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1985 11 07HOUSING AND REDEVELOPMENT AUTHORITY MINUTES REGULAR MEETING NOVEMBER 7, 1985 CALL TO ORDER Chairman Whitehill called the meeting to order at 7.'40 p.m. Present were Chairman Whitehill, Commissioners Swenson, Horn, Bohn, Robbins. Staff present were Don Ashworth, City Manager, Barbara Dacy, City Planner and Fred Hoisington. APPROVAL OF MINUTES Motion by Swenson, seconded by Horn, to approve the minutes dated October 17, 1985 as written. All voted in favor and the motion carried. EVALUATION OF BOWLING CENTER CONSTRUCTIONr AUTHORIZE ISSUANCE OF CHECK PER LOAN AGREEMENT Ashworth stated that Dorek and Baden have requested the HRA issue the $200,000.00 loan in accordance with the loan agreement entered into between the HRA and Dorek and Baden at time of purchase of the old Instant Web building. He stated that because of their requests, the item was scheduled before the Council at their November 4, 1985 meeting to determine compliance with the subdivision/conditional use permit requirements and is now before the HRA to determine compliance with facia/site plan requirements before payment is authorized. Ashworth stated that the City Council moved that the staff and bowling center owners cc~e to a compromise as to what would be a reasonable amount to withhold from the $200,000.00 for HRA consideration on Thursday night. Ashworth stated in preparation of the review by both Council and HRA, he asked Hoisington to evaluate the building plans with the previously approved plans and to evaluate what is existing on site. He stated that Hoisington has prepared a twelve item memorandum dated November 1, 1985. Jack Henning, representing the bowling center owners and the general contractor for the project, presented their concerns with the twelve items contained in Hoisington's memo. Hoisington stated that he had prepared cost estimates in order to accomplish each of the items 'in his memo. He stated that the erosion control amount could be reduced to account for seeding appropriate areas and installation of hay bales. Horn asked Mr. Henning if the $28,590.00 cost estimate was reasonable. Henning replied that he felt it was high. HRA Minutes November 7, 1985 Page 2 Whitehill felt that the HRA could issue $180,000.00 and retain $20,000.00 to cover any remaining items that needed to be addressed by the applicants. He stated that the HRA cannot exempt the authority of the Planning Commission or City Council to waive any of the requirements issued through the conditional use permit and site plan review so he stated that the applicants would have to seek relief from those bodies. Whitehill moved, seconded by Horn, to release $180,000.00 to Dorek and Baden but to retain $20,000.00 where 80% of such is released as each item is completed and when the last item is completed, the remaining amount shall be issued to the appli- cants. The items referred to are contained in Fred Hoisington's memorandum dated November 1, 1985 and the applicants are advised that any amendments to these items must be approved by the Planning Commission and City Council. All voted in favor and the mot ion carried. REVIEW CONTRACT ADDENDUM OF BROADENED STUDY AREA Motion by Horn, seconded by Bohn, to expand the broadened study area to include the T.H. 212 corridor. All voted in favor and the motion carried. LAND AREA IN THE NORTHWEST CORNER OF T.H. 101 AND T.H. 5 Ashworth stated that the owner of the Prairie House Restaurant has contacted him in regards to the city's willingness to purchase the area of land in between the Holiday Station and the Prairie House Restaurant. Ashworth presented the HRA with copies of the proposed land configuration. Ashworth stated that the land area because of its configuration and location could not be used for any public purpose. Because there were no other addi- tional details available on the item, Whitehill moved, seconded by Horn, to table the item when more details become available. All voted in favor and the motion carried. APPROVAL OF BILLS Motion by Whitehill, seconded by Robbins, to approve the bills dated October 21, 1985. All voted in favor and the motion carried. Motion by Horn, seconded by Robbins, to adjourn the meeting at 9:25 p.m.