewer $ 4,282,595 $ 5,345,176 $ (1,062,581) $ 17,661,443
Surface Water Management $ 1,818,300 $ 4,056,169 $ (2,237,869) $ 15,196,022
Total Enterprise Funds $ 10,751,895 $ 16,135,409 $ (5,383,514) $ 67,043,125
Total - All City Funds $ 39,607,733 $ 45,159,384 $ (5,551,651) $ 84,002,616
General Fund
There have been a few minor adjustments to the preliminary budget of $14,343,095 adopted by the Council on
September 26, 2022. The budget is still balanced, with total revenues and transfers in totaling $14,343,070, which is
equal to the amount of expenditures and transfers out. The proposed property tax levy of $10,749,000 remains
unchanged from what was set in September.
Special Revenue Funds
Charitable Gambling Fund
This fund accounts for proceeds received from charitable gambling. The funds can only be used for fire department
equipment and training. The budget is unchanged from 2022.
6
Cemetery Fund
This fund accounts for plot fees and maintenance for the City’s cemetery. This fund typically breaks about even each
year, but for 2023 there is a CIP item for $25,000 for driveway improvements, thus the decrease in fund balance.
Cable Franchise Fund
This fund previously accounted for all revenues from Mediacom, both franchise fees and PEG fees. The City no longer
receives PEG fees. Starting in 2023, franchise fees will be accounted for in the General Fund. Communication
department expenses that were accounted for in this fund have also been moved to the General Fund. This fund will
also transfer $45,000 to the General Fund in 2023 to help offset the additional expense to the General Fund.
ARPA Fund
This fund accounts for revenues and expenditures related to the American Rescue Plan Act grant funds. The City plans
to use approximately half of the grant funds that were received in 2021 and 2022. Approximately $1,300,000 is to be
used for the Lake Ann Park Reserve Project and $135,000 will be transferred to the General Fund to offset the cost of
hiring three new fire captains and the Economic Development Manager positions. The City has not decided on use of
the other half of the ARPA funds.
Capital Funds
Vehicles and Equipment Replacement Fund
This fund accounts for the annual vehicle and equipment purchases and leases for all non-utility-related funds. The City
entered into an agreement with Enterprise to lease several City vehicles, so there are several vehicle leases proposed to
start in 2023. The main financing source is a property tax levy. The proposed levy of $615,000 remains unchanged from
September.
Capital Facilities Fund
The Capital Facilities Fund was created in 2022 (previously these expenses were accounted for in the Vehicle and
Equipment Replacement Fund) and accounts for the construction, improvement, and significant maintenance items for
all non-utility-related City facilities. The main financing source is a property tax levy. The proposed levy of $155,000
remains unchanged from September. Staff has identified $304,000 in projects for 2023 and recommends a transfer
from the Vehicle and Equipment Replacement Fund of $200,000.
Park Renovation Fund
This fund accounts for the replacement and repair of major park equipment and infrastructure. This fund currently does
not have a dedicated funding source despite significant identified projects. The City has primarily used reserves from
the General Fund for projects. The preliminary levy for 2023 does include funding of $250,000, but the Council has not
decided whether to keep that in the final levy. There is one small project planned for 2023 and depending on whether a
levy is adopted or fund balance is available, playground replacement may also be planned.
Park Development Fund
This fund accounts for the receipt of park dedication fees and the use of those fees for park and trail improvements as
allowed by state statute. For 2023, the City will pay an installment of $96,310 for the Arboretum trail project.
Transportation Infrastructure Management (TIM) Fund
This fund accounts for street maintenance projects and trail and parking lot improvements. The primary funding source
is a property tax levy. The proposed levy of $406,000 remains unchanged from September.
7
TIF District #11 Fund
This fund accounts for revenues and expenditures associated with TIF District #11, the Frontier Development project.
The City entered into a pay-as-you-go agreement with the developer and repays the developer for eligible costs based
on tax increment collected.
TIF District #12 Fund
This fund accounts for revenues and expenditures associated with TIF District #12, the Lake Place Senior Apartment
project. The project is not complete, but the City has entered into a pay-as-you-go agreement with the developer and
will repay the developer for eligible costs based on tax increment collected.
Pavement Management Fund
This fund accounts for major street construction and reconstruction projects in the City. This fund has several dedicated
funding sources, including a property tax levy. The proposed levy of $918,000 remains unchanged from September.
Other funding sources include electric and gas franchise fees; special assessments; MSA maintenance and construction
allotments; and other intergovernmental grants and aids.
Debt Service Fund
The City currently has one active debt service account for the 2016A refunding bonds for the new Public Works Facility.
The primary funding source is a property tax levy. The proposed levy of $482,000 remains unchanged from September.
Enterprise Funds
The City has three enterprise funds for its Water, Sewer, and Storm Water Management Funds. The City is working with
Ehlers on a rate study for 2023 fees. The preliminary budgets for these funds do not incorporate any rate adjustments.
There are also several significant capital items proposed for these funds. Staff is including debt service principal in these
budgets beginning this year. Staff will present budget updates for these funds in December.
2023-2027 Capital Improvement Plan
Staff has completed a preliminary 2023-2027 Capital Improvement Plan (see attached CIP Funding Source and Project
Type reports). All the 2023 CIP items have been incorporated into the 2023 budgets for each fund.
Vehicles and Equipment Replacement Fund
The 5-year financial forecast for this fund shows that the planned purchases for years 2023 through 2027 can be
supported given the planned property tax levy and fund balance.
2023 2024 2025 2026 2027
Total Revenues $642,901 $695,597 $760,322 $812,823 $871,521
Total Expenditures $1,065,505 $900,357 $1,500,057 $1,140,372 $930,970
Total Other Financing
Sources/(Uses)
$(64,350) $519,730 $239,835 $240,717 $74,568
Net Change in Fund Balance $(486,954) $314,970 $(499,900) $(86,832) $15,119
Ending Fund Balance $1,373,144 $1,688,115 $1,188,214 $1,101,383 $1,116,501
Capital Facilities Fund
The 5-year financial forecast for this fund shows that most of the planned purchases for years 2023 through 2027 can be
supported given the planned property tax levy and fund balance. The one exception is the roof replacement for City Hall.
This $300,000 item is scheduled for 2024; however, if a new City Hall Campus is pursued this item would not be done.
8
There are also several maintenance items that were identified in the facilities analysis study that are not included,
pending the timing of a new City Hall Campus.
2023 2024 2025 2026 2027
Total Revenues $156,215 $187,061 $212,187 $242,647 $273,017
Total Expenditures $304,000 $512,000 $181,500 $218,000 $188,500
Total Other Financing
Sources/(Uses)
$204,200 $0 $0 $0 $0
Net Change in Fund Balance $56,415 $(324,939) $30,687 $24,647 $84,517
Ending Fund Balance $137,415 $(187,524) $(156,837) $(132,189) $(47,672)
Park Renovation Fund
There are only two planned projected for the Park Renovation Fund given the limited funding source and fund balance.
2023 2024 2025 2026 2027
Total Revenues $0 $0 $0 $0 $0
Total Expenditures $75,000 $0 $0 $0 $30,000
Total Other Financing
Sources/(Uses)
$0 $0 $0 $0 $0
Net Change in Fund Balance $(75,000) $0 $0 $0 $(30,000)
Ending Fund Balance $32,116 $32,116 $32,116 $32,116 $2,116
As mentioned earlier, this fund does not have a dedicated funding source, but does have several pending projects that
are not included in the CIP. The preliminary tax levy that was adopted in September does include $250,000 annually for
this fund, however, the Council indicated the final levy may not include this funding. The schedule below shows the
unfunded projects:
Year Location Total
2023 Carver Beach Playground $85,000
Sugarbush Park Playground $85,000
South Lotus Lake Playground $80,000
Total $250,000
2024 Lake Ann Park Ballfield Playground $220,000
Lake Ann Park Batting Cages $30,000
Total $250,000
2025 Bandimere Park (2 Playgrounds) $250,000
Total $250,000
2026 Meadow Green Park Playground $120,000
Meadow Green Park Tennis Court $130,000
Total $250,000
2027 Skate Park (Resurface & Replace Equipment) $220,000
Lake Ann Park Irrigation Pumps $30,000
Total $250,000
Park Development Fund
There is one project in the CIP for this fund along with planned repayments to Carver County for the Arboretum Trail
project. The City does expect to receive significant park dedication fees from the Avienda development, but the timing
9
for when the City receives those revenues is uncertain. Staff has identified $2,035,000 in improvements to the Lake Ann
Park beach, but since there is not enough funding it is not included in the CIP.
2023 2024 2025 2026 2027
Total Revenues $200,000 $200,000 $200,000 $200,000 $200,000
Total Expenditures $0 $0 $0 $180,000 $0
Total Other Financing
Sources/(Uses)
$(96,310) $(96,310) $(96,310) $0 $0
Net Change in Fund Balance $103,690 $103,690 $103,690 $20,000 $200,000
Ending Fund Balance $339,643 $443,333 $547,023 $567,023 $767,023
In addition to the items already discussed, the City has identified other items that could potentially be funded by a local
sales tax. Potential projects for the referendum total nearly $37,000,000. The City has contracted with the University of
Minnesota to determine what revenue could be raised if a local sales tax were enacted. There will be more discussion
on this in 2023.
Transportation Infrastructure Management (TIM) Fund
The CIP items for this fund include ADA transition plan improvements and trail/parking lot repairs and rehab. The
Council reviewed funding needs for park trails at a workshop in October. One of the items under consideration by the
Council is whether to increase funding for trail maintenance. The current annual amount allocated for trail and parking
lot repairs/rehab ranges from $80,000 to $90,000.
2023 2024 2025 2026 2027
Total Revenues $417,402 $428,633 $439,999 $451,231 $461,217
Total Expenditures $468,700 $470,900 $491,200 $585,500 $516,900
Total Other Financing
Sources/(Uses)
$0 $0 $0 $0 $0
Net Change in Fund Balance $(51,298) $(42,267) $(51,201) $(134,269) $(55,683)
Ending Fund Balance $708,841 $666,574 $615,372 $481,103 $425,419
Pavement Management Fund
The City has several road construction and reconstruction projects planned for 2023-2027 and there is currently
adequate funding for the street portion of all the projects. Funding for the utility portions of these projects comes from
those funds and Ehlers is conducting a rate study for the utility funds.
2023 2024 2025 2026 2027
Total Revenues $8,620,760 $11,724,149 $5,037,552 $4,846,562 $4,935,952
Total Expenditures $10,140,000 $13,670,000 $8,780,000 $7,510,000 $7,640,000
Total Other Financing
Sources/(Uses)
$1,852,000 $1,984,000 $4,656,000 $2,968,000 $3,020,000
Net Change in Fund Balance $332,760 $38,149 $913,552 $304,562 $315,952
Ending Fund Balance $4,568,117 $4,606,266 $5,519,819 $5,824,381 $6,140,333
10
Property Tax Levy Options
On September 26, 2022, the City Council adopted the following preliminary property tax levy:
2022 Levy 2023
Proposed
$ Change % Change
General Fund $10,194,746 $10,749,000 $ 554,254 6.5%
Capital Funds
Fleet & Equipment $ 565,000 $ 615,000 $ 50,000 6.3%
Facilities $ 125,000 $ 155,000 $ 30,000 20.0%
Park Renovation Fund $ 0 $ 250,000 $ 250,000 New
Pavement Mgmt Program Fund $ 900,000 $ 918,000 $ 18,000 2.0%
Transportation Infrastructure Mgmt $ 394,490 $ 406,000 $ 11,510 2.9%
Total Capital Funds $ 1,984,490 $ 2,344,000 $ 359,510 18.1%
Debt Levy $ 483,840 $ 482,000 $ -1,840 -0.4%
Total Tax Levy $12,663,076 $13,575,000 $ 911,924 7.2%
When the City Council adopted the levy there was significant discussion about the increase in the levy and whether to
include a levy for the Park Renovation Fund and whether the levy could be reduced before final adoption in December.
Other options discussed included using General Fund reserve fund balance for the park renovation fund projects and
whether to increase the levy for the Transportation Infrastructure Management fund for trail projects.
Another question asked was how much would the levy increase be if it was capped at the rate of new growth. Based on
the County Assessor report, new construction accounted for 1.17% of the increase in market value change between
2021 and 2022, the tax levy would be $12,811,233, an increase of $148,158. The City would not be able to fund many of
the items included in the 2023 budget with a 1.17% increase. The proposed 2023 budget includes the first full year of
funding for the pay compensation plan and adds three full-time fire captains to improve service levels and improve
response times. The budget also includes the 10% increase in the Carver County Sheriff’s contract. Per Council direction,
the budget maintains planned, modest annual increases in funding levels for transportation/routine road maintenance,
pavement management/street reconstruction, trail maintenance, and capital equipment to meet the City’s strategic
priorities of financial sustainability and operational excellence.
The table below shows several different levy options for 2023:
Scenario A – Keep levy at level adopted in September – 7.2% increase with $250,000 to Park Renovation
Scenario B – Reduce levy increase to 5.2% – eliminates $250,000 in Park Renovation funding
Scenario C – Reduce levy increase to 6.2% - eliminates $250,000 in Park Renovation funding, but adds $195,000
for park trail funds in TIM fund
Scenario D – Reduce levy increase to 5.9% - eliminates $250,000 in Park Renovation funding, but adds $90,000
for park trail funds in TIM fund
11
2023
Preliminary –
Scenario A
2023
Scenario B
2023
Scenario C
2023
Scenario D
General Fund $10,749,000 $10,749,000 $10,749,000 $10,749,000
Capital Funds
Fleet & Equipment $ 615,000 $ 615,000 $ 615,000 $ 615,000
Facilities $ 155,000 $ 155,000 $ 155,000 $ 155,000
Park Renovation Fund $ 250,000 $ 0 $ 0 $ 0
Pavement Mgmt Program Fund $ 918,000 $ 918,000 $ 918,000 $ 918,000
Transportation Infrastructure Mgmt $ 406,000 $ 406,000 $ 531,000 $ 496,000
Total Capital Funds $ 2,344,000 $ 2,094,000 $ 2,219,000 $ 2,184,000
Debt Levy $ 482,000 $ 482,000 $ 482,000 $ 482,000
Total Tax Levy $13,575,000 $13,325,000 $13,450,000 $13,415,000
Tax Levy Increase 7.2% 5.2% 6.2% 5.9%
The council reviewed the impact of various levy amounts on taxpayers assuming a 16.48% average market value
increase for residential taxpayers and a 7.6% average market value increase for commercial taxpayers. The table below
shows the tax impact for residential taxpayers using scenarios A-D above:
Value for
Taxes in
2022
Value for
Taxes in
2023
2023 Taxes
Scenario A
7.2% Inc
2023 Taxes
Scenario B
5.2% Inc
2023 Taxes
Scenario C
6.2% Inc
2023 Taxes
Scenario D
5.9% Inc
Home A $300,000 $349,440 $700 $686 $693 $691
Home A $ Inc annual/month $50/$4 $36/$3 $43/$4 $41/$3
Home A % Inc 5.6% 7.7% 6.6% 6.3%
Home B $500,000 $582,400 $1,228 $1,204 $1,216 $1,212
Home B $ Inc annual/month $107/$9 $83/$7 $95/$8 $91/$8
Home B % Inc 7.4% 9.5% 8.4% 8.1%
Home C $700,000 $815,360 $1,821 $1,785 $1,803 $1,798
Home C $ Inc annual/month $139/$12 $103/$9 $121/$10 $116/$10
Home C % Inc 6.1% 8.3% 7.2% 6.9%
Home D $900,000 $1,048,320 $2,413 $2,366 $2,390 $2,383
Home D $ Inc annual/month $171/$14 $124/$10 $148/$12 $141/$12
Home D % Inc 5.5% 7.6% 6.6% 6.3%
Home E $1,100,000 $1,281,280 $3,006 $2,947 $2,977 $2,969
Home E $ Inc annual/month $204/$17 $145/$12 $174/$15 $166/$14
Home E % Inc 5.2% 7.3% 6.2% 5.9%
The table below shows the tax impact for commercial taxpayers using scenarios A-D above:
Value for
Taxes in 2022
Value for
Taxes in 2023
2023 Taxes
Scenario A
7.2% Inc
2023 Taxes
Scenario B
5.2% Inc
2023 Taxes
Scenario C
6.2% Inc
2023 Taxes
Scenario D
5.9% Inc
Business A $1,000,000 $1,076,000 $2,547 $2,497 $2,530 $2,523
Business A $ Inc $(110) $(60) $(77) $(84)
Business A % Inc -4.2% -2.3% -3.0% -3.2%
Business B $5,000,000 $5,380,000 $13,105 $12,847 $13,015 $12,979
Business B $ Inc $(594) $(336) $(426) $(463)
Business B % Inc -4.4% -2.5% -3.2% -3.4%
12
The table below shows levy projections through 2027 assuming a 7.2% increase in 2023 and new levies for City Hall
Campus debt and a parks referendum debt:
2023 2024 2025 2026 2027
General Fund $10,749,000 $11,389,000 $11,914,000 $12,439,000 $12,964,000
Capital Funds
Fleet & Equipment $ 615,000 $ 675,000 $ 735,000 $ 795,000 $ 855,000
Facilities $ 155,000 $ 185,000 $ 215,000 $ 245,000 $ 290,000
Park Renovation Fund $ 250,000 $ 440,000 $ 100,000 $ 75,000 $ 250,000
Pavement Mgmt Program Fund $ 918,000 $ 936,000 $ 955,000 $ 974,000 $ 994,000
Transportation Infrastructure Mgmt $ 406,000 $ 418,000 $ 430,000 $ 442,000 $ 454,000
Total Capital Funds $ 2,344,000 $ 2,654,000 $ 2,435,000 $ 2,531,000 $ 2,843,000
Debt Levy $ 482,000 $ 482,000 $ 1,260,000 $ 1,760,000 $ 1,760,000
Total Tax Levy $13,575,000 $14,525,000 $15,609,000 $16,730,000 $17,567,000
Tax Levy Increase 7.2% 7.0% 7.5% 7.2% 5.0%
Next Steps
The Truth in Taxation public meeting is scheduled for December 12, 2022. At that meeting, the budget and levy will be
discussed and the public must be given a chance to speak. There is currently only one December meeting planned, so
the Council will need to adopt a final levy and budget at that meeting.
13
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY FUNDING SOURCE
Funding Source Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
Facilities Capital - Fund 402 PR-2023R Facilities - Lake Ann Park Roof Replacements $75,000.00 $75,000.00
PS-001 Facilities - Civil Defense Siren Maintenance $45,000.00 $12,000.00 $12,500.00 $13,000.00 $13,500.00 $96,000.00
MBRec-141 Facilities - Rec Center/Bluff Creek Gym Wall $50,000.00 $50,000.00
MBRec-140 Facilities - Recreation Center Revitalization Project $25,000.00 $25,000.00 $50,000.00
MBPW-061 Facilities - Public Works Boiler Replacement $35,000.00 $35,000.00
MBPW-060 Facilities - Public Works Anti-Icing Tank $12,000.00 $12,000.00
MBPW-045 Facilities - Public Works Security Fencing & Access Control $94,000.00 $94,000.00
MBPW-044 Facilities - Public Works Salt Shed Canvas Cover Replacement $25,000.00 $25,000.00
MBPW-043 Facilities - Public Works Fuel Tank Monitoring System Upgrade $7,000.00 $7,000.00
MBPW-042 Facilities - Public Works Fuel Island Canopy $100,000.00 $100,000.00
MBPrk-001 Facilities - Lake Ann Park Shed Radiant Heating Unit Replacements $40,000.00 $40,000.00
MBLib-001 Facilities - Library Boiler Replacements $90,000.00 $90,000.00
MBFire-048 Facilities - Fire Station 1 Furnace Replacement $40,000.00 $40,000.00
MBFire-047 Facilities - Fire Station 1 Improvements $125,000.00 $125,000.00
MBCH-033 Facilities - City Hall Roof Replacement $300,000.00 $300,000.00
MB-048 Facilities - Deferred Maintenance Allowance for City Facilities $15,000.00 $25,000.00 $50,000.00 $75,000.00 $100,000.00 $265,000.00
Total Facilities Capital - Fund 402 $304,000.00 $512,000.00 $181,500.00 $218,000.00 $188,500.00 $1,404,000.00
Fleet Capital - Fund 400 F-414 Vehicle #414 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-002 Vehicle #002 - Facilities Maintenance Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-001 Vehicle #001 - Administration Compact SUV $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,920.00 $36,720.00
F-197 Equipment #197 - Parks Mower $15,000.00 $15,000.00
F-141 Equipment #141 - Parks Tractor $104,300.00 $104,300.00
F-01F Trailer #1F - 15,000 lbs Tandem Axle $10,000.00 $10,000.00
F-802 Vehicle #802 - Community Development Minivan $10,200.00 $10,200.00 $10,200.00 $10,200.00 $11,300.00 $52,100.00
F-702 Vehicle #702- Public Safety Light Duty Pickup $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,900.00 $45,900.00
F-612 Vehicle #503 - Engineering Light Duty Pickup $8,700.00 $8,700.00 $8,700.00 $8,700.00 $9,600.00 $44,400.00
F-611 Vehicle #611 - Bldg Inspections Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-607 Vehicle #607 - Bldg Inspections Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-604 Vehicle #604 - Bldg Inspections Light Duty Pickup $8,700.00 $8,700.00 $8,700.00 $9,600.00 $35,700.00
F-603 Vehicle #603 - Bldg Inspections Light Duty Pickup $8,700.00 $8,700.00 $8,700.00 $8,700.00 $9,600.00 $44,400.00
F-602 Vehicle #602- Bldg Inspections Compact SUV $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-502 Vehicle #502 - Engineering Compact SUV $8,400.00 $8,400.00 $8,400.00 $8,400.00 $9,200.00 $42,800.00
F-501 Vehicle #501 - Engineering Light Duty Pickup $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,900.00 $45,900.00
F-430 Vehicle #430 - Parks Compact SUV $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-421 Vehicle #421 - Parks Light Duty Pickup $7,200.00 $7,200.00 $14,400.00
F-420 Vehicle #420 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-419 Vehicle #419 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-416 Vehicle #416 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-411 Vehicle #411 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-410 Vehicle #410 - Parks Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-409 Vehicle #409 - Parks Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-408 Vehicle #408 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-221 Vehicle #221 - Fire Response Pickup $8,922.00 $8,922.00 $8,922.00 $8,922.00 $9,810.00 $45,498.00
F-214 Vehicle #214 - Fire Response Grass Rig $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $50,000.00
F-404 Vehicle #404 - Parks Light Duty Pickup $7,200.00 $7,200.00 $14,400.00
F-407 Vehicle #407 - Parks Light Duty Pickup $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,900.00 $45,900.00
F-405 Vehicle #405 - Parks Light Duty Pickup $7,800.00 $7,800.00 $7,800.00 $7,800.00 $8,580.00 $39,780.00
F-403 Vehicle #403 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-401 Vehicle #401 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-402 Vehicle #402 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-207 Vehicle #207 - Fire Response Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-206 Vehicle #206 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $11,320.00 $42,193.00
1 14
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY FUNDING SOURCE
Funding Source Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
F-205 Vehicle #205 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $11,320.00 $42,193.00
F-204 Vehicle #204 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $10,291.00 $11,320.00 $52,484.00
F-201 Vehicle #201 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $10,291.00 $11,320.00 $52,484.00
F-202 Vehicle #202 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $10,291.00 $11,320.00 $52,484.00
F-161 Vehicle #161 - Shop Light Duty Pickup $7,800.00 $7,800.00 $8,580.00 $24,180.00
F-156 Vehicle #156 - Shop Van $10,200.00 $10,200.00 $10,200.00 $10,200.00 $11,300.00 $52,100.00
F-155 Vehicle #155 - Shop Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-134 Vehicle #134 - Streets Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-135 Vehicle #135 - Streets Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-151 Vehicle #151 - Shop Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-133 Vehicle #133 - Streets Light Duty Pickup $7,800.00 $7,800.00 $8,580.00 $24,180.00
F-132 Vehicle #132 - Streets Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-131 Vehicle #131 - Streets Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-140 Vehicle #140 - Streets Light Duty Pickup $7,215.00 $7,940.00 $15,155.00
F-101 Vehicle #101 - Streets Light Duty Pickup $7,800.00 $7,800.00 $7,800.00 $7,800.00 $8,580.00 $39,780.00
F-Skid Equipment - Annual Skid Loader Trade-in $32,000.00 $33,000.00 $34,000.00 $35,000.00 $36,000.00 $170,000.00
SWMP-062 Equipment - Track Mats with Grappler Attachment $7,000.00 $7,000.00
F-137 Equipment - Compressor Replacement $32,000.00 $32,000.00
F-100E Equipment - Leased Vehicle Appurtenances $12,000.00 $12,500.00 $13,000.00 $13,500.00 $14,000.00 $65,000.00
F-100D Equipment - Compacting Attachment for Excavator $7,500.00 $7,500.00
F-100C Equipment - Breaker Bar Attachment $5,000.00 $5,000.00
F-100B Equipment - Portable Message Boards $40,000.00 $40,000.00
F-492 Equipment - Ballfield Painter/Striper $31,000.00 $31,000.00
F-487 Equipment #487 - Parks Polar Track $44,600.00 $44,600.00
F-476 Equipment #476 - Parks Utility Vehicle $35,000.00 $35,000.00
F-474 Equipment #474 - Parks Tractor $95,000.00 $95,000.00
F-473 Equipment #473 - Parks Tractor $43,000.00 $43,000.00
F-472 Equipment #472 - Parks Tractor $22,000.00 $22,000.00
F-471 Equipment #471 - Parks Tractor $90,000.00 $90,000.00
F-470 Equipment #470 - Parks Mechanical Floor Sweeper $50,000.00 $50,000.00
F-493 Equipment #486 - Parks Weed Sprayer $10,000.00 $10,000.00
F-456 Equipment #456 - Parks Mower $83,000.00 $83,000.00
F-452 Equipment #452 - Parks Mower $127,000.00 $127,000.00
F-451 Equipment #451 - Parks Mower $87,000.00 $87,000.00
F-450 Equipment #450 - Parks Mower $117,000.00 $117,000.00
F-432 Equipment - Perkins Satellite Lifter System $30,000.00 $30,000.00
F-431 Vehicle #431 - Parks Garbage Collection Truck $47,000.00 $47,000.00
F-406 Vehicle #406 - Parks 1-Ton Dump Pickup $95,000.00 $95,000.00
F-232 Equipment #232 - Fire Response Boat $23,500.00 $23,500.00
F-158 Equipment - Asphalt Hot Box $50,000.00 $50,000.00
F-142 Equipment - Snowblower Attachment for Loader $154,500.00 $154,500.00
F-128 Vehicle #128 - Streets Dump/Plow Truck $255,000.00 $255,000.00
F-105 Vehicle #105 - Streets Dump/Plow Truck $300,000.00 $300,000.00
F-104 Vehicle #104 - Streets Dump/Plow Truck $340,000.00 $340,000.00
F-103 Vehicle #103 - Streets Dump/Plow Truck $330,000.00 $330,000.00
F-102 Vehicle #102 - Streets Dump/Plow Truck $270,000.00 $270,000.00
F-01G Trailer #1G - 60 Ton Tri Axle $50,000.00 $50,000.00
F-01B Trailer #1B - 25,000 lbs Tandem Axle $18,000.00 $18,000.00
F-01A Trailer #1A - 15,000 lbs Tandem Axle $10,000.00 $10,000.00
F-397 Equipment - Trailer Mounted Vactor $50,000.00 $50,000.00
Total Fleet Capital - Fund 400 $985,575.00 $888,357.00 $1,304,057.00 $993,372.00 $902,970.00 $5,074,331.00
Other Agency Funding SS-027 Sewer - Lift Station Access Improvements $25,000.00 $25,000.00
2 15
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY FUNDING SOURCE
Funding Source Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
SWMP-057 Stormwater - Downtown Water Reuse Project $250,000.00 $250,000.00
SWMP-046 Stormwater - Lotus Lake Channels & Outfall Improvements $450,000.00 $450,000.00
Total Other Agency Funding $450,000.00 $25,000.00 $250,000.00 $0.00 $0.00 $725,000.00
Park Dedication Capital Fund P-LAB Parks - Lake Ann Park Beach Improvements $180,000.00 $180,000.00
Total Park Dedication Capital Fund $0.00 $0.00 $0.00 $180,000.00 $0.00 $180,000.00
Park Renovation Capital Fund PR-2027 Parks - Lake Ann Park Irrigation Pumps $30,000.00 $30,000.00
PR-2023R Facilities - Lake Ann Park Roof Replacements $75,000.00 $75,000.00
Total Park Renovation Capital Fund $75,000.00 $0.00 $0.00 $0.00 $30,000.00 $105,000.00
SR Fund - CATV Franchise Fees T-026 IT - Audio/Visual Equipment $10,000.00 $10,000.00 $10,000.00 $30,000.00
Total SR Fund - CATV Franchise Fees $10,000.00 $10,000.00 $10,000.00 $0.00 $0.00 $30,000.00
SR Fund - Cemetery Fund CEM-001 Cemetery - Driveway Improvements $25,000.00 $25,000.00
Total SR Fund - Cemetery Fund $25,000.00 $0.00 $0.00 $0.00 $0.00 $25,000.00
Streets - MNDoT State Funding ST-051 Streets - MMSW Access Improvements $2,200,000.00 $2,200,000.00
Total Streets - MNDoT State Funding $0.00 $2,200,000.00 $0.00 $0.00 $0.00 $2,200,000.00
Streets - Other Agency Funding ST-051 Streets - MMSW Access Improvements $400,000.00 $400,000.00
ST-050 Streets - Crimson Bay Road/Dogwood Road Connection $700,000.00 $700,000.00
ST-043 Streets - Downtown Traffic Signals $160,000.00 $160,000.00
ST-040 Streets - Galpin Blvd Imp (Hwy 5 N to City Limits) $3,500,000.00 $3,500,000.00 $7,000,000.00
Total Streets - Other Agency Funding $3,500,000.00 $4,760,000.00 $0.00 $0.00 $0.00 $8,260,000.00
Streets - PMP Assessments ST-054 Streets - Pleasant View Road Reconstruction $880,000.00 $1,120,000.00 $2,000,000.00
ST-050 Streets - Crimson Bay Road/Dogwood Road Connection $120,000.00 $120,000.00
ST-049 Streets - Lake Drive East/Great Plains Improvements $200,000.00 $200,000.00
ST-048 Streets - Market Blvd Improvements $680,000.00 $680,000.00
ST-012-2027 Streets - 2027 Street Improvements $1,900,000.00 $1,900,000.00
ST-012-2026 Streets - 2026 Street Improvements $1,888,000.00 $1,888,000.00
ST-012-2025 Streets - 2025 Street Improvements $1,876,000.00 $1,876,000.00
ST-012-2024 Streets - 2024 Street Improvements $1,864,000.00 $1,864,000.00
ST-012-2023 Streets - 2023 Street Improvements $1,852,000.00 $1,852,000.00
Total Streets - PMP Assessments $1,852,000.00 $1,984,000.00 $2,556,000.00 $2,968,000.00 $3,020,000.00 $12,380,000.00
Streets - PMP Funds ST-052 Streets - Bluff Creek Boulevard Extension $450,000.00 $90,000.00 $90,000.00 $90,000.00 $90,000.00 $810,000.00
ST-051 Streets - MMSW Access Improvements $100,000.00 $100,000.00
ST-050 Streets - Crimson Bay Road/Dogwood Road Connection $180,000.00 $180,000.00
ST-043 Streets - Downtown Traffic Signals $160,000.00 $200,000.00 $360,000.00
ST-012-2027 Streets - 2027 Street Improvements $2,850,000.00 $2,850,000.00
ST-012-2026 Streets - 2026 Street Improvements $2,832,000.00 $2,832,000.00
ST-012-2025 Streets - 2025 Street Improvements $2,814,000.00 $2,814,000.00
ST-012-2024 Streets - 2024 Street Improvements $2,796,000.00 $2,796,000.00
ST-012-2023 Streets - 2023 Street Improvements $2,778,000.00 $2,778,000.00
Total Streets - PMP Funds $3,228,000.00 $3,326,000.00 $3,104,000.00 $2,922,000.00 $2,940,000.00 $15,520,000.00
Streets - PMP MSA Funds ST-054 Streets - Pleasant View Road Reconstruction $1,320,000.00 $1,680,000.00 $3,000,000.00
ST-049 Streets - Lake Drive East/Great Plains Improvements $300,000.00 $300,000.00
ST-048 Streets - Market Blvd Improvements $1,020,000.00 $1,020,000.00
ST-042 Streets - TH 41 and 82nd Street Signal $160,000.00 $160,000.00
ST-040 Streets - Galpin Blvd Imp (Hwy 5 N to City Limits) $1,400,000.00 $1,400,000.00 $2,800,000.00
3 16
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY FUNDING SOURCE
Funding Source Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
Total Streets - PMP MSA Funds $1,560,000.00 $1,400,000.00 $1,020,000.00 $1,620,000.00 $1,680,000.00 $7,280,000.00
Streets - TIF Funding ST-048 Streets - Market Blvd Improvements $2,100,000.00 $2,100,000.00
Total Streets - TIF Funding $0.00 $0.00 $2,100,000.00 $0.00 $0.00 $2,100,000.00
Streets - TIM Funds P-LAB Parks - Lake Ann Park Beach Improvements $90,000.00 $90,000.00
TIM-02 Streets - Trails & Parking Lot Pavement Management $80,000.00 $82,000.00 $84,000.00 $87,000.00 $90,000.00 $423,000.00
ST-047 Streets - ADA Transition Plan Improvements $40,000.00 $40,000.00 $40,000.00 $120,000.00
Total Streets - TIM Funds $120,000.00 $82,000.00 $124,000.00 $177,000.00 $130,000.00 $633,000.00
Technology Capital - Fund 400 T-177 IT - Finance Software Replacement $100,000.00 $100,000.00 $200,000.00
T-016 IT - BS&A Cloud-Hosted Service Migration $63,930.00 $63,930.00
T-015 IT - Computer/Network Equipment Purchase/Upgrades $16,000.00 $12,000.00 $96,000.00 $47,000.00 $28,000.00 $199,000.00
Total Technology Capital - Fund 400 $79,930.00 $12,000.00 $196,000.00 $147,000.00 $28,000.00 $462,930.00
Utility Assessments-Developer SS-024 Sewer - Lower Bluff Creek Trunk Utility Improvements $7,900,000.00 $7,900,000.00
SS-020 Sewer - Proposed 2010 MUSA Sanitary Sewer Lift Station $1,400,000.00 $1,400,000.00
Total Utility Assessments-Developer $0.00 $1,400,000.00 $0.00 $0.00 $7,900,000.00 $9,300,000.00
Utility Fund - SW Mgmt T-177 IT - Finance Software Replacement $20,000.00 $20,000.00 $40,000.00
SWMP-062 Equipment - Track Mats with Grappler Attachment $7,000.00 $7,000.00
SS-027 Sewer - Lift Station Access Improvements $50,000.00 $75,000.00 $125,000.00
F-100D Equipment - Compacting Attachment for Excavator $2,500.00 $2,500.00
MBPW-045 Facilities - Public Works Security Fencing & Access Control $47,000.00 $47,000.00
MBPW-043 Facilities - Public Works Fuel Tank Monitoring System Upgrade $3,500.00 $3,500.00
MBPW-042 Facilities - Public Works Fuel Island Canopy $50,000.00 $50,000.00
MBFire-047 Facilities - Fire Station 1 Improvements $25,000.00 $25,000.00
SWMP-061 Stormwater - Red Cedar Point Water Quality Improvements $200,000.00 $200,000.00
SWMP-059 Stormwater - Partnership Program $26,000.00 $27,000.00 $28,000.00 $29,000.00 $30,000.00 $140,000.00
SWMP-057 Stormwater - Downtown Water Reuse Project $50,000.00 $50,000.00
SWMP-048 Stormwater - Upper Riley Creek Channel Stabilization $600,000.00 $600,000.00
SWMP-046 Stormwater - Lotus Lake Channels & Outfall Improvements $50,000.00 $50,000.00
SWMP-032 Stormwater - Annual Stormwater Pond Improvements $150,000.00 $725,000.00 $750,000.00 $775,000.00 $800,000.00 $3,200,000.00
F-136 Vehicle #136 - Streets Broom Street Sweeper $350,000.00 $350,000.00
ST-051 Streets - MMSW Access Improvements $100,000.00 $100,000.00
ST-050 Streets - Crimson Bay Road/Dogwood Road Connection $100,000.00 $100,000.00
ST-049 Streets - Lake Drive East/Great Plains Improvements $100,000.00 $100,000.00
ST-048 Streets - Market Blvd Improvements $40,000.00 $40,000.00
ST-012-2027 Streets - 2027 Street Improvements $1,425,000.00 $1,425,000.00
ST-012-2026 Streets - 2026 Street Improvements $1,416,000.00 $1,416,000.00
ST-012-2025 Streets - 2025 Street Improvements $1,407,000.00 $1,407,000.00
ST-012-2024 Streets - 2024 Street Improvements $1,389,000.00 $1,389,000.00
ST-012-2023 Streets - 2023 Street Improvements $750,000.00 $750,000.00
F-397 Equipment - Trailer Mounted Vactor $50,000.00 $50,000.00
Total Utility Fund - SW Mgmt $2,211,500.00 $2,441,000.00 $2,417,000.00 $2,342,500.00 $2,255,000.00 $11,667,000.00
Utility Fund - Sewer F-306 Vehicle #306 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $14,400.00
T-177 IT - Finance Software Replacement $40,000.00 $40,000.00 $80,000.00
P-LAB Parks - Lake Ann Park Beach Improvements $20,000.00 $20,000.00
F-316 Vehicle #316 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $7,200.00
F-314 Vehicle #314 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $14,400.00
F-307 Vehicle #307 - Utilities Compact SUV $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,950.00 $18,350.00
F-310 Vehicle #310 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $14,400.00
4 17
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY FUNDING SOURCE
Funding Source Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
SWMP-062 Equipment - Track Mats with Grappler Attachment $7,000.00 $7,000.00
TUtil-041S Sewer - Fiber Connectivity $15,500.00 $16,000.00 $16,500.00 $17,000.00 $17,500.00 $82,500.00
SS-028 Sewer - Lift Station #3 Forcemain Replacement $130,000.00 $130,000.00
SS-027 Sewer - Lift Station Access Improvements $125,000.00 $125,000.00 $250,000.00
SS-024 Sewer - Lower Bluff Creek Trunk Utility Improvements $1,800,000.00 $1,800,000.00
SS-020 Sewer - Proposed 2010 MUSA Sanitary Sewer Lift Station $1,400,000.00 $1,400,000.00
SS-017 Sewer - Annual Sanitary Sewer Lift Station Rehabilitation $170,000.00 $150,000.00 $95,000.00 $100,000.00 $105,000.00 $620,000.00
SS-012 Sewer - Inflow and Infiltration Abatement $210,000.00 $220,000.00 $230,000.00 $240,000.00 $250,000.00 $1,150,000.00
F-100D Equipment - Compacting Attachment for Excavator $2,500.00 $2,500.00
F-100C Equipment - Breaker Bar Attachment $2,500.00 $2,500.00
MBPW-045 Facilities - Public Works Security Fencing & Access Control $47,000.00 $47,000.00
MBPW-043 Facilities - Public Works Fuel Tank Monitoring System Upgrade $3,500.00 $3,500.00
MBPW-042 Facilities - Public Works Fuel Island Canopy $50,000.00 $50,000.00
F-313 Vehicle #313 - Sewer Vactor/Jetting Truck $435,000.00 $435,000.00
F-308 Vehicle #308 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,950.00 $18,350.00
F-305 Vehicle #305 - Utilities Light Duty Pickup $4,461.00 $4,461.00 $4,461.00 $4,461.00 $4,905.00 $22,749.00
F-303 Vehicle #303 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $14,400.00
F-302 Vehicle #302 - Utilities Lift Station Service Truck $80,000.00 $80,000.00
ST-054 Streets - Pleasant View Road Reconstruction $200,000.00 $200,000.00 $400,000.00
ST-050 Streets - Crimson Bay Road/Dogwood Road Connection $200,000.00 $200,000.00
ST-049 Streets - Lake Drive East/Great Plains Improvements $50,000.00 $50,000.00
ST-048 Streets - Market Blvd Improvements $40,000.00 $40,000.00
ST-040 Streets - Galpin Blvd Imp (Hwy 5 N to City Limits) $125,000.00 $125,000.00 $250,000.00
ST-012-2027 Streets - 2027 Street Improvements $950,000.00 $950,000.00
ST-012-2026 Streets - 2026 Street Improvements $944,000.00 $944,000.00
ST-012-2025 Streets - 2025 Street Improvements $938,000.00 $938,000.00
ST-012-2024 Streets - 2024 Street Improvements $926,000.00 $926,000.00
ST-012-2023 Streets - 2023 Street Improvements $250,000.00 $250,000.00
F-397 Equipment - Trailer Mounted Vactor $50,000.00 $50,000.00
Total Utility Fund - Sewer $972,661.00 $3,318,061.00 $1,560,061.00 $1,643,161.00 $3,788,305.00 $11,282,249.00
Utility Fund - Surface Wtr P-LAB Parks - Lake Ann Park Beach Improvements $60,000.00 $60,000.00
Total Utility Fund - Surface Wtr $0.00 $0.00 $0.00 $60,000.00 $0.00 $60,000.00
Utility Fund - Water F-306 Vehicle #306 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $14,400.00
T-177 IT - Finance Software Replacement $40,000.00 $40,000.00 $80,000.00
TUtil-041W Water - WTP Server & SCADA Replacement $70,000.00 $70,000.00
F-317 Vehicle #317 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $14,400.00
F-315 Vehicle #315 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $21,600.00
F-316 Vehicle #316 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $7,200.00
F-314 Vehicle #314 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $14,400.00
F-307 Vehicle #307 - Utilities Compact SUV $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,950.00 $18,350.00
F-310 Vehicle #310 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $14,400.00
SWMP-062 Equipment - Track Mats with Grappler Attachment $7,000.00 $7,000.00
SS-024 Sewer - Lower Bluff Creek Trunk Utility Improvements $1,100,000.00 $1,100,000.00
W-073 Water - EWTP Site Improvements $100,000.00 $100,000.00
W-072 Water - Pressure Reducing Valve Improvements $150,000.00 $150,000.00
W-069 Water - WTP Radon & Humidification Improvements $120,000.00 $120,000.00
W-068 Water - WTP Facility Deferred Maintenance $80,000.00 $82,000.00 $84,000.00 $86,000.00 $88,000.00 $420,000.00
W-065 Water - Trunk Watermain Maintenance $280,000.00 $290,000.00 $300,000.00 $870,000.00
W-059 Water - Proposed Well #16 $1,400,000.00 $1,400,000.00
W-046 Water - New 1 MG Water Tower $2,600,000.00 $2,600,000.00
F-100D Equipment - Compacting Attachment for Excavator $2,500.00 $2,500.00
5 18
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY FUNDING SOURCE
Funding Source Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
F-100C Equipment - Breaker Bar Attachment $2,500.00 $2,500.00
MBPW-045 Facilities - Public Works Security Fencing & Access Control $47,000.00 $47,000.00
MBPW-043 Facilities - Public Works Fuel Tank Monitoring System Upgrade $3,500.00 $3,500.00
MBPW-042 Facilities - Public Works Fuel Island Canopy $50,000.00 $50,000.00
SWMP-057 Stormwater - Downtown Water Reuse Project $50,000.00 $50,000.00
W-032 Water - Annual Well Rehabilitation $177,000.00 $110,000.00 $51,000.00 $124,000.00 $76,000.00 $538,000.00
TUtil-040W Water - Fiber Connectivity $15,500.00 $16,000.00 $16,500.00 $17,000.00 $17,500.00 $82,500.00
F-396 Equipment #396 - Mechanical Self-Propelled Floor Scrubber $28,900.00 $28,900.00
F-313 Vehicle #313 - Sewer Vactor/Jetting Truck $145,000.00 $145,000.00
F-308 Vehicle #308 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,950.00 $18,350.00
F-305 Vehicle #305 - Utilities Light Duty Pickup $4,461.00 $4,461.00 $4,461.00 $4,461.00 $4,905.00 $22,749.00
F-303 Vehicle #303 - Utilities Light Duty Pickup $3,600.00 $3,600.00 $3,600.00 $3,600.00 $14,400.00
F-302 Vehicle #302 - Utilities Lift Station Service Truck $80,000.00 $80,000.00
ST-054 Streets - Pleasant View Road Reconstruction $800,000.00 $800,000.00 $1,600,000.00
ST-050 Streets - Crimson Bay Road/Dogwood Road Connection $200,000.00 $200,000.00
ST-049 Streets - Lake Drive East/Great Plains Improvements $50,000.00 $50,000.00
ST-048 Streets - Market Blvd Improvements $120,000.00 $120,000.00
ST-040 Streets - Galpin Blvd Imp (Hwy 5 N to City Limits) $275,000.00 $275,000.00 $550,000.00
ST-012-2027 Streets - 2027 Street Improvements $1,900,000.00 $1,900,000.00
ST-012-2026 Streets - 2026 Street Improvements $1,888,000.00 $1,888,000.00
ST-012-2025 Streets - 2025 Street Improvements $1,876,000.00 $1,876,000.00
ST-012-2024 Streets - 2024 Street Improvements $1,852,000.00 $1,852,000.00
ST-012-2023 Streets - 2023 Street Improvements $700,000.00 $700,000.00
Total Utility Fund - Water $1,709,661.00 $2,691,061.00 $2,600,261.00 $3,370,461.00 $8,471,705.00 $18,843,149.00
Total Funding Sources $17,083,327.00 $25,049,479.00 $17,422,879.00 $16,641,494.00 $31,334,480.00 $107,531,659.00
6 19
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY TYPE
Type Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
Building and Facilities PR-2023R Facilities - Lake Ann Park Roof Replacements $150,000.00 $150,000.00
PS-001 Facilities - Civil Defense Siren Maintenance $45,000.00 $12,000.00 $12,500.00 $13,000.00 $13,500.00 $96,000.00
MBRec-141 Facilities - Rec Center/Bluff Creek Gym Wall $50,000.00 $50,000.00
MBRec-140 Facilities - Recreation Center Revitalization Project $25,000.00 $25,000.00 $50,000.00
MBPW-061 Facilities - Public Works Boiler Replacement $35,000.00 $35,000.00
MBPW-060 Facilities - Public Works Anti-Icing Tank $12,000.00 $12,000.00
MBPW-045 Facilities - Public Works Security Fencing & Access Control $235,000.00 $235,000.00
MBPW-044 Facilities - Public Works Salt Shed Canvas Cover Replacement $25,000.00 $25,000.00
MBPW-043 Facilities - Public Works Fuel Tank Monitoring System Upgrade $17,500.00 $17,500.00
MBPW-042 Facilities - Public Works Fuel Island Canopy $250,000.00 $250,000.00
MBPrk-001 Facilities - Lake Ann Park Shed Radiant Heating Unit Replacements $40,000.00 $40,000.00
MBLib-001 Facilities - Library Boiler Replacements $90,000.00 $90,000.00
MBFire-048 Facilities - Fire Station 1 Furnace Replacement $40,000.00 $40,000.00
MBFire-047 Facilities - Fire Station 1 Improvements $150,000.00 $150,000.00
MBCH-033 Facilities - City Hall Roof Replacement $300,000.00 $300,000.00
MB-048 Facilities - Deferred Maintenance Allowance for City Facilities $15,000.00 $25,000.00 $50,000.00 $75,000.00 $100,000.00 $265,000.00
Total Building and Facilities $414,500.00 $662,000.00 $322,500.00 $218,000.00 $188,500.00 $1,805,500.00
Computer Software T-177 IT - Finance Software Replacement $200,000.00 $200,000.00 $400,000.00
T-016 IT - BS&A Cloud-Hosted Service Migration $63,930.00 $63,930.00
Total Computer Software $63,930.00 $0.00 $200,000.00 $200,000.00 $0.00 $463,930.00
Other Equipment T-015 IT - Computer/Network Equipment Purchase/Upgrades $16,000.00 $12,000.00 $96,000.00 $47,000.00 $28,000.00 $199,000.00
T-026 IT - Audio/Visual Equipment $10,000.00 $10,000.00 $10,000.00 $30,000.00
SWMP-062 Equipment - Track Mats with Grappler Attachment $28,000.00 $28,000.00
F-137 Equipment - Compressor Replacement $32,000.00 $32,000.00
F-100E Equipment - Leased Vehicle Appurtenances $12,000.00 $12,500.00 $13,000.00 $13,500.00 $14,000.00 $65,000.00
F-100D Equipment - Compacting Attachment for Excavator $15,000.00 $15,000.00
F-100C Equipment - Breaker Bar Attachment $10,000.00 $10,000.00
F-100B Equipment - Portable Message Boards $40,000.00 $40,000.00
F-492 Equipment - Ballfield Painter/Striper $31,000.00 $31,000.00
F-470 Equipment #470 - Parks Mechanical Floor Sweeper $50,000.00 $50,000.00
F-493 Equipment #486 - Parks Weed Sprayer $10,000.00 $10,000.00
F-432 Equipment - Perkins Satellite Lifter System $30,000.00 $30,000.00
F-396 Equipment #396 - Mechanical Self-Propelled Floor Scrubber $28,900.00 $28,900.00
F-158 Equipment - Asphalt Hot Box $50,000.00 $50,000.00
F-397 Equipment - Trailer Mounted Vactor $150,000.00 $150,000.00
Total Other Equipment $306,000.00 $74,500.00 $160,000.00 $136,400.00 $92,000.00 $768,900.00
Other Improvements PR-2027 Parks - Lake Ann Park Irrigation Pumps $30,000.00 $30,000.00
TUtil-041W Water - WTP Server & SCADA Replacement $70,000.00 $70,000.00
CEM-001 Cemetery - Driveway Improvements $25,000.00 $25,000.00
P-LAB Parks - Lake Ann Park Beach Improvements $350,000.00 $350,000.00
TUtil-040W Water - Fiber Connectivity $15,500.00 $16,000.00 $16,500.00 $17,000.00 $17,500.00 $82,500.00
TIM-02 Streets - Trails & Parking Lot Pavement Management $80,000.00 $82,000.00 $84,000.00 $87,000.00 $90,000.00 $423,000.00
ST-047 Streets - ADA Transition Plan Improvements $40,000.00 $40,000.00 $40,000.00 $120,000.00
Total Other Improvements $230,500.00 $98,000.00 $140,500.00 $454,000.00 $177,500.00 $1,100,500.00
Street Construction/Reconstruction ST-054 Streets - Pleasant View Road Reconstruction $3,200,000.00 $3,800,000.00 $7,000,000.00
ST-052 Streets - Bluff Creek Boulevard Extension $450,000.00 $90,000.00 $90,000.00 $90,000.00 $90,000.00 $810,000.00
ST-051 Streets - MMSW Access Improvements $2,800,000.00 $2,800,000.00
ST-050 Streets - Crimson Bay Road/Dogwood Road Connection $1,500,000.00 $1,500,000.00
ST-049 Streets - Lake Drive East/Great Plains Improvements $700,000.00 $700,000.00
ST-048 Streets - Market Blvd Improvements $4,000,000.00 $4,000,000.00
ST-043 Streets - Downtown Traffic Signals $320,000.00 $200,000.00 $520,000.00
ST-042 Streets - TH 41 and 82nd Street Signal $160,000.00 $160,000.00
4 20
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY TYPE
Type Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
ST-040 Streets - Galpin Blvd Imp (Hwy 5 N to City Limits) $5,300,000.00 $5,300,000.00 $10,600,000.00
ST-012-2027 Streets - 2027 Street Improvements $9,025,000.00 $9,025,000.00
ST-012-2026 Streets - 2026 Street Improvements $8,968,000.00 $8,968,000.00
ST-012-2025 Streets - 2025 Street Improvements $8,911,000.00 $8,911,000.00
ST-012-2024 Streets - 2024 Street Improvements $8,827,000.00 $8,827,000.00
ST-012-2023 Streets - 2023 Street Improvements $6,330,000.00 $6,330,000.00
Total Street Construction/Reconstruction $12,240,000.00 $18,837,000.00 $13,201,000.00 $12,958,000.00 $12,915,000.00 $70,151,000.00
Vehicles and Wheeled Equipment F-306 Vehicle #306 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-414 Vehicle #414 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-002 Vehicle #002 - Facilities Maintenance Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-001 Vehicle #001 - Administration Compact SUV $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,920.00 $36,720.00
F-197 Equipment #197 - Parks Mower $15,000.00 $15,000.00
F-141 Equipment #141 - Parks Tractor $104,300.00 $104,300.00
F-01F Trailer #1F - 15,000 lbs Tandem Axle $10,000.00 $10,000.00
F-317 Vehicle #317 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $14,400.00
F-315 Vehicle #315 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $21,600.00
F-316 Vehicle #316 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $14,400.00
F-314 Vehicle #314 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-307 Vehicle #307 - Utilities Compact SUV $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-310 Vehicle #310 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-802 Vehicle #802 - Community Development Minivan $10,200.00 $10,200.00 $10,200.00 $10,200.00 $11,300.00 $52,100.00
F-702 Vehicle #702- Public Safety Light Duty Pickup $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,900.00 $45,900.00
F-612 Vehicle #503 - Engineering Light Duty Pickup $8,700.00 $8,700.00 $8,700.00 $8,700.00 $9,600.00 $44,400.00
F-611 Vehicle #611 - Bldg Inspections Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-607 Vehicle #607 - Bldg Inspections Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-604 Vehicle #604 - Bldg Inspections Light Duty Pickup $8,700.00 $8,700.00 $8,700.00 $9,600.00 $35,700.00
F-603 Vehicle #603 - Bldg Inspections Light Duty Pickup $8,700.00 $8,700.00 $8,700.00 $8,700.00 $9,600.00 $44,400.00
F-602 Vehicle #602- Bldg Inspections Compact SUV $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-502 Vehicle #502 - Engineering Compact SUV $8,400.00 $8,400.00 $8,400.00 $8,400.00 $9,200.00 $42,800.00
F-501 Vehicle #501 - Engineering Light Duty Pickup $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,900.00 $45,900.00
F-430 Vehicle #430 - Parks Compact SUV $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-421 Vehicle #421 - Parks Light Duty Pickup $7,200.00 $7,200.00 $14,400.00
F-420 Vehicle #420 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-419 Vehicle #419 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-416 Vehicle #416 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-411 Vehicle #411 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-410 Vehicle #410 - Parks Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-409 Vehicle #409 - Parks Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-408 Vehicle #408 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-221 Vehicle #221 - Fire Response Pickup $8,922.00 $8,922.00 $8,922.00 $8,922.00 $9,810.00 $45,498.00
F-214 Vehicle #214 - Fire Response Grass Rig $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $50,000.00
F-404 Vehicle #404 - Parks Light Duty Pickup $7,200.00 $7,200.00 $14,400.00
F-407 Vehicle #407 - Parks Light Duty Pickup $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,900.00 $45,900.00
F-405 Vehicle #405 - Parks Light Duty Pickup $7,800.00 $7,800.00 $7,800.00 $7,800.00 $8,580.00 $39,780.00
F-403 Vehicle #403 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-401 Vehicle #401 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-402 Vehicle #402 - Parks Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-207 Vehicle #207 - Fire Response Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-206 Vehicle #206 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $11,320.00 $42,193.00
F-205 Vehicle #205 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $11,320.00 $42,193.00
F-204 Vehicle #204 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $10,291.00 $11,320.00 $52,484.00
F-201 Vehicle #201 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $10,291.00 $11,320.00 $52,484.00
F-202 Vehicle #202 - Fire Response SUV $10,291.00 $10,291.00 $10,291.00 $10,291.00 $11,320.00 $52,484.00
F-161 Vehicle #161 - Shop Light Duty Pickup $7,800.00 $7,800.00 $8,580.00 $24,180.00
F-156 Vehicle #156 - Shop Van $10,200.00 $10,200.00 $10,200.00 $10,200.00 $11,300.00 $52,100.00
4 21
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY TYPE
Type Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
F-155 Vehicle #155 - Shop Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-134 Vehicle #134 - Streets Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-135 Vehicle #135 - Streets Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-151 Vehicle #151 - Shop Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-133 Vehicle #133 - Streets Light Duty Pickup $7,800.00 $7,800.00 $8,580.00 $24,180.00
F-132 Vehicle #132 - Streets Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-131 Vehicle #131 - Streets Light Duty Pickup $7,215.00 $7,215.00 $7,215.00 $7,215.00 $7,940.00 $36,800.00
F-140 Vehicle #140 - Streets Light Duty Pickup $7,215.00 $7,940.00 $15,155.00
F-101 Vehicle #101 - Streets Light Duty Pickup $7,800.00 $7,800.00 $7,800.00 $7,800.00 $8,580.00 $39,780.00
F-Skid Equipment - Annual Skid Loader Trade-in $32,000.00 $33,000.00 $34,000.00 $35,000.00 $36,000.00 $170,000.00
F-487 Equipment #487 - Parks Polar Track $44,600.00 $44,600.00
F-476 Equipment #476 - Parks Utility Vehicle $35,000.00 $35,000.00
F-474 Equipment #474 - Parks Tractor $95,000.00 $95,000.00
F-473 Equipment #473 - Parks Tractor $43,000.00 $43,000.00
F-472 Equipment #472 - Parks Tractor $22,000.00 $22,000.00
F-471 Equipment #471 - Parks Tractor $90,000.00 $90,000.00
F-456 Equipment #456 - Parks Mower $83,000.00 $83,000.00
F-452 Equipment #452 - Parks Mower $127,000.00 $127,000.00
F-451 Equipment #451 - Parks Mower $87,000.00 $87,000.00
F-450 Equipment #450 - Parks Mower $117,000.00 $117,000.00
F-431 Vehicle #431 - Parks Garbage Collection Truck $47,000.00 $47,000.00
F-406 Vehicle #406 - Parks 1-Ton Dump Pickup $95,000.00 $95,000.00
F-232 Equipment #232 - Fire Response Boat $23,500.00 $23,500.00
F-313 Vehicle #313 - Sewer Vactor/Jetting Truck $580,000.00 $580,000.00
F-308 Vehicle #308 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,900.00 $36,700.00
F-305 Vehicle #305 - Utilities Light Duty Pickup $8,922.00 $8,922.00 $8,922.00 $8,922.00 $9,810.00 $45,498.00
F-303 Vehicle #303 - Utilities Light Duty Pickup $7,200.00 $7,200.00 $7,200.00 $7,200.00 $28,800.00
F-302 Vehicle #302 - Utilities Lift Station Service Truck $160,000.00 $160,000.00
F-136 Vehicle #136 - Streets Broom Street Sweeper $350,000.00 $350,000.00
F-142 Equipment - Snowblower Attachment for Loader $154,500.00 $154,500.00
F-128 Vehicle #128 - Streets Dump/Plow Truck $255,000.00 $255,000.00
F-105 Vehicle #105 - Streets Dump/Plow Truck $300,000.00 $300,000.00
F-104 Vehicle #104 - Streets Dump/Plow Truck $340,000.00 $340,000.00
F-103 Vehicle #103 - Streets Dump/Plow Truck $330,000.00 $330,000.00
F-102 Vehicle #102 - Streets Dump/Plow Truck $270,000.00 $270,000.00
F-01G Trailer #1G - 60 Ton Tri Axle $50,000.00 $50,000.00
F-01B Trailer #1B - 25,000 lbs Tandem Axle $18,000.00 $18,000.00
F-01A Trailer #1A - 15,000 lbs Tandem Axle $10,000.00 $10,000.00
Total Vehicles and Wheeled Equipment $1,199,897.00 $1,047,979.00 $1,314,379.00 $1,014,094.00 $1,494,980.00 $6,071,329.00
Water, Sewer, and Surface Water Improvements TUtil-041S Sewer - Fiber Connectivity $15,500.00 $16,000.00 $16,500.00 $17,000.00 $17,500.00 $82,500.00
SS-028 Sewer - Lift Station #3 Forcemain Replacement $130,000.00 $130,000.00
SS-027 Sewer - Lift Station Access Improvements $200,000.00 $200,000.00 $400,000.00
SS-024 Sewer - Lower Bluff Creek Trunk Utility Improvements $10,800,000.00 $10,800,000.00
SS-020 Sewer - Proposed 2010 MUSA Sanitary Sewer Lift Station $2,800,000.00 $2,800,000.00
SS-017 Sewer - Annual Sanitary Sewer Lift Station Rehabilitation $170,000.00 $150,000.00 $95,000.00 $100,000.00 $105,000.00 $620,000.00
SS-012 Sewer - Inflow and Infiltration Abatement $210,000.00 $220,000.00 $230,000.00 $240,000.00 $250,000.00 $1,150,000.00
W-073 Water - EWTP Site Improvements $100,000.00 $100,000.00
W-072 Water - Pressure Reducing Valve Improvements $150,000.00 $150,000.00
W-069 Water - WTP Radon & Humidification Improvements $120,000.00 $120,000.00
W-068 Water - WTP Facility Deferred Maintenance $80,000.00 $82,000.00 $84,000.00 $86,000.00 $88,000.00 $420,000.00
W-065 Water - Trunk Watermain Maintenance $280,000.00 $290,000.00 $300,000.00 $870,000.00
W-059 Water - Proposed Well #16 $1,400,000.00 $1,400,000.00
W-046 Water - New 1 MG Water Tower $2,600,000.00 $2,600,000.00
SWMP-061 Stormwater - Red Cedar Point Water Quality Improvements $200,000.00 $200,000.00
SWMP-059 Stormwater - Partnership Program $26,000.00 $27,000.00 $28,000.00 $29,000.00 $30,000.00 $140,000.00
4 22
CITY OF CHANHASSEN - 2023-2027 CAPITAL IMPROVEMENT PLAN - PROJECTS BY TYPE
Type Project Number Request Title FY2023 FY2024 FY2025 FY2026 FY2027 Total
SWMP-057 Stormwater - Downtown Water Reuse Project $350,000.00 $350,000.00
SWMP-048 Stormwater - Upper Riley Creek Channel Stabilization $600,000.00 $600,000.00
SWMP-046 Stormwater - Lotus Lake Channels & Outfall Improvements $500,000.00 $500,000.00
SWMP-032 Stormwater - Annual Stormwater Pond Improvements $150,000.00 $725,000.00 $750,000.00 $775,000.00 $800,000.00 $3,200,000.00
W-032 Water - Annual Well Rehabilitation $177,000.00 $110,000.00 $51,000.00 $124,000.00 $76,000.00 $538,000.00
Total Water, Sewer, and Surface Water Improvements $2,628,500.00 $4,330,000.00 $2,084,500.00 $1,661,000.00 $16,466,500.00 $27,170,500.00
Total Project Types $17,083,327.00 $25,049,479.00 $17,422,879.00 $16,641,494.00 $31,334,480.00 $107,531,659.00
4 23
City Council Item
November 14, 2022
Item Financial Policies Discussion
File No.Item No: A.2
Agenda Section 5:30 P.M. - WORK SESSION
Prepared By Kelly Grinnell, Finance Director
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
Discussion
Motion Type N/A
Strategic
Priority Financial Sustainability
SUMMARY
BACKGROUND
The City Council has adopted several financial policies over the years. Staff recommends consolidating
the policies into one document to make it easier to find the information (see attached draft). Staff
expects to present recommended updates to the policy document at least annually.
The proposed Financial Management Policies document incorporates existing policies plus several new
policies.
The Revenue Management Policy establishes broad goals for the City’s two major revenue sources:
property taxes and user fees/harges.
The Operating Budget Policy covers goals for setting annual City budgets and includes guidance on
balanced budgets, basis of budgeting, and the legal level of budgetary control.
24
The Reserves Policy defines fund balance classification, authorization/use of fund balance, and sets
guidelines for fund types.
The Cash and Investments Policy incorporates state statute and City guidelines for investment of City
funds. The primary objectives, in order of priority, are safety, liquidity, and yield. One of the
recommendations from the current policy is to allow for up to 20% of the total portfolio to be invested
long term (i.e. greater than 5 years).
The Public Purpose Expenditure Policy provides guidelines for permitted expenditures in various
categories.
The Purchasing Policy provides guidance for approvals needed for various amounts, prompt payment of
bills, disposal of surplus property and other items.
The Accounts Payable and EFT Payments Policy establishes financial controls and management
procedures for all payments. Its purpose is to ensure that payments are initiated, executed, and handled
in a secure manner and that adequate banking controls are maintained.
The Capital Improvement Policy (CIP) provides guidance on the CIP development and approval
process.
The Capital Assets Policy sets capitalization thresholds, valuation methodology, and depreciation
recommendations.
The Debt Management Policy covers conditions for the issuance of debt, including financial limitations.
The existing policy has a limit of $1,000 on direct debt per capita. This amount was established in the
1990s and has not been increased for inflation. Staff recommends this increase to $2,000. This will
provide needed flexibility in the event the City issues bonds for a large project, such as a new City Hall
Campus. The current policy also has a maximum debt term of 25 years. Staff recommends an increase
to 30 years to provide more flexibility for upcoming debt issuance.
The Post-Issuance Compliance Policy provides guidance to ensure compliance with federal
requirements to maintain tax-exempt bond status. It covers record retention, arbitrage, and continuing
disclosure requirements.
The Conduit Debt Policy establishes criteria for the City to consider when conduit debt issuance is
requested. It is typical for cities to establish a fee for conduit debt. The proposed policy establishes a
nonrefundable processing fee of $2,500 and an administrative fee of 0.50% of par on the first
$20,000,000 and 0.10% of par above that. The City would also be reimbursed for any out-of-pocket
costs.
The Policies and Procedures for Federal Awards Administration is needed since the City receives
federal awards and grants periodically and there are several requirements on the use and reporting of
these awards.
The Elected Officials Out-of-State Travel Policy is a required policy per Minnesota Statutes § 471.661.
Staff does not recommend any changes to the existing policy.
The goal for the workshop is to provide a broad overview of the policies, highlight the changes, and get
25
Council input for the next draft. Staff’s goal is to bring the policies back for adoption in December.
DISCUSSION
BUDGET
RECOMMENDATION
Staff requests feedback for possible adoption in December.
ATTACHMENTS
Financial Management Policies Draft
26
Staf
CITY OF CHANHASSEN
Financial Management Policies
Adopted by the Chanhassen City Council
Xx/xx/xxxx
27
City of Chanhassen Financial Management Policies 1 | P a g e
Table of Contents
FINANCIAL MANAGEMENT POLICIES 2
REVENUE MANAGEMENT POLICY 3
CASH AND INVESTMENTS POLICY 6
RESERVES POLICY 8
OPERATING BUDGET POLICY 6
ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY 15
CAPITAL IMPROVEMENT PLAN POLICY 28
DEBT MANAGEMENT POLICY 30
CONDUIT DEBT POLICY 40
POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT BONDS 35
PUBLIC PURPOSE EXPENDITURE POLICY 15
CAPITAL ASSETS POLICY 30
PURCHASING POLICY 18
POLICIES AND PROCEDURES FOR FEDERAL AWARDS ADMINISTRATION 43
ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY 61
28
City of Chanhassen Financial Management Policies 2 | P a g e
FINANCIAL MANAGEMENT POLICIES OVERVIEW
The City of Chanhassen has an important responsibility to its citizens to plan the adequate funding of services
desired by the public, to manage the municipal finances wisely, and to carefully account for public funds. The City
strives to ensure that it is capable of adequately funding and providing local government services needed by the
community. The City will maintain or improve its infrastructure on a systematic basis to ensure the maintenance
of quality neighborhoods for its citizens.
To achieve these goals, this plan has the following objectives for the City’s fiscal performance:
1. To be proactive, rather than reactive, in the City’s policy-making efforts to ensure that important
decisions are not controlled by financial problems or emergencies.
2. To enhance the City’s Council’s policy-making ability by providing accurate financial information related to
the various authority or service levels provided by the City.
3. To assist in sound management of the City government by providing accurate and timely information on
financial condition.
4. To provide sound principles to guide the City Council with decisions that will have significant financial
impact on the City.
5. To set forth operational principles that minimize the cost of local government, to the extent consistent
with services desired by the public and minimize financial risk.
6. To utilize revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain
revenues, especially property taxes, and that also distribute the cost of municipal services fairly and
provide adequate funds to operate desired programs.
7. To provide essential public facilities and prevent deterioration of the City’s infrastructure and various
facilities.
8. To protect and enhance the City’s credit rating and prevent default on municipal debts.
9. To ensure the legal use and protection of City funds through a good system of financial and accounting
controls.
10. To record expenditures in a manner that allocates to current taxpayers or users the full cost of providing
current services.
11. To adopt a balanced budget in the General Fund that will ensure an adequate, stable fund balance.
To achieve these objectives the following fiscal policies have been adopted by the City Council to guide the City’s
budgeting and financial planning process. Each fiscal policy section includes a statement of purpose and a
description of the policy.
29
City of Chanhassen Financial Management Policies 3 | P a g e
REVENUE MANAGEMENT POLICY
It is essential to responsibly manage the City’s revenue sources to provide maximum service value to the
community. The most important revenue policy guidelines established by the City Council are for the two major
sources of City revenue: property taxes and fees/charges.
A. Purpose
The purpose of the is policy is to establish broad goals to assist the City in managing its revenue. These goals will
consider diversification and stabilization, equity, economic development, and collections.
1) Diversification
The City will strive to maintain a diversified revenue base to prevent fluctuations in revenue. Property
taxes add stability to the revenue base but should not be the sole source of revenue. When possible, the
City will seek our new sources of revenue to diversify the tax base. This could include long-term solutions,
such as franchise fees or additional fees or charges. Short-term solutions should also be considered, such
as a one-time sale of assets.
2) Equity
The City will strive to ensure that funding is derived from a fair, equitable, and adequate resource base.
Services having a citywide benefit shall be financed with revenue sources generated from a broad base,
such as property taxes and state aids. Services where the customer determines the use should be
financed with user fees, charges, and assessments related to the level of service provided.
3) Economic Development
The City’s revenue sources should not unduly reduce the City’s economic competitiveness or negatively
impact individual choices in the local economy.
The City’s overall revenue structure should be designed to recapture some of the financial benefits
resulting from economic and community development investments. The City will strive to keep a total
revenue mix that encourages growth and keeps the City economically competitive.
4) Collections
City staff should engage in vigilant collections of outstanding balances due to the City. However, the cost
of collections should not exceed the marginal extra revenue obtained or absorb a large percentage of the
amount collected. City staff may write off accounts receivable in amounts of $100.00 or less without
Council approval.
B. Property Taxes
When possible, property tax increases should accommodate incremental adjustments versus large changes from
year to year. Further, when discussing property taxes, the City should simultaneously explore other revenue and
expenditure alternatives that will maximize the City’s future financial flexibility and ability to provide services. This
may include considering options such as debt management, fees and charges, cost allocation, use of reserves, and
expenditure cuts.
Possible factors for considering an increase in property tax include:
Maintenance of City services
Long-term protection of the City’s infrastructure
Meeting legal mandates imposed by outside agencies
Maintaining adequate fund balance and reserve funds sufficient to maintain or improve the City’s bond
rating
30
City of Chanhassen Financial Management Policies 4 | P a g e
Funding City development and redevelopment projects that will clearly result in future tax base increases
(the expenditures of development and redevelopment funds must be in accordance with a defined
strategy as shown in the City’s Comprehensive Plan, Capital Improvement Plan, or other City documents)
Property tax increases to meet other purposes will be based on the following criteria:
A clear expression of community need
The existence of community partnerships willing to share resources
C. Service Fees and Charges
The City will consider service fees and charges whenever appropriate for the purposes of keeping the property tax
rate at a minimum and to fairly allocate the full cost of services to the users of those services. Service fees and
charges broaden the base to include tax exempt properties, which still have municipal costs associated with the
property. Specifically, the City may:
Establish utility rates sufficient to fund both the operating costs and the long-term depreciation and
replacement of the utility systems
As part of the City’s enterprise effort, evaluate City services and pursue actions to accomplish the
following:
Find community-based partners to share in service delivery
Make services financially self-supporting or, in certain circumstances, profitable
Annually review City services and identify those for which charging user fees are appropriate
These services will be identified as enterprise services and a process for establishing fees will be
set for each
Part of this process may include a market analysis that compares City fees to comparable market
cities or other service providers
Waive or offer reduced fees to youth, seniors, community service groups, and other special population
groups identified by the Council as requiring preferential consideration based on policy goals
Selected criteria are used to determine the specific rate to charge for a fee or service. The approach for
establishing the rate criteria is determined by the policy relating to the fee in the City policies and procedures
manual. The rate criteria can be one of five approaches:
Market Comparison – Attempt to set fees in the upper quartile of the market
Maximum set by External Source – Fees set by legislation or another entity
Entrepreneurial Approach – Fees will be at the top of the market
Recover the Cost of Service – Program will be self-supporting
Utility Fees – A rate study will be updated or reviewed annually
D. Non-recurring and Volatile Revenues
Non-recurring revenues should be directed towards one-time uses and should not be relied on to fund ongoing
programs. Several one-time revenue sources, such as intergovernmental grants or aids and insurance dividends
are outside of direct City control and must be relied upon conservatively. The City Manager and Finance Director
shall ensure that the budget preparation process includes an evaluation of all major non-recurring revenues, to
minimize reliance on unpredictable revenues for on-going operating costs.
Volatile revenues, such as court fines, interest earnings, and building permits can produce undependable yields
and should not be heavily depended on to fund ongoing programs. High yields from these sources should be
treated like non-recurring revenues. Revenues can be considered volatile if they vary by more than 10% from
budgetary estimates.
31
City of Chanhassen Financial Management Policies 5 | P a g e
32
City of Chanhassen Financial Management Policies 6 | P a g e
OPERATING BUDGET POLICY
A. Purpose
The operating budget is the annual financial plan for funding the costs of City services and programs. The
operating budget will describe the goals to be achieved and the services and programs to be delivered for the
level of funding. The general operating budget includes the General Fund, Special Revenue Funds, and Capital
Funds. Enterprise operations are budgeted in separate Water, Sewer, and Surface Water funds.
B. Balanced Budget
The City Manager shall submit a balanced budget for the General Fund in which appropriations shall not exceed
the total of the estimated revenues and available fund balance. A balanced budget is defined as a budget in which
current revenues plus net operating transfers and one-time use of excess reserves will be sufficient to support
budgeted expenditures. One-time reserves or use of excess reserves will not be used to fund ongoing
expenditures. One-time funding sources shall only be used to fund capital improvements, equipment, one-time
expenditures, or to improve fund balance. The City will provide for all current expenditures with current revenues.
The City will avoid all budgetary procedures that balance current expenditures at the expense of meeting future
years’ budget needs, such as postponing expenditures, rolling over short-term debt, or using reserves to balance
the operating budget.
C. Budget Period
The City’s budget year is the calendar year. The City legally adopts an annual budget for the General Fund.
Budgets for Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Enterprise Funds are adopted
for management purposes only.
D. Basis of Budgeting
The modified accrual basis will be used for all the Governmental Funds in the budget. The City uses the accrual
basis of accounting for enterprise fund reporting. Under this basis, the receipt of bond proceeds, capital outlays,
and debt service principal payments are not reported, but allocations for depreciation and amortization expense
are recorded. However, when budgeting for enterprise funds the opposite is true so as to improve cash flow
forecasting.
E. Level of Control, Budget Transfer and Amendment Process
The legal level of budgetary control is at the fund level, so any transfer of budget between funds (fund level)
requires approval of the City Council. Department heads may make transfers of budget within their department
(object level). However, budget transfers between departments (department level) requires authorization of the
City Manager.
Department heads must complete a budget transfer request form for any budget transfer. The following
information is to be provided on the form: budget transfer amount, accounts involved, purpose, justification, date
approved by department head, and department head signature. This form is submitted to the Finance Director
for approval and if necessary routed to the City Manager and/or City Council.
City Council approval is required for any overall increase or decrease in the operating budget.
F. Long-Term Financial Forecasts
The City Manager will coordinate the development of a five-year capital improvement plan budget and five-year
outlook with the development of the operating budget. Operating costs associated with new capital
improvements will be projected and included in future operating budget forecasts. The budget will provide for
adequate maintenance of the capital plant and equipment, and for their orderly replacement. The impact on the
33
City of Chanhassen Financial Management Policies 7 | P a g e
operating budget from any new programs or activities being proposed should be minimized by providing funding
with newly created revenues whenever possible.
G. Revenues in Excess of Budget
Excess revenues from a specific fiscal year will be placed into the City’s reserves in a manner consistent with the
City’s fund balance reserve policy.
H. Encumbrances and Budget Carryovers
All unencumbered appropriations for the City’s operating budget lapse at year-end. Amounts reserved for
encumbrances are classified as assigned fund balance. Budget carryovers from a prior fiscal year must be
approved by the City Manager and Finance Director and will be set aside as assigned fund balance.
I. Performance Measurement
The City Manager will ensure that a budgetary control system is in place to adhere to the adopted budget. The
Finance Department will provide regular monthly reports comparing actual revenues and expenditures to
budgeted amounts. The City’s annual budget shall be made available to citizens and the public upon request and
available on the City’s website. The City shall maintain transparency and accountability of its financial resources
and assets.
34
City of Chanhassen Financial Management Policies 8 | P a g e
RESERVES POLICY
A. Purpose
It is important for the financial stability of the City to maintain reserves for unanticipated expenditures or
unforeseen emergencies, as well as to provide adequate working capital for current operating needs to avoid
short-term borrowing. The Reserves Policy of the City is managed closely with the City’s Debt Management
Policy. The City may choose to consider paying cash for capital projects that can be anticipated and planned for in
advance. Therefore, the City’s reserve levels fluctuate, in part, based on capital project plans.
In establishing an appropriate reserve level, the City needs to consider the cash flow, capital asset purchases,
need for emergency reserves, ability to manage fluctuations of major revenue sources, credit rating, and long-
term fiscal health.
B. Fund Balance Classifications for Governmental Funds
Fund balances in governmental funds (versus enterprise or utility funds) are reported in classifications that
disclose constraints for which amounts in those funds can be spent. The fund balance classifications are:
Nonspendable – Consists of amounts that are not in spendable form, such as inventories and prepaid
items
Restricted – Consists of amounts related to externally imposed constraints, established by creditors,
grantors, or regulatory agencies
Committed – Consists of amounts that have internally imposed constraints, established by resolution of
the City Council (committed amounts cannot be used for any other purpose unless the Council removes or
changes the specified use by resolution of the City Council)
Assigned – Consists of amounts that are intended to be used for a specific purpose and intent can be
expressed by the City Council or by a delegate of the City Council
Unassigned – Consists of the residual classification for the General Fund and also reflects negative residual
amounts in other funds
C. Authorization and Use of Fund Balance
The City Council authorizes the Finance Director and/or City Manager to assign fund balance that reflects the
City’s intended use of the specified funds.
When both restricted and unrestricted (committed, assigned, or unassigned) resources are available for use, it is
the City’s policy to use restricted resources first, and then use unrestricted resources as needed. When
unrestricted resources are available for use, it is the City’s policy to use resources in the following order: 1)
committed, 2) assigned, 3) unassigned. The exception to this is the Park Development Fund, where resources are
used in the following order: 1) assigned, 2) committed, and 3) restricted.
Committed fund balance items must be set in place prior to year-end, but the amount can be calculated after
year-end.
D. Fund Balance Policies for Fund Types
1) General Fund
The General Fund is established to account for all revenues and expenditures which are not required to be
accounted for in other funds. Revenue sources include property taxes; license and permit fees; fines and
forfeits; charges for services; intergovernmental revenues; investment earnings; and transfers in. The
General Fund’s resources finance a wide range of functions, including the operations of general
government, public safety, public works, community development, and parks and recreation.
35
City of Chanhassen Financial Management Policies 9 | P a g e
The City’s unassigned year-end fund balance in the General Fund shall be maintained at a minimum level
of 50% of the following year’s property tax levy. The General Fund is the only fund that can have positive
unassigned fund balance.
The City may assign fund balance in the General Fund for purchase order encumbrances, budget
carryovers, compensated absences, or other items.
The City may commit fund balance in the General Fund for revenue stabilization arrangements or other
items by City Council resolution.
The General Fund may have a portion of its fund balance classified as nonspendable if there are
inventories or prepaid items.
2) Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific revenue source that are
restricted or committed to expenditures for specified purposes other than debt service or capital projects.
The City will maintain fund balances in special revenue funds at a level which will avoid interfund loans to
meet the cash flow needs of the current operating budget.
Governmental accounting standards require that substantial inflows of revenues into a special revenue
fund be either restricted or committed in order for the fund to be considered a special revenue fund.
The specific revenue source for each special revenue fund and the specific purposes for which they are
restricted or committed are as follows, less any amounts that are classified as nonspendable by their
nature:
Special Revenue Fund Specific Revenue Sources Restricted or Committed For
Charitable Gambling
Contribution Fund
100% of Fund Balance Restricted for equipment and
training for the Fire Department
Cemetery Fund 100% of Fund Balance Committed for cemetery
maintenance
CATV Fund PEG Fees from Franchise
Agreements
Committed for capital costs
associated with public,
educational, and government
(PEG) communications
Grant Fund 100% of Fund Balance Restricted for federal and state
grant funds
3) Debt Service Funds
Debt service fund balances are typically considered restricted. Fund balance may be assigned if the debt
for the fund has been fully paid. The resources being accumulated in the funds are for payments of
principal and interest maturing in current and future years. At year-end, fund balance in each Debt Service
fund shall be at a minimum level of 100% of the debt service expense expected to be paid during the first
half of the fiscal year.
4) Capital Project Funds
Capital project fund balances are considered restricted or assigned. The resources being accumulated are
for current and future projects. Capital project funds are used to account for and report financial
resources that are restricted or assigned to expenditures for capital assets. The fund balances in these
36
City of Chanhassen Financial Management Policies 10 | P a g e
funds vary annually based on the timing of construction projects and bond issuance. The City will maintain
reserves in the Capital Project Funds at a minimum level sufficient to provide adequate working capital for
current expenditure needs. The maximum amount of reserves should include the amount necessary to
pay for future capital projects. Future capital projects must be identified and quantified in the Capital
Improvement Plan.
E. Enterprise (Utility) Fund Reserves
The City will maintain reserves in the Enterprise (Utility) Funds at a minimum level sufficient to provide adequate
working capital for current expenditures needs. Generally, the City shall strive for a minimum of 3-months of
operating cash in these funds. The maximum amount of reserves should include the amount necessary to pay for
future capital needs. Future capital projects must be identified and quantified in the Capital Improvement Plan.
Rates and fees in these funds will be analyzed annually for a five-year period to provide for level rate changes.
Enterprise Fund net position (equity) will be classified in one of the following categories:
Net Investment in Capital Assets – The component of net position, which is the difference between the
assets and deferred outflows of resources and the liabilities and deferred inflows of resources, that
consists of capital assets less both accumulated depreciation and the outstanding balance of debt that is
directly attributable to the acquisition, construction, or improvement of the capital assets.
Restricted – The component of net position that consists of assets with constraints placed on their use by
either external parties or through constitutional provisions or enabling legislation.
Unrestricted – The net amount of the assets, deferred outflows of resources, liabilities, and deferred
inflows of resources that are not included in the determination of net investment in capital assets or the
restricted components of net position.
37
City of Chanhassen Financial Management Policies 11 | P a g e
CASH AND INVESTMENTS POLICY
Effective cash management is essential to good fiscal management. Investment returns on funds not immediately
required can provide a significant source of revenue for the City. Investment policies must be well founded and
uncompromisingly applied in their legal and administrative aspects in order to protect the City funds being
invested.
A. Purpose
The purpose of this policy is to establish the City’s investment objectives and establish specific guidelines that the
City will use in the investment of City funds. It will be the responsibility of the Finance Director to invest City funds
in order to attain a market rate of return while preserving and protecting the principal of the overall portfolio.
Investments will be made based on statutory constraints in safe, low-risk instruments.
B. Scope/Funds
This policy applies to the investment of all City funds available for investment and not needed for immediate
expenditure. The City will consolidate cash balances from all funds to maximize investment earnings. Investment
income will be allocated to the various funds based on their respective participation and in accordance with
generally accepted accounting principles.
C. Delegation of Authority
Authority to manage the investment program is granted to the Finance Director who shall act in accordance with
established written procedures and internal controls for the operation of the investment program consistent with
this investment policy. Procedures should include references to safekeeping, delivery vs. payment, investment
accounting, repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person
may engage in an investment transaction except as provided under the terms of this policy and the procedures
established by the Finance Director.
The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield:
1) Safety
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken
in a manner that seeks to ensure the preservation of principal in the overall portfolio. The objective will
be to minimize the risk of market fluctuations, such as credit risk and interest rate risk. Credit risk is the
risk that the borrower will be unable to make their debt service payments to the investors. Interest rate
risk is the risk that rates will (for example) rise while the investments you hold have lower rates. If the
City were to sell these investments prior to maturity in this case, they would have to sell the investments
at a loss.
2) Liquidity
The investment portfolio must remain sufficiently liquid to meet all operating costs that may be
reasonably anticipated. The portfolio must be structured so that securities mature concurrent with cash
needs to meet anticipated demands. Cash needs will be determined based on cash flow forecasts.
3) Diversification of Instruments
A variety of investment vehicles must be used to minimize the exposure to risk of loss. The investment
portfolio must be diversified by individual financial institution, government agency, or by corporation (in
the case of commercial paper) to reduce exposure to risk of loss.
4) Diversification of Maturity Dates
Investment maturity dates should vary in order to ensure that the City will have money available when
needed.
5) Yield
38
City of Chanhassen Financial Management Policies 12 | P a g e
The investment shall be designed with the objective of attaining a market rate of return throughout
budgetary and economic cycles, considering the investment risk constraints and liquidity needs. Return on
investment is of secondary importance compared to the safety and liquidity objectives described above.
D. Oversight
The City Manager shall oversee the City’s investment program. The Finance Director will maintain a more detailed
and comprehensive investment strategy based on the principles established by the City Council and consistent
with the most current guidelines within the public sector. On at least an annual basis, the Finance Director shall
provide a status report to the City Council. Annually, the City Council shall designate depositories for investment
purposes.
E. Allowable Investments
The City shall invest in the following instruments as allowed by Minnesota Statute § 118A:
Government Securities – Direct obligations of the federal government or its agencies, with the principal
fully guaranteed by the U.S. Government or its agencies
Certificates of Deposit – A negotiable or nonnegotiable instrument issued by commercial banks and
insured up to $250,000, or the amount set, by the Federal Deposit Insurance Corporation (FDIC)
State or Local Government Securities – Any security that is a General Obligation of any state or local
government rated “A” or better by a national bond rating service
Statewide Investment Pools – Statewide investment pools that invest in authorized instruments according
to Minnesota Statute § 118A.04, such as the Minnesota Municipal Money Market (4M) Fund
Money Market Mutual Funds – Money market mutual funds that invest primarily in U.S. Government and
agency issues and repurchase agreements
F. Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could
conflict with the proper execution and management of the investment program. Employees and investment
officials shall disclose any material interests in financial institutions with which they conduct business or that
could be related to the performance of the investment portfolio. Employees and officers shall refrain from
undertaking personal investment transactions with the same individual with whom business is conducted on
behalf of the City.
G. Internal Controls, Audits, External Controls
The Finance Director is responsible for establishing and maintaining an internal control structure designed to
ensure that the assets of the City are protected from loss, theft, or misuse. Accordingly, compliance with City
policies and procedures should be assured by the Finance Director and addressed through the annual audit
process and preparation of the Annual Comprehensive Financial Report (ACFR).
H. Authorized Financial Institution and Dealer
In accordance with Minnesota Statute § 118.02, the responsibility for conducting investment transactions resides
with the City Council. Also, the Council shall be responsible for designating the depositories of the funds.
Depositories shall be selected through a banking services procurement process, which shall include a
comprehensive review of credit characteristics and financial history by the Finance Director or reliance on
selection criteria by an independent third party. In selecting depositories, the creditworthiness of the institutions
under consideration shall be examined. The City Council shall designate depositories after a recommendation
from staff.
39
City of Chanhassen Financial Management Policies 13 | P a g e
Only approved security broker/dealers authorized in Minnesota Statute § 118A.06 shall be utilized for safekeeping
and custody.
All financial institutions and broker/dealers must supply the following as appropriate:
Audited financial statements
Proof of Financial Industry Regulatory Authority (FINRA) certification
Proof of state registration
Completed broker/dealer questionnaire for firms who are not major regional or national firms
Certification of having read the City’s investment policy
I. Broker Representations
Cities must obtain from their brokers certain representations regarding future investments. The City will provide
each broker with information regarding the City’s investment restrictions. Before engaging in investment
transactions with the City, the supervising officer at the securities broker/dealer shall submit a certification stating
that the officer has reviewed the investment policy and objectives, as well as applicable state laws, and agrees to
disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between
the firm and the City. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent
transactions involving the City’s funds.
J. Collateralization
City funds must be deposited in financial institutions that provide at least $250,000 in government insurance
protection. At no time will deposits in any one institution exceed the insured amount unless such excess amounts
are protected by pledged securities. Pledged securities, computed at market value, will be limited to the
following:
United States Treasury bills, notes, or bonds that mature within five years
Issues of United States government agencies guaranteed by the United States government
General obligation securities of any state or local government with taxing powers rated “A” or better, or
revenue obligation securities of any state or local government with taxing powers rated “AA” or better,
provided no single issue exceeds $300,000 for maturing not exceeding five years
Irrevocable standby letters of credit issued by Federal Home Loan Banks accompanied by written
evidence that the bank’s public debt is rated “AA” or better
Time deposits that are fully insured by any federal agency
In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be
110 percent (110%) of the market value of principal and accrued interest. Collateral shall be deposited in the
name of the City, subject to release by the City’s Finance Director. All certificates of deposit purchased by the City
shall be held in third-party safekeeping by an institution designated as primary agent. The primary agent shall
issue a safekeeping receipt to the City listing the specific instrument, rate, maturity, and other pertinent
information. All deposits will be insured or collateralized in accordance with Minnesota Statute § 118. No other
collateral except as designated above will be authorized for use as collateral for City funds.
K. Safekeeping and Custody
When investments purchased by the City are held in safekeeping by a broker/dealer they must provide asset
protection of $500,000 through the Securities Investor Protection Corporation (SIPC) and the current required
amount of supplemental insurance protection.
40
City of Chanhassen Financial Management Policies 14 | P a g e
L. Diversification
It is the policy of the City to diversify its investment portfolios to eliminate the risk of loss resulting from the
overconcentration of assets in a specific maturity, issuer, or class of maturities.
The portfolio, as much as possible, will contain both short-term and long-term investments. The City will attempt
to match its investments with anticipated cash flow requirements. Liquidity is necessary to pay for recurring
operations. Maturities should be extended beyond the dates necessary to meet these projected liquidity needs
and should be staggered in such a way that avoids overconcentration in a specific maturity sector. Extended
maturities may be utilized to take advantage of higher yields; however, no more than 20% of the total investment
portfolio should extend beyond five (5) years and in no circumstance should any extend beyond ten (10 years).
The portfolio will reflect diversity by class of maturity and issuer. The following limits are imposed for
investments of a specific class:
Certificates of Deposit – At any one time, no more than 70% of the total portfolio shall consist of
certificates of deposit. Maximum holdings for any one issuer of a certificate of deposit will be $250,000,
or the amount insured by the Federal Deposit Insurance Corporation (FDIC), unless collateral is provided
in accordance with this policy and Minnesota Statute § 118. Maximum holdings for any one issuer of
collateralized certificates of deposit will be 5% of the total portfolio.
Government Securities – At any one time, no more than 70% of the total portfolio shall be invested in
obligations of the federal government or its agencies.
State or Local Government Securities – At any one time, no more than 50% of the total portfolio shall be
invested in State or local government securities. Maximum holdings for any one issuer of state or local
government securities will be 10% of the total portfolio.
Money Market Funds – At any one time, no more than 70% of the total portfolio shall be invested in
authorized money market mutual funds.
M. Investment Reporting
Internal Reporting – Finance Department procedures shall ensure that investment portfolios are
maintained on the City’s records system and reconciled monthly. A monthly internal report will be
generated to show compliance with the investment policy
Quarterly Reporting – A quarterly report on the portfolio will be created for inclusion with the quarterly
financial report provided to the City Council.
N. Interest Earnings
Interest earnings will be credited to all funds with a positive cash balance at the end of each month, based on
average cash balances during that month. Market value adjustments will be credited or debited to all funds with
a positive cash balance based on average cash balances during that month. The City will use the average yield of
the one-year Treasury note as a benchmark for performance comparisons.
O. Conclusion
The intent of this policy is to ensure the safety of all City funds. The main goal of the City will be to achieve a
benchmark rate of return while maintaining the safety of principal.
41
City of Chanhassen Financial Management Policies 15 | P a g e
PUBLIC PURPOSE EXPENDITURE POLICY
A. Purpose
The City Council recognizes that public funds may only be spent if the expenditure meets a public purpose, and
the expenditure relates to the governmental purpose for which the City was created. An expenditure that
Minnesota Statute specifically or implicitly authorizes is considered a valid public purpose expenditure.
The meaning of “public purpose” is constantly evolving. The Minnesota Supreme Court has followed a broad
approach and has generally conclude that “public purpose” means an activity the meets ALL the following
standards:
The activity will primarily benefit the community as a body
The activity is directly related to functions of government
The activity does not have as its primary objective the benefit of a private interest whether profit or non-
profit
This policy is intended to provide guidelines regarding which expenditures are for public purposes and authorized
in accordance with the City’s annual budget process, and which expenditures are not considered to fall within the
public purpose definition and are therefore not allowed.
B. Permitted Expenditures for Meals and Refreshments
Use of City funds in reasonable amounts for meals and/or refreshments for elected and appointed City officials
and employees are permitted in the following circumstances, with Department Head approval:
1) City-sponsored events of a community-wide interest where staff are required to be present (e.g., 4 th of
July, National Night Out, Feb Fest, etc.)
2) City Council, boards, and commissions meetings held during or adjacent to a meal hour
3) Meetings related to City business at which the attendees include non-City representatives
4) Professional association meetings, conferences, and training when meals are included as part of the
registration or program fee, or in accordance with the travel policy
5) Election judge training and duty
6) Employee training and events
7) Annual recognition events for volunteer and non-employees
8) Fire department meetings and in-house training sessions
9) Multi-department meetings scheduled during or adjacent to a meal hour when no other meeting time is
available
10) Work activities requiring continuous service when it is not possible to break for meals (e.g., election days,
water main breaks, emergency snow removal, public safety responses)
11) Healthy snacks and incentives of moderate value provided to attendees of safety, health, and wellness
programs for City employees
12) Events recognizing completion of a significant work-related project (City Manager approval required)
13) Reimbursable travel expenses for employees and councilmembers are outlined in the City of Chanhassen
Personnel Policy.
14) The City will not purchase or reimburse any employee, councilmember, or agent for the purchase of
alcohol.
The costs of these meals are included within individual department budgets. These budgets are approved annually
by the City Council as a part of the overall budget approval process which includes a public hearing on the
proposed budget.
42
City of Chanhassen Financial Management Policies 16 | P a g e
C. Memberships and Dues
The City Council has determined that the City will fund memberships and dues in professional organizations and
City social and community organizations when the purpose is to promote, advertise, improve, or develop the
City’s resources. In addition, memberships and dues will be allowed for employees, councilmembers, and
commission members if the dues promote primarily educational opportunities related to their field or assigned
duties and are not solely for personal interest or gain.
The costs of these memberships and dues are included within individual department budgets. These budgets are
approved annually by the City Council as a part of the overall budget approval process which includes a public
hearing on the proposed budget.
D. Employee Recognition Program
The City Council recognizes the hard work and service performed by the employees of the City through a formal
Employee Recognition Program. The Council believes the benefits of attracting, retaining, and motivating
employees through an Employee Recognition Program support employee job satisfaction, which in turn impacts
cooperation and productivity. The result is to provide excellent public and customer service to better serve the
interests of the citizens of the community.
The Employee Recognition Program is considered additional compensation for work performed by employees but
is entirely depending on receiving funds from year-to-year.
Service recognition awards shall be given to all regular and full-time employees who have completed continuous
years of service. The following awards have been established:
Years of Service Award
Five (5) Certificate and $25
Ten (10) Certificate and $50
Fifteen (15) Certificate and $75
Twenty (20) Certificate and $100
Twenty-five (25) Certificate and $150
Thirty (30) Certificate and $200
Thirty-five (35) Certificate and $250
Forty (40) Certificate and $500
Forty-five (45) Certificate and $750
The costs of these recognition awards are included within individual department budgets. These budgets are
approved annually by the City Council as a part of the overall budget approval process which includes a public
hearing on the proposed budget.
The City supports events that are planned and paid for by employees. Examples of such events include, but are
not limited to, the summer picnic, potluck meals, and holiday parties. The council understands that these events
may occur during normal working hours and if approved by the City Manager or his/her designee, employees will
not be required to use vacation or compensatory time for such events.
The City Manager has the authority to approve other forms of recognition including issuance of flex time or
compensatory time as he/she sees appropriate.
E. Credit Card Use
The use of credit cards by any employee otherwise authorized to make purchases on behalf of the City is
permitted, provided that purchases made by credit card comply with all statutes, rules, and/or City policy
43
City of Chanhassen Financial Management Policies 17 | P a g e
applicable to purchases. The use of City credit cards shall be limited to purchases on behalf of the City and for no
other purpose. All purchases on City credit cards are required to have detailed supporting receipts. In addition, all
monthly credit card statements are to be reviewed by the employee’s department head and signed for approval.
F. Uniforms, Clothing, and Apparel
The City purchases uniforms, clothing, and apparel considered necessary for safety or for visible staff recognition
by the public (e.g., safety footwear, safety glasses, shirts with the City logo for building inspectors).
44
City of Chanhassen Financial Management Policies 18 | P a g e
PURCHASING POLICY
A. Introduction
Purchasing policies and procedures are required because they:
Ensure purchases conform to legal requirements
Prevent expenditures from exceeding the budget
Provide proper documentation for purchases
Prevent payment for items not received
Ensure accurate accounting
Provide payment of all bills within 35 days of receipt
Prevent duplicate payments on the same invoice
All purchasing by local government units is regulated by State law. Because of these laws and because of the
unique nature of budget and tax levy procedures for funding City government, all City employees must conform to
these purchasing policies and procedures. The Finance Department will review and approve all purchases and
employee reimbursements and will ensure that all purchases and payments are legal, properly coded, and well
documented.
B. Quick Reference Guide for Purchases
The table below shows the required quotes, bids, payment options, and approvals needed for various purchase
amounts. All purchases must be included in the operating budget or Capital Improvement Plan. Purchases of
professional services are included in a separate section.
Amount of
Purchase
Quotations or Bid Needed* Payment Request
Options
Approval Needed
Prior to Purchase?
$5,000 or less None Credit Card
Check Request
Department
Finance
City Manager
City Council
Yes
No
No
No
$5,001 - $10,000 Two written quotes or
proposals
Credit Card
Check Request
Department
Finance
City Manager
City Council
Yes
No
No
No
$10,001 - $20,000 Two written quotes or
proposals
Credit Card
Check Request
Department
Finance
City Manager
City Council
Yes
Yes
Yes
No
$20,001-$175,000 Two written quotes or
proposals
Check Request
Department
Finance
City Manager
City Council
Yes
Yes
Yes
Yes
Over $175,000 Sealed bids Check Request
Department
Finance
City Manager
City Council
Yes
Yes
Yes
Yes
*If the purchase is over $20,000 Council approval is required prior to the purchase. However, Council approval is
not required on purchases over $20,000 for regular utility bills, insurance premiums, payments due to other units
of government, or payments required to be made before the next regular meeting of the Council to avoid
endangering public safety, damaging public or private property, or interrupting City services.
45
City of Chanhassen Financial Management Policies 19 | P a g e
C. Professional Services
The same purchase amount thresholds apply to approvals for professional services; however, services typically
utilize a Request for Proposal (RFP) process versus quote or bids. Utilizing an RFP process, bid, or quote is
required for soliciting professional services that exceed $25,000 except when an established consultant pool is in
place.
For professional services less than $25,000, or when utilizing an established consultant pool, direct solicitation
and negotiation can be utilized.
Unique professional services are not required to utilize an RFP process, if those professional services are
specialized or based on specific expertise or professional abilities.
All professional services should have a written agreement. Section K contains additional information on
agreement processing.
D. Ethics/Vendor Relationships
The City holds its employees to the highest ethical standards. Purchases shall be conducted so they foster public
confidence in the integrity of the City’s procurement system, and open and free competition among prospective
suppliers. In keeping with this value, employees should avoid the following practices when making purchases on
behalf of the City:
Circumventing competitive bidding requirements – Examples of this include:
o Splitting purchases so that they can be made through several smaller purchases
o Using the emergency procedure process when no true emergency exists
o Using a sole source exemption when competition is available
Denying one or more vendors the opportunity to bid on a contract – Examples of this include:
o Using unnecessary restrictive specifications
o Pre-qualifying bidders on a discriminatory basis
o Removing companies from a bidders list without just cause
o Requiring unnecessarily high bonding
Giving favored vendors an unfair advantage – Examples of this include:
o Providing vendors with information regarding their competition’s offers in advance of a bid
opening
o Making information available to certain vendors and not to others
o Giving certain vendors inaccurate or misleading information
Accepting gifts from vendors – Examples of this include:
o Minnesota Statute § 471.895 prohibits government employees from receiving gifts except where
they are included as part of the cost of a product, good, or service provided (such as a meal
provided as part of a conference)
Purchasing personal items from a vendor using government pricing
E. Recycled Content
Environmentally preferable products are goods and services that have a lesser or reduced effect on human health
and the environment when compared to other goods and services that serve the same purpose. They contain
recycled content, are sustainably harvested, are made with less toxic materials, or conserve energy or water.
The Minnesota Pollution Control Agency website for sustainable purchasing provides several tips to consider
when purchasing: Sustainable government purchasing | Minnesota Pollution Control Agency (state.mn.us).
46
City of Chanhassen Financial Management Policies 20 | P a g e
F. Authorization
The City has a decentralized purchasing program where individual departments are responsible for making their
own purchases. Front desk administrative staff can assist with purchasing supplies maintained in the office supply
closet, paper, and small office furniture.
The steps in the payment authorization process are:
1) Determine the need for commodities and services
2) Research the cost of the purchase and determine the proper purchasing alternative
3) Determine the appropriate account coding and whether there are sufficient funds available in that budget
line item
4) Forward the request to the department director or designee for approval (review the Quick Reference
Guide to determine if Finance Director, City Manager, and/or City Council approval is required)
5) Commodity or service is ordered
6) Commodity is received or service is performed
7) Department director forwards request for payment with invoice to the Finance Department for approval
and input into the financial system
8) Payment is made by the Finance Department
9) Claims roster is presented to the City Council for approval
G. Purchasing Alternatives
1) Quotes
If a purchase is estimated to cost at least $5,001, but not exceed $175,000, the purchase may be made
either by sealed bids or by direct negotiation based on quotations. If a purchase is made in this range,
staff members are required to obtain at least two written quotes. If the quotes are not written, the
requestor who received the verbal quote must document the verbal quote in writing. All such quotes
must be forwarded to the Finance Department with the purchasing documents (invoices).
2) Sealed Bids
A formal sealed bid process is required for all purchases over $175,000 except for professional services.
Online (electronic) bidding platforms are acceptable to use. A published notice of bid is required in the
official City newspaper at least seven days in advance of bid opening. The published notice must state
where the plans and specifications can be obtained by bidders and specifically, where the bid opening will
be held. The notice may also be published on the City’s official website; however, this publication is in
addition to the official newspaper publication. All bid openings, preparation of all specifications, and
required authorization for plans and specifications are to be administered by the originating department.
The Council must formally approve the contract.
3) Sole Source Purchases
If there is no ability to solicit multiple bids, departments must demonstrate that the purchase from a
particular vendor is sufficiently justified as sole source. Sole source means that a single vendor is uniquely
qualified to meet the department’s procurement objective. To be considered a sole source and therefore
exempt from the bid process, one of the following conditions must be met:
The actual product or service needed is the only one that will meet the department’s need or
requirement, and it can only be purchased from one source (manufacturer or distributor)
The product or service must match or be compatible with current equipment or services
The product needed is specifically required for use in conjunction with a grant or contract
The service needed is controlled or mandated by the local, state, or federal government
The service is artistic
An unusual or compelling urgency exists
47
City of Chanhassen Financial Management Policies 21 | P a g e
If the need meets one of the above criteria, the department can negotiate with the vendor directly.
4) Best Value
For the purposes of construction, building, alteration, improvement, or repair services, “best value”
procurement is an option subject to the limits contained in Minnesota Statute § 16C.28 Subd. 1.
5) State, County, and Other Cooperative Purchasing Contracts
The City participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables
participants to buy goods and services at a reduced cost under the terms of contracts already negotiated
by the State of Minnesota. Participation in other purchasing cooperatives is encouraged by all
departments. If a product or service will be purchased under the state contract the vendor should be
informed. When completing the purchasing paperwork, it should be noted that that purchase is per state
contract and indicate the state contract number.
Per Minnesota Statute § 471.345 Subd. 15, if a contract is estimated to exceed $25,000, the City must
consider the availability, price, and quality of supplies, materials, or equipment available through the CPV
before purchasing through another source.
6) Emergency Purchases
Emergency situations may arise where the normal purchasing process cannot be followed for the
procurement of goods and services. An emergency means an unforeseen combination of circumstances
that calls for immediate action to prevent a disaster from developing or occurring.
Minnesota Statute § 12.29 gives the Mayor the authority to declare a local emergency for up to three
days, which period may be extended by the City Council. During such an emergency, if authorized by the
City Council, the City is not required to use the typically mandated procedures for purchasing and
contracts. During that time, the Council may waive compliance with the prescribed purchasing guidelines,
including compliance with Minnesota Statute § 417.345, Uniform Municipal Contracting Law.
Whenever possible the current purchasing policies and procedures should be followed even when an
emergency is declared, but as described above if the emergency requires speedy action essential to the
health, safety, and welfare of the community and if there has been an emergency declaration, the
standard purchasing policies and procedures can be waived in accordance with Minnesota State § 12.37.
7) Request for Proposals (RFP)
RFPs may be used to solicit proposals for professional services. Typical information to address in RFPs
includes:
Background and scope of the project
The project’s budget to ensure that the proposals stay within that range
Proposal requirements should include adequate information to allow for proper review and
evaluation, including:
o Description of firm and qualifications, including any specialized experience related to the project
o A list of similar projects the firm has completed
o Project timetables including an estimate of hours, breakdown of hours by phase, and the City’s
expectation for a completion date
o Designation of a firm principal who will oversee the project
o Résumés for key staff who will work on the project
o Statement that either no subcontractors are allowed or that all subcontractors will be identified
and are subject to the City’s approval
Not to Exceed or Lump Sum Fee to provide the service along with a fee schedule
Description of the City’s selection process
48
City of Chanhassen Financial Management Policies 22 | P a g e
City’s evaluation criteria, which typically may include:
o Quality and thoroughness of the proposal
o Similar experience and/or expertise
o References
o Cost estimate
The following statements must be included:
o “The City reserves the right to reject any and all proposals, waive all technicalities, and accept any
proposal deemed to be in the City’s best interest.”
o “Proposers are solely responsible for delivery of their proposal to the City before the deadline.
Any proposal received after the deadline will not be considered and will be returned.”
Submittal deadline information: date, time, project name, and addressee
Information about where questions should be directed (Note – staff should make sure that all
proposers are given the same information)
Attach a copy of the agreement proposed to be used for the project, including the City’s insurance
requirements. The agreement includes provisions to which the firm must agree, so it is important that
they see the agreement upfront. It is suggested the RFP be submitted to the City attorney for review prior
to distribution.
8) Leases
All lease agreements need approval through the Finance Department and possibly legal counsel prior to
initiating or modifying a lease.
9) Online Purchases
The following guidelines are recommended for online purchases:
All addresses for secure purchasing sites should have an https:// prefix
No purchase should be made from a City account while connected to any public Wi-Fi service
Whenever possible avoid making credit card purchases over the telephone
City credit card numbers should not be stored on any ecommerce site
Avoid online purchases from sites located outside the United States
H. Payment
The City uses various processes in making payments for goods and services.
1) Standard Purchase Orders
Purchase orders are used when required by the vendor to acknowledge the City’s request for goods and
services. A copy of the purchase order will be sent to the vendor when requested. Once an invoice is
received and the purchase order complete, the purchase order should be attached to the invoice and
authorization for payment to the Finance Department.
2) Accounts Payable Payments
The Finance Department policy is for invoices to be paid on one of the weekly claims lists. Payments
submitted by 3:00 p.m. on Wednesday will be paid by check on Thursday if due. Payments to be
processed electronically will be credit to vendor bank accounts on the following Monday or the next
business day if Monday is a holiday.
3) Blanket Purchase Orders, Charge Accounts, Online Accounts, and House Accounts
The City uses blanket purchase orders, charge accounts, and house accounts for frequently used vendors.
This process requires submission of receipt with an account code and department approval. All new open
accounts must be authorized by the requesting department and Finance department. House accounts are
not to be used for personal purchases. Use of City online accounts for personal purchases is strictly
prohibited. Violation can result in disciplinary action and/or termination.
49
City of Chanhassen Financial Management Policies 23 | P a g e
4) Invoices
Invoice must be attached to any accounts payable payment, purchase order, or expense voucher along
with proper authorization. Documentation must be returned to the Finance Department to be processed
on claims list.
5) Statements
The Finance Department tracks all statements – reviewing old invoices or credits. For certain vendors
where the City has open accounts, accounts are paid once a month after matching invoices to the
statement.
6) Account Coding
All requests for payment including purchase orders, invoices, or expense vouchers must have an 11-digit
code (Fund-Dept-Object) to process payment. Refer to the department budget for the line-item code. A
description of the goods or services provided should be included.
7) Credit Cards
The City issues credit cards to some staff members to allow for more efficient purchasing and to make
purchases at businesses that do not allow open accounts. The Finance Department issues credit cards as
requested by department heads. All credit cards have a transaction limit and overall credit limit. Credit
card statements must be reviewed each month and each transaction must have a detailed receipt.
Department heads should code and sign off on all transactions and monthly statements and forward to
the Finance Department.
8) Electronic Funds Transfer
Electronic Funds Transfers (EFT) may be required in some cases to complete a business transaction. These
purchases need to follow all other standard guidelines for payment processing. The City’s preference is to
push (initiate) these transactions versus having them pulled from the bank account, but under certain
circumstances pull transactions are allowed.
9) Expense Reimbursement
A complete and signed authorized form is required for reimbursement of employees for City-related
expenses. All requests must contain proper account coding, department head approval, and original
itemized receipts.
I. Prompt Payment of City Bills
State law requires municipalities to pay obligations within a standard payment period except where good faith
disputes exist. The City is required to pay invoices within 35 days of receipt. The date of receipt is defined as the
completed delivery of the goods or services or the satisfactory installation or assembly, or the receipt of the
invoice for the delivery of goods, whichever is later.
The City has the responsibility to notify vendors of invoice errors within 10 days of receipt. Minnesota Statute §
471.425 requires the City to calculate and pay interest of 1 ½ percent per month on bills not paid within 35 days.
The minimum monthly interest penalty payment is $10.00 on any one overdue bill of $100 or more. For unpaid
balances less than $100, the actual interest penalty of 1 ½ percent per month is due the vendor. Purchases or
contracts for service with a public utility or telephone company are not subject to the requirements of this
statute.
J. Final Payments on City Construction Contracts
The State of Minnesota requires the filing of Form IC-134 prior to the final payment of any contract involving
employees under Minnesota Statute § 270C.66 CONTRACTS WITH STATE: WITHHOLDING.
50
City of Chanhassen Financial Management Policies 24 | P a g e
Before final payment can be made on any contract which involves the payment of wages by a contractor of the
City to any employee, or subcontractors with employees that performed work on a job for the City, the contractor
must furnish to the City a copy of Form IC-134 that has been certified by the Minnesota Department of Revenue.
These forms should be kept on file in with all the other contract documents for possible review by the auditors.
K. Agreement Processing
Agreements need to be reviewed by the City Attorney unless they follow a previously used format, such as
Standard Form of Agreement or Contracts for Private Redevelopment. If attachments to the agreement modify
the agreement or provide new terms the agreement should be reviewed by the City Attorney prior to submission
for City Council and/or signatures. The City Attorney must review an agreement if it is written on the other party’s
form or if a special agreement is drafted.
Department heads may authorize agreements up to $5,000 in value. The City Manager is authorized to sign
agreements up to $20,000 in value, however he/she may delegate the authority for approval of such agreements.
The Finance Director must also authorize agreements between $10,001 and $20,000. Council authorization is
required where a contract exceeds $20,000. These agreements should be signed by the Mayor and City Manager.
An original signed copy of the agreement should be returned to the City.
L. Capital Outlay and Capital Assets
1) Capitalization Threshold
Capital outlay purchases are for tangible items costing $10,000 or more and having a life expectancy of
two years or more. These items are typically coded to expense codes beginning with “47xx”. Delivery
charges, sales tax, and other related items should be included as a cost of the item. The capital asset is
recorded at the total cost to place the asset in its intended location and condition for use.
2) Acquisition
When a capital asset is purchased, a capital asset form should be completed by the department making
the purchase and sent to the Finance Department. Vendor invoices should be included to support the
amount recorded.
3) Tracking and Transfer
Once a capital asset is recorded in the City’s financial system it is the responsibility of the assigned
department to notify the Finance Department of any assets that have been transferred to a different
department. A physical account of all capital assets should be done each year by each department. The
Finance Department will provide a capital assets list for this purpose. Any discrepancies should be noted
by the department.
4) Deletion or Disposal of Capital Assets
When a capital asset is sold or disposed of the assigned department must complete a capital asset form
with the required information for the Finance Department to remove the asset from the financial system.
This includes items that are disposed of, sold, or traded in.
M. Technology Purchases
All technology purchases, including hardware and software purchases and agreements, must be reviewed, and
approved by the IT Manager before purchase. The IT Department will coordinate and facilitate all technology
purchases and agreements for individual departments and the enterprise as a whole. New software and
technology, providing enhanced capabilities not previously deployed by the City, must also be approved by the
City Manager.
N. Disposal of Surplus Property
1) Auction
51
City of Chanhassen Financial Management Policies 25 | P a g e
The City disposes of surplus equipment through public sale in accordance with Council policy. Throughout
the year the City collects items to be sold at public auction and sends them to an auctioneer with a
description and number of items to be sold. The auction house forwards a tabulation of the bids received
along with payment. The information is reviewed by the equipment manager and payment is forwarded
to the Finance Department.
A capital asset disposal form must be filled out when an item sold at auction was listed in the City’s
financial system.
2) Computer Equipment
When computer equipment has reached the end of its useful life with the City it may be disposed of in
one of the following ways:
Sealed bids
Donation to non-profit or governmental agency (City Manager approval required)
Sold at auction
Recycle through an authorized computer recycling vendor
Dispose of as waste
O. Procurement Policies when Using Federal Dollars/Grants
The City has a separate Policies and Procedures for Federal Awards Administration for the use of federal grant
funds.
52
City of Chanhassen Financial Management Policies 26 | P a g e
ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY
A. Purpose
The purpose of the policy is to ensure that payments are initiated, executed, and handled in a secure manner and
to ensure that adequate banking controls are maintained.
B. Purpose
This policy shall establish financial controls and management procedures for all payments. Payments are made by
check, Electronic Funds Transfers (EFT), or by purchasing card. EFT payments include Automated Clearing House
(ACH) transfers and wire payments.
C. Payment Processing
All new vendors must be authorized by the Assistant Finance Director or Finance Director
Qualified vendors must complete and return a Form W-9 “Request for Taxpayer Identification Number
and Certification” to the Finance Department
Vendors outside the United States must complete and return the appropriate Form W-8 before goods or
services are ordered and payment is made
Payments are to be made on original invoices received from vendors, and not solely from a vendor
statement
Accounts payable staff will verify the information contained on the invoice, including the vendor name,
address, purchase order if applicable, and amount
Qualified claims will be paid within 35 days of receipt
Payments made after 35 days on undisputed invoice will include interest per Minnesota Statute § 461.425
Invoices will be submitted and paid according to the timeline established by the Finance Department
All invoices must be verified by the person who placed the order and approved through the City’s
established approval process
The Finance Department will separate roles and responsibilities of employees performing accounts
payable duties to ensure appropriate segregation of duties, in an attempt to reduce the risk of fraud and
error
Bank activity will be monitored daily for unusual and unexpected transactions
Reconciliation of bank activity to the general ledger will be performed in a timely manner with all
exceptions resolved.
All paid claims will be reported to the City Council in accordance with established City policies
D. EFT Payments
Vendors requesting EFT payments will provide banking information on a form provided by the City
Accounts payable staff will independently confirm the banking instructions with the vendor to prevent
fraud and strengthen the integrity of the data
All EFT payments will be initiated by secure computer-based systems
The Finance Director will designate a primary administrator to manage and control access to the systems
used to process EFT transactions
The primary administrator shall ensure that adequate separation of duties exists in accordance with
accepted internal control standards
The mechanism by which EFT payment requests are communicated to the disbursing bank will have
adequate controls to prevent unauthorized access (these controls should include password protected user
accounts, PINs, a designated administrator, and/or multi-factor authentication)
Positive pay and/or filters will be used for EFT payments
EFT payments require that one employee initiate the transaction, and another approve the transaction
53
City of Chanhassen Financial Management Policies 27 | P a g e
The procedures to initiate, approve, record, and report an EFT payment are subject to the same financial
policies, procedures, and controls that govern disbursements made by any other means
For recurring EFT payments, the administrator will coordinate the establishment of a template with
receiving and disbursing bank information that may not be altered without the approval of two
authorized signers
E. Payment by Check
Blank check stock will be kept in a secure, locked location
Checks will not be issued to “Cash”
Positive pay will be used for all payments made by check
54
City of Chanhassen Financial Management Policies 28 | P a g e
CAPITAL IMPROVEMENT PLAN POLICY
A. Purpose
As the demand for services and the cost of building and maintaining the City’s infrastructure continues to
increase, a methodology must be employed that provides a realistic projection of community needs, the meeting
of those needs, and a framework to support City Council prioritization of those needs. A Capital Improvement Plan
(CIP) is a community planning and fiscal management tool used to coordinate the location, timing, and financing
of capital improvements over a multi-year period.
B. Scope
The CIP includes the scheduling of public improvements for the community over a five-year period and considers
the community’s financial capabilities as well as its goals and priorities. Capital improvements include major
expenditures such as:
Purchase of major equipment (e.g., vehicles, playground equipment, snowplows)
Acquisition of land for a public purpose (e.g., for a park or facility)
Construction, expansion, or major renovation of a public facility or infrastructure
Related planning, engineering, design, and feasibility costs
C. Benefits of a CIP
It ensures the timely repair and replacement of aging infrastructure
It provides a level of certainty for residents, businesses, and developers regarding the location and timing
of public investments
It identifies the most economical means of financing improvement projects
It eliminates unanticipated, poorly planned, and unnecessary capital expenditures
It eliminates sharp increases in taxes, user fees, and debt levels to help cover unexpected capital
improvements
It helps to ensure that patterns of growth and development are consistent with the comprehensive plan
It helps to balance desired public improvement with the community’s financial resources
D. Features of a CIP
The CIP includes the following information for each proposed item:
A description and justification for the proposed capital improvement
A narrative describing the budget impact of the improvement
Total expenditures by year for the capital improvement
Funding sources by year for the capital improvement
Priority of the capital improvement
Additional information such as useful life, type of improvement, etc.
E. CIP Development Process
Department heads submit a list of capital improvement projects
City staff works to consolidate and prioritize the recommended projects into the proposed CIP
Funding sources for each projected are analyzed
If debt issuance is required, the impact of the debt on property taxes, utility rates, or other user charges is
analyzed and compared to existing taxes, utility rates, and other user charges
The preference of Council is to limit new debt to the following:
o Special assessment funded portion of a project
o That portion of a project that will be repaid from tax increment
55
City of Chanhassen Financial Management Policies 29 | P a g e
o Major new facilities, such as a new City Hall or Regional Park
The overall CIP should have an acceptable impact on tax levy, total debt, and utility rate levels
The City Council will evaluate the proposed CIP and approve the projects deemed necessary and
affordable
The CIP is linked to the budget – the first year of the CIP is known as the capital budget, and when
adopted becomes part of the annual operating budget
56
City of Chanhassen Financial Management Policies 30 | P a g e
CAPITAL ASSETS POLICY
A. Purpose
It is essential for financial reporting and cost accounting purposes that City departments follow a uniform policy
for capitalizing expenditures. Capital expenditures are used to acquire assets or improve useful life of existing
assets. The purpose of the capital assets policy is to define the accounting practices and procedures that will
ensure effective and accurate documentation of the value of capital assets and their corresponding depreciation
to be reported in the City’s financial reports.
B. Capitalization Thresholds
The City will maintain a schedule of individual capital assets with an original cost equal to or greater than the
amounts shown below and an estimated useful life of greater than two years:
Asset Type Threshold
Land and Land Improvements Always
Construction in Progress Track and capitalize when complete
Easements $50,000
Buildings and Building Improvements $50,000
Infrastructure $100,000
Machinery and Equipment $10,000
Intangible Assets $50,000
C. Recording Capital Assets
Capital assets should be recorded and reported at historical cost. When the historical cost of a capital asset is not
practicably determinable, the estimated historical cost of the asset should be determined by appropriate
methods. Estimated historical cots should be identified in the records, including the basis of determination.
D. Contributed (Donated) Capital
Acceptance of contributions of capital assets shall be in accordance with applicable Minnesota Statutes and shall
be approved by the City Council. Contributed capital assets should be recorded and depreciated in the same
manner as all other capital assets. Donated capital assets should be recorded at fair value at the time of
acquisition. In addition, capital assets acquired through contribution from an outside source should be identified
in the records of the City, including documentation of the actual or estimated value and the basis of
determination.
E. Intangible Assets
Intangible assets possess three characteristics:
Lack of physical substance;
Initial useful life in excess of one year; and
Nonfinancial in nature
Examples of intangible assets include easements, land use rights, patents, trademarks, copyrights, or software
that is purchased, licensed, or internally generated.
An intangible asset should be recognized in the statement of net position only if it is identifiable. This means the
asset can either be:
Sold, transferred, rented, or exchanged, or
57
City of Chanhassen Financial Management Policies 31 | P a g e
Arose from contractual or other legal rights, regardless of whether those rights are transferable or
separable
Donated intangible assets should be recorded at fair market value as of the donation acceptance date.
F. Improvements
The City will maintain its assets to protect its capital investment and to minimize future capital expenditures.
Capital asset improvement costs should be capitalized if:
The costs exceed the capitalization threshold, and
One of the following criteria is met:
The value of the asset or estimated life is increased by 25% of the original cost or life period, or
The cost results in an increase in the capacity of the asset, or
The efficiency of the asset is increased by more than 10% of its current value
Otherwise, the cost should be classified as a repair and maintenance expense under the appropriate department
and expense category.
G. Depreciating Capital Assets
Capital assets will be depreciated over their estimated useful lives unless they are:
Inexhaustible (i.e., land and land improvements, certain works of art and historical treasures), or
Construction work in progress
For financial reporting purposes, the straight-line method will be used to calculate depreciation with no salvage
value. No depreciation will be taken in the year of acquisition and a full year of depreciation will be taken in the
year of retirement or disposition.
For depreciation purposes, the following guidelines will be used to estimate the useful life of the asset:
Buildings and Building Improvements Useful Life
Buildings – wood frame 30 years
Buildings – brick/block 30 years
Buildings – temporary/portable 20 years
Roofing 20 years
Siding 20 years
HVAC/Plumbing/Electrical systems 20 years
Fire suppression systems 10 years
Security systems 10 years
Cabling 10 years
Flooring 10 years
Elevators 20 years
Windows 15 years
Infrastructure Useful Life
Streets, including curb and gutter 30 years
Storm drain systems 30 years
Parking lots 25 years
Sidewalks 25 years
Pedestrian bridges 25 years
58
City of Chanhassen Financial Management Policies 32 | P a g e
Paved trails 25 years
Streetlights 25 years
Water/Sewer mains and lines 30 years
Water storage facilities 30 years
Water treatment plants 30 years
Lift stations 30 years
Other Improvements Useful Life
Fencing and gates 10 years
Outside sprinkler systems 20 years
Athletic fields, bleachers 25 years
Septic systems 20 years
Swimming pools 20 years
Tennis, basketball, other sport courts, skate park equipment 25 years
Fountains 20 years
Retaining walls 20 years
Outdoor lighting 20 years
Monuments 10 years
Traffic signals 20 years
Light poles 20 years
Landscaping and trees 20 years
Boat launch pads 25 years
Equipment, Machinery, and Vehicles Useful Life
Appliances 5 years
Audio/Visual equipment 5 years
Business machines and office equipment 5 years
Radio and communications equipment 10 years
Computer equipment and software 3 years
Furniture and cabinets 10 years
Recreational/Athletic Equipment 10 years
Water softeners/heaters 5 years
Grounds equipment – mowers, etc. 8 years
Machinery 7 years
Tools 5 years
Playground equipment 10 years
ATVs and other utility vehicles 5 years
Motor vehicles – cars and light trucks 8 years
Light equipment 8 years
Street sweepers 8 years
Heavy trucks 10 years
Heavy equipment – loaders, graders 10 years
For items not listed, staff will research and determine an appropriate useful life.
59
City of Chanhassen Financial Management Policies 33 | P a g e
H. Historical Treasures and Works of Art
Historical treasures and works of art are items which are considered inexhaustible and held for public exhibition,
educational purposes, or research in enhancement of public service instead of financial gain. Examples are
paintings, sculptures, photography, maps, manuscripts, musical instruments, recordings, film, furnishings,
artifacts, tools, weapons, and other memorabilia. These items are generally considered inexhaustible and are,
therefore, not depreciated.
DEBT MANAGEMENT POLICY
A. Purpose
The purpose of the debt policy is to ensure that debt is used wisely, and that future financial flexibility remains
relatively unconstrained. Debt is an important mechanism to fund capital expenditures. It can reduce long-term
costs due to inflation, prevent lost opportunities, and equalize the costs of improvements to present and future
constituencies. Debt management is an integral part of the financial management of the City. Adequate resources
must be provided for the repayment of debt, and the level of debt incurred by the City must be effectively
controlled to amounts that are manageable and within levels that will maintain or enhance the City’s credit rating.
A goal of debt management is to stabilize the overall debt burden and future tax levy requirements to ensure that
issued debt can be repaid and prevent default on any municipal debt. A high debt level places a financial burden
on taxpayers and can create economic problems for the community. The debt policies ensure that the City’s
outstanding debt does not weaken the City’s financial structure, provides manageable limits on debt, and allows
for the best possible credit rating.
B. Conditions for Issuance
1) The City will confine long-term borrowing to capital improvements, equipment, or projects that have a life
of at least five years and cannot be financed from current revenues.
2) Capital equipment with a useful life greater than five years may be financed with equipment certificates,
with a bond term of ten years or less.
3) Minnesota Statute § 475.53 limits net general obligation debt to less than 3% of the estimated market
value of taxable property in the City.
4) The City shall use a competitive bidding process for the sale of debt unless the use of a negotiated process
is warranted due to adverse market conditions, timing requirements, or a unique pledge or debt
structure. The City will award competitively issued debt on the true interest cost (TIC) basis.
5) The City should strongly consider market conditions (i.e., interest rates, construction market) when
planning for the issuance of debt. The City should consider issuing debt, rather than paying cash, when
interest rates are lower.
6) Debt should be structured in a manner that distributes cost and benefits appropriately. Intergenerational
equity aspects should be considered when financing capital assets. The debt payments should be
distributed over the useful life of the asset.
7) Long-term forecasts should support the assumption that the City will be able to repay the debt without
causing financial distress.
8) Interfund borrowing for periods of more than one year shall only be undertaken for capital expenditures.
A payment schedule for the borrowed amounts shall be established by the City Council. Interest charges
for interfund loans utilizing tax increment bonds will be in accordance with Minnesota Statute § 469.178,
Subd. 7.
C. Restrictions on Debt Issuance
1) Where possible, the City will issue revenue (including general obligation backed revenue) or other self-
supporting type bonds instead of general obligation bonds.
60
City of Chanhassen Financial Management Policies 34 | P a g e
2) The City will not use long-term debt for current operations.
3) The City should not issue debt with a longer amortization period than the life of the asset being financed.
4) When possible, the City should use pay-as-you-go financing for equipment and other minor capital assets.
D. Financial Limitations
1) The City will strive to keep the total maturity length of general obligation bonds below 20 years and
structure the bonds to allow for retirement of at least 50% of principal within 2/3 of the term of the bond
issue. Maturity length of up to 30 years may be considered for new facilities.
2) The City shall typically issue debt with level principal and interest payments.
3) Bond rating categories shall be used as a means of assessing the City’s financial condition. The City will
strive to achieve and maintain a ratio of governmental funds debt service to expenditures that will result
in adequate, or better than adequate, debt and contingent liability profile rating from rating agencies.
4) Direct debt is the amount of general obligation principal or lease obligations supported by taxes that are
outstanding for the City only. Direct debt per capita shall not exceed $2,000. Direct debt as a percentage
of the City’s taxable market value shall not exceed 2%, excluding revenue-based debt.
5) Bond issues may require a special debt levy. The amount of the City’s property tax levy dedicated to debt
service (principal and interest) shall not exceed 30% of the total property tax levy (levy does not include
special assessments, tax abatements, or tax increments).
6) The City will maintain regular communications with bond rating agencies about its financial condition and
will follow a policy of full disclosure in every financial report and bond statement. The City will comply
with Securities and Exchange Commission (SEC) reporting requirements.
7) The City is committed to providing continuing disclosure to certain financial and operating data and
material event notices as required by the SEC Rule 15c2-12. The Finance Department shall be responsible
for the preparation of all disclosure documents and releases under Rule 15c2-12.
8) When feasible, the City will refund bonds to reduce interest costs and evaluate the use of debt reserves to
lower annual debt service. Refunding of outstanding debt shall only be considered when present value
savings of at least 3% of the principal amount of the refunded bonds are produced, according to
Minnesota Statute §475.67 Subd. 12. Savings from refundings will be distributed evenly over the life of
the refunded bonds unless special circumstances warrant a different bond structure.
9) Debt reserve funds will be examined at least annually to ensure adequate funding balances and funding
progress.
10) The City should maintain the highest credit rating possible.
E. Professional Service Providers
Municipal financial advisors should be selected through a process of evaluating formal proposals every ten years.
Selection should be based on, but not limited to, experience with the type, size, and structure of the bonds
typically issued, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of
interest.
Proposals for bond counsel should be solicited and considered on an occasional or as-needed basis. Consideration
should be given to experience with municipal debt, ability to commit sufficient time to accomplish necessary
tasks, and lack of potential conflicts of interest.
The City should strategically maintain good relations with rating agencies and a positive perception in the
marketplace.
61
City of Chanhassen Financial Management Policies 35 | P a g e
POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT BONDS
A. Purpose
The City of Chanhassen issues tax-exempt governmental bonds to finance capital improvements. As an issuer of
tax-exempt governmental bonds, the City is required by the terms of §§ 103 and 141-150 of the Internal Revenue
Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder (the “Treasury
Regulations”), to take certain actions subsequent to the issuance of such bonds to ensure the continuing tax-
exempt status of such bonds. In addition, § 6001 of the Code and § 1.6001-1(a) of the Treasury Regulations,
impose record retention requirements on the City with respect to its tax-exempt governmental bonds. This Post-
Issuance Compliance Policy is designed to ensure that the City complies with its post-issuance compliance
obligations under applicable provisions of the Code and Treasury Regulations.
B. Responsible Parties
The Finance Director of the City shall be the party primarily responsible for ensuring that the City successfully
carries out its post-issuance compliance requirements under applicable provisions of the Code and Treasury
Regulations. The Finance Director will be assisted by the staff of the Finance Department of the City and by other
City staff and officials when appropriate. The Finance Director of the City will also be assisted in carrying out post-
issuance compliance requirements by the following:
1) Bond Counsel (the law firm primarily responsible for providing bond counsel services for the City)
2) Municipal Advisor (the organization primarily responsible for providing financial advisor services to the
City)
3) Paying Agent (the person, organization, or City officer primarily responsible for providing paying agent
services for the City)
4) Rebate Analyst (the organization primarily responsible for providing rebate analyst services for the City)
The Finance Director shall be responsible for assigning post-issuance compliance responsibilities to members of
the Finance Department, other staff of the City, Bond Counsel, Paying Agent, and Rebate Analyst. The Finance
Director shall utilize such other professional service organizations as are necessary to ensure compliance with the
post-issuance compliance requirements of the City. The Finance Director shall provide training and educational
resources to City staff who are responsible for ensuring compliance with any portion of the post-issuance
compliance requirements of this Policy.
C. Post-Issuance Compliance Actions
The Finance Director shall take the following post-issuance compliance actions or shall verify that the following
post-issuance compliance actions have been taken on behalf of the City with respect to each issue of tax-exempt
governmental bonds issued by the City:
1) The Finance Director shall make sure that the Municipal Advisor prepares a transcript of principal
documents
2) The Finance Director shall make sure that Bond Counsel files with the Internal Revenue Service (the
“IRS”), within the time limit imposed by § 149(e) of the Code and applicable Treasury Regulations, an
Information Return for Tax-Exempt Governmental Obligations, Form 8038-G
3) The Finance Director shall prepare an “allocation memorandum” for each issue of tax-exempt
governmental bonds in accordance with the provisions of Treasury Regulations, § 1.148-6(d)(1), that
accounts for the allocation of the proceeds of the tax-exempt bonds to expenditures not later than the
earlier of:
Eighteen (18) months after the later of (A) the date the expenditure is paid, or (B) the date the
project, if any, that is financed by the tax-exempt bond issue is placed in service; or
62
City of Chanhassen Financial Management Policies 36 | P a g e
The date sixty (60) days after the earlier of (A) the fifth anniversary of the issue date of the tax-
exempt bond issue, or (B) the date sixty (60) days after the retirement of the tax-exempt bond
issue.
Preparation of the allocation memorandum will be the primary responsibility of the Finance Director (in
consultation with the Municipal Advisor and Bond Counsel).
4) The Finance Director, in consultation with Bond Counsel, shall identify proceeds of tax-exempt
governmental bonds that must be yield-restricted and shall monitor the investments of any yield-
restricted funds to ensure that the yield on such investments does not exceed the yield to which such
investments are restricted.
5) In consultation with Bond Counsel, the Finance Director shall determine whether the City is subject to the
rebate requirements of § 148(f) of the Code with respect to each issue of tax-exempt governmental
bonds.
6) In consultation with Bond Counsel, the Finance Director shall determine, with respect to each issue of tax-
exempt governmental bonds of the City, whether the City is eligible for any of the temporary periods for
unrestricted investments and is eligible for any of the spending exceptions to the rebate requirements.
7) The Finance Director shall contact the Rebate Analyst (and, if appropriate, Bond Counsel) prior to the fifth
anniversary of the date of issuance of each tax-exempt governmental bond of the City and each fifth
anniversary thereafter to arrange for calculations of the rebate requirements with respect to such tax-
exempt governmental bonds.
8) If a rebate payment is required to be paid by the City, the Finance Director shall prepare or cause to be
prepared the Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate, Form 8038-T, and
submit such Form 8038-T to the IRS with the required rebate payment.
9) If the City is authorized to recover a rebate payment previously paid, the Finance Director shall prepare or
cause to be prepared the Request for Recovery of Overpayments Under Arbitrage Rebate Provisions,
Form 8038-R, with respect to such rebate recovery, and submit such Form 8038-R to the IRS.
D. Procedures for Monitoring, Verification, and Inspections
The Finance Director shall institute such procedures as the Finance Director shall deem necessary and appropriate
to monitor the use of the proceeds of tax-exempt governmental bonds issued by the City, to verify that certain
post-issuance compliance actions have been taken by the City, and to provide for the inspection of the facilities
financed with the proceeds of such bonds. At a minimum, the Finance Director shall establish the following
procedures:
1) The Finance Director shall monitor the use of the proceeds of tax-exempt governmental bonds to: (i)
ensure compliance with the expenditure and investment requirements under the temporary period
provisions set for in Treasury Regulations, § 1.148-2(e); (ii) ensure compliance with the safe harbor
restrictions on the acquisition of investments set forth in Treasury Regulations, § 1.148-5(d); (iii) ensure
that the investments of any yield-restricted funds do not exceed the yield to which such investments are
restricted; and (iv) determine whether there has been compliance with the spend-down requirements
under the spending exceptions to the rebate requirements set forth in Treasury Regulations, § 1.148-7.
2) The Finance Director shall monitor the use of all bond-financed facilities in order to: (i) determine
whether private business uses of bond-financed facilities have exceeded the de minimus limits set forth in
§ 141(b) of the Code as a result of leases and subleases, licenses, management contracts, research
contracts, naming rights agreements, or other arrangements that provide separate legal entitlements to
nongovernmental persons; and (ii) determine whether private security or payments that exceed the de
minimus limits set forth in § 141(b) of the Code have been provided by nongovernmental persons with
respect to such bond-financed facilities. The Finance Director shall provide training and educational
63
City of Chanhassen Financial Management Policies 37 | P a g e
resources to any City staff who have the primary responsibility for the operation, maintenance, or
inspection of bond-financed facilities with regard to the limitation on the private business use of bond-
financed facilities and as to the limitations on the private security or payments with respect to bond-
financed facilities.
3) The Finance Director shall undertake the following with respect to each outstanding issue of tax-exempt
governmental bonds of the City: (i) an annual review of the books and records maintained by the City with
respect to such bonds; and (ii) an annual physical inspection of the facilities financed with the proceeds of
such bonds, conducted by the Finance Director with the assistance of any City staff who have the primary
responsibility for the operation, maintenance, inspection of such bond-financed facilities.
E. Record Retention Requirements
The Finance Director shall collect and retain the following records with respect to each issue of tax-exempt
governmental bonds of the City and with respect to the facilities financed with the proceeds of such bonds:
Audited financial statements of the City
Appraisals, demand surveys, or feasibility studies with respect to the facilities to be financed with the
proceeds of such bonds
Publications, brochures, and newspaper articles related to the bond financing
Trustee or paying agent statements
Records of all investments and the gains (losses) from such investments
Paying agent or trustee statements regarding investments and investment earnings
Reimbursement resolutions and expenditures reimbursed with the proceeds of such bonds
Allocations of proceeds to expenditures (including costs of issuance) and the dates and amounts of such
expenditures (including requisitions, draw schedules, draw requests, invoices, bills, and cancelled checks
with respect to such expenditures)
Contracts entered into for the construction, renovation, or purchase of bond-financed facilities
An asset list or schedule of all bond-financed depreciable property and any depreciation schedules with
respect to such assets or property
Records of the purchases and sales of bond-financed assets
Private uses of bond-financed facilities that arise subsequent to the date of issue through leases and
subleases, licenses, management contracts, research contracts, naming rights agreements, or other
arrangements that provide special legal entitlements to nongovernmental persons and copies of any such
agreements or instruments
Arbitrage rebate reports and records of rebate and yield reduction payments
Resolutions or other actions taken by the governing body subsequent to the date of issue with respect to
such bonds
Formal elections authorized by the Code or Treasury Regulations that are taken with respect to such
bonds
Relevant correspondence, including letters or emails, relating to such bonds
Documents related to guaranteed investment contracts or certificates of deposit, credit enhancement
transactions, and financial derivatives entered into subsequent to the date of issue
Bidding of financial products for investment securities
Copies of all Form 8038-Ts, Form 8038-Rs, and Form 8038-CPs filed with the IRS and any other forms or
documents filed with the IRS
The transcript prepared with respect to such tax-exempt governmental bonds, including but not limited
to:
o Official statements, private placement documents, or other offering documents
64
City of Chanhassen Financial Management Policies 38 | P a g e
o Minutes and resolutions, orders, or ordinances or other similar authorization for the issuance of
such bonds
o Certification of the issue price of such bonds
o Documents related to government grants associated with the construction, renovation, or
purchase of bond-financed facilities
Documents related to government grants associated with the construction, renovation, or purchase of
bond-financed facilities
The records collected by the Finance Director shall be stored in any format deemed appropriate by the Finance
Director and shall be retained for a period equal to the life of the tax-exempt governmental bonds with respect to
which the records are collected (which shall include the life of any bonds issued to refund any portion of such tax-
exempt governmental bonds or to refund any remaining bonds) plus three (3) years. The Finance Director shall
also collect and retain reports of any IRS examination of the City or any of its bond financings.
F. Remedies
In consultation with Bond Counsel, the Finance Director shall become acquainted with the remedial actions
(including redemption or defeasance) under Treasury Regulations, § 1.141-12, to be utilized in the event that
private business use of bond-financed facilities exceeds the de minimus limits under § 141(b)(1) of the Code.
In consultation with Bond Counsel, the Finance Director shall become acquainted with the Tax-Exempt Bonds
Voluntary Closing Agreement Program described in Notice 2008-31, 2008-11 I.R.B. 592, to be utilized as a means
for an issuer to correct any post-issuance infractions of the Code and Treasury Regulations with respect to
outstanding tax-exempt bonds.
G. Continuing Disclosure Obligations
In addition to its post-issuance compliance requirements under applicable provisions of the Code and Treasury
Regulations, the City has agreed to provide continuing disclosure, such as annual financial information and
material event notices, pursuant to a continuing disclosure certificate or similar document (the “Continuing
Disclosure Document”) prepared by Bond Counsel and made a part of the transcript with respect to each issue of
bonds of the City that is subject to such continuing disclosure requirements. The Continuing Disclosure
Documents are executed by the City to assist the underwriters of the City’s bonds in meeting their obligations
under Securities and Exchange Commission Regulation, 17 C.F.R. § 240.15c2-12, as in effect and interpreted from
time to time (“Rule 15c2-12”). The continuing disclosure obligations of the City are governed by the Continuing
Disclosure Documents and by the terms of Rule 15c2-12. The Finance Director is primarily responsible for
undertaking such continuing disclosure obligations and to monitor compliance with such obligations.
H. Other Post-Issuance Actions
If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City
Attorney, or the City Council, the Finance Director determines that any action not identified in this Policy must be
taken by the Finance Director to ensure the continuing tax-exempt status of any issue of governmental bonds of
the City, the Finance Director shall take such action if the Finance Director has the authority to do so.
If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City
Attorney, or the City Council, the Finance Director and City Manager determine that this Policy must be amended
or supplemented to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the
City Manager shall recommend to the City Council that this Policy be so amended or supplemented.
I. Taxable Governmental Bonds
Most of the provisions of this Policy, other than the provisions of § 7, are not applicable to governmental bonds
for which the interest is includable in gross income for federal income tax purposes. On the other hand, if an issue
65
City of Chanhassen Financial Management Policies 39 | P a g e
of taxable governmental bonds is later refunded with the proceeds of an issue of tax-exempt governmental
refunding bonds, then the uses of proceeds of the taxable governmental bonds and the uses of the facilities
financed with the proceeds of the taxable governmental bonds will be relevant to the tax-exempt status of the
governmental refunding bonds. Therefore, if there is any reasonable possibility that an issue of taxable
governmental bonds may be refunded, in whole or in part, with the proceeds of an issue of tax-exempt
governmental bonds then, for purposes of this Policy, the Finance Director shall treat the issue of taxable
governmental bonds as if such issue were an issue of tax-exempt governmental bonds and shall carry out and
comply with the requirements of this Policy with respect to such taxable governmental bonds. The Finance
Director shall seek the advice of Bond Counsel as to whether there is any reasonable possibility of issuing tax-
exempt governmental bonds to refund an issue of taxable governmental bonds.
J. Qualified 501(c)(3) Bonds
If the City issues bonds to finance a facility to be owned by the City but which may be used, in whole or in
substantial part, by a nongovernmental organization that is exempt from federal income taxation under § 501(a)
of the Code as a result of the application of § 501(c)(3) of the Code (a “501(c)(3) Organization”), the City may elect
to issue the bond as “qualified 501(c)(3) bonds” the interest on which is exempt from federal income taxation
under §§ 103 and 145 of the Code and applicable Treasury Regulations. Although such qualified 501(c)(3) bonds
are not governmental bonds, at the election of the Finance Director, for purposes of this policy, the Finance
Director shall treat such issue of qualified 501(c)(3) bonds as is such issue were an issue of tax-exempt
governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such
qualified 501(c)(3) bonds.
66
City of Chanhassen Financial Management Policies 40 | P a g e
CONDUIT DEBT POLICY
A. Purpose
The City is granted the power to issue conduit revenue bonds and other conduit revenue obligations under
Minnesota Statutes, § 469.152-469.165, as amended, and Minnesota Statutes, Chapter 462C, as amended. The
City expresses its support for the use of such financing but has reserved the right to approve or reject projects on
a case-by-case basis.
B. Criteria
The following criteria have been developed as a guide for review of applications:
1) The project is to be compatible with the overall development plans and objectives of the City and
neighborhood where the project is located.
2) New businesses locating in the City must show new tax base being generated by the project.
3) Locating in areas of the City that the City wishes to develop, redevelop, or which in any way complements
any development plans or policy of the City, will constitute a prime purpose under these guidelines. It is
also the City’s intent to assist in business expansions or relocations within the City where it can be shown
that such would have a substantial, favorable impact on employment, tax base, or both.
4) It is the City’s intent to assist new or existing businesses in the acquisition of existing facilities, where such
acquisition will maintain the stability of the tax base, employment, or both
5) The project must not put a burden on existing City services or utilities beyond that which can be
reasonably and economically accommodated.
6) The applicant (and/or the lessee) must show sufficient equity in the project. Applicant must provide
copies of all financing agreements for review by the City.
7) The credit rating and method of offering conduit bonds or notes of the City are important considerations.
The City will not consider applications for such financings unless (i) the debt is rated investment grade by
a nationally recognized rating agency or (ii) the debt is sold in a private placement.
8) Debt will be considered sold in a private placement (i) if no advertising or solicitation of the general public
occurs, and (ii) if the bonds are initially sold to not more than ten purchasers (not including any
underwriter or placement agent as a purchaser) and (iii) the City receives written certification from each
initial purchaser (or each underwriter or placement agent based on its reasonable belief) that: (a) such
purchaser has such knowledge and experience in financial and business matters that it is capable of
evaluating the merits and the risks of the debt, and (b) such purchaser is not purchasing for more than
one account or with a view to distributing the debt.
9) In addition, for a private placement either (a) all bonds or notes (except for one bond or note) must
remain in minimum denominations of not less than $100,000, with the exception of charter schools which
may have minimum denominations of $25,000 or (b) investment letters from not only each initial
purchaser, but from any subsequent purchaser, must be obtained which contains the above-described
certifications from the purchasers.
10) Any offering material for a private placement must prominently state in effect that: “THE CITY OF
CHANHASSEN HAS NOT ASSUMED BY RESPONSIBILITY TO REVIEW THIS OFFERING MATERIAL AND HAS NO
RESPONSIBILITY FOR ITS ACCURACY OR COMPLETENESS. THE CITY HAS NO FINANCIAL OBLIGATION OF
ANY NATURE WITH RESPECT TO THE OFFERED BONDS.”
11) Finally, to qualify as a private placement, the financing documents must require annual financial
statements from the benefited private party (or the ultimate provider of credit) to be delivered to each
investor (or a trustee).
12) The term “conduit” refers to any type of City revenue obligation the proceeds of which are loaned to a
private party and for which the City has no financial obligation.
67
City of Chanhassen Financial Management Policies 41 | P a g e
13) Applications for acquisition of or replacement of machinery and equipment will be discouraged unless in
conjunction with a totally new business in Chanhassen, a physical plant expansion of an existing business,
or where it is shown that the equipment acquisition is essential to the continued operation of the
business in Chanhassen. Also, it is the City’s intent to assist where possible in the acquisition of pollution
control equipment for any new or existing business being required to meet mandated standards.
14) A further permitted use under these guidelines are projects, whether profit or nonprofit, engaged in
providing health care services, including hospitals, nursing homes, and related medical facilities, when
either of the following findings can be made:
Number of new jobs is increased
The project would provide a facility or service considered desirable or necessary by the
community
15) The City may allow for the designation of the issue as bank qualified if the City does not plan or foresee
that it will need to issue more than $10 million in tax-exempt bonds in the given calendar year.
C. Procedures
The following procedures have been developed to facilitate the application for financing:
1) The applicant shall make an application for financing on forms available from the Finance Department of
the City. The completed application is to be returned to the Finance Director, accompanied by the
processing fee, whereupon the application will be forwarded to the City Council with a staff
recommendation. Specific findings shall be made and recited regarding the criteria as well as satisfaction
of public purposes of the applicable statutes.
2) The application cannot be considered be the City until tentative City Code findings and requirements have
been made with respect to zoning, building plans, platting, streets, and utility services.
3) The applicant is to select qualified financial consultants and/or underwriters, as well as legal counsel, to
prepare all necessary documents and materials. The City may rely on the opinion of such experts and the
application shall be accompanied by a financial analysis (pro forma income statement, debt service
coverage, mortgage terms, etc.) by the underwriter as to the economic feasibility of the project and the
underwriter’s ability to market the financing. Financial material submitted is to also include most recent
fiscal year-end, audited financial statements of the applicant and/or of any major lessee tenant, if readily
available.
4) Further, in the case of the tax exempt mortgage placements, the applicant will be required to furnish the
City, before passage of the final resolution, a comfort letter (but not necessarily a letter of commitment)
from the lending institution, to the effect that said lending institution has reviewed the economic
feasibility of the project, including the financial responsibility of the guarantors and find that, in their
professional judgment, it is an economically viable project.
5) The applicant shall furnish along with the application, a description of the project, plat plan, rendering of
proposed building, etc., and a brief description of the applicant company, all in such form as shall be
required at the time of application. This data, as necessary, may be furnished to members of the City
Council for background information.
6) If an allocation of bonding authority is required under Minnesota Statute, Chapter 474A, as amended, the
applicant shall be required to pay any required application deposit as specified in Chapter 474A, without
regard to whether the application fee or application deposit will be refunded.
7) The applicant shall covenant in the applicable conduit bond documents to comply with all applicable
requirements of the Internal Revenue Code of 1986, as amended (the “Code”), and the applicable
Treasury Regulations, including, but not limited to: (i) the arbitrage and rebate requirements of § 148 of
the Code; and (ii) the qualified bond provisions of §§ 141(e), 142, 143, 144, and 145 of the Code. The
applicant shall be the party responsible for monitoring the conduit bonds for compliance with such
68
City of Chanhassen Financial Management Policies 42 | P a g e
requirements and to remediate nonqualified bonds in accordance with the requirements of the Code and
applicable Treasury Regulations. The applicant shall be the party responsible for monitoring compliance
with the requirements of § 148 of the Code.
8) The applicant shall covenant in the applicable conduit bond documents to reimburse the City for all costs
paid or incurred by the City (including the fees of attorneys, financial advisors, accountants, and other
advisors) as a result of the City’s response to or compliance with an audit, inspection, or compliance check
(random or otherwise), by the Internal Revenue Service, the Minnesota Department of Revenue, the
Minnesota Office of the State Auditor, or any other governmental agency with respect to the conduit
bonds or the project financed with the proceeds of conduit bonds.
D. Administrative Fees and Provisions
The following administrative fees and provisions apply to the application for financing:
1) The City Council reserves the right to deny any application for financing at any stage of the proceedings
prior to adopting the final resolution authorizing issuance of the industrial development financing. The
City Council may waive any provision of this Conduit Debt Policy if the City Council determines that such
waiver is in the best interests of the City.
2) The City is to be reimbursed, and held harmless, for and from any out-of-pocket costs related to the
actual or proposed issuance of conduit revenue bonds. In addition, a nonrefundable processing fee of
$2,500 must be submitted with the application. Upon closing, an administrative fee is due and payable to
the City based on the following schedule:
On the first $20,000,000 0.50% of par
On portion in excess of $20,000,000 0.10% of par
3) In the case of a refinancing, the fee shall be calculated at 50% of the above schedule. The City will be
reimbursed for any technical changes to a bond issue previously issued at 25% of the above schedule.
4) All applications and supporting materials and documents shall remain the property of the City. Note that
all such materials may be subject to disclosure and/or public review under applicable provisions of State
law.
5) The Finance Department shall report all conduit debt issues in the Annual Comprehensive Financial
Report (ACFR) in accordance with Generally Accepted Accounting Principles and shall report any material
events with regard to all conduit debt issued by the City, and still outstanding, to the City Council.
6) The applicant will be responsible for providing the City any required arbitrage reports, continuing
disclosure reports, and annual financial statements after the issuance of the debt.
69
City of Chanhassen Financial Management Policies 43 | P a g e
POLICIES AND PROCEDURES FOR FEDERAL AWARDS ADMINISTRATION
Policies and Procedures – Federal Awards Administration Overview
1) Purpose – This manual has been prepared to document the policies and procedures for the administration
of federal awards of City of Chanhassen (the “City”). The Office of Management and Budget (OMB) Title 2
U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards (Uniform Guidance) require all recipients and sub-recipients of federal
funds to establish and maintain internal controls designed to reasonably ensure compliance with Federal
laws, regulations, and program compliance requirements. Written policies and procedures are part of the
necessary internal controls and are required as a precondition to receiving federal funds. These policies and
procedures are intended to be sufficiently comprehensive to adequately meet such requirements.
However, in no case are these policies and procedures intended to supersede or limit federal or state laws
or regulations, or the provisions of individual grant agreements.
2) Hierarchy of Authority – In the event that conflicting guidance on the administration of Federal awards is
available, the City has deemed Federal guidance to be most authoritative, followed by other State or local
agencies.
3) Revisions – Guidance provided by the Federal government through the OMB UG - Uniform Grant Guidance
Compliance Supplement are expected to be updated each year. Such updates are considered by the City as
they become available, and policies and procedures will be revised accordingly.
The City Manager, Finance Director, Assistant Finance Director, and designees are authorized and required
to establish and document policies and procedures to ensure compliance with the provisions of federal and
state regulations and the provisions of grant agreements. Such policies and procedures are documented
herein, and will be reviewed and updated as necessary, but not less than once every three years.
4) Training – City finance personnel and its program administrators of Federal awards will be provided the
necessary training through various mechanisms, such as:
Reviewing monthly State Aid Financial Status Report Updates, accompanying State aid payments
Consulting with the City’s auditors as needed for clarification
Participating in various training opportunities, such as those offered by appropriate professional
organizations
Reviewing legislative updates from multiple sources
Membership and participation in meetings of the Government Finance Officers Association (GFOA)
Certification of respective positions by the GFOA, i.e.: Finance Director
Coordination and collaboration with individuals performing similar job functions at similar
municipalities.
5) Compliance Failures – Compliance failures, whether noted internally by management or through the external
audit process, will be addressed immediately by reviewing the reason for the failure with responsible
personnel and devising an improved process to improve compliance in the future.
70
City of Chanhassen Financial Management Policies 44 | P a g e
General Accounting and Financial Management
It is the policy of the City to comply with all statutory, regulatory, and contractual requirements in the conduct of,
and accounting for, its financial operations. The official books of record for the City will be maintained subject to
the following provisions:
1) The City will account for its operations in accordance with the Generally Accepted Accounting
Principles (GAAP) applicable to local units of government.
The City will comply with the Super Circular issued by the OMB, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200).
2) The City will comply with all contractual requirements detailed in its duly executed grant
agreements with awarding agencies.
3) The City will contract annually with an independent CPA firm for the purposes of conducting the City’s
external financial audit. To the extent that the City has expended federal awards in excess of the
applicable single audit limit (currently $750,000), the City will have a single audit performed in
accordance with OMB UG.
4) To ensure continuing compliance with all applicable accounting requirements, the City may, at its
discretion, contract with a CPA firm to provide internal auditing and/or consulting services.
5) The Finance Director shall be responsible for the maintenance of all accounting and financial records
(including journals, timesheets, bank statements, audit reports, and similar documents). Such records
shall be retained as required by contractual or regulatory requirements. The City has adopted the state’s
records retention schedule as its official guide for records storage, filing, and destruction.
6) The City and employees are required to comply with the City’s conflict of interest policy and report any
potential conflicts of interest to their managers. No employee, officer or agent may participate in the
selection, award or administration of a contract supported by a federal award if he or she has a real or
apparent conflict of interest.
Such violations may result in appropriate discipline. See also the City policies on conflict of interest
located in the City’s Personnel Policies and Procedures.
7) The City will request prior approval from federal agencies for program or budget changes.
8) The City has implemented the new federal purchasing procedures which follow:
Acquisitions for micro-purchases (below $25,000 or below $2,000 for construction subject to the
Davis Bacon Act) may be awarded without soliciting bids if the City considers the price to be
reasonable.
Procurements for Small Purchases (less than $175,000 - Minn. Stat. § 471.345), in which case
quotations must be obtained from an adequate number of sources.
Procurements made by sealed bid should be made to the lowest responsible (not necessarily the
lowest) bidder.
71
City of Chanhassen Financial Management Policies 45 | P a g e
Procurements made by competitive proposal must have standards to evaluate the selected recipient.
Procurement made by non-competitive proposals (to one vendor) may be used only if one of the
following applies
o the item is available only from a single source,
o an emergency exists,
o the federal agency expressly authorizes non-competitive proposals, or
o competition is seen as inadequate after solicitation to vendors.
9) Other procurement procedures include:
Contractors who develop or draft specifications for bids are precluded from bidding on them.
The City must maintain oversight so that contractors perform work as bid.
Multiple provisions must be included in contracts (see Appendix II of grant procurement guidelines
of super circular procedures).
If a contract is $25,000 or more the City must verify on http://www.sam.gov/ that the contractor
is not on the suspended and debarred list for federal grants.
10) Procedures for inventory of federal capital purchases will be maintained by the Finance Department,
with the help of the other departments if needed, and all items will be tracked annually. The
Equipment and Real Property Management section of this document contains additional procedures.
11) The Finance Director (or designee) or the City Manager are required to certify expenditures.
Purchasing and Procurement
It is the policy of the City to ensure that all disbursements of City funds are properly reviewed and authorized, and
consistent with sound financial management principles, and made in compliance with all applicable federal, state,
and local laws. To meet these objectives, all disbursements of City funds shall be subject to the following
provisions, to the extent that they do not conflict or contradict with any specific federal, state, or local law or
Council policies (the most specific or restrictive law, policy or procedure will be followed):
1) Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. It
is the intent of the City for all employees, officers, or agents to conduct all activities associated with
procurements in compliance with the highest ethical standards, including the avoidance of any real or
perceived conflict of interest. It is also the intent of the City to impose appropriate sanctions or disciplinary
actions, including but not limited to termination and/or prosecution, for any employees or officers who
violate any of these requirements.
2) The City avoids the acquisition of unnecessary or duplicative items. Additionally, the City considers
consolidating or breaking out procurements to obtain a more economical purchase. And, where appropriate,
the City makes an analysis of leases versus purchase alternatives, and other appropriate analyses to
determine the most economical approach.
3) To foster greater economy and efficiency, the City enters into state and local intergovernmental agreements
where appropriate for procurement or use of common or shared goods and services. This includes
cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested,
72
City of Chanhassen Financial Management Policies 46 | P a g e
the City may purchase it from a cooperative or inter-local agreement if the price is competitive and the goods
or service are needed in a timely manner. The Finance Director and the City Manager will make this
determination.
4) The City awards contracts only to responsible contractors possessing the ability to perform successfully under
the terms and conditions of a proposed procurement. The City considers such matters as contractor integrity
and business ethics, compliance with public policy, ability to complete the project on time and in accordance
with specifications, record of past performance, and the contractor’s financial and technical resources.
5) The City will award a contract to a contractor who has the appropriate experience, expertise, qualifications,
and any required certifications, necessary to perform the work. Contractors should also have the financial
resources to sustain the project while the initial work is being completed and during each service period until
he or she submits invoices for payment to the City as work is completed. Contractors should have the proper
equipment or the capability to subcontract for the proper equipment necessary to complete the contracted
work.
6) Debarment and Suspension: The City will not subcontract with or award subgrants to any person or company
who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is
required to check for excluded parties at the System for Award Management (SAM) website before any
procurement transaction paid with federal funds. This list is located at: http://www.sam.gov/.
7) All procurement transactions paid with federal funds are conducted in a manner providing full and open
competition. In an environment of full and open competition, no proposer or bidder has a competitive
advantage over another. All potential proposers and bidders must be provided the same information and
have the same opportunity to submit a bid or proposal. Providing a competitive advantage to one or more
potential proposers or bidders over another can open the potential for disputes and lawsuits that can be
costly and can significantly delay the completion of projects.
8) To ensure objective contractor performance and eliminate unfair competitive advantage, contractors that
develop or draft specifications, requirements, statements of work, or invitations for bids or requests for
proposals (RFP) are excluded from competing for such procurements. The City does not engage in the
following situations that may restrict full and open competition, including but not limited to:
Placing unreasonable requirements on firms in order for them to qualify to do business
Requiring unnecessary experience and excessive bonding
Noncompetitive pricing practices between firms or between affiliated companies
Noncompetitive contracts to consultants that are on retainer contracts
Organizational conflicts of interest
Specifying only a “brand name” product instead of allowing “an equal” product to be
offered and describing the performance or other relevant requirements of the
procurement
Any arbitrary action in the procurement process
The City conducts federal procurements in a manner that prohibits the use of statutorily
or administratively imposed state or local geographical preferences in the evaluation of
73
City of Chanhassen Financial Management Policies 47 | P a g e
bids or proposals, except in those cases where applicable federal statutes expressly
mandate or encourage geographic preference.
9) All solicitations will incorporate a clear and accurate description of the technical requirements for the
material, product, or service to be procured. Such description will not, in competitive procurements, contain
features which unduly restrict competition. The description will include a statement of the qualitative nature
of the material, product, or service to be procured and, when necessary, will set forth those minimum
essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed
product specifications will be avoided if possible.
10) The City will make independent estimates of the goods or services being procured before receiving bids or
proposals to get an estimate of how much the goods and services are valued in the current market. To
accomplish this, after bids and proposals are received, but before awarding a contract, the City conducts
either a price analysis or a cost analysis, depending on the type of contract, in connection with every
procurement with federal funds in excess of $175,000.
11) The City takes all necessary affirmative steps to assure that minority businesses and women’s business
enterprises, and labor surplus area firms are used when possible. To accomplish this, the City uses the
following required affirmative steps:
Placing qualified small and minority businesses and women’s business enterprises on
solicitation lists.
Assuring that small and minority businesses and women’s business enterprises are solicited
whenever they are potential sources.
Dividing total requirements, when economically feasible, into smaller tasks or quantities to
permit maximum participation by small and minority businesses, and women’s business
enterprises.
Establishing delivery schedules, where the requirement permits, which encourage participation
by small and minority businesses, and women’s business enterprises.
Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of
Commerce.
Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed
above.
12) Federal methods provide for procurement by micro-purchase. Micro-purchase is a purchase of
supplies or services using simplified acquisition procedures, the aggregate amount of which does not
exceed $25,000. The micro-purchase method is used to expedite the completion of its lowest-dollar
small purchase transactions and minimize the associated administrative burden and cost.
13) Small purchase procedures may be used in those relatively simple and informal procurement
methods for securing nonprofessional services, supplies, or other property that do not cost more
than $175,000.
74
City of Chanhassen Financial Management Policies 48 | P a g e
14) Sealed bids ($175,000, formal advertising, price is a major factor). Requirements for sealed bids:
a. The invitation for bids will be publicly advertised and bids must be selected from an adequate
number of known suppliers, providing them sufficient response time prior to the date set for
opening the bids.
b. The invitation for bids, which will include any specifications and pertinent attachments, must
define the items or services for the bidder to properly respond.
c. All bids will be publicly opened at the time and place prescribed in the invitation for bid.
d. A firm fixed price contract award will be made in writing to the lowest responsive and
responsible bidder.
e. Any or all bids may be rejected if there is a sound documented reason.
15) Competitive proposal (> $175,000, fixed price or cost reimbursement, RFP with evaluation methods).
Requirement for competitive proposal procedures:
a. RFPs must be publicized requests and identify all evaluation factors and their relative importance.
b. Proposals must be solicited from an adequate number of qualified sources.
c. The organization must have a written method for conducting technical evaluations of the
proposals received and for selecting recipients.
d. Contracts must be awarded to the responsible firm whose proposal is most advantageous to the
program.
e. The organization may only use qualification-based methods, whereby competitors' qualifications are
evaluated, and the most qualified competitor is selected, in the procurement of
architectural/engineering professional services.
16) Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only
one source and may be used when using federal funds only when one or more of the following
circumstances apply:
a. The item is available only from a single source. This must be documented.
b. The public exigency or emergency for the requirement will not permit a delay resulting from
competitive solicitation.
c. Any federal awarding agency expressly authorizes noncompetitive proposals in response to a
written request from the City.
d. After solicitation of a number of sources, competition is determined inadequate.
17) Time and materials type contract means a contract whose cost to the City is the sum of the actual
costs of materials, and direct labor hours charged at fixed hourly rates that reflect wages, general
and administrative expenses, and profit. The City may use a time and materials type contract paid
with federal funds in accordance with the above only
After a determination that no other contract is suitable; and
If the contract includes a ceiling price that the contractor exceeds at its own risk.
18) The City ensures that all prequalified lists of persons, firms, or products which are used in acquiring
goods and services are current and include enough qualified sources to ensure maximum open and free
competition. The City accomplishes this by conducting internet searches, including using vendor
75
City of Chanhassen Financial Management Policies 49 | P a g e
searches, and by using other less technologically advanced tools to locate and identify potential
contractors. Federal guidelines are followed regarding the number of bids required.
19) If bids are required, the City requires that construction or facility improvement contracts, or
subcontracts exceeding $175,000, include a bid guarantee equivalent to 5% of the bid price from each
bidder (such as bid bond or certified check), a performance bond on the part of the contractor for 100
percent of the contract price, and a payment bond on the part of the contractor for 100 percent of the
contract price.
Note: The City’s purchasing policy does not apply to procurement by contractors or subcontractors on
projects, federally supported or otherwise.
Payroll and Timekeeping
The following provisions apply to the payment of employees and recording of time and effort (as required) in
accordance with OMB UG:
1. The payroll records must be supported by a system of internal control which provides reasonable assurance
that the charges are accurate, allowable, and properly allocated. Hourly employees record time on an
electronic timekeeping system each day, with the following information:
a. The total number of hours actually worked each day
b. The use of any holiday, personal, vacation, sick, or other approved time off with pay
c. The total number of hours to be paid
d. An allocation of those hours to each program or department for which work was performed, when
necessary
e. The approval of the employee and his/her supervisor for each payroll period
The allocation of hours between programs or departments should be based on the actual hours worked,
and not be based on available budgets, or predetermined allocation schedules.
2. It is the responsibility of the employee being charged to a federal award(s) to clarify documentation
requirements with the City Manager or Finance Director and provide appropriate documentation to the
Assistant Finance Director as it becomes available. The employee should retain a copy of the
documentation for his/her personal records. In the event that an after-the-fact correction is necessary
to an employee’s timesheet due to errors in the allocation of time worked, such corrections must be
submitted to the Assistant Finance Director and approved in writing by both the employee and his/her
supervisor. Salaried employees charged to a federal grant will document time and effort as follows: the
employee may document time and effort using a timesheet as described above. Timesheets must
account for the total activity for which the employee is compensated and be signed by the employee. It
will not be acceptable for timesheets to include the hours worked on Federal grants only.
a. It is the responsibility of the employee being charged to a federal award(s) to clarify documentation
requirements with the Finance Director, or designee and provide appropriate documentation to the
Assistant Finance Director as it becomes available. The employee should retain a copy of the
documentation for his/her personal records.
76
City of Chanhassen Financial Management Policies 50 | P a g e
Certifications should never be signed prior to the end date of the payroll period being certified. Each
certification should be provided to the Finance Department when available.
Grant Administration
The following policies and procedures will also be applied to the extent that they do not conflict with or
contradict any existing Council policies:
1. Grant Development, Application, and Approval –
a. Legislative Approval – The point at which legislative approval is required is determined by the
requirements of the grant program. If the grant must be submitted by “an individual authorized
by the legislative body”, then City Council approval is required prior to submitting the application.
If such legislative approval is not specifically required by the written terms of the grant, then the
City Manager or designee may, at his or her discretion, approve grant applications.
b. Matching Funds – Grants that require cash local matches must be coordinated through the Finance
Department. At a minimum, funds must be identified within the existing budget to provide the
match, or a budget amendment will be required. Depending on the nature of the grant, there may
also be some policy implications that will bear discussion. (For example, will the grant establish a level
of service that cannot be sustained once the grant funds are depleted?)
In all cases involving matching funds, the grant applicant should contact the Finance
Department to determine the strategy for securing matching funds.
Refer to the section within this manual titled “Matching, Level of Effort, and Earmarking” for
additional information on compliance with the provisions of the OMB UG.
c. Grant Budgets – Most grants require the submission of an expenditure budget. The Finance
Director will review this portion of the grant request prior to submission. A technical review may
reveal inconsistencies in the calculations, cost centers that might have been overlooked, or identify
reimbursable expenses of which program staff may not be aware—particularly for indirect costs.
2. Grant Program Implementation –
a. Notification and Acceptance of an Award – Official notification of a grant award is typically sent
by a funding agency to the official (City Grant Official) designated in the original grant proposal.
However, the authorization to actually spend grant funds is derived from the City Council
through the approval of a grant budget. Such notification should also be directed to the Finance
Department.
Adoption of the grant budget as a component of the City-wide operating budget is deemed to be
sufficient approval.
b. Establishment of Accounts – The department that obtained the grant will provide the Finance
Director with information needed to establish revenue and expense accounts for the project, as well
as other codes needed for tracking purposes. Ordinarily, this information will include a copy of a
summary of the project and detail of the full project budget.
77
City of Chanhassen Financial Management Policies 51 | P a g e
c. Purchasing Guidelines – All other City purchasing guidelines apply to the expenditure of grant funds.
The use of grant funds does not exempt any purchase from normal purchasing requirements. All
typical paperwork and bidding requirements as well as normal staff approvals apply. When in
doubt, the City Grant Official should contact the Finance Director for further assistance.
3. Financial and Budgetary Compliance –
a. Monitoring Grant Funds – Departments may use some internal mechanism (such as a spreadsheet)
to monitor grant revenues, expenditures, and budgetary compliance, at the grant level. The
Finance Director maintains this information in financial software system as well; this is the City’s
“official” accounting system. City Grant Officials are strongly encouraged to use financial software
reports provided by the Finance Department for their grant tracking.
If any “off-system” accounting records are maintained, it is the responsibility of the City Grant Official
to ensure that the program’s internal records agree to the City’s accounting system.
b. Fiscal Years – Occasionally, the fiscal year for the granting agency will not coincide with the City’s
fiscal year. This may require adjustments to the City’s internal budget accounts and interim financial
reports as well as special handling during fiscal year-end close. It is the responsibility of the City Grant
Official to bring such discrepancies to the attention of the Finance Department at the time the grant
accounts are established.
c. Grant Budgets –The terms of each specific grant will dictate whether any budget transfers between
budgeted line items will be permitted. In no case will the City Grant Official be authorized to exceed
the total budget authority provided by the grant.
If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the City Grant
Official to notify the Finance Director that budget funds need to be carried forward to the new fiscal year,
and to confirm the amounts of such carryforwards. Carryforwards of grant funds will be subjected to
maximum allowable amounts/percentages based on the grant award agreement and/or the OMB UG.
Capital Assets – The City is responsible for maintaining an inventory of assets purchased with grant funds.
The city is accountable for them and must make them physically available for inspection during any audit.
The City Council must approve of any sale of these assets. Customarily, the proceeds of the sale can only
be used on the grant program that purchased them. (Refer to the specific regulations governing the
original grant).
The Finance Director will coordinate this grant requirement. All transactions that involve the
acquisition or disposal of grant funded capital assets must be immediately brought to the attention of
the Finance Director. Refer to the City’s separate Capital Assets policy and the section of this manual
titled Equipment and Real Property Management for additional information. Record Keeping –
d. Audit Work-papers – The City’s external auditors audit all grants at the end of each fiscal year.
Finance Department staff will prepare the required audit work- papers. City Grant Officials may be
asked to assist in this process, if necessary.
78
City of Chanhassen Financial Management Policies 52 | P a g e
e. Record Keeping Requirements – Grant record keeping requirements may vary substantially from
one granting agency to another. Consequently, a clear understanding of these grant requirements
at the beginning of the grant process is vital. The Finance Department will maintain copies of all
grant draw requests and approved grant agreements (including budgets). The City Grant Official
should maintain all other records.
4. Other Guidelines – Specific information on policies and procedures related to compliance with the
provisions of the OMB UG are addressed in this manual and should be considered along with the
information in this section.
Year-end Closing and Reporting
The following provisions govern the year-end close-out process of the City for purposes of external financial
reporting:
2. To the extent that the City is required to have a single audit completed in accordance with OMB UG,
the City will accumulate the information necessary to prepare a Schedule of Expenditures of Federal
Awards (SEFA) in accordance with Federal and State requirements. This schedule will be characterized
as follows:
a. The schedule will include all federal financial assistance, including grants, contracts, property, loans,
loan guarantees, interest subsidies, cooperative agreements, insurance, or direct appropriations.
Amounts will be reported whether received directly from the Federal government or through a pass-
through agency (if the city is determined to be a sub-recipient and not a vendor).
b. The schedule will be prepared on the same basis of accounting as the related financial statements.
c. Federal programs will be listed by Federal Agency. For program clusters, the schedule will provide
the cluster name, individual federal programs in each cluster, and the name of the federal agency.
Totals will be provided for each cluster.
d. Total Federal awards expended for each federal program will be listed along with the Assistance
Listing Number, pass-through entity name (if applicable) and pass-through entity number (if
applicable). Such information will agree to the award documentation.
e. If the Assistance Listing Number of a Federal award cannot be reasonably determined, it shall
be reported in the schedule using the two-digit prefix for the related Federal agency, followed
by “UNKNOWN”.
f. In addition to current year expenditures, the schedule will list approved award/grant amount,
accrued/deferred revenue at the beginning of the year, current year cash received, current
year actual expenditures, and accrued/deferred revenue at the end of the year. If
expenditures were incurred relative to this award in prior year(s), this amount should be
disclosed as memorandum-only.
79
City of Chanhassen Financial Management Policies 53 | P a g e
g. Any adjustments to prior year awards, expenditures, and balances (including transfers
between grants) will be disclosed in the footnotes to the schedule.
h. Accrued/deferred revenue in the schedule shall agree to the amounts recorded as
receivables/deferrals in the related financial statements.
i. To the extent that a separate line item is included in the financial statements for federal
revenue, this amount shall agree to expenditures in the schedule. Any reconciling items will
be disclosed in the footnotes to the schedule.
j. To the extent that amounts are passed through to sub-recipients, the schedule will provide the total
amount for each federal program that was provided to subrecipients.
k. The notes to the schedule will include significant accounting policies used to prepare the
schedule, balances of any loans and loan guarantees that are outstanding at the end of the
audit period, and whether the auditee has elected to use the 10% de minimis cost rate.
Additional Federal Awards Compliance Requirements
Some of the Federal awards received by the City are passed-through the State of Minnesota. Management
will consider both the OMB UG and any applicable compliance requirements as set forth by the State of
Minnesota.
General Information
Source of Information – Each year the OMB issues a comprehensive document on the compliance requirements
each grant recipient is obligated to follow in general terms, along with program-specific guidance on various
grant awards. There are 12 compliance requirements identified, each of which is considered individually in this
manual.
The following pages document the policies and procedures of the City related to compliance with such
procedures, as applicable. In each year that the City is subject to a single audit, applicable compliance
requirements are expected to be tested in detail by the City’s independent auditors.
Objectives – The objectives of most compliance requirements are generic in nature. While the criteria for each
program may vary, the main objective of the compliance requirement is relatively consistent across all
programs. As such, the policies and procedures of the City have been based on the generic sense of the
compliance requirement. For selected compliance requirements, this manual addresses the specific regulations
applicable to individual grants. This is not intended to imply that a program is not subject to such policies if it is
not specifically mentioned here. It is the intent of the City that all Federal awards are subject to the following
policies and procedures.
Controls over Compliance – In addition to creating policies and procedures over compliance with provisions of
Federal awards, the City has implemented internal controls over such compliance, generally in the form of
80
City of Chanhassen Financial Management Policies 54 | P a g e
administrative oversight and/or independent review and approval. To document these control activities, all
independent reviews must be signed/initialed and dated.
Documentation – The City will maintain adequate documentation to support both the compliance with
applicable requirements as well as internal controls over such compliance. This documentation will be
provided to the City’s independent auditors and/or pass-through grantor agencies, as requested, during the
single audit and program audits.
Activities Allowed/Unallowed and Allowable Costs/Cost Principles
Source of Governing Requirements – The requirements for activities allowed or unallowed are contained in
program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The
requirements for allowable costs/cost principles are contained in 2 CFR 200 Subpart E, program legislation,
Federal awarding agency regulations, and the terms and conditions of the award.
To ensure compliance with these requirements, the City has implemented the following policies and
procedures:
1. All grant expenditures will be in compliance with OMB Circular 2 CFR 200, Subpart E, State law, City
policy, and the provisions of the grant award agreement, which will also be considered in determining
allowability. Grant funds will only be used for expenditures that are considered reasonable and
necessary for the administration of the program.
2. Grant expenditures will be approved by department heads/City Grant Officials initially through the
purchasing process and again when the bill or invoice is received. This will be evidenced by signature or
initials and date on the invoice or by an approval documented via email. Accounts payable disbursements
will not be processed for payment by the Finance Department until necessary approval has been
obtained.
3. Payroll costs will be documented in accordance with 2 CFR 200 Subpart E as described in the section
of this manual titled “Payroll and Timekeeping”.
4. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved
through the grant budget/agreement. When allowable, indirect costs will be charged based on the Cost
Allocation Plan of the City.
Cash Management
Source of Governing Requirements – The requirements for cash management are contained in OMB UG 2 CFR
200.302 & 305, program legislation, Federal awarding agency regulations, and the terms and conditions or the
award.
To ensure compliance with these requirements, the City has implemented the following policies and
procedures:
81
City of Chanhassen Financial Management Policies 55 | P a g e
1. Many of the City’s grants are awarded on a reimbursement basis. As such, program costs will be expended
and disbursed prior to requesting reimbursement from the grantor agency.
2. Cash draws will be initiated by the Assistant Finance Director who will determine the appropriate draw
amount. Documentation of how this amount was determined will be retained and signed/dated.
3. For state grants, the physical draw of cash will be processed through SWIFT (Minnesota’s State-wide
Integrated Financial Tools payment system) or through the means prescribed in the grant agreement.
4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along
with the approved paperwork described above and retained for audit purposes.
5. When cash is received in advance or drawn, the City will work to minimize time lapse between
transfer of funds and disbursement by the City.
Eligibility
Source of Governing Requirements – The requirements for eligibility are contained in program legislation,
Federal awarding agency regulations, and the terms and conditions of the award.
Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible.
Equipment and Real Property Management
Source of Governing Requirements – The requirements for equipment are contained in OMB UG 2 CFR 200.310-
316, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
The following policies and procedures will also be applied to the extent that they do not conflict with or
contradict any existing Council policies:
1. All equipment will be used in the program for which it was acquired or, when appropriate and
allowable, other Federal programs.
2. When required, purchases of equipment will be pre-approved by the grantor or pass-through agency.
The Finance Director, or designee will be responsible for ensuring that equipment purchases have been
previously approved, if required, and will retain evidence of this approval.
3. Equipment records will be maintained, and an appropriate system shall be used to safeguard
equipment, as described in the City’s separate Capital Asset policy. Equipment should be assigned to a
program and physical location on the inventory. If such equipment is moved, it will be noted and
adjusted in the City’s capital assets records.
4. When equipment is no longer needed for a Federal program, it may be retained or sold with the Federal
agency having a right to a proportionate amount of the current fair market value. Proper sales procedures
shall be used that provide for competition to the extent practicable and result in the highest possible
return.
82
City of Chanhassen Financial Management Policies 56 | P a g e
The City will keep, sell, or otherwise dispose of the equipment with no further obligation unless disposal
requirements are specifically detailed in the grant. A record of the date, reason, and method of disposal or
sale will be maintained with the equipment inventory.
5. Equipment purchased will be identified and kept in the City’s capital asset records. The records
shall include the following:
a. Asset number and description of the equipment
b. Location of the equipment
c. Depreciation method & years of expected life
d. Acquisition date
e. Cost of the equipment
f. Equipment classification (land, building, equipment, etc.)
g. Make, Model, & Serial number or other identification number
h. Vendor and invoice number to purchase equipment
i. Disposition data including date and sale price of the equipment
A physical inventory of the property will be conducted periodically, and the results will be reconciled with the
capital asset listing. A control system will be developed to ensure adequate safeguards to prevent loss, damage,
or theft of the property. Any loss, damage, or theft will be investigated.
Maintenance procedures are in place to keep the equipment in good condition.
Matching, Level of Effort and Earmarking
Source of Governing Requirements – The requirements for matching are contained in OMB UG 2 CFR 200.306,
program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The
requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency
regulations, and the terms and conditions of the award.
The City defines “matching”, “level of effort”, and “earmarking” consistent with the definitions of the OMB
UG:
Matching or cost sharing includes requirements to provide contributions (usually non-Federal) or a specified
amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or
in-kind contributions (including third-party in-kind contributions).
Level of effort includes requirements for (a) a specified level of service to be provided from period to period,
(b) a specified level of expenditures from non-Federal or Federal sources for specified activities to be
maintained from period to period, and (c) Federal funds to supplement and not supplant non- Federal
funding of services.
Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the
program’s funding that must/may be used for specified activities, including funds provided to sub-recipients.
Earmarking may also be specified in relation to the types of participants covered.
83
City of Chanhassen Financial Management Policies 57 | P a g e
To ensure compliance with these requirements, the City has implemented the following policies and
procedures:
1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of the
Finance Director.
2. Adequate documentation will be maintained to support compliance with matching, level of effort, and
earmarking requirements. Such information will be made available to City administration, auditors,
and pass- through or grantor agencies, as requested.
3. Maintenance of effort for grants through the State Minnesota will be determined at the State level.
Period of Performance
Source of Governing Requirements – The requirements for period of performance of Federal funds are
contained in OMB UB 2 CFR 200.038-309 & 344, program legislation, Federal awarding agency regulations,
and the terms and conditions of the award.
To ensure compliance with these requirements, the City has implemented the following policies and
procedures:
1. Costs will be charged to an award only if the obligation was incurred during the funding period
(unless pre- approved by the Federal awarding agency or pass-through grantor agency).
2. All obligations will be liquidated not later than 120 days after the end of the funding period (or as
specified by program legislation).
3. Compliance with period of performance requirements will initially be assigned to the individual
approving the allowability of the expense/payment. This will be subject to review and approval by the
Finance Department as part of the payment processing.
Procurement, Suspension and Debarment
Source of Governing Requirements – The requirements for procurement are contained in OMB UG 2 CFR 180,
program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The
requirements for suspension and debarment are contained OMB UG 2 CFR 180, program legislation, Federal
awarding agency regulations; and the terms and conditions of the award.
To ensure compliance with these requirements, the City has implemented the following policies and
procedures:
1. Purchasing and procurement related to Federal grants will be subject to the general policies and
procedures of the City (described in the section of this manual titled “Purchasing and Procurement”).
2. Contract files will document the significant history of the procurement, including the rationale for the
method of procurement, selection of the contract type, contractor selection or rejection, and the basis of
contract price.
84
City of Chanhassen Financial Management Policies 58 | P a g e
3. The Finance Director will be responsible for determining whether the City is entering into a transaction
that may be subject to suspension or debarment procedures and executing appropriate oversight and
control activities at that time. The Finance Director, or designee thereof, is required to check for
excluded parties at the System for Award Management (SAM) website: http://www.sam.gov/.
Program Income
Source of Governing Requirements – The requirements for program income are found in OMB UG 2 CFR
200.307, program legislation, Federal awarding agency regulations, and the terms and conditions of the
award.
To ensure compliance with these requirements, the City has implemented the following policies and
procedures:
1. Program income will include (but will not be limited to): income from fees for services performed, the
use or rental of real or personal property acquired with grant funds, the sale of commodities or items
fabricated under a grant agreement, and payments of principal and interest on loans made with grant
funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding
agency regulations or terms and conditions of the award.
2. The City will allow program income to be used in one of three methods:
a. Deducted from outlays
b. Added to the project budget
c. Used to meet matching requirements
In the absence of specific guidance in the Federal awarding agency regulations or the terms and
conditions of the award, program income shall be deducted from program outlays.
3. Program income, when applicable, will be accounted for as a revenue source in the same project code
as the Federal grant.
Sub-recipient Monitoring
The City will ensure that every subaward is clearly identified to the subrecipient as a subaward and includes
the following information at the time of the subaward and, if any of these data elements change, include
the changes in subsequent subaward modification. Required information includes:
1. Federal Award Identification.
a. Subrecipient name (which must match the name associated with its unique entity identifier)
b. Subrecipient's unique entity identifier
c. Federal Award Identification Number (FAIN)
d. Federal Award Date (see §200.39 Federal award date) to the recipient by the Federal agency
e. Subaward Period of Performance Start and End Date
f. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient
85
City of Chanhassen Financial Management Policies 59 | P a g e
g. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including
the current obligation
h. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity
i. Federal award project description, as required to be responsive to the Federal Funding
Accountability and Transparency Act (FFATA)
j. Name of Federal awarding agency, pass-through entity, and contact information for awarding
official of the Pass-through entity
k. Assistance Listing Number and Name; the pass-through entity must identify the dollar amount
made available under each Federal award and the Assistance Listing number at time of
disbursement
l. Identification of whether the award is R&D
m. Indirect cost rate for the Federal award (including if the de minimis rate is charged per §200.414
Indirect (F&A) costs)
The City will perform a written risk assessment of each subrecipient, evaluating their risk of noncompliance
with Federal statutes, regulations, and the terms and conditions of the subaward for purposes of
determining the appropriate subrecipient monitoring described in 2 CFR 200.332. This evaluation of risk
may include consideration of such factors as the following:
a. The subrecipient’s prior experience with the same or similar subawards
b. The results of previous audits including whether or not the subrecipient receives single audit in
accordance with 2 CFR Part 200, Subpart F, and the extent to which the same or similar subaward has
been audited as a major program
c. Where the subrecipient has new personnel or new or substantially changed systems
d. The extent and results of federal award agency monitoring (e.g., if the subrecipient also receives
federal awards directly from a federal awarding agency)
The City will monitor the activities of the subrecipient as necessary to ensure that the subaward is used for
authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the
subaward; and that subaward performance goals are achieved.
The City will verify that every subrecipient is audited as required by OMB UG 2 CFR 200 Subpart F when it is
expected that the subrecipient’s Federal awards expended during the respective fiscal year equaled or
exceeded the threshold.
Special Tests and Provisions
To ensure compliance with these requirements, the City has implemented the following policies and
procedures:
1. The Finance Director will be assigned the responsibility for identifying financial-related compliance
requirements for special tests and provisions, determining approved methods for compliance, and
retaining any necessary documentation. Program-related compliance requirements will be the
responsibility of the department administering the grant.
86
City of Chanhassen Financial Management Policies 60 | P a g e
Acronyms
CFR – Code of Federal Regulations
FFATA – Federal Funding Accountability and Transparency Act
GAAP – Generally Accepted Accounting Principles
GFOA – Government Finance Officers Association
OMB – Office of Management and Budget
RFP – Request for Proposal
SAM – System for Award Management
SEFA – Schedule of Expenditures of Federal Awards
87
City of Chanhassen Financial Management Policies 61 | P a g e
ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY
Minnesota Statutes § 471.661 requires that the governing body of a city must have on record a policy that
controls travel outside the state of Minnesota for elected officials. The policy must be recorded vote and specify:
1) When travel outside the state is appropriate;
2) Applicable expense limits; and
3) Procedures for approval of the travel.
The policy must be made available for public inspection upon request. Subsequent changes to the policy must be
approved by a recorded vote. A recorded vote means the names of each member present and the manner of their
vote on the matter or question before the Council is recorded in the minutes.
A. Purpose
The City of Chanhassen recognizes that its elected officials may at times receive value from traveling out of state
for workshops, conferences, events, and other assignments. This policy sets forth the conditions under which out-
of-state travel will be reimbursed by the City.
B. General Guidelines
1) The event, workshop, conference, or assignment must be approved in advance by the City Council in an
open meeting and must include an estimate of the cost of travel. In evaluating the out-of-state travel
request, the Council will consider the following:
Whether the elected official will be receiving training on issues relevant to the City or to his or her
role as the Mayor or Council Member
Whether the elected official will be meeting and networking with other elected officials from
around the country to exchange ideas on topics of relevance to the City or on the official roles of
local officials
Whether the elected official will be viewing a city facility or function that is similar in nature to
one that is currently operating or under consideration by the City where the purpose of the trip is
to study the facility or function to bring back ideas for the consideration of the full council
Whether the elected official has been specifically assigned by the Council to visit another city for
the purpose of establishing a goodwill relationship such as a “sister-city” relationship
Whether the elected official has been specifically assigned by the Council to testify on behalf on
the City at the United States Congress or to otherwise meet with federal officials on behalf of the
City
Whether the City has sufficient funding available in the budget to pay the cost of the trip
2) No reimbursements will be made for attendance at events sponsored by or affiliated with political parties.
3) The City may make payments in advance for airfare, lodging, and registration if specifically approved by
the Council. Otherwise, all payments will be made as reimbursements to the elected official.
4) The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the
same procedures, limitations, and guidelines outlined in the City’s policy for travel by City employees.
5) The elected official must complete an expense report form and attach original receipts for all expenses,
including lodging, airfare, and meals. The expense form shall be submitted to the Finance Department for
payment.
6) The City will not reimburse for alcoholic beverages, personal telephone call, costs associated with the
attendance of a family member, rental of luxury vehicles, meal expenses (for meals included in the cost of
registration), or recreational expenses, such as golf or tennis.
88
City Council Item
November 14, 2022
Item Future Work Session Schedule
File No.Item No: A.3
Agenda Section 5:30 P.M. - WORK SESSION
Prepared By Kim Meuwissen, City Clerk
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
N/A
Motion Type N/A
Strategic
Priority N/A
SUMMARY
The City Council is tentatively scheduled to hold the following work sessions:
November 28, 2022
1. CIP, Debt & Utility Rate Study Discussion (if needed)
2. Tree Policy Discussion
December 12, 2022
BACKGROUND
Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting
agenda is published. Work sessions are typically held at 5:30 pm on the second and fourth Monday of
89
each month in conjunction with the regular City Council meeting, but may be scheduled for other times
as needed.
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
90
City Council Item
November 14, 2022
Item Approve City Council Minutes dated October 24, 2022
File No.Item No: D.1
Agenda Section CONSENT AGENDA
Prepared By Kim Meuwissen, City Clerk
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council approves the City Council minutes dated October 24, 2022."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
City Council Work Session Minutes dated October 24, 2022
91
City Council Regular Meeting Minutes dated October 24, 2022
92
CHANHASSEN CITY COUNCIL
WORK SESSION
MINUTES
OCTOBER 24, 2022
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilwoman
Rehm, Councilwoman Schubert, and Councilman Campion.
COUNCIL MEMBERS ABSENT: None.
STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager;
Charlie Howley, City Engineer/Public Works Director; George Bender, Assistant City Engineer;
Jerry Ruegemer, Park & Recreation Director; Erik Henriksen, Project Engineer; and Kim
Meuwissen, City Clerk.
PUBLIC PRESENT: None.
Mayor Ryan called the Work Session to order at 5:30 p.m.
SPEED LIMIT DISCUSSION
At the August 8, 2022 Work Session, the City Council asked staff to research lowering the speed
limit from 30 mph to 25 mph to include what other cities have done and their results, how it
would affect Chanhassen streets, study it, take a position on it, and document it. Public Works
Director/City Engineer Charlie Howley performed the requested research and presented his
findings. He noted that this process related to residential neighborhood streets only, not collector
streets. Ties to the City’s Strategic Priorities include Operational Excellence (operational
effectiveness) and Communications (improved understanding of city operations – survey
results). In 2019, State Legislature gave municipalities the authority to govern speed limits on
streets under their jurisdiction. Prior to this authority, changes were required to be approved by
MnDOT. Mr. Howley noted that all four states surrounding Minnesota all have a statewide 25
mph speed limit.
A map of Chanhassen was displayed showing local speed study data that indicates there is not a
pronounced speeding issue in the City. Also, crash data over the past 10 years where speeding
was the cause totaled 5 crashes, none of which were with pedestrians. Mr. Howley then
presented a video prepared by the City of Crystal showing that many speeding
complaints/concerns are perceived. Traffic Safety Committee data from the previous year was
presented as well as FlashVote survey responses. Speeding is the third most common complaint
(1/4 of all complaints). The FlashVote survey results showed 80% thought speed limits were
okay or too low.
Project Engineer Erik Henriksen presented a Safe Systems Approach versus a strictly speed
study approach. The slower people are driving, the more reaction time is available.
93
City Council Work Session Minutes – October 24, 2022
2
Mr. Howley reviewed the other cities that are studying or have reduced speed limits: Victoria
(reduced to 25 mph), St. Louis Park (reduced to 20 mph), Edina (reduced to 25 mph), and
Golden Valley (currently studying). Minneapolis, St. Paul and Rochester were not comparative.
As far as the results of changing the speed limits in these cities, no follow-up metrics have been
developed. MnDOT did a number of speed zoning studies in 2019. MnDOT uses the term
“Drivers read the road, not the signs.” The City of Boston reduced the speed limit from 30 mph
to 25 mph. The Insurance Institute for Highway Safety (IIHS) did a study on Boston’s speed
limit reduction which showed no reduction in 85th percentile speeds.
The cost to implement a speed limit reduction is estimated at $13,000 for signage only, not
including staff time for installation. This cost also does not include outreach materials and
associated staff time.
Regarding enforcement, the Carver County Sheriff’s Office has no strong opinion on whether to
lower the speed limit or not. Operational parameters for enforcement would not change. If
lowered, additional patrol and stops (warnings) could be considered but are not accounted for in
the existing level of service.
Implementation would include a full communications campaign, potential open house or public
hearing, resolution, and order and installation of signage. The rollout timeframe would be
approximately six months.
Alternatives would be to continue with existing strategies such as education, enforcement for
super speeders, speed trailer deployment, and physical improvements (but not speed
bumps/humps/tables due to winter maintenance), go with a case-by-case scenario, wait as there
is a reasonable chance the State will eventually lower the statutory speed limit to align with
neighboring states and the current industry trend, and/or wait for other cities to do their follow-
up studies. Pros and cons of lowering the speed limit were presented.
Recommendations include the following:
The Traffic Safety Committee majority favors leaving the speed limit as is.
The Engineering Department has no strong recommendation as there are merits either
way, a case-by-case basis has some merit but needs clear qualifiers, and to continue with
existing strategies.
Law Enforcement recommendation is to leave the speed limit as is.
Options include maintaining the current 30 mph Statutory speed limit, defer making a decision
pending additional information or further discussion, or proceed with next steps on lowering the
city-wide speed limit to 25 mph. The City has started using driver feedback signs that collect
speed data; however, they cost a minimum of $10,000. Permanent feedback signs are currently
being installed on collector roadways, i.e., State Aid routes. Temporary feedback signs require an
annual license fee. Finalizing the Crosswalk Policy and installing the associated improvements
will help.
94
City Council Work Session Minutes – October 24, 2022
3
Council discussed the installation of driver feedback speed limit signs, traffic fatalities due to
increased traffic, and if speeding could be related to the pandemic. Collectively, there was no
strong opinion expressed on supporting lowering the speed limit. Traffic calming ideas were
supported as well as possibly defining specific study areas, and focusing on implementing the
Crosswalk Policy.
DISCUSS STAFFING STUDY
City Manager Laurie Hokkanen discussed the purpose of performing a staffing study including
how many employees should we be building a new city hall for, as a result of changing growth
profiles of the City, does the staff we have now meet future workloads, and the Carver County
Sheriff’s Office is asking for an additional deputy in 2023. The study would help us review the
policing contract and potentially suggest a model to understand the workload. This is in line with
the long-term planning taking place. If the staffing study is authorized, it will take about 16
weeks to complete.
CITY COUNCIL ROUNDTABLE
Council discussed a request to change the city code to reflect sustainable building practices.
There was some interest in finding out what neighboring communities have done. The overall
consensus was to have staff research the idea.
FUTURE WORK SESSION SCHEDULE
Date Item
November 14 Canvass Election Results
General Fund & Property Supported Funds
CIP, Debt & Utility Rate Study Discussion
Financial Policy Discussion
November 28 CIP, Debt & Utility Rate Study Discussion (if needed)
Civic Campus Update
Tree Policy Discussion
December 12 Work Session Cancelled
The work session adjourned at 6:56 p.m.
Submitted by Laurie Hokkanen
City Manager
Prepared by Kim Meuwissen
City Clerk
95
CHANHASSEN CITY COUNCIL
REGULAR MEETING
MINUTES
OCTOBER 24, 2022
Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge
of Allegiance.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Rehm, Councilman
McDonald, Councilman Campion, and Councilwoman Schubert.
COUNCIL MEMBERS ABSENT:None.
STAFF PRESENT: Laurie Hokkanen, City Manager; Kate Aanenson, Community
Development Director; Charlie Howley, Director of Public Works/City Engineer; Don Johnson,
Fire Chief; Sharmeen Al-Jaff, Senior Planner; Andrea McDowell Poehler, City Attorney
Matt Unmacht, Assistant City Manager; Kim Meuwissen, City Clerk; Jerry Ruegemer, Parks and
Recreation Director.
PUBLIC PRESENT:
Mark Nordland Level 7 Development
Jerry Cerchia Senior Commission Chair
PUBLIC ANNOUNCEMENTS:
1. Invitation to Halloween Party, October 29
Mayor Ryan invited everyone to the 38th Annual Halloween Party on October 29 from 5:30-7:30
p.m. at the Chanhassen Rec Center.
CONSENT AGENDA: Councilman McDonald moved, Councilman Campion seconded
that the City Council approve the following consent agenda items pursuant to the City
Manager’s recommendations:
1. Approve City Council Minutes dated October 10, 2022
2. Receive Planning Commission Minutes dated September 20, 2022
3. Receive Environmental Commission Minutes dated July 13, 2022 and September 14, 2022
4. Receive Economic Development Commission Minutes dated August 10, 2022
5. Approve Claims Paid dated October 24, 2022
6. Approve an Encroachment Agreement between the City of Chanhassen and Areyan
Hashemi-Rad and Angela Hashemi-Rad
96
City Council Minutes – October 24, 2022
2
7. Approve an Encroachment Agreement between the City of Chanhassen and Virginia S.
Thomas Family Limited Partnership
8. Approve Amendment No. 1 to the Lease Agreement with Verizon Wireless for the Lake
Lucy Ground Storage Reservoir
9. Authorize Execution of Stormwater Maintenance Agreement for Lots 1-3, Block 1, Erhart
Farm
10. Authorize Execution of Stormwater Maintenance Agreement with Dakota Retail, LLLP
11. Approve Contract with W.H. Hall Company for the Chanhassen Recreation Wall Project
12. Approve Contract with Raftelis to conduct an Organization Study/Staffing Study
13.Resolution 2022-75:Accept Public Street and Utility Improvements in Lotus Woods, City
Project No. 2020-15
14.Resolution 2022-76: Authorize Contract for Design and Construction Administration
Services for the 2023 City Pavement Rehabilitation Project
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS. None.
FIRE DEPARTMENT/LAW ENFORCEMENT UPDATES
1. Monthly Fire Department Update
Chief Johnson shared about staffing updates, the retirement of a 30-year firefighter, and noted
they had 120 calls for service in September. He spoke about fire response: two fires in the
downtown area, a vehicle fire, as well as a team that was in Florida helping with flooding of two
rivers.
Mayor Ryan shared her thanks for Chief Johnson’s team and their willingness to go to Florida
and help.
2. Law Enforcement Update: None.
PUBLIC HEARINGS
1.Resolution 2022-77: Certification of Delinquent Utility Accounts and Code
Enforcement Charges to the County Auditor
97
City Council Minutes – October 24, 2022
3
City Manager Hokkanen stated this item follows the City’s longtime practice to certify
delinquent Utility and Code Enforcement amounts to property taxes which is allowed by
Minnesota State Statute. There are 176 accounts with a total value of $129,562.47 to be
collected this year.
Mayor Ryan opened the public hearing. There were no public comments.
Mayor Ryan closed the public hearing.
Councilwoman Schubert moved, Councilman McDonald seconded that the Chanhassen
City Council adopt a resolution certifying delinquent utility accounts and code enforcement
charges to the County Auditor. All voted in favor and the motion carried unanimously with
a vote of 5 to 0.
2.Resolution 2022-78: Vacating the Public Right-of-Way Iroquois Road
City Engineer Howley noted the right-of-way (ROW) is no longer needed and there are no
utilities within the ROW. One condition of the vacation is in regard to a lot that will need access
from the existing ROW when that property develops in the future. Therefore, a condition is that
an access agreement will be needed for this vacation. Staff recommends approval of the request
for vacation.
Mayor Ryan opened the public hearing. There were no public comments.
Mayor Ryan closed the public hearing.
Councilman Campion moved, Councilman McDonald seconded that the Chanhassen City
Council adopt a resolution approving the vacation of portions of the public right-of-way,
known as Iroquois Road, abutting Lots 5 and 6, Pleasant View, according to the recorded
plat thereof, Carver County, Minnesota. All voted in favor and the motion carried
unanimously with a vote of 5 to 0.
3.Resolution 2022-79: Vacating a Portion of Public Drainage & Utility Easements within
the Avienda Plat
City Engineer Howley noted this request is regarding drainage and utility easements dedicated
with the Avienda plat over Outlots A and C. He noted they would be getting rid of the “blanket”
drainage and utility easements because there is a Final Plat before the City Council tonight for
the Avienda townhomes including these two outlots.
Mayor Ryan opened the public hearing. There were no public comments.
Mayor Ryan closed the public hearing.
Councilwoman Schubert moved, Councilman McDonald seconded that the Chanhassen
City Council adopt a resolution approving the vacation of public drainage and utility
98
City Council Minutes – October 24, 2022
4
easements over Outlot A and Outlot C, as dedicated on the plat of Avienda. All voted in
favor and the motion carried unanimously with a vote of 5 to 0.
GENERAL BUSINESS
1. Consider Request for Approval of a Final Plat and Development Contract for Avienda
Townhomes
Community Development Director Aanenson presented a summary of the item, noting the
outlots were created to allow the developer to grade and provide sewer and water extensions. A
Preliminary Plat was approved on October 25 and in September the Planned Unit Development
(PUD) was approved.
Mr. Howley gave an update on roads and future construction, noting the blue highlighted area
onscreen will be fully developed with curb and gutter while the areas in yellow will be partially
constructed to allow access without being 100% finished.
Ms. Aanenson showed the layout of the townhouse project and shared about the landscape plan,
the PUD, setbacks, and townhome models.
Mayor Ryan asked to clarify that when Bluff Creek Boulevard is completed, it will be opened all
the way through with a functioning stoplight.
Mr. Howley replied that is Staff’s understanding.
Mayor Ryan asked about the timeline for Mills Drive.
Mr. Howley would defer to the developer about that timeline.
Mark Nordlund stated they would like to get started on a couple models this fall and would open
sometime next summer. At that point, before bringing the public into the site, the road systems
would be open.
Councilwoman Schubert moved, Councilman Campion seconded that the Chanhassen City
Council approves a request for a final plat and development contract for Avienda
Townhomes. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
2. Ordinance 701: Amend Chapter 2, Administration, of the Chanhassen City Code
Changing the Name of the Senior Commission
Senior Commission Chair Jerry Cerchia noted the term “senior” does not universally resonate
with all adults 55 and over. The Commission feels that changing the name will give wider access
to candidates, and the need for intergenerational perspective.
Mayor Ryan thinks it is a fantastic request and she appreciates the initiative that Mr. Cerchia and
his team has brought forward.
99
City Council Minutes – October 24, 2022
5
Councilman McDonald moved, Councilwoman Schubert seconded that the Chanhassen
City Council adopt an ordinance amending Chapter 2, Administration, of the Chanhassen
City Code to change the name of the Senior Commission to the Commission on Aging. All
voted in favor and the motion carried unanimously with a vote of 5 to 0.
COUNCIL PRESENTATIONS. None.
ADMINISTRATIVE PRESENTATIONS. None.
CORRESPONDENCE DISCUSSION.
1. Letter from Mediacom dated October 13, 2022 regarding Program Changes and
Rate Adjustments
Mayor Ryan noted the City Council will be going into Closed Session to discuss union
negotiations. The City Council will not be returning to the Chambers and Mayor Ryan will
adjourn the meeting after completion of that session.
The City Council meeting was adjourned at 8:06 p.m.
Submitted by Laurie Hokkanen
City Manager
Prepared by Kim Meuwissen
City Clerk
100
City Council Item
November 14, 2022
Item Receive Planning Commission Minutes dated October 18, 2022
File No.Item No: D.2
Agenda Section CONSENT AGENDA
Prepared By Kim Meuwissen, City Clerk
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council receives the Planning Commission Minutes dated October 18, 2022."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
Planning Commission Minutes dated October 18, 2022
101
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
MINUTES
OCTOBER 18, 2022
CALL TO ORDER:
Chairman von Oven called the meeting to order at 7:00 p.m.
MEMBERS PRESENT: Eric Noyes, Mark von Oven, Erik Johnson, Perry Schwartz, Edward
Goff, Kelsey Alto.
MEMBERS ABSENT: Ryan Soller.
STAFF PRESENT: Kate Aanenson, Community Development Director; MacKenzie Young-
Walters, Associate Planner.
PUBLIC PRESENT: None.
PUBLIC HEARINGS:
1. VARIANCE EXTENSION CODE AMENDMENT
Community Development Director Aanenson gave a presentation on the item, noting the
proposed change is to City Ordinance for an extension of variances. Currently variances expire
after one year and there have been some circumstances with unusual constraints as to why it has
not gone forward. The goal is to provide flexibility to accommodate extenuating circumstances,
and it would also prevent the Planning Commission from re-hearing cases where the presumable
result would be the same.
Noyes clarified the extension still has to be requested by the applicant.
Ms. Aanenson replied in the affirmative.
Noyes noted the City has the ability to deny the extension if it is a frivolous reason of some sort.
Ms. Aanenson replied in the affirmative. She noted the Applicant would request a timeline and
the City would evaluate whether it is reasonable. They would not want to keep extending and
extending.
Chairman von Oven opened the public hearing. There were no public comments
Chairman von Oven closed the public hearing.
Commissioner Noyes moved, Commissioner Goff seconded that the Chanhassen Planning
Commission recommends that the City Council adopt the proposed amendment to Chapter
102
Planning Commission Minutes – October 18, 2022
2
20 of the City Code concerning variance extensions. All voted in favor and the motion
carried unanimously with a vote of 6 to 0.
APPROVAL OF MINUTES:
APPROVAL OF PLANNING COMMISSION MINUTES DATED SEPTEMBER 20, 2022
Commissioner Noyes noted the summary Minutes of the Planning Commission meeting
dated September 20, 2022 as presented.
ADJOURNMENT:
Commissioner Johnson moved to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 6 to 0. The Planning Commission meeting was
adjourned at 7:08 p.m.
Submitted by Kate Aanenson
Community Development Director
103
City Council Item
November 14, 2022
Item Receive Park & Recreation Commission Minutes dated September 27, 2022
File No.Item No: D.3
Agenda Section CONSENT AGENDA
Prepared By Christine Lusian,
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council Receives the Park & Recreation Commission Minutes dated
September 27, 2022."
Motion Type Simple Majority Vote of members present
Strategic
Priority Operational Excellence
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
104
Park and Recreation Commission Minutes September 27, 2022
105
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
MINUTES
SEPTEMBER 27, 2022
Chairman Tsuchiya called the meeting to order at 7:00 p.m.
MEMBERS PRESENT: Karl Tsuchiya, Jim Peck, Don Vasatka, Dan Eidsmo, Heather
Markert, Matt Kutz,, and Youth Commissioner Alex Jerdee.
MEMBERS ABSENT: Scott Fischer.
STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation
Coordinator; Mitchell Czech, Recreation Supervisor, Jodi Sarles, Recreation Center Manager;
Mary Blazanin, Senior Center Coordinator; Adam Beers, Park Superintendent.
PUBLIC PRESENT: None.
APPROVAL OF AGENDA:
Commissioner Vasatka moved, Commissioner Peck seconded to approve the agenda as
presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0.
PUBLIC ANNOUNCEMENTS:
Mr. Ruegemer shared about a community buckthorn removal day at Greenwood Shores on
October 8, 2022 from 9:00 a.m. to 11:00 a.m. Gloves and tools will be available to clean the
buckthorn in the new Lake Ann Park Preserve. They will be cutting it and treating chemically.
VISITOR PRESENTATIONS: None.
APPROVAL OF MINUTES:
APPROVE PARK & RECREATION MINUTES DATED AUGUST 23, 2022
Commissioner Eidsmo moved, Commissioner Markert seconded to approve the Minutes of
the Park and Recreation Commission Meeting dated August 23, 2022 as presented. All
voted in favor and the motion carried unanimously with a vote of 7 to 0.
GENERAL BUSINESS:
1. Carver County Southwest Regional Trail Master Plan
106
Park and Recreation Commission Minutes – September 27, 2022
2
Park and Recreation Director Jerry Ruegemer stated Marty Walsh, Parks and Recreation Director
for Carver County is present tonight. He noted Chanhassen has partnered with Carver County in
the past on many projects.
Mr. Walsh gave a presentation on the Master Plan. He gave history on the Southwest Regional
Trail going back to 2006, noting in 2016 they entered another Master Plan for the section of trail
in Chanhassen between Bluff Creek Drive and Highway 61. Mr. Walsh noted Chaska has an
active project this fall at the intersection of Highway 41 and will put an underpass at that
location.
Commissioner Kutz asked if it is more desirable to have the blue trail rather than the green trail
along the river.
Mr. Walsh replied there are pros and cons to each. He spoke about the trail options. They see this
as a safety benefit for people who want that corridor and are trying to access some destination
features such as the grocery store, McDonald’s, and other convenience areas. The green trail will
remain as part of the City trail system so that option will be available, they are not eliminating
that option, but are eliminating some of the issues.
Mr. Walsh said again, they are showing that section of trail, the solid blue line, the rail corridor,
and eventually staying on the trail long enough it would go to Hopkins, then to Minneapolis, and
Stillwater.
Commissioner Vasatka asked how far east the trail would go, and whether it would be to the
border of Carver and Hennepin County.
Mr. Walsh replied in the affirmative.
Commissioner Markert asked about a master plan of all the trails Carver County has. From what
she can tell, many of the trails go around Chanhassen and asked if any trails go through
north/south or east/west.
Mr. Walsh replied the one trail they thought about years ago was if the Twin Cities Western Rail
would ever abandon itself, it was identified as a potential east/west trail corridor. That is not the
case anymore so they are now asking what are the east/west trail corridor possibilities.
Commissioner Markert clarified the one they are talking about runs through Chanhassen near
Potbelly. She asked about how they work with neighboring counties such as Hennepin County.
Her children go to school in Excelsior on Highway 7 and they have done extensive surveys
trying to figure out how to better connect the south side of Highway 7 with downtown Excelsior
to make that more pedestrian-accessible.
107
Park and Recreation Commission Minutes – September 27, 2022
3
Mr. Walsh spoke about Three Rivers Park District and conversations about that, and noted when
one gets to the Metropolitan Council level all the implementing agencies have a chance to take a
look at what is being proposed.
Commissioner Markert noted citizens have to go to the edge of Chanhassen to get to most of
these trails.
Mr. Walsh noted through the local trail system they would be able to access the trail system.
Commissioner Markert stated signs would also be helpful in the future.
Mr. Ruegemer noted with the Arboretum Trail going through that was a major gap that was
missing and is now added to the east/west corridor. He said people can kind of hop on the local
trail system to carry them east and west with multiple underpasses underneath Highway 5. They
are putting segments in place to house people going east/west and north/south.
Commissioner Markert asked with all the trail systems managed by different people (local,
county, regional), if someone wants to bike somewhere how can they piece it all together to see
what the options are.
Mr. Walsh stated they are working on a mapping system to communicate trail sections.
Commissioner Markert suggested interacting between the County and City websites, as well.
Mr. Ruegemer noted they are also trying to do the same with the City trail map in making it more
interactive versus just a PDF. He spoke about agreements for plowing trails noting they have
worked on a winter-use agreement with the County, Park and Rec Commission, and County
Board and it is all ready to go. The City of Chanhassen will be plowing that corridor to make it
accessible in the southern part of the community.
Commissioner Kutz is trying to understand if Mr. Walsh is trying to build consensus because
none of this really affects Chanhassen or is happening within Chanhassen.
Mr. Walsh noted a portion of the corridor in Chanhassen is paved from County Road 61 to Bluff
Creek Drive and there is a section that is not paved. By bringing this fully into the regional park
system it makes them eligible to [inaudible]. He said there is a small parking lot facility off Bluff
Creek Drive and that would also become eligible There are opportunities for some interpretation
off the regional corridor to highlight that particular feature.
Commissioner Kutz moved, Commissioner Vasatka seconded that the Park and Recreation
Commission makes the motion that the Chanhassen City Council draft a resolution of
support of the Carver County Southwest Regional Trail Master Plan. All voted in favor
and the motion carried unanimously with a vote of 7 to 0.
108
Park and Recreation Commission Minutes – September 27, 2022
4
REPORTS:
1. 2022 Lake Ann Park Concession & Watercraft Rental Evaluation
Recreation Supervisor Czech noted Lake Ann is a very popular destination and concession and
watercraft rental is very popular. Despite inclement weather, sales remained strong throughout
the summer. He shared they had just under $23,000 in watercraft revenue, a little over $17,000 in
food sales revenue, a $3,000 payment to Great Outdoor Paddleboard, just under $3,000 in sales
tax, and a new expense for Square transaction fees. Overall the City received $33,758 in total
revenue. Mr. Czech spoke about the agreement with Great Outdoor Paddleboard noting they had
502 rentals this summer. He stated they also added a Square cash register for people to utilize
cards and 33% of sales were made with a card. They added a tandem kayak which was rented 63
times over the season bringing in $1,300 in revenue which has already accounted for the
purchase. Mr. Czech spoke about candy and ice cream additions, as well as healthier options for
concessions. He is looking to reinstate the Concession Manager position which went unfilled
over the summer again and Mr. Czech took on some of those duties. They are looking at
purchasing another tandem kayak and potentially reducing the canoe fleet, updating signage, and
getting a new trolling motor. He shared a breakdown of graphs and reports noting Square will
allow him to pull many reports to compare years, and that will help with ordering.
The Commissioners discussed the success of the Square platform, possibly extending hours of
rentals for paddleboard in the evening, the addition of an Icee machine, and adding freeze pops,
carbonated water, and coffee.
2. Recreation Center Quarterly Report
Recreation Center Manager Sarles gave updates noting air handling units have been on their last
legs and due to supply chain issues that has been pushed to the next year. She noted the previous
week it was 77 degrees and people were not happy to work out in the fitness center. She hopes
this will be resolved in the spring.
She spoke about the STAR program for those 18-21 with special needs and had two students
who come twice a week to help out and learn job skills.
Ms. Sarles shared about Community Day in August, the Barnyard Boogie, and the 23 classes
currently happening at the Rec Center with 199 registrations. Numbers have been up this year for
activities and sports programs. She noted pickleball lessons are popular. It is a growing sport and
she cannot keep up with it; people love it.
Ms. Sarles noted the Chanhassen Bone Adventure where one can get out on the trails, take a
picture of their dog with the bones, and then bring it to Chuck and Don’s for a treat and to be
entered into a prize drawing. This Thursday, sponsored by Kwik-Trip is a Start Your Engines:
109
Park and Recreation Commission Minutes – September 27, 2022
5
Healthy, Fit, and Thriving 55+ Expo, and Ms. Sarles shared about the upcoming 2022 Artisan
Fair on Saturday, November 5, and the 2022 Holiday Boutique on Saturday, December 3.
3. Park Maintenance Quarterly Update
Park Superintendent Beers shared they are in the process of rebuilding the Lotus Park hockey
rink replacement and noted the playground replacement at Roundhouse Park will not be
delivered in time to install it this fall. He noted regarding the 78th Street irrigation system they
were able to receive a grant through the Riley Purgatory Watershed District for just over $20,000
to help with the project. Overall they expect to see a 20% savings in water use which is a benefit
for all. Mr. Beers shared about maintenance including fall fertilizing, over-seeding, fall tree
pruning to prepare for winter plowing, and the irrigation shutdown including maintenance checks
and repairs. He spoke about seasonal employees on the maintenance team and gave kudos to
them for how important they are to the operations.
4. Senior Center Quarterly Report
Senior Center Coordinator Blazanin shared about many trips taken this summer noting the y have
all filled very quickly and she has had a positive partnership with Chaska Park and Recreation
Lodge. She noted over the summer she worked hard on gathering and re-connecting events,
including: Coffee with the Cops and Detective Josh Baker, who is very popular, Coffee and
Rolls on the plaza, weekly game clubs, and wellness related programs. All of which leads to an
average of 350 people utilizing the Center per month. Ms. Blazanin noted an inter-generational
event with the Chanhassen Library over the summer to bring local teens together with seniors to
share stories and life lessons or skills with each other. There was not a huge turnout but those
present asked to have the event again, and they will work on how to market the event and get
word out a little better for a better turnout next year. She spoke about the 30th Anniversary
Celebration in August, noting 125 guests attended.
COMMISSION MEMBER COMMITTEE REPORTS: None.
COMMISSION MEMBER PRESENTATIONS: None.
ADMINISTRATIVE PRESENTATIONS:
Mr. Ruegemer thanked the Commissioners that came tonight before the open house to represent
the City and the Park Commission.
ADJOURNMENT:
Commissioner Kutz moved, Commissioner Vasatka seconded to adjourn the meeting. All
voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and
Recreation Commission meeting was adjourned at 8:20 p.m.
110
Park and Recreation Commission Minutes – September 27, 2022
6
Submitted by Jerry Ruegemer
Park and Recreation Director
Prepared by Amy Weidman
Administrative Support Specialist
111
City Council Item
November 14, 2022
Item Approve Claims Paid dated November 14, 2022
File No.Item No: D.4
Agenda Section CONSENT AGENDA
Prepared By Danielle Washburn, Assistant Finance Director
Reviewed By Kelly Grinnell
SUGGESTED ACTION
"The Chanhassen City Council Approves Claims Paid dated November 14, 2022."
Motion Type Simple Majority Vote of members present
Strategic
Priority Financial Sustainability
SUMMARY
BACKGROUND
DISCUSSION
The following claims are submitted for review and approval on November 14, 2022:
Check Numbers Amounts
178524 - 178692 $409,026.64
ACH Payments $1,504,063.46
Total All Claims $1,913,090.10
112
BUDGET
RECOMMENDATION
ATTACHMENTS
Check Summary
Check Summary ACH
Check Detail
Check Detail ACH
113
Accounts Payable
User:
Printed:
dwashburn
11/4/2022 12:27 PM
Checks by Date - Summary by Check Number
Check No Check DateVendor NameVendor No Void Checks Check Amount
UB*02626 All American Title Co 10/20/2022 0.00 31.71178524
UB*02629 Ancona Title 10/20/2022 0.00 29.91178525
ARAMAR ARAMARK Refreshment Services, LLC 10/20/2022 0.00 154.05178526
BCATRA BCA 10/20/2022 0.00 135.00178527
UB*02655 NICOLLE BECKER 10/20/2022 0.00 7.33178528
UB*02648 Benjamin & Kelsey Curtis 10/20/2022 0.00 40.02178529
UB*02607 Rush Block and Michaela Macauley 10/20/2022 0.00 65.10178530
BORSTA BORDER STATES ELECTRIC SUPPLY 10/20/2022 0.00 310.34178531
BroaMusi Broadcase Music Inc.10/20/2022 0.00 372.78178532
UB*02625 Steven & Karen Brown 10/20/2022 0.00 11.07178533
BS&ASo BS & A Software 10/20/2022 0.00 8,952.00178534
UB*02603 Burnet Title 10/20/2022 0.00 187.38178535
UB*02609 Burnet Title 10/20/2022 0.00 33.11178536
UB*02620 Burnet Title 10/20/2022 0.00 25.90178537
UB*02621 Burnet Title 10/20/2022 0.00 32.58178538
UB*02635 Burnet Title 10/20/2022 0.00 36.67178539
UB*02637 Burnet Title 10/20/2022 0.00 23.73178540
UB*02640 Burnet Title 10/20/2022 0.00 43.04178541
UB*02649 Burnet Title 10/20/2022 0.00 27.66178542
UB*02636 Caleb & Molly Phillips 10/20/2022 0.00 33.58178543
UB*02646 CCA & T 10/20/2022 0.00 220.68178544
CENENE CENTERPOINT ENERGY MINNEGASCO 10/20/2022 0.00 296.43178545
UB*02641 CHB Title LLC 10/20/2022 0.00 74.29178546
UB*02654 KENNETH & JULIE CHRISTY 10/20/2022 0.00 107.48178547
CustHom Custom Home Builders Title, LLC 10/20/2022 0.00 52,074.97178548
DAKSUP DAKOTA SUPPLY GROUP 10/20/2022 0.00 647.68178549
DEMCON DEM-CON LANDFILL 10/20/2022 0.00 883.66178550
UB*02642 Matthew & Sokneang Durski 10/20/2022 0.00 122.70178551
ERHATIMO TIMOTHY & DAWNE ERHART 10/20/2022 0.00 13,500.00178552
UB*02630 Esquire Title Service 10/20/2022 0.00 229.66178553
UB*02608 Esquire Title Services 10/20/2022 0.00 8.62178554
UB*02633 SHAWN EVERHART 10/20/2022 0.00 7.59178555
UB*02644 Executive Title 10/20/2022 0.00 29.83178556
UB*02610 Executive Title Services 10/20/2022 0.00 125.08178557
UB*02611 Executive Title Services 10/20/2022 0.00 41.97178558
FACMOT FACTORY MOTOR PARTS COMPANY 10/20/2022 0.00 600.96178559
ANAFATT Ana Fatturi 10/20/2022 0.00 25.00178560
ferwat Ferguson Waterworks #2518 10/20/2022 0.00 126.19178561
UB*02650 First American Title 10/20/2022 0.00 17.03178562
GOGYMN Go Gymnastics 10/20/2022 0.00 1,537.50178563
gonhom GONYEA HOMES 10/20/2022 0.00 1,500.00178564
GossBev Beverly Gossard 10/20/2022 0.00 10.00178565
UB*02614 Bruce & Juliann Grausam 10/20/2022 0.00 225.36178566
GREMEA GREEN MEADOWS INC 10/20/2022 0.00 608.81178567
HiiKim Kim Hiivala 10/20/2022 0.00 19.25178568
UB*02619 Thomas & Susan Huberty 10/20/2022 0.00 17.43178569
MatJos Jose Mathew & Jeana Zacharias 10/20/2022 0.00 250.00178570
Page 1AP Checks by Date - Summary by Check Number (11/4/2022 12:27 PM)
114
Check No Check DateVendor NameVendor No Void Checks Check Amount
JohnDon Don Johnson 10/20/2022 0.00 28.81178571
UB*02613 LONNIE JOHNSON 10/20/2022 0.00 77.86178572
UB*02638 Andrew & Chelsea Jones 10/20/2022 0.00 102.20178573
UB*02627 Lake Title LLC 10/20/2022 0.00 175.97178574
LANEQ1 Lano Equipment 10/20/2022 0.00 196.50178575
Lennar Lennar 10/20/2022 0.00 150.71178576
UB*02639 TODD/SARA MCCUTCHEON 10/20/2022 0.00 6.82178577
MCKMED McKesson Medical-Surgical Inc 10/20/2022 0.00 206.45178578
UB*02615 Jon Mellberg 10/20/2022 0.00 612.58178579
MetHol Metronet Holdings, LLC 10/20/2022 0.00 56.05178580
MetMar Mark & Kari Metz 10/20/2022 0.00 250.00178581
MNCOMM MINNESOTA DEPARTMENT OF COMMERCE10/20/2022 0.00 36,275.91178582
UB*02618 Minnesota Title 10/20/2022 0.00 25.51178583
UB*02645 Minnesota Title 10/20/2022 0.00 112.31178584
UB*02657 DEAN & KATHLEEN MINNIE 10/20/2022 0.00 18.19178585
NahaShel Shelly Nahan 10/20/2022 0.00 860.00178586
NEOGOV NEOGOV 10/20/2022 0.00 6,967.50178587
NORASP NORTHWEST ASPHALT INC 10/20/2022 0.00 77,352.10178588
NOVSOL NOVEL SOLAR THREE, LLC 10/20/2022 0.00 11,128.33178589
OddKur Kurt Oddsen 10/20/2022 0.00 1,310.00178590
UB*02617 AMY OLSEN 10/20/2022 0.00 90.80178591
PICPER PICTURE PERFECT HOMES INC 10/20/2022 0.00 250.00178592
PILDRY PILGRIM DRY CLEANERS 10/20/2022 0.00 459.73178593
QUESOF QUEST SOFTWARE INC 10/20/2022 0.00 2,400.00178594
UB*02616 Realtech Title LLC 10/20/2022 0.00 34.65178595
UB*02628 Results Title 10/20/2022 0.00 21.66178596
ROAANI ROADKILL ANIMAL CONTROL 10/20/2022 0.00 190.00178597
UB*02647 Robert Phillips and Kasondra-Therese Osea Phillips10/20/2022 0.00 23.04178598
SchPet Peter & Holly Schissel 10/20/2022 0.00 500.00178599
UB*02624 ALBERT SINNEN 10/20/2022 0.00 11.77178600
UB*02605 Stewart Title Company 10/20/2022 0.00 14.23178601
UB*02651 STICKS N BRICKS CONSTRUCTION 10/20/2022 0.00 12.42178602
SumCraf Summit Craftsman, LLC 10/20/2022 0.00 250.00178603
Sustain Sustainovation, LLC 10/20/2022 0.00 6,000.00178604
THEMAG THE MAGIC OF BRIAN RICHARDS 10/20/2022 0.00 320.00178605
UB*02623 The Souza Family Revocable Trust 10/20/2022 0.00 52.48178606
TimSav TimeSaver Off Site Secretarial, Inc 10/20/2022 0.00 381.00178607
UB*02643 Title Mark LLC 10/20/2022 0.00 55.49178608
UB*02652 Title Mark LLC 10/20/2022 0.00 119.44178609
UB*02604 Title Smart Inc 10/20/2022 0.00 66.81178610
UB*02656 Title Smart Inc 10/20/2022 0.00 7.10178611
UB*02653 Trademark Title Services 10/20/2022 0.00 96.05178612
TWOTEA TWO TEACHER CONSTRUCTION 10/20/2022 0.00 250.00178613
UB*02606 Clay & Christine Uhlenhake 10/20/2022 0.00 12.26178614
UnitRent United Rentals (North America), Inc.10/20/2022 0.00 1,068.00178615
VisSew Visu-Sewer Inc 10/20/2022 0.00 3,500.00178616
UB*02602 Watermark Title Agency 10/20/2022 0.00 66.26178617
UB*02612 Watermark Title Agency 10/20/2022 0.00 17.65178618
UB*02622 Watermark Title Agency 10/20/2022 0.00 102.76178619
UB*02631 Watermark Title Agency 10/20/2022 0.00 15.00178620
UB*02634 Watermark Title Agency 10/20/2022 0.00 16.75178621
WicJoh John Wickenhauser 10/20/2022 0.00 109.99178622
UB*02632 JOSEPH & AURORA ZORTMAN 10/20/2022 0.00 33.25178623
BlaCher Black Cherry Development, LLC 10/21/2022 0.00 27,517.50178624
AE2SCON Advanced Elements Operational Technology, LLC10/27/2022 0.00 250.00178625
AMETIR AMERICAN TIRE DISTRIBUTORS INC 10/27/2022 0.00 422.76178626
ANDESTEP STEPHEN ANDERSON 10/27/2022 0.00 226.26178627
Page 2AP Checks by Date - Summary by Check Number (11/4/2022 12:27 PM)
115
Check No Check DateVendor NameVendor No Void Checks Check Amount
CenLin CenturyLink 10/27/2022 0.00 59.96178628
EARAND Earl F Andersen Inc 10/27/2022 0.00 391.55178629
ferwat Ferguson Waterworks #2518 10/27/2022 0.00 10.84178630
gonhom GONYEA HOMES 10/27/2022 0.00 57,885.00178631
GRABAR GRAYBAR 10/27/2022 0.00 452.15178632
HiiKim Kim Hiivala 10/27/2022 0.00 19.25178633
IndSig Indigo Signs 10/27/2022 0.00 300.00178634
JohnDon Don Johnson 10/27/2022 0.00 228.76178635
LITFALG LITTLE FALLS GRANITE WORKS INC 10/27/2022 0.00 386.00178636
MNSaf Minnesota Safety Council 10/27/2022 0.00 46.00178637
MSFCA MN STATE FIRE CHIEFS ASSOC.10/27/2022 0.00 325.00178638
NEOGOV NEOGOV 10/27/2022 0.00 5,220.59178639
NetZoom NetZoom, Inc.10/27/2022 0.00 700.00178640
POST POSTMASTER 10/27/2022 0.00 1,293.96178641
PulEle Pulse Electric 10/27/2022 0.00 1,735.00178642
RetkThom Thomas Retka 10/27/2022 0.00 340.00178643
SCOTRE SCOTT COUNTY TREASURER 10/27/2022 0.00 850.00178644
SHEWIL SHERWIN WILLIAMS 10/27/2022 0.00 247.00178645
SOULOC SOUTHWEST LOCK & KEY 10/27/2022 0.00 742.50178646
pritan Priya Tandon 10/27/2022 0.00 400.00178647
TFOFIN TFORCE FINAL MILE 10/27/2022 0.00 49.30178648
THEIKEN KENNETH A THIES 10/27/2022 0.00 650.00178649
triedeea DeeAnn Triethart 10/27/2022 0.00 35.03178650
UPF United Plastic Fabricating 10/27/2022 0.00 2,385.12178651
UB*02658 KATHLEEN LARKIN 11/02/2022 0.00 580.63178652
AMETIR AMERICAN TIRE DISTRIBUTORS INC 11/03/2022 0.00 235.58178653
ARAMAR ARAMARK Refreshment Services, LLC 11/03/2022 0.00 540.38178654
BORSTA BORDER STATES ELECTRIC SUPPLY 11/03/2022 0.00 135.25178655
BOUMED BOUND TREE MEDICAL LLC 11/03/2022 0.00 585.71178656
BusRon Ron Busch 11/03/2022 0.00 50.00178657
EmbMinn CENTURYLINK 11/03/2022 0.00 714.46178658
CHASKA CITY OF CHASKA 11/03/2022 0.00 257.16178659
CleSol Cleaning Solutions Services 11/03/2022 0.00 7,620.00178660
CLEWAT CLEARSOFT WATER CONDITIONING 11/03/2022 0.00 86.92178661
COLWMELI Melinda Colwell 11/03/2022 0.00 296.00178662
ComMin Compass Minerals America, Inc 11/03/2022 0.00 8,400.23178663
CzeMit Mitchell Czech 11/03/2022 0.00 122.56178664
DAKSUP DAKOTA SUPPLY GROUP 11/03/2022 0.00 715.29178665
ENVEQU Environmental Equipment & Services Inc 11/03/2022 0.00 206.00178666
ferwat Ferguson Waterworks #2518 11/03/2022 0.00 104.41178667
FLUINT Fluid Interiors LLC 11/03/2022 0.00 667.13178668
GRABAR GRAYBAR 11/03/2022 0.00 389.88178669
Loc49 IUOE Local #49 11/03/2022 0.00 700.00178670
KEOGJEFF JEFF KEOGH 11/03/2022 0.00 108.00178671
MAUENT MAUND ENTERTAINMENT INC 11/03/2022 0.00 575.00178672
MCKMED McKesson Medical-Surgical Inc 11/03/2022 0.00 541.20178673
MetGas Metro Gas Installers 11/03/2022 0.00 24.16178674
MNTRAN MN DEPT OF TRANSPORTATION 11/03/2022 0.00 645.98178675
NCPERS MN NCPERS LIFE INSURANCE 11/03/2022 0.00 112.00178676
MorkDani Daniel Mork 11/03/2022 0.00 100.00178677
NEWSIG NEWMAN SIGNS INC 11/03/2022 0.00 843.07178678
PierDan Dan Pierre 11/03/2022 0.00 100.00178679
pipser Pipe Services Corporation 11/03/2022 0.00 5,727.50178680
RUEGJERR JERRY RUEGEMER 11/03/2022 0.00 133.13178681
SEH SEH 11/03/2022 0.00 1,378.09178682
SHATRE Shadywood Tree Experts and Landscaping 11/03/2022 0.00 16,648.00178683
SOFHOU SOFTWARE HOUSE INTERNATIONAL 11/03/2022 0.00 2,565.00178684
Page 3AP Checks by Date - Summary by Check Number (11/4/2022 12:27 PM)
116
Check No Check DateVendor NameVendor No Void Checks Check Amount
TFOFIN TFORCE FINAL MILE 11/03/2022 0.00 49.52178685
TheHart The Hartford 11/03/2022 0.00 1,568.55178686
TOWMAS TOWMASTER INC 11/03/2022 0.00 10,591.00178687
TruNort True North Controls 11/03/2022 0.00 403.00178688
VERIZO VERIZON WIRELESS 11/03/2022 0.00 3,855.65178689
VERIZO VERIZON WIRELESS 11/03/2022 0.00 350.20178690
VERIZO VERIZON WIRELESS 11/03/2022 0.00 56.03178691
VERIZO VERIZON WIRELESS 11/03/2022 0.00 750.92178692
Report Total (169 checks): 409,026.64 0.00
Page 4AP Checks by Date - Summary by Check Number (11/4/2022 12:27 PM)
117
Accounts Payable
Checks by Date - Summary by Check
User:dwashburn
Printed: 11/4/2022 12:29 PM
Check No Vendor No Vendor Name Check Date Void Checks Check Amount
ACH z-1passw 1Password 08/16/2022
0.00 35.88
ACH z-asap Advanced Service and Parts LLC 08/16/2022
0.00 255.14
ACH z-aircom Air Compressors Plus 08/16/2022
0.00 343.16
ACH z-aldi ALDI 08/16/2022
0.00 54.34
ACH Z-AMAZON Amazon 08/16/2022
0.00 5,322.03
ACH z-awwa American Water Works Association 08/16/2022
0.00 227.00
ACH z-apple Apple.com 08/16/2022
0.00 1.98
ACH z-bbcar B&B Carpet One 08/16/2022
0.00 848.61
ACH z-bitly Bitly, Inc 08/16/2022
0.00 35.00
ACH z-cabfev Cabin Fever Sporting Goods 08/16/2022
0.00 314.00
ACH z-CalEmA Call-Em-All 08/16/2022
0.00 9.00
ACH z-chimex Chipotle Mexican Grill 08/16/2022
0.00 174.91
ACH z-costco Costco Wholesale 08/16/2022
0.00 485.54
ACH z-critoo Critical Tool 08/16/2022
0.00 1,032.48
ACH z-Cubfoo Cub Foods 08/16/2022
0.00 827.53
ACH z-davann Davanni's 08/16/2022
0.00 123.73
ACH z-dell Dell 08/16/2022
0.00 1,235.00
ACH z-doltre Dollar Tree Stores Inc 08/16/2022
0.00 8.06
ACH z-decc Duluth Entertainment Convention Center 08/16/2022
0.00 10.00
ACH z-DulHol Duluth Holiday Inn 08/16/2022
0.00 317.98
ACH z-expexc Experts Exchange 08/16/2022
0.00 199.95
ACH z-fedex FedEx Office 08/16/2022
0.00 92.93
ACH z-FelTra Felling Trailers Inc 08/16/2022
0.00 60.22
ACH z-Fulsou Full Source 08/16/2022
0.00 958.52
ACH z-gfoa Government Finance Officers Association 08/16/2022
0.00 530.00
ACH z-grain Grainger 08/16/2022
0.00 254.58
ACH Z-HOMDEP Home Depot 08/16/2022
0.00 1,430.90
ACH z-hoosui Hootsuite Inc 08/16/2022
0.00 588.00
ACH Z-IRInd Ingersoll-Rand 08/16/2022
0.00 3,619.24
ACH z-jamsof Jamf Software, LLC 08/16/2022
0.00 126.00
ACH z-jimjoh Jimmy Johns 08/16/2022
0.00 33.14
ACH Z-KWITRI Kwik Trip 08/16/2022
0.00 27.90
ACH z-laserc Lasercrafting 08/16/2022
0.00 11.50
ACH z-leamin League of Minnesota Cities 08/16/2022
0.00 100.00
ACH z-logme LogMeIn Inc 08/16/2022
0.00 1,030.80
ACH z-lunbye Lunds & Byerly's 08/16/2022
0.00 20.62
ACH z-menard Menards 08/16/2022
0.00 253.24
ACH z-merlin Merlins Ace Hardware 08/16/2022
0.00 5.36
ACH z-michae Michaels 08/16/2022
0.00 128.97
ACH z-mnrur Minnesota Rural Water Association 08/16/2022
0.00 150.00
ACH z-mono Monoprice.com 08/16/2022
0.00 171.79
ACH z-norame North American Safety 08/16/2022
0.00 -147.60
ACH z-offmax Office Max/Office Depot 08/16/2022
0.00 89.32
ACH z-oreill O'Reilly Auto Parts 08/16/2022
0.00 0.00
ACH z-peaofL Pearl of the Lake 08/16/2022
0.00 837.52
ACH z-pipdec PIP Decks 08/16/2022
0.00 159.98
ACH z-pizzai Pizzaioli 08/16/2022
0.00 178.33
Page 1 of 3 118
Check No Vendor No Vendor Name Check Date Void Checks Check Amount
ACH z-post Postmaster 08/16/2022
0.00 9.20
ACH z-reatru RealTruck.com 08/16/2022
0.00 187.89
ACH z-sporco SportCo.com 08/16/2022
0.00 166.38
ACH z-sprwar Sprinkler Warehouse 08/16/2022
0.00 3,440.19
ACH z-strapw Strapworks.com 08/16/2022
0.00 33.84
ACH z-strat Stratoguard, LLC 08/16/2022
0.00 218.24
ACH z-suspa Suspa, Inc 08/16/2022
0.00 45.99
ACH z-target Target 08/16/2022
0.00 642.94
ACH z-Themus The Mustard Seed 08/16/2022
0.00 143.84
ACH z-trunor True North Controls 08/16/2022
0.00 165.00
ACH z-turo Turo Inc 08/16/2022
0.00 382.87
ACH z-uofm U of M Contlearning 08/16/2022
0.00 215.00
ACH z-UofMSo U of M Soil Test Lab 08/16/2022
0.00 58.00
ACH z-usablu USABlueBook 08/16/2022
0.00 52.38
ACH z-vikele Viking Electric Supply 08/16/2022
0.00 234.98
ACH z-walgre Walgreens 08/16/2022
0.00 21.45
ACH z-walmar Wal-Mart 08/16/2022
0.00 198.37
ACH z-wilwes Wild West Hackin' Fest 08/16/2022
0.00 150.00
ACH z-zoom Zoom 08/16/2022
0.00 85.90
ACH z-zynno Zynnovation, LLC 08/16/2022
0.00 503.88
ACH ALEAIR ALEX AIR APPARATUS INC 10/20/2022
0.00 210.00
ACH CAMKNU CAMPBELL KNUTSON 10/20/2022
0.00 18,552.35
ACH CCPNIM CCP NI MASTER TENANT 4 LLC 10/20/2022
0.00 7,277.17
ACH COMINT COMPUTER INTEGRATION TECHN. 10/20/2022
0.00 28,724.00
ACH DelDen Delta Dental 10/20/2022
0.00 4,364.77
ACH ELEPUM ELECTRIC PUMP INC 10/20/2022
0.00 2,557.50
ACH FASCOM FASTENAL COMPANY 10/20/2022
0.00 362.94
ACH GMHASP GMH ASPHALT CORP 10/20/2022
0.00 544,677.83
ACH HANTHO HANSEN THORP PELLINEN OLSON 10/20/2022
0.00 2,307.25
ACH HAWCHE HAWKINS CHEMICAL 10/20/2022
0.00 70.00
ACH HeaStr Health Strategies 10/20/2022
0.00 305.00
ACH HOIKOE HOISINGTON KOEGLER GROUP 10/20/2022
0.00 4,035.28
ACH InnOff Innovative Office Solutions LLC 10/20/2022
0.00 76.48
ACH AlHiJuli Juli Al-Hilwani 10/20/2022
0.00 75.00
ACH Marco Marco Inc 10/20/2022
0.00 735.00
ACH MERACE MERLINS ACE HARDWARE 10/20/2022
0.00 941.21
ACH METCO Metropolitan Council, Env Svcs 10/20/2022
0.00 19,681.20
ACH MinPum Minnesota Pump Works 10/20/2022
0.00 1,540.50
ACH MNLABO MN DEPT OF LABOR AND INDUSTRY 10/20/2022
0.00 2,585.78
ACH MVEC MN VALLEY ELECTRIC COOP 10/20/2022
0.00 245.95
ACH MOSBAR MOSS & BARNETT 10/20/2022
0.00 137.00
ACH NAPA NAPA AUTO & TRUCK PARTS 10/20/2022
0.00 392.17
ACH PotMN Potentia MN Solar 10/20/2022
0.00 9,864.68
ACH SafVeh Safety Vehicle Solutions 10/20/2022
0.00 285.00
ACH VALPAV VALLEY PAVING INC 10/20/2022
0.00 659,327.66
ACH WarLit Warning Lites of Minnesota, Inc. 10/20/2022
0.00 524.00
ACH WMMUE WM MUELLER & SONS INC 10/20/2022
0.00 3,294.56
ACH XCEL XCEL ENERGY INC 10/20/2022
0.00 262.42
ACH AFLAC American Family Life Assurance Company of Columbus 10/27/2022
0.00 39.78
ACH carcou Carver County 10/27/2022
0.00 900.00
ACH ColLif Colonial Life & Accident Insurance Co 10/27/2022
0.00 67.80
ACH COMINT COMPUTER INTEGRATION TECHN. 10/27/2022
0.00 3,100.00
ACH CRYINF Crystal Infosystems LLC 10/27/2022
0.00 602.00
ACH EMEAUT EMERGENCY AUTOMOTIVE TECH INC 10/27/2022
0.00 70.76
ACH Avesis Fidelity Security Life 10/27/2022
0.00 302.82
ACH InnOff Innovative Office Solutions LLC 10/27/2022
0.00 304.66
ACH JEFFIR JEFFERSON FIRE SAFETY INC 10/27/2022
0.00 10,505.91
Page 2 of 3 119
Check No Vendor No Vendor Name Check Date Void Checks Check Amount
ACH KATFUE KATH FUEL OIL SERVICE 10/27/2022
0.00 27,542.55
ACH MacEme Macqueen Emergency Group 10/27/2022
0.00 1,052.72
ACH MatTri Matheson Tri-Gas, Inc. 10/27/2022
0.00 130.26
ACH MVEC MN VALLEY ELECTRIC COOP 10/27/2022
0.00 121.60
ACH DaniReem Reem Danial 10/27/2022
0.00 340.20
ACH SafFas Safe-Fast, Inc. 10/27/2022
0.00 923.20
ACH XCEL XCEL ENERGY INC 10/27/2022
0.00 9,826.08
ACH ALEAIR ALEX AIR APPARATUS INC 11/03/2022
0.00 561.05
ACH AMEENG AMERICAN ENGINEERING TESTING 11/03/2022
0.00 997.50
ACH BROAWA BROADWAY AWARDS 11/03/2022
0.00 115.44
ACH ESSBRO ESS BROTHERS & SONS INC 11/03/2022
0.00 12,403.20
ACH GOPSTA GOPHER STATE ONE-CALL INC 11/03/2022
0.00 581.85
ACH HAWCHE HAWKINS CHEMICAL 11/03/2022
0.00 7,468.00
ACH HOIKOE HOISINGTON KOEGLER GROUP 11/03/2022
0.00 4,180.55
ACH InnOff Innovative Office Solutions LLC 11/03/2022
0.00 220.92
ACH KATFUE KATH FUEL OIL SERVICE 11/03/2022
0.00 715.00
ACH BENSKAYE KAYE L BENSON 11/03/2022
0.00 588.00
ACH KENGRA KENNEDY & GRAVEN, CHARTERED 11/03/2022
0.00 7,609.38
ACH MausKerr Kerry Maus 11/03/2022
0.00 270.00
ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 11/03/2022
0.00 30,284.77
ACH LYMLUM LYMAN LUMBER 11/03/2022
0.00 742.54
ACH MVEC MN VALLEY ELECTRIC COOP 11/03/2022
0.00 171.35
ACH NAPA NAPA AUTO & TRUCK PARTS 11/03/2022
0.00 172.28
ACH ONSMED On-Site Medical Services Inc 11/03/2022
0.00 245.00
ACH POMTIR POMP'S TIRE SERVICE INC 11/03/2022
0.00 1,708.56
ACH PRARES PRAIRIE RESTORATIONS INC 11/03/2022
0.00 9,100.00
ACH QUAFLO Quality Flow Systems Inc 11/03/2022
0.00 968.44
ACH SunLif Sun Life Financial 11/03/2022
0.00 1,956.43
ACH TENNAN TENNANT 11/03/2022
0.00 182.80
ACH WatCon Water Conservation Services, Inc. 11/03/2022
0.00 413.75
ACH WMMUE WM MUELLER & SONS INC 11/03/2022
0.00 4,838.50
ACH XCEL XCEL ENERGY INC 11/03/2022
0.00 18,796.19
Report Total:0.00 1,504,063.46
Page 3 of 3 120
AP
Check Detail-Checks
User: dwashburn
Printed: 11/4/2022 12:36:36 PM
Last Name Acct 1 Amount Check Date Description
Advanced Elements Operational Technology, LLC 700-0000-4300 250.00 10/27/2022 Software & Hosting/Maintenance - Oct 1 to Oct 20, 2022
250.00 10/27/2022
Advanced Elements Operational Technology, LLC 250.00
All American Title Co 720-0000-2020 4.26 10/20/2022 Refund Check 098510-000, 95 OLYMPIC CIRCLE
All American Title Co 700-0000-2020 13.30 10/20/2022 Refund Check 098510-000, 95 OLYMPIC CIRCLE
All American Title Co 700-0000-2020 0.57 10/20/2022 Refund Check 098510-000, 95 OLYMPIC CIRCLE
All American Title Co 701-0000-2020 13.58 10/20/2022 Refund Check 098510-000, 95 OLYMPIC CIRCLE
31.71 10/20/2022
All American Title Co 31.71
AMERICAN TIRE DISTRIBUTORS INC 101-1310-4140 422.76 10/27/2022 102T Uni Laredo Cross Country Tour
422.76 10/27/2022
AMERICAN TIRE DISTRIBUTORS INC 700-0000-4140 235.58 11/3/2022 All Country HT
235.58 11/3/2022
AMERICAN TIRE DISTRIBUTORS INC 658.34
Ancona Title 700-0000-2020 11.07 10/20/2022 Refund Check 009217-001, 7201 PONTIAC CIRCLE
Ancona Title 720-0000-2020 4.00 10/20/2022 Refund Check 009217-001, 7201 PONTIAC CIRCLE
Ancona Title 701-0000-2020 13.71 10/20/2022 Refund Check 009217-001, 7201 PONTIAC CIRCLE
Ancona Title 700-0000-2020 1.13 10/20/2022 Refund Check 009217-001, 7201 PONTIAC CIRCLE
AP - Check Detail-Checks (11/4/2022)Page 1 of 31
121
Last Name Acct 1 Amount Check Date Description
29.91 10/20/2022
Ancona Title 29.91
ANDERSON STEPHEN 101-1220-4381 226.26 10/27/2022 Travel to MSFCA Conference - Victoria to Duluth
226.26 10/27/2022
ANDERSON STEPHEN 226.26
ARAMARK Refreshment Services, LLC 101-1170-4110 204.05 10/20/2022 Caribou Bend, Caribou Regular, Starbucks Pike Place
ARAMARK Refreshment Services, LLC 101-1170-4110 -50.00 10/20/2022 Coupon - KDP Menu Matters RST
154.05 10/20/2022
ARAMARK Refreshment Services, LLC 101-1170-4110 540.38 11/3/2022 Caribou KCup Blend, Caribou Regular, Coffeemate liq, Wood Stirre
540.38 11/3/2022
ARAMARK Refreshment Services, LLC 694.43
BCA 101-1120-4352 135.00 10/20/2022 Background Investigation
135.00 10/20/2022
BCA 135.00
BECKER NICOLLE 700-0000-2020 2.54 10/20/2022 Refund Check 101657-000, 1040 PONTIAC LANE
BECKER NICOLLE 701-0000-2020 2.04 10/20/2022 Refund Check 101657-000, 1040 PONTIAC LANE
BECKER NICOLLE 720-0000-2020 2.14 10/20/2022 Refund Check 101657-000, 1040 PONTIAC LANE
BECKER NICOLLE 700-0000-2020 0.61 10/20/2022 Refund Check 101657-000, 1040 PONTIAC LANE
7.33 10/20/2022
BECKER NICOLLE 7.33
Benjamin & Kelsey Curtis 700-0000-2020 36.73 10/20/2022 Refund Check 100120-000, 1949 TOPAZ DRIVE
AP - Check Detail-Checks (11/4/2022)Page 2 of 31
122
Last Name Acct 1 Amount Check Date Description
Benjamin & Kelsey Curtis 700-0000-2020 0.39 10/20/2022 Refund Check 100120-000, 1949 TOPAZ DRIVE
Benjamin & Kelsey Curtis 720-0000-2020 2.90 10/20/2022 Refund Check 100120-000, 1949 TOPAZ DRIVE
40.02 10/20/2022
Benjamin & Kelsey Curtis 40.02
Black Cherry Development, LLC 101-0000-2076 27,517.50 10/21/2022 Security Escrow - Erhart Wetland IUP - Planning Case 2021-03
27,517.50 10/21/2022
Black Cherry Development, LLC 27,517.50
Block and Michaela Macauley Rush 700-0000-2020 19.60 10/20/2022 Refund Check 102698-000, 3920 LINDEN CIRCLE
Block and Michaela Macauley Rush 701-0000-2020 24.66 10/20/2022 Refund Check 102698-000, 3920 LINDEN CIRCLE
Block and Michaela Macauley Rush 700-0000-2020 2.47 10/20/2022 Refund Check 102698-000, 3920 LINDEN CIRCLE
Block and Michaela Macauley Rush 720-0000-2020 18.37 10/20/2022 Refund Check 102698-000, 3920 LINDEN CIRCLE
65.10 10/20/2022
Block and Michaela Macauley Rush 65.10
BORDER STATES ELECTRIC SUPPLY 700-0000-4260 28.63 10/20/2022 Thermocap w Integrated
BORDER STATES ELECTRIC SUPPLY 700-0000-4260 281.71 10/20/2022 Thermocap w Integrated
310.34 10/20/2022
BORDER STATES ELECTRIC SUPPLY 700-0000-4150 135.25 11/3/2022 Thhn - SS - Thhn - 4 -blk
135.25 11/3/2022
BORDER STATES ELECTRIC SUPPLY 445.59
BOUND TREE MEDICAL LLC 101-1220-4142 585.71 11/3/2022 All Splint, Adult Mask, i-gel, vent chest seal
585.71 11/3/2022
AP - Check Detail-Checks (11/4/2022)Page 3 of 31
123
Last Name Acct 1 Amount Check Date Description
BOUND TREE MEDICAL LLC 585.71
Broadcase Music Inc.101-1530-4125 372.78 10/20/2022 Chan Rec Center Music - Acct #3094400
372.78 10/20/2022
Broadcase Music Inc. 372.78
Brown Steven & Karen 700-0000-2020 2.73 10/20/2022 Refund Check 015256-000, 7670 PRAIRIE FLOWER BD
Brown Steven & Karen 700-0000-2020 0.89 10/20/2022 Refund Check 015256-000, 7670 PRAIRIE FLOWER BD
Brown Steven & Karen 720-0000-2020 7.45 10/20/2022 Refund Check 015256-000, 7670 PRAIRIE FLOWER BD
11.07 10/20/2022
Brown Steven & Karen 11.07
BS & A Software 101-1160-4326 8,952.00 10/20/2022 BS&A Annual Renewal & Online Permit Fee
8,952.00 10/20/2022
BS & A Software 8,952.00
Burnet Title 701-0000-2020 20.10 10/20/2022 Refund Check 008134-000, 2255 BOULDER ROAD
Burnet Title 700-0000-2020 8.04 10/20/2022 Refund Check 008134-000, 2255 BOULDER ROAD
Burnet Title 700-0000-2020 1.01 10/20/2022 Refund Check 008134-000, 2255 BOULDER ROAD
Burnet Title 720-0000-2020 7.52 10/20/2022 Refund Check 008134-000, 2255 BOULDER ROAD
Burnet Title 720-0000-2020 23.73 10/20/2022 Refund Check 017141-000, 1675 STELLER COURT
Burnet Title 701-0000-2020 3.60 10/20/2022 Refund Check 020383-000, 4061 PIPEWOOD LANE
Burnet Title 700-0000-2020 0.25 10/20/2022 Refund Check 020383-000, 4061 PIPEWOOD LANE
Burnet Title 720-0000-2020 1.83 10/20/2022 Refund Check 020383-000, 4061 PIPEWOOD LANE
Burnet Title 700-0000-2020 27.43 10/20/2022 Refund Check 020383-000, 4061 PIPEWOOD LANE
Burnet Title 701-0000-2020 14.98 10/20/2022 Refund Check 015725-000, 7656 CENTURY BOULEVARD
Burnet Title 700-0000-2020 10.55 10/20/2022 Refund Check 015725-000, 7656 CENTURY BOULEVARD
Burnet Title 720-0000-2020 1.20 10/20/2022 Refund Check 015725-000, 7656 CENTURY BOULEVARD
Burnet Title 700-0000-2020 0.93 10/20/2022 Refund Check 015725-000, 7656 CENTURY BOULEVARD
Burnet Title 700-0000-2020 15.51 10/20/2022 Refund Check 100314-000, 6624 ALDER WAY
Burnet Title 720-0000-2020 2.39 10/20/2022 Refund Check 100314-000, 6624 ALDER WAY
Burnet Title 701-0000-2020 7.68 10/20/2022 Refund Check 100314-000, 6624 ALDER WAY
Burnet Title 700-0000-2020 0.32 10/20/2022 Refund Check 100314-000, 6624 ALDER WAY
AP - Check Detail-Checks (11/4/2022)Page 4 of 31
124
Last Name Acct 1 Amount Check Date Description
Burnet Title 700-0000-2020 43.04 10/20/2022 Refund Check 096790-000, 4170 HALLGREN LANE
Burnet Title 700-0000-2020 6.71 10/20/2022 Refund Check 100028-000, 7579 WALNUT CURVE
Burnet Title 720-0000-2020 49.91 10/20/2022 Refund Check 100028-000, 7579 WALNUT CURVE
Burnet Title 700-0000-2020 28.58 10/20/2022 Refund Check 100028-000, 7579 WALNUT CURVE
Burnet Title 701-0000-2020 102.18 10/20/2022 Refund Check 100028-000, 7579 WALNUT CURVE
Burnet Title 701-0000-2020 9.57 10/20/2022 Refund Check 097727-000, 1420 LAKE SUSAN HLS DR
Burnet Title 700-0000-2020 0.16 10/20/2022 Refund Check 097727-000, 1420 LAKE SUSAN HLS DR
Burnet Title 720-0000-2020 1.22 10/20/2022 Refund Check 097727-000, 1420 LAKE SUSAN HLS DR
Burnet Title 700-0000-2020 21.63 10/20/2022 Refund Check 097727-000, 1420 LAKE SUSAN HLS DR
410.07 10/20/2022
Burnet Title 410.07
Busch Ron 700-7204-4901 50.00 11/3/2022 Waterwise Rebate
50.00 11/3/2022
Busch Ron 50.00
Caleb & Molly Phillips 701-0000-2020 8.83 10/20/2022 Refund Check 099780-000, 960 SADDLEBROOK CURVE
Caleb & Molly Phillips 700-0000-2020 1.39 10/20/2022 Refund Check 099780-000, 960 SADDLEBROOK CURVE
Caleb & Molly Phillips 700-0000-2020 13.05 10/20/2022 Refund Check 099780-000, 960 SADDLEBROOK CURVE
Caleb & Molly Phillips 720-0000-2020 10.31 10/20/2022 Refund Check 099780-000, 960 SADDLEBROOK CURVE
33.58 10/20/2022
Caleb & Molly Phillips 33.58
CCA & T 700-0000-2020 90.54 10/20/2022 Refund Check 101809-000, 6930 TECUMSEH LANE
CCA & T 700-0000-2020 4.46 10/20/2022 Refund Check 101809-000, 6930 TECUMSEH LANE
CCA & T 720-0000-2020 33.02 10/20/2022 Refund Check 101809-000, 6930 TECUMSEH LANE
CCA & T 701-0000-2020 92.66 10/20/2022 Refund Check 101809-000, 6930 TECUMSEH LANE
220.68 10/20/2022
CCA & T 220.68
CENTERPOINT ENERGY MINNEGASCO 101-1220-4321 218.98 10/20/2022 Monthly Service - Public Works, Fire Station, City of Chanhassen
AP - Check Detail-Checks (11/4/2022)Page 5 of 31
125
Last Name Acct 1 Amount Check Date Description
CENTERPOINT ENERGY MINNEGASCO 101-1171-4321 21.80 10/20/2022 Monthly Service - Public Works, Fire Station, City of Chanhassen
CENTERPOINT ENERGY MINNEGASCO 101-1530-4321 55.65 10/20/2022 Monthly Service - Public Works, Fire Station, City of Chanhassen
296.43 10/20/2022
CENTERPOINT ENERGY MINNEGASCO 296.43
CenturyLink 700-7043-4310 59.96 10/27/2022 Waste Water Bldg - Oct 13 Thru Nov 12
59.96 10/27/2022
CENTURYLINK 101-1190-4310 123.80 11/3/2022 Monthly Service - Oct 21 - Nov 20
CENTURYLINK 700-0000-4310 15.13 11/3/2022 Monthly Service - Oct 21 - Nov 20
CENTURYLINK 700-7019-4310 217.56 11/3/2022 Monthly Service - Oct 21 - Nov 20
CENTURYLINK 101-1160-4325 250.00 11/3/2022 Monthly Service - Oct 21 - Nov 20
CENTURYLINK 701-0000-4310 15.12 11/3/2022 Monthly Service - Oct 21 - Nov 20
CENTURYLINK 101-1540-4310 92.85 11/3/2022 Monthly Service - Oct 21 - Nov 20
714.46 11/3/2022
CENTURYLINK 774.42
CHB Title LLC 720-0000-2020 7.52 10/20/2022 Refund Check 099536-000, 511 LAREDO LANE
CHB Title LLC 701-0000-2020 45.19 10/20/2022 Refund Check 099536-000, 511 LAREDO LANE
CHB Title LLC 700-0000-2020 1.01 10/20/2022 Refund Check 099536-000, 511 LAREDO LANE
CHB Title LLC 700-0000-2020 20.57 10/20/2022 Refund Check 099536-000, 511 LAREDO LANE
74.29 10/20/2022
CHB Title LLC 74.29
CHRISTY KENNETH & JULIE 700-0000-2020 1.45 10/20/2022 Refund Check 101922-000, 2388 HIGHOVER TRAIL
CHRISTY KENNETH & JULIE 720-0000-2020 10.82 10/20/2022 Refund Check 101922-000, 2388 HIGHOVER TRAIL
CHRISTY KENNETH & JULIE 700-0000-2020 82.88 10/20/2022 Refund Check 101922-000, 2388 HIGHOVER TRAIL
CHRISTY KENNETH & JULIE 701-0000-2020 12.33 10/20/2022 Refund Check 101922-000, 2388 HIGHOVER TRAIL
107.48 10/20/2022
AP - Check Detail-Checks (11/4/2022)Page 6 of 31
126
Last Name Acct 1 Amount Check Date Description
CHRISTY KENNETH & JULIE 107.48
CITY OF CHASKA 101-1560-4342 257.16 11/3/2022 Treasure Island Trip
257.16 11/3/2022
CITY OF CHASKA 257.16
Cleaning Solutions Services 700-0000-4511 60.00 11/3/2022 Chanhassen Public Library Cleaning
Cleaning Solutions Services 701-0000-4511 60.00 11/3/2022 Chanhassen Public Library Cleaning
Cleaning Solutions Services 101-1190-4511 3,780.00 11/3/2022 Chanhassen Library Cleaning
Cleaning Solutions Services 101-1220-4511 240.00 11/3/2022 Chanhassen Fire Station #1 Cleaning
Cleaning Solutions Services 101-1312-4511 480.00 11/3/2022 Chanhassen Public Library Cleaning
Cleaning Solutions Services 101-1170-4511 3,000.00 11/3/2022 Chanhassen City Hall Cleaning
7,620.00 11/3/2022
Cleaning Solutions Services 7,620.00
CLEARSOFT WATER CONDITIONING 101-1250-3306 86.28 11/3/2022 Duplicate Permit - 2841 Coach Ct - Water Softener
CLEARSOFT WATER CONDITIONING 101-0000-2022 0.64 11/3/2022 Duplicate Permit - 2841 Coach Ct - Water Softener
86.92 11/3/2022
CLEARSOFT WATER CONDITIONING 86.92
Colwell Melinda 101-1560-4343 296.00 11/3/2022 Mah Jongg for Beginners - Instructor Fee
296.00 11/3/2022
Colwell Melinda 296.00
Compass Minerals America, Inc 101-1320-4150 8,400.23 11/3/2022 Bulk Coarse LA - Hwy
8,400.23 11/3/2022
AP - Check Detail-Checks (11/4/2022)Page 7 of 31
127
Last Name Acct 1 Amount Check Date Description
Compass Minerals America, Inc 8,400.23
Custom Home Builders Title, LLC 101-0000-2076 52,074.97 10/20/2022 Lotus Woods
52,074.97 10/20/2022
Custom Home Builders Title, LLC 52,074.97
Czech Mitchell 101-1520-4381 122.56 11/3/2022 Mileage MRPA Conference
122.56 11/3/2022
Czech Mitchell 122.56
DAKOTA SUPPLY GROUP 700-0000-4550 647.68 10/20/2022 SS Repair Sleeve
647.68 10/20/2022
DAKOTA SUPPLY GROUP 701-0000-4120 357.65 11/3/2022 Gun Flint Cadweld, 10" Conductivity, 24" Conductivity
DAKOTA SUPPLY GROUP 700-0000-4120 357.64 11/3/2022 Gun Flint Cadweld, 10" Conductivity, 24" Conductivity
715.29 11/3/2022
DAKOTA SUPPLY GROUP 1,362.97
DEM-CON LANDFILL 101-1320-4150 883.66 10/20/2022 Street Sweepings
883.66 10/20/2022
DEM-CON LANDFILL 883.66
Durski Matthew & Sokneang 700-0000-2020 37.60 10/20/2022 Refund Check 097620-000, 746 CARVER BEACH ROAD
Durski Matthew & Sokneang 720-0000-2020 27.56 10/20/2022 Refund Check 097620-000, 746 CARVER BEACH ROAD
Durski Matthew & Sokneang 701-0000-2020 53.84 10/20/2022 Refund Check 097620-000, 746 CARVER BEACH ROAD
Durski Matthew & Sokneang 700-0000-2020 3.70 10/20/2022 Refund Check 097620-000, 746 CARVER BEACH ROAD
122.70 10/20/2022
AP - Check Detail-Checks (11/4/2022)Page 8 of 31
128
Last Name Acct 1 Amount Check Date Description
Durski Matthew & Sokneang 122.70
Earl F Andersen Inc 101-1320-4560 391.55 10/27/2022 Pedestrian Sign - Portable Base
391.55 10/27/2022
Earl F Andersen Inc 391.55
Environmental Equipment & Services Inc 101-1320-4120 206.00 11/3/2022 Male Conn, Fan Nozzle, Extra GB Water Bkt
206.00 11/3/2022
Environmental Equipment & Services Inc 206.00
ERHART TIMOTHY & DAWNE 101-0000-2076 13,500.00 10/20/2022 Erhart Farms - IUP Grading
13,500.00 10/20/2022
ERHART TIMOTHY & DAWNE 13,500.00
Esquire Title Service 701-0000-2020 39.76 10/20/2022 Refund Check 099327-000, 6221 CASCADE PASS
Esquire Title Service 700-0000-2020 160.15 10/20/2022 Refund Check 099327-000, 6221 CASCADE PASS
Esquire Title Service 720-0000-2020 26.22 10/20/2022 Refund Check 099327-000, 6221 CASCADE PASS
Esquire Title Service 700-0000-2020 3.53 10/20/2022 Refund Check 099327-000, 6221 CASCADE PASS
229.66 10/20/2022
Esquire Title Service 229.66
Esquire Title Services 700-0000-2020 6.82 10/20/2022 Refund Check 098580-001, 817 LAKE SUSAN HLS DR
Esquire Title Services 720-0000-2020 1.80 10/20/2022 Refund Check 098580-001, 817 LAKE SUSAN HLS DR
8.62 10/20/2022
Esquire Title Services 8.62
EVERHART SHAWN 700-0000-2020 2.28 10/20/2022 Refund Check 020352-003, 1050 BUTTE COURT
AP - Check Detail-Checks (11/4/2022)Page 9 of 31
129
Last Name Acct 1 Amount Check Date Description
EVERHART SHAWN 701-0000-2020 5.31 10/20/2022 Refund Check 020352-003, 1050 BUTTE COURT
7.59 10/20/2022
EVERHART SHAWN 7.59
Executive Title 701-0000-2020 9.16 10/20/2022 Refund Check 009221-000, 7010 DAKOTA AVE
Executive Title 700-0000-2020 0.17 10/20/2022 Refund Check 009221-000, 7010 DAKOTA AVE
Executive Title 720-0000-2020 1.32 10/20/2022 Refund Check 009221-000, 7010 DAKOTA AVE
Executive Title 700-0000-2020 19.18 10/20/2022 Refund Check 009221-000, 7010 DAKOTA AVE
29.83 10/20/2022
Executive Title 29.83
Executive Title Services 701-0000-2020 38.30 10/20/2022 Refund Check 005546-000, 515 SUMMERFIELD DRIVE
Executive Title Services 720-0000-2020 3.67 10/20/2022 Refund Check 005546-000, 515 SUMMERFIELD DRIVE
Executive Title Services 701-0000-2020 55.07 10/20/2022 Refund Check 099575-000, 981 LAKE LUCY ROAD
Executive Title Services 720-0000-2020 27.69 10/20/2022 Refund Check 099575-000, 981 LAKE LUCY ROAD
Executive Title Services 700-0000-2020 38.59 10/20/2022 Refund Check 099575-000, 981 LAKE LUCY ROAD
Executive Title Services 700-0000-2020 3.73 10/20/2022 Refund Check 099575-000, 981 LAKE LUCY ROAD
167.05 10/20/2022
Executive Title Services 167.05
FACTORY MOTOR PARTS COMPANY 101-1320-4120 311.72 10/20/2022 C950 R195
FACTORY MOTOR PARTS COMPANY 701-0000-4140 289.24 10/20/2022 C730 R1157
600.96 10/20/2022
FACTORY MOTOR PARTS COMPANY 600.96
Fatturi Ana 101-1220-4381 25.00 10/20/2022 Mileage to Fire Marshal Conference
25.00 10/20/2022
AP - Check Detail-Checks (11/4/2022)Page 10 of 31
130
Last Name Acct 1 Amount Check Date Description
Fatturi Ana 25.00
Ferguson Waterworks #2518 700-0000-4550 41.71 10/20/2022 New Meter Parts - MIP SWVL, SDR SWVL
Ferguson Waterworks #2518 700-0000-4550 84.48 10/20/2022 RUB DI MTR, COP Conductive Strap
126.19 10/20/2022
Ferguson Waterworks #2518 101-1320-4240 10.84 10/27/2022 Mesh Safety Vest
10.84 10/27/2022
Ferguson Waterworks #2518 700-0000-4550 104.41 11/3/2022 Raptor 16 oz Brick, 1-1/2X6 Curb, 2 Curb BX Coup
104.41 11/3/2022
Ferguson Waterworks #2518 241.44
First American Title 701-0000-2020 3.36 10/20/2022 Refund Check 006224-000, 8052 ERIE SPUR
First American Title 720-0000-2020 5.57 10/20/2022 Refund Check 006224-000, 8052 ERIE SPUR
First American Title 700-0000-2020 7.36 10/20/2022 Refund Check 006224-000, 8052 ERIE SPUR
First American Title 700-0000-2020 0.74 10/20/2022 Refund Check 006224-000, 8052 ERIE SPUR
17.03 10/20/2022
First American Title 17.03
Fluid Interiors LLC 701-0000-4120 222.38 11/3/2022 Chair Back, Improve SE Mesh
Fluid Interiors LLC 700-0000-4120 222.37 11/3/2022 Chair Back, Improve SE Mesh
Fluid Interiors LLC 101-1320-4120 222.38 11/3/2022 Chair Back, Improve SE Mesh
667.13 11/3/2022
Fluid Interiors LLC 667.13
Go Gymnastics 101-1537-4343 937.50 10/20/2022 Gymnastics Lessons
Go Gymnastics 101-1538-4343 600.00 10/20/2022 Gymnastics Lessons
1,537.50 10/20/2022
AP - Check Detail-Checks (11/4/2022)Page 11 of 31
131
Last Name Acct 1 Amount Check Date Description
Go Gymnastics 1,537.50
GONYEA HOMES 101-0000-2075 750.00 10/20/2022 Permit 2021-04531 - 9225 Eagle Ridge Road - Landscape Escrow
GONYEA HOMES 101-0000-2075 750.00 10/20/2022 Permit 2021-03843 - 9257 Hawkcrest - Landscape Escrow
1,500.00 10/20/2022
GONYEA HOMES 101-0000-2073 3,050.00 10/27/2022 Erosion Control - Permit 2021-03843 - 9257 Hawkcrest Court
GONYEA HOMES 101-0000-2073 2,000.00 10/27/2022 Erosion Control - Permit 2021-02444 - 9255 Eagle Ridge Road
GONYEA HOMES 101-0000-2073 3,000.00 10/27/2022 Erosion Control - Permit 2021-05246 - 1800 Lucy Ridge Lane
GONYEA HOMES 101-0000-2073 3,250.00 10/27/2022 Erosion Control - Permit 2021-01648 - 7055 Lucy Ridge Lane
GONYEA HOMES 101-0000-2073 3,660.00 10/27/2022 Erosion Control - Permit 2021-02468 - 9175 Eagle Ridge Road
GONYEA HOMES 101-0000-2073 4,100.00 10/27/2022 Erosion Control - Permit 2021-01053 - 7050 Lucy Ridge Lane
GONYEA HOMES 101-0000-2073 2,850.00 10/27/2022 Erosion Control - Permit 2021-05247 - 1909 Della Drive
GONYEA HOMES 101-0000-2073 2,825.00 10/27/2022 Erosion Control - Permit 2021-02445 - 7015 Lucy Ridge Lane
GONYEA HOMES 101-0000-2073 3,750.00 10/27/2022 Erosion Control - Permit 2021-03892 - 1885 Della Drive
GONYEA HOMES 101-0000-2073 4,100.00 10/27/2022 Erosion Control - Permit 2021-02466 - 1836 Lucy Ridge Circle
GONYEA HOMES 101-0000-2073 2,700.00 10/27/2022 Erosion Control - Permit 2021-03895 - 1921 Della Drive
GONYEA HOMES 101-0000-2073 2,800.00 10/27/2022 Erosion Control - Permit 2021-01207 - 6955 Lucy Ridge Lane
GONYEA HOMES 101-0000-2073 2,650.00 10/27/2022 Erosion Control - Permit 2021-03893 - 1933 Della Drive
GONYEA HOMES 101-0000-2073 2,650.00 10/27/2022 Erosion Control - Permit 2021-03890 - 1945 Della Drive
GONYEA HOMES 101-0000-2073 3,100.00 10/27/2022 Erosion Control - Permit 2021-01649 - 6975 Lucy Ridge Lane
GONYEA HOMES 101-0000-2073 2,650.00 10/27/2022 Erosion Control - Permit 2021-03897 - 1957 Della Drive
GONYEA HOMES 101-0000-2073 2,650.00 10/27/2022 Erosion Control - Permit 2021-01050 - 9230 Eagle Ridge Road
GONYEA HOMES 101-0000-2073 3,000.00 10/27/2022 Erosion Control - Permit 2021-03866 - 1812 Lucy Ridge Circle
GONYEA HOMES 101-0000-2073 3,100.00 10/27/2022 Erosion Control - Permit 2021-03899 - 1813 Lucy Ridge Circle
57,885.00 10/27/2022
GONYEA HOMES 59,385.00
Gossard Beverly 101-1560-3637 10.00 10/20/2022 Class Refund - Silk Scarf
10.00 10/20/2022
Gossard Beverly 10.00
Grausam Bruce & Juliann 700-0000-2020 3.78 10/20/2022 Refund Check 012046-000, 941 SADDLEBROOK TRAIL
Grausam Bruce & Juliann 700-0000-2020 80.70 10/20/2022 Refund Check 012046-000, 941 SADDLEBROOK TRAIL
Grausam Bruce & Juliann 720-0000-2020 28.08 10/20/2022 Refund Check 012046-000, 941 SADDLEBROOK TRAIL
AP - Check Detail-Checks (11/4/2022)Page 12 of 31
132
Last Name Acct 1 Amount Check Date Description
Grausam Bruce & Juliann 701-0000-2020 112.80 10/20/2022 Refund Check 012046-000, 941 SADDLEBROOK TRAIL
225.36 10/20/2022
Grausam Bruce & Juliann 225.36
GRAYBAR 101-1350-4120 189.12 10/27/2022 Lu250/H/ECO Current Lighting Solution
GRAYBAR 101-1350-4120 263.03 10/27/2022 PBL07466-001 Mobotrex
452.15 10/27/2022
GRAYBAR 101-1550-4120 389.88 11/3/2022 Current Lighting Solutions, LLC Multi-vapor clear lamp
389.88 11/3/2022
GRAYBAR 842.03
GREEN MEADOWS INC 101-1260-1193 96.64 10/20/2022 Lawn Mowing - 834 Cree Dr
GREEN MEADOWS INC 101-1260-1193 273.16 10/20/2022 Lawn Mowing - 380 Deerfoot Trl
GREEN MEADOWS INC 101-1260-1193 239.01 10/20/2022 Lawn Mowing - 470 W 78th St
608.81 10/20/2022
GREEN MEADOWS INC 608.81
Hiivala Kim 101-1130-4381 19.25 10/20/2022 Mileage - Intermediate Government Accounting
19.25 10/20/2022
Hiivala Kim 101-1130-4381 19.25 10/27/2022 Intermediate Governmental Acct Training - From City of Fridley
19.25 10/27/2022
Hiivala Kim 38.50
Huberty Thomas & Susan 720-0000-2020 1.19 10/20/2022 Refund Check 009745-000, 6450 FOX PATH
Huberty Thomas & Susan 701-0000-2020 3.84 10/20/2022 Refund Check 009745-000, 6450 FOX PATH
Huberty Thomas & Susan 700-0000-2020 12.24 10/20/2022 Refund Check 009745-000, 6450 FOX PATH
Huberty Thomas & Susan 700-0000-2020 0.16 10/20/2022 Refund Check 009745-000, 6450 FOX PATH
AP - Check Detail-Checks (11/4/2022)Page 13 of 31
133
Last Name Acct 1 Amount Check Date Description
17.43 10/20/2022
Huberty Thomas & Susan 17.43
Indigo Signs 101-1180-4300 300.00 10/27/2022 50% Down - Quote 92652 - Interior Election Signs
300.00 10/27/2022
Indigo Signs 300.00
IUOE Local #49 701-0000-2004 75.29 11/3/2022 PR Batch 00403.11.2022 Local 49 dues
IUOE Local #49 700-0000-2004 134.71 11/3/2022 PR Batch 00403.11.2022 Local 49 dues
IUOE Local #49 101-0000-2004 490.00 11/3/2022 PR Batch 00403.11.2022 Local 49 dues
700.00 11/3/2022
IUOE Local #49 700.00
Jeana Zacharias Jose Mathew &101-0000-2073 250.00 10/20/2022 Permit 2022-03104 - 7179 Alphabet St - Erosion Control
250.00 10/20/2022
Jeana Zacharias Jose Mathew & 250.00
Johnson Don 101-1222-4381 28.81 10/20/2022 Fuel for Hurrican Ian Mission
28.81 10/20/2022
Johnson Don 101-1220-4381 228.76 10/27/2022 Travel to MSFCA Conference - Victoria to Duluth RT
228.76 10/27/2022
Johnson Don 257.57
JOHNSON LONNIE 700-0000-2020 23.44 10/20/2022 Refund Check 020667-003, 7834 HARVEST LANE
JOHNSON LONNIE 701-0000-2020 54.42 10/20/2022 Refund Check 020667-003, 7834 HARVEST LANE
AP - Check Detail-Checks (11/4/2022)Page 14 of 31
134
Last Name Acct 1 Amount Check Date Description
77.86 10/20/2022
JOHNSON LONNIE 77.86
Jones Andrew & Chelsea 701-0000-2020 25.78 10/20/2022 Refund Check 099286-000, 1125 HOLLY LANE
Jones Andrew & Chelsea 700-0000-2020 64.90 10/20/2022 Refund Check 099286-000, 1125 HOLLY LANE
Jones Andrew & Chelsea 720-0000-2020 10.15 10/20/2022 Refund Check 099286-000, 1125 HOLLY LANE
Jones Andrew & Chelsea 700-0000-2020 1.37 10/20/2022 Refund Check 099286-000, 1125 HOLLY LANE
102.20 10/20/2022
Jones Andrew & Chelsea 102.20
KEOGH JEFF 101-1250-4360 108.00 11/3/2022 Plumbing License Renewal, Building Official License Renewal
108.00 11/3/2022
KEOGH JEFF 108.00
Lake Title LLC 700-0000-2020 6.90 10/20/2022 Refund Check 012009-000, 7500 CANYON CURVE
Lake Title LLC 701-0000-2020 78.45 10/20/2022 Refund Check 012009-000, 7500 CANYON CURVE
Lake Title LLC 700-0000-2020 39.27 10/20/2022 Refund Check 012009-000, 7500 CANYON CURVE
Lake Title LLC 720-0000-2020 51.35 10/20/2022 Refund Check 012009-000, 7500 CANYON CURVE
175.97 10/20/2022
Lake Title LLC 175.97
Lano Equipment 700-0000-4120 48.66 10/20/2022 Male Coupler
Lano Equipment 700-0000-4120 147.84 10/20/2022 Male & Female Coupler
196.50 10/20/2022
Lano Equipment 196.50
LARKIN KATHLEEN 700-0000-2020 314.02 11/2/2022 Refund Check 097070-000, 2030 WATERLEAF LANE E
LARKIN KATHLEEN 701-0000-2020 266.61 11/2/2022 Refund Check 097070-000, 2030 WATERLEAF LANE E
AP - Check Detail-Checks (11/4/2022)Page 15 of 31
135
Last Name Acct 1 Amount Check Date Description
580.63 11/2/2022
LARKIN KATHLEEN 580.63
Lennar 101-0000-2033 150.71 10/20/2022 Overpayment- Permit 2022-03295 - 7148 Pearl Dr
150.71 10/20/2022
Lennar 150.71
LITTLE FALLS GRANITE WORKS INC 202-0000-4150 386.00 10/27/2022 Service Work on memorial - Bennett
386.00 10/27/2022
LITTLE FALLS GRANITE WORKS INC 386.00
MAUND ENTERTAINMENT INC 101-1614-4345 575.00 11/3/2022 2022 Halloween Party Face Painting
575.00 11/3/2022
MAUND ENTERTAINMENT INC 575.00
MCCUTCHEON TODD/SARA 720-0000-2020 4.75 10/20/2022 Refund Check 007530-000, 180 CASCADE COURT
MCCUTCHEON TODD/SARA 700-0000-2020 0.64 10/20/2022 Refund Check 007530-000, 180 CASCADE COURT
MCCUTCHEON TODD/SARA 700-0000-2020 1.43 10/20/2022 Refund Check 007530-000, 180 CASCADE COURT
6.82 10/20/2022
MCCUTCHEON TODD/SARA 6.82
McKesson Medical-Surgical Inc 101-1220-4142 100.24 10/20/2022 Chest Seal
McKesson Medical-Surgical Inc 101-1220-4140 106.21 10/20/2022 Regulator
206.45 10/20/2022
McKesson Medical-Surgical Inc 101-1220-4142 491.08 11/3/2022 Emergency Kit, Exam Glove, Adhsv Tape, Impedance device, mask
McKesson Medical-Surgical Inc 101-1220-4142 50.12 11/3/2022 Chest Seal - Twin Pack
AP - Check Detail-Checks (11/4/2022)Page 16 of 31
136
Last Name Acct 1 Amount Check Date Description
541.20 11/3/2022
McKesson Medical-Surgical Inc 747.65
Mellberg Jon 720-0000-2020 156.17 10/20/2022 Refund Check 101445-000, 6689 PAWNEE DRIVE
Mellberg Jon 700-0000-2020 185.97 10/20/2022 Refund Check 101445-000, 6689 PAWNEE DRIVE
Mellberg Jon 700-0000-2020 21.01 10/20/2022 Refund Check 101445-000, 6689 PAWNEE DRIVE
Mellberg Jon 701-0000-2020 249.43 10/20/2022 Refund Check 101445-000, 6689 PAWNEE DRIVE
612.58 10/20/2022
Mellberg Jon 612.58
Metro Gas Installers 101-1250-3305 23.63 11/3/2022 1800 Lucy Ridge Cir - Refund due to job value change
Metro Gas Installers 101-0000-2022 0.53 11/3/2022 1800 Lucy Ridge Cir - Refund due to job value change
24.16 11/3/2022
Metro Gas Installers 24.16
Metronet Holdings, LLC 700-7043-4310 56.05 10/20/2022 Monthly Service - Water Treatment Plant
56.05 10/20/2022
Metronet Holdings, LLC 56.05
Metz Mark & Kari 101-0000-2073 250.00 10/20/2022 Permit 2022-01366 - 9701 Flintlock Trail - Erosion Control
250.00 10/20/2022
Metz Mark & Kari 250.00
MINNESOTA DEPARTMENT OF COMMERCE 701-0000-2020 35.17 10/20/2022 Unclaimed Property
MINNESOTA DEPARTMENT OF COMMERCE 101-0000-2036 36,410.00 10/20/2022 Unclaimed Property
MINNESOTA DEPARTMENT OF COMMERCE 720-0000-2036 -55.00 10/20/2022 Unclaimed Property
MINNESOTA DEPARTMENT OF COMMERCE 815-8203-2024 250.00 10/20/2022 Unclaimed Property
MINNESOTA DEPARTMENT OF COMMERCE 700-0000-2020 19.41 10/20/2022 Unclaimed Property
AP - Check Detail-Checks (11/4/2022)Page 17 of 31
137
Last Name Acct 1 Amount Check Date Description
MINNESOTA DEPARTMENT OF COMMERCE 101-0000-2036 310.00 10/20/2022 Unclaimed Property
MINNESOTA DEPARTMENT OF COMMERCE 101-0000-2036 -952.50 10/20/2022 Unclaimed Property
MINNESOTA DEPARTMENT OF COMMERCE 720-0000-2020 8.83 10/20/2022 Unclaimed Property
MINNESOTA DEPARTMENT OF COMMERCE 815-8202-2024 250.00 10/20/2022 Unclaimed Property
36,275.91 10/20/2022
MINNESOTA DEPARTMENT OF COMMERCE 36,275.91
Minnesota Safety Council 101-1560-4343 46.00 10/27/2022 Coach Mature Driver II
46.00 10/27/2022
Minnesota Safety Council 46.00
Minnesota Title 700-0000-2020 77.62 10/20/2022 Refund Check 095460-000, 8791 REFLECTIONS ROAD
Minnesota Title 700-0000-2020 0.91 10/20/2022 Refund Check 095460-000, 8791 REFLECTIONS ROAD
Minnesota Title 720-0000-2020 6.73 10/20/2022 Refund Check 095460-000, 8791 REFLECTIONS ROAD
Minnesota Title 701-0000-2020 27.05 10/20/2022 Refund Check 095460-000, 8791 REFLECTIONS ROAD
Minnesota Title 701-0000-2020 3.82 10/20/2022 Refund Check 013486-001, 7201 JUNIPER AVENUE
Minnesota Title 700-0000-2020 14.78 10/20/2022 Refund Check 013486-001, 7201 JUNIPER AVENUE
Minnesota Title 700-0000-2020 0.82 10/20/2022 Refund Check 013486-001, 7201 JUNIPER AVENUE
Minnesota Title 720-0000-2020 6.09 10/20/2022 Refund Check 013486-001, 7201 JUNIPER AVENUE
137.82 10/20/2022
Minnesota Title 137.82
MINNIE DEAN & KATHLEEN 701-0000-2020 6.34 10/20/2022 Refund Check 100668-000, 722 MAGGIE WAY
MINNIE DEAN & KATHLEEN 700-0000-2020 8.86 10/20/2022 Refund Check 100668-000, 722 MAGGIE WAY
MINNIE DEAN & KATHLEEN 700-0000-2020 1.03 10/20/2022 Refund Check 100668-000, 722 MAGGIE WAY
MINNIE DEAN & KATHLEEN 720-0000-2020 1.96 10/20/2022 Refund Check 100668-000, 722 MAGGIE WAY
18.19 10/20/2022
MINNIE DEAN & KATHLEEN 18.19
MN DEPT OF TRANSPORTATION 601-6046-4752 645.98 11/3/2022 Material testing & Inspections
AP - Check Detail-Checks (11/4/2022)Page 18 of 31
138
Last Name Acct 1 Amount Check Date Description
645.98 11/3/2022
MN DEPT OF TRANSPORTATION 645.98
MN NCPERS LIFE INSURANCE 101-0000-2037 96.00 11/3/2022 PR Batch 00403.11.2022 NCPERS-Life Insurance
MN NCPERS LIFE INSURANCE 701-0000-2037 8.00 11/3/2022 PR Batch 00403.11.2022 NCPERS-Life Insurance
MN NCPERS LIFE INSURANCE 700-0000-2037 8.00 11/3/2022 PR Batch 00403.11.2022 NCPERS-Life Insurance
112.00 11/3/2022
MN NCPERS LIFE INSURANCE 112.00
MN STATE FIRE CHIEFS ASSOC.101-1220-4370 325.00 10/27/2022 White, Becki: Annual Conference Registration
325.00 10/27/2022
MN STATE FIRE CHIEFS ASSOC. 325.00
Mork Daniel 700-7204-4901 100.00 11/3/2022 Waterwise Rebate
100.00 11/3/2022
Mork Daniel 100.00
Nahan Shelly 101-1538-4343 860.00 10/20/2022 Babysitting Training, SafeKids Training
860.00 10/20/2022
Nahan Shelly 860.00
NEOGOV 210-0000-4300 6,967.50 10/20/2022 Peform for the term, Software Services: Setup
6,967.50 10/20/2022
NEOGOV 210-0000-4300 5,220.59 10/27/2022 Subscription Fee for Governmentjobs.com
AP - Check Detail-Checks (11/4/2022)Page 19 of 31
139
Last Name Acct 1 Amount Check Date Description
5,220.59 10/27/2022
NEOGOV 12,188.09
NetZoom, Inc.101-1160-4219 700.00 10/27/2022 NetZoom Visio Stencils Annual Renewal
700.00 10/27/2022
NetZoom, Inc. 700.00
NEWMAN SIGNS INC 101-1320-4560 843.07 11/3/2022 Special Traffic Signs - Do not block, Traffic Control Change
843.07 11/3/2022
NEWMAN SIGNS INC 843.07
NORTHWEST ASPHALT INC 420-1310-4710 77,352.10 10/20/2022 Lake Susan Trail
77,352.10 10/20/2022
NORTHWEST ASPHALT INC 77,352.10
NOVEL SOLAR THREE, LLC 700-0000-4320 7,118.18 10/20/2022 Solar - Aug, 2022
NOVEL SOLAR THREE, LLC 701-0000-4320 3,833.78 10/20/2022 Solar - Aug, 2022
NOVEL SOLAR THREE, LLC 101-1350-4320 176.37 10/20/2022 Solar - Aug, 2022
11,128.33 10/20/2022
NOVEL SOLAR THREE, LLC 11,128.33
Oddsen Kurt 601-6049-4300 1,310.00 10/20/2022 Brick Driveway Repair
1,310.00 10/20/2022
Oddsen Kurt 1,310.00
AP - Check Detail-Checks (11/4/2022)Page 20 of 31
140
Last Name Acct 1 Amount Check Date Description
OLSEN AMY 720-0000-2020 13.60 10/20/2022 Refund Check 010892-000, 7237 PONTIAC CIRCLE
OLSEN AMY 701-0000-2020 41.30 10/20/2022 Refund Check 010892-000, 7237 PONTIAC CIRCLE
OLSEN AMY 700-0000-2020 3.84 10/20/2022 Refund Check 010892-000, 7237 PONTIAC CIRCLE
OLSEN AMY 700-0000-2020 32.06 10/20/2022 Refund Check 010892-000, 7237 PONTIAC CIRCLE
90.80 10/20/2022
OLSEN AMY 90.80
PICTURE PERFECT HOMES INC 101-0000-2073 250.00 10/20/2022 Permit 2022-01937 - 7571 Beacon Ct - Erosion Control
250.00 10/20/2022
PICTURE PERFECT HOMES INC 250.00
Pierre Dan 700-7204-4901 100.00 11/3/2022 Waterwise Rebate
100.00 11/3/2022
Pierre Dan 100.00
PILGRIM DRY CLEANERS 101-1220-4300 459.73 10/20/2022 Laundry Service - Fire department
459.73 10/20/2022
PILGRIM DRY CLEANERS 459.73
Pipe Services Corporation 701-0000-4551 5,727.50 11/3/2022 Emergency Call
5,727.50 11/3/2022
Pipe Services Corporation 5,727.50
POSTMASTER 720-1130-4330 65.43 10/27/2022 Permit 14 - City of Chanhassen - Utility Mailing Postage
POSTMASTER 701-1130-4330 386.71 10/27/2022 Permit 14 - City of Chanhassen - Utility Mailing Postage
POSTMASTER 700-1130-4330 130.87 10/27/2022 Permit 14 - City of Chanhassen - Utility Mailing Postage
POSTMASTER 720-1130-4330 193.36 10/27/2022 Permit 14 - City of Chanhassen - Utility Mailing Postage
POSTMASTER 700-1130-4330 386.72 10/27/2022 Permit 14 - City of Chanhassen - Utility Mailing Postage
AP - Check Detail-Checks (11/4/2022)Page 21 of 31
141
Last Name Acct 1 Amount Check Date Description
POSTMASTER 701-1130-4330 130.87 10/27/2022 Permit 14 - City of Chanhassen - Utility Mailing Postage
1,293.96 10/27/2022
POSTMASTER 1,293.96
Pulse Electric 101-1170-4510 1,060.00 10/27/2022 Rewire Parking Lot Lights to time clock
Pulse Electric 101-1170-4510 675.00 10/27/2022 Receptacles and switch move to new wall
1,735.00 10/27/2022
Pulse Electric 1,735.00
QUEST SOFTWARE INC 101-1160-4205 2,400.00 10/20/2022 Quest Rapid Recovery Annual Renewal
2,400.00 10/20/2022
QUEST SOFTWARE INC 2,400.00
Realtech Title LLC 700-0000-2020 1.34 10/20/2022 Refund Check 101048-000, 711 CONESTOGA TRAIL
Realtech Title LLC 720-0000-2020 10.00 10/20/2022 Refund Check 101048-000, 711 CONESTOGA TRAIL
Realtech Title LLC 701-0000-2020 16.30 10/20/2022 Refund Check 101048-000, 711 CONESTOGA TRAIL
Realtech Title LLC 700-0000-2020 7.01 10/20/2022 Refund Check 101048-000, 711 CONESTOGA TRAIL
34.65 10/20/2022
Realtech Title LLC 34.65
Results Title 701-0000-2020 9.65 10/20/2022 Refund Check 014989-000, 2043 BRINKER STREET
Results Title 720-0000-2020 3.00 10/20/2022 Refund Check 014989-000, 2043 BRINKER STREET
Results Title 700-0000-2020 0.40 10/20/2022 Refund Check 014989-000, 2043 BRINKER STREET
Results Title 700-0000-2020 8.61 10/20/2022 Refund Check 014989-000, 2043 BRINKER STREET
21.66 10/20/2022
Results Title 21.66
Retka Thomas 101-1560-4345 340.00 10/27/2022 Chan Senior Center Octoberfest Luncheon Event
AP - Check Detail-Checks (11/4/2022)Page 22 of 31
142
Last Name Acct 1 Amount Check Date Description
340.00 10/27/2022
Retka Thomas 340.00
ROADKILL ANIMAL CONTROL 101-1320-4300 190.00 10/20/2022 Roadkill Animal Control
190.00 10/20/2022
ROADKILL ANIMAL CONTROL 190.00
Robert Phillips and Kasondra-Therese Osea Phillips 720-0000-2020 23.04 10/20/2022 Refund Check 102663-000, 9924 TRAILS END ROAD
23.04 10/20/2022
Robert Phillips and Kasondra-Therese Osea Phillips 23.04
RUEGEMER JERRY 101-1520-4381 133.13 11/3/2022 Mileage to MRPA Conference
133.13 11/3/2022
RUEGEMER JERRY 133.13
Schissel Peter & Holly 101-0000-2073 500.00 10/20/2022 Permit 2019-02089 - 3851 Red Cedar Point Rd - Erosion Control
500.00 10/20/2022
Schissel Peter & Holly 500.00
SCOTT COUNTY TREASURER 101-1220-4370 850.00 10/27/2022 Class A /Prop Use Fee
850.00 10/27/2022
SCOTT COUNTY TREASURER 850.00
SEH 410-4410-4300 1,378.09 11/3/2022 Lake Ann Wetland Delineation
AP - Check Detail-Checks (11/4/2022)Page 23 of 31
143
Last Name Acct 1 Amount Check Date Description
1,378.09 11/3/2022
SEH 1,378.09
Shadywood Tree Experts and Landscaping 720-7202-4300 3,238.00 11/3/2022 Oak Prune
Shadywood Tree Experts and Landscaping 720-7202-4300 13,410.00 11/3/2022 Tree Prune, Tree Removal
16,648.00 11/3/2022
Shadywood Tree Experts and Landscaping 16,648.00
SHERWIN WILLIAMS 101-1320-4120 247.00 10/27/2022 Drain Valve R/K
247.00 10/27/2022
SHERWIN WILLIAMS 247.00
SINNEN ALBERT 720-0000-2020 11.77 10/20/2022 Refund Check 016856-000, 8150 GRANDVIEW ROAD
11.77 10/20/2022
SINNEN ALBERT 11.77
SOFTWARE HOUSE INTERNATIONAL 101-1160-4205 2,565.00 11/3/2022 Symantec Enterprise AV Annual Renewal
2,565.00 11/3/2022
SOFTWARE HOUSE INTERNATIONAL 2,565.00
SOUTHWEST LOCK & KEY 700-0000-4510 341.00 10/27/2022 3 Padlocks
SOUTHWEST LOCK & KEY 101-1170-4510 401.50 10/27/2022 22 Original Keys, Install new locks
742.50 10/27/2022
SOUTHWEST LOCK & KEY 742.50
AP - Check Detail-Checks (11/4/2022)Page 24 of 31
144
Last Name Acct 1 Amount Check Date Description
Stewart Title Company 700-0000-2020 5.85 10/20/2022 Refund Check 098548-000, 2779 CENTURY CIRCLE
Stewart Title Company 701-0000-2020 6.84 10/20/2022 Refund Check 098548-000, 2779 CENTURY CIRCLE
Stewart Title Company 720-0000-2020 0.87 10/20/2022 Refund Check 098548-000, 2779 CENTURY CIRCLE
Stewart Title Company 700-0000-2020 0.67 10/20/2022 Refund Check 098548-000, 2779 CENTURY CIRCLE
14.23 10/20/2022
Stewart Title Company 14.23
STICKS N BRICKS CONSTRUCTION 700-0000-2020 0.62 10/20/2022 Refund Check 103260-000, 8042 ERIE AVENUE
STICKS N BRICKS CONSTRUCTION 720-0000-2020 4.62 10/20/2022 Refund Check 103260-000, 8042 ERIE AVENUE
STICKS N BRICKS CONSTRUCTION 700-0000-2020 5.36 10/20/2022 Refund Check 103260-000, 8042 ERIE AVENUE
STICKS N BRICKS CONSTRUCTION 701-0000-2020 1.82 10/20/2022 Refund Check 103260-000, 8042 ERIE AVENUE
12.42 10/20/2022
STICKS N BRICKS CONSTRUCTION 12.42
Summit Craftsman, LLC 101-0000-2073 250.00 10/20/2022 Permit 2022-02624 - 7100 Gunflint Trl - Erosion Control
250.00 10/20/2022
Summit Craftsman, LLC 250.00
Sustainovation, LLC 101-1120-4371 6,000.00 10/20/2022 Training
6,000.00 10/20/2022
Sustainovation, LLC 6,000.00
Tandon Priya 101-0000-1027 400.00 10/27/2022 Petty cash for Halloween Party registration
400.00 10/27/2022
Tandon Priya 400.00
TFORCE FINAL MILE 101-1420-4300 49.30 10/27/2022 Delivery - Campbell Knutson
AP - Check Detail-Checks (11/4/2022)Page 25 of 31
145
Last Name Acct 1 Amount Check Date Description
49.30 10/27/2022
TFORCE FINAL MILE 400-0000-1155 49.52 11/3/2022 Delivery - Erhart Farms
49.52 11/3/2022
TFORCE FINAL MILE 98.82
The Hartford 720-0000-2015 58.88 11/3/2022 LTD November, 2022
The Hartford 101-0000-2015 1,326.00 11/3/2022 LTD November, 2022
The Hartford 701-0000-2015 64.16 11/3/2022 LTD November, 2022
The Hartford 700-0000-2015 99.73 11/3/2022 LTD November, 2022
The Hartford 210-0000-2015 19.78 11/3/2022 LTD November, 2022
1,568.55 11/3/2022
The Hartford 1,568.55
THE MAGIC OF BRIAN RICHARDS 101-1614-4345 320.00 10/20/2022 Halloween Party Magic Show
320.00 10/20/2022
THE MAGIC OF BRIAN RICHARDS 320.00
The Souza Family Revocable Trust 700-0000-2020 1.28 10/20/2022 Refund Check 005185-000, 9150 SPRINGFIELD DRIVE
The Souza Family Revocable Trust 720-0000-2020 9.48 10/20/2022 Refund Check 005185-000, 9150 SPRINGFIELD DRIVE
The Souza Family Revocable Trust 701-0000-2020 20.49 10/20/2022 Refund Check 005185-000, 9150 SPRINGFIELD DRIVE
The Souza Family Revocable Trust 700-0000-2020 21.23 10/20/2022 Refund Check 005185-000, 9150 SPRINGFIELD DRIVE
52.48 10/20/2022
The Souza Family Revocable Trust 52.48
THIES KENNETH A 101-1614-4345 650.00 10/27/2022 2022 Halloween Party Hayrides
650.00 10/27/2022
AP - Check Detail-Checks (11/4/2022)Page 26 of 31
146
Last Name Acct 1 Amount Check Date Description
THIES KENNETH A 650.00
TimeSaver Off Site Secretarial, Inc 210-0000-4300 381.00 10/20/2022 City Council, Park & Rec Commission Meetings
381.00 10/20/2022
TimeSaver Off Site Secretarial, Inc 381.00
Title Mark LLC 700-0000-2020 12.72 10/20/2022 Refund Check 096223-000, 138 LAKEVIEW ROAD E
Title Mark LLC 701-0000-2020 35.86 10/20/2022 Refund Check 096223-000, 138 LAKEVIEW ROAD E
Title Mark LLC 720-0000-2020 5.61 10/20/2022 Refund Check 096223-000, 138 LAKEVIEW ROAD E
Title Mark LLC 700-0000-2020 1.30 10/20/2022 Refund Check 096223-000, 138 LAKEVIEW ROAD E
Title Mark LLC 720-0000-2020 32.28 10/20/2022 Refund Check 008562-000, 7680 RIDGEVIEW WAY
Title Mark LLC 700-0000-2020 4.34 10/20/2022 Refund Check 008562-000, 7680 RIDGEVIEW WAY
Title Mark LLC 701-0000-2020 82.82 10/20/2022 Refund Check 008562-000, 7680 RIDGEVIEW WAY
174.93 10/20/2022
Title Mark LLC 174.93
Title Smart Inc 701-0000-2020 36.17 10/20/2022 Refund Check 099285-000, 920 SADDLEBROOK TRAIL
Title Smart Inc 720-0000-2020 7.96 10/20/2022 Refund Check 099285-000, 920 SADDLEBROOK TRAIL
Title Smart Inc 700-0000-2020 1.07 10/20/2022 Refund Check 099285-000, 920 SADDLEBROOK TRAIL
Title Smart Inc 700-0000-2020 21.61 10/20/2022 Refund Check 099285-000, 920 SADDLEBROOK TRAIL
Title Smart Inc 700-0000-2020 0.86 10/20/2022 Refund Check 099418-000, 7864 HARVEST LANE
Title Smart Inc 700-0000-2020 2.17 10/20/2022 Refund Check 099418-000, 7864 HARVEST LANE
Title Smart Inc 720-0000-2020 0.56 10/20/2022 Refund Check 099418-000, 7864 HARVEST LANE
Title Smart Inc 701-0000-2020 3.51 10/20/2022 Refund Check 099418-000, 7864 HARVEST LANE
73.91 10/20/2022
Title Smart Inc 73.91
TOWMASTER INC 700-7025-4704 5,295.50 11/3/2022 Truck Bed, Hitch & Lighting
TOWMASTER INC 701-7025-4704 5,295.50 11/3/2022 Truck Bed, Hitch & Lighting
10,591.00 11/3/2022
AP - Check Detail-Checks (11/4/2022)Page 27 of 31
147
Last Name Acct 1 Amount Check Date Description
TOWMASTER INC 10,591.00
Trademark Title Services 701-0000-2020 42.80 10/20/2022 Refund Check 012608-000, 2061 MELODY HILL ROAD
Trademark Title Services 700-0000-2020 1.79 10/20/2022 Refund Check 012608-000, 2061 MELODY HILL ROAD
Trademark Title Services 700-0000-2020 38.18 10/20/2022 Refund Check 012608-000, 2061 MELODY HILL ROAD
Trademark Title Services 720-0000-2020 13.28 10/20/2022 Refund Check 012608-000, 2061 MELODY HILL ROAD
96.05 10/20/2022
Trademark Title Services 96.05
Triethart DeeAnn 101-1170-4110 35.03 10/27/2022 Plates - Silverware
35.03 10/27/2022
Triethart DeeAnn 35.03
True North Controls 701-0000-4551 201.50 11/3/2022 Fiberglass Omin Base Station Antenna
True North Controls 700-0000-4550 201.50 11/3/2022 Fiberglass Omin Base Station Antenna
403.00 11/3/2022
True North Controls 403.00
TWO TEACHER CONSTRUCTION 101-0000-2073 250.00 10/20/2022 Permit 2022-03376 - 6590 Pipewood Curv - Erosion Control
250.00 10/20/2022
TWO TEACHER CONSTRUCTION 250.00
Uhlenhake Clay & Christine 700-0000-2020 3.87 10/20/2022 Refund Check 006213-000, 8040 ERIE AVENUE
Uhlenhake Clay & Christine 701-0000-2020 5.50 10/20/2022 Refund Check 006213-000, 8040 ERIE AVENUE
Uhlenhake Clay & Christine 700-0000-2020 0.34 10/20/2022 Refund Check 006213-000, 8040 ERIE AVENUE
Uhlenhake Clay & Christine 720-0000-2020 2.55 10/20/2022 Refund Check 006213-000, 8040 ERIE AVENUE
12.26 10/20/2022
AP - Check Detail-Checks (11/4/2022)Page 28 of 31
148
Last Name Acct 1 Amount Check Date Description
Uhlenhake Clay & Christine 12.26
United Plastic Fabricating 101-1550-4120 2,385.12 10/27/2022 Fill/Return Line - Sub Surface
United Plastic Fabricating 101-1550-4120 2,385.12 10/27/2022 Fill/Return Line - Sub Surface
United Plastic Fabricating 101-1550-4120 -2,385.12 10/27/2022 Fill/Return Line, Service travel, and labor - Return
2,385.12 10/27/2022
United Plastic Fabricating 2,385.12
United Rentals (North America), Inc.701-0000-4410 -1,671.00 10/20/2022 Pump, Hose Return
United Rentals (North America), Inc.701-0000-4410 2,739.00 10/20/2022 Pump, Hose, Strainers
1,068.00 10/20/2022
United Rentals (North America), Inc. 1,068.00
VERIZON WIRELESS 101-1310-4310 178.46 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Engineering
VERIZON WIRELESS 101-1110-4310 40.01 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - City Council
VERIZON WIRELESS 101-1250-4310 363.51 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Building
VERIZON WIRELESS 101-1530-4310 291.14 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Rec Center
VERIZON WIRELESS 720-0000-4310 432.78 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Storm
VERIZON WIRELESS 101-1600-4310 159.48 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Rec Programs
VERIZON WIRELESS 701-0000-4310 -70.85 11/3/2022 Monthly Sept 24 - Oct 23
VERIZON WIRELESS 101-1220-4310 702.03 11/3/2022 Monthly Sept 24 - Oct 23
VERIZON WIRELESS 101-1170-4310 -39.99 11/3/2022 Monthly Sept 19 - Oct 18, 2022
VERIZON WIRELESS 700-0000-4310 175.10 11/3/2022 Monthly Service - Oct 07 - Oct 18
VERIZON WIRELESS 701-0000-4310 175.10 11/3/2022 Monthly Service - Oct 07 - Oct 18
VERIZON WIRELESS 101-1220-4310 56.03 11/3/2022 Monthly Oct 07 - Oct 18
VERIZON WIRELESS 101-1120-4310 190.59 11/3/2022 Monthly Sept 24 - Oct 23
VERIZON WIRELESS 700-0000-4310 -70.85 11/3/2022 Monthly Sept 24 - Oct 23
VERIZON WIRELESS 101-1170-4310 39.99 11/3/2022 Monthly Sept 19 - Oct 18
VERIZON WIRELESS 101-0000-2033 10.99 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Don's Payable
VERIZON WIRELESS 101-1220-4310 702.03 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Fire
VERIZON WIRELESS 101-1520-4310 51.93 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Park Admin
VERIZON WIRELESS 101-1160-4310 138.45 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Mis
VERIZON WIRELESS 101-1312-4310 46.15 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Public Works
VERIZON WIRELESS 701-0000-4310 424.14 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Sewer
VERIZON WIRELESS 101-1320-4310 274.32 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Street Maint
VERIZON WIRELESS 210-0000-4310 41.15 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Communications
AP - Check Detail-Checks (11/4/2022)Page 29 of 31
149
Last Name Acct 1 Amount Check Date Description
VERIZON WIRELESS 101-1550-4310 533.83 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Park Maint
VERIZON WIRELESS 101-1220-4310 -16.00 11/3/2022 Monthly Sept 19 - Oct 18
VERIZON WIRELESS 101-1220-4310 -702.03 11/3/2022 Monthly Sept 19 - Oct 18, 2022
VERIZON WIRELESS 101-1170-4310 46.15 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - City Hall Maint
VERIZON WIRELESS 101-1120-4310 -190.59 11/3/2022 Monthly Sept 19 - Oct 18, 2022
VERIZON WIRELESS 101-1370-4310 89.27 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Garage
VERIZON WIRELESS 101-1420-4310 46.15 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Planning
VERIZON WIRELESS 700-0000-4310 661.99 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Water
VERIZON WIRELESS 101-1120-4310 232.34 11/3/2022 Monthly Sept 19 - Oct 18, 2022 - Admin
5,012.80 11/3/2022
VERIZON WIRELESS 5,012.80
Visu-Sewer Inc 101-0000-2076 3,500.00 10/20/2022 Meter Deposit - 3155 104th Ln NE
3,500.00 10/20/2022
Visu-Sewer Inc 3,500.00
Watermark Title Agency 720-0000-2020 5.81 10/20/2022 Refund Check 103194-000, 1030 SADDLEBROOK TRAIL
Watermark Title Agency 700-0000-2020 0.78 10/20/2022 Refund Check 103194-000, 1030 SADDLEBROOK TRAIL
Watermark Title Agency 700-0000-2020 4.25 10/20/2022 Refund Check 103194-000, 1030 SADDLEBROOK TRAIL
Watermark Title Agency 701-0000-2020 4.16 10/20/2022 Refund Check 103194-000, 1030 SADDLEBROOK TRAIL
Watermark Title Agency 700-0000-2020 0.09 10/20/2022 Refund Check 020602-000, 6895 LUCY RIDGE LANE
Watermark Title Agency 701-0000-2020 4.00 10/20/2022 Refund Check 020602-000, 6895 LUCY RIDGE LANE
Watermark Title Agency 700-0000-2020 11.98 10/20/2022 Refund Check 020602-000, 6895 LUCY RIDGE LANE
Watermark Title Agency 720-0000-2020 0.68 10/20/2022 Refund Check 020602-000, 6895 LUCY RIDGE LANE
Watermark Title Agency 720-0000-2020 7.65 10/20/2022 Refund Check 013612-000, 3921 MAPLE SHORES DR
Watermark Title Agency 701-0000-2020 6.33 10/20/2022 Refund Check 013612-000, 3921 MAPLE SHORES DR
Watermark Title Agency 700-0000-2020 2.65 10/20/2022 Refund Check 013612-000, 3921 MAPLE SHORES DR
Watermark Title Agency 700-0000-2020 1.02 10/20/2022 Refund Check 013612-000, 3921 MAPLE SHORES DR
Watermark Title Agency 720-0000-2020 3.03 10/20/2022 Refund Check 019585-000, 1501 PEMBROKE PASS
Watermark Title Agency 700-0000-2020 0.63 10/20/2022 Refund Check 019585-000, 1501 PEMBROKE PASS
Watermark Title Agency 700-0000-2020 27.73 10/20/2022 Refund Check 019585-000, 1501 PEMBROKE PASS
Watermark Title Agency 701-0000-2020 34.87 10/20/2022 Refund Check 019585-000, 1501 PEMBROKE PASS
Watermark Title Agency 701-0000-2020 50.86 10/20/2022 Refund Check 099299-000, 381 DEERFOOT TRAIL
Watermark Title Agency 720-0000-2020 14.73 10/20/2022 Refund Check 099299-000, 381 DEERFOOT TRAIL
Watermark Title Agency 700-0000-2020 35.19 10/20/2022 Refund Check 099299-000, 381 DEERFOOT TRAIL
Watermark Title Agency 700-0000-2020 1.98 10/20/2022 Refund Check 099299-000, 381 DEERFOOT TRAIL
AP - Check Detail-Checks (11/4/2022)Page 30 of 31
150
Last Name Acct 1 Amount Check Date Description
218.42 10/20/2022
Watermark Title Agency 218.42
Wickenhauser John 101-1550-4240 109.99 10/20/2022 Losse Fit Firm Duck Insulated Bib Overall
109.99 10/20/2022
Wickenhauser John 109.99
ZORTMAN JOSEPH & AURORA 700-0000-2020 0.57 10/20/2022 Refund Check 101666-000, 7414 MOCCASIN TRAIL
ZORTMAN JOSEPH & AURORA 700-0000-2020 27.61 10/20/2022 Refund Check 101666-000, 7414 MOCCASIN TRAIL
ZORTMAN JOSEPH & AURORA 701-0000-2020 0.81 10/20/2022 Refund Check 101666-000, 7414 MOCCASIN TRAIL
ZORTMAN JOSEPH & AURORA 720-0000-2020 4.26 10/20/2022 Refund Check 101666-000, 7414 MOCCASIN TRAIL
33.25 10/20/2022
ZORTMAN JOSEPH & AURORA 33.25
409,026.64
AP - Check Detail-Checks (11/4/2022)Page 31 of 31
151
AP
Check Detail-ACH
User: dwashburn
Printed: 11/4/2022 12:43:07 PM
Last Name Acct 1 Amount Check Date Description
1Password 101-1160-4207 35.88 8/16/2022 1 password for Matt K
35.88 8/16/2022
1Password 35.88
Advanced Service and Parts LLC 700-0000-4120 255.14 8/16/2022 CS Heater Hotstart
255.14 8/16/2022
Advanced Service and Parts LLC 255.14
Air Compressors Plus 700-7043-4120 343.16 8/16/2022 MW WWTP Ingersoll Rand Autodrain Repalcement
343.16 8/16/2022
Air Compressors Plus 343.16
ALDI 101-1560-4112 54.34 8/16/2022 Carrots Cantaloupe Tomatoes Basil Seasoning Cheese
54.34 8/16/2022
ALDI 54.34
ALEX AIR APPARATUS INC 101-1220-4530 210.00 10/20/2022 Rebuild Kit for YVA series
210.00 10/20/2022
ALEX AIR APPARATUS INC 101-1220-4530 561.05 11/3/2022 Quarterly Compressor Air Quality Test
AP - Check Detail-ACH (11/4/2022)Page 1 of 27
152
Last Name Acct 1 Amount Check Date Description
561.05 11/3/2022
ALEX AIR APPARATUS INC 771.05
Al-Hilwani Juli 101-1539-4343 75.00 10/20/2022 Pickleball Lessons
75.00 10/20/2022
Al-Hilwani Juli 75.00
Amazon 101-1616-4130 40.90 8/16/2022 Fla-Vor-Ice Popsicle
Amazon 101-1613-4130 67.35 8/16/2022 Large American Flag Patriotic Banner
Amazon 101-1613-4130 13.48 8/16/2022 Mardi Gras Beads
Amazon 101-1170-4110 425.00 8/16/2022 Second Lamination refill for large laminator
Amazon 700-0000-4510 183.00 8/16/2022 JC Dayton 1TDT2 Blower
Amazon 101-1220-4290 396.90 8/16/2022 Parade Candy for 7-4 parade for Don J
Amazon 101-1160-4131 896.00 8/16/2022 Spare Scanner
Amazon 101-1616-4130 24.79 8/16/2022 Funny Water Balloons Self Sealing
Amazon 101-1160-4530 560.93 8/16/2022 Replacement UPS for Chamber AV rm
Amazon 101-1616-4130 3.99 8/16/2022 Rubber Bands
Amazon 101-1370-4260 223.34 8/16/2022 CS 20T & 10T Hydraulic Cylinder Jack Porta Power Mini Hydraulic
Amazon 101-1220-4142 6.00 8/16/2022 Safetec Sting Relief Wipe 48/box
Amazon 101-1160-4530 246.80 8/16/2022 Replacement UPS for senior center AV rack
Amazon 101-1806-4130 20.67 8/16/2022 Water Balloons for programs
Amazon 101-1616-4130 77.36 8/16/2022 Frosting, craft sticks, rubber bands
Amazon 101-1160-4530 84.78 8/16/2022 Printer Switch East Water Plant Ipad Keyboard Tim Monnens USB-C
Amazon 101-1180-4110 -17.90 8/16/2022 Pack It Chic 10"X13' (200 Pk) - Return
Amazon 101-1616-4130 44.22 8/16/2022 Wellsley Farms Pretzels Sticks
Amazon 700-7043-4510 29.56 8/16/2022 MW WWTP SmartSign Adhesive Label Kit
Amazon 101-1616-4130 48.99 8/16/2022 GSM Brands Dodgeballs - Foam soft skin
Amazon 101-1616-4130 86.00 8/16/2022 SkinnyPop Popcorn
Amazon 101-1613-4130 68.18 8/16/2022 100 Pc Small Bouncy Balls Temporary Tattoos Beads
Amazon 101-1530-4120 490.34 8/16/2022 Replacement Baby Changing Stations
Amazon 101-1616-4130 14.99 8/16/2022 Kickball
Amazon 101-1170-4110 425.00 8/16/2022 Lamination refill large roll
Amazon 101-1613-4130 31.98 8/16/2022 100 pcs 4th of July Mochi Squishy Toys Stress Relief
Amazon 700-0000-4240 47.98 8/16/2022 MW Safety Glasses
Amazon 101-1530-4130 41.99 8/16/2022 Wipes for fitness center
Amazon 101-1616-4130 35.69 8/16/2022 400 Pack Disposable Paper Coffee Cup
Amazon 101-1530-4120 89.00 8/16/2022 Wireless Microphone
AP - Check Detail-ACH (11/4/2022)Page 2 of 27
153
Last Name Acct 1 Amount Check Date Description
Amazon 101-1160-4207 7.83 8/16/2022 Sewer Televising Access Fee July
Amazon 101-1160-4132 42.99 8/16/2022 Keyboard Mouse Combo Matt K
Amazon 101-1160-4132 29.99 8/16/2022 1 cable for Kelly Grinnell and 1 spare
Amazon 101-1160-4530 260.40 8/16/2022 printer maintenance kit finance/ New Fuser assembly
Amazon 101-1613-4130 148.19 8/16/2022 Rice Krispies Treat Washable Sidewalk Chalks
Amazon 101-1613-4130 29.90 8/16/2022 400 Glow Sticks
Amazon 101-1220-4142 21.98 8/16/2022 Amazon - Charger
Amazon 101-1616-4130 7.99 8/16/2022 4 cup basket coffee filters 200 White
Amazon 101-1600-4130 36.59 8/16/2022 Sponsor gift bags
Amazon 101-1550-4120 53.65 8/16/2022 CS Eyelet Sleeves Fit for 25-2 Autocut Trimmer Head Replace & 12
Amazon 101-1616-4130 -24.79 8/16/2022 Summer Discovery Playground program supply refund
5,322.03 8/16/2022
Amazon 5,322.03
AMERICAN ENGINEERING TESTING 402-1220-4702 997.50 11/3/2022 Chanhassen Crack Monitoring
997.50 11/3/2022
AMERICAN ENGINEERING TESTING 997.50
American Family Life Assurance Company of Columbus 101-0000-2008 39.78 10/27/2022 October, 2022 Premium
39.78 10/27/2022
American Family Life Assurance Company of Columbus 39.78
American Water Works Association 700-0000-4360 227.00 8/16/2022 JC AWWA Membership
227.00 8/16/2022
American Water Works Association 227.00
Apple.com 701-0000-4310 0.49 8/16/2022 BM iCloud Storage Photo Memory
Apple.com 101-1220-4310 0.99 8/16/2022 Storage
Apple.com 700-0000-4310 0.50 8/16/2022 BM iCloud Storage Photo Memory
AP - Check Detail-ACH (11/4/2022)Page 3 of 27
154
Last Name Acct 1 Amount Check Date Description
1.98 8/16/2022
Apple.com 1.98
B&B Carpet One 101-1170-4510 848.61 8/16/2022 Carpet for new office where rolling cabinets were
848.61 8/16/2022
B&B Carpet One 848.61
BENSON KAYE L 101-1539-4343 588.00 11/3/2022 Fit for Life Instructor
588.00 11/3/2022
BENSON KAYE L 588.00
Bitly, Inc 101-1125-4360 35.00 8/16/2022 Online subscription for short URLs
35.00 8/16/2022
Bitly, Inc 35.00
BROADWAY AWARDS 101-1110-4375 95.82 11/3/2022 5-1/4 X 8 - 3/4 Diamond Impress Acrylic with Relfective Silver
BROADWAY AWARDS 101-1170-4110 19.62 11/3/2022 Magnetic Name Badge
115.44 11/3/2022
BROADWAY AWARDS 115.44
Cabin Fever Sporting Goods 101-1613-4130 314.00 8/16/2022 tackle boxes Rod-Real Combos
314.00 8/16/2022
Cabin Fever Sporting Goods 314.00
Call-Em-All 101-1613-4130 9.00 8/16/2022 100 credits
AP - Check Detail-ACH (11/4/2022)Page 4 of 27
155
Last Name Acct 1 Amount Check Date Description
9.00 8/16/2022
Call-Em-All 9.00
CAMPBELL KNUTSON 101-1140-4302 18,552.35 10/20/2022 Legal Services
18,552.35 10/20/2022
CAMPBELL KNUTSON 18,552.35
Carver County 101-1250-4300 420.00 10/27/2022 Soil Investigation, Design Review, Tank Inspection, Lateral Insp
Carver County 101-1250-4300 480.00 10/27/2022 Soil Investigation, Design Review, Tank Inspection, Multi-Flo
900.00 10/27/2022
Carver County 900.00
CCP NI MASTER TENANT 4 LLC 700-0000-4320 111.59 10/20/2022 Utilities - September, 2022
CCP NI MASTER TENANT 4 LLC 101-1600-4320 29.27 10/20/2022 Utilities - September, 2022
CCP NI MASTER TENANT 4 LLC 700-7019-4320 1,785.56 10/20/2022 Utilities - September, 2022
CCP NI MASTER TENANT 4 LLC 101-1220-4320 122.16 10/20/2022 Utilities - September, 2022
CCP NI MASTER TENANT 4 LLC 701-0000-4320 1,298.88 10/20/2022 Utilities - September, 2022
CCP NI MASTER TENANT 4 LLC 101-1540-4320 358.56 10/20/2022 Utilities - September, 2022
CCP NI MASTER TENANT 4 LLC 101-1350-4320 3,189.65 10/20/2022 Utilities - September, 2022
CCP NI MASTER TENANT 4 LLC 101-1550-4320 381.50 10/20/2022 Utilities - September, 2022
7,277.17 10/20/2022
CCP NI MASTER TENANT 4 LLC 7,277.17
Chipotle Mexican Grill 101-1110-4372 174.91 8/16/2022 Council Dinner 07-11-2022 Chipotle tacos for 10
174.91 8/16/2022
Chipotle Mexican Grill 174.91
Colonial Life & Accident Insurance Co 701-0000-2008 15.30 10/27/2022 October, 2022 Life
AP - Check Detail-ACH (11/4/2022)Page 5 of 27
156
Last Name Acct 1 Amount Check Date Description
Colonial Life & Accident Insurance Co 700-0000-2008 15.30 10/27/2022 October, 2022 Life
Colonial Life & Accident Insurance Co 101-0000-2008 37.20 10/27/2022 October, 2022 Life
67.80 10/27/2022
Colonial Life & Accident Insurance Co 67.80
COMPUTER INTEGRATION TECHN.101-1160-4211 377.00 10/20/2022 Datto Office365 Backup Service - Nov
COMPUTER INTEGRATION TECHN.101-1160-4211 17.00 10/20/2022 Azure AD P2 + Exchange Online - Oct
COMPUTER INTEGRATION TECHN.400-4147-4703 28,330.00 10/20/2022 Replacement PW Server and San
28,724.00 10/20/2022
COMPUTER INTEGRATION TECHN.101-1160-4205 100.00 10/27/2022 Wireless SSL Certificate Annual Renewal
COMPUTER INTEGRATION TECHN.101-1160-4300 3,000.00 10/27/2022 Network Services Retainer
3,100.00 10/27/2022
COMPUTER INTEGRATION TECHN. 31,824.00
Costco Wholesale 101-1613-4130 104.95 8/16/2022 Gatorade Classic Coke Diet Mt Dew Motts Fruit
Costco Wholesale 101-1806-4130 23.38 8/16/2022 rec sports fruit snacks
Costco Wholesale 101-1220-4290 357.21 8/16/2022 Cookies Yellow Onion Pickles Watermelon Hotdog bun chips
485.54 8/16/2022
Costco Wholesale 485.54
Critical Tool 101-1550-4150 1,032.48 8/16/2022 GB Wood Lath (Restock PW)
1,032.48 8/16/2022
Critical Tool 1,032.48
Crystal Infosystems LLC 101-1170-4110 602.00 10/27/2022 Toner Public works office HP
602.00 10/27/2022
AP - Check Detail-ACH (11/4/2022)Page 6 of 27
157
Last Name Acct 1 Amount Check Date Description
Crystal Infosystems LLC 602.00
Cub Foods 101-1540-4130 28.50 8/16/2022 Hot Dogs Buns Tostados
Cub Foods 101-1540-4130 10.50 8/16/2022 Rest Toast
Cub Foods 101-1613-4130 150.33 8/16/2022 Minute Maid Soda Rootbeer Orange Crush
Cub Foods 101-1600-4130 26.69 8/16/2022 Apples Bananas Cookies Crispy Bite
Cub Foods 101-1540-4130 18.46 8/16/2022 Flavor Mix Paper Towels
Cub Foods 101-1560-4112 79.82 8/16/2022 Twins trip - water and snacks on bus
Cub Foods 101-1540-4130 80.74 8/16/2022 Doritos Cheetos Hot Dog Buns Tostados
Cub Foods 101-1540-4130 22.29 8/16/2022 Napkins Hot Dog Buns
Cub Foods 101-1540-4130 15.00 8/16/2022 Hot Dogs Buns
Cub Foods 101-1540-4130 22.98 8/16/2022 Flavor Mix 18 Pk Cheesy Mix 18pk
Cub Foods 101-1540-4130 23.49 8/16/2022 Cheesy Mix 18pk Hot Dog buns
Cub Foods 101-1613-4130 53.78 8/16/2022 CB Water and Gatorade for 4th of July Meeting with Carver County
Cub Foods 101-1540-4130 13.48 8/16/2022 Yellow Mustard Ketchup
Cub Foods 101-1540-4130 23.81 8/16/2022 Dixie Plate
Cub Foods 101-1613-4130 27.87 8/16/2022 Mountain Dew Diet Mountain Dew
Cub Foods 101-1540-4130 46.45 8/16/2022 Dasani Bottle Water Family Fun Mix Flavor Mix
Cub Foods 101-1320-4150 8.98 8/16/2022 RL Ice
Cub Foods 101-1613-4130 20.91 8/16/2022 4th of July Sodas
Cub Foods 101-1560-4112 113.83 8/16/2022 Lions Club Picnic at Lake Ann - soda and ice
Cub Foods 101-1220-4290 39.62 8/16/2022 Old Fashion Potato Salad
827.53 8/16/2022
Cub Foods 827.53
Danial Reem 101-1539-4343 340.20 10/27/2022 Zumba Instructor
340.20 10/27/2022
Danial Reem 340.20
Davanni's 101-1110-4372 123.73 8/16/2022 Council dinner 6-27-22 Davannis
123.73 8/16/2022
Davanni's 123.73
AP - Check Detail-ACH (11/4/2022)Page 7 of 27
158
Last Name Acct 1 Amount Check Date Description
Dell 101-1160-4131 1,235.00 8/16/2022 Computer for Building Department Counter
1,235.00 8/16/2022
Dell 1,235.00
Delta Dental 701-0000-2013 258.31 10/20/2022 November, 2022 Dental
Delta Dental 700-0000-2013 348.29 10/20/2022 November, 2022 Dental
Delta Dental 720-0000-2013 219.15 10/20/2022 November, 2022 Dental
Delta Dental 101-0000-2013 3,494.02 10/20/2022 November, 2022 Dental
Delta Dental 210-0000-2013 45.00 10/20/2022 November, 2022 Dental
4,364.77 10/20/2022
Delta Dental 4,364.77
Dollar Tree Stores Inc 101-1613-4130 8.06 8/16/2022 Glow 8in Bracelet Sunglasses Mini Patriotic Hats Headband
8.06 8/16/2022
Dollar Tree Stores Inc 8.06
Duluth Entertainment Convention Center 101-1125-4381 10.00 8/16/2022 LMC Parking Conference Fee
10.00 8/16/2022
Duluth Entertainment Convention Center 10.00
Duluth Holiday Inn 101-1125-4381 317.98 8/16/2022 Hotel room for LMC conference
317.98 8/16/2022
Duluth Holiday Inn 317.98
ELECTRIC PUMP INC 701-0000-4551 2,557.50 10/20/2022 Detector, Leakage, Repair Kit, Pump
2,557.50 10/20/2022
AP - Check Detail-ACH (11/4/2022)Page 8 of 27
159
Last Name Acct 1 Amount Check Date Description
ELECTRIC PUMP INC 2,557.50
EMERGENCY AUTOMOTIVE TECH INC 101-1550-4120 70.76 10/27/2022 Whelen H35SN12 Blub
70.76 10/27/2022
EMERGENCY AUTOMOTIVE TECH INC 70.76
ESS BROTHERS & SONS INC 720-7207-4150 4,182.00 11/3/2022 Storm Lid, San Lid, Frame
ESS BROTHERS & SONS INC 701-0000-4150 8,221.20 11/3/2022 Storm Lid, San Lid, Frame
12,403.20 11/3/2022
ESS BROTHERS & SONS INC 12,403.20
Experts Exchange 101-1160-4207 199.95 8/16/2022 Experts Exchange Annual Renewal
199.95 8/16/2022
Experts Exchange 199.95
FASTENAL COMPANY 101-1550-4120 254.94 10/20/2022 Safety Glasses, Ear Plug
FASTENAL COMPANY 101-1320-4150 108.00 10/20/2022 1/2x4SCBlt+Ancr
362.94 10/20/2022
FASTENAL COMPANY 362.94
FedEx Office 101-1160-4300 92.93 8/16/2022 Shipping Charge - Return Old Barracuda Archiver
92.93 8/16/2022
FedEx Office 92.93
Felling Trailers Inc 101-1550-4120 60.22 8/16/2022 CS Plug 7 Pole RV 82 0
AP - Check Detail-ACH (11/4/2022)Page 9 of 27
160
Last Name Acct 1 Amount Check Date Description
60.22 8/16/2022
Felling Trailers Inc 60.22
Fidelity Security Life 701-0000-2007 5.63 10/27/2022 November, 2022 Vision
Fidelity Security Life 720-0000-2007 6.44 10/27/2022 November, 2022 Vision
Fidelity Security Life 101-0000-2007 278.68 10/27/2022 November, 2022 Vision
Fidelity Security Life 700-0000-2007 12.07 10/27/2022 November, 2022 Vision
302.82 10/27/2022
Fidelity Security Life 302.82
Full Source 701-0000-4240 37.46 8/16/2022 BM Gloves
Full Source 700-0000-4240 441.80 8/16/2022 BM Gloves
Full Source 701-0000-4240 441.80 8/16/2022 BM Gloves
Full Source 700-0000-4240 37.46 8/16/2022 BM Gloves
958.52 8/16/2022
Full Source 958.52
GMH ASPHALT CORP 601-6049-4751 544,677.83 10/20/2022 2022 City Pavement Rehab Project (22-01)
544,677.83 10/20/2022
GMH ASPHALT CORP 544,677.83
GOPHER STATE ONE-CALL INC 701-0000-4300 290.92 11/3/2022 Service calls - October, 2022
GOPHER STATE ONE-CALL INC 700-0000-4300 290.93 11/3/2022 Service calls - October, 2022
581.85 11/3/2022
GOPHER STATE ONE-CALL INC 581.85
Government Finance Officers Association 101-1130-4301 530.00 8/16/2022 Certificate of Achievement Review Fee FY2021
AP - Check Detail-ACH (11/4/2022)Page 10 of 27
161
Last Name Acct 1 Amount Check Date Description
530.00 8/16/2022
Government Finance Officers Association 530.00
Grainger 700-0000-4550 51.90 8/16/2022 JC Pressure Gauge 2 Dial Size Black
Grainger 700-7019-4510 202.68 8/16/2022 JC EWTP Pleated Air Filter
254.58 8/16/2022
Grainger 254.58
HANSEN THORP PELLINEN OLSON 400-0000-1155 206.00 10/20/2022 Lake Place Apartments
HANSEN THORP PELLINEN OLSON 400-0000-1155 1,457.50 10/20/2022 Cunningham 2nd Addition
HANSEN THORP PELLINEN OLSON 400-0000-1155 643.75 10/20/2022 Berrospid Development - Construction Admin and Observation
2,307.25 10/20/2022
HANSEN THORP PELLINEN OLSON 2,307.25
HAWKINS CHEMICAL 700-7019-4160 10.00 10/20/2022 Chlorine Cylinder
HAWKINS CHEMICAL 700-7019-4160 10.00 10/20/2022 Chlorine Cylinder
HAWKINS CHEMICAL 700-7019-4160 10.00 10/20/2022 Chlorine Cylinder
HAWKINS CHEMICAL 700-7043-4160 30.00 10/20/2022 Chlorine Cylinder
HAWKINS CHEMICAL 700-7019-4160 10.00 10/20/2022 Chlorine Cylinder
70.00 10/20/2022
HAWKINS CHEMICAL 700-7043-4160 7,468.00 11/3/2022 Chlorine, Chlorine Cylinder
7,468.00 11/3/2022
HAWKINS CHEMICAL 7,538.00
Health Strategies 101-1220-4352 152.50 10/20/2022 Physical Abilities - Robert Frisbie
Health Strategies 101-1220-4352 152.50 10/20/2022 Physical Abilities - Daniel Martinez
305.00 10/20/2022
AP - Check Detail-ACH (11/4/2022)Page 11 of 27
162
Last Name Acct 1 Amount Check Date Description
Health Strategies 305.00
HOISINGTON KOEGLER GROUP 101-1420-4300 4,035.28 10/20/2022 Chanhassen Civic Campus
4,035.28 10/20/2022
HOISINGTON KOEGLER GROUP 410-4410-4300 4,180.55 11/3/2022 CIP Implementation - Project 022-010
4,180.55 11/3/2022
HOISINGTON KOEGLER GROUP 8,215.83
Home Depot 101-1550-4120 112.97 8/16/2022 GB Chain Link Fence Repair Fasteners (Restock)
Home Depot 701-0000-4260 118.42 8/16/2022 JG Pick Probe Set Wobble Extention Set Spark Plug Socket Drive F
Home Depot 701-0000-4260 3.73 8/16/2022 CC Anvil Stainless Steel Stripping Brush
Home Depot 700-0000-4260 118.42 8/16/2022 JG Pick Probe Set Wobble Extention Set Spark Plug Socket Drive F
Home Depot 700-7043-4150 51.87 8/16/2022 GF Husky Combo Wrench 1/2 In Driver Elbow Brass
Home Depot 700-0000-4150 386.12 8/16/2022 JC Marking Paint for Locates
Home Depot 701-0000-4260 4.87 8/16/2022 GF Husky 1/2 Drive 15/16 12 Pt
Home Depot 700-0000-4260 3.74 8/16/2022 CC Anvil Stainless Steel Stripping Brush
Home Depot 700-7043-4150 630.76 8/16/2022 MW Hose Reel Leader, Black Marker, Dehumidifer
1,430.90 8/16/2022
Home Depot 1,430.90
Hootsuite Inc 101-1125-4360 588.00 8/16/2022 Yearly online subscription to social media management software
588.00 8/16/2022
Hootsuite Inc 588.00
Ingersoll-Rand 700-7043-4120 3,619.24 8/16/2022 Travel/Labor, Tube Assy, Aftercooler Modine Coil, Elect Bare, Lu
3,619.24 8/16/2022
Ingersoll-Rand 3,619.24
AP - Check Detail-ACH (11/4/2022)Page 12 of 27
163
Last Name Acct 1 Amount Check Date Description
Innovative Office Solutions LLC 101-1170-4110 76.48 10/20/2022 Marker, Post-It Note, Tape, Pen, Note Pad
76.48 10/20/2022
Innovative Office Solutions LLC 101-1170-4110 304.66 10/27/2022 Calendar, Planner, Desk Pad, Adhesive
304.66 10/27/2022
Innovative Office Solutions LLC 101-1170-4110 5.37 11/3/2022 Therm Pouch
Innovative Office Solutions LLC 101-1180-4110 69.96 11/3/2022 Pens
Innovative Office Solutions LLC 101-1170-4110 49.50 11/3/2022 Marker, Planner, Staples
Innovative Office Solutions LLC 101-1170-4110 35.18 11/3/2022 Pen, Therm Pouch
Innovative Office Solutions LLC 101-1170-4110 60.91 11/3/2022 Planner, Soap, Glade Deodorant
220.92 11/3/2022
Innovative Office Solutions LLC 602.06
Jamf Software, LLC 101-1160-4207 126.00 8/16/2022 Monthly MDM charge for ipads
126.00 8/16/2022
Jamf Software, LLC 126.00
JEFFERSON FIRE SAFETY INC 201-0000-4705 10,505.91 10/27/2022 Holmatro - Pentheon Telescopic, Battery, Battery Charger, Ext Pi
10,505.91 10/27/2022
JEFFERSON FIRE SAFETY INC 10,505.91
Jimmy Johns 101-1220-4381 33.14 8/16/2022 Training event food for instructors - Parks employee CPR and Fir
33.14 8/16/2022
Jimmy Johns 33.14
KATH FUEL OIL SERVICE 101-1370-4170 127.00 10/27/2022 PW1000 GL, PW1000 Cold Flow 4/1 GL Case
KATH FUEL OIL SERVICE 101-1370-4170 27,415.55 10/27/2022 Unleaded 87 Eth 10, Ultra Low #2 Dyed B5
AP - Check Detail-ACH (11/4/2022)Page 13 of 27
164
Last Name Acct 1 Amount Check Date Description
27,542.55 10/27/2022
KATH FUEL OIL SERVICE 701-0000-4170 357.50 11/3/2022 Pacemakert 32Gal
KATH FUEL OIL SERVICE 700-0000-4170 357.50 11/3/2022 Pacemakert 32Gal
715.00 11/3/2022
KATH FUEL OIL SERVICE 28,257.55
KENNEDY & GRAVEN, CHARTERED 605-6502-4300 7,609.38 11/3/2022 Acquisition of Right of Way for C.R. 101
7,609.38 11/3/2022
KENNEDY & GRAVEN, CHARTERED 7,609.38
KIMLEY HORN AND ASSOCIATES INC 605-6502-4300 1,907.50 11/3/2022 TH101 Reconstruction
KIMLEY HORN AND ASSOCIATES INC 400-0000-1155 28,162.50 11/3/2022 Private Dev Field Observ
KIMLEY HORN AND ASSOCIATES INC 605-6503-4300 214.77 11/3/2022 TH101 Reconstruction
30,284.77 11/3/2022
KIMLEY HORN AND ASSOCIATES INC 30,284.77
Kwik Trip 101-1613-4130 13.95 8/16/2022 Ice
Kwik Trip 101-1806-4130 2.79 8/16/2022 Ice for Rec Sports
Kwik Trip 101-1807-4130 5.58 8/16/2022 Ice for Rec Sports
Kwik Trip 101-1806-4130 5.58 8/16/2022 Ice for Rec Sports
27.90 8/16/2022
Kwik Trip 27.90
Lasercrafting 101-1170-4110 11.50 8/16/2022 Kelly Grinnell name plaque for Council Chambers
11.50 8/16/2022
AP - Check Detail-ACH (11/4/2022)Page 14 of 27
165
Last Name Acct 1 Amount Check Date Description
Lasercrafting 11.50
League of Minnesota Cities 101-1125-4370 100.00 8/16/2022 LMC Conference Fee
100.00 8/16/2022
League of Minnesota Cities 100.00
LogMeIn Inc 101-1160-4207 1,030.80 8/16/2022 Yearly log me in rescue subscription
1,030.80 8/16/2022
LogMeIn Inc 1,030.80
Lunds & Byerly's 101-1220-4290 20.62 8/16/2022 Greenhouse Tomato Iceberg lettuce
20.62 8/16/2022
Lunds & Byerly's 20.62
LYMAN LUMBER 601-6049-4300 742.54 11/3/2022 Rough Cedar
742.54 11/3/2022
LYMAN LUMBER 742.54
Macqueen Emergency Group 201-0000-4705 1,052.72 10/27/2022 Surpreme w/Arti, Surpermag 9.5XW, Fire fighting Boot
1,052.72 10/27/2022
Macqueen Emergency Group 1,052.72
Marco Inc 101-1160-4411 735.00 10/20/2022 Konica Copiers Leases Fee - Oct
735.00 10/20/2022
AP - Check Detail-ACH (11/4/2022)Page 15 of 27
166
Last Name Acct 1 Amount Check Date Description
Marco Inc 735.00
Matheson Tri-Gas, Inc.101-1550-4120 130.26 10/27/2022 Lincoln WS Bu 5/31 10 lb
130.26 10/27/2022
Matheson Tri-Gas, Inc. 130.26
Maus Kerry 101-1539-4343 270.00 11/3/2022 Line Dancing Instruction
270.00 11/3/2022
Maus Kerry 270.00
Menards 700-0000-4150 48.95 8/16/2022 JC Marking Paint for Locates
Menards 700-7019-4510 204.29 8/16/2022 JC EWTP 50 Pint E-Star Dehum
253.24 8/16/2022
Menards 253.24
Merlins Ace Hardware 101-1310-4530 5.36 8/16/2022 Prec Screw Sl9/64 X2 - 1/2
5.36 8/16/2022
MERLINS ACE HARDWARE 700-7043-4120 10.69 10/20/2022 Fasteners
MERLINS ACE HARDWARE 101-1530-4130 17.95 10/20/2022 Red Reflectors
MERLINS ACE HARDWARE 101-1220-4120 32.18 10/20/2022 Lighblub, Batteries
MERLINS ACE HARDWARE 700-0000-4150 58.85 10/20/2022 Threading
MERLINS ACE HARDWARE 101-1220-4144 19.16 10/20/2022 Duct Tape
MERLINS ACE HARDWARE 101-1220-4260 13.99 10/20/2022 Contractor Bag, Battery
MERLINS ACE HARDWARE 101-1170-4530 36.88 10/20/2022 Door Chime, Bit Cut
MERLINS ACE HARDWARE 700-7043-4510 23.57 10/20/2022 Tomcat Gel Attractatn, Mouse Trap, Heat Shrink
MERLINS ACE HARDWARE 101-1550-4150 2.30 10/20/2022 Fasteners
MERLINS ACE HARDWARE 101-1250-4520 99.99 10/20/2022 KS Transponder Key
MERLINS ACE HARDWARE 700-0000-4550 35.42 10/20/2022 Couple Galv Steel, Threading
MERLINS ACE HARDWARE 101-1350-4120 9.99 10/20/2022 LED 60W
MERLINS ACE HARDWARE 101-1550-4120 338.01 10/20/2022 Caulk Lexel Clear, Blade, Thread Seal Tape
MERLINS ACE HARDWARE 101-1160-4134 10.57 10/20/2022 Network Wallplates
AP - Check Detail-ACH (11/4/2022)Page 16 of 27
167
Last Name Acct 1 Amount Check Date Description
MERLINS ACE HARDWARE 101-1320-4150 231.66 10/20/2022 Hose, Blade Saw, Torch, Wrap
941.21 10/20/2022
MERLINS ACE HARDWARE 946.57
Metropolitan Council, Env Svcs 701-0000-2023 19,880.00 10/20/2022 September, 2022 - SAC
Metropolitan Council, Env Svcs 101-1250-3816 -198.80 10/20/2022 September, 2022 - SAC
19,681.20 10/20/2022
Metropolitan Council, Env Svcs 19,681.20
Michaels 101-1180-4110 128.97 8/16/2022 Totes for Precinct Supply Bins (6)
128.97 8/16/2022
Michaels 128.97
Minnesota Pump Works 701-0000-4551 770.25 10/20/2022 Bypass UPS at the water tower
Minnesota Pump Works 700-0000-4550 770.25 10/20/2022 Bypass UPS at the water tower
1,540.50 10/20/2022
Minnesota Pump Works 1,540.50
Minnesota Rural Water Association 700-0000-4360 150.00 8/16/2022 MW Minnesota Rural Water Association Membership
150.00 8/16/2022
Minnesota Rural Water Association 150.00
MN DEPT OF LABOR AND INDUSTRY 101-0000-2022 2,638.55 10/20/2022 September, 2022 - Building Permit Surcharge
MN DEPT OF LABOR AND INDUSTRY 101-1250-3818 -52.77 10/20/2022 September, 2022 - Building Permit Surcharge
2,585.78 10/20/2022
AP - Check Detail-ACH (11/4/2022)Page 17 of 27
168
Last Name Acct 1 Amount Check Date Description
MN DEPT OF LABOR AND INDUSTRY 2,585.78
MN VALLEY ELECTRIC COOP 101-1350-4320 245.95 10/20/2022 Monthly Service - County Rd 61 & St Hwy 101 Lights
245.95 10/20/2022
MN VALLEY ELECTRIC COOP 101-1350-4320 121.60 10/27/2022 Usage 09/07/2022 - 10/07/2022 - Bluff Crk & Flying Cloud Dr
121.60 10/27/2022
MN VALLEY ELECTRIC COOP 101-1350-4320 129.88 11/3/2022 Monthly Service - Bandimere Park Lights
MN VALLEY ELECTRIC COOP 101-1350-4320 41.47 11/3/2022 Monthly Service - Kiowa Trl & St Hwy 101 Lights
171.35 11/3/2022
MN VALLEY ELECTRIC COOP 538.90
Monoprice.com 101-1170-4530 171.79 8/16/2022 Standing desk for Ashley
171.79 8/16/2022
Monoprice.com 171.79
MOSS & BARNETT 101-1125-4300 137.00 10/20/2022 mediacom renewal
137.00 10/20/2022
MOSS & BARNETT 137.00
NAPA AUTO & TRUCK PARTS 101-1310-4140 244.34 10/20/2022 Brake Rotor, Brake Pad
NAPA AUTO & TRUCK PARTS 101-1220-4140 6.52 10/20/2022 Outl Bx
NAPA AUTO & TRUCK PARTS 101-1320-4120 141.31 10/20/2022 Oil Filter, Air Filter
392.17 10/20/2022
NAPA AUTO & TRUCK PARTS 101-1320-4120 172.28 11/3/2022 Napa Gold Oil Filter
172.28 11/3/2022
AP - Check Detail-ACH (11/4/2022)Page 18 of 27
169
Last Name Acct 1 Amount Check Date Description
NAPA AUTO & TRUCK PARTS 564.45
North American Safety 101-1320-4240 -147.60 8/16/2022 RL Credit for Duplicate Payment
-147.60 8/16/2022
North American Safety -147.60
Office Max/Office Depot 101-1160-4132 26.55 8/16/2022 USB Cables - iPad Air
Office Max/Office Depot 101-1180-4110 38.11 8/16/2022 2022-2023 Academic Year Planner (dry erase calendar)
Office Max/Office Depot 701-0000-4120 24.66 8/16/2022 JJ USB 2 0 32GB USB Elite Edg
89.32 8/16/2022
Office Max/Office Depot 89.32
On-Site Medical Services Inc 701-0000-4300 61.25 11/3/2022 Audiometric Exam
On-Site Medical Services Inc 101-1320-4300 61.25 11/3/2022 Audiometric Exam
On-Site Medical Services Inc 101-1550-4300 61.25 11/3/2022 Audiometric Exam
On-Site Medical Services Inc 700-0000-4300 61.25 11/3/2022 Audiometric Exam
245.00 11/3/2022
On-Site Medical Services Inc 245.00
O'Reilly Auto Parts 101-1310-4140 -70.52 8/16/2022 Parts Return
O'Reilly Auto Parts 101-1310-4140 70.52 8/16/2022 Parts
0.00 8/16/2022
O'Reilly Auto Parts 0.00
Pearl of the Lake 101-1560-4342 837.52 8/16/2022 Boat ride tickets Lake Pepin/Red Wing trip 8-11-22
837.52 8/16/2022
AP - Check Detail-ACH (11/4/2022)Page 19 of 27
170
Last Name Acct 1 Amount Check Date Description
Pearl of the Lake 837.52
PIP Decks 101-1120-4300 159.98 8/16/2022 facilitation tools
159.98 8/16/2022
PIP Decks 159.98
Pizzaioli 101-1613-4130 178.33 8/16/2022 Pizza for July 4th Staff
178.33 8/16/2022
Pizzaioli 178.33
POMP'S TIRE SERVICE INC 700-0000-4140 1,708.56 11/3/2022 Transforce At2
1,708.56 11/3/2022
POMP'S TIRE SERVICE INC 1,708.56
Postmaster 700-0000-4330 9.20 8/16/2022 JC Postage
9.20 8/16/2022
Postmaster 9.20
Potentia MN Solar 700-0000-4320 2,305.60 10/20/2022 August, 2022 - Utilities
Potentia MN Solar 101-1190-4320 4,264.91 10/20/2022 August, 2022 - Utilities
Potentia MN Solar 101-1170-4320 3,294.17 10/20/2022 August, 2022 - Utilities
9,864.68 10/20/2022
Potentia MN Solar 9,864.68
PRAIRIE RESTORATIONS INC 720-7202-4300 3,675.00 11/3/2022 Fox Woods Buckthorn Mgmt
PRAIRIE RESTORATIONS INC 720-7202-4300 950.00 11/3/2022 Greenwood Shores Buckthorn Mgmt
PRAIRIE RESTORATIONS INC 720-7202-4300 4,475.00 11/3/2022 Chan Nature Pres Buckthorn Mgmt
AP - Check Detail-ACH (11/4/2022)Page 20 of 27
171
Last Name Acct 1 Amount Check Date Description
9,100.00 11/3/2022
PRAIRIE RESTORATIONS INC 9,100.00
Quality Flow Systems Inc 701-0000-4551 598.00 11/3/2022 Field Labor - General Repair
Quality Flow Systems Inc 701-0000-4551 370.44 11/3/2022 KSB Monitoring Module
968.44 11/3/2022
Quality Flow Systems Inc 968.44
RealTruck.com 101-1550-4140 187.89 8/16/2022 "CS Ionic 3"" Stainless Nerf Bars"
187.89 8/16/2022
RealTruck.com 187.89
Safe-Fast, Inc.101-1550-4240 923.20 10/27/2022 Cotton/Polyester Knit, Jacket, Zipper Sweatshirt
923.20 10/27/2022
Safe-Fast, Inc. 923.20
Safety Vehicle Solutions 101-1220-4520 285.00 10/20/2022 Tahoe Repairs
285.00 10/20/2022
Safety Vehicle Solutions 285.00
SportCo.com 101-1320-4240 166.38 8/16/2022 JC Ryan Lannon - Iron Clad Bib
166.38 8/16/2022
SportCo.com 166.38
Sprinkler Warehouse 101-1550-4151 3,440.19 8/16/2022 GB Rain Bird Rotor Stainless Steel Crimp Clamps Angle Valve with
AP - Check Detail-ACH (11/4/2022)Page 21 of 27
172
Last Name Acct 1 Amount Check Date Description
3,440.19 8/16/2022
Sprinkler Warehouse 3,440.19
Strapworks.com 101-1220-4142 -62.72 8/16/2022 Refund for Price Adjustment
Strapworks.com 101-1220-4142 96.56 8/16/2022 Strap
33.84 8/16/2022
Strapworks.com 33.84
Stratoguard, LLC 101-1160-4205 218.24 8/16/2022 Proofpoint Email Filter Service - July
218.24 8/16/2022
Stratoguard, LLC 218.24
Sun Life Financial 700-0000-2037 158.64 11/3/2022 Life Insurance - November, 2022
Sun Life Financial 701-0000-2011 27.51 11/3/2022 Life Insurance - November, 2022
Sun Life Financial 701-0000-2037 158.64 11/3/2022 Life Insurance - November, 2022
Sun Life Financial 101-0000-2011 569.30 11/3/2022 Life Insurance - November, 2022
Sun Life Financial 101-0000-2037 948.82 11/3/2022 Life Insurance - November, 2022
Sun Life Financial 700-0000-2011 42.80 11/3/2022 Life Insurance - November, 2022
Sun Life Financial 210-0000-2011 8.42 11/3/2022 Life Insurance - November, 2022
Sun Life Financial 720-0000-2011 25.27 11/3/2022 Life Insurance - November, 2022
Sun Life Financial 101-0000-2011 17.03 11/3/2022 Life Insurance - Cobra - November, 2022
1,956.43 11/3/2022
Sun Life Financial 1,956.43
Suspa, Inc 101-1220-4120 45.99 8/16/2022 CS Gas Spring
45.99 8/16/2022
Suspa, Inc 45.99
AP - Check Detail-ACH (11/4/2022)Page 22 of 27
173
Last Name Acct 1 Amount Check Date Description
Target 101-1616-4130 61.90 8/16/2022 Kelloggs Froot Loops Giant
Target 101-1613-4130 7.52 8/16/2022 Washable Sidewalk Chalk 20pc
Target 101-1616-4130 8.58 8/16/2022 Smartly
Target 101-1616-4130 21.26 8/16/2022 Crayola Markers Broad Line 10ct Classic
Target 101-1613-4130 25.56 8/16/2022 4th of July granola bars
Target 101-1616-4130 19.08 8/16/2022 Gatorade Smartly
Target 101-1613-4130 52.64 8/16/2022 Gatorade Drinking water
Target 720-7201-4130 14.46 8/16/2022 Dubble Blow Pop Tootsie - Business Expo Supplies
Target 101-1613-4130 37.79 8/16/2022 Catch Ball Set Striped Printed Bath Towel Beach Ball
Target 101-1616-4130 5.56 8/16/2022 Smartly
Target 101-1613-4130 20.98 8/16/2022 5 hour Energy for 4th of July Band
Target 101-1616-4130 61.90 8/16/2022 Kelloggs Froot Loops Giant
Target 101-1613-4130 20.87 8/16/2022 Beer for Pop Rocks per band rider
Target 101-1616-4130 10.19 8/16/2022 Bunch O Balloons Recycle Balloons
Target 101-1530-4130 7.99 8/16/2022 Paper plates
Target 101-1530-4120 24.67 8/16/2022 Extension Cord & step stool for locker room
Target 101-1613-4130 178.68 8/16/2022 Pool Float Catch Ball Set Towel Beach ball Flavored Snacks
Target 101-1616-4130 32.17 8/16/2022 Bunch O Balloons Neon Splash May
Target 101-1616-4130 13.95 8/16/2022 UP & UP PT
Target 101-1616-4130 6.21 8/16/2022 Smartly
Target 101-1806-4130 10.98 8/16/2022 Freeze Pops for Rec Sports
642.94 8/16/2022
Target 642.94
TENNANT 700-0000-4120 182.80 11/3/2022 Rod-End M10 x 1.5, Wheel
182.80 11/3/2022
TENNANT 182.80
The Mustard Seed 101-1550-4150 143.84 8/16/2022 AB Sod
143.84 8/16/2022
The Mustard Seed 143.84
True North Controls 700-0000-4550 165.00 8/16/2022 JJ Repair of 4RF Radio
AP - Check Detail-ACH (11/4/2022)Page 23 of 27
174
Last Name Acct 1 Amount Check Date Description
165.00 8/16/2022
True North Controls 165.00
Turo Inc 101-1120-4381 382.87 8/16/2022 Drucker car rental
382.87 8/16/2022
Turo Inc 382.87
U of M Contlearning 101-1310-4370 215.00 8/16/2022 SWPPP training
215.00 8/16/2022
U of M Contlearning 215.00
U of M Soil Test Lab 720-7202-4320 58.00 8/16/2022 Lyman garden soil test
58.00 8/16/2022
U of M Soil Test Lab 58.00
USABlueBook 700-7043-4160 26.19 8/16/2022 MW WWTP Micro Check Test Strips Chlorine
USABlueBook 700-7043-4160 26.19 8/16/2022 MW WWTP Micro Check Test Strips Chlorine
52.38 8/16/2022
USABlueBook 52.38
VALLEY PAVING INC 601-6046-4751 659,327.66 10/20/2022 2022 Lake Lucy Road Rehab Project 20-03
659,327.66 10/20/2022
VALLEY PAVING INC 659,327.66
Viking Electric Supply 701-0000-4551 234.98 8/16/2022 JJ LS #24 Cord Conns & Steel Locknuts
AP - Check Detail-ACH (11/4/2022)Page 24 of 27
175
Last Name Acct 1 Amount Check Date Description
234.98 8/16/2022
Viking Electric Supply 234.98
Walgreens 101-1110-4340 21.45 8/16/2022 JM Rotary photo
21.45 8/16/2022
Walgreens 21.45
Wal-Mart 101-1613-4130 39.27 8/16/2022 Canada Dry Dr Pepper Sprite
Wal-Mart 101-1613-4130 45.90 8/16/2022 Airhorn Liquid Scissors Bag
Wal-Mart 101-1560-4112 113.20 8/16/2022 July 14 Soup Salad Speaker event food/supplies
198.37 8/16/2022
Wal-Mart 198.37
Warning Lites of Minnesota, Inc.101-1320-4410 524.00 10/20/2022 Equipment Lump Sum
524.00 10/20/2022
Warning Lites of Minnesota, Inc. 524.00
Water Conservation Services, Inc.700-0000-4552 413.75 11/3/2022 Leak Locate - 7146 Utica Lane
413.75 11/3/2022
Water Conservation Services, Inc. 413.75
Wild West Hackin' Fest 101-1160-4370 150.00 8/16/2022 Virtual cyber conference
150.00 8/16/2022
Wild West Hackin' Fest 150.00
AP - Check Detail-ACH (11/4/2022)Page 25 of 27
176
Last Name Acct 1 Amount Check Date Description
WM MUELLER & SONS INC 420-0000-4150 196.13 10/20/2022 Sand, Base
WM MUELLER & SONS INC 701-0000-4150 113.06 10/20/2022 Concrete Sand
WM MUELLER & SONS INC 420-0000-4150 188.79 10/20/2022 Sand
WM MUELLER & SONS INC 700-0000-4150 626.42 10/20/2022 Concrete Sand, Lundquist CY
WM MUELLER & SONS INC 700-0000-4150 681.16 10/20/2022 Recycling Class, Lundquist Cy
WM MUELLER & SONS INC 420-0000-4150 68.36 10/20/2022 1/2 Wear
WM MUELLER & SONS INC 700-0000-4150 113.06 10/20/2022 Concrete Sand
WM MUELLER & SONS INC 701-0000-4150 681.16 10/20/2022 Recycling Class, Lundquist Cy
WM MUELLER & SONS INC 701-0000-4150 626.42 10/20/2022 Concrete Sand, Lundquist CY
3,294.56 10/20/2022
WM MUELLER & SONS INC 420-0000-4150 192.51 11/3/2022 1/4 Sand
WM MUELLER & SONS INC 701-0000-4150 1,809.53 11/3/2022 Concrete Sani, Class 5 Gravel
WM MUELLER & SONS INC 701-0000-4150 513.47 11/3/2022 Concrete Sani
WM MUELLER & SONS INC 700-0000-4150 1,809.53 11/3/2022 Concrete Sani, Class 5 Gravel
WM MUELLER & SONS INC 700-0000-4150 513.46 11/3/2022 Concrete Sani
4,838.50 11/3/2022
WM MUELLER & SONS INC 8,133.06
XCEL ENERGY INC 101-1350-4320 27.60 10/20/2022 Pedestrian Flashers
XCEL ENERGY INC 700-0000-4320 234.82 10/20/2022 1720 Lake Lucy Rd
262.42 10/20/2022
XCEL ENERGY INC 101-1350-4320 30.05 10/27/2022 Service -1701 Valley Ridge Trl S, 1591 Heron Dr
XCEL ENERGY INC 700-7043-4320 9,554.52 10/27/2022 Service - 2100 Lake Harrison Rd
XCEL ENERGY INC 101-1350-4320 151.25 10/27/2022 Service - Service Walk Bridge, 500 Market St
XCEL ENERGY INC 101-1350-4320 35.06 10/27/2022 Service - 1178 Lake Lucy Rd
XCEL ENERGY INC 101-1350-4320 27.60 10/27/2022 Pedestrian Flashers, 6328 Hazeltine Blvd
XCEL ENERGY INC 101-1600-4320 27.60 10/27/2022 Service - 7700 Market Blvd
9,826.08 10/27/2022
XCEL ENERGY INC 101-1550-4320 -232.46 11/3/2022 Monthly Service - Parks Dept
XCEL ENERGY INC 701-0000-4320 -1,407.89 11/3/2022 Monthly Service - Lift Stations
XCEL ENERGY INC 101-1190-4320 -1,142.23 11/3/2022 Monthly Service - Utilities
XCEL ENERGY INC 701-0000-4320 226.89 11/3/2022 Monthly Service - Utilities
XCEL ENERGY INC 101-1170-4320 -1,214.92 11/3/2022 Monthly Service - Utilities
XCEL ENERGY INC 101-1220-4320 1,070.67 11/3/2022 Monthly Service - Utilities
AP - Check Detail-ACH (11/4/2022)Page 26 of 27
177
Last Name Acct 1 Amount Check Date Description
XCEL ENERGY INC 101-1312-4320 1,815.16 11/3/2022 Monthly Service - Utilities
XCEL ENERGY INC 700-0000-4320 13,448.05 11/3/2022 Monthly Service - Wells
XCEL ENERGY INC 700-0000-4320 -347.57 11/3/2022 Monthly Service - Lift Stations
XCEL ENERGY INC 700-0000-4320 226.89 11/3/2022 Monthly Service - Utilities
XCEL ENERGY INC 700-7019-4320 4,204.32 11/3/2022 Monthly Service - City Hall
XCEL ENERGY INC 101-1171-4320 36.82 11/3/2022 Monthly Service - Utilities
XCEL ENERGY INC 101-1600-4320 149.13 11/3/2022 Monthly Service - Parks Dept
XCEL ENERGY INC 101-1540-4320 1,963.33 11/3/2022 Monthly Service - Parks Dept
18,796.19 11/3/2022
XCEL ENERGY INC 28,884.69
Zoom 101-1160-4207 85.90 8/16/2022 Monthly Zoom Webinar charge Rec Center/Admin
85.90 8/16/2022
Zoom 85.90
Zynnovation, LLC 720-7202-4130 503.88 8/16/2022 tree watering bags
503.88 8/16/2022
Zynnovation, LLC 503.88
1,504,063.46
AP - Check Detail-ACH (11/4/2022)Page 27 of 27
178
City Council Item
November 14, 2022
Item Approve Temporary On-Sale Liquor License to Rotary Club of Chanhassen for
February Festival on February 4, 2023 at Lake Ann Park
File No.Item No: D.5
Agenda Section CONSENT AGENDA
Prepared By Kim Meuwissen, City Clerk
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council approves the request from the Rotary Club of Chanhassen for a
temporary on-sale intoxicating liquor license to sell alcoholic beverages at the February Festival on
February 4 or 5, 2023 on Lake Ann."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
The Rotary Club of Chanhassen has submitted an application for a temporary on-sale intoxicating
liquor license for the annual February Festival on February 4, 2023 (or February 5, 2023, if February 4
is cancelled due to weather) on Lake Ann. They plan to sell alcoholic beverages on the ice. The Rotary
has submitted liquor liability insurance covering this event.
BACKGROUND
DISCUSSION
BUDGET
179
RECOMMENDATION
Staff recommends approval of the Rotary Club of Chanhassen’s request for a temporary on-sale liquor
license for the February Festival on Saturday, February 4, 2023 (or February 5, 2023 if February 4 is
cancelled due to weather) on Lake Ann. The fee is $1.
ATTACHMENTS
Liquor license application
Location Map
Certificate of Insurance
180
181
sell here
182
Rotary Club of Chanhassen, Minnesota
City of Chanhassen
PO Box 147
Chanhassen MN 55317
183
City Council Item
November 14, 2022
Item Approve First Amendment to Development Contract - Avienda Townhomes
File No.Planning Case #2021-22 Item No: D.6
Agenda Section CONSENT AGENDA
Prepared By Erik Henricksen, Project Engineer
Reviewed By Charlie Howley
SUGGESTED ACTION
"The Chanhassen City Council approves the First Amendment to the Development Contract for
Avienda Townhomes."
Motion Type Simple Majority Vote of members present
Strategic
Priority Development & Redevelopment
SUMMARY
BACKGROUND
DISCUSSION
The City approved the final plat and Development Contract for Avienda Townhomes on October 24th,
2022. The Development Contract is between the City and Level 7 Development, LLC. The parties
desire to correct the Development Contract requirements concerning the timing of fees, model homes,
and other minor changes to the conditions, as seen in the attached First Amendment to Development
Contract. These corrections include the following:
Requiring WAC/SAC fees be fully paid at the time building permits are issued in accordance
with Avienda's Development Contract
184
Allowing for the construction of three (3) model homes and requirements associated with their
permits and certificates of occupancy
Minor changes to Contract conditions which provide clarification on how a Certificate of
Compliance and the associated Securities can be processed.
BUDGET
RECOMMENDATION
Staff recommends the City Council approve the First Amendment to the Development Contract for
Avienda Townhomes.
ATTACHMENTS
Avienda Townhomes - First Amendment to the Development Contract
185
1
224000v3
(reserved for recording information)
FIRST AMENDMENT
TO
DEVELOPMENT CONTRACT
AVIENDA TOWNHOMES
THIS FIRST AMENDMENT TO DEVELOPMENT CONTRACT (“Amendment”) is made
this ___ day of November 2022, by and between the CITY OF CHANHASSEN, a Minnesota municipal
corporation (“City”), and LEVEL 7 DEVELOPMENT, LLC, a Minnesota limited liability company (the
“Developer”).
RECITALS
A. The City and Developer previously entered into a Development Contract dated ___________, 2022
and filed of record on ____________, 2022 with the Carver County Recorder as Document No. __________
concerning the plat of Avienda Townhomes (“Development Contract”).
B. The parties desire to correct the Development Contract requirement concerning the timing of fees,
address model homes, and other minor changes to the conditions.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Paragraph 6 of the Special Conditions of the Development Contract is amended to add the following
paragraph:
Notwithstanding the foregoing, the amount of security shall be phased with utilities first and then adding roads,
landscaping and improvements as the work progresses. The initial security amount shall be $981,972.19 (which is
100% of the initial utilities). As work is completed and paid, the amount of security shall be reduced accordingly and
the city shall provide notice (but no more frequently than monthly) to the Developer and the Developer’s lender as to
the then-current amount of required security.
186
2
224000v3
2. Paragraph 8(A)(1) of the Special Conditions of the Development Contract is amended in its entirety to read
as follows:
1. Prior to release of the plat for recording and prior to scheduling a pre-construction meeting, Developer
shall submit to the City $59,954.10 for the following City fees:
Administration fee (based on estimated construction cost of $818,992.65) $ 21,379.85
GIS fee: 39 parcels @ $30/parcel + $100 for the plat $ 1,270.00
Partial payment of City sewer and water hookup fees:
39 units @ $691/unit (sewer) + $2,562/unit (water) (DEFERRED UNTIL BUILDING
PERMITS) $ 0
Street light operating fee: 4 lights @ $300/light $ 1,200.00
Park Fee: 39 dwelling units @ $5,800/unit (WAIVED – CREDIT) $0
Surface Water Management Fee $ 36,104.25
Total $59,954.10
3. Paragraph 23(F) of the General Conditions of the Development Contract is amended in its entirety to read
as follows:
F. Building Permits. Except for 3 model homes, building permits will not be issued in the plat until
sanitary sewer, watermain, and storm sewer have been installed, tested, and accepted by the City, and the
streets needed for access have been paved with a bituminous surface and the site graded and revegetated in
accordance with Plan B of the development plans. A temporary certificate of occupancy will be issued for 3
model homes, provided adequate utility services are provided to the model homes which shall include fire
hydrants for fire suppression needs as required by Fire Code. No certificate of occupancy for model homes
will be issued until sanitary sewer, watermain, and storm sewer have been installed, tested, and accepted by the
City, and the streets needed for access have been paved with a bituminous surface and the site graded and
revegetated in accordance with Plan B of the development plans as determined by the City.
4. Paragraph 23(H) of the General Conditions of the Development Contract is amended in its entirety to
read as follows:
H. Release. This Contract shall run with the land and may be recorded against the title to the property.
After the Developer has completed the work required of it under this Contract, at the Developer's request
the City Manager will issue a Certificate of Compliance, which Certificate of Compliance shall provide
that, except as provided in such Certificate of Compliance, the subject property shall be deemed released
from the provisions of this Development Agreement. Prior to the issuance of such a certificate, individual
lot owners may make as written request for a certificate applicable to an individual lot allowing a minimum
of ten (10) days for processing, which certificate shall provide that such individual lot is deemed released
from the provisions of this Development Agreement.
5. Paragraph 23(P) of the General Conditions of the Development Contract is amended in its entirety to
read as follows:
187
3
224000v3
P. Storm Sewer Maintenance. The Developer shall be responsible for cleaning and maintenance of the storm
sewer system (including ponds, pipes, catch basins, culverts and swales) within the plat and the adjacent off-site
storm sewer system that receives storm water from the plat. The Developer shall follow all instructions it
receives from the City concerning the cleaning and maintenance of the storm sewer system. The Developer's
obligations under this paragraph shall end two (2) years after the public street and storm drainage improvements
in the plat have been accepted by the City. Twenty percent (20%) of the storm sewer costs, shown under section
6 of the special provisions of this contract, will be held by the City for the duration of the 2-year maintenance
period. Notwithstanding the foregoing, the security provided by the Developer under Section 6 of the
Development Contract shall satisfy the foregoing requirement.
6. Except as herein amended, the Development Contract shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed this _____ day of
___________________, 2022.
[Remainder of page intentionally left blank. Signature pages to follow]
188
4
224000v3
CITY OF CHANHASSEN
By: ___________________________________________
Elise Ryan, Mayor
(SEAL)
And __________________________________________
Laurie Hokkanen, City Manager
STATE OF MINNESOTA )
)ss.
COUNTY OF CARVER )
The foregoing instrument was acknowledged before me this ______ day of _____________, 2022, by Elise
Ryan and by Laurie Hokkanen, respectively the Mayor and City Manager of the City of Chanhassen, a Minnesota
municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council.
_________________________________________
Notary Public
189
5
224000v3
DEVELOPER:
LEVEL 7 DEVELOPMENT, LLC
By: ___________________________________________
Bahram Akradi, Its President
STATE OF MINNESOTA )
)ss.
COUNTY OF CARVER______)
The foregoing instrument was acknowledged before me this ________ day of ______________, 2022, by
Bahram Akradi, the Chief President of Level 7 Development, LLC, a Minnesota limited liability company, on its
behalf.
______________________________________________
Notary Public
DRAFTED BY:
CAMPBELL, KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, MN 55121
Telephone: (651) 452-5000
AMP
190
6
224000v3
MORTGAGE HOLDER CONSENT
TO
FIRST AMENDMENT TO DEVELOPMENT CONTRACT
TRADITION CAPITAL BANK, a Minnesota banking corporation, which holds a mortgage on the subject
property, the development of which is governed by the foregoing First Amendment to Development Contract, agrees
that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage.
Dated this _____ day of ____________, 2022.
TRADITIONAL CAPITAL BANK
By: ______________________________________
_____________________________ [Print name]
Its __________________________ [Title]
STATE OF MINNESOTA )
)ss.
COUNTY OF __________ )
The foregoing instrument was acknowledged before me this _____ day of __________, 2022, by
______________________________, the __________________________ of Tradition Capital Bank, a
Minnesota banking corporation, on behalf of the entity.
________________________________________
Notary Public
DRAFTED BY:
CAMPBELL, KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, MN 55121
Telephone: (651) 452-5000
AMP
191
City Council Item
November 14, 2022
Item Resolution 2022-XX: Approve Lease with Ridgeview Ambulance to Transition
Fire Station 2 to an Ambulance Base
File No.N/A Item No: D.7
Agenda Section CONSENT AGENDA
Prepared By Charlie Howley, Director of Public Works/City Engineer
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council adopts a resolution approving a lease with Ridgeview Ambulance for
the use of Fire Station #2."
Motion Type Simple Majority Vote of members present
Strategic
Priority Operational Excellence
SUMMARY
This City is proposing to transition Fire Station #2 to a full-time ambulance base.
BACKGROUND
N/A
DISCUSSION
The City purchased the property at 6400 Minnewashta Parkway in 1980 and constructed Fire Station
#2, which is roughly a 3,000 square-foot facility with three garage bays. The Fire Department's staffing
model has shown that response times from the service area surrounding Station #2 are actually
improved when the response comes from a permanently staffed Station #1 rather than on-call staff
reporting to Station #2. Due to this operational efficiency, Fire Station #2 is deemed ineffective and
192
created an opportunity to re-purpose the use of the facility. Its location and size are uniquely suited to
support and improve Ridgeview's EMS level of service for Chanhassen and the surrounding
communities. Currently, Ridgeview operates an ambulance out of the City's Lake Ann Park
Maintenance Shed. Upon Ridgeview's transition to Station #2, the park shed space will be freed up and
returned to the City for other maintenance purposes.
A long-term (10-year) lease has been negotiated between the City and Ridgeview, which would
formally take effect on December 1, 2022. A public open house was held the evening of November 9,
2022 at Station #2 as a means of public outreach for the station transition.
The lease provides for the ownership of the property and facility to remain in the hands of the City
while Ridgeview will act as a tenant. Ridgeview will assume all operational and maintenance costs of
the facility and property, other than the main structure and envelope of the building and parking
lot/driveway. Typical services such as lawn maintenance, snow removal, and trash collection will be
performed by Ridgeview. The lease can be terminated if the needs of either party change.
Station #2 was included in the 2021 Facilities Study, which concluded two potential options:
1. Remodel - Total costs in the range of $450,000-$550,000 in 2027
2. Divest - Consider repurposing or selling of the facility, no net cost
BUDGET
This action would have very little effect on the City's annual operating budget. There actually would be
a reduction in annual utility costs since Ridgeview will assume full responsibility for all utility services.
The City will realize great savings in both the Facilities and Fleet Capital Funds. For facilities, short-
and long-term deferred maintenance of all non-structural elements will be the passed onto Ridgeview,
saving the City approximately $500K. For fleet, since emergency response will come from only one
location in lieu of two, a planned near-term purchase of a replacement pumper truck can be eliminated,
saving the City approximately $1M.
RECOMMENDATION
Staff recommends approval of the Fire Station #2 Lease with Ridgeview.
ATTACHMENTS
Resolution
Fire Station #2 Lease Agreement
193
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 14, 2022 RESOLUTION NO: 2022-XX
MOTION BY: SECONDED BY:
A RESOLUTION AUTHORIZING ENTERING INTO A LEASE WITH RIDGEVIEW
FOR THE USE OF FIRE STATION NO. 2
WHEREAS,the City currently owns a operates a fire station (Station #2) at the property
located at 6400 Minnewashta Parkway, Chanhassen, Minnesota; and
WHEREAS,both the City and Ridgeview agree to enter into a Lease for Station #2 based
on mutual publicbenefits to both parties; and
WHEREAS,the City will remain fee owner of the property and improvements; and
WHEREAS,Ridgeview will act as a Tenant of the facility and be responsible for day-to-
day operational and maintenance expenses; and
WHEREAS,the Lease will become effective on December 1, 2022, for an initial term of
ten (10) years.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
authorizes entering into a Lease with Ridgeview for the use of Fire Station No. 2.
PASSED AND ADOPTED by the Chanhassen City Council this 14
th day of November,
2022.
ATTEST:
Kim Meuwissen, City Clerk Elise Ryan, Mayor
YES NO ABSENT
194
1
AMBULANCE SUB-STATION LEASE AGREEMENT
THIS LEASE AGREEMENT (this “Lease”) is made as of ____ day of _______________,
2022, by and between City of Chanhassen, a municipal corporation under the laws of the state of
Minnesota (“Landlord”) and Ridgeview Medical Center dba Ridgeview, a Minnesota nonprofit
corporation (“Tenant”).
IN CONSIDERATION OF the Landlord leasing certain premises to the Tenant, the Tenant
leasing those premises from the Landlord and the mutual benefits and obligations set forth in this
Lease, the receipt and sufficiency of which consideration is hereby acknowledged, the Parties to
this Lease (the “Parties”) agree as follows:
DEFINITIONS
1. When used in this Lease, the following expressions will have the meanings indicated:
a. “Property” means the land, building (as described below), and all associated
parking areas, drive areas, exits, entrances, improvements and appurtenances
located on the tract of land legally described as: That part of Lot 2, SCHMID’S
ACRE TRACTS, according to the recorded plat thereof described as follows:
Commencing at the most southerly corner of said Lot 2; then northeasterly,
along the southeasterly line of said Lot 2, a distance of 413.94 feet to the point
of beginning of the land to be described; thence northwesterly, deflecting to the
left 71 degrees 42 minutes 23 seconds, a distance of 260.53 feet; thence
northeasterly deflecting to the right 111 degrees 40 minutes 08 seconds, a
distance of 287.73 feet; thence southeasterly deflecting to the right 70 degrees
26 minutes 43 seconds, a distance of 66.75 feet, to the southeasterly line of said
Lot 2; thence southwesterly along said southeasterly line, a distance of 279.04
feet, to the point of beginning.
b. “Building” means the building, finishes, equipment, fixtures, and all associated
internal or connected appurtenances located at 6400 Minnewashta Pkwy,
Chanhassen, MN 55331 (Chanhassen Fire Station #2).
c. “Premises” means the entire improved Property and all rights appurtenant
thereto and owned by the Landlord.
d. “Rent” means all amounts payable by the Tenant to the Landlord under this
Lease.
INTENT OF LEASE
2. It is the intent of this Lease and agreed to by the Parties of this Lease that the Premises will
be held in Landlord’s full and complete ownership other than furnishings, vehicles, and
equipment supplied by the Tenant. The Tenant shall use the Premises for emergency
195
2
medical services as an ambulance sub-station facility (the “Permitted Use”) for the mutual
benefit of the Landlord and Tenant.
LEASED PREMISES
3. The Landlord hereby agrees to lease to the Tenant and Tenant desires to lease from
Landlord the entire Premises, subject to the terms and conditions set forth below.
TERM AND TERMINATION
4. The term of this Lease shall be for a period of ten years, commencing on December 1,
2022, and expiring at midnight on November 30, 2032 (the “Term”). The Parties shall
renegotiate the Lease for renewal one hundred eighty (180) days prior to expiration of the
Term.
5. Notwithstanding any provision in this Lease to the contrary, either party may terminate this
Lease at any time, with or without cause, upon ninety (90) days written notice to the other
party.
RENT
6. As for the rental of the Premises during the Lease Term, Tenant shall pay to the Landlord
a fixed amount of $0 per month, subject to Tenant adhering to the Use and Occupation and
Care of Premises. Failure of Tenant to adhere to said terms is subject to Landlord imposing
a change to the Rent.
USE AND OCCUPATION
7. During the entire Lease Term, the Premises shall be leased, used and occupied by Tenant
for an ambulance sub-station facility, in accordance with all applicable governmental laws
and regulations, and all other recorded covenants, conditions, restrictions which are
recorded on the date thereof and for no other purpose without prior written consent of
Landlord. Tenant shall not cause injury to the improvements on the Premises, or entire
Property, and shall not use the Premises in a manner that would constitute a public or
private nuisance or constitute waste.
8. Tenant covenants and agrees with Landlord that it will base at least one ambulance at the
Premises during the Lease Term. The parties acknowledge that the ambulance(s) stationed
at the Premises will leave the Premises from time to time to perform services, and that the
ambulance(s) may be relocated by Tenant to other locations on a temporary basis from time
to time to maintain ambulance coverage to Tenant’s service area and to meet day-to-day
operational requirements, as Tenant determines in its sole discretion. Tenant shall provide
satisfactory coverage of Landlords municipal boundary as a condition of the Lease.
9. Tenant covenants and agrees to utilize the Landlord’s access control components of the
main entry door. Internal areas, other than the mechanical room where Landlord houses
196
3
utility related control equipment, may be secured by Tenant in a manner deemed necessary.
Landlord shall have uninterrupted access to Premises, front door and mechanical room at
all times.
CARE OF PREMISES
10. Tenant will promptly notify the Landlord of any damage, repairs or any situation that may
significantly interfere with the integrity of the Premises.
11. Tenant shall clean the Premises and arrange for trash removal from the Premises in a
manner sufficient to keep and maintain the Premises in a clean and safe condition.
12. The Tenant is responsible for all typical maintenance and repairs of the Premises; including
but not limited to, snow removal, parking lot sweeping, window washing, and trash
removal. The Landlord will remain responsible for the main structural components of the
building along with the structural components of the parking lots and main drive areas.
TAXES, UTILITIES AND OPERATING COSTS
13. Landlord shall bear, pay and discharge all real estate taxes, assessments (if any) which shall
be charged, assessed, imposed or levied, or become a lien upon or on account of the
Property or any appurtenances thereof.
14. Throughout the Lease Term, the Tenant shall provide and pay for all adequate utilities to
the Premises so as to protect the same from damage and for its Permitted Use. Tenant shall
provide for the direct payment of all monthly charges for utility services provided to the
Premises during the Lease Term.
15. Tenant shall be solely responsible for costs and expenses incurred in connection with its
normal business operations.
16. Landlord shall not be liable to Tenant should the furnishing of utility services be interrupted
because of repairs, installation of improvements or for any other cause.
REPAIRS AND MAINTENANCE
17. The Tennant shall, at its own cost and expense, maintain the Building in good condition
and repair. The Tenant’s obligations shall include all routine service, repairs and
maintenance of service doors, electrical, plumbing, heating, air conditioning and
mechanical equipment. Tenant shall also provide for signage, snow removal, parking lot
sweeping, irrigation and lawn maintenance, pest control, window washing. as needed on
the Premises. The Landlord shall, at its own cost and expense, provide for the repair and
maintenance of parking lot lighting structures, repaving of parking areas, and repair or
replacing of building structural components.
197
4
18. Tenant shall, at its sole cost and expense, maintain and repair any Tenant improvements,
approved by the Landlord, or alterations made to Premise by Tenant after the date of the
Lease, repair any damage to the Premises caused by installation or moving of Tenant’s
furniture, equipment or personal property, to equal quality and condition of the Premises
prior to the damage caused by Tenant, its employees, agents or invitees. Tenant shall not
defer any repairs or replacements to the Premises by reason of the anticipation of the
expiration of the Term. Upon expiration or earlier termination of this Lease, Tenant shall
surrender the Premises to Landlord broom clean and in good condition and repair excepting
only (a) normal wear and tear; and (b) losses due to Landlord’s failure to maintain the
Property (including the Premises) or to make repairs which Landlord is required by this
Lease to make.
19. Landlord will reserve full ownership and maintenance of specialized municipal
infrastructure needing to remain in use and on location at the Premises, including IT
switches, wiring, water meter collection antennas, and access control components. Tenant
shall not touch, manipulate, or interfere in any way any of these Landlord owned
components. Tenant shall furthermore alert Landlord immediately if any of the Landlord’s
owned components are known to have been impacted, damaged, or displaying signs of
malfunction.
CONDITION OF PREMISES AND IMPROVEMENTS/ALTERATIONS
20. Except as expressly provided for in this Lease, Landlord makes no representations or
warranties, either express or implied, regarding the condition of the Premises or suitability
of the Premises for Tenant’s proposed uses.
21. Tenant may have signage as permitted by and subject to Landlord’s consent. Such consent
shall be given or withheld at Landlord’s sole discretion.
22. Tenant may not make any alterations, additions, or improvements (“Alterations”) in or to
the Premises without the Landlord’s prior written consent in each instance which consent
will not be unreasonably withheld or unduly delayed for non-structural Alterations which
are not visible from the exterior of the Premises or do not affect the exterior appearance of
the Premises. All Alterations made by Tenant shall be at its sole cost and expense.
Landlord’s consent to an Alteration may be contingent upon the furnishing of certificates
of insurance, waivers of lien and receipt of such information as Landlord may reasonably
require. Tenant shall cause its contractors to carry any required worker’s compensation
insurance and to obtain all required permits.
23. Upon written request by the Tenant for Landlord approval of Alterations, Landlord shall
notify Tenant in writing which Alterations must be removed from the Premises upon
termination of the Lease; all other Alterations shall remain on the Premises and shall
become the property of Landlord. Tenant shall remove the Alterations designated by
Landlord for removal and shall repair any damage to the Premises caused by such removal,
all at Tenant’s sole expense, on or before the Termination Date. If Tenant fails to remove
the Alterations as required hereunder, Landlord may remove the Alterations and may, at
198
5
Landlord’s option, store or destroy them and all costs incurred by Landlord shall be
promptly reimbursed by Tenant. Tenant’s obligations under this Section shall survive the
expiration or termination of this Lease.
24. All work on the Premises performed by Tenant or Tenant’s contractors, agents or
employees during the Lease Term, whether in formal maintenance, repair, replacement,
Alterations or work in compliance with law, shall be performed by contractors approved
in advance by Landlord, shall be performed in a good and workmanlike manner and in
accordance with the law, shall not impair the structural integrity of the Building or the
exterior appearance, and shall be free and clear from all mechanics’ lien claims against the
Premises (provided that Tenant shall have the right to contest mechanics’ lien claims).
COMMON AREAS
25. Tenant and Tenant’s employees, customers and invitees shall have nonexclusive right to
use the parking spaces located on the Property. Landlord reserves the right to use certain
parking spaces from time to time. Tenant shall not permit vehicles and/or trailers to be
abandoned or stored in the Property’s parking or loading areas.
DAMAGE OR DESTRCUTION
26. If the Premises is destroyed or damaged in whole or in part by fire, or the elements, or as a
result directly or indirectly of war, or by act of God, or by any other cause whatsoever (a
“Casualty”), Tenant shall give notice thereof to Landlord, and except as otherwise provided
for below, Landlord at Landlord’s cost and expense may, but not be required to, promptly
repair, restore, replace and rebuild the Building and Premises, including all alterations,
improvements and additions to at least as good condition as it or they were in immediately
prior to such occurrence.
27. Further, if the Premises is destroyed by Casualty, Landlord, at its option, may terminate
the Lease upon written notice to Tenant within thirty (30) days after the date of Casualty.
Upon such termination, each party shall keep its respective property insurance proceeds.
28. The net proceeds of any insurance shall be applied in payment of the cost of such repairing
or rebuilding as the same progresses. If the insurance proceeds exceed the cost of such
repairs or rebuilding, then each party shall keep its respective balance remaining after
payment of the cost of such repairs or rebuilding.
29. The provisions in this Section Damage or Destruction shall be considered an express
agreement governing any case of damage or destruction of the Premises by Casualty and
any law now or hereafter in force which is inconsistent with the provisions of this Section
Damage or Destruction shall have no application.
199
6
CONDEMNATION
30. If at any time during the Lease Term, all or substantially all of the Premises are taken by
the exercise of the power of condemnation or eminent domain or conveyed under the threat
of eminent domain, then this Lease shall terminate as of the date of possession is taken by
the condemnor. The entire compensation award shall belong to Landlord and Tenant shall
have no interest therein; except that Tenant shall have the right to make a separate claim
for its personal property or relocation benefits in accordance with applicable law, provided
that the award to Landlord is not reduced thereby.
31. If more than twenty percent (20%) of the area of the Premises reasonably necessary for use
of the Premises are taken by the exercise of the power of eminent domain or sold under the
threat of eminent domain, then Tenant shall have the right to terminate this Lease if the
portion of the Premises remaining are such that their continued uses for the purposes for
which the same were being used immediately prior to such taking is reasonably impractical
or economically imprudent as determined by the Tenant. Termination shall be as of the
date of legal possession is taken by the condemnor. The option to terminate herein granted
shall be exercised in writing by the Tenant within thirty (30) days after the date of the
taking or possession by the condemnor. If this Lease is not terminated, then Tenant, with
reasonable diligence and at its own expense, shall restore any improvements upon the
Premises affected by the taking, even if the total cost for such restoration is in excess of
the amount awarded or paid by the condemnor for such purpose, and Landlord shall make
the proceeds of the condemnation award available for said purpose. Rent shall abate in the
event of any partial taking hereunder to the extent to which the Premises are untenantable.
INSURANCE
32. For the purposes of providing insurance coverage during the Lease Term, Tenant shall
provide and maintain in full force and effect at no cost to Landlord the following insurance
coverages with the minimum limits as indicated:
a. Commercial general liability insurance, occurrence form (or its equivalent
satisfactory to Landlord) with liability limits of not less than $1 million per
occurrence, $3 million aggregate (to include products/completed operations and
personal/advertising injury); $100,000 fire damage. Landlord shall be included
as an ADDITIONAL INSURED under such insurance, using an additional
insured endorsement or a substitute providing equivalent coverage.
33. Tenant, at its option, may purchase business income, business interruption, extra expense
or similar coverage as part of this commercial property insurance and insurance to cover
its personal property. In no event shall landlord be liable for any business interruption,
damage to or loss of property or any other consequential loss sustained by Tenant, whether
or not it is insured even if such loss is caused by the negligence of Landlord, its employees,
officers, directors or agents.
200
7
34. For the purposes of providing insurance coverage during the Lease Term, Landlord shall
provide and maintain in full force and effect at no cost to Tenant insurance coverages with
minimum limits matching its other facilities, (which may also be revised to reasonable
amounts consistent with similar industry practice at the Landlord’s discretion from time to
time):
35. Parties agree to furnish copies of any insurance policies for the other party’s review if
requested. Parties shall also furnish the other party with duly executed Certificates of
Insurance certifying that all required insurance has been provided and that the insurance
companies will give the other party thirty (30) days prior written notice of any cancellation
of insurance coverage.
36. Notwithstanding anything apparently to the contrary in this Lease, Landlord and Tenant
hereby release one another and their respective officials, directors, officers and employees
from any and all liability (to the other or anyone claiming through or under them by way
of subrogation or otherwise) for any loss or damage covered by property insurance or
coverable by a customary form of the “All Risk” property insurance required as set forth
above, even if such loss or damage shall have been caused by the fault or negligence of the
other party, or anyone form whom such party may be responsible.
COMPLIANCE WITH LAWS
37. Subject to the obligations imposed on Landlord in this Lease, Tenant, at its sole cost and
expense, shall comply with: (i) any and all laws, statutes, ordinances, regulations, fire
codes, building codes, and restrictions and easements of record, now or hereafter in force,
applicable to the performance of Tenant’s operations on the Premises or relating to the use
of any Tenant Alterations or to the making of repairs, changes, alterations or improvements
of such Tenant Alterations; (ii) any and all reasonable rules and regulations applicable to
the conduct of Tenant’s operations on the Premises issued by insurance companies
(including Landlord’s fire underwriters, if any) writing policies covering the Premises to
the extent that noncompliance will result in premium increases (or, in the alternative,
Tenant may, at its option, pay such premium increase as additional rent hereunder).
38. Landlord, at its sole cost and expense, shall comply with any and all laws, statutes,
ordinances, regulations, fire codes, building codes and restrictions and easements of record,
now or hereafter in force, applicable to the Property or to making of repairs, changes,
alterations or improvements to the Property.
ENVIROMENTAL MATTERS
39. “Environmental Laws” shall mean any and all laws and regulations of the United States,
the State of Minnesota or any political subdivision or agency of either of them, which are
now in effect or hereinafter enacted or amended that deal with the regulation or protection
of the environment, including ambient air, groundwater, surface water, land use, including
sub-strata land. Environmental Laws shall also include, but are not limited to the
regulations under the Clean Air Act, the Federal Water Pollution Control Act, as amended
201
8
by the Clean Air Act of 1977, the Safe Drinking Water Act, the Occupational Safety and
Health Act of 1970 (“OSHA”), the Comprehensive Environmental Response,
Compensation and Liability Act of 1980 (‘CERCLA”), the Resource Conservation and
Recovery Act of 1976 (“RCRA”), the Toxic Substances Control Act of 1976 (“TSCA”)
and any amendments of the foregoing or rules promulgated thereunder.
40. Tenant shall comply in all respects with all present and hereinafter enacted Environmental
Laws, and any amendments thereto, relating to Tenant’s operations on the Premises. Tenant
shall immediately notify Landlord of any correspondence or communication from any
governmental entity regarding the application of Environmental Laws to the Premises or
Tenant’s operations on the Premises or any change in Tenant’s operations on the Premises
that will change or has a potential to change Tenant’s or Landlord’s obligations or liabilities
under the Environmental Laws.
LIABILITY AND INDEMNIFICATION
41. Subject to the provisions of Section 37 of this Lease, each party agrees that it will be
responsible for its own acts and the results thereof to the extent authorized by law and shall
not be responsible for the acts or omissions of the other party and the results thereof.
42. Tenant hereby agrees to indemnify and hold harmless Landlord, and Landlord’s officers,
officials, agents, and employees from and against any and all loss, damage, and expense
(including but not limited to, reasonable investigation and legal fees and expenses),
including, but not limited to, any claim or action for injury, liability, or damage to persons
or property, and any and all claims or actions brought by any person, firm, governmental
body, or other entity, alleging or resulting from or arising from or in connection with
contamination of or adverse effects on the environment, or in violation of any
Environmental Law or other statute, ordinance, rule, regulation or order of any government
or judicial entity, and from and against any damages, liability, cost, and penalties assessed
as a result of any activity or operation on the Premises during the Lease Term. Tenant’s
obligations and liabilities under this Section shall survive the expiration of this Lease.
43. Subject to the limitations provided in Minn. Stat. Ch. 466, Landlord hereby agrees to
indemnify and hold harmless Tenant, and Tenant’s officers, officials, agents and
employees from and against any and all loss, damage, and expense (including but not
limited to, reasonable investigation and legal fees and expenses), including, but not limited
to, any claim or action for injury, liability, or damage to persons or property, and any and
all claims or actions brought by any person, firm, governmental body, or other entity,
alleging or resulting from or arising from or in connection with contamination of or adverse
effects on the environment, or in violation of any Environmental Law or other statute,
ordinance, rule, regulation or order of any government or judicial entity, and from and
against any damages, liability, cost, and penalties assessed as a result of any activity or
operation on the Premises prior to the Effective Date of this Lease or continues to be a
result of any direct or indirect event prior to the Effective Date of this Lease. Landlord’s
obligations and liabilities under this Section shall survive the expiration of this Lease.
202
9
DEFAULT AND REMEDIES
44. The occurrence of any of the following shall constitute a “Default” of this Lease by Tenant:
a. If any Rent or other monetary sum due remains unpaid for five (5) days after
such sum is due and Tenant fails to pay such sum within ten (10) days of
receiving notice from Landlord demanding payment;
b. If Tenant fails to perform or violates any other of the covenants, conditions,
obligations or restrictions of this Lease, which failure to perform or violation
remains uncured for a period of thirty (30) days or more after notice thereof
from the Landlord to Tenant; provided, however that if such failure cannot
reasonably be cured within the thirty (30) day period, and Tenant is diligently
pursing a cure of such failure or violation, then Tenant shall, after receiving
notice specified herein, have a reasonable period to cure such failure or
violation, not exceeding one hundred eighty (90) days, provided Tenant is
continuously exercises due diligence in the cure of the same.
c. If Tenant becomes insolvent, or if proceedings are commenced against Tenant
hereunder in any court under any bankruptcy act or for the appointment of a
trustee or receiver of Tenant’s property and are not dismissed within sixty (60)
days, or if Tenant files any assignment for the benefit of creditors, is not
generally paying its debts as the same become due, or is taken over by any
government regulatory agency having the jurisdiction to do so and such agency
does not fully comply with the obligations imposed on Tenant hereunder, or if
Tenant abandons or vacates the Premises or advises Landlord in writing that it
intends to discontinue business operations.
45. In the event of any Default, and without any notice, except, if applicable, the notice prior
to Default required under circumstances set forth in Section 47 above, Landlord shall be
entitled to exercise, at its option, concurrently, successively, or in any combination, any
and all remedies available by law or in equity, including without limitation any one or more
of the following:
d. To terminate this Lease.
e. To terminate Tenant’s occupancy of the Premises and to reenter and take
possession of the Premises or any part thereof (which termination of occupancy
and reentry shall not operate to terminate this Lease unless the Landlord
expressly so elects) and of any and all fixtures which are located on the
Premises and owned by Landlord.
f. To recover from Tenant all expenses, including attorneys’ fees, reasonably paid
or incurred by Landlord as a result of any such Default.
203
10
g. To recover from Tenant all Rent not paid at the time of any Default and any
sums thereafter accruing as they become due under this Lease, if the Lease has
been terminated, during the period from the Default to the Termination Date.
h. Landlord’s right to exercise the remedies set forth in this Section shall survive
the expiration or termination of this Lease.
46. In the event of any Default by Tenant, or in the event of a failure by Tenant to perform any
covenant, condition, obligation or restriction under this Lease pertaining to the repair or
maintenance of the Premises (prior to the expiration of any applicable grace or cure period)
that Landlord reasonably deems of an emergency in nature Landlord may, at its option, but
shall not be obligated to, immediately or at any time thereafter, and without notice except
as required herein, correct such Default or failure without, however, curing the same, for
the account and at the expense of Tenant. Any sum or sums paid by Landlord, together
with any applicable interest, and al costs or damages, shall be deemed to be Additional
Rent hereunder and shall be due from Tenant to Landlord upon demand.
RIGHT OF ENTRY TO PREMISES
47. Landlord and its authorized representatives shall have the right to enter the Premises or any
part thereof, at any time, to inspect the same for the purposes of determining Tenant’s
compliance with the terms of this Lease, to operate and maintain its equipment, or to make
repairs required hereunder.
ASSIGNMENT AND SUBLETTING
48. Except as set forth herein, Tenant shall not mortgage, encumber or assign this Lease or any
interest therein, or sublet all or any portion of the Premises, or allow the use of any portion
of the Premises by any third party.
49. Landlord shall have the right at any time to sell or convey the Premises subject to this Lease
or to assign its rights, title and interest as Landlord under this Lease in whole or in part. In
the event of any such sale or assignment (other than a collateral assignment as security for
an obligation of Landlord), and provided that assignee assumes all of the Landlord’s
obligations under this Lease from and after the date of transfer, Landlord shall be relieved
from and after the date of such transfer or conveyance of liability for the performance of
any obligation of Landlord contained herein, except for obligations or liabilities accrued
prior to the date of such assignment or sale, and Tenant shall attorn to the purchaser or
assignee (as the case may be).
NOTICES
50. Any notice or other communications required or permitted to be given by either party
pursuant to this Lease shall be in writing and sent to the other party to the addresses set
forth below:
204
11
To Tenant: Ridgeview Medical Center
500 South Maple Street
Waconia, MN 55387
Attn: President
To Landlord: City of Chanhassen
7700 Market Blvd.
P.O. Box 147
Chanhassen, MN 55317
Attn: City Manager
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly giver pursuant to this Section. All notices shall be deemed
received when delivered, if hand-delivered, or three (3) business days after deposit with the United
States Postal Service, postage prepaid and sent by certified mail, return receipt requested, or one
(1) business day after deposit with a nationally recognized overnight commercial courier service,
airbill prepaid. Notices by facsimile or e-mail alone are not sufficient.
GENERAL PROVISIONS
51. Quiet Enjoyment. So long as the Tenant shall timely pay the Rent and all sums herein
provided and shall keep and timely perform all of the terms, covenants, and conditions on
its part herein contained, Landlord covenants that Tenant, subject to Landlord’s rights
herein, shall have the right to the peaceful and quiet occupancy of the Premises.
52. Waiver. Waiver of any matter shall not be deemed a waiver of the same or any other matter
on any future occasion.
53. Amendment. Any amendments to this Lease shall be effective only if in writing and signed
by the authorized representative of both parties.
54. Severability. If any terms or provisions of the Lease shall be declared to be invalid or
unenforceable, then the remaining provisions and conditions of this Lease shall not be
affected thereby and shall remain in full force and effect and shall be valid and enforceable
to the fullest extent permitted by law.
55. Entire Agreement. This Lease constitutes he entire agreement between the parties with
respect to the subject matter hereof, and there are no other representations, warranties, or
agreements except as herein provided.
56. Counterparts. This Lease may be executed in one or more counterparts, each of which
shall be deemed an original.
57. Binding Effects. The terms and conditions of this Lease shall be binding upon and benefit
the parties hereto and their respective successors and assigns.
205
12
58. Attorneys’ Fees. In the even of litigation arising out of this Lease or on account of any
breach or default hereof, the prevailing party shall be entitled to court costs, out-of-pocket
expenses and reasonable attorneys’ fees from the other party.
59. Headings. Headings used throughout this Lease are for convenience or reference only and
shall not be considered in any manner in the construction or interpretation of this Lease.
60. Governing Law. This Lease shall be construed and governed by the laws of the State of
Minnesota.
61. Force Majeure. Landlord or Tenant shall not be liable for any failure or delay in
performance under this Lease (except for payment of money due and payable hereunder)
to the extent that said failures or delays are proximately caused by conditions beyond their
reasonable control and occurring without their fault or negligence, including without
limitation, failure of suppliers, subcontractors, and carriers, labor disputes, casualties, acts
of war or acts of God.
62. Exhibits. The terms and diagrams set forth in the Exhibits to this Lease are hereby
incorporated by reference as part of this Lease as though the contents of such Exhibits were
set forth in full herein.
IN WITNESS WHEREOF, Landlord and Tenant have entered into this Lease as of the
date first above written.
Landlord: Tenant:
City of Chanhassen Ridgeview Medical Center
By: ________________________ By: ________________________
Its: Mayor Its: Ambulance Director
By: ________________________
Its: City Manager
206
City Council Item
November 14, 2022
Item Resolution 2022-XX: Approve 2023 Service Agreement for Joint Assessment
with Carver County Assessor
File No.Item No: D.8
Agenda Section CONSENT AGENDA
Prepared By Kelly Grinnell, Finance Director
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council adopts a resolution approving the 2023 Service Agreement for Joint
Assessment with the Carver County Assessor.”
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
The City of Chanhassen contracts with the Carver County Assessor's Office to perform property
assessing duties for parcels located within Carver County. The proposed contract, similar to previous
contracts, is for a single contract year. For the 2023 costs, the County will charge $14.94 per residential
valuation, $15.54 per agricultural valuation, and $16.66 per commercial evaluation. There will be added
cost from the 2022 agreement due to the added number of parcels in the City which is typical from year
to year. The final payment will be calculated at the end of the year when the actual bill is submitted.
DISCUSSION
207
BUDGET
RECOMMENDATION
Staff recommends the City Council adopt a resolution approving the attached 2023 Service Agreement
for Joint Assessment between the City of Chanhassen and the Carver County Assessor's Office.
ATTACHMENTS
Resolution
2023 Service Agreement with Carver County for Joint Assessment
208
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 14, 2022 RESOLUTION NO:2022-XX
MOTION BY: SECONDED BY:
RESOLUTION APPROVING 2023 SERVICE AGREEMENT FOR JOINT ASSESSMENT
WITH THE CARVER COUNTY ASSESSOR
WHEREAS,the City of Chanhassen has traditionally contracted with the Carver County
Assessor to perform property assessing duties for parcels located within Carver County; and
WHEREAS,Minnesota Statute § 273.072 and Minnesota Statute § 471.59 permit such
an agreement for joint assessment; and
WHEREAS, the proposed contract, similar to previous contracts, is for a single contract
year; and
NOW THEREFORE, BE IT RESOLVED that the Chanhassen City Council approves
the 2023 Service Agreement for Joint Assessment with the Carver County Assessor.
PASSED AND ADOPTED by the Chanhassen City Council this 14
th day of November,
2022.
ATTEST:
Kim Meuwissen, City Clerk Elise Ryan, Mayor
YES NO ABSENT
209
(2022) SERVICE AGREEMENT FOR (2023) JOINT ASSESSMENT
This Agreement is entered into by and between the County of Carver, 600 East 4th Street,
Chaska, Minnesota 55318, through Carver County Assessor, (hereafter “County”) and City of
Chanhassen, a municipal corporation under the laws of the State of Minnesota, hereinafter
referred to as the Town.
WHEREAS, the Town desires to enter into an agreement with the County to provide for the
assessment of property in said Town by the County Assessor’s Office; and
WHEREAS, Minn.Stat.§ 273.072 and Minn.Stat.§ 471.59 permit such an agreement for joint
assessment;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed as
follows:
1)Term. That the Town, which is situated in the County of Carver, and which constitutes a
separate assessment district, shall have its property within Carver County assessed by the
Carver County Assessor for the assessment date of January 2, 2023. All work necessary
to the establishment of the estimated market value for each Carver County parcel in the
Town shall be performed by the Carver County Assessor or by one or more of the
licensed assessors under his/her direction and supervision.
2)Cooperation. It is hereby agreed that the Town and all of its officers, agents and
employees shall render full cooperation and assistance to the County to facilitate the
provision of the services contemplated hereby.
3)Payment Amount. The Town shall pay to the County for the assessment of property
with Carver County the sum of fourteen dollars and ninety four cents ($14.94) per
residential valuation, fifteen dollars and fifty four cents ($15.54) per agricultural
valuation, and sixteen dollars and sixty six cents ($16.66) per commercial/industrial
valuation (for the assessment of January 2, 2023) existing or created before the closing of
the relative assessment year.
4)Payment terms. Full payment of all claims submitted by the County Assessor for
relative assessment dates shall be received by the County no later than November 15th of
the respective years.
5)The County agrees that in each year of this Agreement it shall, by its County Assessor or
one or more of his/her deputies, view and determine the market value of at least twenty
percent (20%) of the parcels within this taxing jurisdiction. It is further agreed that the
County shall have on file documentation of those parcels – physically inspected for each
year of this Agreement.
6)Data Privacy. Pursuant to Minn. Stat. Chap. 13, the parties agree to maintain and
protect data received or to which they have access. No private or confidential data
210
developed, maintained or received by the Town under this agreement may be released to
the public by the Town. The Town agrees to indemnify and hold the County, its agents
and employees, harmless from any and all claims or causes of action arising from or in
any manner attributable to any violation of the Minnesota Government Data Practices Act
by Town or its agents, assigns, or employees, including legal fees and expenses incurred
to enforce this provision of this agreement.
7)Mutual Indemnification. The Parties’ total liability under this Agreement shall be
governed by Minn. Stat. § 471.59, subd. 1a.
Each Party agrees that it will be responsible for the acts or omissions of its officials,
agents, and employees, and the results thereof, in carrying out the terms of this
Agreement, to the extent authorized by law and shall not be responsible for the
acts/omissions of the other Party and the results thereof. For purposes of determining
total liability for damages, the participating governmental units are considered to be a
single governmental unit, the total liability of which shall not exceed the limits for a
single governmental unit as provided in Minn. Stat. § 466.04, subd. 1.
Each Party agrees to defend, hold harmless, and indemnify the other Party, its officials,
agents, and employees, from any liability, loss, or damages the other Party may suffer or
incur as the result of demands, claims, judgments, or cost arising out of or caused by the
indemnifying Party’s negligence in the performance of its respective obligations under
this Agreement. This provision shall not be construed nor operate as a waiver of any
applicable limitation of liability, defenses, immunities, or exceptions by statute or
common law.
To the full extent permitted by law, actions by the parties pursuant to this Agreement are
intended to be and shall be construed as a "cooperative activity" and it is the intent of theparties that they shall be deemed a "single governmental unit" for the purposes of liability,
all as set forth in Minnesota Statutes, Section 471.59, subd. la(a); provided further that for
purposes of that statute, each party to this Agreement expressly declines responsibility for
the acts or omissions of the other party.
The Parties of this Agreement are not liable for the acts or omissions of the other
participants to this Agreement except to the extent to which they have agreed in writing
to be responsible for acts or omissions of the other Parties.
8)No Joint Venture. Nothing contained in this Agreement is intended or should be
construed as creating the relationship of co-partners or joint ventures with the County. No
tenure or any rights including worker’s compensation, unemployment insurance, medical
care, sick leave, vacation leave, severance pay, PERA, or other benefits available to
County employees, including indemnification for third party personal injury/property
damage claims, shall accrue to the Town or employees of the Town performing services
under this Agreement.
211
9)Records: Availability and Retention. Pursuant to Minn. Stat. §16C.05, subd. 5, the
Town agrees that the County, the State Auditor, or any of their duly authorized
representatives at any time during normal business hours and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit, excerpt,
and transcribe any books, documents, papers, records, et., which are pertinent to the
accounting practices and procedures of the Town and involve transactions relating to this
Agreement. Town agrees to maintain these records for a period of six years from the date
of termination of this Agreement.
10)Merger and Modification. It is understood and agreed that the entire Agreement
between the parties is contained herein and that this Agreement supersedes all oral
agreements and negotiations between the parties relating to the subject matter. All items
referred to in this Agreement are presumed to be incorporated or attached and are deemed
to be part of this Agreement. Where the incorporated terms differ with the terms of this
Agreement, the terms of this Agreement shall control.
Any material alteration, modification, or variation shall be reduced to writing as an
amendment and signed by the parties.
11)Default and Cancellation. If the Town fails to perform any of the provisions of this
Agreement or so fails to administer the work as to endanger the performance of the
Agreement, this shall constitute default. Unless the Town’s default is excused by the
County, the County may, upon written notice to the Town’s representative listed herein,
cancel this Agreement in its entirety as indicated in (b.) below.
This Agreement may be cancelled with or without cause by either party upon thirty (30)
days written notice.
Representatives for each of the parties to this Agreement are as listed below:
Town/City County/Division
Ryan Johnson
Carver County Assessor
600 E 4th Street
Chaska MN 55318
rjohnson@co.carver.mn.us
12)Subcontracting and Assignment. Neither party shall not enter into any subcontract for
the performance of any services contemplated under this Agreement without the prior
written approval of the other party and subject to such conditions and provisions as the
other party may deem necessary. The party attempting to subcontract or assign its
obligations shall be responsible for the performance of all Subcontractors.
No party may assign or transfer any rights or obligations under this Agreement without
the prior consent of the other Parties and a fully executed Assignment Agreement,
executed and approved by the same parties who executed and approved this Agreement,
Chanhassen 7700 Market Blvd. P.O. BOX 147Chanhassen, MN 55317-0147 Kim Meuwissen - Clerk
212
or their successors.
13)Nondiscrimination. During the performance of this Agreement, the Town agrees to the
following: No person shall, on the grounds of race, color, religion, age, sex, disability,
marital status, public assistance status, criminal record, creed or national origin be
excluded from full employment rights in, participation in, be denied the benefits of or be
otherwise subjected to discrimination under any and all applicable Federal and State laws
against discrimination.
14)Health and Safety. Each party shall be solely responsible for the health and safety of its
employees and subcontractor’s employees in connection with the services performed in
accordance with this Agreement. Each party shall ensure that all employees, including
those of all subcontractors, have received training required to properly and safely perform
services outlined in this Agreement.
15)No Waiver. Nothing in this Agreement shall constitute a waiver by the either party of
any statute of limitations or exceptions on liability. If the either party fails to enforce any
provision of this Agreement, that failure does not waive the provision or its right to
enforce it.
16)Severability. If any part of this Agreement is rendered void, invalid or unenforceable, by
a court of competent jurisdiction, such rendering shall not affect the remainder of this
Agreement unless it shall substantially impair the value of the entire Agreement with
respect to either party. The parties agree to substitute for the invalid provision a valid
provision that most closely approximates the intent of the invalid provision.
17)Applicable Laws. The Laws of the State of Minnesota shall apply to this Agreement.
213
IN WITNESS WHEREOF, the City of Chanhassen, has caused this Agreement to be executed
by its Chairperson/Mayor and its City/Town Clerk by the authority of its governing body by a
duly adopted resolution on
This the __________________ day of _________________________, 2022.
The County of Carver has caused this Agreement to be executed by its Chairperson and the
County Assessor pursuant to the authority of the Board of Commissioners by resolution adopted
on
This the __________________ day of ________________________, 2022.
CITY OF CHANHASSEN COUNTY OF CARVER
By:___________________________ By: ________________________
Chairperson/Mayor Gayle Degler/Chairperson
Board of Commissioners
By:___________________________ Attest: ________________________
Laurie Hokkanen City Manager Dave Hemze/County Admininstrator
And: _______________________
Ryan Johnson/County Assessor
21st October
214
City Council Item
November 14, 2022
Item Resolution 2022-XX: Approve Settlement Agreement for Parcel 19 as part of
the CSAH 101 Improvement Project
File No.ENG 14-08 Item No: D.9
Agenda Section CONSENT AGENDA
Prepared By Charlie Howley, Director of Public Works/City Engineer
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council adopts a resolution approving a Settlement Agreement for Parcel 19
as part of the CSAH 101 Improvement Project."
Motion Type 2/3 Vote
Strategic
Priority Asset Management
SUMMARY
As part of the County Highway 101 project, eminent domain procedures are being used on various
parcels along the corridor to feasibly allow for the construction of the highway improvements.
The project is primarily funded from MnDOT turnback funds, State Bond proceeds, and County
sources. The only funding responsibility of the City is for municipal sewer and watermain
infrastructure.
Council approval of ROW Settlement Agreements is necessary since we are the lead agency on the
project. The City will be paying the settlements and getting reimbursed from the County.
The condemnation process for this parcel went through the steps of direct negotiation, Commissioner's
Hearing, and mediation without coming to an agreement. The action on this parcel is therefore currently
scheduled for a jury trial at District Court; however, the City and property owner have since come to a
215
mutual agreement on settlement. Approving the agreement eliminates the need to move forward with
District Court proceedings, which would incur additional time, expense, and potential financial risk for
the project.
BACKGROUND
N/A
DISCUSSION
N/A
BUDGET
N/A
RECOMMENDATION
Staff recommends approval of the Settlement Agreement.
ATTACHMENTS
Resolution
Settlement Agreement
Right-of-Way Layout
216
1
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 14, 2022 RESOLUTION NO:2022-XX
MOTION BY: ___SECONDED BY: __
RESOLUTION APPROVING A SETTLEMENT AGREEMENT
FOR CSAH 101 PARCEL 19
WHEREAS, the City of Chanhassen (“City”), having the power of eminent domain as
provided in Minnesota Statutes, Chapter 117, filed a petition in eminent domain proceedings and
motion for early transfer of title and possession to acquire various interests in land in the City of
Chanhassen for the reconstruction, expansion, and improvement of County State Aid Highway 101
from County State Aid Highway 14 (Pioneer Trail to County State Aid Highway 61 (Flying Cloud
Drive) (the “Project”); and
WHEREAS, the Petition for the Project was filed on November 18, 2019, as a part of
Carver County Court File No. 10-CV-19-1132 (the “Action”); and
WHEREAS,to facilitate the Project, the Action included acquiring certain real property
interests owned by Nancy J. Rossberg Revocable Trust (the “Owner”) and as defined as Parcel 19
within the Action (the “Properties”); and
WHEREAS,to facilitate the Project, the Action included acquiring certain real property
interests owned by Hagan Holdings, LLC (the “Owner”) and as defined as Parcel 15 within the
Action (the “Properties”); and
WHEREAS, subject to approval by the City Council, representatives of the parties have
negotiated a Settlement Agreement, a copyof which is attached hereto as Exhibit A, which resolves
all outstanding claims and issues between the parties related to the Property; and
WHEREAS, the City Council has fully considered the terms of the Settlement Agreement
and has determined that it is in the best interests of the community to approve it as presented.
NOW, THEREFORE, BE IT RESOLVED THAT the above-referenced recitals are
incorporated herein to this Resolution.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Settlement Agreement
is hereby approved by the City Council of the City of Chanhassen.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Mayor and City
Manager of the City are hereby authorized and directed to execute all appropriate documents and
take all necessary actions to facilitate the settlement contemplated herein, with all such actions to be
in accordance with the terms and conditions set forth in this Resolution and the incorporated
Settlement Agreement.
217
2
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mayor and City
Manager of the City, staff and consultants are hereby authorized and directed to take any and all
additional steps and actions necessary or convenient in order to accomplish the intent of this
Resolution.
PASSED AND ADOPTED by the Chanhassen City Council this 14th day of November,
2022.
ATTEST:
Kim Meuwissen, City Clerk Elise Ryan, Mayor
YES NO ABSENT
218
3
EXHIBIT A
The Settlement Agreement
219
Page 1 of 5
CH135-61B-834543.v2-10/25/22
SETTLEMENT AGREEMENT
This Settlement Agreement (“Agreement”) is entered into by and between the City of
Chanhassen (“City”) and Nancy J. Rossberg and the Nancy J. Rossberg Revocable Trust
(“Owner”), each referred to individually as a “Party” and collectively as the “Parties.”
1. Recitals.
This Agreement relates to the claims and defenses in the eminent domain action captioned
City of Chanhassen vs. PCH Development, LLC, et al., Court file No. 10-CV-19-1132, and the
subsequent appeal, captioned The City of Chanhassen vs. The Nancy J. Rossberg Revocable Trust,
Court File No. 10-CV-21-891, both venued in Carver County District Court, Carver County,
Minnesota (hereinafter collectively, the “Condemnation”). The Condemnation involves matters
and disputes regarding the City’s acquisition of portions of property and associated improvements
(the “Acquisition”) from Owner’s property located at 9885 Raspberry Hill Lane (the “Property”).
A. Owner is the fee owner of real property (“the Property”) which is legally described as
Parcel 19 in Exhibit A to the Court’s Amended Findings of Fact, Conclusions of Law,
and Order Approving Petition and Transfer of Title and Possession, filed on January
31, 2020.
B. On February 18, 2020, the City paid its then-approved appraised value for the damages
caused by the taking, $49,000.00, to Owner’s counsel of record (the “Quick-take
Payment”).
C. On October 29, 2021, the court-appointed commissioners filed their Report of
Commissioners Parcel 19 – Nancy J. Rossberg Revocable Trust in the amount of
$88,000.00 payable to “Nancy J. Rossberg Revocable Trust,” with no damages payable
to any other respondent.
D. On November 17, 2021, the Owner timely filed and served a Notice of Appeal of
Commissioners’ Award. The Owner also requested payment of 3/4 of the award
pursuant to Minn. Stat. § 117.155. The City subsequently paid the Owner $17,000.00,
plus the statutory appraisal reimbursement of $1,500.00.
E. The Condemnation Appeal is currently set for jury trial on November 15, 2022.
F. The Parties have reached a full and final compromise of the matters in dispute.
G. The above Recitals are accurate and are fully incorporated into this Agreement as
material terms.
Now, for good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree to the following terms and conditions of settlement of the
Condemnation:
220
Page 2 of 5
CH135-61B-834543.v2-10/25/22
2. Consideration.
A. Settlement Amount. Through this Agreement, the Parties agree to settle all claims in
connection with the Condemnation for an additional payment of Seventy Thousand
Dollars and NO/100 ($70,000.00). This payment includes compensation for all claims
and actions Owner may have against the City in connection with the Condemnation
and the Acquisition, including without limitation, just compensation, minimum
compensation, statutory remedies, any other damages, interest, appraisal fees, attorney
fees, costs, and disbursements, known or unknown, to which the Owner may otherwise
be entitled.
B. Other Consideration. Owner has expressed concerns about the presence of
stormwater accumulating in the newly reconfigured drainage ditch adjacent to Owner’s
Property. Said ditch is located within the Highway 101 public Right-of-Way between
Owner’s privacy fencing and a newly constructed multi-use trail along Highway 101.
The City agrees to work with the Owner to review the adequacy of the ditch to convey
stormwater drainage as it relates to potential ponding backing up onto the Owner’s
property; and to make good faith efforts to resolve issues with the functionality of the
ditch.
3. Agreement Subject to Final Council Approval. This Agreement is contingent on final
approval of the City Council. The City Public Works Director and City Engineer, Charles Howley,
and the City’s legal counsel in this matter, Joshua P. Weir, shall submit this Agreement to the City
Council for consideration. Mr. Howley and Mr. Weir will recommend that the City Council
approve the terms and conditions of this Agreement with the understanding that the City Council
will take action at its council meeting of November 14, 2022, to confirm either acceptance or
rejection of this Agreement. If the meeting does not occur on November 14, 2022, for any reason,
the Parties agree that the City Council will take action as soon thereafter as scheduling allows. If
accepted, this Agreement shall thereafter be fully enforceable. If rejected, this Agreement,
including without limitation, the releases herein, shall be null and void and the Parties shall proceed
with their claims, defenses, and remedies as outlined in Paragraph 5 of this Agreement.
4. Payment of the Settlement Amount. Within 14 days following approval by the City
Council, the City shall pay the Settlement Amount by check payable to “Nancy J. Rossberg
Revocable Trust” and delivered by U.S. Mail to: Patrick J. Neaton, Neaton & Puklich, PLLP, 7975
Stone Creek Drive, Suite 120, Chanhassen, MN 55317.
5. Rights in the Event of Council Rejection of Agreement. In the event that the City
Council rejects the recommendations to approve this Agreement on November 14, 2022, as
provided in Paragraph 3, then Owner and the City shall proceed with their claims and defenses in
the Lawsuit. In the event of such a rejection, the Parties agree to file a stipulation to amend the
scheduling order and a proposed amended scheduling order (“Stipulation”) with the Court within
14 days of the rejection. The Stipulation will ask the Court to move all dates listed in the current
scheduling order, including the trial date, no less than two months into the future for each
respective date.
221
Page 3 of 5
CH135-61B-834543.v2-10/25/22
6. Trial Scheduling and Dismissal of the Appeal. Following the execution of this
Agreement, and pending City Council approval, the Parties agree to jointly notify the Court of this
proposed settlement, and to jointly request that the trial date be stricken and the case placed on
“Inactive” status. If the City Council approves this Agreement, the Parties shall execute and file a
stipulation and order of dismissal with prejudice. The City shall thereafter file a final certificate
with respect to the Property. Each Party shall bear its own attorney’s fees in connection with these
actions. If the City Council rejects this Agreement, the Parties shall proceed as outlined under
Paragraph 5 of this Agreement.
7. Release of All Claims. Upon execution of this Agreement and the City Council’s approval
of the same, the Owner and the City, on behalf of themselves, and on behalf of each and all of their
respective past and present representatives, engineers, council members, City administrators,
attorneys, officers, members, agents, employees, insurers, heirs, and assigns, shall and do hereby
fully and finally release each other, and each and all of their respective past and present
representatives, engineers, council members, City administrators, attorneys, officers, members,
agents, employees, insurers, heirs, and assigns, from all claims, demands, or causes of action,
whether sounding in the constitution, statute, contract, tort, or warranty, whether statutory or based
on claims of alleged wrongful taking or claim to process violations, that the Parties may have, or
may claim to have, against each other arising out of or related to the Condemnation or the
Acquisition. This mutual release is intended to be full and final between the Parties with respect
to any matter or thing relating to either the Condemnation or the Acquisition as to all claims,
whether now known, or as may arise in the future.
Owner hereby agrees to indemnify and hold harmless the City of Chanhassen from any
liability whatsoever to any person, firm or corporation beyond the consideration already paid as a
part of this Agreement, including, without limitation, liability for claims of negligence,
constitutional claims, breach of contract, fraud, misrepresentation, strict liability and/or breach of
express or implied warranty and/or actions for enforcement of any liens including, without
limitation, any subrogation claim and/or lien enforcement claim arising from payment of any
insurance benefits, Medicare payments, medical assistance claim, or otherwise, which may now
exist or thereafter arise. It is agreed all liens or any statutory obligations will be satisfied by the
proceeds of the settlement.
8. Non-Admission of Liability. Nothing in this Agreement shall constitute an admission of
fault or responsibility by either the City or the Owner. This settlement is made in compromise of
disputed matters.
9. Signatory Authority/Voluntary Execution. Each of the signatories to this Agreement
acknowledge that they are signing the same of their own free act, without being under any coercion,
promise, or commitment, except as those expressly contained herein. The persons signing this
Agreement in their representative capacities represent and warrant by signing this Agreement that
it is their intent to bind their respective principals to the terms and conditions set forth herein, that
the persons signing in their representative capacity have been authorized to bind their respective
principals to such terms, and that it is the respective principals’ intent to be so bound.
10. Binding Effect. Owner agrees that this Agreement binds Owner individually and also
binds any heirs, executors, administrators, assigns, agents, partners and successors in interest.
222
Page 4 of 5
CH135-61B-834543.v2-10/25/22
Owner represents that no right, claim, appeal or cause of action covered by this Agreement has
been assigned or given to someone else, nor are any attorney fees owed to any counsel for which
the City is liable.
11. Invalidity and Severance. The invalidity or partial invalidity of any portion of this
Agreement shall not invalidate the remainder thereof, and said remainder shall remain in full force
and effect. Moreover, if one or more of the provisions contained in this Agreement shall, for any
reason, be held to be excessively broad as to scope, activity, subject or otherwise, so as to be
unenforceable, such provision or provisions shall be construed by the appropriate judicial body by
limiting or reducing it or them, so as to be enforceable to the maximum extent compatible with
then-applicable law. To the extent that any particular claim is ultimately determined to be not
waivable, Owner agrees that the consideration paid as part of this Agreement upholds the validity
of the waiver of all remaining claims.
12. Mediation. Any controversy, dispute or claim rising out of or relating to this Agreement,
if not settled by direct negotiation between the Parties, shall be submitted to mediation prior to
initiating action with the Court. Any demand for mediation by either Party shall be made in writing
and served upon the other party and shall set forth with reasonable specificity the basis of the
dispute and the relief sought. Any mediation hereunder shall be conducted before an independent
mediator mutually selected by the Parties.
13. Minnesota Venue. This Agreement shall be governed by Minnesota law. The courts of the
State of Minnesota, either federal or state, shall have jurisdiction over, and be the proper venue
for, any disputes arising out of this Agreement.
14. Execution in Counterpart. This Agreement may be executed in counterparts.
[Remainder of page intentionally left blank]
223
224
225
City Council Item
November 14, 2022
Item Resolution 2022-XX: Supporting the Highway 5 Arboretum Area Project 2022
Minnesota Corridors of Commerce Request
File No.Item No: D.10
Agenda Section CONSENT AGENDA
Prepared By Stacy Osen, Administrative Support Specialist
Reviewed By Charlie Howley
SUGGESTED ACTION
"The Chanhassen City Council adopts a resolution supporting the Highway 5 Arboretum Area
Project 2022 Minnesota Corridors of Commerce request."
Motion Type Simple Majority Vote of members present
Strategic
Priority Communications
SUMMARY
BACKGROUND
The City of Chanhassen partnered with Carver County, the Minnesota Department of Transportation
(MnDOT), the City of Victoria, and the City of Chaska on the Arboretum Area Transportation Plan.
Carver County is submitting a 2022 Corridors of Commerce request for funding for this project. One of
the requirements of the request is to provide a resolution of support from all impacted agencies. The
online request is due November 30th.
DISCUSSION
BUDGET
226
RECOMMENDATION
Staff recommends adoption of the resolution approving supporting the Highway 5 Corridors of
Commerce request.
ATTACHMENTS
Resolution
Carver County Highway 5 Funding Flyer
227
1
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 14, 2022 RESOLUTION NO:2022-XX
MOTION BY: SECONDED BY:
A RESOLUTION TO SUPPORT THE HIGHWAY 5 ARBORETUM AREA PROJECT
2022 MINNESOTA CORRIDORS OF COMMERCE REQUEST
WHEREAS,the Cities of Chanhassen, Victoria, and Chaska, Carver County, and the
Minnesota Department of Transportation (MnDOT), are responsible for the planning and
development of a safe and functional multimodal transportation system within their jurisdictional
boundaries; and
WHEREAS,the City of Chanhassen partnered with Carver County, the Minnesota
Department of Transportation (MnDOT), the City of Victoria, and the City of Chaska to identify
transportation system improvements in the area of the Minnesota Landscape Arboretum
including Highway 5, Highway 41, Rolling Acres Road, Bavaria Road, and 82nd Street West;
and
WHEREAS, the Arboretum Area Transportation Plan includes an implementation
framework with estimated improvement costs, project sequencing, and timeframes to guide
capital improvement planning for Carver County, MnDOT, the City of Chanhassen, the City of
Victoria, the City of Chaska, and their partners for improvements along Highway 5, Highway 41,
Rolling Acres Road, and Bavaria Road; and
WHEREAS, the Highway 5 Arboretum Area Project is a high priority project to address
critical transportation system failures on a trunk highway and regional thoroughfare; and,
WHEREAS,once funded and constructed the Highway 5 Arboretum Area Project will
provide safer, faster, and more reliable movement of goods and people through the Carver
County and the metropolitan region; and
WHEREAS,the Minnesota Legislature allocated $250 million to the Corridors of
Commerce Program to fund statewide projects with the goal of fostering economic growth,
enabling of goods to be transported through a commerce friendly network of corridors, and
providing additional mobility to its citizens; and
WHEREAS,the Corridors of Commerce program is a competitive funding opportunity
that funds projects that foster economic growth, enable goods to be transported through a
commerce friendly network of corridors, and provide additional mobility to citizens; and
WHEREAS,the Corridors of Commerce funding is to be awarded on a competitive basis
to projects that will have a significant local or regional impact.
228
2
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Chanhassen City
Council supports Carver County’s 2022 Corridor of Commerce request for funds to construct the
Highway 5 Arboretum Area Project and is committed to a continued project partnership to get
this high priority project implemented.
PASSED AND ADOPTED by the Chanhassen City Council this 14th day of November
2022.
ATTEST:
Kim Meuwissen, City Clerk Elise Ryan, Mayor
YES NO ABSENT
229
Highway 5 Arboretum Area Project
Carver County, Minnesota
Over the last three years the project partners have been hard at work developing a shared vision to improve
safety and mobility for all. We are united and bring forth this project that has been developed by the
community through strong engagement and partnerships. We request your support in this investment which
allows the region to realize our full potential.
$secured$54M
10%20%30%40%50%60%70%80%90%
$108.5M
Total Project Need
54.4M
current funding gap
Inflated to 2025 dollars
Today’s Needs:
• 27,000 vehicles (800 heavy commercial) per day.
• 50% above capacity for existing 2-lane road.
• 180,000+ hours of annual travel delay by 2040.
• 1 fatal and 187 total crashes (2014-2018).
• Crash rate 2.5 times state average.
• Limited pedestrian and bicycle network.
• The Minnesota Landscape Arboretum is expected
to attract 700,000 annual visitors (up from 500k)
following completion of planned investments.
Investment Results:
• All traffic served safely and efficiently, including
planned growth.
• Efficient and reliable vehicle mobility.
• Safe accommodation of all system users.
• A solution that respects the environment.
• Connected bicycle and pedestrian network.
• Aligns with Arboretum’s plans, allowing continued
investment while providing reliable access.
Artist rendering looking towards the Arboretum with a new 4-lane highway
elevated above Lake Minnewashta allowing the lake to be reconnected.
Carver County is the fastest growing
county in Minnesota. Completion of the
Highway 5 project is critical to support
planned growth for jobs and housing in
the metropolitan region.Study
Define THE VISION
2020 - 2021
Preliminary Design
Define WHAT TO BUILD
2022 - 2023
Define HOW TO BUILD
2023 - 2024
BUILD the
project
2025 - 2026
Final Design & Right of Way Construction
Public Input Public Input Public Input
These phases will be separate for each project defined in the plan vision.
WE ARE HERE
230
Implementation Approach
HIGHWAY 41W 82ND ST BAVARIA
RD
HIGHWAY 5
HI
G
H
W
A
Y
5
W
8
2
N
D
S
T
R
O
L
L
I
NG ACRES RD78TH ST
STIEGER
L
A
K
E
L
N
P
A
R
K
D
R
KOCHIA LNMINNEWASHTA PKWYCENTURY BLVDRelocated
Arboretum
Entrance
University of Minnesota University of Minnesota
Landscape ArboretumLandscape Arboretum
The University of Minnesota
Landscape Arboretum is investing
over $100 million in redevelopment
that will result in 40 new jobs and
700,000 annual visitors.
Assembling Highway 5 into one large project saves money and provides significant benefits.
• A safe and reliable transportation system allows Carver County to continue to absorb regional growth.
• The problems today span the entire corridor.
• One large project now, reduces the effects of inflation on many smaller projects.
• Constructing the vision in segments will result in impactful closures and bottlenecks over the next decade.
• The cost of inaction is high. Corridor growth is nearing a tipping point with more serious crashes expected.
• Federal and state funding awards are necessary to realize this vision in 2025.
1.27 Critical
Crash Rate
1.38 Critical
Crash Rate
Every weekday morning and evening Highway 5
is gridlocked with miles long rolling queues.
Artist rendering of Chinese Garden expansion.
Highway 41Highway 41
North IndustrialNorth Industrial
ParkPark
Downtown Downtown
VictoriaVictoria
Lake MinnewashtaLake Minnewashta
$22.5M
$
2
9M
$41.8
M
$15.2M
231
City Council Item
November 14, 2022
Item Resolution 2022-XX: Approve updated Limited Use Permits entered into with
the State of Minnesota, Department of Transportation
File No.Item No: D.11
Agenda Section CONSENT AGENDA
Prepared By Stacy Osen, Administrative Support Specialist
Reviewed By Charlie Howley
SUGGESTED ACTION
"The Chanhassen City Council adopts a resolution approving the updated Limited Use Permits
(LUP's) entered into with the State of Minnesota, Department of Transportation."
Motion Type Simple Majority Vote of members present
Strategic
Priority Asset Management
SUMMARY
BACKGROUND
MnDOT is requesting the City enter into replacement Limited Use Permits (LUPs) for various agreements that have
expired, or are about to expire. MnDOT's standard LUP agreements expire after 10 years. One combined resolution
is appropriate to update all of them. A list of the LUPs is below and documents are attached.
LUP 2736-0257 - TH 101 Multi-use Trail
LUP 1002-0054 - Pedestrian underpass at TH 5 and Minnewashta Parkway
LUP 1008-0055 - Multi-use Trail on TH 41 near the Minnetonka Middle School West Entrance
LUP 2762-0258 - Multi-use Trail along the north side of TH 212 at Rice Marsh Lake
DISCUSSION
232
N/A
BUDGET
N/A
RECOMMENDATION
Staff recommends approval of the updated Limited Use Permits.
ATTACHMENTS
Resolution
LUP 1002-0054
LUP 1008-0055
LUP 2736-0257
LUP 2762-0258
233
1
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 14, 2022 RESOLUTION NO: 2022-XX
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING THE UPDATED LIMITED USE PERMITS ENTERED
INTO WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
WHEREAS,TheCity of Chanhassen has previously entered into Limited Use Permits
(LUPs) with the State of Minnesota, Department of Transportation; and
WHEREAS,the LUPs expire after ten years; and
WHEREAS,the State of Minnesota has requested the City update the LUPs and provide
them with a combined resolution approving the updated LUPs.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
approves the updated Limited Use Permits entered into with the State of Minnesota, Department of
Transportation.
PASSED AND ADOPTED by the Chanhassen City Council this14th dayofNovember2022.
ATTEST:
Kim Meuwissen, City Clerk Elise Ryan, Mayor
YES NO ABSENT
234
LUP Termination Letter Page 1 of 1 LU1018 10/27/2022
Metro District Right of Way Office Tel: 651-234-7500
1500 W. County Road B2
Roseville, MN 55113
Fax: 651-234-7708
E -mail: Lisa.Dircks@state.mn.us
October 21, 2022
City of Chanhassen
Mayor Elise Ryan
City Hall
7700 Market Blvd
Chanhassen, MN 55317
Subject: C.S. 1002 (T.H. 5)
LUP # 1002-0025
Limited Use Permit for Non-Motorized Trail
Termination Notice
Dear Mayor Ryan:
This letter serves as MnDOT’s formal notice to terminate the Limited Use Permit
referred to as #1002-0025 by and between the State of Minnesota, Department of
Transportation (MnDOT) and the City of Chanhassen.
Limited Use Permit #1002-0025 expired on 4/13/2022. To bring the City into compliance
with current Federal and State regulations and policies, MNDOT will issue LUP # 1002-
0054, included with this letter.
Effective on issuance of Limited Use Permit #1002-0054, MnDOT terminates Limited
Use Permit # 1002-0025, and such permit is null and void effective on such date.
If you have any questions or concerns, please contact me at: 651-234-7586 or
lisa.dircks@state.mn.us.
Sincerely,
Lisa Dircks
Transportation Specialist
cc: Anna Kojic, Asst. R/W Manager
Doug Nelson, R/W Area Manager
Michael Kowski, Maintenance Engineer
Diane Langenbach, Project Manager
235
LUP – Standardized LUP Form Page 1 of 6 LU1001 10/21/2022
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
LIMITED USE PERMIT
C.S. 1002 (T.H. 5)
County of Carver
LUP # 1002-0054
Permittee: City of Chanhassen
Expiration Date: 10/21/2032
Coop./Const. Agmt # N/A
In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its
Commissioner of Transportation, (“MnDOT”), hereby grants a Limited Use Permit (the “LUP”) to City
of Chanhassen, (“Permittee”), to use the area within the right of way of Trunk Highway No. 5 as
shown in red on Exhibit "A", (the “Area”) attached hereto and incorporated herein by reference. This
Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is
attached hereto as Exhibit B.
Non-Motorized Trail
The Permittee's use of the Area is limited to only the constructing, maintaining and operating a
nonmotorized trail ("Facility") and the use thereof may be further limited by 23 C.F.R. 652 also
published as the Federal-Aid Policy Guide.
The permittee agrees that this permit totally replaces and supersedes the previously issued Limited
Use permit affecting the Area, specifically: The permit, #1002-0025, was issued on 5/31/2012 on CS
1002 (TH 5=121). Upon issuance of this permit the earlier issued permit is cancelled.
In addition, the following special provisions shall apply:
SPECIAL PROVISIONS
1. TERM. This LUP terminates at 11:59PM on 10/21/2032 (“Expiration Date”) subject to the right
of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days
written notice of such cancellation. This LUP will not be renewed except as provided below.
Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up
to ten (10) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to
236
LUP – Standardized LUP Form Page 2 of 6 LU1001 10/21/2022
the Expiration Date, a written request to extend the term. Any extension of the LUP term will be
under the same terms and conditions in this LUP, provided:
(a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and
Area are compatible with the safe and efficient operation of the highway and the Facility
and Area are in good condition and repair. If, in MnDOT’s sole determination,
modifications and repairs to the Facility and Area are needed, Permittee will perform such
work as outlined in writing in an amendment of this LUP; and
(b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable
governmental body authorizing the Permittee’s use of the Facility and Area for the
additional term.
If Permittee’s written request to extend the term is not timely given, the LUP will expire on the
Expiration Date.
Permittee hereby voluntarily releases and waives any and all claims and causes of action for
damages, costs, expenses, losses, fees and compensation arising from or related to any
cancellation or termination of this LUP by MnDOT. Permittee agrees that it will not make or
assert any claims for damages, costs, expenses, losses, fees and compensation based upon
the existence, cancellation or termination of the LUP. Permittee agrees not to sue or institute
any legal action against MnDOT based upon any of the claims released in this paragraph.
2. REMOVAL. Upon the Expiration Date or earlier termination, at the Permittee’s sole cost and
expense Permittee will:
(a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District
Engineer; and
(b) Surrender possession of the Area to MnDOT.
If, without MnDOT’s written consent, Permittee continues to occupy the Area after the Expiration
Date or earlier termination, Permittee will remain subject to all conditions, provisions, and
obligations of this LUP, and further, Permittee will pay all costs and expenses, including
attorney’s fees, in any action brought by MnDOT to remove the Facility and the Permittee from
the Area.
3. CONSTRUCTION. The construction, maintenance, and supervision of the Facility shall be at no
cost or expense to MnDOT.
Before construction of any kind, the plans for such construction shall be approved in writing by
the MnDOT's District Engineer. Approval in writing from MnDOT District Engineer shall be
required for any changes from the approved plan.
The Permittee will construct the Facility at the location shown in the attached Exhibit "A", and in
accordance with MnDOT-approved plans and specifications. Further, Permittee will construct
237
LUP – Standardized LUP Form Page 3 of 6 LU1001 10/21/2022
the Facility using construction procedures compatible with the safe and efficient operation of the
highway.
Upon completion of the construction of the Facility, the Permittee shall restore all disturbed
slopes and ditches in such manner that drainage, erosion control and aesthetics are
perpetuated.
The Permittee shall preserve and protect all utilities located on the lands covered by this LUP at
no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State
One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation.
Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of
the highway and shall provide and ensure reasonable and adequate stopping sight distance.
4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at
its sole cost and expense, including, but not limited to, plowing and removal of snow and
installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other
governmental agency sign post within the Area. MnDOT will not mark obstacles for users on
trunk highway right of way.
5. USE. Other than as identified and approved by MnDOT, no permanent structures or no
advertising devices in any manner, form or size shall be allowed on the Area. No commercial
activities shall be allowed to operate upon the Area.
Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the
property for highway and transportation purposes. This LUP does not grant any interest
whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or
waterfowl refuge. No rights to relocation benefits are established by this LUP.
This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited
to public utilities which may occupy the Area.
6. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation
imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations
relating thereto and any necessary permits relating thereto shall be applied for and obtained by
the Permittee.
Permittee at its sole cost and expense, agrees to comply with, and provide and maintain the
Area, Facilities in compliance with all applicable laws, rules, ordinances and regulations issued
by any federal, state or local political subdivision having jurisdiction and authority in connection
with said Area including the Americans with Disabilities Act (“ADA”). If the Area and Facilities
are not in compliance with the ADA or other applicable laws MnDOT may enter the Area and
perform such obligation without liability to Permittee for any loss or damage to Permittee thereby
238
LUP – Standardized LUP Form Page 4 of 6 LU1001 10/21/2022
incurred, and Permittee shall reimburse MnDOT for the cost thereof, plus 10% of such cost for
overhead and supervision within 30 days of receipt of MnDOT’s invoice.
7. CIVIL RIGHTS. The Permittee for itself, successors in interest, and assigns, as a part of the
consideration hereof, does hereby covenant and agree that in the event improvements are
constructed, maintained, or otherwise operated on the Property described in this Limited Use
Permit for a purpose for which a MnDOT activity, facility, or program is extended or for another
purpose involving the provision of similar services or benefits, the Permittee will maintain and
operate such improvements and services in compliance with all requirements imposed by the
Acts and Regulations relative to nondiscrimination in federally-assisted programs of the United
States Department of Transportation, Federal Highway Administration, (as may be amended)
such that no person on the grounds of race, color, national origin, sex, age, disability, income-
level, or limited English proficiency will be excluded from participation in, denied the benefits of,
or be otherwise subjected to discrimination in the use of said improvements.
8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking
of vehicles and assemblage of Facility users, on the highway right of way over which this LUP is
granted, so as to maintain the safety of both the motoring public and Facility users.
9. ASSIGNMENT. No assignment of this LUP is allowed.
10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties,
or agreements have been made by MnDOT or Permittee to one another with respect to this
LUP.
11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any
governmental or regulatory agency onto the ground, or into any body of water, or into any
container on the State’s right of way. In the event of spillage of regulated materials, the
Permittee shall notify in writing MnDOT’s District Engineer and shall provide for cleanup of the
spilled material and of materials contaminated by the spillage in accordance with all applicable
federal, state and local laws and regulations, at the sole expense of the Permittee.
12. MECHANIC’S LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen,
and all other persons acting for, through or under it or any of them), covenants that no laborers',
mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed
or maintained by it or by any subcontractor, materialmen or other person or persons acting for,
through or under it or any of them against the work and/or against said lands, for or on account
of any work done or materials furnished by it or any of them under any agreement or any
amendment or supplement thereto.
13. NOTICES. All notices which may be given, by either party to the other, will be deemed to have
been fully given when served personally on MnDOT or Permittee or when made in writing
addressed as follows: to Permittee at:
239
LUP – Standardized LUP Form Page 5 of 6 LU1001 10/21/2022
Mayor
City Hall
7700 Market Blvd
Chanhassen, MN 55317
and to MnDOT at:
State of Minnesota
Department of Transportation
Metro District Right of Way
1500 W. County Road B2
Roseville, MN 55113
The address to which notices are mailed may be changed by written notice given by either
party to the other.
14. INDEMNITY. Permittee shall indemnify, defend to the extent authorized by the Minnesota
Attorney General’s Office, hold harmless and release the State of Minnesota, its Commissioner
of Transportation and employees and any successors and assigns of the foregoing, from and
against:
(a) all claims, demands, and causes of action for injury to or death of persons or loss of or
damages to property (including Permittee's property) occurring on the Facility or connected with
Permittee's use and occupancy of the Area, except when such injury, death, loss or damage is
caused solely by the negligence of State of Minnesota, but including those instances where the
State of Minnesota is deemed to be negligent because of its failure to supervise, inspect or
control the operations of Permittee or otherwise discover or prevent actions or operations of
Permittee giving rise to liability to any person;
(b) claims arising or resulting from the temporary or permanent termination of Facility user
rights on any portion of highway right of way over which this LUP is granted;
(c) claims resulting from temporary or permanent changes in drainage patterns resulting in
flood damages;
(d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind
whatsoever filed or maintained for or on account of any work done or materials furnished; and
(e) any damages, testing costs and clean-up costs arising from spillage of regulated
materials attributable to the construction, maintenance or operation of the Facility.
240
LUP – Standardized LUP Form Page 6 of 6 LU1001 10/21/2022
MINNESOTA DEPARTMENT
OF TRANSPORTATION
RECOMMENDED FOR APPROVAL
CITY OF CHANHASSEN
By_________________________________
Its ____________________________
And________________________________
Its ____________________________
By:______________________________
District Engineer
Date_____________________________
APPROVED BY:
COMMISSIONER OF TRANSPORTATION
By:______________________________
Director, Office of Land Management
Date____________________________
The Commissioner of Transportation
by the execution of this permit
certifies that this permit is
necessary in the public interest
and that the use intended is for
public purposes.
241
Exhibit A - LUP #1002-0054, Sheet 1 of 2
242
Exhibit A - LUP #1002-0054, Sheet 2 of 2
243
LUP Termination Letter Page 1 of 1 LU1018 10/27/2022
Metro District Right of Way Office Tel: 651-234-7500
1500 W. County Road B2
Roseville, MN 55113
Fax: 651-234-7708
E -mail: Lisa.Dircks@state.mn.us
October 21, 2022
City of Chanhassen
Mayor Elise Ryan
City Hall
7700 Market Blvd
Chanhassen, MN 55317
Subject: C.S. 1008 (T.H. 41)
LUP # 1008-0024
Limited Use Permit for Non-Motorized Trail
Termination Notice
Dear Mayor Ryan:
This letter serves as MnDOT’s formal notice to terminate the Limited Use Permit
referred to as #1008-0024 by and between the State of Minnesota, Department of
Transportation (MnDOT) and the City of Chanhassen.
Limited Use Permit #1008-0024 expired on 1/15/2022. To bring the City into compliance
with current Federal and State regulations and policies, MNDOT will issue LUP # 1008-
0055, included with this letter.
Effective on issuance of Limited Use Permit # 1008-0055, MnDOT terminates Limited
Use Permit # 1008-0024 and such permit is null and void effective on such date.
If you have any questions or concerns, please contact me at: 651-234-7586 or
lisa.dircks@state.mn.us.
Sincerely,
Lisa Dircks
Transportation Specialist
cc: Anna Kojic, Asst. R/W Manager
Doug Nelson, R/W Area Manager
Michael Kowski, Maintenance Engineer
Diane Langenbach, Project Manager
244
LUP – Standardized LUP Form Page 1 of 6 LU1001 10/21/2022
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
LIMITED USE PERMIT
C.S. 1008 (T.H. 41)
County of Carver
LUP # 1008-0055
Permittee: City of Chanhassen
Expiration Date: 10/21/2032
Coop./Const. Agmt # N/A
In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its
Commissioner of Transportation, (“MnDOT”), hereby grants a Limited Use Permit (the “LUP”) to City
of Chanhassen, (“Permittee”), to use the area within the right of way of Trunk Highway No. 41 as
shown in red on Exhibit "A", (the “Area”) attached hereto and incorporated herein by reference. This
Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is
attached hereto as Exhibit B.
Non-Motorized Trail
The Permittee's use of the Area is limited to only the constructing, maintaining and operating a
nonmotorized trail ("Facility") and the use thereof may be further limited by 23 C.F.R. 652 also
published as the Federal-Aid Policy Guide.
The permittee agrees that this permit totally replaces and supersedes the previously issued Limited
Use permit affecting the Area, specifically: The first permit, # 1008-0024, was issued on 3/26/2012
on CS 1008 (TH41=112). Upon issuance of this permit the earlier issued permit is cancelled.
In addition, the following special provisions shall apply:
SPECIAL PROVISIONS
1. TERM. This LUP terminates at 11:59PM on 10/21/2032 (“Expiration Date”) subject to the right
of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days
written notice of such cancellation. This LUP will not be renewed except as provided below.
Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up
to ten (10) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to
245
LUP – Standardized LUP Form Page 2 of 6 LU1001 10/21/2022
the Expiration Date, a written request to extend the term. Any extension of the LUP term will be
under the same terms and conditions in this LUP, provided:
(a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and
Area are compatible with the safe and efficient operation of the highway and the Facility
and Area are in good condition and repair. If, in MnDOT’s sole determination,
modifications and repairs to the Facility and Area are needed, Permittee will perform such
work as outlined in writing in an amendment of this LUP; and
(b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable
governmental body authorizing the Permittee’s use of the Facility and Area for the
additional term.
If Permittee’s written request to extend the term is not timely given, the LUP will expire on the
Expiration Date.
Permittee hereby voluntarily releases and waives any and all claims and causes of action for
damages, costs, expenses, losses, fees and compensation arising from or related to any
cancellation or termination of this LUP by MnDOT. Permittee agrees that it will not make or
assert any claims for damages, costs, expenses, losses, fees and compensation based upon
the existence, cancellation or termination of the LUP. Permittee agrees not to sue or institute
any legal action against MnDOT based upon any of the claims released in this paragraph.
2. REMOVAL. Upon the Expiration Date or earlier termination, at the Permittee’s sole cost and
expense Permittee will:
(a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District
Engineer; and
(b) Surrender possession of the Area to MnDOT.
If, without MnDOT’s written consent, Permittee continues to occupy the Area after the Expiration
Date or earlier termination, Permittee will remain subject to all conditions, provisions, and
obligations of this LUP, and further, Permittee will pay all costs and expenses, including
attorney’s fees, in any action brought by MnDOT to remove the Facility and the Permittee from
the Area.
3. CONSTRUCTION. The construction, maintenance, and supervision of the Facility shall be at no
cost or expense to MnDOT.
Before construction of any kind, the plans for such construction shall be approved in writing by
the MnDOT's District Engineer. Approval in writing from MnDOT District Engineer shall be
required for any changes from the approved plan.
The Permittee will construct the Facility at the location shown in the attached Exhibit "A", and in
accordance with MnDOT-approved plans and specifications. Further, Permittee will construct
246
LUP – Standardized LUP Form Page 3 of 6 LU1001 10/21/2022
the Facility using construction procedures compatible with the safe and efficient operation of the
highway.
Upon completion of the construction of the Facility, the Permittee shall restore all disturbed
slopes and ditches in such manner that drainage, erosion control and aesthetics are
perpetuated.
The Permittee shall preserve and protect all utilities located on the lands covered by this LUP at
no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State
One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation.
Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of
the highway and shall provide and ensure reasonable and adequate stopping sight distance.
4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at
its sole cost and expense, including, but not limited to, plowing and removal of snow and
installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other
governmental agency sign post within the Area. MnDOT will not mark obstacles for users on
trunk highway right of way.
5. USE. Other than as identified and approved by MnDOT, no permanent structures or no
advertising devices in any manner, form or size shall be allowed on the Area. No commercial
activities shall be allowed to operate upon the Area.
Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the
property for highway and transportation purposes. This LUP does not grant any interest
whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or
waterfowl refuge. No rights to relocation benefits are established by this LUP.
This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited
to public utilities which may occupy the Area.
6. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation
imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations
relating thereto and any necessary permits relating thereto shall be applied for and obtained by
the Permittee.
Permittee at its sole cost and expense, agrees to comply with, and provide and maintain the
Area, Facilities in compliance with all applicable laws, rules, ordinances and regulations issued
by any federal, state or local political subdivision having jurisdiction and authority in connection
with said Area including the Americans with Disabilities Act (“ADA”). If the Area and Facilities
are not in compliance with the ADA or other applicable laws MnDOT may enter the Area and
perform such obligation without liability to Permittee for any loss or damage to Permittee thereby
247
LUP – Standardized LUP Form Page 4 of 6 LU1001 10/21/2022
incurred, and Permittee shall reimburse MnDOT for the cost thereof, plus 10% of such cost for
overhead and supervision within 30 days of receipt of MnDOT’s invoice.
7. CIVIL RIGHTS. The Permittee for itself, successors in interest, and assigns, as a part of the
consideration hereof, does hereby covenant and agree that in the event improvements are
constructed, maintained, or otherwise operated on the Property described in this Limited Use
Permit for a purpose for which a MnDOT activity, facility, or program is extended or for another
purpose involving the provision of similar services or benefits, the Permittee will maintain and
operate such improvements and services in compliance with all requirements imposed by the
Acts and Regulations relative to nondiscrimination in federally-assisted programs of the United
States Department of Transportation, Federal Highway Administration, (as may be amended)
such that no person on the grounds of race, color, national origin, sex, age, disability, income-
level, or limited English proficiency will be excluded from participation in, denied the benefits of,
or be otherwise subjected to discrimination in the use of said improvements.
8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking
of vehicles and assemblage of Facility users, on the highway right of way over which this LUP is
granted, so as to maintain the safety of both the motoring public and Facility users.
9. ASSIGNMENT. No assignment of this LUP is allowed.
10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties,
or agreements have been made by MnDOT or Permittee to one another with respect to this
LUP.
11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any
governmental or regulatory agency onto the ground, or into any body of water, or into any
container on the State’s right of way. In the event of spillage of regulated materials, the
Permittee shall notify in writing MnDOT’s District Engineer and shall provide for cleanup of the
spilled material and of materials contaminated by the spillage in accordance with all applicable
federal, state and local laws and regulations, at the sole expense of the Permittee.
12. MECHANIC’S LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen,
and all other persons acting for, through or under it or any of them), covenants that no laborers',
mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed
or maintained by it or by any subcontractor, materialmen or other person or persons acting for,
through or under it or any of them against the work and/or against said lands, for or on account
of any work done or materials furnished by it or any of them under any agreement or any
amendment or supplement thereto.
13. NOTICES. All notices which may be given, by either party to the other, will be deemed to have
been fully given when served personally on MnDOT or Permittee or when made in writing
addressed as follows: to Permittee at:
248
LUP – Standardized LUP Form Page 5 of 6 LU1001 10/21/2022
Mayor
City Hall
7700 Market Blvd
Chanhassen, MN 55317
and to MnDOT at:
State of Minnesota
Department of Transportation
Metro District Right of Way
1500 W. County Road B2
Roseville, MN 55113
The address to which notices are mailed may be changed by written notice given by either
party to the other.
14. INDEMNITY. Permittee shall indemnify, defend to the extent authorized by the Minnesota
Attorney General’s Office, hold harmless and release the State of Minnesota, its Commissioner
of Transportation and employees and any successors and assigns of the foregoing, from and
against:
(a) all claims, demands, and causes of action for injury to or death of persons or loss of or
damages to property (including Permittee's property) occurring on the Facility or connected with
Permittee's use and occupancy of the Area, except when such injury, death, loss or damage is
caused solely by the negligence of State of Minnesota, but including those instances where the
State of Minnesota is deemed to be negligent because of its failure to supervise, inspect or
control the operations of Permittee or otherwise discover or prevent actions or operations of
Permittee giving rise to liability to any person;
(b) claims arising or resulting from the temporary or permanent termination of Facility user
rights on any portion of highway right of way over which this LUP is granted;
(c) claims resulting from temporary or permanent changes in drainage patterns resulting in
flood damages;
(d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind
whatsoever filed or maintained for or on account of any work done or materials furnished; and
(e) any damages, testing costs and clean-up costs arising from spillage of regulated
materials attributable to the construction, maintenance or operation of the Facility.
249
LUP – Standardized LUP Form Page 6 of 6 LU1001 10/21/2022
MINNESOTA DEPARTMENT
OF TRANSPORTATION
RECOMMENDED FOR APPROVAL
CITY OF CHANHASSEN
By_________________________________
Its ____________________________
And________________________________
Its ____________________________
By:______________________________
District Engineer
Date_____________________________
APPROVED BY:
COMMISSIONER OF TRANSPORTATION
By:______________________________
Director, Office of Land Management
Date____________________________
The Commissioner of Transportation
by the execution of this permit
certifies that this permit is
necessary in the public interest
and that the use intended is for
public purposes.
250
MATCH LINE - SEE SHEET 2LUP 1008-0055 EXHIBIT A, SHEET 1 OF 2
TH 41
MINNETONKA MIDDLE SCHOOL WESTENTRANCE TO CHAS
KA RD251
LUP 1008-0055 EXHIBIT A, SHEET 2 OF 2
TH 41 TH 7MATCH LINE - SEE SHEET 1ENTRANCE7/41 CROSSINGS252
LUP – Standardized LUP Form Page 1 of 6 LU1001 10/27/2022
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
LIMITED USE PERMIT
C.S. 2736 (T.H. 101)
County of Hennepin
LUP # 2736-0257
Permittee: City of Chanhassen
Expiration Date: 10/21/2032
Coop./Const. Agmt #
In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its
Commissioner of Transportation, (“MnDOT”), hereby grants a Limited Use Permit (the “LUP”) to City
of Chanhassen, (“Permittee”), to use the area within the right of way of Trunk Highway No. 101 as
shown in red on Exhibit "A", (the “Area”) attached hereto and incorporated herein by reference. This
Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is
attached hereto as Exhibit B.
Non-Motorized Trail
The Permittee's use of the Area is limited to only the constructing, maintaining and operating a
nonmotorized trail ("Facility") and the use thereof may be further limited by 23 C.F.R. 652 also
published as the Federal-Aid Policy Guide.
The permittee agrees that this permit totally replaces and supersedes the previously issued Limited
Use permits affecting the Area, specifically: The first permit, # 2736-0135, was issued on 2/21/2012
on CS 2736 (TH 101=187). The second permit, # 2736-014, was issued on 6/13/2004 on CS 2736
(TH 101=187). Upon issuance of this permit each of these earlier issued permits are cancelled.
In addition, the following special provisions shall apply:
SPECIAL PROVISIONS
1. TERM. This LUP terminates at 11:59PM on 10/21/2032 (“Expiration Date”) subject to the right
of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days
written notice of such cancellation. This LUP will not be renewed except as provided below.
253
LUP – Standardized LUP Form Page 2 of 6 LU1001 10/27/2022
Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up
to ten (10) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to
the Expiration Date, a written request to extend the term. Any extension of the LUP term will be
under the same terms and conditions in this LUP, provided:
(a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and
Area are compatible with the safe and efficient operation of the highway and the Facility
and Area are in good condition and repair. If, in MnDOT’s sole determination,
modifications and repairs to the Facility and Area are needed, Permittee will perform such
work as outlined in writing in an amendment of this LUP; and
(b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable
governmental body authorizing the Permittee’s use of the Facility and Area for the
additional term.
If Permittee’s written request to extend the term is not timely given, the LUP will expire on the
Expiration Date.
Permittee hereby voluntarily releases and waives any and all claims and causes of action for
damages, costs, expenses, losses, fees and compensation arising from or related to any
cancellation or termination of this LUP by MnDOT. Permittee agrees that it will not make or
assert any claims for damages, costs, expenses, losses, fees and compensation based upon
the existence, cancellation or termination of the LUP. Permittee agrees not to sue or institute
any legal action against MnDOT based upon any of the claims released in this paragraph.
2. REMOVAL. Upon the Expiration Date or earlier termination, at the Permittee’s sole cost and
expense Permittee will:
(a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District
Engineer; and
(b) Surrender possession of the Area to MnDOT.
If, without MnDOT’s written consent, Permittee continues to occupy the Area after the Expiration
Date or earlier termination, Permittee will remain subject to all conditions, provisions, and
obligations of this LUP, and further, Permittee will pay all costs and expenses, including
attorney’s fees, in any action brought by MnDOT to remove the Facility and the Permittee from
the Area.
3. CONSTRUCTION. The construction, maintenance, and supervision of the Facility shall be at no
cost or expense to MnDOT.
Before construction of any kind, the plans for such construction shall be approved in writing by
the MnDOT's District Engineer. Approval in writing from MnDOT District Engineer shall be
required for any changes from the approved plan.
254
LUP – Standardized LUP Form Page 3 of 6 LU1001 10/27/2022
The Permittee will construct the Facility at the location shown in the attached Exhibit "A", and in
accordance with MnDOT-approved plans and specifications. Further, Permittee will construct
the Facility using construction procedures compatible with the safe and efficient operation of the
highway.
Upon completion of the construction of the Facility, the Permittee shall restore all disturbed
slopes and ditches in such manner that drainage, erosion control and aesthetics are
perpetuated.
The Permittee shall preserve and protect all utilities located on the lands covered by this LUP at
no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State
One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation.
Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of
the highway and shall provide and ensure reasonable and adequate stopping sight distance.
4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at
its sole cost and expense, including, but not limited to, plowing and removal of snow and
installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other
governmental agency sign post within the Area. MnDOT will not mark obstacles for users on
trunk highway right of way.
5. USE. Other than as identified and approved by MnDOT, no permanent structures or no
advertising devices in any manner, form or size shall be allowed on the Area. No commercial
activities shall be allowed to operate upon the Area.
Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the
property for highway and transportation purposes. This LUP does not grant any interest
whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or
waterfowl refuge. No rights to relocation benefits are established by this LUP.
This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited
to public utilities which may occupy the Area.
6. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation
imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations
relating thereto and any necessary permits relating thereto shall be applied for and obtained by
the Permittee.
Permittee at its sole cost and expense, agrees to comply with, and provide and maintain the
Area, Facilities in compliance with all applicable laws, rules, ordinances and regulations issued
by any federal, state or local political subdivision having jurisdiction and authority in connection
with said Area including the Americans with Disabilities Act (“ADA”). If the Area and Facilities
are not in compliance with the ADA or other applicable laws MnDOT may enter the Area and
255
LUP – Standardized LUP Form Page 4 of 6 LU1001 10/27/2022
perform such obligation without liability to Permittee for any loss or damage to Permittee thereby
incurred, and Permittee shall reimburse MnDOT for the cost thereof, plus 10% of such cost for
overhead and supervision within 30 days of receipt of MnDOT’s invoice.
7. CIVIL RIGHTS. The Permittee for itself, successors in interest, and assigns, as a part of the
consideration hereof, does hereby covenant and agree that in the event improvements are
constructed, maintained, or otherwise operated on the Property described in this Limited Use
Permit for a purpose for which a MnDOT activity, facility, or program is extended or for another
purpose involving the provision of similar services or benefits, the Permittee will maintain and
operate such improvements and services in compliance with all requirements imposed by the
Acts and Regulations relative to nondiscrimination in federally-assisted programs of the United
States Department of Transportation, Federal Highway Administration, (as may be amended)
such that no person on the grounds of race, color, national origin, sex, age, disability, income-
level, or limited English proficiency will be excluded from participation in, denied the benefits of,
or be otherwise subjected to discrimination in the use of said improvements.
8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking
of vehicles and assemblage of Facility users, on the highway right of way over which this LUP is
granted, so as to maintain the safety of both the motoring public and Facility users.
9. ASSIGNMENT. No assignment of this LUP is allowed.
10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties,
or agreements have been made by MnDOT or Permittee to one another with respect to this
LUP.
11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any
governmental or regulatory agency onto the ground, or into any body of water, or into any
container on the State’s right of way. In the event of spillage of regulated materials, the
Permittee shall notify in writing MnDOT’s District Engineer and shall provide for cleanup of the
spilled material and of materials contaminated by the spillage in accordance with all applicable
federal, state and local laws and regulations, at the sole expense of the Permittee.
12. MECHANIC’S LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen,
and all other persons acting for, through or under it or any of them), covenants that no laborers',
mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed
or maintained by it or by any subcontractor, materialmen or other person or persons acting for,
through or under it or any of them against the work and/or against said lands, for or on account
of any work done or materials furnished by it or any of them under any agreement or any
amendment or supplement thereto.
13. NOTICES. All notices which may be given, by either party to the other, will be deemed to have
been fully given when served personally on MnDOT or Permittee or when made in writing
addressed as follows: to Permittee at:
256
LUP – Standardized LUP Form Page 5 of 6 LU1001 10/27/2022
Mayor
City Hall
7700 Market Blvd
Chanhassen, MN 55317
and to MnDOT at:
State of Minnesota
Department of Transportation
Metro District Right of Way
1500 W. County Road B2
Roseville, MN 55113
The address to which notices are mailed may be changed by written notice given by either
party to the other.
14. INDEMNITY. Permittee shall indemnify, defend to the extent authorized by the Minnesota
Attorney General’s Office, hold harmless and release the State of Minnesota, its Commissioner
of Transportation and employees and any successors and assigns of the foregoing, from and
against:
(a) all claims, demands, and causes of action for injury to or death of persons or loss of or
damages to property (including Permittee's property) occurring on the Facility or connected with
Permittee's use and occupancy of the Area, except when such injury, death, loss or damage is
caused solely by the negligence of State of Minnesota, but including those instances where the
State of Minnesota is deemed to be negligent because of its failure to supervise, inspect or
control the operations of Permittee or otherwise discover or prevent actions or operations of
Permittee giving rise to liability to any person;
(b) claims arising or resulting from the temporary or permanent termination of Facility user
rights on any portion of highway right of way over which this LUP is granted;
(c) claims resulting from temporary or permanent changes in drainage patterns resulting in
flood damages;
(d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind
whatsoever filed or maintained for or on account of any work done or materials furnished; and
(e) any damages, testing costs and clean-up costs arising from spillage of regulated
materials attributable to the construction, maintenance or operation of the Facility.
257
LUP – Standardized LUP Form Page 6 of 6 LU1001 10/27/2022
MINNESOTA DEPARTMENT
OF TRANSPORTATION
RECOMMENDED FOR APPROVAL
CITY OF CHANHASSEN
By_________________________________
Its ____________________________
And________________________________
Its ____________________________
By:______________________________
District Engineer
Date_____________________________
APPROVED BY:
COMMISSIONER OF TRANSPORTATION
By:______________________________
Director, Office of Land Management
Date____________________________
The Commissioner of Transportation
by the execution of this permit
certifies that this permit is
necessary in the public interest
and that the use intended is for
public purposes.
258
Exhibit A - LUP #2736-0257, Sheet 1 of 16
259
Exhibit A - LUP #2736-0257, Sheet 2 of 16
260
Exhibit A - LUP #2736-0257, Sheet 3 of 16
261
Exhibit A - LUP #2736-0257, Sheet 4 of 16
262
Exhibit A - LUP #2736-0257, Sheet 5 of 16
263
Exhibit A - LUP #2736-0257, Sheet 6 of 16
264
Exhibit A - LUP #2736-0257, Sheet 7 of 16
265
Exhibit A - LUP #2736-0257, Sheet 8 of 16
266
Exhibit A - LUP #2736-0257, Sheet 9 of 16
267
Exhibit A - LUP #2736-0257, Sheet 10 of 16
268
Exhibit A - LUP #2736-0257, Sheet 11 of 16
269
Exhibit A - LUP #2736-0257, Sheet 12 of 16
270
Exhibit A - LUP #2736-0257, Sheet 1 of 16
Exhibit A - LUP #2736-0257, Sheet 13 of 16
271
Exhibit A - LUP #2736-0257, Sheet 14 of 16
272
Exhibit A - LUP #2736-0257, Sheet 15 of 16
273
274
LUP Termination Letter Page 1 of 1 LU1018 10/27/2022
Metro District Right of Way Office Tel: 651-234-7500
1500 W. County Road B2
Roseville, MN 55113
Fax: 651-234-7708
E -mail: Lisa.Dircks@state.mn.us
October 24, 2022
City of Chanhassen
Mayor Elise Ryan
City Hall
7700 Market Blvd
Chanhassen, MN 55317
Subject: C.S. 2736 (T.H. 101)
LUP # 2736-014
LUP # 2736-0135
Limited Use Permit for Non-Motorized Trail
Termination Notice
Dear Mayor Ryan:
This letter serves as MnDOT’s formal notice to terminate the Limited Use Permit
referred to as # 2736-014 and Limited Use Permit referred to as # 2736-0135 by and
between the State of Minnesota, Department of Transportation (MnDOT) and the City of
Chanhassen.
This non-motorized trail is being reconstructed with MNDOT Project SP 2736-46. To
bring the City into compliance with current Federal and State regulations and policies,
MNDOT will issue LUP # 2736-0257, included with this letter.
Effective on the issuance of Limited Use Permit # 2736-0257, MnDOT terminates these
Limited Use Permits and such permits are null and void effective on such date.
If you have any questions or concerns, please contact me at: 651-234-7586 or
lisa.dircks@state.mn.us.
Sincerely,
Lisa Dircks
Transportation Specialist
cc: Anna Kojic, Asst. R/W Manager
Doug Nelson, R/W Area Manager
Michael Kowski, Maintenance Engineer
Diane Langenbach, Project Manager
275
LUP Termination Letter Page 1 of 1 LU1018 10/27/2022
Metro District Right of Way Office Tel: 651-234-7500
1500 W. County Road B2
Roseville, MN 55113
Fax: 651-234-7708
E -mail: Lisa.Dircks@state.mn.us
October 24, 2022
City of Chanhassen
Mayor Elise Ryan
City Hall
7700 Market Blvd
Chanhassen, MN 55317
Subject: C.S. 2762 (T.H. 212)
LUP # 2762-0138
Limited Use Permit for Non-Motorized Trail
Termination Notice
Dear Mayor Ryan:
This letter serves as MnDOT’s formal notice to terminate the Limited Use Permit
referred to as #2762-0138 by and between the State of Minnesota, Department of
Transportation (MnDOT) and the City of Chanhassen.
This Permit expired 2/1/2022. To bring the City into compliance with current Federal and
State regulations and policies, MNDOT will issue LUP # 2762-0258, included with this
letter.
Effective on issuance of Limited Use Permit # 2762-0258, MnDOT terminates Limited
Use Permit and such permit is null and void effective on such date.
If you have any questions or concerns, please contact me at: 651-234-7585 or
lisa.dircks@state.mn.us.
Sincerely,
Lisa Dircks
Transportation Specialist
cc: Anna Kojic, Asst. R/W Manager
Doug Nelson, R/W Area Manager
Michael Kowski, Maintenance Engineer
Diane Langenbach, Project Manager
276
LUP – Standardized LUP Form Page 1 of 6 LU1001 10/27/2022
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
LIMITED USE PERMIT
C.S. 2762 (T.H. 212)
County of Hennepin
LUP # 2762-0258
Permittee: City of Chanhassen
Expiration Date: 10/24/2032
Coop./Const. Agmt # N/A
In accordance with Minnesota Statutes Section 161.434, the State of Minnesota, through its
Commissioner of Transportation, (“MnDOT”), hereby grants a Limited Use Permit (the “LUP”) to City
of Chanhassen, (“Permittee”), to use the area within the right of way of Trunk Highway No. 212 as
shown in red on Exhibit "A", (the “Area”) attached hereto and incorporated herein by reference. This
Limited Use Permit is executed by the Permittee pursuant to resolution, a certified copy of which is
attached hereto as Exhibit B.
Non-Motorized Trail
The Permittee's use of the Area is limited to only the constructing, maintaining and operating a
nonmotorized trail ("Facility") and the use thereof may be further limited by 23 C.F.R. 652 also
published as the Federal-Aid Policy Guide.
The permittee agrees that this permit totally replaces and supersedes the previously issued Limited
2762 (TH 212=260). Upon issuance of this permit the earlier issued permit is cancelled.
In addition, the following special provisions shall apply:
SPECIAL PROVISIONS
1. TERM. This LUP terminates at 11:59PM on 10/24/2032 (“Expiration Date”) subject to the right
of cancellation by MnDOT, with or without cause, by giving the Permittee ninety (90) days
written notice of such cancellation. This LUP will not be renewed except as provided below.
Provided this LUP has not expired or terminated, MnDOT may renew this LUP for a period of up
to ten (10) years, provided Permittee delivers to MnDOT, not later than ninety (90) days prior to
277
LUP – Standardized LUP Form Page 2 of 6 LU1001 10/27/2022
the Expiration Date, a written request to extend the term. Any extension of the LUP term will be
under the same terms and conditions in this LUP, provided:
(a) At the time of renewal, MnDOT will review the Facility and Area to ensure the Facility and
Area are compatible with the safe and efficient operation of the highway and the Facility
and Area are in good condition and repair. If, in MnDOT’s sole determination,
modifications and repairs to the Facility and Area are needed, Permittee will perform such
work as outlined in writing in an amendment of this LUP; and
(b) Permittee will provide to MnDOT a certified copy of the resolution from the applicable
governmental body authorizing the Permittee’s use of the Facility and Area for the
additional term.
If Permittee’s written request to extend the term is not timely given, the LUP will expire on the
Expiration Date.
Permittee hereby voluntarily releases and waives any and all claims and causes of action for
damages, costs, expenses, losses, fees and compensation arising from or related to any
cancellation or termination of this LUP by MnDOT. Permittee agrees that it will not make or
assert any claims for damages, costs, expenses, losses, fees and compensation based upon
the existence, cancellation or termination of the LUP. Permittee agrees not to sue or institute
any legal action against MnDOT based upon any of the claims released in this paragraph.
2. REMOVAL. Upon the Expiration Date or earlier termination, at the Permittee’s sole cost and
expense Permittee will:
(a) Remove the Facility and restore the Area to a condition satisfactory to the MnDOT District
Engineer; and
(b) Surrender possession of the Area to MnDOT.
If, without MnDOT’s written consent, Permittee continues to occupy the Area after the Expiration
Date or earlier termination, Permittee will remain subject to all conditions, provisions, and
obligations of this LUP, and further, Permittee will pay all costs and expenses, including
attorney’s fees, in any action brought by MnDOT to remove the Facility and the Permittee from
the Area.
3. CONSTRUCTION. The construction, maintenance, and supervision of the Facility shall be at no
cost or expense to MnDOT.
Before construction of any kind, the plans for such construction shall be approved in writing by
the MnDOT's District Engineer. Approval in writing from MnDOT District Engineer shall be
required for any changes from the approved plan.
The Permittee will construct the Facility at the location shown in the attached Exhibit "A", and in
accordance with MnDOT-approved plans and specifications. Further, Permittee will construct
278
LUP – Standardized LUP Form Page 3 of 6 LU1001 10/27/2022
the Facility using construction procedures compatible with the safe and efficient operation of the
highway.
Upon completion of the construction of the Facility, the Permittee shall restore all disturbed
slopes and ditches in such manner that drainage, erosion control and aesthetics are
perpetuated.
The Permittee shall preserve and protect all utilities located on the lands covered by this LUP at
no expense to MnDOT and it shall be the responsibility of the Permittee to call the Gopher State
One Call System at 1-800-252-1166 at least 48 hours prior to performing any excavation.
Any crossings of the Facility over the trunk highway shall be perpendicular to the centerline of
the highway and shall provide and ensure reasonable and adequate stopping sight distance.
4. MAINTENANCE. Any and all maintenance of the Facility shall be provided by the Permittee at
its sole cost and expense, including, but not limited to, plowing and removal of snow and
installation and removal of regulatory signs. No signs shall be placed on any MnDOT or other
governmental agency sign post within the Area. MnDOT will not mark obstacles for users on
trunk highway right of way.
5. USE. Other than as identified and approved by MnDOT, no permanent structures or no
advertising devices in any manner, form or size shall be allowed on the Area. No commercial
activities shall be allowed to operate upon the Area.
Any use permitted by this LUP shall remain subordinate to the right of MnDOT to use the
property for highway and transportation purposes. This LUP does not grant any interest
whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or
waterfowl refuge. No rights to relocation benefits are established by this LUP.
This LUP is non-exclusive and is granted subject to the rights of others, including, but not limited
to public utilities which may occupy the Area.
6. APPLICABLE LAWS. This LUP does not release the Permittee from any liability or obligation
imposed by federal law, Minnesota Statutes, local ordinances, or other agency regulations
relating thereto and any necessary permits relating thereto shall be applied for and obtained by
the Permittee.
Permittee at its sole cost and expense, agrees to comply with, and provide and maintain the
Area, Facilities in compliance with all applicable laws, rules, ordinances and regulations issued
by any federal, state or local political subdivision having jurisdiction and authority in connection
with said Area including the Americans with Disabilities Act (“ADA”). If the Area and Facilities
are not in compliance with the ADA or other applicable laws MnDOT may enter the Area and
perform such obligation without liability to Permittee for any loss or damage to Permittee thereby
279
LUP – Standardized LUP Form Page 4 of 6 LU1001 10/27/2022
incurred, and Permittee shall reimburse MnDOT for the cost thereof, plus 10% of such cost for
overhead and supervision within 30 days of receipt of MnDOT’s invoice.
7. CIVIL RIGHTS. The Permittee for itself, successors in interest, and assigns, as a part of the
consideration hereof, does hereby covenant and agree that in the event improvements are
constructed, maintained, or otherwise operated on the Property described in this Limited Use
Permit for a purpose for which a MnDOT activity, facility, or program is extended or for another
purpose involving the provision of similar services or benefits, the Permittee will maintain and
operate such improvements and services in compliance with all requirements imposed by the
Acts and Regulations relative to nondiscrimination in federally-assisted programs of the United
States Department of Transportation, Federal Highway Administration, (as may be amended)
such that no person on the grounds of race, color, national origin, sex, age, disability, income-
level, or limited English proficiency will be excluded from participation in, denied the benefits of,
or be otherwise subjected to discrimination in the use of said improvements.
8. SAFETY. MnDOT shall retain the right to limit and/or restrict any activity, including the parking
of vehicles and assemblage of Facility users, on the highway right of way over which this LUP is
granted, so as to maintain the safety of both the motoring public and Facility users.
9. ASSIGNMENT. No assignment of this LUP is allowed.
10. IN WRITING. Except for those which are set forth in this LUP, no representations, warranties,
or agreements have been made by MnDOT or Permittee to one another with respect to this
LUP.
11. ENVIRONMENTAL. The Permittee shall not dispose of any materials regulated by any
governmental or regulatory agency onto the ground, or into any body of water, or into any
container on the State’s right of way. In the event of spillage of regulated materials, the
Permittee shall notify in writing MnDOT’s District Engineer and shall provide for cleanup of the
spilled material and of materials contaminated by the spillage in accordance with all applicable
federal, state and local laws and regulations, at the sole expense of the Permittee.
12. MECHANIC’S LIENS. The Permittee (for itself, its contractors, subcontractors, its materialmen,
and all other persons acting for, through or under it or any of them), covenants that no laborers',
mechanics', or materialmens' liens or other liens or claims of any kind whatsoever shall be filed
or maintained by it or by any subcontractor, materialmen or other person or persons acting for,
through or under it or any of them against the work and/or against said lands, for or on account
of any work done or materials furnished by it or any of them under any agreement or any
amendment or supplement thereto.
13. NOTICES. All notices which may be given, by either party to the other, will be deemed to have
been fully given when served personally on MnDOT or Permittee or when made in writing
addressed as follows: to Permittee at:
280
LUP – Standardized LUP Form Page 5 of 6 LU1001 10/27/2022
Mayor
City Hall
7700 Market Blvd
Chanhassen, MN 55317
and to MnDOT at:
State of Minnesota
Department of Transportation
Metro District Right of Way
1500 W. County Road B2
Roseville, MN 55113
The address to which notices are mailed may be changed by written notice given by either
party to the other.
14. INDEMNITY. Permittee shall indemnify, defend to the extent authorized by the Minnesota
Attorney General’s Office, hold harmless and release the State of Minnesota, its Commissioner
of Transportation and employees and any successors and assigns of the foregoing, from and
against:
(a) all claims, demands, and causes of action for injury to or death of persons or loss of or
damages to property (including Permittee's property) occurring on the Facility or connected with
Permittee's use and occupancy of the Area, except when such injury, death, loss or damage is
caused solely by the negligence of State of Minnesota, but including those instances where the
State of Minnesota is deemed to be negligent because of its failure to supervise, inspect or
control the operations of Permittee or otherwise discover or prevent actions or operations of
Permittee giving rise to liability to any person;
(b) claims arising or resulting from the temporary or permanent termination of Facility user
rights on any portion of highway right of way over which this LUP is granted;
(c) claims resulting from temporary or permanent changes in drainage patterns resulting in
flood damages;
(d) any laborers', mechanics', or materialmens' liens or other liens or claims of any kind
whatsoever filed or maintained for or on account of any work done or materials furnished; and
(e) any damages, testing costs and clean-up costs arising from spillage of regulated
materials attributable to the construction, maintenance or operation of the Facility.
281
LUP – Standardized LUP Form Page 6 of 6 LU1001 10/27/2022
MINNESOTA DEPARTMENT
OF TRANSPORTATION
RECOMMENDED FOR APPROVAL
CITY OF CHANHASSEN
By_________________________________
Its ____________________________
And________________________________
Its ____________________________
By:______________________________
District Engineer
Date_____________________________
APPROVED BY:
COMMISSIONER OF TRANSPORTATION
By:______________________________
Director, Office of Land Management
Date____________________________
The Commissioner of Transportation
by the execution of this permit
certifies that this permit is
necessary in the public interest
and that the use intended is for
public purposes.
282
Exhibit A - LUP #2762-0258
283
City Council Item
November 14, 2022
Item Resolution 2022-XX: Certifying Results of General Election held on November
8, 2022
File No.Item No: D.12
Agenda Section CONSENT AGENDA
Prepared By Kim Meuwissen, City Clerk
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council adopts a resolution certifying local election results from the
November 8, 2022 General Election."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
According to Minnesota Statute 285.185 Subd. 3, between the third and tenth days after an election, the
governing body of a city conducting any election including a special municipal election, shall act as the
canvassing board, canvass the returns, and declare the results of the election.
The City of Chanhassen holds their municipal election along with the State General Election on even-
numbered years. City elections were held on November 8, 2022 at the following six precincts located
within the City:
Precinct 1 - Chanhassen Library
Precinct 2 - Westwood Community Church
284
Precinct 3 - Chanhassen Recreation Center
Precinct 4 - Chanhassen City Hall - Senior Center
Precinct 5 - Chanhassen Recreation Center
Precinct 6 - Chanhassen Public Works
Two council member seats and the mayor seat were on the November 8, 2022 General Election ballot.
Attached is a resolution that declares the winners of the races for the Mayor and two City Council
members as follows:
Office Candidate
Mayor Elise Ryan
Council member Mark von Oven
Council member Jerry A. McDonald
Absentee voting is conducted by the County and the results of the absentee voting were added to the
numbers of the residents who voted in the precincts in the City on November 8, 2022.
DISCUSSION
Final numbers will be added to the staff report on Monday, November 14, prior to the City Council
meeting.
BUDGET
RECOMMENDATION
Staff recommends adoption of the attached resolution certifying the local election results from the
November 8, 2022 General Election.
ATTACHMENTS
Resolution
General Tally
285
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 14, 2022 RESOLUTION NO:2022-XX
MOTION BY: SECONDED BY:
A RESOLUTION CERTIFYING THE ELECTION RESULTS OF THE
NOVEMBER 8, 2022 GENERAL ELECTION
WHEREAS, the municipal election was duly held on Tuesday, November 8, 2022 for the
election of the mayor and two council members for terms ending on the first business day of
January, 2027; and
WHEREAS, the City Council of Chanhassen has this date duly met as the City Canvassing
Board to declare the results of the election returns made by the election judges as true and correct.
Said results are listed on the attached Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the City Council, sitting as the City
Canvassing Board, hereby declares the results of the 2022 municipal election as follows:
1. For the position of Mayor – Elise Ryan
2. For the position of Council Member – Mark von Oven
3. For the position of Council Member – Jerry A. McDonald
PASSED AND ADOPTED by the Chanhassen City Council sitting as the City Canvassing
Board this 14th day of November, 2022.
ATTEST:
Kim Meuwissen, City Clerk Elise Ryan, Mayor
YES NO ABSENT
286
EXHIBIT A
CITY OF CHANHASSEN
2022 GENERAL ELECTION RESULTS
NOVEMBER 8, 2022
Precinct 1 Precinct 2 Precinct 3 Precinct 4 Precinct 5 Precinct 6 Total
Total Votes Counted 2,292 2,070 2,507 2,445 2,296 2,345 13,955
Total Registered at 7:00a.m. 2,950 2,720 3,406 3,294 3,101 3,174 18,645
Registered Election Day 65 79 106 127 70 90 537
Total Registered 3,015 2,799 3,512 3,421 3,171 3,264 19,182
Percent of Registered Voters 76.02%73.95%71.38%71.47%72.41%71.84%72.75%
Mayor
City of Chanhassen Precinct 1 Precinct 2 Precinct 3 Precinct 4 Precinct 5 Precinct 6 Total
Percent
of Votes
Elise Ryan 1,612 1,397 1,856 1,770 1,708 1,612 9,955 98.77%
Write-ins 23 16 26 21 20 18 124 1.23%
Totals 1,635 1,413 1,882 1,791 1,728 1,630 10,079 100.00%
Council Member
City of Chanhassen Precinct 1 Precinct 2 Precinct 3 Precinct 4 Precinct 5 Precinct 6 Total
Percent
of Votes
Jerry A. McDonald 936 766 1,095 1,109 1,058 994 5,958 38.81%
Mark von Oven 1,160 823 1,108 1,125 963 955 6,134 39.96%
Andrew Soudbash 458 457 602 603 512 536 3,168 20.64%
Write-ins 11 13 10 27 17 13 91 0.59%
Totals 2,565 2,059 2,815 2,864 2,550 2,498 15,351 100.00%
Mayor Elise Ryan
City Council Member Mark von Oven
City Council Member Jerry A. McDonald
Signed this 14th day of November, 2022 _____________________________________
Elise Ryan
_________________________________________________________________________
Jerry A. McDonald Dan Campion
_________________________________________________________________________
Lucy Rehm Haley Schubert
The Chanhassen City Council, serving as the Canvassing Board, solumnly swears to perform the duties of a member of the Canvass Board according to law and the best of
their ability and will diligently endeavor to prevent fraud, deceit, and abuse in conducting this canvass. They will perform their duties in a fair and impartial manner and not
attempt to create an advantage for their party or their candidate. The Canvass Board hereby declares the results of the 2022 municipal election as follows:
287
City Council Item
November 14, 2022
Item Ordinance XXX: Amendment to Chapter 20, Zoning, Concerning Variance
Extensions
File No.City Code 2022-09 Item No: D.13
Agenda Section CONSENT AGENDA
Prepared By MacKenzie Young-Walters, Associate Planner
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council adopts an ordinance amending Chapter 20, Zoning, concerning
variance extensions."
Motion Type Simple Majority Vote of members present
Strategic
Priority Operational Excellence
SUMMARY
Staff received a request to extend a variance; however, the City Code does not permit the extension of a
variance where substantial action has not been taken. The City Attorney has recommend that staff
amend the City Code to permit the City Council to extend variances.
BACKGROUND
On October 18th, the Planning Commission held a public hearing on the proposed amendment to the
City Code. No member of the public spoke for or against the proposed amendment, and no written
comments were provided. The Planning Commission voted unanimously to recommend approval of the
proposed amendment. During the public hearing the the Planning Commission made the following
comments:
The Planning Commission clarified that there was still the ability to deny a requested extension.
288
Staff confirmed that this is the case.
The Planning Commission asked how it would be dealt with if there was physical change to the
property. Staff indicated that it would have to be handled on a case-by-case basis.
DISCUSSION
Section 20-57 of the City Code stipulates that all variances not related to platting (i.e. subdivisions)
shall expire within one year of issuance unless substantial action has been taken by the petitioner in
reliance thereon. This provision is to ensure that variances are requested in response to practical
difficulties associated with an imminent project, that variances are not proposed to increase resale value
of a property, that variances are not requested to protect against a future change in ordinances, and that
variances are assessed in terms of the City’s current ordinances and policies.
Despite these valid reasons for attaching an expiration date to variances, there are situations where
granting an extension would be desirable. For example, a resident may be unable to take timely action
on a variance due to illness, a change in financial circumstances, or other extenuating circumstances. In
these cases, it would make sense to permit the limited extension of a variance request, rather than
requiring the property owner to go through the time and expense of applying for a new variance request
where the resulting variance would presumably be the same.
In order to maintain the intent of the existing expiration clause, staff is proposing that any party
requesting the extension of a variance be required to request the extension at least 30 days prior to the
stated date of expiration, state the reasons why they are requesting an extension, and the duration of the
requested extension. Any requested extension would need to be approved by the City Council. Staff
believes adding a provision allowing for the extension of variances under the above conditions allows
the City to accommodate extenuating circumstances while still honoring the intent of the expiration
clause.
BUDGET
N/A
RECOMMENDATION
Staff and the Planning Commission recommend the City Council adopt the attached ordinance
amending Chapter 20 of the City Code concerning variance extensions.
ATTACHMENTS
Ordinance
289
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
ORDINANCE NO. XXX
AN ORDINANCE AMENDING CHAPTER 20, ZONING, OF THE CHANHASSEN CITY
CODE
THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA
ORDIANS:
Section 1.Section 20-57 of the Chanhassen City Code is amended to read as follows:
Sec 20-57 Violations of Conditions Imposed Upon Variance; Termination
(a) The violation of any written condition shall constitute a violation of this chapter.
(b) It is a condition of every variance that the property for which the permit is issued not be
subdivided or the lot lines of the property altered.
(c) A variance, except a variance approved in conjunction with platting, shall become void
within one year following issuance unless:
(1) substantial action has been taken by the petitioner in reliance thereon; or,
(2) The City Council may, at its discretion, approve a request from the petitioner to
extend the variance. Such a request shall be made at least 30 days prior to the
termination of the variance, shall be submitted in writing, shall state the reasons for
requesting the extension, and shall state the duration of the requested extension.
Section 2. This ordinance shall be effective immediately upon its passage and
publication.
PASSED AND ADOPTED this 14th day of November, 2022 by the City Council of the
City of Chanhassen, Minnesota
Kim Meuwissen, City Clerk Elise Ryan, Mayor
(Ordinance XXX published in the Chanhassen Villager on [Insert Date])
290
City Council Item
November 14, 2022
Item Approve an Encroachment Agreement between the City of Chanhassen and
Donald P. Beadles and Andrea P. Beadles
File No.N/A Item No: D.14
Agenda Section CONSENT AGENDA
Prepared By Stacy Osen, Administrative Support Specialist
Reviewed By Charlie Howley
SUGGESTED ACTION
"The Chanhassen City Council approves an encroachment agreement allowing Donald and Andrea
Beadles to reconstruct an existing retaining wall on the subject property that will encroach into the
City's easement area located at 743 Canterbury Circle."
Motion Type Simple Majority Vote of members present
Strategic
Priority Asset Management
SUMMARY
Encroachment Agreements (EAs) are customary for when a property owner installs a physical
improvement within a public easement. The EA generally provides an obligation to the property owner
to allow the City to access, remove, or alter the improvement as part of any necessary work that may
occur within the easement in the future; and that any cost associated with repairing or replacing the
improvement would be at the property owner's expense, not the City's.
BACKGROUND
The property owners of 743 Canterbury Circle (Donald and Andrea Beadles) have submitted a permit
application to reconstruct an existing retaining wall on the property, which is legally described as Lot
24, Block 1, Triple Crown Estates. This improvement will encroach into the City's platted easement
areas. In order to permit the improvement, the property owners must enter into an encroachment
291
agreement with the City.
DISCUSSION
The attached encroachment agreement was drafted by the City Attorney's office. The property owners
have signed the encroachment agreement which requires City Council approval before the permit can be
issued. Specific conditions are outlined in the agreement. Upon City approval and execution, the
encroachment agreement will be recorded against the property.
BUDGET
N/A
RECOMMENDATION
Staff recommends approving the encroachment agreement.
ATTACHMENTS
Encroachment Agreement-743 Canterbury Circle
292
(res erved for reco rd ing information)
ENCROACHMENT AGREEMENT
AGREEMENT made this day of 2022, by and between the
CITY OF CHANHASSEN, a Minnesota municipal corporation ("City"), and Donald P.
BEADLES AND ANDREA P. BEADLES, married to each other ("Owners").
l. BACKGROUND. Owners are the fee owners of certain real property located in
the City of Chanhassen, County of Carver, State of Minnesota, legally described as follows:
Parcel No. 25.8590240
Lot24, Block l, Triple Crown Estates
(torrens)
having a street address of 743 Canterbury Circle, Chanhassen, Minnesota 55318 ("Subject
Property"). The City owns easements for drainage and utility purposes over portions of the Subject
Property ("Easement Areas"). Owners desire to reconstruct an existing retaining wall on the
Subject Property that will encroach into the City's Easements Areas as depicted on the attached
Exhibit "A".
224lO6vl 293
2. ENCROACHMENT AUTHORIZATION. The City hereby approves the
encroachment in its Easement Areas on the Subject Property for the retaining wall subject to the
conditions set forth in this Agreement. Further conditions of encroachment approval are as follow:
The City shall have no responsibility to maintain or repair the retaining wall located
within the Easement Areas.
Owners agree that the retaining wall to be built will be 4' or less in total height, unless
an engineered design for walls over 4' total height is submitted and approved by the
City.
The retaining wall located on the Subject Property must not impact or increase water
drainage on the abutting properties or cause any adverse drainage patterns or erosion
to the abutting properties.
The Owners, their heirs, successors and assigns, are fully responsible and liable for any
and all damage caused to the retaining wall or resulting from construction and/or
installation of the retaining wall within the Easement Areas.
The Owners of the Subject Property will own and maintain the retaining wall.
Further, Owners agree that the retaining wall shall be constructed consistent with all
applicable federal, state and local laws and regulations.
3. HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to
encroach in the Easement Areas, Owners, for themselves, their heirs and assigns, hereby agree to
indemnifu and hold the City harmless from any damage caused to the Subject Property, including
the retaining wall located in the Easement Areas, caused in whole or in part by the encroachment
into the Easement Areas.
4. TERMINATION OF AGREEMENT. The City may, at its sole discretion,
terminate this Agreement at any time if it is reasonably necessary for the City to occupy the
Easement Areas by giving the then owner of the Subject Property thirty (30) days advance written
notice, except that no notice period will be required in the case of an emergency condition as
determined solely by the City and this Agreement may then be terminated immediately. The
property owner shall remove that portion of the retaining wall to the extent it impacts the Easement
Areas to the effective date of the termination of this Agreement. If the owner fails to do so, the
a
a
a
a
a
224106v1 294
City may remove the retaining wall to the extent it impacts the Easement Areas and charge the
cost of removal back to the owner for reimbursement.
5. RECORDING. This Agreement shall run with the land and shall be recorded
against the title to the Subject Property.
CITY OF CHANHASSEN
By
(sEAL)Elise Ryan, Mayor
And
Laurie Hokkanen, City Manager
STATE OF MINNESOTA
COUNTY OF CARVER
The foregoing instrument was acknowledged before me this day of
2022, by Elise Ryan and by Laurie Hokkanen, respectively the Mayor
and City Manager of the City of Chanhassen, a Minnesota municipal corporation, on behalf of
the corporation and pursuant to the authority granted by its City Council.
Notary Public
)
)ss.
)
224106v1 295
OWNERS:
Donald Beadles
/J-,/u,,- P E "//r)ffiea P. geadles
STATE OF MINNESOTA
COUNTY OF
The foregoing inshument was acknowledged before me this Utl! day of
N murubot r^r'1 t--- n^-^rJ n D^-rr^- -.--I ^ -J--- n D--l!-= ----=----J +- ^-^!-zvzz, Dy iriraral[ -r. ir-auics autt.r l1uurEa .f . rrEalllEs, rll4lll\;tr Lt uiatJll
other
DRA-FTED BY:
CAMPBELL KNUTSON,
Prafe s sio n al Asso ciatio n
Grand Oak Offrce Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
T^1.-.-1-^..^, /a<1\ n<a €nnnr vrvPuvuv. \uJ r/ aJ!-J\r\ru
AMP
)
)ss-
)
Notary
STACY KERBER
Public-Minnesota
OSEN
Notary
202731,JanCommisslooExpireaMy
224106v1
296
\re.
EXHIBIT "A"
CainlprS,,,- f .-^,-r' \' r' r'
'El
r.?-
,5-0
ftl
,oo.oo -
r-
l
I
II -f
R,
i
I
ctr
lt
r
Ir
$.i
--t-
@
II
2a d5
i(J
ha
.r \(l-
ftp .t tfd
1'19.7
Br{, Pf.or
!La tta
I
I
I
u.0 0-
t7'a
1,.P.'. J
Rr,4t.ace
Jt
,r,a-- I -
ifrlll",
RECETVED
ocl tt&z
- -r!.r4r r'. llrtorlrllllf,(
l-G
oc .'. i 4'*I
ir'
ei
I
114'?.
l4Gt kt tlm
lLJ.L
@
tfrt/
(
I
'oE
wt rt
- ,t,ta- -
l,.t ,1, Erocr tr rxrrlx EELl DEf,tltE
/\
rrEatcfrtrt-rrtLttalllFaItEl-oa-! t'
iitEria-xl .tlEE lh dttfr.r' tD
br-Elraa l,ll' Errfl rllrl
rn{)risrJltl-lr-Er--rJL -
224106v1
I
I
VI
I
I
297
City Council Item
November 14, 2022
Item 581 Fox Hill Drive: Request for Approval of Preliminary Plat
File No.Planning Case No. 2022-10 Item No: G.1
Agenda Section GENERAL BUSINESS
Prepared By Sharmeen Al-Jaff, Senior Planner
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council approves a request for preliminary plat to subdivide 2.47 acres into
three lots and one outlot as shown in plans dated October 27, 2022 subject to the conditions of
approval, and adopts the Findings of Fact and Decision.”
Motion Type Simple Majority Vote of members present
Strategic
Priority Development & Redevelopment
SUMMARY
The applicant is requesting to subdivide 2.47 acres into three lots and one outlot for single-family
detached housing. The property is located at the southeast intersection of Carver Beach Road and Fox
Hill Drive and west of Lotus Lake. Access to the site is proposed via Fox Hill Drive.
Sewer and water are available to the site. The property is zoned Single Family Residential (RSF).
BACKGROUND
On July 19, 2022, this request appeared before the Planning Commission. The plat consisted of four
lots, one outlot, and a street.
The Planning Commission tabled action on the request and directed the applicant to work on the design
to reduce tree removal.
298
On September 20, 2022, the Planning Commission reviewed and unanimously approved this request.
There was a lengthy discussion regarding the timing of extending and building the street that will serve
as a future connection between Fox Hill Drive and Big Woods Boulevard. The Planning Commission
noted that they recommend the City Council evaluate the requirement to build the stub/right-of-way at
this time versus waiting until there is an actual need.
The Planning Commission discussed the tree removal proposed for the development of the site and
some expressed disappointment that more trees could not be saved by the developer. Since City Code
allows a proposed subdivisions to go below the minimum canopy cover required, the proposed
subdivision could not be denied for excessive tree removal.
Ongoing discussions continued with the applicant to minimize tree removal. Two changes occurred that
will still allow the applicant to develop the site while reducing tree removal. The first change was
reducing the number of developable lots from four to three and removing the Lotus Woods Drive.
These two revisions allowed the development to save 58% of the existing canopy coverage.
DISCUSSION
The applicant is proposing to subdivide 2.47 acres into three lots and one outlot. The lots are proposed
to be served via Fox Hill Drive.
All of the proposed lots meet the minimum area, width and depth requirements of the Zoning
Ordinance.
Staff notes that the proposal is consistent with the Comprehensive Plan and the Zoning Ordinance.
BUDGET
RECOMMENDATION
It is recommended that the City Council approve a request for preliminary plat to subdivide 2.47 acres
into three lots and one outlot as shown in plans dated October 27, 2022 subject to the conditions of
approval, and adopts the Findings of Fact and Decision.
ATTACHMENTS
City Council Staff Report November 14, 2022
Planning Commission Staff Report dated September 20, 2022
Minutes from September 20, 2022 Planning Commission Meeting
Plans dated October 27, 2022
Letter from Maria and Andy Awes dated October 28, 2022
Letter from Connie Cervilla dated October 6, 2022
Updated Letter from Elizabeth and Matthew Kohane dated November 11, 2022
Letter from Neighbors Cervilla and Lang November 11, 2022
Findings of Fact November 14, 2022
Letter from Neighbor Landon dated November 14, 2022
299
CITY OF CHANHASSEN
PC DATE:July 19, 2022
September 20, 2022
CC DATE:November 14, 2022
REVIEW DEADLINE: November 30, 2022
CASE #: 2022-10
BY: SJ, ET, EH, JR, JS, JS
SUMMARY OF REQUEST: Subdivision of 2.47 acres into three lots and one Outlot. This
application appeared before the Planning Commission on July 19 and September 20, 2022.
Revisions since the Planning Commission meeting include eliminating a Right-of-Way and
reducing number of lots from four to three. This staff report reflects the revised plans.
LOCATION:South of Fox Hill Drive, west of Lotus Lake and east of Carver Beach Road
APPLICANT: Denali Custom Homes OWNER: Fox Hill Properties, LLC
Chad Mayes Andy Awes
18352 Minnetonka Boulevard 14530 Martin Drive, Suite 120
Wayzata, MN 55391 Eden Prairie, MN 55344
chad@denalicustomhomes.com andy@committeefilms.com
612-282-0918 612-396-6478
PRESENT ZONING: Single Family Residential District (RSF)
2040 LAND USE PLAN: Residential
Low Density (1.2 – 4.0 units/net acre)
ACREAGE:2.47 acres
DENSITY: 1.2 units per acre
LEVEL OF CITY DISCRETION IN
DECISION-MAKING:
The City’s discretion in approving or
denying a preliminary plat is limited
to whether or not the proposed plat
meets the standards outlined in the
Subdivision Regulations and Zoning Ordinance. If it meets these standards, the City must
approve the preliminary plat. This is a quasi-judicial decision.
Notice of this public hearing has been mailed to all property owners within 500 feet.
PROPOSED MOTION:
“The Chanhassen City Council approves the preliminary plat to subdivide 2.47 acres into three
lots and one outlot as shown in plans, October 27, 2022, subject to the conditions of approval and
adopts the Findings of Fact and Decision.”
300
581 Fox Hill Drive
November 14, 2022
Page 2 of 15
APPLICABLE REGULATIONS
Chapter 18, Subdivisions
Sec. 18-57. - Streets (a)
Sec. 18-60. - Lots(f)
Chapter 20, Article XII, RSF District
PROPOSAL/SUMMARY
The applicant is requesting to subdivide 2.47 acres into three lots and one outlot for single-family
detached housing. The property is located at the southeast intersection of Carver Beach Road and
Fox Hill Drive and west of Lotus Lake. Access to the site is proposed via Fox Hill Drive.
Sewer and water are available to the site. The property is zoned Single Family Residential
(RSF).
All three parcels meet ordinance requirements. Staff is recommending approval of the request
with conditions.
BACKGROUND
On July 19, 2022, this request appeared before the Planning Commission. The plat consisted of
four lots, one outlot and a street.
301
581 Fox Hill Drive
November 14, 2022
Page 3 of 15
The Planning Commission tabled action on the request and directed the applicant to work on the
design to reduce tree removal.
On September 20, 2022, the Planning Commission reviewed and unanimously approved this
request. There was a lengthy discussion regarding the timing of extending and building the street
that will serve as a future connection between Fox Hill Drive and Big Woods Boulevard. The
Planning Commission noted that they recommend the City Council evaluate the requirement to
build the stub/right-of-way at this time versus waiting until there is an actual need.
The Planning Commission discussed the tree removal proposed for the development of the site
and some expressed disappointment that more trees could not be saved by the developer. Since
City Code allows a proposed subdivisions to go below the minimum canopy cover required, the
proposed subdivision could not be denied for excessive tree removal.
Ongoing discussions continued with the applicant to minimize tree removal. Two changes
occurred that still allows the applicant to develop the site while reducing tree removal. The first
change was reducing the number of developable lots from four to three and removing the Lotus
Woods Drive. These two revisions allowed the development to save 58% of the existing canopy
coverage.
SUBDIVISION
The applicant is proposing to subdivide 2.47 acres into three lots and one outlot. The lots are
proposed to be served via Fox Hill Drive.
302
581 Fox Hill Drive
November 14, 2022
Page 4 of 15
All of the proposed lots meet the minimum area, width and depth requirements of the Zoning
Ordinance.
Staff notes that the proposal is consistent with the Comprehensive Plan and the Zoning Ordinance.
DRAINAGE AND UTILITY EASEMENTS AND RIGHT-OF-WAY
The preliminary plat provided illustrates mostly typical public drainage and utility easements
(DUE) along the proposed subdivision’s lot lines with five foot DUE along the side and rear lot
lines and a 10-foot DUE along the front lot lines. Additional DUE is being proposed along Lot 1
Block 1 along the shoreline of Lotus Lake and Lot 3 Block 1 which abuts a wetland
encompassed by Outlot A. Private stormwater best management practices (BMPS) to serve the
needs of the development must be wholly located outside of all public easements.
The applicant is proposing to dedicate 10 feet of right-of-way to provide for a 50-foot right-of-
way width along Fox Hill Drive and 30 feet of right-of-of way to provide for a 50-foot width
along Carver Beach Road. Previous submittals proposed an additional 50-foot right-of-way
bisecting now Lots 1 and 2, Block 1 to provide connectivity to the south for when the area
further subdivides. This is no longer being proposed, see the Planning Commission staff report
dated 9/13/2022 for reference, as well as the “Streets” section of this report. While these widths
are not the City’s current standard for right-of-way widths (60 feet), the dedications are
consistent with the surrounding neighborhoods.
EXISTING CONDITIONS SURVEY
The applicant provided an existing condition survey dated July 16, 2021. The existing condition
survey describes an easement granted to the Northern States Power Company from July 22, 1941
which encompasses overhead electric lines. No other easements encumbering the property were
noted.
WETLANDS
The proposed plans show one wetland onsite that was delineated by Kjolhaug Environmental
Services on November 23, 2020. The report included a Minnesota Routine Assessment Method
(MNRAM) assessment. The wetland was classified as a high value wetland (manage type 1) with
a minimum buffer width requirement of 20 feet and an average width of 40 feet as outlined by
Riley Purgatory Bluff Creek Watershed District (RPBCWD) rules. City Ordinance requires a
25-foot buffer and 30 feet principal structure setback from wetland buffers. The construction
plans dated October 27, 2022 show wetland buffers and setbacks that are consistent with Article
VI, Chapter 20 of City Ordinance - Wetland Protection and appears to meet watershed buffer
requirements.
GRADING
The site’s existing and proposed grades generally slope down both east and west from a high
point located near the center of the property. The developer is proposing to mass grade portions
of the site in order to construct house pads and stormwater management areas. The updated
preliminary grading plans dated October 27, 2022 submitted for the Council update appear to be
303
581 Fox Hill Drive
November 14, 2022
Page 5 of 15
in compliance with Section 7-19 and 18-40 of City Ordinance; requirements of these sections
include separation from low floor elevations of the proposed homes to the highest known
groundwater elevations, ensuring lowest building openings have enough freeboard from any
emergency overflows adjacent to the homes, ensuring driveway grades are within limits set by
Ordinance (0.5%-10%), ensuring drainage will be routed away from building pads, illustrating
adequate erosion control measures are planned for, etc.
DRAINAGE
In the existing condition there is a large drainage break along a hill located near the center of the
project area which directs water either east or west. Stormwater runoff flows to one of three
discharge points, east to Lotus Lake, northwest to Carver Beach Road or to the onsite wetland on
the west side of the site. Offsite drainage from the private parcel south of the development also
drains to the wetland onsite and was included in the hydraulic analysis. The wetland onsite does
not have a structural outlet in the existing condition but overtops a natural spillway outlet and
drains northwest to Carver Beach Road when inundated. Drainage to Carver Beach Road is
picked up by catch basins in the northwest corner of the intersection of Carver Beach Road and
Fox Hill Drive and drains to existing stormwater pond Lotus Lake 1-2-1.
The proposed condition largely maintains the existing drainage patterns, continuing to drain to
the same three discharge points. The proposed design uses surface grading to convey runoff to
one of three privately owned BMPs which treat the stormwater before it discharges to one of the
three discharge points. The proposed BMPs include three underground infiltration systems on the
three separate lots. An outlet for the wetland is not proposed as part of the development, rather
the wetland will continue to utilize the natural spillway acting as the emergency overflow and
continuing to drain northwest to Carver Beach Road. Stormwater from this overflow would
discharge across the roadway where it would be eventually picked up by public infrastructure
located on the west side of Carver Beach Road. Piped outlets for the proposed BMPs are directed
to one of the three discharge points. The previously proposed public roadway and infrastructure
304
581 Fox Hill Drive
November 14, 2022
Page 6 of 15
has been removed from the plans. All onsite storm sewer and BMPs will be privately owned and
maintained.
The bounce in the onsite wetland is shown to increase in the 2-, 10- and 100-year storm events
from existing to proposed conditions. Because this wetland extends onto adjacent properties the
100-year high water level (HWL) must be maintained which is not currently being done.
Modifications to the stormwater design must be made to maintain the HWL of the wetland to
eliminate impact to adjacent properties.
EROSION PREVENTION AND SEDIMENT CONTROL
The proposed development will exceed one (1) acre of disturbance and will, therefore, be subject
to the General Permit Authorization to Discharge Stormwater Associated with Construction
Activity Under the National Pollution Discharge Elimination/State Disposal System (NPDES
Construction Permit). The applicant has prepared and submitted a Surface Water Pollution
Prevention Plan (SWPPP) to the City for review. The SWPPP is a required submittal element
for preliminary plat review along with the Erosion and Sediment Control Plan (ESCP) in
accordance with Section 19-145 of City Ordinance. No earth disturbing activities may occur until
an approved SWPPP is developed. This SWPPP shall be a standalone document consistent with
the NPDES Construction Permit and shall contain all required elements the permit. The SWPPP
will need to be updated as the plans are finalized, when the contractor and their sub-contractors
are identified, and as other conditions change. All erosion control shall be installed and inspected
prior to initiation of site grading activities.
There is an area on the northeast portion of Lot 1 Block 1 that is being proposed for an outfall
pipe to Lotus Lake which will require trenching. The ESCP and tree preservation plans must
address this excavation and it’s impacts upon submittal of final plans for review and approval.
Enhanced erosion control measures are required when excavating near bodies of waters and must
be in accordance with the NPDES General Construction Permit.
STREETS
The proposed subdivision abuts Fox Hill Drive to the north and Carver Beach Road to the west.
Accesses to Lots 1-3 Block 1 of the proposed subdivision are proposed to be had from Fox Hill
Drive. As discussed previously under “Drainage and Utility Easements and Public Right-of-
Way”of this report, right-of-way was previously proposed to be dedicated between what is now
Lot 1 and Lot 2 Block 1 in order to facilitate the connection of a secondary access for the
neighborhood. This second connection was intended to extend from Fox Hill Drive to Big
Woods Drive and had been planned for since the area began to redevelopment with the Eidsness
metes and bounds subdivision to the south in 2005. As the secondary access has been removed
from the proposal, the applicant has provided a ghost plat which illustrates the feasibility of the
lots to the south to develop. The ghost plat, seen below, would provide street connectivity (a cul-
de-sac) and municipal utility connections through a right-of-way extension from Big Woods
Blvd. While the ghost plat generally illustrates the feasibility of the development, the secondary
connection between Fox Hill Drive and Big Woods would not be had.
305
581 Fox Hill Drive
November 14, 2022
Page 7 of 15
In order to provide a secondary connection to the Big Woods neighborhood, as well as the
Carver Beach area as a whole, the city must consider a future extension of Carver Beach Road
which would extend from Big Woods Boulevard to Bighorn Drive, as seen below. This
secondary access would provide Carver Beach street connectivity and improved emergency
service access and response time, while also ensuring the cul-de-sac illustrated on the ghost plat
is a viable option per current City Ordinances (Section 18-57(k)).
306
581 Fox Hill Drive
November 14, 2022
Page 8 of 15
SANITARY SEWER AND WATERMAIN
The newly proposed subdivision will have access to adequate public sanitary sewer and water
facilities within Fox Hill Drive right-of-way. The plans illustrate tapping two new service lines
for both sanitary and water and connecting to one existing service for both sanitary and water
that were installed in 1975. Existing services shall be used to the maximum extent practicable to
limit the disturbance and impact to Fox Hill Drive. Any existing services connected to shall be
verified prior to connection of their serviceability which shall include televising the sanitary
stubs to the public main; any existing services not used shall be removed and abandoned
accordingly.
The applicant previously proposed an approximately 120-foot extension of a municipal water
main along the alignment of the previously proposed future street between now Lot 1 and 2
Block 1 which was intended to provide a water loop between Fox Hill Drive and Big Woods
Drive. As the street is no longer proposed, the applicant has provided a ghost plat with the most
recent submittal showing how the properties to the south would be serviced adequately by
municipal water and sanitary services. As such, this water loop is no longer required.
STORM WATER MANAGEMENT
Article VII, Chapter 19 of City code describes the required storm water management
development standards. Section 19-141 states that “these development standards shall be
reflected in plans prepared by developers and/or project proposers in the design and layout of site
plans, subdivisions and water management features.” These standards include water quality
treatment resulting in the removal of 90% total suspended solids (TSS) and 60% total
307
581 Fox Hill Drive
November 14, 2022
Page 9 of 15
phosphorous (TP), and runoff rate control for the 2-, 10-, and 100-year storm events. The
proposed development is located within the RPBCWD and is therefore subject to the watershed’s
rules and regulations. A Stormwater Management Report dated October 21, 2021 (but assumed
to be for October 21, 2022 based on date submitted) was submitted by the applicant to the City
and provided to the watershed district concurrently as part of the preliminary plat review.
Approval from the RPBCWD has not been received for the site.
As outlined in the City’s Surface Water Management Plan adopted in December 2018, the City
requests regional ponding areas as opposed to individual on-site BMPs. Regional systems are
more efficient and are easier to maintain. Due to the large hill onsite, it does not seem feasible to
direct drainage from the entire site to one regional BMP. However, it does seem feasible to
combine requirements and reduce the number of onsite BMPs to one BMP east of the hill (near
Lotus Lake) and one west of the hill (near the onsite wetland). The City explored whether the
existing Lotus Lake 1-2-1 stormwater pond could be used to provide water quality treatment for
the portion of the site which drains northwest to Carver Beach Road. The site is within
RPBCWD and is required to meet all applicable watershed rules which includes volume
abstraction of 1.1 inches of runoff from all new or disturbed impervious for redevelopment
where over 50% of the project area is being disturbed. RPBCWD does allow for the use of
existing regional stormwater management BMPs to meet its rules however Lotus Lake 1-2-1
does not provide the RPBCWD required volume abstraction and couldn’t be used alone to meet
RPBCWD’s rules. The applicant shall investigate the potential of a more regional BMP design
and submit justification for the final design configuration as part of the final plat submittal.
With the currently proposed infiltration BMPs it could not be confirmed whether the volume
abstraction (and subsequently the water quality requirements) were being met. Updates to the
information in the narrative of the SWMP are needed in order to confirm. A draft geotechnical
report was included in the most recent submittal however soil boring logs were only included for
three out of the four soil borings taken. The soil boring log for SB-4 should be submitted for
review, and the final version of the geotechnical report should be submitted when completed.
Based on the three soil borings provided the onsite soils are mostly clay with a sand/silt layer 5-
10 feet below the surface across the site. The applicant is proposing to excavate to the sand/silt
layer and backfill with free draining media under the proposed underground infiltration BMPs in
order to get better infiltration rates. The applicant shall include justification (geotechnical
recommendation, infiltration test results, etc.) for using design infiltration rates which differ from
the MCPA’s standard design infiltration rates based on the soil types shown in the soil boring
logs. Once infiltration rates are confirmed, water quality modeling will need to be updated to
match the determined infiltration rates, and water quality requirements can be confirmed to be
met. The applicant shall resubmit updated models in their native form prior to recording the final
plat to confirm the City’s water quality rule is met.
The Stormwater Management Report and supporting Hydrologic and Hydraulic HydroCAD
models were reviewed. Modeling updates are required so the models can be used for rate control
and water quality analysis. The proposed design shows areas where stormwater from the
development is routed to BMPs, however in several instances the surface routing in unclear.
Further work is needed to update the grading plan and/or model so they better match the
proposed conditions. Furthermore, the design appears to modify the upstream drainage patterns
of the existing lot just south of Lot 1, Block 1. Additional analysis is required to show the
proposed design will not negatively impact adjacent properties. The modeling demonstrates that
308
581 Fox Hill Drive
November 14, 2022
Page 10 of 15
rate control can be met to all three discharge events for all storm events modeled. HydroCAD
modeling will need to be updated to better match the proposed conditions, and all required
updates from City and watershed comments. The applicant shall provide updated modeling and
SWMP report to confirm rate control requirements are still being met prior to recording the final
plat.
As noted previously, RPBCWD rules require 1.1 inches of stormwater abstraction for all
impervious area (new and existing) for the entire project area when over 50% of the project area
is being disturbed. The Volume Required section of the SWMP was not updated so volume
abstraction requirements could not be confirmed. The proposed BMPs have a combined volume
provided of 1,333 CF. As noted previously, soil borings for SB-1 through SB-3 (SB-4 not
submitted) showed the onsite soils are mostly clay with a sand/silt layer 5-10 feet below the
surface across the site. To confirm the BMP design an updated geotechnical report is required to
show SB-4 and provide justification for infiltration rates at the new location of the infiltration
BMP located on Lot 2, Block 2. The applicant is proposing to excavate to the sand/silt layer and
backfill with free draining media under the proposed underground infiltration BMPs in order to
get better infiltration, however justification for the design infiltration rates is required prior to
confirm RPBCWD volume control requirements are being met. As such the applicant shall
receive conditional approval from the watershed district prior to final plat submittal to the City.
As outlined in the City’s Surface Water Management Plan adopted in December 2018, the City
requires at least 3 feet of freeboard between a building elevation and adjacent ponding features.
The high-water levels of all proposed BMPs should be noted on the plans, however based on the
HydroCAD modeling results it appears all proposed buildings are meeting freeboard
requirements with respect to the proposed BMPs. Freeboard requirements were confirmed to be
met with respect to the onsite wetland for all existing and proposed adjacent buildings, however
the HWL in the wetland is incorrectly noted on the plans and should be updated to match the
proposed HydroCAD modeling.
All work proposed appears to be outside of the FEMA floodplain and above the Ordinary High
Water Level of Lotus Lake, so additional permitting with FEMA and/or the Minnesota
Department of Natural Resources is not anticipated to be required.
The infiltration BMPs located on each of three lots are to be privately owned and therefore will
require an Operations and Maintenance (O&M) Agreement and associated plan. The plan
identifies the maintenance schedule, responsible party, and should include information on how
the system will be cleaned out including the underground infiltration chambers proposed in the
construction plans. The applicant must provide a signed O&M Agreement prior to the initiation
of construction activities onsite.
STORM WATER UTILITY CONNECTION CHARGES
City Ordinance sets out the fees associated with surface water management. A water quality and
water quantity fee are collected with a subdivision. These fees are based on land use type and
are intended to reflect the fact that the more intense the development type, the greater the
degradation of surface water.
309
581 Fox Hill Drive
November 14, 2022
Page 11 of 15
This fee will be applied to the new lots of record being created. It is assessed at the rate in effect
at that time; the 2022 rate for low-density residential is $8,830.00 per acre of developable land.
ASSESSMENTS
Water and sewer partial hookups are due at the time of final plat. The partial hookup fees will be
assessed at the rate in effect at that time; 2022 rates for partial hookup fees are $691.00 per unit
for sanitary sewer and $2,562.00 per unit for water. The remaining partial hookups fees are due
with the building permit.
FEES
Based on the proposal the following fees would be collected with the development contract:
a) Administration Fee: if the improvement costs are less than $500,000, 3% of the
improvement costs.
b) Surface water management fee: $8,830.00/acre of developable land.
c) A portion of the water hook-up charge @ $2,562.00/unit.
d) A portion of the sanitary sewer hook-up charge @ $691.00/unit.
e) Park dedication fee @ $5,800.00/unit.
f) GIS fees @ $100 for the plat plus $30 per parcel: $160.00
g) Final plat process (review and recording of Plat and DC): $450.00
LANDSCAPING AND TREE PRESERVATION
The parcel is a fully wooded site. The existing trees are a mix of native species collectively
known as the Big Woods. A variety of trees including sugar maple, red oak, and butternut cover
the entire site with many significant trees throughout the parcel. The parcel has been wooded for
many decades as evidenced by the number of large, mature trees and historic aerial photos going
back to 1937. Retaining as many trees as possible is important to maintaining the character of the
neighborhood with the proposed development.
The property has 95% canopy cover currently. Under city code, canopy cover after development
needs to be maintained at 55%. The developer is proposing to have 58% canopy cover after
development. Tree removal has been clustered in order to preserve as much of the existing
canopy as possible with minimal fragmentation. Staff supports the dedication of a Conservation
Easement over Outlot A to preserve the existing woods.
Canopy coverage and preservation calculations have been submitted for the Fox Hill Drive
development. The applicant has calculated the following coverages:
Total upland area (excluding wetlands)101,998 SF
Total canopy area (excluding wetlands)96,530 SF
Baseline canopy coverage 95%
Minimum canopy coverage allowed 55% or 56,098 SF
Proposed tree preservation 58% or 59,532 SF
310
581 Fox Hill Drive
November 14, 2022
Page 12 of 15
The developer meets the minimum canopy cover required for the site and no replacement
plantings are required. The developer has proposed one tree to be planted in each front yard. No
bufferyard plantings are required on the site.
Existing trees on site include butternut trees which are included on the Minnesota State
Endangered Species List. The applicant will need to provide an approved permit from the
Minnesota Department of Natural Resources before tree removal may occur.
COMPREHENSIVE PARK PLAN
The City’s Comprehensive Park Plan calls for a neighborhood park to be located within one-half
mile of every residence in the city. The proposed Fox Hill Drive subdivision is located within
the Carver Beach Park neighborhood park service area. The two Carver Beach parks feature the
following amenities: swimming beach, playground, fishing pier, trails, basketball court, ball
field, picnic shelter, canoe rack and parking area.
311
581 Fox Hill Drive
November 14, 2022
Page 13 of 15
COMPLIANCE TABLE
RSF Setbacks: Front: 30 feet, Rear: 30 feet, Side: 10 feet, Lakeshore: 75 feet
* Riparian lots must have a minimum area of 20,000 square feet
SUBDIVISION - FINDINGS
1.The proposed subdivision is consistent with the zoning ordinance.
Finding: The subdivision meets all the requirements of the RSF, Residential Single-
Family District and the zoning ordinance.
2.The proposed subdivision is consistent with all applicable city, county and regional plans
including but not limited to the City's Comprehensive Plan.
Finding: The proposed subdivision is consistent with the Comprehensive Plan and
subdivision ordinance.
3.The physical characteristics of the site, including but not limited to topography, soils,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, and
stormwater drainage are suitable for the proposed development.
Finding: The proposed site is suitable for development subject to the conditions specified
in this report.
4.The proposed subdivision makes adequate provision for water supply, storm drainage,
sewage disposal, streets, erosion control and all other improvements required by this
chapter.
Finding: The proposed subdivision is served by adequate urban infrastructure.
5. The proposed subdivision will not cause environmental damage.
Finding: The proposed subdivision will not cause significant environmental damage
subject to conditions of approval. The proposed subdivision contains adequate open areas
to accommodate a house pad.
6.The proposed subdivision will not conflict with easements of record.
Finding: The proposed subdivision will not conflict with existing easements, but rather
will expand and provide all necessary easements.
7.The proposed subdivision is not premature. A subdivision is premature if any of the
following exists:
a.Lack of adequate stormwater drainage.
b.Lack of adequate roads.
c.Lack of adequate sanitary sewer systems.
d.Lack of adequate off-site public improvements or support systems.
Finding: The proposed subdivision will have access to public utilities and streets.
Lot Area
(sq. ft.)
Lot
Width
Lot
Depth
Code (RSF)15,000/20,000 90 125
Lot 1, Block 1 24,179*200 125
Lot 2, Block 1 19,420 180 125
Lot 3, Block 1 23,978 240 125
Outlot A 23,885
Right-of-Way 28,801
Total 107,379
312
581 Fox Hill Drive
November 14, 2022
Page 14 of 15
RECOMMENDATION
“The Chanhassen City Council approves the preliminary plat to subdivide 2.47 acres into three
lots and one outlot as shown in plans dated October 27, 2022, subject to the following conditions
and adoption of the Findings of Fact and decision:
SUBDIVISION
Engineering:
1.The applicant and their Engineer shall work with City staff in amending the construction
plans, dated October 27, 2022 prepared by Seth Loken, PE with Alliant Engineering, to
fully satisfy construction plan comments and concerns. Final construction plans will be
subject to review and approval by staff prior to recording of the final plat.
2.The applicant shall enter into a Development Contract and pay all applicable fees and
securities prior to recording of final plat.
3.It is the applicant’s responsibility to ensure that permits are received from all other
agencies with jurisdiction over the project (i.e. Army Corps of Engineers, DNR, Carver
County, RPBC Watershed District, Board of Water and Soil Resources, etc.).
4.An engineer’s estimate for the cost of public improvements, grading and erosion control
practices must be provided prior to approval of the final plat.
Water Resources:
1.The applicant shall provide a copy of conditional approval from the RPBCWD as part of
the final plat submittal.
2.The applicant shall provide an updated copy of the geotechnical report and infiltration
test results as part of the final plat submittal.
3.The applicant shall update the Hydrologic and Hydraulic models per City and watershed
district comments and submit updated computations and models in their native forms
with the final plat and final construction plans.
4.Updated information on the onsite impervious must be included in the SWMP to confirm
volume abstraction requirements are being met as part of the final plat submittal.
5.The applicant shall demonstrate that the proposed project will be in compliance with the
3 foot freeboard requirement to ponding features as part of the final plat submittal.
6.The applicant shall confirm the stormwater routing of the site and include, underground
infiltration details, and connections to public infrastructure as part of the final plat
submittal if applicable.
7.The applicant shall work with staff to improve the BMP configuration and stormwater
design to the maximum extent given the restrictions of the site and RPBCWD rules.
8.The applicant shall enter into an Operations and Maintenance Agreement for any
proposed privately owned stormwater facilities which shall be recorded concurrently with
the final plat.
9.The applicant shall update the design to reduce the 100-year HWL of the onsite wetland
to match or be below the existing 100-year HWL.
313
581 Fox Hill Drive
November 14, 2022
Page 15 of 15
Parks:
1.Full Park fees in lieu of additional parkland dedication and/or trail construction shall be
collected as a condition of approval for the four lots. The Park fees will be collected in full
at the rate in force upon final plat submission and approval. Based upon the current single-
family park fee rate of $5,800 per dwelling, the total Park fees for the three new additional
homes would be $17,400.
Environmental Resources:
1.Any changes in grading limits will require new canopy coverage calculations.
2.A walk through of the tree removal limits with the city forester will be required prior to
any clearing activity.
3.Tree protection fencing shall be installed prior to any construction activities and remain
in place until construction is complete.
4.Any trees removed that are shown on plans dated as preserved shall be replaced at a rate
of 2:1 diameter inches.
5.A Conservation Easement shall be dedicated over Outlot A.
6.The applicant must provide a copy of an approved Permit to Take an Endangered Species
for a Development Project from the Minnesota Department of Natural Resources before
any tree removal may occur.
7.No grading or tree removal is allowed within any areas shown as tree preservation on pg
13 Tree Canopy Coverage and Restoration Plan, dated 10-27-22.
Building:
1.A final grading plan and soils report must be submitted to the Inspections Division before
building permits will be issued.
2.Building permits must be obtained before beginning any construction.
3.Building plans must provide sufficient information to verify that proposed buildings meet
all requirements of the Minnesota State Building Code, additional comments or
requirements may be required after plan review.
4.Retaining walls (if present) more than four feet high must be designed by a professional
engineer and a building permit must be obtained prior to construction, retaining walls
under four feet in height require a zoning permit.
ATTACHMENTS
1. Planning Commission Staff Report dated September 20, 2022
2. Minutes from September 20, 2022 PC Meeting
3. Plans dated October 27, 2022
4. Letter from Maria and Andy Awes dated October 28, 2022
5. Letter from Connie Cervilla dated October 6, 2022
6. Letter from Elizabeth and Matthew Kohane dated November 4, 2022
g:\plan\2022 planning cases\22-10 581 fox hill dr pp and fp\staff report-cc 11-14.doc
314
Planning Commission Item
September 20, 2022
Item 581 Fox Hill Drive: Reconsider a Request for Approval for Subdivision of 2.47
Acres into Four Lots and One Outlot with Variances
File No.Planning Case No. 2022-10 Item No: B.1
Agenda Section PUBLIC HEARINGS
Prepared By Sharmeen Al-Jaff, Senior Planner
Applicant
Chad Mayes
Denali Custom Homes
18352 Minnetonka Blvd.
Wayzata, MN 55391
Present Zoning Single Family Residential District (RSF)
Land Use Residential Low Density
Acerage 2.47
Density 1.6 units per acre
Applicable
Regulations
Chapter 18, Subdivisions
Sec. 18-22. - Variances
Sec. 18-57. - Streets (a)
Sec. 18-60. - Lots(f)
Chapter 20, Article XII, RSF District
SUGGESTED ACTION
“The Chanhassen Planning Commission recommends approval of the preliminary plat to subdivide
2.47 acres into four lots and one outlot and a variance to allow a 50-foot public right-of-way (ROW)
as shown in plans Received September 1, 2022, subject to the conditions of approval and adopts the
Findings of Fact and Recommendation.”
SUMMARY
3315
The applicant is requesting to subdivide 2.47 acres into four lots and one outlot for single-family
detached housing. The property is located at the southeast intersection of Carver Beach Road and Fox
Hill Drive and west of Lotus Lake. Access to the site is proposed via Fox Hill Drive.
The applicant is dedicating the right-of-way (ROW) for Lotus Woods Drive to facilitate the connection
to Big Woods Boulevard. The City Code requires a 60-foot ROW width. All connecting streets in the
immediate vicinity range between 40 and 50 feet in width. Staff directed the applicant to dedicate a 50-
foot-wide ROW. This will require a variance and is addressed in more detail later in the report.
BACKGROUND
On July 19, 2022, the Planning Commission reviewed and tabled action on this application. The
applicant was directed to evaluate options to reduce the tree removal.
Revised plans show an increase of tree preservation from 35% to 38%.
The installation of storm sewer to wetland 1 has been removed to increase tree preservation.
Redesign of underground stormwater retention to meet stormwater requirements while reducing
tree removal.
DISCUSSION
See attached staff report.
RECOMMENDATION
“The Chanhassen Planning Commission recommends approval of the preliminary plat to subdivide 2.47
acres into four lots and one outlot and a variance to allow a 50-foot public Right-of-Way (ROW) as
shown in plans, Received September 1, 2022, subject to the conditions of approval and adopts the
Findings of Fact and Recommendation.”
ATTACHMENTS
Staff Report
Findings of Fact
Development Review Application
Fox Hill Drive Preliminary Plat dated September 1, 2022
Affidavit of Mailing
Public Hearing Notice to Villager
Email Comment - Johansson
Letter from Maria and Andy Awes dated September 1, 2022
Fox Hill Drive Response to Comments(1)
Fox Hill Drive Response to Comments (2)
Planning Commission Minutes Fox Hill Drive dated July 19, 2022
Letter from Cervilla & Lang
4316
CITY OF CHANHASSEN
PC DATE:July 19, 2022
September 20, 2022
CC DATE:August 8, 2022
REVIEW DEADLINE: October 10, 2022
CASE #: 2022-10
BY: SJ, ET, EH, JR, JS, JS
SUMMARY OF REQUEST: Subdivision of 2.47 acres into four lots and a variance to allow a
50-foot ROW. This application was tabled at the July 19, 2022 Planning Commission meeting.
This staff report reflects the revised plans.
LOCATION:South of Fox Hill Drive, west of Lotus Lake and east of Carver Beach Road
APPLICANT: Denali Custom Homes OWNER: Fox Hill Properties, LLC
Chad Mayes Andy Awes
18352 Minnetonka Boulevard 14530 Martin Drive, Suite 120
Wayzata, MN 55391 Eden Prairie, MN 55344
chad@denalicustomhomes.com andy@committeefilms.com
612-282-0918 612-396-6478
PRESENT ZONING: Single Family Residential District (RSF)
2040 LAND USE PLAN: Residential
Low Density (1.2 – 4.0 units/net acre)
ACREAGE:2.47 acres
DENSITY: 1.6 units per acre
LEVEL OF CITY DISCRETION IN
DECISION-MAKING:
The City’s discretion in approving or
denying a preliminary plat is limited
to whether or not the proposed plat
meets the standards outlined in the
Subdivision Regulations and Zoning Ordinance. If it meets these standards, the City must
approve the preliminary plat. This is a quasi-judicial decision.
The City’s discretion in approving or denying a variance is limited to whether or not the
proposed project meets the standards in the Subdivision Ordinances for variances. The City has
a relatively high level of discretion with a variance because the applicant is seeking a deviation
from established standards. This is a quasi-judicial decision.
PROPOSED MOTION:
“The Chanhassen Planning Commission recommends approval of the preliminary plat to
subdivide 2.47 acres into four lots and one outlot and a variance to allow a 50-foot public right-of-
way (ROW) as shown in plans, Received September 1, 2022, subject to the conditions of approval
and adopts the Findings of Fact and Recommendation.”
5317
581 Fox Hill Drive
September 20, 2022
Page 2 of 16
Notice of this public hearing has been mailed to all property owners within 500 feet.
APPLICABLE REGULATIONS
Chapter 18, Subdivisions
Sec. 18-22. - Variances
Sec. 18-57. - Streets (a)
Sec. 18-60. - Lots(f)
Chapter 20, Article XII, RSF District
PROPOSAL/SUMMARY
The applicant is requesting to subdivide 2.47 acres into four lots and one outlot for single-family
detached housing. The property is located at the southeast intersection of Carver Beach Road and
Fox Hill Drive and west of Lotus Lake. Access to the site is proposed via Fox Hill Drive.
The applicant is dedicating the ROW for Lotus Woods Drive to facilitate the connection to Big
Woods Boulevard. The City Code requires a 60-foot ROW width. All connecting streets in the
immediate vicinity range between 40 and 50 feet in width. Staff directed the applicant to
dedicate a 50-foot-wide ROW. This will require a variance and is addressed in more detail later
in the report.
Sewer and water are available to the site. The property is zoned Single Family Residential
(RSF).
6318
581 Fox Hill Drive
September 20, 2022
Page 3 of 16
SUBDIVISION
The applicant is proposing to subdivide 2.47 acres into four lots and one outlot. The lots are
proposed to be served via Fox Hill Drive.
The applicant is proposing to dedicate the ROW for the future extension of the Lotus Woods
Drive which will connect Fox Hill Drive with Big Woods Boulevard.
There is a variance attached to the application that deals with the width of the ROW. This variance
will be discussed in detail later in the report.
All of the proposed lots meet the minimum area, width and depth requirements of the Zoning
Ordinance.
Staff notes that the proposal is consistent with the Comprehensive Plan and generally consistent
with the Zoning Ordinance.
DRAINAGE AND UTILITY EASEMENTS AND RIGHT-OF-WAY
The preliminary plat provided illustrates mostly typical public drainage and utility easements
(DUE) along the proposed subdivision’s lot lines with five-foot DUE along the side and rear lot
lines and a 10-foot DUE along the front lot lines. Additional DUE is being proposed along Block
1 Lot 1 along the shoreline of Lotus Lake and Block 2 Lot 1, Lot 2 and Lot 3 which encompass a
wetland along with private stormwater BMPs. Private stormwater BMPs to serve the needs of
the development must be wholly located outside of all public easements upon submittal of the
final plat. This can be accomplished by either relocating the BMPs or adjusting the public DUE.
The applicant is proposing to dedicate 10 feet of right-of-way to provide for a 50-foot right-of-
way width along Fox Hill Drive, 30 feet of right-of-of way to provide for a 50-foot width along
Carver Beach Road, as well as a 50-foot right-of-way bisecting Block 1 Lot 1 and Block 2 Lot 1
to provide connectivity to the south for when the area further subdivides. The newly dedicated
50-foot right-of-way intersecting with Fox Hill Drive will eventually provide a needed secondary
access to the area and will connect Fox Hill Drive to Big Woods Drive; the Lotus Woods
subdivision to the south, recorded in 2020, provided the right-of-way connection off Big Woods
Drive. While these widths are not the City’s current standard for right-of-way widths (60 feet),
the dedications are consistent with the surrounding neighborhood.
EXISTING CONDITIONS SURVEY
The applicant provided an existing condition survey dated July 16, 2021. The existing condition
survey describes an easement granted to the Northern States Power Company from July 22,
1941. Based on the location of the overhead power from the survey it would appear the
easement may be located within right-of-way to be dedicated with the final plat. Any underlying
easements within public easements, including public right-of-way, must be vacated or released
prior to recording of the final plat.
7319
581 Fox Hill Drive
September 20, 2022
Page 4 of 16
WETLANDS
The proposed plans show one wetland onsite that was delineated by Kjolhaug Environmental
Services on November 23, 2020. The report included a MNRAM assessment. The wetland was
classified as a high value wetland (manage type 1) with a minimum buffer width requirement of
20 feet and an average width of 40 feet as outlined by Riley Purgatory Bluff Creek Watershed
District (RPBCWD) rules. City Ordinance requires a 25-foot buffer and 30 feet principal
structure setback from wetland buffers. The construction plans dated September 1, 2022 show
wetland buffers and setbacks that are consistent with Article VI, Chapter 20 of City Ordinance -
Wetland Protection and appears to meet watershed buffer requirements.
GRADING
The site’s existing and proposed grades generally slope down both east and west from a high
point located near the center of the property. The developer is proposing to mass grade a
majority of the site in order to construct the public street, house pads and stormwater
management areas. The preliminary grading plans dated September 1, 2022 submitted for the
preliminary plat review appear to be in compliance with Section 7-19 and 18-40 of City
Ordinance; requirements of these sections include separation from low floor elevations of the
proposed homes to the highest known groundwater elevations, ensuring lowest building openings
have enough freeboard from any emergency overflows adjacent to the homes, ensuring driveway
grades are within limits set by Ordinance (0.5%-10%), ensuring drainage will be routed away
from building pads, illustrating adequate erosion control measures are planned for, etc.
DRAINAGE
In the existing condition there is a large drainage break along a hill located near the center of the
project area which directs water either east or west. Stormwater runoff flows to one of three
discharge points, east to Lotus Lake, northwest to Carver Beach Road or to the onsite wetland on
the west side of the site. Offsite drainage from the private parcel south of the development also
drains to the wetland onsite and was included in the hydraulic analysis. The wetland onsite does
not have a structural outlet in the existing condition but overtops a natural spillway outlet and
8320
581 Fox Hill Drive
September 20, 2022
Page 5 of 16
drains northwest to Carver Beach Road when inundated. Drainage to Carver Beach Road is
picked up by catch basins in the northwest corner of the intersection of Carver Beach Road and
Fox Hill Drive and drains to existing stormwater pond Lotus Lake 1-2-1.
The proposed condition largely maintains the existing drainage patterns, continuing to drain to
the same three discharge points. The proposed design uses surface grading to convey runoff to
one of four privately owned best management practices (BMPs) which treat the stormwater
before it discharges to one of the three discharge points. The proposed BMPs include four
underground infiltration systems on the four separate lots. Drainage from the proposed future
road which separates Blocks 1 and 2 is proposed to be routed to the underground infiltration
system on Block 1 Lot 1 for treatment. An outlet for the wetland is proposed to be directed to the
underground infiltration system on Block 2 Lot 1, with a natural spillway acting as the
emergency overflow and continuing to drain northwest to Carver Beach Road. The proposed
design shows the private system outlet directly behind the back of curb on public drainage and
utility easement located at the southeast corner of Block 2, Lot 3. Stormwater from this outlet
would discharge across the roadway where it would be eventually picked up by public
infrastructure located on the west side of Carver Beach Road. This configuration creates safety
and City maintenance concerns, and as such shall be redesigned. The applicant shall extend the
public storm sewer system across Carver Beach Road to connect the private system. Piped
outlets for the proposed BMPs are directed to one of the three discharge points. The final design
will likely require connections to public stormwater infrastructure along Carver Beach Road. The
proposed design appears to mix private and future public stormwater associated with the future
public road. The mixing of public and private stormwater systems creates difficulties with
operation and maintenance. As such the system shall be reconfigured to separate the public and
private stormwater BMPs. The public BMP must be sized to treat all stormwater form the future
roadway. As such, the applicant shall provide updated drainage computations and figures as
required. Furthermore, because the drainage system on the east side of the development takes on
public stormwater the downstream conveyance system must be made public to allow the City to
maintain its stormwater infrastructure. The final design shall be updated to show the public
portions of the stormwater system is located within drainage and utility easement.
9321
581 Fox Hill Drive
September 20, 2022
Page 6 of 16
The bounce in the onsite wetland is unchanged or slightly decreases for the 2-, 10- and 100-year
storm events from existing to proposed conditions. Because this wetland extends onto adjacent
properties the 100-year HWL must be maintained which has been confirmed by the modeling.
EROSION PREVENTION AND SEDIMENT CONTROL
The proposed development will exceed one (1) acre of disturbance and will, therefore, be subject
to the General Permit Authorization to Discharge Stormwater Associated with Construction
Activity Under the National Pollution Discharge Elimination/State Disposal System (NPDES
Construction Permit). The applicant has prepared and submitted a Surface Water Pollution
Prevention Plan (SWPPP) to the City for review. The SWPPP is a required submittal element
for preliminary plat review along with the Erosion and Sediment Control Plan in accordance with
Section 19-145 of City Ordinance. No earth disturbing activities may occur until an approved
SWPPP is developed. This SWPPP shall be a standalone document consistent with the NPDES
Construction Permit and shall contain all required elements the permit. The SWPPP will need to
be updated as the plans are finalized, when the contractor and their sub-contractors are identified
and as other conditions change. All erosion control shall be installed and inspected prior to
initiation of site grading activities.
There is an area on the northeast portion of Block 1 Lot 1 that is being proposed for an outfall
pipe to Lotus Lake which will requiring trenching. The ESCP and tree preservation plans must
address this excavation and it’s impacts upon submittal of final plans for review and approval.
Enhanced erosion control measures are required when excavating near bodies of waters and must
be in accordance with the NPDES General Construction Permit.
STREETS
The proposed subdivision abuts Fox Hill Drive to the north and Carver Beach Road to the west.
Access to Block 1 Lot 1 and Block 2 Lots 1-3 of the proposed subdivision are proposed to be had
from Fox Hill Drive. As discussed previously under “Drainage and Utility Easements and
Public Right-of-Way”of this report, right-of-way is being dedicated to facilitate the connection
of a secondary access for the neighborhood which will extend from Fox Hill Drive to Big Woods
Drive. The applicant is proposing to construct the street to the maximum extent practicable
within the newly dedicated right-of-way. Construction of a future street at this time is preferred
when feasible rather than accepting an escrow for its future construction due to the difficulty and
variability in projecting the appropriate amount to escrow as it is typically unknown when future
street connections will be constructed.
In order to ensure that the alignment and grades of the proposed street will be conducive to the
future connection to Big Woods Drive the applicant shall provide exhibits illustrating the
alignment, profile, and grades upon submittal of final construction plans and must approved prior
to recording of final plat.
SANITARY SEWER AND WATERMAIN
The newly proposed subdivision will have access to adequate public sanitary sewer and water
facilities within Fox Hill Drive right-of-way. The plans illustrate tapping two new service lines
for both sanitary and water and connecting to two existing services for both sanitary and water
10322
581 Fox Hill Drive
September 20, 2022
Page 7 of 16
that were installed in 1975. Any existing services proposed to be connected to shall be verified
prior to connection of their serviceability such as televising the sanitary stubs to the public main;
any existing services not used shall be removed and abandoned accordingly.
The applicant is proposing an approximately 120-foot extension of a municipal water main along
the alignment of the future street which will eventually connect Fox Hill Drive and Big Woods
Drive. This extension is necessary to create a water main loop to the area which will provide
better serviceability, water quality, and available flows during firefighting operations. The
proposed alignment of the extended municipal main is in general conformance with City
Standards and Specifications. All newly installed public utilities will be required to adhere to the
City of Chanhassen’s Standard Specifications and Detail Plates, which will be the governing
specifications for said improvements. Upon acceptance by City Council the water mains will
become publicly owned and maintained. A municipal sanitary sewer extension is not required.
STORM WATER MANAGEMENT
Article VII, Chapter 19 of City Code describes the required storm water management
development standards. Section 19-141 states that “these development standards shall be
reflected in plans prepared by developers and/or project proposers in the design and layout of site
plans, subdivisions and water management features.” These standards include water quality
treatment resulting in the removal of 90% total suspended solids (TSS) and 60% total
phosphorous (TP), and runoff rate control for the 2-, 10-, and 100-year storm events. The
proposed development is located within the RPBCWD and is therefore subject to the watershed’s
rules and regulations. A Stormwater Management Report dated August 15, 2021 (but assumed to
be for August 15, 2022 based on date submitted) was submitted by the applicant to the City and
provided to the watershed district concurrently as part of the preliminary plat review. Approval
from the RPBCWD has not been received for the site.
As outlined in the City’s Surface Water Management Plan adopted in December 2018, the City
requests regional ponding areas as opposed to individual on-site BMPs. Regional systems are
more efficient and are easier to maintain. Due to the large hill onsite it does not seem feasible to
direct drainage from the entire site to one regional BMP. However, it does seem feasible to
combine requirements and reduce the number of onsite BMPs to one BMP east of the hill (near
Lotus Lake) and one west of the hill (near the onsite wetland). The City explored whether the
existing Lotus Lake 1-2-1 stormwater pond could be used to provide water quality treatment for
the portion of the site which drains northwest to Carver Beach Road. The site is within
RPBCWD and is required to meet all applicable watershed rules which includes volume
abstraction of 1.1 inches of runoff from all new or disturbed impervious for redevelopment
where over 50% of the project area is being disturbed. RPBCWD does allow for the use of
existing regional stormwater management BMPs to meet its rules however Lotus Lake 1-2-1
does not provide the RPBCWD required volume abstraction and couldn’t be used alone to meet
RPBCWD’s rules. The applicant shall investigate the potential of a more regional BMP design
and submit justification for the final design configuration as part of the final plat submittal.
With the currently proposed infiltration BMPs the water quality rules appear to be met since the
volume abstraction requirement is met. A draft geotechnical report was included in the most
recent submittal however soil boring logs were only included for three out of the four soil
borings taken. The soil boring log for SB-4 should be submitted for review, and the final version
11323
581 Fox Hill Drive
September 20, 2022
Page 8 of 16
of the geotechnical report should be submitted when completed. Based on the three soil borings
provided the onsite soils are mostly clay with a sand/silt layer 5-10 feet below the surface across
the site. The applicant is proposing to excavate to the sand/silt layer and backfill with free
draining media under the proposed underground infiltration BMPs in order to get better
infiltration. The applicant shall include justification (geotechnical recommendation, infiltration
test results, etc.) for using design infiltration rates which differ from the MCPA’s standard design
infiltration rates based on the soil types shown in the soil boring logs. Once infiltration rates are
confirmed, water quality modeling will need to be updated to match the determined infiltration
rates, and water quality requirements should be confirmed to still be met. The applicant shall
resubmit updated models in their native form prior to recording the final plat to confirm the
City’s water quality rule is met.
The Stormwater Management Report and supporting Hydrologic and Hydraulic HydroCAD
models were reviewed. Modeling updates are required so the models can be used for rate control
and water quality analysis. The proposed design shows areas where stormwater from the
development is routed to BMPs, however in several instances the surface routing in unclear.
Further work is needed to update the grading plan and/or model so they better match the
proposed conditions. Furthermore, the design appears to modify the upstream drainage patterns
of the existing lot just south of Block 1, Lot 1. Additional analysis is required to show the
proposed design will not adversely change drainage of adjacent properties. The modeling
demonstrates that rate control can be met to all three discharge events for all storm event
modeled. HydroCAD modeling will need to be updated to better match the proposed conditions,
and all required updates from City and watershed comments. If the infiltration rates for the
different BMPs are modified to confirm rate control requirements are still being met prior to
recording the final plat.
As noted previously, RPBCWD rules require 1.1 inches of stormwater abstraction for all
impervious area (new and existing) for the entire project area when over 50% of the project area
is being disturbed. The proposed condition has an impervious area of 0.50 acres requiring
approximately 2,200 CF of abstraction. The proposed BMPs have a combined volume provided
of 2,331 CF exceeding the RPBCWD required volume. As noted previously, soil borings for SB-
1 through SB-3 (SB-4 not submitted) showed the onsite soils are mostly clay with a sand/silt
layer 5-10 feet below the surface across the site. To confirm the BMP design an updated
geotechnical report is required to show SB-4 and provide justification for infiltration rates at the
new location of the infiltration BMP located on Block 2, Lot 2. The applicant is proposing to
excavate to the sand/silt layer and backfill with free draining media under the proposed
underground infiltration BMPs in order to get better infiltration, however justification for the
design infiltration rates is required prior to confirm RPBCWD volume control requirements are
being met. As such the applicant shall receive conditional approval from the watershed district
prior to final plat submittal to the City.
As outlined in the City’s Surface Water Management Plan adopted in December 2018, the City
requires at least 3 feet of freeboard between a building elevation and adjacent ponding features.
The high-water levels of all proposed BMPs should be noted on the plans, however based on the
HydroCAD modeling results it appears all proposed buildings are meeting freeboard
requirements with respect to the proposed BMPs. Freeboard requirements were confirmed to be
met with respect to the onsite wetland for all existing and proposed adjacent buildings.
12324
581 Fox Hill Drive
September 20, 2022
Page 9 of 16
All work proposed appears to be outside of the FEMA floodplain and above the Ordinary High
Water Level of Lotus Lake, so additional permitting with FEMA and/or the Minnesota
Department of Natural Resources is not anticipated to be required.
The infiltration BMPs located on each of four lots are to be privately owned and therefore will
require an Operations and Maintenance (O&M) Agreement and associated plan. The plan
identifies the maintenance schedule, responsible party, and should include information on how
the system will be cleaned out including the underground infiltration chambers proposed in the
construction plans. The applicant must provide a signed O&M Agreement prior to the initiation
of construction activities onsite. It is recommended that an HOA is created to streamline the
operation and maintenance of the separate BMP systems to reduce risk and responsibility for
future homeowners.
STORM WATER UTILITY CONNECTION CHARGES
City Ordinance sets out the fees associated with surface water management. A water quality and
water quantity fee are collected with a subdivision. These fees are based on land use type and
are intended to reflect the fact that the more intense the development type, the greater the
degradation of surface water.
This fee will be applied to the new lots of record being created. It is assessed at the rate in effect
at that time; the 2022 rate for low-density residential is $8,830.00 per acre of developable land.
ASSESSMENTS
Water and sewer partial hookups are due at the time of final plat. The partial hookup fees will be
assessed at the rate in effect at that time; 2022 rates for partial hookup fees are $691.00 per unit
for sanitary sewer and $2,562.00 per unit for water. The remaining partial hookups fees are due
with the building permit.
FEES
Based on the proposal the following fees would be collected with the development contract:
a) Administration Fee: if the improvement costs are less than $500,000, 3% of the
improvement costs.
b) Surface water management fee: $8,830.00/acre of developable land.
c) A portion of the water hook-up charge @ $2,562.00/unit.
d) A portion of the sanitary sewer hook-up charge @ $691.00/unit.
e) Park dedication fee @ $5,800.00/unit.
f) GIS fees @ $100 for the plat plus $30 per parcel: $160.00
g) Final plat process (review and recording of Plat and DC): $450.00
LANDSCAPING AND TREE PRESERVATION
The parcel is a fully wooded site. The existing trees are a mix of native species collectively
known as the Big Woods. A variety of trees including sugar maple, red oak, and butternut cover
the entire site with many significant trees throughout the parcel. The parcel has been wooded for
13325
581 Fox Hill Drive
September 20, 2022
Page 10 of 16
many decades as evidenced by the number of large, mature trees and historic aerial photos going
back to 1937. Retaining as many trees as possible is important to maintaining the character of the
neighborhood with the proposed development. The proposed subdivision is low-density
residential and allowed by city code to remove 45% of the trees without penalty. The applicant
is proposing to remove 60%57% of the trees on the site to build four homes. Tree
preservation on lots 1-3, Block 2 has been maximized and the robust tree preservation
around the wetland on lots 2 and 3 and will contribute to a continued wooded feel to the
neighborhood. This area is proposed for a Conservation Easement and preserves a
significant amount of wooded area. Average tree removal on three lots in Block 2 is
around 10,000 sq. ft. and shows grading limits at the tightest extent necessary to construct
the homes and stormwater management systems.Some additional tree removal is being
proposed for a rain garden on lot 3. Three of the lots are employing underground runoff storage
tanks, but on lot 2 a section of trees is proposed to be cleared to create an infiltration basin near
the wetland. Trees provide a reduction in stormwater runoff and should not be cleared for a rain
garden. Additionally, the area cleared for the infiltration basin further fragments the wooded
area which increases environmental stresses on surrounding trees and reduces the wildlife
benefits of the wooded buffer area. To preserve the trees and the remaining character of the site,
staff recommends that an underground stormwater feature or infiltration basin be proposed in the
side or rear yard of lot 2 at the edge of the wooded area and the wooded wetland buffer area be
preserved mostly intact and covered with a Conservation Easement. Previous developments in
the area have dedicated portions of the existing Big Woods forest type under Conservation
Easements. The neighboring Big Woods and Eidsness developments to the south have
Conservation Easements on all of the lots. This development would be consistent with
dedicating a Conservation Easement over the wooded areas on lots 1 and 2 2 and 3,Block 2.
Canopy coverage and preservation calculations have been submitted for the Fox Hill Drive
development. The applicant has calculated the following coverages:
Total upland area (excluding wetlands)101,998 SF
Total canopy area (excluding wetlands)96,530 SF
Baseline canopy coverage 95%
Minimum canopy coverage allowed 55% or 56,098 SF
Proposed tree preservation 35% or 35,699 SF 38% or 38,517 SF
The developer does not meet the minimum canopy coverage allowed, therefore the difference
between the baseline and proposed tree preservation is multiplied by 1.2 to calculate the required
replacement plantings.
Difference in canopy coverage 20,429 17,582 SF
Multiplier 1.2
Total replacement 24,514 21,098 SF
Total number of trees to be planted 22 19 trees
The total number of trees required for the development is 22 19. The applicant has proposed a
total of 17 19 overstory trees and 9 8 ornamental trees. The applicant meets diversity
requirements, however staff recommends that the Autumn Blaze maple be changed to a
sugar maple variety. No bufferyard plantings are required on the site.
There is additional tree removal on the site that is not reflected in the tree removal plans or
calculations. The installation of the discharge pipe into Lotus Lake and the connection of the
14326
581 Fox Hill Drive
September 20, 2022
Page 11 of 16
infiltration basin on lot 2 to the wetland and the home site will require tree removal. This is not
shown on the tree removal plans. The applicant shall revise the tree removal plans and
calculations to reflect the actual tree removal needed on site.
Existing trees on site include butternut trees which are included on the Minnesota State
Endangered Species List. The applicant will need to provide an approved permit from the
Minnesota Department of Natural Resources before tree removal may occur.
COMPREHENSIVE PARK PLAN
The City’s Comprehensive Park Plan calls for a neighborhood park to be located within one-half
mile of every residence in the city. The proposed Fox Hill Drive subdivision is located within
the Carver Beach Park neighborhood park service area. The two Carver Beach parks feature the
following amenities: swimming beach, playground, fishing pier, trails, basketball court, ball
field, picnic shelter, canoe rack and parking area.
15327
581 Fox Hill Drive
September 20, 2022
Page 12 of 16
COMPLIANCE TABLE
RSF Setbacks: Front: 30 feet, Side: 10 feet
* Riparian lots must have a minimum area of 20,000 square feet
VARIANCE
City Code requires a 60-foot ROW. The surrounding area and the ROW within the Carver
Beach area is between 40 and 50 feet wide. Approval of the variance will allow the street to
blend in with the surrounding neighborhood. This street will provide future access to the
property located south of the subject site.
SUBDIVISION - FINDINGS
1.The proposed subdivision is consistent with the zoning ordinance.
Finding: The subdivision meets all the requirements of the RSF, Residential Single-
Family District and the zoning ordinance.
2.The proposed subdivision is consistent with all applicable city, county and regional plans
including but not limited to the City's Comprehensive Plan.
Finding: The proposed subdivision is consistent with the Comprehensive Plan and
subdivision ordinance.
3.The physical characteristics of the site, including but not limited to topography, soils,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, and
stormwater drainage are suitable for the proposed development.
Finding: The proposed site is suitable for development subject to the conditions specified
in this report.
4.The proposed subdivision makes adequate provision for water supply, storm drainage,
sewage disposal, streets, erosion control and all other improvements required by this
chapter.
Finding: The proposed subdivision is served by adequate urban infrastructure.
Lot Area
(sq. ft.)
Lot
Width
Lot
Depth
Code (RSF)15,000/20,000 90 125
Lot 1, Block 1 28,801*114.78 244.29
Lot 1, Block 2 15,037 114 131
Lot 2, Block 2 22,622 238.91 137.37
Lot 3, Block 2 17,729 115.77 183
Outlot A 6,157
Right-of-Way 15,876
Total 107,379
16328
581 Fox Hill Drive
September 20, 2022
Page 13 of 16
5. The proposed subdivision will not cause environmental damage.
Finding: The proposed subdivision will not cause significant environmental damage
subject to conditions of approval. The proposed subdivision contains adequate open areas
to accommodate a house pad.
6.The proposed subdivision will not conflict with easements of record.
Finding: The proposed subdivision will not conflict with existing easements, but rather
will expand and provide all necessary easements.
7.The proposed subdivision is not premature. A subdivision is premature if any of the
following exists:
a.Lack of adequate stormwater drainage.
b.Lack of adequate roads.
c.Lack of adequate sanitary sewer systems.
d.Lack of adequate off-site public improvements or support systems.
Finding: The proposed subdivision will have access to public utilities and streets.
VARIANCE - FINDINGS
As part of this request, a variance to allow a 50-foot-wide ROW is requested. The City Council
may grant a variance from the regulations contained in the subdivision chapter as part of a
subdivision approval process following a finding that all of the following conditions exist:
1.The hardship is not a mere inconvenience.
2.The hardship is caused by the particular physical surroundings, shape or topographical
conditions of the land.
3.The condition or conditions upon which the request is based are unique and not generally
applicable to other property.
4.The granting of a variance will not be substantially detrimental to the public welfare and is
in accord with the purpose and intent of this chapter, the zoning ordinance and
Comprehensive Plan.
Finding: Staff recommends the variances be approved as shown in plans received
September 1, 2022, for the 50-foot-wide right-of-way to allow the street to blend in with
the surrounding neighborhood.
RECOMMENDATION
“The Chanhassen Planning Commission recommends approval of the preliminary plat to
subdivide 2.47 acres into four lots and one outlot and a variance to allow a 50-foot public right-of-
way as shown in plans Received September 1, 2022, subject to the following conditions and
adoption of the Findings of Fact and Recommendation:
17329
581 Fox Hill Drive
September 20, 2022
Page 14 of 16
SUBDIVISION
ENGINEERING RECOMMENDATIONS:
1.Any underlying easements within public easements, including public right-of-way, must
be vacated or released prior to recording of the final plat.
2.The applicant shall provide exhibits illustrating the alignment, profile, and grades of the
proposed street design from Fox Hill Drive to the future connection at Big Woods Drive
upon submittal of final plat.
3.The applicant and their Engineer shall work with City staff in amending the construction
plans, dated September 1, 2022 prepared by Seth Loken, PE with Alliant Engineering to
fully satisfy construction plan comments and concerns. Final construction plans will be
subject to review and approval by staff prior to commencement of any construction
activities.
4.The applicant shall enter into a Development Contract and pay all applicable fees and
securities prior to recording of final plat.
WATER RESOURCES RECOMMENDATIONS:
1.Private stormwater BMPs to serve the needs of the development must be wholly located
outside of all public easements upon submittal of the final plat.
2.Public stormwater infrastructure must be located wholly within drainage and utility
easements or public right of way upon submittal of the final plat.
3.The applicant shall provide a copy of conditional approval from the RPBCWD as part of
the final plat submittal.
4.The applicant shall provide an updated copy of the geotechnical report and infiltration
test results as part of the final plat submittal.
5.The applicant must update the Hydrologic and Hydraulic models per City and watershed
district comments and submit updated computations and models in their native forms
with the final plat and final construction plans.
6.The applicant must demonstrate that the proposed project will be in compliance with the
3-foot freeboard requirement to ponding features as part of the final plat submittal.
7.The applicant must confirm the stormwater routing of the site and include, underground
infiltration details, and connections to public infrastructure as part of the final plat
submittal.
8.The applicant must work with staff to improve the BMP configuration and stormwater
design to the maximum extent given the restrictions of the site and RPBCWD rules.
9.The applicant shall enter into an Operations and Maintenance Agreement for any
proposed privately owned stormwater facilities which shall be recorded concurrently with
the final plat.
18330
581 Fox Hill Drive
September 20, 2022
Page 15 of 16
Parks:
1.Full Park fees in lieu of additional parkland dedication and/or trail construction shall be
collected as a condition of approval for the four lots. The Park fees will be collected in full
at the rate in force upon final plat submission and approval. Based upon the current single-
family park fee rate of $5,800 per dwelling, the total Park fees for the three new additional
homes would be $17,400.
Environmental Resources:
1.Tree protection fencing shall be installed prior to any construction activities and remain
in place until construction is complete.
2.Any trees removed that are shown on plans dated as preserved shall be replaced at a rate
of 2:1 diameter inches.
3.A Conservation Easement shall be dedicated over the wooded side yards on Lots 2 and 3
1 and 2, Block 2.
4.The applicant will relocate the infiltration basin to the edge of the wooded area on Lot 2
and eliminate the fragmentation of the wooded wetland buffer.
5.The applicant shall revise the tree removal plans and calculations to show tree removal
for all stormwater infrastructure and utilities needed on site.
6.The applicant must provide a copy of an approved Permit to Take an Endangered
Species for a Development Project from the Minnesota Department of Natural
Resources before any tree removal may occur.
7.No grading is allowed within any areas shown as tree preservation on pg 13 Tree
Canopy Coverage and Restoration Plan, dated 9-1-22.
Building:
1.A final grading plan and soils report must be submitted to the Inspections Division before
building permits will be issued.
2.Building permits must be obtained before beginning any construction.
3.Building plans must provide sufficient information to verify that proposed buildings meet
all requirements of the Minnesota State Building Code, additional comments or
requirements may be required after plan review
4.Retaining walls (if present) more than four feet high must be designed by a professional
engineer and a building permit must be obtained prior to construction, retaining walls
under four feet in height require a zoning permit.
ATTACHMENTS
1. Findings of Fact and Recommendation
2. Development Review Application
3. Preliminary Plat Received September 1, 2022
4. Affidavit of Mailing
5. Public Hearing Notice to Villager
6. E-mail from Bruce Johansson received July 11, 2022
7. Letter from Maria and Andy Awes dated September 12, 2022
19331
581 Fox Hill Drive
September 20, 2022
Page 16 of 16
8. Fox Hill Drive Response to Comments (1)
9. Fox Hill Drive Response to Comments (2)
10. Minutes from July 19, 2022 PC Meeting
g:\plan\2022 planning cases\22-10 581 fox hill dr pp and fp\staff report.doc
20332
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
FINDINGS OF FACT
AND RECOMMENDATION
IN RE:Application of Denali Custom Homes for a Four Lot Subdivision with a Right-of-Way
Width Variance, Planning Case 22-10
On July 19, 2022 and September 20, 2022, the Chanhassen Planning Commission met at its
regularly scheduled meeting to consider the application to subdivide 2.47 acres into four single-
family lots and one outlot and a variance to allow a 50-foot public right-of-way.
The Planning Commission conducted a public hearing on the proposed development which was
preceded by published and mailed notice. The Planning Commission heard testimony from all
interested persons wishing to speak now makes the following:
FINDINGS OF FACT
1.The property is currently zoned RSF, Single-Family Residential.
2.The property is guided in the Land Use Plan for Residential – Low Density (1.2 –
4.0 units per net acre).
3.The legal description of the property is attached as Exhibit A.
4.The Subdivision Ordinance directs the City Council to consider seven possible adverse
effects of the proposed subdivision. The seven (7) effects and our findings regarding
them are:
a)The proposed subdivision is consistent with the zoning ordinance;
b)The proposed subdivision is consistent with all applicable city, county and regional
plans including but not limited to the City's Comprehensive Plan;
c)The physical characteristics of the site, including but not limited to topography,
soils, vegetation, susceptibility to erosion and siltation, susceptibility to flooding,
and stormwater drainage are suitable for the proposed development;
d)The proposed subdivision makes adequate provision for water supply, storm
drainage, sewage disposal, streets, erosion control and all other improvements
required by this chapter;
e)The proposed subdivision will not cause environmental damage;
f)The proposed subdivision will not conflict with easements of record; and
21333
g)The proposed subdivision is not premature. A subdivision is premature if any of the
following exists:
1.Lack of adequate stormwater drainage.
2.Lack of adequate roads.
3.Lack of adequate sanitary sewer systems.
4.Lack of adequate off-site public improvements or support systems.
5.Variances. The City Council may grant a variance from the regulations contained in this
chapter as part of the plat approval process following a finding that all of the following
conditions exist:
a)The hardship is not a mere inconvenience.
b)The hardship is caused by the particular physical surroundings, shape or
typographical conditions of the land.
c)The conditions upon which the request is based are unique and not generally
applicable to other property.
d)The granting of the variance will not be substantially detrimental to the public
welfare and is in accord with the purpose and intent of this chapter, the Zoning
Ordinance and Comprehensive Plan.
The planning report Planning Case 2022-10, dated September 20, 2022, prepared by
Sharmeen Al-Jaff, et al, is incorporated herein.
RECOMMENDATION
The Planning Commission recommends that the City Council approve the proposed development
including a Subdivision of 2.47 acres into four lots and one outlot and a variance to allow a 50-foot
public right-of-way.
ADOPTED by the Chanhassen Planning Commission this 20th day of September 2022.
CHANHASSEN PLANNING COMMISSION
BY:___________________________________
Mark von Oven, Chairman
g:\plan\2022 planning cases\22-10 581 fox hill dr pp and fp\revised plans 9.1.22\findings of fact.doc
22334
EXHIBIT A
Legal Description:
The Land is described as follows:
That part of Government Lot 8 in Section 1, Township 116, Range 23, described as follows:
Beginning at a point in the center line of Lakeview Drive, distant 121.029 feet Southeasterly
from the point of intersection of the center line of said Lakeview Drive with the center line of
Fern Road; thence Southeasterly along the center line of said Lakeview Drive 25 feet; thence
North 75 degrees 07 minutes East to the high water mark of Long Lake (also known as Lotus
Lake); thence Northerly along the high water mark of said lake 25 feet, more or less, to its
intersection with a line bearing North 75 degrees 07 minutes East from the point of beginning;
thence South 75 degrees 07 minutes West 866.5 feet, more or less, to point of beginning. Above
mentioned Lakeview Drive and Fern Road being shown on the plat of CARVER-BEACH,
according to the recorded plat thereof. Subject to an easement granted to the Northern States
Power Company July 22nd, 1941.
and
Beginning at a point in the center line of Lakeview Drive, distant 20.172 feet on a bearing of
South 22 degrees 21 minutes 40 seconds East from the point formed by the intersection of said
Lakeview Drive and Fern Road as shown on the map entitled CARVER-BEACH, according to
the recorded plat thereof; and running from thence along the Southerly line of Fern Road on a
bearing of North 75 degrees 07 minutes 00 seconds East, a distance of 880 plus or minus feet to
the high water mark of Long Lake; thence in a Southerly direction along the high water mark of
said Long Lake 100 plus or minus feet to a point 100 feet at right angles to the first course, when
said course is projected; thence on a course of South 75 degrees 07 minutes 00 seconds West a
distance of 873 feet plus or minus, to a point in the center line of Lakeview Drive, distant
121.029 feet in a Northwesterly direction from the intersection of Lakeview Drive and Fern
Road; thence along the center line of Lakeview Drive on a course of North 22 degrees 21
minutes 40 seconds West a distance of 100.857 feet to the point of beginning.
Torrens Property - Certificate of Title No. 34797.0
Address:581 Fox Hill Dr., Chanhassen, MN
PID & Acreage:250010200, 2.47 Acres
23335
COMMUNITY DEVELOPMENT DEPARTMENT
CHAMIASSENPlanningDivision—7700 Market BoulevardCITY OFMailingAddress—P.O. Box 147,Chanhassen, MN 55317
Phone:(952)227-1100/Fax: (952)227-1110
APPLICATION FOR DEVELOPMENT REVIEW
Submittal Date:l( 17 ' PC Date:7l i 9 1 a-CC Date: ( ) i j p Liu-Day Review Date: f i I D.-4,
Section 1: Application Type(check all that apply)
Refer to the appropriate Application Checklist for required submittal information that must accompany this application)
Comprehensive Plan Amendment 600 ® Subdivision (SUB)
Minor MUSA line for failing on-site sewers $100 Create 3 lots or less 300
0 Create over 3 lots 600+ $15 per lot
Conditional Use Permit(CUP) 4 lots)
Single-Family Residence 325 Metes&Bounds(2 lots)300
All Others 425 Consolidate Lots 150
0 Interim Use Permit(IUP)
Lot Line Adjustment 150
In conjunction with Single-Family Residence..$325
Final Plat 700
All Others 425 Includes$450 escrow for attorney costs)*
Additional escrow may be required for other applications
through the development contract.
Rezoning(REZ)
O Planned Unit Development (PUD) 750 Vacation of Easements/Right-of-way(VAC)........$300
0 Minor Amendment to existing PUD 100 Additional recording fees may apply)
O All Others 500
Variance(VAR) 200
El Sign Plan Review 150
Wetland Alteration Permit(WAP)
Site Plan Review(SPR) Single-Family Residence 150
Administrative 100 All Others 275
Commercial/Industrial Districts*500
Plus $10 per 1,000 square feet of building area: Zoning Appeal 100
thousand square feet)
Include number of existing employees: Zoning Ordinance Amendment(ZOA) 500
Include number of new employees:
Residential Districts 500 NOTE: When multiple applications are processed concurrently,
Plus $5 per dwelling unit(units)
the appropriate fee shall be charged for each application.
O Notification Sign (City to install and remove) 200
Property Owners' List within 500'(City to generate after pre-application meeting) 3 per address
44 addresses)
Escrow for Recording Documents(check all that apply) 50 per document
Conditional Use Permit Interim Use Permit Site Plan Agreement
Vacation Variance Wetland Alteration Permit
Metes& Bounds Subdivision (3 dots.) Easements ( easements) Deeds
TOTAL FEE:1492
Section 2: Required Information
Description of Proposal: Proposed lot split that would subdivide an existing residentail parcel into 4 compliant RSF lots.
Proposed plat name: Fox Hill Drive
Property Address or Location: 581 Fox Hill Drive
Parcel#: 250010200 g Legal Description:See Narrative
Total Acreage:2.47 Wetlands Present? ®Yes No
Present Zoning:Single-Family Residential District(RSF) Requested Zoning: Single-Family Residential District(RSF)
Present Land Use Designation: Residential Low Density Requested Land Use Designation: Residential Low Density
Existing Use of Property: Single Family Residential lot
CITY OF CHANIIA EN
Check box if separate narrative is attached. RECEIVED
JUN 1 7 Z01"
CHANHASSEN PLANNING DEPT
24336
Section 3: Property Owner and Applicant Information
APPLICANT OTHER THAN PROPERTY OWNER: In signing this application, I,as applicant, represent to have obtained
authorization from the property owner to file this application. I agree to be bound by conditions of approval, subject only to
the right to object at the hearings on the application or during the appeal period. If this application has not been signed by
the property owner, I have attached separate documentation of full legal capacity to file the application. This application
should be processed in my name and I am the party whom the City should contact regarding any matter pertaining to this
application. I will keep myself informed of the deadlines for submission of material and the progress of this application.
further understand that additional fees may be charged for consulting fees,feasibility studies,etc.with an estimate prior to
any authorization to proceed with the study. I certify that the information and exhibits submitted`
trares
true and correct.
Name: UEA/A1,I CUST:vvA 4Op SS Contact: Ctna.c\ t " A..(e5
Address: 18167 MidAl d 4 $CV tJ, Phone: G!2- 2$2- oil/
City/State/Zip:W qY ZATA , M/J 5539 t Cell: Co(el- Z$Z 09'/ft
Email: ('mac Fax:Nfilr
Signature: Cam.- V ' ., / Date: Co I Co' ZZ—
PROPERTY OWNER: In signing this application, I, as property owner, have full legal capacity to, and hereby do,
authorize the filing of this application. I understand that conditions of approval are binding and agree to be bound by those
conditions, subject only to the right to object at the hearings or during the appeal periods. I will keep myself informed of
the deadlines for submission of material and the progress of this application. I further understand that additional fees may
be charged for consulting fees,feasibility studies,etc.with an estimate prior to any authorization to proceed with the
study. I certify that the information and exhibits submitted are true and correct.
Name: Fox Hill Properties, LLC Contact: Andy Awes
Address: 14530 Martin Dr. Suite 120 Phone:
City/State/Zip: Eden Prairie, MN 55344 Cell: 612-396-6478
Email: andy@committeefilms.com Fax:
Signature: Date:6/15/22
This application must be completed in full and must be accompanied by all information and plans required by
applicable City Ordinance provisions. Before filing this application, refer to the appropriate Application Checklist
and confer with the Planning Department to determine the specific ordinance and applicable procedural
requirements and fees.
A determination of completeness of the application shall be made within 15 business days of application submittal. A
written notice of application deficiencies shall be mailed to the applicant within 15 business days of application.
PROJECT ENGINEER(if applicable)
Name: Alliant Engineering Inc. Contact: Seth Loken
Address: 733 Marquette Ave, Ste 700, Minneapolis Phone: 612)767-9356
City/State/Zip: Minneapolis/MN/55402 Cell:
Email: sloken@alliant-inc.com Fax:
Section 4: Notification Information
Who should receive copies of staff reports? Other Contact Information:
E Property Owner Via: Email Mailed Paper Copy Name:
Applicant Via: Email Mailed Paper Copy Address:
Engineer Via: 0 Email Mailed Paper Copy City/State/Zip:
Other* Via: Email Mailed Paper Copy Email:
INSTRUCTIONS TO APPLICANT: Complete all necessary form fields,then select SAVE FORM to save a copy to your
device. i and deliver to city along with required documents and payment. SUBMIT FORM to send a digital
Copy t0 the city for processing. SAVE FORM PRINT FORM SUBMIT FORM 1
25337
LOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT AFOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILPROJECT LOCATIONFOX HILL DRIVE
PRELIMINARY PLAT
COVER SHEET 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION
1SHEET INDEX NO.1VICINITY MAPNOT TO SCALEFOX HILL DRIVECHANHASSEN, MINNESOTASUITE 700ALLIANT ENGINEERING, INC.733 MARQUETTE AVENUEMINNEAPOLIS, MN 55402PH: 612-758-3080CONSULTANTFX: 612-758-3099SURVEYORENGINEERDAN EKREMLICENSE NO. 57366SETH LOKENLICENSE NO. 58862LANDSCAPE ARCHITECTEM: sloken@alliant-inc.comEM: dekrem@alliant-inc.comMARK KRONBECKLICENSE NO. 26222EM: mkronbeck@alliant-inc.comBUILDERCOVER SHEET2EXISTING CONDITIONS SURVEY5PRELIMINARY PLAT6SITE PLAN7GRADING AND DRAINAGE PLAN3-4DETAILS8EROSION AND SEDIMENT CONTROL PLAN9UTILITY PLAN AND PROFILES10-11TREE CANOPY COVERAGE AND RESTORATION PLAN13-14WETLAND MANAGEMENT PLANSTORM SEWER PLAN AND PROFILES15DENALI CUSTOM HOMES18352 MINNETONKA BOULEVARDWAYZATA, MN 55391CONTACT: DAVID BIEKERPH: 612-718-1671EM: david@denalicustomhomes.comOWNERANDY AWESEM: andy@committeefilms.comLANDSCAPE PLAN1612STORM INFILTRATION SYSTEM DETAILS26338
FOX HILL DRIVECARVER BEACH ROADS20°28'26"E 125.32N22°37'50"W 125.86N74°50'50"E 825.86N74°50'50"E 821.10(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)32+/-41+/-LOTUSTRAILLOTUS LAKECHANHASSEN, MINNESOTA581 FOX HILL DRIVELOTUS LAKE PROPERTY733 Marquette Ave, Ste 700Minneapolis, MN 55402612.758.3080 612.758.3099www.alliant-inc.comMAINFAX7/16/2021DEMDTDDJOB NO.FIELD DATE ISSUEDCHECKED BYSCALEDRAWN BY1"=30'21-0122SignatureDate License NumberPrint NameDANIEL EKREMI hereby certify that this survey, plan, or reportwas prepared by me or under my directsupervision and that I am a duly Licensed LandSurveyor under the laws of the state ofMinnesota.LEGAL DESCRIPTIONThe Land is described as follows:That part of Government Lot 8 in Section 1, Township 116, Range 23, described as follows: Beginning at a point in thecenter line of Lakeview Drive, distant 121.029 feet Southeasterly from the point of intersection of the center line of saidLakeview Drive with the center line of Fern Road; thence Southeasterly along the center line of said Lakeview Drive 25feet; thence North 75 degrees 07 minutes East to the high water mark of Long Lake (also known as Lotus Lake);thence Northerly along the high water mark of said lake 25 feet, more or less, to its intersection with a line bearingNorth 75 degrees 07 minutes East from the point of beginning; thence South 75 degrees 07 minutes West 866.5 feet,more or less, to point of beginning. Above mentioned Lakeview Drive and Fern Road being shown on the plat ofCARVER-BEACH, according to the recorded plat thereof. Subject to an easement granted to the Northern StatesPower Company July 22nd, 1941.andBeginning at a point in the center line of Lakeview Drive, distant 20.172 feet on a bearing of South 22 degrees 21minutes 40 seconds East from the point formed by the intersection of said Lakeview Drive and Fern Road as shownon the map entitled CARVER-BEACH, according to the recorded plat thereof; and running from thence along theSoutherly line of Fern Road on a bearing of North 75 degrees 07 minutes 00 seconds East, a distance of 880 plus orminus feet to the high water mark of Long Lake; thence in a Southerly direction along the high water mark of saidLong Lake 100 plus or minus feet to a point 100 feet at right angles to the first course, when said course is projected;thence on a course of South 75 degrees 07 minutes 00 seconds West a distance of 873 feet plus or minus, to a pointin the center line of Lakeview Drive, distant 121.029 feet in a Northwesterly direction from the intersection of LakeviewDrive and Fern Road; thence along the center line of Lakeview Drive on a course of North 22 degrees 21 minutes 40seconds West a distance of 100.857 feet to the point of beginning.Torrens Property - Certificate of Title No. 34797.0LEGEND1. This survey and the property description shown herein are based upon information found in the owner's policy oftitle insurance prepared by Stewart Title Guaranty Company, File no. 21-2881, dated June 9, 2021.2. The locations of underground public utilities are depicted based on information from Gopher State One Call systemfor a “Boundary Survey locate”. The information was provided by a combination of available maps, proposed plans orcity records and field locations which may not be exact. Verify all utilities critical to construction or design.3. The orientation of this bearing system is based on the Carver County Coordinate System NAD83 (86 adj.).4. All distances are in feet.5. The area of the above described property is:Gross: 107,291 +/- square feet or 2.463 +/- acresNet(Less ROW): 104,774 +/- square feet or 2.405 +/- acres6. Bench Mark 1: Top nut of hydrant located on the southwest corner of Fox Hill Drive and Lotus Trail has an elevationof 929.52 feet NAVD88.7. Bench Mark 2: Top nut of hydrant located at the southeast quadrant of Fox Hill Drive and Carver Beach Road hasan elevation of 940.92 feet NAVD88.8. Elevations at curb line are at top of curb.9. The document for the Northern States Power Company easement references in the legal description was notprovided.10. The Ordinary High Water Level for Lotus Lake is 896.3 feet, NGVD29, or 896.35 feet, NAVD 88, and shown hereonfor reference.NOTESBOUNDARY AND TOPOGRAPHIC SURVEYJULY 16, 20215736627339
FOX HILL DRIVE
PRELIMINARY PLAT
DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION
328340
FOX HILL DRIVE
PRELIMINARY PLAT
DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION
429341
LOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT AFOX HILL DRIVECARVER BEACH ROADS20°28'26"E 125.32N22°37'50"W 125.86N74°50'50"E 825.86N74°50'50"E 821.10(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)32+/-41+/-LOTUS TRAILLOTUS LAKEN15°53'53"W 11.44'N15°13'15"W 32.96'N15°29'42"W 33.77'N19°32'37"W 30.45'N15°14'45"W 16.26'PARCEL AREA TABLEPARCELB1-L1B2-L1B2-L2B2-L3OUTLOT AROWTOTALAREA SF28,80115,03722,62217,7296,15717,033107,379AREA AC0.6610.3450.5190.4070.1410.3912.465FOX HILL DRIVE
PRELIMINARY PLAT
PRELIMINARY PLAT 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION LEGEND:DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS:Being 5 feet in width and adjoining lot lines and 10 feet inwidth and adjoining right of way lines, unless otherwiseindicated on the plat.NOT TO SCALE530342
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT AFOX HILL DRIVE
PRELIMINARY PLAT
SITE PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 7006FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLEGEND: SITE PLAN DATA TYPICAL LOT DETAIL31343
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT ASOGWSWOSWOEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
GRADING AND DRAINAGE PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 7007FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONGRADING NOTES: GRADING LEGEND: RETAINING WALL NOTES: 32344
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT ASOGWSWOSWOEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
EROSION AND SEDIMENT CONTROL PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 7008FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONVICINITY MAPNOT TO SCALEINSPECTOR:EROSION CONTROL PARTIESLEGEND: DNDDESIGNER:INSTALLER:RESPONSIBLE PARTYNOTE TO CONTRACTOR:CONSTRUCTION SEQUENCING:DURING CONSTRUCTION:IMPAIRED WATER REQUIREMENTEROSION CONTROL NOTES: ACTIVE SWPPP LEGENDSWPPP BMP QUANTITIES(PER PLAN):RPBCWD RULE C STANDARD NOTES: 33345
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT ARoad AFOX HILL DRIVE
PRELIMINARY PLAT
UTILITY PLAN AND PROFILES 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 7009FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLEGEND: UTILITY NOTES: WATERMAIN EXTENSION34346
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT ARoad A PROFILECB 402-CBMH 400 PROFILEFOX HILL DRIVE
PRELIMINARY PLAT
STORM SEWER PLAN AND PROFILES 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70010FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION LEGEND: UTILITY NOTES: FUTURE ROADWAYCB 402-CBMH 400OCS 505-FES 50035347
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT AFES 201 - MH 200 PROFILEOCS 300 PROFILEOCS 100 PROFILEFOX HILL DRIVE
PRELIMINARY PLAT
STORM SEWER PLAN AND PROFILES 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70011FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION LEGEND: FES 201 - MH 200OCS 301 - FES 301OCS 100OCS 100NOT TO SCALEOCS 301NOT TO SCALE36348
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT ASOGWSWOSWOEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
STORM INFILTRATION SYSTEM DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70012FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLEGEND: OCS 505NOT TO SCALEOCS 502NOT TO SCALE37349
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT AFOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKEEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
TREE CANOPY COVERAGE AND RESTORATION PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70013FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION TREE PRESERVATION NOTES: LEGEND: CANOPY CALCULATION CANOPY CALCULATION INCLUDE WETLAND38350
FOX HILL DRIVE
PRELIMINARY PLAT
TREE INVENTORY 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70014FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION TREE INVENTORY39351
LOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT AFOX HILL DRIVECARVER BEACH ROADS20°28'26"E 125.32N22°37'50"W 125.86N74°50'50"E 825.86N74°50'50"E 821.10(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)32+/-41+/-LOTUS TRAILLOTUS LAKEFOX HILL DRIVE
PRELIMINARY PLAT
WETLAND MANAGEMENT PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70015FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION WETLAND SUMMARYWETLAND BUFFER CALCULATIONLEGEND: BUFFER SIGN DETAIL40352
LOT 1LOT 1LOT 2LOT 3BLOCK 2BLOCK 1OUTLOT AEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
LANDSCAPE AND TREE REPLACEMENT PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70016FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLANDSCAPE REQUIREMENTSPLANTING NOTESLANDSCAPE SCHEDULELEGEND41353
CITY OF CHANHASSEN
AFFIDAVIT OF MAILING NOTICE
STATE OF MINNESOTA)
)ss
COUNTYOFCARVER )
I, Kim T. Meuwissen, being first duly sworn, on oath deposes that she is and was on
Jlly 7,2022, the duly qualified and acting City Clerk of the City of Chanhassen, Minnesota; that
on said date she caused to be mailed a copy of the attached notice ofConsider a request for
subdivision of 2.465 acres into four lots and one outlot with variences. Zoned Single'Family
Residential @SF), Planning case No. 2022-10. Appticant: chad Mayes' Denali custom
Homes, LLC / Property owner: Andy Awes, Fox Hill Properties, LLC to the persons named
on attached Exhibit "A', by enclosing a copy ofsaid notice in an envelope addressed to such
owner, and depositing the envelopes addressed to all such owners in the United States mail with
postage fully prepaid thereon; that the names and addresses ofsuch owners were those appearing
as such by the records ofthe county Treasurer, cawer county, Minnesota, and by other
appropriate records.
KimT.rty Clerk
Subscri bed and swom to before me
this? lr day of c.(-,2022.
JEAII M STECKLIilG
lroEy Rt5{fino.oblr*t r+t hll,z(,3a
E
J
Or<\
Notary Public
42354
Subject
Parcel
OlrcLlmar
ThB mao 6 nedher a legally Ecoftled map nor a gurvey and rs nol rnteided to be u3ed
as one. ihls map is a cornFilaton ol recods. nfoamation and data loaat€d In varioG city'
countv state and lederaldfices and other sources regEading the area shown, and is to
be u& ,or reference purposas only. The Cty do€! not wafiant that the GeogEphrc
lnfornEtion Syslem (GB) Oatr us€d to p,epare this map ale ero. free, and ttE Cily does
not reoreseni that tlre GIS Oata can be u3€d for naugetonal, trackrno or any othe'
outDo6e requinnE €xactng meaSuemeol of distanco oa dleaton or paeqglon in the
ifedrtion ot geogoptrc lgat',re!. The p.ecadino dildeimer b p'ovialed putsuanl lo
Minnerota StaMes 546e 03. SuM 21 (2000), and the user of this map irctnorEogEs
trat Ure Cig sran na be fiable tor any damagcs, and expreiBly wair/€a all daims, and
aorees lo d;fend, indemnifY. and hold haml€s the Ciy from any and alldaims btought
b; User, its employees oI aoents. o. $id partie6 trtlidl anse out d the users access or
use of data provided.
<TAX-NAMEtr
<TAX-ADD-Ll tr
cTAX-ADD-L2r
(N6xt RecordxTAX-l'lAMEr
ITAX-ADD-LI r
rTAX-ADD-L2tr
Subj6ct
Parcel
lr{rclatr|orna mao ie neifE a leoallv lecoded map noa a suNey and is not lntended to be u8€d
,. i* rrris mao is a cornoilation of leco.ds, intormatjon and data locateo n vanoul ctly'
irliir. iiii"i"i r*"'al ;tu€6 and ourer lources egatdrng the arca 3iown' and is b
;-;;ar-il;6il purpose. onlv. The cnY does not ranant that the Geoofttphic
lnL-n id SV"r". tOr6t fiaa ,seo to p.epate t'is maP ale ero' free'.atrd tE-Crty
'loesi"i r"o.*"ni urar tire Gts oata can be urcd ior na\doatonal t'-ackrng or any o$er
;;;;;';;;;"il measr,e.ent or distance or dreclioo or prcosion rn trle
&ffi" ;;d;ph;Gtuel rne p.ecedng d€daim€r.is .provrded
puouanl to
iil;;;irh;;'5466 03. subd. 21 (2ooo). and the use' of thi3 map ac*no{€oget
[iji 6iic,tv irtirr n& ue liable lo. anv damag€6, and expr*slv waives all daims' and
ii,iJiJiirinir. ,o".n v. and hold hamtejs tre citv trom anv aftl alldaims broulm
;; u;;;riry.* * 6gem. o, t,tt pa'tes *'ttrch anse oul of the use/s accest or
use of data plovided.
xl5q
E {
t
\.-
c I
n
ll
L
43355
Notice of Public Hearing
Chanhassen Planning Commission Meeting
Notice of Public Hearing
ChanhasBon Planning Commisaion Meeting
startnotTishhemaymanng0222atJu1puTsdeavvtheaofordertheonndrdlaterlhneuntOate & Time:
C vdBIarket00M77bersmitnchaIaCouIHLocation:nto Ifou462acresvtsofronfousbdnoderstaCrequest
amSiedle-Fs.ance Zonvari ilyoutlotngoneandlots
Residential RSF Planni Case No. 2022-10PropoBal
Fox Hill PA rties LLCProOwnet:
Chad SometomHsaDenCutiSicant:
ls on tho revorao 3lds ol this notlce.A location map
581 Fox Hill DriveProperty
Location
steos:
1. Staff will give an overview of the proposed pro,ect'
2. The applicant will present plans on the project'
3. Commints are received from the public'
4. Public hearing is closed and the Planning Commission
thautbostonformicnhearisbthofThespuurposep
thnfromonbtaiauestndput,Saican reqpp
ethmeetiDuflnthen9isect.th sborhoodhenproig
th ro thehtcublwillleadughCap
discusses the ro
What HapPons
at the Meeting:
cen
P na n nthtoecoideES swillpStafftheetimprovofng
la bleavamitewilbefothsstaffThenreportomISSICom
web thee&M utesnndsaCes pagatlinethnAgoity
nSSIeetnmomComhenPlantofloruhrsdT
Questions &
Commenta:
notification endaswhenSmeetintextd/or agganmailuntorecelveNEWtpsistooGtoloadeduareScitydeonutesndpampackets
sl Unto
C,ly
500
Tuesday, July 19,2022 at 7:00 p.m. This hesring may not start
ndi on the order ot theuntil laler in the evenDate & Time:
7700 Market BlvdHall Council ChamCLocation
Consider a request for subdivision of 2.465 acres into four
lots and one outlot with variances. Zoned Single-Family
Residential Case No. 2022-10RSFPlannin
Propo6al:
LLCFox Hill PAndAweProperty Owner:
Denali Custom HomesApplicant:
581 Fox Hill Drive
A locatlon map ls on tho lrve]lo llde o, thls notlco
Proporty
Location:
The purpose of this public hearing is to i
applicant's request and to obtain input from the
neighborhood about this pro,ect. During the meeting, the
Chair will lead the public hearing through the follot ,ing
steps:1. Staff will give an overview of the proposed project.
2. The applicant will present plans on the proiect.
3. Comments are received from the public.
4. Public hearing is closed and the Planning Commission
nform you about the
discusses the ect
What Happon6
at the meeting:
To view proiect documents, please visit:
www,ChanhassenMN.oov/ProposedDoYeloDments. lf
you wish to talk to someone about this project, please
contact Sharmeen AlJaff aI952-227 -1134 ot
Sal-Jatf@ci.chanhassen.mn, us. lf you choose to submit
written comments, please send one copy to staff in advance
of the meeting. Staff will provide copies to the Planning
Commission. The staff report for this item will be available
online at the City's Agendas & Minutes webpage the
Thursda rior to the Plannin Commission
dotificationwhNSmeetientextureceiveagenngtoEWtNSignp
ht cte S website Go toaeosUreloadedtotnmautesvidndty'ppackets,
unto
Clty
U
500
A n.lohborrbod !pok6ipc..o.rr.pr6$ .lrE 13 on.ourlg.d lo
nl.€r -w h lh. n.'gtborhood EgErd,lg lhor Fopold stan13.l
stafi
C'lyCrly
c
60951!r9
cC'lY
s)
c C'lY
Ic
7:009,
with
you
to
about
followingthehearing
visit:documents,
website.the
Chad Mayes,
Question6 &
Comments:
and/oremail
44356
TAX-NAM E
JON ALAN LANG
FOX HILL PROPERTIES LIC
MRP 4O1K PLAN & TRUST
ARTCRAFT HOMES INC
RANDAL C RUTLEDGE
MATTHEWT & LISAA KOEPPEN
ANDREW J LEMKUIL
RICHARD ARTHUR SHEA
MICHAEL VOI-Z
IAN P O'CONNEtt
MICHAEL N SWEET
KATHLEEN HANSEN
JEOFF T WILL
ARTICTE 4 TRST UNDER TYLER REEDER FMLY T
SAMUELR&NANCYLCOTE
ANITA R TEWIS TRUST
RICKI IEE HALE
RICHARD HINTZ TRUST
FRANCIS CHRISTY
CHRISTOPHER M TANDON
JENNY A NIETFETD
JUSTIN BIKERS
KEITH & BARBARA THOMAS
JENNIFER URICK
CONSTANCE M CERVILLA
JAMESV&MARYLFRERICH
JEFFREY L KLEINER REV TRUST
GEOFFREY J SCHROF
JAMES HENDERSON
ELIEZER MUNOZ
JOHN D JR & IISA I-ENSEGRAV
IEFFREY B & MARYV KING
STARITA HARDWOOD FLOORS LLC
MARKW&VALERIENELSON
TAX-ADD-11
130 CYPRESS VIEW DR
2044 SCHOOLMASTER DR
3385 HARDSCRABBLE RD N
3581 WILDS RDG NW
4511 FAIRVIEW AVE
515 BIG WOODS BLVD
517 BIG WOODS BLVD
533 BIG WOODS BIVD
548 BIG WOODS BLVD
549 BIG WOODS BLVD
565 BIG WOODS BIVD
580 FAX HILI DR
581 BIG WOODS BLVD
590 BROKEN ARROW RD
597 BIG WOODS BIVD
599 BROKEN ARROW RD
600 FOX HILL DR
606 CARVER BEACH RD
620 CARVER BEACH RD
620 FOX HILL DR
621 BROKEN ARROW DR
621 CARVER BEACH RD
530 CARVER BEACH RD
631 BROKEN ARROW RD
650 CARVER BEACH RD
651 BROKEN ARROW DR
555 CARVER BEACH RD
671 BROKEN ARROW DR
678 BROKEN ARROW DR
585 CARVER BEACH RD
6880 TOTUS TRL
6886 LOTUS TRL
6890 LOTUS TRt
6890 NAVAJO DR
TAX-ADD-12
NAPLES, Ft 34113
CHASKA, MN 55318
MOUND, MN 55354
PRIOR LAKE, MN 55372
MINNETONKA, MN 55343
CHANHASSEN, MN 55317.4504
CHANHASSEN, MN 55317.4504
CHANHASSEN, MN 55317-4504
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317.4504
CHANHASSEN, MN 55317-9538
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317-4504
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317.9512
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317.9512
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317-2101
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317-2101
CHANHASSEN, MN 55317.9569
CHANHASSEN, MN 55317.2101
CHANHASSEN, MN 55317.9559
CHANHASSEN, MN 55317.9569
CHANHASSEN, MN 55317
CHANHASSEN, MN 55317-9559
CHANHASSEN, MN 55317-9559
CHANHASSEN, MN 55317
CHANHASSEN, MN 553I7-9571
SITEADD
640 CARVER BEACH RD
581 FOX HILL DR
599 CARVER BEACH RD
695 CARVER BEACH RD
680 CARVER BEACH RD
516 BIG WOODS BLVD
517 BIG WOODS BLVD
533 BIG WOODS BI-VD
548 BtG WOODS B|_VD
549 BIG WOODS BIVD
565 BIG WOODS BIVD
580 FOX HILL DR
581 BIG WOODS BLVD
590 BROKEN ARROW RD
597 BIG WOODS BLVD
599 BROKEN ARROW DR
600 Fox Httt DR
606 CARVER BEACH RD
520 CARVER BEACH RD
620 FOX HILI DR
621 BROKEN ARROW DR
621 CARVER BEACH RD
630 CARVER BEACH RD
631 BROKEN ARROW DR
650 CARVER BEACH RD
651 BROKEN ARROW DR
655 CARVER BEACH RD
671 BROKEN ARROW DR
678 BROKEN ARROW DR
685 CARVER BEACH RD
5880 TOTUS TRL
6886 LOTUS TRL
6890 LOTUS TRT
6890 NAVNO DR
PIN
250010100
250010200
257602L20
251602160
25t602230
251090090
251090060
2510900s0
254390020
251090040
251090030
251602420
2s1090020
2s1601052
251090010
25t60237L
251602410
250125600
254390010
2s1502400
251602340
2s1502130
250125900
251602330
250010300
251602390
251602180
251602310
251602240
251500430
251602270
251602300
251501051
251602210
45357
MICHAEL KLISANICH
LANA tEE MATSON
MARIA HELENA MORENO REV TRUST
PATRICK T MCRAITH
BRITTANY WEISSENBU RGER
ROBERT WRIGHT
SUSAN P DOWDS
DANIEL L OKSNEVAD
CURTIS C &JUDITH N QUINER
KENNETH W & COLLEEN J VERMEER
6891 NAVAJO DR
6893 NAVAJO DR
5896 NAVAJO DR
6900 TOTUS TRL
691 CARVER BEACH RD
6911 YUMA DR
5940 LOTUS TRt
720 PREAKNESS [N
725 PONDEROSA DR
730 PREAKNESS tN
CHANHASSEN,
CHANHASSEN,
CHANHASSEN,
CHANHASSEN,
CHANHASSEN,
CHANHASSEN,
CHANHASSEN,
CHANHASSEN,
CHANHASSEN,
CHANHASSEN,
55317
55317-9572
55317
55317-9559
55317
55317-9560
55317
55317-9238
55317 -9479
55317-9238
6891 NAVAJO DR
6893 NAVAJO DR
6896 NAVAJO DR
6900 LOTUS TRL
691 CARVER BEACH RD
6911YUMA DR
6940 LOTUS TRL
720 PREAKNESS LN
725 PONDEROSA DR
730 PREAKNESS LN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
251602260
25t602290
251602250
257602410
251500431
251602072
25t602440
258590110
251602090
258590100
46358
CITY OF CHANHASSEN
CARVER & HENNEPIN COUNTIES
NOTICE OF PUBLIC HEARING
PLANNING CASE NO. 2022-10
NOTICE IS HEREBY GIVEN that the Chanhassen Planning Commission will hold a
public hearing on Tuesday, July 19, 2022 at 7:00 p.m. in the Council Chambers in Chanhassen
City Hall, 7700 Market Blvd. The purpose of this hearing is to consider a request for
subdivision of 2.465 acres into four lots and one outlot with variances on property located at 581
Fox Hill Drive. Zoned Single-Family Residential (RSF). Property Owner: Andy Awes, Fox Hill
Properties, LLC / Applicant: Chad Mayes, Denali Custom Homes.
Project documents for this request are available for public review on the City’s website
at www.ChanhassenMN.gov/ProposedDevelopments or at City Hall during regular business
hours. All interested persons are invited to attend this public hearing and express their opinions
with respect to this proposal.
Sharmeen Al-Jaff
Senior Planner
Email: Sal-Jaff@ci.chanhassen.mn.us
Phone: 952-227-1134
(Publish in the Chanhassen Villager on July 7 , 2022)
g:\plan\2022 planning cases\22-10 581 fox hill dr pp and fp\ph notice to villager - fox hill dr.docx
47359
Al-Jaff. Sharmeen
From:
Sent:
To:
Subject:
Bruce Johansson <sandmanjohansson@yahoo.com >
Monday, July '11, 2022 7:O1 PM
Al-Jaff, Sharmeen
581 Fox Dr. Proposed Development
Hello Sharmeen,
My input with regards to the Fox Hill proposed development by Denali Customs Homes.
I am opposed to it as unnecessary and harmful posing continued degradation to the Carver Beach neighborhood.
I am speaking on behalf of that lot as the last remaining stand of Big Woods.
Considering what was done to adjoining development called (was) Big Woods. There will be little or nothing left of the
beauty peace and sanctuary it provides.
Trees will be cut, earth moved, animals ( big and small) displaced , large foundations built with oversized 35' high
trussed up houses on top. Asphalt driveways, sodded lawns with pesticides. More water runoff and higher taxes for
everyone.
Each house will have at least two vehicles and road impact and damage will continue. That little charm will be destroyed.
I would propose another use for the property. lncorporating it as part of Carver Beach Park as a Sanctuary Preserve.
The benefits would be many and forever.
A much better outcome than l2 3 or 4
Oversized boxes that further destabilize the character and economic mix of Carver Beach.
lf the above is dismissed for bureaucratic reasons then please consider a more modest approval of construction. 2
house max with greater blending with environment ala the Stinson development on Frontier trail.
l've been invested for 30 years now in Carver Beach, owning 2 homes and built one (699 Carver Beach Rd.).
l've lived my beliefs to maintain the charm this neighborhood has.
Chopping up every parcel for short term profit and tax revenue is not a good way to define progress.
lf more time could be set aside to explore other options, other buyers, another way to approach the landowners desire
to cash out.
Thank You
Bruce Johansson
6711 Mohawk Dr
I
48360
September 12, 2022
To:
The Chairman and Members of the Chanhassen City Planning Commission and Fox Hill Neighbors,
My name is Maria Awes and my husband, Andy, and I are eager to come before the Commission in just a
few weeks to discuss plans for our lot at 581 Fox Hill Drive. We have been hard at work over the past
several months with Denali Custom Homes and Alliant Engineering to develop and then revise a plan to
subdivide the land into three additional lots while also maintaining a lake lot of our own on which we
hope to build a home.
581 Fox Hill is a beautiful piece of property and it is our heartfelt desire to keep it as such while also giving
more families the opportunity to live in such a wonderful community. My husband and I have lived in
Chaska for the past 17 years and raised our two kids in the Eastern Carver County School District. We
couldn’t have had a better experience and are eager to stay in the same community while moving into
our next chapter of life.
We weren’t able to be at the last meeting, but have watched the meeting online and have worked
diligently to address concerns that were brought up at that time, primarily having to do with the
percentage of tree canopy being maintained. I wish we could have been in attendance, as there is a lot I
would have said.
The key issue that we were asked to take a second look at was whether or not more tree canopy could be
maintained. To address this, we did the following:
Met with the city arborist, Jill Sinclair, to discuss the project in general terms and
followed her recommendations to re-examine the storm water drainage systems for
each lot in order to save more trees
o The result is an additional 3 % of tree canopy.
Developed a plan with the MN DNR to reforest Butternut trees
o The result is this tree species will now be able to thrive in a more hospitable
environment far into the future.
Developed a proposal for the City of Chanhassen to consider a smaller private access
road rather than thecurrently requiredfull-size roadin order to save more tree canopy.
While we were just told on 9/9/22 that the City’s public works department and the fire
department would not support this option, which is very disappointing, we think it’s
important to point out what the positive impact on the tree canopy could have been,
because we spent time and money exploring this, as the Commission asked us to do, in
an effort to save more trees. And, this option would have had a very significant, positive
impact on the woods.
o If approved, the private access road we proposed would still have been of an
appropriate size to allow emergency vehicles necessary future access and would
have saved an additional 4% of the tree canopy.
o Worthy of discussion is the fact that If the City and its departments could
acquiesce to overwhelming neighborhood demand for the elimination of the
road requirement entirely, 8% of the tree canopywould be saved – for a total of
46% across the entire subdivision.
49361
As we are told, neither of the two neighbors on the lake side have any
intention of selling their homes in the near future. It is frustrating as the
homeowner that we are required to build – and to pay – for the
development of a ‘road to nowhere’at the expense of the trees; essentially
a public works improvement that the City doesn’t have to pay for. Unlike
larger subdivided plots with massive neighborhoods being built where
such costs are more easily absorbed, the City is asking for a road that only
runs between two homes and will cost tens of thousands of dollars and
may never connect to any other roads.
All homes that are part of our subdivision proposal will be thoroughly
accessible on Fox Hill or Carver Beach Road. We believe that should the
other lakefront homes south of us sell in the future, there are other
options for accessibility that could be explored, including improvements to
the existing private road. Also, to even trigger road improvements on
those properties, not only would someone have to purchase those lots,
they would also have to go through subdivision - and the shape of those
lots could make that challenging, meaning this road may very well never
connect to the stub on Big Woods Blvd.
If we must build the road, can the City share in this cost? Respectfully, it
seems that we’re being unfairly penalized for this road, twice: monetarily
and in public opinion. It is expensive, and we are prevented from being
able to save more tree canopy (8%) which would please us and the
neighbors. Holding money is escrow indefinitely for a future build is also
not an attractive option for us, a couple putting two kids through college.
Increased the overall amount of tree canopy being saved –all of the above being said,
we did what the Commission asked and we are excited that we have been able to come
up with a new plan that means the total tree canopy being saved will now be at least 38
percent – which is 3 percent more than the previous proposal presented in July of 2022.
64 additional caliper inches of trees will now be saved.
It is one thing to talk about tree canopy and tree preservation in theory –it is another to see how
many trees are being saved with your own eyes. We are inviting you to do just that. Please
venture out to 581 Fox Hill and take a look.
There is a huge swath of land where trees will go untouched which has now been marked off,
and additional trees will be saved in other areas. The building pads for the three additional lots
have been marked with fluorescent green ribbon. The pink ribbon along the back side of the lots
indicates the boundary of our development work. In addition to the extensive amount of trees
that would remain untouched on the lake lot, all trees not encircled with green ribbons would be
saved. This is an area roughly 215’ by 135’.
Some other things we would like to point out that can’t be understated.
50362
o This property has been earmarked for subdivision previously as part of the City of
Chanhassen’s comprehensive plan for the area, and there are actually stubs for utilities
in place already for these homes. The City previously stubbed 4 sanitary and water
services in anticipation of the development of this property.
o The number of homes being built on this existing property is less than the number of lots
on the shorterside of Fox Hill opposite of us –and far fewer than were built on Big Woods
Boulevard in the same length of space.
o Tree canopy is not the same as total number of trees – we are actually saving almost HALF of all
the trees on the property - roughly 46.8 percent of them, to be specific - which is a lot when
considering how much clearing can take place during subdivisions.
o The City of Chanhassen has parameters in place that allow for a lesser percentage of tree
canopy to be maintained during the subdivision process than the goal of 55%. We are
abiding by all such rules and we are the property owners of this parcel, and should be able
to proceed in accordance with the law and its provisions.
o Despite what was said in the last meeting, not everyone in this neighborhood opposes
this project. In fact, we have spoken with many people directly adjacent or on
neighboring blocks who support this project wholeheartedly.
We look forward to seeing you in person and thank you for the opportunity to revisit our plan
and come up with the best possible path forward for all involved.
Thanks,
Maria and Andy Awes
51363
www.alliant-inc.com 733 Marquette Avenue, Suite 700
612.758.3080 MAIN | 612.758.3099 FAX Minneapolis, MN 55402
Fox Hill Drive
Memorandum
RESPONSE TO COMMENTS
To: Scott Sobiech PE, Barr Engineering and Terry Jeffrey RPBCWD District Administrator
From: Seth Loken PE
CC: Denali Homes, Andy and Maria Awes
Date: August 15th, 2022
Subject: Response to Riley Purgatory Bluff Creek Watershed District Comments
This memo provides a response to watershed district comments. Since the last submittal, a
geotechnical of draft borings has been provided. Due to the heavily wooded nature of the site and
city application for subdivision, removal of significant trees is prohibited at this time which would
be necessary to conduct infiltration tests. Additional updates include responses to Rule B and G
comments
IC1. Because the project involves land-disturbance below the 100-year floodplain of Wetland
1 (949.25 ft) and Lotus Lake (897.46 ft), the project must conform to all the criteria in
RPBCWD Rule B. Some of the needed information includes computations documenting
the proposed project will provide full compensatory storage all fill below the 100-year
flood level, in accordance with RPBCWD Rule B.3.2 and the project must demonstrate no
adverse impact (Rule B, Subsection 3.3). The installation of storm sewer to wetland 1 has
been removed at the request of the city to preserve as much existing canopy as possible.
The installation of storm sewer and rip rap to Lake Lotus has been updated to discharge
at water’s edge. This will involve cut only. Typical detail for rip rap installation includes
overcutting of diameter of rip rap and installation with fabric and rock.
IC2. Because the project proposes a new outfall to a public water (Lotus Lake), the project
must conform to all applicable criteria in RPBCWD Rule G-Waterbody Crossings and
52364
Fox Hill Drive Response to Comments PAGE 2
www.alliant-inc.com
Structures, including but not limited to subsection 3.1, 3.3, and 3.7. Noted. See further
responses below.
IC3. Please provide detailed plan view and scaled profile of the proposed outfall to Lotus
Lake and Wetland 1, including riprap, slope grading, etc. Detailed view of storm sewer to
Lotus Lake provided.
IC4. There does not appear to be soil borings or infiltrometer tests provided in the submittal.
Please provide site specific soil borings and infiltration testing at the proposed stormwater
management facilities. The soil borings and in-situ infiltration testing must be completed
by a state licensed soil scientist, engineer, or geologist in accordance with RPBCWD
Rule J.5.4. Soil borings have been added.
IC5. Please provide a detailed design of the proposed surface and underground infiltration
facilities, including the outlet structure, cross sections with elevations and materials listed,
and pretreatment (per Rule J, Subsection 5.4.d) Engineer design of systems included.
Full system design to be completed by others when contractor is chosen. Final details will
be provided to the city.
Because the project appears to involve work below the 100-year flood elevation of two waterbodies
(Wetland 1 and Lotus Lake), the project must conform to the requirements in the RPBCWD Floodplain
Management and Drainage Alterations rule (Rule B, Subsection 2.1). To conform to the RPBCWD Rule B the
following revisions are needed:
B1. The project proposes to install storm sewer discharging into wetland 1. Because the plans to not
appear to include the profile for the FES300 to FES302, additional information is needed to
demonstrate either no fill will occur, or that full compensatory storage is provided for this work in
accordance with RPBCWD Rule B.3.2. Please provide documentation that sufficient storage will be
provided adjacent to the same waterbody to compensate for the loss of floodplain storage from
this wetland. Alternatively, please demonstrate that no fill will be provided for the placement of the
storm sewer and riprap. No longer discharges below 100 year HWL of wetland per city request.
B2. Project proposes a new outfall into Lotus Lake (FES 500). While this work is above the 100-year
elevation of Lotus Lake (897.46 ft), the grading for the installation of riprap (shown on the plan view)
has the potential to result in fill within the 100-year floodplain of Lotus Lake. Additional information
is needed to demonstrate either no fill will occur, or that full compensatory storage is provided for
this work in accordance with RPBCWD Rule B.3.2. Please provide documentation that sufficient
storage will be provided adjacent to the Lotus Lake to compensate for the loss of floodplain
storage. Alternatively, please demonstrate that no fill will be provided for the placement of the
storm sewer and riprap. See standard city detail required for rip rap installation. Requires a low
point creation as part of the rip rap design and subcut for installation of fabric and granular
material.
B3. Please provide documentation and modeling to verify the grading conducted below the 100-year
floodplain of the wetland 1 and Lotus Lake will not have adverse offsite impacts and will not
adversely affect flood risk, water quality, and channel stability in accordance with RPBCWD Rule
B.3.3. Existing and proposed modeling of the project meets the required rate control requirements
53365
Fox Hill Drive Response to Comments PAGE 3
www.alliant-inc.com
per district. 100 year increase in volume is shown from existing to proposed as part of modeling
however the project proposes to treat a portion of Fox Hill Drive (2400 SF impervious) and ROW that
was previously routed untreated to Lotus Lake. See included plans for flared end update from city.
B4. Add a note to the drawings requiring construction be conducted so as to minimize the
potential transfer of aquatic invasive species (e.g., zebra mussels, Eurasian watermilfoil,
etc.) to the maximum extent possible. Noted.
Because the project will involve the alteration of 50 cubic yards or more of earth and involves more than
5,000 square feet of land-disturbing activity, the project must conform to the requirements set forth by the
RPBCWD Rule C - Erosion Prevention and Sediment Control. To conform to the RPBCWD Rule C, the
following revisions are needed before the application will be considered complete:
C1. FES500 appears to discharge runoff above the normal water level of Lotus Lake. While riprap is
proposed at the FES, there appears to be the potential for erosion to occur on the Lotus Lake
shoreline. Please provide detailed, scaled profile of the proposed outfall to Lotus Lake, including
riprap, slope grading, etc. and computations to confirming that any surface flow on the bank will
not lead to erosion. Per this comment the flared end section was extended to Lotus Lake and
outlets at the surveyed water level. Rip rap will extend below the water level.
C2. Name, address and phone number of the individual who will remain liable to the District for
performance under this rule and maintenance of erosion and sediment-control measures from the
time the permitted activities commence until vegetative cover is established (per Rule C,
Subsection 4.3a). This information does not need to be provided prior to making a
recommendation to the RPBCWD Board but will be needed before the permit is released. Will
provide when NPDES permit is applied for.
Because runoff from the site is tributary to Wetland 1, the project must conform to the requirements set
forth by the RPBCWD Rule D – Wetland and Creek Buffers. To conform to RPBCWD Rule D, the
following revisions are needed before the application will be considered complete:
D1. RPBCWD’s review of the MNRAM provided results in the wetland being considered medium value,
thus requiring a 40-foot average, 20-foot minimum buffer. Computations have been updated based
on this information.
D2. There appears to be a retaining wall proposed within the Wetland 1 buffer. Rule D, subsection 3.3d
does not allow structures within the buffer area. Please revise the buffer plan or design to remove
the retaining wall from the buffer. Retaining wall has been removed.
D3. While the buffer area is clearly shown on sheet 13, the buffer monument locations appear to be
missing on the plan view. Please update the plan to show the monument locations. Location(s) for
markers, at a minimum along each lot line, with additional markers at an interval of no more than
200 feet and, for subdivisions, on each lot of record to be created (Rule D, Subsection 3.4) Buffer
monuments have been added.
54366
Fox Hill Drive Response to Comments PAGE 4
www.alliant-inc.com
D4. Please update the plans to require that all disturbed areas within the buffer be restored with native
vegetation (Rule D, Subsection 3.3). Note added to wetland plan.
D5. Before any work subject to District permit requirements commences, buffer areas and maintenance
requirements must be documented in a declaration recorded after review and approval by RPBCWD
in accordance with Rule D, Subsection 3.4.This can be provided after the RPBCWD Board considers
the permit application and will be included as a recommended condition for Board consideration.
Noted.
Because the applicant proposes to place a new outfall Lotus Lake, a public waterbody, the project must
conform to RPBCWD’s Waterbody Crossings and Structures Rule (Rule G). To conform to the RPBCWD Rule
G, the following revisions are needed before being considered complete:
G1. Have you confirmed with the city that there is not an existing storm sewer and outfall to Lotus Lake
that the project could connect to rather than proposing a new outfall to Lotus Lake. See plansheet
from city. Flared end referenced is 300’ away and would require significant disturbance in order to
connect into.
G2. Please provide information demonstrating that the proposed outfall provides a public benefit (Rule
G, subsection 3.1). Currently there is no secondary emergency access to Big Woods Blvd resulting
in a 1200 LF dead end street which exceeds city standards. In order to treat the proposed stub road
and the fact that any existing outfall to Lotus Lake is not in close enough proximity to connect to a
new outfall is being proposed. The outfall is being proposed in a manner to minimize disturbance to
Lotus Lake and existing shoreline. As part of the work for the development the property owner will
be restoring the shoreline which has been neglected further providing a benefit to Lotus Lake.
G3. The following information and analysis must be provided to demonstrate the construction of the
proposed outfall:
a. FES500 appears to discharge above the normal water level of Lotus Lake. This
has the potential to result in significant bank erosion and does not appear
consistent with Rule G, subsection 3.3a which requires minimization of
disturbance and erosion of natural shoreline and bed resulting from peak flows;
See previous comment response.
b. when feasible, utilize discharge to stormwater treatment ponds, artificial stilling or
sedimentation basins, or other devices for entrapment of floating trash and litter,
sand, silt, debris, and organic matter prior to discharge to public waters; and
c. use natural or artificial ponding areas to provide water retention and storage for
the reduction of peak flows into waterbodies to the greatest extent possible.
There is a natural berm near the Lake according to topography taken via survey.
The flared end discharges at this point to allow water retention and storage to
maximum extent possible.
G4. Please provide detailed plan view and scaled profile of the proposed outfall to Lotus
Lake, including riprap, slope grading, etc. Provided.
55367
Fox Hill Drive Response to Comments PAGE 5
www.alliant-inc.com
G5. The plan set needs to include notes to address criteria 3.7a, 3.7b, 3.7c. Added.
G6. Subsection 3.7 requires compliance with the applicable criteria in Rule F subsection 3.3.
Please provide information demonstrating that the criteria in Rule F subsection 3.3 are
achieved. City detail is specified on plans which conforms to these rules.
G7. Permit applicant must provide a maintenance and inspection declaration for the outfall. A
maintenance declaration template is available on the permits page of the RPBCWD
website (http://www.rpbcwd.org/permits/). A draft declaration must be provided for
District review prior to recording. This information does not need to be provided prior to
making a recommendation to the RPBCWD Board Noted.
Because the project will involve more than 5,000 square feet of land-disturbing activity, the project must
conform to RPBCWD’s stormwater management rule as described in Rule J, Subsection 3. Because the
proposed activity will increase the site imperviousness by more than 50%, the criteria of Section 3 will apply
to the entire project site, subsection 2.3. Under paragraph 2.5 of Rule J, Common Scheme of Development,
activities subject to Rule J on a parcel or adjacent parcels under common or related ownership will be
considered in the aggregate, and the requirements applicable to the activity under this rule will be
determined with respect to all development that has occurred on the site or on adjacent sites under
common or related ownership since the date this rule took effect (January 1, 2015). Because a permit is
being considered at the July 13, 2022 meeting for the shoreline restoration work (permit 2022-043), the
current activities proposed must be considered in aggregate with the activities proposed under this
application, Permit 2022-053.To conform to the RPBCWD Rule J, the following revisions are needed before
being considered complete:
J1. The proposed conditions drainage map suggests that the driveway work within the ROW will
not be routed to a BMP for abstraction, water quality, or rate control. Please update all of
the stormwater computations to account for all the existing and proposed impervious
surfaces on the site. This must include the imperviousness associated with the work in the
right of way and associated with permit being considered at the July 13 meeting for the
shoreline restoration work (i.e. permit 2022-043). Imperviousness has been updated. 2400
SF of previously untreated existing impervious is now treated as part of this project.
J2. Please provide additional information to clarify how the driveways for Lots 1 & 2 of Block 2
are captured and routed to the underground stormwater facility on Lot 1. The grading
appears to suggest that runoff from the driveways and potentially a portion of the roofs
would flow directly north to Fox hill drive. Please update the drawing/design to ensure the
contractor understand these areas must be routed to the BMP. If the design is relying on
gutter flow along the south side of Fox Hill Drive to turn the corner and be captured in the
proposed CB, please demonstrate that flows up through the 100-year event will take the
corner rather than overflowing to the east. The existing “curb” on fox hill drive is a bit roll
curb. Upon installation of curb cut for the road stub the water will be directed towards the
low point in the stub road.
56368
Fox Hill Drive Response to Comments PAGE 6
www.alliant-inc.com
J3. The drainage arrow for Lot 1 Block 1 also indicates runoff from the driveway will flow north to
Fox Hill drive. Please clarify on the drawings to ensure this runoff is routed to the stormwater
facility. Driveway graded to create low point in driveway where flow will cross driveway to be
routed to the stormwater treatment facility.
J4. The drainage arrow for Lot 3 Block 2 also indicates runoff from the driveway will flow north to
Fox Hill drive. Please clarify on the drawings to ensure this runoff is routed to the stormwater
facility. As much drainage as possible is routed to stormwater facilities as physically possible
without further tree removal.
J5. The plans will need to ensure erosion prevention between the FES500 outfall and Lotus
Lake. The current outfall design as the potential to cause soil erosion downstream of the
proposed riprap and at the shoreline. Please provide computations documenting that
erosion will not occur or consider alternatives to convey the runoff to Lotus Lake without
exacerbating erosion potential. Please revise design to account for erosion prevention
modifications. Stilling basin and silt fence are included as part of storm installation.
J6. Comments related to HydroCAD modeling:
a) The rainfall depths used in the 24-hour rainfall simulations (2-year, 10-year, and 100-
year) must be revised to 2.87”, 4.27” and 7.41”, which are the point estimates for the
RPBCWD centroid. Adjusted.
b) The current snowmelt modeling appears to only be generating 6.95 inches of runoff.
Please update the snowmelt modeling to produce 7.2 inches of runoff. Adjusted.
J7. Comments related to MIDS modeling:
a) The MIDS modeling only include 2.303 acres of the 2.465 acres site boundary. Please
confirm the only area exclude is the Wetland 1 buffer areas? Correct. Only areas
excluded will be wetland buffer or areas the city would require as conservation area.
b) MIDS modeling results for abstraction and water quality are dependent on the soil
conditions below the proposed BMPs. Without soil boring information it is not possible
to confirm the abstraction and water quality criteria are achieved. Please complete soil
borings at each BMP location.Noted.
J8. There does not appear to be soil borings or infiltrometer tests provided in the submittal.
Please provide site specific soil borings and infiltration testing at the proposed stormwater
management facilities. The soil borings and in-situ infiltration testing must be completed by a
state licensed soil scientist, engineer, or geologist in accordance with RPBCWD Rule J.5.4.
Noted and included.
J9. Please provide a detailed design of the proposed surface and underground infiltration
facilities, including the outlet structure details, cross sections with elevations and materials
listed, and pretreatment identified (per Rule J, Subsection 5.4.d) Noted and included. One
note, these are engineer designed but not designed yet by manufacturer. Final manufacturer
designed plans will be included in as built to city and watershed.
57369
Fox Hill Drive Response to Comments PAGE 7
www.alliant-inc.com
J10. In accordance with RPBCWD Rule J.3.6, no structure may be constructed or
reconstructed such that its lowest floor elevation is less than 2 feet above the 100-year
event flood elevation in accordance with RPBCWD Rule J.3.6. Please provide a summary
showing that all proposed low floor elevations for proposed and existing lots adjacent to
wetland 1, proposed surface and underground stormwater facilities, meet the rules.
J11. Provide computations demonstrating the drawdown of the required abstraction volume
will be drawn down within the required 48 hours.
J12. Permit applicant must provide a maintenance and inspection declaration. A maintenance
declaration template is available on the permits page of the RPBCWD website
(http://www.rpbcwd.org/permits/). A draft declaration must be provided for District review
prior to recording. This information does not need to be provided prior to making a
recommendation to the RPBCWD Board.
58370
Fox Hill Drive Response to Comments PAGE 8
www.alliant-inc.com
59371
www.alliant-inc.com 733 Marquette Avenue, Suite 700
612.758.3080 MAIN | 612.758.3099 FAX Minneapolis, MN 55402
Fox Hill Drive
Memorandum
RESPONSE TO COMMENTS
To: Erik Henricksen, PE, Sharmeen Al-Jaff, Joe Seidl, PE, City of Chanhassen
From: Seth Loken PE
CC: Denali Homes, Andy and Maria Awes
Date: August 8th, 2022
Subject: Response to City Planning Commission Comments
This memo provides a response to city planning commission comments. On July 19 th the project
was tabled by City of Chanhassen planning commission for a request to explore saving more trees
throughout the property. Two exhibits have been added to demonstrate what we believe to be max
savings: Removal of the stub road requirement completely, conversion of full public ROW to
private roadway contained within outlot, but it is our understanding that the stub road is a
requirement per city comprehensive planning. We will continue to work with city staff to increase
the canopy coverage to the maximum extent possible but believe based on the requirements of
both city and watershed district, this will be the maximum canopy coverage for the additional 3
lots. Since the planning commission, a geotechnical investigation has occurred, and this plan is
updated to reflect the initial findings. Responses to city comments are shown below in red.
SUBDIVISION
Engineering:
1. Any underlying easements within public easements, including public right-of-way, must be
vacated or released prior to recording of the final plat. Noted
2. An additional 10 feet of right-of-way shall be dedicated along Carver Beach Road prior to
recording of final plat providing a 50-foot-wide right-of-way in total. 10’ of additional ROW
shown.
60372
Fox Hill Drive Response to Comments PAGE 2
www.alliant-inc.com
3. The ESCP and tree preservation plans must address the excavation of the proposed
stormwater conveyance system on Lot 1, Block 1 and it’s impacts upon submittal of final
plans for review and approval. Erosion control has been updated.
4. The street within the newly dedicated 50-foot right-of-way extending from Fox Hill Drive
shall be constructed to the maximum extent feasible. Road has been extended to the
maximum extent possible.
5. The applicant shall provide exhibits illustrating the alignment, profile, and grades of the
proposed street design from Fox Hill Drive to the future connection at Big Woods Drive
upon submittal of final plat. Noted. Will provide with final ppat.
6. The applicant and their Engineer shall work with City staff in amending the construction
plans, dated June 17, 2022 prepared by Seth Loken, PE with Alliant Engineering to fully
satisfy construction plan comments and concerns. Final construction plans will be
subject to review and approval by staff prior to commencement of any construction
activities. Noted.
7. The applicant shall enter into a Development Contract and pay all applicable fees and
securities prior to recording of final plat. Noted.
Water Resources Recommendations:
1. Private stormwater BMPs to serve the needs of the development must be wholly located
outside of all public easements upon submittal of the final plat. Noted.
2. The applicant shall provide a copy of conditional approval from the RPBCWD as part of the
final plat submittal. Noted.
3. The applicant shall provide a copy of the geotechnical report and infiltration test results as
part of the final plat submittal. Geotechnical report provided. Shows seams of sandy/silty
soil with clay soils. Infiltration tests were not conducted initially as to not remove any
trees. Based on preliminary findings, infiltration tests will occur.
4. The applicant must update the Hydrologic and Hydraulic models per City and Watershed
District comments and submit updated computations and models in their native forms
with the final plat and final construction plans. Noted.
5. The applicant must demonstrate that the proposed project will not raise the 100-year high
water level of the onsite wetland as part of the final plat submittal. Noted.
6. The applicant must demonstrate that the proposed project will be in compliance with the
3-foot freeboard requirement to ponding features as part of the final plat submittal.
Freeboard in general is well over 3’. See grading plan/stormwater.
7. The applicant must confirm the stormwater routing of the onsite BMPs and include pipe
profiles, details of outlet control structures, underground infiltration details, and
connections to public infrastructure as part of the final plat submittal. Noted.
8. The applicant must work with staff to improve the BMP configuration to the maximum
extent given the restrictions of the site and RPBCWD rules. The applicant and engineer
61373
Fox Hill Drive Response to Comments PAGE 3
www.alliant-inc.com
understand the city’s desire to consolidate BMP’s. Watershed rules stipulate that
abstraction volume must be provided prior to discharging to a wetland, in order to provide
this to meet the watershed’s rules the site needs a BMP prior to discharging to the wetland.
The alternative to providing the BMP would be to pipe all disturbed area and impervious
surface that drains to the west, this would result in significant tree removals and change in
hydrology to the wetland. The alternative BMP configuration for drainage that is routed
directly to Lotus Lake would be to pipe all disturbed area and impervious surface to a BMP
downstream of lot 1 block 1. In order to do this would result in a significantly larger
footprint meaning further tree removal and disturbance to existing lakeshore and slopes.
Additionally, the BMP for lot 1 block 1 is confined due to existing utilities near the
lakeshore.
9. The applicant shall enter into an Operations and Maintenance Agreement for any proposed
privately owned stormwater facilities which shall be recorded concurrently with the final
plat. Noted.
Parks:
1. Full Park fees in lieu of additional parkland dedication and/or trail construction shall be
collected as a condition of approval for the four lots. The Park fees will be collected in full at
the rate in force upon final plat submission and approval. Based upon the current single-
family park fee rate of $5,800 per dwelling, the total Park fees for the three new additional
homes would be $17,400. Noted.
Environmental Resources Coordinator:
1. Tree protection fencing shall be installed prior to any construction activities and remain in
place until construction is complete. Noted.
2. Any trees removed that are shown on plans dated as preserved shall be replaced at a rate
of 2:1 diameter inches. This is noted based on a final approved plan.
3. A Conservation Easement shall be dedicated over the wooded side yards on Lots 1 and 2.
To be provided at final plat.
4. The applicant will relocate the infiltration basin to the edge of the wooded area on Lot 2
and eliminate the fragmentation of the wooded wetland buffer. Infiltration basin moved
towards the home to eliminate fragmentation of wooded wetland buffer.
5. The applicant shall revise the tree removal plans and calculations to show tree removal for
all stormwater infrastructure and utilities needed on site. Tree removal plans have been
provided.
62374
Fox Hill Drive Response to Comments PAGE 4
www.alliant-inc.com
Building:
1. A final grading plan and soils report must be submitted to the Inspections Division before
building permits will be issued. Noted.
2. Building permits must be obtained before beginning any construction. Noted.
3. Building plans must provide sufficient information to verify that proposed buildings meet
all requirements of the Minnesota State Building Code, additional comments or
requirements may be required after plan review Noted.
4. Retaining walls (if present) more than four feet high must be designed by a professional
engineer and a building permit must be obtained prior to construction, retaining walls
under four feet in height require a zoning permit. Noted.
63375
Planning Commission Minutes – July 19, 2022
13
will be done by the construction equipment and he thinks it is a reasonable question in asking
who will be responsible for maintain and repairing the damage that will be done.
Chair von Oven noted there is a reason they are called private streets, everyone knows who is
responsible for it: the people who live on it. He noted this is a tough answer to give but when one
buys property on a golf course, golf balls will come at your house; when you buy property on a
private street, you know what you are getting into. For Chair von Oven, the private street comes
up at the Planning Commission every single time but he holds the same position on the private
street every time. Will there be extra traffic on that street? Possibly. For a homeowner who has a
right to do what he or she wants to do with their property, the concern of the private street which
everyone knew was their responsibility, it is a concern for him because it is the public’s concern.
However, it is not on his list of concerns because people know what they are getting into with a
private street. He noted this is the single most comprehensive, well though-out, strategic
presentation he has ever seen from the public and he is in each one of their shoes on the topics
brought forward. In some of their 72 questions, it comes down to education and part of the
process is that there are not final numbers right now. Chair von Oven see two things that need to
be decided which are whether the property can be rezoned and subdivided into two lots. There is
a final Watershed check that will get the real numbers and then this project will or will not go
forward. He spoke about drainage, the reducing of Wetland A, and noted the landowner had two
developments grow up around him is now asking for one house, not even a development.
Commissioner Alto moved, Commissioner Schwartz seconded that the Chanhassen
Planning Commission recommends approval of rezoning of property from Rural
Residential District (RR) to Single Family Residential District (RSF), preliminary plat to
subdivide 4.75 acres into two lots as shown in plans received June 16, 2022, subject to the
conditions of approval, and adopts the attached Findings of Fact and Recommendation. All
voted in favor and the motion carried unanimously with a vote of 5 to 0.
PUBLIC HEARING:
581 FOX HILL DRIVE: CONSIDER A REQUEST FOR APPROVAL FOR SUBDIVISION OF
2.47 ACRES INTO FOUR LOTS AND ONE OUTLOT WITH VARIANCES
Senior Planner Al-Jaff gave a presentation on the item stating it is a riparian lot with a single
family home on the parcel with a subdivision all parcels will meet the required lot area, width,
depth, and access to each parcel is from Fox Hill Drive.
Project Engineer Henricksen spoke about access and right-of-way, noting the applicant is
proposing to dedicate some additional right-of-way to meet the 50 feet typical to the
neighborhood. It is substandard to current standards of 60 feet but matches the neighborhood and
would be consistent with the needs for the road network. He spoke about the Lotus Woods
subdivision from 2020 and a connection to Fox Hill Drive which he showed on screen. Sanitary
sewer and water is adequate to meet the needs and there is a need for an additional fire hydrant to
be installed to meet fire code.
Water Resources Engineer Seidl spoke about drainage and grading noting a high point at the
center of the property with storm water flowing to Lotus Lake, the wetland, or stormwater
infrastructure along Carver Beach Road. Mass grading is proposed to prepare the site for home
64376
Planning Commission Minutes – July 19, 2022
14
construction, install storm water BMPs, and infrastructure before discharging water offsite. The
proposed position conveys the water to four individual storm water BMPs which increases the
wetland stormwater volumes and increases the 100-year high water level which is seen as an
adverse impact and is something that will need to be addressed during final design submittal. He
noted the project is within the Riley Purgatory Watershed District and is subject to the City and
Watershed’s rules and regulations. A geotechnical analysis and related infiltration testing will be
needed so the BMPs can be property designed.
Ms. Al-Jaff spoke about parks and trails, trees on the site, and a conservation easement. Staff
recommends approval of the preliminary plat to subdivide and a variance for the 50-foot right-of-
way.
Commissioner Schwartz asked staff to comment on Mr. Johanson’s email about concerns with
tree removal, animal displacement, stormwater runoff, and pesticide contamination.
Ms. Al-Jaff replied that Mr. Johanson is not opposed to development but noted his concern was
the size of the potential homes in the future. If these parcels meet ordinance requirements and
guidelines for subdivision, staff will typically recommend approval. This development has met
all of those requirements and Mr. Johansen requested the size and height of the homes be
limited; the City must abide by the single-family residential district and as long as they meet
setbacks, hard surface coverage, and height limitations, they are permitted to build homes that
would be in compliance with the ordinance.
Commissioner Schwartz asked if Jill Sinclair has weighed in on any environmental issues.
Ms. Al-Jaff had conversations with Ms. Sinclair about the woods. As has been done with Big
Wood Boulevard, the City exercised similar practices by reducing the right-of-way and required
the applicant to push the homes closer to the right-of-way with a preservation easement at the
rear of the property. She noted the applicant will be 22 trees short of the maximum removal and
will be replacing those trees on site. She believes as they finalize and define the location of the
storm pond they can save additional trees.
Commissioner Johnson noted with infiltration basins it raises a flag and asked if there are options
to change those.
Mr. Seidl replied the Watershed does not waive their abstraction volume requirement which is
why they will need a test to prove those rates. There is a workaround which is a void space
created from a rock layer under the infiltration practice to capture that volume which allows a
longer time for the water to infiltrate the soil. Underground infiltration BMPs are typically a
more cost-effective option.
David Bieker, Denali Custom Homes, said the owner of the property will be constructing a new
home on the lake side of the property. The applicants are lovely people who have lived in
Chanhassen for years and are looking forward to living in the home; they are very into the
environment and the outdoors. Their full intention is to plant many trees in strategic spots. He
spoke about the potential road extension as well as the stormwater drainage system.
65377
Planning Commission Minutes – July 19, 2022
15
Chairman von Oven opened the public hearing.
Ella Hale, 600 Fox Hill Drive, thanked the Commissioners and noted she has lived in her house
for almost 30 years and she loves the neighborhood. Everyone calls the area a hidden gem; they
love the woods, wildlife, and if this were to change that wildlife would have nowhere to go. This
area is the last big plot of woods and is very special. She cannot imagine it not being there
anymore, it affects her everyday life and she would be lying if she said she has not cried every
single day since this property was sold last summer because she did not have a million dollars to
buy it and she has never been more mad at herself. She wants to keep it the way it is and this is
such a thin stretch of land and noted no one wants the road. It is such a quiet area, and in putting
four homes there it would double the entire neighborhood. In taking most of the trees… how can
someone say they love nature if they are only going to leave 35%, that is ridiculous to her, so
many trees will be gone that she has watched grow since she was a kid and she played in those
woods. The previous owner left it the way it was because they loved it that way. Ms. Hale
understands that people want to build a home and spoke about the cottage that is currently there.
It is crazy for someone to see this and want to build as many homes as possible. She asked the
Commissioners to please come out to the neighborhood if they haven’t already to look at how
special it is. She wishes the project could be scaled back as it will change everyday life and it
will lose the magic. She spoke about growing up and the big woods seemed to go on forever and
she does not believe that the trees would be replanted. She stated nobody in the neighborhood
wants this and it will affect everyone else, animals, water, and so many things. She asked the
Commissioners to scale it back to two homes or three but not to devastate the entire forest for
one person to have all their friends live in the same strip.
Francesca Landon, 620 Fox Hill Drive, noted her house looks directly into the current wetland
area and years ago during the Lotus Woods development she had concerns that all the trees
would be gone. She spoke about deer and fawns, barn owls, red-tail hawks, and noted she is
having a difficult time visualizing the four houses as the three acres does not seem like it will fit
the houses. She is not opposed to change but her concern is taking 65% of the trees down and she
does not think that qualifies as loving nature. Ms. Landon noted that 65% proposed does not
include what was taken down at the lakefront last summer and she does not think it includes the
trees taken down by the road the last couple of weeks. She noted this is truly a gem and it is not
so much about their view as it is about drainage. She spoke about Page 4 of the staff report where
the developer proposes to mass grade a majority of the site and asked how that will be done
without removal of trees. Right now water goes to the corner of Outlot A and pools/overflows
the corner and goes into the street; there is a neighbor down there who has lost some of his lot to
the wetland due to the amount of drainage that goes there. She noted the road is very small and
she does not know how construction trucks will go on the road and thinks the road will be
demolished. There are a lot of issues, she thinks it is an excessive building plan and it would be
better if it were two or three houses total.
Chairman von Oven noted the City Code of Chanhassen requires that Planning meetings end at
10:30pm by law. He is not allowed to continue and noted this is the first time he has had to do
this.
66378
Planning Commission Minutes – July 19, 2022
16
Ms. Aanenson noted they can continue this item but cannot start another item.
John Stutzman, 6901 Yuma Drive, is on the other side of the pond from Big Woods and has lived
in the City for 14 years. He has utmost respect for staff and elected officials and said the
common theme from neighbors tonight is to scale the project back. They understand
development and it is an owner’s right to develop land within City Code and other governing
bodies. As Ms. Landon said, the excessive nature of this seems to be a common theme and a
tough area to develop. It is a very passionate issue for the neighborhood and he requested if there
are ways to increase the conservation easement to save more trees and reduce the lot numbers,
and he noted the bottom lot will be interesting to develop. He said if there is a way to avoid the
road he would also propose that. He encouraged the Planning Commission, staff, and the
developer to think about scaling this project back and be respectful of what the neighbors are
asking.
Deeann Hale, 600 Fox Hill Drive, grew up in Chanhassen and she has seen a lot of growth, some
good change and some bad change. She was very happy many years ago when Mayor Mancito
believed in conserving more trees. Ms. Hale was home one day when surveying and tree tagging
was happening and one of the young men she was talking to noted there were a lot of old trees
there and some were very rare and are not seen anymore. Ms. Hale said it is sad because
someone will move in and not appreciate it but knock it down. Ms. Hale kept her fingers crossed
that the property would stay as much the same as possible and said building four houses with the
rare trees and wildlife that depend upon them is a shame. She is beginning to wonder if they
appreciate what they have. As someone said “they paved paradise and put up a parking lot.” She
asked if that is what is going to happen. If they remove two-thirds of the trees, where will the
deer and wildlife go. Ms. Hale noted they cannot save this for the deer but they were there first,
and said let’s not destroy what they enjoy and what the neighborhood enjoys. She asked the
Commissioners to consider it and questioned why people buy lots only to knock it all down, she
does not understand it. The way it will be developed she will have two driveways across from
her driveway and will be interesting to get out at the same time. She does not know if the
Commissioners have been out to see it but invited them to take a look. She spoke about Big
Woods and all the trees taken out there noting it is a funny name as there are no woods.
Mr. Bieker noted people keep mentioning they should scale it back and noted there are eight
houses between the street and the lake at Big Woods and the applicant is only proposing four in
the same amount of distance. He thinks that is a lot more reasonable than what has been done in
the past; there will be a lot more greenspace, there is hardly any greenspace in Big Woods, and it
will not be like that. He thinks they are being mindful on the number of houses and he thinks it
might be possible to do more but that is not what is happening. In another area of Chanhassen, he
built 12 homes and now there are more trees that tower above the houses. He noted the trees will
be replenished and the character of the neighborhood will come back. Mr. Bieker stated they will
work with the City to save every tree that they can and he appreciates what the neighbors are
saying.
Chairman von Oven closed the public hearing.
Commissioner Schwartz wonders if the current owner would consider selling the property to the
City, County, or a preservation organization such as a Sierra Club or Nature Conservancy,
67379
Planning Commission Minutes – July 19, 2022
17
assuming they would get fair-market value of the land. He would ask that of the owner before
proceeding. As proposed, he thinks this project is a travesty which is his personal opinion. When
he drove into that neighborhood he was blown away and had no idea there was that degree of
huge trees on the property and once it is gone it will never come back. He thinks it needs to be
rethought.
Commissioner Also stated given that her current house and childhood home are within .5 miles
of this lot she will be recusing herself from the vote and that they would still have a quorum.
Chairman von Oven lives across the lake on Lotus. He has driven through the neighborhood, and
Commissioner Schwartz is right, these trees are different. He admitted he struggles a bit and as
stated earlier he believes in the rights of a land owner to do what they want with their property
within the boundaries of the law. The Lotus Woods subdivision in 2020 had a tree preservation
of 29% and in looking at the google map now he thinks it does not look so bad, although they are
not the same trees but were placed as a penalty for removing trees. He noted they are big,
beautiful trees on Big Woods Boulevard and he does not know where he stands but would like to
discuss if there is a right number. He is hopeful that there are ways of moving around of the
puzzle pieces such as the infiltration system and downstream effects, which might affect the
proposed tree preservation. He spoke about the number from the City plan that says it must be
55% or higher and then paying a tree penalty if it is below that has always been a thorn in a
Commission predecessor’s side and has become a thorn in this case and in this neighborhood.
Commissioner Johnson agrees, he has walked the street a number of times and noted the area is
pretty special. He understands the tree debate but also understands an owner’s right to do what
they want with their property. He hopes they can come up with a solution or compromise,
whether reducing the lots, changing stormwater, or whatever they can do to save trees.
Commissioner Soller feels the same and almost bought a house in the neighborhood; he has been
through the area and likes it a lot. This is a tough one and he noted it may be in the purview of
the City Council and City regarding conservation but perhaps it needs to be looked at such as
increasing the penalty for taking out so many trees. He thinks the City has some leverage but
finds it difficult to tell a property owner that they cannot work on this. Commissioner Soller likes
the idea of compromise.
It does not feel right to Chair von Oven to restrict the number of lots. He believes the number the
Planning Commission can affect that does not put him at odds with his beliefs about landowner
rights is the tree preservation number. The 2040 Comprehensive Plan requires 55% but has an
out clause for certain situations and the proposal right now is 35%. He does not know what it
would do to the project for that minimum canopy coverage to remain at 55% and be completely
in compliance with the Code.
Seth Loken, Alliant Engineering, said the Watershed has stormwater rules and in order to meet
those they must treat discharge to the wetland prior to it getting to the wetland and to do that they
must clear trees for that infrastructure.
68380
Planning Commission Minutes – July 19, 2022
18
Ms. Al-Jaff clarified staff noticed this application with variances. One thing they did with Big
Woods and why many cannot tell which trees they saved, the homes were pushed 10 feet closer
to the right-of-way to save the trees behind, and they increased the rear yard to 40 feet for the
conservation easement. If that is something the Commissioners wish to consider, staff will look
at it.
Commissioner Schwartz wants to make it clear that he also respects property rights of
homeowners and property owners. He asked if it is possible at this stage to think out of the box
and asked Ms. Aanenson whether the City could consider purchasing the property and keeping it
the way it is.
Ms. Aanenson replied at this stage she is not sure it would be appropriate to try although it is
something that could have been considered. She clarified the tree preservation ordinance, noting
the City has a very rigid tree preservation easement and it is not a one-size-fits-all. She noted
they have a lot of deer in town travelling through the whole community and that is something the
City wants to keep. Ms. Aanenson said the applicant has indicated if the City wants additional
right-of-way, which is taking away some of the trees, the applicant is getting penalized for that.
She thinks the best way is to Ms. Al-Jaff’s point and to look at ways to cluster the houses, shift
them, figure out those significant trees and try to work around those. She is not sure they would
have a willing seller but the City could offer that up although she is not sure the City has those
funds right now. She noted it is a bit harder on a smaller scale but there are different zoning
techniques that have been employed such as RLM or PUD to save a natural resource.
Chair von Oven is not in a position to reject or approve the proposal and asked Ms. Aanenson
about the best course of action to send it back.
Ms. Aanenson replied they can ask for additional time and make a recommendation to table.
Staff could then go back and revisit some issues to see what they can do (i.e.variances, what they
can save, etc.) They have 120-days to review and would take the extra 60 days.
Chairman von Oven moved, Commissioner Johnson seconded to table this item and allow
staff and the developer to work towards achieving a greater percentage of tree canopy
preservation. All voted in favor and the motion carried unanimously with a vote of 4 to 0
(Commissioner Alto recused herself from the vote).
PUBLIC HEARING
ORDINANCE AMENDMENT CONCERNING IMPROVEMENTS AND ENCROACHMENTS IN
PUBLIC EASEMENTS
Ms. Aanenson noted this is a Code Amendment recommendation. Currently, staff must make
everyone that wants to put a fence in an easement area must apply for an encroachment
agreement which is a legal document constructed by the attorney. The city attorney is saying
these need to go to the City Council for their approval and signature. Staff is creating a website
with all easement agreements and development contracts. The purpose of this would be to amend
the City Code to say if there is not an active easement, one can put up a fence and sign a
document saying if the City would have to activate that easement, the fence owner could take
care of that. This would affect 90% of people who must wait 3-4 weeks to get a fence permit.
69381
September 16, 2022
To:
The Chairman and Members of the Chanhassen City Planning Commission and Carver Beach / Fox Hill
Neighbors
We are the Lang and Cervilla families and live on the two properties south of the proposed 581 Fox Hill
development. We’ve lived here a combined 70 years, 33 of those years as neighbors. Our properties
include the woods we have all come to appreciate that used to be 4 acres across 4 properties until the
sale of an acre of woods bordering Big Woods and the sale of 581 Fox Hill. We predate the development
that is transforming our neighborhood. We got here when highway 5 was a two lane road and the
journey from Eden Prairie to Chan was interrupted daily by a passing train; when visiting friends were
told to get here by hanging a right at the grain elevator, when there was a big woods at the end of
Carver Beach Road before Big Woods; when I could row on Lotus Lake without getting swamped by a
wake boat, before mill foil, multiple stop lights in town, innumerable sandwich shops, multiple grocery
stores, the inevitable big box liquor store and other “conveniences”. This was a quiet neighborhood
with a lovely lake. We understood that such a tranquil setting wouldn’t last forever, especially with the
growth in the western suburbs. And we understand that progress is forward focused but we wish that
progress would be more respectful of the past, of the underlying nature of this part of Chanhassen that
created its appeal.
We have two considerations about this plan and two objections to the 581 Fox HIll Development:
• No amount of wiggling plans around will erase the fact that two acres will now hold 4 houses
instead of a thousand square foot cabin built in 1930. It’s not likely that the new houses will be
nestled comfortably on wooded lots but rather more big houses will be built on more small lots.
We wish the Planning Commission would consider what is being replaced when drawing up the
rules for what will be replacing it. Do we need tiny lots replacing big woods that many of us,
beyond the property owners, enjoy? How about some thinking that values the historic nature of
the old neighborhood – maybe replace an acre of trees with something larger than 1/3rd acre
lots. Consideration: Value our heritage not just the tax base.
• The wetlands, mostly on the 581 property, is big in the spring, filled by the rain and snow melt.
The water runs toward the lake and even with the current wetlands and woods enough water
runs around our properties to cause a very soggy springtime and a usual rite of the season that
involves getting a stuck vehicle out of the muddy lawn. Most recently this process involved a
tow truck having to pull a Fed Ex truck stuck up to its bumper in mud out of what was previously
a springtime lawn. We know capable engineers have taken a close look at where water will go
without the forest and with lots of rooftop and driveways resulting from this development.
Consideration: Please be doubly sure the Fox Hill Development plan accounts for runoff given the
size of the planned remaining wetlands, absence of multiple drains and the one big drain at the
base of Fox Hill Drive. Messing with Mother Nature usually results in failure of some magnitude.
• In 2006 the 4 neighbors went through a long and arduous process with the Planning Commission
to get approval of a plan to develop the woods, eventually ending up with multiple lots.
Interestingly, that approved plan had one buildable site in addition to the existing house at 581
Fox Hill because, at that time, the Commission said that the wetlands could not be moved,
70382
changed or ignored. When that development was approved there were still unsold lots in Big
Woods and we decided not to continue with that development. That plan, like the current 581
project, called for a road to go across the properties from Big Woods Blvd. to Fox Hill Drive but it
cut across the properties in such a way that left our houses on about one acre lots. This new 581
Fox Hill development plan cuts across our properties about 100 feet closer to the lake. That
means that if or when our properties are subdivided the lake shore lots are considerably smaller
than the 2006 plan. Land in our neighborhood on Lotus Lake is appraised for tax purposes at 2
and a half times the value of land not on the lake. That means that the new road placement
creates a loss of roughly 24,000 square feet of our lake shore land, devaluing our properties
significantly. Objection: It is not Minnesota nice, neighborly, or reasonable to predetermine
what happens to our properties in the future to suit one developer’s plans for one property today
when there was a previous agreement in place for 16 years on where a possible future road
would go. It is especially thoughtless to make that change without informing us.
• The plan for a possible future road is more than a plan. A stub is in place off of Big Woods Blvd.
and a stub is currently planned for the Fox Hill end of the road. That pretty much means that a
future road would connect the two stubs. The road, planned to be 50 feet wide, 30% wider than
most roads in the neighborhood, would not impact any of the proposed homes wedged into the
land through the 581 project. All of those homes front Fox Hill or Carver Beach. This road has
no purpose now and would serve, if our current properties were to be developed, only 4-5
homes. The 50-foot road takes another 13,000 square feet out of our properties. It would be
one of the shortest roads in the neighborhood, serving the fewest number of homes in the
neighborhood with one of the widest roads in the neighborhood. Objection: This is just plain
silly. We, the City of Chanhassen, are smarter than that. Think of a better solution.
Progress needs to be thoughtful and considerate of the impact it will have on the foundation upon
which that progress rests. We have a little piece of old Chan here in this neighborhood and
although it is quickly transforming, preserving some bits of that would be worth considering. To
quote the often-quoted Joni Mitchell and to state an obvious stance to be avoided, “They took all
the trees and put them in a tree museum and they charged the people a dollar and a half just to see
‘em. Don’t it always seem to go you don’t know what you got till its gone. They paved paradise, put
up a parking lot.”
Katy and Jon Lang
Connie and Colleen Cervilla
71383
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
MINUTES
SEPTEMBER 20, 2022
CALL TO ORDER:
Chairman von Oven called the meeting to order at 7:00 p.m.
MEMBERS PRESENT: Eric Noyes, Mark von Oven, Perry Schwartz, Ryan Soller, Edward
Goff, Kelsey Alto.
MEMBERS ABSENT: Erik Johnson.
STAFF PRESENT: Sharmeen Al-Jaff, Senior Planner, Kate Aanenson, Community
Development Director; MacKenzie Young-Walters, Associate Planner; Erik Henricksen, Project
Engineer, Joe Seidl, Water Resources Engineer, Jill Sinclair, Environmental Resource Specialist.
PUBLIC PRESENT:
Maria and Andy Awes 581 Fox Hill Drive
David Bieker Denali Custom Homes
Seth Loken Alliant Engineering
Francesca Landon 620 Fox Hill Drive
Paige Will 581 Big Woods Boulevard
Deeann Hale 600 Fox Hill Drive
Ella Hale 600 Fox Hill Drive
Gary Renneke 3607 Red Cedar Point Road
Jada Sanders 3609 Red Cedar Point Road
Dave Bloomquist 8800 Powers Boulevard
Mark Bliss 7333 Hazeltine Boulevard
PUBLIC HEARINGS:
1. 581 FOX HILL DRIVE: RECONSIDER A REQUEST FOR APPROVAL FOR
SUBDIVISION OF 2.47 ACRES INTO FOUR LOTS AND ONE OUTLOT WITH
VARIANCES
Senior Planner Al-Jaff gave a presentation on the item, noting the application is for a subdivision
of 2.47 acres into four lots and one outlot and a 50-foot right-of-way variance where the City
requires 60 feet. The Planning Commission reviewed and tabled action on this item on July 19,
2022 with direction for the Applicant to reduce tree removal on the site. The four lots meet the
minimum requirements for lot area, depth, and width of the single-family residential district.
Engineer Henricksen spoke about staff’s recommendation for the dedication of right-of-way to
meet the surrounding neighborhood at 50 feet, which is the reason for the variance. Based on
comments received, he wants to clarify right-of-way versus roads: right-of-way is an easement
384
Planning Commission Minutes – September 20, 2022
2
area but is not the actual street width itself. The updated materials from the Applicant addressed
all right-of-way dedication on the resubmittal. Mr. Henricksen spoke about the history of the
development, street connectivity, and the 50-foot right-of-way easement.
Water Resources Engineer Seidl spoke about the proposed drainage design which largely
maintains existing drainage patterns on the lot with stormwater routed to an existing wetland that
naturally overflows onto the public roadway and across Carver Beach Road where it is captured
by public infrastructure and routed to downstream BMPs and then to Lotus Lake. He noted there
will be four underground infiltration BMPs to treat and discharge the stormwater.
Environmental Resource Specialist Sinclair noted this is a heavily wooded site with 95% canopy
coverage and is a mix of red oak and sugar maple. For low-density residential City Code requires
a minimum of 55% coverage be maintained after development. The Applicant is proposing to
have a 38% coverage after development which is allowed by Code. When a developer goes
below the minimum amount required they take a penalty of 1.2 times the difference between the
required minimum and proposed minimum. When that calculation is done it is divided by
standard square footage for a tree which is 1,089 square feet. The developer is going below the
minimum required but is replanting trees and by replanting those trees they bring the minimum
required back up to 55% according to the City’s calculations. The Applicant was asked to find
ways to preserve more trees and saved canopy cover on Lot 2 by moving one BMP underground
and Lots 1-3 have tried to minimize tree removal as much as possible. Ms. Sinclair spoke about a
proposed conservation easement area on the property to protect trees.
Ms. Al-Jaff spoke about parks serving the site and noted the Commission has the option to
receive additional comments from the public. Staff recommends approval of the application,
noting it meets all requirements of the subdivision and zoning Ordinance regulations. The
variance for right-of-way was directed by staff to reduce the amount of overall grading and
remain consistent with characteristics of Carver Beach.
Commissioner Alto asked why there is a need for the road to go through the middle of those lots.
Engineer Henricksen showed a slide on screen demonstrating the lack of connectivity for
emergency services in the area, as they do not have a redundant way to get to residents along the
corridor if there was an emergency. He noted they usually want redundancy in case there was a
failure or a tree down blocking a road. Fire and Emergency services plans for the worst and since
2005 it was recognized that having a street here would provide a redundant access.
Commissioner Schwartz asked Ms. Sinclair about the conservation easement bleeding over onto
Lot 2 and Lot 3, which would be private property, and asked over time how do they protect that
conservation easement from future owners. He asked if there will be some markings, a fence, or
something to identify the space.
Ms. Sinclair replied in the affirmative noting in the past the City has required developers to put
up signs saying it is a conservation easement, it is also on building permit surveys, copies are
sent to homeowners, and many times in neighborhoods that legacy is also verbally passed on.
385
Planning Commission Minutes – September 20, 2022
3
Chair von Oven asked about trees and whether someone could raze the entire site and plant their
way back to the minimum.
Ms. Sinclair noted technically in a subdivision one could. If a property starts under the minimum,
such as a two-acre lot with a couple of trees in the middle which were cut down, they essentially
clear-cut the lot. Therefore yes, one could go all the way to the bottom and work their way up.
Commissioner Schwartz asked about the minimum caliper inch for the replacement tree.
Ms. Sinclair noted it is 2.5 inches diameter.
Commissioner Soller asked about the redundancy of the road and asked, until the physical street
could be built, what is the point of the right-of-way.
Engineer Henricksen noted if the City does not secure the right-of-way easement at the time
there is no opportunity to have it; it is baked into the subdivision. If it was stricken from this
application there is a 99% chance the City would never obtain that to meet a future connection.
Maria and Andy Awes, Applicants, purchased this lot hoping to build their dream home. They
have invested a lot of time and energy into making this a perfect place and noted they very much
love the trees, and even tapped maple trees this year. They have done everything they possibly
can to save as many trees as feasible and Ms. Awes walked the woods with Ms. Sinclair and
thinks there can be some benefits to planting some new generation growth and planting new trees
for the future. She noted if the road was not there they could increase the tree canopy by 8% and
it is difficult because they are a couple with a small subdivision and they are being asked to build
a road, pay for the road which is very expensive, and they are trying to do their very best to
please everyone in this situation. They are trying to navigate all of this as best as possible and
have worked very hard to try to get to this point.
Mr. Awes knows there are concerns in the neighborhood about the number of trees and he
wishes there was a way to save more trees and noted not requiring that road is a way to save
more trees. He noted there is no redundancy now, there will not be a redundancy after they build
it, and there may never be. He would still be willing to give the right-of-way if they did not have
the requirement that they must cut down trees and lay asphalt now.
Ms. Awes said many factors go into this and there were utilities stubbed for four properties
before they even got to this point. The parcel is longer than the opposite side of Fox Hill with
fewer homes, and a dedicated wetland and conservation area. They are trying to do their very
best.
Commissioner Schwartz said assuming they could get fair market value for the property, would
the Applicants consider selling it to the County, the City, the nature conservancy or another
organization that would preserve 100% of the canopy.
Ms. Awes thinks there are a lot of factors as there are other people who want to live there and
have been planning for that.
386
Planning Commission Minutes – September 20, 2022
4
Mr. Awes noted there is also the question of all the time and money they have already put in at
this point. He stated they also want to live there. He spoke about three lots versus four lots and
feasibility of making things work and noted at that point they may not have a choice but to
consider that option.
David Bieker, Denali Custom Homes, would like to answer some questions from the letter turned
in by homeowners south of the property. The type of homes to be built will be 1.5 stories or 1
story and he showed examples on screen noting if another developer came in they may put in
two stories to maximize what they can get out of the properties; that is not what the clients are
requesting. He shared lot sizes of .66 acres, .34 acres, .52 acres, and .41 acres, noting most are
significantly larger than 1/3 acre lots. Regarding water runoff, they have been working with
Alliant and they do not want to impact anyone outside of the property they are working on.
Regarding the road, none of them want the road, everyone is willing to give the right-of-way,
everyone loves the trees, and it could potentially be a very long time until that road is of any use
to anyone. He understands the economics of asking for a road to be built now as it will cost more
in the future, however they do not know how long that will be. He hopes the Commissioners will
consider this project and noted the Applicants own the property, they have a right to develop the
property, have met all the requirements with a small variance for a road they do not want or
need, and they will replace the trees. He spoke about tree counts versus canopies and noted the
percentage differences.
Commissioner Schwartz noted the road is for safety purposes and assuming the road was not
built and a fire occurred or someone had a heart attack, who would Mr. Bieker hold to account
that an emergency vehicle could not get to the property in time to save a house or save a life.
Mr. Bieker would answer that by saying when the road is able to go through all three properties
(two other property owners have to decide to develop and decide to give up part of their land) but
until those two properties do anything, whether the road is there or not does not affect anyone’s
safety. They will not have the redundancy they are looking for. To him, it would make more
sense to dedicate the area, make it available for the future, have money escrowed for that road to
be built sometime in the future, but not to build a road until they can actually build it all the way
through as it is not helping anyone at this point.
Commissioner Schwartz asked Engineer Henricksen if it is possible to escrow money based on
the engineering estimate for the cost of the road plus 5-10 years out, accounting for inflation, so
instead of dumping $45,000 for what the road will cost today they would require $60,000 or
$75,000 and if it only costs $70,000 they would get back $5,000.
Mr. Henricksen has not seen that occur within the City and historically he has not seen an
attempt to try to estimate a timeline of when a street might go through. The practice of
constructing a street prior to connectivity happening is not extraordinary as there are multiple
examples within the City where street connections are stubbed and extended to the property line
to facilitate future development. It has been common practice for many years.
387
Planning Commission Minutes – September 20, 2022
5
Seth Loken, Alliant Engineering, asked to address the concern about the wetland by a citizen, he
noted most of the perimeter of the wetland is at elevation of 949’ and the EOF for the wetland at
existing occurs at a 949.45’ allowing for runoff to occur almost immediately. There is not a lot of
ponding depth in this wetland and the elevations on the south side are 956’, 954, 952’ so in order
for it to flood up and go to the property on the south it would have to flood up six feet. They will
continue to work with City Staff to improve the condition of the road overland. He shared that
they proposed to move the stub road to the east to allow for maximum tree savings noting if they
keep the red line shown on screen there is a 25 foot wetland buffer, 30 foot wetland setback, and
a 30 foot front setback which more or less makes that lot undevelopable. He also noted looking
at trees from a caliper-inch perspective versus tree canopies, they are more in the range of 45%
tree savings versus the 38% canopy cover with the road.
Chairman von Oven opened the public hearing. He stated to the public, if they have already
made a comment at a previous meeting, the Commissioners have pored over the notes from the
last meeting, and if they have comments on new information or on the changes he would like to
hear those.
Paige Will has been friends with Andy and Maria for 17-18 years, they are wonderful people,
wonderful neighbors, and she has no doubt that they will do an amazing job if they are allowed
to go forward with this development. That said, living on Big Woods Boulevard, Ms. Will has
concerns about the road. She noted they enjoy living on a quiet cul-de-sac, there are lots of kids
there, it is a neighborhood without sidewalks, very narrow roads, and she thinks in putting that
road in, it does not make sense to do it prematurely. She noted if they are willing to put it in
paperwork and put it in escrow it makes sense to do that because it does not make sense to add
more pavement to the neighborhood, dig up more of the neighborhood, and most of the people in
this room are very passionate about the neighborhood. Ms. Will stated she lives on a
conservation easement and takes that very seriously, however she does not think it makes sense
to put the road in right now.
Francesca Landon is happy to hear that nobody wants the road. She knows that both of the
people that live along the lake are not interested in a road, either and asked for clarification
regarding the road, when they say “when those roads are developed” does that mean physically
developed or when there is change of ownership?
Mr. Henricksen clarified that means the property owner (current or future) would have to come
to the City and go through the development review process to subdivide. It would have to be a
willing property owner who wants to subdivide their property.
Ms. Landon spoke about drainage and pointed out on the slide shown as the water comes down
by the fire hydrant, the drainage systems are a little above the “G” shown on screen. She has
concerns about the water flowing to the bottom of the street and flooding that area. She is also
deeply concerned about trees only going from 35% to only 38% and was hoping for a better
solution.
Deeann Hale, 600 Fox Hill Drive, was talking to the owner of the property that Ms. Landon was
just speaking about and if they get a good rain it comes down his gravel driveway and goes into
388
Planning Commission Minutes – September 20, 2022
6
his backyard which has been flooded. The owner was concerned and unfortunately could not be
here tonight but asked her to please share about the runoff because that will be a problem. He
also spoke about the lift station noting when they put in Big Woods there was a problem with it
and they had sewer drainage into Lotus Lake. Ms. Hale’s disappointment is that the City told
them to come back with 55% tree coverage and they came back with 36% with a planting of 19
trees that are 2.5 inches. She thinks the Commissioners have received information from someone
who belongs to the Sierra Club and she and her husband went out to measure the diameter of
many of the trees, and many are well over 100 years old encroaching in to 200 years. The
increase of trees on the plot shows most of the increase around the conservation area which is not
where most of the legacy trees are. She wishes the owner would try to preserve some of those,
although she knows in building a home one does have to take down trees, she thinks they need to
pay special attention to some of the trees that are old and beautiful. Ms. Hale asked about the rest
of the people who live on the lake? What happened to being neighborly and talking to a neighbor
about this? She would be very upset if she lived on the lake and it affected her possibility of
getting as much as she can when she retires and moves away. In cutting away some of her land,
what is she to do? From what Ms. Hale understood from the woman who sold to the owners, they
were going to be good stewards of the land and try to preserve as much as they can but she is not
hearing that.
Commissioner Noyes asked about the neighbor with flooding concerns. Is he asking that the
problem is fixed, is he more concerned that it will be made worse, or is he trying to bring
attention because it needs to be looked at?
Ms. Hale replied he was concerned that it would make it worse for him.
Ms. Awes noted the tree percentage was actually 38% and 3% may seem like a small amount to
some people, but she noted they have tried to work with every single thing they could relating to
the Watershed District requirements, and all the other requirements to get to that percentage. She
noted they are sort of hamstrung with the road and stated there is nothing they can do about that
big piece. It is a little disturbing for Ms. Awes to hear that someone trespassed on their property
to measure the size of trees and noted that is an issue for her. They really just want to be good
neighbors for everyone and she wants to restate that it was recommended for approval before, the
Applicants have done even more, it has been recommended again, and they are trying so hard
here.
Ella Hale stated when the house was sold, Bob’s widow had the art sale and she bought his
father’s life story that he used a typewriter to write it on. She read part of it and assures the
Commission that this was never supposed to happen or be developed like this. A lot of these
trees are sugar maples which is what the town is named after. If they destroy the trees they will
never see them again in their lifetime. When the Applicants bought the property they said they
were trying to conserve it and she had turned down other offers from people trying to develop
the land because she did not want the whole place to get pimped out like it is now. She cannot
explain why one would put four homes on such a small plot and then pimp it out to all their
friends to make it cheap for everyone. She stated the owners plead their case to the
Commissioners but they should really “be talking to us because you are going to have to live
among us and you are not welcome here.” She noted they are threatening her home and it is just
389
Planning Commission Minutes – September 20, 2022
7
sad with all the trees and animals that will be displaced, she noted every year they have a family
of deer, turkeys, fox, and many animals and now that place will not be special and will not be a
home anymore. She asked how they can call it Lotus Woods when there will not be any trees at
all, she wishes the Commissioners could look at this and see that maybe this is not the right
thing. If the owners really wanted to conserve they would just build a lake house and then sell
the rest to conserve it.
Mr. Awes clarified they were never misleading anyone about their intentions regarding the
property. In the marketing materials, the previous owner put forth that this land was a potential
for subdivision, it was in the real estate materials and she knew very well what their intentions
were when they purchased.
Ms. Will spoke about tree conservation noting trees have died on her property and Ms. Sinclair
came out to her property and they had a great discussion. She learned that sometimes by taking
out an old dead tree that is not thriving they can help some other trees thrive and open up
sunlight. When she walks through the neighborhood she observes a lot of trees in the area that
are going down and noted Texas Governor Abbott is paralyzed because a tree fell on him many
years ago. She worries about the old trees in the neighborhood that are coming down naturally
and she thinks there is an obsession with saving the trees but there is some natural tree loss on a
regular basis in that neighborhood. Ms. Will thinks this is good to consider when talking about
trees, replanting and taking some out will potentially make some of them grow. She noted there
are plenty of saplings all over and she does not think they have to worry about trees replicating
themselves there.
Chairman von Oven closed the public hearing.
Chair von Oven asked if developers are in any way required to provide a conservation easement.
He asked if that was a requirement or a choice.
Ms. Sinclair replied there is nothing in the City Code that requires a conservation easement.
They usually come about between City Staff recommending it because there is a desirable,
healthy stand of trees. Sometimes the developer offers it because they know they can protect the
trees and it helps their overall canopy cover. She noted it is not required.
Commissioner Schwartz acknowledged that the Applicant have increased the canopy, even by
3%, is a lot. In his perspective it is not nearly enough, however they are in compliance and so
everyone in the room understands if a property owner is in compliance there is little if nothing
the Planning Commission or City Council can do to prevent the property owner from doing what
they want on their property. If there is someone to point the finger to in his perspective it is the
City of Chanhassen for not requiring a greater amount of trees to be preserved on a piece of
property. He noted once those trees are gone they are gone forever and the nature of that
neighborhood will be significantly changed. That said, Commissioner Schwartz is sure these
Applicants will do the very best job to build on their property the nicest homes they can and
make it a pleasant thing.
390
Planning Commission Minutes – September 20, 2022
8
Commissioner Soller wants to talk about a main point in a letter received on September 16, 2022
speaking about the impact of the right-of-way on the potential future value of their properties,
especially if taking the yellow route rather than the red route on screen. He noted it really does
seem that they are cutting into that property’s future value in terms of the size of the lot between
the right-of-way and the lake. He asked if the City gives consideration to potential negative
impacts to that property owner.
Chair von Oven said if he refers to the property just south of Fox Hill as “property 2” the dotted
lines are considered a ghost plat, meaning that right-of-way never exists if the owner of property
2 never decides to subdivide their property. If and when the owner of property 2 decides to
subdivide they come before this Commission in the same way that Fox Hill Drive is coming
before them tonight and they will have a very similar discussion about where and how the right-
of-way should go. Should they never decide to subdivide, this road never actually exists,
therefore the effect on their property from a value standpoint is if and when they decide to sell it
they are probably required to disclose the ghost plats.
Ms. Al-Jaff replied typically if one can demonstrate these parcels have the potential for further
subdivision that could be an added value.
Mr. Bieker noted one opinion and stated the top of the subdivision shown on screen where the
yellow is, they are building a dream house so there is plenty of room to the east to build a nice
house. If it was red they are getting into the wetlands and by moving it to the east it is giving a
bit more room if they did want to subdivide.
Commissioner Noyes does not want to see big trees cut down, however in his role as a Planning
Commissioner he does not get to make the judgment as to what is desirable or undesirable. He
thinks big trees are more desirable but this plan is within what is allowed by City Ordinance. He
appreciates what the neighbors want and has empathy for them, however when one buys a
property like this they also get the right to develop it. This is one of the things that is great about
the City of Chanhassen, they allow people to develop their properties. From what he has heard
tonight the Applicants have a thoughtful plan and are trying to be good neighbors and take into
account everyone’s input. The fact that there is a conservation easement shows that these trees
are front of mind for the Applicants and that is a good thing. Is Commissioner Noyes impressed
with 38%? No, but he has seen the property and understands the limitations. He thinks the whole
road thing is ugly, it is a beautiful property and having the road go through is ugly but his
opinion is that it is never going to go through because the owners of the other lots get to
determine if the road ever goes through. If they do not like it, they say they will not subdivide,
but if they decide to subdivide they will probably be happy that they can at least push towards
having a road go through. Commissioner Noyes noted a comment from someone about one
developer’s plan and the effect on the value of their property, he understands that but the reverse
is also true. Their opinions are affecting the owners of another property here because they do not
want the development and it is a two-way street.
Commissioner Goff asked about the road and what happened in the Lotus Woods subdivision
because it looks like they have a skirt and a stub. He asked if the water is underneath or not.
391
Planning Commission Minutes – September 20, 2022
9
Mr. Henricksen replied the water main was extended to the property line. There is a temporary
hydrant there. There is also sanitary sewer.
Commissioner Goff noted the homeowner used that stub as their driveway.
Mr. Henricksen replied in the affirmative, their driveway is accessed through there. In the Lotus
Woods subdivision they showed a grading concept that ensured when the road went through they
would have an adequate connection with their driveway.
Commissioner Goff asked if, instead of putting the road in, could they just put a skirt and a stub
on the Fox Hill subdivision.
Mr. Henricksen replied they could construct a temporary intersection to indicate a future road
connection. He noted the reason Lotus Woods did not extend the street was due to grades and the
ability to extend the street and not encroach onto surrounding properties.
Commissioner Goff agreed if those two homeowners never decide to subdivide this may never
happen. He asked why they want a road to nowhere? It would be suggestion to just put a stub in
and he is trying to see if they can minimize.
Mr. Henricksen noted municipal services usually get extended. With streets there is a practice
where if it is not reasonable to have the street stub extended to the property line it is escrowed
similar to Lotus Woods. He defers to past comments and the staff report regarding impacts and
complications.
Chair von Oven asked if the property he previously referred to as “property 2” was before the
Commission tonight, would the City be asking the property owner to build a small street that
ends on both sides of the property?
Mr. Henricksen would defer to fellow staff members but noted that could be deemed a premature
subdivision because they would not have adequate access to the extension of the public street.
Chair von Oven noted these two properties might run into barriers to subdivide because the
outside properties had not subdivided yet and done the work they are trying to do tonight.
Ms. Al-Jaff replied that is correct.
Mr. Henricksen noted precedence was probably set with the Eidsness metes and bounds
subdivision which then granted the easement and set in motion the idea of the planned
development.
Ms. Al-Jaff stated they extended utilities, as well.
Commissioner Schwartz is curious about how the Fire Chief, Sherriff, and EMTs would weigh in
on the value of this road from a health and safety perspective. He gets that the road is ugly and is
a road to nowhere right now. His understanding is that neighborhoods need redundant access
392
Planning Commission Minutes – September 20, 2022
10
because if access is limited to one way in and one way out, in the event of an unpredictable
catastrophe, it seems that the City is being thoughtful and reasonable in wanting to ensure the
health and safety of residents by requiring redundant access. He is struggling to understand why
there is objection.
Chair von Oven does not think anyone here is objecting to, if all four of these properties were to
subdivide, that they need a road cutting through for the health and safety of everyone. They are
discussing that while the City may require the right-of-way in this property, do they actually
have to build the road because the road serves no purpose until it is connected. The road is
valuable if and when it exists but it can only exist if all four properties subdivide, come before
this committee, and go through the process.
Commissioner Schwartz asked Mr. Henricksen if it is correct that the only way this road will be
built is if the other two properties south of Fox Hill Drive decide to subdivide.
Mr. Henricksen replied 99.9% yes. There is always the ability for the City, if a right-of-way is in
need (he noted the City does not practice this), to have right-of-way grabs where they can take
the right-of-way and construct the street if there is a need. However, that is not a practice in the
City of Chanhassen and he cannot recall on a local street scenario where that has happened. To
answer the question, yes, it would require the subdivision of those lots to the south.
Commissioner Schwartz said assuming the road was built through the Fox Hill Drive subdivision
and stopped that short road would not allow redundant access because it would not connect with
Big Woods Boulevard.
Mr. Henricksen replied in the affirmative, the intent is to connect Fox Hill Drive with Big Woods
Boulevard.
Commissioner Soller acknowledged that this is not extraordinary and he has seen a ton of
developments but many times these happen in corn fields and other places. He wants to continue
to acknowledge the unique and special characteristics of the neighborhood. That being said,
breaking this down, the recommendation on screen is the approval of the plat to subdivide, the
variance of the 50-foot public right-of-way, and noted there is nothing in the recommendation
referring to the actual construction of the road. He asked if it is in the purview of Planning
Commission to add language to recommend against the construction of a road until it can go all
the way through.
Commissioner Alto thinks it is and that is her problem with the road itself, it is a waste of time,
money, and resources for something that could possibly not happen. Why would they build and
let something decay that may never connect which the City would then have to pay to fix, to then
connect. She also has an issue with collecting $45,000 from someone and letting it sit in a City
account potentially forever. What happens to that money if people never decide to subdivide?
Why is the City collecting that when it does not impact those houses at all and does not impact
their safety? Yes, getting the easement from the property owners is a recommendation; they
should get it and leave the trees there. Commissioner Alto does not agree with the collection of
the money, although if that is the way the City does it, if it is in the City Code that is fine, and if
393
Planning Commission Minutes – September 20, 2022
11
the Applicants just want to pay and be done to move on that is okay, also. That is her two-cents,
she does not agree with either of those practices.
Chair von Oven noted they can absolutely put language in the recommendation to the City
Council who makes the final decision. He noted Commissioner Alto would just add that
language to whatever she believes the right motion to be. When he read the packet and saw the
number went from 35% to 38% he reflected on it and went through the notes, coming back to the
realization that this committee, whether they were here or not the last time they adopted the City
plan, is responsible as they are the ones that adopted it and said it is okay to go from whatever
tree cover one is at down to completely nothing as long as they plant some. That said, he does
not know that the Planning Commission has the right to tell a property owner that they do not
like that number because built into the plan is a recourse for when they do not like that number.
Chair von Oven is overly appreciative that they got to 38% and is sure it was no small feat. He
likes 46% better and there is no route where he would say to forget about the right-of-way as it is
not needed; however, the big question is: do they need to build it right now? He does not know
what will happen at City Council and thinks the Planning Commission could come to an
agreement such as securing the right-of-way but it does not need to be built, escrowing the
money and there can be a special assessment in the future to pay for it, but he is very curious to
see what City Council will do with it. He believes securing the right-of-way is the right plan but
he does not think they must take that extra step now, and he thinks it is a nice way to exhibit that
they do believe this is a different and exceptional place. It does not give them the right to take
away rights from developers but it does give them the right to add language to say “can we treat
this one a little bit differently.” He asked Ms. Aanenson if they can add language to the
conditions of approval regarding the road.
Ms. Aanenson replied in the affirmative.
Chair von Oven clarified they can add language to the conditions of approval that get at the spirit
of securing the right-of-way but not forcing the construction at this time.
Commissioner Noyes would be much more comfortable with the Planning Commission making
sure they have heavily noted their concern about building this road at this point in the process
and making sure City Council is aware of that to take it under advisement that the Commission
thinks it is a bad practice. He noted there may be other reasons why this may be considered and
he does not think they should stop the project because of this road. He wants to save the trees and
likes 46% also but does not feel he is in the position to write something that is technically
accurate. He would rather make the City Council strongly aware of Commissioners’ position.
Commissioner Alto agrees. She does not want it to go, and if the condition is not agreeable to
City Council this comes to a stop. She noted if there is a way to not built right now or to evaluate
the escrow portion as well, she would strongly advise City Council to reconsider the City
building at this time.
Ms. Aanenson suggested making the motion and then adding to that motion that the Planning
Commission would like the City Council to consider Commissioner Noyes’ comments regarding
the handling of the right-of-way.
394
Planning Commission Minutes – September 20, 2022
12
Chair von Oven asked if that would be part of the motion or separately.
Ms. Aanenson replied it would be after they make the motion, they would add that the Planning
Commission would also like the City Council to consider the following.
Commissioner Schwartz wants to be sure the language is accurate and appropriate and asked if
the City Attorney or staff needs to look at this further to get the exact language down.
Chair von Oven noted this is a recommendation and ratification of whatever language happens at
the City Council level.
Commissioner Alto moved, Commissioner Soller seconded that the Chanhassen Planning
Commission recommends approval of the preliminary plat to subdivide 2.47 acres into four
lots and one outlot and a variance to allow a 50-foot public right-of-way (ROW) as shown
in plans, received September 1, 2022, subject to the conditions of approval and adopts the
Findings of Fact and Recommendation. The Planning Commission would like to note that
they recommend City Council evaluate the requirement to build the stub/right-of-way at
this time versus waiting until there is an actual need. All voted in favor and the motion
carried unanimously with a vote of 6 to 0.
2. 3609 RED CEDAR POINT ROAD: CONSIDER A REQUEST FOR A SHORELAND
SETBACK AND OTHER VARIANCES
Associate Planner Young-Walters gave the staff report on the item, noting the Applicant is
requesting a 22.3-foot shoreland setback variance to accommodate the construction of a single
family home. If decided by less than a 3/4 majority of the Planning Commission the item will go
before the City Council on October 10; if decided by 3/4 majority or higher and not appealed it
will be decided in four days at the close of the appeal window. Mr. Young-Walters noted it is a
riparian property, located on a peninsula with lakeshore on two sides, these properties have a
20,000 minimum lot area, 10-foot sideyard setbacks, 75-foot shoreland setback, 25% maximum
lot cover, structures are limited to a 35-foot maximum height and are permitted one water-
oriented accessory structure (WOAS) which can be set as close as 10 feet from the ordinary high
water level (OHWL). This parcel is 16,501 square feet with 13.4% lot cover, a non-conforming
4.5-foot west sideyard setback, a non-conforming 65-foot south shoreland setback, a non-
conforming 79-foot lot width, a private street bisects the property, and a portion of the northern
lot is located within the floodplain. The Applicant proposes to demolish the existing home and
build a new single-family home on the parcel, they will bring the non-conforming 4-foot
sideyard setback into compliance, they feel the variance is similar to what has been previously
granted in the area, and the building area is constrained by the two shoreland setbacks.
Mr. Seidl noted findings that there is adequate room on the property to build a home that would
meet all setback requirements. As such, Water Resources and Engineering cannot support the
requested variance. He noted it would reduce the size of the home being proposed. He stated
stormwater treatment in the area is deficient and there is a proposed project in the Capital
Improvement Program that will invest public dollars into constructing public stormwater
395
LOT 1LOT 2LOT 3BLOCK 1OUTLOT AFOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILPROJECT LOCATIONFOX HILL DRIVE
PRELIMINARY PLAT
COVER SHEET 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION1SHEET INDEX NO.1VICINITY MAPNOT TO SCALEFOX HILL DRIVECHANHASSEN, MINNESOTASUITE 700ALLIANT ENGINEERING, INC.733 MARQUETTE AVENUEMINNEAPOLIS, MN 55402PH: 612-758-3080CONSULTANTFX: 612-758-3099SURVEYORENGINEERDAN EKREMLICENSE NO. 57366SETH LOKENLICENSE NO. 58862LANDSCAPE ARCHITECTEM: sloken@alliant-inc.comEM: dekrem@alliant-inc.comMARK KRONBECKLICENSE NO. 26222EM: mkronbeck@alliant-inc.comBUILDERCOVER SHEET2EXISTING CONDITIONS SURVEY5PRELIMINARY PLAT6SITE PLAN7GRADING AND DRAINAGE PLAN3-4DETAILS8EROSION AND SEDIMENT CONTROL PLAN9UTILITY PLAN AND PROFILES10-11TREE CANOPY COVERAGE AND RESTORATION PLAN13-14WETLAND MANAGEMENT PLANSTORM SEWER PLAN AND PROFILES15DENALI CUSTOM HOMES18352 MINNETONKA BOULEVARDWAYZATA, MN 55391CONTACT: DAVID BIEKERPH: 612-718-1671EM: david@denalicustomhomes.comOWNERANDY AWESEM: andy@committeefilms.comLANDSCAPE PLAN1612STORM INFILTRATION SYSTEM DETAILS396
FOX HILL DRIVECARVER BEACH ROADS20°28'26"E 125.32N22°37'50"W 125.86N74°50'50"E 825.86N74°50'50"E 821.10(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)32+/-41+/-LOTUSTRAILLOTUS LAKECHANHASSEN, MINNESOTA581 FOX HILL DRIVELOTUS LAKE PROPERTY733 Marquette Ave, Ste 700Minneapolis, MN 55402612.758.3080 612.758.3099www.alliant-inc.comMAINFAX7/16/2021DEMDTDDJOB NO.FIELD DATE ISSUEDCHECKED BYSCALEDRAWN BY1"=30'21-0122SignatureDate License NumberPrint NameDANIEL EKREMI hereby certify that this survey, plan, or reportwas prepared by me or under my directsupervision and that I am a duly Licensed LandSurveyor under the laws of the state ofMinnesota.LEGAL DESCRIPTIONThe Land is described as follows:That part of Government Lot 8 in Section 1, Township 116, Range 23, described as follows: Beginning at a point in thecenter line of Lakeview Drive, distant 121.029 feet Southeasterly from the point of intersection of the center line of saidLakeview Drive with the center line of Fern Road; thence Southeasterly along the center line of said Lakeview Drive 25feet; thence North 75 degrees 07 minutes East to the high water mark of Long Lake (also known as Lotus Lake);thence Northerly along the high water mark of said lake 25 feet, more or less, to its intersection with a line bearingNorth 75 degrees 07 minutes East from the point of beginning; thence South 75 degrees 07 minutes West 866.5 feet,more or less, to point of beginning. Above mentioned Lakeview Drive and Fern Road being shown on the plat ofCARVER-BEACH, according to the recorded plat thereof. Subject to an easement granted to the Northern StatesPower Company July 22nd, 1941.andBeginning at a point in the center line of Lakeview Drive, distant 20.172 feet on a bearing of South 22 degrees 21minutes 40 seconds East from the point formed by the intersection of said Lakeview Drive and Fern Road as shownon the map entitled CARVER-BEACH, according to the recorded plat thereof; and running from thence along theSoutherly line of Fern Road on a bearing of North 75 degrees 07 minutes 00 seconds East, a distance of 880 plus orminus feet to the high water mark of Long Lake; thence in a Southerly direction along the high water mark of saidLong Lake 100 plus or minus feet to a point 100 feet at right angles to the first course, when said course is projected;thence on a course of South 75 degrees 07 minutes 00 seconds West a distance of 873 feet plus or minus, to a pointin the center line of Lakeview Drive, distant 121.029 feet in a Northwesterly direction from the intersection of LakeviewDrive and Fern Road; thence along the center line of Lakeview Drive on a course of North 22 degrees 21 minutes 40seconds West a distance of 100.857 feet to the point of beginning.Torrens Property - Certificate of Title No. 34797.0LEGEND1. This survey and the property description shown herein are based upon information found in the owner's policy oftitle insurance prepared by Stewart Title Guaranty Company, File no. 21-2881, dated June 9, 2021.2. The locations of underground public utilities are depicted based on information from Gopher State One Call systemfor a “Boundary Survey locate”. The information was provided by a combination of available maps, proposed plans orcity records and field locations which may not be exact. Verify all utilities critical to construction or design.3. The orientation of this bearing system is based on the Carver County Coordinate System NAD83 (86 adj.).4. All distances are in feet.5. The area of the above described property is:Gross: 107,291 +/- square feet or 2.463 +/- acresNet(Less ROW): 104,774 +/- square feet or 2.405 +/- acres6. Bench Mark 1: Top nut of hydrant located on the southwest corner of Fox Hill Drive and Lotus Trail has an elevationof 929.52 feet NAVD88.7. Bench Mark 2: Top nut of hydrant located at the southeast quadrant of Fox Hill Drive and Carver Beach Road hasan elevation of 940.92 feet NAVD88.8. Elevations at curb line are at top of curb.9. The document for the Northern States Power Company easement references in the legal description was notprovided.10. The Ordinary High Water Level for Lotus Lake is 896.3 feet, NGVD29, or 896.35 feet, NAVD 88, and shown hereonfor reference.NOTESBOUNDARY AND TOPOGRAPHIC SURVEYJULY 16, 202157366397
FOX HILL DRIVE
PRELIMINARY PLAT
DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION3398
FOX HILL DRIVE
PRELIMINARY PLAT
DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION4399
LOT 1LOT 2LOT 3BLOCK 1OUTLOT AFOX HILL DRIVECARVER BEACH ROADS20°28'26"E 125.32N22°37'50"W 125.86N74°50'50"E 825.86N74°50'50"E 821.10(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)32+/-41+/-LOTUS TRAILLOTUS LAKEN15°53'53"W 11.44'N15°13'15"W 32.96'N15°29'42"W 33.77'N19°32'37"W 30.45'N15°14'45"W 16.26'PARCEL AREA TABLEPARCELB1-L2B1-L3OUTLOT AROWTOTALAREA SF19,42023,97823,88628,801107,379AREA AC0.4460.5500.5480.6612.465FOX HILL DRIVE
PRELIMINARY PLAT
PRELIMINARY PLAT 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION LEGEND:DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS:Being 5 feet in width and adjoining lot lines and 10 feet inwidth and adjoining right of way lines, unless otherwiseindicated on the plat.NOT TO SCALE5400
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 2LOT 3BLOCK 1OUTLOT AFOX HILL DRIVE
PRELIMINARY PLAT
SITE PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 7006FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLEGEND: SITE PLAN DATA TYPICAL LOT DETAIL401
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 2LOT 3BLOCK 1OUTLOT AWSWOSWOEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
GRADING AND DRAINAGE PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 7007FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONGRADING NOTES: GRADING LEGEND: RETAINING WALL NOTES: 402
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 2LOT 3BLOCK 1OUTLOT AWSWOSWOEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
EROSION AND SEDIMENT CONTROL PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 7008FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONVICINITY MAPNOT TO SCALEINSPECTOR:EROSION CONTROL PARTIESLEGEND: DNDDESIGNER:INSTALLER:RESPONSIBLE PARTYNOTE TO CONTRACTOR:CONSTRUCTION SEQUENCING:DURING CONSTRUCTION:IMPAIRED WATER REQUIREMENTEROSION CONTROL NOTES: ACTIVE SWPPP LEGENDSWPPP BMP QUANTITIES(PER PLAN):RPBCWD RULE C STANDARD NOTES: 403
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 2LOT 3BLOCK 1OUTLOT AFOX HILL DRIVE
PRELIMINARY PLAT
UTILITY PLAN AND PROFILES 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 7009FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLEGEND: UTILITY NOTES: 404
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 2LOT 3BLOCK 1OUTLOT AFOX HILL DRIVE
PRELIMINARY PLAT
STORM SEWER PLAN AND PROFILES 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70010FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLEGEND: UTILITY NOTES: OCS 505-FES 500405
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 2LOT 3BLOCK 1OUTLOT AOCS 300 PROFILEFOX HILL DRIVE
PRELIMINARY PLAT
STORM SEWER PLAN AND PROFILES 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70011FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLEGEND: OCS 301 - FES 301OCS 301NOT TO SCALE406
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 2LOT 3BLOCK 1OUTLOT AWSWOSWOEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
STORM INFILTRATION SYSTEM DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70012FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLEGEND: OCS 505NOT TO SCALEOCS 502NOT TO SCALE407
FOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKELOT 1LOT 2LOT 3BLOCK 1OUTLOT AFOX HILL DRIVECARVER BEACH ROAD(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)LOTUS TRAILLOTUS LAKEEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
TREE CANOPY COVERAGE AND RESTORATION PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70013FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION TREE PRESERVATION NOTES: LEGEND: CANOPY CALCULATION 408
FOX HILL DRIVE
PRELIMINARY PLAT
TREE INVENTORY 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70014FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONTREE INVENTORY409
LOT 1LOT 2LOT 3BLOCK 1OUTLOT AFOX HILL DRIVECARVER BEACH ROADS20°28'26"E 125.32N22°37'50"W 125.86N74°50'50"E 825.86N74°50'50"E 821.10(A.K.A. FERN ROAD)(A.K.A. LAKEVIEW DRIVE)32+/-41+/-LOTUS TRAILLOTUS LAKEFOX HILL DRIVE
PRELIMINARY PLAT
WETLAND MANAGEMENT PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70015FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONWETLAND SUMMARYWETLAND BUFFER CALCULATIONLEGEND: BUFFER SIGN DETAIL410
LOT 1LOT 2LOT 3BLOCK 1OUTLOT AEX HWL 949.36HWL 949.36FOX HILL DRIVE
PRELIMINARY PLAT
LANDSCAPE AND TREE REPLACEMENT PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 70016FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTIONLANDSCAPE REQUIREMENTSPLANTING NOTESLANDSCAPE SCHEDULELEGEND411
October 28, 2022
To Members of the Chanhassen City Council,
My name is Maria Awes and my husband, Andy, and I are pleased to have our proposal for the development of
our property at 581 Fox Hill Drive before you for consideration. We first fell in love with this property a year and
a half ago and purchased it with the intention of building our dream home on the lake and offering up beautiful
spaces for other families to build their homes on as well.
The Fox Hill property is both wild, alluring and rare in an urban/suburban landscape. Representative of the “big
woods” that gave this area of Chanhassen it’s nickname, this piece of Fox Hill paradise is filled with beautiful
maple trees and other varied tree species and animals that also call this place home. They are our “neighbors” in
their own unique way.
It has always been our intention to balance our desires as homeowners to both develop the property and maintain
what is special about it. After working with the planning commission, the local watershed district and others, I
believe we have arrived at the best possible plan to do just that with our development partners, Denali Custom
Homes.
We can proudly announce that we are now able to both develop three home sites on this property and save
the majority of its trees – 58%, which is above the City’s requirement of 55% of tree canopy preservation for
residential development projects. And, we’ve dedicated a portion of land to a conservation easement.
We have come before the planning commission twice and worked extensively and effectively with the City’s team
to come up with the plan before you tonight, which we hope you approve. It has been a long road to get here –
and ironically, it was the original requirement for a road itself that was one of the biggest matters to consider.
Now, we are pleased to announce that thanks to the planning commission’s re-evaluation of that requirement
and hard work by our own dedicated team of engineers and our builder, the decision to forgo the road has allowed
us to drastically alter our original development plan in favor of saving more trees on the property than we would
have been able to save originally. We can now develop the land in the way we had always hoped; a way that both
fulfills our needs and preserves more of the beauty everyone in the neighborhood has grown to love and enjoy.
This project is recommended for approval by the City’s planning commission.
Our current plan will allow us to maintain an idyllic lot we ourselves intend to build a modest home on, and allow
two other wonderful families whom we’ve recently met to do the same. While we originally considered splitting
the lot into four parcels to make the lot split economically viable for our family, we no longer need to, and that is
no longer the plan. The original four-parcel divide was proposed due in part to the need to offset the expense of
building a road, which we are grateful is no longer a factor.
Now, as it stands, we are only asking for your gracious approval of a three lot split since the road is off the table.
This is wonderful news for us, for the City and for the neighbors, and we are eager to move forward to make new
memories in a community we’ve long been proud to call our own.
We hope you consider our proposal favorably and we look forward to your decision.
Thanks,
Maria Awes
412
413
414
415
416
11-11-22
Dear Mayor Elisa and City Council Members,
We are re-sending our earlier table in a pdf format. We noticed that the excel file stored in our
previous letter, has not been viewable. This is now attached in this document with some
additional summary and charts to help visualize what the data found in the first table titled
“Tree Function 581 Fox Hill Drive” means.
Value of Trees Tagged on 581 Fox Hill Drive, Chanhassen
The table titled “Function of Trees 581 Fox Hill Drive” is a way to give a fuller description and to
visualize, the ecological goods and services that the 61 mature trees tagged for removal on this
site provides. Included are some additional charts with an explanation, of the individual
functions that each tagged tree provides. In each chart, there is a noticeable increase in the
productivity of both the Northern Red Oaks and the Sugar Maple trees, as they reach a certain
age and maturity. At age 80, 100 or 120 years, both the Oaks and Sugar Maples, increase their
capacities to absorb carbon, and to release oxygen and moisture into the atmosphere, as well
as cooling, and increased productivity continues as these trees age. Oaks have a life span of 400
years, and Sugar Maples 350 years. Oaks are one of the best species for absorbing carbon, with
large canopies, dense wood, and a long lifespan. As Oaks capacity for carbon absorption
(sequestration) wanes as they become very old, the enlarged leaf canopy makes compensation
for this, and so continues these trees capabilities.
On this location there are an additional 139 trees (53 mature oaks & 69 sugar maples) most of
these trees are the same age and capacities, as those trees tagged for removal. While individual
trees work as a carbon sink, the trees’ capacity to draw and absorb moisture and rain (biotic
pump), and to sequester carbon, is enhanced and becomes even more efficient, when trees
remain intact, such as a woodland within a developed ecosystem. In addition, this woodland
becomes more efficient in function, because of the interconnected relationship with the
wetlands, and both the trees and wetland are sustained through the groundwater flow.
It is common practice, that when woodlands, ecosystems, and wetlands, do not have monetary
value assigned to the functions they provide, then these functions usually go unseen, they are
not valued or accounted for in the decisions related to deforestation and development, and
their ecological function and the role they play, in sustaining life, becomes trivial and
expendable. Without an understanding and inclusion of these principles in actions that can
affect the environment, incomplete decisions are made, and unsound environmental practices
persist.
417
Understanding Table “Function of Trees 581 Fox Hill Drive.”
All calculations provided are measured as of the current age of the trees, tagged to be
removed.
DBH in inches refers to the diameter of each tree.
Growth Factor is the annual rate of growth for each tree species. By multiplying the diameter
by the growth rate, this gives an estimated age for each tree (10” sugar maple X 4=40 years).
The trees circumference can also be calculated, once these metrics have been determined,
which also serves as an indicator of the tree’s estimated age, maturity, and productivity.
Approximate Life Span. This calculation gives an estimated lifespan of each tree species.
Northern Oaks lifespan is 400 years, and Suga Maples is 350 years. In obtaining the lifespan, this
helps to calculate estimates of the future ecological productivity of each species, and as they
mature and through the duration of their lifespan.
In addition, six (6) ecological tree functions are identified, calculated., and considered most
vital in this table.
Carbon Absorption (sequestration)is calculated in tons. This refers to the volume of carbon the
Oaks and Sugar Maples can absorb and retain, and this is measured in tons.
Oxygen Produced over time in tons. As these trees absorb carbon, and retain this in their
trunks, bark, and leaves, they also release oxygen into the atmosphere, creating fresh air. In the
charts, you will notice that as each tree reaches a certain age (80, 100, 120 years), their capacity
to release oxygen also increases dramatically, and continues throughout the lifespan.
Gallons of Water Evaporation. Each tree listed releases moisture into the atmosphere, through
evaporation. This is measured in gallons.
Cooling Effect in Days. This refers to the cooling effect trees contribute to balance the heat in
the atmosphere and is measured in days.
Mileage From Travel Negated in Plane.This refers to the amount of carbon emissions created
by air (and car) travel, that is absorbed (sequestered) by trees, from the atmosphere.
Number of People to Breathe.This refers to the amount of oxygen (clean air) that these trees
release into the atmosphere, enabling humans to breathe and stay alive. (We found this metric
difficult to understand, because it was not clear if this measures individual breaths or refers to
the number of people who breathe oxygen produced by these trees. However, we included this
measure and related calculations of productivity, because this is perhaps one of the trees’ most
vital functions in sustaining life.)
418
Some Additional Information for Consideration
Wetlands act as sponges that ameliorate droughts by storing water and releasing it to maintain
river flows, long after the rain ceases
Forests and woodlands soak up excess rainwater, preventing runoffs and damage from
flooding. By releasing water in the dry season, forests and woodlands can also help clean water
and mitigate the effects of drought.
An Additional Concern
While attempts have been made within the housing development proposal, to counteract the
removal of 61 mature trees, and for these to be replaced with the planting of 22 young trees,
this is not a balanced exchange of good and services. The 61 mature trees tagged for removal,
have already entered and begun the most productive period of their lives.These trees are
already working at optimum function, absorbing tons of carbon, releasing tons of oxygen,
absorbing harmful nutrients, releasing moisture into the atmosphere through evaporation,
balancing heat in the atmosphere through cooling, working as an efficient carbon sink, and
biotic pump drawing moisture and rainfall. Whereas, these lovely young trees are at the
beginning of their lives, and on the journey of maturation and full production of services. But
this maturation will take 50 years. Therefore, this is not a balanced exchange. There will be a 50
deficit of ecological output and services.
Final Summation
Given the provided information, it is best practice to leave these woodlands intact, as a highly
productive, efficient and refined ecosystem. These woods and wetlands are a highly efficient
factory, producing ecological and biological energy, and creating and producing volumes of vital
services, and at a massive rate. To intrude upon and to do damage to these woods and
wetlands, is unsound practice, and is an environmental and personal travesty. These woods and
wetlands are an asset for locals, visitors and for resident wildlife, and for future generations.
Forever preserving and protecting these woods and wetlands and designating as a land
heritage is the altruistic, and most sound course of action, and is the best option.
419
Table 1
420
Data Visualizations
Chart 1
.
This plot serves to illustrate the difficult to understand function that occurs when trees reach maturity
(provide data for maturity of tree). Data represents the critical ecosystem services provided by mature
Oak trees. As seen above, once the tree reaches an age of 100 years or more, the function increases
dramatically. The trees destined for removal from the 581 Fox Hill Drive development are well over the
age of 100 years so these are trees operating at peak efficiency, conducting critical services that would
not be replaced by planting 22 saplings due to the time it takes for trees to reach maturity. This is an
important reality for the situation of the 581 Fox Hill lot.Note that these services can be transformed
into monetary terms, meaning that from an economic standpoint, mature trees are highly valuable in
their role within the ecosystem and are economically valuable in their ability to offset carbon dioxide
emissions and produce oxygen for us to breathe. -----
The plots below represent the same effect, as the tree ages and reaches maturity, its capacity to provide
critical services increase.
Chart 2.
0
500
1000
1500
2000
2500
0 20 40 60 80 100 120 140Value in tonsAge of Trees
Age of Tree versus Oxygen and Carbon
Oxygen Produced Carbon Stored
421
Chart 3.
Chart 4.
0
5000
10000
15000
20000
0 20 40 60 80 100 120 140Water Released in TonsAge of Tree
Water release into atmosphere by
evaporation
0
20
40
60
80
100
120
0 20 40 60 80 100 120 140Cooling EffectAge of Tree
Cooling Effect
422
Chart 5.
0
1000
2000
3000
4000
5000
6000
0 20 40 60 80 100 120 140Miles NegatedAge of Tree
Mileage negated in a Commercial Airplane
0
500000
1000000
1500000
2000000
2500000
0 20 40 60 80 100 120 140Breaths ProducedAge of Tree
Number of breaths produced
423
Request for Consideration Regarding the Fox Hill Development
Prepared for The Chanhassen Planning Commission
And
The Chanhassen City Council
November 11, 2022
Dear Ms. Al-Jaff, Ms. Aanenson, Mayor Ryan and Counsel Members Campion, Rehem,
Schubert and McDonald,
I am writing on behalf of the Lang and Cervilla families, neighbors to 581 Fox Hill, the proposed
development site for the Fox Hill Project.
We wrote previously along with many neighbors to express our concerns about the replacement
of dear woods with the planned development and we understand that those concerns were
addressed to a degree in the revised October 21 version of the development plan.
The Langs and I have written previously to express concern with the placement of a future road
connecting Big Woods Boulevard to Fox Hill Drive that was illustrated in the first Fox Hill
Development plan. That future road placement would cut into the lake shore parcels of our
properties significantly more than a previously agreed upon placement. In 2005 a proposal was
put forward by the Langs, me and two other neighbors. That proposed a road that essentially
would leave each of us with about an acre of lake shore and lots to be developed bordering
Carver Beach Road, Fox Hill Road and Big Woods Boulevard. That plan was not implemented
and the 4 ½ acres of woods remained undeveloped until a neighbor sold a lot on Big Woods and
on Carver Beach that have been developed recently. A stub off of Big Woods Boulevard reflects
the 2005 planned future road placement. The last time the Langs and I were involved or even
included in a discussion about future development and the impact on us was in 2005.
Our last request, prior to the last City Council meeting to consider the development, was to ask
for the Fox Hill Development proposed road to be reconsidered since it cut 13,000 square feet
out of the future lake shore on my property at 650 Carver Beach Road and another 3,600 square
feet out of the future lake shore on the Lang’s property at 640.
The current ghost plat shows no stub off of Fox Hill Road so that there would be no way to
connect Fox Hill to Big Woods Boulevard in the future other than what is currently shown in a
ghost plat as a turn around circle that sits on my property. This absolves the Fox Hill
Development of having to deal with a road at all and instead, and rather artfully, dumps the
future access road on us. The reflected turn around circle is about 120 feet across and cuts closer
to the lake than the previous proposed Fox Hill Development future road. This impacts us
significantly and, amazingly, even more than the previous plan:
424
The last time we agreed on future road placement in 2005, my lake lot was 45,000 square
feet. The first proposal for the Fox Hill Development left me with a 32,000 square foot
lake shore lot. The new ghost plot leaves my lake lot at about 30,000 square feet a 33%
decrease in my lake lot in the future from what I agreed to in the past. The Langs lose
about 4,000 square feet.
The circle will result in about 15,400 square feet of pavement and easement on the
property and will cut into a hill on my property so there will be grading or a retaining
wall needed and therefore likely more land lost in that process. With about a third of an
acre of traffic circle pavement a few hundred feet from Lotus Lake, it would take some
very good planning to protect Lotus Lake from the resulting run off.
The difference to the Langs and to me in the original road placement (2005 - the last time
we were involved in planning or informed of impacts on us) and the current ghost plat is
the loss of 27,986 square feet or .643 acres. The biggest lot in the Fox Hill Development
is .555 acres so we’re being asked to give up in future land 1.16 times the size of the
largest lot in the Fox Hill Development. We don’t think this is reasonable.
The difference in tax appraised value of lake shore property and non lake shore property
in our neighborhood is $11.57 per square foot.
That means that the value of future lost land is $11.57 times the difference in what we
agreed to and the current proposed plat. The arithmetic is ugly from our point of view.
In short, without plans for a future road stub off of Fox Hill, the Fox Hill Development plan
takes away .642 acres of our lake shore land in the future and paves a third of an acre on what is
now our front lawns. We adamantly object to the Fox Hill Development plan for a future traffic
circle on our properties. If this plan goes forward it will certainly impact the value of our land in
the future and most certainly would impact our lifestyle and our environment as we see it.
Please consider asking the Fox Hill Development team to put the future road plan back to where
it was the last time the Langs and I agreed to it. We’re asking for a plan for a future road that
can serve possible future development on our properties without sacrificing valuable lake shore
and that wouldn’t impact the trees currently on the area marked for a future stub and road unless
or until we wanted to develop our properties.
Thank you for your consideration,
Connie Cervilla
Karen and Jon Lang
425
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
FINDINGS OF FACT
AND RECOMMENDATION
IN RE:Application of Denali Custom Homes for a Three Lot Subdivision
On July 19, 2022 and September 20, 2022, the Chanhassen Planning Commission met at its
regularly scheduled meeting to consider the application to subdivide 2.47 acres into four single-
family lots and one outlot and a variance to allow a 50-foot public right-of-way.
The Planning Commission conducted a public hearing on the proposed development which was
preceded by published and mailed notice. Since the date of the public hearing, the applicant
amended the plans to remove the 50-foot Right-of-Way, such that no variance is required. The
Planning Commission heard testimony from all interested persons wishing to speak and made the
following Findings of Fact on the remaining application.
FINDINGS OF FACT
1.The property is currently zoned RSF, Single-Family Residential.
2.The property is guided in the Land Use Plan for Residential – Low Density (1.2 –
4.0 units per net acre).
3.The legal description of the property is attached as Exhibit A.
4.The Subdivision Ordinance directs the City Council to consider seven possible adverse
effects of the proposed subdivision. The seven (7) effects and our findings regarding
them are:
a)The proposed subdivision is consistent with the zoning ordinance;
b)The proposed subdivision is consistent with all applicable city, county and regional
plans including but not limited to the City's Comprehensive Plan;
c)The physical characteristics of the site, including but not limited to topography,
soils, vegetation, susceptibility to erosion and siltation, susceptibility to flooding,
and stormwater drainage are suitable for the proposed development;
d)The proposed subdivision makes adequate provision for water supply, storm
drainage, sewage disposal, streets, erosion control and all other improvements
required by this chapter;
e)The proposed subdivision will not cause environmental damage;
426
f)The proposed subdivision will not conflict with easements of record; and
g)The proposed subdivision is not premature. A subdivision is premature if any of the
following exists:
1.Lack of adequate stormwater drainage.
2.Lack of adequate roads.
3.Lack of adequate sanitary sewer systems.
4.Lack of adequate off-site public improvements or support systems.
5.The planning report Planning Case 2022-10, dated November 14, 2022, prepared by
Sharmeen Al-Jaff, et al, is incorporated herein.
RECOMMENDATION
The City Council hereby approves the proposed development of a Subdivision of 2.47 acres into
three lots and one outlot.
ADOPTED by the City Council this 14th day of November 2022.
CHANHASSEN CITY COUNCIL
BY:_______________________________
Elise Ryan, Mayor
g:\plan\2022 planning cases\22-10 581 fox hill dr pp and fp\findings of fact november 14 2022.doc
427
EXHIBIT A
Legal Description:
The Land is described as follows:
That part of Government Lot 8 in Section 1, Township 116, Range 23, described as follows:
Beginning at a point in the center line of Lakeview Drive, distant 121.029 feet Southeasterly
from the point of intersection of the center line of said Lakeview Drive with the center line of
Fern Road; thence Southeasterly along the center line of said Lakeview Drive 25 feet; thence
North 75 degrees 07 minutes East to the high water mark of Long Lake (also known as Lotus
Lake); thence Northerly along the high water mark of said lake 25 feet, more or less, to its
intersection with a line bearing North 75 degrees 07 minutes East from the point of beginning;
thence South 75 degrees 07 minutes West 866.5 feet, more or less, to point of beginning. Above
mentioned Lakeview Drive and Fern Road being shown on the plat of CARVER-BEACH,
according to the recorded plat thereof. Subject to an easement granted to the Northern States
Power Company July 22nd, 1941.
and
Beginning at a point in the center line of Lakeview Drive, distant 20.172 feet on a bearing of
South 22 degrees 21 minutes 40 seconds East from the point formed by the intersection of said
Lakeview Drive and Fern Road as shown on the map entitled CARVER-BEACH, according to
the recorded plat thereof; and running from thence along the Southerly line of Fern Road on a
bearing of North 75 degrees 07 minutes 00 seconds East, a distance of 880 plus or minus feet to
the high water mark of Long Lake; thence in a Southerly direction along the high water mark of
said Long Lake 100 plus or minus feet to a point 100 feet at right angles to the first course, when
said course is projected; thence on a course of South 75 degrees 07 minutes 00 seconds West a
distance of 873 feet plus or minus, to a point in the center line of Lakeview Drive, distant
121.029 feet in a Northwesterly direction from the intersection of Lakeview Drive and Fern
Road; thence along the center line of Lakeview Drive on a course of North 22 degrees 21
minutes 40 seconds West a distance of 100.857 feet to the point of beginning.
Torrens Property - Certificate of Title No. 34797.0
Address:581 Fox Hill Dr., Chanhassen, MN
PID & Acreage:250010200, 2.47 Acres
428
November 14, 2022
Dear City Council Members,
First and foremost, I’d like to thank everyone for listening to the residents’ concerns with the potential impact
of the initially proposed development and coming up with a better solution. The beautiful natural habitat that
Fox Hill Drive offers has been a unique and welcoming place to view for so many people all year around as
they take family walks along the road, often pausing to enjoy the view, and even strangers taking their family
photos with the beautiful trees as the backdrop is something that many people take for granted.
I’ve reviewed the most recent plans for the 581 Fox Hill Drive pr oposal filed late October 2022. While I
appreciate everyone’s understanding and accompaniment with the newly proposed plat, I, along with many
neighbors, still have concerns that have not been adequately addressed.
My largest concern is still in regards to the drainage. This year has been a very dry year with precipitation at a
nearly all-time low. Below is the year-to-date precipitation chart from MN DNR’s website and the details
showing this year being just one inch more than the driest year to date. With all required tests having been
taken during a low precipitation year, therefore invalid as a typical baseline, my concerns are that there are
still existing homes/property that, despite the new plans, will have issues when precipitation is back to
normal.
The neighbor near the bottom of Carver Beach and Fox Hill Drive will likely not experience as many issues as
initially proposed with the new plans now having the home on the corner of Fox Hill Drive and Carver Beach
Road eliminated. However, the immediate neighbor to the Awes’ future home doesn’t seem to get the
attention and concerns it should. Originally noted in the 7-19-22 staff report was that drainage from the
private south parcel drains to the wetland in the middle of the woods. This is not fully accurate, as there is a
hill where the water drains towards the lake and private south homestead. With three homes from the top of
the hill between 950-960ft elevation (per the City of Chanhassen’s GIS contouring site) and a quick drop to
429
930ft elevation (where the private south residence in question is), I fear the slope and water, as well as all the
natural absorption of the mature trees, will only lead to water damage and ongoing issues for this
homeowner.
Additionally, this is a lot of change to a natural drainage space that has been here for hundreds of years. There
are always unforeseen/negative impacts introduced when you change the variables within a naturally
developed ecosystem. I would like to hear from the City and the owners what provisions and reparations will
be made available when neighbors’ homes or roads have damage due to this construction project.
What will the recourse be when the people who have lived here for decades are beginning to experience
flooding, erosion, or other costly home issues? With so many warnings and reminders from those who live and
have lived here about the land, who’s financially responsible for the mistakes? It should be not on those who
have spoken up against this project if inaccurate information is being used to create plans for future
development.
Lastly, in a recent change.org petition regarding Lotus Lake Woods of which over 340 people have signed (over
100 of those within the first 24 hours)there are so many people who understand the rare beauty found here.
To find that “wild, alluring and rare” gem in a suburban landscape, and to want to put houses rather than to
enjoy the history and beauty it holds is beyond me. There are people who have spoken up who are interested
in purchasing the lots to keep them as they are. I recall that Councilman Perry inquired whether the City could
purchase a portion at fair market value in both the July and September meetings, with the owners suggesting
they were not interested. Taking down what people have admired about this area doesn’t seem like a nature-
first and neighbor-first way to come into a new community. There were, and still are, many lake options on
the market that wouldn’t require the need to alter and permanently destroy the landscape that an entire
neighborhood has banded together to love and protect.
Thank you for your time and consideration.
Francesca and Chris Landon
620 Fox Hill Drive
Chanhassen, MN 55317
430
City Council Item
November 14, 2022
Item 2022 Building Permit Activity
File No.Item No: J.1
Agenda Section CORRESPONDENCE DISCUSSION
Prepared By Jenny Potter, Sr. Admin Support Specialist
Reviewed By
SUGGESTED ACTION
Correspondence
Motion Type N/A
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
2022 Building Permit Activity October YTD
431
2022 Building
Permit Activity
October YTDCity ofChanhessen
7700 Market Boulevard
Chanhassen, MN 55317
952-227-tt00
Residential Single-Family l5 l0 t4 3 42
Residential Tounhomes 0 0 0 0 0
Apartm€nts/Senior Facilities 0 0 0 0
Total Residential l5 l0 l4 3 42
Residential Building Permits l'r Quarter 2d Quarter 3'd Quarter 46 Qurrter Total YTD
New I 0 I 0 2
Redeveloped 0 0 0 0 0
Remodeled l5 t4 2 5l
Total Commercial l6 l0 25 2 53
1'.1 88 '15 '72
53 53Residential To\tr'nlome Lots 53 53
Total -4.r'ailable Lots 130 l4t 128 125
Available Lot Inventory (erd
of Querter)l" Quarter 2od Qurrter 3'd Qusrter 4'b Qusrter
Single-Family 55 49 40 68 98
Touthomes l2 56 l8 0 0 0
0 l l0Aparments/Senior
Facilities
Commercial 67 58 62 66 '74 53
Total Number of All
Permits t34 43t 120 t34 282 95
)20t7 20t8 22019 2022
g:\admirvoms\building permn activity 2022 ),td.doc
0
Commercial Building Permits l" Qurrter 2"d Quarter 3d Quarter 4'i Quarter
Total
YTD
l0
Single-Family Los
Total Permit
History 2021
268 0 0 n
432
a8E ta aa.a ?:c 9:iiE =z.=
€
e
1
8
a
:
:
:.
:
az
e
ez ea9
":e
I :
c
z==
:
:!3?
!
6
E
E
z
E z
2 E
t
!Ii
IIIIII
ilt
illilt
I
I
T
I
I
I
II
I
I
I
I
!
I
III
Iilt
II
I
I
f,
ilt
II
[[I
?
!,
.-
::
ffi
E
=
=
433
City Council Item
November 14, 2022
Item 2022 Housing Policy and Production Survey Report
File No.Item No: J.2
Agenda Section CORRESPONDENCE DISCUSSION
Prepared By Jenny Potter, Sr. Admin Support Specialist
Reviewed By
SUGGESTED ACTION
N/A
Motion Type N/A
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
2022 Housing Policy and Production Survey Report
434
Housing Policy and Production Survey Report
Highlighting data from the 2022 survey
A Regional Look at Affordable Housing
The 2022 Housing Policy and Production Survey asked all
potential Livable Communities Act (LCA) participants in the
Twin Cities region about their affordable housing efforts in
2021.
Affordable Units Reported Completed in 2021
Affordable projects were projects that did not include any market rate units
New Affordable Units in 2021 by Project Type
Of all new construction units reported, 23% were created
in mixed income projects, all of which were in urban and
urban center cities.
Active Affordable Housing Policies Reported for 2021
In 2022, 63 of 100 communities participated in the annual
survey. The survey asked about affordable units created
through new construction or preservation, and at what level
of Area Median Income (AMI) rent and income restriction,
as well as policies and programs to create more affordable
housing options.
Out of the 350 deeply affordable units reported (new
construction or preservation) in 2021, 20% were restricted
for seniors and 3% for the high-priority homeless
population.
How Can We Help?
Highlights from what cities said they would like Met
Council support in:
More funding for affordable housing
2021 Deeply Affordable Units by Restriction
2021 Housing Highlights from Around the Region
...used TIF funding in conjunction with the local Inclusionary Housing Ordinance to secure
affordability in three new projects...comprising of approximately 910 total units. We are securing
not only the statutorily required 20% affordable to HHs at/below 50% AMI for the max term
of 26 years but also 5% affordable at/below 80% AMI in perpetuity....-Eden Prairie
The city has utilized Planned Unit Development (PUD) ordinances to allow for a mixture of
housing types that did not make up large percentages of housing inventory stock before.
-Jordan
...amended its First Time Homeownership Loan guidelines to include a zero-percent interest
loan for first generation homebuyers... Woodbury has issued three first generation homebuyer
loans to date.-Woodbury
...the city has been working with two different student groups associated with the Humphrey
School and the Center for Urban and Regional Affairs’ Resilient Communities Project to
develop an impactful and sustainable single-family housing rehabilitation program.
-Maplewood
“Minneapolis Homes: Financing was launched in 2021. In the first two years of the program 190
affordable ownership housing units were approved. Half of the units are affordable to buyers
below 80% AMI and half of the units are affordable below 60% AMI. Two-thirds of the units
will remain perpetually affordable through shared equity housing models.”
-Minneapolis
Community education on the benefits of
affordable housing
Data and resource support
Guidelines for engagement and meeting
equity criteria
$
* The (5) 61-80% AMI units are all ownership units, which are considered affordable at 80% AMI and below (these were the total
ownership units reported completed in 2021)
For a more in-depth look at the tools that were used to
create affordable housing, take a look at the community
designation pages.
Deeply Affordable Units are defined affordable at 30% AMI or lower
Please let us know your feedback on this report: https://forms.office.com/g/9LJd1FkHbT 435
Housing Policy and Production Survey Report
Highlighting data from the 2022 survey
Affordable Housing by Community Designation: Urban Center
Affordable Units Reported Completed in 2021In 2022 8 cities participated in the Housing Policy and
Production Survey in the Urban Center community
designation:
Barriers to Building Affordable Housing
“Rising construction costs and land values make new development very
expensive”
“Creating units affordable at 30% AMI continues to be a challenge due to the
funding gap created in developing 30% affordable units.”
“The increasing complexity of funds and capital stacking is incredibly onerous
and adds so much time and cost to projects.”
“our [HRA] program is too small to be able to provide our own project-based
vouchers to a project.”
* The (1) 61-80% AMI unit is an ownership unit, which are considered affordable at 80% AMI and below (these were the total
ownership units reported completed in 2021 for this community designation)
Columbia Heights
Hopkins
Minneapolis
Richfield
Robbinsdale
South St. Paul
St. Louis Park
St. Paul
West St. Paul
Cities that adopted a new housing related policy in 2021:
Robbinsdale
Tenants’ Rights Policy+
Highlights from upcoming plans and projects:
•
•
•
•
Project Tools Used to Create Affordable Housing in 2021
Households served by affordable housing programs in 2021
“There isn’t sufficient tax credit or tax exempt bond funds available to meet the
need.”
•
From new construction units with affordable units that reported a total development cost completed in 2021
Only includes households reported by the city or county. Some cities did not report any
households served, and the county reported households served for some cities that did not
complete the survey
436
Housing Policy and Production Survey Report
Highlighting data from the 2022 survey
Affordable Housing by Community Designation: Urban
Affordable Units Reported Completed in 2021In 2022 12 Urban community designation cities participated
in the Housing Policy and Production Survey:
Barriers to Building Affordable Housing
“Moving forward, the biggest challenges will be maintaining political will and
support for implementation of the Comprehensive Plan...”
“Identifying and receiving funding to build housing at those deeper affordability
levels.”
“Land owners interest in selling their land at a reasonable price”
“The City is built out so land costs are high and opportunity is mostly
redevelopment. This makes it difficult to build at a large scale.”
* The (1) 61-80% AMI unit is an ownership unit, which are considered affordable at 80% AMI and below (these were the total
ownership units reported completed in 2021 for this community designation)
Bloomington
Brooklyn Center
Crystal
Edina
Fridley
Golden Valley
Lauderdale
Maplewood
New Brighton
New Hope
Newport
Roseville
Cities that adopted a new housing related policy in 2021:
Roseville
Equity in Development and Hiring Policy++
Highlights from 2021 efforts to meet housing goals:
•
•
•
•
Project Tools Used to Create Affordable Housing in 2021Households served by affordable housing programs in 2021
Edina
Housing Improvement Area++From new construction units with affordable units that reported a total development cost completed in 2021
“The complexity of the issues relative to staff capacity.”
•
Only includes households reported by the city or county. Some cities did not report any
households served, and the county reported households served for some cities that did not
complete the survey
437
Housing Policy and Production Survey Report
Highlighting data from the 2022 survey
Affordable Housing by Community Designation: Suburban
Affordable Units Reported Completed in 2021In 2022 18 Suburban community designation cities
participated in the Housing Policy and Production Survey:
Barriers to Building Affordable Housing
“...community opposition in the permitting stages frequently leads to
increased costs and delays in many affordable housing projects.”
“The lack of transit makes deeply affordable housing difficult to support in
our community as we are traditionally car dependent.”
“Funding to meet deeply subsidized affordable housing goals”
“...timing as some developments do not follow the twice a year timing for
grant funding.”
Apple Valley
Arden Hills
Brooklyn Park
Coon Rapids
Eagan
Eden Prairie
Little Canada
Mahtomedi
Mendota
Minnetonka
Minnetonka Beach
Cities that adopted a new housing related policy in 2021:
Eagan
Fair Housing Policy++
•
Project Tools Used to Create Affordable Housing in 2021
Households served by affordable housing programs in 2021
Eden Prairie
Mixed-Income (inclusionary) Housing Policy++
From new construction units with affordable units that reported a total development cost completed in 2021
“Rising land costs, construction costs and financing costs are making
affordable projects more difficult.”
Mounds View
Oakdale
Savage
Shoreview
Vadnais Heights
Wayzata
White Bear Lake
•
•
•
•
Only includes households reported by the city or county. Some cities did not report any
households served, and the county reported households served for some cities that did not
complete the survey
Highlights from upcoming plans and projects:
“The City of Shoreview adopted a formal inclusionary housing
policy in 2022”
“The City of Eagan is currently exploring a rental licensing
program and expects to have it in place in 2023.”
“In partnership with the Dakota County CDA...a 172 unit senior
apartment and town home development with 20 percent, 36
units, affordable at 50 percent of median income.”
-Shoreview
-Eagan
-Apple Valley
438
Housing Policy and Production Survey Report
Highlighting data from the 2022 survey
Affordable Housing by Community Designation: Suburban Edge
Affordable Units Reported Completed in 2021In 2022 8 Suburban Edge community designation cities
participated in the Housing Policy and Production Survey:
Barriers to Building Affordable Housing
“The instability of manufactured home ownership is also a barrier to preserving
that affordable housing source.”
“The high inflationary environment that has increased housing prices, land
prices, labor costs, lumber cost, and other construction costs, has made it more
difficult to build new affordable housing.”
Blaine
Chaska
Inver Grove
Heights
Lakeville
Maple Grove
Plymouth
Shakopee
Woodbury
Cities that adopted a new housing related policy in 2021:
Blaine
Accessory Dwelling Unit (ADU) policy++
Highlights from upcoming plans and projects:
•
Project Tools Used to Create Affordable Housing in 2021
Households served by affordable housing programs in 2021
From new construction units with affordable units that reported a total development cost in 2021
“older projects with affordability restrictions and NOAH properties....it continues
to be difficult to respond to properties that potentially will come up on the market
for sale in a timely manner to continue to preserve ongoing rental affordability...”
From substantial rehab units with affordable units that reported a total development cost in 2021
•
•
Only includes households reported by the city or county. Some cities did not report any
households served, and the county reported households served for some cities that did not
complete the survey
No Preservation units were reported compelted in 2021 for this community designation
“Develop rental housing licensing program that requires life/safe-
ty building code inspection of rental homes to improve/maintain
quality of that housing stock for residents”
“We are working with Scott County on the development of a min-
imum of 8 affordable land trust homes... [and] We are working
with Scott County on annexation and expansion / provision of
sewer and water services to Bonnevista Terrace, a large manu-
factured home community.”
“The City will monitor the availability of housing choice vouchers
in the community and identify potential pilot programs to leverage
this tool.”
-Inver Grove Heights
-Shakopee
-Woodbury
439
Housing Policy and Production Survey Report
Highlighting data from the 2022 survey
Affordable Housing: Emerging Suburban Edge
Affordable Units Reported Completed in 2021In 2022 11 Emerging Suburban Edge cities participated in the
Housing Policy and Production Survey:
Barriers to Building Affordable Housing
“Construction costs and lack of transit opportunities are the largest impediment
to meeting local affordable/life cycle housing goals.”
“Construction costs, water pressure, water access issues...”
“...land and development costs can make it difficult for builders to construct
housing, especially single-family homes.”
“While the City has reduced requirements for lots sizes and increased housing
densities, developers continue to maximize the housing constructed in these
areas.”
* The (3) 61-80% AMI unit is an ownership unit, which are considered affordable at 80% AMI and below (these were the total
ownership units reported completed in 2021 for this community designation)
No Preservation units were reported compelted in 2021 for this community designation
Carver
Chanhassen
Hastings
Hugo
Lake Elmo
Lino Lakes
Medina
Prior Lake
Rosemount
St. Paul Park
Waconia
Cities that adopted a new housing related policy in 2021:
Lake Elmo
Active Code Enforcement Program++
•
Project Tools Used to Create Affordable Housing in 2021Households served by affordable housing programs in 2021
“The limited number of developers looking to develop these types of projects.”
•
•
•
•
Only includes households reported by the city or county. Some cities did not report any
households served, and the county reported households served for some cities that did not
complete the survey
Highlights from 2021 efforts to meet housing goals:
440
Housing Policy and Production Survey Report
Highlighting data from the 2022 survey
Affordable Housing by Community Designation: Rural Centers
In 2022 4 Rural Center community designation cities
participated in the Housing Policy and Production Survey:
Barriers to Building Affordable Housing
“Supply chain and labor shortages. Increasing interest rates and uncertainty
about inflation/economy in general.”
“Physical challenges with high percentage of landcover being wetlands and
the proximity to the river. This makes development more complicated and
expensive.”
“Limited interest in active subsidy options to developers for affordable housing
from the City Council.”
Belle Plaine
Jordan
New Germany
St. Francis
Cities that adopted a new housing related policy in 2021:
St. Francis
Accessory Dwelling Unit (ADU) policy++
•
Households served by affordable housing programs in 2021
“Staff shortages and limited capacity, even with a full staff.”
Highlights from upcoming plans to meet housing goals:
•
•
•
“The city has utilized Planned Unit Development (PUD) ordinances to allow for a mixture
of housing types that did not make up large percentages of housing inventory stock
before. The city recently approved of the Beaumont Bluffs subdivision that will provide for
villas and townhomes, the Jordan Apartment mixed use building that will provide for 72
market rate multi-family units, and Bridle Creek 11th and 12th, that will provide for single
family detached townhome units.”- Jordan
“Work session discussion with elected officials regarding need and prospects for
development of additional affordable units. Code review to provide for increased
density and limitation of single-family only zoning classifications. Pursue preservation
of NOAH unit in downtown core as public improvement project proceeds. Support local
manufactured housing park operator, including resolution of direct metering/billing of
utility usage.”- Belle Plaine
Affordable Housing by Community Designation: Diversified Rural
In 2022 1 Diversified Rural community designation city
participated in the Housing Policy and Production Survey:
Independence
Households served by affordable housing programs in 2021
Only includes households reported by the city or county. Some cities did not report any households served, and the county
reported households served for some cities that did not complete the survey
Only includes households reported by the city or county. Some cities did not report any
households served, and the county reported households served for some cities that did not
complete the survey
441