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CAS-24_CHANHASSEN PIONEER CEMETERY - 8151 GALPIN BOULEVARDThe contents of this file have been scanned. Do not add anything to it unless it has been scanned. Chanhassen City Council — November 24, 2014 Claus. It's a fun event. Great family activity. It's free. No registration is required and we'll look forward to seeing everybody there out at City Center Park Saturday, December 6 h at 5:00. If you have any questions feel free to contact City Hall. With that I'd like to move onto the next items on our agenda. CONSENT AGENDA: Councilman McDonald moved, Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager's recommendations: Approval of City Council Minutes dated November 10, 2014 2. Receive Park and Recreation Commission Minutes dated October 28, 2014 3. Approval of Final Development Plans for the Chanhassen Pioneer Cemetery 4. Resolution #2014-77: Approval of Resolution Certifying Hookup Charges to Property Taxes. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Mayor Furlong: Good evening Lieutenant. Lt. Jeff Enevold: Good evening Mr. Mayor, council. A few slides for you tonight. Okay. Thanks Varna. Just a reminder for the folks watching at home and here in the audience, we have our holiday DWI enforcement wave that's beginning November 26'through December 21'` and you may be asking why do we do this over the holidays? Are the cops a bunch of Scrooges and don't like holiday cheer. Anyone to have any fun. That's not true but what is true is persons are more likely to die in an alcohol related crash during the holidays than any other time of the year and 40 percent of the traffic deaths during the holidays involve an impaired driver so cops support holiday cheer but remember the simple rules. If you're drinking don't drive. If you're driving don't drink and you shouldn't meet us on the roads at all. The next thing I want to do is just talk a little bit about the city work plan goals and some successes that were related to them this year. First one is under our resource management and the goal is to provide public safety services in an efficient, cost effective manner and one of the bullets says that we'll be good stewards of the taxpayers money without compromising public safety. If you can go to the next slide please Kate. So what I did is I did a, I made a chart of our overtime since 2007 to 2014 as of November 26te and you can see that this year we're 31 percent under last year's hours as of November 26'" and if you take the current rate of pay there's about 1,100 hours that would be allocated to overtime so we're doing a really great job this year and I've got to give credit to the sergeant's management of the schedule and they've done it without compromising officer safety or public safety so kudos to them. The second work plan goal I'd like to talk about is the community oriented policing and it talks about empowering the businesses, schools and citizens of Chanhassen as partners in identifying and solving community problems and one of those ways SCANNED CITY OF 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone:952.227.1180 Fax: 952.227.1190 Engineering Phone:952.227.1160 Fax: 952.227.1170 Finance Phone:952.227.1140 Fax: 952.227.1110 i3-:,q MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Kate Aanenson, AICP, Community Development Director DATE: November 24, 2014 SUBJ: City Cemetery — Approval of Final Plans PROPOSED MOTION City Council approves the Chanhassen Pioneer Cemetery landscaping plan prepared by staff, and approves the Initial Columbarium Layout prepared by Damon Farber Associates dated October 29, 2014. City Council approval requires a majority vote of City Council present. BACKGROUND Park & Recreation On November 20, 2014 the City Council reviewed the following: Phone:952.227.1120 Fax 952.227.1110 1. HTPO was contracted to survey the boundary of the cemetery. Recreation center 2. A landscaping plan was prepared by the City Forester and designed to create a 2310 Coulter Boulevard Phone:952.227.1400 buffer due to the tree removal around the perimeter (attachment #1). Fax:952.227.1404 3. A paver plan was developed for the turnaround at the end of the driveway. Planning & Natural Resources q A neighborhood meeting was held. Phone:952.227.1130 Fax: 952.227.1110 5. Landscape Architect Matt Wilkens from Damen Farber was contracted to Public worts determine whether the placement of columbariums should be on the eastem 7901 Park Place property line or along Galpin Boulevard. A prototype and layout has been created Phone: 952.227.1300 (attachment #2). Below are comments from Mr. Wilkens: Fax:952.227.1310 e The columbarium are whole units (3 ft. wide x 12 ft. long x 4 ft. high), Senior Center Phane:952.2271125 requiring a crane to lift them off a flatbed trailer. It was determined that Fax: 952.227.1110 locating them in the lower area (front) would likely be easier, providing closer crane range, better access (driveway), and more cost effective in the long Website term. www.ci.chanhassen.mn.us SCANNED Chanhassen is a Community for Life . Providing for Today and Planning for Tomorrow Mr. Todd Gerhardt November 24, 2014 Page 2 ADA accessibility is more achievable in the lower area. We did not look at this in our study, but the best route for accessibility would be from the south, probably around the hydrant location, going north between the columbarium and the existing plots. Right now this about a 5% grade. More people are using cremation as a burial option and therefore more people will visit the cemetery. In our opinion, it is likely better for more cemetery traffic to occur on the lower side than the upper side because there is not a lot of room on the driveway and considering the hill in both the summer and winter. • Screening for neighbors to the east will happen whether there are burial plots or the columbarium in the upper location. 6. A neighborhood meeting was scheduled in August. Only the neighbor in the first house on Lukewood Drive attended. It was discussed that access for tree removal would be easiest off Lukewood Drive. The plans were reviewed in detail with the neighbor. Since that meeting, the City Forester and I have meet with the homeowner to the east. They had some requests for modifications to the landscaping plan. We also reviewed the timeline for tree removal this fall, and have committed to keep them informed. Tree removal has occurred and landscaping and pavers will be installed next spring/summer. RECOMMENDATION Staff recommends City Council approve the Chanhassen Pioneer Cemetery landscaping plan prepared by staff, and approve the Initial Columbarium Layout prepared by Damon Farber Associates dated October 29, 2014. ATTACHMENTS 1. Revised Landscaping Plan. 2. Initial Columbarium Layout. G:gAplan\2013 planning ca V()13-24 chanhassen cemetery\cc staff report final plans.docx INik" 61 . �7^•,A • r zfvT ,a Luk wo ,give .-.._ t � !.rat 1• � - '""'� � �1r `:✓c'V . Legend Shrubs nann}bern- viburnum blue muffin A-ibucuum autumn magic chokebern Ornamental trees .Amur chokecherc ' Japanese tree lilac Snowdrift crabapple .Autumn Brilliance ser%iceb, Shade trees Sugar maple Buroak Honeclocust Evergreens . \onrac spruce Black Hills spruce :Austrian pine EXISTING TREE, APPROX. LOCATION FUTURE COLUMBARIUM II II II II I I I I r� � II II I-'f I II II 11 II II II II II II �I II II II II II II I I I I I J I II II --J II II IL__JI EXISTING LAWN, TYP. L — — ---I FUTURE I I BENCH, TYP. FUTURE m I I I ORNAMENTAL FENCE I I I WITH LOW WALL I I I -------------- -4L1ii ---— — — — — — — — — — — --4 C 1 --_ro EDGE OF EXISTING SCREEN PLANTINGS BITUMINOUS PATHWAY FOR INITIAL COLUMBARIUM 7o UNIT """"1E CONCRETE EDGER INITIAL COLUMBARIUM �E CONCRETE EDGER INITIAL STONE BENCH, TYP. EXISTING LAWN, TYP. f-- EXISTING HYDRANT CHANHASSEN PIONEER CEMETERY - INITIAL COLUMBARIUM UNIT LAYOUT 10-29-2014 DAMON FARBER ASSOCIATES t`•' � ,. `w' (,, 1, • - '.'! 1' c lam. A' �' �' e .r y.. - y ww'a";r M1 n} r� ` '�• a�. .• .has da a r, Tri t �-i � , 'e' V oaf N;� ,Y �! x �• y . t •a. 6FTTALL 1V-6" VISITOR, TYP. r y EXISTING LAWN, TYP. CUT STONE BENCH, TYP. CONCRETE APRON, TYP. co \ 9" TYP. ALL SIDES y / 5' a 1 9" TYP. ALL SIDES T-6" COLUMBARIUM UNIT LAYOUT I 5' 9" TYP. ALL SIDES F7 PIONEER CEMETERY - COLUMBARIUM STUDY 10-29-14 13-6� City Council Work Session —November 10, 2014 a utility bill for the average customer would look like with the proposed increases in water, sewer and storm water and sewer and water hook-up fees. Mayor Furlong noted that this information will come back as part of future budget discussions. FINAL DESIGN. CHANHASSEN PIONEER CEMETERY. Kate Aanenson discussed actions taken with the final design of Pioneer Cemetery including survey boundaries, tree removal in association with the landscaping plan, pervious pavers for the driveway, neighborhood meetings, and locating the columbariums. Councilwoman Ernst asked what other cemeteries do when locating columbariums. Councilman Laufenburger asked for clarification that access into the cemetery will be off Galpin Boulevard, if there is pent up demand, and the possibility of including a memorial wall at Pioneer Cemetery. Mayor Furlong adjourned the work session at 6:55 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim SCANNED CHANHASSEN CITY COUNCIL WORK SESSION NOVEMBER 10, 2014 Mayor Furlong called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Laufenburger, Councilwoman Ernst, Councilwoman Tjomhom, and Councilman McDonald STAFF PRESENT: Todd Gerhardt, Kate Aanenson, Paul Oehme, Karen Engelhardt, and Greg Sticha PUBLIC PRESENT: Councilmembers Elect Elise Ryan and Dan Campion CANVAS LOCAL ELECTION RESULTS. Mayor Furlong called to order the Election Canvassing Board meeting. Karen Engelhardt reviewed the results of the local election broken down by precinct. Councilman Laufenburger asked if absentee ballots had increased for this election and the numbers for new registrations. Councilwoman Ernst asked about recruiting election judges. Karen Engelhardt declared that Denny Laufenburger won votes for the Mayor position and Elise Ryan and Dan Campion for city council members. Mayor Furlong asked about the percentages for election turnout. Councilman Laufenburger asked about the electronic voting poll books that were supposed to take place and ended up not being used. Mayor Furlong asked if there were any discrepancies in paper ballots to the numbers on tabulators and if there were any problems at any of the polling places. Resolution #2014-69: Councilwoman Ernst moved, Councilman McDonald seconded to adopt the resolution accepting the results of the election. All voted in favor and the motion carried unanimously with a vote of 5 to 0. UTILITY RATE STUDY WITH EHLERS AND ASSOCIATES. Jessica Cook with Ehlers and Associates reviewed key findings from the annual rate study which proposed increases for water, sanitary sewer and storm water. She noted that hookup fee increases are consistent with last year and discussed that adequate revenue and cash balances in utility funds are important to maintain the City's AAA bond rating and avoid sudden increases in rates. She explained the key assumptions used in the study including growth and the water CIP which results in a water rate increase of 3% annually for 2015 through 2021 and 4% annual increases needed in 2022 and beyond to pay for a second water treatment plant. She reviewed the proposed rate increases by tier, and graphs showing water connection fees. Mayor Furlong asked how what's being proposed compares to other cities. In reviewing the sanitary sewer fund, she explained proposed increases for 2014 through 2018 which are 4% annual rate increase as compared to 3% in prior projections. Capital sewer CIP costs were reviewed. Greg Sticha discussed the letter from Met Council regarding Inflow and Infiltration surcharges and explained that staff is recommending $200,000 per year for 2016 through 2019 and $100,000 per year to address III improvements. Paul Oehme discussed grant opportunities that exist to help offset IR improvements. Jessica Cook reviewed graphs showing the sewer operating fund ending cash balance amounts and sewer trunk fund cash balance through 2025. Mayor Furlong and Councilman McDonald asked that the number of months used for target reserves as compared to ending cash balances be reviewed further. In reviewing storm water rates Ehlers is recommending a quarterly fee increase in 2015 and beyond and showed a graph for storm water fund ending cash balance comparing target cash reserve and ending cash. Mayor Furlong asked that the target cash balance compared to inflation numbers be reviewed further to see if the City is charging more than needed. Jessica Cook reviewed what A-3 CITY OF MEMORANDUM CHM NSEN TO: Todd Gerhardt, City Manager 7700 Market Boulevard PC Box 147 FROM: Kate Aanenson, AICP, Community Development Director Chanhassen, MN 55317 DATE: November 10, 2014 6{ Administration Phone: 952.227.1100 SUBJ: Update on City Cemetery Fax:952.227.1110 Building Inspections BACKGROUND Phone:952.227.1180 Fax: 952.227.1190 Approximately one year ago the city council was updated on the Chanhassen Pioneer Cemetery. At that work session, it was determined that expansion of the cemetery Engineering was necessary to provide additional burial plots and installation of columbariums was Phone: 952.227.1160 also discussed. Staff was directed to complete a few action items and report back to Fax:952.227.1170 the City council. Finance Phone:952.227.1140 ANALYSIS Fax: 952.2271110 1. HTPO was contracted to survey the boundary of the cemetery. Park & Recreation Phone: 952.227.1120 2. A landscaping plan was prepared by the City Forester and designed to create a Fax 952.2271110 buffer due to the tree removal around the perimeter (attachment #1). Recreation Center 2310 Coulter Boulevard 3. A paver plan was developed for the turnaround at the end of the driveway. Phone:952.227.1400 Fax: 952.227.1404 4. A neighborhood meeting was held. Planning & Natural Resources 5. Landscape Architect Matt Wilkens from Damen Farber was contracted to Phone. 952.227.1130 determine whether the placement of columbariums should be on the eastern Fax: 952.227.1110 property line or along Galpin Boulevard. A prototype and layout has been created (attachment #2). Below are comments from Mr. Wilkens: Public Works 7901 Park Place . The columbarium are whole units (3 ft. wide x 12 ft. long x 4 ft. high), Phone: 952.227.1300 requiring a crane to lift them off a flatbed trailer. It was determined that Fax:952.227.1310 locating them in the lower area (front) would likely be easier, providing closer Senior Center crane range, better access (driveway), and more cost effective in the long Phone:952.227.1125 term. Fax:952.227.1110 • ADA accessibility is more achievable in the lower area. We did not look at le this in our study, but the best route for accessibility would be from the south, www.b.chaflhassennn.us probably around the hydrant location, going north between the columbarium and the existing plots. Right now this about a 5% grade. SCANNED Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow t Mr. Todd Gerhardt November 10, 2014 Page 2 More people are using cremation as a burial option and therefore more people will visit the cemetery. In our opinion, it is likely better for more cemetery traffic to occur on the lower side than the upper side because there is not a lot of room on the driveway and considering the hill in both the summer and winter. • Screening for neighbors to the east will happen whether there are burial plots or the columbarium in the upper location. 6. A neighborhood meeting was scheduled in August. Only the neighbor in the first house on Lukewood Drive attended. It was discussed that access for tree removal would be easiest off Lukewood Drive. The plans were reviewed in detail with the neighbor. Since that meeting, the City Forester and I have meet with the homeowner to the east. They had some requests for modifications to the landscaping plan. We also reviewed the timeline for tree removal this fall, and have committed to keep them informed. The plan is to begin tree removal as the city crews have time this fall and install landscaping and pavers next spring/summer. ATTACHMENTS 1. Revised landscaping plan 2. Columbarium layout GAplan\2013 planning cases12013-24 chanhassen cemetery\cc work session I1-10-144orksession report.docx a w Legend a .. .,.. F U CO " Shrubs t` nannybern viburnum blue muffin viburnum autumn magic chokeberr% 1r µ Ornamental trees Amur chokecherry �� Japanese tree lilac Snowdrift crabapple Autumn Brilliance sen•iceb �, ' Shade trees Sugar maple Buroak Honevlocust Evergreens Norway spruce Black Hills spruce �1 Austrian pine I �9" WIDE CONCRETE MOW EDGER INITIAL EXISTING TREE, COLUMBARIUM APPROX. LOCATION FUTURE COLUMBARIUM b' N 'a r--_r _ II II I/r I EXISTING +� T•��i I I I I I I I I 11 1 r I I I I I I I I I J I II II II II I ---- I I FUTURE 4 T TI BENCH, TYP. to I I I FUTURE I I I ORNAMENTAL FENCE I I I WITH LOW WALL EDGE OF EXISTING `--- SCREEN PLANTINGS BITUMINOUS PATHWAY FOR INITIAL COLUMBARIUM do UNIT 9" WIDE CONCRETE MOW EDGER INITIAL STONE BENCH, TYP. EXISTING LAWN, TYP. ---- EXISTING HYDRANT CHANHASSEN PIONEER CEMETERY - INITIAL COLUMBARIUM UNIT LAYOUT 10-29-2014 DAMON FARBER ASSOCIATES .lk 6Ff TALL VISITOR, TYP. EXISTING LAWN, TYP. CUTSTONE BENCH, TYP. CONCRETE APRON, TYP. 9" TYP. ALL SIDES 11-r F, ;r 9" TYP. ALL SIDES T-W COLUMBARIUM UNIT LAYOUT 5. 1'-V lid 9" TYP. AL SIDES PIONEER CEMETERY - COLUMBARIUM STUDY 10-29-14 c,c b - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ —1 _ FUTURE ORNAMENTAL FENCE WITH LOW WALL (TYP.) EXISTING PLOTS pS6 ao / G LJ _ �I i� Li i sno NIWn.LlQ gn5 "G A 7 9 N �v z z m 0 III EXISTING ENTRY _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FUTURE EXISITNG UTILITY COLUMBARIUM MONUMENT, TYP. DRIVEWAY UNITS)NIT(S) EXISTING MATURE TREE, APPROX. LOCATION (TYP.) INITIAL COLUMBARIUM UNIT (COLUMBARIUM AND 2 BENCHES) N� ig / r- fO (r�l II II � � II II � I II II LI J II II IJ II'tl Il I� L It II ,i q vLI p L4'1 L-J Lu I I EE -------------------- SNO NfWNll6 CHANHASSEN PIONEER CEMETERY - FUTURE COLUMBARIUM PLAN 18-29-2014 DAMON FARBER ASSOCIATES 1 CHANHASSEN CITY COUNCIL REGULAR MEETING NOVEMBER 10, 2014 Mayor Furlong called the meeting to order at 7:05 p.m. The Pledge to the Flag was done during the EDA meeting. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Laufenburger, Councilwoman Ernst, Councilwoman Tjomhom, and Councilman McDonald STAFF PRESENT: Todd Gerhardt, Paul Oehme, Kate Aanenson and City Attorney Andrea Poehler PUBLIC PRESENT: Bruce Lamo 607 Washington Avenue So, Minneapolis Mayor Furlong: Start with asking members of the City Council whether there are any changes or modifications to the agenda. If not we'll proceed with the City Council agenda as published. PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilman Laufenburger moved, Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager's recommendations: 1. Approval of City Council Minutes dated October 27, 2014 2. Receive Planning Commission Minutes dated October 21, 2014 3. Resolution #2014-70: 2015 Sanitary Sewer Televising Project 15-01-1: Approve Quote. 4. Resolution #2014-71: West Water Treatment Plan: Authorize Preparation of Feasibility Study. 5. Resolution #2014-72: Approval of Resolution Participating in the Livable Communities Act. 6. Establish Fees for Graves and Interments at the Chanhassen Pioneer Cemetery. 7. Shops at Chanhassen, Halifax Development, LLC: a. Resolution 42014-73: Resolution Approving Conveyance of EDA Property to the City of Chanhassen. b. Resolution 42014-74: Resolution Approving Final Plat, Chanhassen Retail Fourth Addition. 8. Resolution #2014-75: Approval of Resolution Transferring Fund Balance. Award of Bid, Large Diameter Hose for Fire Department, EQ-137. 10. Resolution #2014-76: Approval of Resolution Establishing a Cemetery Fund. cCpNNEU Chanhassen City Council — November 10, 2014 11. Dakota Retail Property, Chanhassen Dakota Retail One, LLC: a. Approval of Amendment to Purchase Agreement. b. Approval of DEED Grant Agreement. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: None. STORAGE. CHASICA. LLC. Kate Aanenson: Can I just get clarification if you can see this on your screen? Mayor Furlong: Oh I should say, yeah. We are having some technical difficulties with the monitors this evening so we may not be able to. I don't know if we can broadcast them or not but we don't have them in the council chambers. Kate Aanenson: Okay. So this item as you mentioned Mayor, council members is on 1900 Stoughton Avenue. Mr. Bruce Lamo, the applicant. This property is zoned Business Fringe. If you recall the history on this property, we did do a conditional use amendment on the, he's requesting a conditional use amendment from the original one that was done. As you recall this property was split and the conditional use that over rode the entire property, there was some ambiguity there so we changed our ordinance to make sure that there's an existing conditional use. You can administratively split the property. So that, the storage unit did put in a stormwater pond to the back to resolve some of those issues and now Mr. Lamo wants to continue with additional phases so it needs a CUP amendment. Some of the concerns when we had the Planning Commission public hearing was to make sure that there's screening across the street on Stoughton Avenue. They were concerned about the visibility. The staff did require Mr. Lamo, I do have the material samples here to match the existing or the architectural standards. Not what was put in place then but to meet the new standards. As you may be aware, these types of buildings can last quite a while on a piece of property so we wanted to make sure. I think the other discussion that we had with Mr. Lamo and Mr. Generous and myself talking to him about long term wise we looked at some of the access points to this property. We talked about this on our 61 corridor study that we did. We informed Mr. Lamo that that is our intention to bring sewer and water down in this area and that if we're down in that area before this developed there's still an opportunity to provide municipal services to the back of this property coming through an access way through Chaska and making sure that he's provided an opportunity so I think we're in sync on that to make sure that, provide him the most opportunities for future development as possible. So right now he'll be kind of doing the buildings in increments. Not attending them all see how he, how much use there is but again he's planning on five additional buildings again to taking those incrementally. So the BF district again was intended to look at limited use of commercial properties if this was guided industrial it still could be a use in that zoning district so we did take a look at that but again we are coming forward with the Comprehensive Plan amendment in this area itself. The difference with the BF district in the, when that was put in place is intended to be kind of a temporary use without municipal sewer and water. If this was some other type of facility we'd want to see that. The one issue with the BF district it does require the 40 percent, which is a higher percent of green space requirement so that does limit the ultimate development of the property so again looking at providing municipal service and giving him that opportunity. So cold storage warehousing is permitted in the BF district so we are saying it does meet the standards of the zoning district and as the site phut, 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone:952,227.1100 Fax:952.227.1110 Building Inspections Phone:952.227.1180 Fax:952.227.1190 Engineering Phone:952,227,1160 Fax:952.227.1170 Finance Phone:952.227.1140 Fax:952.2271110 Park & Recreation Phone: 952221..1120 Fax 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone:952.227.1400 Fax:952.227.1404 Planning & Natural Resources Phone:952.227.1130 Fax:952.227.1110 Public Works 7901 Park Place Phone:952.227.1300 Fax:952.227.1310 Senior Center Phone:952.227.1125 Fax:952.227.1110 Website www.ci.chanhassen.mn.us E_� MEMORANDUM TO: Mayor & City Council FROM: Todd Gerhardt, City Manager DATE: November 10, 2014 pve_�V, SUBJ: Establish Grave Fees for Pioneer Cemetery PROPOSED MOTION: "The City Council approves establishing grave fees for the Pioneer Cemetery at $400 for residents and $600 for non-residents, and interment fees at $150 per burial." Approval requires a simple majority vote of the City Council. Back in November 2013, the City Council reviewed the development of the Chanhassen Pioneer Cemetery. At that meeting, the City Council supported 324 new graves be added to the cemetery. Then in May of 2014, the City Council reviewed a survey of grave fees of neighboring cemeteries (see Attachment 1). Below is a summary of our findings: Municipal Cemeteries Grave Fee Resident/Member Grave Fee Non-Residents/Non-Members Hi $1,000 $1,000 Low $200 $200 Average $554 $713 Churches Hi $1,000 $1,500 Low $350 $500 Average $648 $909 RECOMMENDATION Staff is recommending that the council establish grave fees at $400 for residents and $600 for non-residents and interment fees be established at $150 per burial. Fees for niches in the proposed columbarium will be determined in the future. The new fees will be included in the city code amendment establishing fees that is scheduled for Council consideration on December 8`s. 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Hemmer, WB Non MemOer $ $YS _ $M � $G]S Ste -. — fmM1{RRRR $RRRH.]iR furor! lulu,[ I City of Chanhassen Cemetery Fund Analysis (Starting at $400/plot) Fund is positive until: 2112 Estimated Initial 2014 2015 2016 2012 2018 2019 2020 2021 2022 2023 2024 2025 2026 2022 2028 Fund Balance 10,544 Beginning Fund Balance 1015" 10,122 14,990 19,824 24,621 29,625 34,214 41,326 48,521 55,906 63,381 70,996 80J91 90,282 300,986 Estimated Revenue (Plot Fees) - 4,800 4,800 4,800 4,800 4,800 6,120 6,120 6,120 6,120 6,120 2,80) 2,800 7,800 7,800 Estimated Revenue (Internment Fee) 200 900 900 900 90D 900 1,140 1,140 1,140 1,140 1,140 1,440 1,440 l,w 1,"0 Estimated Operating Expenses (222) (1,104) (1,159) (1,217) (1,278) (1,342) (1,409) (1/479) (1,553) (1,631) (1,713) (1,298) (1,888) (1,983) (2,082) Estimated Capital Improvements Year End Fund Balance 10,022 14,768 19,531 24,306 29,093 34,033 40,565 47,156 54,228 61,535 68,928 28,438 88,143 98,044 108,144 Interest Earned 150 222 293 365 582 681 811 1,415 1,628 1,646 2,068 2,353 2,644 2,941 3,244 Beginning Balance Calculation Funds Received from previous 16,000 Plot Revenue since 87 49,400 227 plots sold since 1982 Lis S20/plot♦ 80 internment fee's@ S50/each I merest owed since 82 11,100 Calculated on avg$55,000 balance at 3% Interest earned per year Maint expense since 82 (15,200) Calculated at a 2% Increase since 1987 getting to the final current curt at$222/year Capital since 82 (28,556) Capital needed to Add Plots (11,800) Pavers/Roadway (11,000) Balance carried froward 10,544 Tsf from General fund Potential Future Graves 314 Lose 10 plots in order to not eliminate a couple of trees on site Revenue estimates (based on annual increase of 5%/year, Increase accumulated and enacted once every 5 years) Plot Fees Rates (selling 12 plots/year, total of 314 plots available) 2015-2019 q00 2020-2024 510 2025-2029 650 2030.2034 am 2034-2041 1060 Intemment Fee Rates (6 per year, total of 559) 2015-2019 S50 2020-2024 190 2025-2029 240 2030-2034 310 2035-2039 400 2040-2044 510 2045-2049 650 2050-2054 830 2055-2059 1060 2060-2064 1350 2065-2069 1720 2070-2024 22W 2015-2019 2810 2080-2084 35% 2C85-2089 45W 20 2094 Sam 2095-2099 2470 2300-2104 9530 2105-2308 12170 Interest Income 2014-2012 1.50% 2018.2020 2.00% 2021-Beyond 3.00% Operating Expense increases at 5%/year Capibl Improvement Schedule (3%Increase per year, accumulated and increase enacted every 15 years) 2030 2045 (23,000) 2060 (35,000) 2025 (53,G00) 2090 (80,000) 2105 (121,000) 2120 (183,000) 2135 (226,000) 21M (419,000) E_F0 MEMORANDUM CITY OF TO: Mayor & City Council CHANHASSEN FROM: Greg Sticha, Finance Director 7700 PO xel BoxBoulevard 147 DATE: November 10, 2014 0' � Chanhassen. MN 55317 Administration Phone:952.227.1100 Fax:952.227,1110 Building Inspections Phone 952.2271180 Fax:952.2271190 Engineering Phone:952,2271160 Fax: 952.227.1170 Fkranes Phone. 952 2271140 Fax: 952.2271110 Park 8 Recreation Phone:952,2271120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone:952.227.1400 Fax 952.227.1404 Planning E Natural Resources Phone:952.227.1130 Fax 952.2271110 Public Works 7901 Parx Place Phone:952.2271300 Fax: 952 2271310 8eniorCenter Phone: 952.2271125 Fax: 952.2271110 Ygs6db www.crOanhassen.mn.us SUBJ: Approve Resolution Establishing a Cemetery Fund PROPOSED MOTION: The City Council approves the attached resolution establishing a cemetery fund; and a transfer of $33,344 from the city's General Fund to a new Special Revenue Fund to be named Cemetery Fund. Approval requires a simple majority vote of the City Council. BACKGROUND During the past year city council has had multiple meetings discussing the expansion of the city -owned Chanhassen Pioneer Cemetery. As part of that discussion. staff concluded that approximately $22,800 would be needed for improvements to allow just over 300 new grave sites. Staff then began researching the financial accounting history of the cemetery receipts and expenses since its creation. Based on this research it appears all of the receipts and majority of expenses were accounted for in the city's General Fund. Staff then either estimated or found documentation on plot revenue, maintenance expenses, capital expenses and interest owed since its inception (see attached spreadsheet). After reviewing the available financial documentation and making accounting estimates on some other items, staff determined that there would be just over a $33,000 balance if a special revenue fund had been created at its inception. Since all of the transactions were accounted for in the city's General Fund, any revenues that exceeded expenses would have been part of the Retained General Fund Balance. Staff also prepared a number of calculations to establish pricing of grave plots and internment fees. The attached spreadsheet breaks down that analysis based on current market conditions of surrounding community pricing and taking into account the long-term financial viability of the established fund. SCANNED Chanhassen is a Community for Life - Providing for Today and Planning for Tonnonow N Mayor & City Council Establish Cemetery Fund November 20, 2014 Page 2 RECOMMENDATION Staff recommends that the City Council adopt the attached resolution and approve the transfer of $33,344. Approval requires a simple majority vote of the City Council. ATTACHMENTS 1. Resolution establishing Cemetery Fund. 2. Accounting analysis of past transactions and future estimated fund balances. f4regs\ew 6I',2014'cstabhsb cemme y fmd memo I1-24.dmx 01 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: November 10, 2014 RESOLUTION NO: 2014- MOTION BY: SECONDED BY: RESOLUTION ESTABLISHING A CEMETERY FUND WHEREAS, the city council has had multiple meetings discussing the expansion of the city -owned Chanhassen Pioneer Cemetery, and WHEREAS, as part of those discussions, staff researched and concluded that approximately $22,800 would be needed for improvements to allow just over 300 new grave sites; and WHEREAS, a Special Revenue Fund will need to be set up by the city's Finance Director to account for all revenues and expense associated with the cemetery; and WHEREAS, that special revenue fund will be named "Cemetery Fund #202'; and WHEREAS, funds receipted into this fund in the form of Plot Fees and Internment Fees will be restricted for the use of maintaining the cemetery grounds and for future capital improvements as needed. NOW, THEREFORE, BE IT RESOLVED by the City Council of Chanhassen, Minnesota, that a Special Revenue Fund be established and named Cemetery Fund #202; and the Finance Director is authorized to transfer the amounts as shown in the following table: Transfer from Transfer to Amount 101 General Fund 202 CemeteryFund $33,344 Passed and adopted by the Chanhassen City Council this 10th day of November, 2014. ATTEST: Todd Gerhardt, City Manager YES Thomas A. Furlong, Mayor NO ABSENT fAgregs\wuncil\20Wr=lutim establishing cemetery fund I I-24.dmx 7 E,Plaanra,.e Cemetery Fund Analysis (Starting at $400/plot) Fund h pleo,a, until: 2112 Eninsated Initial 3014 3015 3016 IDD 20:8 2039 2020 203] 3022 2W3 2024 2025 3026 20U 2038 Fund Balance 10,54d Beginning Fund Balance 10,544 10,172 14,990 19,824 24,671 29,675 3a,714 41376 48,571 55,906 63.381 70,996 8QA1 9q797 M986 Estimated Revenue (Met Fees) 41800 4,800 4,8W 4,800 4,80) 61170 6,120 6,120 6,120 6,120 )AW 7,800 7,800 7, Estimated Revenue(Intemme., Fee) 200 900 900 g00 900 900 1,1a0 1,140 1,140 1,140 11140 3,440 I,aac ],MO 1440 Estimated Operating Expenses (7221 (1,JW) (1,159) (1,2171 (1,278) (1342) (1,409) (1,49) (1,553) 11,631) (1,713) (1,798) (1888) (2,983) (2,W2) Estimated! UPoal Improvements Year End Fund Balance 10,022 14,768 19,531 24,306 29,093 34,033 40,565 47.156 54,278 61,535 fib 938 78,438 Be 143 98 0" 108 144 Interest Earned 350 222 293 365 582 "1 611 1,415 1,6M 1,846 2A68 2,353 2,644 2,941 3,144 Beginning Be.reo Ulculabon Funds Received from prior to 1982 16,0(X Plot Feet.. sire 87 49,41)0 227 Plots soy since 1987@$200/pyt. 80 internment fee,,@$50/each Interen owed since 87 11,700 Ukolated on a, $15,000 balance at 3%Interest earned per year Ment expense since 87 (15,2W) (Zakulated rt a 2%Increase since 1987 getting to the Oral current cost at$)22/year Dotal since 87 (28,5561 Upital needed to Add Plos 111,ftw) Pave./Road.., 111,o00) Balance .,led forward 10,544 Tsffmm General Pork Po1enN1 Future Graves 314 Lose 10 plots in order to not ellminate a couple of trees on site Revenue enimates IEased on annual Increase of 5%/Waq Inoeoease auumulated ark erased once every 5 yeas) Plot Fees Rates (selling 12 PWWaA total of 324 plats available) 2015-2019 400 2020-2024 510 2025-2029 650 2030-2034 g30 2034-2041 10Eo Internment Fee Rates (6 oar 1., 1.111151) 20152019 150 2020-2024 190 2025-2029 240 2030-2034 310 2035-2039 WC) 2040-2044 510 2045-2049 650 2050-2054 930 2055-2059 I060 2060-2064 1350 2065-2069 1720 20)0-20)4 22M 20)S20)9 2810 2080-2084 3590 2Mg 2089 4580 20 2094 5850 2095-2(W )4)0 2300-2104 95M 2105-21W U170 IMereet Intone 2014-2017 1 5qy 20M2020 10034 2021-Beyond 3.00% Operating Expense increases at 5%/year Uphal Improvement SeheEuie (3% increase per War. accumulated and Incraue matted every 15 years) 20M 2045 123,o0p) 2%() (35,000) 2075 (53,(M) 2090 (80,000) 2105 (121.") 2120 (2g3,00o) 2135 (2) 6000) 2150 (419,000) Damon Farber Associates 401 - 2nd Avenue North, Suite 410 Minneapolis, MN 55401 612-332-7522 Invoice submitted to: CHAN 14-157 City of Chanhassen Post Office Box 147 ATTN: Todd Hoffman Chanhassen, MN 55317 September 03, 2014 In Reference To: Pioneer Cemetery Columbarium Study Invoice #24562 Period: July 25, 2014 - August 21, 2014 Professional Services 03 Design Development For professional services rendered Previous balance Accounts receivable transactions 8/18/2014 Payment. Check No. 081814 Total payments and adjustments Balance due 0@00 - 4300 Y--/V Hours Amount 15.75 2,013.00 15.75 $2,013.00 $946.40 ($946.40) ($946.40) $2,013.00 SCANNED CHANHASSEN PIONEER CEMETERY LANDSCAPING Neighborhood Meeting Thursday, August 14, 2014 4:00 pm Chanhassen Pioneer Cemetery Entrance 8151 Galpin Boulevard Dear Neighbor: Please join city staff on location to get information regarding the proposed landscape plans for the Chanhassen Pioneer Cemetery. If you are unable to attend and would like more information contact: Kate Aanenson, AICP Community Development Director City of Chanhassen 952-227-1139 kaanenson@ci.chanhassen.mn.us CHANHASSEN PIONEER CEMETERY LANDSCAPING Neighborhood Meeting Thursday, August 14, 2014 4:00 pm Chanhassen Pioneer Cemetery Entrance 8151 Galpin Boulevard Dear Neighbor: Please join city staff on location to get information regarding the proposed landscape plans for the Chanhassen Pioneer Cemetery. If you are unable to attend and would like more information contact: CO DKate Aanenson, AICP ic-ommunity Development Director MCity of Chanhassen 952-227-1139 kaanenson@ci.chanhassen.mn.us CHANHASSEN PIONEER CEMETERY LANDSCAPING Neighborhood Meeting Thursday, August 14, 2014 4:00 pm Chanhassen Pioneer Cemetery Entrance 8151 Galpin Boulevard Dear Neighbor: Please join city staff on location to get information regarding the proposed landscape plans for the Chanhassen Pioneer Cemetery. If you are unable to attend and would like more information contact: Kate Aanenson, AICP Community Development Director City of Chanhassen 952-227-1139 kaanenson@ci.chanhassen.mn.us CHANHASSEN PIONEER CEMETERY LANDSCAPING Neighborhood Meeting Thursday, August 14, 2014 4:00 pm Chanhassen Pioneer Cemetery Entrance 8151 Galpin Boulevard Dear Neighbor: Please join city staff on location to get information regarding the proposed landscape plans for the Chanhassen Pioneer Cemetery. If you are unable to attend and would like more information contact: Kate Aanenson, AICP Community Development Director City of Chanhassen 952-227-1139 kaanenson@ci.chanhassen.mn.us ALLAN K BROWN 2329 LUKEWOOD DR CHANHASSEN, MN 55317-9370 CHRISTOPHER J BOIK 2380 TIMBERWOOD DR CHANHASSEN, MN 55317-9668 JEROME A & NANCY N PARTEN 2301 LUKEWOOD DR CHANHASSEN, MN 55317-9370 RICHARD R LINDQUIST 616N7THST SAINT LOUIS, MO 63124-1690 CURRENT RESIDENT 8120 PINEWOOD CIR CHANHASSEN, MN 55317-9664 DANIEL M GRUSS 2300 LUKEWOOD DR CHANHASSEN, MN 55317-9370 RON & CHELLE ANDERSON 2381 TIMBERWOOD DR CHANHASSEN. MN 55317-9671 ROGER A & GAYLEEN M SCHMIDT 8301 GALPIN BLVD CHANHASSEN, MN 55317-8413 CHARLES R SOHN 2351 LUKEWOOD DR CHANHASSEN, MN 55317-9370 DENTON FAMILY TRUST 2305 LUKEWOOD DR CHANHASSEN, MN 55317-9370 MARK A & NANCY E BIELSKI 8140 PINEWOOD CIR CHANHASSEN, MN 55317-9664 SCANNEL Aanenson, Kate From: Matt Wilkens <mwilkens@damonfarber.com> Sent: Wednesday, July 30, 2014 9:54 AM To: Aanenson, Kate Cc: Rachel Blaseg Subject: Columbarium talking points Hi Kate, Some talking points for the columbarium expansion in the front (lower area) versus on top of the hill (upper area)... 1. The columbarium are whole units (3W x 12L x 4H) crane lifted off from a flatbed trailer... which likely will be easier, closer crane range, have better access (driveway) and more cost effective long term from the lower (front) area than the upper area 2. ADA accessibility is more achievable on the lower area (we didn't look at this in our study, but the best route for accessibility would be from the south, probably around where the hydrant is and can go north between the columbarium and the existing plots, right around 5% right now) 3. Frequency. More people will be use cremation as a burial option... hence more people will visit the cemetery. In our thinking, it is likely better for more cemetery traffic to happen on the lower side than the upper side... thinking not much room on the driveway, considering the hill in the summer AND winter 4. Obstructed views from columbarium at the lower area.... (we'll confirm that there are none or very few obstructed views at our mock-up tomorrow) 5. Screening needs (neighbors to the east). This will happen on the upper side whether there are burial plots or columbarium. 6. View of development. Depending on how you look at it... visible expansion could be good for business. The columbarium additions would likely not be visible from Galpin if they went in on the upper side... We'll send more ideas as they come to us..... Matt MAIL WILKENS, PLA, ASLA Landscape Architect DAM ON FARBE RASSOC IATES Landscape Architecture + Urban Design + Site Planning 401 2nd Avenue North, Suite 410, Minneapolis, MN 55401 Phone: 612.332.7522 Web: www.dcmonforber.com SCANNEr 13 -0 4 City Council Work Session — July 14, 2014 City. Greg Sticha stated he will email information to the council regarding questions raised at the work session. Councilwoman Ernst asked if this would impact the City's bond rating. The work session was recessed at 7:00 p.m. It was reconvened at 7:45 p.m. CONTINUE TO DISCUSS CARVER COUNTY COMMUNITY DEVELOPMENT AGENCY ISSUANCE OF GO DEBT FOR CENTENNIAL HILLS APARTMENTS. Councilwoman Ernst emphasized that her question was how this would impact the City's bond rating. Todd Gerhardt explained he didn't believe it would and noted there would be a review of the City's bond rating in early August. Councilman Laufenburger expressed concern with the agency's lack of planning for future major improvement projects. DISCUSS STUDYING HOUSING IMPROVEMENT AREA DISTRICTS. Todd Gerhardt stated this item was addressing the creation of Housing Improvement Areas (HIA) in the city to assist homeowner associations to pay for major improvement projects in common areas. Kate Aanenson reviewed the analysis paper showing the list of homeowners association numbers. Councilwoman Ernst stated she was struggling with the precedence of getting involved with homeowners associations. Councilman McDonald explained that he was not in favor of getting involved with loaning money to property owners and expressed his concern with the work involved with overseeing the investment. Councilwoman Tjornhom commented that the City doesn't do this for private property owners so why should they do it for homeowners associations. She also expressed concern with loaning money to people who have shown they haven't managed their money well in the past. Staff explained that certain homeowners association are reaching out to the City to help with their association in fixing driveways, decks and roofing and used the example of Village on the Ponds as an association who is having trouble maintaining their private roads. Council members asked how the City will mitigate the risk and how the city will manage the investment and from a policy standpoint does the City want to get involved or let the market play out. After discussion the consensus of council members was letting the market play out and not get involved with loaning money to private property owners. UPDATE ON CHANHASSEN PIONEER CEMETERY PROJECT. Kate Aanenson provided background on the surveying work, planning for the landscaping and columbarium, and explained that a neighborhood meeting will be held in the future to show them the proposed plans. Mayor Furlong asked about fencing of the property. Todd Gerhardt explained the fund analysis was prepared to address developing a perpetual fund for the long term operation of the cemetery and upgrades in the future. Councilwoman Ernst asked for clarification of the $400 plot cost that was used in the analysis. Councilman Laufenburger asked for clarification on the length of the fund. Staff explained they were looking for consensus on the plot and internment fees being recommended. Council asked to see the plan regarding the location of the columbarium. Council asked for clarification of the interment fee. Mayor Furlong explained that this is another enterprise fund which will be tracked separately from the general fund. Council members discussed numbers for residential and non-residential plot fees which will compete with market rates. Staff explained this item will come before the council for formal action after the neighborhood meeting. Councilwoman Ernst stated she was adamant about setting rates at $250 for residential and $650 for non-residential with an annual review. Council members discussed setting rates that are comparable to surrounding communities and key financial strategies cities. CHANHASSEN CITY COUNCIL WORK SESSION JULY 14, 2014 Mayor Furlong called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Laufenburger, Councilwoman Ernst, Councilwoman Tjomhom, and Councilman McDonald STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, Greg Sticha, and Jerry Ruegemer UPDATE ON COUNTY ROAD 61 CORRIDOR STUDY. Barry Warner and Joni Giese with SRF were present to help with the presentation. Barry Warner outlined the purpose and intent of the project which started in late winter, Feb -March, 2014. He reviewed the schedule for the planning and construction process. In reviewing the project area, he detailed proposed improvements. Mayor Furlong asked for clarification on why Settlers West is included in the project area. Kate Aanenson reviewed the current uses in the project area and Comprehensive Plan Land Uses. Regarding the auto related uses, Councilman Laufenburger asked about ground contamination issues. Paul Oehme reviewed the 2030 comprehensive sewer districts and sub -districts, waste water flow conveyance recommendation, and water service development. Mayor Furlong asked about future water treatment for this area and Councilman Laufenburger suggested studying this issue to discover cost estimates would be beneficial. Barry Warner and Kate Aanenson reviewed city service considerations for timing/phasing, land useldensity, cost and financing, current land use guide, development area constraints, and potential land uses when city services are provided. Todd Gerhardt discussed potential utility assessment costs projected from 2014 through 2020, explaining that the soonest development could occur in this area would be 2020 noting that Bluff Creek Golf Course and Highway 101 going up the bluff would need to be constructed. Barry Warner reviewed variables that affect land use transitions and options for potential land uses if city services are not provided. Kate Aanenson reviewed the city's vision by reviewing land use recommendations. Barry Warner reviewed the next steps for decision making after the open house is held on August 6'". Councilman McDonald asked where commercial neighborhood services would be located to service the proposed residential expansion. Councilman Laufenburger asked for clarification of how sequencing for development would occur. Mayor Furlong stated he will be interested to hear feedback from the August 6th open house meeting. DISCUSS CARVER COUNTY COMMUNITY DEVELOPMENT AGENCY ISSUANCE OF GO DEBT FOR CENTENNIAL HILLS APARTMENTS. Julie Frick from Carver County Community Development and Kathy Aho from Springsted were present. Todd Gerhardt provided background information on the partnership with Carver County, development of the Centennial Hills Apartments and maintenance upgrades needed for the property. Kathy Aho discussed background on initial financing and funding options for refinancing of old bonds. She explained that backing from the City will help them get the best possible interest rate. Steve Dunbar was available for questions regarding construction plans. Mayor Furlong asked about the outstanding balance on the current bonding and maintenance fund balance for Centennial Hills Apartments. Councilwoman Ernst asked to see a breakdown of the projected plans for upgrades. Councilman Laufenburger asked about the funding source to pay back the bond payments. Councilwoman Tjornhom asked about the rental schedule. Mayor Furlong asked about enforcement of the terms of the agreement between the City and CDA. Councilman Laufenburger asked Jule Frick to comment on the down side of this agreement to the CITY OF MEMORANDUM CIIA NSEN 7700 Market Boulevard TO: Todd Gerhardt, City Manager PO Box 147 Chanhassen, MN 55317 FROM: Kate Aanenson, Community Development Director Administration DATE: July 14, 2014 OW. Phone:952.227.1100 Fax: 952.227.1110 SUBJ: Pioneer Cemetery Building Inspections Phone.952.227.1180 BACKGROUND Fax:952.227.1190 Engineering Staff has been working on the plans for the expansion of the Pioneer Cemetery. Phone:952.227.1160 Due to the amount of snowfall, the survey was not completed until this spring. Fax:952227.1170 Staff wants to review the plans and budget with the city council prior to meeting the neighborhood. Finance Phone:952.227.1140 ANALYSIS Fax: 952.227.1110 Park & Recreation The following tasks have been completed or are underway: Phone:952.227.1120 Fax: 952.227.1110 • Surveyed the property boundary and significant trees with costs • Created two options for a landscaping buffer Recreation Center • The city will remove trees and prep the expansion site 2310 Coulter Boulevard Phone:952.2271400 • Quote has been received for pervious pavers for the extended drive Fax:952.227.t404 • Quote for the design, placement, and phase of columbarium(s) • Developed a perpetual fund for the long-term operation of the cemetery Planning & Natural Resources • A neighborhood meeting will be held in July. This meeting was delayed Phone:952.227.1130 because the adjacent properties to the north and east have recently been Fax: 952.227.1110 sold. ATTACHMENTS Public Works 7901 Park Place Phone: 952.227.1300 1. Survey of Cemetery Fax: 952.227.1310 2. Landscaping plan with costs 3. Quote for pervious pavers Senior Center 4. Plan for perpetual fund Phone: 22711 5. Staff Report dated May 27, 2014 Fax:952.252.2271110 6. Staff Report dated November 25, 2013 Web Site www.ci.chanhassen.mn.us g:lplan12013 planning cases\2013-24 chanhassen cemetery\cc update 7-14-14.dmx SCANNED Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow I 1839 1840 4 1837 1838 t • 1 j , { 4093 r t , 1841 r , a 1843 • 1842 s • "" 18294094 b: iM • .�i,. ,rli iy,'� 1835 j. i 1834 y. ' m • `�! 1845 1847 18323 t • • w ..'1 r Ali • �� _. S4 `?` 1846 18484045 ' 3... , �• - c- t • • 1 hit _ • T•• r' .4096 rt- �;� .III. • _ � �j' Pioneer Cemetery Planting schedule Price to include installation, initial watering, mulch, one-year warranty *Other watering by others — Lack of watering voids warranty Option 1 Material Size Quantity Cost each Total cost Norway spruce 6' 3 240 720 Norway spruce 8' 2 350 700 Sugar maple 2" 2 340 680 Buroak 2" 3 382 1146 Serviceberry — multi 6' 5 275 1375 Snowdrift crabapple 1.5" 3 243 729 Japanese tree lilac— multi 6' 5 243 1215 Nannyberry viburnum Sub 6' 5 243 1215 Sub Blue Muffin Viburnum #10 5 115 575 4" Shredded Mulch, no fabric 5 CY Option 2 $60 $300 Option 1 Total $8655 Material Size Quantity Cost each Total cost Norway spruce 8' 3 350 1050 Sub Techny Arborvitae 6' 2 350 700 Imperial honeylocust 2" 2 320 640 Pagoda dogwood 6' 3 250 750 Amur chokecherry #5 5 36 180 Bridal wreath spirea (vanhoutte) #5 9 36 324 Sub Dwarf Burning Bush #10 9 155 1395 Autumn magic chokeberry #5 9 36 324 Common purple lilac 1 #7 5 70 350 4" Shredded Mulch, no fabric 5 CY $60 $300 Option 2 Total $6013 Hartman Companies, Inc. 8099 Bavaria Rd Victoria, MN 55386 Name / Address City of Chanhassen 7700 Market Blvd PO BOX 147 Chanhassen, MN 55317 Attention: oft Phone # 9524432990 Fax # 952-443-2835 www.hanmancompanies.com Job Location Estimate Date Estimate # 6 2 2014 3165 Pioneer Cemetary - Grass Pavers Galpin Blvd and Lakewood Dr City of Chanhassen - Jill Sinclair Chanhassen, MN 952-227-I100 Job Name: Cemetary Pavers -771 En Description PROPOSAL FOR GRASS PAVER - SEE PLAN WITH RED AREAS — Includes installation and 1 yr warranty — Does not include watering of Sod or Seed - By others 1 1680 SF GrassPave product VS. EZ PAVER — Includes excavation, class V, paver grid roll, Hydroglow fertilizer, topsoil Owner to select from below: 83 1 Option A: Sod - Watering by others or 100 Option B: Bluegrass Seed - Watering by others Includes erosion blanket A. THIS NOTICE IS TO ADVISE YOU OF YOUR RIGHTS UNDER MINNESOTA LAW IN CONNECTION WITH THE IMPROVEMENTS TO YOUR PROPERTY. ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID. B. UNDER MINNESOTA LAW YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECLTY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPILE nON OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIALS FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. Contact Terms JWC Net 7 U/M Price Total EA SQYD SQ YDS 6,975.00 8.00 3.75 6,975.00 664.00T 375.00T Subtotal $8,014.00 Sales Tax (0.0%) $0.00 Total $8,014.00 City of Chanhassen Cemetery Fund Analysis (Starting at $400/plot) Fund Is Positive until: 2112 Estimated Initial Fund Balance Beginning Fund Balance Estimated Revenue (Plot Fees) Estimated Revenue (internment Fee) Estimated Operating Expenses Estimated Capital Improvements Year End Fund Balance Interest Earned 2014 2015 2016 2017 2018 2029 2020 2021 2022 2023 2024 2025 2026 2027 2028 10,544 10,544 10,172 14,990 19,824 24,671 29,675 34,714 41,376 w,571 55,906 63,381 70,996 80,791 90,]8] 10 ,986 - 4,800 4,800 4,800 4,800 4,800 6,120 6,120 6,120 6,120 6,120 7,800 7,800 7,800 7,800 200 900 900 900 900 %() 1,140 1,140 1,140 1,140 1,140 1,440 1,440 1,440 1,440 (722) (1,104) (1,159) (1,217) (1,278) (1,342) (1,409) (1,479) 11,553) (1,631) (1,713) (1,798) (1,888) (1,983) (2,082) 10,022 14,768 19,531 24,306 29,C93 34,033 40,565 47,156 54,2]8 61,535 68,928 ]8p38 88,143 98,044 108,144 150 222 293 365 582 681 811 1,415 1,628 1,846 2,068 2,353 2,644 2,941 3,244 Beginning Balance Calculation Funds Received from previous 16,= Plot Revenue since 87 49,400 227 plats sold since 1987 @ $200/plot t 801ntemment fee's @ $50/each Interest owed since 87 11700 Calculated on anS15,000 balance at 3% interest earned per year Maint expense since 87 (15,200) Calculated at a 2% increase since 1987 getting to the final current cost at$]22/year Capital since 87 (28.556) Capital needed to Add Plots (11,800) Pavers/Roadway (11,000) Balance umed forni 10,544 Tsffrom Genealfund Potential Future Graves 314 lose 10plohinordertonoteliminateamupleoftmesonsRe Revenue estimates (based on annual increase of 5%/year, increase accumulated and enacted once every 5 years) Plot Fees Rates (selling 12 plots/year, total of 314 plots available) 2015-2019 400 2020-2024 510 2025-2029 650 2030-2034 am 2034-2041 1060 Imemment Fee Rates (6 per, year, total of 559) 2015-2019 150 2020-2024 190 2025-2029 240 2030-2034 310 20352039 400 20 2044 510 2045-2049 650 205 2054 830 2055-2059 1060 206tr2064 1350 2065-2069 1720 20]P20]4 22M 20]5-20]9 2810 2080-2084 35W 2085-2089 4580 2U90-2094 !iBW 2095-2099 ]4]0 210 2104 95W 2105-21M 12170 Interest income 2014-2017 150% 2018-2020 2.00% 2021-Beyond 3.00X Operating Espence increases at 5%/year Canal Improvement Schedule (3%increase perveii accumulated and increase enacted every 15 years) 20M 2045 (23,000) 2060 (35,000) 2075 (53,000) 2090 (W.") 2105 (121,000) 2120 (183,000) 2135 (276.1M) 21W (419,1M) l I A N-3 CITY OF MEMORANDUM .x MIAMWYLI\ TO: Mayor & City Council 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 FROM: Todd Gerhardt, City Manager DATE: May 27, 2014 Administration Phone:952.2271100 Fax:952.2271110 SUBJ: Establish Grave Fees for Pioneer Cemetery Building Inspections Phone:952.227.1180 Fax:952.227.1190 Engineering Phone 952.227.1160 Fax:952.227.1170 PROPOSED MOTION: "The City Council approves establishing grave fees for the Pioneer Cemetery at $ for residents and $ for non-residents." Approval requires a simple majority vote of the City Council. Finance Phone:952.227.1140 Back in November 2013, the City Council reviewed the development of the Fax: 952.227.1110 Chanhassen Pioneer Cemetery. At that meeting, the City Council supported 324 Park & Recreation new graves be added to the cemetery. The City Council also requested staff to Phone: 952.227.1120 bring back a survey of grave fees of neighboring cemeteries (see Attachment 1). Fax: 952.2271110 Below is a summary of our findings: Recreation Center 2310 Coulter Boulevard Phone 9522271400 Fax:952.227.1404 Planning & Natural Resources Phone:952.227,1130 Fax:952.227.1110 Public Works 7901 Park Place Phone.952.227.1300 Fax:952.227.1310 Senior Center Phone:952.227.1125 Fax:952.227.1110 Web Site www.ci.chanhassen.w.us Municipal Cemeteries Grave Fee Resident/Member Grave Fee Non-Residents/Non-Members High $1,000 $1,000 LOW $200 $200 Average $554 $713 Churches ffigh $1,000 $1,500 Low $350 $500 Average $648 $909 RECOMMENDATION Staff is looking for council direction in establishing new grave fees with resident and non-resident rates. Fees for niches in the proposed columbarium will be determined in the future. ATTACHMENT Cemetery Comparison Survey 9:4mar\k mkemdery expansionksublish grave fees.docx Chanhassen is a Community for Life - Providing for Todayand Planning for Tomorrow Cemetery Comparison 5/2014 0 Munidal Champlin Chanhassen Chaska Eden Prairie Excelsior Municipal Average Churches.__ E y Y Y Y Y Pioneer Mt. Pleasant Pleasant Hills Oak Hill a a d C32 $775 $200 $30D $400 $650 $1,000 I a o w d �.i $975 $200 $S00 $600 $1000 $1,000 d I C L1�g $215 $ $300 $400 $450 $300 g E C F $215 $200 $500 $600 $600 $300 I M $550+53505aturday or Holiday$250 cremation + $310 Saturday or Holiday $� _ No $550/Ums $350 - _ No $500/digging, Layout $150 __ __ _ ---- - — $50+Person pays excavator/funeral home Syc F a i $115/S $$150/D No $50 company does Y o $SSOFuII/$215 cremation No Excavator charge V u Included Included Included = i ia� No No No 0 A I i E O u° _ No No jNoWoodside Staking costa they have monument company do it. cremation opening dosing fee is $400+$100 if winter. Dan Randall 474-1160. Cemetery was an Association but now he does most of it. — -- - - ---- -- No - - - No IA --Adult, C=Child, Single Niche $1400, Double niche $25D0, Opening for 2nd later has $350 fee $50• `H 2 are buried in a lot/$50 fee for 2nd open for cremation. _ •Other fee -if vault chosen for cremation --ampel Mausoleum No/PW does No Included No $250-375+$75 running ft. for monument TBD Included No$50 $Sy{ $713 $311 $403 $700 $1AO0 $350 $700 Guardian Angels N els $10 No Included No �GuardianA it. Hubert's N St_Huberts St. John's Chaska N St. John's St John the Baptist N Resurrection $1,000 $350 $850 $1,250 $500 $1.,075 $SSOA/$30pC $350 $850 $625 $500 $1,075 $8SOA/$550 Cremation _ No $6 00 Fall, Spr & Sum/$675 Win/$350cremation for Fall, Spr, Sum, $375 for winter �_ included $15 Based on sire Plot Change $500 Included No _ Included All same as interment Included _mpanion Yes No Yes"$10D• Single niche $161P$1720 includes engraving+ burial fee of $350 _ niche $3270-$3490+ burial fee of $350 sin $4360-SAW + burial fee $350 skets double long $77OD-$15,000 + burial fee of $350 _skets e by side companion $8520- $15,800 includes engraving N Church Average Overall Average Staff Recommendation Ranges: St. WUoria $900 $1,500 $600 $1,000 $150 for parishioners assessed for each interment/murnment. $150 for non- parishioners assessed for each interment/inurment. $50 _____ rite of burial is $425 for Resident/Members or $535 for Non Resident & Non Members Flat: $350 Member, $600 Non -Member Upright: $400 Member, $800 Non Member Yes* "Niche It or 2 urns per niche), Members $1,250, Non -Members $1,600. Plus a perpetual care fee (one time charge) Members $250, Non -Members $400, No brass plate is allow thinking it would not stand up over time. Church has agreement with Winslow Monument Co. who engraves each niche as the owner's expense - not sure of charges. $760 $1,145 $540 $780 - $648 $909 $Ass $574 $300-$1,000 5500-$S,i50 Future Dkassion Future Dfsarssion H1 C1TY OF CHANHASSEN 7700 Markel Boulevard PC Box 147 Chanhassen, MN 55317 Administration Phone: 952.2271100 Fax:952.227.1110 Building Inspections Phone: 952.227.1180 Fax 952.227.1190 Engineering Phone 952.227.1160 Fax:952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone:952.227.1120 Fax:952.2271110 MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Kate Aanenson, AICP, Community Development Director DATE: November 25, 2013 SUBJ: Development of the Chanhassen %Pioneer Cemetery PROPOSED MOTION "City Council approves the development of the Chanhassen Pioneer Cemetery within our boundaries, including: • Surveying the property, tree removal, and grading; • Installation of a landscape buffer on the eastern and southern property lines; • Extension of the existing drive into the cemetery and installation of a hammerhead for turnaround purposes; • Establishment of fees for graves at $200 for Chanhassen residents and $500 for non-residents." Approval requires a simple majority vote. PLANNING COMMISSION SUMMARY Recreation Center The Planning Commission held a public hearing on November 5, 2013 to review the 2310 Coulter Boulevard development of the Chanhassen Pioneer Cemetery. At the hearing, the neighbors Phone: 952.227.1400 expressed concerns regarding visual impact, tree loss, parking, and economic impact. Fax: 952.227.1404 Planning & Five members of the commission participated in the discussion (1 was absent and Natural Resources 1 recused himself). While the commission did not vote, they expressed verbal support Phone: 952.227.1130 for development of the cemetery as proposed in the staff report. They suggested that Fax: 952.227.1110 staff prepare a cost summary and review parking availability. Public works STAFF UPDATE & RECOMMENDATION 7901 Park Place PFax:952.2227t30o Fax:952.2271310 The cost summary re b staff is attached. The following assumptions were used arY prepared Y ng Ph in developing the cost summary: Senior Center Phone: 952.227.1125 Fax:952.2271110 Web Site www.ci.chanhassen mn.us Total New Graves 324 Number of Existing Graves 612 Price per Grave $200 Information about grave sales from 1987 to 1998 is unavailable and therefore not included in the cost summary. However, it is estimated that the city sold 12 graves per year during this 12 year period x $200 = $28,200 Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Chanhassen Pioneer Cemetery November 25, 2013 Page 2 Upon review of the parking concerns, staff does not believe the number of parking spaces will change from the current availability. There is a surmountable curb on the east side of Galpin Boulevard and cars can pull off the road and park in the boulevard area (the area between the trail the street) and on the west side of Galpin where there is no surmountable curb. Additionally, staff recommends that the existing driveway be extended fiuther east to accommodate the installation of a hammerhead for ease of turning around. Staff is also looking for direction from the City Council regarding future planning for a columbarium on the site. A columbarium is a vault with niches for ums containing ashes. This item was not included in the packet for the Planning Commission, but the concept was presented to the neighborhood at a meeting in 2010. Staff felt it was important to discuss this concept as we develop a long-term plan for the cemetery. If the City Council would like this idea investigated, staff will put together some options regarding the location, size, and cost benefit of a columbarium. Finally, staff surveyed the KFS cities regarding cemetery fees (attached). It is staff's recommendation that grave fees be established at $200 for residents and $500 for non-residents. This recommendation will be included in the city code amendment establishing fees that will be considered by the City Council on December 9". ATTACHMENTS 1. Cost Summary 2. KFS Cities Survey 3. Example of Columbarium 4. Planning Commission Staff Report dated November 5, 2013 5. Planning Commission Minutes dated November 5, 2013 g'Nplm\2013 planning ca QO13-24 chanhassen mmetery\emutive summary.dm COST SUMMARY FOR CHANHASSEN PIONEER CEMETERY DEVELOPMENT November 2013 Total New Graves 324 Price per Grave (at current rate) $200 Total Revenue 564,800 Proposed Rate Change: - Resident Rate: 212 (2/3) plots x $200 = 42,400 - Non -Resident Rate: 112 (1/3) plots x $500 = 56,000 $98,400 The estimated build -out is 27 years (1 grave per month on average). Projected De% elopment Costs Site Preparation (completed in-house by city crews): $4,800 Estimated Time & Labor: 160 hours (2 employees x 2 weeks x $30/hour) Survey Costs $2,000 Landscaping $5,000 Total Development Costs $11,800 MMMM Annual Mowing Costs @ 1.18 per grave *$722.16 Additional 324 graves x 1.18 per grave *$382.32 Total Annual Maintenance $1,104.48 *4 mows/month @ 2 hours each mow = 8 hours per month x $15 per hour = $120 x 6 months = $720=612=$1.18 HistorN of Fees Year Collected from Grave Sales and Interment Grave Sales Fees Interment Fees 2013 $0 $100 2012 $1,200 $100 2011 $2,600 $300 2010 $7,400 $50 2009 $1,600 $150 2008 $2,000 $450 2007 $4,600 $150 2006 $1,600 $250 2005 $1,800 $400 2004 $1,650 $200 2003 $1,000 $350 2002 $2,200 $200 2001 $400 $150 2000 $1,800 $150 1999 $6,000 $400 Total $38,850 S3,400 In 1987, the Chanhassen Pioneer Cemetery Association turned over their $16,000 treasury to the city apital Expenses — Entry Monument Arch, Fencing, Lettering, Footings $11,348.79 Landscaping Stone Work Consultant Total Revenue/Expense Report N75 - Grave Sales 1999-2013 - Treasury from Cemetery Assn. - Interment Fees Capital Projects: - Arch and Fencing Future Development of Cemetery Past Long Term Maintenance, 1999-2013 at $1,104.48 per year x 15 years Net +/- Annual Projected Revenue Per Year: $64,800 + 27 years = $2,400 Annual Projected Expense Total Net Revenue Per Year * Using the existing rate of $200 per grave $38,850.00 $16,000.00 $3,400.00 $28,556.89 $11,800.00 $16,567.20 $3,03 l .43 $7,680.00 $6,496.67 $28,556.89 $58,250.00 S56,924.09 $1,325.91 *S2,400.00 $1,104.48 $1,295.52 Cametm Comparlmn 3/2010 Location City Owned Name G1 cost ROdon~bw Crarnelion Rmiden Member Grave Con Non- Resident/Member Cmm stlon Non- Reddnd/Member muss m F m- Marker Setting Fee Disinterment lass Perpatwl Care Fee Chaska Y Mount Pleasant 53W $300 $SOD $SW No No No Included Chaska N St John's 5350 $350 $500 SSW No $15 No Included Chaska N Swedish Anpls $700 5950 51 $700 SW $10 He Included Eden Prairle Y Pleasant Hill, 0 $4W $6W $ODD No 50 No Included Excelsior y Oak Hill $650 54W $1AM $650 No No N0 included Ekcelslor N St. John the Baptist Resurrecdon $950 SBw $1,075 $LO75 Usket$600/$675 N In the winter Cremation: 350 B75 if in winter Based on sin Casket.$6W/$675 N In the winter Cremstbn: 350 75 if In winter, Included Champlin y $775 $775 5975 $975 Casket:$550 a$350 Saturday or Holiday tram tlm:$2w.$310Saturd or Honda Single; $1250ouble: $150 Casket$SW Cremation: $115 Induded Mdover y Hldadc Nogrannectavellable Inver Grove Heights y Historic No grave, available Shorewood y Wooddde $1= $30D $1AM $300 $150 $150-375+$75 runnlnaft.for monument TBD Included Chanhassen N St Hubert's $1AW S550Adu SW Child $11750 oats $BSOAduh/SSSOQdkI No SSW Included Chanhassen y Poo $100 $1W $100 $100 $50 No No Included •Chenhassenclw as$SOtomekehe brthe sseswta aM thahml Meesawtor. The the noted for St. John tM lispMst. Champlinn Cernetany, and St. Hubert's are for weauvation. Farml on mom LJno Lakes Nove Oakdale Nora Prior Lake Nov - So a Nom Shoreview None Shorewood None Page I of 1 http://www.oceanviewcemetery.net/images/columbariuml.JPG 1 1 /20/2013 CITY OF CHANHASSEN PROPOSED MOTION: PC DATE: November 5, 2013 u -1 CC DATE: November 25, 2013 REVIEW DEADLINE: December 3, 2013 CASE #: 2013-24 BY: KS "The Planning Commission recommends that the City Council authorize the development of the Pioneer Cemetery to its full potential, which includes tree removal and grading. However, prior to any development, the site should be surveyed to confirm the property boundaries. Additionally, it is recommended that a landscape buffer be added to the eastern property line and possibly the southern property line to screen the cemetery from neighboring properties." SUMMARY OF REQUEST 4 Q Discuss the development of the Chanhassen Pioneer Cemetery. LOCATION: 8151 Galpin Boulevard APPLICANT: City of Chanhassen PRESENT ZONING: Rural Residential (RR) 2020 LAND USE PLAN: Large Lot Residential ACREAGE: 1.75 DENSITY: Not Applicable LEVEL OF CITY DISCRETION IN DECISION -MAKING: The Chanhassen Planning Commission is acting in an advisory capacity. Notice of this public hearing has been mailed to all property owners within 500 feet. PROPOSAL/SUMMARY The city is seeking input for developing the existing Chanhassen Pioneer Cemetery property. The Planning Commission will forward recommendations to the City Council on the level of development and type of buffer and tree preservation. SCANNED Planning Commission Chanhassen Pioneer Cemetery — Planning Case 2013-24 November 5, 2013 Page 2 of 4 APPLICABLE REGULATIONS Chapter 8: City Cemetery Chapter 2: Duties and Powers of the Planning Commission Chapter 20: Landscaping and Tree Removal BACKGROUND The Pioneer Cemetery was established in 1861 by early pioneers of Chanhassen. In 1987, the private cemetery association requested that the city take over ownership and maintenance of the cemetery. The membership was aging and not capable of the task any longer. The city council approved the acquisition and the association turned over $16,000 from their treasury to the city. The city is responsible for marking graves for excavation and monument placement, mowing the grass, sod/seed new grave sites, grave sales, working with funeral directors and excavators, recordkeeping, etc. Planning Commission Chanhassen Pioneer Cemetery — Planning Case 2013-24 November 5, 2013 Page 3 of 4 The oldest grave in the Pioneer Cemetery is from 1855, which was originally located outside the cemetery description. With the platting of the Timberwood Estates subdivision, the city sought to remedy this by creating Outlot A and requiring the developer dedicate it to the city (Attachment #1). The Pioneer Cemetery is a legal non -conforming use and is regulated by Chapter 8 of the City Code and full development of the site is permitted. ANAYLSIS Currently the cemetery contains 720 plotted individual grave sites (Attachment #10), of which 612 are usable and sold (shown in yellow). The eastern and southernmost rows (108 graves shown in green) are not usable due to dense buckthorn, overgrown shrubs and trees, and terrain. In late 2009, staff met on site to determine how the easternmost (top) row of graves could be made usable. The northeast property pin was located, however the southeast property pin could not be found. The location of the northeast property boundary identifies space for an additional 216 graves that could be plotted (shown in red). Due to existing large trees that could be saved, the city could choose not to utilize all of the treed plots. The city forester completed a tree inventory and determined that of the 32 trees on the eastern property line, only 8 are of desirable species or size (see Attachment #4). Many are box elders, poplar or ash trees that are either small or not structurally sound. The buckthorn is thick and has started to encroach into the usable graves. A survey of the property boundaries and the future plots would be required. The current overgrowth has created a natural buffer to neighboring uses on the southern and eastern boundary. The city has an ordinance that considers buffering between different land uses. In this instance both the land uses are low density so no buffer is required. Based on the cemetery use and the proximity to residential homes, staff would recommend evergreen trees be planted along the eastern boundary, and would consider landscaping along Lukewood Drive. The city would also remove the trees not to be saved and grade the site to prepare it for future graves. RECOMMENDATION Based on city code, the city is allowed to develop the cemetery property to its full potential, which includes tree removal and grading. However, prior to any development, staff is recommending that the property be surveyed to confirm the property boundaries. Additionally, to be a good neighbor, staff is recommending that a landscape buffer be added to the eastern property line and possibly the southern property line to screen the cemetery from neighboring properties. Planning Commission Chanhassen Pioneer Cemetery — Planning Case 2013-24 November 5, 2013 Page 4 of 4 ATTACHMENTS 1. Timberwood Estates Plat. 2. Property Card for Outlot A, Timberwood Estates. 3. Property Card for Pioneer Cemetery property. 4. Pioneer Cemetery Tree Inventory. 5. City Code Chapter 8 — City Cemetery. 6. City Code Chapter 2 — Duties and Powers of the Planning Commission. 7. City Code Chapter 20 — Landscaping and Tree Removal. 8. Public Hearing Notice and Affidavit of Mailing. 9. Public Hearing Notice TIME CORRECTION and Affidavit of Mailing. 10. Pioneer Cemetery Grave Layout Map. g:\plan\2013 planningcros \2013-24 chanhmen cemetery\I3-24 stafrrepon.doc g o W2 c x Y 3�u �, i -i. •1ii� t t N 4i?c GEy � rf 3 3 4; �� a—t. �, Fa`� .i.•.....,.» rt �s t i - - � w•v � , e A 1 � , f Property Card Taxpayer Information Taxpayer Name CHANHASSEN CITY C/O CITY FINANCE DIRECTOR Mailing Address PO BOX 147 CHANHASSEN. MN 55317-0147 Property Address Address Uses Tax Description r Building Style Year Built City Parcel ID Number 258520380 Parcel Information Muni Srvc Other GIS Acres 0.46 Tax Acres 0.50 Plat TIMBERWOOD ESTATES Lot Block OUTLOT A Building Information Finished Sq Ft Other Garage N Miscellaneous Information School District Watershed District Homestead 0112 WS 064 RILEY PURG BLUFF N CREEK Assessor Information Bedrooms Bathrooms Green Acres Ag Preserve N N Estimated Market Value 2012 Values 2013 Values Last Sale (Payable 2013) (Payable 2014) Land $19,600.00 $19,600.00 Date of Sale Building $0.00 $0.00 Sale Value Total $19,600.00 $19,600,00 Qualified/ Unqualified Disclaimer This information is to be used for reference purposes only Carver County does not guarantee accuracy of the material contained herein and is not responsible for misuse or misinterpretation The preceding disclaimer is provided pursuant to Minnesota Statutes 466 03 Subd 21 12000) and the user of this service acknowledges that the County shall not be liable for any damages. and expressly waives all claims, and agrees to defend. indemnify and hold harmless the County from any and all claims brought by User. CARVER its employees or agents, or third partles which arise out or the users access or use of data provided COUNTY Wednesday October 16. 2013 Carver County. MN Page 1 of 1 Property Card Taxpayer Information Taxpayer Name CHANHASSEN CITY C/O CITY FINANCE DIRECTOR Mailing Address PO BOX 147 CHANHASSEN, MN 55317-0147 Property Address Address City Parcel ID Number 250151900 Parcel Information Uses Cemetery -Public GIS Acres 1.24 Tax Acres 1.25 Plat Lot ----- -- -------- Block Tax Description P/O SW1/4 NW1/4 E 165' OF W 404.25OF S 330' CEMETERY Building Style Year Built Building Information Finished Sq Ft Other Garage N Miscellaneous Information School District Watershed District Homestead 0112 WS 064 RILEY PURG BLUFF N CREEK Assessor Information Bedrooms Bathrooms Green Acres Ag Preserve N N Estimated Market Value 2012 Values 2013 Values Last Sale (Payable 2013) (Payable 2014) Land $106.000.00 $106,000.00 Date of Sale Building $0.00 $0.00 Sale Value Total $106,000.00 $106.000.00 Qualified/ _ Unqualified Disclaimer This information is to be used for reference purposes only Carver County does not guarantee accuracy of the material contained herein and is not responsible for misuse or misinterpretation The preceding disclaimer is provided pursuant to Minnesota Statutes 466 03. Subd 21 (2000) and the user of this service acknowledges that the County shall not be liable for any damages am expressly waives ail claims, and agrees to defend. indemnify and hold harmless the County from any and all claims brought by User. CARVER its employees or agents, o, third panes which arise out of the user's access or use of data provided COUNTY Wednesday October 16. 2013 Carver County, MN Pape 1 of 1 CHANHASSEN PIONEER CEMETERY TREE INVENTORY Chanhassen City Code Chapter 8 Cemeteries Article Il. - City Cemetery Sec. 8-16. - Establishment; description. The Chanhassen Pioneer Cemetery (also sometimes referred to as Chanhassen Cemetery), as acquired by the city, by deed dated September 13, 1984, is established as a city cemetery and shall be controlled, managed and operated as set forth in this article. The cemetery shall consist of the following described tract of land in Carver County, Minnesota: Commencing at a point on the quarter section line 239.25 feet east of the southwest comer of the northwest quarter of section 15, township 116, range 23; thence north 330 feet to a point; thence cast 165 feet to a point; thence south 330 feet to a point on the quarter section line; thence west 165 feet to the place of beginning. Sec. 8-17. - Rights reserved to city. The city reserves the right to remove all monuments and all markers, flowers, plants, trees, decorations or other similar things without liability to the owner whenever any of these objects becomes unsafe or unsightly, or fails to meet the standards, rules or regulations of the cemetery as provided for herein. Sec. 8-18. - Records and reports. The city clerk shall be the actuary of the cemetery and shall, in addition to other records and duties, keep a register of all interments and disinterments. Sec. 8-19. - Maintenance funds. All income received by the city for grave or lot purchase price shall be receipted to the general fund for the purpose of defraying the cost of caring for, maintaining and improving the cemetery lots; expansion; or other cemetery purposes as determined by the city council. Sec. 8-20. - Transfer of lots. No cemetery graves or lots may be sold, assigned, conveyed or otherwise disposed of, except by will or operation of law, without the approval of the city. The city retains the first option to repurchase a cemetery grave or lot at the price paid or then current price, whichever is lower. The city may use any of its funds or any cemetery funds for such repurchase and may hold such grave or lot, or again sell and convey the same. Sec. 8-21. - Monuments, markers and plantings generally. (a) In addition to those standards provided herein, the city manager may from time to time adopt regulations establishing standards and requirements regulating the type, location, size, material, number, the manner of placement and installation, and removal of monument markers, and plantings permitted with the city cemetery to the extent not established by this article, and may prohibit the placement of new monuments. (b) Every monument and marker shall be placed in the space as shown on the cemetery plat or as directed by the city. No monument or marker shall be placed unless its location has been approved by the city and the full purchase price of the grave has been paid. (c) No monument or marker may be constructed of limestone, sandstone, wood, or other materials which will not assure relative permanency. (d) All markers or monuments shall be placed upon a suitable foundation and must be structurally sound and properly secured to avoid endangering public safety, health and other property. An apron of at least four inches in width shall be placed around said marker or monument, which shall be made of concrete, which apron shall also be level with the surface of the ground, and which shall be affixed to the marker so as to prevent grass, weeds, or other vegetation from growing between the marker and apron. (e) This section and regulations that may be established by the city council shall not affect monuments or markers of plantings in existence as of April 15, 1985, except in those instances where such monuments or markers or plantings have become unsafe. (f) Only one monument or marker shall be allowed per grave. Sec. 8-22. - Foundations. All monuments and markers shall be placed on foundations of solid masonry at a depth and size so as to assure no settling or movement of the marker or monument. See. 8-23. - Installation of monuments or markers. Persons engaging in placing monuments and markers shall provide adequate planking to protect turf and shall remove materials, equipment and refuse immediately upon completion of work. The lot owner, his heirs, successors or assigns are responsible for any failure to abide by this section and shall pay for any and all charges or damages resulting. The lot owner, his heirs, successors or assigns are also responsible for any and all damage resulting from injury or damage to the cemetery or other lots during the excavation of the grave site or recovering thereof. Contractors and others engaged in such work must notify the city before beginning the same. All work in the cemetery, of whatever kind, must be carried on subject to the direction and control of the city. No monument or marker shall be placed in the cemetery until authorization has been issued by the city. See. 8-24. - Vaults and mausoleums. Above ground vaults and mausoleums are not permitted. Sec. 8-25. - Improvements. Natural plants, shrubs and flowers in containers only may be placed on the cemetery lots. No trees, vines, flowers, plants or shrubs may be planted, no fences erected, nor shall unnatural flowers, shrubs or plants be placed on the cemetery lot. The city reserves the right to remove any 2 tree, shrub, vine, plant or flower which may become unsightly, dangerous or not in keeping with the landscaping design of the cemetery or this section. The foregoing prohibition shall not apply to the city. Sec. 8-26. - Hours open to public. The cemetery will be open to visitors during the hours of sunrise to sunset. Permission to enter at other times shall be secured from the city. Sec. 8-27. - Graves. Each grave in the cemetery may contain the remains of up to two people, either one casket and one cremation um, or two cremation ums. However, only one monument or marker will be allowed per grave. Chanhassen City Code Chapter 2 Administration Article IV. — Boards and Commissions Division 1. — Generally See. 2-46.03. - Planning commission. (a) Commission established. The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that act, by this Code, and state law. The planning commission is hereby designated the planning agency of the city pursuant to the Municipal Planning Act. (b) Membership. The planning commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers: meetings. The chairperson and vice chairperson of the planning commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable, or as required by law or this Code. (d) Powers and duties. The planning commission shall have the powers and duties allowed under state law, including: (1) To prepare a comprehensive plan for the future development of the city that is submitted to the council for implementation and to recommend amendments of the plan to the council from time to time as may be necessary or desirable. (2) To initiate, direct, and review, from time to time, a study of the provisions of the zoning code and the subdivision regulations and to report to the council its advice and recommendations with respect thereto. (3) To study applications and proposals for amendments to the zoning code and applications for special permits and to advise the council of its recommendations thereon. (4) To study preliminary plats and to advise the council of its recommendations thereof. (5) To act in an advisory capacity to the council in all matters wherein powers are assigned to the council by state law concerning comprehensive planning, zoning, platting, changes in streets, and other matters of a general planning nature. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. Chanhassen City Code Chapter 20 Zoning Article XXVI. — Landscaping and Tree Removal DIVISION 1. - GENERALLY Sec. 20-1176. — Intent, scope and compliance. (a) The intent of this ordinance is to improve the appearance of vehicular use areas and property abutting public rights -of -way; to require buffering between noncompatible land uses; and to protect, preserve and promote the aesthetic appeal, character and value of the surrounding neighborhoods; to promote public health and safety through the reduction of noise pollution, air pollution, visual pollution and glare. (b) Except for buffer yard requirements specified in subsection 20-1176(f) below, this ordinance does not apply to single-family developments in Al, A2, RR, RSF, and R4 zoning districts which are regulated by landscaping requirements contained in the subdivision ordinance (chapter 18). (c) No new site development, building, structure or vehicular use area is allowed, unless landscaping is provided as required in this ordinance. (d) No property lines shall be altered nor shall any building, structure or vehicular use area be expanded, unless the minimum landscaping required by the provisions of this ordinance is provided for the entire property. (e) The landscaping standards shall provide for screening for visual impacts associated with a given use, including but not limited to: (1) Truck loading areas; (2) Trash storage; (3) Parking lots, interior lot areas and perimeters; (4) Large unadorned building massing; (5) Garage doors associated with auto oriented uses; and (6) Vehicular stacking areas for drive through uses. (f) Buffering shall be provided between high intensity and low intensity uses, between a site and major streets and highways, and in areas where buffering is required by the comprehensive plan. Such buffering shall be located within a required buffer yard. The buffer yard is a unit of yard together with the planting required thereon. The amount of land and the type and amount of planting specified for each buffer yard required by this subsection are designed to ameliorate nuisances between adjacent land uses or between a land use and a public road. The planting units required of buffer yards have been calculated to ensure that they do, in fact, function to "buffer." (1) Buffer yards shall be located on the outer perimeter of a lot or parcel extending to the lot or parcel boundary line, except where easements, covenants or natural features may require the buffer yard to be set back from the property line. Subject to review and approval by the city engineering department, buffer yards that are compatible with the typical city boulevard planting requirements may be located within a portion of an existing municipal public collector or arterial right-of-way. (2) To determine the buffer yard required between two adjacent parcels or between a parcel and a street, the following procedure shall be followed: a. Identify the proposed land use of the parcel and the land use of the adjacent parcel or functional classification of abutting right-of-way based on the city future land use plan. b. Determine the buffer yard required on each boundary, or segment thereof, of the property by referring to the following table of buffer yard requirements and illustrations set at the end of subsection (2), which specify the buffer yard required between adjacent uses and streets. c. Buffer yard requirements are stated in terms of the width of the buffer yard and the number of plant units required per 100 linear feet of buffer yard. Each illustration depicts the minimum buffer yard required between two uses or adjacent to a collector or arterial right-of-way. The project developer shall be responsible for providing 75 percent of the required plantings. If abutting property owner(s) desire to bring the buffering to 100 percent of the required buffer yard plantings, then the adjacent property owner(s) may install the remaining 25 percent of the required plantings on their own property. When the parcel abuts public property, such as roads or parks, the developer shall be responsible for 100 percent of the required plantings. d. Whenever a wall, fence, or berm is required within a buffer yard, these are shown as "structure required" in the buffer yard illustrations. The erection and maintenance of all required structures shall be the responsibility of the buffer yard provider (project developer). Maintenance of the structure shall be the responsibility of the landowner on whose property the structure is located. e. All buffer yards shall be maintained free from all forms of development or storage of equipment or materials. A ground cover of vegetative or organic material shall be provided. Buffer yards shall be maintained free from junk and debris. Dead or diseased vegetation shall be removed and replaced with healthy vegetation. The responsibility to maintain, remove or replace plant materials shall be that of the landowner on whose property the plant material needing maintenance or replacement is located. `A TABLE OF BUFFER YARD REQUIREMENTS Proposed Development Adjacent Land Use LL/LD MD HD OFF MIX I COM PUB ACT PASS OFF/IND LL/LD none B C C C D B B A D MD none A B B C D B B A D HD none A A B C D B B A D OFF none B B A B B B B B B MIX none C C B B B C C C B COM none C D B B A C C C B PUB none A A B C C A A A C ACT none A B B B C A A A C PASS none A A B B C A A A C OFF/IND none C C B B B C B B B ROAD B B B B B B B B B C The land use abbreviations are as follows: LULD--Large lot and low density residential MD —Medium density residential HC—High density residential OFF-01' ice MIX —Mixed use COM--Commercial PUB--Public/semi-public ACT —Active park/open space PASS —Passive park/open space OFF/IN D-0f fi c e/ i n d u s t r i a l DIVISION 2. - TREE PRESERVATION Sec. 20-1178. - Generally. (a) It is the policy of the city to preserve natural woodland areas throughout the city and with respect to specific site development to retain as far as practical, substantial tree stands which can he incorporated into the overall landscape plan. (b) No clear cutting of woodland areas shall be permitted except as approved in a subdivision, planned unit development or site plan application. (c) The standards in City Code subsection 18-61(d) shall be used in evaluating site plans. CITY OF CHANHASSEN CARVER & HENNEPIN COUNTIES NOTICE OF PUBLIC HEARING PLANNING CASE NO.2013-24 NOTICE IS HEREBY GIVEN that the Chanhassen Planning Commission will hold a public hearing on Tuesday, November 5, 2013, at 7:00 p.m. in the Council Chambers in Chanhassen City Hall, 7700 Market Blvd. The purpose of this hearing is to Review City Cemetery Property and Operations on property located at 8151 Galpin Boulevard. Applicant/Owner: City of Chanhassen — Planning Case 2013-24. A plan showing the location of the proposal is available for public review on the City's web site at www.ci.chanhassen.mn.us/2013-24 or at City Hall during regular business hours. All interested persons are invited to attend this public hearing and express their opinions with respect to this proposal. Kate Aanenson, AICP, Community Development Director Email: kaanenson(a.ci.chanhassen.mn.us Phone: 952-227-1139 (Publish in the Chanhassen Villager on October 24, 2013) CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. COUNTY OF CARVER ) I, Karen J. Engelhardt, being first duly swom, on oath deposes that she is and was on October 24, 2013, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Public Hearing for Review of City Cemetery Property and Operations — Planning Case 2013-24 to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. Subscribed and sworn to before me tbis,2�&bay of Qc_4-6 o r 12013. AM - l Notary Pu is _�� Depi y Clerk Y KIM T. MEUWISSEN Notary Public -Minnesota My Commission Dom Jw 31, 2015 Notice of Public Hearing Chanhassen Planning Commission Meeting Date & Time: Tuesday, November 5, 2013, 2013 at 7:00 p.m. This hearing may not start until later in the evening, depending on the order of the agenda. Location: City Hall Council Chambers, 7700 Market Blvd. Proposal: Request to Review City Cemetery Property and Operations — Chanhassen Pioneer Cemetery Applicant: City of Chanhassen Property 8151 Galpin Boulevard Location: A location map Is on the reverse side of this notice. The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the What Happens public hearing through the following steps: 1. Staff will give an overview of the proposed project. at the Meeting: 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. If you want to see the plans before the meeting, please visit the City's projects web page at: www.ci.chanhassen.mn.us12013-24. If you wish to talk to someone about this project, please contact Kate Aanenson by Questions 8 email at kaanenson(a)ci.chanhossen.mn.us or by phone at 952-227-1139. If you choose to submit written comments, it is Comments: helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. The staff report for this item will be available online on the project web site listed above the Thursday prior to the Planning Commission meeting. City Review Procedure: • subdivisions, Planned Unit Developments, She Plan Reviews, Conditional and Interim Uses, Wetland Alterations, Rezonings, Comprehensive Plan Amendments and Code Amendments require a public hearing before the Planning Commission. City ordinances require all property within 500 feet of the subject site to be notified of the application in writing. Any interested party is invited to attend the meeting. • Staff prepares a report on the subject application that includes all pertinent information and a recommendation. These reports are available by request. At the Planning Commission meeting, staff will give a verbal overview of the report and a recommendation. The item will be opened for the public to speak about the pmPosal as a pan of the hearing process. The Commission will close the public hearing and discuss the item and make a recommendation to the City Council. The City Council may reverse, affirm or modify wholly or partly the Planning Commission's recommendation. Rezonings, land use and code amendments take a simple majority vote of the city council except rezonings and, land use amendments from residential to commerciallndustrial. • Minnesota Stale Statute 519.99 requires all applications to be processed within 60 days unless the applicant waives this standard. some applications due to their complexity may take several months to complete. Any person wishing to follow an Item through the process should check with the Planning Department regarding its status and scheduling for the City Council meeting. • A neighborhood spokesperson/representative is encouraged to provide a contact for the city. Often developers are encouraged to meet with the neighborhood regarding their proposal. Staff is also available to review the project with any interested person(s). • Because the Planning Commission holds the public hearing, the City Council does not Minutes are taken and any correspondence regarding the application will be Included in the report to the City Council. If you wish to have somethino to be included in the report. please contact the Planning Staff person named on the notification. Notice of Public Hearing Chanhassen Planning Commission Meeting Date & Time: Tuesday, November 5, 2013, 2013 at 7:00 P.M. This hearing may not start until later in the evening, depending on the order of the agenda. Location: City Hall Council Chambers, 7700 Market Blvd. Request to Review City Cemetery Property and Operations — Proposal: Chanhassen Pioneer Cemetery Applicant City of Chanhassen Property 8151 Galpin Boulevard Location: A location map is on the reverse side of this notice. The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the public hearing through the following steps: What Happens 1. Staff will give an overview of the proposed project. at the Meeting: 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. If you want to see the plans before the meeting, please visit the City's projects web page at: www.ci.chanhassen.mn.us/2013-24. If you wish to talk to someone about this project, please contact Kate Aanenson by email at kaanensonOci.chanhassen.mn.us or by phone at Questions & 952-227-1139. If you choose to submit written comments, it is Comments: helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. The staff report for this item will be available online on the project web site listed above the Thursday prior to the Planning Commission meeting. City Review Procedure: • Subdivisions, Planned Unit Developments, Site Plan Reviews, Conditional and Interim Uses, Weigand Alterations, Rezonings, Comprehensive Plan Amendments and Code Amendments require a public hearing before the Planning Commission. City ordinances require all property within 500 feet of the subject site to be notified of the application in writing. Any interested parry is invited to attend the meeting. • Staff prepares a report on the subject application that includes all pertinent information and a recommendation. These reports are available by request At the Planning Commission meeting, staff will give a verbal overview of the report and a recommendation. The item will be opened for the public to speak about the proposal as a part of the hearing process. The Commission will dose the public hearing and discuss, the Item and make a recommendation to the City Council. The City Council may reverse, affirm or modify wholly or party the Planning Commission's recommendation. Rezonings, land use and code amendments lake a simple majority vote of the City Council except rezonings and land use amendments from residential to commerciaUndustrial. • Minnesota State Statute 519.99 requires all applications to be processed within 60 days unless the applicant waives this standard. Some applications due to their complexity may take several months to complete. Any person wishing to follow an item through the process should check with the Planning Department regarding its status and scheduling for the City Council meeting. • A neighborhood spokesperson/representative is encouraged to provide a contact for the city. Often developers are encouraged to meet with the neighborhood regarding their proposal. Staff is also available to review the project with any interested person(s). • Because the Planning Commission hods the public hearing, the City Council does not. Minutes are taken and any correspondence regarding the application will be included in the report to the City Council. If you wish to have something to be included in the report, please contact the Planning Staff person named on the notification. ALLAN K BROWN BRIAN N & JANELLE H JOHNSON CHARLES R SOHN 2329 LUKEWOOD DR 8120 PINEWOOD CIR 2351 LUKEWOOD DR CHANHASSEN, MN 55317-9370 CHANHASSEN, MN 55317-9664 CHANHASSEN, MN 55317-9370 CHRISTOPHER J BOIK 2380 TIMBERWOOD DR CHANHASSEN, MN 55317-9668 JEROME A & NANCY N PARTEN 2301 LUKEWOOD DR CHANHASSEN, MN 55317-9370 RICHARD R LINDQUIST 616 N 7TH ST SAINT LOUIS, MO 63124-1690 DANIEL M GRUSS 2300 LUKEWOOD DR CHANHASSEN, MN 55317-9370 JONATHAN 0 & DIANA L NOLLER 2381 TIMBERWOOD DR CHANHASSEN, MN 55317-9671 ROGER A & GAYLEEN M SCHMIDT 8301 GALPIN BLVD CHANHASSEN, MN 55317-8413 DENTON FAMILY TRUST 2305 LUKEWOOD DR CHANHASSEN, MN 55317-9370 MARK A & NANCY E BIELSKI 8140 PINEWOOD CIR CHANHASSEN, MN 55317-9664 CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. COUNTY OF CARVER ) I, Karen J. Engelhardt, being first duly swom, on oath deposes that she is and was on October 29, 2013, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of TIME CORRECTION for Public Hearing for Review of City Cemetery Property and Operations - Planning Case 2013-24 to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. 1 UTSy Clerk Subscribed and sworn to before me this & day of CC-A.Ah , r- 12013. Y�1 /1M l a 1 1 1 n `j-4,v Notary Publi 7r.U^WISSEN otaic-0MJa31,275V nen Notice of Public Hearing -TIME CORRECTION Chanhassen Planning Commission Meeting Date & Time: Tuesday, November 5, 2013, 2013 at 8:00 P.M. This hearing may not start until later In the evening,depending on the order of the agenda. Location: City Hall Council Chambers, 7700 Market Blvd. Proposal: Request to Review City Cemetery Property and Operations — Chanhassen Pioneer Cemetery Applicant: City of Chanhassen Property 8151 Galpin Boulevard Location: A location map is on the reverse side of this notice. The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the public hearing through the following steps: What Happens 1. Staff will give an overview of the proposed project. at the Meeting: 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. If you want to see the plans before the meeting, please visit the City's projects web page at: www.ci.chanhassen.mn.us/2013-24. If you wish to talk to someone about this project, please contact Kate Aanenson by Questions & email at kaanenson(o)ci.chanhassen.mn.us or by phone at 952-227-1139. If you choose to submit written comments, it is Comments: helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. The staff report for this item will be available online on the project web site listed above the Thursday prior to the Planning Commission meeting. City Review Procedure: • Subdivisions, Planned Unit Developments, Site Plan Reviews, Conditional and interim Uses, Wetland Alterations, Rezonings, Comprehensive Plan Amendments and Code Amendments require a public hearing before the Planning Commission. City ordinances require all property within 500 feet of the subject site to be notified of the application In writing. Any interested party is invited to Stand the meeting. • staff prepares a report on the subject application that includes all pertinent information and a recommendation. These reports are available by request At the Planning Commission meeting, staff will give a verbal overview of the report and a recommendation. The item will be opened for the public to speak about the proposal as a part of the hearing process. The Commission will dose the public hearing and discuss the item and make a recommendation to the City Council. The City Council may reverse, affirm or modify wholly or party the Planning Commission's recommendation. Rezonings, land use and code amendments take a simple majority vote of the City Council except rezonings and land use amendments from residential to commerclalAndustnal. • Minnesota State statute 519.99 requires all applications to be processed within 60 days unless the applicant waives this standard. Some applications due to their complexity may take several months to complete. Any person wishing to follow an Rem through the process should check with the Planning Department regarding its status and scheduling for the City Council meeting. • A neighborhood spokesperson/representative is encouraged to provide a contact for the city. Often developers are encouraged to most with the neighborhood regarding their proposal. Staff is also available to review the project with any interested peson(s). • Because the Planning Commission holds the public hearing, the City Council does not. Minutes are taken and any correspondence regarding the application will be included in the report to the City Council. If you wish to have something to be included In the report lease contact the Plannino Stag person named on the notification. Notice of Public Hearing -TIME CORRECTION Chanhassen Planning Commission Meeting Date & Time•' Tuesday, November 5, 2013, 2013 at 8:00 P.M. This hearing mav not start until later in the evening,depending on the order of the agenda. Location: City Hall Council Chambers, 7700 Market Blvd. Request to Review City Cemetery Property and Operations — Proposal Chanhassen Pioneer Cemetery Applicant: City of Chanhassen Property 8151 Galpin Boulevard Location: A location map is on the reverse side of this notice. The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the What Happens public hearing through the following steps: 1. Staff will give an overview of the proposed project. at the Meeting: 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the ro ect. If you want to see the plans before the meeting, please visit the City's projects web page at: www.ci.chanhassen.mn.us/2013-24. If you wish to talk to someone about this project, please contact Kate Aanenson by email at kaanenson(Mci.chanhassen.mmus or by phone at Questions & 952-227-1139. If you choose to submit written comments, it is Comments: helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. The staff report for this item will be available online on the project web site listed above the Thursday prior to the Planning Commission meeting. City Review Procedure: • Subdivisions, Planned Unit Developments, Site Plan Reviews, Conditional and Interim Uses, Wetland Alterations, Rezonings, Comprehensive Plan Amendments and Code Amendments require a public hearing before the Planning Commission. City ordinances require all property within 500 feet of the subject site to be notified of the application In writing. Any Interested party Is Invited to attend the meeting. • Staff prepares a report on the subject application that includes all pertinent information and a recommendation. These reports are available by request. At the Planning Commission meeting, staff will give a verbal overview of the report and a recommendation. The item will be opened for the public to speak about the proposal as a part of the hearing process. The Commission will dose the public hearing and discuss the item and make a recommendation to the City Council. The City Council may reverse, affirm or modify wholly or partly the Planning Commission's recommendation. Rezonings, land use and code amendments take a simple majority vote of the City Council except rezonings and land use amendments from residential to mmmemJalAndustdal. • Minnesota State Statute 519.99 requires all applications to be processed within 60 days unless the applicant waives this standard. some applications due to their complexity may take several months to complete. Any person wishing to follow an hem through the process should check with the Planning Department regarding its status and scheduling for the City Council meeting. • A neighborhood spokesperson/representative is encouraged to provide a contact for the city. Often developers are encouraged to meet with the neighborhood regarding their proposal. Staff is also available to review the project with any interested person(s). • Because the Planning Commission holds the public hearing, the City Council does not. Minutes are taken and any correspondence regarding the application will be included In the report to the City Council. If you wish to have something to be included in the report, please contact the Planning Staff person named on the notification. ALLAN K BROWN BRIAN N & JANELLE H JOHNSON CHARLES R SOHN 2329 LUKEWOOD DR 8120 PINEWOOD CIR 2351 LUKEWOOD DR CHANHASSEN, MN 55317-9370 CHANHASSEN, MN 55317-9664 CHANHASSEN, MN 55317-9370 CHRISTOPHER J BOX 2380 TIMBERWOOD DR CHANHASSEN, MN 55317-9668 JEROME A & NANCY N PARTEN 2301 LUKEWOOD DR CHANHASSEN, MN 55317-9370 RICHARD R LINDQUIST 616N7THST SAINT LOUIS, MO 63124-1690 DANIEL M GRUSS 2300 LUKEWOOD DR CHANHASSEN, MN 55317-9370 JONATHAN O & DIANA L NOLLER 2381 TIMBERWOOD DR CHANHASSEN, MN 55317-9671 ROGER A & GAYLEEN M SCHMIDT 8301 GALPIN BLVD CHANHASSEN, MN 55317-8413 DENTON FAMILY TRUST 2305 LUKEWOOD DR CHANHASSEN, MN 55317-9370 MARK A & NANCY E BIELSKI 8140 PINEWOOD CIR CHANHASSEN, MN 55317-9664 CHANHASSEN PLANNING COMMISSION REGULAR MEETING NOVEMBER 5, 2013 Chairman Aller called the meeting to order at 8:00 p.m. MEMBERS PRESENT: Andrew Aller, Mark Undestad, Lisa Hokkanen, Maryam Yusuf, Stephen Withrow, and Steven Weick MEMBERS ABSENT: Kim Tennyson STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner; Sharmcen Al-Jaff, Senior Planner, and Alyson Fauske, Assistant City Engineer PUBLIC PRESENT: Doug Allen 2250 Lukewood Drive Mike Hodges 8101 Pinewood Circle Chuck Sohn 2351 Lukewood Drive John Noller 2381 Timberwood Drive J.B. Ryan 8121 Pinewood Circle PUBLIC HEARING: CHANHASSEN PIONEER CEMETERY: REVIEW OF CITY CEMETERY PROPERTY ON PROPERTY LOCATED AT 8151 GALPIN BOULEVARD. APPLICANT/OWNER: CITY OF CHANHASSEN, PLANNING CASE 2013-24. Commissioner Withrow was not present to vote on this item. Aanenson: Thank you Mr. Chairman, members of the Planning Commission. This item is before you today to gather input for the level of discretion is really you're acting as an advisory capacity to the City Council and so whatever, whether it's not similar. It's different than what you would do as a variance application or subdivision where you have to have a certain percentage to move forward so really all you're doing is just giving your input to the City Council. Again acting as advisory. I did include that chapter under your powers and duties so some of this, whatever you recommend forward will then also be taken under advisement as the City Council reviews their application. So this is scheduled, for anybody following this item, it is scheduled to go forward to the City Council on November 25'". So the subject site is located on 8151 Galpin Boulevard. There's actually two parcels and I'll go into a little bit more detail on the parcels and the description and the history in a moment but as we sent this notice out, again with this process we put a notice out, as our typical process, and to everyone within 500 feet but we also put a sign out there. We did receive a number of calls because the sign was out there, concerned that we were moving the cemetery. No we're not moving the cemetery so of the 25 plus calls most of them were just general information. Wanted to know what the City was doing. I explained to them what was identified in the staff report as far as proposals. Again nobody objected to that part of it and we also did receive a number of inquiries about additional plots that may be available. So with that I'll go through a little bit of the history of the cemetery itself. As stated in the staff report it was established in 1861 by the early pioneers of Chanhassen and in 1987 the private cemetery association requested that the City take over ownership and maintenance of the cemetery. The membership was aging and was not capable of doing it any longer so they asked the City to take it over and turned over what they had left in their treasury which was about $16,000. So the City's responsible for marking the graves and monument placement, mowing and maintaining of the site, and working with funeral directors for record keeping and E) 4'4w�' fi•. 4�:•p/Ji�/i_ i•� A.J .�:` .=i1R►` t.ii. _ it.'� - y �. 4. ` ilk •'�,• 'r"'/01 � .�7 .. ��'�r +r , � ��`�Y I ? : � �ir� i I I � -� f -•--� l - `.t _ -.' . , /' ' - �'•'r . f � � - � � • .. .F r►-.-fir• �. roe .� 7ri a _e� •", ��Y ' _ '7T o �;.-� �,.I II I;J iI ✓�� ` �� 6• =� , j�' fit9r IT eT, v •� 1•ic`:. air '•- �,�L.J'''t.�I .I i :F T ��•'� ., . •r'�. -ry•1 �f+ r X r - �• n Ga/pin 3/vd t` M 0 N zm N 0 0 U V ^T' W ^E W ■0 a co N v � cocn co C J N > N F— V � C •p p) N O N O CO y > Q w0a` 011 Chanhassen Planning Commission — November 5, 2013 the like. So the oldest grave was from 1855 and that was actually in this area right here and so that was originally was outside of actually the boundaries of the cemetery because this part was established in 1961. 1861, excuse me. So when the Timberwood Estates plat came in, the City worked, so that would be this exception right here was the original 1861 establishment so when Timberwood came in it was discussed whether or not they could make the cemetery bigger. At that time the 2 1 /2 acre minimum lot size was required and the developer didn't want to lose an additional lot so in working through that, because this property already had graves on it, the legal opinion by the city attorney at that time was that that was eminent domain and they took, worked with the developer and go this piece of property added to the cemetery in 1988 simultaneously really with the Timberwood Estates subdivision so this comprises, these two parcels comprise then the 1.75 acres of the cemetery itself. I did attach the city ordinance as Part of the staff report. That's Chapter 8 that guides the rules of the city cemetery. Again this is unique in the fact that specific rules regarding this specific cemetery. As you may or may not be aware, we do have the St. Hubert's cemetery which is a conditional use and is governed by a different set of rules but this is what was put in place for the cemetery and has not been changed since it was adopted in 1988. So just for your edification I did include that how it's being operated and maintained and if anybody has questions on that, I will answer that. So in looking at the cemetery itself and the boundaries of the property the City did a tree survey on the property and the trees shown in red are some were some of the significant trees that wanted to be saved. There's a lot of buckthorn that's in the area that's creating some conflict with trees that are already platted in the area. Certainly there's trees that are there right now that have been, plots have not been used because significant trees are in the area and that would continue to be in place but as the City moves forward it is determined that there's 32 trees on the eastern property line and only 8 of them are desirable species so those are the ones shown in red. And many of the box elders or the poplars or the ash trees are either small or not structurally sound so, and also there's thick buckthorn in the area. I did pass out to you some comments from the neighbors regarding the buffer treatment itself and as you know when we do subdivisions it comes up often that the neighboring properties wants to make sure that no trees are cut down on someone else's property and I think that's a conflict we work through all the time and that was the goal with this process is to try to find a way to create that buffer along the property line of the adjoining properties to make sure that there's adequate buffer and provide some screening in that location. In looking at. Aller: Can I ask a question? With regard to the buffer, even though you're suggesting that there's an adequate buffer, the code doesn't seem to require a buffer for this property. Aanenson: That's correct. You have low density, low density. You're looking at grave stones which are pretty low profile. In looking at the elevation it's dropping from the property immediately to the east down towards Galpin Boulevard, about 10 feet as you go towards Galpin so it's sloping down. So the goal would be to put landscaping along this perimeter so what the City's desires are, we do have this property comer marked is to identify this property corner. Get that surveyed. Survey the additional available plots in that area. Again there is a demand for additional grave sites. This is about 60 feet, which is approximately what this line to right here is. So the whole depth of that site is about 250 feet. The whole depth of that property so that's an additional 60 feet. By planting, by cleaning up the site now and getting those trees planted it provides for a greater buffer into the future as that, to get the maturity going as that would move forward. So that would be the goal. Again because there is low density, low density we want to be a good neighbor and create that buffer and as you recall when we've done low density subdivisions we've always asked the neighboring property to take that into consideration too so that would be the recommendation. So the goal is that there's currently 720 plotted graves on the site and there's, so you can see of the yellow ones are already platted. The green ones are in a tree line so to clean that up would allow those, they're platted but there's trees in the way. The buckthorn and the like that would need to be cleaned up to move and then the additional one shown in red which is another 216 would be the ones that would be surveyed at the time that we would survey this line and create those additional plots. Again I did pass out to you an email I did receive and if you have questions on that I'd Chanhassen Planning Commission — November 5, 2013 be happy to address some of the issues in there so I'll leave that up to you Mr. Chair how you'd like me to do that but I'd be happy to go through some of the points in that. Aller: I would just note that for the record we did receive the email dated Tuesday, November 5, 2013, time stamped at 7:10 a.m. and it will be part of the record. It has been received. It has been read and if you'd like to address anything you feel is particularly important or, does anybody have any questions? Aanenson: Well, yeah. I mean if anybody has any questions I guess I'll take it from there. If somebody wants me to address something specifically that was in there. Allen: Having read it I don't but. Yusuf: I have just one question. Aanenson: Sure. Yusuf: On this email the question is asked whether an economic study, economic impact study was performed or conducted. Was there one? Aanenson: No. The City has had the property for a number of years. They're in the business. If someone would request that I don't think the Planning Commission would do that. If you want to make that a request to the City Council that they would do that and figure out the price of, that they want, if they want to do something for that. You can make that, certainly that can be one of your recommendations that they do that. But whether or not we were to move forward the City is always going to have to maintain their entire property. Aller: Right. Aanenson: Is there any other questions on that per se? Weick: I do. Is the plan for buffering just to keep the trees that are in red? Aanenson: No. The ones in red would be future graves. About 216. Weick: No, no, no, no. Aller: On the tree survey. Weick: On the tree survey. Aanenson: On the tree survey, I'm survey. No, no, no. That would just, I'm sorry. Go back to this. Aller: Those are the. Aanenson: Desirable trees that we try to save that are on the site so the additional buffering would be you know what's kind of in place right here. Put this with entire evergreens along this border here and then in looking at this area here, I'm not sure we would need evergreens in talking to the forester. Maybe something lower profile. Maybe not quite as tall that would be in this area here along the Lukewood Drive site and that's something that we could certainly work with the neighborhood on to show them some different iterations of that buffer and how that would work and get their input on that. So with that Mr. Chairman we are recommending that you know, that the City staff would like to pursue then Chanhassen Planning Commission — November 5, 2013 surveying the site. Going ahead and moving with the tree removal and platting these extra grave stones and then working with the neighborhoods again to get the adequate buffer and with that I'd be happy to answer any questions that you have. Allen: You've answered mine. Undestad: I just had one question. Do you know what the depth is from the red? I mean what the buffer area, how wide is that? Aanenson: Between the red here? Undestad: Do we know yet? Aanenson: Well this whole, right through here is about 60 feet so between the last grave stone and maybe 10 feet. Undestad: Okay Aller: Anything? Alright, having no further questions from the members what I'll do is open the public hearing. Anyone from the audience wishing to come forward to speak for or against the motion before the board. Yes sir, please come forward and state your name and address for the record. Doug Allen: My name's Doug Allen. I live at 2250 Lukewood Drive, which is not shown on here. Had a question then a comment. The question is, go back to the so you can see I'm to the east. The cemetery doesn't border my property but if we could go back to the slide that showed the, that shows the different grave sites. The ones that are in green currently, are those plots currently, they're in the tree line. Are they currently owned by anyone other than the City? Are they sold? Why are they not in use? Aanenson: There's trees there right now and so I think now that all the other plots have been sold, they have... Doug Allen: Okay, so those are. Aanenson: But they are platted. Doug Allen: They're platted but they're currently not sold. Aanenson: Correct. Doug Allen: Okay. Aanenson: I don't know if that's true or not. I do not know if they're sold or not. I know they're platted. Doug Allen: Okay. What's, and then the other question I have, and I haven't looked at the budget. Currently what does the City spend to maintain the cemetery. Aanenson: I do not have that information. Doug Allen: Okay, and we don't know then with the additional grave sites what the additional cost for maintenance would be? 4 Chanhassen Planning Commission — November 5, 2013 Aanenson: No. Doug Allen: What would the cost of the grave sites be if an individual wanted to purchase them? Aanenson: That information I do not have. I can have that for when we go to the City Council or provide that on our website. Doug Allen: Okay, it just seems pretty clear to me, I don't want the City you know selling these grave sites for one and then having the ongoing cost to maintain what I really do consider a resource to the city. I mean it's part of our culture and our heritage and that will lead into my second comment but I don't want to see that cost us additional dollars. Taxpayer dollars if you sell it once and you've got to maintain it forever so I think the economics have to be worked out. Aanenson: Sure. Well I guess I would say on that, the City's already the majority of it right now. Doug Allen: I know but once you expand it what's the additional cost to maintain that additional property? I mean it's a significant increase so you're going to have more time and labor involved in maintaining that property. Then the other thought that I have is, I'm opposed to expanding. I think that culturally it is part of our heritage here in this city and very few places are going to have a culturally significant, you know this is civil war era cemetery. It's really nice to go there. It's very peaceful. I think by expanding it and modernizing it, it loses some of it's heritage and it's cultural appeal to our area so I think by just making it another cemetery, we as a city stand to lose something. Also I think great care does need to be taken on the buffer zones and I would hope that the City, before making any decisions would work with the property owners in both the, along Lukewood and in Timberwood so that we have a better understanding of what that would look like because while we all knew that the cemetery was part of the landscape when we moved in, you know I think the hope is that we maintain some of it's character and we have to be very, very careful with what that buffer zone is going to look like, if anything is done. Even if it's not an expansion but it's just maintenance of the property because I certainly know the buckthorn problem that we have in Chanhassen and it would be great to take care of that but, but those trees are going to be maintained. That area. The Oaks neighborhood has a lot of beautiful trees. As a property owner you know I've spent thousands and thousands of dollars to take care of my elm trees. You know that's part of Chanhassen. Part of our symbol of our city so that's also something to keep in mind in terms of the economic cost of maintaining this property. Those trees are going to have to be maintained and cared for as well so we'll want to know what that plan looks like. Overall I think I would say just leave it like it is. I don't think we need to do anything to the property. Thank you. Aller: Thank you sir. Any additional comments from anyone? Speaking either for or against. Yes sir. If you could state your name and address for the record that would be great. Mike Hodges: Sure. Good evening, my name is Mike Hodges. I live at 8101 Pinewood Circle. I'm here to oppose not only the expansion but also the removal of trees from the cemetery. I think as the previous gentleman spoke, that is part of our neighborhood that character of the cemetery is quite unique and what makes that cemetery character be what it is, is actually the tree canopy and I think to disturb that would remove that character from it's existence as we know it today. And it's interesting, it was shared earlier, that people drove by and called in. I think that's pretty telling that to drive by and they must have physically had to have stopped to get the telephone number off the sign that was posted there because that meant something to them and I heard you say, I didn't hear the voicemails of course but one of the things you stated was, they were concerned. Maybe you didn't use the word concerned, they were wondering if it was going to be moved. Why would they say that? Why would they ask that? Because that cemetery is part of Chanhassen, excuse me. Again it goes back to the character. And my last thought is this, whoever's running the technology, if you could do me a favor. If you could put that screen saver back up. Chanhassen Planning Commission — November 5, 2013 I noticed something when I walked in the room earlier. Your Chanhassen screen saver. Take a good look at that picture up there. What I noticed in the top left comer is a beautiful scenery. What makes it beautiful? It's the trees. Take a look at your very own bottom left comer. Once again a picture of trees and foliage. Take a look at the bottom right comer. Once again there is a reason the City has picked these three pictures. The foliage. The trees and the beauty that come with them. I don't think the City would have selected any of those three pictures to depict the city if those were cut down. Also quite ironic, look at the center of the screen saver. Above the City of Chanhassen, my eyes are a little blurry. What is that figure? I actually see it on the wall behind us a lot clearer. It's rather large. Looks like a leaf to me. Once again part of the city. Part of who Chanhassen and what we want Chanhassen to represent so for those reasons I'm opposed of not only the expansion but the removal of any of the trees. Thank you. Aller: Thank you. Aanenson: Can I just clarify the comments that were regarding the phone calls? Aller: Sure. Aanenson: I don't think anybody was, the majority of the comments were making sure that that cemetery continues to be, it's not just people that were buried there in the past. There are people continue to be buried there, and people were concerned that they can continue, that that continues so that wasn't that we don't do anything or that we're going to move it. That wasn't the majority of the comments. I just want to make sure that's clear. Aller. Thank you. Any additional comments? Your name and address for the record please. Chuck Sohn: My name is Chuck Sohn. I live at 2351 Lukewood Drive which is just south of the cemetery. Aller: Welcome. Chuck Sohn: I just want to go on the record as opposing the expansion. It just seems like there must be a better place to bury people than in a cemetery that is in such a small space where you have to remove a lot of trees and invest a lot of money in squeezing in more grave sites on such a small piece of land. The other thing I wanted to ask was, I read that the southeast pin has not been located. Is that still the case? Aanenson: That's correct. Chuck Sohn: So what would happen if you could not locate it? Would you just assume that the property line goes straight down? Aanenson: No, you can tie it back to other survey markers so you have the surveyor do it and then find it. Put a new survey pin in. That's what a survey does. It happens all the time on people's property that the pin may get moved and we just resurvey and put the new pin in. Chuck Sohn: Okay. Aanenson: Yep. Chuck Sohn: But who determines where that pin goes? Chanhassen Planning Commission — November 5, 2013 Aanenson: The surveyor. Chuck Sohn: The surveyor. Aanenson: A qualified surveyor. The same thing as anybody else in the city would use to survey their property. Chuck Sohn: Thank you. Allen. Thank you. And again for those at home, these reports in total are on the website so if you're interested in taking a look at them they're on the City of Chanhassen website under the Planning Commission and under the documents there. Any other statements? Comments? I have another individual coming forward. If you could state your name and address for the record sir. John Noller: John Noller, 2381 Timberwood Drive. I'm just to the north. The bordering property to the north of the cemetery. Aller: Okay. John Noller: I have a few questions. So how many additional graves total, red, green are going to be proposed to be added? Aanenson: 108 are in the green and then the 216 in the red. John Noller: What is the entire proposed project cost? Aanenson: Don't have that. John Noller: Ballpark figure? Aanenson: Don't have that. John Noller: And where will the money come from to pay for the proposed project? Aanenson: It'd be part of the cemetery operations. John Noller: And when I spoke with Karen earlier, before the sign was put up, she said the plot would cost $200 and that that cost would be maintained moving forward. Is that still going to be the case? Aanenson: That would be a decision made by the City Council. John Noller: And then when will the City work with the community about the buffer? Aanenson: Would be our recommendation, whatever this group recommends to the City Council that the City Council would then direct staff to work with the neighborhood to create that buffer. So then we would report back to the City Council what that direction would be and they would approve that plan. John Noller: And proposed start date for the project is? Aanenson: Whenever the City Council determines that to be. Chanhassen Planning Commission — November 5, 2013 John Noller: Okay. I would just like to go on the record saying that my family and, we oppose the project and expansion. To kind of talk about or to echo some of the things that my neighbors have said is that the City Council once referred to Timberwood Estates particularly as a quote, rural lifestyle community and an expanded cemetery would really sully the quaintness and country feel of our neighborhood and the surrounding communities. Again I'm the top house there. I look, when I sit on my deck every night and I watch people walk through that cemetery. People are walking their dogs. They're taking their kids through there. When you guys talk about low density, from what I could figure out and read, you're talking about population, yes? People moving through the cemetery. Aanenson: Well that's what it's zoned for and there's, yeah. I mean I'm assuming that it's someone in the neighborhood walling through. John Noller: It's a lot of people. Aanenson: Right. John Noller: I'm out there on my deck a lot and work in the yard a lot. I've got 2 1/2 acres that I've got to deal with. I've got a lot of leaves that I've got to deal with. There are a lot of people in that cemetery and I think it's a really, really cool thing that people are going and checking those things, the grave stones out because there is a lot of history and I think that to sometimes bigger is not better. I think that it really removes the quaintness and country feel of the area and I think would not be a positive thing for our community. I also feel that the additional non -natural barrier will significantly impact the property values of all homes that border the cemetery and in turn will lower the values in each neighborhood. Property values aren't, you know I don't need any help going that direction and also if it's going to come out of my tax dollars I don't really want to pay for my property values to go down either. Question. If you remove the rear barrier where will the grounds crew deposit their waste that they pick up in, on the grounds? Aanenson: That would be a condition that we'd ask them to accommodate the waste. I'm assuming they're hauling some of that out now. John Noller: Because currently it goes into the buffer area both on the east side and then on the north side on my property and again I have to look at that. People who have family buried there, I respect that and I think that's great but they're not there every day. I'm there 24 hours a day, 7 days a week. So are my neighbors and so we have to look at this stuff every day and so what I'm concerned about is that if particularly the east side gets taken and kind of opened up into graves, then my north side will become the dumping ground and I just would like some concern to be paid to that. Aanenson: Can I just get a clarification on what you're talking about? Are you talking about people that would visit graves and pick up like... John Noller: No, like the grounds crew when the, particularly well to give you a good example. When the fence, or when the tree fell on my fence from the graveyard, picked up the phone. Called the City. Great. You know awesome response. They came out. They asked if they needed to fix it but when they cut up the tree they just left the tree there so you know when they pick up sticks or when they pick up brush or when they cut things down, that just gets deposited on the periphery. It doesn't get hauled away so I have to look at the pile of sticks and at times I've gone over and tried to tidy it up myself just because I don't want to look at it so again I'm just trying to be a good neighbor here with the cemetery next door. Okay, foot traffic is kind of a critical thing as well as just traffic alone. The addition of the high school has made Galpin a pretty busy place. I think that you now start adding a bunch of graves and start making this a really active graveyard, you're going to add more traffic into the area. Also top on that the apartment complex that's going up on 5 and Galpin and we're just, you're adding more and more traffic Chanhassen Planning Commission — November 5, 2013 to an already very, very busy street. And include in that foot traffic that again we the neighborhood have to kind of sit there and look at. It's already a lot and we don't need 300 and some odd more folks. And then my last comment is that, if the project is recommended forward, our family would like to see additional barrier to the north side of the cemetery for the reasons I've stated above. Thank you. Aller: Thank you. Welcome. J.B. Ryan: My name is J.B. Ryan. I live on the property just east of the bordering property there, 8121 Pinewood. My question is, with the new road we've got an everything, where is the parking now for Memorial Day service and stuff like that? With the wide yellow lines painted they took away any parking at all in front of that cemetery and you want to put in hundred and some more grave sites. Memorial Day when everybody wants to go and visit, where do they park? There is now zero parking where there was at least a lane there they could park and it was the right turn lane to go into Timberwood but that is all gone now with this stupid yellow paint job they put all over the road that steers us off into traffic and shoots us back across traffic. One lanes goes to two in the middle. It's ridiculous so I'm just asking with the expansion that you're looking for, where does even 4 cars park? There's nowhere allowed at all. Aller: Anyone else? Seeing no one come forward I'm going to close the public hearing and open for commissioners discussion. Again this is not a vote up or down. We're going to be passing these comments to the council for decision. Undestad: Well, it's a cemetery. It's been there what, the mid 1800's. Have all these sites, the plots all been kind of set up in there or have we been kind of looking at this like 10 years ago we said let's add another row and 10 years ago another row. Aanenson: That's correct. So now we've got people requesting additional sites. While there are pioneers there, there's people being there and so what we're requesting now is to move into the area of the red zone. Instead of trying to do one row at a time, it makes sense to get the buffer going. To work with the neighborhood now. To get it surveyed. Get it prepared. Get all the lots, the plots surveyed and then some people buy the plots and they may not need them for a number of years so you know while they're sold that doesn't mean they're all being used at the time so it's, some people want to make those decisions for their parents today and so. Undestad: And I guess that's my point is, we do have old people in Chanhassen and there may be people that have been waiting or looking at these places for years and to now to say well let's you know cut that off. We won't do that. People might already be knowing this is where I'm going to be someday and now we say oh you know I don't know if you can do that so, I think if it's been a cemetery the whole time. Everybody knows what's going on in there. The only issue I see is the parking comment. You know when the lane changes and that is a problem out there now. How do you handle the traffic on Memorial Day out there? I think that needs to be looked at but I think as far as the cemetery goes, people in Chanhassen know it's out there. They've been, people want it. People are going to use that and how do you just say no? How do you shut it off now and just say, go find another place? Aller: Additional comments? Hokkanen: Well I had some comments about the trees, or questions. I know Jill probably looked through this very well. I mean I understand the comments from the property owners about the buffer and the City can work with them on all sides, north, east, and south side. I think that's really important. There's a couple of burr oak trees that look fairly large that are in the black, could they be saved? I mean those look like, it's kind of nice in a cemetery to have some big old trees. Chanhassen Planning Commission — November 5, 2013 Aanenson: Yeah, right. We can revisit, as the one neighbor stated, we've had trees fall so I think it's not only the age but the health and the quality of the tree. Hokkanen: Okay. Aanenson: Because if we try to save it and in 2 years you know she believes it may come down so we can certainly revisit some of those larger trees. That was her recommendation but I can make that note to... Hokkanen: Well those two, yeah and because some of them she has labeled here poor. I mean I can see that in the box elder but maybe if we can just try to save some. Aanenson: Yeah, if you've been out there? There is one that's in pretty poor shape. Hokkanen: Yeah, right. And then parking. Is, you know as we open up, I mean I think it's nice. It's been a cemetery. It's nice. I've walked through there and walked my dog through there. It's historic but parking since they have restriped Galpin is an issue that I think needs to be looked at. If someone was to have a funeral there, where do you park 40 cars? You know so I think those are my two. I can, would like to look into that a little bit more. Aller: Comments, questions? Weick: Yeah I would comment that I think the plan, with the added greens and reds does a great job of maximizing the space that's available. In hearing the comments that have been made today, potentially there's a way, I'm not sure it has to be all or nothing in my opinion so I'm not sure we have to maximize it and I'm not sure maybe we have to do nothing and maybe there's a plan that could, you know work more closely with some of the clear objections to the tree situation that maybe does a more beautiful job of incorporating some number of increased sites to satisfy that need for the City as well as maintain you know some of the beauty of the existing space for the neighbors as well so, I would just propose potentially that maybe it's not an all or nothing type of plan. Hokkanen: I think for the City Council if we could have the costs available that would have been helpful as well. Cost to purchase. The cost to maintain. Aanenson: And that's true but that's not to say that the City Council. Aller: Although that's not our purview as planners. Aanenson: Yeah, that's true. Allen. We talk about use, not cost... Aanenson: ...and the council may take that under advisement to want to relook at that so I tried to just kind of keep it to kind of the. Hokkanen: Use. Aanenson: What's in your purview, correct. Aller: I think there are many times that things come before the commission that never get followed through on by the homeowner because of changing circumstances. Change in costs so they could do 10 Chanhassen Planning Commission — November 5, 2013 something. They've come and asked for permission. They've gotten it granted and then they decide not to do it so again anything we do today is advisory. The City Council's going to make that decision. They're going to take a look at the costs. The expense as they move forward which is why they haven't done it in the past in my estimation so. Hokkanen: Okay. Aller: Comments Yusuf. No further questions Aller: Yeah, I agree with the comments. I think it's important that we take a look at the parking situation. Whether or not there's a permit scenario or a special permit for purposes of funerals or for those holidays like Memorial Day or Veterans Day where people will be visiting those graves. The buffer aspect again, I think the City's been a good neighbor since the cemetery was there to begin with, has been a good neighbor in allowing what has been termed as a buffer to remain. Basically it's trees. There is no buffer requirement so when I look at it I say well by leaving it there they've allowed for a cloaking of the cemetery on those sides and there certainly is nothing to stop anyone on the northeast or south from putting up their own barriers and putting up their own trees. Putting up their own fences if they are at the right height and all those requirements but there's nothing to stop them from creating their own barriers and creating their own buffer on their own property so I would encourage, and my comments would follow along with the report. I would encourage them to continue in that vein. To work with them to truly create a buffer to the extent that it doesn't require the City not to do and not to fully utilize it's property - Audience: Can I interject something? I could not put up my own buffer on the south side. That's not mine. I don't own the property on the other side of the street. That's the cemetery's so I'm sorry to interrupt. Aller: No that's fine. I mean what we want to do is have a conversation so that the City Council will get the information it needs to make an appropriate decision. Okay, so with those comments we'll ask that those comments be passed along to the City Council. Aanenson: That's correct and then just again a reminder. This is currently scheduled to go to the City Council on November 25th. We do not send a notice out again but if you want to check the City's web pages with any updates then we'll certainly have those in the project file. Aller: Correct and there'll be an updated package for the City Council people to look at so. Aanenson: That's correct. Allen. Any of those numbers or things that are provided will be on the website. Okay, let's move along to item number 2. Commissioner Withrow returned to the commission for the rest of the agenda. PUBLIC HEARING: VARIANCE: REOUEST FOR A VARIANCE FROM SECTION 20-615 OF THE CHANHASSEN CITY CODE TO CONSTRUCT A DETACHED GARAGE ON PROPERTY ZONED RESIDENTIAL SINGLE FAMILY (RSF) AND LOCATED AT 6780 LOTUS TRAIL. 11 0 CITY OF CHANHASSEN 7700 NJarkel Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone:952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax:952.227.1190 Engineering Phone: 952.227.1160 Fax:952.227.1170 Finance Phone: 952.227.1140 Fax. 952.227.1110 Park & Recreation Phone:952.2271120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax:952.227.1404 Planning & Natural Resources Phone:952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Kate Aanenson, Community Development Director DATE: February 10, 2014 Q SUBJ: Update on Chanhassen Pioneer Cemetery, 8151 Galpin Boulevard BACKGROUND At the November 25u' City Council meeting, staff was directed to work with the neighbors on the improvements to the cemetery. In early December, the city staff walked the cemetery in order to determine the issues needed to be addressed and to create a work plan. UPDATE A survey of the property needs to be completed. FITPO has been contracted to establish the corer pins and elevation of the site. The survey will be completed within the next month or so, weather permitting. After the survey is completed, the following actions steps will occur: • Add the tree inventory to the survey and identify those trees that may be removed; • Based on grades, identify the location of the center drive and turnaround; • Identify possible locations for a columbarium; • Create some buffer alternatives between the cemetery and the neighbors. When a draft plan with alternatives is created, staff will hold a neighborhood meeting to get their input. g:\plan\2013 planning case\20I3-24 chanhassn ccnxtcry`cc urzlate 2-I0-14.doc Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Aanenson, Kate From: Matt Wilkens <mwilkens@damonfarber.com> Sent: Thursday, July 10, 2014 6:41 AM To: Aanenson, Kate Cc: Tom Whitlock Subject: Chan Pioneer Cemetery - Meeting summary - 7-10-14 Hi Kate! Below are some brief notes from our meeting yesterday at the Pioneer Cemetery. Please add on if there's something that I've missed... • Attendees: Kate A, Todd G, Karen, Jill S, Matt W. • Purpose: Review of site for initial and future columbarium locations. • Determinations/assumptions: views from Galpin into cemetery to remain open to allow graves monuments, site trees and lawn areas to continue to be seen, improvements to maintain charm of the cemetery, existing trees to be maintained, site improvement to fit existing character and materials of cemetery, provide space for snow build up (approx., 5 ft off of sidewalk egde) • Determined that a columbarium unit is made up of columbarium, approximately 40 niches, 2 stone benches on concrete pads, maintenance provision to make mowing easy, lawn surfacing, possible planted hedge for privacy and sound attenuation • Determined that the initial columbarium should be placed at the south end of the planned space near Galpin Rd. due to the relative flatness of that location. No immediate slope correction would be necessary for the first unit • Future columbarium units, placed in a east/west fashion going north along the Galpin space would likely need low retaining walls to correct the slight slopes. It was discussed that a low fence/wall combination could be used to help correct slopes. Fencing along Galpin would also help "announce' Pioneer Cemetery. Fencing would be a future installation. • Columbariums to be low, possibly two rows high and approximately 10 to 12 feet in length, niches arranged back to back, provide options for 2 persons in one niche, columbariums to be stock items, potentially 5 total units along Galpin. Further study to confirm niche totals. • DFA to provide 1. Plan of initial columbarium unit and proposed future columbarium locations (installation to move north sequentially), 2. Rendered graphic of columbarium unit from Galpin (side view), 3. Rendered graphic of columbarium unit (front view) • Timeframe: not urgent Hope that covers most of it. I'm out of the office all next week, but will contact you the week of July 21 to follow up! Have a good week. Talk to you then, Kate! Matt t`4ATf WILKENS, PLA, ASLA. tandscaae Architect DAMONFARBERASSOCIATES SCANNEC Damon Farber Associates Landscape .Architects Urban Designers and Site Planners June 27, 2014 Kate Aanenson Community Development Director City of Chanhassen 7700 Market Boulevard Chanhassen, Minnesota 55317 Re: Site and Landscape Improvements —Chanhassen Pioneer Cemetery Columbarium Siting Kate: I appreciate your contacting Damon Farber Associates regarding the opportunity to provide you with landscape architectural services. We are happy to continue our firm's on -going relationship with the City of Chanhassen and hope the following proposal is satisfactory. Based upon our discussion, the survey information you provided and previous work on similar projects, I would suggest that Damon Farber Associates' involvement for the columbarium siting plan for the Chanhassen Pioneer Cemetery include the following tasks and responsibilities. Columbarium Layout Plan and Future Phasing Fee $5.675` • Site visit and scope confirmation �tu • Develop Columbarium Layout Plan and Phasing Plan • Present Illustrative Columbarium Layout Plan graphic to City • Plan and graphic adjustments based on City comments • Provide Final Layout Plan and Graphic to City As you can appreciate, modifications to the scope of work - including alterations required by base plan changes - may result in a corresponding adjustment of fees. Additional services will be provided at the hourly rates identified below only when approved in advance. Bidding and Construction Observation services are not included in the fees listed above. Principal time is invoiced at $155 per hour. Project landscape architect time is billed at $129 per hour. Technical Staff time is billed at an average rate of $125 per hour. Reimbursable expenses will be invoiced at cost. 401 2nd Avenue N. Ste 410 Mpts, MN 55402 p 612.332.7522 f 612.332.0936 SCANNED Kate Aanenson — City of Chanhassen Page 2 Kate, we appreciate your consideration of Damon Farber Associates, and if this approach is satisfactory, your verbal directive and signature of this agreement will constitute acceptance of the terms outlined and authority to proceed. Sincerely, Damon Farber Associates, Inc. Matt Wilkens, ASLA, PLA Kate Aanenson - City of Chanhassen Date JERRY HOLT • jerryholt@stattribme.mm Erick Perez Flores removed grave marking poles in the pioneer section of the Bloomington Cemetery on Wednesday. The cemetery was established in 1856. �.ykcr�C i l,t hC y -a-b — 14 Givin new life to o cemetery rY Bloomington may expand cemetery started in 1856 and broaden eligibility on who can be buried there. By MARY JANE SMETANKA • smetan@startribme.com Amid the daily hubbub of managing Minneso- ta's fifth -largest city, the mayor and city manager of Bloomington make time for a humble duty: signing the title for every burial plot sold in the city's historic cemetery. In the pioneer section of Bloomington Cemetery rest missionary Gideon Pond who came to Minnesota in 1834, and Susan, a 10-year-old Dakota girl whose 1856 stone tells the dramatic story of her death with the word "MURDERED." There are monuments to Civil War vet- erans and pioneers. Unlike some cities, Bloomington is not content to let its historic cemetery molder. The city is moving to extend the cemetery's life, adding land and perhaps broadening the rules on who can be buried there. Together, those measures could ensure that the cem- etery is used for at least 25 more years. "When the cemetery was established, it was farm folks and families that lived here in the township," City Manager Mark Bernhardson said. "We've come to the "We've come to the point where it's not just mom, dad and the kids and people who lived here and die here." Mark Bernhardson, Bloomington city manager SCANNED point where it's not just mom, dad and the kids and people who lived here and die here. "Relationships are different; we have a more rapidly changing population. Does that come into play or not? That's what we're exploring." The cemetery, at 10340 Lyndale Av. S., was established in 1856 by Oak Grove Presbyterian Church. The oldest cemetery records were kept by Pond, who moved to what is now Bloomington in 1842-43 and was one of the church's founders. The earliest graves are at the cemetery's south side. Indians known by a single name, pioneers who died lin- gering, painful deaths, and babies are buried there. Early gravestones bear pioneer names now familiar to Bloom- ington residents in street signs and parks: Bush, Hyland, Stanley, Kell and Bailiff. When the church moved in 1864, the cemetery became the city's. Originally about 4 acres in size, according to a city history, it has been expanded at least three times and now is 8.5 acres. It has about 4,500 plotted grave sites, some 350 of them still for sale. See CEKETERY on B6 � Bloomington looking to give new life to an old cemetery . CEMMM from B1 If burials continue at the current rate, the cemetery would fill up in about six years. With Bloomington's popula- tion aging, family character- istics changing and crema- tion becoming more popular, it was time to re-examine how things work at the cemetery, said City Clerk Janet Lewis, who has responsibility for its operations. A city task force brain- stormed about how to make the cemetery more financially self-sufficient. The cemetery trust fund had about $1.2 mil- lion in it at the end of 2013; each year, the city spends $150,000 to $200,000 for maintenance such as mowing and watering. Ideas were presented to the City Council late last year. There are plans for a better cemetery road with a turn- around,a new sign,a covered area to offer shelter during bad weather and a columbarium for cremated remains. Most dramatically, the cem- etery could again expand. Bloomington owns 2.5 acres of vacant land just to the north of the cemetery. And the city is interested in purchasing 10lots between that land and Lyndale Avenue, making the expanded cemetery one big rectangle. The city is already negotiat- ing with one willing property owner. "We want voluntary acquisi- tion only;" Lewis said. Bernhardson said that ideally, money to buy the lots would come from the ceme- tery fund, though if properties came on the market all at once, the city could finance the deals and pay itself back from cem- etery revenues. "If we have the opportunityto JERRY HOLT • jerryholt@startribme.mm In the pioneer section of Bloomington Cemetery is the grave of Susan, a 10-year-old Dakota girl who was murdered in 1856. The cemetery is under review for historic status. buy property right now, we will take advantage of that as things become available." he said. Who should be buried them? Still left unsettled is the issue of opening the cemetery to more people. Now, burials are open to people who were living in Bloomington when they died, or who had lived in the city for at least 10 years. The spouses of those people as well as their children and the kids' spouses are also eli- gible. The city is waiting for City Council members to weigh in on any changes, which could include reducing the residence requirement to five years, including the parents of qualifying residents, or allow- ing people who don't qualify by residency to pay higher fees for a burial plot or crema- tion niche. Now, a burial plot costs $1,400 — less, Lewis said, than at many other cem- eteries. SCANNED W.98th St. a a x t Nth St � So=e:Nrumpm Ted=1ogi RAYGRUMNEY • StarThbme Bloomington Cemetery is under review for historic sta- tus, which could affect how much change occurs in at least the oldest part of the ceme- tery, Lewis said. Proposals for change or repairs would have to be submitted to the state. With about $70,000 a year coming in each year in burial plot sales, Bernhardson said he thinks there is a good chance the cemetery could become self-supporting. But he said the city intends to be flexible about that. As the son of a small-town Lutheran minister, he said he knows how important ritu- als surrounding death and places of remembrance are to people. "This is a long-term ser- vice that we made available to the people of Bloomington over the years, and we figured out how to keep it going for a while;' Bernhardson said. "You kind of look at it as a trust. People put their money in and expect perpetual care. We are trying to be sustainable in that.," Mary lane Smetanka • 612-673-7380 CHANHASSEN CITY COUNCIL WORK SESSION FEBRUARY 10, 2014 Mayor Furlong called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, and Todd Hoffman TH 101 MINNESOTA RIVER CROSSING & CSAH 61 (FLYING CLOUD DRIVE): UPDATE. One of the Key Financial Strategies for this year is keeping the council updated on the river crossing project. Paul Oehme provided an update on the road design. Councilman Laufenburger asked where the muck that's being dug up will be going. Mayor Furlong asked about the creek culvert, and an update on Hennepin County's CSAH 61 road project. Paul Oehme continued discussing construction phasing, landscaping plan for the roundabout, street lighting on the bridge, roundabouts and intersections. Mayor Furlong thanked staff for including stormwater ponding as an irrigation source with this project. Paul Oehme showed the entrance monument associated with the roundabout, landscaping plan for the Bluff Creek Drive roundabout, retaining wall on CSAH 61, project cost estimates for the different funding sources, and project schedule with completion by Fall of 2015. Councilman Laufenburger asked what will happen to the current causeway and what will happen downstream when the causeway is gone. UPDATE ON CHANHASSEN PIONEER CEMETERY DEVELOPMENT. Kate Aanenson provided an update on planning and surveying work that's been done to date, which has been delayed due to weather, clarifying boundaries prior to a neighborhood meeting showing the site plan. Mayor Furlong noted the need to save trees but also making the site functional at the same time. Council and staff discussed the number and design of the columbarium. Councilwoman Tjomhom asked if the residents' parking concerns were being addressed. Councilwoman Ernst asked about meeting ADA requirements and capacity. DISCUSS LETTER OF SUPPORT FOR CARVER COUNTY'S APPLICATION FOR RESILIENT COMMUNITIES PROJECT. Todd Gerhardt provided background information on the University of Minnesota project and Kate Aanenson provided an overview of the partnership between the University and Carver County which allows students and faculty from across the university to collaborate and study projects through their coursework. The City of Chanhassen's portion of the application is regarding the Bluff Creek Overlay District. Mayor Furlong asked if the financial contribution goes to students. Council members discussed the benefits of being involved with this project. Council concurred to authorize the City Manager to send a letter of support. Mayor Furlong adjourned the work session meeting at 6:35 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone:952.22T1100 Fax:952.227.1110 Building Inspections Phone:952.227.1180 Fax:952.227.1190 Engineering Phone:952.227,1160 Fax:952.227.1170 Finance Phone:952.227.1140 Fax:952.227.1110 Park & Recreation Phone:952,227.1120 Fax:952.227.1110 Recreation Center 2310 Coulter Boulevard Phone:952.227.1400 Fax:952.227.1404 Planning & Natural Resources Phone:952.227.1130 Fax:952.227,1110 Public Works 7901 Park Place Phone:952.227.1300 Fax:952,227.1310 Senior Center Phone:952.227.1125 Fax:952.227,1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Kate Aanenson, Community Development Director DATE: February 10, 2014 (� SUBJ: Update on Chanhassen Pioneer Cemetery, 8151 Galpin Boulevard BACKGROUND At the November 25 h City Council meeting, staff was directed to work with the neighbors on the improvements to the cemetery. In early December, the city staff walked the cemetery in order to determine the issues needed to be addressed and to create a work plan. UPDATE A survey of the property needs to be completed. HTPO has been contracted to establish the corner pins and elevation of the site. The survey will be completed within the next month or so, weather permitting. After the survey is completed, the following actions steps will occur: • Add the tree inventory to the survey and identify those trees that may be removed; • Based on grades, identify the location of the center drive and turnaround; • Identify possible locations for a columbarium; • Create some buffer alternatives between the cemetery and the neighbors. When a draft plan with alternatives is created, staff will hold a neighborhood meeting to get their input. g:\plan\2013 planning cases\2013-24 chanhassen cemetery\cc update 2-10-14.doc Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Zl---P 1 Engineering- Surveying Landscape Architecture Invoice Invoice Number: 20242 RECEIVED Invoice Date: April 02, 2014 Bi11To: City of Chanhassen Attention: Kate Aanenson APR n 8 2014 7700 Market Boulevard P.O. Box 147 CITY OF CHANHASSEN Chanhassen, MN 55317 Project 14-007 Chanhassen Cemetery Manager: Dave Clayton Net 30 Days Professional Services for the Period: 3/I/2014 to 3/31/2014 1.5%Interest per month on past due accounts. IVA ib I'f Professional Services - Boundary and topographic survey Surveyor I Surveyor II Surveyor III Professional Services Totals Reimbursables Plots - sq. ft. Plots - sq. ft. Plots - sq. ft. Reimbursables Totals Contract Maximum: Previous Billings Against Maximum: Current Billings Against Maximum: Balance After This Invoice: Hours 7.00 11.00 12.50 Date 03/06/14 03/13/14 03/14/14 Total: Fees: Total Project Invoice Amount Total: Units 8.72 10.33 5.16 $2,600.00 $1,008.25 $1,591.75 $0.00 Rate Amount 86.00 602.00 106.00 1,166.00 125.00 1,562.50 Aged Receivables: Current 31-60 Days 61-90 Days 91-120 Days > 120 Days $1,603.86 $0.00 $0.00 $0.00 $0.00 Finance Charges will apply to past due balances. $3,330.50 Charge $4.36 5.17 2.58 $12.11 -$1,738.75 $1,603.86 We appreciate your business! 7510 Market Place Drive . Eden Prairie, MN 55344 . 952-829-0700 . FAX 952-829-7806 >0ANNEG Hansen Thorp Pellinen Olson, Inc. Z � 1 Engineering- Surveying Landscape Architocture 1 �1 Invoice RECEIVEDInvoice Number: 20200 Invoice Date: March 05, 2014 Bil1To: City of Chanhassen MAR i 1 2014 Attention: Kate Aanenon 7700 Market CITY OF CHANHASSEN Boulevard P.O. Box 147 Chanhassen, MN 55317 Project: 14-007 Chanhassen Cemetery Manager: Dave Clayton Net 30 Days Professional Services for the Period: 2/1/2014 to 2/28/2014 1.5%Interest per month on past due accounts. Contract Maximum: $2,600.00 /'�Y� (J 'J/�/� L - �X!U t tco W Previous Billings Against Maximum: $0.00 Current Billings Against Maximum: $1,008.25 Balance After This Invoice: $1,591.75 Professional Services - Boundary and topographic survey Hots Rate Amount Surveyor 11 4.50 106.00 477.00 Surveyor 1II /J 4.25 125.00 531.25 Professional Services Totals f Total: $1,008.25 Total Project Invoice Amount $1,008.25 Aged Receivables: Current 31-60 Days 61-90 Days 91-120 Days > 120 Days $1,008.25 $0.00 $0.00 $0.00 $0.00 Finance Charges will apply to past due balances. We appreciate your business! SCANNEC' 7510 Market Place Drive . Eden Prairie, MN 55344 . 952-829-0700 . FAX 952-829-7806 Hansen Thorp P®Ilinen Olson, Inc. PI CNEERengineering CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS December 26, 2013 Ms. Alyson Fauske Assistant City Engineer City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 LANDSCAPE ARCHITECTS EXHIBIT A RE: GALPIN BOULEVARD CEMETERY EXPANSION Chanhassen, Minnesota P.E. Job #113355 Dear Ms. Fauske: M ENDOTA HEIGHTS CORPORATE OFFICE 2422 Enterprise Drive Mendota Heights. MN 55120 phone (651)681-1914 fax (651)681-9488 MY NECEEN%ED 6SEN DEC s n 2013 ENGINEERNG DEPT. In response to your request, Pioneer Engineering, P.A. (hereinafter called PIONEER) has prepared this proposal for surveying services for your project located in Chanhassen, Minnesota for the City of Chanhassen (hereinafter called CLIENT). A. Surveying Services 1. Prepare Certificate of Survey Show parcel boundary dimensions and area (only easements provided by CLIENT shall be shown) TOTAL COST FOR SECTION A-1 S S1,800.00 2. Prepare Topographic Survey a. Use above Certificate of Survey as a base. b. Collect and show topographic information on the easterly 75 +- feet of the proposed Cemetery expansion. c. Collect and show topographic information along existing driveway from center of Galpin Boulevard and extending to the easterly 75+- feet of property. d. Locate significant trees within topo area. e. Locate existing markers at the northeast comers of the most easterly grave groupings. TOTAL COST FOR SECTION A-2 $ 2,000.00 3. Install monuments (a total of 40) a Place monuments at the northeast comer of each proposed grave grouping. b. Monuments shall be installed when there is no frost in the ground. c. CLIENT shall provide the monuments. d. PIONEER assumes these monuments will be similar to monuments typically set at property comers and that they are a type which can be driven into the ground with a mall. TOTAL COST FOR SECTION A-3 $1,900.00 ASSUMPTIONS: 1. The CLIENT shall provide copies of the deeds to the properties to be surveyed. 2. The CLIENT shall provide copies of any easements that will be shown on the survey. SCANNED Ms. Alyson Fauske Assistant City Engineer City of Chanhassen P.E. Job #113355 Page 2 of 2 EXHIBIT A 3. PIONEER shall have the right to rely on information contained in documents provided by the CLIENT. 4. Any additional work will be billed hourly at our enclosed rates. COMPENSATION The above services for Section A will be provided at for an estimated price of $5,700.00. All work will be billed monthly, and is due and payable upon receipt. All invoices outstanding thirty (30) days or more from date of billing will be assessed a finance charge (interest) at the rate of 1.50% per month. Any work on this project in 2014 or later will be subject to an increase of 5% per year. EXTENT OF AGREEMENT This Agreement, the attached General Conditions to Contract(Agreement for Professional Services, the attached Fee Schedule and Contract represent the entire and integrated agreement between the Owner and the Engineer. This Agreement can only be amended by written instrument, signed by both the Owner and Engineer. We greatly appreciate the opportunity of being considered for this proposal and look forward to being able to assist you with your project. We are able to commence work immediately upon written notice. If the above prices and conditions are satisfactory, please indicate acceptance by signing the enclosed Contract. Please call me at (651) 251-0621 if you have any questions. Sincerely, &1c:::A (- � Blaine J. Marion PIONEER ENGINEERING, P.A. BJM:bmd Enclosures K'.N je Mun\Projw, Mun. 1 South Gf .=13\I13355 Gilpin Bwlevmd Cemetery [City of Chanlo 11Cbmh )\I13355 Gilpin Bo Il ud Cem Exhibit A BIM 26 Beamba 2013.dm GENERAL CONDITIONS TO CONTRACT/AGREEMENT FOR PROFESSIONAL SERVICES SECTION 1. SCOPE OF WORK 1.1 PIONEER ENGINEERING, P.A. (Hereinafter called PIONEER) shall perform the services defined in the contract/agreement, and shall invoice the CLIENT for those services at the rates shown on the attached FEE SCHEDULE. For extended projects, the billing rates may increase on January Ist or mob year at an annual rate not to exceed 10%. Any estimate of cost to the CLIENT as stated in the contractlagreement shall not be considered as a firm figure, but only as an estimate, unless otherwise specifically stated in the contrmt/agreement PIONEER will provide additional services under the contractlagreement as authorized by the CLIENT and requested by th CLIENT with charges for those additional services invoiced at the stated rates. PIONEER shall, upon written request, provide estimates for construction costs. Construction cost estimates shall not be considered as a firm figure, but only as an estimate. SECTION 2. 2A PIONEER will not be responsible for the failure of others to perform in accordance with the specifications of contrawagreement documents, and PIONEER services in no way relieve others of their responsibilities. 2.2 CLIENT will make available to PIONEER all known information regarding existing and proposed conditions of the site and project to be undertaken. CLIENT will immediately provide PIONEER with any new information which becomes available to it or its contractors which differs materially from information previously provi including all changes in plans. PIONEER has the right to rely on the information contained in documents provided by the CLIENT. SECTION 3. ESTIMATED COST 3.1 PIONEER will endeavor to perform the work and accomplish the objectives defined in the scope of work within the estimated costs for services provided and schedule proposed The estimated costs for services provided and schedule proposed are bated on our judgment of the requirements known at the time of the proposal. Success completion within cost and schedule limits can be influenced - favorably or adversely - by changes in work scope and schedule as dictated by CLIENT needs and unforeseen circumstances. PIONEER will notify the CLIENT in advance if schedule or costs for services provided are expected to exceed the estimate. In such even; th CLIENT may wish to (1) authorize additional funds to complete the work as originally defined, (2) redefine the scope of work in order to fit the remaining funds, or (3) request that work be stopped at a specific expenditure level. If option 3 is chosen, PIONEER will share materials completed at the authorized level without further obligation or liability to either party except for payment for work performed. SECTION 4. PAYMENT, INTEREST AND BREACH 4.1 CLIENT agrees to pay invoim(s) on receipt, and to pay interest on unpaid balances beginning thirty days after invoice date at the rate of 1.5% per month, but not the maximum rate established by law. 4.2 In the event CLIENT fails to pay PIONEER within 60 days following the invoice date, PIONEER may consider the default a total breach of the contracUagreement and may, at its discretion, terminate all of its duties without liability to PIONEER or others. 4.3 CLIENT agrees to pay all costs incurred in collecting the debt, including all attorney fees. SECTION 5. INSURANCE 5.1 PIONEER will furnish certificates of insurance upon request If the CLIENT requests increased insurance coverage, PIONEER will take out additional insurance, if obtainable, at the CLIENT'S expense, but shall have no liability beyond the limits and conditions of the insurance coverage. SECTION 6. LIMITATION OF LIABILITY 6.1 In the event PIONEER is held liable for damages, the total cumulative liability of PIONEER, its affiliates, and thew respective directors, officers, employees, agents and subcontractors shall not exceed 100% of the gross compensation received by PIONEER, as its fee under the contractlagreemi to a maximum of S20,000.00. 6.2 CLIENT agrees to notify all contractors and others who may perform work in connection with the project of the limitation of liability contained in Section 6.1, and to require as a condition precedent to performing work the acceptance of alike limitation of liability in favor of PIONEER In the event CLINT fails to obtain a like limitation of liability, CLIENT agrees to indemnify PIONEER from and against all liability to contractors and others in excess of the limitation amount 6.3 In the event CLIENT does not wish to limit PIONEER'S liability, PIONEER agrees to waive the limitation provided for in section E 1 upon written notice from CLIENT' received within five (5) days after the date the contract/agreement is executed, and CLIENT agrees to pay additional consideration equivalent to ten (10) percent of PIONEER'S gross compensation for the project, such consideration to be called a Waiver of Limitation of Liability Charge. This charge will in no way be construed as being a charge for insurance of any type but will be increased consideration for the greater risk involved in performing work for which there is no limitation of liability. SECTION 7. STANDARD OF CARE 7.1 In performing it's services, PIONEER will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of it's profession practicing in the same locality. No other warranty is made or intended SECTION 8. LIEN RIGHTS 8.1 PIONEER hereby gives notice that, pursuant to Minnesota Statute Chapter 514, and as stated in the contract, it retains the right to file a lien against real properly in the event of non-payment of invoices for engineering, landscape architecture, surveying, plamhrg or environmental services performed with respect to the subject property. The lien will be prepared and filed in accordanco with pertinent laws of the State of Minnesota. SECTION 9. CONSEQUENTIAL DAMAGES 9.1 Neither PIONEER nor CLIENT will be liable to the other for my indirect incidental, special or consequential damages (including loss of anticipated profits, business intimuption or good will of other economic or commercial loss) relating to the services rendered General Conditions to Contract/Agreement for Professional Services Page I of 2 Revised April 2013 rNctoutrm+auasc courxncr coaAaroaxru couorrgia TO rourancrucamm.� SECTION 10. TERMINATION 10.1 Either PIONEER or CLIENT may terminate the contraWagreement by giving fourteen (14) days written notice to the other party. In the event of such termination, for whatever cause, the CLIENT shall pay PIONEER the costs that PIONEER has incurred to the effective date of termination, including any obligation, commitments, pro rasa overhead, profit and unsettled claims plus any charges due and owing by the CLIENT as of the date of termination to include reasonable termination expenses. Up payment, any and all obligations and liabilities of the parties hereto shall terminate. SECTION 11. OWNERSHIP OF DOCUMENTS loll fail The original Drawings and Specifications as instruments of the service are, and shall remain, the property of PIONEER, whether the project for which they are made is executed or not PIONEER is not to reuse these drawings, or my part therecl; for any other client that PIONEER may have, without the written approval of the CLIENII These drawings are not to be used by the CLIENT on other projects or extensions to this project except by agreement in writing and with appropriate compensation to PIONEER The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless PIONEER from any claim, liability, or cost resulting from unauthoriv-d use I of the drawings a documents by the client or any persons or entities that acquires or obtains the drawings or documents from or through the client without written authorization from PIONEER. SECTION 12. RELATIONS11 P OF PARTIES 12.1 PIONEER will = solely m an independent contractor of the CLIENT and not as the CLIENT agent for any purpose. Neither PIONEER nor the CLIENT may enter it any agreement or assume any obligation for the other, and nothing herein may be construed to establish any partnership, joint venture or principal -agent relationship between PIONEER and the CLIENT. SECTION 13. FORCE MAdEURE 13.1 PIONEER will have no liability for any failure to perform or delay in performance due to any circumstances beyond reasonable control, including but not limited to, strikes, riots, wars, fire, flood, explosion, acts of nature, acts of govemmen; labor disputes, delays in transportation or inability to obtain material or equipment In the event of any delay in performance due to any such circumstances, the time for performance will be extended by a period of time necessary to overcome the effect of su delay, and the CLIENT will not be entitled to refuse performance or otherwise be relieved of any obligations. SECTION 14. SUCCESSORS AND ASSIGNS 14.1 The CLIENT and PIONEER each binds itself its successors, assigns and legal representatives To the other party of the contract/agreement and to the successors, assigns and legal representatives of such other party with respect to all pmvisions of the contract/agrcemrnt Neither the CLIENT nor PIONEER shall assign, set over or transf his interest in the contractfagrcement, in whole, or in part, without the prior written consent of the other, and any act in derogation hereof; shall, at the option of the moo - assigning party, render the written contractlagreement terminated. SECTION 15. ARBITRATION 15.1 15.2 All claims, disputes and other matters in question arising out of or relating to, the contmWagreement or the breach thereof shall be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining, unless the parties mutually agree otherwise in writing. This agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law in the State of Minnesota Notice of the demand for arbitration shall be fled in writing with the other party to the contractlagreemrnt and with the American Arbitration Association- The demand shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event, shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitation. Arbitration will not limit PIONEER'S mechanic's lien rights. The award rendered by the arbitrators shall be final and judgment may be entered upon it in accordancewith applicable law in any court having jurisdiction thereof. Arbitration of claims arising from the contract/agreerrcnt shall not be consolidated with any other arbitration proceedings except by written consent of the parties. SECTION 16. ENTIRE AGREEMENT 16.1 162 The CLIENT'S engagement of PIONEER to perform work represents the CLEENT'S acceptance of the terms and conditions contained herein, which constitute the entire understanding between PIONEER and the CLIENT and supersede my previous communication, representations or agreements by either party, whether oral or written. The terms and conditions contained herein take precedence over the CLIENT'S additional or different terms and conditions that may be contained in any purchase order, work order, invoice, gate pass, acknowledgment form, manifest or other document forwarded by the CLIENT to PIONEER to which notice of objection is hereby given. Unless otherwise agreed to in writing by an officer of PIONEER, the CLIENT'S engagement of PIONEER is limited to these terms and conditions. PIONEER'S commencement of performance will out be deemed or construed as acceptance of the CLIENT'S additional or different terms and conditions. No change of any of the terms or conditions herein will be valid a binding on either party unless in writing and signed by the owner or an officer of the CLthT1T and by an officer of PIONEER_ If my of the provisions hereof are invalid under my applicable statute or rule of law, such provisions are, to that extent, deemed omitted, but the remaining terms and conditions of the contract/agnxment will remain otherwise in effect. There are no understandings, agreements, representations or warranties, express or implied, that are not specified herein respecting the subject hereof SECTION 17. APPLICABLE LAW 17.1 The cmtracUagreernent shall be govemed by the laws of the State of Minnesota SECTION 18. EEO/AA 18.1 PIONEER is an Equal Employment Oppommity/Affirmative Action Employer. General Conditions to Contract/Agreement for Professional S=Vi=S Page 2 of 2 Revised April 2013 r vomuurnwaosc mrrrnacT roar, cormrnona ro courancn•mmmn PI NEERengineeringo CON,..' cu6ron DsrmE WMola Xe19014 MX SIIiO CIVIL ENGINEERS "NO ILANNERS LAND SURVEYORS LANDSCAPE ARCNRECTS VI+^H651166t-I9H laa I6511611-N9! �...... ae:'ll FEESCHEDULE Revised "1-2013 STAFF TYPE HOURLY RATE 200 CLERICAL STENO $50.00 300 PRINCIPAL ENGINEER $130.00 310 SENIOR ENGINEER $125.00 320 PROJECT ENGINEER H $I 15.00 330 PROJECP ENGINEER 1 $100.00 340 ENGINEER TECHNICIAN V $95.00 350 ENGINEER TECHNICIAN IV $90.00 360 ENGINEER TECHNICIAN IH $85.00 370 ENGINEER TECHNICIAN H $80.00 380 INSPECTOR IV $95.00 390 INSPECTOR HI S90.00 391 INSPECTOR/GPS $105.00 400 PRINCIPAL PLANNER $130.00 405 SENIOR PLANNER $115.00 410 PLANNERIE $105.00 420 PLANNER H S95.00 430 PLANNER] $90.00 440 PLANNER TECHNICIAN H $85.00 450 PLANNER TECHNICIAN I S80.00 460 LANDSCAPE ARCHITECT IH $115.00 470 LANDSCAPE ARCHITECT H S90.00 480 WETLAND SPECIALIST 111 $115.00 491 WETLAND SPECIALIST H $90.00 492 WETLAND SPECIALIST I $90.00 490 ENVIRONMENTAL TECHNICIAN II $90.00 491 ENVIRONMENTAL TECHNICIAN $90.00 495 ARBORIST 1 $90.00 500 PRINCIPAL SURVEYOR $130.00 510 SENIOR SURVEYOR $125.00 520 SURVEYORII $115.00 530 SURVEYORI $110.00 539 1 MAN SURVEY CREW $110.00 540 2 MAN SURVEY CREW $140.00 550 3 MAN SURVEY CREW $196.00 560 GPS/SURVEYCREW $190.00 571 SURVEYOR COMPUTER TECHNICIAN V $95.00 572 SURVEYOR COMPUTER TECHNICIAN N $90.00 573 SURVEYOR COMPUTER TECHNICIAN IH $95.00 574 SURVEYOR COMPUTER TECHNICIAN H $90.00 580 PREVAILING WAGE- I MAN SURVEY CRE $130.00 581 PREVAILING WAGE -2MAN SURVEY CRE $195.00 592 PREVAILING WAGE - 3 MAN SURVEY CRE $256.00 EXPERT WITNESS - COURT/DEPOSITION 2 x HOURLY RATE 91MH sEalerARrvmr,ole.fl:�c9..mwaa.ea.a6TnEN PICNEERneeHng CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS CONTRACT WORK TO BE PERFORMED AND SPECIAL INSTRUCTIONS MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. MENDOTA HEIGHTS CO R YORATE OFFICE 2422 Enterprise Drive Mendota Heights, MN S5120 phone (651) 681-1914 hz(651)681-9488 www.pioneerengcom BASIS FOR FEE CHARGED: ( ) PERCENTAGE OF CONSTRUCTION ( ) HOURLY RATES (X) AS PER EXHIBITS/ATTACHMENTS ( ) AS PER INSTRUCTIONS Unless agreed in writing, payment for all invoices shall be due net 30 days, after which interest shall be added at a rate of 1.5% per month to the unpaid balance. Pioneer Engineering, P.A. may stop work progress, file a lien to protect debt, bring suit, or take any other action available to collect the debt if invoices are not paid Client agrees to pay all costs incurred in collecting the debt. FIRM NAME (If a business): SIGNED BY (Signature): TITLE OR POSITION: DATE SIGNED DISTRIBUTION: I'T COPY —RETURN TO PIONEER ENGINEERING; 2 COPY —CLIENT COPY PI ONEERneefing CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS CONTRACT WORK TO BE PERFORMED AND SPECIAL INSTRUCTIONS MEHDOTA HEIGHTS COR/ORATE OFFICE 2422 Enterprise DrWe MendgU Heig"s, MN S5120 phone (651) 681-1914 fax (651)681-9488 www.plonl rengxom BASIS FOR FEE CHARGED: ( ) PERCENTAGE OF CONSTRUCTION ( ) HOURLY RATES (X) AS PER EXHIBITS/ATTACHMENTS ( ) AS PER INSTRU( Unless agreed in writing, payment for all invoices shall be due net 30 days, after which interest shall be added at a rate of 1.5% per month to the unpaid balance. Pioneer Engineering, P.A. may stop work progress, file a lien to protect debt, bring suit, or take any other action available to collect the debt if invoices are not paid. Client agrees to pay all costs incurred in collecting the debt. FIRM NAME (If a business): SIGNED BY (Signature): TITLE OR POSITION: DATE SIGNED _ DISTRIBUTION: 1n COPY —RETURN TO PIONEER ENGINRI EENG; 2 COPY — CLIENT COPY 4 1 --1 Engineering Surveying Landscape Architecture 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806fax www.htpo.com December 19, 2013 Kate Aanenson City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 Phone:952-227-1139 kaanenson@ci.chanhassen.mn.us RE: Chanhassen Cemetery (PID# 250151900 & 258520380) Dear Alyson, We propose to furnish professional surveying services for the above referenced project as follows: FEE SCOPE OF WORK 51,000.00 Boundary survey including computations, monumentation of the boundary, and locate the two(2) significant trees $1,600.00 Topographic survey including utilities located within the boulevard, drafting, and final deliverables $1,400.00 Compute graves and set 40 monuments for burial plots The above figure is considered a maximum not -to -exceed fee for the identified scope of service. Invoices will be submitted based on actual hours worked in accordance with our standard fee schedule. The Survey will be delivered within 10 working days of the signed approval. Customary reimbursable expenses (printing, courier service, or other out of house services) are passed directly on to you. We invoice our services monthly, payable within 30 days. A 1.5% monthly fee will be charged to all invoices not paid after 30 days. SCANNED MWUCP Certified DBE CERT Certified SBE, "SE Page Two RE: Cemetery Site December 19, 2013 Thank you for the opportunity to provide our services. This proposal will remain valid for 90 days. If it meets your needs please take a moment to complete and sign the approval below and return to us. We will schedule the survey as soon as we receive your authorization. Sincerely, Hansen Thorp Pellinen Olson, Inc. Andrew J. Christensen, L.S. D. Daniel Thorp, Survey Supervisor Principal achristensen@htpo.com Owner/ClientApproval:ya�p, Aa I ,p n JAI l I Name/Title: CQAM Unj Company: Billing Address: -770o A ((Vr B` VU h Signature: 'f\kt7� %IW1[`ww,�vrt_ Phone: gl) Y - 1 2, '' I - ` j � l Fax: Email: ti f��l I IcC�I� C� , C► F1S�L°n'� 6 I CS Z ---I i Engineering • Surveying Landscape Architecture Position Engineer I Engineer II Engineer III Engineer IV Engineer V HTPO Fee Schedule (Effective January 1, 2014) Hourly Rates 2014 $ 86.00 $ 106.00 $ 125.00 $ 144.00 $ 157.00 SurveyorI $ 86.00 Surveyor II $ 106.00 Surveyor III $ 125.00 Surveyor IV $ 144.00 Surveyor V $ 157.00 Landscape Architect I $ 86.00 Landscape Architect II $ 106.00 Landscape Architect III $ 125.00 Technician I $ 64.00 Technician II $ 81.00 Technician III $ 97.00 Technician IV $ 11900 Clerical $ 62.00 Clerical19 $ 76.00 Reimbursable expenses billed directly to the client include: Reproduction costs Fees for services of outside consultants (geotechnical, traffic, wetland delineations, etc.) Fees paid for permits and approvals of jurisdictional authorities Costs for delivery and courier service Documents purchased from others Living & travel expenses for travel out of southwest metro area 13 -;4 Chanhassen City Council — November 25, 2013 Mayor Furlong: Thank you Chief. Any questions for Chief Wolff tonight? Very good, thank you very much. Chief John Wolff. Thank you. Mayor Furlong: We'll look forward to hearing your report on your trips. Chief John Wolff: Absolutely, thanks. Mayor Furlong: Thank you. Let's move on to our items of new business. CHANHASSEN PIONEER CEMETERY, 8151 GALPIN BOULEVARD: REVIEW OF CITY CEMETERY PROPERTY AND OPERATIONS PER SECTION 246.03(5) OF CITY CODE, APPLICANT/OWNER: CITY OF CHANHASSEN. Kate Aanenson: Thank you Mayor, members of the City Council. This item did appear before the Planning Commission on their November 5'h meeting. The Planning Commission was acting under their powers and duties as really advisory role. As I stated in your cover memo there, there were 5 members that participated in the discussion. One member was absent and one recused himself as being a neighbor in that neighborhood so while they didn't take a formalized vote, they collectively came their opinion on that and I think we'll summarize that here in a minute so they did listen to the comments from the neighborhood and expressed concern. They felt that it was a cemetery and since it had been established for a long time felt strongly that it was a cemetery but they did express concerns regarding the visual impacts. The tree loss, parking and economic impact so we've got some additional information for you on that which we'll go through in the meeting here tonight. In addition to that, regarding the parking concerns and on Galpin we believe the number of parking spaces, the peak demand would not change over time in how it's being functioned. Again there's no lighting at that cemetery and how it's being used a number of burials in any given year. So the County did stripe that road and kind of did it in the field. Kind of did a field design so it is a surmountable curb. Cars can pull off the road but we can look at that area, extending that a little bit further to the east to accommodate, excuse me, taking the service road to accommodate maybe a hammer head turn around. That main drive that would go in. That would also accommodate some additional parking there so don't believe that is a concern. And then in addition the staff is looking for direction from the City Council regarding the future planning for a columbarium on the site. A columbarium is a vault with, it's just for ums containing ashes so this item was not included at the Planning Commission. Again the Planning Commission was really kind of looking at the transition and the neighborhood issues so again looking at the long term development of the cemetery so just looking for some feedback on that. So I'll go through the staff report as presented to the Planning Commission with some of those updates. Mayor Furlong: Thank you. Kate Aanenson: Again the location of the site, 8151 Galpin Boulevard. The surrounding neighborhood in the Timberwood subdivision is zoned RR, larger lots. 2 1/2 acre lots and then the surrounding lots to the south of them would be RSF, the residential single family. The Timberwood Estates, the RR zoning district is where this is located. Kind of zoomed in on that area. The original part of this cemetery was actually established in 1861 and when the Timberwood Estates was platted back in the 1987-88 there was discussion about including this because there was actual burials in this part at that time so the City had, or the cemetery itself had already established rights for use of that property. There was discussion with the Timberwood plat to actually acquire more property. At that time, as in our large lot you have to have 2 1/2 acre minimum. The developer would have lost a lot so at that time this property was then extracted and donated and included as part of the cemetery so therefore those plots that were already had burials on SCANNED Chanhassen City Council — N"ovember 25, 2013 • them were included in the cemetery so the original boundaries of the cemetery went to, where we're showing today and I think that is one of the discussion points that the Planning Commission felt like it's kind of that, that is the limits of the cemetery. The other discussion was on existing trees. Location of trees. Changing the character of the cemetery itself. Certainly low density, low density as we look at our zoning ordinance we don't require typical buffering on this but certainly being a good neighbor that was one of the discussion points that we wanted to get input from the neighbors was, transitional buffering or landscaping between existing uses so the forester did go out and identify, there's 32 trees on the eastern property line and only 8 of them are of desirable species or of size, and many of those are box elders, poplar, or ash and these trees may be small or maybe not be structurally sound so the goal would be then to clean up some of those trees from the site and then work with trying to be a good neighbor there and provide adequate buffering. Meeting with the neighbors along the southern and the western, excuse me the eastern property line to make sure that there's adequate buffer there. Councilman Laufenburger: Kate? Kate Aanenson: Yes. Councilman Laufenburger: Before you go forward. Could you just point out the property line, the property corners of the cemetery? Kate Aanenson: Sure. It's the, I don't know if you can see. Councilman Laufenburger: That's to the north. Kate Aanenson: Yep. Councilman Laufenburger: Yeah. That's to the east. Kate Aanenson: Yeah. I'll have another drawing here that will show it. Councilman Laufenburger: Okay, is there, oh okay. Alright. Kate Aanenson: So this is the original and then this was added on where there was already the burials in this, yeah. Councilman Laufenburger: Okay. Mayor Furlong: And then question for you too on this picture. Some of the trees have a red label. Some have a black label. Kate Aanenson: Yes. Mayor Furlong: What's the difference? Kate Aanenson: The red are the ones to be proposed, there are some trees out there that are larger but they're, they're fragile. They could fall down. We've had a tree fall down out there recently so just looking at that, or they're not in good healthy shape. Mayor Furlong: So the trees that you looked at, if I'm doing my quick count, the red ones number about 8 or 9 or something. Chanhassen City Council — Amber 25, 2013 0 Kate Aanenson: Correct. Approximately. Mayor Furlong: Okay, and those would be, the proposal is for them to be preserved or Kate Aanenson: Yeah. Trimmed up if necessary but preserved correct. And getting a lot of the buckthorn that's out there cleared up. Mayor Furlong: Okay, thank you. Kate Aanenson: And I'll show you on this, some of those trees are in this green area right here so if you look at in the staff report, we identify there's 720 graves in this area that's kind of the yellow, but of that 720 only 612 are actually being used. Some of them are, have existing trees or encumbered otherwise so this green area is where on the south and then the east is where there's clearly right now a lot of buckthorn and some undesirable trees. Councilman Laufenburger: And of the green, the green is platted for grave sites? Kate Aanenson: Correct. Correct. Councilman Laufenburger: Okay. And have any of those been sold? Kate Aanenson: I don't think so. Councilman Laufenburger: Okay. Kate Aanenson: So what we're talking about then is this red area for continuation of development so that's approximately, if you took the dimensions of the site along this is about 275 feet here so that we're talking the 60 feet in additional right here so there is a property comer here which we talked about. When this subdivision, Lukewood Drive put in, a retaining wall was put in place and that retaining wall plunked right over the property comer right here so one of our recommendations would then be to actually resurvey that and get that comer pin marked out there so we would know the, identify the limitations of that property comer. So within that then we would work to create additional buffer along this property. There's probably about 10 feet in there and along this property line here to provide additional buffering. Again working with the neighbors to find out the adequate screening. The best places for those trees where we've done that, or shrubs for view sheds and the like to see where the best place for those would be. We talked about the economic, kind of the cost summary that we looked at and we talked about a little bit of surveying other cities so I think the main point here is that the cemetery itself operates in the positive and we expect that to be true going forward into the future so our intent is to look at a rate for the, a change in revenue for the rate that we charge resident and non-resident rate so that was factored into the formula itself here. The resident rate and then the non-residential rate per plot. And then looking at those rates we went through and looked at our key financial cities and looked at what they were charging for the plots itself. So I didn't include that. It is in your packet but if you had questions on that I can go through that or the City Manager can talk to that too so again operating in the positive. We believe that will continue into the future so with the outcome of that we would continue to work with the neighborhood. I'll go to the recommendation then. We'd want to survey the property. Work on the tree removal and the grading and get the perimeter landscaped immediately as that, as soon as we would clean it and then again work with the neighbors and then we talked about that drive, the main drive so people could park in there without backing out. That we create some sort of a turn around or a hammer head at the end of that and then we'd establish fees for the graves. $200 for Chanhassen residents and $500 for non-residents. We often have family members here that want their parents at this cemetery closer so with that I'd be happy to answer any questions that you have. Chanhassen City Council — DTovember 25, 2013 • Mayor Furlong: Thank you, questions for staff. Councilwoman Ernst Councilwoman Ernst: So Kate can you talk a little bit more about the parking because I know that there were some concerns with the parking. Kate Aanenson: Yeah right now people park along this street right here and then they would park, there's a driveway here, we would continue that and then put somewhere in here a turn around. Again most, because there's no lights at this cemetery you know it's pretty low key. We talk about there's 6-8 burials a year so you don't have normally, that doesn't mean people aren't visiting but you wouldn't have the same number of people as you would go for a burial. As you would that someone would want to go place flowers or go visit a grave. That's you know one or maybe two cars that would come sporadically but as far as the burial itself would be different. Councilwoman Ernst: So was it the logistics of the parking or was it the capacity of the parking that was the concern? Kate Aanenson: Well I think some of it people commented on the striping itself but we believe you know if there is a larger group they typically contact with the sheriff's office just as they would at the St. Hubert's Cemetery if they needed extra security or extra parking controls or something like that. Councilwoman Ernst: Okay. And staff feels that there's, that it's very adequate? Kate Aanenson: For the few times. Councilwoman Ernst: The way it's designed. Kate Aanenson: For the six times a year, yes. Councilwoman Ernst: Okay. Mayor Furlong: Other questions? Mr. Laufenburger. Councilman Laufenburger. Thank you Mr. Mayor. Kate can you just talk a little bit about, you use the term buffering versus the term setback. Is there any setback requirements along these property lines? Kate Aanenson: No, not by ordinance. No. Councilman Laufenburger: Okay. Kate Aanenson: This is governed by the city ordinance so it's, was incorporated back when the City adopted a separate regulatory control on that and that's Chapter 8 of the City Code. Cemetery, there was no setback for any buffer setback. Councilman Laufenburger. So the buffer, the buffer is not required. Kate Aanenson: The way our zoning ordinance reads today, no. Between low density land uses. But again we, you know there's a visual impact certainly recognize going both ways. Councilman Laufenburger: Sure. Chanhassen City Council — November 25, 2013 Kate Aanenson: Someone in their back yard looking across or in their front yard looking across or someone that would be in the cemetery looking across at an active area so I think just putting some landscaping in there. Councilman Laufenburger: So your plans essentially include using the property as shown here on the screen. Using the property up to the property line except 10 feet of buffer on the east side and the south side, is that correct? Kate Aanenson: That's correct. Councilman Laufenburger: And how about the north side? Kate Aanenson: The north side the plots go right to the property line on that side. Councilman Laufenburger: Okay. And those are, those are grave plots that have been in place for a long, long time, right? Kate Aanenson: The yellow ones would be, yes. Councilman Laufenburger: Yeah the yellow ones. Okay. Kate Aanenson: Yes. Councilman Laufenburger: So the green and red which you show are just following that same line. Kate Aanenson: That's correct. Councilman Laufenburger: Okay, Alright. Kate, you talked about, in the report you talked about an anticipated rate of usage that essentially if we build out the green and the red this will go for about 27 years approximately depending upon. Kate Aanenson: Yes. Councilman Laufenburger: Okay. Sales of course and how many people go in there. After that how would you, how would you support the maintenance of the cemetery? Would it just be maintained by city staff? Kate Aanenson: Correct. That's how it is today Councilman Laufenburger: And today the cemetery is a property. The City hires city staff or we don't hire them but we incur the cost of maintaining by using city staff, meaning park and recreation for mowing and stuff like that. Kate Aanenson: That's correct and that was built into that cost summary, yes. Councilman Laufenburger. Okay. And also if somebody in the winter somebody wants to open a site, is that opening of the hole to bury an individual, that is a cost incurred by the people who own the lot is that correct? Kate Aanenson: That's correct 10 Chanhassen City Council — lovember 25, 2013 • Councilman Laufenburger: Okay. Okay. That was all I had for right now. Thank you Mr. Mayor. Mayor Furlong: Thank you. Other questions? Councilman McDonald. Councilman McDonald: Kate you talk about the fee being $200 and $500. Are those one time fees or are they continuing fees? Kate Aanenson: I'm not sure. Todd Gerhardt: It would be a one time fee for the plot and then there are some additional costs to locate the plot corners and that's the, I think it's the $50 for that and then the funeral director, or whatever funeral home that they may work with, there's additional cost in digging the grave and any special patrol of officers that is needed. Councilman McDonald: Okay, but there's no annual fee for like maintenance or any of those things, is that right? Todd Gerhardt: No. Councilman McDonald: Okay. Now the other thing within the red zone is where, well I guess the red and the green zone is where most of the trees are at. By the time that we would take those down, is it also your plan to kind of redo the landscaping that you know we could now either sod or so grass seed and actually grow some grass in that area? Kate Aanenson: Correct. I think the best way to do it is to, to grade it now and then get the re-establish the trees as soon as possible instead of trying to do it incrementally. Trying to get in there and so you've got that. Everybody knows what they agreed to. What works for buffering and get in there and grade it. Get the seed established. Councilman McDonald: Okay. That's all the questions I have. Mayor Furlong: Okay, thank you. Any other questions at this time? Ms. Aanenson, just a few questions. Follow-up questions. There is no lighting currently in the cemetery, is that correct? Kate Aanenson: That's correct. Mayor Furlong: And there's no proposal at this time to add any lighting. Kate Aanenson: That's correct. Mayor Furlong: Okay. And then with regard to the landscaping along the east and southern property lines, is it your expectation to work with the neighbors to identify where in terms of the location of the types of either shrubs or trees that would be part of that landscaping. That buffer. Kate Aanenson: Yes. It would be our goal then to have a neighborhood meeting and then those that have the visual impact, to work to try to provide the best location of vegetation for those purposes. Mayor Furlong: Is it part of the plan to completely obstruct the view of the, from the, along those... Kate Aanenson: Well the best we can I think we want to look at, to make it also aesthetically pleasing you know so, yeah. 11 • • Chanhassen City Council — November 25, 2013 Mayor Furlong: So it could include perhaps some shrubs. Some overstory trees along the property line. Kate Aanenson: That's correct. Mayor Furlong: Might be some of the options. Kate Aanenson: Yes because I think in the summer it's you know, you obviously see less of it so trying to do all deciduous, I'm not sure, you know try to find that right mix. Working with the City Forester on that recommendation. Mayor Furlong: Okay. Ahight. Can we talk a little bit more about the columbarium and just the thoughts there. And that's obviously not included in this site plan currently. Kate Aanenson: That's correct. Mayor Furlong: So that might be something that we'd have to. Kate Aanenson: Something we would come back in the future. Mayor Furlong: We could come back and talk about. Kate Aanenson: Yeah, just to get your thoughts on that and then we would come back at a future date with more information about that. Cost and that sort of thing so. Mayor Furlong: Okay. Kate Aanenson: So just kind of maybe just a read if that's something that you may want to consider. Mayor Furlong: Cun•ently if someone chooses cremation they're buried in half of a grave plot correct? Kate Aanenson: That's correct. And only 2 per grave. Mayor Furlong: Okay, and with the picture in our staff report it looks like for the land area there'd be much more availability for these niches, or there'd be more niches for the given area taken up by the columbarium than half of a grave site. Todd Gerhardt: That's correct and you know a columbarium can be built to whatever size that you feel is appropriate and if this is something the council would like to see incorporated as we work with the neighborhood down the line on landscaping, maybe discussions with them on location also would be part of that discussion. Mayor Furlong: Alright. Thank you. Councilman Laufenburger: Mr. Mayor? Mayor Furlong: Yes. Councilman Laufenburger: Just a comment on that. I think the some sort of accommodation for what seems to be a trend towards cremation would be very appropriate. I'd like to have some facts, whether it be from funeral directors or people who know the business. You know what's the trend? What's the pace 12 Chanhassen City Council — November 25, 2013 at which cremation is being you know considered as an alternative but I think that just considering, if its' done well and done in a very solemn way I think this columbarium, which is a new word for me. I always thought it was a mausoleum but I mean words change. I mean selfie wasn't in the dictionary a month ago right? So I think that, I think it's consideration that I'd like to give that some real strong consideration so thank you Kate for offering that up. Councilman McDonald: Mr. Mayor? Mayor Furlong: Mr. McDonald. Councilman McDonald: The question I would have on that, is it possible to build that as part of a wall at the back side and incorporate all that into it and that also could be used as part of a buffering between the properties? Kate Aanenson: I think that's something we'd probably want to work with adjoining property owners to see, for visual impact where it might be a good spot for that. If that's something that would maybe have a few more visitors. Maybe be more centralized so that's something we would again I think to Councilman Laufenburger's point, I think finding out more where the trends, the size and trying to, what that means as far as you know where that would be best suited on the site. Councilman McDonald: Okay. Mayor Furlong: Another question with regard to finances, and you brought up the information. I know that was a question that was asked at the Planning Commission. About the costs and either Mr. Gerhardt or Ms. Aanenson, can you give us a quick summary of the analysis and from a high level standpoint and the results of your estimate? Todd Gerhardt: Sure. Well using the current rates you would have about $64,800 dollars in additional revenue that would be derived over the 27 years, and that's basically following the current pattern of one grave per month. That's what we've been averaging for the past 15 years and if you go with the proposed rate change and just using two-thirds is residents and a third is non-resident, going with $500 per plot and $200 per plot for a resident and the $500 for non-resident, that would get you at $98,400. To develop the project you're looking at approximately $12,000. Site prep, survey costs and landscaping. Long term maintenance, we're looking at currently it's about $722 a year or $1.18 per grave and then adding the 324 additional graves, that would drive it up to about $1,100. And it takes about 2 hours for the crew to mow and prep the site. It's in our rotation for mowing like our neighborhood parks and so we use a lot of summer help in handling that. Currently we have about $38,850 in grave or plot sales from 1999 to 2013. We did make some capital improvements. The arch. The lettering. The landscaping. Stone work to the entry to the cemetery and that dollars were spent out of current reserves of $28,556. So currently using today's dollars you have about $58,250 cash on hand. You take into account previous capital projects. The expansion or development of the rest of the cemetery, you're at $56,924 so that leaves you a net $1,325. But what was not taken into account were the additional 12 years between 1999 and '87 when the City took the cemetery over, and that roughly using $200 and 12 plots per year is an additional $28,800 so you do have after the development out of the cemetery you do have roughly $30,000 cash on hand. Mayor Furlong: And going forward the annual revenue less the annual expenses, there's a surplus there? Todd Gerhardt: Correct. Mayor Furlong: A projected surplus on an annual basis. 13 Chanhassen City Council — N tuber 25, 2013 • Todd Gerhardt: Yes. Projected revenue. Mayor Furlong: I think it's just at the bottom of this screen. Councilman Laufenburger: $1,300? Todd Gerhardt: Yes. I kind of added that into my $28,800 to the $30,000. Mayor Furlong: Okay, and that would be on an annual, on a per year basis. Annual basis. I know that was a question asked at the Planning Commission but they didn't have the information for it so I wanted to. Kate Aanenson: Yeah and it's typically, the Planning Commission doesn't usually get into the economic part of it so we. Mayor Furlong: Fully understand. Kate Aanenson: Left that up for the City Council. Mayor Furlong: More of a use. Property use standpoint. Kate Aanenson: Correct. Correct. Mayor Furlong: Okay. Alright. Thank you. There was a public hearing held at the Planning Commission. We've certainly read those comments as well. As well as the comments from the planning commissioners. This is not a public hearing but I guess my question is if there's anything, new information from members of the public based upon what was presented tonight that they'd like to provide comments on, we'd certainly take public comments. Mr. Allen, if you'd like to come to the podium. Doug Allen: Mayor, council members, good evening. My name's Doug Allen. I live at 2250 Lukewood Drive which is on the southern edge of the property. Couple quick points and then just one thing in the motion that I would like to clarify or get some assurances on. The motion, well fast of all my point is. I think that the economics are, I think the plots are priced way below market. Is there anything that would prevent any individual or group of individuals from buying all of them in mass at one time? Mayor Furlong: Mr. Gerhardt, do you want to talk a little bit about the, and the policies for resale there as well? Todd Gerhardt: Anybody buying a plot has to get a title from the City. You can not resale the lots without the City's approval so the City basically has the first option to purchase the plot back from the family. Doug Allen: Abight. Mayor Furlong: And just to clarify, we purchase, the City has the right to purchase it back at either the cost paid or the current cost whichever is lower so there's no opportunities for investments here. Doug Allen: Okay. I noticed in the comparisons, the average of the other comparison lots, many of which seem to be church owned. There's about $650, somewhere in that neighborhood and then just on 14 Chanhassen City Council — hrovember 25, 2013 • my own research and plots that my family has elsewhere, the market really seems to be more in the $1,500 up to some that my family own that are $4,000. Why so low? I mean that's a question that I have I think from a revenue standpoint for the City that's probably too low. And then does that change the rate then at which these will sell if they were priced more fairly in the market so I think that should be factored in and taken into consideration. And then my other concern that I have as a property owner, the motion says that, it does say installation of a landscape buffer on the southern, eastern and southern property lines but the report really just speaks to, we'll try to do it. We'll work with the City. Can we get some assurances that there will be a buffer, especially from my point of view, on the southern edge. We'd like to make sure that the language in the motion is a little stronger that says, that will be done versus the report which really just says, we'll look at it. So those are the concerns. Mayor Furlong: Alright, thank you. Ms. Aanenson. Kate Aanenson: ...when it went to Planning Commission. The motion as proposed up here that says installation of landscape buffer. If Mayor if you, you know we could modify that to say you know work with the neighbors too. Doug Allen: And that's fine. I mean I like that wording because it gets stronger. Kate Aanenson: Yeah, we changed that from the Planning Commission. Doug Allen: And I just want... Kate Aanenson: Our intent is to work with the neighbors to get that. Doug Allen: Yeah, that is stronger than the report says. The report's a little bit softer so.. Mayor Furlong: Well for clarification as well, just to be clear that a buffer doesn't necessarily mean completely. Doug Allen: Right. No, no I understand that. Mayor Furlong: Visual obstruction and that you won't see anything so. But it's working to see where's the best place to maybe plant some bushes or some trees and what works for both sides. People at the cemetery as well as the neighbors. Doug Allen: And just as a point, the City's getting a good deal on whoever's doing their tree service because I saw there's 22 or 24 trees that need to be removed and I just had trees removed from my yard at a cost of $800 per tree and mathematically at the retail rate that'd be about $20,000 to remove those trees and I think there's only $5,000 in the report so that's a good deal. Kate Aanenson: We do a lot of tree removal and we do a lot of tree pruning in the city so we have competitive bids. Mayor Furlong: Okay, thank you. Jan Johnson: Good evening. I'm Jan Johnson. I live at 8120 Pinewood so we're the property directly east, if you could show actually that picture. One of the comments I'd like to readdress is the parking. So the picture that's actually shown there was taken quite a while ago. That road, Galpin was redone so there is now a turn lane down the middle of that highway so the shoulders are no longer wide enough to park on so the parking plan as I read it in the document is that directly in front of the cemetery it's a 15 Chanhassen City Council — Ntuber 25, 2013 • surmountable curb so there are a few number of cars that could pull up on the boulevard to park and there's no other parking that is wide enough for a car on any of the side streets or the rest of Galpin around that so that's a very, I think a high concern. That's a 45 mile an hour road so having people park on the curb, in the road, 45 miles an hour I think is just not a good situation or safety issue for the residents as well as the people attending funerals so. I also just want to make a point that the cemetery's very quaint. It is a pioneer cemetery. There are re-enactments. Taking all of the trees and the natural buffer in terms of the shrubs away from that is a big change to that cemetery so I don't know if you all have had an opportunity to be in that cemetery but it would, excuse me. I have a cold. It would very much change the look of that cemetery and the natural canopy of the trees and the shade around those properties as well as the cemetery so there's something about putting a 10 foot buffer right in terms of you know 10 feet of landscaping is not the same as having 30 feet or more of natural wooded buffer so I think if people could just consider that in terms of not only what it's doing to the properties around but how much it's changing the cemetery itself. As well as the loss of 24 trees so thank you. Mayor Furlong: Thank you. Councilman Laufenburger: Ms. Aanenson, just a comment on Ms. Johnson's question. Are there any parking restrictions on the north side of Lukewood Drive? Kate Aanenson: It's a public street so there's no parking, yeah. Councilman Laufenburger: So it's a public street. Kate Aanenson: Correct. Councilman Laufenburger: Okay. So that means no parking restrictions at this time? Kate Aanenson: Correct. Councilman Laufenburger: Okay. Mayor Furlong: And I think the same is true on Galpin isn't that right? Paul Oehme: Correct. Mayor Furlong: Okay. Alright. Okay, thank you. Any other comments that weren't included at the Planning Commission? John Noller: Council members, Mayor, thank you for your time. Mayor Furlong: Good evening. John Noller: My name's John Noller. I live at 2381 Timberwood Drive. I'm the guy just to the north and first and foremost, if moving forward, if you guys do approve this plan I would very, I would like you guys to consider very much adding some buffer also to the north. There are several trees that will be removed m the green and red area and that would certainly decrease, I mean it would make viewing that much worst for us and I think that if everybody else is getting some buffer, we should probably get a little buffer as well. At least some consideration for it. Mayor Furlong: Question for you 16 Chanhassen City Council — l ovember 25, 2013 • John Noller: Yep. Mayor Furlong: There's a fence line behind your house, is that correct? John Noller: That's our fence, yep. Mayor Furlong: That's your fence? Is that at the property line or is that inside? John Noller: It's just inside our property line. Mayor Furlong: Okay. Alright. So there's already some trees and along the entire section there, are there not? John Noller: There are thinning and as you move further back where the green and red areas are, that is much more dense and so if you are going to be removing trees there you're now removing density from that area. Mayor Furlong: Okay John Noller: And just a quick comment about, and I just want to clarify something. Low density for your purposes means that it's low traffic, correct? Mayor Furlong: Ms. Aanenson, if you want to correct that. It's the number of homes per acre I believe. Kate Aanenson: And it also would be you know looking at the type of use and how it's being used. Again there's no night time traffic there. You know typically when you have a single family house that generates the most trips, people coming and going throughout the day so there's not as many trips to this site as there would be too. John Noller: We spend a lot of time on our deck, which is looking straight over the cemetery and there are a lot of people that go through that. It's a very cool thing to see. A lot of our neighbors making trips through the cemetery. Whether it's on evening walks in the summertime so it's fairly busy. Might not be a lot of burials there but there is a fair amount of foot traffic and I just should make you guys away of that because we're out there pretty much every night. At least during the summertime. Not now. Councilman Laufenburger. Mr. Noller you said that's cool. Does that mean you like to see the traffic? John Noller: I think it's great that it's being used. If the cemetery's there and we enjoy the cemetery being there. There's a lot of history. I've taken my daughter over there and it's great to go over and talk about the history and the story behind the cemetery. I think it's great that it's being there. I just don't think that when you have a historical piece like that, I just don't think it needs to be expanded upon and Wahmartized if you will. Sometimes bigger is not better. Councilman Laufenburger: I'm trying to understand. Do you object to seeing the people in the cemetery? John Noller: No, I think it's great that people are in there seeing what's there already. Councilman Laufenburger. When you're on your deck, do you object to seeing the people in the cemetery? 17 Chanhassen City Council — November 25, 2013 • John Noller: No. Councilman Laufenburger: Okay, thank you. John Noller: A point that I'd like to make that I didn't bring up at the Planning Commission is that when our daughter was born 7 years ago I started to look into our drinking water because like many of our neighbors, actually all of our neighbors in the Timberwood area, we're on wells. With the addition of 324 grave sites being added, I'm sure you guys have done an environmental impact study on how these graves, additional graves will affect our drinking water. Yes? Kate Aanenson: I don't believe they're deep enough to affect your drinking water. John Noller: So the study has been done? Kate Aanenson: I don't believe there's an impact. John Noller: Okay, there are several studies out and I'd just like to, if I may quote from one of the studies that talks about how cemeteries can contaminate the ground water. Okay? Mayor Furlong: That's fine. John Noller: After a while in the ground a body in a coffin will begin to decay. Mayor Furlong: Excuse me. John Noller: What? Mayor Furlong: Can you reference what you're reading? John Noller: It's from the Northern Ireland Environmental Agency. Cemeteries, Burials and the Water Environment. Mayor Furlong: Okay John Noller: This fluid may contain embalming fluid, pathogens, microbes, nitrogen compounds which could contaminate ground water and in some cases may also pose a health risk if it contaminates a ground water fed drinking source. That's our wells. As ground water can travel considerable distance underground and with any pollutants it's necessary to consider the possible risk of ground water contamination when planning new graveyards or cemeteries. So I just, I would submit this to the committee for your perusal and just would like you guys to consider it at least. Mayor Furlong: Thank you. John Noller: I also have a petition signed by 42 individuals who live in the community that surround the cemetery that are opposed to this expansion. Not everybody could make it here tonight but I'd like to also submit that for your perusal as well. Mayor Furlong: Okay. John Noller: And just one last comment. As a neighbor whenever I make changes, particularly the exterior or my grounds of my house, I know that I can do these things but when I do certain things that Chanhassen City Council — November 25, 2013 • my neighbors can see I ask myself, should I do them and that's something that I would like the council to consider is not can you. Tbat's not an argument but it's should you. Thank you for your time. Mayor Furlong: Alright, thank you. Okay, anyone else? Thank you. Oh! Brian Johnson: My name is Brian Johnson. I live at 8120 Pinewood Circle. I'm the guy that sent you the long, novel email that you may have read in your council packet. Mayor Furlong: Right, I read it Brian Johnson: And public speaking is really not my thing so you'll please excuse me if I'm a little uncomfortable up here. I just wanted to come back to the question of the parking because I feel like as I listen here tonight that that issue is kind of getting passed over. Councilwoman Ernst, you asked some great questions about it and maybe I just don't understand so Councilman Laufenburger you referenced it too. Currently out there today, and again if you do look at that picture that's up on the screen now, that is an old picture. I parked my Nissan Murano in front of this cemetery last week and it doesn't fit in the parking lane there so as I understood the plan as it stands today, people would be expected to just drive up on the median, or not the median but they'd be, people would be expected to drive up on the boulevard and park there. There's, we looked at it tonight on the way over. It looks like there's in front of the, immediately in front of the cemetery there's maybe room for 6 cars and the rest of the parking in the plan is said to be on the west side of Galpin where there's a high curb. You can't park there either so I'm really struggling with how this plan is in the interest of public safety, how you would, if you're going to add 300 grave sites, you're now going to have, you're going to have funerals with 20, 30, 50 cars. I don't know where you're going to safely put them so I guess my, I would really ask you to consider from, again from a safety perspective where will you put a hearse and 20 or 30 or 40 cars for a cemetery, for a funeral. Mayor Furlong: Okay, thank you. A couple quick questions, follow-up for staff. Thank you Mr. Johnson. What's the, where do the cars park now? Todd Gerhardt: In Galpin. Some of the vehicles will pull up into the cemetery driveway and I would say, I know I've been out there for one funeral and the hearse pulled up there and so, history has shown that they have parked on Galpin and it's worked for years and again if there's concerns we can work with Carver County Sheriff's office to have individuals out there. Typically a funeral will last anywhere from you know half hour to an hour and so, you know all I can say is that we've aheady sold plots. There's going to be a funeral 6 to 8 times a year, every year for several years going into the future so you know with the new striping we'll have to work with it and we can work with Carver County Engineer and if we have to put out temporary signs for parking or have some type of traffic control. Mayor Furlong: Okay. How wide is Galpin there? Approximately. Because you've got the two lanes. You've got the center turn and then you've got some shoulder. Todd Gerhardt: Oh, what is it? Paul Oehme: I imagine it's probably, I don't know 45, 48 feet wide Mayor Furlong: 45, 48. I'm seeing the County engineers nodding their heads so you did pretty good Paul. Okay. Okay. So what I think affected the striping, and Mr. Johnson he raises this point, is the fact that now there's a center turn lane section that's in there from a striping standpoint that wasn't there before but I think from a width of the road that the width didn't get narrowed at all with the recent County project, did it? 19 Chanhassen City Council — November 25, 2013 • Paul Oehme: Correct, no. The curb lines have not changed. The existing curb lines that are there today SO. Mayor Furlong: Okay, so it's just where the striped drive aisles are, drive lanes. PaulOehme: Correct. Mayor Furlong: Are at this point that changed but the width is the same. Okay Todd Gerhardt: Mayor, council. In going out and checking the new striping, pulled off to the side of the shoulder on the west side of Galpin and the experience of the cars coming from the north going south moved over into that turn lane to avoid us getting out of our vehicles so people made adjustments to us. Mayor Furlong: Okay. Thank you. Councilwoman Ernst. Councilwoman Ernst: So Todd can you tell, and I'd like to go back to Mr. Johnson's concerns when he mentioned you know 6 cars at the most can park out there right now. But with Galpin what do you, and what's your anticipation as to how many cars? Is it 20-30 cars with a hearse? I mean is that, is that pushing it or is that? Todd Gerhardt: No. I mean you have the whole west side for people to park and one of the benefits of the striping has allowed you additional parking from basically the entrance to the cemetery up to where Timberwood is and you know, so that gives you another additional parking there. Councilwoman Ernst: And the 45 miles per hour road that we talked about that we don't think that there's a risk there with the, I mean I realize we can't do anything about the speed but with the road and the design of the road and where that is with that speed limit we don't, you don't foresee any? Todd Gerhardt: No, the road is designed for 45 miles an hour speed limit so you know again if it becomes one where we need to have law enforcement out there, that's something we may have to add. All I can do is base it on history and it's worked over the years. We haven't had any complaints. Mayor Furlong: Okay, thank you. Anybody else for public comment that wasn't brought up at the Planning Commission? Okay, thank you very much. I appreciate those comments and also want to thank the people that came to the Planning Commission as well for bringing their concerns to light. With that let's bring it back to council then for comments and discussion. Councilman Laufenburger. Councilman Laufenburger: Thank you Mr. Mayor. I think the, while I recognize the striping may cause a visual constraint to people when they park, the design of Galpin, and I don't think it was a County design but the way the road lays out, there is great visibility both from the north headed south and also from the south headed north in that you're coming from an elevated position and there's a little bit of a curve so there is nobody, if they're paying any attention driving from about 200 to 250 yards away, there's nobody that would miss the presence of cars parked on either the east or the west side of Galpin for the, for visiting the cemetery. Also I think it's important to note that it's not just funerals at which this cemetery gets busy. It's busy for both Memorial Day, Veterans Day, July 0 so there are other activities there but I would agree with Mr. Gerhardt that any concerns about parking certainly can be addressed by public safety. By temporary signage and I can't imagine a hearse parking on Galpin, if they're going to be putting a casket in the ground up by the red things. They're going to take that hearse up there and ask the pallbearers to walk you know 10 feet across level ground instead of 270 fed from Galpin so I think that, at least from my perspective based on the history and based on the funerals that I've observed, I'm not saying parking won't be a problem. I think it will be manageable. Ms. Aanenson, can you speak to this, 20 Chanhassen City Council — November 25, 2013 • and I wish Lieutenant Enevold was here, has there been any reports of vandalism in the cemetery do you know? Kate Aanenson: I can't comment on that. I don't know if the City Manager knows. Todd Gerhardt: There's been a few where people bring flowers and wreaths out there that are either missing or have been taken and there may have been some brass type fixtures out there, vases that are missing but nothing significant. Councilman Laufenburger: My guess is they wouldn't do that more than once probably. Todd Gerhardt: Yeah. Councilman Laufenburger: Yeah, okay. Let's see. Also to Mr. Noller's comment about ground water, boy I think that there are, isn't there something in the ordinance Kate that would specify that a casket needs to be put inside a cement vault? Are you familiar with that at all? Kate Aanenson: Yeah. Yeah. The study, yeah. Councilman Laufenburger: So I, while I can't speak to what practices are in Northern Ireland, I know based on my own experience of burying family, there's a concrete vault, the casket and then it's sealed and I just can't imagine anything in there gets out so while I appreciate the research, I don't think it's applicable in this case. That was the only comment I had. Thank you Mr. Mayor. Mayor Furlong: Ahight, thank you. Other thoughts and comments. Councilwoman Ernst. Councilwoman Ernst: Yeah I, you know there are some things that have been raised as concerns that I'd really like staff to check into and I think for the most part you've checked into this but the water situation that came up tonight, I think just to make the residents feel at ease and I think it would be good to understand that. Whether or not it's an issue. It doesn't sound like it is but I think it would behoove us to check into that and at least put their minds to ease on that. And then with the buffer on the, I think it was the north side that was mentioned, with a fence there is that even possible to put a buffer there? Kate Aanenson: We'd have to look at it to see what the trees are already. I mean if we're putting trees that we'd have to eliminate other trees so we'd have to look at that. We certainly can look at it. Councilwoman Ernst: Okay, great. And then I like the idea that Mr. Gerhardt had in terms of you know if there's going to be, and I don't know how that all works. If there's going to be a funeral out there. Say there was going to be you know 200 people out there potentially. Working with the sheriff's department I think is a good idea just to have that traffic control and make sure that we're doing our due diligence there. And I think that was it. Mayor Furlong: Okay, thank you. Other comments? Councilwoman Tjornhom: Yeah, I'll go ahead. Mayor Furlong: Councilwoman. Councilwoman Tjomhom: I think most of the issues have been I think discussed. The parking obviously and the buffers. I think the language you seem to work out so it's stronger and hopefully people's confidence that the buffers will be able to be put in that everyone's, everyone will have input on it and be 21 Chanhassen City Council — November 25, 2013 satisfied with whatever is put in. But one of the questions that I think struck me is the question of should we do this and I think this is one of those elements of life that we need to deal with as a city. It's here. We deal with new developments coming in. We deal with retail developments. Parks. Every other aspect of life and this is just another part of life and so yes I do think we should do this and I think that hopefully we'll be able to make sure that the neighbors surrounding this historic cemetery will be okay with the expansion and how we handle it so I'm in favor of it also. Mayor Furlong: Okay, thank you. Other comments? Mr. McDonald. Councilman McDonald: I guess I'll go next. I did go out and I have visited the site just to kind of look at it and I mean one of the things that kind of gets me is, I don't think this reflects on the City of Chanhassen very well. I like the plan that staff s come up with. You do need to remove the trees. You need to go out there and I think you need to make this look a little bit more appealing. It's very hard scrabble ground. There's no grass. We could definitely make it a better looking place that would be a little bit more reflective on the City so from that standpoint I mean I'm for removing the trees. I did go back and look and took the chart with me and you're right. A lot of those, were really probably not desirable trees. They cause more problems than I believe they solve. The ones that you've circled as being salvageable, they're spaced out enough that it would provide shade and some canopy but it would also allow grass to grow. I think basically all you're asking us to do tonight is just go out there and lay out the dimensions. Put a plan together as far as addressing the issues of buffering and also to some extent parking or at least from the standpoint of being able to gain access to the interior by putting the hammer head drive in there. I think that would help. But I would also hope that the other thing you would do is look at a landscaping so that we could build this up and make it a little bit more appealing than what it is right now. To the question of should we do it? Yes we should do it. It's part of the heritage of this city and I think we owe it to the people who actually started this back before there were any homes or houses or even the glimmer of Chanhassen that started that cemetery, to upkeep it and to also provide a space for the residents of this community should they so desire that they would like to spend eternity here in Chanhassen. So I do think that we should do it and we owe it to the residents. It's another option as to again end of life decisions. I think that we can also make this a much more appealing site and I would hope that's something that the City would look at so I'm in favor of going forward. Mayor Furlong: Thank you. As I looked at the site and visited, tried to get a sense of the plan, as you can see up on the screen right now of the expansion. What I tried to look at is what, consider requests and try to determine whether it's reasonable for what's being proposed, and also look at it from the standpoint, not necessarily if the City owned it but if another association owned it and was coming forward with a long term plan, and that's what I've, talking with Mr. Gerhardt initially on this it was my thought that, and I'm glad the way we've involved the residents, the neighbors in the public process. I'm glad that we have the comments from the Planning Commission. Comments from the council. Is let's put together a long range plan for this property so that everybody understands where it's going to be. It doesn't all have to happen right away but we need to have a plan in place as a council to allow staff then to know what they can do and what they can't do. And to basically execute against the plan for a long range standpoint so as I look at this plan, as I look at the use and understanding that this has been a cemetery in this area since the mid 1800's, you know it certainly seems reasonable with what's being proposed here as it is. I think you know going out and doing an inventory of the trees and identifying those that are worth saving. That are either substantial at this time or have the potential to become substantial is appropriate. There's a lot of brush and buckthorn and other stuff out there that yes, for those neighbors whose back yards come up against this property, it does provide a visual barrier and I understand that. There will be change if you take that out but I still think even though it's not required to put a landscaping buffer in there, I think we can do something from a landscaping along the property lines, especially the east and southern and you know the gentleman to the north, I think staff can look at that. There seemed to be quite a bit there already so I'm not sure what's going to be cleared there or not. I think it's a function as the staff gets out Chanhassen City Council — November 25, 2013 • there and looks at it whether something needs to be done, but I don't think there should be an expectation, as I've mentioned a couple times, that it should be a complete, that the landscaping's going to completely obstruct the view of the property from people on north, south, east or west side of the property but I think we certainly can, and I would encourage staff to work with those neighbors closest to see what can be done to try to accommodate their requests. With the columbarium, I think that's a very reasonable and appropriate use. I think to Councilman Laufenburgcr's comments about trends, it's my understanding that cremation as a choice has increased over time and it also provides better utilization of the property without necessarily taking up more space or getting, putting grave sites closer to the property line so I think there's some value there. In terms of the internal hammer head, having to back down the driveway after I went out there, I would strongly recommend that and that just seems to me to be appropriate because I think as was mentioned the hearse would certainly like to drive up into the cemetery. There has to be a reasonable way for people to turn around so I think that can be part of the site plan, which I don't think is incorporated here into this nor is the columbarium incorporated into there. I think both of those can be incorporated in to make the site more usable. Both from those that are visiting as well as during funerals, internments and then also to incorporate the columbarium in the appropriate side. The question Mr. Allen brought up the question of the rates at $200 per site and $500. Typically we charge a different price for residents for a service such as at the Rec Center than for non-residents when there are other costs being covered by your taxes. Here that's not really the case since the money that's being generated by the sale of the plots is generating the funds to operate in the long term. At the same time I can understand where that might be a desire from a pricing standpoint, if we priced it appropriately to have more sites available for residents and so I can understand it from that standpoint but I do think that the rate at $200 is too low based upon the market information that we had and we can certainly look at that but something in the $300 to $400 dollar range for the resident would seem to be more appropriate based upon the information of what other cities and the cemeteries that they operate for, so I think the differential here can be more appropriate because we want to have a space for Chanhassen residents. I have received calls from residents since this was noticed and at the Planning Commission meeting as well as discussed in the newspaper a couple times who would very much like to be able to buy a plot and currently they're not able to do that so I think there is a reasonable expectation, a reasonable use that does fit here so I would agree with moving forward with the utilization of the property that's being proposed here with the adjustments that we may lose some of these sites because of the columbarium being included, depending upon it's size and location with the hammer head but I think those again would offset and be reasonable. As for the economics of the columbarium, I would think that that's a pretty simple math. Once we figure out where it's going to be and what the cost is at the time we build it, divide it by the number of niches and that's going to give you a price for the niche. I mean that shouldn't be a net cost to the City. It should be something that is appropriate to, and I'm sure is the way that other cemeteries work that too so the economics must work since it's working in the marketplace as well so, overall I'm in favor of this. I would like to see some of these things such as a revised site plan complete with the request for the platting of the new sites as well as some ideas of the landscaping that's going to take place. The columbarium on the site. I'd like to get that back sooner rather than later and I would hope that perhaps in the first quarter of next year, by the end of March those meetings can be had with the neighbors. The plans can be drawn up and we can have something back in front of the council. I don't, I think the direction here, what I'm hearing is more comments of support with some questions. The parking issue which I think was mentioned, let's look at that. Let's figure out the best way to do but I mean the cars have been parking along that road. What's different is the striping and I recognize that. The striping has changed and the drive lanes are closer to the curbs along Galpin so I think we you know, let's work with the County. I don't know that there needs to be changes there given the volume of activity but let's just make sure we know when you bring it back what the plan is for parking along there but I think it can be done safely in part because it has been being done safely with the internments that have taken place and funerals. To my knowledge we haven't had problems out there but it's reasonable to look at so with that, unless are there other comments at this time or other requests? I mean we have a motion before us that 23 Chanhassen City Council — November 25, 2013 • we can either table this or just, do we need to take action in the form of tabling or is the direction just back to, based on comments tonight, bring it back at a future meeting? Todd Gerhardt: I think we got clear direction from the council. I don't think you need to have a formal motion on it and we'll work with the neighborhood and bring back a final plan. Mayor Furlong: Okay. Very good. Thank you everybody. Appreciate your involvement and we'll look forward to seeing the final plan back. I hope and expect within the fast quarter of next year. Let's move on to the next item under our agenda this evening. CHANHASSEN GREAT PLAINS CENTER. 7905 GREAT PLAINS BOULEVARD: SITE PLAN REVIEW FOR A 10,500 SO. FT. SINGLE LEVEL RETAIL CENTER. APPLICANT: NHH CHANHASSEN PARTNERS, LLC/OWNER: CAMELOT CONVENIENCE QUALITY FUEL AND FOODS. Kate Aanenson: Thank you. The Great Plains Center project case did appear before the Planning Commission at their November 5 h meeting. Also at that meeting the Planning Commission supported the project 5 to 0. Really had no concerns. They were very excited to see the project and was very supportive of it. So again the site location is the old British Petroleum gas station there. Again. Mayor Furlong: Can you switch? Kate Aanenson: I'm sorry. Mayor Furlong: Those are pretty bricks and I'm sure we'll talk about them soon. Kate Aanenson: Yeah, 7905 Great Plains Boulevard. Yeah. Yeah. Mayor Furlong: Okay, here we go. Kate Aanenson: So this is the British Petroleum gas station. Mayor Furlong: Thank you. Kate Aanenson: The gas station itself goes back a number of years. Actually probably been there about 25 years. Changed different types of uses but it's been there long term and made some modifications to it but the site itself is on the, bordered on the north by a car wash, the Valvoline and then you've got the Master Collision and the Hanus building also on that northern side. Then you've got auto repair and a Holiday across the street so this is in our Business Highway zoning district so it is a permitted use in the zoning district. On April 9'h, this wasn't in your staff report but on May 9th of 2011 there was an approval for a C-store at this gas station so the pumps, but that was never final. Or it was final but it was never recorded so it has no legal standing but it was difficult for that project to advance forward. A lot of people had tried different things so it never went to fruition. That also included a double car wash besides a C-store. So for the existing conditions, the current access is off of Great Plains Boulevard right here. This intersection here, when we were first approached by the user was a little bit of concern just based on the sight lines and the amount of traffic as you come off of Highway 5 accelerating up onto a single lane there on Great Plains. So again current access, you have two way directional. A little bit wider than we would normally see on that site. Again I mentioned that the land use and the zoning is consistent for this project to go forward. Highway Business and again it's going to replace one retail for another type of retail. So the proposal summary, 10,443 square foot of a multi -tenant single story building. Again it's a permitted use in the zoning district. There's an existing trail along Highway 5. We're including new 24 H1 C1Tf OF 7700 Market Boulevard PC Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone:952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax:952.227.1170 Finance Phone:952.227.1140 Fax: 952.227.1110 Park & Recreation Phone:952.227.1120 Fax 952.2271110 MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Kate Aanenson, AICP, Community Development Director DATE: November 25, 2013 6 SUBJ: Development of the Chanhassen Pioneer Cemetery PROPOSED MOTION "City Council approves the development of the Chanhassen Pioneer Cemetery within our boundaries, including: • Surveying the property, tree removal, and grading; • Installation of a landscape buffer on the eastern and southern property lines; • Extension of the existing drive into the cemetery and installation of a hammerhead for turnaround purposes; • Establishment of fees for graves at $200 for Chanhassen residents and $500 for non-residents." Approval requires a simple majority vote. PLANNING COMMISSION SUMMARY Recreation Center The Planning Commission held a public hearing on November 5, 2013 to review the 2310 Coulter Boulevard development of the Chanhassen Pioneer Cemetery. At the hearing, the neighbors Phone: 952.227.1400 expressed concerns regarding visual impact, tree loss, parking, and economic impact. Fax:952.227.1404 Planning & Five members of the commission participated in the discussion (1 was absent and Natural Resources 1 recused himself). While the commission did not vote, they expressed verbal support Phone: 952.227.1130 for development of the cemetery as proposed in the staff report. They suggested that Fax: 952.227.1110 staff prepare a cost summary and review parking availability. Public Works STAFF UPDATE & RECOMMENDATION 7901 Park Place Phone:952.227.1300 Fax: 952.227.1310 The cost summary prepared by staff is attached. The following assumptions were used Senior Center Phone:952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us in developing the cost summary: Total New Graves 324 Number of Existing Graves 612 Price per Grave $200 Information about grave sales from 1987 to 1998 is unavailable and therefore not included in the cost summary. However, it is estimated that the city sold 12 graves per year during this 12 year period x $200 = $28,200 Chanhassen is a Community for Life - Providing for Todayand Planning for Tomorrow SCANNED Chanhassen Pioneer Cemetery November 25, 2013 Page 2 Upon review of the parking concerns, staff does not believe the number of parking spaces will change from the current availability. There is a surmountable curb on the east side of Galpin Boulevard and cars can pull off the road and park in the boulevard area (the area between the trail the street) and on the west side of Galpin where there is no surmountable curb. Additionally, staff recommends that the existing driveway be extended further east to accommodate the installation of a hammerhead for ease of turning around. Staff is also looking for direction from the City Council regarding future planning for a columbarium on the site. A columbarium is a vault with niches for urns containing ashes. This item was not included in the packet for the Planning Commission, but the concept was presented to the neighborhood at a meeting in 2010. Staff felt it was important to discuss this concept as we develop a long-term plan for the cemetery. If the City Council would like this idea investigated, staff will put together some options regarding the location, size, and cost benefit of a columbarium. Finally, staff surveyed the KFS cities regarding cemetery fees (attached). It is staffs recommendation that grave fees be established at $200 for residents and $500 for non-residents. This recommendation will be included in the city code amendment establishing fees that will be considered by the City Council on December 9`n ATTACHMENTS 1. Cost Summary 2. KFS Cities Survey 3. Example of Columbarium 4. Planning Commission Staff Report dated November 5, 2013 5. Planning Commission Minutes dated November 5, 2013 g\plan\2013 planning cmes\2013-24 chanhmsen cemetery\executive summary.dnc COST SUMMARY FOR CHANHASSEN PIONEER CEMETERY DEVELOPMENT November 2013 Total New Graves 324 Price per Grave (at current rate) $200 Total Revenue $64,800 Proposed Rate Change: - Resident Rate: 212 (2/3) plots x $200 = 42,400 - Non -Resident Rate: 112 (1/3) plots x $500 = 56,000 $98,400 The estimated build -out is 27 years (1 grave per month on average). Site Preparation (completed in-house by city crews): $4,800 Estimated Time & Labor: 160 hours (2 employees x 2 weeks x $30/hour) Survey Costs Landscaping Total Development Costs $2,000 $5,000 $11,800 Annual Mowing Costs @ 1.18 per grave *$722.16 Additional 324 graves x 1.18 per grave *$382.32 Total Annual Maintenance $1,104.48 *4 mowstmonth @ 2 hours each mow = 8 hours per month x $15 per hour = $120 x 6 months = $720=612=$1.18 Collected Year Grave Sales Interment Fees 2013 $0 $100 2012 $1,200 $100 2011 $2,600 $300 2010 $7,400 $50 2009 $1,600 $150 2008 $2,000 $450 2007 $4,600 $150 2006 $1,600 $250 2005 $1,800 $400 2004 $1,650 $200 2003 $1,000 $350 2002 $2,200 $200 2001 $400 $150 2000 $1,800 $150 1999 $6,000 $400 Total $38,850 $3,400 In 1987, the Chanhassen Pioneer Cemetery Association turned over their $16,000 treasury to the city. MonumentCapital Expenses — Entry Arch, Fencing, Lettering, Footings $11,348.79 Landscaping $3,031.43 Stone Work $7,680.00 Consultant $6,496.67 Total $28,556.89 Revenue/Expense Report - Grave Sales 1999-2013 - Treasury from Cemetery Assn. - Interment Fees Capital Projects: - Arch and Fencing Future Development of Cemetery Past Long Term Maintenance, 1999-2013 at $1,104.48 per year x 15 years Net +/- Annual Projected Revenue Per Year: $64,800 = 27 years = $2,400 Annual Projected Expense Total Net Revenue Per Year * Using the existing rate of $200 per grave $38,850.00 $16,000.00 $3,400.00 $28,556.89 $11,800.00 $16,567.20 $58,250.00 $56,924.09 $1,325.91 *$2,400.00 $1,104.48 $1,295.52 Csmsnvr, ermarbon 3/2010 LOCN]Ott City Owned Name Grow Cost Rasident/Member Cremation Ph sldeM/Member Grave Cost Non- Resident/Member Cremation Non- Reslderd/Member Interment Fee' Marker getting Fee Disinterment Fee Perpetual Can For, Chwka Y Mount Pleasant $300 $300 $500 $500 No No _ S35 _ No Included Cheake N St John. $350 $350 _ __$500 $S00 No No Included Chaska N Guardiain els $700 $350 _ $1,900 $600 $700 $50 $10 No Included Included Eden Pnirle Y Pleasant Hills $400 $400 $600 No $50 No Excelsior Y Oak Hill $650 5450 53,000 $650 No No No Included Excelsior N St. John the Baptist Resurrection $850 $850 $1,075 $1,075 Casket: $600/$675 R In the winter Cremation: 350 $375 if in winter Based on six Casket: $6D0/$675 R In the winter Cremation: 3S0 $375 if In winter Included Champlin y $775 $775 $975 $975 Casket: $550+$350 Saturday or Holiday Cnmatkm:S250+$31DS*turds or Holiday Single: $1150ouble: $150 Casket:5550 Cremation: $215 Included Y Hlstaric No rows available Y Historic No raves avallable rG—"e Y Woodside $1,000 $300 $1,000 $300 $ISO $25 375+$75 running h. for TBD Included N St. Hubert's $1,000 $550 Aduk/$300 Child $1,250 none $850 AduR/$550 Child Nc $500 Included y Pioneer $200 $200 5200 $200 $50 No No Included 'Chanhassen changes $50 to mark the sneve for the escanator and the fatuity the excavator. The the a noted for St. John the Be ist, Champlin Cemetery, and St. Hubert's am for grew,escavatlon. Farmington None lino lakes None Oakdale None Prior lake NOM Awe Now Shoreview None Shorewood None Page 1 of 1 http://www.oceanviewcemetery.nettimages/columbariuml.JPG 11 /20/2013 PC DATE: November 5, 2013 CC DATE: November 25, 2013 D-1 REVIEW DEADLINE: December 3, 2013 CASE #: 2013-24 BY: KS PROPOSED MOTION: "The Planning Commission recommends that the City Council authorize the development of the Pioneer Cemetery to its full potential, which includes tree removal and grading. However, prior to any development, the site should be surveyed to confirm the property boundaries. Additionally, it is recommended that a landscape buffer be added to the eastern property line and possibly the southern property line to screen the cemetery from neighboring properties." SUMMARY OF REQUEST d " Discuss the development of the Chanhassen Pioneer Cemetery. LOCATION: 8151 Galpin Boulevard APPLICANT: City of Chanhassen PRESENT ZONING: Rural Residential (RR) 2020 LAND USE PLAN: Large Lot Residential ACREAGE: 1.75 DENSITY: Not Applicable LEVEL OF CITY DISCRETION IN DECISION -MAKING: The Chanhassen Planning Commission is acting in an advisory capacity. Notice of this public hearing has been mailed to all property owners within 500 feet. PROPOSAL/SUMMARY The city is seeking input for developing the existing Chanhassen Pioneer Cemetery property. The Planning Commission will forward recommendations to the City Council on the level of development and type of buffer and tree preservation. SCANNED Planning Commission Chanhassen Pioneer Cemetery — Planning Case 2013-24 November 5, 2013 Page 2 of 4 APPLICABLE REGULATIONS Chapter 8: City Cemetery Chapter 2: Duties and Powers of the Planning Commission Chapter 20: Landscaping and Tree Removal BACKGROUND The Pioneer Cemetery was established in 1861 by early pioneers of Chanhassen. In 1987, the private cemetery association requested that the city take over ownership and maintenance of the cemetery. The membership was aging and not capable of the task any longer. The city council approved the acquisition and the association turned over $16,000 from their treasury to the city. The city is responsible for marking graves for excavation and monument placement, mowing the grass, sod/seed new grave sites, grave sales, working with funeral directors and excavators, recordkeeping, etc. Planning Commission Chanhassen Pioneer Cemetery — Planning Case 2013-24 November 5, 2013 Page 3 of 4 The oldest grave in the Pioneer Cemetery is from 1855, which was originally located outside the cemetery description. With the platting of the Timberwood Estates subdivision, the city sought to remedy this by creating Outlot A and requiring the developer dedicate it to the city (Attachment #1). The Pioneer Cemetery is a legal non -conforming use and is regulated by Chapter 8 of the City Code and full development of the site is permitted. ANAYLSIS Currently the cemetery contains'720 plotted individual grave sites (Attachment #10), of which 612 are usable and sold (shown in yellow). The eastern and southernmost rows (108 graves shown in green) are not usable due to dense buckthorn, overgrown shrubs and trees, and terrain. In late 2009, staff met on site to determine how the easternmost (top) row of graves could be made usable. The northeast property pin was located, however the southeast property pin could not be found. The location of the northeast property boundary identifies space for an additional 216 graves that could be plotted (shown in red). Due to existing large trees that could be saved, the city could choose not to utilize all of the treed plots. The city forester completed a tree inventory and determined that of the 32 trees on the eastern property line, only 8 are of desirable species or size (see Attachment 94). Many are box elders, poplar or ash trees that are either small or not structurally sound. The buckthorn is thick and has started to encroach into the usable graves. A survey of the property boundaries and the future plots would be required. The current overgrowth has created a natural buffer to neighboring uses on the southern and eastern boundary. The city has an ordinance that considers buffering between different land uses. In this instance both the land uses are low density so no buffer is required. Based on the cemetery use and the proximity to residential homes, staff would recommend evergreen trees be planted along the eastern boundary, and would consider landscaping along Lukewood Drive. The city would also remove the trees not to be saved and grade the site to prepare it for future graves. RECOAMEENDATION Based on city code, the city is allowed to develop the cemetery property to its full potential, which includes tree removal and grading. However, prior to any development, staff is recommending that the property be surveyed to confirm the property boundaries. Additionally, to be a good neighbor, staff is recommending that a landscape buffer be added to the eastern property line and possibly the southern property line to screen the cemetery from neighboring properties. Planning Commission Chanhassen Pioneer Cemetery — Planning Case 2013-24 November 5, 2013 Page 4 of 4 ATTACHMENTS 1. Timberwood Estates Plat. 2. Property Card for Outlot A, Timberwood Estates. 3. Property Card for Pioneer Cemetery property. 4. Pioneer Cemetery Tree Inventory. 5. City Code Chapter 8 — City Cemetery. 6. City Code Chapter 2 — Duties and Powers of the Planning Commission. 7. City Code Chapter 20 — Landscaping and Tree Removal. 8. Public Hearing Notice and Affidavit of Mailing. 9. Public Hearing Notice TIME CORRECTION and Affidavit of Mailing. 10. Pioneer Cemetery Grave Layout Map. g1p1an\2013 planning cases\2013-24 chanhassen cemetery\13-24 staff report.doc OFFICIAL PLAT TIMBERWOOD ESTATES ww/ waNN.w/ !/ur-N �wr ./..rs apl.(or Nerve alrNuri w. rnr hw. bHEL, < 11 1 OMLGIJ Property Card Taxpayer Information Taxpayer Name CHANHASSEN CITY C/O CITY FINANCE DIRECTOR Mailing Address PO BOX 147 CHANHASSEN, MN 55317-0147 Property Address Acdress city Parcel ID Number 258520380 Parcel Information Uses Muni Srvc Other GIS Acres 0.46 Tax Acres 0.50 Plat TIMBERWOOD ESTATES Lot Block Tax Description OUTLOT A Building Information Building Style Finished Sq Ft Year Built Other Garage N Miscellaneous Information School District I Watershed District Homestead 0112 WS 064 RILEY PURG BLUFF N CREEK Assessor Information Bedrooms Bathrooms Green Acres Ag Preserve N N Estimated Market Value 2012 Values 2013 Values Last Sale (Payable 2013) (Payable 2014) Land $19,600.00 $19,600.00 Date of Sale Building $0.00 $0.00 Sale Value Total $19,600.00 $19,600.00 Qualified/ Unqualified Disclaimer: This information is to be used for reference purposes only. Carver County does not guarantee accuracy of the material contained herein and is not responsible for misuse or misinterpretation The preceding disclaimer is provided pursuant to Minnesota Statutes 466.03, Subd. 21 (2000), and the user of this service acknowledges that the County shall not be liable for any damages, and expressly waives all claims, and agrees to defend, indemnify, and hold harmless the County from any and all claims brought by User, CARVER its employees or agents, or third parties which arse out of the users access or use of data provided. COUNTY Wednesday. October 16.. 2013 Carver County, MN Page 1 of 1 Property Card Taxpayer Information j Taxpayer Name CHANHASSEN CITY C/O CITY FINANCE DIRECTOR Mailing Address PO BOX 147 CHANHASSEN, MN 55317-0147 Property Address Aaaress City Parcel Information Uses Cemetery -Public GIS Acres 1.24 Tax Acres 1.25 Plat Lot Block Tax Description P/O SW114 NW1/4 E 165' OF W 404 25'OF S 330' CEMETERY Parcel ID Number 250151900 Building Information Building Style Finished Sq Ft Bedrooms Year Built Other Garage N Bathrooms Miscellaneous Information School District Watershed District Homestead Green Acres Ag Preserve 0112 WS 064 RILEY PURG BLUFF N N N CREEK Assessor Information Estimated Market Value 2012 Values 2013 Values Last Sale (Payable 2013) (Payable 2014) it Land: $106,000.00 $106,000.00 Date of Sale i Building$0.00 $0.00 Sale Value $106,000.00 $106,000.00 Qualified/ Total Unqualified Disclaimer: This information is to be used for reference purposes only. Carver County does not guarantee accuracy of the material contained herein and is not responsible for misuse or misinterpretation. The preceding disclaimer is provided pursuant to Minnesota Statutes 466.03. Subd. 21 (2000), and the user of this service acknowledges that the County shall not be liable for any damages, and expressly waives all claims. and agrees to defend, indemnify, and hold harmless the County from any and all claims brought by User. CARVER its employees or agents, or third parties which arse out of the usei's access or use of data provided, COUNTY Wednesday, October 16, 2013 Carver County, MN Page 1 of 1 CHANHASSEN PIONEER CEMETERY Chanhassen City Code Chapter 8 Cemeteries Article II. - City Cemetery Sec. 8-16. - Establishment; description. The Chanhassen Pioneer Cemetery (also sometimes referred to as Chanhassen Cemetery), as acquired by the city, by deed dated September 13, 1984, is established as a city cemetery and shall be controlled, managed and operated as set forth in this article. The cemetery shall consist of the following described tract of land in Carver County, Minnesota: Commencing at a point on the quarter section line 239.25 feet east of the southwest comer of the northwest quarter of section 15, township 116, range 23; thence north 330 feet to a point; thence east 165 feet to a point; thence south 330 feet to a point on the quarter section line; thence west 165 feet to the place of beginning. Sec. 8-17. - Rights reserved to city. The city reserves the right to remove all monuments and all markers, flowers, plants, trees, decorations or other similar things without liability to the owner whenever any of these objects becomes unsafe or unsightly, or fails to meet the standards, rules or regulations of the cemetery as provided for herein. Sec. 8-18. - Records and reports. The city clerk shall be the actuary of the cemetery and shall, in addition to other records and duties, keep a register of all interments and disinterments. Sec. 8-19. - Maintenance funds. All income received by the city for grave or lot purchase price shall be receipted to the general fund for the purpose of defraying the cost of caring for, maintaining and improving the cemetery lots; expansion; or other cemetery purposes as determined by the city council. Sec. 8-20. - Transfer of lots. No cemetery graves or lots may be sold, assigned, conveyed or otherwise disposed of, except by will or operation of law, without the approval of the city. The city retains the first option to repurchase a cemetery grave or lot at the price paid or then current price, whichever is lower. The city may use any of its funds or any cemetery funds for such repurchase and may hold such grave or lot, or again sell and convey the same. Sec. 8-21. - Monuments, markers and plantings generally. (a) In addition to those standards provided herein, the city manager may from time to time adopt regulations establishing standards and requirements regulating the type, location, size, material, number, the manner of placement and installation, and removal of monument markers, and plantings permitted with the city cemetery to the extent not established by this article, and may prohibit the placement of new monuments. (b) Every monument and marker shall be placed in the space as shown on the cemetery plat or as directed by the city. No monument or marker shall be placed unless its location has been approved by the city and the frill purchase price of the grave has been paid. (c) No monument or marker may be constructed of limestone, sandstone, wood, or other materials which will not assure relative permanency. (d) All markers or monuments shall be placed upon a suitable foundation and must be structurally sound and properly secured to avoid endangering public safety, health and other property. An apron of at least four inches in width shall be placed around said marker or monument, which shall be made of concrete, which apron shall also be level with the surface of the ground, and which shall be affixed to the marker so as to prevent grass, weeds, or other vegetation from growing between the marker and apron. (e) This section and regulations that may be established by the city council shall not affect monuments or markers of plantings in existence as of April 15, 1985, except in those instances where such monuments or markers or plantings have become unsafe. (f) Only one monument or marker shall be allowed per grave. Sec. 8-22. - Foundations. All monuments and markers shall be placed on foundations of solid masonry at a depth and size so as to assure no settling or movement of the marker or monument. Sec. 8-23. - Installation of monuments or markers. Persons engaging in placing monuments and markers shall provide adequate planking to protect turf and shall remove materials, equipment and refuse immediately upon completion of work. The lot owner, his heirs, successors or assigns are responsible for any failure to abide by this section and shall pay for any and all charges or damages resulting. The lot owner, his heirs, successors or assigns are also responsible for any and all damage resulting from injury or damage to the cemetery or other lots during the excavation of the grave site or recovering thereof. Contractors and others engaged in such work must notify the city before beginning the same. All work in the cemetery, of whatever kind, must be carried on subject to the direction and control of the city. No monument or marker shall be placed in the cemetery until authorization has been issued by the city. Sec. 8-24. - Vaults and mausoleums. Above ground vaults and mausoleums are not permitted. Sec. 8-25. - Improvements. Natural plants, shrubs and flowers in containers only may be placed on the cemetery lots. No trees, vines, flowers, plants or shrubs may be planted, no fences erected, nor shall unnatural flowers, shrubs or plants be placed on the cemetery lot. The city reserves the right to remove any tree, shrub, vine, plant or flower which may become unsightly, dangerous or not in keeping with the landscaping design of the cemetery or this section. The foregoing prohibition shall not apply to the city. Sec. 8-26. - Hours open to public. The cemetery will be open to visitors during the hours of sunrise to sunset. Permission to enter at other times shall be secured from the city. See. 8-27. - Graves. Each grave in the cemetery may contain the remains of up to two people, either one casket and one cremation urn, or two cremation urns. However, only one monument or marker will be allowed per grave. Chanhassen City Code Chapter 2 Administration Article IV. — Boards and Commissions Division 1. — Generally Sec. 246.03. - Planning commission. (a) Commission established. The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that act, by this Code, and state law. The planning commission is hereby designated the planning agency of the city pursuant to the Municipal Planning Act. (b) Membership. The planning commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the planning commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable, or as required by law or this Code. (d) Powers and duties. The planning commission shall have the powers and duties allowed under state law, including: (1) To prepare a comprehensive plan for the future development of the city that is submitted to the council for implementation and to recommend amendments of the plan to the council from time to time as may be necessary or desirable. (2) To initiate, direct, and review, from time to time, a study of the provisions of the zoning code and the subdivision regulations and to report to the council its advice and recommendations with respect thereto. (3) To study applications and proposals for amendments to the zoning code and applications for special permits and to advise the council of its recommendations thereon. (4) To study preliminary plats and to advise the council of its recommendations thereof. (5) To act in an advisory capacity to the council in all matters wherein powers are assigned to the council by state law concerning comprehensive planning, zoning, platting, changes in streets, and other matters of a general planning nature. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. Chanhassen City Code Chapter 20 Zoning Article XXVI. — Landscaping and Tree Removal DIVISION 1. - GENERALLY Sec. 20-1176. — Intent, scope and compliance. (a) The intent of this ordinance is to improve the appearance of vehicular use areas and property abutting public rights -of -way; to require buffering between noncompafible land uses; and to protect, preserve and promote the aesthetic appeal, character and value of the surrounding neighborhoods; to promote public health and safety through the reduction of noise pollution, air pollution, visual pollution and glare. (b) Except for buffer yard requirements specified in subsection 20-1176(f) below, this ordinance does not apply to single-family developments in Al, A2, RR, RSF, and R4 zoning districts which are regulated by landscaping requirements contained in the subdivision ordinance (chapter 18). (c) No new site development, building, structure or vehicular use area is allowed, unless landscaping is provided as required in this ordinance. (d) No property lines shall be altered nor shall any building, structure or vehicular use area be expanded, unless the minimum landscaping required by the provisions of this ordinance is provided for the entire property. (e) The landscaping standards shall provide for screening for visual impacts associated with a given use, including but not limited to: (1) Truck loading areas; (2) Trash storage; (3) Parking lots, interior lot areas and perimeters; (4) Large unadorned building massing; (5) Garage doors associated with auto oriented uses; and (6) Vehicular stacking areas for drive through uses. (f) Buffering shall be provided between high intensity and low intensity uses, between a site and major streets and highways, and in areas where buffering is required by the comprehensive plan. Such buffering shall be located within a required buffer yard. The buffer yard is a unit of yard together with the planting required thereon. The amount of land and the type and amount of planting specified for each buffer yard required by this subsection are designed to ameliorate nuisances between adjacent land uses or between a land use and a public road. The planting units required of buffer yards have been calculated to ensure that they do, in fact, function to "buffer." (1) Buffer yards shall be located on the outer perimeter of a lot or parcel extending to the lot or parcel boundary line, except where easements, covenants or natural features may require the buffer yard to be set back from the property line. Subject to review and approval by the city engineering department, buffer yards that are compatible with the typical city boulevard planting requirements may be located within a portion of an existing municipal public collector or arterial right-of-way. (2) To determine the buffer yard required between two adjacent parcels or between a parcel and a street, the following procedure shall be followed: a. Identify the proposed land use of the parcel and the land use of the adjacent parcel or functional classification of abutting right-of-way based on the city future land use plan. b. Determine the buffer yard required on each boundary, or segment thereof, of the property by referring to the following table of buffer yard requirements and illustrations set at the end of subsection (2), which specify the buffer yard required between adjacent uses and streets. c. Buffer yard requirements are stated in terms of the width of the buffer yard and the number of plant units required per 100 linear feet of buffer yard. Each illustration depicts the minimum buffer yard required between two uses or adjacent to a collector or arterial right-of-way. The project developer shall be responsible for providing 75 percent of the required plantings. If abutting property owner(s) desire to bring the buffering to 100 percent of the required buffer yard plantings, then the adjacent property owner(s) may install the remaining 25 percent of the required plantings on their own property. When the parcel abuts public property, such as roads or parks, the developer shall be responsible for 100 percent of the required plantings. d. Whenever a wall, fence, or berm is required within a buffer yard, these are shown as "structure required" in the buffer yard illustrations. The erection and maintenance of all required structures shall be the responsibility of the buffer yard provider (project developer). Maintenance of the structure shall be the responsibility of the landowner on whose property the structure is located. e. All buffer yards shall be maintained free from all forms of development or storage of equipment or materials. A ground cover of vegetative or organic material shall be provided. Buffer yards shall be maintained free from junk and debris. Dead or diseased vegetation shall be removed and replaced with healthy vegetation. The responsibility to maintain, remove or replace plant materials shall be that of the landowner on whose property the plant material needing maintenance or replacement is located. TABLE OF BUFFER YARD REQUIREMENTS Proposed Development 1 mummmn©un= mu . . mm© n n� 11 munuman©mm MONUEUMEM MMMEEMEEMM • 1 =Emu : : mu : : ' • I ' ©uu u n uu n The land use abbreviations are as follows: LULD—Large lot and low density residential MD —Medium density residential HC—High density residential OFF —Office MIX —Mixed use COM—Commercial PUB—Public/semi-public ACT —Active park/open space PASS —Passive park/open space OFFAND—Office/industrial DIVISION 2. - TREE PRESERVATION Sec. 20-1178. - Generally. (a) It is the policy of the city to preserve natural woodland areas throughout the city and with respect to specific site development to retain as far as practical, substantial tree stands which can be incorporated into the overall landscape plan. (b) No clear cutting of woodland areas shall be permitted except as approved in a subdivision, planned unit development or site plan application. (c) The standards in City Code subsection 18-61(d) shall be used in evaluating site plans. CITY OF CHANHASSEN CARVER & HENNEPIN COUNTIES NOTICE OF PUBLIC HEARING PLANNING CASE NO.2013-24 NOTICE IS HEREBY GIVEN that the Chanhassen Planning Commission will hold a public hearing on Tuesday, November 5, 2013, at 7:00 p.m. in the Council Chambers in Chanhassen City Hall, 7700 Market Blvd. The purpose of this hearing is to Review City Cemetery Property and Operations on property located at 8151 Galpin Boulevard. Applicant/Owner: City of Chanhassen — Planning Case 2013-24. A plan showing the location of the proposal is available for public review on the City's web site at www.ci.chanhassen.mn.us/2013-24 or at City Hall during regular business hours. All interested persons are invited to attend this public hearing and express their opinions with respect to this proposal. Kate Aanenson, AICP, Community Development Director Email: kaanenson(a)ci.chanhassen.mn.us Phone: 952-227-1139 (Publish in the Chanhassen Villager on October 24, 2013) CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. COUNTY OF CARVER ) I, Karen J. Engelhardt, being first duly sworn, on oath deposes that she is and was on October 24, 2013, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Public Hearing for Review of City Cemetery Property and Operations — Planning Case 2013-24 to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. Subscribed and sworn to before me this,3eday of QC+6bo r— , 2013. Notary Pu is K n J. En elh dt, Depdy Clerk nnrmnrmwnn.H.w� KIM T. MEUWISSEN Notary Public -Minnesota .4 MY Commission byires Jen 31, 2015 Notice of Public Hearing Chanhassen Planning Commission Meeting Notice of Public Hearing Chanhassen Planning Commission Meeting Date & Time•' Tuesday, November 5, 2013, 2013 at 7:00 P.M. This hearing may not start until later in the evenino, depending on the order of the agenda. Location: City Hall Council Chambers, 7700 Market Blvd. Request to Review City Cemetery Property and Operations — Proposal: Chanhassen Pioneer Cemetery Applicant: City of Chanhassen Property 8151 Galpin Boulevard Location: A location map is on the reverse side of this notice. The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the What Happens public hearing through the following steps: 1. Staff will give an overview of the proposed project. at the Meeting: 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. If you want to see the plans before the meeting, please visit the City's projects web page at: www.ci.chanhassen.mn.us/2013-24. If you wish to talk to someone about this project, please contact Kate Aanenson by Questions & email at kaanensonOci.chanhassen.mn.us or by phone at Comments: 952-227-1139. If you choose to submit written comments, it is helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. The staff report for this item will be available online on the project web site listed above the Thursday prior to the Planning Commission meeting. City Review Procedure: • Subdivisions, Planned Unit Developments, Site Plan Reviews, Conditional and Interim Uses, Welland Alterations, Rezonings, Comprehensive Plan Amendments and Code Amendments require a public hearing before the Planning Commission. City ordinances require all property within 500 feet of the subject site to be notified of the application in writing. Any interested party is invited to attend the meeting. • Staff prepares a report on the subject application that Includes all pertinent information and a recommendation. These reports are available by request. At the Planning Commission meeting, staff will give a verbal overview of the report and a recommendation. The item will be opened for the public to speak about the proposal as a part of the hearing process. The Commission will close the public hearing and discuss the item and make a recommendation to the City Council. The City Council may reverse, affirm or modify wholly or partly the Planning Commission's recommendation. Rezonings, land use and code amendments take a simple majority vote of the City Council except rezonings and land use amendments from residential to commercial/industrial. • Minnesota State Statute 519.99 requires all applications to be processed within 60 days unless the applicant waives this standard. Some applications due to their complexity may take several months to complete. Any person wishing to follow an item through the process should check with the Planning Department regarding its status and scheduling for the City Council meeting. • A neighborhood spokesperson/representative is encouraged to provide a contact for the city. Often developers are encouraged to meet with the neighborhood regarding their proposal. Staff is also available to review the project with any interested person(s). • Because the Planning Commission holds the public hearing, the City Council does not. Minutes are taken and any correspondence regarding the application will be included in the report to the City Council. If you wish to have something to be included in the report, please contact the Planning Staff person named on the notification. Date & Time: Tuesday, November 5, 2013, 2013 at 7:00 p.m. This hearing may ' not start until later in the evening, depending on the order of the agenda. Location: City Hall Council Chambers 7700 Market Blvd. Request to Review City Cemetery Property and Operations — Proposal: Chanhassen Pioneer Cemetery Applicant: City of Chanhassen Property 8151 Galpin Boulevard Location: A location map is on the reverse side of this notice. The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the What Happens public hearing through the following steps: 1. Staff will give an overview of the proposed project. at the Meeting: 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. If you want to see the plans before the meeting, please visit the City's projects web page at: www.ci.chanhassen.mn.us/2013-24. If you wish to talk to someone about this project, please contact Kate Aanenson by Questions & email at kaanenson(o)ci.chanhassen.mn.us or by phone at 952-227-1139. If you choose to submit written comments, it is Comments: helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. The staff report for this item will be available online on the project web site listed above the Thursday prior to the Planning Commission meeting. City Review Procedure: • Subdivisions, Planned Unit Developments, Site Plan Reviews, Conditional and Interim Uses, Welland Alterations, Rezonings, Comprehensive Plan Amendments and Code Amendments require a public hearing before the Planning Commission. City ordinances require all property within 500 feet of the subject site to be notified of the application in writing Any interested party is invited to attend the meeting. • Staff prepares a report on the subject application that includes all pertinent information and a recommendation. These reports are available by request. At the Planning Commission meeting, staff will give a verbal overview of the report and a recommendation. The item will be opened for the public to speak about the proposal as a part of the hearing process. The Commission will dose the public hearing and discuss the item and make a recommendation to the City Council. The City Council may reverse, affirm or modify wholly or parry the Planning Commission's recommendation. Rezonings, land use and code amendments take a simple majority vote of the city council except rezonings and land use amendments from residential to commercial/industrial. • Minnesota State Statute 519.99 requires all applications to be processed within 60 days unless the applicant waives this standard. Some applications due to their complexity may take several months to complete. Any person wishing to follow an item through the process should check with the Planning Department regarding its status and scheduling for the City Council meeting. • A neighborhood spokesperson/representative is encouraged to provide a contact for the city. Often developers are encouraged to meet with the neighborhood regarding their proposal. Staff is also available to review the project with any interested persona. • Because the Planning Commission holds the public hearing, the City Council does not. Minutes are taken and any correspondence regarding the application will be included in the report to the City Council. If you wish to have something to be included in the report, lease contact the Plannina Staff person named on the notification. ALLAN K BROWN BRIAN N & JANELLE H JOHNSON CHARLES R SOHN 2329 LUKEWOOD DR 8120 PINEWOOD CIR 2351 LUKEWOOD DR CHANHASSEN, MN 55317-9370 CHANHASSEN, MN 55317-9664 CHANHASSEN, MN 55317-9370 CHRISTOPHER J BOIK 2380 TIMBERWOOD DR CHANHASSEN, MN 55317-9668 JEROME A & NANCY N PARTEN 2301 LUKEWOOD DR CHANHASSEN, MN 55317-9370 RICHARD R LINDQUIST 616 N 7TH ST SAINT LOUIS, MO 63124-1690 DANIEL M GRUSS 2300 LUKEWOOD DR CHANHASSEN, MN 55317-9370 JONATHAN O & DIANA L NOLLER 2381 TIMBERWOOD DR CHANHASSEN, MN 55317-9671 ROGER A & GAYLEEN M SCHMIDT 8301 GALPIN BLVD CHANHASSEN, MN 55317-8413 DENTON FAMILY TRUST 2305 LUKEWOOD DR CHANHASSEN, MN 55317-9370 MARK A & NANCY E BIELSKI 8140 PINEWOOD CIR CHANHASSEN. MN 55317-9664 CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. COUNTY OF CARVER ) I, Karen J. Engelhardt, being first duly sworn, on oath deposes that she is and was on October 29, 2013, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of TIME CORRECTION for Public Hearing for Review of City Cemetery Property and Operations - Planning Case 2013-24 to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. Subscribed and sworn to before me thiso?9-4day of Ol_"x- 12013. NU�Nv� F �'�' My Cammismon Expires Jan 31. 2015 Notice of Public Hearing -TIME CORRECTION Chanhassen Planning Commission Meeting Notice of Public Hearing -TIME CORRECTION Chanhassen Planning Commission Meeting Date & Time: Tuesday, November 5, 2013, 2013 at 8:00 P.M. This hearing may not start until later in the evening,depending on the order of the agenda. Location: City Hall Council Chambers, 7700 Market Blvd. Request to Review City Cemetery Property and Operations — Proposal: Chanhassen Pioneer Cemetery Applicant: City of Chanhassen Property 8151 Galpin Boulevard Location: A location map is on the reverse side of this notice. The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the What Happens public hearing through the following steps: 1. Staff will give an overview of the proposed project. at the Meeting: 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. If you want to see the plans before the meeting, please visit the City's projects web page at: www.ci.chanhassen.mn.us12013-24. If you wish to talk to someone about this project, please contact Kate Aanenson by Questions & email at kaanenson(cDci.chanhassen.mn.us or by phone at Comments: 952-227-1139. If you choose to submit written comments, it is helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. The staff report for this item will be available online on the project web site listed above the Thursday prior to the Planning Commission meeting. City Review Procedure: • Subdivisions, Planned Unit Developments, Site Plan Reviews, Conditional and Interim Uses, Wetland Alterations, Rezonings, Comprehensive Plan Amendments and Code Amendments require a public hearing before the Planning Commission. City ordinances require all property within 500 feet of the subject site to be notified of the application in writing. Any interested party is invited to attend the meeting. • Staff prepares a report on the subject application that includes all pertinent information and a recommendation. These reports are available by request. At the Planning Commission meeting, staff will give a verbal overview of the report and a recommendation. The item will be opened for the public to speak about the proposal as a part of the hearing process. The Commission will close the public hearing and discuss the item and make a recommendation to the City Council. The City Council may reverse, affirm or modify wholly or partly the Planning Commission's recommendation. Rezonings, land use and code amendments take a simple majority vote of the City Council except rezonings and land use amendments from residential to commercial/industrial. • Minnesota Stale Statute 519.99 requires all applications to be processed within 60 days unless the applicant waives this standard. Some applications due to their complexity may take several months to complete. Any person wishing to follow an item through the process should check with the Planning Department regarding its status and scheduling for the City Council meeting. • A neighborhood spokesperson/representative is encouraged to provide a contact for the city. Often developers are encouraged to meet with the neighborhood regarding their proposal. Staff is also available to review the project with any interested person(s). • Because the Planning Commission holds the public hearing, the City Council does not Minutes are taken and any correspondence regarding the application will be included in the report to the City Council. If you wish to have something to be included in the report, please contact the Planning Staff person named on the notification. Date & Time: Tuesday, November 5, 2013, 2013 at 8:00 P.M. This hearing may not start until later in the evening,depending on the order of the a enda. Location: City Hall Council Chambers, 7700 Market Blvd. Request to Review City Cemetery Property and Operations — Proposal: Chanhassen Pioneer Cemetery Applicant: City of Chanhassen Property 8151 Galpin Boulevard Location: A location map is on the reverse side of this notice. The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the public hearing through the following steps: What Happens 1. Staff will give an overview of the proposed project. at the Meeting: 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. If you want to see the plans before the meeting, please visit the City's projects web page at: www.ci.chanhassen.mn.us/2013-24. If you wish to talk to someone about this project, please contact Kate Aanenson by Questions & email at kaanenson(rDci.chanhassen.mn.us or by phone at 952-227-1139. If you choose to submit written comments, it is Comments: helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. The staff report for this item will be available online on the project web site listed above the Thursday prior to the Planning Commission meeting. City Review Procedure: • Subdivisions, Planned Unit Developments, Site Plan Reviews, Conditional and Interim Uses, Wetland Alterations, Rezonings, Comprehensive Plan Amendments and Code Amendments require a public hearing before the Planning Commission. City ordinances require all property within 500 feet of the subject site to be notified of the application in wnbng. Any interested party is invited to attend the meeting. • Staff prepares a report on the subject application that includes all pertinent information and a recommendation. These reports are available by request. At the Planning Commission meeting, staff will give a verbal overview of the report and a recommendation. The item will be opened for the public to speak about the proposal as a part of the hearing process. The Commission will close the public hearing and discuss the item and make a recommendation to the City Council. The City Council may reverse, affirm or modify wholly or partly the Planning Commission's recommendation. Rezonings, land use and code amendments take a simple majority vote of the City Council except rezonings and land use amendments from residential to commercial/industrial. • Minnesota Stale Statute 519.99 requires all applications to be processed within 60 days unless the applicant waives this standard. Some applications due to their complexity may take several months to complete. Any person wishing to follow an item through the process should check with the Planning Department regarding its status and scheduling for the City Council meeting. • A neighborhood spokesperson/representative is encouraged to provide a contact for the city. Often developers are encouraged to meet with the neighborhood regarding their proposal. Staff is also available to review the project with any interested person(s), • Because the Planning Commission holds the public hearing, the City Council does not. Minutes are taken and any correspondence regarding the application will be included in the report to the City Council. If you wish to have something to be included in the report, lease contact the Planning Staff person named on the nobfcafion. ALLAN K BROWN BRIAN N & JANELLE H JOHNSON CHARLES R SOHN 2329 LUKEWOOD DR 8120 PINEWOOD CIR 2351 LUKEWOOD DR CHANHASSEN, MN 55317-9370 CHANHASSEN, MN 55317-9664 CHANHASSEN, MN 55317-9370 CHRISTOPHER J BOIK 2380 TIMBERWOOD DR CHANHASSEN, MN 55317-9668 JEROME A & NANCY N PARTEN 2301 LUKEWOOD DR CHANHASSEN, MN 55317-9370 RICHARD R LINDQUIST 616 N 7TH ST SAINT LOUIS, MO 63124-1690 DANIEL M GRUSS 2300 LUKEWOOD DR CHANHASSEN, MN 55317-9370 JONATHAN O & DIANA L NOLLER 2381 TIMBERWOOD DR CHANHASSEN. MN 55317-9671 ROGER A & GAYLEEN M SCHMIDT 8301 GALPIN BLVD CHANHASSEN, MN 55317-8413 DENTON FAMILY TRUST 2305 LUKEWOOD DR CHANHASSEN, MN 55317-9370 MARK A & NANCY E BIELSKI 8140 PINEWOOD CIR CHANHASSEN, MN 55317-9664 aa)i N o o .JM - •� ♦t. , • _�'I�, 'mot' A-04A. I 7t H � fill' J7 ON1111111111111111 N Lol T E LM V A� W .0 co 0 1 co N � r N_ co C_ J � > L V C a) O N O W U ^ CHANHASSEN PLANNING COMMISSION REGULAR MEETING NOVEMBER 5, 2013 Chairman Aller called the meeting to order at 8:00 p.m. MEMBERS PRESENT: Andrew Aller, Mark Undestad, Lisa Hokkanen, Maryam Yusuf, Stephen Withrow, and Steven Weick MEMBERS ABSENT• Kim Tennyson STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner; Sharmeen Al-Jaff, Senior Planner; and Alyson Fauske, Assistant City Engineer PUBLIC PRESENT: Doug Allen 2250 Lukewood Drive Mike Hodges 8101 Pinewood Circle Chuck Sohn 2351 Lukewood Drive John Noller 2381 Timberwood Drive J.B. Ryan 8121 Pinewood Circle PUBLIC HEARING: CHANHASSEN PIONEER CEMETERY: REVIEW OF CITY CEMETERY PROPERTY ON PROPERTY LOCATED AT 8151 GALPIN BOULEVARD. APPLICANT/OWNER: CITY OF CHANHASSEN, PLANNING CASE 2013-24. Commissioner Withrow was not present to vote on this item. Aanenson: Thank you Mr. Chairman, members of the Planning Commission. This item is before you today to gather input for the level of discretion is really you're acting as an advisory capacity to the City Council and so whatever, whether it's not similar. It's different than what you would do as a variance application or subdivision where you have to have a certain percentage to move forward so really all you're doing is just giving your input to the City Council. Again acting as advisory. I did include that chapter under your powers and duties so some of this, whatever you recommend forward will then also be taken under advisement as the City Council reviews their application. So this is scheduled, for anybody following this item, it is scheduled to go forward to the City Council on November 25'h. So the subject site is located on 8151 Galpin Boulevard. There's actually two parcels and I'll go into a little bit more detail on the parcels and the description and the history in a moment but as we sent this notice out, again with this process we put a notice out, as our typical process, and to everyone within 500 feet but we also put a sign out there. We did receive a number of calls because the sign was out there, concerned that we were moving the cemetery. No we're not moving the cemetery so of the 25 plus calls most of them were just general information. Wanted to know what the City was doing. I explained to them what was identified in the staff report as far as proposals. Again nobody objected to that part of it and we also did receive a number of inquiries about additional plots that may be available. So with that I'll go through a little bit of the history of the cemetery itself. As stated in the staff report it was established in 1861 by the early pioneers of Chanhassen and in 1987 the private cemetery association requested that the City take over ownership and maintenance of the cemetery. The membership was aging and was not capable of doing it any longer so they asked the City to take it over and turned over what they had left in their treasury which was about $16,000. So the City's responsible for marking the graves and monument placement, mowing and maintaining of the site, and working with funeral directors for record keeping and Chanhassen Planning Commission — November 5, 2013 the like. So the oldest grave was from 1855 and that was actually in this area right here and so that was originally was outside of actually the boundaries of the cemetery because this part was established in 1961. 1861, excuse me. So when the Timberwood Estates plat came in, the City worked, so that would be this exception right here was the original 1861 establishment so when Timberwood came in it was discussed whether or not they could make the cemetery bigger. At that time the 2 1 /2 acre minimum lot size was required and the developer didn't want to lose an additional lot so in working through that, because this property already had graves on it, the legal opinion by the city attorney at that time was that that was eminent domain and they took, worked with the developer and go this piece of property added to the cemetery in 1988 simultaneously really with the Timberwood Estates subdivision so this comprises, these two parcels comprise then the 1.75 acres of the cemetery itself I did attach the city ordinance as part of the staff report. That's Chapter 8 that guides the rules of the city cemetery. Again this is unique in the fact that specific rules regarding this specific cemetery. As you may or may not be aware, we do have the St. Hubert's cemetery which is a conditional use and is governed by a different set of rules but this is what was put in place for the cemetery and has not been changed since it was adopted in 1988. So just for your edification I did include that how it's being operated and maintained and if anybody has questions on that, I will answer that. So in looking at the cemetery itself and the boundaries of the property the City did a tree survey on the property and the trees shown in red are some were some of the significant trees that wanted to be saved. There's a lot of buckthorn that's in the area that's creating some conflict with trees that are already platted in the area. Certainly there's trees that are there right now that have been, plots have not been used because significant trees are in the area and that would continue to be in place but as the City moves forward it is determined that there's 32 trees on the eastern property line and only 8 of them are desirable species so those are the ones shown in red. And many of the box elders or the poplars or the ash trees are either small or not structurally sound so, and also there's thick buckthorn in the area. I did pass out to you some comments from the neighbors regarding the buffer treatment itself and as you know when we do subdivisions it comes up often that the neighboring properties wants to make sure that no trees are cut down on someone else's property and I think that's a conflict we work through all the time and that was the goal with this process is to try to find a way to create that buffer along the property line of the adjoining properties to make sure that there's adequate buffer and provide some screening in that location. In looking at. Aller: Can I ask a question? With regard to the buffer, even though you're suggesting that there's an adequate buffer, the code doesn't seem to require a buffer for this property. Aanenson: That's correct. You have low density, low density. You're looking at grave stones which are pretty low profile. In looking at the elevation it's dropping from the property immediately to the east down towards Galpin Boulevard, about 10 feet as you go towards Galpin so it's sloping down. So the goal would be to put landscaping along this perimeter so what the City's desires are, we do have this property comer marked is to identify this property comer. Get that surveyed. Survey the additional available plots in that area. Again there is a demand for additional grave sites. This is about 60 feet, which is approximately what this line to right here is. So the whole depth of that site is about 250 feet. The whole depth of that property so that's an additional 60 feet. By planting, by cleaning up the site now and getting those trees planted it provides for a greater buffer into the future as that, to get the maturity going as that would move forward. So that would be the goal. Again because there is low density, low density we want to be a good neighbor and create that buffer and as you recall when we've done low density subdivisions we've always asked the neighboring property to take that into consideration too so that would be the recommendation. So the goal is that there's currently 720 plotted graves on the site and there's, so you can see of the yellow ones are aheady platted. The green ones are in a tree line so to clean that up would allow those, they're platted but there's trees in the way. The buckthorn and the like that would need to be cleaned up to move and then the additional one shown in red which is another 216 would be the ones that would be surveyed at the time that we would survey this line and create those additional plots. Again I did pass out to you an email I did receive and if you have questions on that I'd 2 Chanhassen Planning Commission — November 5, 2013 be happy to address some of the issues in there so I'll leave that up to you Mr. Chair how you'd like me to do that but I'd be happy to go through some of the points in that. Aller: I would just note that for the record we did receive the email dated Tuesday, November 5, 2013, time stamped at 7:10 a.m and it will be part of the record. It has been received. It has been read and if you'd like to address anything you feel is particularly important or, does anybody have any questions? Aanenson: Well, yeah. I mean if anybody has any questions I guess I'll take it from there. If somebody wants me to address something specifically that was in there. Alley: Having read it I don't but. Yusuf. I have just one question. Aanenson: Sure. Yusuf. On this email the question is asked whether an economic study, economic impact study was performed or conducted. Was there one? Aanenson: No. The City has had the property for a number of years. They're in the business. If someone would request that I don't think the Planning Commission would do that. If you want to make that a request to the City Council that they would do that and figure out the price of, that they want, if they want to do something for that. You can make that, certainly that can be one of your recommendations that they do that. But whether or not we were to move forward the City is always going to have to maintain their entire property. Aller: Right. Aanenson: Is there any other questions on that per se? Weick: I do. Is the plan for buffering just to keep the trees that are in red? Aanenson: No. The ones in red would be future graves. About 216. Weick: No, no, no, no. Aller: On the tree survey. Weick: On the tree survey. Aanenson: On the tree survey, I'm survey. No, no, no. That would just, I'm sorry. Go back to this. Aller: Those are the. Aanenson: Desirable trees that we try to save that are on the site so the additional buffering would be you know what's kind of in place right here. Put this with entire evergreens along this border here and then in looking at this area here, I'm not sure we would need evergreens in talking to the forester. Maybe something lower profile. Maybe not quite as tall that would be in this area here along the Lukewood Drive site and that's something that we could certainly work with the neighborhood on to show them some different iterations of that buffer and how that would work and get their input on that. So with that Mr. Chairman we are recommending that you know, that the City staff would like to pursue then Chanhassen Planning Commission — November 5, 2013 surveying the site. Going ahead and moving with the tree removal and platting these extra grave stones and then working with the neighborhoods again to get the adequate buffer and with that I'd be happy to answer any questions that you have. Aller: You've answered mine. Undestad: I just had one question. Do you know what the depth is from the red? I mean what the buffer area, how wide is that? Aanenson: Between the red here? Undestad: Do we know yet? Aanenson: Well this whole, right through here is about 60 feet so between the last grave stone and maybe 10 feet. Undestad: Okay Aller: Anything? Alright, having no further questions from the members what I'll do is open the public hearing. Anyone from the audience wishing to come forward to speak for or against the motion before the board. Yes sir, please come forward and state your name and address for the record. Doug Allen: My name's Doug Allen. I live at 2250 Lukewood Drive, which is not shown on here. Had a question then a comment. The question is, go back to the so you can see I'm to the east. The cemetery doesn't border my property but if we could go back to the slide that showed the, that shows the different grave sites. The ones that are in green currently, are those plots currently, they're in the tree line. Are they currently owned by anyone other than the City? Are they sold? Why are they not in use? Aanenson: There's trees there right now and so I think now that all the other plots have been sold, they have... Doug Allen: Okay, so those are. Aanenson: But they are platted. Doug Allen: They're platted but they're currently not sold. Aanenson: Correct. Doug Allen: Okay. Aanenson: I don't know if that's true or not. I do not know if they're sold or not. I know they're platted. Doug Allen: Okay. What's, and then the other question I have, and I haven't looked at the budget. Currently what does the City spend to maintain the cemetery. Aanenson: I do not have that information. Doug Allen: Okay, and we don't know then with the additional grave sites what the additional cost for maintenance would be? Chanhassen Planning Commission — November 5, 2013 Aanenson: No. Doug Allen: What would the cost of the grave sites be if an individual wanted to purchase them? Aanenson: That information I do not have. I can have that for when we go to the City Council or provide that on our website. Doug Allen: Okay, it just seems pretty clear to me, I don't want the City you know selling these grave sites for one and then having the ongoing cost to maintain what I really do consider a resource to the city. I mean it's part of our culture and our heritage and that will lead into my second comment but I don't want to see that cost us additional dollars. Taxpayer dollars if you sell it once and you've got to maintain it forever so I think the economics have to be worked out. Aanenson: Sure. Well I guess I would say on that, the City's already the majority of it right now Doug Allen: I know but once you expand it what's the additional cost to maintain that additional property? I mean it's a significant increase so you're going to have more time and labor involved in maintaining that property. Then the other thought that I have is, I'm opposed to expanding. I think that culturally it is part of our heritage here in this city and very few places are going to have a culturally significant, you know this is civil war era cemetery. It's really nice to go there. It's very peaceful. I think by expanding it and modernizing it, it loses some of it's heritage and it's cultural appeal to our area so I think by just making it another cemetery, we as a city stand to lose something. Also I think great care does need to be taken on the buffer zones and I would hope that the City, before making any decisions would work with the property owners in both the, along Lukewood and in Timberwood so that we have a better understanding of what that would look like because while we all knew that the cemetery was part of the landscape when we moved in, you know I think the hope is that we maintain some of it's character and we have to be very, very careful with what that buffer zone is going to look like, if anything is done. Even if it's not an expansion but it's just maintenance of the property because I certainly know the buckthorn problem that we have in Chanhassen and it would be great to take care of that but, but those trees are going to be maintained. That area. The Oaks neighborhood has a lot of beautiful trees. As a property owner you know I've spent thousands and thousands of dollars to take care of my elm trees. You know that's part of Chanhassen. Part of our symbol of our city so that's also something to keep in mind in terms of the economic cost of maintaining this property. Those trees are going to have to be maintained and cared for as well so we'll want to know what that plan looks like. Overall I think I would say just leave it like it is. I don't think we need to do anything to the property. Thank you. Alley: Thank you sir. Any additional comments from anyone? Speaking either for or against. Yes sir. If you could state your name and address for the record that would be great. Mike Hodges: Sure. Good evening, my name is Mike Hodges. I live at 8101 Pinewood Circle. I'm here to oppose not only the expansion but also the removal of trees from the cemetery. I think as the previous gentleman spoke, that is part of our neighborhood that character of the cemetery is quite unique and what makes that cemetery character be what it is, is actually the tree canopy and I think to disturb that would remove that character from it's existence as we know it today. And it's interesting, it was shared earlier, that people drove by and called in. I think that's pretty telling that to drive by and they must have physically had to have stopped to get the telephone number off the sign that was posted there because that meant something to them and I heard you say, I didn't hear the voicemails of course but one of the things you stated was, they were concerned. Maybe you didn't use the word concerned, they were wondering if it was going to be moved. Why would they say that? Why would they ask that? Because that cemetery is part of Chanhassen, excuse me. Again it goes back to the character. And my last thought is this, whoever's running the technology, if you could do me a favor. If you could put that screen saver back up. Chanhassen Planning Commission — November 5, 2013 I noticed something when I walked in the room earlier. Your Chanhassen screen saver. Take a good look at that picture up there. What I noticed in the top left comer is a beautiful scenery. What makes it beautiful? It's the trees. Take a look at your very own bottom left comer. Once again a picture of trees and foliage. Take a look at the bottom right corner. Once again there is a reason the City has picked these three pictures. The foliage. The trees and the beauty that come with them. I don't think the City would have selected any of those three pictures to depict the city if those were cut down. Also quite ironic, look at the center of the screen saver. Above the City of Chanhassen, my eyes are a little blurry. What is that figure? I actually see it on the wall behind us a lot clearer. It's rather large. Looks like a leaf to me. Once again part of the city. Part of who Chanhassen and what we want Chanhassen to represent so for those reasons I'm opposed of not only the expansion but the removal of any of the trees. Thank you. Aller: Thank you. Aanenson: Can I just clarify the comments that were regarding the phone calls? Aller: Sure. Aanenson: I don't think anybody was, the majority of the comments were making sure that that cemetery continues to be, it's not just people that were buried there in the past. There are people continue to be buried there, and people were concerned that they can continue, that that continues so that wasn't that we don't do anything or that we're going to move it. That wasn't the majority of the comments. I just want to make sure that's clear. Aller: Thank you. Any additional comments? Your name and address for the record please. Chuck Sohn: My name is Chuck Sohn. I live at 2351 Lukewood Drive which is just south of the cemetery. Aller: Welcome. Chuck Sohn: I just want to go on the record as opposing the expansion. It just seems like there must be a better place to bury people than in a cemetery that is in such a small space where you have to remove a lot of trees and invest a lot of money in squeezing in more grave sites on such a small piece of land. The other thing I wanted to ask was, I read that the southeast pin has not been located. Is that still the case? Aanenson: That's correct. Chuck Sohn: So what would happen if you could not locate it? Would you just assume that the property line goes straight down? Aanenson: No, you can tie it back to other survey markers so you have the surveyor do it and then find it. Put a new survey pin in. That's what a survey does. It happens all the time on people's property that the pin may get moved and we just resurvey and put the new pin in. Chuck Sohn: Okay. Aanenson: Yep. Chuck Sohn: But who determines where that pin goes? Chanhassen Planning Commission — November 5, 2013 Aanenson: The surveyor. Chuck Sohn: The surveyor. Aanenson: A qualified surveyor. The same thing as anybody else in the city would use to survey their property - Chuck Sohn: Thank you. Aller: Thank you. And again for those at home, these reports in total are on the website so if you're interested in taking a look at them they're on the City of Chanhassen website under the Planning Commission and under the documents there. Any other statements? Comments? I have another individual coming forward. If you could state your name and address for the record sir. John Noller: John Noller, 2381 Timberwood Drive. I'm just to the north. The bordering property to the north of the cemetery. Aller: Okay. John Noller: I have a few questions. So how many additional graves total, red, green are going to be proposed to be added? Aanenson: 108 are in the green and then the 216 in the red. John Noller: What is the entire proposed project cost? Aanenson: Don't have that. John Noller: Ballpark figure? Aanenson: Don't have that. John Noller: And where will the money come from to pay for the proposed project? Aanenson: It'd be part of the cemetery operations. John Noller: And when I spoke with Karen earlier, before the sign was put up, she said the plot would cost $200 and that that cost would be maintained moving forward. Is that still going to be the case? Aanenson: That would be a decision made by the City Council. John Noller: And then when will the City work with the community about the buffer? Aanenson: Would be our recommendation, whatever this group recommends to the City Council that the City Council would then direct staff to work with the neighborhood to create that buffer. So then we would report back to the City Council what that direction would be and they would approve that plan. John Noller: And proposed start date for the project is? Aanenson: Whenever the City Council determines that to be. Chanhassen Planning Commission — November 5, 2013 John Noller: Okay. I would just like to go on the record saying that my family and, we oppose the project and expansion. To kind of talk about or to echo some of the things that my neighbors have said is that the City Council once referred to Timberwood Estates particularly as a quote, rural lifestyle community and an expanded cemetery would really sully the quaintness and country feel of our neighborhood and the surrounding communities. Again I'm the top house there. I look, when I sit on my deck every night and I watch people walk through that cemetery. People are walking their dogs. They're taking their kids through there. When you guys talk about low density, from what I could figure out and read, you're talking about population, yes? People moving through the cemetery. Aanenson: Well that's what it's zoned for and there's, yeah. I mean I'm assuming that it's someone in the neighborhood walking through. John Noller: It's a lot of people. Aanenson: Right. John Noller: I'm out there on my deck a lot and work in the yard a lot. I've got 2 1/2 acres that I've got to deal with. I've got a lot of leaves that I've got to deal with. There are a lot of people in that cemetery and I think it's a really, really cool thing that people are going and checking those things, the grave stones out because there is a lot of history and I think that to sometimes bigger is not better. I think that it really removes the quaintness and country feel of the area and I think would not be a positive thing for our community. I also feel that the additional non -natural barrier will significantly impact the property values of all homes that border the cemetery and in turn will lower the values in each neighborhood. Property values aren't, you know I don't need any help going that direction and also if it's going to come out of my tax dollars I don't really want to pay for my property values to go down either. Question. If you remove the rear barrier where will the grounds crew deposit their waste that they pick up in, on the grounds? Aanenson: That would be a condition that we'd ask them to accommodate the waste. I'm assuming they're hauling some of that out now. John Noller: Because currently it goes into the buffer area both on the east side and then on the north side on my property and again I have to look at that. People who have family buried there, I respect that and I think that's great but they're not there every day. I'm there 24 hours a day, 7 days a week. So are my neighbors and so we have to look at this stuff every day and so what I'm concerned about is that if particularly the east side gets taken and kind of opened up into graves, then my north side will become the dumping ground and I just would like some concern to be paid to that. Aanenson: Can I just get a clarification on what you're talking about? Are you talking about people that would visit graves and pick up like... John Noller: No, like the grounds crew when the, particularly well to give you a good example. When the fence, or when the tree fell on my fence from the graveyard, picked up the phone. Called the City. Great. You know awesome response. They came out. They asked if they needed to fix it but when they cut up the tree they just left the tree there so you know when they pick up sticks or when they pick up brush or when they cut things down, that just gets deposited on the periphery. It doesn't get hauled away so I have to look at the pile of sticks and at times I've gone over and tried to tidy it up myself just because I don't want to look at it so again I'm just trying to be a good neighbor here with the cemetery next door. Okay, foot traffic is kind of a critical thing as well as just traffic alone. The addition of the high school has made Galpin a pretty busy place. I think that you now start adding a bunch of graves and start making this a really active graveyard, you're going to add more traffic into the area. Also top on that the apartment complex that's going up on 5 and Galpin and we're just, you're adding more and more traffic Chanhassen Planning Commission —November 5, 2013 to an already very, very busy street. And include in that foot traffic that again we the neighborhood have to kind of sit there and look at. It's already a lot and we don't need 300 and some odd more folks. And then my last comment is that, if the project is recommended forward, our family would like to see additional barrier to the north side of the cemetery for the reasons I've stated above. Thank you. Alley: Thank you. Welcome. J.B. Ryan: My name is J.B. Ryan. I live on the property just east of the bordering property there, 8121 Pinewood. My question is, with the new road we've got an everything, where is the parking now for Memorial Day service and stuff like that? With the wide yellow lines painted they took away any parking at all in front of that cemetery and you want to put in hundred and some more grave sites. Memorial Day when everybody wants to go and visit, where do they park? There is now zero parking where there was at least a lane there they could park and it was the right turn lane to go into Timberwood but that is all gone now with this stupid yellow paint job they put all over the road that steers us off into traffic and shoots us back across traffic. One lanes goes to two in the middle. It's ridiculous so I'm just asking with the expansion that you're looking for, where does even 4 cars park? There's nowhere allowed at all. Aller: Anyone else? Seeing no one come forward I'm going to close the public hearing and open for commissioners discussion. Again this is not a vote up or down. We're going to be passing these comments to the council for decision. Undestad: Well, it's a cemetery. It's been there what, the mid 1800's. Have all these sites, the plots all been kind of set up in there or have we been kind of looking at this like 10 years ago we said let's add another row and 10 years ago another row. Aancnson: That's correct. So now we've got people requesting additional sites. While there are pioneers there, there's people being there and so what we're requesting now is to move into the area of the red zone. Instead of trying to do one row at a time, it makes sense to get the buffer going. To work with the neighborhood now. To get it surveyed. Get it prepared. Get all the lots, the plots surveyed and then some people buy the plots and they may not need them for a number of years so you know while they're sold that doesn't mean they're all being used at the time so it's, some people want to make those decisions for their parents today and so. Undestad: And I guess that's my point is, we do have old people in Chanhassen and there may be people that have been waiting or looking at these places for years and to now to say well let's you know cut that off. We won't do that. People might already be knowing this is where I'm going to be someday and now we say oh you know I don't know if you can do that so, I think if it's been a cemetery the whole time. Everybody knows what's going on in there. The only issue I see is the parking comment. You know when the lane changes and that is a problem out there now. How do you handle the traffic on Memorial Day out there? I think that needs to be looked at but I think as far as the cemetery goes, people in Chanhassen know it's out there. They've been, people want it. People are going to use that and how do you just say no? How do you shut it off now and just say, go find another place? Aller: Additional comments? Hokkanen: Well I had some comments about the trees, or questions. I know Jill probably looked through this very well. I mean I understand the comments from the property owners about the buffer and the City can work with them on all sides, north, east, and south side. I think that's really important. There's a couple of burr oak trees that look fairly large that are in the black, could they be saved? I mean those look like, it's kind of nice in a cemetery to have some big old trees. 0 Chanhassen Planning Commission — November 5, 2013 Aanenson: Yeah, right. We can revisit, as the one neighbor stated, we've had trees fall so I think it's not only the age but the health and the quality of the tree. Hokkanen: Okay. Aanenson: Because if we try to save it and in 2 years you know she believes it may come down so we can certainly revisit some of those larger trees. That was her recommendation but I can make that note to... Hokkanen: Well those two, yeah and because some of them she has labeled here poor. I mean I can see that in the box elder but maybe if we can just try to save some. Aanenson: Yeah, if you've been out there? There is one that's in pretty poor shape. Hokkanen: Yeah, right. And then parking. Is, you know as we open up, I mean I think it's nice. It's been a cemetery. It's nice. I've walked through there and walked my dog through there. It's historic but parking since they have restriped Galpin is an issue that I think needs to be looked at. If someone was to have a funeral there, where do you park 40 cars? You know so I think those are my two. I can, would like to look into that a little bit more. Aller: Comments, questions? Weick: Yeah I would comment that I think the plan, with the added greens and reds does a great job of maximizing the space that's available. In hearing the comments that have been made today, potentially there's a way, I'm not sure it has to be all or nothing in my opinion so I'm not sure we have to maximize it and I'm not sure maybe we have to do nothing and maybe there's a plan that could, you know work more closely with some of the clear objections to the tree situation that maybe does a more beautiful job of incorporating some number of increased sites to satisfy that need for the City as well as maintain you know some of the beauty of the existing space for the neighbors as well so, I would just propose potentially that maybe it's not an all or nothing type of plan. Hokkanen: I think for the City Council if we could have the costs available that would have been helpful as well. Cost to purchase. The cost to maintain. Aanenson: And that's true but that's not to say that the City Council. Aller: Although that's not our purview as planners. Aanenson: Yeah, that's true. Aller: We talk about use, not cost... Aanenson: ... and the council may take that under advisement to want to relook at that so I tried to just kind of keep it to kind of the. Hokkanen: Use. Aanenson: What's in your purview, correct. Aller: I think there are many times that things come before the commission that never get followed through on by the homeowner because of changing circumstances. Change in costs so they could do 10 Chanhassen Planning Commission — November 5, 2013 something. They've come and asked for permission. They've gotten it granted and then they decide not to do it so again anything we do today is advisory. The City Council's going to make that decision. They're going to take a look at the costs. The expense as they move forward which is why they haven't done it in the past in my estimation so. Hokkanen: Okay. Aller: Comments. Yusuf. No further questions Aller: Yeah, I agree with the comments. I think it's important that we take a look at the parking situation. Whether or not there's a permit scenario or a special permit for purposes of funerals or for those holidays like Memorial Day or Veterans Day where people will be visiting those graves. The buffer aspect again, I think the City's been a good neighbor since the cemetery was there to begin with, has been a good neighbor in allowing what has been termed as a buffer to remain. Basically it's trees. There is no buffer requirement so when I look at it I say well by leaving it there they've allowed for a cloaking of the cemetery on those sides and there certainly is nothing to stop anyone on the northeast or south from putting up their own barriers and putting up their own trees. Putting up their own fences if they are at the right height and all those requirements but there's nothing to stop them from creating their own barriers and creating their own buffer on their own property so I would encourage, and my comments would follow along with the report. I would encourage them to continue in that vein. To work with them to truly create a buffer to the extent that it doesn't require the City not to do and not to fully utilize it's property. Audience: Can I interject something? I could not put up my own buffer on the south side. That's not mine. I don't own the property on the other side of the street. That's the cemetery's so I'm sorry to interrupt. Aller: No that's fine. I mean what we want to do is have a conversation so that the City Council will get the information it needs to make an appropriate decision. Okay, so with those comments we'll ask that those comments be passed along to the City Council. Aanenson: That's correct and then just again a reminder. This is currently scheduled to go to the City Council on November 25th. We do not send a notice out again but if you want to check the City's web pages with any updates then we'll certainly have those in the project file. Allen. Correct and there'll be an updated package for the City Council people to look at so. Aanenson: That's correct. Aller: Any of those numbers or things that are provided will be on the website. Okay, let's move along to item number 2. Commissioner Withrow returned to the commission for the rest of the agenda. PUBLIC HEARING: VARIANCE: REQUEST FOR A VARIANCE FROM SECTION 20-615 OF THE CHANHASSEN CITY CODE TO CONSTRUCT A DETACHED GARAGE ON PROPERTY ZONED RESIDENTIAL SINGLE FAMH Y (RSF) AND LOCATED AT 6780 LOTUS TRAH- 11 YOUR YOKE COUIT! This petition has collected 43 signatures using the online tools at iPetitions.com Printed on 2013-11-25 Page 1 ol6 Neighbors Against The Expansion Of Pioneer Cemetery By The City Of Chanhassen (case #2013-24) About this petition On November 25th, 2013 the Chanhassen City Council will vote on the proposed expansion (case 2013-24) of the Pioneer Cemetery in our neighborhood. In a nutshell, they are proposing to remove up to 37 trees along with the natural buffer to make room for an additional 324 grave plots. You can find their entire proposal here: http://www.ci.chanhassen.m n. usfiindex.aspx?nid=933 The purpose of this petition: I am signing this petition as a member of the community surrounding the Pioneer Cemetery in Chanhassen, MN and OPPOSE the expansion laid out in case #2013-24. PLEASE FORWARD THIS URL TO YOUR NEIGHBORS! Page 2 of 6 Signatures 1. Name: Brian Johnson on 2013-11-18 14:35:02 Comments: 2. Name: Jon Noller on 2013-11-18 15:19:65 Comments: 3. Name: Jon Noller on 2013-11-1815:20:33 Comments: 4. Name: Alex Johnson on 2013-11-18 21:17:04 Comments: 5. Name: Chris Boik on 2013-11-19 00:10:46 Comments: I am a neighbor within 500 feet, and I oppose this unneeded expansion. 6. Name: Diana Noller on 2013-11-19 02:20:55 Comments: 7. Name: J.D.Ryan on 2013-11-19 03:04:04 Comments: Don not waste more tax dollars 8. Name: Jan Johnson on 2013-11-19 22:48:28 Comments: 9. Name: Nan Bielski on 2013-11-20 15:11:55 Comments: 10. Name: Leslie Bielski on 2013-11-20 15:16:54 Comments: 11. Name: Lynn Bielski on 2013-11-20 16:10:13 Comments: 12. Name: Lynn Lee on 2013-11-22 22:20:08 Comments: This will harm the attractiveness of both our neighborhood and the cemetery 13. Name: Bonnie Murkowski on 2013-11-23 00:04:50 Comments: I am a home owner in the adjacent neighborhood and oppose this project. It wastes taxpayer money and destroys the rural feel of our neighborhood. Page 3 o/ 6 14. Name: Maria N. Elgren on 2013-11-23 00:54:50 Comments: 15. Name: Sharon Olson on 2013-11-23 13:13:42 Comments: We love the rural feel of our neighborhood. The wooded area in question needs to remain. Spend funds thinking out of the box for a new solution rather than same old. 16. Name: Blair Elgren on 2013-11-23 14:17:31 Comments: 17. Name: Stephanie Griep on 2013-11-23 16:15:35 Comments: I oppose this expansion as it would diminish the quaintness of the cemetery and the privacy of the surrounding neighborhoods. 18. Name: Michelle Murkowski on 2013-11-23 19:18:17 Comments: 19. Name: Greg Sorensen on 2013-11-24 15:54:12 Comments: The city shouldn't be involved in any attempt at a revenue based business. More grave sites will increase the cost of long-term maintenance. What makes it quaint is the natural setting. By destroying the natural setting you ruining the very reason why so many who were buried there chose it to begin with. 20. Name: erin denton on 2013-11-24 15:55:54 Comments: I oppose this proposal! 21. Name: Julie Sorensen on 2013-11-24 15:58:08 Comments: I view the Pioneer Cemetery as a historical city park. I don't believe it should be expanded. Historic sites are meant to be maintained in their original design. 22. Name: Blake Sorensen on 2013-11-24 16:00:33 Comments: The cemetery was granted to the city to be maintained, not to be expanded. 23. Name: Jessica Sorensen on 2013-11-24 16:04:18 Comments: If the city believes it is their responsibilty to provide space for people who wish to be buried, then they should look at other property sized appropriately enough to handle an even larger set so that neighboring residents aren't negatively impacted. 24. Name: Nicholas Sorensen on 2013-11-24 16:06:03 Comments: Adding 324 sites doesn't really address the problem. If anything is done, it should be to plot a new cemetery that can handle thousands. 25. Name: Jared Sorensen on 2013-11-24 16:06:37 Page 4 or 6 Comments: 26. Name: Charles Richard Johnson on 2013-11-24 19:55:17 Comments: 27. Name: janelle johnson on 2013-11-24 20:14:47 Comments: 28. Name: Annie Backe on 2013-11-24 21:59:23 Comments: 29. Name: Hunter Elgren on 2013-11-24 23:37:49 Comments: 30. Name: Jack Elgren on 2013-11-24 23:38:45 Comments: 31. Name: Maret Elgren on 2013-11-24 23:39:34 Comments: 32. Name: Joe Griep on 2013-11-24 23:46:41 Comments: I oppose this proposal as it negatively affects an historic site. It also benefits very few residents while negatively impacting many neighborhoods. 33. Name: Luke Johnson on 2013-11-25 00:30:42 Comments: i do not want a graveyard border my home 34. Name: Mai Viet Anh on 2013-11-25 00:33:24 Comments: I would'nt want to visit someone at a graveyard in someone's back yard, where they are mowing a lawn. It just seems wrong. I dont like it ! 35. Name: Mike Mancini on 2013-11-25 01:55:59 Comments: 36. Name: Leah Mancini on 2013-11-25 02:46:16 Comments: 37. Name: James Denton on 2013-11-25 04:59:04 Comments: 38. Name: Stacey Sohn on 2013-11-25 13:30:20 Comments: Page 5 o/ 6 39. Name: Andy Johnson on 2013-11-25 14:50:26 Comments: 40. Name: Gwyneth Noller on 2013-11-25 15:01:40 Comments: 41. Name: Mark A. Bielski on 2013-11-25 16:02:55 Comments: 42. Name: Chuck Sohn on 2013-11-25 22:15:01 Comments: We moved in on Lukewood Drive across from the cemetery. Cars park in front of our house due to the lack of parking for cemetery access. I am against the expansion of the cemetery due to the lack of parking, removal of trees and barriers that block my view of the cemetery from my front yard. My fear is that the expansion of this cemetery will turn it from a quaint, historical landmark into an eyesore. Thank you. 43. Name: Katie Hodges on 2013-11-25 22:31:05 Comments: 1 vote AGAINST the cemetery expansion. We like the quaint look of the cemetery as it is now. Page 6 or 6 J CHANHASSEN PLANNING REGULAR MEETING NOVEMBER 5, 2013 Chairman Auer called the meeting to order at 8:00 p.m. MEMBERS PRESENT: Andrew Aller, Mark Undestad, Lisa Hokkanen, Maryam Yusuf, Stephen Withrow, and Steven Weick MEMBERS ABSENT: Kim Tennyson STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner; Sharmeen Al-Jaff, Senior Planner; and Alyson Fauske, Assistant City Engineer PUBLIC PRESENT: Doug Allen 2250 Lukewood Drive Mike Hodges 8101 Pinewood Circle Chuck Sohn 2351 Lukewood Drive John Noller 2381 Timberwood Drive J.B. Ryan 8121 Pinewood Circle PUBLIC HEARING: CHANHASSEN PIONEER CEMETERY: REVIEW OF CITY CEMETERY PROPERTY ON PROPERTY LOCATED AT 8151 GALPIN BOULEVARD. APPLICANT/OWNER: CITY OF CHANHASSEN, PLANNING CASE 2013-24. Commissioner Withrow was not present to vote on this item. Aanenson: Thank you Mr. Chairman, members of the Planning Commission. This item is before you today to gather input for the level of discretion is really you're acting as an advisory capacity to the City Council and so whatever, whether it's not similar. It's different than what you would do as a variance application or subdivision where you have to have a certain percentage to move forward so really all you're doing is just giving your input to the City Council. Again acting as advisory. I did include that chapter under your powers and duties so some of this, whatever you recommend forward will then also be taken under advisement as the City Council reviews their application. So this is scheduled, for anybody following this item, it is scheduled to go forward to the City Council on November 25`h. So the subject site is located on 8151 Galpin Boulevard. There's actually two parcels and I'll go into a little bit more detail on the parcels and the description and the history in a moment but as we sent this notice out, again with this process we put a notice out, as our typical process, and to everyone within 500 feet but we also put a sign out there. We did receive a number of calls because the sign was out there, concerned that we were moving the cemetery. No we're not moving the cemetery so of the 25 plus calls most of them were just general information. Wanted to know what the City was doing. I explained to them what was identified in the staff report as far as proposals. Again nobody objected to that part of it and we also did receive a number of inquiries about additional plots that may be available. So with that I'll go through a little bit of the history of the cemetery itself. As stated in the staff report it was established in 1861 by the early pioneers of Chanhassen and in 1987 the private cemetery association requested that the City take over ownership and maintenance of the cemetery. The membership was aging and was not capable of doing it any longer so they asked the City to take it over and turned over what they had left in their treasury which was about $16,000. So the City's responsible for marking the graves and monument placement, mowing and maintaining of the site, and working with funeral directors for record keeping and SCANNED Chanhassen Planning Commission — November 5, 2013 the like. So the oldest grave was from 1855 and that was actually in this area right here and so that was originally was outside of actually the boundaries of the cemetery because this part was established in 1961. 1861, excuse me. So when the Timberwood Estates plat came in, the City worked, so that would be this exception right here was the original 1861 establishment so when Timberwood came in it was discussed whether or not they could make the cemetery bigger. At that time the 2 1/2 acre minimum lot size was required and the developer didn't want to lose an additional lot so in working through that, because this property already had graves on it, the legal opinion by the city attorney at that time was that that was eminent domain and they took, worked with the developer and go this piece of property added to the cemetery in 1988 simultaneously really with the Timberwood Estates subdivision so this comprises, these two parcels comprise then the 1.75 acres of the cemetery itself. I did attach the city ordinance as part of the staff report. That's Chapter 8 that guides the rules of the city cemetery. Again this is unique in the fact that specific rules regarding this specific cemetery. As you may or may not be aware, we do have the St. Hubert's cemetery which is a conditional use and is governed by a different set of Hiles but this is what was put in place for the cemetery and has not been changed since it was adopted in 1988. So just for your edification I did include that how it's being operated and maintained and if anybody has questions on that, I will answer that. So in looking at the cemetery itself and the boundaries of the property the City did a tree survey on the property and the trees shown in red are some were some of the significant trees that wanted to be saved. There's a lot of buckthorn that's in the area that's creating some conflict with trees that are already platted in the area. Certainly there's trees that are there right now that have been, plots have not been used because significant trees arrin the area and that would continue to be in place but as the City moves forward it is determined that there's 32 trees on the eastern property line and only 8 of them are desirable species so those are the ones shown in red. And many of the box elders or the poplars or the ash trees are either small or not structurally sound so, and also there's thick buckthorn in the area. I did pass out to you some comments from the neighbors regarding the buffer treatment itself and as you know when we do subdivisions it comes up often that the neighboring properties wants to make sure that no trees are cut down on someone else's property and I think that's a conflict we work through all the time and that was the goal with this process is to try to find a way to create that buffer along the property line of the adjoining properties to make sure that there's adequate buffer and provide some screening in that location. In looking at. Aller: Can I ask a question? With regard to the buffer, even though you're suggesting that there's an adequate buffer, the code doesn't seem to require a buffer for this property. Aanenson: That's correct. You have low density, low density. You're looking at grave stones which are pretty low profile. hi looking at the elevation it's dropping from the property immediately to the east down towards Galpin Boulevard, about 10 feet as you go towards Galpin so it's sloping down. So the goal would be to put landscaping along this perimeter so what the City's desires are, we do have this property corner marked is to identify this property comer. Get that surveyed. Survey the additional available plots in that area. Again there is a demand for additional grave sites. This is about 60 feet, which is approximately what this line to right here is. So the whole depth of that site is about 250 feet. The whole depth of that property so that's an additional 60 feet. By planting, by cleaning up the site now and getting those trees planted it provides for a greater buffer into the future as that, to get the maturity going as that would move forward. So that would be the goal. Again because there is low density, low density we want to be a good neighbor and create that buffer and as you recall when we've done low density subdivisions we've always asked the neighboring property to take that into consideration too so that would be the recommendation. So the goal is that there's currently 720 plotted graves on the site and there's, so you can see of the yellow ones are already platted. The green ones are in a tree line so to clean that up would allow those, they're platted but there's trees in the way. The buckthorn and the like that would need to be cleaned up to move and then the additional one shown in red which is another 216 would be the ones that would be surveyed at the time that we would survey this line and create those additional plots. Again I did pass out to you an email I did receive and if you have questions on that I'd Chanhassen Planning Commission — November 5, 2013 be happy to address some of the issues in there so I'll leave that up to you Mr. Chair how you'd like me to do that but I'd be happy to go through some of the points in that. Alley: I would just note that for the record we did receive the email dated Tuesday, November 5, 2013, time stamped at 7:10 a.m. and it will be part of the record. It has been received. It has been read and if you'd like to address anything you feel is particularly important or, does anybody have any questions? Aanenson: Well, yeah. I mean if anybody has any questions I guess I'll take it from there. If somebody wants me to address something specifically that was in there. Aller: Having read it I don't but. Yusuf: I have just one question. Aanenson: Sure. Yusuf: On this email the question is asked whether an economic study, economic impact study was performed or conducted. Was there one? Aanenson: No. The City has had the property for a number of years. They're in the business. If someone would request that I don't think the Planning Commission would do that. If you want to make that a request to the City Council that they would do that and figure out the price of, that they want, if they want to do something for that. You can make that, certainly that can be one of your recommendations that they do that. But whether or not we were to move forward the City is always going to have to maintain their entire property. Aller: Right. Aanenson: Is there any other questions on that per se? Weick: I do. Is the plan for buffering just to keep the trees that are in red? Aanenson: No. The ones in red would be future graves. About 216. Weick: No, no, no, no. Aller: On the tree survey. Weick: On the tree survey. Aanenson: On the tree survey, I'm survey. No, no, no. That would just, I'm sorry. Go back to this. Aller: Those are the. Aanenson: Desirable trees that we try to save that are on the site so the additional buffering would be you know what's kind of in place right here. Put this with entire evergreens along this border here and then in looking at this area here, I'm not sure we would need evergreens in talking to the forester. Maybe something lower profile. Maybe not quite as tall that would be in this area here along the Lukewood Drive site and that's something that we could certainly work with the neighborhood on to show them some different iterations of that buffer and how that would work and get their input on that. So with that Mr. Chairman we are recommending that you know, that the City staff would like to pursue then Chanhassen Planning Commission — November 5, 2013 surveying the site. Going ahead and moving with the tree removal and platting these extra grave stones and then working with the neighborhoods again to get the adequate buffer and with that I'd be happy to answer any questions that you have. Aller: You've answered mine. Undestad: I just had one question. Do you know what the depth is from the red? I mean what the buffer area, how wide is that? Aanenson: Between the red here? Undestad: Do we know yet? Aanenson: Well this whole, right through here is about 60 feet so between the last grave stone and maybe 10 feet. Undestad: Okay Aller: Anything? Alright, having no further questions from the members what I'll do is open the public hearing. Anyone from the audience wishing to come forward to speak for or against the motion before the board. Yes sir, please come forward and state your name and address for the record. Doug Allen: My name's Doug Allen. I live at 2250 Lukewood Drive, which is not shown on here. Had a question then a comment. The question is, go back to the so you can see I'm to the east. The cemetery doesn't border my property but if we could go back to the slide that showed the, that shows the different gave sites. The ones that are in green currently, are those plots currently, they're in the tree line. Are they currently owned by anyone other than the City? Are they sold? Why are they not in use? Aanenson: There's trees there right now and so I think now that all the other plots have been sold, they have... Doug Allen: Okay, so those are. Aanenson: But they are platted. Doug Allen: They're platted but they're currently not sold. Aanenson: Correct. Doug Allen: Okay. Aanenson: I don't know if that's true or not. I do not know if they're sold or not. I know they're platted. Doug Allen: Okay. What's, and then the other question I have, and I haven't looked at the budget. Currently what does the City spend to maintain the cemetery. Aanenson: I do not have that information. Doug Allen: Okay, and we don't know then with the additional grave sites what the additional cost for maintenance would be? El Chanhassen Planning Commission — November 5, 2013 Aanenson: No. Doug Allen: What would the cost of the grave sites be if an individual wanted to purchase them? Aanenson: That information I do not have. I can have that for when we go to the City Council or provide that on our website. Doug Allen: Okay, it just seems pretty clear tome, I don't want the City you know selling these grave sites for one and then having the ongoing cost to maintain what I really do consider a resource to the city. I mean it's part of our culture and our heritage and that will lead into my second comment but I don't want to see that cost us additional dollars. Taxpayer dollars if you sell it once and you've got to maintain it forever so I think the economics have to be worked out. Aanenson: Sure. Well I guess I would say on that, the City's already the majority of it right now. Doug Allen: I know but once you expand it what's the additional cost to maintain that additional property? I mean it's a significant increase so you're going to have more time and labor involved in maintaining that property. Then the other thought that I have is, I'm opposed to expanding. I think that culturally it is part of our heritage here in this city and very few places are going to have a culturally significant, you know this is civil war era cemetery. It's really nice to go there. It's very peaceful. I think by expanding it and modernizing it, it loses some of it's heritage and it's cultural appeal to our area so I think by just making it another cemetery, we as a city stand to lose something. Also I think great care does need to be taken on the buffer zones and I would hope that the City, before making any decisions would work with the property owners in both the, along Lukewood and in Timberwood so that we have a better understanding of what that would look like because while we all knew that the cemetery was part of the landscape when we moved in, you know I think the hope is that we maintain some of it's character and we have to be very, very careful with what that buffer zone is going to look like, if anything is done. Even if it's not an expansion but it's just maintenance of the property because I certainly know the buckthorn problem that we have in Chanhassen and it would be great to take care of that but, but those trees are going to be maintained. That area. The Oaks neighborhood has a lot of beautiful trees. As a property owner you know I've spent thousands and thousands of dollars to take care of my elm trees. You know that's part of Chanhassen. Part of our symbol of our city so that's also something to keep in mind in terms of the economic cost of maintaining this property. Those trees are going to have to be maintained and cared for as well so we'll want to know what that plan looks like. Overall I think I would say just leave it like it is. I don't think we need to do anything to the property. Thank you. Aller: Thank you sir. Any additional comments from anyone? Speaking either for or against. Yes sir. If you could state your name and address for the record that would be great. Mike Hodges: Sure. Good evening, my name is Mike Hodges. I live at 8101 Pinewood Circle. I'm here to oppose not only the expansion but also the removal of trees from the cemetery. I think as the previous gentleman spoke, that is part of our neighborhood that character of the cemetery is quite unique and what makes that cemetery character be what it is, is actually the tree canopy and I think to disturb that would remove that character from it's existence as we know it today. And it's interesting, it was shared earlier, that people drove by and called in. I think that's pretty telling that to drive by and they must have physically had to have stopped to get the telephone number off the sign that was posted there because that meant something to them and I heard you say, I didn't hear the voicemails of course but one of the things you stated was, they were concerned. Maybe you didn't use the word concerned, they were wondering if it was going to be moved. Why would they say that? Why would they ask that? Because that cemetery is part of Chanhassen, excuse me. Again it goes back to the character. And my last thought is this, whoever's running the technology, if you could do me a favor. If you could put that screen saver back up. Chanhassen Planning Commission — November 5, 2013 I noticed something when I walked in the room earlier. Your Chanhassen screen saver. Take a good look at that picture up there. What I noticed in the top left comer is a beautiful scenery. What makes it beautiful? It's the trees. Take a look at your very own bottom left comer. Once again a picture of trees and foliage. Take a look at the bottom right comer. Once again there is a reason the City has picked these three pictures. The foliage. The trees and the beauty that come with them. I don't think the City would have selected any of those three pictures to depict the city if those were cut down. Also quite ironic, look at the center of the screen saver. Above the City of Chanhassen, my eyes are a little blurry. What is that figure? I actually see it on the wall behind us a lot clearer. It's rather large. Looks like a leaf to me. Once again part of the city. Part of who Chanhassen and what we want Chanhassen to represent so for those reasons I'm opposed of not only the expansion but the removal of any of the trees. Thank you. Aller: Thank you. Aanenson: Can I just clarify the comments that were regarding the phone calls? Aller: Sure. Aanenson: I don't think anybody was, the majority of the comments were making sure that that cemetery continues to be, it's not just people that were buried there in the past. There are people continue to be buried there, and people were concerned that they can continue, that that continues so that wasn't that we don't do anything or that we're going to move it. That wasn't the majority of the comments. I just want to make sure that's clear. Aller: Thank you. Any additional comments? Your name and address for the record please. Chuck Sohn: My name is Chuck Sohn. I live at 2351 Lukewood Drive which is just south of the cemetery. Aller: Welcome. Chuck Sohn: I just want to go on the record as opposing the expansion. It just seems like there must be a better place to bury people than in a cemetery that is in such a small space where you have to remove a lot of trees and invest a lot of money in squeezing in more grave sites on such a small piece of land. The other thing I wanted to ask was, I read that the southeast pin has not been located. Is that still the case? Aanenson: That's correct Chuck Sohn: So what would happen if you could not locate it? Would you just assume that the property line goes straight down? Aanenson: No, you can tie it back to other survey markers so you have the surveyor do it and then find it. Put a new survey pin in. That's what a survey does. It happens all the time on people's property that the pin may get moved and we just resurvey and put the new pin in. Chuck Sohn: Okay. Aanenson: Yep. Chuck Sohn: But who determines where that pin goes? v Chanhassen Planning Commission — November 5, 2013 Aanenson: The surveyor. Chuck Sohn: The surveyor. Aanenson: A qualified surveyor. The same thing as anybody else in the city would use to survey their property. Chuck Sohn: Thank you. Aller: Thank you. And again for those at home, these reports in total are on the website so if you're interested in taking a look at them they're on the City of Chanhassen website under the Planning Commission and under the documents there. Any other statements? Comments? I have another individual coming forward. If you could state your name and address for the record sir. John Noller: John Noller, 2381 Timberwood Drive. I'm just to the north. The bordering property to the north of the cemetery. Aller: Okay. John Noller: I have a few questions. So how many additional graves total, red, green are going to be proposed to be added? Aanenson: 108 are in the green and then the 216 in the red. John Noller: What is the entire proposed project cost? Aanenson: Don't have that. John Noller: Ballpark figure? Aanenson: Don't have that. John Noller: And where will the money come from to pay for the proposed project? Aanenson: It'd be part of the cemetery operations. John Noller: And when I spoke with Karen earlier, before the sign was put up, she said the plot would cost $200 and that that cost would be maintained moving forward. Is that still going to be the case? Aanenson: That would be a decision made by the City Council. John Noller: And then when will the City work with the community about the buffer? Aanenson: Would be our recommendation, whatever this group recommends to the City Council that the City Council would then direct staff to work with the neighborhood to create that buffer. So then we would report back to the City Council what that direction would be and they would approve that plan. John Noller: And proposed start date for the project is? Aanenson: Whenever the City Council determines that to be. Chanhassen Planning Commission— November 5, 2013 John Noller: Okay. I would just like to go on the record saying that my family and, we oppose the project and expansion. To kind of talk about or to echo some of the things that my neighbors have said is that the City Council once referred to Timberwood Estates particularly as a quote, rural lifestyle community and an expanded cemetery would really sully the quaintness and country feel of our neighborhood and the surrounding communities. Again I'm the top house there. I look, when I sit on my deck every night and I watch people walk through that cemetery. People are walking their dogs. They're taking their kids through there. When you guys talk about low density, from what I could figure out and read, you're talking about population, yes? People moving through the cemetery. Aanenson: Well that's what it's zoned for and there's, yeah. I mean I'm assuming that it's someone in the neighborhood walking through. John Noller: It's a lot of people. Aanenson: Right. John Noller: I'm out there on my deck a lot and work in the yard a lot. I've got 2 1/2 acres that I've got to deal with. I've got a lot of leaves that I've got to deal with. There are a lot of people in that cemetery and I think it's a really, really cool thing that people are going and checking those things, the grave stones out because there is a lot of history and I think that to sometimes bigger is not better. I think that it really removes the quaintness and country feel of the area and I think would not be a positive thing for our community. I also feel that the additional non -natural barrier will significantly impact the property values of all homes that border the cemetery and in turn will lower the values in each neighborhood. Property values aren't, you know I don't need any help going that direction and also if it's going to come out of my tax dollars I don't really want to pay for my property values to go down either. Question. If you remove the rear barrier where will the grounds crew deposit their waste that they pick up in, on the grounds? Aanenson: That would be a condition that we'd ask them to accommodate the waste. I'm assuming they're hauling some of that out now. John Noller: Because currently it goes into the buffer area both on the east side and then on the north side on my property and again I have to look at that. People who have family buried there, I respect that and I think that's great but they're not there every day. I'm there 24 hours a day, 7 days a week. So are my neighbors and so we have to look at this stuff every day and so what I'm concerned about is that if particularly the east side gets taken and kind of opened up into graves, then my north side will become the dumping ground and I just would like some concern to be paid to that. Aanenson: Can I just get a clarification on what you're talking about? Are you talking about people that would visit graves and pick up like... John Noller: No, like the grounds crew when the, particularly well to give you a good example. When the fence, or when the tree fell on my fence from the graveyard, picked up the phone. Called the City. Great. You know awesome response. They came out. They asked if they needed to fix it but when they cut up the tree they just left the tree there so you know when they pick up sticks or when they pick up brush or when they cut things down, that just gets deposited on the periphery. It doesn't get hauled away so I have to look at the pile of sticks and at times I've gone over and tried to tidy it up myself just because I don't want to look at it so again I'm just trying to be a good neighbor here with the cemetery next door. Okay, foot traffic is kind of a critical thing as well as just traffic alone. The addition of the high school has made Galpin a pretty busy place. I think that you now start adding a bunch of graves and start making this a really active graveyard, you're going to add more traffic into the area. Also top on that the apartment complex that's going up on 5 and Galpin and we're just, you're adding more and more traffic Chanhassen Planning Commission — November 5, 2013 to an already very, very busy street. And include in that foot traffic that again we the neighborhood have to kind of sit there and look at. It's already a lot and we don't need 300 and some odd more folks. And then my last comment is that, if the project is recommended forward, our family would like to see additional barrier to the north side of the cemetery for the reasons I've stated above. Thank you. Aller: Thank you. Welcome. J.B. Ryan: My name is J.B. Ryan. I live on the property just east of the bordering property there, 8121 Pinewood. My question is, with the new road we've got an everything, where is the parking now for Memorial Day service and stuff like that? With the wide yellow lines painted they took away any parking at all in front of that cemetery and you want to put in hundred and some more grave sites. Memorial Day when everybody wants to go and visit, where do they park? There is now zero parking where there was at least a lane there they could park and it was the right turn lane to go into Timberwood but that is all gone now with this stupid yellow paint job they put all over the road that steers us off into traffic and shoots us back across traffic. One lanes goes to two in the middle. It's ridiculous so I'm just asking with the expansion that you're looking for, where does even 4 cars park? There's nowhere allowed at all. Aller: Anyone else? Seeing no one come forward I'm going to close the public hearing and open for commissioners discussion. Again this is not a vote up or down. We're going to be passing these comments to the council for decision. Undestad: Well, it's a cemetery. It's been there what, the mid 1800's. Have all these sites, the plots all been kind of set up in there or have we been kind of looking at this like 10 years ago we said let's add another row and 10 years ago another row. Aanenson: That's correct. So now we've got people requesting additional sites. While there are pioneers there, there's people being there and so what we're requesting now is to move into the area of the red zone. Instead of trying to do one row at a time, it makes sense to get the buffer going. To work with the neighborhood now. To get it surveyed. Get it prepared. Get all the lots, the plots surveyed and then some people buy the plots and they may not need them for a number of years so you know while they're sold that doesn't mean they're all being used at the time so it's, some people want to make those decisions for their parents today and so. Undestad: And I guess that's my point is, we do have old people in Cbanhassen and there may be people that have been waiting or looking at these places for years and to now to say well let's you know cut that off. We won't do that. People might already be knowing this is where I'm going to be someday and now we say oh you know I don't know if you can do that so, I think if it's been a cemetery the whole time. Everybody knows what's going on in there. The only issue I see is the parking comment. You know when the lane changes and that is a problem out there now. How do you handle the traffic on Memorial Day out there? I think that needs to be looked at but I think as far as the cemetery goes, people in Chanhassen know it's out there. They've been, people want it. People are going to use that and how do you just say no? How do you shut it off now and just say, go find another place? Alley: Additional comments? Hokkanen: Well I had some comments about the trees, or questions. I know Jill probably looked through this very well. I mean I understand the comments from the property owners about the buffer and the City can work with them on all sides, north, east, and south side. I think that's really important. There's a couple of burr oak trees that look fairly large that are in the black, could they be saved? I mean those look like, it's kind of nice in a cemetery to have some big old trees. Chanhassen Planning Commission —November 5, 2013 Aanenson: Yeah, right. We can revisit, as the one neighbor stated, we've had trees fall so I think it's not only the age but the health and the quality of the tree. Hokkanen: Okay. Aanenson: Because if we try to save it and in 2 years you know she believes it may come down so we can certainly revisit some of those larger trees. That was her recommendation but I can make that note to... Hokkanen: Well those two, yeah and because some of them she has labeled here poor. I mean I can see that in the box elder but maybe if we can just try to save some. Aanenson: Yeah, if you've been out there? There is one that's in pretty poor shape. Hokkanen: Yeah, right. And then parking. Is, you know as we open up, I mean I think it's nice. It's been a cemetery. It's nice. I've walked through there and walked my dog through there. It's historic but parking since they have restriped Galpin is an issue that I think needs to be looked at. If someone was to have a funeral there, where do you park 40 cars? You know so I think those are my two. I can, would like to look into that a little bit more. Aller: Comments, questions? Weick: Yeah I would comment that I think the plan, with the added greens and reds does a great job of maximizing the space that's available. In hearing the comments that have been made today, potentially there's a way, I'm not sure it has to be all or nothing in my opinion so I'm not sure we have to maximize it and I'm not sure maybe we have to do nothing and maybe there's a plan that could, you know work more closely with some of the clear objections to the tree situation that maybe does a more beautiful job of incorporating some number of increased sites to satisfy that need for the City as well as maintain you know some of the beauty of the existing space for the neighbors as well so, I would just propose potentially that maybe it's not an all or nothing type of plan. Hokkanen: I think for the City Council if we could have the costs available that would have been helpful as well. Cost to purchase. The cost to maintain. Aanenson: And that's true but that's not to say that the City Council. Aller: Although that's not our purview as planners. Aanenson: Yeah, that's true. Aller: We talk about use, not cost... Aanenson: ...and the council may take that under advisement to want to relook at that so I tried to just kind of keep it to kind of the. Hokkanen: Use. Aanenson: What's in your purview, correct. Aller: I think there are many times that things come before the commission that never get followed through on by the homeowner because of changing circumstances. Change in costs so they could do 10 Chanhassen Planning Commission — November 5, 2013 something. They've come and asked for permission. They've gotten it granted and then they decide not to do it so again anything we do today is advisory. The City Council's going to make that decision. They're going to take a look at the costs. The expense as they move forward which is why they haven't done it in the past in my estimation so. Hokkanen: Okay. Aller: Comments. Yusuf. No further questions Aller: Yeah, I agree with the comments. I think it's important that we take a look at the parking situation. Whether or not there's a permit scenario or a special permit for purposes of funerals or for those holidays like Memorial Day or Veterans Day where people will be visiting those graves. The buffer aspect again, I think the City's been a good neighbor since the cemetery was there to begin with, has been a good neighbor in allowing what has been termed as a buffer to remain. Basically it's trees. There is no buffer requirement so when I look at it I say well by leaving it there they've allowed for a cloaking of the cemetery on those sides and there certainly is nothing to stop anyone on the northeast or south from putting up their own barriers and putting up their own trees. Putting up their own fences if they are at the right height and all those requirements but there's nothing to stop them from creating their own barriers and creating their own buffer on their own property so I would encourage, and my comments would follow along with the report. I would encourage them to continue in that vein. To work with them to truly create a buffer to the extent that it doesn't require the City not to do and not to fully utilize it's property. Audience: Can I interject something? I could not put up my own buffer on the south side. That's not mine. I don't own the property on the other side of the street. That's the cemetery's so I'm sorry to interrupt. Aller: No that's fine. I mean what we want to do is have a conversation so that the City Council will get the information it needs to make an appropriate decision. Okay, so with those comments we'll ask that those comments be passed along to the City Council. Aanenson: That's correct and then just again a reminder. This is currently scheduled to go to the City Council on November 25'". We do not send a notice out again but if you want to check the City's web pages with any updates then we'll certainly have those in the project file. Aller: Correct and there'll be an updated package for the City Council people to look at so. Aanenson: That's correct. Aller: Any of those numbers or things that are provided will be on the website. Okay, let's move along to item number 2. Commissioner Withrow returned to the commission for the rest of the agenda. PUBLIC HEARING: VARIANCE: REOUEST FOR A VARIANCE FROM SECTION 20-615 OF THE CHANHASSEN CITY CODE TO CONSTRUCT A DETACHED GARAGE ON PROPERTY ZONED RESIDENTIAL SINGLE FAMILY (RSF) AND LOCATED AT 6780 LOTUS TRAH.. 11 Aanenson, Kate From: Brian Johnson [bjohnsonssg@gmail.com] Sent: Tuesday, November 05, 2013 7:10 AM To: Aanenson, Kate Cc: Gerhardt, Todd; Furlong, Tom; Engelhardt, Karen; Laufenburger, Denny Subject: Re: Pioneer Cemetery Expansion Kate, Todd, Tom, Karen and Denny, For weeks now I have been looking forward to our meeting and discussion about the Pioneer Cemetery. Unfortunately, I am now out of town dealing with an important personal family matter, and I may not be able to attend tonight's meeting at 8:00 at City Hall. There is a slight chance I will still be able to make it, but right now it looks doubtful. Right now my priority is with my family. In case I can't make the meeting, I would like to share some thoughts with all of you on this proposal. Please include the points below into the public record at the Planning Commission Meeting tonight: 1. We are extremely disappointed to read in the current report on your website, that you are now back to proposing a full expansion of the cemetery. The City proposed this back in 2010, and agreed to not move forward after hearing objections from residents. A couple of months ago, only I received a letter that part of this expansion was going to take place, and now you are back to the full expansion plan. How is this being neighborly, and how can you justify this course of action? 2. I believe your plan, with the removal of virtually all the trees and underbrush, will negatively affect the property value of my property, and the property value of my immediate surrounding neighbors, if not the entire neighborhood. This has been my position from the start. 3. Adding additional grave sites to this cemetery will only delay the inevitable. Today it is full. It will be full again, so it seems this expansion is simply kicking the problem down the road. Expansion will also mean an even larger maintenance expense, and a reduced tax base to pay for the increase maintenance costs. I did not see any kind of economic impact study in your plan. Was one done? You only sell these plots once, but maintenance lasts forever. 4. Today the Pioneer Cemetery stands as a charming and quaint reminder of the history of the Chanhassen area. Why would you want to take down all the surrounding trees and turn it into a Wal-Mart parking lot? I would think the current families that have loved ones there now would object to completely changing the character of this great old cemetery, which I think your plan will do. The current Pioneer Cemetery reenactments will lose their charm and impact as well. 5. Once you remove all the trees and underbrush as proposed in your plan, who would want to purchase a plot that is only a few feet from someone's personal back yard? Would you? 6. If you expand the cemetery, and have numerous new funerals there, where will you have people park? The recent changes to Galpin Blvd in front of the Pioneer Cemetery removed the parking lane that did exist there. Will you spend even more tax money to redo the road again to allow safe parking for funerals? 7. We implore you to do what is both good for the surrounding neighborhood and financially responsible, and do not do any kind of expansion to the beautiful Pioneer Cemetery. Sincerely, Brian, Jan, Alex, Charlie and Luke Johnson sCP.NNED 1 r - .r terrineire� Nuiinh& IheWaie knHmnmeni www.rHmvironrnentgm.uk Corterts Overview Why is it important to protect groundwater? How can cemeteries contaminate groundwater? What information do NIEA require before they can assess if a cemetery development/ extension will pose a threat to groundwater? Desktop Study Intrusive Site investigation Risk Assessment Guidelines for planning cemeteries Checklist References Appendix A - Information Sources 3 4 4 4 5 5 6 7 8 9 s 1 w .nl-envkt menLWV..uk (emeieKHwials&IheWalminnronwnt Overview The Northern Ireland Environment Agency (NIEA) has a duty to protect surface water and groundwater quality. The legislative framework for this is detailed in the Water (Northern Ireland) Order 1999 and the Groundwater Regulations (Northern Ireland) 2009. In addition to our own environmental protection work, NIEA also acts as a consultee for Planning Service, responding to and advising on matters relating to environmental protection during development. The development of new cemetery sites/graveyards or extensions to such sites has the potential to result in impact on the local water environment and in particular, the groundwater underlying the site. It is important when planning such sites that consideration is given to possible impacts and where appropriate, ensuring that adequate site investigation and risk assessment is undertaken. The extent of site investigation and risk assessment should be proportionate to the size of the proposed development. Where NIEA are not provided with this information along with a planning application, we will request the work be undertaken and a report submitted before we will make comment. This may hold up the consultation process. This guidance note is intended to inform those responsible for developing such sites about the issues which should be considered. In addition, further sources of information have been listed. • remeierm, µurwis&Ilit Wdiei wronmeni www.ni envirmmenrcpvA Why is it important to protect groundwater? Groundwater has three major uses in Northern Ireland: public and private drinking water supply; abstractions for agricultural and industrial purposes, including bottled Imineral'waters; and maintenance of flow and water levels in rivers, lakes and wetlands, particularly during times of low rainfall. The protection of groundwater from the risk of possible contamination is important because pollutants could cause health problems in human beings, reduce the quality of farming and agricultural products, make the water unsuitable for certain industrial processes and pose a threat to our countryside and environment including their suitability for recreational purposes, In summary, the contamination of groundwater can not only have health and environmental impacts, but also serious economic consequences. How can cemeteries contaminate groundwater? After a while in the ground a body and its coffin will begin to decay. As this happens fluids can leach out and may eventually work their way down to the groundwater underlying the site. This fluid may contain embalming fluid, pathogens/microbes and nitrogen compounds which could contaminate groundwater. In some cases it may also pose a health risk if it contaminates a groundwater -fed drinking water source. As groundwater can travel considerable distances underground (and with it any pollutants) it is necessary to consider the possible risk of groundwater contamination when planning new graveyards or cemeteries. What information do NIEA require before they can assess if a cemetery development/ extension will pose a threat to groundwater? As said before we will require a site investigation and risk assessment of the site all presented in a written report. This report should contain: A desktop study (see information below); Intrusive site investigation; Risk assessment; and The proposed layout of the site (this is the final stage as the above tasks will inform the site planning) www.nleliviriyirnenip.uk (erneteries, Hmlels & IheWater Irmw rent Desktop Study When considering use of land for burial purposes, it is normal practice for an initial desktop assessment to be undertaken using information readily available from a variety of sources (see Appendix A). This allows for initial consideration of the potential issues and risks associated with the specific site based upon geological setting, water quality and proposed burial rate per annum. For existing sites, important local knowledge about the ground/geological conditions can be obtained through discussion with the local grave digger. Based upon this initial consideration, the need for intrusive investigation can be better assessed, taking into account the proposed scale and sensitivity of the site location. Further information regarding this decision process can be found in the Environment Agency for England and Wales (2002) guidance document. Intrusive Site investigation The absolute minimum requirement for a site investigation should normally consist of a site walkover and the digging of trial pits. The site walkover should aim to identify any boreholes, watercourses and sensitive targets in the proximity of the proposed site (see previous section) and determine their distance from or position within the proposed site. This will allow features to be mapped for submission along with the report and accompanying planning application. The trial pits should be excavated to a depth of between 0.5 - 1 metre below the intended depth of the grave to assess the site and soil for its suitability as a burial site. The number of trial pits will depend on the size of the site. Other points for consideration include: Are there any old, metal water mains passing beneath the cemetery whose corrosion could be accelerated? Is there any artificial drainage within the ground, associated with previous/existing land use? Photographs of the trial pits should be included in the final written report. For certain large scale and/or sensitive sites there may be a need to undertake further intrusive site investigation using borehole drilling and other assessment techniques. .--,_ (eMPftBudah&lheWaieitrivlmnmmi www.nicovirmmm[goy.uk Diagram to illustrate total investigation depth Approximate overall investigative depth 2.8m prior to site development. Base of burial Risk Assessment At least 1 m covering of soil Approximate depth of grave 1.8m At least 1 m of subsoil below base of burial pit The final risk assessment will be based upon data and knowledge gained from the desktop assessment and the intrusive site investigation. The scope of the risk assessment required will be dependent on site specific factors such as the local vulnerability of groundwater and the scale of the site proposed. Further guidance on risk assessment can be found in the Environment Agency for England and Wales (2002) guidance document, I w IIIen.honmeragor.uk (emelerles,Huddis&I he Watertmaronmem Guidelines for planning cemeteries Once you have gathered all the information above, this will allow you to start planning the layout of the proposed burial site. The following should be taken into consideration when doing this: Burial plots should be at least 2SO m away from a borehole, spring or well used for the supply of drinking water and/or bottling of mineral water. Burial plots should be at least 50 m away from all other boreholes, springs or wells. Burial plots should be at least SO m away from a river, canal, lake, wetland or the coast. Burial plots should be at least' 0 m away from field drains (this also includes old agricultural drainage systems no longer in use as they can act as preferential pathways). If bedrock is encountered in the trial pit, that area of the site should not be used for burials The area of the site is not suitable for burial if there is standing water at the bottom of the burial pit when first dug. Diagram to illustrate above points 2-9&n SOm tom Should be at least 1 m of covering soil �o�� • Should be no sand] gravel QYi�g and no standing water �J Jim • Should beat least 1m of subsoil below the base of the burial pit • 10m from any aid drain • 50m from any watercourse or spring / well r borehole • 250m from any spring / well / boreole used for drinking water The completed written report and accompanying site plan should be submitted to Planning Service along with the planning application documentation. Please ensure your submission includes everything mentioned in the checklist on the follow page. Tick Desktop study - Information should include local geology (bedrock and superficial), groundwater vulnerability rating, soil type, historical land use, locations of nearby water features and drainage features, locations of nearby surface and groundwater abstractions, locations of nearby wells/boreholes used as a drinking water supply, locations of other sensitive receptors in the vicinity (like protected sites). You must include the proposed burial rate per year and an explanation of how you have arrived at this figure. It may also be useful to include knowledge of the site geology by the local gravedigger. Intrusive site investigation - Include full description of geology in the trial pits/boreholes with logs and photographs to prove this. Log depth to bedrock and depth of any water strikes. A map showing location of trial pits/boreholes within the site should be included. The number of trial pits/boreholes should be proportionate to the size of the proposed development. Map of proposed site layout - this should only be undertaken after consideration of all the information gathered above, in conjunction with recommended cemetery planning guidelines mentioned in previous sections. Note: your site assessment may mean that some areas of your site are unsuitable for graves and should therefore be used for pathways/car parks/other features. www.rofftv#mmfni.gov.uk (ew erKn, BuBdIN & IheWarer 1wronmeiu References Robin N. S. 0 996) Hydrogeology of Northern Ireland. London: HMSO for the British Geological Survey C P Young, K M Blackmore, P Reynolds and A Leavens (2002) Pollution Potential of Cemeteries. R&D Technical Report P223. Environment Agency for England and Wales. Scottish Environment Protection Agency and Sustainable Development, Scottish Office (1996) Environmental Policy Number 19 Groundwater Protection Policy for Scotland, J Cemetery Development and Green Burial [Online]. www. sepa.org.uk/pdf/groundwater/policy/I 9_J.pdf National Groundwater and Contaminated Land Centre. 'Assessing the groundwater pollution potential of cemeteries (3rd Ed)'. Environment Agency for England and Wales. Product code: SCHO0404BGLA-E-E [eineterK Boak& Itie Wdier Invironrwi v ni mvinnmmi gov uk Appendix A —Information Sources Geological Survey of Northern Ireland Tel: 028 9038 8462 www.bcls.ac.uk/asni Geological maps, reports and memoirs, borehole and stereports database Northern Ireland Environment Agency, Water Management Unit Tel:028 92623100 www.ni-environment.gov.uk E-mail: waterinfo@doeni.gov.uk Surfacewater and groundwater quality information, hydrogeological data Ordnance Survey of Northern Ireland Tel: 028 90255755 www.osni.gov.uk/index2.htm Topographical information, historical maps Rivers Agency www—.riversagencyni.gov.uk/index.htm Flowdata, oodareas THIS PAGE IS INTENTIONALLY LEFT BLANK Northern Ireland Environment Agency Our aim Is to protect, conserve and promote the Water Management Unit natural and built environment for the benefit of 17 Antrim Road present and future generations. Lisburn BT28 3AL (028) 9262 3100 . .u. u�d" Envinmment www.ni-environment.gov.uk m... CITY OF CHANHASSEN CARVER & HENNEPIN COUNTIES NOTICE OF PUBLIC HEARING PLANNING CASE NO. 2013-24 NOTICE IS HEREBY GIVEN that the Chanhassen Planning Commission will hold a public hearing on Tuesday, November 5, 2013, at 7:00 p.m. in the Council Chambers in Chanhassen City Hall, 7700 Market Blvd. The purpose of this hearing is to Review City Cemetery Property and Operations on property located at 8151 Galpin Boulevard. Applicant/Owner: City of Chanhassen - Planning Case 2013-24. A plan showing the location of the proposal is available for public review on the City ,s web site at www ci.chanhassen.mn.us/2013-24 or at City Hall during regular business hours. All interested persons are invited to attend this public hearing and express their opinions with respect to this proposal. Kate Aanenson, AICP, Community Development Director Email: kaanenson&i.chanhasser me., Phone: 952-227-110 (Published in the Chanhassen Villager on Thursday, October,24, 2013: No 4875) Affidavit of Publication Southwest Newspapers State of Minnesota) )SS. County of Carver ) Laurie A. Hartmann, being duly swom, on oath says that she is the publisher or the authorized agent of the publisher of the newspapers known as the Chaska Herald and the Chanhassen Vil- lager and has full knowledge of the facts herein stated as follows: (A) These newspapers have complied with the requirements constituting qualification as a legal newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended- (B) The printed public notice that is attached to this Affidavit and identified as No.._L/ 71 was published on the date or dates and in the newspaper stated in the attached Notice and said Notice is hereby incorporated as part of this Affidavit. Said notice was cut from the columns of the newspaper specified. Printed below is a copy of the lower case alphabet from A to Z, both inclusive, and is hereby acknowledged as being the kind and size of type used in the composition and publication of the Notice: abcdefghijklomopgrstuvww/x��y��z�� By Laurie A. Hartmann Subscribed and swom before me on thisd y of 2013 *j99 ARKTA1/'8 RATE INFORMATION Lowest classified rate paid by commercial users for comparable space.... $31.20 per column inch Maximum rate allowed by law for the above matter ................................. $31.20 per column inch Rate actually charged for the above matter ............................................... $12.59 per column inch SCANNED �v bvm1rPWAfi K w � e- J 0A e i h bOUSC ce j6JcicwWo p!cC ik S e. I me and for a�fo h e� lc Td �iue WKR 0 zoo V2 l e S�S a� coo Ono Cal o nn &A6 r t ►X PAO✓1' 6 i-MOgJ .2 �rs er mo(Ai =- k--s 0" mov\�k f zr UYl4 / ldD ST. LUKE SANCTUAR'I' U 4FLAVER5 x 0" _ x 2 T \e x_2 NAME PLAQUES MOUNTED TO WALL -BIRDS POSTS APPLIED V TO BRICK 7 5 _6" WALL HVAC HT.) LSTORAGE AREA \/ �\ R/ O - EX. / '-10BRICK L/ HVAC HT.) m TO �.-- -_- ❑ .� JJ `U61L REMAIN Ex. CON MULCH AREA AREA E- EX. EL£V. At FLUSH BEHIND TRELLIS + UTIL J 1 GRAPE VINE: ;'VINE COVERED / � +14' WOOD TRELLIS/ �� t2� GRANITE rlO G GOLUMBARIUM <\ x+ -12" S _m ANNABELLE DEL GCN�RETE —r - ( HYDRANGEA x 6' CONSTRUCTION ACCE55j LRESTORE LAWN 7EX SOTA 45 NEEDED NE SEAT L EX. GRAPE Fk LAWN VINES a/v L CfJ) ST. LUKE GOLUM5,41RIU1 I SCALE: 1/4=1'-0' AS St. Luke Presbyterian 1. umbafium 3121 Groveland School Road 2 hil-fillif, I i A` Hydrangea for hedge along the wall Wisteria for the trellis around the HVAC Engleman Ivy for the trellis around the HVAC A10 St. Luke Presbyterian Columbarium 3121 Groveland School Road Construction documents 9 URN SIZES The Winchester utilizes sheet bronze urns for companion niches. For single occupant niches, the sheet bronze urn or a vase style urn may be used. Sheet Bronze Urn 5 1/2" x 5 1/2" x 7" Vase Style Urn 10" tall x 7" diameter Interior Niche Dimensions Each "side" of the hexagonal Antioch has three different shaped niches ALL EICKHOF PRE -ASSEMBLED COLUMBARIA FEATURE COMPANION NICHES. EACH NICHE WILL ACCOMMODATES TWO STANDARD SHEET BRONZE URNS. AWROCH y UAC9NICT4N ST2 4 PE) BARIUM ,I c o n r z� x z ? n V a 4 N x U m O a � � 3 � r U F H \ 1. N f I---} l0 1/B' N NE FTN)hT NOTES: 1) ALL FINISHED GRADE WORK SHOULD BE COMPLETED F.L.F.VATION AFTER THE COLUMBARIUM IS SET ONTO THE FOUNDATION. CAPSTI HOC EGRANITE NICHE FRONT EDGES WILL BE QUIRK MITERED GRANITE NICHE FRONTS TO FACE OF STONE UNITE RASE TRIM S" CONCRETE FOUNDATION IS PART OF THE PRE- 72 NICHE #iwwUMBAHIUM (144 URN SPACES) INNER CLOSURE PANELS m / z 0 CENTER CORE IS USED FOR CAPSTONE s SUPPORT 6 NICHE FRONT MID PLAN VIEW r I PMRR FRM04 f,LIMF OIIIN m NICHE HOLDS TWO 5 1/2- X 5 1/2- X T' 11 Elrt;nur d�eia�-awn uin m-a« ....•.- I tmc Lr . r-r 00000 Lw� f+eW�Ree Q Masonry Pier Foundation Poured concrete and masonry block pier foundation used in colder climates where it is required to have a footing below the average frost depth. (see figure A&B) The top of the pier foundation is 4" below the finished grade. This provides a neat 1" margin in-between the top of your finished grade and the underside of the granite base trim. The foundation consists of 18 - 12x8x16 ASTM C90, GradeN, Type N normal weight construction masonry units (CMU), and an 8" concrete footing using 3500 PSI class concrete. The mortar used for the pier foundation is type M, 2500 PSI and the grout used to fill the cores on the CMU block pier foundation has a compression strengthof 2500 PSI. 3/8" rebar is used to tie the pier foundation to the concrete footing, and to give it the added strength that is required. A sand or dirt backfill is also used to give the foundation the added strength required. 'Please note that this is our recommendations and suggestions for a footing. This must be verified by a qualified engineer for local building codes and soil conditions. O 2012. Eickhof C.1..b.,w Inc. Crooks... MN (800)253-N57 flpl'FE I.TC I V3 q M4NiHNY nfPiN.LMY:IFsrgrBN sµl OCCVtS FINISH GRADE TOP OF PIER IS 4' BELOW FINISH GRADE 12a806 CMU COLUMN FOOTING 4%0' Deep Masonry Pier Foundation for 6'-7" Diameter x -0" 11 igh Canterbury 'APPROXIMATE WEIGHT OF COLUMBARIUM 10.000LBS. The Eickhof company provides specific foundation drawings for each pre -assembled model. Above is an example of a below frost foundation for the 80 niche round Canterbury Columbarium. In warmer climates all that may be required is a reinforced concrete slab. A13 is Capstone APR 2 7 2014 A14 Submitted by Applicant (d STANDARD GRANITE COLORS FOR EICKHOF PRE -ASSEMBLED COLUMBARIA M.ho,.., Americon Rose Amain Block B.,,. Gray •F•ea 1 mb*a c mmlwtivm.rice: ore booed on ow llovi gronB<coron. 11biof CdumOmc Doan +abnportl g:anile coon. Ricesam +vbpcl ac clronge wiMoo,nolice. addNimm aanile color, o.e...ibbi no v.va Mqa may be on .di.+lmem a end.Kmq. aYrery'iris mov .'.,, dexnar.q enter.,-h ion one .oa.eilry mvaaobiity a vublaer m eewrpe .l any lkrcl +JP3 •Ilpoi ry"ilftt Ednal Cplurrygq pr.bu.rnHed colunOwa are.+m:.d:n ll.: nmc... THE EICKHOF DICTIONARY ` Ve we found that many of our customers are new to columbana design Here are some common terms we use when discussing columbar e Columbarlum ikalem be(fdreeml noun ( pl columbana) . a cabinet with riches for cremams to be memonalmed Cremains Ikre nil noun . human remains after cremation has taken place Cremation Ilnm'e sh enl noun . the process of Doming a deceased person s body to ashes Niche Ini chl noun . an individual space within the cabinet for cremans to W memormloed Niche Front inlbhfrenu noun . a stone front mat protects toe funeral um Obelisk I abeh i noun • a stone pillar typbally having a square c, rectangular Goss section and a pyramidal topset up as a monument or landmark Pre -assembled lot&asembaldi noun • a cotumbanum assembled in one pace delivered by our lm6 as one unit. Minimal on -site construction Urn Space lemgpaai noun • Me space one urn occupes. [ANT// AP. A15 I Submitted tool Road �y :�.� ;.� rsL � .+�olli: %+s .. r} �� - .. -- _. 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