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04-11-2025 COA Agenda1.10:00 A.M. - CALL TO ORDER 1.A Commission on Aging Appointment & Oath of Office 2.APPROVAL OF AGENDA 3.APPROVAL OF MINUTES 3.A Approval of Minutes dated March 21, 2025 4.GENERAL BUSINESS 4.A Election of Chair and Vice Chair 4.B Review Commission on Aging Bylaws. Annual COA Approval is Required. 4.C Approval of 2025-2026 Goals and Objectives 4.D 4th of July Bingo and Memorial Day 4.E Honoring Choices 4.F Fall Senior Health and Wellness Expo 4.G Lions Club Annual Senior Picnic at Lake Ann 5.VISITOR PRESENTATION 5.A Carver County Health and Human Services 5.B Senior Community Services 5.C Chanhassen Library 5.D Chanhassen Senior Center AGENDA CHANHASSEN COMMISSION ON AGING FRIDAY, APRIL 18, 2025 CHAN REC CENTER, 2310 COULTER BLVD 1 6.DISCUSSION 7.ADJOURNMENT 2 Commission on Aging Item April 18, 2025 Subject Commission on Aging Appointment & Oath of Office Section 10:00 A.M. - CALL TO ORDER Prepared By Kate Vogt, Admin Support Specialist Jenny Potter, Senior Administrative Assistant, will give the oaths of office for the new and re-elected commissioners: Janet Dean, Jane Bender, Barbara Solum, Becky Lundgren. Janet Dean Oath Jane Bender Oath Barbara Solum Oath Becky Lundgren Oath 3 OATH OF OFFICE I, Janet Dean, do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Senior Commissioner of the City of Chanhassen, Minnesota to the best of my judgment and ability, so help me, God. Janet Dean Date: April 18, 2025 STATE OF MINNESOTA ) ( ss COUNTY OF CARVER ) Subscribed and sworn to before me this ____ day of ________________, 2025. Notary Public 4 OATH OF OFFICE I, Jane Bender, do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Senior Commissioner of the City of Chanhassen, Minnesota to the best of my judgment and ability, so help me, God. Jane Bender Date: April 18, 2025 STATE OF MINNESOTA ) ( ss COUNTY OF CARVER ) Subscribed and sworn to before me this ____ day of ________________, 2025. Notary Public 5 OATH OF OFFICE I, Barbara Solum, do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Senior Commissioner of the City of Chanhassen, Minnesota to the best of my judgment and ability, so help me, God. Barbara Solum Date: April 18, 2025 STATE OF MINNESOTA ) ( ss COUNTY OF CARVER ) Subscribed and sworn to before me this ____ day of ________________, 2025. Notary Public 6 OATH OF OFFICE I, Becky Lundgren, do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Senior Commissioner of the City of Chanhassen, Minnesota to the best of my judgment and ability, so help me, God. Becky Lundgren Date: April 18, 2025 STATE OF MINNESOTA ) ( ss COUNTY OF CARVER ) Subscribed and sworn to before me this ____ day of ________________, 2025. Notary Public 7 Commission on Aging Item April 18, 2025 Subject Approval of Minutes dated March 21, 2025 Section APPROVAL OF MINUTES Prepared By Kate Vogt, Admin Support Specialist Commission on Aging Minutes dated March 21, 2025 8 Chanhassen Commission on Aging, March 21, 2025 The meeting was called to order at 10:02 a.m. by Commissioner Cassidy. MEMBERS PRESENT: Gwen Block, Jim Camarata, Kara Cassidy, Ruth Lunde, Beth Mason, Bhakti Modi, Phyllis Mobley MEMBERS ABSENT: GUESTS PRESENT: Linnea Fonnest, Chanhassen Library; LeeAnn Eiden, Senior Community Services; Incoming Commissioners on Aging Jane Bender, Janet Dean, and Barbara Solum. APPROVAL OF AGENDA: The agenda was reviewed as submitted. Commissioner Mobley made a motion to approve the agenda. Commissioner Camarata seconded. All members voted in favor; the motion was carried. APPROVAL OF MINUTES: February 21, 2025, minutes were reviewed. Commissioner Block made a motion to approve the minutes. Commissioner Mason seconded. All members voted in favor; the motion was carried. GENERAL BUSINESS: Three newly appointed commissioners, Jane Bender, Janet Dean, and Barbara Solum introduced themselves and expressed excitement for their new roles on the commission. SENIOR CENTER NAME CHANGE. Mary presented the slideshow that was shown to the City Council along with data collected via the community survey. City Council recommending keeping the Senior Center name as is, as it is respectful and identifies the space. There may be future opportunities to revisit this, or to create room names in the new space to reflect the Center’s personality and structure, including a space in memory of long time Dementia Friends advocate and former Commissioner, Dorina Tipton. CITY COUNCIL INTERVIEWS: NEW COMMISSIONERS UPDATE. Commissioner Cassidy, current chair, shared some final words of farewell with the commission. Mary said that there were many new, highly qualified applicants this year. Commissioners Cassidy, Modi, and Lunde will be leaving the commission. The commission will be welcoming new commissioners Jane Bender, Janet Dean, and Barbara Solum. There is one more position that has yet to be appointed, but the decision will be made by Monday, February 24, 2025 JULY 4TH BINGO PLANNING: DONATIONS, LETTERS, SPONSORS. Priya Wall, Recreation Manager, is compiling a list of local businesses that the commission can can also use. The commission selected Senior Community Services – Technology Assistance Program as the charity they will donate to for 2025. Commissioner Camarata motioned; Commissioner Lunde seconded. All members voted in favor, and the motion carried. 9 MEMORIAL DAY EVENT: DONATIONS, VOLUNTEERS. After considering many options, the commission selected Revitalizing Veterans’ Dreams as the local charity they will collect donations for in 2025. Commissioner Camarata made a motion; Commissioner Block seconded the motion. Commissioner Mobely opposed. COMMITTEE UPDATES: COMMUNICATIONS. Commissioner Camarata shared that the Carver County Online Local News has published three articles that he has submitted, and he is working on more to submit. Commissioner Mason shared the progress on the Chanhassen Senior Guide, modeled after a booklet Victoria has shared. Commissioner Modi answered several questions related to the Carver County Online Local News group, and explained how to subscribe and how to submit events and articles. VISITOR PRESENTATIONS: CARVER COUNTY HEALTH & HUMAN SERVICES. Kara Cassidy reported that winter illnesses were decreasing. She announced there will be a County wide Commissioners on Aging Meeting on September 5 at the Arboretum. More information will be forthcoming. CHANHASSEN LIBRARY. Linnea Fonnest provided an update on many programs they are running this spring and into the summer, as well as information related to programs with Communities of Belonging in Chanhassen. SENIOR COMMUNITY SERVICES. LeeAnn Eiden provided an update on the regular caregiver support groups that are going on within the community and her upcoming Dementia Friends workshops. DISCUSSION HONORING CHOICES ADVANCE CARE PLANNING NAVIGATOR TRAINING. Honoring Choices reached out to Mary, looking to create a partnership with the Commission on Aging and Chanhassen Senior Center. They provided many options for what this partnership could look like, the commissioners expressed excitement over this opportunity. This partnership would begin once the Senior Center has moved to its new home in the new Civic Campus. SENIOR CENTER PROGRAMS AND NEW FACILITY UPDATES. Mary shared the Center’s Quarterly Report that she will be presenting to the Park and Recreation Commission next month. There was a brief overview of events and what to expect this summer. ADJOURNMENT Commissioner Mason made a motion to approve adjournment. Commissioner Camarata seconded. All members voted in favor; the motion was carried. Meeting adjourned at 10:57 a.m. Submitted by Mary Blazanin Senior Center Coordinator 10 Commission on Aging Item April 18, 2025 Subject Election of Chair and Vice Chair Section GENERAL BUSINESS Prepared By Kate Vogt, Admin Support Specialist 11 Commission on Aging Item April 18, 2025 Subject Review Commission on Aging Bylaws. Annual COA Approval is Required. Section GENERAL BUSINESS Prepared By Kate Vogt, Admin Support Specialist Commission on Aging Bylaws 12 1 COMMISSION ON AGING BY-LAWS The following by-laws are adopted by the Chanhassen Commission on Aging to facilitate the performances of its duties and the exercising of its functions as a Commission established by the City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes annotated. Section 1 - Duties and Responsibilities 1.1 The Commission on Aging shall serve as an advisory body to the City Council in addressing the special needs of the people over 55 living in Chanhassen. All final decisions are to be made by the City Council. 1.2 The Commission on Aging will consider and make recommendations to the City Council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but will not be limited to these issues. 1.3 The Commission on Aging will make recommendations to the City Council regarding funding for special services to be provided for the citizens over 55. 1.4 The Commission on Aging may propose needs studies of this age group where necessary and make recommendations to the City Council according to the results. 1.5 The Commission on Aging will coordinate services with other governments and private agencies for this age group. 1.6 Public Hearings. The Commission on Aging shall hold public meeting on issues regarding special needs of seniors in areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but will not be limited to these issues. 1.7 Establishment of Sub-Committees. The Commission on Aging may, as they deem appropriate, establish special sub-committees comprised of their own members and other citizens from the community. Section 2 - Meetings 2.1 Times and Place. Regular meetings of the Commission shall be held on the third Friday of every month at 10:00 a.m. at the Fountain Conference Room, 7700 Market Boulevard, unless otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given to all members. Regular meetings shall have a curfew of 12:00 p.m., which may be waived at the discretion of the Chairperson. All unfinished business will be carried over to the next regular meeting. When the regular meeting day falls on a legal holiday, there shall be no meeting. 13 2 2.2 Special Meetings. Special meetings shall be held upon call by the Chairperson, or in her/his absence, the Vice-Chairperson, or any other member with the concurrence of four other members of the Commission and with at least 48 hours of notice to all members on the first Friday of the month. Notice of all special meetings shall be posted on the official city bulletin board. 2.3 Attendance. The Commission on Aging members shall attend not less than 70% of all regular meetings held during a twelve month period and shall not be absent from two consecutive meetings. Failure to meet this minimum attendance requirement may result in removal from the commission. Attendance of special meetings is encouraged. Section 3 - Commission Composition - Terms and Vacancies 3.1 Composition. The Commission on Aging shall consist of seven or eight voting members. Seven or eight members shall be appointed by the City Council and may be removed by the Council. 3.2 Terms and Vacancies. The City Council shall appoint seven or eight members to the commission for terms of three years. Vacancies during the term shall be filled by the Council for the unexpired portion of the term. Every appointed member shall, before entering upon the charge of his/her duties take an oath that he/she will faithfully discharge the duties of his/her office. All members shall serve without compensation. 3.3 Quorum. Four Commission on Aging members shall constitute a quorum for the transaction of business. Whenever a quorum is not present, no final or official action shall be taken at such meeting. 3.4 No two members of the same household may serve on the Commission on Aging at the same time. Section 4 - Organization 4.1 Election of Officers. The first meeting in April of each year, the Commission on Aging shall hold an organizational meeting. At this meeting, the Commission shall elect from its membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice- Chairperson shall be elected from the remaining members by the same proceeding. If the Chairperson retires from the Commission on Aging before the next regular organizational meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice- Chairperson retire, new officers shall be elected at the next regular meeting. If both Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. The newly elected officers will begin serving their seats in the month of May. 4.2 Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the Vice-Chairperson, shall preside at meetings, appoint committees from it's own membership and perform other such duties as ordered by the Commission. 14 3 The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible and shall remind members, witnesses and petitioners to preserve order and decorum and to keep comments to the subject at hand. The Chairperson shall not move for action but may second motions. Section 5 - Procedure 5.1 Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be followed at all regular meetings. At special work session meetings, and when appropriate, the Commission may hold group discussions not following any set parliamentary procedures except when motions are before the Commission. 5.2 Commission meeting shall follow an agenda prepared by staff. Section 6 - Public Hearings 6.1 Purpose of Hearings. The purpose of a hearing is to collect information and facts in order for the Commission to develop a rational senior issue recommendation for the City Council. 6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case: a. The Chairperson shall state the case to be heard. b. The Chairperson shall call upon staff to present the staff report. Required reports from each city department shall be submitted to the Commission on Aging before each case is heard. c. The Chairperson shall ask the applicant to present his/her case. d. Interested persons may address the Commission, giving information regarding the particular proposal. e. Petitioners and the public are to address the Chairperson only, not staff or other commissioners. f. There shall be no dialogue among the Commissioners, giving information regarding the particular proposal. (The Commission on Aging members may ask questions of persons addressing the Commission in order to clarify a fact, but any statement by a member for any other purpose then to question may be ruled out of order.) g. After all new facts and information have been brought forth, the hearing shall be closed and interested persons shall not be heard again. Upon completion of the hearing on each case, the Commission on Aging shall discuss the item at hand and render a decision. The Commission on Aging, if it so desires, may leave the public record open for written comments for a specified period of time. h. The Chairperson shall have the responsibility to inform all of the parties of their rights of appeal on any decision or recommendation of the Commission on Aging. 6.3 Schedule. At meetings where more than one hearing is scheduled, every effort shall be made to begin each case at the time set on the agenda, but in no case may an item be called for hearing prior to the advertised time listed on the agenda. 15 4 Section 7 - Miscellaneous 7.1 Commission on Aging Discussion. Matters for discussion which do not appear on the agenda may not be considered and discussed by the Commission unless, when initiated and presented by the staff and be placed at the end of the agenda. 7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of the members present. 7.3 Amendments. Amendments of these by-laws may be made at any regular or special meeting of the Commission on Aging but only if scheduled on the meeting agenda in advance of the meeting. 7.4 Review. At the first meeting in April of each year, these by-laws shall be read and adopted by the Commission on Aging. Adopted this 21st day of June 2024. Chairperson 16 Commission on Aging Item April 18, 2025 Subject Approval of 2025-2026 Goals and Objectives Section GENERAL BUSINESS Prepared By Kate Vogt, Admin Support Specialist 17 Commission on Aging Item April 18, 2025 Subject 4th of July Bingo and Memorial Day Section GENERAL BUSINESS Prepared By Kate Vogt, Admin Support Specialist 18 Commission on Aging Item April 18, 2025 Subject Honoring Choices Section GENERAL BUSINESS Prepared By Kate Vogt, Admin Support Specialist 19 Commission on Aging Item April 18, 2025 Subject Fall Senior Health and Wellness Expo Section GENERAL BUSINESS Prepared By Kate Vogt, Admin Support Specialist 20 Commission on Aging Item April 18, 2025 Subject Lions Club Annual Senior Picnic at Lake Ann Section GENERAL BUSINESS Prepared By Kate Vogt, Admin Support Specialist 21 Commission on Aging Item April 18, 2025 Subject Carver County Health and Human Services Section VISITOR PRESENTATION Prepared By Kate Vogt, Admin Support Specialist 22 Commission on Aging Item April 18, 2025 Subject Senior Community Services Section VISITOR PRESENTATION Prepared By Kate Vogt, Admin Support Specialist 23 Commission on Aging Item April 18, 2025 Subject Chanhassen Library Section VISITOR PRESENTATION Prepared By Kate Vogt, Admin Support Specialist 24 Commission on Aging Item April 18, 2025 Subject Chanhassen Senior Center Section VISITOR PRESENTATION Prepared By Kate Vogt, Admin Support Specialist 25