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04-16-24 Agenda and Packet A.6:00 P.M. - CALL TO ORDER B.ADMINISTRATIVE PRESENTATIONS B.1 Planning Commission Appointment & Oath of Office B.2 Election of Chair and Vice-Chair B.3 Adoption of Bylaws C.PUBLIC HEARINGS C.1 Ordinance XXX: Amending Regulations of Short-Term Rentals D.GENERAL BUSINESS D.1 Downtown Design Guidelines and Design Standards Draft Plan Review E.APPROVAL OF MINUTES E.1 Approve Planning Commission Meeting Minutes dated March 19, 2024 F.COMMISSION PRESENTATIONS G.CORRESPONDENCE DISCUSSION H.ADJOURNMENT I.OPEN DISCUSSION AGENDA CHANHASSEN PLANNING COMMISSION TUESDAY, APRIL 16, 2024 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD NOTE: Planning Commission meetings are scheduled to end by 9:00 p.m. as outlined in the official by-laws. We will make every attempt to complete the hearing for each item on the agenda. If, however, this does not appear to be possible, the Chairperson will notify those present and offer rescheduling options. Items thus pulled from consideration will be 1 listed first on the agenda at the next Commission meeting. If a constituent or resident sends an email to staff or the Planning Commission, it must be made part of the public record based on State Statute. If a constituent or resident sends an email to the Mayor and City Council, it is up to each individual City Council member and Mayor if they want it to be made part of the public record or not. There is no State Statute that forces the Mayor or City Council to share that information with the public or be made part of the public record. Under State Statute, staff cannot remove comments or letters provided as part of the public input process. 2 Planning Commission Item April 16, 2024 Item Planning Commission Appointment & Oath of Office File No.Item No: B.1 Agenda Section ADMINISTRATIVE PRESENTATIONS Prepared By Eric Maass, Community Development Director Applicant Present Zoning Land Use Acerage Density Applicable Regulations SUGGESTED ACTION SUMMARY Per State Statute 358.05, the oath of office to be taken by members and officers of either branch of the legislature shall be that prescribed by the Constitution of the State of Minnesota, Article IV, Section 8. Every person elected or appointed to any other public office, including every official commissioner, or member of any public board or body, before transacting any of the business or exercising any privilege of such office, shall take and subscribe the oath defined in the Constitution of the state of Minnesota, Article V, Section 6. On Monday, March 11, 2024, the City Council appointed Jeremy Katie Trevena to the Planning Commission for three-year terms ending March 31, 2027. Jenny Potter, Senior Administrative Assistant, will administer the oaths of office. 3 BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS Oath - Katie Trevena Oath - Jeremy Rosengren 4 Planning Commission Item April 16, 2024 Item Election of Chair and Vice-Chair File No.Item No: B.2 Agenda Section ADMINISTRATIVE PRESENTATIONS Prepared By Eric Maass, Community Development Director Applicant Present Zoning Land Use Acerage Density Applicable Regulations SUGGESTED ACTION The Chanhassen Planning Commission motions to elect _______________ as Chair and _________________ as Vice-Chair. SUMMARY According to the Planning Commission Bylaws, Section 4.1-Election of Officers, at the first meeting in April of each year, the Planning Commission shall hold an organizational meeting. At this meeting, the Commission shall elect from its membership, a Chairperson and Vice-Chairperson. Each member shall cast their vote for the member they wish to be chosen for Chairperson. If no one receives a majority vote, voting shall continue until one member receives the majority support. The Vice-Chairperson shall be elected from the remaining members of the same proceeding. BACKGROUND 5 DISCUSSION RECOMMENDATION ATTACHMENTS 6 Planning Commission Item April 16, 2024 Item Adoption of Bylaws File No.Item No: B.3 Agenda Section ADMINISTRATIVE PRESENTATIONS Prepared By Eric Maass, Community Development Director Applicant Present Zoning Land Use Acerage Density Applicable Regulations SUGGESTED ACTION The Chanhassen Planning Commission adopts it bylaws. SUMMARY Staff is not suggesting any revisions to the 2024 Planning Commission bylaws from its bylaws adopted in 2023. BACKGROUND DISCUSSION 7 RECOMMENDATION ATTACHMENTS 2024 Planning Commission Bylaws 8 Adopted April, 16, 2024 1 BYLAWS PLANNING COMMISSION CITY OF CHANHASSEN The following bylaws are adopted by the City Planning Commission to facilitate the performance of its duties and the exercising of its functions as a commission established by the City Council on June 17, 1968 and pursuant to the provision of Subdivision 1, Section 462.354 Minnesota State Statutes annotated. SECTION 1 - DUTIES AND RESPONSIBILITIES - PLANNING COMMISSION: 1.1 The Planning Commission shall serve as an advisory body to the City Council through carrying out reviews of planning matters. All final decisions are to be made by the City Council. 1.2 The Planning Commission shall prepare a Comprehensive Plan for the future development of the city and recommend on amendments to the plan as they arise. 1.3 The Planning Commission shall initiate, direct, and review the provisions and standards of the Zoning Ordinance and Subdivision Regulations and reports its recommendations to the City Council. 1.4 The Planning Commission shall review applications and proposals for zoning ordinance amendments, subdivisions, street vacations, conditional use permits and site plan reviews and make their recommendations to the City Council in accordance with the Zoning Ordinance and Subdivision Ordinance. 1.5 The Planning Commission shall hold public hearings on development proposals as prescribed by the Zoning and Subdivision Ordinances. 1.6 - Establishment of Subcommittees The Planning Commission may, as they deem appropriate, establish special subcommittees comprised solely of their own members. 9 Adopted April, 16, 2024 2 SECTION 2 - MEETINGS: 2.1 - Time Regular meetings of the Planning Commission shall be held on the first and third Tuesday of each month at 6:00 p.m. at the City Council Chambers, 7700 Market Boulevard, unless otherwise directed by the Chairperson, in which case at least 24-hours’ notice will be given to all members. Regular meetings shall have a curfew of 10:30 p.m. which may be waived at the discretion of the Chairperson. All unfinished business will be carried over to the next regular Planning Commission meeting. When the regular meeting day falls on a legal holiday, there shall be no Planning Commission meeting. 2.2 - Special Meetings Special meetings shall be held upon and called by the Chairperson, or in his/her absence, by the Vice-Chairperson or any other member with the concurrence of four other members of the Planning Commission, and with at least 48 hours of notice to all members. Notice of all special meetings shall also be posted on the official city bulletin board. 2.3 - Attendance Planning Commission members shall attend not less than seventy-five (75%) percent of all regular and special meetings held during a given (calendar) year, and shall not be absent from three (3) consecutive meetings. Failure to meet this minimum attendance requirement will result in removal from the Planning Commission. SECTION 3 - COMMISSION COMPOSITION, TERMS AND VACANCIES: 3.1 - Composition The Planning Commission shall consist of seven (7) voting members. Seven members shall be appointed by the City Council and may be removed by the City Council. 3.2 - Terms and Vacancies The City Council shall appoint seven members to the Commission for terms of three (3) years. Vacancies during the term shall be filled by the City Council for the unexpired portion of the term. Every appointed member shall, before entering upon the charge of his/her duties, take an oath that he/she will faithfully discharge the duties of his office. All members shall serve without compensation. 3.3 - Quorum Four Planning Commission members shall constitute a quorum for the transaction of business. 10 Adopted April, 16, 2024 3 Whenever a quorum is not present, no final or official action shall be taken at such meeting. SECTION 4 - ORGANIZATION: 4.1 - Election of Officers At the first meeting in April of each year, the Planning Commission shall hold an organization meeting. At this meeting, the Commission shall elect from its membership a Chairperson and Vice-Chairperson. Each member shall cast its vote for the member they wish to be chosen for Chairperson. If no one receives a majority, voting shall continue until one member receives the majority support. Vice-Chairperson shall be elected from the remaining numbers of the same proceeding. 4.2 - Duties of the Chairperson and Vice-Chairperson The Chairperson or in his/her absence, the Vice-Chairperson, shall preside at meetings, appoint committees from its own membership, and perform other such duties as ordered by the Commission. The Chairperson shall conduct the meeting so as to keep it moving rapidly and efficiently as possible and shall remind members, witnesses and petitioners to preserve order and decorum and to keep comments to the subject at hand. The Chairperson shall not move for action but may second motions. SECTION 5 - PROCEDURE: 5.1 - Parliamentary Procedure Parliamentary Procedure governed by Roberts Rules of Order Revised, shall be followed at all regular meetings. At special work session meetings, and when appropriate, the Planning Commission may hold group discussions not following any set Parliamentary Procedures except when motions are before the Planning Commission. SECTION 6 - PUBLIC HEARINGS: 6.1 - Purpose of Hearings The purpose of a hearing is to collect information and facts in order for the Planning Commission to develop a rational planning recommendation for the City Council. 6.2 - Hearing Procedure At hearings, the following procedure shall be followed in each case: a. The Chairperson shall state the case to be heard. 11 Adopted April, 16, 2024 4 b. The Chairperson shall call upon the staff to present the staff report. Required reports from each City department shall be submitted to the Planning Commission before each case is heard. c. The Chairperson shall ask the applicant to present their case. d. Interested persons may address the Planning Commission for a duration of up to five minutes, giving information regarding the particular proposal. e. Petitioners and the public are to address the Chairperson only, not staff or other Planning Commissioners. f. There shall be no dialogue among the Planning Commissioners giving information regarding the particular proposal. (The Planning Commission members may ask questions of persons addressing the Planning Commission in order to clarify a fact, but any statement by a member of any other purpose than to question may be ruled out of order.) g. After all new facts and information have been brought forth, the hearing shall be closed and interested persons shall not be heard again. Upon completion of the hearing on each case, the Planning Commission shall discuss the item at hand and render a decision. The Planning Commission, if it so desires, may leave the public record open for written comments for a specified period of time. h. The Chairperson shall have the responsibility to inform all the parties of their rights of appeal on any decision or recommendation of the Planning Commission. 6.3 - Schedule At meetings where more than one hearing is scheduled, every effort shall be made to begin each case at the time set in the agenda, but in no case may an item be called for hearing prior to the advertised time listed on the agenda. SECTION 7 - MISCELLANEOUS: 7.1 - Planning Commission Discussion a. Matters for discussion which do not appear on the agenda may be considered and discussed by the Planning Commission under the sections: Commission Presentations, Administrative Presentations, Correspondence Discussion or Open Discussion b. Matters which appear on the agenda as Open Discussion items will not be recorded as minutes. 12 Adopted April, 16, 2024 5 7.2 - Suspension of Rules The Planning Commission may suspend any of these rules by a unanimous vote of the members present. 7.3 - Amendments Amendment of these bylaws may be made at any regular or special meeting of the Planning Commission but only if scheduled on the meeting agenda in advance of the meeting. 7.4 - Review At the first meeting in April of each year, these Bylaws shall be read and adopted by the Planning Commission. Chairperson: Date: April 16, 2024 g:\plan\planning commission\bylaws\bylaws 2024.docx 13 Planning Commission Item April 16, 2024 Item Ordinance XXX: Amending Regulations of Short-Term Rentals File No.Item No: C.1 Agenda Section PUBLIC HEARINGS Prepared By Eric Maass, Community Development Director Applicant Present Zoning Land Use Acerage Density Applicable Regulations Chapter 20, Article XXIII, Division 2, Section 20-961 Short-Term Rentals SUGGESTED ACTION "The Chanhassen Planning Commission recommends the approval of the proposed ordinance amending the regulations of short-term rentals." SUMMARY Ordinance XXX: Amending Regulations of Short-Term Rentals BACKGROUND When the Short-Term Rental ordinance was adopted in 2022, the City Council requested that the program was reviewed in one year to make any edits based on the program's success. Staff gave a presentation on February 12 providing an overview of the program and Council held a public listening session for residents to comment. The City Council utilized their works session format to gain 14 information from city staff in order to better understand the nuances of the short term rental program and ordinance. Based on discussion and feedback provided by the City Council, staff has drafted a proposed ordinance amendment for review by the Planning Commission. The presentations provided to the City Council during their work sessions on February 12th and February 26th are included as attachments for reference. The attachment "Ordinance Language Revisions - Tracked Changes" contains the existing city code language and the tracked changes proposed in the regulation of short term rentals. The attachment "Short Term Rental Licensing Ordinance" is the draft ordinance. The regulation and licensing of short term rentals is proposed to move from chapter 20 to chapter 10 and as a result the ordinance appears that the language is all revised however the only pieces of language amended are the ones shown in the "ordinance language revisions - tracked changes" attachment and the remainder of text that shows up in red in the draft ordinance is simply because the wording is moving from chapter 20 to chapter 10. DISCUSSION RECOMMENDATION Staff recommends the approval of the proposed ordinance amendment. ATTACHMENTS Short Term Rental Program - City Council Presentation on Feb 12th Short Term Rental Program - City Council Presentation on Feb 26th Memo to City Council on March 13, 2024 Ordinance Language Revisions - Tracked Changes Short Term Rental Licensing Ordinance 15 Short-Term Rental 2023 Program Review Update from Code Amendment Approved October 10, 2022 City Council Meeting -February 12, 2024 16 Background •An ordinance was adopted in 2022 to provide regulations for short-term rentals. •Council requested that staff give an overview of the program in one year so that the effectiveness of the ordinance can be assessed. 17 Overview of Current Ordinance •License required and must be renewed annually. •24-hour contact information for property owner must be provided. •Maximum overnight (10pm-7am) occupancy: 2 adults per bedroom, plus an additional 2 adults. •Children do not count towards this limit •Maximum Overnight Vehicles: 2 vehicles, plus one for every garage stall. •3 violations within 1 year results in revocation of the license for 7 years. 18 Number of Active Listings •20 Short-Term Rentals were licensed in 2023 •2024 License Renewals have commenced •22 active licenses as of 2/1/24 •6 licenses from 2023 have already renewed 19 Cost of Software Program •The City has been using the software Host Compliance to track licensed and unlicensed Short-Term Rentals within the city. •The software provides the 24/7 Short-Term Rental hotline. •Staff costs to manage the program are not included. Software Cost License Revenue 2023 $3,100 $4,000 2024 $3,303.83 $1,600* *With 15 license holders still needing to renew an additional $3,000 in revenue is expected 20 Host Compliance Software •Tool for gaining near immediate resolution of complaints when complaints are made when the nuisance is actively occurring. •Home surveillance technology has resulted in complaints being received when the nuisance is no longer occurring. •Enforcement approach aligns with the City’s standard code enforcement practice which is complaint based. 21 Complaints Total complaints: •35 total throughout 2023 for the 20 licensed properties. •3 resulted in violation notices. •18 out of 20 STR properties received 0 complaints in 2023. Violation types: •Parking Limit •Property Maintenance •Noise 22 Surrounding Communities Golden Valley: $100 fee •Renewed annually on same date. •Limits how far away the owner may live, can designate a local property manager. •Rental licenses may be revoked for up to 120 at the digression of the City Council, will not be reinstated unless the owner has gained compliance and reapplied for a license. Plymouth: $150-$225 fee based on type of dwelling •Requires mandatory training for property owners approved by Public Safety Department. •Notification of properties within 200 ft •All violations are reviewed by the Council and have fees associated. License is revoked after 3rd Council Hearing. Eden Prairie: $100 fee •Ordinance Applies to both short-term and long-term rentals. Long term rental licensing typically handled by a full FTE. •After 3rd violation, license will be suspended for 60 days. If another violation occurs within 12 months after the end of the suspension period, the license will be revoked for up to 120 days. 23 Surrounding Communities Staff Proposed Ordinance Amendments: •Maximum overnight vehicle parking outdoors should be a standard 4 vehicles rather than the current standard of 2 vehicles plus an additional vehicle for each garage parking spot. •If a license is revoked, the period of revocation should be decreased from the current 7 years down to 1 year which would still the most stringent of the neighboring communities. •Applications shall be accepted on a rolling basis, but starting in 2025, will all renew on the same date annually (Feb 1). Confirm the following: •The 3 strikes for violations in one year aligns with the one-year license issued by the city. •Confirm that staff should continue proactively monitoring short term rental platforms for unlicensed STRs to ensure they become licensed. •Host Compliance should continue to be the tool used by staff to receive real time complaints and review those complaints to gauge if they constitute a violation. 24 Short Term Rental Program City Council Discussion & Community Listening Session 25 City of Chanhassen A Community for Life Short-Term Rental Program Discussion Update from Code Amendment Approved October 10, 2022 City Council Meeting -February 12, 2024 City Council Work Session –February 26, 2024 Ordinance Amendment Process to Follow 26 City of Chanhassen A Community for Life 2/12 Meeting Recap 27 City of Chanhassen A Community for Life Overview of Current Ordinance •License required and must be renewed annually. •If not renewed within 30 days of renewal notice, license cannot be renewed for one year. •24-hour contact information for property owner must be provided. •Maximum overnight (10pm-7am) occupancy: 2 adults per bedroom, plus an additional 2 adults. •Children do not count towards this limit •Pets are allowed on fenced properties. •Maximum Overnight Vehicles: 2 vehicles, plus one for every garage stall. •3 violations within a one-year period results in revocation of the license for 7 years. 28 City of Chanhassen A Community for Life Summary of Staff Presentation on 2/12 •30 total complaints resulted in 3 violations being issued •28 complaints for 1 property, 2 violations issued •18 out of 20 STRs received no violations •License fees cover cost of staff time and Host Compliance software •Staff has received complaints after nuisances have occurred due to home monitoring systems •Other cities have violations reviewed by Council with license suspension up to 120 days 29 City of Chanhassen A Community for Life Current Ordinance Feedback 30 City of Chanhassen A Community for Life Staff Outreach •All Short-Term Rental owners and those that submitted complaints were contacted prior to the Short-Term Rental Listening Session. •The listening session was posted on both the tentative and final City Council agendas. •Staff has corresponded with those that were unable to attend the listening session to receive their feedback. 31 City of Chanhassen A Community for Life Concerns of STR Owners •Recognizing that 17 of 20 license holders have received zero complaints and to ensure that changes don’t unnecessarily be made. •Parking limits will impact large properties that currently were permitted additional overnight cars at staff discretion. 32 City of Chanhassen A Community for Life Concerns Heard at Listening Session 2 residents chose to speak at the listening session •Issues with parking during the day and night (recommends daytime parking limits). •Observed large occupancies and parties during the day. •Had issues with pets, property maintenance, and trash. •Recommends that violations roll over with each renewal period, as opposed to starting with a clean slate. •Recommends implementing a minimum number of nights rented. •Has observed dangerous drivers in neighborhoods. 33 City of Chanhassen A Community for Life Council Guidance from 2/12 Meeting •Wants to better understand the program in its current form. •Bring back conversation to Work Session to address resident concerns and ordinance amendments in more detail. 34 City of Chanhassen A Community for Life How Staff Has Reviewed Previous Complaints 35 City of Chanhassen A Community for Life How Host Compliance Works 36 City of Chanhassen A Community for Life How Host Compliance Works STR Concern Webform •Starts at an automated call that redirects based on your complaint. •Gets you to a live agent that records your contact information and incident details •Agent will collect email if you would like to submit evidence •Agent will ask if you would like the property owner contacted immediately STR Concern Hotline •Select category of complaint •Enter property address •Enter any additional details •Provide online listing for suspected unlicensed rentals •Attach evidence •Provide contact information •Request notification of STR Emergency Contact 37 City of Chanhassen A Community for Life Complaints •Total complaints: •30 total throughout 2023 for the 20 licensed properties. •3 resulted in violation notices. •17 out of 20 STR properties received 0 complaints in 2023. •Violation types: •Parking Limit •Noise 38 City of Chanhassen A Community for Life Violation Issued (3 Total) •7331 Hazeltine Boulevard (2 Violations) •First Violation (3/6/23): 5 cars parked overnight. Four in the driveway and one in the garage. Complaint did not go through on Host compliance on 3/3, so emailed staff on 3/6. •Second Violation (6/4/23): 5 cars parked overnight. 3 in the driveway and two in the garage. Complaint submitted via Host compliance on 6/4, videos emailed to staff on 6/7. •1161 W 63rd Street (1 Violation) •First Violation (6/25/23): Host Compliance report that there was nuisance noise outside between 11pm and 3am. Guest did not stop after an altercation with the neighbors. 39 City of Chanhassen A Community for Life Violation Not Issued (27 Total) •1829 Valley Ridge Trail North: 1 Complaint •Unauthorized short-term rental: Owner had applied the previous week and it had yet to be reviewed by staff. •380 Deerfoot Trail: 3 Complaints •Renters using HOA parking and HOA beach: Restrictions dictated by HOA and not the city. 40 City of Chanhassen A Community for Life Violation Not Issued (27 Total) •7331 Hazeltine Boulevard: 23 Complaints •Off leash dogs (2): Owner was informed that dogs are only allowed if there is a fenced yard. •Trash (4): 2 were resolved by owner, one was deemed to not be an issue with the rental, and one was a civil matter. •Parking (14): 1 was a ride share there for a few minutes, 2 instances of cars parked in shared driveway (one only by a few feet and the other for less than 15 minutes), 7 instances of cars using neighbors' driveway to turn around, 2 cars parked partially on grass that was fixed immediately, 2 instances exceeding maximum parking reported after the fact with one due to the owner's niece’s car being stored in the garage long-term, •Property maintenance (1): Owner hired a lawncare service. •Noise after hours (1): Reported after the fact and no evidence provided. •Exceeding occupancy limits (1): A family with small children left at 10:06pm the day after Christmas. 7331 Hazeltine 7333 Hazeltine 41 City of Chanhassen A Community for Life 7331 Hazeltine Blvd – Changes Made •24/7 security cameras installed •No pets allowed •Booking guest must be over 25 years old •Provides information about maximum overnight occupancy and parking •Has rules listed that prohibit parties, smoking, nuisance noise, and require trash pick up •$500 parking security deposit required •Hired a lawn maintenance company •Hired a management company •Installed a sign directing cars to not go past this point 42 City of Chanhassen A Community for Life Staff Feedback 43 City of Chanhassen A Community for Life How Complaints are Addressed •Currently complaints are considered for violations on both a proactive and retroactive basis. •Staff believe that complaints should only be considered when reported while the nuisance is occurring. •Purpose of Host Compliance software is to gain immediate compliance and resolve the issue through the rental property’s 24-hour emergency contact. •Through home surveillance, neighbors can submit complaints that did not cause an actual nuisance by reviewing footage at a later date. •All other code enforcement has the goal of gaining compliance, which cannot be done if an incident is reported after fact for short-term rentals. 44 City of Chanhassen A Community for Life Staff Proposed Ordinance Amendments •Maximum overnight vehicle parking outdoors should be a standard 4 vehicles rather than the current standard of 2 vehicles plus an additional vehicle for each garage parking spot. •Staff will only consider increases for overnight parking and occupancy for properties with no violations, and increase occupancy limits may be revoked if a valid complaint is submitted regarding these increases. •If a license is revoked, the period of revocation should be decreased from the current 7 years down to 1 year which would still the most stringent of the neighboring communities. •Applications shall be accepted on a rolling basis, but starting in 2025, will all renew on the same date annually (Feb 1). •Violations will continue to be active for a 365-day period. 45 City of Chanhassen A Community for Life Questions & Discussion 46 City of Chanhassen A Community for Life Short Term Rental Program City Council Discussion 47 PH 952.227.1100 • www.chanhassenmn.gov • FX 952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA • 55317 Chanhassen is a Community for Life - Providing for Today and Planning for TTomorrow MEMORANDUM TO: Elise Ryan, Mayor Laurie Hokkanen, City Manager Jerry McDonald, Council Member Haley Schubert, Council Member Josh Kimber, Council Member Eric Maass, Planning Director FROM: Jeske, Rachel DATE: March 13, 2024 SUBJ: Short-Term Rental Draft Ordinance Review In 2022, the City Council approved Ordinance Number 698, enacting the Short-Term Rental Licensing Program in the City of Chanhassen. The ordinance stipulated the number of guests and vehicles on the property overnight, as well as compliance with nuisance regulations. Failure to comply with the ordinance could result in a violation letter, and the revocation of the permit for seven years after three valid offenses. After a public listening session on February 12 and a City Council Work Session discussion on February 26, the Council provided direction to staff on updates to be made to the ordinance. The public hearing for this ordinance amendment will be held at the Planning Commission on April 2 and will be reviewed for approval by the City Council on April 22. Based on program data, public comment, and Council direction, staff suggests the following ordinance revisions: (1) A maximum of four vehicles shall be permitted overnight and vehicles in a garage shall not be counted towards the maximum number of vehicles permitted overnight. a. Variations from overnight occupany and parking restrictions will be considered for properties with unique circumstances and no active violations. These increased limits may be revoked at staff discretion. (2) If a license is revoked, the period of revocation shall be decreased from the current 7 years down to one year. (3) Applications shall be accepted on a rolling basis, but will all renew on February 1st annually. (4) Complaints shall only be considered for violation status if they are submitted at the time of the nusaince occuring. 48 Short-Term Rental Ordinance Language – Tracked Changes (a) License Required. No property shall be used as a short-term rental without a license issued by the City. Licenses shall expire on February 1 of each year. The license once issued shall be valid for a period of one year from the date of issuance and Licenses must be renewed annually. Applications for the renewal of an existing license shall be made at least 45 days prior to the date of the expiration of the license, and shall state that everything in the prior applications remains true and correct except as otherwise indicated. The procedure for receiving a license shall be as follows: (1) Application for a license shall be made to the city upon a form furnished by the City. A nonrefundable fee in the amount imposed in accordance with the fee schedule established by the city council. established by the ordinance adopting fees shall be paid to the City when the application is filed. If a license application is made during the license year, the license shall be issued for the remainder of the year and the license fee shall be pro-rated, with any unexpired fraction of a month being counted as one month. (2) In order to be issued a license the applicant must: a. Provide the name and contact information, including a 24-hour telephone number, for the party responsible for managing the property. b. State the maximum occupancy of the short-term rental. 1. The maximum occupancy shall be two adults per bedroom plus an additional two adults. 2. Accompanying children shall not count towards the occupancy limit. 3. A property owner may request a higher occupancy limit in writing at the time of application. The City may approve or deny a higher occupancy limit after considering factors such as home size, number of beds, and distance from neighboring properties, and previous violation status. Increased occupancy limits may be revoked if the City determines that a violation of this section has occurred related to the increased occupancy limit authorized. c. State the maximum number of vehicles that may be parked overnight on the property. The maximum number of vehicles that may be parked overnight on the property shall be two four vehicles. plus one for each available garage stall. Vehicles in garages shall not be counted towards total number of vehicles. 49 1. A property owner may request a higher overnight parking limit in writing at the time of application. The City may approve or deny a higher parking limit after considering factors such as the presence of off-street parking pads, driveway length and width, and availability of street parking, and previous violation status. Increased parking limits may be revoked if the City determines that a violation of this section has occurred related to the increased overnight parking limit authorized. d. Agree that the City has permission to access exterior areas of the property when responding to a reported violation of the standards in this section in order to ascertain if a violation has occurred. e. Not have any unresolved Code Enforcement or Property Maintenance cases. f. Not have had a short-term rental license revoked by the City of Chanhassen within the last seven years. 2. If the owner of a short-term rental fails to apply for a license within thirty days of being notified of the need for a license by the City, they shall be ineligible for a license for a period of one year from the date of the notice. (b) Standards. The following standards apply to all short-term rentals: (1) Listings advertising the property’s availability for rent must state the license number, maximum occupancy permitted by the license, and the maximum number of vehicles that may be parked overnight on the property (2) An appropriate number of waste containers must be present to accommodate the amount of trash generated by the short-term rental. Waste may not be stored outside of approved containers. All waste containers must be stored outside of public view, except on day of collection. (3) Between 10:00 p.m. and 7:00 a.m. no more than the maximum number of overnight guests stipulated in the license may be present on the property. (4) Between 10:00 p.m. and 7:00 a.m. parking is limited to the maximum number of vehicles stipulated in the license. (5) At no time may vehicles be parked on grass or so as to completely obstruct access to neighboring residences such that ingress or egress is not possible, or obstruct the public right-of way, or emergency vehicle access. (6) The Good Neighbor Brochure provided by the City must be posted on the inside of the front door and the primary door to the backyard, or in a conspicuous location near each such door. 50 (7) Property must have working smoke and carbon monoxide detectors in each bedroom or sleeping area and the owner must provide any transient renting the property with information regarding emergency egress. (8) Property must be in compliance with all state and local laws and regulations. (c) Violations (1) Unlawful Acts: It shall be unlawful for a person, firm or corporation to be in conflict with or in violation of any of the provisions of this Section or other provisions of this code. (2) Complaints shall only be considered for violation status if they are submitted at the time of the violation. (3) Notice of Violation: The code official shall serve a notice of violation on the licensee. (4) Prosecution Of Violation: If the notice of violation is not complied with, the code official shall institute the appropriate proceeding at law or in equality to restrain, correct or abate such violation, or to require the termination of the unlawful occupancy of the structure in violation of the provisions of this chapter or of the order or direction made pursuant thereto. (5) Violation Penalties: Any person who shall violate a provision of this section, or fail to comply therewith, or with any of the requirements thereof is guilty of a misdemeanor. Each day that a violation continues after due notice has been served shall be deemed a separate offense. Licenses may be revoked or suspended for violations of this section. (6) Abatement of Violation: The imposition of the penalties herein prescribed shall not preclude the city attorney from instituting appropriate action to restrain, correct or abate a violation, or to prevent illegal occupancy of a building in violation of this section, structure or premises, or to stop an illegal act, conduct, business or utilization of the building, structure or premises. (7) Fees and Charges: The property owner of record shall be responsible for any city costs in enforcing the provisions of this chapter including inspection fees, or other fees, charges or penalties that are imposed as permitted by law. (d) Suspension and Revocation (1) In the event of any potential health or safety violations, the City Manager may suspend the license until the violation is corrected. 51 (2) If a property with a short-term rental receives three notices of violation within a 365-day period, its short-term rental license shall be revoked. The license may be revoked after a single violation if the violation is not immediately corrected pursuant to a notice of violation. (e) Appeal. The licensee may appeal the occupancy limit, parking limit, denial, suspension, or revocation to the city council. The licensee must file with the city clerk a notice of appeal within ten days of an issuance, denial, suspension, or revocation. The council shall consider the appeal at a regularly or specially scheduled council meeting on or after 15 days from service of the notice of appeal upon the city clerk by the licensee. Hearing on the appeal shall be open to the public and the licensee shall have the right to appear and be represented by legal counsel and to offer evidence in behalf of licensure. At the conclusion of the hearing, or as soon thereafter as practicable, the council may order: (1) The denial, suspension, or revocation of the license. (2) The denial, suspension, or revocation by the city manager be lifted and the license be returned to the licensee. (3) Additional terms, conditions and stipulations to be imposed on the licensee to mitigate problems. (4) A higher occupancy or parking limit than approved by the City. 52 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 20 AND CHAPTER 10 CHANHASSEN CITY CODE THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS: Section 1. Section 20-961 of the City Code, City of Chanhassen, Minnesota, is hereby amended to read as follows: Sec 20-961 Short-Term Rentals Reserved (a) License Required. No property shall be used as a short-term rental without a license issued by the City. The license once issued shall be valid for a period of one year from the date of issuance and must be renewed annually. The procedure for receiving a license shall be as follows: 1) Application for a license shall be made to the city upon a form furnished by the City. A nonrefundable fee in the amount established by the ordinance adopting fees shall be paid to the City when the application is filed. 2) In order to be issued a license the applicant must: a. Provide the name and contact information, including a 24-hour telephone number, for the party responsible for managing the property. b. State the maximum occupancy of the short-term rental. 1. The maximum occupancy shall be two adults per bedroom plus an additional two adults. 2. Accompanying children shall not count towards the occupancy limit. 3. A property owner may request a higher occupancy limit in writing at the time of application. The City may approve or deny a higher occupancy limit after considering factors such as home size, number of beds, and distance from neighboring properties. c. State the maximum number of vehicles that may be parked overnight on the property. The maximum number of vehicles that may be parked overnight on the property shall be two vehicles plus one for each available garage stall. 1. A property owner may request a higher overnight parking limit in writing at the time of application. The City may approve or deny a higher parking limit after considering factors such as the presence of off-street parking pads, driveway length and width, and availability of street parking. 53 d. Agree that the City has permission to access exterior areas of the property when responding to a reported violation of the standards in this section in order to ascertain if a violation has occurred. e. Not have any unresolved Code Enforcement or Property Maintenance cases. f. Not have had a short-term rental license revoked by the City of Chanhassen within the last seven years. g. If the owner of a short-term rental fails to apply for a license within thirty days of being notified of the need for a license by the City, they shall be ineligible for a license for a period of one year from the date of the notice. (b) Standards. The following standards apply to all short-term rentals: 1) Listings advertising the property’s availability for rent must state the license number, maximum occupancy permitted by the license, and the maximum number of vehicles that may be parked overnight on the property 2) An appropriate number of waste containers must be present to accommodate the amount of trash generated by the short-term rental. Waste may not be stored outside of approved containers. All waste containers must be stored outside of public view, except on day of collection. 3) Between 10:00 p.m. and 7:00 a.m. no more than the maximum number of overnight guests stipulated in the license may be present on the property. 4) Between 10:00 p.m. and 7:00 a.m. parking is limited to the maximum number of vehicles stipulated in the license. At no time may vehicles be parked on grass or so as to obstruct access to neighboring residences, the public right-ofway, or emergency vehicle access. 5) The Good Neighbor Brochure provided by the City must be posted on the inside of the front door and the primary door to the backyard, or in a conspicuous location near each such door. 6) Property must have working smoke and carbon monoxide detectors in each bedroom or sleeping area and the owner must provide any transient renting the property with information regarding emergency egress. 7) Property must be in compliance with all state and local laws and regulations (c) Violations 1) Unlawful Acts: It shall be unlawful for a person, firm or corporation to be in conflict with or in violation of any of the provisions of this Section or other provisions of this code. 2) Notice of Violation: The code official shall serve a notice of violation on the licensee. 3) Prosecution Of Violation: If the notice of violation is not complied with, the code official shall institute the appropriate proceeding at law or in equality to restrain, correct or abate such violation, or to require the termination of the unlawful occupancy of the structure in violation of the provisions of this chapter or of the order or direction made pursuant thereto. 4) Violation Penalties: Any person who shall violate a provision of this section, or fail to comply therewith, or with any of the requirements thereof is guilty of a misdemeanor. Each day that a violation continues after due notice has been served shall be deemed a separate offense. Licenses may be revoked or suspended for violations of this section. 54 5) Abatement of Violation: The imposition of the penalties herein prescribed shall not preclude the city attorney from instituting appropriate action to restrain, correct or abate a violation, or to prevent illegal occupancy of a building in violation of this section, structure or premises, or to stop an illegal act, conduct, business or utilization of the building, structure or premises. 6) Fees and Charges: The property owner of record shall be responsible for any city costs in enforcing the provisions of this chapter including inspection fees, or other fees, charges or penalties that are imposed as permitted by law. (d) Suspension and Revocation 1) In the event of any potential health or safety violations, the City Manager may suspend the license until the violation is corrected. 2) If a property with a short-term rental receives three notices of violation within a 365-day period, its short-term rental license shall be revoked. The license may be revoked after a single violation if the violation is not immediately corrected pursuant to a notice of violation. (e) Appeal. The licensee may appeal the occupancy limit, parking limit, denial, suspension, or revocation to the city council. The licensee must file with the city clerk a notice of appeal within ten days of an issuance, denial, suspension, or revocation. The council shall consider the appeal at a regularly or specially scheduled council meeting on or after 15 days from service of the notice of appeal upon the city clerk by the licensee. Hearing on the appeal shall be open to the public and the licensee shall have the right to appear and be represented by legal counsel and to offer evidence in behalf of licensure. At the conclusion of the hearing, or as soon thereafter as practicable, the council may order: 1) The denial, suspension, or revocation of the license. 2) The denial, suspension, or revocation by the city manager be lifted and the license be returned to the licensee. 3) Additional terms, conditions and stipulations to be imposed on the licensee to mitigate problems. 4) A higher occupancy or parking limit than approved by the City. Section 2. Chapter 10, Article 10-XI of the City Code, City of Chanhassen, Minnesota, is hereby established to read as follows: Sec 10-230 Short Term Rental Licensing (a) License Required. No property shall be used as a short-term rental without a license issued by the City. Licenses shall expire on February 1 of each year. Licenses must be renewed annually. Applications for the renewal of an existing license shall be made at least 45 days prior to the date of the expiration of the license, and shall state that everything in the prior applications remains true and correct except as otherwise indicated. The procedure for receiving a license shall be as follows: (1) Application for a license shall be made to the city upon a form furnished by the City. A nonrefundable fee in the amount imposed in accordance with the fee schedule established by the city council. If a license application is made during the 55 license year, the license shall be issued for the remainder of the year and the license fee shall be pro-rated, with any unexpired fraction of a month being counted as one month. (2) In order to be issued a license the applicant must: a. Provide the name and contact information, including a 24-hour telephone number, for the party responsible for managing the property. b. State the maximum occupancy of the short-term rental. 1. The maximum occupancy shall be two adults per bedroom plus an additional two adults. 2. Accompanying children shall not count towards the occupancy limit. 3. A property owner may request a higher occupancy limit in writing at the time of application. The City may approve or deny a higher occupancy limit after considering factors such as home size, number of beds, and distance from neighboring properties, and previous violation status. Increased occupancy limits may be revoked if the City determines that a violation of this section has occurred related to the increased occupancy limit authorized. c. State the maximum number of vehicles that may be parked overnight on the property. The maximum number of vehicles that may be parked overnight on the property shall be two four vehicles. Vehicles in garages shall not be counted towards total number of vehicles. 1. A property owner may request a higher overnight parking limit in writing at the time of application. The City may approve or deny a higher parking limit after considering factors such as the presence of off-street parking pads, driveway length and width, and availability of street parking, and previous violation status. Increased parking limits may be revoked if the City determines that a violation of this section has occurred related to the increased overnight parking limit authorized. d. Agree that the City has permission to access exterior areas of the property when responding to a reported violation of the standards in this section in order to ascertain if a violation has occurred. e. Not have any unresolved Code Enforcement or Property Maintenance cases. f. Not have had a short-term rental license revoked by the City of Chanhassen within the last seven years. 56 (b) Standards. The following standards apply to all short-term rentals: (1) Listings advertising the property’s availability for rent must state the license number, maximum occupancy permitted by the license, and the maximum number of vehicles that may be parked overnight on the property (2) An appropriate number of waste containers must be present to accommodate the amount of trash generated by the short-term rental. Waste may not be stored outside of approved containers. All waste containers must be stored outside of public view, except on day of collection. (3) Between 10:00 p.m. and 7:00 a.m. no more than the maximum number of overnight guests stipulated in the license may be present on the property. (4) Between 10:00 p.m. and 7:00 a.m. parking is limited to the maximum number of vehicles stipulated in the license. (5) At no time may vehicles be parked on grass or so as to completely obstruct access to neighboring residences such that ingress or egress is not possible, or obstruct the public right-of way, or emergency vehicle access. (6) The Good Neighbor Brochure provided by the City must be posted on the inside of the front door and the primary door to the backyard, or in a conspicuous location near each such door. (7) Property must have working smoke and carbon monoxide detectors in each bedroom or sleeping area and the owner must provide any transient renting the property with information regarding emergency egress. (8) Property must be in compliance with all state and local laws and regulations. (c) Violations (1) Unlawful Acts: It shall be unlawful for a person, firm or corporation to be in conflict with or in violation of any of the provisions of this Section or other provisions of this code. (2) Complaints shall only be considered for violation status if they are submitted at the time of the violation. (3) Notice of Violation: The code official shall serve a notice of violation on the licensee. (4) Prosecution Of Violation: If the notice of violation is not complied with, the code official shall institute the appropriate proceeding at law or in equality to restrain, correct or abate such violation, or to require the termination of the unlawful 57 occupancy of the structure in violation of the provisions of this chapter or of the order or direction made pursuant thereto. (5) Violation Penalties: Any person who shall violate a provision of this section, or fail to comply therewith, or with any of the requirements thereof is guilty of a misdemeanor. Each day that a violation continues after due notice has been served shall be deemed a separate offense. Licenses may be revoked or suspended for violations of this section. (6) Abatement of Violation: The imposition of the penalties herein prescribed shall not preclude the city attorney from instituting appropriate action to restrain, correct or abate a violation, or to prevent illegal occupancy of a building in violation of this section, structure or premises, or to stop an illegal act, conduct, business or utilization of the building, structure or premises. (7) Fees and Charges: The property owner of record shall be responsible for any city costs in enforcing the provisions of this chapter including inspection fees, or other fees, charges or penalties that are imposed as permitted by law. (d) Suspension and Revocation (1) In the event of any potential health or safety violations, the City Manager may suspend the license until the violation is corrected. (2) If a property with a short-term rental receives three notices of violation within a 365-day period, its short-term rental license shall be revoked. The license may be revoked after a single violation if the violation is not immediately corrected pursuant to a notice of violation. (e) Appeal. The licensee may appeal the occupancy limit, parking limit, denial, suspension, or revocation to the city council. The licensee must file with the city clerk a notice of appeal within ten days of an issuance, denial, suspension, or revocation. The council shall consider the appeal at a regularly or specially scheduled council meeting on or after 15 days from service of the notice of appeal upon the city clerk by the licensee. Hearing on the appeal shall be open to the public and the licensee shall have the right to appear and be represented by legal counsel and to offer evidence in behalf of licensure. At the conclusion of the hearing, or as soon thereafter as practicable, the council may order: (1) The denial, suspension, or revocation of the license. (2) The denial, suspension, or revocation by the city manager be lifted and the license be returned to the licensee. (3) Additional terms, conditions and stipulations to be imposed on the licensee to mitigate problems. 58 (4) A higher occupancy or parking limit than approved by the City. Section 3. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this ___day of _______, 2024, by the City Council of the City of Chanhassen, Minnesota ______________________________ ________________________________ Kim Meuwissen, City Clerk Elise Ryan, Mayor (Published in the ______________________________ on ______________________________) 59 Planning Commission Item April 16, 2024 Item Downtown Design Guidelines and Design Standards Draft Plan Review File No.Item No: D.1 Agenda Section GENERAL BUSINESS Prepared By Eric Maass, Community Development Director Applicant Present Zoning Land Use Acerage Density Applicable Regulations SUGGESTED ACTION No formal action is requested at this time. Staff is seeking feedback on elements of the draft plans for further refinement by city staff and the consultant team. SUMMARY The city contracted with HKGi to develop downtown design standards and guidelines specific to the downtown area of Chanhassen. Currently, the city has design standards for specific use types including office, commercial, multi-family residential, and industrial projects; however, those standards do not respond to the specifics of the downtown area. This project will develop specific standards for all uses within the area defined as downtown. This project is being supported by a Carver County Community Growth Partnership Initiative (CGPI) planning grant. 60 BACKGROUND Additional information regarding this project and the process to date can be found on the city's website: Downtown Design Guidelines and Design Standards DISCUSSION The project consultant, HKGi, along with city staff will walk the Planning Commission through the draft documents to gather feedback. RECOMMENDATION Staff is seeking general feedback from the Planning Commission on the draft design guidelines and draft design standards. ATTACHMENTS Downtown Design Guidelines - Draft Document Downtown Design Standards - Draft Document 61 DOWNTOWN DESIGN GUIDELINES CITY OF CHANHASSEN, MINNESOTA DRAFT APRIL, 2024 62 2 CITY OF CHANHASSEN, MN CONTENTS PROJECT PURPOSE DESIGN, ACCESS, & CONNECTIVITY Develop Downtown Design Guidelines that encourage property owners and developers to design new development that achieves the community’s aspirations and preferred downtown character Leverage best practices from other cities for downtown, mixed use, and pedestrian- oriented design standards/guidelines INTRODUCTION 3 What Are Design Guidelines? 3 SITE DESIGN 4 Overview 4 Goals 4 Design Guidelines 5 BUILDING DESIGN 10 Overview 10 Goals 10 Design Guidelines 11 STREETS 14 Overview 14 Goals 14 Design Guidelines 15 Street Typologies 19 WAYFINDING 29 Overview 29 Proposed Sign Locations 31 63 3 DESIGN GUIDELINESDRAFT INTRODUCTION WHAT ARE DESIGN GUIDELINES? • Provide property owners and developers additional guidance in the form of community preferences and best practices, rather than requirements. • Language of design guidelines is “should”, “encourage”, “prefer”. • Focused on guiding development that creates a strong sense of place. • Used alongside the required design standards in the zoning code. • Property owners and developers should review these guidelines prior to submitting a development application and are expected to provide a narrative as part of their development proposal that identifies how the project achieves these guidelines. 64 4 CITY OF CHANHASSEN, MN SITE DESIGN OVERVIEW The site development guidelines articulate the desired development characteristics for private redevelopment projects within the downtown. The guidelines for the placement of parking, either surface or structured, trees/landscaping, site furnishings, lighting, utility and service/delivery/storage areas and on-site stormwater management. The guidelines are not intended to impose a particular style upon new development or construction in Downtown Chanhassen. GOALS • Utilize structured parking to support the necessary densities for redevelopment structured parking must be utilized for mixed-use development. This likely means below grade parking for residential uses, or potential ramp structures lined with residential, commercial, or office uses. The city should pursue a district-wide approach to parking: Design structured parking with the potential to serve both public and private functions. • Consider the broader context of the downtown when designing an individual redevelopment site. Thinking contextually about the bigger picture will aid in the transition of the overall downtown during earlier phases of redevelopment. • Respect adjacent properties in order to design the appropriate landscaping, lighting levels, building entry points, and loading and delivery areas. • Ensure site development patterns reflect a unified scale and character that create an identifiable downtown. • Promote site development patterns that are oriented to downtown’s public streets, parks and open spaces/plazas. • Promote the development of a multi-modal downtown with buildings that define and enclose downtown streets and parks/open spaces, create streets with a “sense of place”, reinforce the urban character of the downtown, and encourage pedestrian-oriented activity along the streets and sidewalks. • Encourage convenient, safe and attractive walk/bike connections from building entries and parking facilities to public sidewalk and trail systems, and bike parking/storage facilities. • Managing stormwater effectively is critical to the ecological functions and public safety of the downtown. Well-designed stormwater management approaches can lead to water conservation, groundwater recharge, and reductions in the cost of the City’s stormwater infrastructure and maintenance. 65 5 DESIGN GUIDELINESDRAFT PARKING 1. Single-use parking spaces should be minimized. 2. Public parking facilities should be easily accessible and identifiable. District signage should be utilized to identify public parking facilities, such as the Southwest Transit parking structure. 3. The presence of structured parking entrances should be minimized so that they do not dominate the street frontage of a building. Possible techniques include: -recessing the entry; -extending portions of the structure over the entrance; -using screening and landscaping; -using the smallest curb cut possible; and -creating a more dominant pedestrian entrance to the automobile entrance in terms of prominence on the streetscape. 4. Above-grade parking structures should fit with the character of surrounding buildings using complementary exterior wall materials, treatments, forms, articulation, fenestration, patterns, and colors. Even though these buildings store automobiles, they should appear to be part of a collection of neighboring buildings along the street. 5. Above-grade parking structures should contain, or be lined by, commercial/retail uses at street level along W 78th and Market Blvd. and by office or residential uses on upper stories. 6. If above-grade parking structures do not contain active uses at street level, landscaping and other screening devices are encouraged to buffer parking structures from pedestrian view. 7. Design parking facilities to minimize impacts of vehicle headlights on adjacent uses. 8. Surface parking lots should have enhanced landscaping, tree plantings, and a strong pedestrian connection to business and resident entries of buildings. DESIGN GUIDELINES 66 6 CITY OF CHANHASSEN, MN TREES/LANDSCAPING 1. Maximize the ratio of planted surfaces to non-planted surfaces to reduce unnecessary hard surface cover wherever possible. 2. Encourage landscaped plazas, courtyards and gardens. 3. Native plant and tree species are encouraged to reduce maintenance and promote water conservation. 4. Encourage landscaping along exterior building walls to provide shade and cooling. ON-SITE STORMWATER MANAGEMENT 1. State of the art techniques should be considered for collecting, filtering, and treating stormwater runoff from development sites whenever feasible. When/ where possible take a regional approach. 2. Design site irrigation facilities with water efficient systems. 3. Utilize native plant material to reduce water demand. 4. Incorporate porous pavers into hard surface areas to increase stormwater infiltration. 5. Encourage the use of green roofs to reduce the amount of stormwater runoff. 6. Promote the harvesting and reuse of stormwater for irrigation and grey water purposes. 7. Potential for additional underground storage. SITE DESIGN 67 7 DESIGN GUIDELINESDRAFT SITE FURNISHINGS 1. Locate site furnishings for ease of use by patrons. Site plans should identify locations with seating, trash receptacles, etc. 2. Site furnishings should be harmonious with the building architecture and compliment the public realm established by the streetscape. LIGHTING 1. Use building lighting only for safe illumination of building entries, service areas, and pedestrian/ vehicle movement areas. 2. Lighting at building entries, service areas, and pedestrian/vehicle movement areas should be limited to low wattage downcast or low cut-off fixtures that may remain on throughout the night. 3. Service area lighting should be confined within the service area boundaries and enclosure walls. No spill-over lighting should occur outside of the service or storage area. Lighting sources should not be visible from the street. 4. Accent lighting should be limited to indirect lighting of specific signage, architectural, and landscape features only; lighting should not exhibit or advertise the buildings itself. Unshielded bulbs or exposed neon lighting should not be used to accentuate building signage, architectural, and landscape features. 5. Consider how overhead string lighting and seasonal lighting can be incorporated to promote placemaking. 68 8 CITY OF CHANHASSEN, MN SERVICE, DELIVERY, AND STORAGE AREAS 1. Locate service, delivery, and storage areas so that views of them from adjacent properties, streets, open spaces, and pathways are minimized. 2. Where feasible, utilize landscape and architectural screening to minimize visual impacts of service, delivery, and storage areas. 3. Use signage to clearly identify service entrances to discourage the use of main building entries for service and delivery areas. SITE DESIGN UTILITIES 1. As streets are reconstructed, existing above ground utilities should be relocated below ground within the public street rights-of-way whenever feasible. 2. Enhance the visual aesthetics of any above ground utility structures with landscaping, fencing, or other approved screening devices. Ensure access for maintenance. 3. Locate above ground utility structures away from major pedestrian and gathering areas, building entrances, windows, and stormwater drainage areas where feasible. 69 9 DESIGN GUIDELINESDRAFT POTENTIAL DESIGN GUIDELINES FOR PUBLIC ART 1. Existing and new spaces, such as parking lots, plazas, and parks, that allow artists and audiences to interact in a participatory, temporary and somewhat unstructured manner should be created within the downtown. Public art events could include festivals, street painting events, concerts, and markets. 2. Artists should be engaged to create a Downtown Chanhassen “vibe” by activating social spaces and visually enhancing areas that lack visual interest. 3. The creation of signature public art works at gateway sites and other major destinations should be promoted to create visible landmarks. 4. Artists should be engaged in creating unique, customized public realm elements, such as seating, bike racks, wayfinding, tree grates, light fixtures, and transit facilities. 5. Pedestrian-friendly wayfinding should be created as an integral component of the public art initiative to encourage people to move from one area to another within the downtown. 6. Public-private partnerships should be leveraged to create public art that enhances public infrastructure and open spaces, and maximize synergy with developers, both public and private. 7. New technologies, such as Quick Response (QR) codes and geo- locational applications, should be embraced to allow audiences to access information about public art and other events going on in the downtown. 70 10 CITY OF CHANHASSEN, MN BUILDING DESIGN OVERVIEW The following guidelines provide direction on building character, placement of building entries, exterior building materials, awnings/canopies, signs, and sustainability. The guidelines are not intended to impose a particular style upon new development or construction in Downtown Chanhassen. GOALS • Encourage buildings that are well-designed, human scaled, and enhance the unique identity of the downtown area. • New buildings should have an enduring architecture with distinctive features that fit a downtown district. • Promote creativity, diversity of design, and a variety of construction techniques that complements the existing and desired future character of the downtown. • New buildings should explore incorporation of green building strategies and sustainable design elements for reduced energy costs. 71 11 DESIGN GUIDELINESDRAFT BUILDING ENTRANCES 1. Entrances should be welcoming to passers-by being architecturally distinct from the rest of the building and serving as a focal point. 2. The use of awnings, recessed entries, porticos, front porches, verandas, and other similar features are encouraged to provide weather protection as well as visual interest to an entrance. 3. Entrances and lobbies should incorporate transparency and lighting to encourage visibility and create a welcoming connection to the street. 4. A majority of entrances on the primary frontage should be close to the same elevation of the sidewalk to provide ease of access to pedestrians. DESIGN GUIDELINES BUILDING CHARACTER 1. Building design should emphasize a human scale at ground level, at entryways, and along street frontages through the creative use of windows, doors, columns, canopies, and awnings or other architectural elements. 2. Building facades should include thoughtful changes in building materials, parapet heights, fenestration, and other elements which create variety in the building façade. 3. Ground floors and lower floors should be designed to have more visual interest and detail than upper floors through elements such as large windows, inset doorways, terraces, vertical piers, landscape walls, art, and other design elements that reinforce a human scale. 4. Encourage the incorporation of functional balconies or upper level terraces in buildings along streets and open spaces to create interest and variety of the building façade as well as put more “eyes on the street”. 72 12 CITY OF CHANHASSEN, MN EXTERIOR BUILDING MATERIALS 1. Architectural innovation is encouraged through the use of both contemporary and traditional materials. 2. Changes in material should generally occur where the wall plane changes, between stories of a multi-story building, or where there is an architectural detail such as a belt course, cornice, parapet, or wall cap. 3. Primary building colors should be muted earth tones. 4. Accent colors should harmonize with, and complement, primary building colors. Use of color accents should be understated or reserved; garish use of color should be avoided. BUILDING DESIGN AWNINGS AND CANOPIES 1. Awnings should project over individual window and door openings but should not extend between window and door openings. 2. Awnings should be mounted on the frame of a window or door opening rather than the wall surrounding the opening. 3. Retractable, open-ended shed awnings, with a front valance or panel but no side panels, are the preferred style. Shed awnings are more transparent, allow increased views into storefront windows, don’t obscure building architectural features, and are visually lighter and simpler in appearance. 4. Awning signs should usually be located on the front valance, so that the signage is visible whether the awning is extended out or retracted against the building’s façade. 5. Canvas, canvas blend, and acrylics that resemble canvas are appropriate materials for awnings and canopies; vinyl, metal, glass and shiny materials are generally not appropriate. 6. Awnings/canopies should have a minimum clearance height of eight (8) feet above the ground. 73 13 DESIGN GUIDELINESDRAFT SUSTAINABILITY 1. Buildings should be designed to maximize the use of natural light to reduce overall energy consumption and reduce exposure to artificial lighting which can negatively impact human health. 2. Windows should be non-reflective, provide a high degree of light transmittance, and include operable windows to create opportunities for cross-ventilation and reduction of energy costs. 3. Sustainable features such as green roofs, window shading devices, photovoltaic panels are encouraged to reduce the ecological footprint of the development. 4. Flat building roofs should be used for their green roof potential such as community gardens, solar panels, and rainwater harvesting equipment. SIGNS 1. Signs should be placed to fit in with the building’s overall architectural composition and not compete with its architectural features. 2. The scale of a sign should reflect the scale of the building’s façade in terms of width and height, as well as the rhythms and sizes of window and door openings. 3. Sign materials should be compatible with the materials and character of the building façade. 4. Color tones between a sign’s lettering/symbols and background should have sufficient contrast to make the sign clearly legible. Sign colors should complement those of the building’s façade. Projected signage for sidewalk pedestrians 74 14 CITY OF CHANHASSEN, MN OVERVIEW An active street life is critical to successful downtowns. Providing a safe, comfortable, and a uniquely identifiable public realm connects people to the place, brings energy and life to the district and makes a memorable place. Pedestrian oriented streets set the tone for downtown redevelopment and character. The following design guidelines focus on the design of streets and the public realm in the Downtown Mixed Use and Downtown West character areas of downtown Chanhassen. GOALS CREATE A UNIFIED STREETSCAPE DESIGN THROUGHOUT THE DOWNTOWN Landscaped medians and roadside buffers with accent lighting and seasonal lighting, street trees and plantings to provide shade and add to the pedestrian experience, streetscape lighting and banner poles as the defining the streetscape character and rhythm; integrated site furnishings and wayfinding/signage. ENSURE UNIVERSAL DESIGN Continuous, unobstructed sidewalks (ranging from 5’-8’ in width); ADA curb ramps for all users at all intersections; accessible pedestrian crossing signals. PROVIDE EXTENSIVE LANDSCAPING Expanded boulevard and median plantings; coordinated utility locations with landscape plans to provide more potential tree planting and landscape planting locations. Promote a healthy, well- maintained urban forest canopy. PROVIDE SPACES FOR PUBLIC LIFE Safe, useable public seating for gathering; landscaping; reclaiming of excess street space for public use including expanded walkways, boulevards, or bump-out islands for pedestrian crossings; space for outdoor cafe and restaurant seating and merchant displays. ENHANCE PEDESTRIAN SAFETY Safe, convenient pedestrian crossings; curb radii and curb bump-outs that slow traffic, shorten crossing distance, and enhance visibility; pedestrian countdown signals and other pedestrian priority signals. DESIGN FOR ACTIVE STREETS AT ALL SEASONS Comfortable environments to enhance the movement of people in the public realm throughout all streets in the downtown area. STREETS 75 15 DESIGN GUIDELINESDRAFT DESIGN GUIDELINES STREET NETWORK AND DESIGN 1. With redevelopment, break down the large existing “superblocks” of development in the downtown between W. 78th Street and the rail line by creating new street connections that reduce the block size, on both the east and west sides of Market Boulevard to create a more pedestrian and walkable district. 2. Build off the existing pattern of development and existing street network and access points along W. 78th Street and Market Boulevard to create a more intuitive and navigable grid pattern for the core of downtown. 3. Create a hierarchy of street types based on roadway design criteria, available right-of-way, and intended adjacent uses to create a multi- functional network of streets and to guide a range of adjacent development types for the district. 4. Recognize existing infrastructure investments and right-of-way corridors and build the new street network to maximize redevelopment potential and to create a new pattern and scale of development in the area. BIKE FACILITIES 1. Provide a multi-use pathway along the north side of West 78th Street through the downtown to connect the downtown to Lake Ann Park and trails to the west and the existing pedestrian bridge over Highway 5 on the east side of downtown. 2. Locate bike racks throughout the district to encourage and facilitate biking as a means of transportation. Bike racks should be placed in groups at convenient, safe, and within well-lit paved areas in the build to zone or public right of way. Bike racks should also be provided in parking garages. 3. Promote development of free bike maintenance stations that provide amenities, such as a tire pump, tire air gauge, tire levers, tools, etc., along major bike routes and at the Civic Campus and SW Transit Station. 4. Provide bike parking/storage facilities at the Civic Campus and SW Transit Station. 76 16 CITY OF CHANHASSEN, MN STREETS INTERSECTION CROSSINGS 1. Minimize the number of vehicle curb cuts on through sidewalks. 2. Provide frequent pedestrian connections throughout the downtown via walks, trails, and pedestrian or shared use streets. 3. Provide curb bump-outs at street intersections, wherever feasible, to shorten crosswalk distances, calm traffic, provide areas for street furnishings/landscaping, and to delineate the limits of on- street parking. 4. Provide clearly marked walk/bike crossings at all street intersections with reflective paint, special paving materials, light signal and/or signage alerting motorists to the walk/bike crossing. 5. Utilize pedestrian-activated countdown crossing lights at key signalized intersections. SIDEWALKS 1. Provide continuous sidewalks on both sides of the street within each street type. 2. Align sidewalks with one another and connect them to key civic and commercial destinations in the downtown and to the surrounding residential neighborhoods. 3. Provide an expanded pedestrian zone to accommodate anticipated pedestrian traffic levels and allow for street furnishings, lighting, plantings, and outdoor restaurant seating on Primary Downtown Roadways. 4. Provide curb bump-outs at street intersections, wherever feasible, to shorten crosswalk distances, calm traffic, provide areas for street furnishings/landscaping, and delineate limits of on-street parking. 5. Provide clearly marked walk/bike crossings at all Primary Roadway intersections with reflective paint, special paving materials, light signal and/or signage alerting motorists to the walk/bike crossings. 6. Utilize pedestrian-activated countdown crossing lights at key signalized intersections. 77 17 DESIGN GUIDELINESDRAFT LANDSCAPING 1. Where medians exist, maintain the medians with landscape plantings and trees with accent lighting and seasonal holiday lighting. 2. Plant street trees at regular intervals appropriate to the root structure and canopy of the tree species chosen. Encouraged to provide a street tree every 20-30 feet. 3. Install similar mix of street tree species and spacing on both sides of the street within a given block. 4. Plant native tree and plant species, whenever possible, to reduce maintenance (reduced irrigation, salt tolerance, etc.), and reduce the urban heat island effect. 5. Plant low-maintenance/drought-tolerant plants and trees to reduce irrigation needs; consider allowing exceptions for higher-maintenance materials in areas with high pedestrian traffic and community gathering spaces. 6. Use structural soils and tree grates where street trees are planted within a narrow, paved strip. 7. Consider trees and plant materials that minimize visual obstruction of business signage facing the street. 8. Consider planters with annual flowering plants to create a welcoming pedestrian environment and contribute to the unique identity of downtown Chanhassen. 9. Prohibit plant materials, fencing, or landscape improvements greater than 18 inches in height within sight lines of any street intersection or driveway. 10. Prohibit artificial plant materials. 78 18 CITY OF CHANHASSEN, MN STREETS LIGHTING 1. Design streetscape lighting to accommodate vehicular traffic but also a comfortable and safe light level for pedestrians. 2. Utilize a similar family of fixtures for the lighting design of all public streets within the district. Variation of pole height, mounting height, and accessories to be dictated by streetscape type and overall lighting level needs. FURNISHINGS 1. Place street furnishings (benches and seating, trash/recycling receptacles, bollards, bike racks, wayfinding kiosks or signage, etc.) at building entry areas, plazas, near intersections, and along the primary roadways in downtown. 2. Utilize a consistent design palette (style, materials, and color) of street furnishings that are visually interesting and reflect the character of the downtown Chanhassen, tie to the Civic Campus design, and provide a strong sense of community identity. 3. Provide street furnishings that enhance the comfort, accessibility, safety, and functionality of the streetscape. 4. Utilize street furnishings that are made of durable materials, easily maintained/repaired, and are locally available, when feasible. 5. Install street light poles that accommodate banners and holiday decorations that will improve the visual character and identity of the street. 79 19 DESIGN GUIDELINESDRAFT STREET TYPOLOGIES The Streetscape Typology Diagram highlights the proposed street network for the downtown. See the following pages for detailed street sections, dimensions, and descriptions of key features for the types listed below. These street sections are intended to express the design intent and key characteristics or features of each street type. As streets are reconstructed or redevelopment begins to take place in the downtown, more detailed design of the streets should occur. 12A E A A B C C C D D D 80 20 CITY OF CHANHASSEN, MN STREETS THRU LANE THRU LANE ON STREET PARKING BIKE/WALK LANEBLVD.WALKBLVD.WALK 8’6’9’11’11’16’9’ +/-90’ BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 6’6’8’ ON STREET PARKING THRU LANE 10’ UPPER STORY SETBACK 10’ UPPER STORY SETBACK 18’ 12’ 12’ 12’ 12’ 12’ MAXIMUM FLOOR HEIGHT DIMENSIONS 14’ 10’ 10’ 10’ 10’ 10’ MINIMUM FLOOR HEIGHT DIMENSIONS 1 DOWNTOWN CORE - W 78TH ST90’ R.O.W., CENTER MEDIAN The narrowest section of West 78th Street through downtown, this stretch of roadway will provide a single lane of traffic in each direction with on-street parking. Sidewalks and tree lined boulevards will be on both side of the street with a center median. The north side of the street will have an expanded walkway to allowed for a shared bike path. DESIGN FEATURES • Sidewalks • Shared sidewalk & bike lanes on north side • Median for left turn lane stacking • Single thru lane in each direction • On street parking • Boulevard trees with structural soils KEY MAP 81 21 DESIGN GUIDELINESDRAFT 10’ 18’ 12’ 12’ 12’ 12’ 12’ WALK BLVD.ON STREET PARKING/ RIGHT TURN LANE THRU LANE THRU LANE MEDIAN THRU LANE ON STREET PARKING/ BUMP OUTS BLVD.BIKE/WALK LANE LANDSCAPE EXISTING LIBRARY 6’9’11’11’20’11’9’8’10’15’5’ +/-100’ BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 0’-15’0’-15’ 10’ UPPER STORY SETBACK PAVERS/LANDSCAPE LANDSCAPE BED MAXIMUM FLOOR HEIGHT DIMENSIONS 2 DOWNTOWN CORE - W 78TH ST100’ R.O.W., CENTER MEDIAN A slightly wider right-of-way for West 78th Street with similar characteristics to the 90’ right-of-way section. Expanded boulevard and median space for more robust landscaping occupy the wider spaces. The north side of the street will have an expanded walkway to allowed for a shared bike path. DESIGN FEATURES • Sidewalks • Shared sidewalk & bike lanes on north side • Median for left turn lane stacking • Single thru lane in each direction • On street parking • Boulevard trees KEY MAP 82 22 CITY OF CHANHASSEN, MN 8’5’20’ 15’12’ 12’ 12’ 12’ 12’ 12’ 10’ 10’ 10’ WALK BLVD.THRU LANETHRU LANE MEDIAN/ TURN LANE THRU LANE BLVD BIKE/WALK LANETHRU LANE 10’11’11’20’ +/-100’5’-25’ 25’11’11’5’8’10’ 10’ UPPER STORY SETBACK BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 5’-25’ LANDSCAPE AREA + FRONT DOOR ACCESS LANDSCAPE AREA MAXIMUM FLOOR HEIGHT DIMENSIONSMINIMUM FLOOR HEIGHT DIMENSIONS A STREETS DOWNTOWN ENTRY100’ R.O.W., CENTER MEDIAN The section of West 78th on the west end of downtown where more traffic for destination retailers exist, as well as portions of Great Plains Boulevard and W. 78th on the east side of downtown. Similar sidewalk, boulevard, and median conditions exist as the Downtown Core Streets, but here there are two travel lanes in each direction with no on-street parking. DESIGN FEATURES • Sidewalks • Shared sidewalk & bike lanes on north side • Median for left turn lane stacking • Two thru lanes in each direction • Boulevard trees KEY MAP 83 23 DESIGN GUIDELINESDRAFT THRU LANE THRU LANE BLVD.WALKBLVD.WALK 10’20’7’6’12’12’7’6’ +/-50’ BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 0’-30’0’-30’ 30’ B CIVIC CAMPUS - MARKET BLVD. & CHAN VIEW50’ R.O.W. The narrowest roadways and right-of-way in downtown, this section of Market Boulevard and Chan View allow for travel lanes in each direction with a sidewalk on both sides, but no on-street parking. Narrow travel lanes provide opportunities for expanded sidewalks and corresponding boulevards to match these dimensions on other streets in the downtown. DESIGN FEATURES • Sidewalk on one side • Boulevard • Narrow travel lanes in each direction • No on-street parking KEY MAP 84 24 CITY OF CHANHASSEN, MN 30’ WALK THRU LANE TURN LANE THRU LANE BLVD.BLVD.WALK EXISTING LIBRARY 10’8’5’10’11’12’11’10’8’5’ +/-80’ BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 10’-30’0’-30’ 30’ 10’ UPPER STORY SETBACK 18’ 12’ 12’ 12’ 12’ 12’ MAXIMUM FLOOR HEIGHT DIMENSIONS NEIGHBORHOOD CONNECTOR80’ R.O.W., CENTER TURN LANE Portions of Kerber Boulevard, Laredo Drive, and Great Plains Boulevard and these streets extend north into the surrounding neighborhoods. Single travel lanes in each direction with center striped turn lanes exist to facilitate traffic movement. Pedestrians and bicyclists are accommodated with a sidewalk on one side of the street and a multi-use trail on the other. C STREETS DESIGN FEATURES • Two travel lanes, one in each direction with a center turn lane • Sidwalk and multi-use trail • No on street parking • Boulevards KEY MAP 85 25 DESIGN GUIDELINESDRAFT 10’ 10’ 18’ 14’ 12’ 12’ 12’ 12’ 12’ 10’ 10’ 10’ 10’ 10’ THRU LANE THRU LANEON STREET PARKING ON STREET PARKING/ BUMP OUTS BLVD.WALKWALKBLVD. BUILD TO ZONEBUILD TO ZONE RIGHT OF WAY UPPER STORY SETBACK UPPER STORY SETBACK +/- 66’ 11’11’30’10’9’9’7’6’6’7’10’30’ 10’-30’10’-30’ STORMWATER TREATMENT CONNECT STORE FRONTS AND BUILDING ENTRIES TO PUBLIC SIDEWALK TURF MAXIMUM FLOOR HEIGHT DIMENSIONS MINIMUM FLOOR HEIGHT DIMENSIONS DOWNTOWN NEIGHBORHOOD - FUTURE STREETS66’ R.O.W. As redevelopment occurs in the downtown, opportunities exist to breakdown the larger super blocks of development that exist today. New streets would create a smaller, more walkable scale with redevelopment. These streets would have a travel lane in each direction, on street parking on both sides, bump-outs at intersections, and boulevards. D DESIGN FEATURES • Travel lane in each direction • On street parking • Intersection bump outs • Sidewalk • Boulevard KEY MAP 86 26 CITY OF CHANHASSEN, MN ON STREET PARKING THRU LANE THRU LANE BLVD.WALKMEDIANWALKBLVD. 6’6’9’9’11’14’8’ +/- 85’ RIGHT OF WAY BUILD TO ZONEBUILD TO ZONE 12’10’ ON STREET PARKING 18’ 12’ 12’ 12’ 12’ 12’ MAXIMUM FLOOR HEIGHT DIMENSIONS 10’ UPPER STORY SETBACK 10’ UPPER STORY SETBACK 14’ 10’ 10’ 10’ 10’ 10’ MINIMUM FLOOR HEIGHT DIMENSIONS STREETS DESIGN FEATURES • Sidewalk on the west side, multi-use path on the east side • Median for left turn lane stacking • Single thru lane in each direction • Boulevard trees with opportunities for stormwater treatment within the boulevards • Mini round-a-bout to facilitate development access Market Boulevard Slated for reconstruction in 2025, the section of Market Boulevard from Highway 5 north to West 78th will be reconstructed with sidewalk, multi-use trail, sin gle travel lanes in each direction and dedicated left and right turn lanes. A mini round-a-bout will be included to help facilitate access to existing development. E KEY MAP 87 27 DESIGN GUIDELINESDRAFT WAYFINDING OVERVIEW Signage helps announce and celebrate the downtown district and wayfinding helps patrons and visitors navigate the downtown to key civic destinations like the Library, License Center and Post Office. The following represents the desired look and aesthetic for broader wayfinding throughout the downtown. Signage varies in scale from highway-oriented signage located along Highway 5, to gateway monuments, and wayfinding signs that could be located within the boulevard or post mounted throughout the downtown. The signage aesthetics is derived from the Civic Campus architecture and site design and provides continuity throughout the downtown district. SIGN FAMILY 88 28 CITY OF CHANHASSEN, MN WAYFINDING CIVIC CAMPUS SIGNS 89 29 DESIGN GUIDELINESDRAFT SIGN MATERIALITY The following represent ts the intended materiality for the wayfinding signs in downtown. 90 30 CITY OF CHANHASSEN, MN PROPOSED SIGN LOCATIONS WAYFINDING This page intentionally left blank 91 31 DESIGN GUIDELINESDRAFT This page intentionally left blank 92 32 CITY OF CHANHASSEN, MN 93 DIVISION 20-XXIII-11 DESIGN STANDARDS FOR CENTRAL BUSINESS DISTRICT Sec 20-____ Purpose These design standards regulate site design and building design to enhance the quality of all new development and redevelopment. These design standards will: a) Promote high-quality site design, including placement of buildings, front yards, off-street parking areas, private usable open space, walk/bike connec�ons, waste storage, and mechanical equipment. b) Promote high-quality building design, including building massing, building facades, parking structure facades, roof design, and exterior building materials. c) Create a unified, harmonious and high-quality visual environment throughout the downtown. d) Foster a dis�nc�ve and posi�ve community image, thereby iden�fying downtown Chanhassen as a special place with a unique iden�ty in the Twin Ci�es Region as a whole. Sec 20-____ Intent The city intends that all development within the downtown should strive toward the highest level of quality in both design and construc�on. The criteria by which new development in the downtown shall be evaluated are as follows: a) Consistency with all provisions of the comprehensive plan, as amended from �me to �me; the surface water protec�on program; all provisions of the zoning ordinance and subdivision ordinance not specifically overridden by the provisions of these design standards; and all other applicable land use regula�ons. b) Preserva�on of the natural condi�ons found on each site to the greatest extent possible, through minimized removal of trees and other vegeta�on and soil, minimized site grading, and applica�on of the prac�ces found in the city's surface water management plan. c) Establishment throughout the downtown of harmonious physical and visual rela�onships among exis�ng, new, and proposed buildings, open spaces, natural terrain, and plant materials and placement with the intent of crea�ng a unique and unified appearance for the downtown. d) Use of appropriate materials, ligh�ng, textures, colors, and architectural and landscape forms to create a unified, high-quality design concept for each site that is compa�ble with adjacent and neighboring structures and func�ons, including but not limited to natural areas, city-owned property, and vacant land subject to future development in accordance with the comprehensive plan. e) Crea�on of unified site designs, each with a sense of internal order, that provide desirable environments for site users and visitors and the community as a whole and that consider all site elements including: the rela�onship of buildings to surrounding landforms; grading; architectural design; building, parking and loading dock orienta�on; building height; use of manmade materials, including paving; site furnishings (ligh�ng, outdoor sea�ng, signage, etc.); landscaping (reten�on of natural vegeta�on, plant selec�on and placement, reten�on and incorpora�on of water features, etc.); and other visible outdoor site elements. f) Crea�on of a suitable balance between the amount and arrangement of open space, landscaping, and view protec�on and the design and func�on of man-made features on the other. Achieving this balance shall take into account screening, buffering, size and orienta�on of 94 open spaces, personal and property security, localized wind and solar effects, and protec�on of important public ways. g) Provision of safe and adequate access to and from sites giving ample considera�on to the loca�on and number of access points from public streets, the safety and convenience of merging and turning movements, and traffic management and mi�ga�on. h) Provision of on-site vehicular, bicycling, and pedestrian circula�on by way of interior drives, parking areas, pathways, and walkways adequate to handle an�cipated needs and to safety buffer pedestrians and cyclists from motor vehicles. Ample considera�on shall be given to the width of interior drives, internal traffic movement and flow, separa�on of pedestrian, cycling, automobile; and delivery traffic, and the safe, convenient, and prac�cal arrangement of parking spaces. i) Adequate separa�on and protec�on of each site from adjacent proper�es, through reasonable provisions for surface water drainage, sound and sight buffers, view protec�on, privacy, and other aspects of design that may not be specifically covered by these or other regula�ons but are found to have significant effect on any or all of the proper�es and roadways. Sec 20-____ District Applica�ons The design standards shall apply to all development in the Central Business District. The design standards apply with the following excep�ons: a) Internal altera�ons to buildings that affect less than 50 percent of the building's gross floor area and do result in a change to the building height, roof line or footprint. b) Replacement or repair of exis�ng materials. c) The standards shall apply only to the building or site elements being developed or altered. A proposal for changes to a building would be required to meet only those standards that pertain to buildings while changes to a parking area would be required to meet all standards for parking areas not for buildings. The planning commission shall apply the design standards propor�onately to the degree of change proposed. Minor improvements may be made to exis�ng uses without costly upgrades or a complete change to the site. The planning commission may make a recommenda�on to waive specific design standards based on the scale of the project. Sec 20-____ Defini�ons a) Build-to-Zone means the area on the lot where all or a por�on of the street-facing building facade must be located, established as a minimum and maximum front yard setback range. b) Occupied Space means an interior building space regularly occupied by the building users. It does not include storage areas, u�lity space, or parking. c) Street Frontage means the building and yard area facing and directly adjacent to a street right- of-way line. d) Street Frontage Coverage means the minimum percentage of the lot line that must have a building façade located within the build-to zone. Sec 20-____ Site Design Standards a) Building Placement and Yard Standards 95 1) Street frontage coverage: A minimum percentage of all building fronts are required to be placed within a lot’s build-to-zone. To determine compliance with the street frontage coverage requirement, the total length of the building or building por�on(s) located in the build-to-zone is divided by the length of the lot or parcel on which the building is located. The remainder of a building may be placed outside the maximum front setback but shall not be located closer to the street than the minimum front setback. Street Type Downtown Core and Market Blvd Downtown Neighborhood Downtown Entry Neighborhood Connector Minimum 80% 70% 50% 40% Figure 1. Street Frontage Coverage 2) Front/corner yard areas: i) Front/corner yard areas along streets shall be designed as a unified streetscape that may include but is not limited to sidewalks, plan�ngs, open space, public or private sea�ng areas that are required to be installed and maintained by the building owner or homeowners’ associa�on. ii) Walls, fences, monument signs, ligh�ng, elevated private outdoor spaces, stairs leading to residen�al entries, guardrails, handrails and other similar building and landscape elements are allowed encroachments within the front/corner yard areas. iii) U�li�es, transformers, and telecommunica�ons equipment shall, to the extent feasible, not be located in the front/corner yard and shall be architecturally integrated or screened by landscaping or decora�ve fencing. iv) Awnings, canopies, marquees, signs, shading devices, cornices and ligh�ng are permited encroachments within the public right-of-way and setback areas but must be a minimum of 10 feet above sidewalk grade. b) Off-Street Parking and Loading Area Standards 1) Off-street vehicle parking areas: 96 i) For Downtown Core and Downtown Neighborhood Streets, off-street parking areas shall not be permited between the building and the street. ii) Vehicular entrances and exits to parking areas shall have a maximum linear width of 12 feet if accommoda�ng one direc�on of travel, and a maximum linear width of 24 feet if accommoda�ng both an exit and entrance within the same curb cut. iii) Screening along the edges of off-street parking areas shall be high enough to screen vehicle headlights from adjacent proper�es, streets, and walkways, minimum of three (3) feet high and maximum of four (4) feet high. Figure 2. Off-Street Parking 2) Off-street loading areas: i) All loading areas shall be screened to minimize visibility from all streets and neighboring buildings. Screening shall be provided by architectural elements, landscaping, fencing, or walls that are consistent with the building’s architecture. ii) In the Downtown Mixed Use character area, loading areas shall have exterior ligh�ng to increase safety for vehicular and pedestrian movement. c) Private Usable Open Space Standards 1) Private usable open space: Each development, both residen�al and non-residen�al, shall provide a minimum of 10% of the lot area as private usable open space. Private usable open spaces will not count toward public open space dedica�on requirements. Usable open space means designed outdoor space that is either on the ground floor or in an upper level or building roo�op that is intended for passive or ac�ve recrea�on that is accessible and suited to the needs of the development’s residents, employees, and/or business patrons, and shall generally have the following characteris�cs: i) Func�onal and aesthe�c design that relates to the principal building or buildings, with clear edges, including sea�ng, landscaping, recrea�onal facili�es, sidewalk connec�ons, and other ameni�es; ii) May be designed as courtyards, plazas, picnic areas, swimming pools, play areas, roo�op pa�os/gardens, or trails within natural areas; iii) Compa�ble with or expands upon exis�ng pedestrian connec�ons and public parks or open space; 97 iv) May include both private common areas for use by all residents of that development, as well as a private unit’s open space for exclusive use by that unit’s residents; and v) Does not include driveways, parking areas, steep slopes, or stormwater ponds. d) On-Site Walk/Bike Connec�on Standards 1) Provision of internal site pedestrian and bicycle connec�ons to all exis�ng or planned public sidewalks and trails adjacent to the site. e) Waste Storage Standards 1) Storage of waste containers shall be accommodated inside buildings when feasible. 2) Waste storage is allowed outdoors if adequately screened either through architectural elements or with landscaping, fencing, or walls. The loca�on shall minimize visibility from all streets and neighboring buildings. No waste storage is allowed between the building and the street, nor adjacent to the street. f) Mechanical Equipment Standards 1) To avoid noise and air quality impacts on open space areas, mechanical ducts or vents, with the excep�on of residen�al kitchen and bathroom vents, shall not be located adjacent to areas designated for common courtyards or ac�vity areas. 2) Roo�op mechanical equipment greater than four feet in height shall be screened in an enclosure that also considers views from above. All screening shall be at least of equal height to the mechanical equipment that it screens. Sec 20-____ Building Design Standards Figure 3. Building Design 98 a) Building Massing Standards 1) Building Length: Maximum of 250 feet without a major break in the building facade. 2) Upper Floors Stepback: Upper floors shall be stepped back from the façade a minimum of 10 feet based on the table below. Street Type Downtown Core and Market Blvd Downtown Neighborhood Downtown Entry Neighborhood Connector Stepback Required Above 2 stories 2 stories 3 stories 2 stories b) Building Façade Standards 1) All buildings shall be constructed to meet the building façade standards in the following table: Building Façade Design Street Type Downtown Core and Market Blvd Downtown Neighborhood Downtown Entry Neighborhood Connector Primary Building Entrance Minimum of one primary entrance per street facade Spacing of Building Entrances Maximum distance between entrances is 75 �. Street Façade Ar�cula�on Minimum Every 35 �. Every 35 �. Every 55 �. Every 20 �. Street Façade Transparency Minimum 65% 65% 50% 20% c) Parking Structure Façade Standards 1) Liner uses along street façades: All off-street parking structures that front a public street must be lined with occupied space at the ground floor, at least 18 feet in depth, between the parking area and exterior wall of the building. 2) All other frontages must visually screen the interior from the exterior under dayligh�ng and night ligh�ng condi�ons. d) Roof Design Standards 1) Flat roof only with a decora�ve parapet. e) Exterior Building Materials Standards 1) Exterior building materials are classified as primary, secondary or accent materials and are allowed as follows: Class of Exterior Building Materials Percentage Allowed Primary 50% minimum 99 Secondary 40% maximum Accent 10% maximum Accent materials may include door and window frames, lintels, cornices and other minor elements. 2) The classes of materials consist of the following: Class of Exterior Building Materials Materials Allowed Primary Brick Stone Wood Glass Secondary Stucco or Synthe�c stucco (upper floors only) Decora�ve/textured masonry units Accent Metal Glass block Spandrel glass Prohibited Bronze-�nted or mirrored glass 100 Planning Commission Item April 16, 2024 Item Approve Planning Commission Meeting Minutes dated March 19, 2024 File No.Item No: E.1 Agenda Section APPROVAL OF MINUTES Prepared By Amy Weidman, Admin Support Specialist Applicant Present Zoning Land Use Acerage Density Applicable Regulations SUGGESTED ACTION "The Chanhassen Planning Commission approves its March 19, 2024 meeting minutes" SUMMARY BACKGROUND DISCUSSION RECOMMENDATION 101 ATTACHMENTS Planning Commission Meeting Minutes dated March 19, 2024 102 CHANHASSEN PLANNING COMMISSION REGULAR MEETING MINUTES MARCH 19, 2024 CALL TO ORDER: Chair Noyes called the meeting to order at 6:00 p.m. MEMBERS PRESENT: Chair Eric Noyes, Erik Johnson, Kelsey Alto, Ryan Soller, Edward Goff, Steve Jobe. MEMBERS ABSENT: Perry Schwartz STAFF PRESENT: Rachel Arsenault, Associate Planner; Rachel Jeske, Planner; Eric Maass, Planning Director; Jamie Marsh, Environmental Resource Specialist. PUBLIC PRESENT: None. PUBLIC HEARINGS: 1. CONSIDER PRELIMINARY PLAT, SITE PLAN, AND REZONING FOR CHANHASSEN CIVIC CAMPUS Rachel Arsenault, Associate Planner, gave a summary of the staff report, noting the applicant is requesting a recommendation of approval for the preliminary plat, site plan review, and rezoning from Office and Institutional to Planned Unit Development. She provided an overview of the landscaping plan, building architecture, and building design. Trace Jacques, partner at BKV Architects, reviewed the architecture design process for City Hall. He explained the details of the rendering of City Hall and the purpose of different design choices. He presented the renderings of the performance stage. Eric Maass, Planning Director, stated the seating wall in the performance stage renderings would not be continuous as demonstrated in the renderings. Mr. Jacques reviewed the renderings for the community space. The holiday tree will be located in the community space. Mr. Maass explained the lawn and park space provides a second outdoor living room when the performance stage is not in use. Mr. Jacques stated that the sidewalk is handicap accessible. The park pavilion building has a concession stand and bathroom access. He reviewed the variable ways to utilize the community space. 103 Planning Commission Minutes – March 19, 2024 2 Mr. Maass stated that the open skating area will not be used for hockey. He highlighted the completed staffing study to explain the well-utilized building space. Mr. Jacques commented that the City Hall area will be a positive experience because of the windows. He complimented the opportunity to work with the City of Chanhassen. Chair Noyes asked for the dimensions of the green space and skating area. Mr. Maass responded that the current skating area would fit in the new open skating area. Chair Noyes questioned what the transition area would be at the skating area. Mr. Maass answered that the parks department is considering an appropriate railing for the skating area and the interior of the park pavilion flooring so that it holds up to ice skates. Mr. Jacques presented the floor plan of the training room for ballot security. He explained the floor plan of the council chambers. He stated that private offices are not wrapped around the exterior of the building to allow natural light. Mr. Maass explained that City Hall is customer service focused. He stated city staff can navigate all building spaces without having to badge through multiple doors. He stated that all city vehicles would be in the parking lot under City Hall. Commissioner Soller asked if there were other notable cuts or changes based on the budget. Mr. Maass answered that the project had some revisions to make the budget. The preliminary bid package was a little over $1 million less than originally anticipated. The bid alternate list allows for a heated sidewalk. Mr. Jacques answered there was an exploration of an elevator from the upper area of the parking structure to the main floor of the library. This is still a possibility. The need for an elevator might be different. There will be a new staircase in the same location that will feel safer. Mr. Maass responded that the space for an elevator will remain open so it can be constructed at another time. Mr. Jacques answered that the elevator was originally considered for the park pavilion. A separate space for the elevator will be a simpler step. Commissioner Soller asked what was in the park pavilion building. Mr. Maass answered that there is a double-sided fireplace with round tables for personal events like birthday parties and showers. There is also a concession space, a utility closet, and restrooms. Mr. Jacques responded that the space is vaulted and only one story. 104 Planning Commission Minutes – March 19, 2024 3 Chair Noyes asked if the clock on City Hall would be located on both sides. Mr. Jacques responded that the clock was only on one side based on the budget. Mr. Maass answered that the clock is on the bid alternate list. Commissioner Soller asked about the safety of the building. Mr. Maass responded that the front desk area and service counter will have a button. There will be the ability to lock doors and the dais in the council chambers will have the ability to be locked. There will be a safety room in the council chambers as well. The vestibule on the north side of City Hall is a safety feature for the public to utilize. Commissioner Soller questioned the need to move the project to a planned unit development. Mr. Maass answered that the location of the existing parking ramp and the proposed park building is not in proximity to any roadway. The park pavilion will be addressed off Kerber Street for emergency purposes while City Hall will be addressed off Market Street. City Hall would be too high to accommodate for the design so that pushed them to a planned unit development. Chair Noyes asked if the campus adhered to the central business district guidelines. Mr. Maass responded that the building elevation does not adhere to the base guidelines but does adhere to the planned unit development guidelines for improved architectural experience. Chair Noyes asked about the use of LED signs for communication purposes. Mr. Maass answered that signage on the buildings is still a part of the base bid. Signage throughout the civic campus is a part of the bid alternate. Commissioner Soller questioned the height of the venue and the new residential complex at the hotel and cinema in comparison to the clock tower. Mr. Maass answered that the venue is 78 feet. The Roers proposal tabled is 63 feet at the five- story elevation and 76 feet at the six-story elevation. Commissioner Soller stated the civic campus with a clock tower should dominate the space. He shared that the clock tower should not be overtaken by neighboring structures. Chair Noyes opened the public hearing. There were no public comments. Chair Noyes closed the public hearing. 105 Planning Commission Minutes – March 19, 2024 4 Commissioner Jobe moved, Commissioner Johnson seconded that the Planning Commission recommends that City Council approve the requested preliminary plat; site plan review; and ordinance rezoning the property from the Office Institutional District to Planned Unit Development – Central Business District, PUD subject to the conditions of the Staff Report. The motion carried with a vote of 5 to 1. Commissioner Goff voted nay. GENERAL BUSINESS: 1. ORDINANCE XXX: AMENDING LAWN MAINTENANCE STANDARDS IN THE A-2, RR, AND RSF ZONING DISTRICTS Rachel Jeske, Planner, provided an overview of the previous Planning Commission discussion regarding an ordinance amending lawn maintenance standards in the A-2, RR, and RSF zoning districts. Jamie Marsh, Environmental Resources Specialist, answered that five-foot setbacks would be a reasonable amount unless there is a five-foot privacy fence, which would remove the need for any setback. She stated that a sign could be provided by the city for residents, since some signs were donated by Metro Blooms. She stated that a permit would not be required but this can be re-addressed as necessary. She responded that residents should be educated regularly about naturalized landscaping, maintenance, cutting, and what to plant. Ms. Marsh presented additional educational comments for the commissioners. Ms. Jeske reviewed the proposed ordinance amendments for section 1-2, section 13-24, and section 20-1183. Commissioner Soller voiced appreciation for the work completed on the ordinance. He questioned if the five-foot setback was from the right-of-way. Ms. Jeske responded that the five-foot setback was from the property lines. In front yards, the five-foot setback applies to the right-of-way and sidewalks. Commissioner Soller asked if a resident participates in the natural landscape if they need to maintain a five-foot buffer of grass. Ms. Jeske answered that this information was correct. Residents could also plant native species under eight inches in this setback as well. Commissioner Goff thanked the staff for their work. He asked how the staff plans to promote this ordinance. Ms. Jeske responded that the staff will put a tab on the natural resources landing page on the website to provide information on natural landscapes. 106 Planning Commission Minutes – March 19, 2024 5 Ms. Marsh stated that she is a liaison for the Environmental Commission. The chair will share social media posts about this ordinance as it is amended. There will also be information in the weekly Chan Happenings email. Commissioner Soller stated that organizations provide grants to help with the costs of natural landscapes. He questioned whether the city can connect residents with available funds to make natural landscapes feasible. Ms. Jeske answered that they could not recommend businesses or companies but could promote grants for residents to consider. Commissioner Soller asked if a privacy fence is accurate language to refer to an opaque fence rather than a chain link fence or picket fence. Ms. Jeske responded that a privacy fence would be plastic panels or wood board fences with minimal gaps. Commissioner Goff moved, Commissioner Soller seconded that the Chanhassen Planning Commission recommends the approval of the proposed ordinance amending the lawn maintenance standards in the A-2, RR, and RSF zoning districts. All voted in favor and the motion carried unanimously with a vote of 6 to 0. 2. REVIEW THE 2023 COMMUNITY DEVELOPMENT ANNUAL REPORT AND 2024 WORK PLAN Rachel Jeske, Planner, reviewed the 2023 annual report regarding building and zoning permits, and processed developments. She presented the 2024 work plan. Mr. Maass stated that available platted lots for detached and attached single-family represents less than one year’s worth of lots typically seen constructed. This shows a strong demand for additional platted lots. Ms. Jeske provided an overview of project summaries and current staff. Mr. Maass stated that Jamie Marsh, Environmental Resources Specialist, completed time with the City of Chanhassen with the Green Corps and as an intern prior to her current role. Mr. Maass reviewed the anticipated 2024 projects and the project timelines. Ms. Jeske provided an overview of new developments, including the Xcel Energy Service Center, and Southwest Village. Mr. Maass highlighted the concerns regarding the preliminary plat and site plan for Café Zupas at the West Village Center. He provided details about the site plan for the Life Time Pickleball project. 107 Planning Commission Minutes – March 19, 2024 6 Ms. Jeske stated that Life Time Pickleball applied for a liquor license. Mr. Maass reviewed the Audubon Business Park project. He highlighted the parking plan required an update based on usage. Ms. Jeske reviewed the Orchard Lane metes and bounds subdivision. Mr. Maass stated that the Affinitech site plan received necessary approvals. The project is in limbo based on financing. Commissioner Alto questioned why the City Council tabling the application for the theater project. Mr. Maass responded that City Council tabled the application to have more conversations about architecture and parking. This project will be reconsidered at the City Council meeting in April. Commissioner Alto moved, Chair Noyes seconded that the Planning Commission recommend that the City Council receive and approve the 2023 Community Development Annual Report and 2024 Work Plan. All voted in favor, and the motion carried unanimously with a vote of 6 to 0. APPROVAL OF MINUTES: 1. APPROVAL OF PLANNING COMMISSION MINUTES DATED MARCH 4, 2024 Commissioner Soller moved, Commissioner Jobe seconded to approve the Chanhassen Planning Commission summary minutes dated March 4, 2024 as presented. All voted in favor, and the motion carried unanimously with a vote of 6 to 0. CITY COUNCIL ACTION UPDATE: Eric Maass, Planning Director, updated the Commissioners, that Commissioner Alto and Commissioner Johnson complete their terms on the Planning Commission at the end of the month. He thanked them for their service. Chair Noyes thanked the Commissioners for their dedication to the role. Commissioner Alto stated appreciation for the opportunity to work on the Planning Commission. Commissioner Johnson thanked Mr. Maass and fellow Commissioners for the opportunity to work together. Mr. Maass stated that two new Commissioners will join the Planning Commission in April. Elections for chair will take place in April. ADJOURNMENT: 108 Planning Commission Minutes – March 19, 2024 7 Commissioner Alto moved, Commissioner Johnson seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 7:28 p.m. Submitted by Eric Maass Planning Director 109