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05.19.2025 CC MinutesCHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES MAY 19, 2025 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilmember McDonald, Councilmember Schubert, Councilmember von Oven, and Councilmember Kimber. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Maass, Community Development Director; Charlie Howley, Public Works Director/City Engineer; and Jenny Potter, City Clerk. PUBLIC PRESENT: Linda Paulson Kate Kirschbaum A young resident who lives in Chanhassen PUBLIC ANNOUNCEMENTS: 1. Invitation to Memorial Day Ceremony – May 26, 2025 Mayor Ryan invited residents to the Memorial Day Ceremony to honor those who have died in service to the United States of America. 2. National Public Works Week (NPWW) Mayor Ryan read the Public Works Week Proclamation. She invited the Public Works staff to pose for a photo and thanked them for all of the work they do that goes unrecognized in the community. 3. Junior Girl Scout Troop 18645 – Presentation on Bronze Award: Bat Boxes Kate Kirschbaum introduced Troop 18645. The girl scouts gave information on bat boxes and explained why bats need help. Mayor Ryan thanked the Junior Girl Scout Troop for presenting their information. She stated that they would continue to find people to take the bat homes. She thanked them for participating in Girl Scouts. City Council Minutes – May 19, 2025 2 4. Eagle Scout Presentation – Pollinator Garden in the Chanhassen Olson Community Garden Lance McClintock, Eagle Scout Member of Troop 330, explained how he remodeled the Pollinator Garden at the Chanhassen Olson Community Garden. He reviewed how he collaborated with local businesses to secure sponsorships to fund the materials for the garden. Mayor Ryan thanked Lance McClintock for the work he completed. CONSENT AGENDA: Councilmember McDonald moved, Councilmember Kimber seconded that the City Council approve the following consent agenda items 1 through 12 g to the City Manager’s recommendations: 1. Approve City Council Minutes dated May 5, 2025 2. Approve City Council Work Session Minutes dated May 5, 2025 3. Approve Claims Paid dated May 19, 2025 4. Approve Programmatic Maintenance Agreement with Minnehaha Creek Watershed District for public stormwater management facilities, wetland buffers, and waterbody crossings and structures 5. Approve the Final Plat and Development Contract for Pleasant View Pointe 6. Approve Purchase of Networking Equipment for the New City Hall 7. Approve 2025 Chanhassen Farmers’ Market Agreement 8. Resolution 2025-39: Approve Cooperative Agreement with MnDOT for the Trunk Highway 41 Roundabout Project at Minnetonka Middle School West 9. Resolution 2025-40: Approve Construction Materials Testing Agreement for Construction of the 2025 Pavement Rehabilitation Project No. 25-01 10. Resolution 2025-41: Accept 2025 Community Events Sponsorship Donations from Area Businesses 11. Resolution 2025-42: Approve Construction Materials Testing Agreement for Construction of the Crimson Bay Road Project No. 23-02 12. Adopt Ordinance 745: Right-of Way Management All voted in favor, and the motion carried unanimously with a vote of 5 to 0. City Council Minutes – May 19, 2025 3 VISITOR PRESENTATIONS. A young lady from Chanhassen stated that she disagreed with the fact that there would be more apartments built near Chanhassen Elementary. She said that they are impacting nature and animals, which is important. Mayor Ryan thanked her for sharing her thoughts and noted that the plan had been put on hold. Linda Paulson thanked the City Council for the excellent presentation on Highway 5. She thanked the young lady for sharing her concerns. She expressed concerns about Auxiliary Dwelling Units. She commented that they would increase the density with Auxiliary Dwelling Units, which would impact nature. She stated that Chanhassen would start to look like Minneapolis and be crammed. She stated that she would like to keep her milkweed plants and not have Auxiliary Dwelling Units near her lot. PUBLIC HEARINGS. 1. Approve On-Sale Intoxicating Liquor License with Sunday sales for Hope Chanhassen LLC, DBA The Hope Breakfast Bar Chanhassen, located at 464 Lake Drive East, Suite 100 Jenny Potter, City Clerk, explained that Hope Chanhassen LLC, DBA, requested an On-Sale Intoxicating Liquor License with Sunday Sales. She explained that they sent out a public notice on May 8, 2025, and received no feedback. The projected opening date was June 14, 2025. Jefferey Bornmann introduced himself and expressed his excitement to be back in the Chanhassen community. Mayor Ryan welcomed The Hope Breakfast Bar to Chanhassen. Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Councilmember Schubert moved, Councilmember von Oven seconded that the Chanhassen City Council approve the request for an On-Sale Intoxicating Liquor License with Sunday sales for Hope Chanhassen, LLC, DBA The Hope Breakfast Bar Chanhassen, located at 464 Lake Drive East, Suite 100. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. 2. Adopt Ordinance 746: Amending the 2025 Fee Schedule City Council Minutes – May 19, 2025 4 Charlie Howley, Director of Public Works/City Engineer, explained the background discussion regarding the consideration to amend the Chanhassen Fee Schedule to include the newly adopted flat rate street assessment amounts. He summarized the fee rates and the flat rate schedule. Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Councilmember Kimber moved, Councilmember von Oven seconded that the Chanhassen City Council adopt Ordinance 746: Amending the 2025 Fee Schedule and approve a resolution authorizing the publication of a summary ordinance as presented. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. 3. Avienda Townhomes Plat – Outlot E Drainage and Utility Easement Vacation Charlie Howley, Director of Public Works/City Engineer, displayed a map showing the vacation request for the Avienda Townhomes Plat. He explained that they were vacating the easement due to Outlot E due to the future Chanhassen Bluffs project. He noticed that they received no comments to date on the item. Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Councilmember von Oven moved, Councilmember McDonald seconded that the Chanhassen City Council adopt a Resolution Approving the vacation of the drainage and utility easement over OUTLOT E, AVIENDA TOWNHOMES, CARVER COUNTY, and adopt the Findings of Fact. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. GENERAL BUSINESS. 1. Consider Award of Construction Contract for the MMSW Roundabout Project Charlie Howley, Director of Public Works/City Engineer, reviewed the purpose of the project to implement safety improvements along State Highway 41 at the Middle School entry drive. He stated that the project was bid last week, but the City only received one bidder, which was 14.5 percent over the estimate. He stated that they held an open house last week on May 15, and attendees were not disappointed if the project did not move forward because of the budget shortfall, since the problem was alleviated with the school parking lot project. He reviewed the next steps for whether the contract would or would not be awarded. City Council Minutes – May 19, 2025 5 Mayor Ryan said she contacted Superintendent Law about the construction project and noted that the City would likely not move forward. She said that the School District understood where the City would be coming from if they did not move forward due to the funding gap. She said that there were additional causes of concern on State Highway 41 at different locations, so the City would most likely not be at the place to cover the additional costs at the MMSW Roundabout location. Councilmember McDonald asked for additional information about how the school parking lot helped with the problem. Mr. Howley answered that the school did a parking lot reconstruction, so now the front parking lot is reserved for buses, and the parent drop-off point was moved. He said the parents were previously picking up students at a different location, which made the cues be out on the hill and State Highway 41. Councilmember McDonald asked if the reconstruction alleviated the problem of congestion. Mr. Howley said he had not received any comments about the congestion, and it was much improved. Councilmember McDonald asked what the roundabout would add. Mr. Howley answered that cars have to take a right when they leave the school, but the natural operation of a roundabout would create more gaps, so people could go south if they wanted to do so. He said it would also slow the speed of traffic on State Highway 41. Councilmember McDonald said he was in favor of seeing if the State wanted to do the project. Mayor Ryan said that the problem was not completely solved. She said that there has been an influx of parents bringing their kids to school since they often do not ride the bus. She said that the goal of the school was to get as many cars as possible in their parking lot and off State Highway 41. She stated that it was still a challenging area and would be a worthwhile project if there were not a budget shortfall. Councilmember McDonald did not think that the traffic was the problem of the City. Mayor Ryan said that she points residents in the direction of the State Legislators and the School District to address the problem. Councilmember Kimber said that he is in the parking lot often, dropping off his kids at school. He said that the problem was not fixed, but parents have accepted the fact that they cannot turn south on Highway 41. He stated that the State was so busy in the area that the City might need to maintain the sponsorship of the project. He said the project needed to move forward, but not at this time due to the budget shortfalls. He said that there needed to be a solution for the corridor. He said that the City Council should continue to serve as an advocate. City Council Minutes – May 19, 2025 6 Councilmember von Oven asked if there was something specific about the project that bidders rejected since they only received one bid. Mr. Howley answered that it was a tough project because of the construction window. He said that there were three phases within the construction window. Councilmember von Oven asked about the LRIP and LPP, and the expiration dates. Mr. Howley said that the expiration date for the LRIP would be in June, so they would lose that funding. The MnDOT funds the LPP, and he said that there was another year, but the MnDOT expressed interest in helping explore ways to retain the funding. Councilmember Schubert said she did not want to spend money they did not have. Councilmember Schubert moved, Councilmember Kimber seconded that the Chanhassen City Council elect to not award a construction contract for the Minnetonka Middle School Roundabout due to non-competitive bids received and a project funding shortfall. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. 1. Receive 2024 Community Development Annual Report and 2025 Department Work Plan Mayor Ryan thanked Community Development Director Maass for his hard work on the report. CORRESPONDENCE DISCUSSION. 1. Quarterly Financial Report 2. Letter to the United States Postal Service Requesting to add Chanhassen as an Acceptable City Name for ZIP Codes 55331 and 55318 Councilmember Schubert moved, Councilmember von Oven seconded to adjourn the meeting. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:02 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk