4-12-23 EC Agenda and Packet
AGENDA
CHANHASSEN ENVIRONMENTAL COMMISSION
WEDNESDAY, APRIL 12, 2023
FOUNTAIN CONFERENCE ROOM, 7700 MARKET BOULEVARD
6:00 P.M. CALL TO ORDER
Oaths of Office
Elect Environmental Commission Chair and Vice Chair
Adopt Environmental Commission Bylaws
APPROVAL OF MINUTES
Approval of March 8, 2023 Environmental Commission Minutes
VISITOR PRESENTATIONS
DISCUSSION ITEMS
June meeting update - this meeting is tentatively scheduled to take place at the East Water
Treatment Plant. Matt Unmacht will not be able to attend this meeting. The Commission's options
are to cancel the meeting, reschedule the meeting, or proceed without a City staff member.
Finalize Arbor Day Event Plan
Select Arbor Day Poster Contest Winner
July 3rd Trade Fair Planning
COMMISSION PRESENTATIONS
ADJOURNMENT
UPCOMING ITEMS AND EVENTS
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Environmental Commission Item
April 12, 2023
Subject Oaths of Office
Section 6:00 P.M. CALL TO ORDER
Prepared By Kim Meuwissen, City Clerk
Billy Cripe Oath of Office
Leslie Elhadi Oath of Office
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CITY O[ OIIAI{IIASSTI{
Chanhassen is a Community for Life - Provrding for Today and Planntng for Tomorrow
OATH OF OFFICE
I, Billy Cripe, do solemnly swear to support the Constitution of the United States, the
Constitution of the State of Minnesota, and to discharge faithfully the duties of the off,rce of
Environmental Commissioner of the City of Chanhassen, Minnesota to the best of my judgment
and ability, so help me, God.
Billy Cripe
Date: April 12,2023
STATE OF MINNESOTA
COUNTY OF CARVER
Subscribed and sworn to before me this _ day of 2023.
Notary Public
PH 952.227.1 I 00 . www.ci.cha n hassen.mn.us . FX 952.227. I I I 0
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77OO MARKET BOULEVARD . PO BOX I47. CHANHASSEN . MINNESOTA 553I7 3
OITYOF CHAI'IIIASSII{
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
OATH OF OFFICE,
I, Leslie Elhadi, do solemnly swear to support the Constitution of the United States, the
Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of
Environmental Commissioner of the City of Chanhassen, Minnesota to the best of my judgment
and ability, so help me, God.
Leslie Elhadi
Date: April 12,2023
STATE OF MINNESOTA
COI.]NTY OF CARVER
Subscribed and sworn to before me this _ day of 2023
Notary Public
PH 952.227 .l I 00 . www.c i.cha n hassen.m n.us . FX 952.227.1110
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77OO MARKEI BOULEVARD .PO BOX ]47 .CHANHASSEN .MINNESOTA 55317 4
Environmental Commission Item
April 12, 2023
Subject Elect Environmental Commission Chair and Vice Chair
Section 6:00 P.M. CALL TO ORDER
Prepared By Kim Meuwissen, City Clerk
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Environmental Commission Item
April 12, 2023
Subject Adopt Environmental Commission Bylaws
Section 6:00 P.M. CALL TO ORDER
Prepared By Kim Meuwissen, City Clerk
Environmental Commission Bylaws
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CITY OF CHANHASSEN
ENVIRONMENTAL COMMISSION
BY-LAWS
The following by-laws are adopted by the Chanhassen Environmental Commission to
facilitate the performances of its duties and the exercising of its functions as a Commission
established by the City Council pursuant to the provision of Subdivision 1, Section 462.354,
Minnesota State Statutes annotated.
Section 1 - Duties and Responsibilities
1.1 The Environmental Commission has the purpose and responsibility to provide the residents
of Chanhassen with opportunities to improve the quality of their environment, provide
environmental education to the public, bring a comprehensive perspective to environmental
issues, and advocate the benefits and necessity of Chanhassen’s natural resources.
1.2 The Environmental Commission shall serve as an advisory body to the City Council and
Planning Commission in addressing the needs of the environment as directed by the City
Council. All final decisions are to be made by the City Council.
1.3 The Environmental Commission will consider and make recommendations at the direction
of the City Council regarding environmental issues.
1.4 The Environmental Commission will make recommendations at the direction of the City
Council regarding funding for environmental projects.
1.5 The Environmental Commission may propose studies to the City Council and make
recommendations according to the results.
1.6 The Environmental Commission will coordinate services with other governmental and
private agencies for related issues
1.7 Establishment of Sub-Committees. The Environmental Commission may, as they deem
appropriate, establish special sub-committees comprised solely of their own members.
Section 2 - Meetings
2.1 Time and Place. Regular meetings of the Commission shall be held on the second
Wednesday of each month at 6:00 p.m. at City Hall, 7700 Market Boulevard, unless
otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given
to all members. Regular meetings shall have a curfew of 8:30 p.m. which may be waived at
the discretion of the Chairperson. All unfinished business will be carried over to the next
regular meeting. When the regular meeting day falls on a legal holiday, there shall be no
meeting. In such an event, the monthly meeting shall be rescheduled by consensus.
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2.2 Special Meetings. Special meetings shall be held upon call by consensus of the
Commission and with at least 48 hours of notice to all members.
2.3 Attendance. The Environmental Commission members shall attend not less than 75% of all
regular and special meetings held during a given calendar year and shall not be absent from
three consecutive meetings. Failure to meet this minimum attendance requirement will
result in removal from the commission.
Section 3 - Commission Composition - Terms and Vacancies
3.1 Composition. The Environmental Commission shall consist of seven adult voting
members. Additionally, one youth (age 16-18) voting member may also be appointed. The
members shall be appointed by the City Council and may be removed by the Council. The
City Council mayappoint one of their members to serve as a liaison to the Commission.
3.2 Terms and Vacancies. The City Council shall appoint seven members to the commission
for terms of three years. The City Council shall appoint a youth member for a term of one
year. Vacancies during the term shall be filled by the Council for the unexpired portion of
the term. All members shall serve without compensation.
3.3 Member Requirements. All members of the Environmental Commission shall be in
compliance with all local, state, and federal environmental regulations at their homes and
owned businesses. Members will be allowed six months to correct any violations.
Violations existing after that time will be reasonable cause for removal from the
Commission by action of the City Council.
3.4 Quorum. Four Environmental Commission members shall constitute a quorum for the
transaction of business. Whenever a quorum is not present, no final or official action shall
be taken at such meeting.
Section 4 - Organization
4.1 Election of Officers. The first meeting in April of each year, the Environmental
Commission shall hold an organizational meeting. At this meeting, the Commission shall
elect from its membership a chairperson and vice-chairperson. This shall be done by voice
vote. Vice-Chairperson shall be elected from the remaining members by the same
proceeding. If the Chairperson retires from the Environmental Commission before the next
regular organizational meeting, the Vice-Chairperson shall be Chairperson. If both
Chairperson and Vice-Chairperson retire, new officers shall be elected at the next regular
meeting. If both Chairperson and Vice-Chairperson are absent from a meeting, the
Commission shall elect a temporary Chairperson by voice vote.
4.2 Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the
Vice Chairperson, shall conduct the meeting so as to keep it moving as rapidly and
efficiently as possible and shall remind members, witnesses and petitioners to preserve
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order and decorum and to keep comments to the subject at hand. The Chairperson shall not
move for action but may second motions.
Section 5 - Procedure
5.1 Procedure. When appropriate, parliamentary procedure governed by Robert's Rules of
Order Revised shall be followed.
Section 6 - Informational Meetings
6.1 Purpose of Informational Meetings. The purpose of an informational meeting is to collect
information and facts in order for the Commission to develop a rational environmental issue
recommendation for the City Council.
6.2 Meeting Procedure. At informational meetings, the following procedures shall be followed
in each case:
a.The Chairperson shall state the purpose of the meeting.
b.Interested persons may address the Commission, giving information regarding the
particular proposal.
Section 7 - Miscellaneous
7.1 Environmental Commission Discussion. Matters for discussion which do not appear on the
agenda may not be considered and discussed by the Commission until the end of the
agenda.
7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote
of the members present.
7.3 Amendments. Amendments of these by-laws may be made at any regular or special
meeting of the Environmental Commission but only if scheduled on the meeting agenda in
advance of the meeting.
7.4 Review. At the first meeting in April of each year, these by-laws shall be read and adopted
by the Environmental Commission.
Date adopted ________________________
_______________________, Chairperson
_______________________, Mayor
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Environmental Commission Item
April 12, 2023
Subject Approval of March 8, 2023 Environmental Commission Minutes
Section APPROVAL OF MINUTES
Prepared By Jenny Potter, Sr. Admin Support Specialist
Environmental Commission Minutes dated March 8, 2023
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Chanhassen Environmental Commission (EC)
Chanhassen City Hall, Fountain Conference Room
6:00 pm
March 8, 2023
Members Present: Kristin Fulkerson, Leslie Elhadi, Greg Hawks, Kaisa Buckholz, Scot Lacek
Members Absent: Julia Adams, Scott Grefe, Markus Fischer
Staff Present: Matt Unmacht, Assistant City Manager, Jamie Marsh, Engineering Intern
Visitors: Judy Hearth, and Keeley
Minutes: February minutes were approved.
Water Treatment Facility Tour Update
Matt Unmacht discussed a tour for the Environmental Academy that happens in August – 20 people
might be too many people for a tour because the plant is so loud. The suggestion by staff was to break
up the group and do approximately 10 at the West Water Treatment Plant and approximately 10 at the
East Water Treatment Plant. Commission members decided that two groups would be good for the
academy.
A tour for Environmental Commission is possible, but the West Water Treatment Plant does not have a
conference room for the Commission to meet right after the tour. The East Water Treatment Plant has a
conference room for the meeting after the tour. Another option would be to tour the facility on a night
that isn’t an Environmental Commission meeting night. It was decided that the tour would be on June
14, 2023, at the East Water Treatment Plant, with the meeting to take place right after.
Arbor Day Planning Follow-Up
Jamie Marsh reported that they have the species, park, and locations for planting trees for the event
planned. She shared that Bandimere Park is where the plantings will take place. There are 20 trees of
various species that will be planted. The event will be held from 9-10 AM on May 6, 2023. There are
frisbees available and 75 balsam fir seedlings that will be given away as prizes. A possible activity could
be a scavenger hunt or Bingo. Setting up a table that describes Emerald Ash Borer or Dutch Elm disease
is possible. Tree stump frisbee and a giant tic-tac-toe board were decided on for activities. Creating seed
bombs was discussed as well. The Environmental Club from the high school would like to assist in the
day’s activities.
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Earth Hour Promotion Follow-up
Matt shared the posting that would be used for Earth Hour. The Commission provided some minor
comments that Matt will work with the Communications team to incorporate.
Commission Presentations
Greg gave an update from the Riley Purgatory Watershed. They will post the accomplishments at the 5-
year mark of the 10-year plan on their website.
Upcoming Items and Events
Local Option Sales Tax was discussed for the Chanhassen Bluffs Recreational Facility at Avienda.
Highway 5 expansion project is causing concerns about chloride levels in area waterways.
Meeting adjourned at 6:41 pm
Minutes prepared by Jenny Potter
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Environmental Commission Item
April 12, 2023
Subject
June meeting update - this meeting is tentatively scheduled to take place at
the East Water Treatment Plant. Matt Unmacht will not be able to attend
this meeting. The Commission's options are to cancel the meeting,
reschedule the meeting, or proceed without a City staff member.
Section DISCUSSION ITEMS
Prepared By Matt Unmacht, Assistant City Manager
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