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5. Update on TH 41 Pedestrian Trails and Underpass at Minnewashta Regional Park, Carver County CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 9522271100 Fax 952.2271110 Building Inspections Phone 952 227.1180 Fax 952227.1190 Engineering Phone 952.2271160 Fax 952.2271170 Finance Phone: 952.2271140 Fax 952.2271110 Park & Recreation Phone: 9522271120 Fax 952.2271110 Recreation Center 2310 Coulter Boulevard Phone 952.2271400 Fax 952.2271404 Planning & Natural Resources Phone 952.227.1130 Fax 952.227.1110 Public Works 1591 Park Road PllOne 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.2271125 Fax 952.2271110 Web Site www.ci.chanhassen.mn.us 5' MEMORANDUM TO: Park & Recreation Commission FROM: Todd Hoffman, Park & Recreation Director DATE: November 30, 2009 SUBJ: Update on TH 41 Pedestrian Trails and Underpass at Minnewashta Regional Park, Carver County Carver County applied for Transportation Enhancement Funds in 2005 and 2007 to construct a pedestrian underpass and trails at Lake Minnewashta Regional Park and along Highway 41. The City adopted resolutions of support for both applications. The 2005 application was not approved for funding, but scored favorably. The 2007 application was approved to receive a maximum amount of $1,000,000 in federal funds. The project and funding allocation have a mandated completion date of 2011. On Tuesday, December 8, I will update the Commission on a proposed timeline for the project. We will also review a draft Memorandum of Understanding between the County and City for the project, which would guide the future development of a joint powers agreement. Lake Minnewashta Regional Park is a desirable destination for local and regional citizens. Accessing the park safely by trail has been a long-term goal for both and City and County, in addition to our neighboring cities and the Metropolitan Council. The successful construction of these proposed trails and grade separated pedestrian crossing represents one of the last remaining significant pedestrian improvements to be completed within the community. Having the opportunity to support the County as the lead agency on this project backed by a $1,000,000 grant is a desirable position for the City. Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow CITY OF CIlANHASSEN CARVER AND HENNlPIN COUNTIES, MINNESOTA DATE: Julv 9. 2007 RESOLUTION NO: 2007-43 MOTION BY: Litsev SECONDED BY: Ernst RESOLUTION IN SUPPORT OF CARVER COUNTY'S APPLICATION FOR TRANSPORTATION ENHANCEMENT (TE) FUNDS FOR TRUNK HIGHWAY (TH) 41 BICYCLEIPEDESTRIAN UNDERPASS AND TRAILS WHEREAS, The City of Chanhassen has been contacted by Carver County regarding support of the county's application for TE funds for the proposed bicycle/pedestrian underpass beneath TH 41. WHEREAS, We understand that the project will provide a box culvert underpass beneath TH 41 linking planned bicycle/pedestrian facilities in Lake Minnewashta Regional Park and the City of Chanhassen. WHEREAS, Pedestrian trails improve the quality of life in a community and work to improve the health and well-being of its residents ' WHEREAS, The Highway 41 pedestrian trail and underpass to Lake Minnewashta Regional Park are identified as planned improvements in the city's Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED, that the City Council supports the Carver County Application for Transportation Enhancement (TE) Funds for the Trunk Highway (TH) 41 Bicycle/Pedestrian Underpass and trails. Passed and adopted by the Chanhassen City Council this 9th day of July 2007. YES Thomas A. Furlong, Mayor NO Furlong Litsey Ernst Peterson Tjornhom None None (:l\JtVli:R C()U.Nrry Pt\Il.KS DcpartJllcnt uf Puhlic Works 11360 Highway 212 West. Suite :2 Cologne, rvlinnesota 55322 Phone (952) 466-5250 Fax (952) 466-5223 www.co.carver.l1m.lls/parks f urAl 1 h.'. \'. 212 We.;:. Suik i C{lhl;',~_llt:, ~i\nlh~~rl{;: 55.\:::2 Phi 1111.:' !<)5:~ '} 4(,fi-5:20i) F;\\ i'9S~} ;.i(;().5~2:~ November 13, 2009 Todd Gerhardt City Administrator 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 Re: Lake Minnewashta Regional Park Trail and TH 41- Trail and Separated Grade Crossing Dear Mr. Gerhardt, The following information is provided about the planned Lake Minnewashta Regional park/TH 41 trail for the City work session on November 23, 2009. On July 20th, 2007, Carver County submitted an application for Transportation Enhancement Funds to construct a separated grade crossing and related trail connection to Lake Minnewashta Regional Parle The County received notification that the project has been approved to receive the maximum amount of $1,000,000 in federal funds. The project consists of a trail underpass at TH 41 south of the park entrance, construction of approximately one mile of trail within the park boundary and approximately 1.5 miles of trail along the east side of TH 41. This planned trail provides a pedestrian connection to the northern terminus of the project at Minnetonka Middle School West, linking to area neighborhoods, Lake Minnewashta Regional Park and terminating at Longacres Drive to the south. As mentioned above, federal funds of $1,000,000 have been approved for construction. A requirement to receive the federal funding is a 20% construction match at a local level. It was estimated at the time of the grant that $250,000 would be needed from local agencies to construct the project plus design and engineering services. Design and engineering work is not eligible for federal funding and is a local commitment to the project. The County has received a proposal for the necessary design and engineering work. This work is valued at $265,855. Because of the federal requirements for the project, it will be necessary to begin design and. engineering work in late 2009 or early 2010 to meet the planned construction time frame of 2011. Lqu(!! Of.-'fHJF!!U:ify Lmj!!o.\"<J PriHted Oil 30c;-: PO.\f-' COn\!fiil{-I g..'r.r<';~'ri Paper It is proposed that the City and County enter into a memorandum of understanding for the project. While federal funds are expected to finance the bulk of the project, it will be necessary to partner on the local share of design and engineering as well as the local share of construction costs. Additionally, operations and maintenance responsibilities also need to be defined by our agencies. Attached please see the Draft Memorandum of Understanding. This memorandum is to be used to guide participation by both the City and County and provide the basis for a joint powers agreement between the two agencies. Also included is the cover page for the Transportation Enhancement Application with a brief project description, a map showing the project location and engineering proposal by SRF for the project. I look forward to the work session. Sincerely, / /7;'} /'1/ 'f- '/ i ~ Vf __,"- /,.i:..' .' \./ ..//"_'_'~'''' , '-"~..........- /, . l.v I Martin J. Walsh Parks Director Draft Memorandum of Understanding between City of Chanhassen and County of Carver For TH 41 Trail and Underpass THIS MEMORANDUM OF UNDERSTANDING is made and entered into this _ day of ,2009, by and between the City of Chanhassen, a municipal corporation under the laws of the Minnesota ("Chanhassen"); and the County of Carver, a political subdivision of the State of Minnesota ("Carver County") WHEREAS, Chanhassen and Carver County wish to construct trails and a underpass along or-within the Trunk Highway (TH) 41 and Ches Mar Drive rights-of-way, and within Lake Minnewashta Regional Park as generally depicted in Exhibit A (hereinafter referred to as "improvements"); and, WHEREAS, Carver County applied for and has been selected to receive federal funds to construct these improvements in 2011; and, WHEREAS, design, right-of-way acquisition, construction and maintenance of these improvements will be governed by a separate Joint Powers Agreement between Carver County and the City of Chanhassen; and, WHEREAS, as a prelude to the Joint Powers agreement,Chanhassen and Carver County wish to enter into a Memorandum of Understanding to outline the responsibilities of each party; and, WHEREAS, the parties agree that the Joint Powers Agreement will be generally consistent with the terms of this Memorandum of Understanding; NOW THEREFORE, the parties agree as follows: A. Carver County will be the lead agency in right-of-way and easement acquisition, design, contract administration and construct the improvements. The alignment of the trail is from Longacres Drive to Minnetonka Middle School West and from TH 41 to the Lake Minnewashta Park beach area as shown in Exhibit A. B. Chanhassen and Carver County will share equally (50/50) in the cost of the local share of construction costs of the improvements. C. Chanhassen and Carver County will share equally (50/50) in the cost of design, right-of-way and easement acquisition and construction engineering of the improvements D. Chanhassen and Carver County will share equally (50/50) in the cost of wetland mitigation and permitting of the improvements. Page 20f2 MOU for Trails and Under Pass City of Chanhassen and County of Carver E. Chanhassen and Carver County will share equally (50/50) in the cost of adjustment, relocation or construction of private utilities (power, telephone, gas, etc.) and the design and property acquisition thereof. F. Chanhassen will be responsible for one hundred percent (100%) of the adjustment, relocation, or construction of municipal utilities (water, sewer, etc.) and the design and property acquisition thereof G. If necessary, Chanhassen and Carver County will share equally (50/50) in the cost to negotiate property acquisition and design of a bypass to maintain traffic on TH 41 during construction, additional survey for record drawings, and any expenses for permits and agreements with the Minnesota Department of Transportation (MnDOT). H. Beginning at the easterly right-of-way line of TH 41, Chanhassen will assume jurisdiction and maintenance of the trail between Longacres Drive and Minnetonka Middle School West. I. Beginning at the easterly right-of-way line of TH 41, Carver County will assume jurisdiction and maintenance of the underpass and trail going west into Lake Minnewashta Regional Park. J. This Memorandum of Understanding is an expression of intention and does not create a legally binding obligation upon either party. This Non-Binding Memorandum of Understanding is a guide to the preparation of a Joint Powers Agreement between the parties. City of Chanhassen, Minnesota County of Carver, Minnesota Mayor, City of Chanhassen Date: Chair, County Board of Commissioners Date: Attest: Attest: City Administrator Date: County Administrator Date: Approved As To Form: Approved As To Form: City Attorney Date: County Attorney Date: g:\park\th\th 4] underpass\chanhassen draft ofmou 1 ]-]7-09.doc Federal Transportation Enhancement Fund A plication INSTRUCTIONS: Complete and return completed application to Kevin Roggenbuck, Transportation Coordinator, Transportation Advisory Board, 390 North Robert St., St. Paul, Minnesota 55101. (651) 602-1728. Form 1 needs to be filled out electronically. Please go to Metropolitan Council's website for instructions. Applications must be received by 5:00 PM or postmarked on July 20, 2007. *Be sure to complete and attach the Project Information form. (Form 2) Office Use Only 1. APPLICANT: Carver County Public Works Department 2. JURISDUCTIONAL AGENCY (IF DIFFERENT) 3. MAILING ADDRESS: 11360 Highway 212 West, Suite 1 CITY: Cologne 5. CONTACT PERSON: Roger Gustafson, P.E. STATE: MN ZIP CODE: 55322 4. COUNTY: Carver TITLE: County Engineer 6. PROJECT NAME: Lake Minnewashta Regional Park and Trunk Highway 41 - Trail and Grade-separated Crossing 7 .BRIEF PROJECT DESCRIPTION (Include location, road name, type of improvement, etc... A more complete description must be submitted separately as described in Specific Requirement #3 on p.5) The proposed bicycle/pedestrian underpass and trails are located within and extending from Lake Minnewashta Regional Park. The project limits are the following: (a) inside Lake Minnewashta Regional Park - the trail will meander approximately i.6 miles from the west parking lot to TH 41, (b) at TH 41 - an underpass will connect the trail within the Park to the east side of the TH 41, (c) on the east side of TH 41 - a trail will extend south to Longacres Drive and north to the Minnetonka West Middle School for an approximate total of 1.0 miles. The trail and underpass connections will be seamless. 8. TE PROJECT CATEGORY - Check only one project grouping in which you wish your project to be considered (see p. 85). 9 Are you applying for funds from another source(s) to implement this project? Yes If yes, please identify the source(s): NoX 10. FEDERAL AMOUNT: $1,000,000 13. SOURCE OF MATCH FUNDS: Carver County 11. MATCH AMOUNT: $250,000 14. MATCH % OF PROJECT TOTAL: 20 percent 16. S!GNATURE 15. PROGRAM YEAR (CIRCLE ONE) GQD:> 2012 12. PROJECT TOTAL: $1,250,000 17. 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ENGINEERS P LANNERS I 0 [SIGNERS October 26, 2009 \ MINNEAPOliS FARGO MADISON Proposal No. P09495 Mr. Marty Walsh Park and Recreation Director CARVER COUNTY PARKS AND RECREATION 11360 Hwy 212 West Cologne, MN 55322 Dear Mr. Walsh: SUBJECT: PROFESSIONAL SERVICES FOR PROJECT MEMORANDUM, TRAIL DESIGN, CONSTRUCTION DOCUMENT PREPARATION, BIDDING AND IN-CONSTRUCTION SERVICES FOR THE TH 41 UNDERPASS AND TRAIL IN CARVER COUNTY, MINNESOTA PROJECT UNDERSTANDING/SCOPE OF SERVICES The Carver County intends to construct an underpass under TH 41 and associated trail connections in Lake Minnewashta Park in Carver County, Minnesota. The County has requested SRF prepare Environmental Documentation, Final Design and Construction Documents package for construction in 2010. Based on the approved final plans and Construction Documents, SRF would assist the County in facilitating the bidding and permitting process and provide construction administration, observation and surveying services for the construction contract. SCHEDULE SRF is prepared to proceed immediately at your direction and will confirm a mutually agreed upon project schedule via a kick-off meeting. We understand that it is your intent that this work be completed with a schedule that will allow for the potential of construction beginning during the 2010 constlUction season. It is estimated that the construction will be largely completed in 2010, but may carry in to 2011. BASIS OF PAYMENT We propose to be reimbursed for our services on an hourly basis for the actual time expended, for out of pocket expenses (e.g., printing, reproduction, etc.) at cost and for mileage at a rate not to exceed the IRS allowance for business miles. Invoices will be submitted on a monthly basis for work performed during the previous month with payment due within 30 days. Due to the anticipated length of the contract, SRF reserves the right to adjust hourly rates on an annual basis. SRF will provide the following services based on the attached detailed scope of work, assumptions and exceptions. A summary of the proposed compensation for the tasks identified is as follows: Task 1: Project Management Task 2: Topographic Surveys Task 3: Project Memorandum Task 4: Preliminary Plans Task 5: Final Plans, Specifications and Estimate Task 6: Bidding Task 7: Permitting Task 8: Construction Observation/ Administration Subconsultant (Geotechnical engineer) Direct Expenses (mileage, reproduction, postage, etc.) TOTAL FEE $ 14,050 $ 26,308 $ 16,152 $ 29,610 $ 46,166 $ 3,748 $ 13,596 $ 93,122 $ 20,000 $ 3,113 $ 265,855 www.srfconsulting.com One Carl,on Parkway North, Suite 150 I Minneapolis, MN 55447-4443 I 763.475.0010 Fax: 763.475.2429 All EquIII Opporlr",ifl/ Employer Mr. Marty Walsh Carver County Parks October 23, 2009 Page 2 SRF will only bill the County for actual hours spent and will not exceed the total amount of the approved contract without authorization from the County. This fee amount is based on the assumptions stated. NOTICE TO PROCEED A signed copy of this proposal mailed or faxed to our office or a separate letter of authorization will serve as a notice to proceed. Thank you for the invitation to submit this proposal. We look forward to an opportunity to continue to work with you and your staff and to discuss SRF's potential contributions in greater detail. If you have any questions regarding this proposal, please contact Mike McGarvey at 763-475-00 I O. Sincerely, SRF CONSULTING GROUP, INC. APPROVED: Michael P. McGarvey, ASLA, LEED AP Principal (signature) Name Barry J. Warner, FASLA, AICP Senior Vice President Title Date BJW /MPM This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. K:\LArch\PROMOIMike MICarver Co - CR 41 \091 023 Carver Co CR41 underpass - LA. doc ATTACHMENT A ASSUMPTIONS GUIDING THE SCOPE OF SERVICES . The trail will be constructed within Lake Minnewashta Regional Park and within Mn/DOT right of way along TH 41. The trail along TH 41 will connect an existing trail at Longacres Drive to the existing trail at the entry to Milmetonka West Middle School. The trail along TH will also connect to the existing trail at Lake Lucy Road. The trail within the park will COlmect the underpass to the west parking lot of the parle . This proposal assumes that the foHowing trail elements are not included in the design: . Reroutes of the trail outside the existing park or road right-of-way . Additional local connections beyond those stated above . Connections to local municipal facilities . It is assumed that no additional right of way will be required for the project. . Design assumes that City/County topography data is available in a CAD f0l111at suitable for preliminary design. . Design assumes that TH 41 can be closed to allow for the construction of the box culvert underpass. . Design will include some retaining wall and safety enhancements along the unnamed lake on the east side ofTH 41. . Design assumes that trail construction is generally exempt from local watershed stonnwater treatment rules and will require minimal stonnwater treatment. Temporary and permanent erosion control will be included per the NPDES process. . Trail development will be partially funded with Federal SAFETEA-LU funding and will therefore be subject to the design and procedural requirements for federal work. . The trail design will follow Minnesota Department of Transportation and AASHTO design guidelines. . The budgeted construction value (year 2010) is approximately $1,250,000 . The Park and Recreation Department will be the primary liaison to government agencies for purpose of securing permits for trail construction. . It is assumed that one construction document set will be required based upon construction timing, similar work and approval process. . Construction will begin in 2011. Construction to be completed in 2011 or 2012. . Floodplain and/or wetland delineations are anticipated to be needed. · No relocation of below ground utilities will be required. · Assumes attendance and presentation at two (2) public meetings for the project and one City Council meeting. Total of three (3) meetings · Design and production of plans will be done utilizing MicroStation V8 CAD systems and Geopak design software. Final plans can be submitted in MicroStation, PDF or AutoCAD 2005 format, per the County's preference. Specifications and Estimates wi II be prepared and submitted using Microsoft Office products. EXCEPTIONS, NOT INCLUDED IN THE SCOPE OF SERVICES SRF has the staff and resources to provide these services at the request of the County; however, they are not included in the basic scope of services. · Easement descriptions for additional right of way other than temporary construction easements · Negotiation of Right-of-way acquisitions and easements. · Design of a bypass to maintain traffic on TH 41 during construction. · Design of underground utility relocations · Additional survey for record drawings · Permit! Agreement with MnJDOT is the responsibility of the County.