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05-27-2025 PRC Agenda Packet A.6:00 P.M. - CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may postpone or remove items at this time. Commissioners may discuss adding items to a future agenda during Commissioner Member Presentations. D.PUBLIC ANNOUNCEMENTS E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time. If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES F.1 Meeting Minutes: April 22, 2025 G.GENERAL BUSINESS G.1 2025 Lake Ann Park Summer Programs G.2 2025 Summer Youth Programs Preview G.3 Park and Recreation Commission Brainstorming Session H.REPORTS I.COMMISSION MEMBER COMMITTEE REPORTS J.COMMISSION MEMBER PRESENTATIONS AGENDA CHANHASSEN PARK & RECREATION COMMISSION TUESDAY, MAY 27, 2025 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 K.ADMINISTRATIVE PACKET L.ADJOURNMENT 2 Park & Recreation Commission Item May 27, 2025 Item Meeting Minutes: April 22, 2025 Item No:F.1 Agenda Section APPROVAL OF MINUTES Prepared By Kate Vogt, Admin Support Specialist SUGGESTED ACTION Approve the Park & Recreation Commission meeting minutes dated April 22, 2025. SUMMARY BACKGROUND DISCUSSION RECOMMENDATION Approve the Park & Recreation Commission meeting minutes dated April 22, 2025. ATTACHMENTS Park and Recreation April 22, 2025 3 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES APRIL 22, 2025 Jerry Ruegemer, Park and Recreation Director, called the meeting to order at 6:00 p.m. OATHS OF OFFICE: Jenny Potter, City Clerk, administered the oath of office to Commissioner Nashawaty. Ms. Potter administered the oath of office to Commissioner Nagel. Ms. Potter administered the oath of office to Commissioner Scheppmann. NOMINATION AND APPOINTMENT OF 2025-2026 CHAIR AND VICE CHAIR: Jerry Ruegemer, Park and Recreation Director, explained the process for the nomination and appointment of the 2025-2026 Chair and Vice Chair. Commissioner Leisen provided a summary of his involvement with the Park and Recreation Commission, focusing on volunteer experience for events. He summarized the goals for his service on the Park and Recreation Commission. Commissioner Morgan moved, Commissioner Swanson seconded to nominate Michael Leisen for Chair of the Park and Recreation Commission. All voted in favor and the motion carried unanimously with a vote of 8 to 0. Commissioner Morgan described his involvement with the Park and Recreation Commission. He discussed his priorities as the Vice Chair to move beyond validating good work to add value for the City staff. Chair Leisen moved, Commissioner Swanson seconded to nominate Sean Morgan for Vice Chair of the Park and Recreation Commission. All voted in favor and the motion carried unanimously with a vote of 8 to 0. MEMBERS PRESENT: Rob Swanson; Kristin Fulkerson; Michael Leisen; Sean Morgan; Emily Nagel; Kurt Scheppmann; Nora Nashawaty; Clara Christenson, youth. MEMBERS ABSENT: Aayan Shrestha, youth. 4 Park and Recreation Commission Minutes – April 22, 2025 2 STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Wall, Recreation Manager; and Jenny Potter, City Clerk. PUBLIC PRESENT: None. APPROVAL OF AGENDA: Commissioner Fulkerson moved, Commissioner Morgan seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: 1. Approve Park & Recreation Minutes dated March 25, 2025 Commissioner Swanson moved, Commissioner Fulkerson seconded to approve the minutes of the Park and Recreation Commission meeting dated March 25, 2025, as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. GENERAL BUSINESS: 1. Review Park and Recreation Commission Bylaws Jerry Ruegemer, Park and Recreation Director, stated that they review the Park and Recreation Commission Bylaws. He opened for discussions or questions. Commission Morgan asked about the hearing procedure process. He asked if there were types of hearings that would be at the Commission. Mr. Ruegemer answered that there would not be a lot of public hearings, but there may be topics that were controversial. He said that there would be a motion on the table that would be elevated to the City Council. He said that the Park and Recreation Commission would help work through that decision-making process. Commissioner Nashawaty asked how often subcommittees come about and the process for creating them. Mr. Ruegemer responded that the process would be if there was a topic of consideration, they would put it on a future agenda, and the Chair would form a subcommittee to gather information and report back. Commissioner Nashawaty asked if there were some examples. Mr. Ruegemer responded that a previous 5K race, the park referendum task force, or the centennial celebration. 5 Park and Recreation Commission Minutes – April 22, 2025 3 Commissioner Morgan moved, Commissioner Fulkerson seconded to approve the Park and Recreation Commission Bylaws. All voted in favor and the motion carried unanimously with a vote of 8 to 0. 2. Recognize City Council Appointments to the Park and Recreation Commission Chair Leisen welcomed the new commission members. Commissioner Scheppmann stated his family enjoyed utilizing the outdoor spaces in Chanhassen, and he wanted to give back to the community. Commissioner Nagel said that they were fortunate to take advantage of community events, and she had a vested interest in continuing to help make the community better to benefit her family. Commissioner Nashawaty said there were opportunities to get residents involved with regular programming. She said her goal was to engage parts of the community that had been left out. REPORTS: 1. Easter Egg Candy Hunt Evaluation Priya Wall, Recreation Manager, reviewed the Easter Egg Candy Hunt. She stated that over 1000 people attended the event, including children, parents, and guardians. She thanked the businesses that helped sponsor the event. She voiced appreciation for the Fire Department and High School Volunteers for their assistance with the event. She summarized the feedback from the event, including the hope to recruit additional businesses to add to the event, and a zone for children two to three. Chair Theisen asked about any feedback from the businesses and if she thought they would be back. Ms. Wall responded that she thought they would be back. They voiced appreciation for a chance to connect with residents at the event. She mentioned many of the businesses were local. They looked forward to the chance to have smaller financial contributions. Youth Commissioner Christenson voiced a need to separate the Easter egg hunt for children under four, since there was a lot of congestion. Commissioner Scheppmann said that the timing of Easter, the proximity of spring break, and the weather might impact the participation. He said the event was well done. Commissioner Morgan asked about the structure reviews of corporate sponsorship and admissions. Ms. Wall responded that the two large youth events were $6 to help cover the costs of the net fees for the online pre-registration. She said they try to keep the event as low-cost as possible. She said that Feb Fest has free admission, but you pay for the ice fishing contest. 6 Park and Recreation Commission Minutes – April 22, 2025 4 Jerry Ruegemer, Park and Recreation Director, said that the fishing contest used to be broken down by kids and adults, but now the cost is $10 a ticket. He said that they were trying to do a combination of the revenue collected. He said they give a lot of prizes away at Feb Fest. Ms. Wall said that they were trying to figure out the sponsorship program for other events. They started a title sponsor option for larger events. She said that they do not want to price the sponsors out of events. She stated that the Easter Egg Hunt had tiers to the sponsorships. Mr. Ruegemer said that they were looking for sponsorship and naming rights for Chanhassen Bluffs Community Center. Commissioner Morgan asked if the sponsorships are renewed. Ms. Wall responded that they do an annual sponsorship campaign in the fall. She said that half of the sponsors follow the timeline, but the other half like to be reached out to a few months in advance. COMMISSION MEMBER COMMITTEE REPORTS: None. COMMISSION MEMBER PRESENTATIONS: Commissioner Swanson discussed the Gnomadic Gnome Hunt. ADMINISTRATIVE PRESENTATIONS: None. ADJOURNMENT: Commissioner Fulkerson moved, Commissioner Swanson seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 6:41 p.m. Submitted by Jerry Ruegemer Park and Recreation Director 7 Park & Recreation Commission Item May 27, 2025 Item 2025 Lake Ann Park Summer Programs Item No:G.1 Agenda Section GENERAL BUSINESS Prepared By Luke Kegley, Recreation Supervisor SUGGESTED ACTION SUMMARY BACKGROUND The summer of 2025 is approaching, bringing with it a renewed sense of energy and anticipation. Lake Ann Park continues to serve as a central hub for seasonal activities and community engagement. The concession/watercraft rental building will be open daily from Saturday, May 24 through Sunday, August 17, operating between the hours of 11:00 a.m. and 7:00 p.m. Concessions and watercraft rentals will be available between 11:00 a.m. and 8:00 p.m. on Thursdays as part of the Summer Concert Series events. The Concert Series (sponsored by Old National Bank) offers free musical performances on Thursdays June 12 - July 31, and will be held at Lake Ann Park while its standard location at City Center Park is under construction as part of the Civic Campus Project. Staff will also evaluate the popularity of Thursday evening rentals on non-Concert Series days, to see if later evening service should continue in future years. We are pleased to announce that JT Rathbun will serve as the Concessions Manager for the upcoming summer season. JT brings valuable experience to the role, having worked at the Lake Ann concession stand during the 2024 season and served as a rink attendant during the 2023–2024 and 2024–2025 winter seasons. Known for his reliability, strong communication skills, and work ethic, JT will be a tremendous asset to our team. In his role, he will be responsible for coordinating staff schedules, managing supply orders, and overseeing day-to-day operations. Staff is pleased to announce that paddleboards will once again be available for rent at Lake Ann this summer. The City will continue its partnership with Grey Duck Outdoor to provide eight paddleboards for public use. All rentals will be managed by City staff, with revenue shared between the City and Grey Duck as part of the existing agreement. Staff is excited to introduce Stand-Up Paddleboard (SUP) Yoga classes, offered Thursday mornings on July 17, 24, and August 7, 14, from 8:00 a.m. to 9:00 a.m. The class fee is $25, or $35 with a paddleboard rental. Participation is 8 limited to eight individuals per session to maintain a quality, small-group experience. Certified yoga instructor Tracey Souvignier will lead the classes, combining traditional yoga with the unique balance and movement of paddleboarding. Staff continues to actively process picnic shelter reservations, with many weekends already fully booked. Limited availability remains, and it is anticipated that over 100 picnics will be scheduled this season, generating more than $15,000 in revenue. Lake Ann Park features two reservable covered shelters, Klingelhutz Pavilion and Lakeside Pavilion—while Lake Susan Park offers one reservable shelter. The swimming beach at Lake Ann Park will not be staffed with lifeguards this summer. The beach will remain open to the public during standard park hours, from 6:00 a.m. to 10:00 p.m., but will operate as an unguarded facility. In October 2023, the Minnetonka School District notified city staff that they would no longer be able to provide contracted lifeguard services due to limitations in their professional liability coverage, resulting in the termination of the existing agreement. In response, staff explored alternative options—including new contractors and the development of an in-house lifeguard program—per the direction of the Park & Recreation Commission and City Council. However, due to ongoing challenges with insurance requirements and staffing shortages, neither option proved feasible. As a result, the 2024 season at Lake Ann Beach was operated without lifeguards. Despite this change, the City received minimal public concern regarding the unstaffed beach. Based on this experience, the City plans to continue operating Lake Ann Beach without lifeguards for the upcoming season. Lake Ann Park is expected to be a hub of activity once again this summer. With its wide range of amenities, staff is committed to delivering a high-quality experience for all park users. We welcome any feedback or suggestions to enhance our current services and offerings. DISCUSSION RECOMMENDATION ATTACHMENTS 9 Park & Recreation Commission Item May 27, 2025 Item 2025 Summer Youth Programs Preview Item No:G.2 Agenda Section GENERAL BUSINESS Prepared By Priya Wall, Recreation Manager SUGGESTED ACTION SUMMARY The following is a list of upcoming preschool and youth programs offered this summer by the Chanhassen Park & Recreation Department. More information on individual programs can be found on the city's website or in the 2025 Summer Chanhassen Connection publication. Preschool Programs (Ages 3-6) Summer Discovery Playground Program (13 sessions) Small Fry T-ball (4 sessions) Lil’ Star T-ball (4 sessions) Small Fry Camp Psychedelic Sports Sampler Lil' Star Camp Psychedelic Sports Sampler Tae Kwon Do Tigers Tae Kwon Do Foundations Ballet Creative Movement (2 sessions) Hip Hop Dance Skyhawks 1st Down Tots Camp Skyhawks Mini-Hawk Flag Football Camp (2 sessions) Skyhawks Hoopster Tots (2 sessions) Youth Programs (Ages 7-16) Summer Discovery Playground Program (13 sessions) Lake Ann Adventure Camp (3 sessions) Chess Wizard Summer Camp (3 sessions) Minnesota Twins Baseball Clinic (2 sessions) Tae Kwon Do Kickstart Camp 10 Tae Kwon Do Junior Orientation (2 sessions) Tae Kwon Do Junior Beginner Tae Kwon Do Junior Advanced Ballet & Jazz Leaps, Turns and Technique (2 sessions) Lyrical, Jazz and Conditioning Lyrical, Jazz Combos and Conditioning 12+ Skyhawks Flag Football Camp Skyhawks Flag Rugby Camp Skyhawks Pickleball Camp (2 sessions) Skyhawks Beginners Tennis Camp Skyhawks Intermediate Tennis Camp Skyhawks Beginning Golf Camp Skyhawks Cheerleading Camp Skyhawks Track & Field Camp Skyhawks Lacrosse Camp Safe Kids 101 Babysitting 101 Teen Volunteer Program Special Events Summer Concert Series, sponsored by Old National Bank 42nd Annual 4th of July Celebration Chanhassen Community Day BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS 11 Park & Recreation Commission Item May 27, 2025 Item Park and Recreation Commission Brainstorming Session Item No:G.3 Agenda Section GENERAL BUSINESS Prepared By Jerry Ruegemer, Park and Recreation Director SUGGESTED ACTION Discussion SUMMARY BACKGROUND DISCUSSION At the April Park and Recreation Commission meeting, multiple commissions wondered how they could become more involved with project review and decision-making regarding our many facets of our Park and Recreation Department. Staff would like to engage the commission to have a free-flowing conversation regarding topics of interest. This could be related to special projects, policy, education, programming, community events, park maintenance, senior programming, recreation center operation, etc. A list of suggestions will be compiled and may be discussed with future monthly agendas throughout the year. Staff looks forward to our conversation. RECOMMENDATION 12 ATTACHMENTS 13