3a. 2011 Picnic Site Evaluation MEMORANDUM
TO: Todd Hoffman, Park & Recreation Director
CITY OF FROM: Jerry Ruegemer, Recreation Superintendent
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CHANHASSEN
DATE: October 25, 2011
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317 SUBJ: 2011 Picnic Site Evaluation
Administration The 2011 picnic reservation season was the best the city has ever had. Paid
Phone: 952.227.1100 picnic reservations increased 23 %, totaling 122. The picnic sites hosted family
Fax: 952.227.1110 reunions, weddings, anniversaries, graduations, birthdays, baptisms, school
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Building Inspections company parties. The most popular site is now the Hilltop Shelter at Lake Ann,
Phone: 952.227.1180 second is Lake Susan, and the Lakeside Pavilion at Lake Ann is a close third. A
Fax: 952.227.1190 total of 122 paid reservations were booked this year, which generated $13,800 in
Engineering revenue. These paid reservations resulted in the city hosting over 12,500
Phone: 952.227.1160 picnickers. Many other picnics take place weekly at all locations, as some
Fax: 952.227.1170 groups choose not to make a reservation. The Park & Recreation Department
Finance has done a great job of utilizing the picnic facilities for multiple programs,
Phone: 952.227.1140 camps, and picnics.
Fax: 952.227.1110
Park & Recreation Attached is a summary of all picnics held in 2011, including reservation
Phone: 952.227.1120 categories, facility breakdown, the type of customer making the reservation, and
Fax: 952.227.1110 the day of the week reserved. This information is important because our
Recreation Center department uses it to review future facility improvements, fee structures, and
2310 Coulter Boulevard operational procedures.
Phone: 952.227.1400
Fax: 952.227.1404 Interested customers continue to use the city's web site to view p icnic site
Planning & amenities and fees. This is extremely helpful when staff processes reservations.
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110 Upon the completion of every picnic, staff sends out evaluation forms seeking
information from park users. The information collected is largely positive with
Public Works comments relating to facility processes and fees. Staff reviews all comments
7901 Park Place and works together to address any concerns or issues our customers may have.
Phone: 952.227.1300
Fax: 952.227.1310
Overall, the picnic reservation season was again successful with most of our
Senior Center guests having a positive experience. Our department will continue to look for
Phone: 952.227.1125
Fax: 952.227.1110 ways to improve our procedures and facilities to ensure our customers have a
good experience and want to return in the future.
Web Site
www.ci.chanhassen.mn.us
g: \park \jerry \picnics\2011 picnic rentals \season evaluation 10- 25- 10.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
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2011 Picnic Reservation Categories
Lakeside Pavilion Mon Tues Wed Thurs Fri Sat Sun Total
Resident 1 1 0 1 2 9 7 21
Resident School Dist 112/276 0 0 1 2 0 0 0 3
Non - Resident 0 0 1 1 3 4 2 11
Non - Resident School District 0 0 0 0 1 1 0 2
Total 37
Lake Susan Shelter Mon Tues Wed Thurs Fri Sat Sun Total
Resident 2 3 0 7 1 12 0 25
Resident School Dist 112/276 1 1 3 0 2 0 0 7
Non - Resident 0 0 0 1 1 4 0 6
Non- Resident School District 0 0 0 0 0 0 0 0
Total 38
Hilltop Shelter Mon Tues Wed Thurs Fri Sat Sun Total
Resident 1 1 4 4 4 7 9 30
Resident School Dist 112/276 0 0 0 1 0 1 1 3
Non - Resident 0 1 2 2 1 6 2 14
Non - Resident School District 0 0 0 0 0 0 0 0
Total 47
122 Total Picnics Paying Fees
g: \park \jerry\picnics\2011 picnic rentals \picnicreservationcategories 11.doc