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Cc Packet 2009 04 27A G E NDA C H AN H A SS E N C I T Y C O UNC I L M O NDAY , A P R I L 27 , 2009 C H AN H A SS E N M UN I C I P A L B U I L D I N G , 7700 M AR K ET B O U LE VARD 5 :30 P .M . - C I T Y C O UNC I L W O R K S E SS I O N , F O UN T A I N C O N F E R E NC E R OO M N o t e : I f t h e C it y C o un c il do e s n o t c o m p l e t e t h e w o r k s e ss i o n it e m s i n t h e ti m e a ll o tt e d , t h e r e m a i n i n g it e m s w ill b e c o n s i d e r e d a f t e r t h e r e g u l a r ag e n da. A . 5 :30 p .m . – J o i n t M ee t i n g w i t h t h e S e n i o r C o mmi ss i o n . B . 6 :00 p .m . – J o i n t M ee t i n g w i t h t h e P a r k & R ec r ea t i o n C o mmi ss i o n. 7 :00 P .M . – R E G U L AR M EET I N G , C I T Y C O UNC I L C H A M B E R S CA LL T O O RD E R (P l e d g e o f A ll e g i a n ce) P U B L I C ANN O UNC E M E N TS C . A r b o r D a y P r o c l a m a t i o n a n d I nv i t a t i o n t o A r b o r D a y . D . P r e s e n t a t i o n o f A r b o r D a y P o s t e r C o n t e s t W i nn e r . C O N S E N T A G E NDA A ll i t e m s li s t e d u n d e r t h e C o n s e n t A g e n d a a r e c o n s i d e r e d t o b e r o u t i n e b y t h e c i t y c o u n c il a n d w ill b e c o n s i d e r e d a s o n e m o t i o n . T h e r e w ill b e n o s e p a r a t e d i s c u ss i o n o f t h e s e i t e m s . I f d i s c u ss i o n i s d e s i r e d , t h a t i t e m w ill b e r e m o v e d f r o m t h e C o n s e n t A g e n d a a n d c o n s i d e r e d s e p a r a t e l y . C i t y c o u n c il ac t i o n i s b a s e d o n t h e s t a ff r ec o mm e n d a t i o n f o r eac h i t e m . R e f e r t o t h e c o u n c il p ac k e t f o r eac h s t a ff r e p o r t . 1 . a . A pp r o v a l o f M i n u t e s : - C i t y C o u n c il W o r k S e ss i o n M i n u t e s d a t e d A p r il 13 , 2009 - C i t y C o u n c il S u mm a r y M i n u t e s d a t e d A p r il 13 , 2009 - C i t y C o u n c il V e r b a t im M i n u t e s d a t e d A p r il 13 , 2009 R ece i v e C o mmi ss i o n M i n u t e s : - P a r k a n d R ec r ea t i o n C o mmi ss i o n S u mm a r y M i n u t e s d a t e d M a r c h 24 , 2009 - P a r k a n d R ec r ea t i o n C o mmi ss i o n V e r b a t im M i n u t e s d a t e d M a r c h 24 , 2009 b . A pp r o v a l o f V e h i c l e a n d E qu i p m e n t P u r c h a s e s , 2009 C I P . c . B u r l w oo d & B u r l w oo d 2 n d A dd i t i o n , P r o j ec t 03 -10 : A cce p t S t r ee t a n d U t ili t y I m p r o v e m e n t s . 1 d . P u b li c W o r k s F ac ili t y : A pp r o v e Q u o t e s f o r F l oo r F i n i s h i n g . e . C h ee r s W i n e & S p i r i t s , 530 W e s t 79 th S t r ee t : 1 ) A pp r o v a l o f S t i pu l a t i o n o f F ac t s a n d C i v il S a n c t i o n 2 ) A pp r o v a l o f R e n e w a l o f O ff -S a l e I n t o x i ca t i n g L i qu o r L i ce n s e f . A pp r o v a l o f T e m p o r a r y O n -S a l e L i qu o r L i ce n s e s f o r S o f t b a ll T o u r n a m e n t s a t L a k e A nn P a r k , M a y 16 , J u n e 27 & 28 , C h a nh a ss e n L i o n s C l u b . g . A pp r o v e P u r c h a s e A g r ee m e n t f o r R e m n a n t R i g h t -o f -W a y P a r ce l a l o n g T H 212 f r o m M n DO T. V I S I T O R P R E S E N T A T I O NS L A W E N F O RC E M E N T /F I R E D E P AR T M E N T U P DA TE 2 . a . L t . J im O l s o n , C a r v e r C o u n t y S h e r i ff ’s D e p a r t m e nt b . C h i e f G r e gg G e s k e , C h a nh a ss e n F i r e D e p a r t m e nt P U B L I C H E AR I N GS 3 . 2009 S t r ee t I m p r o v e m e n t P r o j ec t 09 -01 : A ss e ss m e n t H ea r i n g ; A w a r d C o n t r ac t . 4 . C o n s i d e r A pp li ca t i o n f o r a J u s t i ce A ss i s t a n ce G r a n t (J A G ) P r o g r a m f o r P o li ce S e r v i ce s a n d E qu i p m e n t . UN F I N I S H E D B U S I N E SS - N o ne N E W B U S I N E SS - N o n e C O UNC I L P R E S E N T A T I O NS AD M I N I S T RA T I V E P R E S E N T A T I O NS C O RR E S P O ND E NC E P AC K ET AD J O URN M E NT A c o p y o f t h e s t a ff r e p o r t a n d s upp o r t i n g d o c u m e n t a t i o n b e i n g s e n t t o t h e c i t y c o u n c il w ill b e a v a il a b l e a f t e r 2 :00 p .m . o n T h u r s d a y . P l ea s e c o n t ac t c i t y h a ll a t 952 -227 -1100 t o v e r i f y t h a t y o u r i t e m h a s n o t b ee n d e l e t e d f r o m t h e a g e n d a a n y t im e a f t e r 2 :00 p .m . o n T h u r s d a y . GUID E L IN E S F O R V ISI T O R P R E S E N T A T IONS 2 We l c o m e t o t h e C h a nh a ss e n C it y C o u n c il M ee ti n g . I n t h e i n t e r e s t of o p e n c o mm u n i c ati o n s , t h e C h a nh a ss e n C it y C o u n c il w i s h e s t o p r ov i d e a n o pp o r t u n it y fo r t h e pu b li c t o a dd r e ss t h e C it y C o u n c il . T h at o pp o r t u n it y i s p r ov i d e d at e v e r y r e gu la r C it y C o u n c il m ee ti n g du r i n g V i s it o r P r e s e n t a ti o ns . 1. A n y o n e i n d i c ati n g a d e s i r e t o s p e a k du r i n g V i s it o r P r e s e n tati o n s w ill b e a c k n o w l e dg e d b y t h e M a y o r . W h e n c all e d up o n t o s p e a k , s tat e y o u r n am e , a dd r e ss , a n d t o p i c . A ll r e ma r k s s h all b e a dd r e ss e d t o t h e C it y C o u n c il a s a w h o l e , n o t t o a n y s p ec i f i c m e m b e r (s ) o r t o a n y p e r s o n w h o i s n o t a m e m b e r of t h e C it y C o u n c il . 2. I f t h e r e a r e a n u m b e r of i n d i v i du al s p r e s e n t t o s p e a k o n t h e s am e t o p i c , p l e a s e d e s i g n at e a s p o k e s p e r s o n t h at c a n s u mma r iz e t h e i ss u e . 3. L imit y o u r c o mm e n t s t o f i v e mi n u t e s . A dd iti o n al tim e ma y b e g r a n t e d at t h e d i s c r e ti o n of t h e M a y o r . I f y o u h a v e w r itt e n c o mm e n t s , p r ov i d e a c o p y t o t h e C o u n c il . 4. D u r i n g V i s it o r P r e s e n tati o n s , t h e C o u n c il a n d s ta ff li s t e n t o c o mm e n t s a n d w ill n o t e n g a g e i n d i s c u ss i o n . C o u n c il m e m b e r s o r t h e C it y M a n a g e r ma y a s k qu e s ti o n s of y o u i n o r d e r t o g ai n a t h o r o ug h u n d e r s ta n d i n g of y o u r c o n ce rn , s ugg e s ti o n o r r e qu e s t . 5. P l e a s e b e a w a r e t h at d i s r e s p ec t f u l c o mm e n t s o r c o mm e n t s of a p e r s o n al n at u r e , d i r ec t e d at a n i n d i v i du al e it h e r b y n am e o r i n f e r e n ce , w ill n o t b e all o w e d . P e r s o nn e l c o n ce rn s s h o u l d b e d i r ec t e d t o t h e C it y M a n a g e r . M em b e r s o f t h e C it y C o u n c il a nd s o me s t a ff mem b e r s m a y g a t h e r a t H o u li h a n ’s R e s t a u r a n t & B a r , 530 P ond P r o me n a d e i n C h a nh a ss e n i mme d i a t e l y a f t e r t h e mee ti ng f o r a p u r e l y s o c i a l e v e n t. A ll mem b e r s o f t h e p u b li c a r e w e l c o me . 3 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Sharmeen AI Jaff Senior Planner O April 27 2009 DATE SUBJ Discussion Topics for Joint City Council Senior Commission Meeting The following are the Senior Commission s Accomplishments Goals and Objectives for 2009 L Recruit minimum of five volunteer drivers for Scott Carver Transit System to address transit needs Spring 2010 2 Create a focus group of Chanhassen residents ages 44 62 years to work with students from the Center of Urban and Regional Affairs CURA at the Hubert H Humphrey Institute of Public Affairs to study the trends of Baby Boomers in Chanhassen This will allow the Commission to identify future issues facing Senior Citizens and present them with possible solutions and recommendations to the City Council 3 Educate future generations on issues related to seniors 4 Install a minimum of three Senior Parking signs at Public Buildings g plan sj sc goals senior goals 2009 doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow A 4 13 City Council Park and Recreation Commission J oint Meeting Discussion Topics April 27 2009 6 00 p m o 1 Minnewashta Regional Park Off Leash Dog Area Celebrating a Successful Partnership 2 Recreation Programs Community Special Events How are we doing 3 Teenage Programming The Chanhassen Skate Park ChanJam Chanhassen Dance for Fun Tae K won Do Golf Lessons Kids Sync Karaoke Dance Party on Ice Timberwolves Camp Playground Junior Leaders Program and Job Skills Classes are examples of teenage programs offered by the City Are there any specific new programs the Council is interested in offering 4 Park and Trail Acquisition and Development Capital Improvement Program CIP The Park and Recreation Commission will be recommending that some projects be postponed or shelved in response to the decline in park dedication fees 5 Are there projects that the City Council is currently working on that the Park Recreation Commission could provide assistance 6 Do you have any questions discussion topics that you would like to discuss g park th joint meeting topics 2009 doc 5 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us d MEMORANDUM TO Todd Gerhardt City Manager FROM Jill Sinclair Environmental Resources Specialist ek DATE April 27 2009 SUBJ Arbor Day Proclamation Chanhassen s Arbor Day celebration will be held on Saturday May 2 this year In the morning community groups will be cleaning neighborhood parks At noon all volunteer groups will gather at the Senior Center for a thank you luncheon with the Mayor Also in the morning Bruce the Bug Guy will be giving a presentation in the Chanhassen Library Wilder Room at 10 30 am Master Gardeners will be available at the library as well to diagnose plant problems Kid s activities will happening in the library lobby area and will include planting seeds to take home and making a craft project as well as the opportunity to take home an evergreen seedling The tree sale this year offers the following selections for purchase sugar maple river birch scotch pine and Red Splendor crabapple In order to properly recognize the day I am requesting that the City Council pass the attached proclamation concerning Arbor Day Arbor Day Schedule 10 am Noon Adopt A Park Clean up at neighborhood parks by local community groups Noon Thank you luncheon for park clean up and planting groups at City Hall Senior Ctr 10 30 am Chanhassen Library Wilder Room Bruce the Bug Guy Environmental program 10 am Noon Chanhassen Library Master Gardeners available to answer home landscaping and garden questions Kid s craft seed planting Free seedlings Tree Sale Sugar maple 18 Red Splendor crabapple 20 Scotch pine 8 River birch 8 Noon Chanhassen Library Children s Area Library storytelling time Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 6 Recommendation Staff recommends that the City Council adopt the following motion The City Council adopts the Arbor Day proclamation shown as Exhibit A Attachments Exhibit A Arbor Day Proclamation 7 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE Auril 27 2009 RESOLUTION NO 2009 MOTION BY SECONDED BY PROCLAMA TION DECLARING SA TURDA Y MAY 2 AS ARBOR DAY WHEREAS in 1872 J Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees and WHEREAS this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska and WHEREAS Arbor Day is now observed throughout the nation and the world and WHEREAS trees can reduce the erosion of our precious topsoil by wind and water cut heating and cooling costs moderate the temperature clean the air produce oxygen and provide habitat for wildlife and WHEREAS trees are a renewable resource giving us paper wood for our homes fuel for our fires and countless other wood products and WHEREAS trees in our city increase property values enhance the economic vitality of business areas and beautify our community and WHEREAS trees are a source of joy and spiritual renewal and WHEREAS Chanhassen has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its tree planting ways NOW THEREFORE I Thomas A Furlong Mayor of the City of Chanhassen do hereby proclaim Saturday May 2 2009 as ARBOR DAY in the City of Chanhassen I urge all citizens to support efforts to care for our trees and woodlands and to support our city s community forestry program and further I urge all citizens to plant trees to gladden the hearts and promote the well being of present and future generations Passed and adopted by the Chanhassen City Council this 27th day April 2009 ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT g plan js events arbor day 2009 arbor day proclamation doc 8 On behalf of the City Council and the Environmental Commission I would like to congratulate all the winners of this year s Arbor Day Poster Contest The city has been sponsoring this contest for ten years in order to express our commitment to trees in our community Every year the local 5th graders are invited to submit their drawings based on an annual theme The theme for 2009 was Trees are Terrific In Cities and Towns The city would like to thank all the 5th graders at St Hubert s School and Bluff Creek Elementary School for their wonderful drawings The city would also like to thank Lotus Lawn and Garden for their generous donation to the grand prize winner of a potted tree of their choice Please visit the Chanhassen Library s Wilder Room over the next week to see all of the posters submitted The framed winning picture will hang in city hall along with the past winners The runners up are receiving potted trees that they can pick up on May 2 at the Arbor Day celebration Please come forward when your name is called Lynsey Zemanick Max Scharfenberg Daniel Scharfenberg Sydney VanBergen Amasia Gordon Piper Melbye Chloe Kucera Clairisa Wagner Annie Rothstein 9 Tess Ryan Abbey Nichols Anna Zumwinkle Allie Bodin Maddy Schmall Let s congratulate these artists The Grand Prize winner this year is very special Hugh Truempi please come forward Hugh won the city contest His poster then competed at the state level He was chosen as the grand prize winner for the state and his poster was sent on to the national competition at the National Arbor Day Foundation The winner was announced last Friday on Arbor Day Hugh I am pleased to present you with a certificate for a potted tree from Lotus Lawn and Garden Please help me show Hugh our appreciation for his excellent poster 10 CHANHASSEN CITY COUNCIL WORK SESSION APRIL 13 2009 Council members and staff toured the new Carver County License Center prior to the work session beginning at 6 00 p m COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman Ernst Councilwoman Tjornhom and Councilman McDonald STAFF PRESENT Todd Gerhardt Laurie Hokkanen Greg Sticha Kate Aanenson Paul Oehme and Todd Hoffman REVIEW CALL FOR SALE 2005 MNDOT LOAN AND 2006A GO IMPROVEMENT BONDS Greg Sticha reviewed the advantages of looking at the refunding of the 2006A GO Improvement Bonds explaining that these bonds are paid mostly by special assessments a portion of which are in green acres status The refunding would allow the delay of principle payments on the debt to 2014 with a cost savings estimated to be about 2 76 or approximately 153 000 Councilman McDonald asked what the difference was between this refunding request and the one that was discussed previously and how the money saved will affect the budget Todd Gerhardt explained that these two refunding requests are like refinancing your home mortgage Councilman Litsey asked staff to clarify the fallback if the loan numbers don t happen as anticipated Mayor Furlong asked about the effects of extending the debt out beyond 2014 to possibly 2016 Todd Gerhardt asked Dave Callister from Ehlers and Associates to explain the ramifications of extending the debt out past the original due date Mayor Furlong asked about options if special assessments aren t paid by the end of the debt or if interest rates go up substantially Greg Sticha discussed the 2005 MnDot Loan refunding noting that with the combination of the two refundings the City would see a savings of approximately 237 000 Councilwoman Tjornhom asked what would be saved on the library bonds Councilman McDonald asked where the internal funding would come from Dave Callister stated he would not recommend extending the end of the loan date past the current end date and did not see the advantage compared to the current credit status of the city He discussed with council the current market rates Councilman McDonald asked what would trigger not going through with the refunding Todd Gerhardt explained the difference between this refunding request and the previous request which was for an advanced refunding Greg Sticha noted he would keep the City Council informed of current market numbers at the next City Council meeting Councilwoman Ernst asked about the timeline to pull the request if interest rates go up Mayor Furlong directed staff to move forward with the item REVIEW FIRST QUARTER 2009 FINANCIAL REPORT AND DISCUSS CONTINGENCY PLAN FOR 2009 BUDGET Todd Gerhardt explained that the numbers being presented were the worst case scenario based on current permit and inspection numbers and historical numbers for expenses and revenues 11 City Council Work Session April 13 2009 Staff did not recommend any radical changes to the 2009 budget at this time but would look at the 2010 budget to discuss long term numbers and goals with the possibility of cuts in service levels Greg Sticha went through detailed information relating to revenues and expense numbers for the first quarter noting staff s consideration of a revenue shortfall when planning the 2009 budget and possible sources of additional revenue from other funds Councilwoman Ernst asked what would happen if the sealcoating fund was reduced Councilman Litsey asked if there were any pending retirements where a delay in rehiring could account as a cost savings measure Mayor Furlong noted the city needs to be ready to realign services to address the changing needs of residents Greg Sticha explained how the city is well positioned in it s investment portfolio Councilman McDonald noted that the staff had shown worst case scenario numbers but asked to see the current true numbers Council members agreed that they liked discussing this issue now and will welcome quarterly updates Mayor Furlong adjourned the work session meeting at 7 05 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 2 12 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES APRIL 13 2009 Mayor Furlong called the meeting to order at 7 10 p m The meeting was opened with the Pledge to the Flag COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman Ernst Councilwoman Tjornhom and Councilman McDonald STAFF PRESENT Todd Gerhardt Roger Knutson Laurie Hokkanen Greg Sticha Kate Aanenson Paul Oehme and Todd Hoffman PUBLIC PRESENT Mary Langworthy P O Box 468 Tyler Dalsin 7259 Tartan Curve Al Mary Klingelhutz 8600 Waters Edge Drive PUBLIC ANNOUNCEMENTS None CONSENT AGENDA Councilwoman Ernst moved Councilman Litsey seconded to approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated March 23 2009 City Council Verbatim and Summary Minutes dated March 23 2009 Receive Commission Minutes Planning Commission Verbatim and Summary Minutes dated March 17 2009 Planning Commission Work Session Minutes dated April 7 2009 Resolution 2009 27 b Resolution Accepting 5 000 Donation from the Chanhassen Athletic Association CAA for Little League Field Conversion Resolution 2009 28 c 2009 Inflow Infiltration Project Approve Plans and Specifications Authorize Ad for Bids Resolution 2009 29 d Approval of Resolution Calling for the Sale of 2005 MnDot Loan and 2006A GO Improvement Bonds stnd Resolution 2009 30 e The Preserve at Bluff Creek 1 and 2 Additions Accept Streets and Utilities 13 City Council Summary April 13 2009 f Approval of Donating the Chanhassen Fire Department Hazardous Materials Trailer to Carver County Resolution 2009 31 g Award of Bid City Center Park Electronic Sign h Approval of Arbor Day Poster Contest Winners Resolution 2009 32 i Resolution Accepting a 9 190 16 Grant to the Chanhassen Fire Department from the Fire Fighters Fund a subsidiary of Allianz Life j Approval of Temporary On Sale Liquor License Harvest Festival St Hubert Catholic Community k Public Works Facility Approve Encroachment Agreement with the Metropolitan Council l Approval of Carver County COPS Grant Application All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS Todd Neils President of Chanhassen Baseball and Softball and a member of the Chanhassen Athletic Association Board presented a check to the City in the amount of 5 000 for Little League field conversion at Lake Ann Park Mary Langworthy Executive Director of the Carver County Community Foundation provided background information on the foundation Bob Roepke explained the mission of the foundation and means of building community awareness Mayor Furlong asked about Chanhassen participation APPLE TREE ESTATES REQUEST FOR A SEVEN LOT SUBDIVISION WITH VARIANCES LOCATED AT 8600 WATERS EDGE DRIVE APPLICANT PLOWE ENGINEERING INC OWNER ALOYSUIS KLINGELHUTZ Kate Aanenson presented the staff report and Planning Commission update on this item Mayor Furlong asked for clarification of the ordinance regulating private streets Councilwoman Tjornhom asked for clarification of the condition requiring bigger than normal street numbers Councilwoman Ernst asked staff to explain their comment that they did not support the previous plan submitted by the developer that included a filtration basin on Lots 2 and 3 Councilman McDonald asked for clarification of the current drainage plan After comments by council members the following motion was made Councilwoman Ernst moved Councilman McDonald seconded that the City Council approve a seven lot subdivision preliminary plat with a variance for access off a private street for Lots 1 and 2 Block 1 Apple Tree Estates plans prepared by E G Rud Sons Inc and Plowe Engineering Inc dated 1 29 09 revised 2 25 09 subject to the following conditions 2 14 City Council Summary April 13 2009 1 Additional six inch address numbers will be required at the entrance to the driveway of Lots 1 and 2 Block 1 where it comes off the cul du sac 2 Additional six inch address numbers will be required at the driveway where it splits between Lots 1 and 2 Block 1 3 Contact Chanhassen Fire Marshal for exact locations and numbering requirements 4 No burning permits will be issued for trees to be removed Trees and scrubs must be removed from site or chipped 5 A three foot clear space must be maintained around fire hydrants and nothing be placed in front of the outlets to hinder firefighting operations MN Fire Code Sec 508 5 4 6 Fire apparatus access roads and water supply for fire protection is required to be installed Such protection shall be installed and made serviceable prior to and during time of construction except when approved alternate methods of protection are provided MN Fire Code Sec 501 4 7 Temporary street signs are required to be installed as soon as construction begins Signs shall be of an approved size weather resistant and be maintained until replaced by permanent signs MN Fire Code Sec 505 2 8 A 30 foot wide private easement cross access and maintenance agreement must be submitted for the private street 9 Final grading plans and soil reports must be submitted to the Inspections Division before building permits will be issued 10 Retaining walls over four feet high require a building permit and must be designed by an Engineer registered in the State of Minnesota 11 Each lot must be provided with a separate sewer and water service 12 Demolition permits must be obtained before demolishing any structures 13 Existing home s affected by the new street cul de sac will require address changes 14 The existing shed on proposed Lots 4 5 and 6 Block 1 Apple Tree Estates must be removed concurrently with the installation of the street improvements 15 Full park fees in lieu of parkland dedication and or trail construction shall be collected as a condition of approval for Apple Tree Estates The park fees shall be collected in full for all new homes at the rate in force upon final plat submission and approval 3 15 City Council Summary April 13 2009 16 Applicant shall remove Colorado spruce from the planting list and transfer the quantity to other evergreens in the Plant Schedule or add a third evergreen species A revised planting list shall be submitted to the city 17 All trees proposed to be preserved shall be protected by tree preservation fencing Fencing shall be installed prior to site development or grading and excavation for homes on each lot Any trees shown as preserved on plans dated 1 15 09 and revised 2 25 09 must be replaced at a rate of 2 1 diameter inches if removed 18 The applicant shall locate the existing row of trees along the east side of Apple Tree Lane north of Lot 1 Block 2 relative to the proposed retaining wall and develop a plan to protect the trees The survey and plan shall be submitted to the city for approval 19 The building permit survey for Lot 2 Block 1 shall include the tree survey for the lot Any additional tree removal on the lot greater than what is shown on subdivision plans dated1 15 09 revised 2 25 09 will need prior approval from the city and additional plantings may be required 20 The applicant shall revise the landscape plan to show river birch and balsam fir or black spruce near the wetland rather than red oak and white spruce 21 The plans and hydrology calculations must be revised so that the pond will hold back to back 100 year storms 22 Correct the location and elevation of the wetland emergency overflow 23 A piped EOF is required for the wetland The developer s engineer shall examine possible locations for this connection and work with and obtain the necessary permission from the property owner agency 24 The driveway grades for Lot 3 Block 1 must be adjusted so that there is positive drainage along the entire driveway 25 A building permit for Lot 2 Block 1 may be issued prior to installation of the public street and utilities A final Certificate of Occupancy will not be granted until the public utilities are in and the first lift of asphalt has been installed on the street 26 The developer must submit a plan showing how access to the existing home on Lot 1 Block 1 and the proposed home on Lot 2 Block 1 will be maintained throughout construction 27 The top and bottom of wall elevations must be shown on the plans 28 The plan must show the existing trees on the property to the east of the development adjacent to the proposed retaining wall The plans must be revised so that the off site trees to the east of the development are not impacted with the retaining wall construction 4 16 City Council Summary April 13 2009 29 The developer is required to obtain the appropriate permits from MnDOT to construct the local street connection 30 The developer must notify the affected property owners a minimum of seven days before mobilizing to complete the sanitary sewer connection 31 A security will be collected with the final plat to ensure that the disturbed area will be restored to the current condition 32 The storm sewer between the public street and the pond must be shifted to either the north or south property line of Lot 1 Block 2 to eliminate the drainage and utility easement through the property 33 Any excavation within the wetland cannot result in a maximum inundation greater than six 6 feet in depth 34 The finished bottom of the wetland shall be undulating providing varying depths 35 Side slopes shall be no greater than 5 1 on average and no greater that 3 5 1 in any location 36 Bottom of the wetland shall have a minimum 0 8 feet of organic soil materials or otherwise hydric soils 37 A vegetation establishment plan must be developed and implemented for the wetland and the buffer area In the event that no excavation occurs within the wetland a vegetation management plan need only be developed and implemented for the buffer area 38 Sequencing of erosion control measures need to be incorporated into the plan This includes placement of perimeter controls prior to earth disturbing activities and excavation of the pond during the initial grading activities to be used as a temporary basin 39 Silt fence must be included down gradient of all exposed soils 40 Inlet protection shall be required within 24 hours of setting the structures on site 41 Erosion and sedimentation BMPs must be placed to protect the structures in Waters Edge Drive 42 A concrete washout area needs to be shown on the plan and must comply with the NPDES permit requirements 43 A rock construction entrance at least 75 feet in length must be indicated on the plan 44 An NPDES Permit will be required for the project This must be obtained prior to commencement of any earth disturbing activities 5 17 City Council Summary April 13 2009 45 The pond and wetland should be put into an Outlot This will result in a further reduction of SWMP fees That portion of Lot 1 Block 2 east of the westerly normal water level elevation for the stormwater pond shall be included in a separate Outlot to facility pond maintenance 46 City staff shall work with the applicant to make sure that the new proposal for drainage meets the City of Chanhassen Engineering Department s requirements including a The 100 year storm event must be stored onsite This requirement presents a challenge because of the elevation of the culvert under the neighbor s driveway to the wetland b The peak elevation noted for the back to back 100 year storms is higher than the driveway to the east c The exfiltration assumption used in the model must be verified d The discharge pipe must meet the minimum pipe slope requirement All voted in favor and the motion carried unanimously with a vote of 5 to 0 PUBLIC WORKS FACILITY APPROVE BIDS AND QUOTES FOR FACILITY PROJECT NO 08 03 Paul Oehme introduced Brian Recker with RJM Construction who reviewed the bids and quotes for the public works facility Councilwoman Ernst asked about the scope of specifications that were bid by AME for Category 5B Councilman McDonald asked how many local businesses bid and how many local businesses received an award to work on the project Mayor Furlong asked for clarification of the alternates that were recommended for selection and those that were not After comments by the council members the following motion was made Resolution 2009 33 Councilman Litsey moved Councilwoman Tjornhom seconded that the City Council approves the bids and quotes to the contractors in the amounts recommended in the RJM Construction s letter of recommendation All voted in favor and the motion carried unanimously with a vote of 5 to 0 COUNCIL PRESENTATIONS Councilman Litsey commented on attending the Lion s annual pancake breakfast ADMINISTRATIVE PRESENTATIONS Todd Gerhardt announced that the new Carver st County service center is open and will be having a dedication ceremony on April 21 at 2 00 th p m and that the City s spring recycling day is set for Friday April 24 from 10 00 a m to 7 00 p m at the Carver County Environmental Center CORRESPONDENCE DISCUSSION None Councilwoman Ernst moved Councilman McDonald seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 7 55 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 6 18 CHANHASSEN CITY COUNCIL REGULAR MEETING APRIL 13 2009 Mayor Furlong called the meeting to order at 7 10 p m The meeting was opened with the Pledge to the Flag COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman Ernst Councilwoman Tjornhom and Councilman McDonald STAFF PRESENT Todd Gerhardt Roger Knutson Laurie Hokkanen Greg Sticha Kate Aanenson Paul Oehme and Todd Hoffman PUBLIC PRESENT Mary Langworthy P O Box 468 Tyler Dalsin 7259 Tartan Curve Al Mary Klingelhutz 8600 Waters Edge Drive PUBLIC ANNOUNCEMENTS Mayor Furlong Thank you Good evening and welcome to those here in the council chambers and those watching at home We re glad that you joined us At this time I would ask if there are from members of the council if there are any requests for modifications or additions to the agenda If not seeing none then without objection we ll proceed with the agenda as published CONSENT AGENDA Councilwoman Ernst moved Councilman Litsey seconded to approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated March 23 2009 City Council Verbatim and Summary Minutes dated March 23 2009 Receive Commission Minutes Planning Commission Verbatim and Summary Minutes dated March 17 2009 Planning Commission Work Session Minutes dated April 7 2009 Resolution 2009 27 b Resolution Accepting 5 000 Donation from the Chanhassen Athletic Association CAA for Little League Field Conversion Resolution 2009 28 c 2009 Inflow Infiltration Project Approve Plans and Specifications Authorize Ad for Bids Resolution 2009 29 d Approval of Resolution Calling for the Sale of 2005 MnDot Loan and 2006A GO Improvement Bonds 19 City Council Meeting April 13 2009 stnd Resolution 2009 30 e The Preserve at Bluff Creek 1 and 2 Additions Accept Streets and Utilities f Approval of Donating the Chanhassen Fire Department Hazardous Materials Trailer to Carver County Resolution 2009 31 g Award of Bid City Center Park Electronic Sign h Approval of Arbor Day Poster Contest Winners Resolution 2009 32 i Resolution Accepting a 9 190 16 Grant to the Chanhassen Fire Department from the Fire Fighters Fund a subsidiary of Allianz Life j Approval of Temporary On Sale Liquor License Harvest Festival St Hubert Catholic Community k Public Works Facility Approve Encroachment Agreement with the Metropolitan Council l Approval of Carver County COPS Grant Application All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS PRESENTATION OF 5 000 DONATION FROM THE CHANHASSEN ATHLETIC ASSOCIATION CAA FOR LITTLE LEAGUE FIELD CONVERSION AT LAKE ANN PARK TODD NEILS Todd Neils Hi there My name is Todd Neils I m the President of Chanhassen Baseball and Softball and a member of the Chanhassen Athletic Association Board On behalf of the Board we would like to donate 5 000 to the City for field improvements to Field 3 at Lake Ann Park and would appreciate if the council would accept the donation for those improvements Mayor Furlong Very good That was one of our items on our consent agenda that we just passed so it s legal We did agree to accept it Todd Neils Great thank you Mayor Furlong Excellent Thank you very much and thank you for your association s work in the city and your assistance with youth athletics We really appreciate it Todd Neils Our pleasure Mayor Furlong Let me come down and we ll get a picture 2 20 City Council Meeting April 13 2009 Todd Hoffman The field improvements were officially acknowledged and accepted by the council back in January February CARVER COUNTY COMMUNITY FOUNDATION MARY LANGWORTHY Mayor Furlong Also this evening we have representatives from the Carver County Community Foundation Mary Langworthy is here this evening Good evening Mary Langworthy Good evening My name is Mary Langworthy I m the Executive Director at the Community Foundation for Carver County and this evening I brought out Bob Roepke who s our current Board Chair and one of the founding members of our foundation and in a few minutes I ll give him a chance to come up and speak as well if that s okay with you Mayor Furlong Please Mary Langworthy Okay I just want to provide a little bit of background information on what our foundation is and what we re hoping to achieve Currently we have 10 really valuable board members that represent various areas of Carver County Bob being 1 of the 10 I m very fortunate to work with all of them They re all very dedicated on trying to create this foundation for the benefit of those living and working in Carver County Along with myself and the 10 board members we have a plan giving specialist that works 2 days a week Lives in the city of Victoria and brings great skill and expertise in the area of plan giving Hopefully you ve had a chance I m not sure if you had a chance to view our video Our video can be viewed at www carvercountyfoundation org If you haven t I recommend that you go ahead and take a look at that It was created by one of our board members Along with the video there s some great information on our foundation as well And then I provided informational packets on our foundation and hopefully you received that So I want to provide some background information to what a community foundation is A community foundation is a non profit organization Although we are a non profit we re not like a typical non profit We serve the broad needs of the community not just one aspect of it We re similar to that of a private or family or corporate foundation in that we manage and invest funds We then in turn make grants or scholarships back out into the community But how we differ from them is that we depend on the investment of many people over time for us to be successful so we work with individuals and families and organizations to establish funds with us Then in turn again we make grants and scholarships back out into their areas of interest Their populations that they would like to serve or the communities or cities that they would like the monies to go to We began in 2004 I came on in 2005 Since then we ve really been working behind the scenes to develop the infrastructure to support our future growth It s only been over the last year that we ve really been working to go out and do presentations to various groups to build awareness for what we re trying to achieve and to hope that more people more individuals and families and organizations would invest with us and set up funds with us so that we can do more grants more scholarships out into the community So far we ve given about 14 000 in grants and those are again set up from funds that are currently established with us We re hoping to do more but it s really again dependent on more people to set up funds to be able to do that Along with building awareness we are working with those individuals and families to establish a variety of funds and we encourage any 3 21 City Council Meeting April 13 2009 people that might have an interest in either establishing their own fund or giving to an existing fund to give us a call I also want to make mention that we have a fund raising event our first th one coming up on Friday May 15 out at Faith Evangelical Lutheran Church in Waconia We re fortunate to bring out Delfeayo Marsalis who is a jazz musician out of New Orleans The Marsalis family is a pretty well known family He ll be providing a concert on our behalf that evening and also providing a workshop to all the jazz bands across Carver County the high school jazz bands in the afternoon Kind of as an example of we re trying to build an endowed arts fund to give money back to arts initiatives out in Carver County so it s a nice example of the kind of work that could be achieved through that endowed arts fund I think I want to give Bob a chance to come up here and share his thoughts and answer any questions that you may have Bob Roepke Thanks Mary Mayor council Good evening Thanks for the opportunity I remember visitor presentations 5 minutes so we ll be pretty brief here I always appreciated it when people were brief so We really are in the stage of building trying to build community awareness and understanding of the community foundation for Carver County In essence we re trying to replicate something like the Minneapolis Foundation or the St Paul Foundation and try to keep the dollars there s quite a few Carver County dollars that are in those foundations Our thinking is if we can keep those dollars here at home with our foundation doing the work and supporting real needs of communities Ideas and opportunities that people have they don t have the resources Hopefully we re going to be able to support those kind of things that allow healthier stronger communities to be developed So that is our mission That s our purpose We re in this phase of trying to build this community awareness We re making the circuit and talking to organizations What we d like to have you do is understand number one and who we are and what we re trying to do and hopefully be advocates for our work We re trying to work with family foundations and private foundations and individuals and those that may have some dollars and not sure where it should go Those that have some dollars and have some specific ideas We re trying to be this umbrella organization for them in the early years We ve had some significant support to this point A lot of infrastructure as Mary said that we ve had to put in place and we re getting closer and closer to this idea of putting out more and more grants and that s what this is all about Reward community building kinds of activities so if you think of the Minneapolis Foundation St Paul Foundation that s what this effort is all about so thanks for the time tonight We appreciate that number one When somebody comes and says you know what is this thing You know what is this community foundation for Carver County Well you know it s something like the Minneapolis Foundation that s trying to help our communities be better and stronger and reward some good thinking and some good ideas We rely on the support of the communities We rely on the support of individuals and maybe other foundations and going after some grants but that s what we re doing today That s why we re here today to create that enhanced community awareness so thanks for your time and hopefully you ll see the benefit and the opportunity that we have in our foundation Great thank you Mayor Furlong Thank you Bob Roepke Any questions from anyone Mayor Furlong Yeah I have one Anybody else What s been participation whether at the board level or at the donor level or others from Chanhassen at this time 4 22 City Council Meeting April 13 2009 Bob Roepke I think all of our board members are certainly supportive and have had have contributed to the foundation We are seeking a representative on the board from Chanhassen We re talking to some people about that We re talking to some people that are connected with business from your community to see if they would have an interest in joining us so we re out there recruiting so if you have some names or some suggestions for us that d be wonderful We d appreciate that I don t know did you want to No Mayor Furlong Very good Thank you Anything else Well thank you We appreciate you coming this evening and sharing that information Mary Langworthy Thank you very much Councilman Litsey Thanks Mayor Furlong Anyone else for visitor presentations this evening If not then we ll move on with the other items on our agenda this evening APPLE TREE ESTATES REQUEST FOR A SEVEN LOT SUBDIVISION WITH VARIANCES LOCATED AT 8600 WATERS EDGE DRIVE APPLICANT PLOWE ENGINEERING INC OWNER ALOYSUIS KLINGELHUTZ Kate Aanenson Thank you Mayor members of the City Council This subject site is located off of Waters Edge Drive What makes this area ripe for development is the improvements that were put in place with the new 212 interchange and allowing this street now to not be the old 101 or a busier street now that it s a long cul de sac it makes it more desirable in order for this property to be subdivided So the applicant is proposing to subdivide this property which is a little over 10 acres in size and through the process there s been a few changes which I ll th summarize This item did appear before the Planning Commission on the March 17 meeting and they voted 6 to 0 to approve it It does include a variance for a private street which I ll spend some discussing in a minute too but I just wanted to point out for you there was some issues brought up regarding the drainage which we ve specifically identified in a little bit more detail and I ve passed out a modified amendment for page excuse me for condition number 46 and I have that single sheet there so we ve modified that again to be a little bit clearer what the issue is and again as I move through the staff report you ll see So again just north of the new 212 101 interchange abutting Lake Susan so the shoreland regulations do come into play with the zoning on these lots Again the subject site 10 acres 10 2 acres and meets over exceeds the density Existing on the house is the one single family home with a shed on the property The shed will be removed The lot itself lots in this area because it was access via a state road you can see there was the use of common driveways to develop the properties in here While they were larger lots because they were lakeshore lots common driveways was pretty common in that area So that also was a factor in the development itself The lot also has some interesting topography The site slopes from a high point along the east central property line with an elevation of 930 and then drops down to 922 so it s a little bit challenging when you re trying to do these infill developments to make everything work Again the use of the street on this on the apple orchard side because the lots are previously accessed via the private drive we did want to incorporate 5 23 City Council Meeting April 13 2009 that into the two larger lots that will be along the lakeshore and that s how this lot figures out You can see the existing home is on Lot 1 The proposed large other larger lot lakeshore lot would be on Lot 2 so it s their intent to continue to share that common driveway Can you turn that on Do you know where it is Mayor Furlong Alright let s keep going We ll have to Kate Aanenson Okay so the existing driveway just to be clear Would share all those would share just those two lots at the end of that cul de sac Otherwise the subdivision would meet the standard That would be the only variance and the variances just for the common driveway itself it still would have the 7 ton design where there s common 30 foot wide easement under that common portion so the variance again would just be for that If you go through the variance criteria as we laid out in the staff report which is found on page 9 just talking about the prevailing development pattern Again the development pattern in this was long larger deeper lots and because the lot itself is in excess in the compliance table over almost 2 acres in size it makes sense to have them share that so there wouldn t be a lot of additional traffic on that So the rest of the lots would be served off of a private street that does meet city standards Mayor Furlong Can I ask a question on that Kate Aanenson Yes Mayor Furlong Just for clarification What does our ordinance does our ordinance not allow a private street off the end of a cul de sac Kate Aanenson There s already one home off it If you have more than one home it does require a variance Mayor Furlong Any time we have a private street with more than one home it requires a variance Kate Aanenson Correct Yes And then also it d be a condition that there d be a maintenance agreement between the two parties Common access so the one party can t control it So that s a way of regulating that The reason being is if you chose not to allow it to subdivide by giving a variance you could deny the variance therefore not allowing that type of subdivision That s the other control point on that So if you chose if you didn t think it made sense in that circumstance by denying the variance you wouldn t allow that type of a larger lot Our rationale on this basis is because it s a 77 000 square foot lot two lakeshore lots I think when we when this proposal first went out to the neighborhood there was some concern there d be a lot Yeah I m going to use lot a lot There d be Todd Gerhardt Many Kate Aanenson Many thank you Many lots on the lakeshore but there s only one additional with one dock Additional dock so I think that helped some of the neighbors concerns who had similar sized lots as was the prevailing development pattern so in looking at this and grating the 6 24 City Council Meeting April 13 2009 variance it does it is consistent with the prevailing development on those lakeshore lots And the homes that are being subdivided are consistent with the Lake Susan development Again all these lots are in excess of the minimum lot standard of 15 000 so I mean they re compatible So here s an example of like the common driveways Those two lots that are being served off the end of the cul de sac and again staff supported that as did the Planning Commission So the grading and drainage was one of the big issues that came up on this project This is the proposed as it is now where the pond would be located Originally the pond being proposed on Lot 2 which I ll show you in a second So this has a wetland on it which is not being impacted A bluff that s closer to the lake and then the storm water pond would be now closer to Waters Edge Drive It was in a different location I ll show you that in a second So this is the tree preservation area This site is being mass graded except for the preservation areas that are closer to the lake It s inside of that green bright green area Would be the preservation area so except for the Lot 2 would be custom graded The other lots would all be mass graded which is pretty typical for a subdivision The utility plan Again the sewer and water is available in the area tying to existing utilities so that s all workable in meeting the standards of the subdivision regulations So now I just want to spend a minute and explain to you the modifications of the storm water itself So this was the original proposal You can kind of see again talking about the challenging topography The emergency overflow where the water comes out and the elevation of the existing larger lot home in that area where there was some concern about where that water would be going so we asked the developer to modify that and now there was a lot eliminated so one we have one less subdividable lot that was eliminated in order to provide storm water ponding and that s off of Waters Edge You can see in that light green area there how the storm water pond has been moved down to there and that reduces that issue we have regarding the emergency overflow onto the existing house although there was still some concern about how this water s being managed and I can show you that in the next slide If everybody s tracking with me here This is the proposed storm water There is you can see that light blue line kind of going out between those two homes if there was an emergency overflow so I m looking at we also wanted the developer s engineer to model that and this is the proposed overflow also by tying it to an existing storm water pond So the modifications on condition 46 address that We just want to be clear before it comes back for final plat You will see this Typically a final plat is on consent so what we ll show you is how all the conditions have been met so each one will be itemized and then we ll say this condition has been met or been modified and show how that s done and that would be translated into the development contract so we just want to be more specific on condition 46 of how that can be done and we believe it can be accomplished but we just want to make sure that s engineered correctly Mayor Furlong And that s been passed out this evening Kate Aanenson That s correct Mayor Furlong Has this been given to the applicant I assume Kate Aanenson It was to the engineer I m not sure Mayor Furlong To the engineering okay Yeah 7 25 City Council Meeting April 13 2009 Kate Aanenson So with that again all the lots exceed standards with the one variance which we think is reasonable Use of the property based on those deeper larger lots so with that we are recommending approval of the subdivision with the variance as identified in the staff report with the modifications to condition number 46 and I d be happy to answer any questions that you have Mayor Furlong Thank you Any questions for staff Councilwoman Tjornhom Councilwoman Tjornhom Kate one thing I haven t seen ever I don t think is where we re requiring the addresses to be bigger than normal or what is that Kate Aanenson That was spelled out more specifically I think too when you have a house at the end of a cul de sac to get to those back lots that they can be spotted easily That s for that reason You re talking about the fire marshal s conditions Councilwoman Tjornhom Yeah because I ve never really seen that before I don t think and Kate Aanenson Yeah and that s for those two specific lots at the end so that they can see it because they are deeper longer driveways so they know which way to go so it s just identifying those at the end of the cul de sac The addresses at that point Councilwoman Tjornhom So that was in the Fire Marshal Kate Aanenson That s correct Councilwoman Tjornhom What he requested Okay Councilwoman Ernst Kate in the notes you had that there was a previous plan submitted by the developer that included a filtration basin on Lots 2 and 3 And you said staff did not support this proposal Can you expound on that Kate Aanenson Sure I ll let maybe let Paul if you want to address it The original proposal up here in the Paul Oehme Mayor City Council members The staff had issues with the location of that pond One it s on a bluff more or less Steep grade Typically you don t want a pond at those type of locations just in case you have a larger storm event Overflows of those ponds can have problems and can actually break and become just basically drain out the pond so you know typically we don t like to see ponds in those type of locations That was one issue Another issue the pond is right next to a existing home We felt that the drainage pattern potentially could impact that adjacent property owner so that being said we worked with the engineer and the applicant relocating that pond Councilwoman Ernst s question was not audible on the tape Paul Oehme Yeah I mean I think we re comfortable with the location of the new pond 8 26 City Council Meeting April 13 2009 Councilwoman Ernst Okay Thank you Mayor Furlong Other questions for staff Councilman McDonald Well the question I ve got is I m not quite sure where is the water going then from the pond It looks as though on your last drawing it comes across through a culvert or something or is it going north or west Kate Aanenson Sure Yeah this is the original proposal which the city engineer has indicated that that longer driveway with the house on it that s sitting lower than the emergency overflow That was our concern there because of the bluff So this was the staff s recommendation to move it to this site Councilman McDonald Okay And then from there overflow which way does it go to the west or Kate Aanenson Do you want to Paul Oehme Yeah if you could go back to the pipe routing one Go back one more There we are Actually go forward I m sorry There it is Okay So basically the darker blue is showing the NURP pond that s being created to treat the storm water runoff Our ordinance basically at this location it s more of a land like basin for us and under normal rain events there won t be any discharge out from that pond or out from the out from the wetland area The lighter shown green pipe that s shown there heading to the west that would be in a worst case scenario during 100 year back to back 100 year rain events that s just to mitigate any potential back up or elevation of the pond into adjacent properties so that pipe shown here wouldn t be used very often It s just for large events that it would be used Typically you know under normal design criteria we like to have emergency overflows at grade that are not piped because of pipe potential for backing up but in this instance there s limited locations for that type of design so this is an alternative that we came up with that we think can work Councilman McDonald Okay and then to the west where the pipe ends what s at that location What s the water going to Paul Oehme Yep there s it doesn t show on this drawing Kate Aanenson Yeah I can go back It s the first one It s Lake Susan Lake Susan Paul Oehme There s an existing storm sewer system that will connect into and then it discharges into a wetland and then after that wetland then it goes into Lake Susan Councilman McDonald Okay Kate Aanenson I think the challenge when we look at these for infill development as a staff is the existing development pattern isn t pre treating the water so now when you re increasing 9 27 City Council Meeting April 13 2009 development the developer s obligated to pre treat that water so how do you tie it into a system that doesn t exist so that was a little bit of a challenge and I think the biggest concern was well you have an existing house with as the city engineer indicated that s water sitting up higher That s not the best design so unfortunately we lost a lot to accommodate that but we ve learned in the long run it s probably wiser not to do that Councilman McDonald And is that what this drawing shows is that one of your fears were that the water was going to go to the north between those two houses and everything Kate Aanenson That s correct Councilman McDonald So now by re adjusting this and putting the pipe we ve pretty much guaranteed it will go the west and shouldn t have any impact to the north Kate Aanenson And that s what condition 46 says Paul Oehme We re trying to mitigate it Mayor Furlong And I guess to clarify Ms Aanenson if you can go back to the previous slide that you had on that showed That one right there Perfect You knew what I was Is the green arrowed line there which will be the discharge pipe is that the pipe that didn t have sufficient slope to it that you re asking Paul Oehme That s correct We didn t feel that that pipe would address the storm water issue out of that pond and then be we would have some maintenance issues if there was no slope on that pipe so Mayor Furlong And that s also been added or the last criteria here By minimum slope requirement are we referring to our ordinances Paul Oehme Correct Kate Aanenson That s correct Mayor Furlong Other questions for staff at this point If not is I see the applicant s here Or a representative of the applicant If anybody would like to address the council on anything No Okay and I just want to make sure you had the opportunity if you wanted to Al Klingelhutz I can go up if I can get up Mayor Furlong Okay Any questions for the applicant if anybody has that Very good Well let s discuss it then Did you want to talk about it or not I just if not that s fine Neil Klingelhutz I think they covered it pretty well I mean there s a couple been put on it but it s pretty well summed up in the report 10 28 City Council Meeting April 13 2009 Mayor Furlong Great Great thank you Good to hear Thoughts and comments On the proposal before us this evening Who would like to start Councilwoman Ernst I think it s pretty clear The only question I had was on the pond and I think that s been explained pretty well and the applicant seems pretty positive so I would support it Mayor Furlong Okay thank you Other thoughts Councilwoman Tjornhom Councilwoman Tjornhom Yeah it seems like all the wrinkles have been ironed out Thanks to the Planning Commission and staff once again so I think in these times when we re wondering where the next development is coming it s good to see one coming through so I ll support it also Mayor Furlong Mr McDonald Councilman McDonald I guess my only thing is I m kind of sorry to see this happen but I hope it doesn t mean you re going to move you know because I d hate to lose you as a neighbor or something so as long as you re going to stay I m in favor of it Mayor Furlong Did you want to add a condition Councilman McDonald It s just a request Mayor Furlong Okay Councilman McDonald Please stay Mayor Furlong Councilman Litsey Councilman Litsey I have nothing to top that so No I m fine with it Mayor Furlong Very good I think I agree This is one comment that I will make is that as we were interviewing candidates for some of our commissions one of them made the comment and I think it s a fair comment that sometimes it seems like things get rubber stamped at the council level and I think to Councilwoman Tjornhom s thoughts it really is because a lot of work has been done already and when a proposal comes to us as clean as this one is even though there s a variance involved and there are a number of conditions the bottom line is everything s been thought out and I would give credit to members of the Planning Commission and certainly the staff and also the applicant and their professionals that are working with them to because it tells me that everybody s been working together to find common solutions and to make sure it works for everybody so we appreciate that and it makes everybody s job easier but it usually ends up for better developments as well so I just wanted to add that to the record With regards to the development I think it s pretty clear that it makes sense to go forward including the variance It s a very reasonable request Somebody like to make a motion Councilwoman Ernst 11 29 City Council Meeting April 13 2009 Councilwoman Ernst I make a motion that we approve a 7 lot subdivision preliminary plat with a variance for access off of private street for Lots 1 and 2 Block 1 Apple Tree Estates plans prepared by E G Rud and Sons Incorporated and Plowe Engineering Incorporated dated 1 29 09 revised 2 25 09 subject to conditions 1 through 46 of the staff report Mayor Furlong And just for clarification before asking for a second 46 includes the modified 46 that were distributed today Councilwoman Ernst Yep Mayor Furlong Thank you Is there a second Councilman McDonald I ll second Mayor Furlong Thank you Made and seconded Any discussion Councilwoman Ernst moved Councilman McDonald seconded that the City Council approve a seven lot subdivision preliminary plat with a variance for access off a private street for Lots 1 and 2 Block 1 Apple Tree Estates plans prepared by E G Rud Sons Inc and Plowe Engineering Inc dated 1 29 09 revised 2 25 09 subject to the following conditions 1 Additional six inch address numbers will be required at the entrance to the driveway of Lots 1 and 2 Block 1 where it comes off the cul du sac 2 Additional six inch address numbers will be required at the driveway where it splits between Lots 1 and 2 Block 1 3 Contact Chanhassen Fire Marshal for exact locations and numbering requirements 4 No burning permits will be issued for trees to be removed Trees and scrubs must be removed from site or chipped 5 A three foot clear space must be maintained around fire hydrants and nothing be placed in front of the outlets to hinder firefighting operations MN Fire Code Sec 508 5 4 6 Fire apparatus access roads and water supply for fire protection is required to be installed Such protection shall be installed and made serviceable prior to and during time of construction except when approved alternate methods of protection are provided MN Fire Code Sec 501 4 7 Temporary street signs are required to be installed as soon as construction begins Signs shall be of an approved size weather resistant and be maintained until replaced by permanent signs MN Fire Code Sec 505 2 12 30 City Council Meeting April 13 2009 8 A 30 foot wide private easement cross access and maintenance agreement must be submitted for the private street 9 Final grading plans and soil reports must be submitted to the Inspections Division before building permits will be issued 10 Retaining walls over four feet high require a building permit and must be designed by an Engineer registered in the State of Minnesota 11 Each lot must be provided with a separate sewer and water service 12 Demolition permits must be obtained before demolishing any structures 13 Existing home s affected by the new street cul de sac will require address changes 14 The existing shed on proposed Lots 4 5 and 6 Block 1 Apple Tree Estates must be removed concurrently with the installation of the street improvements 15 Full park fees in lieu of parkland dedication and or trail construction shall be collected as a condition of approval for Apple Tree Estates The park fees shall be collected in full for all new homes at the rate in force upon final plat submission and approval 16 Applicant shall remove Colorado spruce from the planting list and transfer the quantity to other evergreens in the Plant Schedule or add a third evergreen species A revised planting list shall be submitted to the city 17 All trees proposed to be preserved shall be protected by tree preservation fencing Fencing shall be installed prior to site development or grading and excavation for homes on each lot Any trees shown as preserved on plans dated 1 15 09 and revised 2 25 09 must be replaced at a rate of 2 1 diameter inches if removed 18 The applicant shall locate the existing row of trees along the east side of Apple Tree Lane north of Lot 1 Block 2 relative to the proposed retaining wall and develop a plan to protect the trees The survey and plan shall be submitted to the city for approval 19 The building permit survey for Lot 2 Block 1 shall include the tree survey for the lot Any additional tree removal on the lot greater than what is shown on subdivision plans dated1 15 09 revised 2 25 09 will need prior approval from the city and additional plantings may be required 20 The applicant shall revise the landscape plan to show river birch and balsam fir or black spruce near the wetland rather than red oak and white spruce 21 The plans and hydrology calculations must be revised so that the pond will hold back to back 100 year storms 13 31 City Council Meeting April 13 2009 22 Correct the location and elevation of the wetland emergency overflow 23 A piped EOF is required for the wetland The developer s engineer shall examine possible locations for this connection and work with and obtain the necessary permission from the property owner agency 24 The driveway grades for Lot 3 Block 1 must be adjusted so that there is positive drainage along the entire driveway 25 A building permit for Lot 2 Block 1 may be issued prior to installation of the public street and utilities A final Certificate of Occupancy will not be granted until the public utilities are in and the first lift of asphalt has been installed on the street 26 The developer must submit a plan showing how access to the existing home on Lot 1 Block 1 and the proposed home on Lot 2 Block 1 will be maintained throughout construction 27 The top and bottom of wall elevations must be shown on the plans 28 The plan must show the existing trees on the property to the east of the development adjacent to the proposed retaining wall The plans must be revised so that the off site trees to the east of the development are not impacted with the retaining wall construction 29 The developer is required to obtain the appropriate permits from MnDOT to construct the local street connection 30 The developer must notify the affected property owners a minimum of seven days before mobilizing to complete the sanitary sewer connection 31 A security will be collected with the final plat to ensure that the disturbed area will be restored to the current condition 32 The storm sewer between the public street and the pond must be shifted to either the north or south property line of Lot 1 Block 2 to eliminate the drainage and utility easement through the property 33 Any excavation within the wetland cannot result in a maximum inundation greater than six 6 feet in depth 34 The finished bottom of the wetland shall be undulating providing varying depths 35 Side slopes shall be no greater than 5 1 on average and no greater that 3 5 1 in any location 36 Bottom of the wetland shall have a minimum 0 8 feet of organic soil materials or otherwise hydric soils 14 32 City Council Meeting April 13 2009 37 A vegetation establishment plan must be developed and implemented for the wetland and the buffer area In the event that no excavation occurs within the wetland a vegetation management plan need only be developed and implemented for the buffer area 38 Sequencing of erosion control measures need to be incorporated into the plan This includes placement of perimeter controls prior to earth disturbing activities and excavation of the pond during the initial grading activities to be used as a temporary basin 39 Silt fence must be included down gradient of all exposed soils 40 Inlet protection shall be required within 24 hours of setting the structures on site 41 Erosion and sedimentation BMPs must be placed to protect the structures in Waters Edge Drive 42 A concrete washout area needs to be shown on the plan and must comply with the NPDES permit requirements 43 A rock construction entrance at least 75 feet in length must be indicated on the plan 44 An NPDES Permit will be required for the project This must be obtained prior to commencement of any earth disturbing activities 45 The pond and wetland should be put into an Outlot This will result in a further reduction of SWMP fees That portion of Lot 1 Block 2 east of the westerly normal water level elevation for the stormwater pond shall be included in a separate Outlot to facility pond maintenance 46 City staff shall work with the applicant to make sure that the new proposal for drainage meets the City of Chanhassen Engineering Department s requirements including a The 100 year storm event must be stored onsite This requirement presents a challenge because of the elevation of the culvert under the neighbor s driveway to the wetland b The peak elevation noted for the back to back 100 year storms is higher than the driveway to the east c The exfiltration assumption used in the model must be verified d The discharge pipe must meet the minimum pipe slope requirement All voted in favor and the motion carried unanimously with a vote of 5 to 0 PUBLIC WORKS FACILITY APPROVE BIDS AND QUOTES FOR FACILITY PROJECT NO 08 03 Paul Oehme Thank you Mayor City Council members As you recall last council meeting council did approve bids for steel and concrete packages These items did have some significant lead times to them That s why we requested council approve those early Earlier For tonight s meeting staff is requesting that the remaining bids and quotes as identified in RJM Construction 15 33 City Council Meeting April 13 2009 Management letter which is included in your packet also be is recommended for award tonight These are these bids and quotes are most of the remaining items left in a public works building new facility so at this time I d like Brian Recker with RJM and Associates to give a brief review of the bids that we d like to have considered for award tonight Brian Recker Mr Mayor members of the council Thank you again for the opportunity to speak with you tonight regarding the bids that we received As Paul had mentioned we did meet rd here on the 23 in which we presented a total project budget for the bids that we received as well as budgets for the quotes that we were going to be soliciting as well and made recommendations for certain critical packages of work to be awarded that we are allowed to move ahead with to keep the project on schedule Since then we have gone through and thoroughly reviewed all of the remaining public bids that were received We ve also thoroughly reviewed all of the quotes that we received on behalf of the city as well With the scope preview and comparing scopes we ve been able to find that at the last budget that we presented we were around 357 000 under budget I m happy to report through the scope of reviews that we ve conducted that now at this point the project budget we re closer to 400 000 under budget So there was some dollars that we were able to find through that process The proposal tonight would be to have the council approve all of the remaining public bid categories of work which were in your packet We would also ask that the council approve all of the quote packages as well that we received on behalf of the city In the packet you ll see that there is some information related to two bid categories public bid categories that were bid and low bids were received but they are not the low contractor wasn t recommended as the award and I ll explain that Bid category 5B was for structural steel erection The low bidder for that package was a company by the name of AME Construction and their low bid of 108 000 and some change only acknowledged 2 of the 4 addendum that were issued for the project In review of those two addendum that were not acknowledged it was determined that there was scope changes to that bid scope that were not acknowledged in the bid that was submitted and because there were material changes to the work scope of that bid we weren t able to the bid itself was considered non responsive and incomplete And with that and there was discussions that we had both with Paul as well as Mr Knutson with regards to that bid and determined that we wouldn t be able to award that bid award to that contractor so we recommended the second low bidder which is Linco Companies for that category of work The other category that was a bid category 11A and that was for vehicle maintenance equipment and the low bidder submitted a bid for 51 000 for a scope value of worth which was closer to a quarter of a million dollars In discussion with that contractor who submitted for 51 000 they had misunderstood what that package was for and they were bidding the crane for the project as compared to all of the vehicle maintenance equipment so they just misunderstood the bid category and when we explained to them what the bid category should have been they respectfully requested that their bid be rescinded and so we ve recommended the next lowest contractor which was Pump and Meter for the 230 some thousand dollars Other than that all of the other categories that we have here were completed scope and we were we re comfortable in recommending them to the council for award Mayor Furlong Thank you Questions at this time Councilwoman Ernst Councilwoman Ernst Can you tell me if so when they did not they changed the scope of the specifications is that for AME sorry 16 34 City Council Meeting April 13 2009 Brian Recker Sure Councilwoman Ernst Did they change the scope of the specifications on what they bid so they didn t really bid on the specifications that we submitted Brian Recker Sure Through the bid process there s a set of plans and specifications that are issued for bid and there s a bit of time period between when the plans were released to the public for review for their bidding and when we actually received the bids and let s say it s a 2 week process During that 2 week process there will be things that will be discovered about the plan documents that may need to be changed or corrected that we d like to implement into those documents before we receive that public bid and that s done through means of what s called an addendum to the documents And those addenda are numbered and dated and so when we receive the bids from the contractors we ask that they acknowledge not just the receipt of the original documents but all of the addenda as well that were issued And the contractors are responsible to find out how many addenda have been issued and receive those addenda from whatever resource that they receive those plans and acknowledge that they ve received them all So although it was a change to the documents the original ones issued it was done through the legal process to have them in place before bids were received because they all become part of the original set at the end Councilwoman Ernst So they did not bid on the addendum is that Brian Recker They did not They did not have those addenda in hand so they weren t privy to the information that was provided in those addenda when they submitted their bid Councilwoman Ernst Even though they were submitted to everyone that was included in the bid process Brian Recker Correct Councilwoman Ernst Okay Thank you Mayor Furlong Other questions at this point Mr McDonald Councilman McDonald I have a question Of all the bids that have been awarded and gone out do we know how many local businesses bid and how many local businesses received an award Brian Recker That s a good question I do know the local contractors that have been receiving awards I probably could not accurately reflect how many local businesses actually did bid on those The public bids we received we received I believe it was 130 public bids and through the quote processes I would say I didn t count those but I think it was in the neighborhood of about 90 So we about have 220 different companies that bid on the project that we have here The last set of recommendations we brought to the council indicated one contractor by the name of Dayco which is a local contractor who was awarded the concrete and masonry I believe they were the only local contractor in that in those set of recommendations For the set of 17 35 City Council Meeting April 13 2009 recommendations that we have here today there are some local contractors but through the process and it s not the majority but it is some As an example the earthwork contractor that is being recommended is from Cologne So not necessarily here in town but close As an example Councilman McDonald Okay Brian Recker And all of the addresses for all the contractors are in that recommendation packet Councilman McDonald Okay thank you Mayor Furlong Other questions I d like to understand some of the alternates that were recommended for selection and those that were not and I guess my first question is on the list of alternates not recommended many of those are reductions in cost Give us a background of why those were identified originally as potential reductions and to the extent that they re not being recommended that would tell me that that change has not been made to the overall project For those that are reductions in cost which I think are all but 5 and 9 Is that correct Paul Oehme Yeah that s correct and maybe I can just address that real briefly You know before the project was bid out formally bid out and quoted out we did show the council about 100 000 shortfall in the engineer s estimate and based upon that estimate we felt it prudent to come up with alternates that would decrease the scope and the cost of the project to reflect that estimate Now that we did receive favorable bids we feel that the items that we originally took out to reduce the scope of cost we would like to not eliminate those items from the bid based upon you know longevity of equipment or you know ease of maintenance type of things So it s just it s more of a you know it s more of a maintenance issue or a longevity item that we d like to have included in the project at this time So for example the flooring you know the VCT flooring we feel that going with the resin flooring would be a better use of funds We were expecting a longer longevity of that flooring plus easier to maintain that floor than the VCT so Mayor Furlong And there was an alternate about putting the roof or changing the roof for part of the building versus all of it and now we re going with the longer lived roof as well Paul Oehme And correct me if I m wrong but I think the TPO roof that we re recommending has a 20 year life expectancy Brian Recker That s correct The TPO roofing has a warranty up to 20 years The EPDM roofing that was the base bid for the project had a warranty of 10 years so it s a longer lasting roof system At least as far as how the warranty s presented for the project Mayor Furlong Okay And it s perceived that it s a better value to pay a little bit more now for the 20 year roof versus a little less for Paul Oehme And there s some other advantages to the TPO roof versus the EPDM so we d prefer to see the TPO roof 18 36 City Council Meeting April 13 2009 Brian Recker In perspective Mr Mayor the increase in cost for the alternate for the TPO roofing represents about 10 of the overall cost for the entire roofing budget so that 10 helps extend the warranty life of the roof Mayor Furlong Okay That s helpful And again just to clarify one of the alternates I think it was Mr McDonald that brought it up last time about considering reducing the thickness of the garage doors That is not going to be pursued We are going to go with the original thicker garage doors from a use and insulation Paul Oehme Insulation value yes That s correct Mayor Furlong Okay Alright Thank you Any other questions for staff At this time Okay very good Thank you Appreciate all your efforts and hard work A lot of details here But we do have a recommendation before us which would be to approve the bids and quotes as recommended Is there a motion Before I ask that is there any discussion before I ask I don t want to jump ahead Mr Litsey Councilman Litsey Yeah I d be happy to make the motion Move the bids and quotes to the contractors in the amounts recommended in the RJM Contractor s letter of recommendation Mayor Furlong Thank you Is there a second Councilwoman Tjornhom Second Mayor Furlong Made and seconded Any discussion on these Councilman Litsey I was just going to comment I appreciate the hard work that s gone into this by staff and all the others and it s really neat to see that we came in with such favorable bids and we can add back in some of the things we thought we might not be able to have so I think it s a win win all the way around Mayor Furlong Thank you Councilman McDonald If I could just add something on you know the reason I m asking the questions about local business and everything is I really hoped to get more of this within the community I understand that we need to go with low bid and in the process of doing that we probably are getting a very good facility which in the long run probably helps the community a lot more but yeah I had hoped to see more of this spread around locally with other businesses I have no complaints about the process It was a fair and open process and it is what it is so I m willing to support all of this I have no objections to raise but it s just it s a comment I felt I needed to make because I know a lot of people did see this as a good economic engine for our local community and unfortunately it looks like other people are even hungrier so that s probably good for the city bad for local business Paul Oehme There might not be the local contractors that actually got the award of the contract but there s vendors For example the flooring vendor is a local He s a local vendor that we re 19 37 City Council Meeting April 13 2009 going to be working with on the project so he s not potentially going to be installing He s not installing the flooring but he will be supplying some of the materials so Councilman McDonald Well trickle down is always good I ll settle for that Mayor Furlong Other discussion on the motion Seeing none we ll proceed with the vote Resolution 2009 33 Councilman Litsey moved Councilwoman Tjornhom seconded that the City Council approves the bids and quotes to the contractors in the amounts recommended in the RJM Construction s letter of recommendation All voted in favor and the motion carried unanimously with a vote of 5 to 0 Paul Oehme Thank you very much Mayor Furlong Thank you Thank you for all your efforts COUNCIL PRESENTATIONS Councilman Litsey The only thing I was going to bring up is a I had the opportunity to attend the Lion s Pancake breakfast at the fire station and just another great community event Get to see a lot of people and ate way too many pancakes I noticed after the fact I was going to blame the taste of the pancakes on the people making them and I realized I put the sugar free syrup on and it wasn t the best tasting so they gave me more pancakes and I got the right syrup on it and it was great so Anyway great community event so thanks Mayor Furlong Thank you Other presentations Of council ADMINISTRATIVE PRESENTATIONS Todd Gerhardt I ve got a couple announcements Just letting the public know that the new st Carver County service center is open and they will be having a dedication on April 21 at 2 00 Mayor Furlong has volunteered to say a few words at the grand opening so we have posted that so if the entire council wants to attend we will not be violating any open meeting laws So we re excited to have the license center open and operating in Chanhassen The council got a tour this evening Just a phenomenal facility Another collaborative effort with School District 112 and having them renting the upper floor for some of their needs so just a great collaborative effort there that worked out for both parties Second item is we have our spring recycling day th Friday April 24 from 10 00 a m to 7 00 p m at the Carver County Environmental Center This is where the City of Chanhassen sponsors recycle day and we provide 20 worth of free recycling fees that we pick up through a grant that we work with with Carver County So residents can go to our web site and check out the rates and what s allowed to be recycled and what s not so those are the two items I have Mayor Furlong Thank you Any questions for Mr Gerhardt Okay Very good thank you CORRESPONDENCE DISCUSSION None 20 38 City Council Meeting April 13 2009 Councilwoman Ernst moved Councilman McDonald seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 7 55 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 21 39 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES MARCH 24 2009 Chairman Daniel called the meeting to order at 7 30 p m MEMBERS PRESENT Jeff Daniel Tom Kelly Glenn Stolar Steve Scharfenberg Scott Wendt and Thor Smith MEMBERS ABSENT Dan Campion STAFF PRESENT Todd Hoffman Park and Rec Director Jerry Ruegemer Recreation Superintendent John Stutzman Recreation Supervisor Susan Bill Senior Center Coordinator Jodi Sarles Recreation Center Manager Dale Gregory Park Superintendent and Terry Jeffrey Water Resources Coordinator APPROVAL OF AGENDA Stolar moved Wendt seconded to approve the agenda as presented All voted in favor and the motion carried unanimously with a vote of 6 to 0 PUBLIC ANNOUNCEMENTS Todd Hoffman announced the reappointment of Jeff Daniel and the appointment of Elise Ryan to 3 year terms VISITOR PRESENTATIONS None APPROVAL OF MINUTES Scharfenberg moved Wendt secondedto approve the verbatim and summary minutes of the February 24 2009 Park and Recreation Commission meeting as presented All voted in favor and the motion carried unanimously with a vote of 6 to 0 REVIEW KERBER POND PARK TRAIL AND RAIN GARDEN LANDSCAPING PLAN Terry Jeffery provided details of the landscaping plan that is proposed along the Kerber Pond Park trail Commissioner Stolar asked if the filtration work would have to be done annually Commissioner Kelly asked about the trail condition in the winter Commissioner Scharfenberg asked what is covered by the 100 000 Chairman Daniel expressed concern with the depth of the first pond Terry Jeffrey provided an update on the work being done on the West Central Lotus Lake project in Meadow Green Park Smith moved Scharfenberg seconded that the Park and Recreation Commission recommends that the City Council approve the landscaping plans for Kerber Park and authorize the request for bids to perform the work All voted in favor and the motion carried unanimously with a vote of 6 to 0 40 Park and Rec Commission March 24 2009 MODIFICATIONS TO THE 2009 2013 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM Due to significant reductions in revenue in the park dedication fund Todd Hoffman asked the commission to review the 2009 2013 park and trail acquisition and development capital improvement program for possible deletions or postponements Commissioner Smith asked about the tennis courts which were being recommended to be eliminated Commissioner Kelly asked about the status of the projects proposed for 2009 Commissioner Scharfenberg asked staff to clarify what s included in the final phase of the Chanhassen Native Preserve Trail project Commissioner Stolar suggested moving payment for the skate park ramp replacement from the park dedication fund to capital replacement fund and dividing it into 4 years at 25 000 per year beginning in 2010 There was discussion of the Bluff Creek Pioneer Boulevard Highway 101 and Rice Marsh trails and whether to lump them all together hoping to get a better price or splitting up the projects It was decided to stagger two projects a year in 2010 2011 and 2012 Commissioner Stolar suggested putting 40 000 a year for 3 years to address ballfield safety improvements Commissioner Scharfenberg addressed the items being eliminated i e concession stand at Lake Ann Park After discussion on how the motion should read the following motion was made Stolar moved Wendt seconded that the Park and Recreation Commission recommends that the City Council approve modification to the 2009 2013 CIP to eliminate or postpone twelve projects totaling 2 750 000 in order to preserve park dedication funds for improvements and or land acquisition that are deemed essential or time sensitive with the following amendments 1 That staff investigate skate park ramp replacement from the park dedication fund to the capital replacement fund thereby spreading it out over a period of years 2 Moving the Rice Marsh Lake and Pioneer Boulevard gap trail projects to 2012 3 Moving the Highway 101 North Pleasant View Road trail connections to 2011 All voted in favor and the motion carried unanimously with a vote of 6 to 0 RECREATION PROGRAM REPORTS CHANJAM 09 John Stutzman presented an update on ChanJam 09 being held at the Chanhassen Rec Center on th Friday April 17 A new development is that Dave Ryan from the KDWB morning show will be the emcee of the event Commissioner Scharfenberg asked where the event was being advertised Chairman Daniel asked staff to email commission members a couple weeks prior to the event outlining what sort of help staff would like to see from commission members 2 41 Park and Rec Commission March 24 2009 2008 09 ICE SKATING RINK EVALUATION John Stutzman reviewed the evaluations from the 2009 2009 ice skating season Commissioner Kelly asked if skating rink attendants were necessary Chairman Daniel asked how the operating expenses this year compared with last year 2009 EASTER EGG CANDY HUNT PREVIEW John Stutzman gave a preview of the activities planned for the Easter Egg Candy Hunt scheduled th for Saturday April 11 at the Chanhassen Rec Center RECREATION CENTER REPORT Jodi Sarles reported on the activities and programs that have occurred at the rec center over the winter quarter Commissioner Scharfenberg asked for clarification of why the aerobics program was cancelled SENIOR CENTER REPORT Susan Bill reported on the Senior Center activities and programs planned for 2009 In discussing the Passport to the World program Commissioner Stolar suggested bringing kids from the local school Spanish emergent program to join with a Spanish Mexican celebration Commissioner Scharfenberg suggested holding an event in conjunction with the Music in the Park Series PARK TRAIL MAINTENANCE REPORT Dale Gregory addressed issues relating to the ice skating rinks oxygen aerator on Lake Susan wood duck houses and Dutch Elm disease Commissioner Stolar asked about the cost savings if the two neighborhood park ice skating rinks were eliminated Commissioner Kelly thanked the maintenance crew for a great job of getting the snow off city trails ADMINISTRATIVE REPORT Todd Hoffman reviewed the proposed future agenda schedule for the remainder of the year In discussing the joint meeting between the commission and City Council Chairman Daniel suggested discussing the current status of the Capital Improvement Program clarification of the commission s recommended changes for the CIP in the future and suggestions for the city s recreation programming Commissioner Kelly asked if the City Council was aware of the success of the off leash dog park Commissioner Stolar suggested staff provide statistics on what s been done to address programming for the 12 to 16 year old age group COMMISSION MEMBER COMMITTEE REPORTS None COMMISSION MEMBER PRESENTATIONS None ADMINISTRATIVE PACKET 3 42 Park and Rec Commission March 24 2009 Todd Hoffman reviewed the Seminary Fen Stewardship Plan and an email regarding plowing or not plowing of the LRT trail Commissioner Stolar asked for an update on the lifeguard contract for Lake Ann Park Commissioner Scharfenberg asked about the Chanhassen Rotary Club 2009 Distinguished Service Award Balloting It was decided to vote after the regular meeting was adjourned Smith moved Kelly seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 6 to 0 The Park and Recreation Commission meeting was adjourned Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 4 43 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MARCH 24 2009 Chairman Daniel called the meeting to order at 7 30 p m MEMBERS PRESENT Jeff Daniel Tom Kelly Glenn Stolar Steve Scharfenberg Scott Wendt and Thor Smith MEMBERS ABSENT Dan Campion STAFF PRESENT Todd Hoffman Park and Rec Director Jerry Ruegemer Recreation Superintendent John Stutzman Recreation Supervisor Susan Bill Senior Center Coordinator Jodi Sarles Recreation Center Manager Dale Gregory Park Superintendent and Terry Jeffrey Water Resources Coordinator APPROVAL OF AGENDA Stolar moved Wendt seconded to approve the agenda as presented All voted in favor and the motion carried unanimously with a vote of 6 to 0 PUBLIC ANNOUNCEMENTS Hoffman We can publicly announce our reappointment of Jeff Daniels to the commission for a 3 year term and then Elise Ryan for a 3 year term as Dan is retiring after a 3 year stint on the commission and Dan had a class tonight that he was trying to coordinate to get out of a college course but he could not so he offers his regrets and wishes all of you well Daniel Well obviously priorities change as an adult because I know when I was in college you always look for an excuse Alright VISITOR PRESENTATIONS None APPROVAL OF MINUTES Scharfenberg moved Wendt secondedto approve the verbatim and summary minutes of the February 24 2009 Park and Recreation Commission meeting as presented All voted in favor and the motion carried unanimously with a vote of 6 to 0 REVIEW KERBER POND PARK TRAIL AND RAIN GARDEN LANDSCAPING PLAN Jeffrey Chairman Daniels commissioners thank you I was just telling everybody here it was a year ago tomorrow that I was here with the public hearing This will be much lighter and easier than that night At that time we talked about the Laredo Road construction project was going on We were looking for opportunities to do some water quality treatment with that project The trail area and Kerber Pond fit well into that with the help of Todd and this body we were able to get something in there that I think is while not complete is moving along as I had hoped and I think will be a really nice project when we re finished Just to revisit it To the upper right hand 44 Park and Recreation Commission March 24 2009 corner is Laredo Road We had created 3 a series of 3 biofiltration swales along side of the trail Took the trail and realigned it North is actually to the left on this picture The first one if you remember we actually had to bounce it or make the water be about 2 feet deep in order to get it to flow downhill Each pond would be successively drier but ultimately they should all drain completely within 48 hours We did put the splinter structure there is a That doesn t work up there unfortunately There is a parallel storm sewer line so the high flow events will bypass the system so we don t end up with ponded areas alongside of this trail Ultimately will discharge to this pond below This was completed during the summer of last year Actually finished up in November of last year So this year we are back to talk about the landscaping plan Just kind of give you an update of what we re doing Our anticipated schedule and when that park will be back to a user ready state Looking at that same area sans the pond below the hill area The drive Obviously the right The picture below we ll talk about in a little bit That s the first pond Just give a close up view So again since this first pond was deeper and would hold water to a greater depth we wanted to do something to discourage first of all to kind of hide that view And secondly to discourage unfortunately at one point discourage the use of the for walking into it So this first basically when we planned it almost exclusively with shrubs tamarack and river birch So instead of looking down into a pond you look across the top of the trail The landscaping then will be extended with perennials through over to that retaining wall that was put in right here and the trees will be planted on top of that screening that we had talked with the neighbors before We will leave a 3 foot clear zone There s some things shown here Those are getting touched up in the final plans so there will be nothing within 3 feet of the trail on either side for maintenance purposes As we move down the trail we eliminate a lot of the shrubs We move more to traditional perennials and your no mow grasses but I won t say that Your fescues Your prairie grasses your long stem blue grasses And then in that we ll have you have some elm varieties Some balsam fir We re looking at some red maple and sugar maple in there as well We do not intend for these perennial features to stay in their same shape We re not putting boundaries around We re not trying to have it be a manicured Our hope is to restore this park to what it was which was more of a natural feature More of a passive recreation park so we don t want it to be too manicured At the same time we don t want it to be completed ragged We are along with this so the initial bidder will have responsibility to see to the maintenance for the first 3 years through the warranty period and then I m going to go out with a city wide maintenance bid to address Lake Ann to address this area as well as the Lotus Lake boat landing There s a feature there that actually needs to be re banked down there Re done so long term maintenance will be taken care of in that way We have also addressed we th have been working with the neighbors and those of you remember March 25 of last year That was one of the concerns was it s our back yard What s happening in our back yard so we worked with those neighbors who have these all down here have fences so we re putting in balsam firs This gentleman here Mr Rice was really instrumental in getting this through He initially was vocally opposed to this and after he took the time to tour with some of the neighbors and look at what Maplewood had done and other cities had done and he actually became an advocate for it so he really has an affinity for red twigged dogwood so we re going to blend some of those in Mr Hauntee down here had asked that we save his maple shrub row We re also going to add some screening on either side of it for him so he has just a continuous barrier So this is taken in March looking at that area so here is Mona Kerber s residence That retaining wall Originally if you look here this used to be the edge of trail and that trail was much higher I don t know if you remember looking at it in November December it really looked awkward It 2 45 Park and Recreation Commission March 24 2009 just wasn t going to work The trail was so much higher than the pond The slope became steep and I was frankly a little concerned at the way that was turning out so we were able to push the trail down closer to lower that Give enough room so that we can offer some screening with the Kerber property in here but as you see if were to just go with perennials in here you d be looking down at the whole time and I think it would look like just a big look like a pond which isn t what we re after The shrubs that we re planting will be 6 to 8 feet tall As much as 10 actually 7 feet from the trail to the bottom of the pond so it should let off and then as we move back into it will go to a more tradition So we will be reforesting this whole area through here and landscaping the pond So now we ve moved down below the hill Here s where the last plan left off is right here A couple of things I want to talk about First of all the plantings that we show here is not the full extent of the plantings These are all the 2 inch balled and burlap trees that we re going to be putting in Originally we had a very detailed landscape plan within here The cost of landscaping became exorbitant I would say I started talking with Ryan Rogesby the Eagle Scout candidate who happens to actually live on the north side of Kerber Pond who is looking for an Eagle Scout project He will be working with us to actually plant whips The little saplings Probably 500 to 600 of them in the understory of this area once it s done The reason for the what might seem like a large number is with these saplings we get a fairly significant amount of attrition so of the 500 we plant we might expect 300 of it to survive into maturity The other issues I want to talk about here are right here at this curve I don t know how many of you have had a chance to walk it The slopes here are the same or shallower than they were before However there s no more trees so it seems very severe Talking with Todd and Paul Oehme the city engineer there s concern about safety in this corner so a couple of things that are happening This trail is realigning 3 feet further to the east This is an 8 foot wide trail so roughly the center line of it We re going to try and take this radiance out so that we straighten this curve more so that rather than pointing down the hill you know into the pond it ll be pointing more in this direction Secondly there ll be extensive shrub plantings all along this area right within here and finally we re looking at putting in where we have rest areas Small outlook at the top of the hill that will be landscaped in limestone and the limestone I forgot to mention on the first pond There s limestone slabs and boulders incorporated into that so it kind of ties the whole thing together So those are the methods we re looking at to address the safety of that and it is our hope then that over well and not even the hope It will over time fill in with as it s reforested and it won t be that severe barren grade going down to the pond So this is that overlook area we re talking about Now if you look back here they re showing it coming off here I just got off the phone with Todd Hallamet from Kimley Horn at 6 00 and I ve asked him to shove this down so it s closer to this corner so it s maybe shaped more in that area So it actually gives more of a barrier as opposed to just a bigger sticking out so bear that in mind We re extensive landscaping around this feature The limestone being incorporated in some manner but it probably except for here come out and then work back in Something of that rd nature Like I said these are the 80 plans They will have final plans to us on April 3 but we ll talk about the schedule in just a moment Here s the old feel good landscape architect drawing Standing on top of the hill looking over the pond Hoffman A couple of eagles Jeffrey Yeah a couple of eagles up there There s probably a couple of Yeti in there But I think it s a fairly good representation of what they re trying to do However the original plan 3 46 Park and Recreation Commission March 24 2009 was much larger Almost a plaza I really didn t want it to be a spot that people congregated I wanted it more be a point of interest People might stop and rest and then move on Not feel like let s have a picnic and set up camp in this area Daniel Wouldn t there be a whole wooden platform observation deck somewhere Hoffman Boy scout project I think wasn t it Daniel That was there wasn t it there I ve seen changes in that area there probably from the time it was farmed to where it s at now but yeah I can t remember who did that Steve White Jim did Didn t Jim do one He didn t do that one Must have put the steps or the bridge in Somebody I know did a bridge But yeah I mean that rest area right there there used to be an observation deck To what 15 years ago If not longer 20 years ago Hoffman And then the trees grew up and you observed the forest Daniel You observed the forest yeah Jeffrey And ultimately that s what this will be as well but we re hoping it will just be a place to sit and a point of interest along the trail So this is that area again Now we re coming down the hill This would be where the point line Someone would come off and wrap back in here You can see this tree here That s roughly where this trail will be moved over so this trail will be come out The corner will be cut shorter there so this whole thing will be shifted over a few feet This would be standing in what would be the observation area for the time being That was this was last June just after that s August just after it was graded and seeded Some other things for future consideration If you ve gotten down here and looked at the emergency overflow it s horrendous It s just hideous and I apologize for that It was done as like they do any out fall they just threw the 12 inch limestone in there so my hope is next year or the following year to actually get in there and start incorporating some plantings in that to soften that look The other thing I d like to do is get emergent vegetation along the bench of this so it looks more like the shoreland of Kerber Pond as opposed to the pond down there and then as I talked about earlier the Eagle Scouts will be doing the planting within that understory area here So just briefly the schedule and then if you have any questions I d be happy to entertain them at this time April rd 3 after talking to them earlier tonight it sounds like they ll actually have it to me by this th Friday April 6 we ll actually go out for quote bids I don t anticipate this being over 100 000 Originally in our recommendation I thought it would be over 100 000 for the plan but we re getting with the landscaping architect and have it down to a manageable price quote ththth So we do on the 20 May 11 we go to council Award contracts May 18 begin construction Within that and how the construction will be phased is first we re going to have to go in and we re going to have clean out those infiltration basins again Over the winter you know they sprayed it down The only place Todd pointed out the only place that the grass spray remains is on the fences around there and nothing s on the fence so we re going to have to remove some of it We re going to have to scrap that dirt out Rake that soil again to get it to promote infiltration If you look at the first pond it s holding some water right now which partially is due to the frozen soil conditions but at the same time at this point it should have popped and we should have gotten that water out of there so we ll address that Then we ll begin 4 47 Park and Recreation Commission March 24 2009 the planting We ll work from the reforestation back towards Laredo Drive That way the second weekend after the first weekend after we begin we ll get the Eagle Scout down there to th plant the whips and put in some erosion control on that hill The 29 we ll finish landscaping at the 3 day Memorial weekend Hentges who did the road project the Laredo project will then come in It s part of their original bid to replace that trail They ll realign the trail Re pave that trail and by the end of the first week in June we will have that substantially complete with the exception of general maintenance that will occur at that time As I said the contractor who installs will also be responsible for the warranty maintenance period and it will go out for a bid for city wide maintenance Unless Dale volunteers to do it which I don t think he will After if this exceeds 100 000 for some reason this schedule becomes kind of null and void It really rd kind of puts us into a it really pushes us back to the April 3 Planning Commission plans th complete May 11 we would go to council to approve To authorize bids and go out for bids and then the 30 day period we d have a bid open the end of May We d be looking at we d be looking at end of June for construction which really isn t ideal So I m going to do everything in my power to make sure that we can do this under that magic number and we can get this park completed so that by the time we get out of school it s done That s all I have on this If there s any questions I ll be happy to address them at this time Daniel Let s go ahead Thor Smith I don t have anything Looks real nice Daniel Glenn Stolar The stuff you have to do is it the filtration this year Jeffrey Yes Stolar Is that going to be something that s going to have to be done every year Jeffrey No What had happened is because of how late construction was completed normally it would have been blanketed and it would have been stabilized but because of the frozen conditions Hentges couldn t or wouldn t put the blanket down And so therefore we ve got some sedimentation and some the snow pack itself compressing the soil in there so we had some but once we have a plant cover in there we ll have that stabilization so no There will be periodic maintenance Stolar I think you told us that original time Yeah Jeffrey Yeah So if you go back you know what we ll do while we show all this planting in this area we are going to have to keep a clear zone here and a clear zone here so we can maintain that area Stolar Okay Jeffrey Tom 5 48 Park and Recreation Commission March 24 2009 Kelly The only question I have is given how the trail is situated with all the plants and everything have you thought about what the snow runoff and re freeze will do with that trail Will it be a pretty slick trail in the winter Jeffrey Actually thank you I actually anticipate it will be better than the previous conditions because before it sat lower we had constant run of water over it We ve now actually elevated that trail 3 feet from where it was I think we do have a few spots that weep from the west side that may be some issues We did when I went down at the end of last year we actually cut some areas What would be the low spots to get it drain to that side so we may look at elevating Super elevating the trail in those parts where we actually put a 1 or 2 percent side slope to get it to carry across faster But overall no I don t anticipate Kelly That s all I have Hoffman Commissioner Kelly as a runner coming out of the second freeze thaw cycle this season do you have some first hand experience with that ice Kelly I do know that someone that I ve run with broke her hand on yeah So I know we run at our own risk I just want to I was just curious of that Jeffrey And there are some trails around here that obviously have serious ice issues Kelly Yeah Hoffman Yeah this one should be better than before Daniel Scott anything Wendt Been through there a few times and can t wait to see it finished up It ll be great Hoffman Shoes muddy Wendt Last fall Daniel Actually the wetland is frozen thank God Steve Scharfenberg So Terry is the 100 000 is that strictly just for plantings Jeffrey That s for plantings Mobilization The rock work that s going to be going on in there but yeah It s really for plantings Scharfenberg Okay Daniel Great thank you Terry Thank you very much You know having an opportunity to get close and intimate with that particular project I know at first it seemed a little hairy for those 6 49 Park and Recreation Commission March 24 2009 living on the pond and the angles or the at least angles coming off some of the homes along Saratoga there They were concerned at first and I think there s still probably some reservation but I do know that once it s kind of smoothed out especially after this this season and winter kind of like I said smooth everything out It looks fantastic It certainly is an upgrade from what was there before because a lot of that had turned into scrub brush and scrub trees and quite frankly and I m sure if you asked most they d love to have that stuff cleared up anyways so you can have maintain that view of the pond Everyone except for of course my parents but no it looks great The I guess the only observation I had walking through there a couple weeks ago was just the depth of the first pond and I know and I guess coming from what we had talked about where you know I think we were talking maybe 3 or 4 feet elevation change and seeing that very first pond as you mentioned about 6 or 7 feet and filled but obviously that s filled right now because it s frozen so I mean I hope people understand Is that something that s going to be a concern moving forward Have any of the residents brought up any concerns about that first pond filling up and freezing and then thawing and because I know that was like the big reservation Gee if my kid falls in Jeffrey Chairman Daniels one individual did bring up a concern about that That was Mona Kerber who lives right at the corner there and she that was specifically because there were some kids I think had gone out and were playing on the ice and she was trying to chase them off You know remember the if we can grab a picture here It s a little tough to see but this right here this is the at the S That s 2 feet from the bottom so we d still only have about a foot of water at the bottom here right now To be honest yeah That s why I m really anxious to get in there and clean that out and I get to make sure that we get that infiltration because when I saw it holding water this long it did it still does It makes me want to get in there and make sure we correct that before it becomes an issue overall I also think once remember this whole area isn t online yet either We bulk headed this off so we re getting things in there that and it has nowhere to go right now either other than into the drainstile and hold there so I m thinking those two things combined and then once we get the vegetation in there to cover it we will be able to address that so I think long term no it won t be an issue but if I were to just go in there and plant it yeah I think we d have a problem Daniel And then the only other comment is I know what s the reason again for taking the curb out of the path going downhill Down to the bottom Jeffrey If you look right now the way the alignment is it actually kind of directs you over right over that steeper part If we kind of take that curve out it actually directs you down in it As you got down over the hill it s just not as steep It s not as tall It won t bring it towards the pond It will bring it towards Daniel I guess if you re there you ll get a better understanding I guess than Jeffrey Right Daniel Going off of memory Jeffrey Yeah 7 50 Park and Recreation Commission March 24 2009 Daniel So and then also on the right hand side obviously you re cutting into the hill Is that going to be a retaining wall that you plan to put in there or how are you going to address that Jeffrey Yeah we re either looking at whether we incorporate the limestone on that side as well but we need to keep a clear zone for the plows to go through there We might have to just go with a 1 to 1 just use geo textiles or something to really hold it in place until we can get some establishment there Daniel Okay I think that s about it Otherwise I think the project looks great and I guess Dale for your crew have you guys ever had problems with regards to plowing in the winter Gregory No We haven t had an issue with it Daniel Okay so And then that s plowed you guys just plow the east side all the way across the I hate to call it the bridge now but all the way out to that neighborhood Gregory To that north neighborhood Daniel Yeah Gregory Right Daniel Okay Alright I think that s it as far as commission Anybody else Great Jeffrey I d like to thank all of you and Todd as well Todd was very instrumental in getting this done Dale as well so thank you If I could I just want to take a brief moment to talk about something we re doing over on West Central Lotus Lake Meadow Green Park And this won t take nearly as long Hoffman More like 3 to 5 minutes Jeffrey Okay we re looking at Kerber Boulevard along here There s Big Horn Road This would be it s Carver Beach right that comes down here Carver Beach ends here We had we have had in the past surcharging issues in this storm sewer right in this area underneath Kerber If you ll notice like in spring large rain events we actually have standing water in this What we have is we don t have enough capacity in the storm sewer line to handle all the drainage area I wish I had an overall map but we have we have what amounts to one fifth of the entire watershed that goes into Lotus Lake comes through this channel right here that outlets out of Lotus Lake so it comes through here So it was when it was put in it was not put in from a long term It was just under sized And this inlet structure on this side of Kerber is directed at a right angle to the creek so the hydraulics through there are really poor The water comes in and hits the side It will eventually go through so putting a turn structure in here That will actually bring it in line with the channel Bring it through We re up sizing the pipe through here and then we re going to use the existing storm sewer line throughout this area In addition to take the overland flow that goes into this area and to slow it down a rate of discharge with this 8 51 Park and Recreation Commission March 24 2009 current Well let me back up This is the whole motivation for it was this creek In 2005 we had back to back storm events The same thing that s motivated most of the projects we re doing right now were related This berm blew out on this pond All of that came flowing through this creek Severe scouring and under cutting of the side slopes through this area Exposed a forcemain storm sewer down there So we want to address the rate and volume of water that s going through that channel That s the purpose of this project So we started with the storm sewer improvements that I talked about and then through this channel we re actually going to put there s 4 This was the concept originally We now have plans We had the bid opening last month We had the pre construction meeting on Friday We ll probably begin construction as soon as road restrictions come off We have had two neighborhood meetings We ve talked to people in this neighborhood They re aware of what s going on So there ll be steps that will be put in going down here and as I said it will hold the water This right over here is Meadow Green Park Right off the paper here Just kind of This area is now it s just a straight line ditch that goes through it so no water s stored in this It just comes in and comes out again We re going to excavate this out Add some contours Some different depth and actually restore this wetland within here That s phase I of the project just in brief detail And stabilize this berm Actually an engineer will stabilize this as opposed to what had happened is we just put back material that was there which tended to provide that predominantly organics structural integrity We re going to redo this outlet structure here Really more of a maintenance than anything else and we re going to remove this culvert which 9 out of 10 times you can t find so we can t maintain it We ll redo the whole outlet structure down here Phase II which could be 4 5 years from now I want to wait til the total maximum daily load is done for Lotus Lake Would be looking at upstream storage and then Phase II would be looking at actually stabilizing this channel It s really not worth stabilizing this channel until we address the volume issues through there So I just wanted to quickly go over this and let you know what s going on just in case it gets brought to one of your attention so you re not left in the dark Like I said we ll begin work on this middle of May Substantial completion then in July Daniel I suppose the only impact from a park and recreation standpoint is going to be the trail Next to Big Horn and what s is that Carver Beach Hoffman Carver Beach Road Jeffrey We will access through this trail opening here to get to most of this area through there and then up on top of the berm off of Carver Beach Road down here to do a lot of the work So we Hoffman That s just an access drive It s not a trail access right now Jeffrey Why don t you make it a trail Daniel I ve always wondered what that was Hoffman It s an access drive to get back into that property Daniel Okay And what fills the Meadow Green wetland I mean what is that everything from 9 52 Park and Recreation Commission March 24 2009 Carver Beach then and coming down that hill Because I know that berm is I mean it s a good 6 7 feet Jeffrey Yeah Yeah and it again it s higher than it was initially when it blew out but again the materials were just so poor that if we were to have it back to even close to what we had in 2005 there s no way that it would maintain it s integrity So it s not a matter of if it s a matter of when and we just weren t able to get to it before it happened Daniel Okay How long do you anticipate the trail to the I suppose disconnected or under construction Jeffrey Just during construction One month Five weeks disruption Really it seems like a large area but the most of the work will occur right here There s going to be some slight grading in here just to make grades work for the ditch checks that are going in but you know otherwise it s really fairly Here here and here will be the bulk of our work so Yeah 5 weeks top start to finish Hoffman Everybody remember the Labor Day I think it was Saturday night storm that Terry s referring to Labor Day 2005 Daniel You mean when they were canoeing in Curry Farm Park Hoffman 8 inches of rain over night and these kind of events were all over the city so it really you know this starts to expose your weaknesses in storm water management In other things and that one was really here we are 4 years later 5 years later still working on it Jeffrey And there s no way you can address every event It s just not going to happen but if you know the event can occur when you can feasibly do it you should Just kind of frame of reference this is an engineer s estimate was 464 000 This bidding environment which also bodes well for our other project is so favorable 264 000 was the bid that was awarded so almost 50 less than what the engineer s estimate was Daniel Any other commissioners have questions of Mr Jeffrey on this Okay Thank you Like I said the biggest impact obviously from our standpoint s going to be the trail head The trail through there but it looks great so it ll be interesting to see what happens I know that area could really that trail is really could use some improvement anyways At the end of the road so great thanks Jeffrey Thank you Daniel Thank you Terry Then we can move onto modifications to the 2009 2013 park and trail acquisition and development capital improvement program And Todd is this something I assume I suppose there s no motion Let me take a step back that we did do with regards to Okay Alright then Then we can move ahead with the CIP for 2009 2013 10 53 Park and Recreation Commission March 24 2009 Hoffman Well hang on a second Do you want a motion from the commission in support at the council meeting In support of the plan Jeffrey Yeah I guess if you are in support of the plan I would because I would anticipate council may be looking at it getting a little sticker shock just because of the amount of money that s going in for a bunch of plants but my motivation is to leave this park better than it came into it That s why I think the expense is justified for what s there Daniel And taking a step back Terry was that part of the initial bid or at least as far as the official budget to have this I guess call second phase because we re entering a new fiscal year so Jeffrey Yeah I did anticipate that there d be a second budget I did put it in my CIP I didn t necessarily anticipate I was thinking it d probably be a 50 000 60 000 project but as we started looking at the amount of area and the and you know we could go with smaller plants and fewer plants but I think ultimately that doesn t meet our objective We want something that is aesthetically pleasing right away Daniel Well especially given the previous trail and the trees that were there before You re talking about red maples and definitely in a few more years it will really start to Hoffman refer to the memo and recommendation you can someone can make a motion off of that Daniel Alright great Want to make a motion to I support approve capital improvements for I suppose is that it Todd for capital improvements Smith I d make a motion that we recommend the City Council approve the landscaping plans for Kerber Park and authorize the request for bids to perform the work Scharfenberg Second Smith moved Scharfenberg seconded that the Park and Recreation Commission recommends that the City Council approve the landscaping plans for Kerber Park and authorize the request for bids to perform the work All voted in favor and the motion carried unanimously with a vote of 6 to 0 Daniel Thank you Thor Jeffrey Thank you again I really appreciate your time I really appreciate your effort and thoughtfulness on this as well MODIFICATIONS TO THE 2009 2013 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM 11 54 Park and Recreation Commission March 24 2009 Hoffman Thank you Chair Daniels and members of the commission Tonight I would like to members of the commission to work through some modifications for our 2009 through 2013 our 5 year CIP This is coming to you because we ve seen some significant reductions in revenue in the park dedication fund In fact since the last time we brought this to the commission s attention we are further reducing the anticipated revenues in your fund years 2009 and 2010 from 400 000 to 200 000 per year and if you look back just a few short years in 2006 that s one tenth less than one tenth of the revenue generated back in 2006 If you re on the graph you look at revenues They ve been all over the map starting in 2001 435 000 Up to 2 2 million And now we think back down to around 200 000 and hopefully rebounding around the 400 000 range for a few years Obviously we ll know more as we move forward And if you near the expense column you ll see that it has these peaks and valleys It peaked in 2008 and 2003 with some big expenditure years and then had a significant valley to you know build the fund back up And we had another significant peak scheduled in 2009 and 2010 but we don t have a mirror image of revenues in those years and so that peak s going to have to be squashed down a little bit or we re going to drive this fund into the negative which according to our finance director is just not possible in his world so he is in support of the Park and Recreation Commission taking a look at your priorities And that s basically what this is We the fund is still at over 3 million dollars today You generate obviously a much smaller amount of money at 200 000 per year so the aggressiveness of the capital improvement program s going to have to be reduced And in doing so it s fairly obvious that you want to invest your dollars where your highest priorities are first and then go from there and so that s the job of the park board The job of the Park and Recreation Commission is to set those priorities as they see as you see it and then make a recommendation to the City Council Staff has made some recommendations for reductions but those may or may not mirror the feelings of the commission and the reductions that we are recommending total 2 95 million and bring the fund back into a closer alignment for where our revenues are today So I ll allow Chair Daniels to go through the process It s one that can you can talk about projects You can talk about dollars You can start with projects you want to eliminate You can start with projects you want to keep It s really up to the commission on how you would like to organize that conversation And then staff will go ahead and take and appropriate notes Re build the recommendation and take it to forward to the City Council Daniel Alright thank you Todd I think we ll just take a minute here to see if any unless anybody has any questions or any comments Smith I have a question real quick On the items proposed to be eliminated you have tennis courts in 2011 for 125 000 and then down below we also have tennis courts in there Hoffman Yep And if you ll note and it s a good question It s confusing Park dedication fund tennis courts Those would be the first 125 000 in 2011 those would be new courts at Roundhouse Park Smith Oh okay I got it 12 55 Park and Recreation Commission March 24 2009 Hoffman And then the capital replacement fund would be some repair dollars for 125 000 to repair tennis courts at the rec center and in other locations throughout the city so that would be a repair project Smith And I didn t do the math I assume the 2 95 is because under the proposed motion it says 2 75 Hoffman Then it s a typo Smith Okay That s what I thought but I guess I could have done the math Hoffman We ll do it Kelly I m assuming the other thing in 2009 is fixed Those things can be taken off the table because they re already Hoffman In 2009 they are not You can make a recommendation at any time Kelly Okay Hoffman Some of those are fixed because of development contracts Is everyone looking at 2009 So we have 10 000 in picnic tables trees The Preserve trail and bridge 250 000 That s a fixed cost Lyman Boulevard trail improvements right now it s at 670 It s likely to creep up a little bit more so we ve set that at 700 000 Lake Ann stairway project we have a significant erosion problem there That project is underway Playground refurbishment at South Lotus that border is literally just fallen off and the pea gravel is spilling onto the lawn And then the Chanhassen High School athletic field contribution we re bound by an agreement with the school district so those are all set Stolar And that one we got the agreement as far as the use of the fields right Hoffman Correct And the artificial turf is going down this week Scharfenberg Todd on page 3 at the bottom the Chanhassen Native Preserve Trail final phase Could you just clarify again what that is Hoffman Sure Remember the trail that was built last summer through the Minne Max development The Chanhassen Nature Preserve off of Galpin And it cuts down around that building and then there s one more piece that needs to come around the last building lot and again it s by development contract Once they build that building they re going to build this trail and we re going to have to pay for it So it s the last phase of that trail connection Smith Is that where it T s to the right then Hoffman Yep 13 56 Park and Recreation Commission March 24 2009 Smith Where it just kind of ends Hoffman Yep Yeah that s what the sign says Trail yeah that s it right there Yeah and as we go through these I ll be glad to explain We can pull out a map We can look at any of these Stolar We gave some suggestions last meeting Did you are those incorporated in here Hoffman Same same ones that are here yeah The proposed cuts Stolar Well like we asked about like the skate park ramp replacement Moving that to see if we can move that to the capital replacement fund as opposed to putting it in park dedication Still leaving it off the expenditures but still addressing it by splitting it off of 4 years 25K per year start 2010 Hoffman That s a good recommendation Stolar That s what we talked about last time Was that not Hoffman No I any of the conversation we had last time I ve not incorporated Stolar Okay that s why okay So that I would like to make that one suggestion See if that would be amenable to the City Council To consider the skate park ramps part of the capital replacement fund So leaving it off but not eliminating that activity And then the other thing we had talked about last time was the trails and again we had the four in 2010 The Bluff Creek Pioneer Boulevard Highway 101 and Rice Marsh and I believe none of those related to development contracts correct Hoffman Correct Stolar So the question was whether we defer some of those to see if the economy changes in 2011 and all Now we wanted to put them together for cost effectiveness thinking we could get a lower bid I guess my question is Gregory You push them all out Stolar Do you push them all out or is it still advantageous to split them maybe and see still get some benefits of tying them together but not as much as if you did all four What s the impact I don t know is there anything that you could tell us like if we split it do we not save as much Hoffman Well yeah Maybe the market has more than anything Right now the one thing that has not come down is bituminous and most of it building materials have come down so More than splitting it maybe where the market is for blacktop at that time Or where labor is if the markets are picking up The labor side of the blacktop is still coming down but the materials are not Splitting it up I don t think that would be a problem It s not going to be you know those projects are fairly tight There s going to be some cost efficiency but still they re in a different location so you still have to pick up and move all of your equipment 14 57 Park and Recreation Commission March 24 2009 Stolar So I ll leave it to to suggest any particular but it seems to me to spend 1 4 million in 2010 when we re still facing the revenue I d rather push some of that out as we potentially see the increases Daniel I think Glenn that s a good point I mean there s do we want to stagnant the development of our trail system or do we want to stagger I guess over those next years so maybe prioritize a few of the trail systems that we think would get the most bang for the buck Is that what you re looking at Glenn Smith If you re looking at a trail that s really development you know serving a development that s probably not going to happen or one that completes a loop of some sort again we have to figure out I don t know what I don t know the location of Scharfenberg Yeah if you look at I mean Tom and I live down in that part of the city so if you look at that section of the city The Pioneer Boulevard gap trail The Bluff Creek Drive Are all areas that aren t being developed right now All those developments Ryland all of those developments have you know have gone away now and so that portion of the city isn t being developed right now I don t know that there s that much use you know in taking that money and building those trails when you don t have the people necessarily living down there Would I like to have a trail so that I could ride all the way down from Powers Boulevard and pick up down to the LRT trail Sure it would be nice but I don t know that it s worth the amount of money right now when that part of the city necessarily hasn t developed all the way out that way Kelly That s where I m on the flip side because Bluff Creek is dangerous I believe because right now it s the road to no where the road is wide you have a trail and the trail ends right when the road narrows and it s a very steep hill going down It s a very steep hill going up so you don t you don t see the cars coming until they re right on top of you I can see pushing back Pioneer a year but Bluff Creek I believe is more dangerous It would be used and it will actually give you another access point to the LRT Stolar Let me ask a question Kelly But I do understand what you re saying about there s no development there but I think that is it s a semi treacherous stretch of road for bikers and runners right now because of the hill and how narrow the road is Stolar And that s my question I think to both of your points I think there s one thing to and to your s Thor also If it s a safety issue we probably should address it If it s an enhancement we should push it out until such time as we see the development or we feel the economy allows so you know if you look there s actually a fifth one The pedestrian trail to the Arboretum Todd you know hearing Tom s comments would you say that there are any particular of those five that are safety ones Is the Bluff Creek one a safety one That it would be advantageous for us not to push that one out 15 58 Park and Recreation Commission March 24 2009 Hoffman You know when you start with all of them and Commissioner Scharfenberg s got valid points Commissioner Kelly s got valid points All trails are safety improvements Bluff Creek and then the Arboretum would be the first at the top of the list The north half of 101 also I don t get up there as much to view what s going on as far as pedestrian once you leave Pleasant View Stolar But you have alternatives there You can go through the community around there and then catch the Minnetonka trail so it is yeah I know the mayor has made comment to me that it is a concern of his As you re taking the 101 trail and you end at Pleasant View like if you re coming up north you run into a little bit of an issue there because then you have to get onto a road But I do think there are alternatives I mean people can cut across at some other points and go up the Dell Road trail in Eden Prairie so they do have alternatives so that one I m not as worried about as it sounds like at Bluff Creek And then I thought that the pedestrian trail at the Arboretum that also was potentially a safety issue Smith Where is the Rice Marsh trail Scharfenberg That s the one that goes around Rice Marsh you know where once you cross over from St Hubert s it goes around the whole pond So it s it goes around that whole Rice Marsh and will loop It will be a complete loop all the way around the marsh Hoffman I ll show it to you once we get warmed up here Kelly Right now it s half It goes there s a trail that goes around half of it Hoffman Can you see this park Smith Yeah Hoffman That s it right here Smith Okay I see Hoffman We have the north section and Eden Prairie has the north section done and then the south side will go in on Chanhassen and Eden Prairie and it will be about a 4 mile loop all the way around Smith Now where does Eden Prairie stand on that Hoffman They re coming our direction at the same time we re going that way The timing is not certain on that project It s going to take some easements or land acquisition through MnDot for these properties So this is the Smith On their side or on our side 16 59 Park and Recreation Commission March 24 2009 Hoffman On our side So this is not shovel ready This project the Bluff Creek trail gap this project will take some easement acquisition You don t want to ride this on your bike or you don t want to ride this on your bike or run this This one it once the trail ends it gets very narrow If you re in that lane of traffic cars have to move around you now They just it s a narrow road It was narrowed intentionally when it was improved to try to slow traffic through that corridor so there pedestrian improvements there today Pedestrian trail to the Arboretum south side of Highway 5 And there s a couple of things going on there You have the Arboretum which has completely changed their point of view and has offered up to allow pedestrians or bicyclists into the Arboretum if we get them to their front door And so not too many people do it today There are some people that bike to work There are some people that do bike to the Arboretum but it s not a very pleasant experience today So that would be a significant improvement Pioneer Trail gap trail You know it is a it s a missing link but there is more room on that shoulder than Stolar Than Bluff Creek yeah Hoffman Yeah then some of these other locations You can bike or run that in as an adult I think and not feel as nervous as some of those other locations The Highway 101 you can go through the neighborhood but that connection should be made eventually Daniel Hey Todd is there a path along Pioneer heading east from 101 Hoffman Yes Daniel Okay that there is because it s been quite a while Kelly It ends at the LRT It stops at the LRT Daniel Does it give you an access to down to the LRT Kelly It sure does yeah Daniel It does not okay So I mean there is technically access We just don t have the southern access point from Bluff Creek to the LRT from within Chanhassen correct Hoffman Correct yeah We built this access to the LRT And it goes down on grade and then how far in Eden Prairie does it pick up again on Pioneer It s a mile or Kelly Oh yeah it picks up at Scharfenberg Lake Riley Road Kelly Yeah Yeah So it does pick up at Riley Road by Bearpath 17 60 Park and Recreation Commission March 24 2009 Daniel But theoretically we have if you take the LRT you do you can create a loop around Riley except for that dead section right by Bearpath That s about it I think that s the only concern correct Hoffman You can make a loop around Riley yeah Daniel Yeah so I guess when we look at getting an access point down Bluff Creek Drive I mean you re only servicing a handful of you know a smaller portion of population along Bluff Creek If we still have access to the LRT via Pioneer then I think that does cover us Unless there s anything I m missing Kelly Well at the that s a very nice access at Bluff Creek You actually have a little shelter there It is a trail head at Bluff Creek as opposed to Pioneer where it just an underpass Daniel Yep Hoffman If you re coming from Chaska east you want to go up here long before you make this movement Daniel Oh no absolutely I mean we do have an access plan I guess is what I m trying to within our trail system Hoffman And remember without the Highway 212 construction this gap wouldn t be here Highway 212 project built a major section of trail along Pioneer all the way into Chaska along Pioneer and built sections on Powers on both sides Approximately 4 miles of new trail construction that came along with the Highway 212 project Daniel Excellent So are there any projects that if you within the commission that you re suggesting that we modify or move within this 2009 or 2010 CIP Is there which do you think we re at this point right now or do you want to study it further as far as which ones maybe we should be moving out Or do you want to take some time to think about it Tom Kelly I m good From my point of view Rice Marsh would be nice Rice Marsh is a nice to have but I think that could be moved Yeah it d be great to have a 4 mile loop around Rice Marsh but it s I don t think it s imperative I think the Arboretum and Bluff Creek are more important with the trails than Rice Marsh Eden Prairie doesn t even plow their part of Marsh Creek Of Rice Marsh Lake So that s one that I think we could push out and I agree with what Todd said too It d be nice to have Pioneer but there is a pretty wide shoulder there that you can as an adult it s comfortable to run and bike on it and it s only probably it s not more than half mile to Powers where you pick up the trail so that is a work around My only complaint about Bluff Creek is there s no work around There is a work around for 101 north Going through the neighborhoods but if you want to get there is no work around Bluff Creek I ran that on Saturday Scharfenberg So Steve you had a point about Bluff Creek What do you think 18 61 Park and Recreation Commission March 24 2009 Scharfenberg Well I clearly understand the safety issue with that Again if we re picking and choosing it would be one that you know for a safety purpose I would rank higher Again I think people would find a way to get around it They d either go back up which I think people do already is that they just turn around at Bluff and they go back up that LRT trail again until they get to a point of access to get off of it I don t know Tom Tom runs it and does it a lot more than I do I don t know how many people you know I haven t studied how many people are traveling that gap of bluff to get up to Pioneer Trail now I m assuming it s more now that as Todd pointed out there s that trail that goes from Powers all the way in west into Chaska now so I m assuming that there s probably more people coming up and using that as a loop or will use it as a loop I just don t know how many people right now if Tom sees more than you know a lot of people using that or not I just don t know Daniel And I guess part of it too is if Chaska were if the trail did not abruptly end at 212 as it does then we have to cut over along 212 to get back onto I think Engler and then back up 17 As far as that if there were more access points I could see probably a more even a wider use of Bluff Creek I guess what you know part of it is safety and I agree but also we have to look at the capacity Or at least the amount of volume that the trail will be used so I mean that s one thought process I think we ought to take into consideration too Arboretum I think is absolutely sound I think we can all agree upon that I think as far as keeping that in the CIP Because again the safety issues and that as well as the access point into the Arboretum You know there s from my perspective a slight hesitation on the remaining 4 other trails being a priority for 2010 and I feel much more comfortable just keeping Stolar You mean 3 Daniel Wait 1 2 3 Yeah I apologize 3 Stolar So I mean along those lines I think we should Rice Marsh Lake and Pioneer Boulevard trails out to 2012 Daniel Well actually 4 I apologize Glenn Actually 101 Stolar Right But I thought we said keep Bluff Creek and keep and pedestrian Daniel Oh I was even saying Bluff Creek as well But again that s my point of view so Stolar Well let s start with those I think we are agreeing with Rice Marsh Lake and Pioneer Boulevard push those to 2012 Daniel Yes I think we agree on that Wendt I would think either one of them 101 Stolar To 2011 Smith At least 19 62 Park and Recreation Commission March 24 2009 Wendt I would think that you d want to go to 2012 or 13 maybe Stolar What year did it start 2005 2006 that it was on the first time Daniel Dan s not even here to smile Stolar I mean 2011 or 2012 you know like I said I think the City Council might have a different view on that with regard to safety They have concerns about safety but I think it s not there are alternatives like we talked about that people can take to avoid that situation For the most part there s one scenario where they can t but what do you guys think 2011 2012 Daniel Well why don t we look at this as a suggestion Why don t we you know these are both Bluff Creek if we move Pioneer and Rice Marsh out in 2012 then why don t we consider keeping next year pedestrian trail to Arboretum in the CIP and then 2011 let s make a commitment to 101 north and then Bluff Creek for 2011 That way we ve staggered them and when we come up next year if things start to change I mean we have another year for us to make a decision and pull any one of these projects back in if there s if the market Smith So you re saying the only one we re going to keep you re or your opinion would be to only keep the Arboretum trail in 2010 Move the rest out Daniel I would say stagger them Smith Right yeah Daniel So then we would have 2 more projects in 2011 because that s really about all That s really all we have for visibility from a trail standpoint unless there s and again that s my suggestion Stolar We d have 3 projects in 2011 right because we have the 41 underpass also And that one we want to do because we have the matching grant in that year Hoffman Yeah that 125 turns into 1 25 million Stolar Yeah good investment So that s why I was thinking should we keep Bluff Creek in 2010 and then we have two in 2010 two in 2011 and two in 2012 Daniel Okay that s fair Smith I would like to keep Bluff Creek in 2010 Keep the pedestrian trail to Arboretum in 2010 and move Pioneer Boulevard Rice Marsh and 101 out Daniel Okay Smith That s what I would recommend 20 63 Park and Recreation Commission March 24 2009 Daniel Alright so when would we decide 20 or 101 2011 Stolar I d like to see it there Daniel Okay Stolar Just and got 2 2 2 Daniel Bluff Creek we ll keep in 2010 Pedestrian trail we ll keep in 2010 Okay Alright Stolar And Rice and Pioneer in 2012 Daniel Yeah and Rice and Pioneer I think that will work Stolar And that spreads it a little bit nicer Keeps our balances I think if I did my math correctly we don t go below a million then in any particular year Which I think is one of the things we ve talked about for a long time We d like to try and not get below a million until we completely run out Daniel Blow it all on a big party Todd what do I mean what are your opinions about Hoffman That makes the makes that look a lot nicer rather than doing these peaks and valleys The projects are still easy to manage You know if we bid it s going to be about a half a million dollars in trail projects each year 2011 we will not be bidding the Highway 41 pedestrian trail underpass grant but we could include that in with the 101 in with that and so Just include it into the contract of the Highway 41 trail And then in 2012 you would be up to another project and again it would be dependent on that time we ll know more about Rice Marsh Lake Have we acquired those properties Do we need to get an easement Where is Eden Prairie at Remember there s a bridge just waiting for that trail on the Eden Prairie side to come down through Bearpath Kelly Do you get calls from residents in that I know that sign s been up for probably 10 years at least that says that the trail s coming Do you get calls from residents asking about when the trail s going to be completed or not really Hoffman We don t get a lot of calls but on occasion people talk about it yeah If they know where that sign is at So those all work fine We didn t change the dollar amount We re still at that 3 665 million with the grand total down at the bottom And then I would recommend you go back and start to pay attention to the recommended cuts Do some things like Commissioner Stolar recommended The things that we feel strongly about the skate park is one of those Do you want to move some of those things out You want to take a look at 209 again in that we recommended removing the Lake Ann Park ballfield safety fencing at 100 000 And then review those I think you have your 21 64 Park and Recreation Commission March 24 2009 Stolar Well I do have a question on that and I don t know how we have to delineate these things but I was thinking you know I know we re still at the end of the day we re still at 1 354 million We haven t made any change to that I know we run the risk of not achieving the revenue dollars we ve been talking about Risks of construction costs going up as the years go on Still to me the safety netting issue always seems to come about and I was just wondering if we wanted to just put place holder dollars in 09 in 2010 and 2011 and 2012 of 40 000 each for safety features in ballfields Then we can determine at that point in time what are the most appropriate ones to do So it does add a 120 to that Smith Can you get but can you get the netting and do it in phases like that Stolar Well two of them are 40 000 netting things What are the priorities that we ve had for safety Would it be Lake Ann Hoffman Wherever the worst injuries going to happen in the future I can t predict but Bandimere is bad and Stolar That s what I thought so I was thinking 40 000 for Bandimere in 2010 at least just if we could put 40 000 in a couple of years so we have two right Hoffman You know one note of caution on those Remember these are we ve been playing at Lake Ann for 30 years and you know so these are improvements These are desires that we d like to improve the safety there or the perceived safety Balls are flying out of ballfields all the time so And we ve studied these things for a number of years and there is no perfect answer and so as much money as you pour at this you re never going to eliminate all of the challenges at these ballfields You just can t put everybody underneath the screen as hard as you try We considered that at Bandimere but it just didn t seem realistic to screen that entire area If you re all familiar with Red Scott Field that s basically what they did is they just screen the entire spectator area in But that s not only an initial maintenance cost but an ongoing capital cost so Stolar Well what is the netting there Hoffman Which one Stolar The Bandimere and Rec Center Hoffman Basically some additional netting at the large baseball field to try to reduce the number of baseballs that are coming out of that Stolar It s extending it up right Hoffman Extending up or out We don t again don t Stolar Don t know how 22 65 Park and Recreation Commission March 24 2009 Hoffman Yeah Every time we talk to somebody that s in you know supplies these things or they re all custom designed Scharfenberg Well I would again raise the issue with respect to the items being eliminated The concession stand You know understand that Todd was here and took off but I know they have expressed an interest CAA has again in partnering with the park and rec commission to do something with that I encouraged them to talk to other associations that use that and try to build some support for that so I know that they re interested in that They ve continued to talk about that and how to potentially fund that I think there s some disagreements with them as to how to do that but I know that they re very interested and committed still to doing something with that concession stand at Lake Ann Daniel Well I went with you guys on Lake Ann I think the best way there and to be able to solve that in the short term is absolutely through partnerships and independent funding outside of the capital I mean right now There s some matching dollars that we could possibly take a look at Set a goal Maybe something as a matter of fact that might be a little more palatable for the City Council to evaluate but you know we have I think we need a more concrete plan for funding That they will need I think if they come back to the commission as well as the council then I think that s something we can then build off of Right now to expect us to take care of the full cost of that even a larger portion of it might be a little more difficult to swallow at this point You ve had a lot of conversations I know with Todd about this so it s just still what creative ways I mean if you look what Minnetonka has done with Veteran s Field and raising 3 million dollars you know we re looking at one sixth of that and just you know for the concession stands That s all we re really looking to do so I mean what can the associations whether it be football with CAFA or little league and softball what can they do to partner together and then possibly come up with some sort of fundraising mechanism Hoffman Who talked to the gentleman that came in with the portable rest room or the portable concession stand Was that you Stopped into our office There was a gentleman from town that is providing a portable concession stand That s another option we talked about so during tournaments you pull out a portable concession stand during tournaments A trailer That s a temporary basis during tournaments Those type of things As you continue to deliberate remember I promised to go through and take a look at potential revenues and they re anywhere from 20 to approximately 45 million dollars in the next 25 years in park dedication And there s a wide swing in there because of it s uncertain how much land dedication we will take in lieu of cash dedication But what that tells us at least is there will be future day for some of these improvements to come on line and be constructed whether they be trails or park buildings or playgrounds or tennis courts and that s based on undeveloped land in all of our different zonings Residential single family residential multi and then medium and high density Industrial commercial and so you re wrapping all of those areas based on the vacant land numbers listed in our comp plan and those are the numbers you start to see So that s significant revenue into the future I was pleased to see those numbers as we went through those calculations Kate Aanenson Bob Generous because I didn t want to see like a 4 million dollar number so 20 to 45 was much better So there is hope into the future so as you continue talking some of these things are going to come back but they are going to have to just be bumped off the list today and you re going to have to decide what those are 23 66 Park and Recreation Commission March 24 2009 Stolar Another quick question Disc golf contribution That was based upon work with the Carver County Have they had any discussions about it at all Hoffman They re not currently interested In fact we had a boy scout that was would have installed it and I proposed to that boy scout if he installs it and he gets the county s approval that we would go ahead and seek to finance the equipment and the county was not interested Stolar From what reason Just from a park plan perspective Hoffman Park master planning perspective and the fact that they haven t resolved how they feel it is working out at their other park yet out at Baylor Stolar Okay so that s one that if it does come it s a small amount but I guess I would say I m okay with it being off the list because it s very much based upon an agreement with Carver County Hoffman Yeah if the agreement comes Stolar then we should bring it back but if it s not in their plan right now it doesn t make sense Hoffman Jeff do you want to just click down each item as we go Daniel Actually I just identified 2 3 motions that I think we need to address One being obviously the one that s proposed by the park and rec by your department Todd as far as with regards to elimination of the programs here We also have talked about the movement of dates from the the different projects that we have listed in 2010 Moving those out to 2011 and 12 And then also I think we have a motion with regards to the skateboard park ramp placement to be moved into the capital replacement fund Does that sound about right then Did I miss anything Hoffman Have we discussed all of the items in the proposed elimination category Daniel Let s see there s 12 projects Stolar There s one other in the elimination I wanted to just ask about The playground accessibility improvements Is that a nice to have Is that foreseeing that we re going to be behind Hoffman It s nice to have We re as a community and I think all communities across the country we can always do better in accessibility And so you can always do better So it s a it s not just a nice to have It s you know by the Americans with Disabilities Act we re mandated to have those improvements but we re not typically challenged on those improvements but and so we ll be talking about this We re going to focus on it this fall in one of your commission meetings There s some very good if you re the parent or you re the person who needs that 24 67 Park and Recreation Commission March 24 2009 improvement it s important to you And if it s not it s not out there but then again when you run an entire system either a city or a county or state system all these needs aren t being met so Stolar What about like in the South Lotus Lake when we fixed that border Are we going to make that better accessibility as a part of that Hoffman Absolutely Absolutely Stolar Because that s what we ve been doing is as we ve modified playgrounds we ve done it and that s why I was wondering if this was just this would be further enhancements or if it d be pretty much our catching up on the accessibility as we ve been modernizing playgrounds Hoffman Yeah probably just wouldn t be playgrounds It would be access points Curb ramps A whole bunch of different type of things Stolar Okay Daniel Going back to your question Todd you had about things that were missing on those 3 motions Was there anything else that we were missing I think that pretty much covers it I mean to a certain extent we re talking about the 12 projects To postpone the 12 projects and we re looking to postpone 4 other projects I assume that we either could include under that motion or come up with a separate motion just so we get a little more detail But I know there definitely has to be one with regards to the skateboard park plan replacement because that s a great idea I know you had talked about that before I think the last meeting and this needs to be brought up and I think recommended to the council so Stolar Do you want that motion Daniel That s what we ll move with the motion Stolar I d like to move that we accept the staff recommendation for the items proposed to be eliminated or postponed out of the 5 year plan with the following and the recommended timings in their submission with the following adjustments That we ask that we the park and rec staff investigate into the skate park ramp replacement from the park dedication fund to the capital replacement fund spreading it out over a period of years And that we move the Rice Marsh Lake and Pioneer Boulevard gap trail projects to 2012 We move the 101 north project The 101 north Pleasant View Road trail connections to 2011 Is that it Daniel That should be it Stolar You want to check off your list there Wendt I ll second that Stolar moved Wendt seconded that the Park and Recreation Commission recommends that the City Council approve modification to the 2009 2013 CIP to eliminate or postpone 25 68 Park and Recreation Commission March 24 2009 twelve projects totaling 2 750 000 in order to preserve park dedication funds for improvements and or land acquisition that are deemed essential or time sensitive with the following amendments 1 That staff investigate skate park ramp replacement from the park dedication fund to the capital replacement fund thereby spreading it out over a period of years 2 Moving the Rice Marsh Lake and Pioneer Boulevard gap trail projects to 2012 3 Moving the Highway 101 North Pleasant View Road trail connections to 2011 All voted in favor and the motion carried unanimously with a vote of 6 to 0 Daniel I think we got that deliberated and now I do believe Todd we can move onto the recreation programs starting with ChanJam and John Stutzman s here to tell us about that RECREATION PROGRAM REPORTS CHANJAM 09 Stutzman Thank you very much Chair Daniels and members of the commission ChanJam is coming up this year and I m real excited about it this year to build on the success we had last year Last year we had over 300 people there with 8 bands This year at this point I have 9 bands that have applied with 3 more that I have had communication with in the last day that are planning to apply tomorrow is the deadline for that so I m anticipating getting that so I th anticipate a full bill of 10 bands It will be held Friday April 17 from 6 30 to 10 00 p m out at Chan Rec Center One new development that has occurred this week is I have officially secured Dave Ryan from the KDWB morning show will be the emcee of the event Daniel Nice Stutzman He agreed to do that on Monday He s agreed that we can advertise that he will be the emcee as well as plug it some on his show as well so that should be a really nice addition I began looking for an emcee just to kind of fill some of the down time inbetween bands last year It s not going to completely take away the dead space but it will at least engage the crowd a little bit more It will help fill some of that It will allow thanks to be given out to the volunteers that help out as well as plug the food vendors that do come out so that should be very fun I do anticipate all 4 schools being represented this year Last year we only had 3 schools represented but at this point I have had communications There s a couple joint bands between a couple schools but at least in some way shape or form all 4 schools that serve the community of Chanhassen should be represented in this concert as well so Posters have been out in the schools The schools have been very nice to work with again and are looking forward to this event Tickets will be 5 00 available at the door again that night If you bring a perishable food item to donate to the CAFT Agency and the food shelf you ll receive 1 00 off as well so If any commission members are interested or available in helping out with volunteering I d welcome 26 69 Park and Recreation Commission March 24 2009 any help or just come out and check it out because I think it s a great event and should be a lot of fun this year Smith How many people do you I mean I know it s hard to anticipate but how many did you have last year Stutzman We had just over 300 last year I guess my goal last year was about 300 If we can improve upon that I guess I haven t set an exact goal on what I m hoping to do I guess covering costs which we did last year is the primary goal and from there the more people we can get involved in these programs the better So I mean with the publicity and the increase I mean I guess 500 would be my hope but it might be a little bit of a stretch so it will kind of depend Stolar What s the max that you can have there Stutzman Oh what was the max we decided Jerry last year About 1 000 I think it was about 1 000 was the fire code for the rec center with the space that we have Daniel How is parking Stutzman Parking we didn t have any issues last year so I wouldn t anticipate this year I do encourage the bands to bring 1 car versus 4 or 5 or 6 or however many Or maybe 2 vehicles if they need to but I strongly when I meet with the bands encourage them saying hey don t everybody drive Bring your vehicles together Come together and Scharfenberg John are you postering only the high schools Stutzman Postering only the high schools but we did have it in the Connection The prior one as well as the one coming out so we will have that That was actually some of the feedback that I got from the last event was and I didn t even think about it is the parents didn t know about it I spent so much time trying to focus on the students getting the high school students to come out and I talked to several parents throughout the event last year saying hey we didn t even know about it so getting it in both Connections I m really trying to work with the paper to get a feature article on it The couple things I m trying to discuss with them is whether it s interviewing last year s winner or now that we do have Dave Ryan secured you know just getting that promotion out there It is on our web site It s been on the web site for oh boy about a month now And every time there s an update we get that up on the web site As soon as I got done meeting with Dave Ryan we got that on the web site So we are looking for other ways to reach out I m also planning to do an E blast to the community about 2 weeks prior to the event to really get the parents or the adults involved in this event as well as the high school students Scharfenberg You may want to email the music departments at both Chan Middle School West and East because I know they have other bands as well as Pioneer Ridge Just let them know so that they can let some of their students know about that so Stutzman Okay 27 70 Park and Recreation Commission March 24 2009 Daniel And you know while you have the email going John I guess too my suggestion would be as we get closer we re getting pretty close here maybe in the next couple weeks send an email out to the commission as well as if you could to this commission Just asking as far as detail what type of expectations you may have as far as support or help from us as well So I think that would give us an opportunity to reply and as we get closer to our schedule it ll be a little bit easier for I think any of us to plan and get a better understanding of what you need from us Stutzman The primary duties that we need is basically ticket sales but I can definitely send out an email In working with Lieutenant Jim Olson and the Carver County he s going to provide us with security again this year He s actually enabled it so we won t actually be paying for it It s just going to be part of the general contract so Jim has been very helpful on that so we ll have 2 dedicated officers up there for security as well as the CSO for those purposes All the vendors are served We contract with vendors to come and serve food so we don t do that The primary duties would just be the ticket sales and just kind of helping with the storing and moving around of the perishable food items so it s a relatively low work event other than the preparation for it but yeah I will definitely include everything All the details in that for the commission then before we go forward Daniel Great Well this is going to be exciting Any questions for John on this Great then thank you It was a success last year and I m trying to clear my schedule so I can get out there and catch it Friday so Stutzman I m pretty excited for this year s event It should be really cool to see what a year has done so Daniel Oh yeah Excellent 2008 09 ICE SKATING RINK EVALUATION Stutzman Yeah it s hard to believe going backwards from ChanJam back to the ice but they are pretty much gone at this point but we did have another good rink season this year It was slightly shorter than last year due to the weather When we kind of started and then down the stretch due to some just kind of considerations Make sure we re using them appropriately as well so we totaled we were open for 74 days from open to close and the official last date they were open st was March 1 Although Roundhouse we did close down a little bit earlier just to accommodate since that one park wasn t as used as much that we closed that one down a week ahead of time And then reduced the hours of the other locations to accommodate that as well But we were 16 days shorter than last year Had actually closed a few more times this year due to snow cold weather warm weather as well but overall we had over 8 500 participants while the attendants were there to take attendance and they were basically out there every hour kind of giving a quick head count of who all was there and this does include all the teams that used the rinks as well so Given that we were shorter we were down not a significant amount from last year so it s very encouraging Only other thing I d like to touch on is the warming house trailers We ve rented them for North Lotus Park as well as City Center Park We did switch vendors again to the entry 28 71 Park and Recreation Commission March 24 2009 level the ground level units instead of the ones with steps While they are a much more preferable product the company is less desirable to work with They re a little more difficult to work with than some of the other companies so I will continue to work with the other staff and everybody to kind of see where we can go with this to at least explore other options that we have and try to make this a good product and a good company to work with at this point but that will continue to be evaluated and monitored as we go forward so it won t just be we continue to go back to the same company year in and year out despite anything that might or might not work out so We also have the seasonal wages as well as other expenses that we incurred totaling about 54 000 for the ice rinks for the 74 days they were open and if you guys have any further questions on the details I d be happy to answer any Daniel Go ahead Kelly Are the attendants necessary Stutzman Yes and no I think they are very much appreciated and from a safety standpoint I think it does provide parents with a comfort as well as first aid situations where they can be there However several communities are starting to explore other options of leasing out the warming houses Seeking volunteer groups Certainly we could look to cut back which parks we do and do not have attendants at which some cities have done I do think they are a very good role to play but it is a possibility to explore where and how much we have them Kelly Yeah I m guessing the 12 8 pretty much is paying for the attendants Stutzman Correct Correct Actually that 12 8 is pretty much the attendants The other costs are noted below as well Daniel John how s the 54 000 compare to last year s totals Stutzman I think that was about the same if I m not mistaken Dale I know Dale s costs were pretty similar Our warming houses we went down a little bit just due to the shorten season And then warming house attendants were pretty comparable Again down a little bit due to the extended season and the amount of turnover we had we paid a little bit less of a rate too then we did last year with the returning staff that we had so it was down a little bit but not more than a couple thousand dollars Daniel Okay Any other questions for John Okay thank you 2009 EASTER EGG CANDY HUNT PREVIEW Stutzman Our other special event that we have coming up which is the third in our annual th series of the marquee events that we do is the Easter Egg hunt That will be held April 11 out at the Chan Rec Center We do have musical entertainment again this year I did contract with a new group just to keep it fresh These guys did perform last year for us in the Concert in the Park and were a great group to work with Very fun Very engaging so I think this is a good good location for them as well Hopefully we ll be outside this year without the foot of snow on 29 72 Park and Recreation Commission March 24 2009 the ground but other than that I do anticipate this should be a good a good event In reference to any cost savings as we did with Halloween and continue to do with Easter the candy will kind of be monitored versus you know just keep giving it out Keep giving it out We will monitor that so we can return any that we don t use to save costs and reduce the costs of that so th But that will be the morning of Saturday the 11 Scharfenberg Sorry John what time is that Stutzman It begins at 9 00 with the entertainment We don t announce the actual time of the candy hunt just to encourage people to show up and partake in the whole event versus I just want the candy So the candy hunt does proceed directly after the entertainment begins so once again if any commissioners are available to volunteer help I d be happy to send out an email on this is greatly appreciated Smith Glenn gets to wear a bunny suit Stolar No I was a cow That s what it was Hoffman I think Elise should wear the bunny suit Daniel Okay Well excellent John and as again we re starting to come to this time of the season Stutzman Yep and if it s okay with the commission I might just lump those two together just to give you a better idea kind of compact rather than a couple different emails Daniel No that d be perfect and that s exactly what we re looking for so thanks John Alright move down to Recreation Center Jodi RECREATION CENTER REPORT Sarles Thank you We have had a very I think a really busy winter since we ve last seen each other here Boy rentals have been going well right now I think we ve had everything from sports groups in there to banquets I have a memorial service coming up so it s been a busy time over at the rec center Everyone is very thankful for the new equipment that came in January It s getting well used and well loved and so that s great and we really appreciate that investment that s been made at the rec center One of the big announcements we have and it s included in the packet is that the aerobics program at the rec center is going to be discontinued in it s current nd state as a punch card system on May 22 There s a letter from Ms Stewart Murphy in here kind of concerned about it We have secured one of our instructors to continue working with us as a registration based program so that we can continue to have an aerobics presence at the rec center but in it s current state as a punch card drop in system it wasn t fiscally responsible anymore after a number of years If you have any questions on that there is a pretty good breakdown of what it does cost to run the program versus participation right now Stolar And we addressed her issue about the extra punches that she has out there 30 73 Park and Recreation Commission March 24 2009 Sarles Yes Yes we have so The Dance for Fun The holiday showcase was a success this year We had about oh I would say over 400 people come to that showcase that we did Gave the kids a chance to get in front of the parents Kind of dance for the first time Was a little rough on the 3 year olds A lot of them dance backwards but it went well so The enhanced fitness program is going well over there The Tae Kwon Do is once again I think if we included the newspaper article that was written a couple weeks ago where they had we had another tournament here and I think we had about 65 kids or adults and kids participate so it s a very successful program Very well liked And then on display we ve had a number of had Holy Family is on display now as our artwork in the rec center It ll be there for I think til about the end of this month We ve had Southwest Christian High School We re still working on Minnetonka High School but we ve got little inroads and I think this fall we should see some of that school s work out there And now our local artist for the summer so it s been a good program and people do love to see the talented students that we have out here in the area so it s been great And then the other thing we ve been really busy on birthday party packages so that s been a really successful kind of twist that we brought out this year and just book another one today so Other than that if anybody has any questions Scharfenberg Jodi in the aerobics is just that the participation is just down Sarles Yeah the participation is down and it s you know we have a couple classes that we can see up to 12 15 people in but we also have some classes that all of a sudden no one will show up for a while so the consistency isn t there and it s hard to maintain people coming back too when they re getting getting you know a lot of people are a little concerned about being one of the few people in a class so Hoffman No fun to be at a small party Sarles No yeah Some people like the individualized attention but a lot of the new comers don t necessarily like to see that And we re going to be looking at putting in maybe like a kettle bells contracted service or something like that to kind of supplement the aerobics portion Hoffman Want to talk about how that will free up some space for additional dance as well Sarles Yeah and really aerobics has been running a class at the rec center in at the rec center from in some prime time in the evening hours and so that the space is in quite a demand for dance right now and so if we can we looked at our schedule and adjusted some of the classes that maybe were getting pushed a little late for the younger kids and have been able to slide them up a little bit and so that will free up our schedule in the fall And then we ll maintain the morning aerobics or early morning aerobics and then weekends and it all will balance together on the schedule so it s it works out well It s unfortunate that we do lose that program though Daniel Don t you think with over time especially dance as popular as Sarles Yeah it is yeah it s popular 31 74 Park and Recreation Commission March 24 2009 Daniel That you ll fill that instantly at least I feel Are there any questions for Jodi as far as the recreation center or the rec center It s excellent thank you Jodi We certainly appreciate it and like the number of programs that you guys have currently running through have been excellent so well received Sarles Thank you SENIOR CENTER REPORT Bill I don t have a lot to report tonight 2009 started off to be a good year although with the colder than usual weather we did see some cancellations with some of our day trips and some activities but the day to day cards and activities really have strong a fair amount of people We have seen an increase in activity or in participation where the South Shore Senior Center in Excelsior there are 5 communities that feed into that They re experiencing pretty severe financial problems and reduced programming so our bingo and bridge and participation in some of our other day trips have seen an increase due to people coming from there to our activities College of the Third Age program is once again for the third year sponsored by Klein Bank They have 6 programs a year with retired college professors from the Twin Cities area that come in and do presentations and those have been really well received The other program I d like to talk about is I started a program this year called Passports to the World Had an idea last fall with the high price of gas I have a monthly lunch program With the high price of gas I thought I would try to utilize local people to come and share their travel experiences and so we have presentations and I try to have food and entertainment featured around those different cultures In January we had our Chinese New Year s party I have a woman who had been to the Hong Kong Chinese New Years 3 or 4 different times We had food to that culture Last Wednesday or Thursday rather we had a trip to the Antarctic with some people that had been to the Antarctic and had food and presentations centered around that We re going to visit continents and then some other countries We re going to go to Africa Have got an African drumming group coming in We re going to have a midsummer night Swedish party with Swedish fiddling music So we re going to just have a whole lot of fun at the senior center this year But the first two programs in January and February were really really well received and people have been excited and I ve really been fortunate to find people in the local communities to come and present Other than that 2009 will prove to be an interesting year Our day trips we do one day trip a month and we split those with Chaska Or we share a bus with Chaska and all of our day trips and Joan from Chaska and myself are really trying to manage trips that are affordable Any time you rent a coach bus for anywhere for 4 to 6 hours you re talking anywhere from 400 to 700 so we re really trying to be conscientious and try to balance a lower cost program in one month with a higher cost program in the next month being aware that people funds are somewhat limited So that s pretty much how 2009 has been going Uneventful but good and we re just looking forward to the remainder of the year Daniel Excellent I have one question What is the local cuisine of Antarctica Bill Well that was a challenging I couldn t find any whale blubber or fish so actually we I just had bread bowls with beef stew and then we had layered ice cream dessert that was different flavors and we had penguin decorations but no that was not an easy one 32 75 Park and Recreation Commission March 24 2009 Daniel No pickled herring Bill Huh Daniel No pickled herring Bill No no but that s going to come in for the Swedish Yep And I do have a man making lefse for the even though that s more Norwegian for the one in June so But no couldn t find anything on that Stolar Are you doing a Cinco de Mayo thing at all in May Bill I did that 2 years ago A Cinco de Mayo one What my thought was was to focus on continents this year and then fill in some other countries for the different months so Cinco de Mayo was 2 years ago and I don t like to repeat programs more than every couple years We have a lady from India who lives in Victoria who was on the Food Network cooking challenge so she s going to come in and prepare some Indian cuisine Plus I m trying to focus some around holidays specific to the various Stolar Because their bid holiday s in November Bill In November exactly Exactly And then the African Adventure in July Africa s such a big continent you can t specify one holiday but I did experience I went up to an African restaurant by the University called Tum Tum s and I was treated to their lunch buffet so they re going to cater a meal for that so I think people will really enjoy it Stolar I was just thinking if you end up going a Spanish or Mexican holiday again you might want to partner with one of the emergent programs here to maybe bring the kids out for that celebration Bill Great idea Stolar Because we had my daughter s in emergent in Minnetonka and last year in Cinco de Mayo they the teacher had all the traditional outfits She had patterns and places you could buy them and so all the kids were dressed up in their traditional outfits and it was a lot of fun Bill Great good Thank you Scharfenberg It d be nice too maybe in conjunction with the Music in the Park series if one of the things in the summer maybe you could feature a group and so you could have that thing and then have it go right to the park with the music potentially too so Bill That s a good idea Good idea One thing we are doing with Music in the Park I usually have a dinner event before one of the concerts in the park I met with the Senior Commission they traditionally have an open house in the fall to meet the commissioners The past year or two 33 76 Park and Recreation Commission March 24 2009 that hasn t drawn a lot very much attendance so a suggestion was made and they agreed upon it we re going to have an ice cream social at the senior center before a concert with the park with the Senior Commissioners so they will be there with the ice cream social Curt Robinson one of the commissioners did secure 100 donation from the Lion s for the ice cream and then they will mingle among the crowd with their name tags on to identify themselves as Senior Commissioners Thank you Daniel Thank you Sue PARK TRAIL MAINTENANCE REPORT Gregory Well John s pretty much covered the skating rink report and that so the only thing I would like to add to that is although we didn t do an official survey of the Rice Marsh and the Chanhassen Hills this year and that we had we noticed there was very little use of either one of those rinks The guys we went out and cleaned them at the beginning of the year and that Every day we did daily maintenance on them and there wasn t much activity going on We actually cut it back later in the year to just Monday Wednesday and Friday s we d go down there and we still noticed very little and that but so just for FYI for you and that They weren t being used much at all this year Lake Susan our oxygen aerator we had to put in with the early th snows this year and that The oxygen started dropping quite a bit February 10 and that we got to the point where we felt we had to put it in Everything went good with the oxygen through the rest of the year and that As of yesterday we shut it off Oxygen was good Fish are good We didn t have any fish kill that we re going to notice this year at all Actually tomorrow morning and that the guys we ve got everything ready we ll be pulling everything out of Lake Susan and that The lake is opening up pretty well down there and that so it s got plenty of oxygen coming into it Wood duck houses this year actually we took a pretty dramatic jump We went up to 50 this year Last year we were at 29 That was the lowest that we ve ever been last year in 15 years that we ve been keeping the records And I we do some pretty good jumping up and down if you look through the percentages through the year and that I ve been kind of watching it There is no real answer why one year is much better than the other year and that I mean it s not like it s a bad year one year and you know the weather is real bad one year or the other and that It s just there is no real explanation of why they jump like the way they do But anyway this year and that we had a real good turnout at 50 in our boxes The Dutch Elm disease as I told you earlier we had about 150 trees marked to take down this spring We have completed that about a little over a week ago getting all the Dutch Elm down We actually kept count this year We good 197 trees and removed and chipped them up Now we are currently heading towards our trails We ve got 70 miles of trail and we re going to try to get through those and take care of any trees that may or branches or anything that may fall on a trail and that so The guys are pretty much and that is nothing but trees so far since skating rinks have shut down but that s pretty much all I ve got unless you ve got questions Stolar I m just wondering if the two neighborhood rinks were not included what percentage of the cost is that of your team s time Gregory Of the how much would it cost 34 77 Park and Recreation Commission March 24 2009 Stolar Of the neighborhood yeah Gregory It s really hard to tell and that I mean because when we re flooding they re in the rotation I mean we hit them we don t hit them as often as we hit the rinks up here or any place we ve got hockey rinks We try to hit them more often Rice Marsh and Chan Hills we get ice quick because we put them on ballfields and it doesn t take a lot of ice I mean they re ready to go It s not like putting them on grass We do less maintenance and everything but how much of that percentage I really couldn t tell you It s hard to tell Hoffman If you remember in the past the number we ve been using is about 5 000 so when we talked to the neighborhood about you know is your value how much do you value your rink It s about a 5 000 investment for the community Somewhere in that neighborhood Stolar Thanks Daniel Also Dale did you guys hit the trees along Kerber Gregory Which ones Daniel On the south side of Kerber Pond The Dutch Elm The dead trees Have those been cut down as well There s a number of dead trees out there Gregory I d have to take a look at that but they should have been cut down Daniel Okay Alright That s about all I have Gregory I ll take a look I know they got a bunch along on the west side of the Kerber Pond there But I ll take a look and make sure if they were on our list and that and they were and that they should have been cut down Daniel Okay Kelly Want to say again great job on getting the snow off the trails this year Fantastic Daniel Oh yeah Gregory We ve had a lot of compliments We run into a lot of people on the trails and that and it s we ve had a lot of compliments People stop us plowing and they really enjoy it They like it Hoffman If you ever want a ride along I woke up one morning and called Dale and he picked me up and it s a pretty interesting experience when you cannot see anything but white in front of you and you have to plow that trail because it s hard to find Daniel There s no markers are there 35 78 Park and Recreation Commission March 24 2009 Kelly You do a great job of not digging up grass too I mean you pretty much are hitting that trail every time Stolar There s occasions Daniel Thank you Dale and certainly again as Tom s absolutely right The work you guys do in the winter here the highest ranks on the trails Your group has done a fantastic job I mean the trails are open sometimes before the roads so thank you very much and sure look forward to the work you guys are going to do this summer So thank you Gregory Thank you ADMINISTRATIVE REPORT Daniel Todd it looks like we ve got a closed agenda item for the rest of this calendar year Hoffman As we move forward and we we re in a slower development time That means we re in a more of a planning phase and so I think it s appropriate that we start to lay a calendar forward In April we re going to bring you a focus on park and trail maintenance Go a little bit more in depth in that We re going to introduce our new member Elise Ryan and also update you on the final momentum regarding the Vet s monument dedication There will be an invitation to all commissions council legion members to come out on a work day probably a Friday to install the pavers and so if you want to get your hands dirty at the veteran s monument you ll have an opportunity to do that You ll receive an invitation In May we re going to do some project tours out around the community Taking a look at projects that are under going or ongoing and then we ll get right back into CIP planning June is the proposed bike ride between our commissions and we ll seek some help from our park commission since you re the experts that people look at to either plan a trail route Kelly I ll plan a route Hoffman So either it will be from Lake Ann or Lake Susan and we ll gather up as commissioners and families and then those who want to go out and I m thinking about a 45 minute route so As the bikers leave and go out on their bike ride the others can socialize Start up the picnic the barbeque and then the bikers will return for the event and discussion Stolar Are you thinking of starting that like at the new shelter Hoffman Either the new shelter or Lake Susan One of the two Either north or south of 5 We ll probably go either over under under the underpass at one point so it really doesn t matter And then you ll have the opportunity as a commission to review a draft copy of our first ever annual report A 2008 Park and Recreation Annual Report And then following that up with your approval process your adjustments your changes The commission led by Chair Daniels will have an opportunity to present that to the City Council in September and so an annual report presentation to the City Council In July a joint meeting with the neighborhood park and rec commissions That s just a concept that s been talked about Chair Stolar or Commissioner 36 79 Park and Recreation Commission March 24 2009 Stolar s brought it up Should we meet with Eden Prairie Carver County parks and Chaska parks commission Meet with some other commissions in a social setting to talk about what they re doing August focus on recreation and programs and special events and our final CIP September focus on the rec center And then their presentation of the annual report That will be at a council meeting October we re going to take a look at some American with Disabilities Act compliance materials and then discuss a neighborhood meeting to discuss our 2009 and 10 th ice skating rink program And then focus on the senior center on November 24 And then all throughout the year your quarterly reports will come in June September and December from all the different lead th Smith For May the 25 I believe that s a Monday Hoffman What s the Wednesday th Smith 27 th Hoffman Okay Then it s the 27 th Smith Wouldn t it be the 26 on Tuesday Stolar Move it one day for Memorial Day Smith Oh oh Yeah yeah Hoffman The council goes to Tuesday We go to Wednesday Smith I didn t equate to what Daniel Also I guess are we actually going to do a dedication in April for the Veteran s monument I thought the official dedication was going to be Memorial Day Isn t it Hoffman No it s just an update Daniel Oh just an update Hoffman Yeah The dedication is on Memorial Day at 5 00 p m Daniel Oh okay I just wanted to make sure it s clear Hoffman Yep And then your joint meeting with the City Council has been scheduled and that th is not listed here You should write it down and take it home with you Is April 27 at 6 00 p m ththth Wednesday s the 27 Yeah so May s the 27 And then April s also the 27 Right Fourth thth Tuesday in April is April 27 Yeah So it s Monday April 27 at 6 00 and you ll be meeting in the Fountain Conference Room with the City Council If you want to set any discussion topics tonight you might want to take a few minutes under commission presentations to talk about what you would like to address with the City Council 37 80 Park and Recreation Commission March 24 2009 Daniel Well I think first and foremost we should talk about where we re at with the CIP I mean that goes without saying and some of the changes that we ve made and some of the reasons behind our thoughts on keeping for example Bluff Creek as well as Arboretum for 2010 I think they understand as well as they understand that obviously we re obligated for 2009 There s not much leeway we have there I think getting their feedback as well as any questions they may have for us with regards to CIP over the next 5 years will be probably be priority number one I think number two one of the areas that we should probably get some feedback on would be recreation On the recreation side Whether the programs they may have heard from the community that might be interested with regards to the community center or other recreation events that might be coming out of that As I had mentioned I think the last time we had a meeting I think that s one area where we could certainly make start to look and evaluate other activities over the years I realize John you have a schedule that we ve been going off of that schedule I think the last addition that we ve had I think from a community wide last activities Jodi you guys at the rec center but I believe it was ChanJam And maybe you know what other activities could we take a look at as we start to curtail back the CIP and some of the expansion of our trail systems and parks what can we do on the recreation side You know because those seem to be very well received and I think an opportunity for the community to gather so I mean I think those maybe some of the things we could certainly talk with them about Kelly Will we be able to share a success story Is the council aware of the success of the dog park Financials behind it and how many annual passes are purchased now I mean I think that could be the best 25 000 or 35 000 we ever spent and it would be nice to I think there were some people that were hesitant about it It d be nice to say you know hey for this little investment we really hit something special Hoffman Great Kelly I don t know if there s any Hoffman Yep Stolar A couple of them were out there at the dedication Bethany and then Tom were there so they saw But I think that s a good idea I also think just I would like to see to your point Tom a couple years ago it was mentioned to me by a former rec center employee that she didn t think there was a lot of programming being done for the you know the 12 to 16 year old group other than the skate park and so maybe we could have some statistics about how some of the programs John you ve done have now addressed what was a gap I think in programming for that age group And you know if you could just give some statistics on that There s been several different things You know the Karaoke Night ChanJam A couple other things I can t remember Scharfenberg Third Lair I mean association with that with the skate park Stolar Yeah and I think that type of programming as well as any others 38 81 Park and Recreation Commission March 24 2009 Kelly The birthday parties too Stolar Birthday parties yeah Some of the changes at the rec center that have you know for the work that Tom did before you Jodi and the work you ve done in strategizing where we re going to go with the rec center and then of course the senior center I think it d be good to just have some maybe like a preview almost of the annual report Hoffman Great I ll lay out a one page talking point diagram and we ll present it and bring it with the group You ll have a half hour 30 minutes Daniel Oh great Stolar So we ll just cover the good points in a half hour 30 minutes Scharfenberg Todd with the October talking about the skating rink Was your intention to talk to the Lake Susan Hills people and the Rice Marsh Is that kind of what you had in mind Hoffman Yes Bring in those neighborhoods And also bringing in the neighborhood in Roundhouse Park area There s been kind of both sides There s been comments that you know the rink is not being used very regularly There are a lot of rinks on the lake in that area and there s a rink down on the lake or a couple of them have lights and warming houses and they re more modernized than the rink at Roundhouse and so the kids all go to the neighborhood rinks and the public this gentleman s it was in a council meeting this gentleman s point is you know why are you investing your money They re all over down at the neighborhood rinks Daniel Alright So we have some points Todd I think we can work from with regards to the th 27 so Hoffman That date was just set today so I appreciate that Daniel Okay great Are there any changes or any motion Todd that we need to make with regards to this Hoffman No motions We ll continue to include it as a packet item so you can track and you can modify as you see fit Daniel Okay And is there anything under the administrative section in the packet here that you d like to point out or cover quickly Hoffman The Seminary Fen stewardship plan is a draft or a working document so those who are interested take a look and if you want to email comments directly back email them or send them to my attention and I ll get them down to the DNR There s also an item about the Hennepin County Regional Railroad Authority trail in here Eden Prairie plows their section of trail We do not and the gentleman was upset that we weren t plowing and so when I described our policy he understood but you know it s something that as a commission you might want to consider in the future Do you want to plow that section of trail or not 39 82 Park and Recreation Commission March 24 2009 Daniel Tom you re the foremost authority there on this Kelly I say yes I think it would be great Especially if we had the especially if we do get the path Hoffman The Bluff Creek Kelly The Bluff Creek path to that trail head I don t see any that s about I mean Eden Prairie plows it up to Pioneer and stops Hoffman That s where they hit yep Kelly And I would think that it d be great to Scharfenberg We ll buy you a shovel Hoffman And this particular resident was a little confused because one of the Eden Prairie plow drivers must have wanted really wanted to see the valley that day so he plowed all the way out to 101 and so then it was confusing the residents well it was plowed once Kelly Because it s not used for snow in the past it was used for snowmobiling but Hoffman Correct for a lot of years yep Stolar Up until a few years ago Kelly And it s not tracked for cross country skiing so right now it s just Hoffman No It s on your own Bring your boots and tough it out Daniel Is that part of the reason why we don t do it now is just because the transition when we ve put into ordinance that you can t snowmobile within the city limits of Chanhassen anymore so Up until that point it was our assumption that that was what it was used for so that s why we haven t Hoffman Well it was really just a test to see how people responded to it because you don t want to go ahead and spend additional money until you think you have a reason to do that and so it s been up and running and this is you know there s probably one or two comments a year that we receive about why you re doing what you re doing so Daniel Well I think maybe we should have that as a it will be for next this upcoming season Get some input Dale from your group maybe next fall when we get together and we can have that discussion then Hoffman It s a big chunk of trail 40 83 Park and Recreation Commission March 24 2009 Daniel It s a good mile long Kelly It s a mile long but the access is there for the trucks right You can get in through Pioneer and get out at Bluff Creek Hoffman Yeah Gregory We actually plow that trail going down to the LRT Kelly Oh Eden Prairie doesn t You plow that section Gregory We plow down the hill down to the LRT and then we come out what s that other addition on the other side there They have an access too Hoffman Over by Lake Riley Gregory Right We plow that as well so we do go down onto the LRT For us it would be easier Then we could just go down onto it and come off the other end We even do the parking lot too of the LRT Bluff Creek Hoffman The one challenge will be at 101 That s a tough intersection You ve got to dive down and then go back up Kelly Yeah Daniel Okay Well I think we should probably have that discussion then next fall Alright I think that is it Is there anything else Stolar That s a good question Todd Did we ever settle the lifeguard contract situation or is that still Ruegemer Yeah that was approved at the council meeting 2 weeks ago Two weeks ago so yeah the contracts are in the process of being signatures getting the stuff right now so we re all set to go Daniel So the recommendations Ruegemer With Option was it Option D Option D with the modification of the hours 11 00 to 7 00 Stolar Did they hold steady on the rates Ruegemer Yeah I think there was a slight increase was it 1 41 84 Park and Recreation Commission March 24 2009 Hoffman Yeah Jerry negotiated down to 0 and they were up slightly so it s like a minimal amount Ruegemer Yeah it was like 250 Hoffman So thank you for that Daniel We saved money I assume compared to last year That was our goal correct Ruegemer Yeah we are definitely saving money We re starting a week later than we did last year but yes we re definitely down Reduced the cost of the contract Daniel Okay Well if there s anything else that needs to be addressed I do believe Where s my notes COMMISSION MEMBER COMMITTEE REPORTS None COMMISSION MEMBER PRESENTATIONS None ADMINISTRATIVE PACKET Scharfenberg We still have the Rotary Daniel Oh yes I should acknowledge Steve that your that Barbara has been nominated correct So congratulations to her And when a decision on that Todd be made Hoffman You need to vote tonight Daniel Okay Hoffman We can adjourn and then you can vote Was there any commission presentations Anybody have anything of interest And with all our staff here I d just like to again say thank you to those folks for coming and as you know in any organization they re the ones that really get the work done and so we try to use a lot of carrot not a lot of stick around here so they respond to that very favorably and I appreciate their work on a daily basis And then as we move into summer your job typically gets a lot more fun as commissioners because we don t always have to sit in this room so we look forward to an enjoyable summer and getting out and you know the council spends a lot of time talking about budget and those type of things but and people always ask you as a city employee and we re very well positioned as a community This community is actually strong healthy We re well positioned The council has been financially fiscally responsible and so our government aid any government aid that we get what small amount we received did not go into an operating budget It goes into perhaps a special capital project so you know there s a lot of doom and gloom and we think as a park department our parks are just going to be filled with more people this year because they won t be traveling out of town quite as much and they ll be looking for some activities within town within our park system so we re excited about this summer and look forward to working with the commission 42 85 Park and Recreation Commission March 24 2009 Daniel Great As well we look forward to working with the staff here as well Todd so Excellent Thank you very much Motion to adjourn then we vote afterwards correct Okay Smith moved Kelly seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 6 to 0 The Park and Recreation Commission meeting was adjourned Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 43 86 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us ib MEMORANDUM TO 0 Paul Oehme Public Works Director City Engineer FROM Charlie Siegle Equipment Superintendent o f A A ftt 1 DATE April 27 2009 SUBJECT Purchase of 2009 CIP Equipment PWO 16000 PROPOSED MOTION The City Council approves purchase of vehicles and equipment City Council approval requires a simple majority vote of the City Council present DISCUSSION Annually the City considers replacement of vehicles and equipment that have reached their life expectancy and are showing signs of needing major maintenance It has been the City s practice to replace these vehicles and equipment before major repairs are required The vehicle and equipment needing to be replaced are used extensively and have to be reliable to maintain appropriate City services JUSTIFICATION STREET DEPARTMENT BLACKTOP TRAILER The 1994 Stepp blacktop equipment trailer to be replaced is 15 years old This trailer is used to haul the bobcat and packer to job sites The trailer has recently been underrated for the load it is hauling and has issues with the frame cracking The trailer is not anticipated to pass DOT inspections this year for safety reasons STREET DEPARTMENT BOBCAT TRAILER The 1997 Felling bobcat trailer to be replaced is 12 years old This trailer is very rusty and it has holes through the fenders and light mounts The trailer would not pass the DOT inspection this year and is estimated to cost 3 000 to meet DOT standards Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 87 Paul Oehme Purchase of 2009 eIP Equipment April 27 2009 Page 2 STREET DEPARTMENT HOT BOX PATCHER The asphalt hot box patcher proposed to buy would be used to keep the blacktop hot while patching reducing waste of cold blacktop The hot box can hold 4 cubic yards of bituminous and is able to be used year round The patcher would also be good for heating up cold mix for potholes in the winter andrepair of water main breaks UTILITY DEPARTMENT SUV The 1999 Dodge pickup 319 to be replaced has 80 000 miles and has severe rust With 10 years of use the vehicle will need expensive repairs due to rusted brake and fuel lines and other underbody rusted parts The estimated value of this pickup is 2000 to 3000 The new vehicle is proposed to be a smaller more efficient vehicle that would be used for utility locates Funding for this vehicle is programmed from the Sewer Utility Fund PARK DEPARTMENT MOWER The 1996 580D Mower 451 to be replaced has 5 800 hours and is due for major repairs This mower cuts grass seven hours day five days week for the entire summer and is capable of the same amount of work as 2Y2 workers with the smaller 72 mowers This mower would be traded on the replacement mower PRICING Pricing for the vehicle and equipment is taken from the State of Minnesota bid pricing which is the most competitive pricing available to the City STREET DEPARTMENT BLACKTOP TRAILER 2009 Felling FT 20 Dropdeck Water tank and tool box Plus tax and license CIP EQ 089 Budget Amount 10 035 00 11 500 00 STREET DEPARTMENT BOBCAT TRAILER 2009 Felling FT 12E Dropdeck Plus tax and license CIP EQ 089 Budget Amount 4 145 00 5 500 00 STREET DEPARTMENT HOT PATCHER 2009 Stepp SSPH4 0 Asphalt Hot Patcher CIP EQ 090 Budget Amount 30 424 92 31 000 00 g eng public pwO 16 bkgd 042709 purchase cip vehicles doc 88 Paul Oehme Purchase of 2009 CIP Equipment April 27 2009 Page 3 UTILITY DEPARTMENT SUV 2009 Ford Escape with accessories Plus tax and license CIP EQ 062 Budget Amount 21 247 69 34 000 00 PARK DEPARTMENT MOWER 2009 Toro Groundsmaster GM5900D 16 ft Rotary Mower 451 Trade in CIP EQ 028 Budget Amount 78 579 03 6 000 00 87 000 00 SUMMARY The City s equipment continues to go past the normal replacement age of ten years It is important to replace equipment at this time that is over 10 years old Attachments g eng public pw016 bkgd 042709 purchase cip vehicles doc 89 I Capital Improvement Program 2009 thru 2013 Contact Paul Oehme City of Chanhassen MN Department Major Equipment I Project EQ 089 Type Equipment Useful Life I Project Name Asphalt Equipment Trailer Category Street Equipment Account 1 Account 3 Priority n a Account 2 Total Project Cost 17 000 I Description I This trailer is used to haul asphalt equipment such as bobcat paver and rollers to the job site The last inspection identified a structural crack in the I trailer s frame The crack was fixed but the trailer should be replaced I Justification 1 This trailer has structural deficiencies and should be replaced I I Expenditures 2009 2010 2011 2012 2013 Total I Equipment 17 000 17 000 Total 17 000 17 000 I I Funding SOilrces 2009 2010 2011 2012 2013 Total Capital Replacement Fund 17 000 17 000 I i Total 17 000 17 000 I Operational Impact Other 1 I I I I I 44 I 90 I Capital Improvement Program 2009 thru 2013 Contact Paul Oehme I i City of Chanhassen MN Department Major Equipment Project EQ 090 Type Equipment I Useful Life Project Name Asphalt Hot Box Category Street Equipment Account 1 400 0000 4705 Account 3 Priority n a I Account 2 Total Project Cost 31 000 Description I I This piece of equipment is used for pothole patching and small overlay work The Hot Box keeps the asphalt warm so the material keeps longer and is easier to work with The box is also used extensively in the spring to keep cold mix workable when hot mix is not available I Justification I I For better production during pothole patching and so asphalt material is easier to work with I I I Expenditures 2009 2010 2011 2012 2013 Total Equipment 31 000 31 000 Total 31 000 31 000 I I Funding Sources 2009 2010 2011 2012 2013 Total I Capital Replacement Fund 31 000 31 000 Total 31 000 31 000 I I Operational Impact Other I I I I I I I 45 91 I Capital Improvement Program 2009 thru 2013 Contact Paul Oehme I City of Chanhassen MN Department Major Equipment EQ 062 Type Vehicles I Project Useful Life Unassigned Project Name Light Duty Trucks Utilities Category Utilities Accouut 1 701 0000 4704 Account 3 Priority n a I Account 2 Total Project Cost 187 000 Description I I This allows for replacement of existing vehicles in the Water and Sewer department 2009 319 1999 Dodge 3 4 ton 4x4 2011 302 1999 Ford F 450 3 4 ton pickup I 2012 317 1997 Chevrolet 3 4 ton pickup 2013 320 2003 Chevrolet 3 4 ton pickup Justification I I This replaces pickups in accordance with the vehicle replacement plan I I Expenditures 2009 2010 2011 2012 2013 Total Vehicles 34 000 70 000 55 000 28 000 187 000 Total 34 000 70 000 55 000 28 000 187 000 I I Funding SOiIrces 2009 2010 2011 2012 2013 Total I Sewer Utility Fund 34 000 70 000 55 000 28 000 187 000 Total 34 000 70 000 55 000 28 000 187 000 I I Operational Impact Other I I I I I I 35 92 I I Capital Improvement Program City of Chanhassen MN I Project EQ 028 Project Name Groundsmaster 580 Mower Replacement Account 3 Account 1 400 0000 4705 I Account 2 2009 thru 2013 I Description I Provides for the replacement of an existing ToTO 580 15 foot high volume grounds mower I Coutact Todd Hoffman Department Major Equipment Type Equipment Useful Life Unassigned Category Park Priority nfa Total Project Cost 87 000 I Justification I The City currently has 3 high production grounds mowers that cut a 15 pass Each machine is used daily during the growing season and takes the place of 2 1 2 smaller machines used by the City Due to additional park development an additional high capacity machine is needed I I Expenditures Equipment I Total I I Funding Sources Capital Replacement Fund Total I 2009 87 000 87 000 2010 2011 2012 2013 Total 87 000 87 000 Total 87 000 87 000 I Operational Impact Other I This purchase will include a limited warranty and reduce maintenance and repair expenses as compared to the unit replaced Also each of these I machines takes the place of2 1 2 smaller machines and makes the mowing operation 150 more efficient I I I I 2009 87 000 87 000 2010 2011 25 2012 2013 93 CITY 0 F CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Paul Oehme Director of Public W orks C ity Engineer FROM Gordy Stauff Engineering Tech IV Construction Manager DATE April 27 2009 SUBJ Burlw od Burlwood 2nd Addition Project No 03 10 Accept Street and Utility Improvements PROPOSED MOTION The City Council accept the public street and utility improvements in Burlwood and Burlwood 2nd Addition for perpetual maintenance and ownership Attachments 1 2 City Council approval requires a simple majority present Staff has received a letter from James Walker of McDol3 requesting the City consider acceptance of the publicstr improvements in B urlwood and Burlwood 2nd Additiofl walk through inspection and finds the completed imprtilv perpetual maintenance and ownership Letter from James Walker L ocation map c James Walker McDonald Construction Inc Alyson Fauske Assistant City Engineer g eng projects a e burlwood accept streets utilities doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 94 March 31 2009 Gordy Stauff City ofChanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 553 17 RE Burlwood Development Final Release of Credit Dear Gordy This is a request for a final acceptance of the Burlwood Development Project if not yet complete and a release of the remaining Letter of Credit As for the engineers final approval numerous attempts have been made to contact the project engineer in order to obtain final approval all unsuccessful This approval is not available I believe you now have all the information requested and McDonald Construction has completed all our respo sibilities relating to this development If you have additional questions don t hesitate to call me at 952 432 7601 I will await a release of credit Thank you for your help in this matter Sincerely Q 9 uC James P Walker CFO McDonald Construction Inc P S As built and verification of Iron placements have been provided under separate cover 2 2009 McDONALD CONSTRUCTION In ENGINEEAU DEP l l 7601145th Street West Apple Valley MN 55124 Builders License 2376 95 BURlWOOD BURlWOOD2ND ADDITION lOCATION MAP lake lucy Road N 1 0 o 96 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us l eL MEMORANDUM TO Todd Gerhardt City Manager Paul Oehme Director of Public Works City Engineer c t J FROM DATE April 27 2009 SUBJ Public Works Facility Floor Finishes Project No 08 03 Approve Bids and Quotes PROPOSED MOTION The City Council approves bids and quotes for floor finishes to CD Tile and Stone for tile in the amount of 30 370 Multiple Concept Interiors for CarpetlResilient in the amount of 1 771 QC Companies for Resinous Coatings in the amount of 52 730 City Council approval requires a simple majority vote of the City Council present BACKGROUND On January 6 2009 the Planning Commission approved the site plan On January 26 2009 the City Council approved the site plan On February 23 2009 the City Council approved the plans and specifications and authorized the ad for bids On March 23 2009 the City Council approved bids for steel and concrete for the facility and reviewed other bids and quotes On April 13 2009 the City Council approved bids and quotes for the majority of the bid and quote packages for the project DISCUSSION On Tuesday March 17 2009 quotes were received for the floor finishes However staff has since modified the finishes in some rooms to make the flooring easier to maintain and to have a longer floor life The changes included replacing carpeting in the meeting room and plan room with an epoxy flooring and replacing the tile in the bathrooms with an epoxy flooring Revised quotes for these changes were received last week Samples of the floor finishings are available for review in the Engineering Department The City s construction management service company RJM Construction RJM has reviewed the quotes and recommends awarding the quotes as recommended in the attached letter Attachments 1 RJM Construction Letter of Recommendation 2 Bid and Quote Summaries 4 Floor finishing drawing c Jeff Oertel Oertel Architects Brian Recker RJM Construction g eng public 2008 projects 08 03 chanhassen maintenance pw facility 042709 bkgd award floor finishings doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 97 CONSTRUCTION April 17 2009 Mr Todd Gerhardt City of Chanhassen 7700 Market Boulevard Chanhassen MN55317 Re City oiChanhassenPubIic Works Facility Recommendations for A ward of Contracts Dear Mr Gerhardt On March 19 2009 public bids were received for the sixteen 16 advertised public bid categories Subsequently on March 23 and April 13 the City Council awarded the contractsfor all of the Bid Categories In addition to the public bids received RJM has also solicited several quoted scopes of work on behalf of the City of Chanhassen Subsequently on April 13 the City Council awarded the contracts for all the quoted scopes of work except flooring Revised flooring quotes were received on April 16 2009 After a thorough scope review of the flooring tradesRJM recommends the following contracts Tile CD Tile and Stone 3103 103Td Lane NE Suite 160 Blaine MN 55449 Contract Amount 30 370 Carpet Resilient Multiple Concept Interiors 7145 Boone Ave North Suite 180 Brooklyn Park MN 55428 Contract Amount 1 771 Resinous Coatings QC Companies 14043 Lincoln St NE Ham Lake MN 55304 Contract Amount 52 730 The lowest bid contractor for Resinous Coatings was not recommended for award The low bidder for this scope of work Concrete Specialties is not an approved applicator of the specified resinous product and therefore not a qualified bidder If you should have any questions please feel free to contact me CORPORATE OffICE HWY l COf PORATE CENTER Sincerely 7003 W LAKE ST SUITE 400 ST LOUIS PARK MN 55426 PHONE 952 83 Nl600 fAX 952 832 9600 SATEI I TE OFl rCES PLAZA VII MINNEAPOLIS MN NORTHLAND EXECUTIVE MN NORMANDALE LAKE orrlCE pARK BLOOMINGTON MN 98 ChanhassenPublic Works Bid Summary by Trad April 17 2009 Quote Category Tile COOlpany Base Bid CD TUe Stone Blackhawk Tile Stone WTG Terrazzo Tile 30 370 00 32 210 00 36 935 00 CONSTRUCTION Addenda Total Contract 4 3 3 4 30 370 00 32 210 00 36 935 00 99 Chanhassen Public Works Bid Summary by Trade April 17 2009 Quote Category Carpet Resilient Company Base Bid 1 771 00 Sonus Interiors 2 110 00 Absolute Commercial Floorin 2 372 96 CONSTRUCTION Addenda Total Contract 4 3 1 771 00 3 2 110 00 3 2 372 96 100 Chanhassen Public Works Bid Summary by Trade April 17 2009 Quote Category Resinous Coatings Company Base Bid Concrete S ecialtles CC Com anias 49 800 00 52 730 00 CONSTRUCTION Addenda Total Contract 4 3 2 49 800 00 52 130 00 I B Mev 1 J ti fA 101 CONSTRUCTION conpORATE OFFICE IMY 7 CORPORATE Cf NTER 003 W l AKE ST SUITE 400 ST LOUIS PARK MN 55426 PHONE 952 837 8600 FAX 952 832 9600 SA ULliTE OFFICES VII MINNEM OLl5 MN MN NORMANOALE LAI L OFfiCE PARK BLOOMINCTON MN Chanhassen Public Works Bid Summary April 11 2009 Base DESCRIPTION Contractor Estimate PUblieBld Cate 0 v 3A Masonrv Combined Davce Concrete 994200 Cate 0 3B te Walls Fabcon 692 605 3C Precast Plank Molin 11e 337 ate o 5A Str kinafMisc Steel Material Thurnbeck 400 853 Public Bids Awarded Aorl113 2009 Cateoorv 5B st DeCkinafMisc Steel Erection Linco 132 500 ooav6A 00 F m H lf C 197 600 Cateoorv 7A RoofinolSheetmetalfAccessories er West 489 600 C 6A 135700 Cate 0 9A s nstruction lit Cate 0 9B Steinbrecher Painlinn Cate 0 11A anceEauipment Pumnand Meter Cate 0 11 B F GrlMS Construction 137 000 Cateaorv 15A Plumbino and Pininn Systems Minnetonka Plumbina MS OOO Cateoorv 15B HVAC and Control Svstems General Sheetmetal 412 500 Cateoorv 1eA Electrical Dvnamic Electric 551 490 warded April 13 2009 Olson Construction 82 640 Site Concrete Clloital Concrete 44 861 Precast Bunker Divider Walls an 17 435 Fences Gates turv Fence 2 000 Modular Retainino Walls Structures Hardscaoes 24 232 Site Utilities St Paul Utilities and Excavatinc 88 800 Sectional Overhead Doors e 88 700 Overhead Coilina Doors T rCo 16 166 Acoustic Ceilings Twin City Acoustics 7 805 Sionage Lerov Sicms 9 357 Overhead Crane Svstems Aero Material Handlinn 51 740 Window Treatment Prairie s Edae Inc 1 795 Fire Protection Service Fire Protection 82 540 Quotes Recommended for Award Tile CO Tile and Stone 30 370 Camet Resilient Multinle Concent lnteriors 1 771 Resinous Coatings QC Comnanies 52 730 Mise BudaetslAllowances Earthwork Site Proiect Allowance 75000 Asnhalt Pavina iTo Be Bid at Later Dale Proiect Allowance 300 000 Salt Structure PrOlect Allowance 110 000 Landscaoe Irrioation Proiect Allowance 20 000 Aooliances Proiect Allowance 12 000 Commercial Vacuum Svslem proiect Allowance 12 000 Alternates Recommended for Award Alternate 6 TPO roofino at all areas 54 490 Incl Alternate 10 Provide skylights 22 627 Inclu e General Conditions RJM Construction 260 600 Temp Heating EQuipment RJM Construction 25 000 Survey RJM Construction 20 000 General L1abilitv Insurence RJM Construction 68 687 Final Cleanino RJM Construction 18500 Blueprints RJM Construction 35 000 Subtotal Construction Cost 6 937 434 Contin ency 346 872 Construction Manaoement Fee 160 255 Total Construction Budget 7 444 561 102 CONSTRUCTION CORPORATE OI I ICE HWY 7 CORPORATE CENTER 7003 W L AKE ST SUITE ST LOUIS MN 55426 PHONE 952 83 8600 FAX 952 832 9600 SATELLITE I I ICES PLAZA VII MINNEAPOLIS MN NORTHLAND EXECUTIVE OFFICE CENTER BLOOMINGTON MN NORMANDALF LAI E OFFICE MN Chanhassen Public Works Bid Summary April 17 2 1 19 Owner Costs SOil Correction 310 000 Te stina Soeciallnsoections 25 000 Buildina Permit 4 276 SAC 16 Units 32000 BUilders Risk Insurance 8 000 Furniture 60 000 Fiber Oatic O OOO Subtotal 539 276 Des an Fees Arch Mech lElec Desion Fees 429 485 Subtotal 429 485 Total Project Budget 8 413 322 Ori inal ProjectBudet Total Project Budget Savings 800 OOO 386 678 103 i g Eli 1 f T I F 2 i1l l t j 0 cr z J Gl EJ so DO 1 11 11 l J L J L Jl J r r r r 1 11 1 EPOXY Gl eJ Gl tj Gl 23 E1 13 t I 7 r I rb es c 1ft1ft 1ft E S i iJl Sl 1 l g i llo o a j tI oUJC Sjd t m fi Sj 2 a l 8 g l5 I u I a lil IllU g il H oz o j F i I m u z e tIl F z nlll P l i c l c g l j ill I j I I IGI lr iZ s 8 2 8 S g 8 15 gg 9 ll lr Ol 3 ffl mmmo c mi Z n ZZ oooo 5 m2 8 mm g i c o i 8 g o HHHHHHHHHH uuun n nU u uu UUUU l HH I I I I i in s s s s j u Uu Hi U i H z 0 0 I 0 I J z Ul I J Ul iUi u i u i H HHU uU J fTl CJ I c r h fTl U U U iHH a I H aUE B E HESS u g P B H I l i U nr r i r III r r r i iii Ii ffi I i iiI t t E I i i l I I z g I s n tI n ogl g C a l 5 0 l 0 r I 0 0 z 0 CI I oo o1iiOfll J t d o r o iji o 0 r Z 8 r cc f 00 og fIl z en A n o o j 9 J J r H Z nC n 80 000 0 L Q eN CIlZFiiz t l hl J ire f t d t d Cii90CIl 0 m S Jt 4 iQ1J j 0 0 J r r j t l L m oli Z v en 01ii b 1 tll 104 k i PATROL DIVISION CHANHASSEN STATION Memo To Mayor City Council From Lieutenant Jim Olson Date 04 13 09 Re Liquor License Violation Cheers Wine and Spirits 530 West 79th Street Attached please find a hearing notice sent to Cheers Wine and Spirits concerning an intoxicating liquor license violation that occurred in August of 2008 The violation was sale of alcoholic beverages to a minor This violation occurred during an alcohol compliance check conducted by the Sheriffs Office Attached is a copy of the city code concerning liquor license violations as well as the Sheriffs Office report from that event After the violation occurred Cheers did retrain staff on their policies and procedures regarding sale of alcoholic beverages I have included a copy of their Employee Training Instruction sheet Section 10 40 of the Chanhassen City Code calls for a minimum of three consecutive days of license suspension for a first time offense Establishments that have violated this in the past have received a 1000 00 fine for their first violation The owner of Cheers Wine Spirits was sent a Stipulation of Facts and Civil Sanction from City Attorney Roger Knutson This stipulation states that if the owner agrees to pay a 1 000 00 fine the hearing before the City Council is waived The owner has agreed to and signed off on the stipulation This agreement is contingent on the City Council s approval Staff recommends that the City Council approve the Stipulation of Facts and Civil Sanction agreement with Cheers Wine Spirits paying a 1 000 00 civil sanction and forfeiting their right to a public hearing This agreement is consistent with civil penalties given to previous first time violators 105 CAMPBELL KNUTSON n r f t 4r t 4 t d d J1 it JJ t I tOna I LS jO f l lOn April 9 2009 EUiott H I nctsch TBI Liquors Two Inc d b a Cheers Wine and Spirits Attn Mr Michael G Baier 530 West 79th Street Chanhassen MN 55317 l horn ts J Roger J J KnutSG11 l hGtnas tVL Scott J nr f ndrca icI oT cll PochIcr Re Hearing Notice Alleged Liquor License Violation 50 1 11 vI ftt p attick A SCh f fFc t Iff Dear Mr Baier Alina SCh v lrtz San1ue J Edrrtt nds r l i AC 8 170n Records for the City of Chanhassen indicate that the following violations of State law and the Chanhassen City Code have occurred at Cheers Wine and Spirits 530 West 79th Street Chanhassen Minnesota r l i d j ff On August 4 2008 Matthew Ryan Stofferahn an employee at Cheers Wine and Spirits did sell alcohol to CLT DOB 08 01 1989 a minor in violation of Chanhassen City Code Section 10 47 a Pursuant to Chanhassen City Code Chapter 10 Section 10 40 Lt Jim Olson will be presenting the alleged liquor license violation before the Chanhassen City Council on April 27 2009 at 7 00 p m in the Council Chambers of the Chanhassen City Hall 7700 Market Boulevard Chanhassen Minnesota Enclosed please find a Hearing Notice regarding the alleged liquor license violation Minnesota Statute 9 340A 415 provides that the City Council may suspend or revoke a license and impose a civil sanction for each violation of State law or the City s Liquor Ordinance In order to avoid a public evidentiary hearing before the City Council on the alleged violation the City ofChanhassen and you may enter into a Stipulation of Facts and Civil Penalty A proposed Stipulation is enclosed If the Stipulation is executed it would be presented to the City Council and no hearing would be held Once you or your attorney have had a chance to review the Hearing Notice and Stipulation please contact me Very truly yours 651 52 5COQ Knutson assen City Attorney 1 SHG or pora te Cc ntct urv Su t 317 E lg an Jvn J 55121 F x r5 I iS2 S55C 0 Y ck IT l cGfr c Enclosure cc Todd Gerhardt City Manger Lt Jim Olson 144749 106 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA InRe City of Chanhassen Liquor Licensing Complaint against TBI Liquors Two Inc d b a Cheers Wine and Spirits 530 West 79th Street Chanhassen MN 55317 HEARING NOTICE REGARDING ALLEGED LIQUOR LICENSE VIOLATION TO TBI LIQUORS TWO INC d b a CHEERS WINE AND SPIRITS FROM ROGER N KNUTSON CITY ATTORNEY FOR THE CITY OF CHANHASSEN YOU AS A LIQUOR LICENSEE ARE HEREBY INFORMED that on the 27th day of April 2009 at 7 00 p m in the Council Chambers of the Chanhassen City Hall 7700 Market Boulevard Chanhassen Minnesota 55317 the Chanhassen City Council will conduct a hearing pursuant to Section 10 39 of the Chanhassen City Code and Minnesota Statute S340A 415 regarding allegations that the licensee violated provisions of State law and City ordinances regulating liquor establishments as follows On August 4 2008 Matthew Ryan Stofferahn an employee at Cheers Wine and Spirits did sell alcohol to CLT DOB 08 01 1989 a minor in violation ofChanhassen City Code Section 10 47 a If your establishment is found to be in violation as charged the City Council may revoke the license impose a suspension for up to sixty 60 days or impose a civil fine not to exceed 2 000 00 for each violation 144749 107 You are entitled to be present at the hearing and to be represented by an attorney If the hearing is contested you are entitled to call witnesses present probative evidence cross examine witnesses and submit rebuttal evidence all as allowed by Minnesota Statute S 14 60 Dated A 1 2009 ANHASSEN Roger N Knutson Chanhassen City Attorney 144749 108 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA InRe City of Chanhassen Liquor Licensing Complaint Against AFFIDAVIT OF SERVICE BY U S MAIL TBI Liquors Two Inc d b a Cheers Wine and Spirits 530 West 79th Street Chanhassen MN 55317 STATE OF MINNESOTA ss COUNTY OF DAKOTA JEAN M OLSON being duly sworn on oath states that on the 9 t L day of 2009 she served the annexed HEARING NOTICE REGARDING ALLEGED L QUOR LICENSE VIOLATION upon the followmg partIes m this actIOn by maIlmg a copy thereofto TBI Liquors Two Inc d b a Cheers Wine and Spirits 530 West 79th Street Chanhassen MN 55317 enclosed in an envelope postage for first class mail prepaid and by depositing the same at the post office in Eagan Minnesota C ari Olson SUbSCri d an d sworn to before me this d of f i2 L 2009 144749 KAREN C BOOKLER I NoWy Publlc Mlnnesota eo I IEllpIMe JaIl 31 2011 109 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA InRe City of Chanhassen Liquor Licensing Complaint Against TBI Liquors Two Inc d b a Cheers Wine and Spirits 530 West 79th Street Chanhassen Minnesota 55317 STIPULATION OF FACTS AND CIVIL SANCTION The City of Chanhassen through its undersigned attorney and TBI Liquors Two Inc d b a Cheers Wine and Spirits through its undersigned authorized officer hereby agree and stipulate as follows 1 TBI Liquors Two Inc d b a Cheers Wine and Spirits is licensed under Chanhassen City Code 3 1 to operate an on sale liquor establishment at 530 West 79th Street in the City of Chanhassen Minnesota 2 On August 4 2008 Matthew Ryan Stofferahn an employee at TBI Liquors Two Inc d b a Cheers Wine and Spirits did sell alcohol to a minor on the licensed premises in violation ofChanhassen City Code Section 10 47 a 3 Copies of the Chanhassen Police Department reports regarding this incident are incorporated into this Stipulation by reference 4 This constitutes TBI Liquors Two Inc d b a Cheers Wine and Spirits first appearance before the City Council pursuant to Chanhassen City Code 10 40 5 Contemporaneously with the executin of this Stipulation TBI Liquors Two Inc d b a Cheers Wine and Spirits shall pay to the City of Chanhassen an administrative penalty of 1 000 144749 110 6 TBI Liquors Two Inc d b a Cheers Wine and Spirits waives its right to the hearing provided by Minnesota Statute 340A 415 and Chanhassen City Code Section 10 40 7 The civil sanction set forth in Section 5 is contingent upon the Chanhassen City Council s approval If the City Council rejects the sanction agreed to in this Stipulation in favor of a more severe sanction TBI Liquors Two Inc d b a Cheers Wine and Spirits has the absolute right to withdraw its waiver of hearing and to have a hearing before the City Council Dated 2009 CAMPBELL KNUTSON Professional Association By RogerN Knutson 57186 Chanhassen City Attorney 317 Eagandale Office Center 1380 Corporate Center Curve Eagan Minnesota 55121 Telephone 651 452 5000 Dated 2009 TBI LIQUORS TWO INC d b a CHEERS WINE AND SPIRITS By Title 144749 111 rru@@ O 1l @ @Ifil@ lP nll fi Empluyee Training Instruction on the Sale of Alcoholic Beverages It s not always E SY to tell if someone is legally old enough to purchase alcoholic beverages That s why it is important to always ask for an I o and check it carefully These guidelines can help you verify the authenticity of a driver s license WHAT TO LOOK FOR The card s xpiration date 00 not accept the license if the date is expired The wom dupficate on the front caRl Someone else may have the original cam Glue lines bumpy surfaces by the picture or the birth date Uneven surfaces often indicate tampering Consistenc l of numbers The typeset for the birth date Should match the lettering used on the rest of the license Use a blad ight flashlight or magnifying glass for dose inspection of security features such as ultraviolet printing or micro printing The state IvilO A state seal or logo that is partially missing or appears altered is another clue to a fake card Pin holes eIU the surface Bleach may have been inserted to White our certain aspects of a date The card s averse side lettering While the front may appearflawtess often counterfeiters merely photocopy the reverse side Look for blurred lettering Size color lettering thickness and comers Compare the questionable 1 0 against a standard your own valid driver s license Someone etse s card Make sure the photo height and weight on the card match the person in front of you If it is an out of state license or for any reason looks unfamiliar to you use an 1 0 checking guide This is especially important in college and tourist communities WHAT TO ASK IF YOU SPOT ANY ONE OF THESE PROBLEMS Ask for a second piece of 1 0 People with fake I O s rarely carry back up identification Quiz the rd holder about basic Information on the card such as birth date middle initial zip code etc BOTTOM UNE If you are not absolutelv convinced that the card is authentic do not serve the customer PROOF OF AGE IN MINNESOTA Proof of age for purchasing or consuming beverages containing alcohol in Minnesota is established only by 1 A valid drive s license by Minnesota another state or Canada that includes the photograph date of birth ofthe person and expiration date 2 A valid state 10 card issued by Minnesota another U S State or Canadian Province that includes the photograph date of birth ofthe person and expiration date 3 A military 10 with expiration dat 4 A valid passport by visitor from a foreign country other than Canada DATE EMPLOYEE NAME DESIGNATED OPERATING TRAINING MANAGER 7 112 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us 1e MEMORANDUM TO Todd Gerhardt City Manager FROM Karen J Engelhardt Office Manager DATE 4 April 27 2009 SUBJ Renewal of Off Sale Intoxicating Liquor License Cheers Wine Spirits 530 West 79th Street PROPOSED MOTION The City Council approves renewal of the off sale intoxicating liquor license for Cheers Wine Spirits 530 West 79th Street Approval of this item requires a simple majority vote of those City Council members present When the City Council approved the liquor license renewals in March the license for Cheers Wine Spirits was delayed pending action on a liquor license violation Now that Cheers Wine Spirits has signed the Stipulation of Facts and Civil Sanction and waived their right to an administrative hearing staff recommends that the City Council approve the renewal of the off sale intoxicating liquor license for Cheers Wine Spirits This license is for the term of May 1 2009 through April 30 2010 Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 113 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us 4 MEMORANDUM TO Todd Gerhardt City Manager FROM Cfv Karen Engelhardt Office Manager DATE April 27 2009 SUBJ Approval of Temporary On Sale License Chanhassen Lions Club Softball Tournaments at Lake Ann Park May 20 and June 27 28 PROPOSED MOTION The City Council approves the temporary on sale liquor license for the Chanhassen Lions Club to sell beer at two softball tournaments at Lake Ann Park on May 20 and June 27 28 2009 Additionally the fee shall be set at 1 Approval of this item requires a simple majority vote of those City Council members present Staff has received an application for a temporary on sale liquor license from the Chanhassen Lions Club The Lions would like to sell strong beer at two softball tournaments at Lake Ann Park on May 20 and June 27 28 The Lion s Club has liquor liability insurance for these two events RECOMMENDA TION Staff recommends approval of the request from the Chanhassen Lions Club to sell strong beer at their softball tournaments at Lake Ann Park on May 20 and June 27 28 2009 Additionally the fee for the license should be set at 1 g user karen liq uor lions doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 114 Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133 S1 Paul MN 55101 5133 651 201 7507 Fax 651 297 5259 TTY 651 282 6555 WWW DPS STATE MN US APPLICA nON AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER Chanhassen Lions Club 1988 41 1720867 STREET ADDRESS CITY STATE ZIP CODE P O Box 484 Chanhassen MN 55317 NAME OF PERSON MAKING APPLICATION BUSINESS PHONE I HOME PHONE Paul Palmer 61 834 3604 DATES LIQUOR WILL BE SOLD May 20 2009 TYPE OF ORGANIZATION June 27 28 2009 r Ll JB rHARIT ABLH RELIGIOU OTHER NONPROFIT ORGANIZATION OFFICER S NAME ADDRESS Paul Palmer Director 2360 Bridle Creek Circle Chanhassen ORGANIZATION OFFICER S NAME ADDRESS Brad Kingsley Vice President P O Box 584 Chanhassen MN 55317 ORGANIZATION OFFICER S NAME ADDRESS Location license will be used If an outdoor area describe Softball Tournaments at Lake Ann Park Softball Fields Nos 4 5 6 1456 West 78th Street Chanhassen MN 55317 Will the applicant contract for intoxicating liquor service If so give the name and address of the liquor licensee providing the service No Will the applicant carry liquor liability insurance If so please prQvide the carrier s name and amount of coverage Yes USG Insurance Services Hendrickson Agency 1 000 000 APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL GAMBLING ENFORCEMENT CITY COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE Submit this form to the city or county 30 days prior to event Forward application signed by city and or county to the address above If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS 09079 05 06 115 CITY OF CIIANlIASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Paul Oehme Director of Public Works City Engineer DATE April 27 2009 SUBJ Approve Purchase of Remnant Parcel from MnDOT in the amount of 88 500 Project No 03 09 14 PROPOSED MOTION Approve purchase of remnant parcel in the amount of 88 500 from MnDot City Council approval requires a simple majority vote of the City Council present BACKGROUND For the 212 project MrlDot purchased several parcels of Some of this land is no longer needed and MnDot is wi MnDot also does not want to maintain these properties Int the City purchased about 2 5 acres of remnant property from Boulevard for the future south fire station mmunity ant pieces may recall an The property proposed for purchase is 20 32 acres rhispr the Parks Department for expansion of the park prope tli on the south side The property is mainly encumbered land is mainly wooded on the south side and the nort4 p steep slope The land to the vest and north hasbeen gra4e with the TH 212 project A trail is anticipated to be builtin when the park property to the south has better access The f r its high valued wetland complex When the 2010 MUSAarea will also be necessary for a sanitary sewer forcemainpipecorr The purchase price of the property is 88 500 which is proposedto be split between the Park Dedication Funaall The Park Dedication Fund is proposed to pay 44 250an tlie Sto would pay 44 250 of the purchase price Attachment 1 Site Location Map 2 PID Information 3 Aerial Photo 4 Offer letter fro 5 CIP Page SWMP 014 April 14 2009 g eng public 2003 projects 03 09 14 th 212 remnant parcel 042709 approve purchase of remnant parcel doc Chanhassen is a Community for Life Providing forToday and Planning for Tomorrow 116 e v IJO Y I L U V I k s s n J i j g i esl B Dr EJ e z e 1 i J g r ar t lakeo o y N 4 fI J w l c V al i n1lt rId I 1 iJtl lri1l 11 I II II m IRT gJ J I F1 r Fu2re so h f f W N 11 s lireslati 1 1 I Park I Ml r t Tn J r 0 ri 5 0 0 t c l ymanBIVd CS H18 rc ii I l q m 111 i I T qJ Y I II G ed L n k qUiSilion I IJ f M l IE H From MNDOT 1 A f P r I 1 0 D rl T fT I J r t LL I I fl trt JI I 5 1 t If I 1 I I Xjo i A luft C Bluff Creek Golf Cour 15 k e J I t Bluff n n I 8 Creek preserv I l i J i l 1 1 1J II r II fU Qrm A DJt 1 J j U I 1 I mml Y N Y H o1 1 v Na 1 ildlife Re uge Je Y Q N Proposed Land Purchase From MNDOT W E S April 17 2009 117 Print Data Map PID 250230200 Legend Carver Roads II US H lnys I UN Hqlnys I CSAlt Rood C ntyRood I lownlllip Rood I Cly Rood I Rood lakes Parcels Color 2008 Map Created 4 15 2009 IParcel Information Property Address 8610 GALPIN BL YD CHANHASSEN MN IParcel Properties Tax Acres 58 6 Homestead N School District 0112 I Parcel Location Section 23 Township 116 Range 023 IPayable Year 2010 Est larket Value Land S2581600 Est Market Value Building SO Est Market Value Total S2581600 Taxpayer Information STATE OF MINNESOTA DOT 395 JOHN IRELAND BLVD 631 TRANSPORTATION BLDG ST PAUL MN 55155 IILast Sale Information Sale Date 12 03 2001 Sale Price 2925000 Qualified Unqualified UNQUALIFIED SALE Page 1 of 1 CARVER COUNTY GIS DISCLAIMER This map was created using Carver County s Geographic Infonnation Systems GIS it is a compilation 4 of infonnation and data from various City County State and Federal offices This map is not a surveyed or legally recorded map and is intended to be used as a reference Carver County is not responsible for any inaccuracies contained herein http carvergiswebI co carver mn us arc ims gis pub lic parcel search printdatamap asp PID 2502 3 0200 4 15 2009 118 c o o o 119 1 NElso Min nesota Department of Tran po at 82 Transportation f3uilding 1 395 John Ireland Boulevard of 0 Tf Si1lint Paul bM i nnesota 55155 1899 April 14 200t1 Mr Paul R Oehme D irector of Public Works City of Chanhassen Engineer 7700 Market Blvd P O Sox 147 Chanhassen MN 55317 I n reply refer to C S 1017 312 260 902 ParceJ65 Carver County Re Conveyance Realms 2008 0005 Dear Mr Oehme We are pleased to inform you that conditional approval has been obtained for the conveyance of the above referenced 20 32 acres more or less The State hereby offers to convey the property for a consideration of 88 500 00 in accordance with the following terms and conditions 1 Any existing or pending assessments and or penalties will be paid by the buyer 2 The conveyance is subject to the rights of existing utilities if any as provided in Minnesota Statutes 9161 45 Subdivision 3 3 Payment is to be made in the form of a cashier s check certified check or money rder made payable to Commissioner of Transportation Trunk Highway Fund in the amount of 88 207 95 88 500 00 less deed tax of 292 05 4 This offer is subject to and specifically conditioned upon receipt of the above mentioned consideration on or before June 13 2009 If such consideration is not received on or before that date this offer is null and void and of no further force and effect and the State is released from any further obligation to you and may negotiate with other parties for sale or other disposition of this property 5 Upon receipt of payment for the reconveyance the State will issue a qUitclaim deed using the enclosed legal description to City of Chanhassen Please submit payment and any questions you may have regarding this transaction to Bonnie McCabe Central Office 395 John Ireland Blvd St Paul MN 55155 651 366 3476 RolJert S Brown Director Office of Land Management Enclosures legal Description 1 Map 1 Michael J Stensberg Assistant Director Anequal Opportunityemployer Reconveyance Offer Letter RC1020 4 14 2009 120 September 11 2008 2008 0005 1017 DESCRIPTION FOR RECONVEYANCE Parcel 65 C S 1017 212 12 902 All of Tract A described below Tract A ThatpartQftheNorthwest Quarter of the Southea tQuarter and the West Half of the Northeast Quarter of the Southeast Quarter both in Section 23 Township 1 16 North Range 23 West Carver County Minnesota lying southeasterly of the following described line Commehcihgat Right of Way Boundary Corner B 19 as shown on Minnesota Department o f Transportation Right of Way Plat No 10 19 as the same is on file and of record in the office of the County Recorder in and for said County thence westerly on an azimuth of 263 degrees 45 minutes 09 seconds along the boundary of said plat for 386 42 feet to Right of Way Boundary Corner 820 and the point of beginning of Tract A to be described thence on an azimuth of 270 degrees 49 minutes 26 seconds for332 21 feet thence on an azimuth of 198 degrees 44 minutes 10 seconds for 59 32 feet thence on an azimuth of 234 degrees 56 minutes 24 seconds for 211 11 feet thence on an azimuth of 212 degrees 40 minutes 33 seconds for 335 09 feet to a point hereinafter referred to as Point A thence continue on an azimuth of 212 degrees 40 minutes 33 seconds for 568 62 feet thence on an azimuth of 192 degrees 11 minutes 33 seconds for 227 75 feet more or less to Right of Way Boundary Corner 822 as shown on said Plat No 10 19 and the south line of said Northwest Quarter of the Southeast Quarter and there terminating containing 20 32 acres more or less Subject to the following restrictions and reservations No access shall be permitted to Trunk Highway No 312 or to County State Aid Highway No 18 from the lands herein conveyed except that access shall be permitted along the easterly 30 feet thereof measured along the most northerly line thereof The State of Minnesota reserves a drainage easement in perpetuity over that part of the lands herein conveyed lying northerly and westerly of the following described line Beginning at Point An as set forth above thence easterly on an azimuth of 77 degrees 56 minutes 49 seconds for 92 50 feet thence on an azimuth of 347 degrees 56 n1inutes 49 seconds for 60 00 feet thence on an azimuth of 257 degrees 56 minutes 49 se conds for 33 07 feet more or less to the northwesterly line of Tract A hereinbefore described and there terminating 121 Capital Improvement Program City of Chanhassen MN SWMP 014 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Account 1 720 0000 4701 Account 3 Type Improvement Useful Life Unassigned Category SWMP Priority n a Property Acquisition Account 2 Total Project Cost 700 000 pes ption The City will acquire property in accordance with its Comprehensive and Surface Water Management Plans Justification Properties within the City must be acquired in order to achieve the goals set forth in the Comprehensive and Surface Water Management lans Expenditures 2009 2010 2011 2012 2013 Total Land Acquisition 200 000 100 000 200 000 100 000 100 000 700 000 Total 200 000 100 000 200 000 100 000 100 000 700 000 Funding Sources Surface Water Utility Fund Total 2009 200 000 200 000 2010 100 000 100 000 2011 200 000 200 000 2012 100 000 100 000 2013 100 000 100 000 Total 700 000 700 000 9Perational ImPact er No map III 122 a PATROL DIVISION CHANHASSEN STATION Memo To Mayor City Council From Lieutenant Jim Olson ii Date 04 15 09 Re Items for April Council Meeting 1 Sheriff s Office Area Report March Attached 2 Sheriff s Office Area Citation List March Attached 3 Grime Alert issued by Crime Prevention Specialist 4 Community Service Officer Report March Attached 5 Miscellaneous Items I will have brief information for Council on recent activities or items of interest 123 City of Cbanhassen March 2009 Monthly Report 124 CARVER COUNTY SHERIFF S OFFICE City of Chanhassen Month of March 2009 2009 IM rl f I I i I rimes o 0 o 0 o 6 o 0 o 0 o 0 16 52 3 3 P art II Crimes AbuselNeCllect 0 cO Assault 3 11 Court Order Violation 1 1 Disturb Peace 8 19 Druq Violations 5 10 Gamblinq 0 0 Liquor Law Viol 0 1 Misc Criminal 0 6 Prooertv Damaqe 11 24 Runawav 1 2 Sex Crimes 0 1 Suspicious Activitv 0 0 Theft Related 12 28 Traffic Alcohol 6 12 Traffic Other 1 3 Weapons 0 0 Total Part II Crimes 45 118 ITOTAL CRIMINAL 67 179 0 0 0 1 0 5 0 0 0 0 0 1 21 56 2 5 23 68 0 0 5 14 1 2 8 21 2 7 0 0 2 4 3 5 12 35 0 1 0 0 0 0 5 26 2 12 1 3 1 1 42 131 65 199 125 2009 2009 IVIVNln I YTD NON Abuse Nealect not charqable 6 11 Alarm 62 198 Animal 26 78 Assist other Aaencv 10 25 Auto Accd Fatalitv 0 1 Aub Accd Iniurv 3 11 Auto Accd Proo Damaae 33 116 Auto Accd MV Deer 6 11 Backaround Records Check 13 27 Boat Water 0 1 Child Care Asst Unlicensed 0 0 Child Custody Dispute 1 5 Civil Process 1 3 Dist Peace not charqable 18 46 Domestic not charqable 3 10 Drivina Comolaints 35 74 Drua Information Onlv 1 3 Fire Call 10 42 Gun Permit Acquire 26 52 Gun Permit Carrv 9 23 Gun Permit Transfer 0 0 Exolosive Firearms Dlr Permit 0 0 House Business Check 1 5 License Dav Care 2 4 License Foster Care 0 0 License Liauor 24 24 License Peddler 0 1 Medical 54 158 Mental Health 5 13 Misc Non Criminal 49 120 Missina Person 1 4 Ooen Door 9 23 Prowler not charqable 1 8 Sex Offender Trackinq 0 0 Snowmobile 0 2 Suspicious Act not charqable 87 189 Traffic Misc 70 319 Traffic Radar Disolav 0 0 Traffic Stoos 447 1167 Transoort 0 1 Unlock Veh Bldq 7 18 Warrant Service 7 23 I U I AL NON 1027 tslb ITOT AL REPORTED 2995 I 1 094 2008 MONTH 2008 YTD 6 1 67 222 31 95 9 36 0 0 5 21 38 118 1 3 8 20 0 0 0 0 2 7 1 4 21 46 4 15 39 114 2 4 13 33 14 31 7 24 0 0 0 0 1 5 1 13 0 0 20 21 0 0 61 187 3 7 49 151 1 3 3 9 1 2 0 0 0 5 67 189 118 354 0 0 328 906 0 0 5 23 8 27 i 4 UUf 999 2906 126 W o u u 0 o a en W u u C W Z W C enenW f z J c zo o 000 u C WOW 0 0 0 UON p r E a U E a Q 5 E a Co en J OJ a c li j t e iE 5 2 J c i J l iV c u c c it it I i 0 0 0 0 0 0 N C I ijj 0 a U E 0 a 0 p 0 en J 0 OJ f P f a c p f p f a 0 0 0 0 0 0 0 C J 0 0 C 0 0 0 00 0 N i c eo J 0 0 C 0 0 0 00 0 c C U 2 1 CI eo E 0 eo a U CI I 3 5 c i a 1 a E a t5 I I C s 2 C I J a c eo I 0 i 1 0 E en en 0 a a r ki en J 0 0 a c c CO r 0 l I r o moO o N OooNC O N N OC ooI OOO OO o O ONO NOOOoo O oC O O oO C O OI OOO C O en 5 U a E s en cO h U a c eo E U a c OJ a uo c oa 5 g m I E 8 m u c o en 1 eo Eoo c m I 0 J eo I I 0 F as 3 t e 0 5 a c 3 g Co eneo J Q UQW eom i en Joo Jm enoc enH ia eoeoa m enO w Ja J c o OOG O I I I I o o o o o o o o 127 e co 0 co 0 m m I CO LC l e 0 0 N N I I I 0 CO I m l N N 0 LC I I LC N 0 0 LC 0 N LC N N CO 0 N CO 0 N I 1ff 0 U E 0 3 ID a lJ 0 C s f5 0 co LC 0 m 0 I N 0 I I 0 I 0 0 N 0 I I 0 0 0 I I N m 0 0 N 0 N 0 LC LC m 0 0 co I 0 0 l I ro s l N Q LC CO N I I 0 N 0 0 N N 0 I 0 0 N CO 0 0 0 0 m m 0 I I 0 0 N 0 I 0 0 LC f 0 I N I LC I e ro N CO s 0 CO 0 CO 0 LC I I CO 0 0 N 0 N I N 0 N 0 0 0 I 0 0 0 LC l N I 0 N 0 I 0 I C 0 N N I I LC I g r 0 C g g 10 E 0 2 c u I ro Cl lJ c 0 0 2 Clo E 5 G lJ r ro m s2 c C Cl lJ l IE lJ 0 U C c I 0 lJ c c EC C c lJ m g u is c 0 ro E ell is l g 0 ij i l ro lJ C 0 t ell 1 lJ 6 ell C I elllJ 2 0 0 C t5 u u E a c 0 C E o 10 lJ s 0 r C 0 G ell ffi 0 0 lJ U E I I I C 0 2 0 C lJ 0 U 0 g I I 0 0 lJ ell t u Cl a m 0 ell 0 r 0 0 C ro 0 0 0 E E E lJ u I 0 0 lJ en 0 r 0 0 0 0 s lJ u a u E 0 S 1 0 C a 0 c s c t C u u u u 0 ell s 0 i l C C c l c 0 0 Jg 0 0 S 0 u u u m 0 0 0 0 0 0 0 m g Cl 1 1 g C C 0 lJ g 00 Qj Z 0 E u c m oI l a 0 C a a a lJ lJ lJ lJ u m 0 u u E E 32 32 s 10 c c c c 5 00 c i q lE tE lE lJ u 0 8 0 0 E 0 c Q c c c 0 0 0 0 c X lJ U ell E s 0 0 lJ ro ell ell ell Z ell c lJ s s s ell 0 r lJ 0 C s s s X 0 u u u U 0 0 0 c s c G is 0 c l c l C C Cl Cl i i 9 9 W1 C i i i i 0 a C C C l I I l 128 c rI l Q c Q Q rI l rI l U s rI l Q s u Q oo C C u rI l rI l Q c c 0 N 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O t t 0 0 0 0 0000 0000 C l o i 0000 t tlf lt n 0 0 0 N N t t t t N N 0000 0000 0000 0000 0000 0000 0 UN 0 0000 n n n n NNNN 0000 o l u El f8 E5S 0 o 0 i5 u Q e If 0 0 00 00 00 0 o O 1iIil O l rJ J en rJ J Z If 0 t E g OE 0 gu l E 00 nE N o 00 0 0 t N n t M t M M 00 00 00 00 00 00 00 n n N 1 00 136 e Z 00 00 e 0 o o 2 c E 0 o o o V l N eI 0 III t ll ll c l 0 o o 0 o j o oooooo zzzzzz S gp gp gp gp gp gp 0 0 0 0 000 0 zzzz OJ t Jt J0J S S S S i i i i g g g g o 0 000 0 0 ZZZZZZZ OJ t J0J 0J OJ OJ OJ S 5 S S S S S sa a 000 0 ZZZZ t J OJ oJ oJ S S S S E s E E o l t a o l o l i i i i i o l o 0 000 0 0 0 0 0 0 ZZZZZZZZZZZ OJ OJ J J t J J J t Jt JOJ OJ S S S S S S S S S S S c l ZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZ i oj l5 S 5 1 i 0 5h l 0 Q eI E i 0 i i 0 i c 0 0 o l uel CI eI lJ 1 i S 8 0 1 g I 5l S s 15 9 eJ o l 0 i c S 8 i o l i i 0 p i i o j 5S Z OJ 8 8 8 I S 1 J I s o 5l i s S s d S i 0 o 6 0 3 5 5 S E E 0 0 E E l50 0 o 08 c S8 8 I r o l i i i i i I i i 0 i 0 i i 0 0 i i 0 s 0 8 8 8 0 s p 0 r 0 0 0 0 0 r 0 0 Z OZeI eI eI Z CI eI eI eI CI eI eI 0 o U g g YOOOOONNNOOONOOOONNNNOOONNOONOOOOONOO jO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 s I I i g 0152 o t a o O O CO E 8 N o s l5V lNl5 1 1 o l e s s y o l g g oUOo r r 0 l 0 0 0 0 0 0 Qgggggg NNNNNN ENNNNV i 0S2S2S2S2S MM M cri 000000 i z 0 0 V 0 N N c l 00 V l 0 0 t ONOO NNNN 0000 I 8l8l8l8lgg I E j 0 I g l U E lcoss CeI 0 B O S s I coE E 52 I I r Vl 6 r r uo 0 0 0 0 0000 0000 000 0 0 S2S2S2S2 0000 0 N t N 1 I NOOO NNNN 0000 0000 n tn n n NNNN 0000 I 2 0 co co t a l5 l5 0 e 6 E o c o o 3 i 6 0 Ir I U S Q 9 CO COel C S 2 B P e o r32 u1 5 CO V i l eI r I 2 0 0 0 0 0 0 0 0000000 0000000 0 0 0 0 0 52 0000000 00 0 0 Ct r 0 00 00000 000 OONNOON NNNNNNN 0000000 0000000 n n nlfl n nlfl NNNC 1C 1NC 1 0000000 s s I I 01 o l o l 0 Q O CO g g r c I 0 Si 000 C C C 2 0 0 0 0 0000 0000 NNNN I 1 1 1 M 0000 n NO 0000 OOON NNNN 0000 0000 lfl lfl lfl n NNNN 0000 l o I 00 CO O s l5EE2 p 2 0 e I s s 1 0 E NN 1 22 g C l s l l C i i ro 00 0 0 c 2 C l l Oo l C l NN CO E C 1N S S s u l5 i E i 0 0000 loo 0 C C o c r r r ICOr C 0 0 0 0 0 0 0 0 0 000000000 000000000 V lV lV lV lV l O O Or 000000000 0 0 00 00 1N 0 0 00 0 0 01 0 0 0 00 r 0 o 0 N r Ct r r 0 0 0 0 OOOct ct Ct ct Ct ct NNC 1N NNNC 10101 00000000000 s s 00000000000 V l If If V l If C 1NNNC 1NNNNNN 00000000000 137 J r J 1 r J 1 J Z 0 o o l l l l 2 c f 0 o o t o V l N r ll l0 l C ell Q bI I IllS 0 o o t ID S2 t o l l l l l l l E ooooooo ZZZZZZZ 5 J gf gf gf gf gf gf I I I 9 o 0 0 0 0 0 0 ZZZZZZZ bIlOllOJ bIlOllbllbll S S S S 5 5 S E E E PElS E o l o l o l l o l o l o l ZZZZZZZZZZZZZZZ t 8 S 8 S 9 s I 6 I Q o l i o t l E E 4 8 0 00 1 0 0 8 @ l 0 bIl S 8 8 0 r lr l Z E I Q 0 ell o l i t c l t l E 8 l O 0 l q 8 O r lE I cl c l 0 15 0 0 I l 8 S 8 08 r l r lZr l N l 0 o U UNOOOONNNNOOOONO jO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 j d c l 0 0 r oj B t j Qo l 03 r 0 s o l d o t a ot Et c lo C o I I E O o l 8 I o s N l V l 0 I IllS t l r l s r l U c l c l 00 00 oc r lr o r r l O O O O O O O Qggggggg Ot t t t t t t O O ONIDOOOO t t t NN fI lMMrlj t r M looooooo z 0 00 f N N IllS 00 V lOO tNl l D DOO f t M f f NONNN 00000 l 8888888 i 1 1 j j 03 d s t o ti5 l g I I r o l r E o l E I g gr15 S 0 a s 0 r O O O 0 o OlD t t 0 0 0 0 0 0 0 0 0 0 0 0 000000 t t t t 0 0 000 t t l ll ll ll ll ll ll l ilil 0000000 r l rJ 1 r l I Z NNo f N V lZ 8g NNNNNNN 1 E o Eo 0000000 If V l V tr V l V l V l NNNNNNN o 0 0 0 0 O 0 138 @ u@ fi u@ @ fi @rrTI llii @ P f@W@ fi UO@ fi @@ fW@ f @@Q fi UW @ u@rrTI n @ Kfo@@ CITY OF Public Safety Reminder April 10 2009 Spring is finally here and serves as the opportune time to share some crime prevention reminders Theft from Vehicle During March and April Chanhassen has been experiencing a slight increase in the number of thefts from vehicles Fitness centers parks and residential driveways are common places where these thefts have occurred Both locked and unlocked vehicles have been targeted Inseveral incidents vehicle windows were smashed and purses wallets stolen Many of these crimes resulted in credit card fraud identity theft Valuables commonly stolen from vehicles include purses wallets laptop computers cameras GPS devices and MP3 players However any item left in plain view will tempt a thief Criminals will typically peer into vehicle windows to search for valuables They will even monitor parking lots to watch for someone who appears to be stashing something under the vehicle s front seat or trunk Theft from Open Gara es An open garage door will provoke crime especially after dark Criminals are bold and even the amateurs will walk right into your garage or house Prevention Remincjers Always lock your vehicle Never leave valuables in your vehicle even when parked inside a garage or driveway When going to a park or fitness center leave unnecessary valuables at home It is never recommended to leave valuables in your vehicle especially a purse or wallet but if there is no other option place items out of sight preferably in a trunk beforearriving at your destination Remove garage door openers from vehicles parked in the driveway or street Keep your garage doors closed and locked when not in use Never carry your social security number in your purse wallet and minimize the number of credit cards and other valuables you carry Secure a list of credit cards and contact numbers so that in the case oftheft you can quickly cancel the accounts Keep record of serial numbers A serial number can help to identify a suspect if the stolen item is recovered or pawned Immediately call 911 to report suspicious activity such as someone peering into vehicle windows Chanhassen Crime Prevention 952 227 1610 bhoiseth@ci chanhassen mn us 139 Ghrm hass n 1 March 2009 CSO Highlights 51 Total Calls tnr Uti Providing for Today and Pial1l1il1 1 for Tomorrow 140 Lb CHANHASSEN FIRE DEPARTMENT P O Box 97 7610 Laredo Drive Chanhassen MN 55317 Bus Phone 952 227 1200 Minnewashta Station NO 2 Phone 952 474 7094 MEMORANDUM TO Todd Gerhardt City Manager FROM Gregg Geske Fire Chief Roger Smallbeck 18t Assistant Chief Rick Rice 2nd Assistant Chief O J Mark Littfin Fire Marshal XY DATE April 16 2009 SUBJ Monthly City Council Update Fire Department Overview Staffing is at 40 active firefighters and 4 probationary firefighters as of April 16 2009 allocation is 45 PTE s As of April 15 2009 we had responded to 143 calls down 16 calls from 159 at the same time last year We did not have any structure fires since our last council update We have responded to Eden Prairie for structure fires and to Shakopee for a large wild land fire Training This month s training consisted of first in training and response to gas emergency calls Fire Marshal Fire Prevention There are preliminary plans for fire prevention activities for the late spring and early summer Additional information will be coming in the next update Fire Investigations No substantial fires to report on It s been a quiet month Fire Inspections Ongoing inspections at numerous projects at various stages of construction include Chanhassen High School Walgreens Drug Store I D I Building Kwik Trip Autobahn Motorplex Chanhassen Motorplex Snap B I G Building Pre media Remodel R R Donnelly remodel and Chanhassen Family Dental All projects are moving along well and are experiencing no problems 141 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us 3 MEMORANDUM TO Paul Oehme Director of Public Works City Engineer t FROM Alyson Fauske Assistant City Engineer r 1 O DATE April 27 2009 SUBJECT 2009 Street Improvement Project No 09 01 Accept Bids Hold Special Assessment Hearing and Award Contract PROPOSED MOTION The City Council accepts the bids and awards the contract for the 2009 Street Improvement Project City Project 09 01 to Chard Tiling Excavating Inc for 943 124 90 The City Council adopts the assessment roll for the 2009 Street Improvement Project City Project 09 01 City Council approval requires a simple majority vote of the City Council present POLICY DECISION ACTION TO BE CONSIDERED Prior to the completion of the assessment hearing any property owner wishing to object to their assessment must file a signed written objection or they waive their right to appeal The Council may accept or modify the assessment amount as presented BACKGROUND Staff and City Council reviewed the proposed 2009 Street Improvement Project areas at the October 13 2008 work session City Council authorized the preparation of the 2009 Street Improvement Project Feasibility Study at the October 27 2008 City Council meeting The first neighborhood open house was held on November 12 2008 Over 27 property owners attended At the January 12 2009 meeting City Council accepted the Feasibility Study and called the public hearing A neighborhood open house was held January 21 2009 Five property owners attended At the January 26 2009 meeting City Council held the public hearing and authorized the preparation of plans and specifications Three property owners spoke at the public hearing and five property owners submitted written comments to the Council At the February 9 2009 meeting City Council approved the plans and specifications and authorized the advertisement of bids Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 142 2009 Street Improvement Project Assessment Hearing April 27 2009 Page 2 On March 13 2009 the bids were opened On March 23 2009 the City Council called the assessment hearing A neighborhood open house was held April 15 2009 ASSESSMENT HEARING PROCEDURE Staff will provide a brief explanation of the work along with the proposed assessment amount Any issues that the City Council wishes to discuss regarding the project financing is appropriate during the public hearing portion of the project Public testimony should be received for the project The property owners should be reminded that if they wish they must file a written objection with the City either prior to or during the actual project hearings Objections after the public hearing are invalid The assessment objection is a request by the property owner for the Council to review the assessment amount Staff may have an immediate response to individual comments or in some circumstances the objection should be received and referred to staff for investigation The remaining assessment roll should be adopted If the City Council feels the objections cannot be addressed immediately a report will be presented to Council on all objections on that particular project at the next City Council meeting Council should adopt the remaining assessment roll at that time in order for the process to stay on schedule If there are no objections filed or if Council feels confident staffs investigation will not result in any changes being made to the assessment roll a motion by the City Council adopting the assessment roll as prepared is needed for the project ASSESSMENT OBJECTIONS Objections may be filed up to and at the public hearing At the time of this submittal no written objections have been received If any written objections are received in the interim prior to the Council meeting they will be provided to the Council at the public hearing Staff comments and recommendations will also be provided at the public hearing The City Council may choose to adopt staffs recommendation or revise the assessment roll If additional objections are filed either prior to or at the hearing they should be received and if necessary referred to staff for investigation and resolution PROJECT SUMMARY ASSESSABLE COSTS Proiect Area 1 Urban Residential Chaparral Court Chaparral Lane Redwing Court Redwing Lane south of Kerber Boulevard Pima Lane Pontiac Lane Pontiac Court Buckingwood Court Proiect Area 2 Rural Residential Lakota Lane Mandan Circle V ogelsburg Trail Proiect Area 3 Commercial Industrial West 78th Street Highway 101 to City Limits nth Street West 187th Avenue Quattro Drive Improvements within Project Area 1 include edge milling the streets overlay of the entire street width and replacement of some concrete curb and gutter 143 2009 Street Improvement Project Assessment Hearing April 27 2009 Page 3 The pavement from the streets within Project Area 2 will be reclaimed and a two inch thick overlay will be installed A 90 foot diameter cul de sac is proposed to be installed at the east end of Lakota Lane Improvements within Project Area 3 include edge milling the streets overlay of the entire street width and replacement of some concrete curb and gutter The street widths within all project areas will remain the same with the exception of the cul de sac on Lakota Lane Forty percent 40 of these improvement costs are proposed to be assessed against the benefitting properties PROJECT SUMl 1ARY NON ASSESSABLE COSTS The project also includes minor storm sewer and sanitary sewer system improvements the mill and overlay of the trail on the north side of Highway 5 between Highway 101 and Dell Road and miscellaneous sidewalk repairs throughout the City These improvements will be funded by the City and are not included in the assessment roll PROJECT COSTS AND ASSESSMENTS Per the City assessment practice forty percent 40 of the street costs are proposed to be assessed to the benefiting property owners the City will be responsible for the remaining 60 One hundred percent 100 of the utility costs will be paid for by the respective enterprise funds The bids were divided into four parts to represent the different assessment areas and the trail mill and overlay A summary of the bid is as follows Street Bituminous Storm Sanitary Bid Sewer Bid Sewer Bid Total Bid Urban Residential 454 330 80 942 50 3 768 00 459 041 30 Rural Residential 113 115 45 2 649 00 n a 115 764 45 Commercia1 Industrial 268 821 85 13 000 00 2 512 00 284 333 85 Trail Improvements not assessed 49 405 30 n a n a 49 405 30 Miscellaneous sidewalk repairs 34 580 00 n a n a 34 580 00 not assessed 943 124 90 The total project cost has been calculated to be 1 026 452 29 which includes indirect costs such as surveys soils reports attorney fees engineering costs etc 144 2009 Street Improvement Project Assessment Hearing Apri127 2009 Page 4 Urban Residential Assessments A total of 201 928 16 is proposed to be assessed to the benefitting units within the Urban Residential project area A summary of the proposed assessments is as follows Proposed Final Assessment Preliminary Estimated Assessment Difference Low Density 1 156 81 512 17 1 432 64 634 30 275 83 19 3 122 13 19 3 Medium Density Low Density 1 156 81 unit x 59 units 68 251 79 Medium Density 512 17 unit x 261 units 133 676 37 The Medium Density assessment area includes seven assessment units for Meadow Green Park Rural Residential Assessments A total of 57 636 50 is proposed to be assessed to the properties within the Rural Residential project area The properties along Lakota Lane are proposed to be assessed for 40 ofthe cul de sac project cost in addition to the mill and overlay costs ofthe remainder of the project area A summary of the proposed assessments is as follows Proposed Final Preliminary Estimated Difference Assessment Assessment Mandan V ogelsburg 1 984 91 2 430 75 445 84 18 3 properties Lakota Lane properties 2 699 10 2 430 75 268 35 11 Mandan and Vogelsburg properties 1 984 91 unit x 10 units 19 849 10 Lakota Lane properties 2 699 10 unit x 14 units 37 787 40 The estimated assessments spread the cost of the Lakota Lane cul de sac equally among all properties within the Rural Residential project area With the proposed final assessment methodology only the properties along Lakota Lane are assessed for the Lakota Lane cul de sac since they are the properties that will benefit from the cul de sac construction CommerciallIndustrial Assessments A total of 119 957 86 is proposed to be assessed to the properties within the CommerciallIndustrial project area Properties are proposed to be assessed based on benefitting area A summary of the assessments is as follows 145 z o I o Z T1 r m N U 1 I 1 0 J o o I o c z c VI VI m Z en en N CO VI I W 1 0 VI D 0 VI J Co en Vl Vl N U Cl l I W U 1 J in U 1 N Cl l VI N en N c c Vl Vl N W en U 1 00 o Cl l W I 0 I VI en N VI N j lo I o o J 00 I c E N U 1 o I N N W o o c z c VI VI m Z c c N o I I 00 1 0 W o J 00 I c VI I E N U 1 Cl l 00 Cl l o o W I lJ OJ T1 s r C o J Vl Vl I W r 1 0 00 W W i o 1 0 00 Vl Vl I I U U I I f f U 1 U 1 N N z o I o Z T1 r m J I I Cl l N N W W o o N Cl l lJ OJ T1 s r C o 00 N I 00 1 0 W o J 00 I c VI I E J I I Cl l N N W W o o o U 1 lJ OJ T1 s r C J U 1 Vl I W r 00 N 00 Vl I j lo I W U 1 in N I I I I Vl Vl Vl I Vl I I I I Vl Cl l Vl W 0 N W U 1 N 0 00 I W 1 0 00 0 U 1 0 C7l 1 0 0 W 0 0 0 I VI J 00 J 00 I c VI I E J I I Cl l N N W W o o N J r 120 C m j j s c o z n o I i o W Cl l Cl l Vl Vl I N W Cl l J I W iv 0 W Vl Vl I N en Cl l U 1 Cl l 0 i o 0 I J 00 J 00 I c VI I E N U 1 Cl l 00 Cl l o o W o r 120 C m j j s c o z n I Vl I I 00 Cl l 1 0 1 0 I 00 U 1 I I I I I I I I U 1 W 00 Nf l J U 1 I i o 0 0 Cl l I I I 00 00 o o J 00 I c VI I E J I I Cl l N N W W o o o W s Z r C s OJ m c o I Cl l W in 0 1 0 Vl Vl W I I 1 0 1 0 N o J l I N I Vl Vl Vl W I N 0 N U 1 0 r W Cl l 1 0 Cl l 0 00 I N J 1 0 I I 00 0 o o J J I c VI I E J I I Cl l N N W 0 o o I J s Z r C s OJ m c o s C Z I Vl I I N Cl l Cl l N Cl l Cl l 00 W I I I f U 1 Cl l Cl l 0 0 I 00 J 00 o J 00 I c VI I E J I I Cl l N N W 0 o o N N OJ Z o c m I s c m Z j j c C I W W N Vl N o I o U 1 in 00 00 o J 00 I c VI I E N U 1 Cl l 00 Cl l o o N o C T1 T1 o c o r E c i m c r r N iv W Vl Vl Vl 0 I W b 1 10 W 00 0 U 1 W U 1 Cl l in N 1 0 I I Vl Vl 0 I N en 1 0 0 I 0 I 0 W I Vl N U 1 U 1 U 1 J J J o o m r r c o J I I Cl l N N W 0 o o N I o m r r c o s m o r OJ r o Z j r r o 00 J U 1 J J o o c t c o o c J I I Cl l N N W 0 o o I 00 OJ m o o o c m Z I m c C c Vi m VI N I 00 Vl o I Cl l 0 i o W J Cl l 0 o c c o o c J I I Cl l N N W I o o J I c m c s z c o r o Z j VI o Z m r r W 1 0 I Vl J b J Cl l o 0 Vl J r 0 Cl l W 1 0 J Cl l o o c c o o c J I I Cl l N N W I o o J o C o Z T1 OJ VI o r C I o Z VI r r N W J Vl Vl 0 W N b 1 0 o f Cl l Vl Vl 0 W u N 0 00 W I in Cl l Cl l I Vl U 1 J N N I I 1 I Vl Vl Vl Vl N W N I I J U 1 00 1 0 0 0 Cl l W in 00 N U 1 0 N I W U 1 I I U 1 U 1 W 0 I I U 1 U 1 Cl l J U 1 00 o c t c o o c C C C cO c C mm S J I I Cl l N N W I o o Cl l 1 0 5 c s i c m r r m Z I m c C c Vi m VI r r o e z m c I I Vl n cVl CmVl m l J I r m Vl Vl Ul Vl 3 r m z I C Vlm c VlVlm m S 3 3 m ZC c 1 52 m c m z n m d N po 1 l 0 OCI O l O VlNCZl l N t 0 0 OS 1 l o t S t a d g t n t S t a r t po S OCI 146 2009 Street Improvement Project Assessment Hearing April 27 2009 Page 6 The proposed final assessment amounts for the CommerciaVIndustrial properties are less than the estimated amounts The two vacant City owned properties within this project area are proposed to be assessed BID OPENING AWARD OF CONTRACT A total of nine bids were received and opened on March 13 2009 The bids have been tabulated and are summarized below The lowest responsible bidder is Chard Tiling and Excavation Inc for 943 124 90 The company has not done any work within the City of Chanhassen but recently worked in the City of Waconia Staff discussed the company s qualifications and the City ofWaconia is satisfied with Chard Tiling s workmanship and experience Funding Source Feasibility Total Bid Amount incl Estimate contingencies indirect costs Urban Residential Streets Levied 250 076 00 201 928 16 Rural Residential Streets Assessments 58 338 00 57 636 50 Commercial Industrial Streets 126 210 00 119 957 86 Urban Residential Streets Revolving 375 114 00 286 607 56 Rural Residential Streets Assessment 87 507 00 78 615 46 Commercial Industrial Streets Fund 189 315 00 169 507 10 Storm Sewer Storm Sewer 49 176 00 17 421 08 Enterprise Fund Sanitary Sewer Sanitary Sewer n a 6 594 00 Enterprise Fund I I fund Trail Improvements and Revolving Miscellaneous Sidewalk Repair Assessment 100 000 00 88 184 57 Fund TOTAL PROJECT COST 1 026 452 29 Bidder Chard Tiling Exc Inc WM Muller Sons Inc Valley Paving Inc GMH Asphalt Corp Northwest Asphalt Astech Corp Midwest Asphalt Corp Hardrives Inc Bituminous Roadways Inc FUNDING SUMMARY Total Bid 943 124 90 994 504 11 1 012 044 55 1 018 889 60 1 035 364 31 1 038 717 07 1 052 392 83 1 149 192 91 1 237 412 30 147 2009 Street Improvement Project Assessment Hearing April 27 2009 Page 7 The levied street assessments for the Urban Residential streets include a 3 585 19 assessment for City owned Meadow Green Park There are two properties within the CommerciaVIndustrial project area the City owns the combined assessment for the two properties is 6 153 08 A total of 9 738 27 is proposed to be paid for by the City for City owned land which is consistent with past assessment rolls In addition to these project costs 75 000 was budgeted in the CIP for the mill and overlay of Dell Road north of Highway 5 the City of Eden Prairie is coordinating this work As of the date of this report the bids have not been opened The City Council will receive a verbal update of this bid at the meeting Formal approval ofthis work will be requested at a future Council meeting Attachments 1 Assessment Rolls 2 Resolutions 3 CIP sheets g eng public 009 projects 09 01 2009 street improvements 04 27 09 assessment hrng docx 148 I 0 a 0 t w a CI Q Z w l ii2 w Iii 0 CI 0 J 0 0 Z Q W l III III W U W w ii2 III CI III w l III en l 0 0 0 Z 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0000000000000000000000000000000000000 o NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN en o 159 i 0 en 0 b w a Ci I Z w w 0 Ci 0 F I 0 Z Z w w C l v V w V w Ci w w V Ci V I V en is 0 w Z 0 u N O l N N N N N LI i I 00 Z LI1 LI1 LI1 LI1 LI1 LI1 w t l V Z V w 0 V V V V V V V V z z z z z z 0 0 0 0 0 0 i E i i i i z is Cl is is is is 0 0 0 0 0 0 0 i oCt oCt oCt 0 Cl 0 0 Cl Cl 0 0 0 0 0 0 0 0 U t t t t t t Vl W J J J J J J UJ oCt Cl Ci 0 0 0 0 0 J 0 0 0 0 0 0 Z S 0 0 0 0 0 0 UJ J I I I I I I U U U U U u t t t t t 0 0 0 0 0 a I 0 0 0 0 0 l N t o t LI1 D 0 0 0 0 0 0 tJ tJ tJ tJ tJ 0 Cl Cl C C 0 0 0 0 0 0 0 0 0 0 5 5 5 5 5 UJ Z Z Z Z Z J S2 S2 S2 S2 S2 u c u u u u u z c 0 ell ell ell ell ell w O l LI1 t l I 00 0 LI1 LI1 0 v 00 00 00 Z I Z Vl Z 0 UJ UJ 0 0 0 0 Vl 0 ell Z UJ I Z 0 UJ I J U ell Vl 0 Vl I Ci UJ UJ Z 0 0 w ell UJ J Z 0 ell a z 5 Vl UJ 0 I J 0 UJ Vl a I 0 U 0 0 0 0 0 0 N t o t LI1 D t t t t t t 0 0 0 0 0 0 C N N N N N N a LI1 LI1 LI1 LI1 LI1 LI1 N N N N N N O l o 160 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE April 27 2009 MOTION BY RESOLUTION NO 2009 SECONDED BY A RESOLUTION AWARDING CONTRACT FOR THE 2009 STREET IMPROVEMENT PROJECT NO 09 01 WHEREAS pursuant to an advertisement for bids for the 2009 Street Improvement Project bids were received opened and tabulated according to law and the following bids were received complying with the advertisement Total Bid 943 124 90 994 504 11 1 012 044 55 1 018 889 60 1 035 364 31 1 038 717 07 1 052 392 83 1 149 192 91 1 237 412 30 1 052 995 50 AND WHEREAS Chard Tiling Excavating Inc is the lowest responsible bidder with a total bid awarded of 943 124 90 NOW THEREFORE BE IT RESOLVED by the Chanhassen City Council 1 The mayor and clerk are hereby authorized and directed to enter into a contract with Chard Tiling Excavating Inc in the name of the City ofChanhassen for the 2009 Street Improvement Project No 09 0 I according to the plans and specifications therefore approved by the City Council and on file in the office of the city clerk 2 The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed Passed and adopted by the Chanhassen City Council this 27th day of April 2009 ATTEST Todd Gerhardt City Manager YES Thomas A Furlong Mayor NO ABSENT 161 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE April 27 2009 MOTION BY RESOLUTION NO 2009 SECONDED BY A RESOLUTION ADOPTING ASSESSMENT ROLL FOR THE 2009 STREET IMPROVEMENT PROJECT NO 09 01 WHEREAS pursuant to proper notice duly given as required by law the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Proj ect Area 1 Urban Residential Chaparral Court Chaparral Lane Redwing Court Redwing Lane S of Kerber Blvd Pima Lane Pontiac Lane Pontiac Court Buckingwood Court Project Area 2 Rural Residential Lakota Lane Mandan Circle V ogelsburg Trail Project Area 3 Commercial Industrial West 78th Street Hwy 101 to City Limits nth Street West 187th Avenue Quattro Drive NOW THEREFORE BE IT RESOLVED by the City Council of Chanhassen Minnesota 1 Such proposed assessment a copy of which is attached hereto and made a part hereof if hereby accepted and shall constitute the special assessment against the lands named therein and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it 2 Such assessment shall be payable in equal annual installments extending over a period of eight 8 years the first ofthe installments to be payable on or before the first Monday in January 2010 and shall bear interest at the rate of6 percent 6 per annum from the date of the adoption of this assessment resolution This assessment will show up on the first property tax statement for 2010 To the first installment shall be added interest on the entire assessment from the date ofthis resolution until December 31 2009 To each subsequent installment when due shall be added interest for one year on all unpaid installments 3 The owner of any property so assessed may at any time prior to certification of the assessment to the county auditor pay the whole of the assessment on such property with interest accrued to the date of payment to the city treasurer except that no interest shall be charged if the entire assessment is paid within 90 days from the adoption of this resolution and he may at any time thereafter pay to the city treasurer the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which such payment is made Such payment must be made before November 15 or interest will be 162 charged through December 31 of the next succeeding year The property owner decides not to prepay the assessment before the date given above the rate of interest that will apply is 6 percent 6 per year The right to partially prepay the assessment is not available 4 The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the County Such assessments shall be collected and paid over in the same manner as other municipal taxes Passed and adopted by the Chanhassen City Council this 27th day of April 2009 ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT 163 I Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Paul Oehme I I I I I Department Street hnprovements Account 1 601 0000 4751 Account 2 Account 3 Type Improvement Useful Life Unassigned Category Streets Highways Priority n a Project ST 012 Project Name Annual Street Improvement Program Total Project Cost 7 400 000 Description Annual project to rehabilitate and reconstruct streets in the City Current 5 year plan shows the following neighborhood areas Residential 2009 Chaparral W 78th St Quattro Dr Dell Rd Lakota Ln and Vogelsburg Tr 2010 Erie Ave area Red Cedar Pt and Audubon Rd Lk Dr to Lyman 2011 Carver Beach Rd Timberwood Saratoga Santa Vera Chippewa Picha and Kerber S ofW 78th 2012 Greenbriar Fir Tree Elm Tree Dogwood and Shore Drive 2013 Frontier Tr Highland to W 77th Great Plains W 78th to Santa Fe W 77th Erie Ave N ofW 77th Highland E of Laredo and Greenwood Shores I I I MSA 2011 West 78th Street owers to Market Justification The City uses a Pavement Management System to monitor the condition of the City streets While proper preventative maintenance extends the life of the street and is cost effective a street will eventually deteriorate to a point that further maintenance is no longer cost effective Rehabilitation projects extend the life of the street In cases with utility or poor subgrade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical reconstruction of the street is necessary A feasibility study is written to consider the merits of the project and scope of work I I Expenditures Construction 2009 1 300 000 Total 1 300 000 2010 1 900 000 1 900 000 2011 1 500 000 1 500 000 2012 1 500 000 1 500 000 2013 1 200 000 1 200 000 Total 7 400 000 7 400 000 I I I I I Funding Sources 2009 2010 2011 2012 2013 Total Assessment Revolving Assess 1 3oo 000 1 900 000 1 200 000 1 500 000 1 2OO OOO 7 100 000 MSA 300 000 3OO OOO Total 1 300 000 1 900 000 1 500 000 1 500 000 1 200 000 7 400 000 Operational Impact Other This project may decrease maintenance costs 103 164 Capital Improvement Program City of Chanhassen MN Project SWMP 019 2009 thru 2013 Account 1 720 0000 4702 Account 3 Project Name Street Improvement Projects Storm Water Mgmt Account 2 Contact Paul Oehme Department Surface Water Management Type hnprovement Useful Life Unassigned Category SWMP Priority n a Total Project Cost 850 000 Description An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects undertaken by the engineering and public works departments Justification Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with federal state and local regulations as well as protecting existing and proposed development adjacent to the projects Expenditures Construction 2009 50 000 50 000 Total Funding Sources Surface Water Utility Fund Total 2009 50 000 50 000 2010 400 000 400 000 2011 2012 400 000 400 000 2010 400 000 400 000 2011 2012 400 000 400 000 Operational Impact Other Inventory inspection and maintenance of new infuistructure will be required Citywide No map 112 2013 Total 850 000 850 000 2013 Total 850 000 850 000 II II II II II II II II III II II II II I l 165 II Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Paul Oehme Department Sanitary Sewer hnprovements Type Improvement Useful Life Unassigned Category Utilities Priority n a Project 88 012 Project Name Inflow and Infiltration Abatement Account 1 701 7024 4751 Account 3 Account 2 Total Project Cost 750 000 Description This annual project includes televising repairs and rehabilitation of existing sanitary sewer The program also detects and eliminates points of entry of ground water and surface water into the City sanitary sewer system Projects have been identified from the 2006 Inflow and Infiltration Report The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees Justification City stafIhas identified numerous older sewer lines that are in need of repair The City ofChanhassen pays the Metropolitan Council for sewage treatment Those payments are based on the amount of flow generated by the City of Chanhassen Surface water and ground water that makes its way into the system either through breaks displaced joints manhole covers or private connections to the system increase the amount charged to the City for sewage disposal and increasing the load on the City s lift stations Also MCES would place a surcharge the annual charge if the City was not actively trying to reduce the inflow and infiltration problem Expenditures Maintenance 2009 200 000 Total 200 000 2010 200 000 200 000 2011 200 000 200 000 2012 75 000 75 000 2013 75 000 75 000 Total 750 000 750 000 Funding Sources Sewer Utility Fund 2009 200 000 Total 200 000 2010 200 000 200 000 2011 200 000 200 000 2012 75 000 75 000 2013 75 000 75 000 Total 750 000 750 000 Operational Impact Other The efforts may decrease operational costs MCES fees and emergency call outs It is also the city s intent to use connection charges to help fund for those costs It is the city s belief that as new customers come on line those connection fees should help fund future infiltration problems 93 166 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 BuildingJnspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us 4 MEMORANDUM TO Todd Gerhardt City Manager Laurie Hokkanen Assistant City Manager FROM DA TE April 20 2009 SUBJ Public Hearing and Application for Justice Assistance Grant Program PROPOSED MOTION The City Council approves the application for the Justice Assistance Grant Program in the amount of 11 966 Approval of this item requires a simple majority vote of those City Council members present BACKGROUND Through the American Recovery and Reinvestment Act of 2009 grant dollars have been made available within the Justice Assistance Grant Program The City of Chanhassen is eligible to apply for 11 966 The City proposes to use these dollars to fund overtime costs JAG awards are distributed up front instead of on a reimbursement basis The City will have four years to expend the funds JAG funds cannot be used to supplant existing spending but will be used to augment existing service levels The JAG application suggests that the public be afforded the opportunity to provide input to the proposed use for the funds The City Council will hold a public hearing at the meeting for this purpose RECCOMENDA TION Staff recommends that the City Council approve the application for the Justice Assistance Grant Program in the amount of 11 966 G Admin LH Public Safety JAG Grant Staff Report doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 167 Correspondence Section Carver County Housing Market Update dated March 2009 Memo from Greg Sticha re Review of Claims Paid dated April 20 2009 168 Ne AdM 5edl6 1 L L Carver County Housing Market Update March 2009 Presented to Carver County CDA Presented by Maxfield Research Inc 169 Carver County CDA Housing Market Update March 2009 Lot Inventory Overall Housing Trends Metrowide there are about 20 000 vacant developed lots With annual home starts decreasing to 3 300 at the end of2008 there is currently about a 70 month supply of vacant developed lots We estimate that Carver County has a 70 month supply of vacant developed lots about 1 050 lots and annual starts of 180 homes or 15 homes month Vacant Developed Lots Starts and Inventory Metro Area 20 000 t i N f 1 90 80 70 i 60 50 40 0 2 30 20 10 0 25 000 Q z 5 000 o IlIII liilII Vacant Developed Lots Annual Starts o Inventory Source Metrostudy Multifamily housing development has slowed Not only has demand softened for rental housing and senior independent products seniors are having a difficult time selling their home to move into alternative housing but lending is extremely difficult to obtain for new construction Most housing experts agree that the housing market downturn has yet to hit bottom Key factors impacting the recovery of the market are 1 job loss forecasts for 2009 speculate that national unemployment may reach close to 9 0 2 inability to sell existing homes 3 decreased consumer confidence lack of consumer confidence presents a significant hold up in the current economic environment 4 rate quantity of foreclosures they present a significant price advantage for buyers over traditional sales and 5 lending environment underwriting standards are constantly being revised and today s buyers are finding that financing a home has become more complicated Nearly all buyers with less than 10 to 20 equity are finding that FHA is the only mortgage product they can obtain As qualifications continue to be more conservative today s buyers need high FICO scores and healthy down payments 170 Carver County CDA Housing Market Update March 2009 Lender Mediated Home Sale Trends Metrowide lender mediated sales short sales foreclosures increased from about 1 0 of resales earlier this decade to nearly half of all resales in 4th Quarter 2008 Overall sales volume is down because most homeowners are delaying their decision to move unless they have no choice Twin Cities Metro Area Home Resales Closed Sales 20 0eo I I 15 oeo I 10 0CO Tradilional C Lender Medialed 5 0eo o 01 02 03 04 01 02 03 04 01 02 03 04 01 02 03 04 2005 2005 2C05 2005 2006 20CQ 2CC6 2006 2007 2007 2007 2007 2008 2008 2008 2OC8 Source Minneapolis Area Association of REAL TORS The share of lender mediated sales is not as great in Carver County as in the Twin Cities as a whole Currently the share of lender mediated home listings is greatest among lower priced homes 52 of listings 120 000 to 150 000 and 9 of listings 500 000 to 1 000 000 Lender Mediated Home Sales I All 2008 Home Sales Total Lender Mediated Share Carver 57 13 22 8 Chanhassen 316 46 14 6 Chaska 302 78 25 8 Cologne 24 4 16 7 Mayer 36 8 22 2 Norwood Y A 41 II 26 8 Victoria 103 11 10 7 Waconia 170 29 17 1 Watertown 55 21 38 2 Eden Prairie 811 132 16 3 Mound 104 35 33 7 Shakopee 534 206 38 6 Brooklyn Center 367 243 66 2 Source Mpls Area Association of Realtors 171 Carver County CDA Housing Market Update March 2009 For Sale Housing Trends Rental Apartments are facing competition from for sale housing units that are being rented Shadow Supply US Homeowner Vacancy Rate Vacancy Rate 3 5 3 0 1 5 0 0 1 1 1 l t t J t N t t t k 2 5 2 0 1 0 0 5 0 0 1956 1960 1964 1968 1972 1976 1980 1984 1988 1992 1996 2000 2004 2008 Source U S Census Bureau Property Portfolio Research Average home prices have declined Metro wide and in Carver County since about 2005 2006 In most Metro communities the average home price in 2008 was similar to 2003 levels Values have fared better in Carver County Average Home Resale Price 200 000 500 000 450 000 400 000 350 000 300 000 250 000 150 000 2002 2003 2004 2005 2006 2007 2008 Chanhassen Chaska Victoria Rem orc C Source Minneapolis Area Association of REAL TORS 172 Carver County CDA Housing Market Update March 2009 Rental Housing Trends Metro Area vacancy rates are inching up again after declines for four straight years 4 9 in 4th Q 2008 Chanhassen vacancy rate Chaska vacancy rate 3 7 in 4th Q 2007 3 8 in 4th Q 2007 7 8 in 4th Q 2008 5 2 in 4th Q 2008 Metro Area Apartment Vacancy Rent Summary 3rd quarter 2000 through 3rd quarter 2008 10 0 8 0 9 0 9 4 7 0 8 0 OJ 6 0 7 0 OJ 6 7 5 0 6 0 4 1 c 5 0 4 0 c c OJ c J A vg Rent Increase 4 0 3 0 OJ Vacancy Rate 3 0 2 6 2 0 2 0 2 2 3 6 1 0 1 5 0 7 1 0 0 0 0 0 0 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 Note figures includes all unit types Source GV A Marquette Advisors Declining employment is affecting demand for rental housing Nationwide in the Metro Area and in Carver County National Rental Unit Absorption in Relation to Employment Growth Absorption Employment 6 5 4 3 2 1 0 1 2 3 100 000 80 000 60 000 40 000 20 000 o 20 000 40 000 1982 1984 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 Source Moody s Economy com PPR PPR54 08Q3 Forecast 173 Carver County CDA Housing Market Update March 2009 Building Permit Household Growth New home construction in the Twin Cities has nosed dived since its peak in 2004 Carver County s building permits for new housing units 1 480 in 2002 and only 305 in 2008 When will home construction rebound Most experts guess between 2011 and 2013 Building Permits for New Housing Carver County Twin Cities Metro Area 25 000 22 500 20 000 17 500 15 000 12 500 10 000 7 500 5 000 2 500 o 2000 2001 2002 2003 2004 2005 2006 2007 2008 D Carver County o Rem of Metro Area Source Metropolitan Council Census Bureau 2008 Given the sharp decline in home construction and current economic conditions Carver County will not reach previous forecasts made by either Metropolitan Councilor Maxfield Research Inc Carver County Population Household Forecasts Met Council Maxfield Research 2010 Forecasts Estimate for Estimate for Met Council Met Council Maxfield Research 2007 2006 March 2006 Dec 2008 March 2007 Population 88 384 88 785 107 910 110 740 98 945 Households 31 729 32 400 40 710 41 780 37 290 Sources Metropolitan Council Maxfield Research Inc Due to the poor economy there are more non traditional living arrangements such as returning to family residence roommates or renting a room in a home 174 r Carver County CDA Housing Market Update March 2009 Employment Trends Limited job growth and speculated future job loss is negatively affecting demand for housing The number of employed people in Carver County has not grown much since 2005 Carver County s unemployment rate was 5 in 2008 up from 2 4 in 2000 Carver County Labor Force 60 000 6 0 10 000 5 0 50 000 0 g 40 000 0 30 000 o Q E 20 000 o l OJ 4 0 c 3 0 E 9 2 0 e O c 1 0 l o 2000 200 I 2002 2003 2004 2005 2006 2007 2008 II l I Employment Unemployment Rate Source MN Dept of Employment and Economic Development There were only about 15 000 more jobs in the Twin Cities Metro Area in 2008 than in 2000 but there are about 140 000 more housing units Metro Area Covered Employment 1 640 1 630 1 620 1 610 g 1 600 c 1 590 1 580 1 570 1 560 1 550 1 540 2000 2001 2002 2003 2004 2005 2006 2007 2008 Source MN Dept of Employment and Economic Development 175 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO FROM DATE SUBJECT Mayor City Council Greg Sticha Finance Director April 20 2009 b Review of Claims Paid The following claims are submitted for review on April 27 2009 Check Numbers 139914 140052 Total All Claims Attachments Amounts 417 665 90 417 665 90 Check Summary Check Detail Report Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 176 CITY OF CHANHASSEN User danielle Accounts Payable Checks by Date Summary by Check Number Printed 04 20 2009 08 17 Summary Check Number 139914 139915 139916 139917 139918 139919 139920 139921 139922 139923 139924 139925 139926 139927 139928 139929 139930 139931 139932 139933 139934 139935 139936 139937 139938 139939 13 9940 13 9941 139942 139943 139944 139945 139946 139947 139948 139949 139950 139951 139952 139953 139954 139955 139956 139957 139958 139959 139960 139961 139962 139963 139964 139965 139966 139967 139968 139969 139970 139971 139972 139973 139974 139975 Vendor No Vendor Name 10000 10 000 Lakes Chapter 3RDLAI 3RD LAIR SKATEPARK AARP AARP adutra Adult Training and Habilitatio AndeStev Steven Anderson ARAMAR ARAMARK AZREN A TO Z RENTAL CENTER BCATRA BCA TRAINING DEVELOPMENT bkra B Kranz Co BORSTA BORDER STATES ELECTRIC SUPPLY BROTIR BROWN S TIRE AUTO CAMKNU CAMPBELL KNUTSON CARRED CARVER COUNTY RED CROSS CENENE CENTERPOINT ENERGY MINNEGASCO CITEDE CITY OF EDEN PRAIRIE CRECON CRETEX CONCRETE PRODUCTS NO CUBFOO CUB FOODS DAMFAR DAMON FARBER ASSOCIATES DANKA DANKA OFFICE IMAGING COMPANY DeepRock Deep Rock Water Company EleOff Electronic Office Environments engwat Engel Water Testing Inc GERHTODDTODD GERHARDT GOPSTA GOPHER STATE ONE CALL INC HA WCHE HAWKINS CHEMICAL HDsup HD Supply Waterworks LTD ICMART ICMA RETIREMENT AND TRUST 457 InnOff Innovative Office Solutions L johaeric Eric Patty Johanson JohnCaro Carole Johnson JOHSUP JOHNSTONE SUPPLY kawittco Ka Witt Construction MERACE MERLINS ACE HARDWARE MetBlo Metro Blooms metco Metropolitan Council Env Svcs METC02 METROPOLITAN COUNCIL METFIR METRO FIRE METROC METROCALL MIDPLA MIDWEST PLA YSCAPES mitche Mitchelll MNCHIL MN CHILD SUPPORT PAYMENT CTR mnlabo MN DEPT OF LABOR AND INDUSTRY MNSaf Minnesota Safety Council MSRS MSRS NATRET Nationwide Retirement Solution NCPERS MN NCPERS LIFE INSURANCE NelAut Nelson Auto Center Inc NewmMich Michelle L Newman NYSPUB NYSTROM PUBLISHING COMPANY INC OREAUT O REILLY AUTOMOTIVE INC PROTUR PROFESSIONAL TURF RENOVATION QQESOF QQEST SOFTWARE SYSTEMS QUAFLO Quality Flow Systems Inc rakre RA Kresse Co Inc RBMSER RBM SERVICES INC RIESFRED Riese Family Properties LLC SA VSUP Savoie Supply Co Inc SOFHOU SOFTWARE HOUSE INTERNATIONAL SOFHOU SOFTWARE HOUSE INTERNATIONAL SOUCEN SOUTH CENTRAL TECH COLLEGE sousub SOUTHWEST SUBURBAN PUBLISHING STESIE STEVE SIEGLE REPAIR Check Date 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 0912009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 0912009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 0912009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 04 09 2009 Void Amount 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Check Amount 90 00 1 100 00 222 00 36 00 225 00 37 22 168 93 60 00 250 00 103 98 218 87 13 117 60 249 40 5 237 61 2 000 00 153 36 206 36 1 116 25 949 46 6 71 319 50 350 00 425 00 178 35 5 869 98 4 255 78 1 610 00 214 73 500 00 20 65 198 45 250 00 476 68 160 00 10 073 25 108 880 32 1 090 00 18 48 246 43 1 499 00 358 09 1 468 12 25 00 3 061 50 4 074 60 16 00 26 489 86 324 00 5 448 80 102 70 3 578 40 389 00 21 939 00 250 00 4 747 37 585 75 73 80 12 847 24 1 000 04 510 00 1 247 50 40 00 Page 1 177 CITY OF CHANHASSEN Accounts Payable Printed 04 20 2009 08 17 User danielle Checks by Date Summary by Check Number Summary Check Number Vendor No Vendor Name Check Date Void Amount Check Amount 139976 STREIC STREICHER S 04 09 2009 0 00 109 99 139977 StutJohn John Stutzman 04 09 2009 0 00 500 00 139978 supwir Superior Wireless Communicatio 04 09 2009 0 00 54 79 139979 thomasar Sarah Thomas 04 09 2009 0 00 60 00 139980 TKDA TKDA 04 09 2009 0 00 269 80 139981 TOLGAS TOLL GAS WELDING SUPPLY 04 09 2009 0 00 9 84 139982 UNIW A Y UNITED WAY 04 09 2009 0 00 55 65 139983 USABLU USA BLUE BOOK 04 09 2009 0 00 308 56 139984 VanaJim Jim Van Asten 04 09 2009 0 00 70 00 139985 WENCK WENCK ASSOCIATES INC 04 09 2009 0 00 2 362 50 139986 WWGRA WW GRAINGER INC 04 09 2009 0 00 41 83 139987 ABMEQU ABM Equipment Supply LLC 04 16 2009 0 00 8 707 44 139988 BORSTA BORDER STATES ELECTRIC SUPPLY 04 16 2009 0 00 42 05 139989 BOYTRU Boyer Truck Parts 04 16 2009 0 00 164 38 139990 BRAINT BRAUN INTERTEC CORPORATION 04 16 2009 0 00 150 00 139991 carcou Carver County 04 16 2009 0 00 55 50 139992 CENENE CENTERPOINT ENERGY MINNEGASCO 04 16 2009 0 00 3 173 93 139993 Choice Choice Inc 04 16 2009 0 00 201 27 139994 COMINT COMPUTER INTEGRATION TECHN 04 16 2009 0 00 119 85 139995 conspla Consolidated Plastics Co Inc 04 16 2009 0 00 173 19 139996 DAKMEC Dakota Mechanical 04 16 2009 0 00 1 477 50 139999 DelDen Delta Dental 04 16 2009 0 00 1 642 50 140000 DONSAL DONALD SALVERDA ASSOCIATES 04 16 2009 0 00 68 05 140001 EMEAUT EMERGENCY AUTOMOTIVE TECH INC 04 16 2009 0 00 73 36 140002 FACMOT FACTORY MOTOR PARTS COMPANY 04 16 2009 0 00 144 16 140003 FASCOM FASTENAL COMPANY 04 16 2009 0 00 211 37 140004 fleolit Flex O Lite 04 16 2009 0 00 2 184 00 140005 FORAME FORCE AMERICA INC 04 16 2009 0 00 1 019 18 140006 GYMWOR GYM WORKS INC 04 16 2009 0 00 448 09 140007 HANTHO HANSEN THORP PELLINEN OLSON 04 16 2009 0 00 439 00 140008 hartdoro Dorothy Hartman 04 16 2009 0 00 92 00 140009 HA WCHE HAWKINS CHEMICAL 04 16 2009 0 00 40 00 140010 HENTRE HENNEPIN COUNTY TREASURER 04 16 2009 0 00 18 00 140011 HOIKOE HOISINGTON KOEGLER GROUP 04 16 2009 0 00 362 15 140012 howebarb Barbara Howe 04 16 2009 0 00 112 00 140013 INDLAN INDOOR LANDSCAPES INC 04 16 2009 0 00 199 16 140014 INFRAT INFRATECH 04 16 2009 0 00 42 259 12 140015 IPMA IPMA MINNESOTA 04 16 2009 0 00 20 00 140016 JOHSUP JOHNSTONE SUPPLY 04 16 2009 0 00 308 01 140017 KRAAND KRAUS ANDERSON CONSTRUCTION 04 16 2009 0 00 1 500 00 140018 METUTI METRO UTILITIES 04 16 2009 0 00 300 00 140019 MNLlFE MINNESOTA LIFE 04 16 2009 0 00 2 308 42 140020 mnucfu Minnesota UC Fund 04 16 2009 0 00 1 801 65 140021 MOTIND MOTION INDUSTRIES INC 04 16 2009 0 00 380 33 140022 MunEme Municipal Emergency Services 04 16 2009 0 00 877 11 140023 mvec MN V ALLEY ELECTRIC COOP 04 16 2009 0 00 216 58 140024 MXLog MX Logic 04 16 2009 0 00 97 00 140025 NAPA NAPA AUTO TRUCK PARTS 04 16 2009 0 00 20 46 140026 OerArc Oertel Architects 04 16 2009 0 00 56 935 78 140027 parplu Parts Plus 04 16 2009 0 00 23 96 140028 PROINS PROFESSIONAL INSUR PROVIDERS 04 16 2009 0 00 2 195 52 140029 QUAFLO Quality Flow Systems Inc 04 16 2009 0 00 16 067 00 140030 qual con Quality Control Integration 04 16 2009 0 00 10 650 00 140031 QUILL QUILL CORPORATION 04 16 2009 0 00 234 09 140032 QWEST QWEST 04 16 2009 0 00 68 58 140033 REMEDAN DAN REMER 04 16 2009 0 00 8 22 140034 resaut Restoration Auto Glass 04 16 2009 0 00 166 96 140035 RIDMED RIDGEVIEW MEDICAL CENTER 04 16 2009 0 00 627 00 140036 RIDYMC RIDGEDALE YMCA 04 16 2009 0 00 1 235 00 140037 RIGHIT RIGID HITCH INCORPORATED 04 16 2009 0 00 244 50 140038 seeeil Seelye Eiler Industrial Plasti 04 16 2009 0 00 13 52 140039 SHOTRU SHOREWOOD TRUE VALUE 04 16 2009 0 00 104 16 Page 2 178 CITY OF CHANHASSEN User danielle Accounts Payable Checks by Date Summary by Check Number Check Number 140040 140041 140042 140043 140044 140045 140046 140047 140048 140049 140050 140051 140052 Vendor No Vendor Name Southwes Southwest Metro Chamber of Com SPSSLP SPS Companies St Louis Park SUBCHE SUBURBAN CHEVROLET TOLGAS TOLL GAS WELDING SUPPLY triind Trigg Industries International TRUUTI TRUCK UTILITIES INC UNIP A V UNIQUE PAVING MATERIALS W ACDOD W ACONIA DODGE WINGRICH RICHARD WING WWGRA WW GRAINGER INC ZARBRU ZARNOTH BRUSH WORKS INC bcatra BCA TRAINING DEVELOPMENT parent Partners In Entertainment Check Date 04 16 2009 04 16 2009 04 16 2009 04 16 2009 04 16 2009 04 16 2009 04 16 2009 04 16 2009 04 16 2009 04 16 2009 04 16 2009 04 17 2009 04 17 2009 Report Total Printed 04 20 2009 08 1 7 Summary Void Amount 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Check Amount 80 00 28 31 93 90 27 95 502 53 84 48 1 174 92 72 42 73 33 122 83 394 05 75 00 350 00 417 665 90 Page 3 179 10 000 Lakes Chapter 10000 10 000 Lakes Chapter Ck 139914 04 09 09 Inv 040209 Line Item Date 04 02 09 Inv 040209 Total 3RD LAIR SKATEPARK 3RDLAI 3RD LAIR SKATEPARK Ck 139915 04 09 09 Inv 040709 Line Item Date 04 07 09 04 07 09 Inv 040709 Total A TO Z RENTAL CENTER AZREN A TO Z RENTAL CENTER Ck 139920 04 09 09 Inv 14433 Line Item Date 03 24 09 Inv 14433 Total CITY OF CHANHAS User danielle Ck 139914 Total 10000 10 000 Lakes Chapter Ck 139915 Total 3RDLAI 3RD LAIR SKATEPARK Ck 139920 Total AZREN A TO Z RENTAL CENTER AARP AARP AARP Ck 139916 Inv 040809 Line Item Date 04 08 09 Inv 040809 Total Ck 139916 Total AARP AARP Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount Line Item Description 10K Lakes Chpt AMBO Educational Conf Line Item Account 101 1250 4370 90 00 90 00 90 00 10 000 Lakes Chapter 90 00 90 00 Line Item Description 2009 Summer Series Event July 3rd Celebr Deposit for two skate camps Line Item Account 101 1613 4300 101 1730 3636 500 00 600 00 1 100 00 1 100 00 3RD LAIR SKATEPARK 1 100 00 1 100 00 Line Item Description Scissors Lift Elevator Trailer rental Line Item Account 101 1550 4410 168 93 168 93 168 93 A TO Z RENTAL CENTER 168 93 168 93 04 09 09 Line Item Description Defensive Driving Line Item Account 101 1560 4300 222 00 222 00 222 00 AARP 222 00 222 00 Page 1 180 ABM Equipment Supply LLC ABMEQU ABM Equipment Supply LLC Ck 139987 04 16 09 Inv 99174 Line Item Date 04 14 09 Inv 99174 Total CITY OF CHANHAS User danielle Ck 139987 Total ABMEQU Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount Line Item Description Furnish Install Fiberglass Srv Body Line Item Account 400 4135 4704 8 707 44 8 707 44 8 707 44 ABM Equipment Supply LLC 8 707 44 ABM Equipment Supply LLC 8 707 44 Adult Training and Habilitatio adutra Adult Training and Habilitatio Ck 139917 04 09 09 Inv 2111 Line Item Date 03 31 09 Inv 2111 Total Ck 139917 Total adutra Line Item Description Jan Feb recycle pickups Line Item Account 101 1530 4590 36 00 36 00 36 00 Adult Training and Habilitatio 36 00 Adult Training and Habilitatio 36 00 Anderson Steven AndeStev Anderson Steven Ck 139918 04 09 09 Inv 040809 Line Item Date 04 08 09 Inv 040809 Total ARAMARK ARAMAR ARAMARK Account 101 1170 4110 Ck 139919 04 09 09 Inv 937463 Line Item Date 04 02 09 Inv 937463 Total Ck 139918 Total AndeStev Anderson Steven Ck 139919 Total ARAMAR ARAMARK Line Item Description Easter Entertainment Line Item Account 101 1612 4300 225 00 225 00 225 00 Anderson Steven 225 00 225 00 Line Item Description Everpure InLine Filter Line Item Account 101 1170 4110 37 22 37 22 37 22 ARAMARK 37 22 37 22 Page 2 181 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount B Kranz Co bkra B Kranz Co Ck 139922 04 09 09 Inv 040309 Line Item Date Line Item Description 04 03 09 Erosion Escrow 9511 Foxford Rd Inv 040309 Total Line Item Account 815 8202 2024 250 00 250 00 Ck 139922 Total 250 00 bkra B Kranz Co 250 00 B Kranz Co 250 00 BCA TRAINING DEVELOPMENT BCA TRA BCA TRAINING DEVELOPMENT Ck 139921 04 09 09 Inv 040909 Line Item Date 04 09 09 Inv 040909 Total Line Item Description Criminal Background Investigations Qty 4 Line Item Account 101 1120 4300 60 00 60 00 Ck 139921 Total 60 00 Ck 140051 Inv 041609 Line Item Date 04 17 09 Inv 041609 Total 04 17 09 Line Item Description Background Checks Line Item Account 101 1120 4300 75 00 75 00 Ck 140051 Total 75 00 bcatra BCA TRAINING DEVELOPMENT 135 00 BCA TRAINING DEVELOPMENT 135 00 BORDER STATES ELECTRIC SUPPLY BORSTA BORDER STATES ELECTRIC SUPPLY Ck 139923 04 09 09 Inv 99193537 Line Item Date Line Item Description 03 30 09 Misc parts supplies Inv 99193537 Total Line Item Account 101 1220 4510 103 98 103 98 Ck 139923 Total 103 98 Ck 139988 04 16 09 Inv 99225766 Line Item Date Line Item Description 04 07 09 Mise parts supplies Inv 99225766 Total Line Item Account 101 1170 4530 42 05 42 05 Ck 139988 Total 42 05 BORSTA BORDER STATES ELECTRIC SUPPLY 146 03 BORDER STATES ELECTRIC SUPPLY 146 03 Page 3 182 Boyer Truck Parts BOYTRU Boyer Truck Parts Ck 139989 04 16 09 InY 286090 Line Item Date 04 03 09 Iny 286090 Total CITY OF CHANHAS User danielle Ck 139989 Total BOYTRU Boyer Truck Parts Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount Line Item Descriotion Tank Surge Connector Line Item Account 700 0000 4140 164 38 164 38 164 38 Boyer Truck Parts 164 38 164 38 BRAUNINTERTEC CORPORATION BRAINT BRAUN INTERTEC CORPORATION Ck 139990 04 16 09 InY 9040044 Line Item Date Line Item Descriotion 04 03 09 Lead Water Copper Water Analysis Iny 9040044 Total Ck 139990 Total BRAINT Line Item Account 700 0000 4509 150 00 150 00 150 00 BRAUN INTERTEC CORPORATION 150 00 BRAUN INTERTEC CORPORATION 150 00 BROWN S TIRE AUTO BROTIR BROWN S TIRE AUTO Ck 139924 04 09 09 InY 030209 Line Item Date 03 02 09 InY 030209 Total CAMPBELL KNUTSON CAMKNU CAMPBELL KNUTSON Ck 139925 04 09 09 InY 033109 Line Item Date 03 31 09 Iny 032009 Line Item Date 03 20 09 Iny 032009 Total InY 060209 Line Item Date 03 02 09 Iny 060209 Total Ck 139924 Total BROTIR BROWN S TIRE AUTO Line Item Descriotion 2 propane Line Item Account 101 1220 4170 42 60 42 60 Line Item Descriotion 40 gallons propane Line Item Account 101 1220 4170 168 27 168 27 Line Item Descriotion Car Wash Line Item Account 101 1250 4520 8 00 8 00 218 87 BROWN S TIRE AUTO 218 87 218 87 Line Item Descriotion March 2009 Legal Services Line Item Account 101 1140 4302 13 117 60 Page 4 183 CARVER COUNTY RED CROSS CARRED CARVER COUNTY RED CROSS Ck 139926 04 09 09 Iny 432 Line Item Date 03 24 09 Iny 432 Total CITY OF CHANHAS User danielle Inv 033109 Total Ck 139925 Total CAMKNU CAMPBELL KNUTSON Carver County carcou Carver County Ck 139991 04 16 09 Iny 040809 Line Item Date 04 08 09 Iny 040809 Total Iny 041oo9 Line Item Date 04 10 09 Inv 041009 Total Ck 139991 Total carcou Carver County Ck 139926 Total CARRED Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount 13 117 60 13 117 60 CAMPBELL KNUTSON 13 117 60 13 117 60 Line Item Description 101 copies of recent changes @ 0 25 eac Line Item Account 101 1150 4300 25 25 25 25 Line Item Description 121 copies of recent changes @ 0 25 each Line Item Account 101 1150 4300 30 25 30 25 55 50 Carver County 55 50 55 50 Line Item Description Babysitting Training Supplies Line Item Account 101 1530 4130 249 40 249 40 249 40 CARVER COUNTY RED CROSS 249 40 CARVER COUNTY RED CROSS 249 40 CENTERPOINT ENERGY MINNEGASCO CENENE CENTERPOINT ENERGY MINNEGASCO Ck 139927 04 09 09 Iny 033009 Line Item Date 03 30 09 03 30 09 03 30 09 03 30 09 03 30 09 03 30 09 Iny 033009 Total Iny 033109 Line Item Date 03 31 09 Iny 033109 Total Line Item Description March 2009 Gas Charges March 2009 Gas Charges March 2009 Gas Charges March 2009 Gas Charges March 2009 Gas Charges March 2009 Gas Charges Line Item Account 700 0000 4320 101 1550 4320 101 1170 4320 700 7019 4320 101 1170 4320 101 1190 4320 37 61 297 98 910 81 1 007 00 1 119 11 1 847 48 5 219 99 Line Item Description March 2009 Gas Charges Line Item Account 701 0000 4320 17 62 17 62 Page 5 184 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Ck 139927 Total Amount 5 237 61 Ck 139992 Inv 040709 Line Item Date 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 Inv 040709 Total 04 16 09 Line Item Description March 2009 Charges March 2009 Charges March 2009 Charges March 2009 Charges March 2009 Charges March 2009 Charges Line Item Account 101 1551 4320 700 0000 4320 701 0000 4320 101 1530 4320 101 1220 4320 101 1370 4320 58 43 195 55 195 56 252 59 907 38 1 564 42 3 173 93 Ck 139992 Total 3 173 93 CENENE CENTERPOINT ENERGY MINNEGASCO 8 411 54 CENTERPOINT ENERGY MINNEGASCO 8 411 54 Choice Inc Choice Choice Inc Account 101 1220 4350 Ck 139993 04 16 09 Inv 031309 Line Item Date Line Item Description 03 13 09 Fire Station 02 16 09 03 13 09 Inv 031309 Total Line Item Account 101 1220 4350 201 27 201 27 Ck 139993 Total 201 27 Choice Choice Inc 201 27 Choice Inc 201 27 CITY OF EDEN PRAIRIE CITEDE CITY OF EDEN PRAIRIE Ck 139928 04 09 09 Inv 1748 Line Item Date Line Item Description 04 01 09 WAFTA 2009 Dues Inv 1748 Total Line Item Account 101 1120 4360 2 000 00 2 000 00 Ck 139928 Total 2 000 00 CITEDE CITY OF EDEN PRAIRIE 2 000 00 CITY OF EDEN PRAIRIE 2 000 00 COMPUTER INTEGRATION TECHN COMINT COMPUTER INTEGRATION TECHN Ck 139994 04 16 09 Inv ISI2377 Line Item Date Line Item Description 03 31 09 Website hosting expanded storage stat Inv ISI2377 Total Line Item Account 101 1160 4300 119 85 119 85 Ck 139994 Total 119 85 Page 6 185 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 COMINT COMPUTER INTEGRATION TECHN Amount 119 85 COMPUTER INTEGRATION TECHN 119 85 Consolidated Plastics Co Inc conspla Consolidated Plastics Co Inc Ck 139995 04 16 09 Inv 7030872 Line Item Date Line Item Description 03 31 09 Hvy Minigrip 13x18 Bag 4MIL Inv 7030872 Total Line Item Account 101 1250 4130 173 19 173 19 Ck 139995 Total 173 19 conspla Consolidated Plastics Co Inc 173 19 Consolidated Plastics Co Inc 173 19 CRETEX CONCRETE PRODUCTS NO CRECON CRETEX CONCRETE PRODUCTS NO Ck 139929 04 09109 Inv S000016947 Line Item Date Line Item Description 03 25 09 Adjusting Ring Inv SOO0016947 Total Line Item Account 700 0000 4550 153 36 153 36 Ck 139929 Total 153 36 CRECON CRETEX CONCRETE PRODUCTS NO 153 36 CRETEX CONCRETE PRODUCTS NO 153 36 CUB FOODS CUBFOO CUB FOODS Ck 139930 04 09 09 Inv 030209 Line Item Date 03 02 09 03 02 09 03 02 09 03 02 09 Inv 030209 Total Line Item Description Chan Fire Dept Chan Fire Dept Chan Fire Dept Chan Fire Dept Dinner Co 1 Line Item Account 101 1220 4290 101 1220 4370 101 1220 4370 101 1220 4370 4 24 7 55 17 38 177 19 206 36 Ck 139930 Total 206 36 CUBFOO CUB FOODS 206 36 CUB FOODS 206 36 Dakota Mechanical DAKMEC Dakota Mechanical Ck 139996 04 16 09 Inv 1267856 Line Item Date Line Item Description 03 31 09 Fire Sprinkler Consulting Inv 1267856 Total Line Item Account 421 0000 4300 1 477 50 1 477 50 Page 7 186 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Ck 139996 Total Amount 1 477 50 DAKMEC Dakota Mechanical 1 477 50 Dakota Mechanical 1 477 50 DAMON FARBER ASSOCIATES DAMFAR DAMON FARBER ASSOCIATES Ck 139931 04 09 09 InY 20553 Line Item Date 03 30 09 Iny 20553 Total Line Item Description City Center Park Professional Services Line Item Account 410 0000 4300 1 116 25 1 116 25 Ck 139931 Total 1 116 25 DAMFAR DAMON FARBER ASSOCIATES 1 116 25 DAMON FARBER ASSOCIATES 1 116 25 DANKA OFFICE IMAGING COMPANY DANKA DANKA OFFICE IMAGING COMPANY Ck 139932 04 09 09 Iny 706484755 Line Item Date Line Item Description 03 31 09 Digital Std Base Charge 1 st floor Iny 706484755 Totlli Line Item Account 101 1120 4410 949 46 949 46 Ck 139932 Totlli 949 46 DANKA DANKA OFFICE IMAGING COMPANY 949 46 DANKA OFFICE IMAGING COMPANY 949 46 Deep Rock Water Company DeepRock Deep Rock Water Company Ck 139933 04 09 09 InY 6730269 Line Item Date Line Item Description 03 26 09 Rm Temp Cold Cooler InY 6730269 Total Line Item Account 101 1550 4120 6 71 6 71 Ck 139933 Total 6 71 DeepRock Deep Rock Water Company 6 71 Deep Rock Water Company 6 71 Delta Dental DelDen Delta Dental Ck 139999 04 16 09 InY 4242424 Line Item Date 04 15 09 04 15 09 04 15 09 04 15 09 Line Item Description May 2009 Premiums May 2009 Premiums May 2009 Premiums May 2009 Premiums Line Item Account 720 0000 2013 701 0000 2013 700 0000 2013 101 0000 2013 49 24 77 44 221 74 1 294 08 Page 8 187 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Inv 4242424 Total Amount 1 642 50 Ck 139999 Total 1 642 50 DelDen Delta Dental 1 642 50 Delta Dental 1 642 50 DONALD SAL VERDA ASSOCIATES DONSAL DONALD SALVERDA ASSOCIATES Ck 140000 04 16 09 Inv P99031B Line Item Date Line Item Description 04 10 09 2009 Advanced Effective Mgmnt Program Inv P99031B Total Line Item Account 101 1120 4210 68 05 68 05 Ck 140000 Total 68 05 DONSAL DONALD SAL VERDA ASSOCIATES 68 05 DONALD SALVERDA ASSOCIATES 68 05 Electronic Office Environments EleOfT Electronic Office Environments Ck 139934 04 09 09 Inv 9130 Line Item Date Line Item Description 04 02 09 Neutral Posture Chair T Hoffman Inv 9130 Total Line Item Account 101 1520 4120 319 50 319 50 Ck 139934 Total 319 50 EleOfT Electronic Office Environments 319 50 Electronic Office Environments 319 50 EMERGENCY AUTOMOTIVE TECH INC EMEAUT EMERGENCY AUTOMOTIVE TECH INC Ck 140001 04 16 09 Inv CS0324099 Line Item Date Line Item Description 03 24 09 Nylon Washers Knob with Stud for Alpha Inv CS0324099 Total Line Item Account 101 1220 4140 73 36 73 36 Ck 140001 Total 73 36 EMEAUT EMERGENCY AUTOMOTIVE TECH INC 73 36 EMERGENCY AUTOMOTIVE TECH INC 73 36 Engel Water Testing Inc engwat Engel Water Testing Inc Ck 139935 04 09 09 Inv 096331 Line Item Date 03 31 09 Inv 096331 Total Line Item Description 25 water samples collected 03 30 09 Line Item Account 700 0000 4509 350 00 350 00 Page 9 188 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Ck 139935 Total Amount 350 00 engwat Engel Water Testing Ine 350 00 Engel Water Testing Ine 350 00 FACTORY MOTOR PARTS COMPANY FACMOT FACTORY MOTOR PARTS COMPANY Ck 140002 04 16 09 Iny 13065361 Line Item Date Line Item Description 03 30 09 Battery Iny 13065361 Total Line Item Account 700 0000 4140 54 61 54 61 Iny 13068845 Line Item Date Line Item Description 04 02 09 Credit for battery cores Iny 13068845 Total Line Item Account 101 1320 4120 4 50 4 50 InY 61128687 Line Item Date Line Item Description 04 10 09 60 Series Batt PP64 Iny 61128687 Total Line Item Account 101 1320 4120 94 05 94 05 Ck 140002 Total 144 16 FACMOT FACTORY MOTOR PARTS COMPANY 144 16 FACTORY MOTOR PARTS COMPANY 144 16 FASTENAL COMPANY FASCOM FASTENAL COMPANY Ck 140003 04 16 09 InY MNTI025291 Line Item Date Line Item Description 04 01109 Earmuff EAR Clasc pilow pk Foam Ear PI Iny MNT1025291 Total Line Item Account 101 1550 4120 191 72 191 72 Iny MNT1025344 Line Item Date Line Item Description 04 03 09 Hole Saw IndMstClnWipe Iny MNT1025344 Total Line Item Account 101 1550 4120 19 65 19 65 Ck 140003 Total 211 37 FASCOM FASTENAL COMPANY 211 37 FASTENAL COMPANY 211 37 F1ex O Lite fleolit Flex O Lite Ck 140004 04 16 09 InY 90619359 Line Item Date Line Item Description 03 23 09 Pretest Standard Highway Safety Marking InY 90619359 Total Line Item Account 420 0000 4751 2 184 00 2 184 00 Page 10 189 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Ck 140004 Total Amount 2 184 00 fleoIit Flex a Lite 2 184 00 Flex O Lite 2 184 00 FORCE AMERICA INC FORAME FORCE AMERICA INC Ck 140005 04 16 09 Iny 1319424 Line Item Date Line Item Description 04 03 09 Roadtemp Tcomp Module sensor harness Iny 1319424 Total Line Item Account 101 1320 4120 1 019 18 1 019 18 Ck 140005 Total 1 019 18 FORAME FORCE AMERICA INC 1 019 18 FORCE AMERICA INC 1 019 18 GERHARDT TODD GERHTODD GERHARDT TODD Ck 139936 04 09 09 InY 040809 Line Item Date 04 08 09 InY 040809 Total Line Item Description April 2009 Car Allowance Line Item Account 101 1120 4380 425 00 425 00 Ck 139936 Total 425 00 GERHTODD GERHARDT TODD 425 00 GERHARDT TODD 425 00 GOPHER STATE ONE CALL INC GOPSTA GOPHER STATE ONE CALL INC Ck 139937 04 09 09 InY 9030388 Line Item Date Line Item Description 03 31 09 March 2009 Locates InY 9030388 Total Line Item Account 400 0000 4300 178 35 178 35 Ck 139937 Total 178 35 GOPSTA GOPHER STATE ONE CALL INC 178 35 GOPHER STATE ONE CALL INC 178 35 GYM WORKS INC GYMWOR GYM WORKS INC Ck 140006 04 16 09 InY 5935 Line Item Date 04 08 09 InY 5935 Total Line Item Description Labor on elipticals install parts Line Item Account 101 1530 4530 448 09 448 09 Ck 140006 Total 448 09 Page 11 190 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 GYMWOR GYM WORKS INC Amount 448 09 GYM WORKS INC 448 09 HANSEN THORP PELLINEN OLSON HANTHO HANSEN THORP PELLINEN OLSON Ck 140007 04 16 09 Iny 17719 Line Item Date Line Item Descriotion 02 05 09 Chan Public Works Site 01 01 09 01131 09 Iny 17719 Total Line Item Account 421 0000 4300 364 00 364 00 Iny 17831 Line Item Date Line Item Descriotion 04 07 09 Lake Ann Park Picnic ShelterlBalltield InY 17831 Total Line Item Account 410 0000 4300 75 00 75 00 Ck 140007 Total 439 00 HANTHO HANSEN THORP PELLINEN OLSON 439 00 HANSEN THORP PELLINEN OLSON 439 00 Hartman Dorothy hartdoro Hartman Dorothy Ck 140008 04 16 09 InY 040909 Line Item Date Line Item Description 04 09 09 Customer Refund InY 040909 Total Line Item Account 101 1532 3632 92 00 92 00 Ck 140008 Total 92 00 hartdoro Hartman Dorothy 92 00 Hartman Dorothy 92 00 HAWKINS CHEMICAL HA WCHE HAWKINS CHEMICAL Ck 139938 04 09 09 InY 3004066RI Line Item Date Line Item Descriotion 03 20 09 Azone 15 EPA Reg No 7870 5 InY 3004066R1 Total Line Item Account 700 7019 4160 5 869 98 5 869 98 Ck 139938 Total 5 869 98 Ck 140009 04 16 09 InY 3005638RI Line Item Date Line Item Descriotion 03 29 09 Chlorine Cylinders Iny 3005638RI Total Line Item Account 700 7019 4160 40 00 40 00 Ck 140009 Total 40 00 HA WCHE HAWKINS CHEMICAL 5 909 98 Page 12 191 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 HAWKINS CHEMICAL Amount 5 909 98 lID Supply Waterworks LID IIDsup lID Supply Waterworks LID Ck 139939 04 09 09 Inv 8752365 Line Item Date Line Item Description 03 26 09 Fire Hydrants Inv 8752365 Total Line Item Account 700 0000 4550 4 206 75 4 206 75 Inv 8756523 Line Item Date Line Item Description 03 26 09 6 Megalug MJ Rest Inv 8756523 Total Line Item Account 700 0000 4550 49 03 49 03 Ck 139939 Total 4 255 78 IIDsup lID Supply Waterworks LTD 4 255 78 lID Supply Waterworks LTD 4 255 78 HENNEPIN COUNTY TREASURER HENTRE HENNEPIN COUNTY TREASURER Ck 140010 04 16 09 Inv 040809 Line Item Date 04 08 09 Inv 040809 Total Line Item Description Annual Service Chg Special Assessments Line Item Account 101 1150 4300 18 00 18 00 Ck 140010 Total 18 00 HENTRE HENNEPIN COUNTY TREASURER 18 00 HENNEPIN COUNTY TREASURER 18 00 HOISINGTON KOEGLER GROUP HOIKOE HOISINGTON KOEGLER GROUP Ck 140011 04 16 09 Inv 0080463 Line Item Date Line Item Description 04 02 09 Chan Lake Ann Stairway Proj 008 046 Inv 0080463 Total Line Item Account 410 0000 4300 362 15 362 15 Ck 140011 Total 362 15 HOIKOE HOISINGTON KOEGLER GROUP 362 15 HOISINGTON KOEGLER GROUP 362 15 Howe Barbara howebarb Howe Barbara Ck 140012 04 16 09 Inv 041309 Line Item Date 04 13 09 Inv 041309 Total Line Item Description Personal History Writing Class Line Item Account 101 1560 4300 112 00 112 00 Page 13 192 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Ck 140012 Total Amount 112 00 howebarb Howe Barbara 112 00 Howe Barbara 112 00 ICMA RETIREMENT AND TRUST 457 ICMART ICMA RETIREMENT AND TRUST 457 Ck 139940 04 09 09 Iny Line Item Date 04 07 09 04 07 09 04 07 09 Iny Total Line Item Descriotion PR Batch 410 42009 ICMA PR Batch 410 42009 ICMA PR Batch 410 42009 ICMA Line Item Account 210 0000 2009 720 0000 2009 101 0000 2009 12 50 100 00 1 497 50 1 610 00 Ck 139940 Total 1 610 00 ICMART ICMA RETIREMENT AND TRUST 457 1 610 00 ICMA RETIREMENT AND TRUST 457 1 610 00 INDOOR LANDSCAPES INC INDLAN INDOOR LANDSCAPES INC Ck 140013 04 16 09 InY 7415 Line Item Date 04 01 09 InY 7415 Total Line Item Descriotion April Plant Service Line Item Account 101 1170 4300 199 16 199 16 Ck 140013 Total 199 16 INDLAN INDOOR LANDSCAPES INC 199 16 INDOOR LANDSCAPES INC 199 16 INFRATECH INFRAT INFRA TECH Ck 140014 04 16 09 InY 5 Line Item Date 03 13 09 InY 5 Total Line Item Descriotion Construction Contract Sewer Improyements Line Item Account 701 7024 4751 42 259 12 42 259 12 Ck 140014 Total 42 259 12 INFRAT INFRATECH 42 259 12 INFRA TECH 42 259 12 Innovative Office Solutions L InnOff Innovative Office Solutions L Ck 139941 04 09 09 Iny W073109481 Line Item Date Line Item Descriotion 03 31 09 Misc office supplies Iny W073109481 Total Line Item Account 101 1170 4110 214 73 214 73 Page 14 193 CITY OF CHANHAS User danielle Ck 139941 Total InnOD Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount 214 73 Innovative Office Solutions L 214 73 Innovative Office Solutions L 214 73 IPMA MINNESOTA IPMA IPMA MINNESOTA Ck 140015 04 16 09 Inv 041509 Line Item Date 04 15 09 Inv 041509 Total Johanson Eric Patty johaeric Johanson Eric Patty Ck 139942 04 09 09 Inv 040309 Line Item Date 04 03 09 Inv 040309 Total JOHNSTONE SUPPLY JOHSUP JOHNSTONE SUPPLY Ck 139944 04 09 09 Inv 13671 Line Item Date 03 31 09 Inv 13671 Total Ck 140015 Total IPMA IPMA MINNESOTA Ck 139942 Total johaeric Johanson Eric Patty Johnson Carole JohnCaro Johnson Carole Ck 139943 04 09 09 Inv 040809 Line Item Date 04 08 09 Inv 040809 Total Ck 139943 Total JohnCaro Johnson Carole Ck 139944 Total Line Item Descriotion 04 22 09 Seminar Registration Fees Line Item Account 101 1120 4370 20 00 20 00 20 00 IPMA MINNESOTA 20 00 20 00 Line Item Descriotion Erosion Escrow 6500 Peaceful Ln Line Item Account 815 8202 2024 500 00 500 00 500 00 Johanson Eric Patty 500 00 500 00 Line Item Descriotion UPS Charges Line Item Account 101 1370 3903 20 65 20 65 20 65 Johnson Carole 20 65 20 65 Line Item Descriotion Actuator Line Item Account 101 1190 4530 198 45 198 45 198 45 Page 15 194 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount Ck 140016 Inv 15695 Line Item Date 04 07 09 Inv 15695 Total 04 16 09 Line Item Description Bearing Assembly Line Item Account 101 1190 4530 308 01 308 01 Ck 140016 Total 308 01 JOHSUP JOHNSTONE SUPPLY 506 46 JOHNSTONE SUPPLY 506 46 Ka Witt Construction kawittco Ka Witt Construction Ck 139945 04 09 09 Inv 040309 Line Item Date Line Item Descriotion 04 03 09 Erosion Escrow 7140 Hazeltine Blvd Inv 040309 Total Line Item Account 815 8202 2024 250 00 250 00 Ck 139945 Total 250 00 kawittco Ka Witt Construction 250 00 Ka Witt Construction 250 00 KRAUS ANDERSON CONSTRUCTION KRAAND KRAUS ANDERSON CONSTRUCTION Ck 140017 04 16 09 Inv 040809 Line Item Date Line Item Descriotion 04 08 09 AsBuilt Escrow 7851 Market Blvd Inv 040809 Total Line Item Account 815 8226 2024 1 500 00 1 500 00 Ck 140017 Total 1 500 00 KRAAND KRAUS ANDERSON CONSTRUCTION 1 500 00 KRAUS ANDERSON CONSTRUCTION 1 500 00 MERLlliSACEHARDWARE MERACE MERLINSACEHARDWARE Ck 139946 04 09 09 Inv 033109 Line Item Date 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 Inv 033109 Total Line Item Descriotion Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Line Item Account 700 0000 4550 701 0000 4140 701 0000 4150 101 1550 4120 101 1550 4260 101 1220 4290 700 0000 4120 101 1550 4150 101 1320 4120 4 81 4 96 5 74 19 14 26 51 31 33 46 66 161 57 175 96 476 68 Ck 139946 Total 476 68 Page 16 195 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 MERACE MERLINS ACE HARDWARE Amount 476 68 MERLINS ACE HARDWARE 476 68 Metro Blooms MetBlo Metro Blooms Ck 139947 04 09 09 Inv 040809 Line Item Date 04 08 09 Inv 040809 Total Line Item Descriotion March 19th Rain Garden Workshop Line Item Account 720 0000 4130 160 00 160 00 Ck 139947 Total 160 00 MetBlo Metro Blooms 160 00 Metro Blooms 160 00 METRO FIRE METFIR METRO FIRE Ck 139950 04 09 09 Inv 34306 Line Item Date 03 23 09 Inv 34306 Total Line Item Description SCBA Flow Test Quantitative Fit Test Line Item Account 101 1220 4530 1 090 00 1 090 00 Ck 139950 Total 1 090 00 METFIR METRO FIRE 1 090 00 METRO FIRE 1 090 00 METRO UTILITIES METUTI METRO UTILITIES Ck 140018 04 16 09 Inv 33472 Line Item Date 04 02 09 Inv 33472 Total Line Item Descriotion Underground Utility Locating Workshop Line Item Account 701 0000 4370 300 00 300 00 Ck 140018 Total 300 00 METUTI METRO UTILITIES 300 00 METRO UTILITIES 300 00 METROCALL METROC METROCALL Ck 139951 04 09 09 Inv S0315834D Line Item Date Line Item Descriotion 04 01 09 March 2009 Charges 04 01 09 March 2009 Charges 04 01 09 March 2009 Charges Inv S0315834D Total Line Item Account 101 1320 4310 700 0000 4310 701 0000 4310 4 85 6 81 6 82 18 48 Ck 139951 Total 18 48 Page 17 196 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 METROC METRO CALL Amount 18 48 METROCALL 18 48 METROPOLITAN COUNCIL METC02 METROPOLITAN COUNCIL Account 701 0000 4509 Ck 139949 04 09 09 Inv 896037 Line Item Date Line Item Descriotion 04 02 09 Wastewater flow for Chan Inv 896037 Total Line Item Account 701 0000 4509 108 880 32 108 880 32 Ck 139949 Total 108 880 32 METC02 METROPOLITAN COUNCIL 108 880 32 METROPOLITAN COUNCIL 108 880 32 Metropolitan Council Env Svcs metco Metropolitan Council Env Svcs Account 101 1250 3816 Ck 139948 04 09 09 Inv 033109 Line Item Date Line Item Descriotion 03 31 09 March 2009 SAC Payment 03 31 09 March 2009 SAC Payment 03 31 09 March 2009 SAC Payment Inv 033109 Total Line Item Account 701 0000 2023 101 1250 3816 701 0000 2023 1 806 75 120 00 12 000 00 10 073 25 Ck 139948 Total 10 073 25 metco Metropolitan Council Env Svcs 10 073 25 Metropolitan Council Env Svcs 10 073 25 MIDWEST PLA YSCAPES MIDPLA MIDWEST PLA YSCAPES Ck 139952 04 09 09 Inv 3824 Line Item Date 04 02 09 Inv 3824 Total Line Item Descriotion Bench Legs for Concrete Bench Line Item Account 101 1550 4150 178 92 178 92 Inv 3828 Line Item Date 04 07 09 Inv 3828 Total Line Item Description Tire Swing Rubber Boots Line Item Account 101 1550 4120 67 51 67 51 Ck 139952 Total 246 43 MIDPLA MIDWEST PLA YSCAPES 246 43 MIDWEST PLA YSCAPES 246 43 MINNESOTA LIFE mnlife MINNESOTA LIFE Ck 140019 04 16 09 Inv 040709 Line Item Date 04 07 09 Line Item Descriotion March 2009 Life Insurance Line Item Account 210 0000 2011 0 33 Page 18 197 CITY OF CHANHAS User danielle 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 Iny 040709 Total InY 040809 Line Item Date 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 04 08 09 InY 040809 Total March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance March 2009 Life Insurance Line Item Descriotion April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance April 2009 Life Insurance Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 101 1430 4040 720 7201 4040 720 7202 4040 101 1700 4040 101 1170 4040 101 1530 4040 10 1 1210 4040 210 0000 4040 101 1600 4040 101 1520 4040 101 1220 4040 720 0000 4040 101 1160 4040 701 0000 2011 700 0000 2011 101 1130 4040 101 1370 4040 701 0000 4040 10 1 1420 4040 10 1 1120 4040 700 0000 4040 101 1310 4040 101 1550 4040 101 1320 4040 101 1250 4040 101 0000 2011 Amount 3 56 4 00 4 00 4 16 8 64 9 60 11 04 13 60 16 64 17 92 23 12 24 16 24 80 27 34 27 35 31 80 33 36 51 76 56 60 59 68 61 36 67 72 78 96 79 12 91 04 382 86 1 214 52 Line Item Account 210 0000 2011 101 1430 4040 720 7201 4040 720 7202 4040 101 1700 4040 10 1 1170 4040 101 1530 4040 10 1 1210 4040 210 0000 4040 101 1600 4040 101 1520 4040 720 0000 4040 101 1220 4040 101 1160 4040 701 0000 2011 700 0000 2011 101 1130 4040 101 1370 4040 701 0000 4040 101 1420 4040 10 1 1120 4040 700 0000 4040 101 1310 4040 101 1550 4040 101 1320 4040 101 1250 4040 101 0000 2011 0 33 2 84 3 52 3 52 3 58 8 16 8 64 10 08 11 32 14 34 16 00 20 32 21 56 21 92 27 34 27 35 28 38 29 78 42 84 49 16 50 44 51 48 60 28 72 12 73 72 80 96 353 92 1 093 90 Page 19 198 Minnesota Safety Council MNSaf Minnesota Safety Council Ck 139956 04 09 09 Inv 040809 Line Item Date 04 08 09 Inv 040809 Total Minnesota UC Fund nmucfu Minnesota UC Fund Ck 140020 04 16 09 Inv 033109 Line Item Date 03 31 09 03 31 09 03 31 09 03 31 09 Inv 033109 Total CITY OF CHANHAS User danielle Ck 140019 Total MNLIFE MINNESOTA LIFE Ck 139956 Total MNSaf Minnesota Safety Council Ck 140020 Total nmucfu Minnesota UC Fund Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount 2 308 42 MINNESOTA LIFE 2 308 42 2 308 42 Line Item Description Registration Fee Child Safety Seat Line Item Account 101 1260 4370 25 00 25 00 25 00 Minnesota Safety Council 25 00 25 00 Line Item Description First Quarter 2009 Unemployment Benes Pd First Quarter 2009 Unemployment Benes Pd First Quarter 2009 Unemployment Benes Pd First Quarter 2009 Unemployment Benes Pd Line Item Account 101 1530 4060 101 1180 4060 700 0000 4060 701 0000 4060 29 86 16 81 907 35 907 35 1 801 65 1 801 65 Minnesota UC Fund 1 801 65 1 801 65 Mitchell1 mitche Mitchell1 Ck 139953 04 09 09 Inv RL4150279 Line Item Date Line Item Description 03 30 09 Acct 642586 On Demand 5 Annual Renewa Inv RL4150279 Total MN CmLD SUPPORT PAYMENT CTR MNCmL MN CmLD SUPPORT PAYMENT CTR Ck 139954 04 09 09 Inv Line Item Date 04 07 09 04 07 09 Ck 139953 Total mitche Mitchell1 Line Item Account 101 1160 4300 1 499 00 1 499 00 1 499 00 Mitchell1 1 499 00 1 499 00 Line Item Description Pay Date 4 10 09 Case ID 001472166101 Pay Date 4 10 09 Case ID 001472166101 Line Item Account 701 0000 2006 700 0000 2006 143 40 214 69 Page 20 199 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Iny Total Amount 358 09 Ck 139954 Total 358 09 MNCIllL MN CIllLD SUPPORT PAYMENT CTR 358 09 MN CIllLD SUPPORT PAYMENT CTR 358 09 MN DEPT OF LABOR AND INDUSTRY mnIabo MN DEPT OF LABOR AND INDUSTRY Account 101 1250 3818 Ck 139955 04 09 09 InY 033109 Line Item Date 03 31 09 03 31 09 InY 033109 Total Line Item Description March 2009 Surcharge Payment March 2009 Surcharge Payment Line Item Account 101 1250 3818 101 0000 2022 34 04 1 502 16 1 468 12 Ck 139955 Total 1 468 12 mnIabo MN DEPT OF LABOR AND INDUSTRY 1 468 12 MN DEPT OF LABOR AND INDUSTRY 1 468 12 MN NCPERS LIFE INSURANCE NCPERS MN NCPERS LIFE INSURANCE Ck 139959 04 09 09 Iny Line Item Date 04 07 09 04 07 09 04 07 09 Iny Total Line Item Description PR Batch 410 4 2009 NCPERS life insurance PR Batch 410 42009 NCPERS life insurance PR Batch 410 4 2009 NCPERS life insurance Line Item Account 701 0000 2011 700 0000 2011 10 1 0000 2011 1 60 1 61 12 79 16 00 Ck 139959 Total 16 00 NCPERS MN NCPERS LIFE INSURANCE 16 00 MN NCPERS LIFE INSURANCE 16 00 MN VALLEY ELECTRIC COOP mvec MN V ALLEY ELECTRIC COOP Ck 140023 04 16 09 InY 040709 Line Item Date Line Item Description 04 07 09 BluffCrk Audubon Rd 04 07 09 Bluff Crk Blyd Lights InY 040709 Total Line Item Account 101 1350 4320 101 1350 4320 26 14 190 44 216 58 Ck 140023 Total 216 58 mvec MN VALLEY ELECTRIC COOP 216 58 MN VALLEY ELECTRIC COOP 216 58 Page 21 200 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount MOTION INDUSTRIES INC MOTIND MOTION INDUSTRIES INC Ck 140021 04 16 09 Iny MN29380562 Line Item Date Line Item Descriotion 04 08 09 Actuator Iny MN29380562 Total Ck 140021 Total MOTIND Line Item Account 101 1320 4120 380 33 380 33 380 33 MOTION INDUSTRIES INC 380 33 MOTION INDUSTRIES INC 380 33 MSRS MSRS MSRS Ck 139957 Iny Line Item Date 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 07 09 04 09 09 Line Item Description PR Batch 410 4 2009 Post Health 05 Emplr NO FICA PR Batch 410 4 2009 Post Health 05 Emplr PR Batch 410 42009 Post Health 1 Emplr NO FICA PR Batch 410 42009 Post Health 05 Emplr PR Batch 410 4 2009 Post Health 05 Emplr PR Batch 410 42009 Post Health 05 Emplr PR Batch 410 4 2009 Post Health 1 Emplr PR Batch 410 4 2009 Post Health 3 Emplr PR Batch 410 4 2009 Post Health 1 Emplr PR Batch 410 42009 Post Health 1 Emplr PR Batch 410 42009 Post Health 1 Emplr PR Batch 410 42009 Ret Health 5 PR Batch 410 4 2009 Post Health 3 Emplr PR Batch 410 4 2009 Post Health 2 Emplr PR Batch 410 4 2009 Post Health 2 Emplr PR Batch 410 4 2009 Ret Health 5 PR Batch 410 4 2009 Ret Health 5 PR Batch 410 42009 Ret Health 5 NO FICA PR Batch 410 42009 Post Health 05 Emplr PR Batch 410 42009 Ret Health 5 PR Batch 410 42009 Ret Health 1 PR Batch 410 4 2009 Post Health 5 Emplr PR Batch 410 4 2009 Ret Health 3 PR Batch 410 42009 Post Health 3 Emplr PR Batch 410 4 2009 Ret Health 1 PR Batch 410 4 2009 Ret Health 1 NO FICA PR Batch 410 4 2009 Post Health 1 Emplr PR Batch 410 4 2009 Ret Health 1 PR Batch 410 4 2009 Post Health 7 Emplr PR Batch 410 4 2009 Ret Health 1 PR Batch 410 4 2009 Post Health 2 Emplr PR Batch 410 4 2009 Ret Health 3 PR Batch 410 4 2009 Ret Health 2 PR Batch 410 4 2009 Ret Health 2 PR Batch 410 42009 Ret Health 5 PR Batch 410 42009 Ret Health 5 PR Batch 410 4 2009 Ret Health 3 PR Batch 410 4 2009 Ret Health 1 PR Batch 410 4 2009 Ret Health 7 PR Batch 410 4 2009 Ret Health 2 Line Item Account 101 0000 2016 210 0000 2016 101 0000 2016 701 0000 2016 700 0000 2016 720 0000 2016 210 0000 2016 701 0000 2016 720 0000 2016 701 0000 2016 700 0000 2016 210 0000 2016 700 0000 2016 700 0000 2016 701 0000 2016 700 0000 2016 701 0000 2016 101 0000 2016 101 0000 2016 720 0000 2016 210 0000 2016 101 0000 2016 701 0000 2016 101 0000 2016 720 0000 2016 101 0000 2016 101 0000 2016 701 0000 2016 101 0000 2016 700 0000 2016 101 0000 2016 700 0000 2016 700 0000 2016 701 0000 2016 101 0000 2016 101 0000 2016 101 0000 2016 101 0000 2016 101 0000 2016 101 0000 2016 0 14 0 28 0 41 0 56 0 57 1 48 1 55 1 64 2 06 3 10 3 60 3 74 5 50 5 93 7 23 7 39 7 39 9 95 12 19 19 42 20 32 21 17 21 35 22 87 26 83 28 26 30 65 40 39 43 17 47 10 51 27 72 10 77 24 94 83 159 06 276 76 298 96 400 63 564 29 670 12 Page 22 201 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Iny Total Amount 3 061 50 Ck 139957 Total 3 061 50 MSRS MSRS 3 061 50 MSRS 3 061 50 Municipal Emergency Services MunEme Municipal Emergency Services Ck 140022 04 16 09 InY 92914SNV Line Item Date Line Item Description 03 27 09 Chain loop high alloy sprocketnosebar InY 92914SNV Total Line Item Account 101 1220 4120 877 11 877 11 Ck 140022 Total 877 11 MunEme Municipal Emergency Services 877 11 Municipal Emergency Services 877 11 MX Logic MXLog MX Logic Ck 140024 04 16 09 InY INV264383 Line Item Date Line Item Description 04 01109 External SPAM Anti Virus Service April Iny INV264383 Total Line Item Account 101 1160 4300 97 00 97 00 Ck 140024 Total 97 00 MXLog MX Logic 97 00 MX Logic 97 00 NAPA AUTO TRUCK PARTS NAPA NAPA AUTO TRUCK PARTS Ck 140025 04 16 09 InY 393304 Line Item Date 03 27 09 Iny 393304 Total Line Item Description Oil Filters Line Item Account 101 1550 4120 20 46 20 46 Ck 140025 Total 20 46 NAPA NAPA AUTO TRUCK PARTS 20 46 NAPA AUTO TRUCK PARTS 20 46 Nationwide Retirement Solution NATRET Nationwide Retirement Solution Ck 139958 04 09 09 Iny Line Item Date 04 07 09 04 07 09 04 07 09 Line Item Description PR Batch 410 4 2009 Nationwide Retirement PR Batch 410 42009 Nationwide Retirement PR Batch 410 4 2009 Nationwide Retirement Line Item Account 720 0000 2009 701 0000 2009 700 0000 2009 50 00 205 24 277 17 Page 23 202 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 04 07 09 Iny Total PR Batch 410 42009 Nationwide Retirement 101 0000 2009 Amount 3 542 19 4 074 60 Ck 139958 Total 4 074 60 NATRET Nationwide Retirement Solution 4 074 60 Nationwide Retirement Solution 4 074 60 Nelson Auto Center Inc NelAut Nelson Auto Center Inc Ck 139960 04 09 09 InY 032509 Line Item Date Line Item Descriotion 03 25 09 2009 GMC Sierra 3500 Truck 203 InY 032509 Total Line Item Account 400 4135 4704 26 489 86 26 489 86 Ck 139960 Total 26 489 86 NelAut Nelson Auto Center Inc 26 489 86 Nelson Auto Center Inc 26 489 86 Newman Michelle L NewmMich Newman Michelle L Ck 139961 04 09 09 Iny 104 Line Item Date Line Item Descriotion 04 07 09 Zumba 6 week session Iny 104 Total Line Item Account 101 1539 4300 324 00 324 00 Ck 139961 Total 324 00 NewmMich Newman Michelle L 324 00 Newman Michelle L 324 00 NYSTROM PUBLISillNG COMPANY INC NYSPUB NYSTROM PUBLISillNG COMPANY INC Ck 139962 04 09 09 InY 22945 Line Item Date 03 31 09 Iny 22945 Total Line Item Descriotion Chan Connection Summer 2009 Line Item Account 101 1110 4340 5 448 80 5 448 80 Ck 139962 Total 5 448 80 NYSPUB NYSTROM PUBLISmNG COMPANY INC 5 448 80 NYSTROM PUBLISillNG COMPANY INC 5 448 80 O REILLY AUTOMOTIVE INC OREAUT O REILLY AUTOMOTIVE INC Ck 139963 04 09 09 InY 032809 Line Item Date 03 28 09 03 28 09 Line Item Description Misc parts supplies Misc parts supplies Line Item Account 101 1320 4140 101 1220 4120 7 31 8 13 Page 24 203 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 03 28 09 03 28 09 03 28 09 Iny 032809 Total Misc parts supplies Misc parts supplies Misc parts supplies 700 0000 4140 101 1220 4140 101 1320 4120 Amount 22 15 30 83 34 28 102 70 Ck 139963 Total 102 70 OREAUT O REILLY AUTOMOTIVE INC 102 70 O REILLY AUTOMOTIVE INC 102 70 Oertel Architects Oer Arc Oertel Architects Ck 140026 04 16 09 Iny 5 Line Item Date 03 31 09 Iny 5 Total Line Item Description Public Works project Professional Cons Line Item Account 421 0000 4300 56 935 78 56 935 78 Ck 140026 Total 56 935 78 OerArc Oertel Architects 56 935 78 Oertel Architects 56 935 78 Partners In Entertainment parent Partners In Entertainment Ck 140052 04 17 09 Iny 041509 Line Item Date 04 17 09 Iny 041509 Total Line Item Description ChanJam Lights and Sound Line Item Account 101 1752 4300 350 00 350 00 Ck 140052 Total 350 00 parent Partners In Entertainment 350 00 Partners In Entertainment 350 00 Parts Plus parplu Parts Plus Ck 140027 04 16 09 Iny 38343974 Line Item Date Line Item Description 04 01109 Dist Cap Dist Rotor Iny 38343974 Total Line Item Account 700 0000 4140 23 96 23 96 Ck 140027 Total 23 96 parplu Parts Plus 23 96 Parts Plus 23 96 Page 25 204 PROFESSIONAL INSUR PROVIDERS PROINS PROFESSIONAL INSUR PROVIDERS Ck 140028 04 16 09 Iny 9782 Line Item Date 04 09 09 InY 9782 Total CITY OF CHANHAS User danielle Ck 140028 Total PROINS Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount Line Item Description HAR Disability Renewal 4 09 10 Line Item Account 101 1220 4300 2 195 52 2 195 52 2 195 52 PROFESSIONAL INSUR PROVIDERS 2 195 52 PROFESSIONAL INSUR PROVIDERS 2 195 52 PROFESSIONAL TURF RENOVATION PROTUR PROFESSIONAL TURF RENOVATION Ck 139964 04 09 09 InY 382866 Line Item Date 03 31 09 Iny 382866 Total Ck 139964 Total PROTUR Line Item Description bags of fertilizer with slow release Line Item Account 101 1550 4150 3 578 40 3 578 40 3 578 40 PROFESSIONAL TURF RENOVATION 3 578 40 PROFESSIONAL TURF RENOVATION 3 578 40 QQEST SOFTWARE SYSTEMS QQESOF QQEST SOFTWARE SYSTEMS Ck 139965 04 09 09 InY 9522275192009 Line Item Date Line Item Description 04 02 09 ManagerPlus Annual Software Srvc Agreeme InY 9522275192oo9 Total Ck 139965 Total QQESOF Line Item Account 101 1160 4300 389 00 389 00 389 00 QQEST SOFTWARE SYSTEMS 389 00 QQEST SOFTWARE SYSTEMS 389 00 Quality Control Integration qualcon Quality Control Integration Ck 140030 04 16 09 InY 471 Line Item Date 03 27 09 InY 471 Total Iny 472 Line Item Date 03 27 09 InY 472 Total InY 473 Line Item Date 03 27 09 Line Item Description Lift Stations 7 10 Electrical Srv Rep Line Item Account 701 0000 4751 3 461 25 3 461 25 Line Item Description Lift Station 17 Electrical Service Repai Line Item Account 701 0000 4530 3 834 00 3 834 00 Line Item Description Lift Station 18 Electrical Service Repai Line Item Account 701 0000 4551 3 354 75 Page 26 205 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 InY 473 Total Amount 3 354 75 Ck 140030 Total 10 650 00 qualcon Quality Control Integration 10 650 00 Quality Control Integration 10 650 00 Quality Flow Systems Inc QUAFLO Quality Flow Systems Inc Ck 139966 04 09 09 Iny 21083 Line Item Date 03 26 09 Iny 21083 Total Line Item Description Quality Control Duplex Panel NEMA 3R SS Line Item Account 701 0000 4751 21 939 00 21 939 00 Ck 139966 Total 21 939 00 Ck 140029 InY 21104 Line Item Date 04 03 09 InY 21104 Total 04 16 09 Line Item Description Upgrade of Lift Station 9 Line Item Account 701 0000 4751 12 567 00 12 567 00 InY 21126 Line Item Date 04 09 09 Iny 21126 Total Line Item Description Pumping Installation Lift Station 8 Line Item Account 701 0000 4751 3 500 00 3 500 00 Ck 140029 Total 16 067 00 QUAFLO Quality Flow Systems Inc 38 006 00 Quality Flow Systems Inc 38 006 00 QUILL CORPORATION QUILL QUILL CORPORATION Ck 140031 04 16 09 InY 5775449 Line Item Date Line Item Description 03 31 09 Misc office supplies InY 5775449 Total InY 5795325 Line Item Date Line Item Description 03 31 09 Post It Iny 5795325 Total Line Item Account 101 1170 4110 159 11 159 11 Line Item Account 101 1170 4110 7 18 7 18 Line Item Account 101 1170 4110 30 32 30 32 Line Item Account 101 1170 4110 57 27 57 27 InY 5876191 Line Item Date Line Item Description 04 03 09 End Tab file pockets letter InY 5876191 Total InY 6024930 Line Item Date Line Item Description 04 10 09 Misc office supplies Iny 6024930 Total Page 27 206 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount Inv 6024983 Line Item Date Line Item Descriotion 04 10 09 Flexgrip elite stick med be Inv 6024983 Total Line Item Account 101 1170 4110 10 53 10 53 Inv 630427 Line Item Date 04 03 09 Inv 630427 Total Line Item Descriotion Credit End Tab File Pockets Letter Line Item Account 101 1170 4110 30 32 30 32 Ck 140031 Total 234 09 QUILL QUILL CORPORATION 234 09 QUILL CORPORATION 234 09 QWEST QWEST QWEST Ck 140032 04 16 09 Inv 040109 Line Item Date Line Item Descriotion 04 01 09 Bill 04 01 09 Bill Inv 040109 Total Line Item Account 700 0000 4310 701 0000 4310 34 29 34 29 68 58 Ck 140032 Total 68 58 QWEST QWEST 68 58 QWEST 68 58 RA Kresse Co Inc rakre RA Kresse Co Inc Ck 139967 04 09 09 Inv 040309 Line Item Date Line Item Description 04 03 09 Erosion Escrow 8740 Flamingo Dr Inv 040309 Total Line Item Account 815 8202 2024 250 00 250 00 Ck 139967 Total 250 00 rakre RA Kresse Co Inc 250 00 RA Kresse Co Inc 250 00 RBM SERVICES INC RBMSER RBM SERVICES INC Ck 139968 04 09 09 Inv 14021 Line Item Date 03 31 09 Inv 14021 Total Line Item Descriotion City Hall Nightly Janitorial Shampoo Line Item Account 101 1170 4350 2 409 69 2 409 69 Inv 14022 Line Item Date 03 31 09 Inv 14022 Total Line Item Descriotion Library Nightly Weekend Janitorial Line Item Account 101 1190 4350 2 337 68 2 337 68 Page 28 207 REMER DAN REMEDAN REMER DAN Ck 140033 04 16 09 InY 041609 Line Item Date 04 16 09 InY 041609 Total Restoration Auto Glass resaut Restoration Auto Glass Ck 140034 04 16 09 InY 35294 Line Item Date 04 02 09 Iny 35294 Total RIDGEDALE YMCA RIDYMC RIDGEDALE YMCA Ck 140036 04 16 09 InY 040809 Line Item Date 04 08 09 Iny 040809 Total RIDGEVIEW MEDICAL CENTER RIDMED RIDGEVIEW MEDICAL CENTER Ck 140035 04 16 09 InY 040309 Line Item Date 04 03 09 Iny 040309 Total CITY OF CHANHAS User danielle Ck 139968 Total RBMSER RBM SERVICES INC Ck 140033 Total REMEDAN REMER DAN Ck 140034 Total resaut Restoration Auto Glass Ck 140036 Total RIDYMC RIDGEDALE YMCA Ck 140035 Total Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount 4 747 37 RBM SERVICES INC 4 747 37 4 747 37 Line Item Descriotion Refund Oyerpayment MN Life Cobra Line Item Account 101 0000 2011 8 22 8 22 8 22 REMER DAN 8 22 8 22 Line Item Descriotion Black Moulding Green TintIBlue Shade Adh Line Item Account 101 1170 4520 166 96 166 96 166 96 Restoration Auto Glass 166 96 166 96 Line Item Descriotion YMCA Preschool Floor Hockey Winter Line Item Account 101 1538 4300 1 235 00 1 235 00 1 235 00 RIDGEDALE YMCA 1 235 00 1 235 00 Line Item Descriotion J Siems M Jackson Line Item Account 101 1220 4300 627 00 627 00 627 00 Page 29 208 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 RIDMED RIDGEVIEW MEDICAL CENTER Amount 627 00 RIDGEVIEW MEDICAL CENTER 627 00 Riese Family Properties LLC RIESFRED Riese Family Properties LLC Ck 139969 04 09 09 Iny 79 Line Item Date 04 03 09 Iny 79 Total Line Item Description Snow lawn care @ St Huberts elec mg Line Item Account 101 1550 4300 390 49 390 49 Iny 80 Line Item Date 04 03 09 Iny 80 Total Line Item Description Snow lawn syc old City Hall elec mgmnt Line Item Account 101 1550 4300 195 26 195 26 Ck 139969 Total 585 75 RIESFRED Riese Family Properties LLC 585 75 Riese Family Properties LLC 585 75 RIGID IllTCH INCORPORATED RIGIllT RIGID mTCH INCORPORATED Ck 140037 04 16 09 Iny 102507801 Line Item Date Line Item Description 04 01109 Pintle Mount Combination Pintle hook Iny 102507801 Total Line Item Account 700 0000 4140 244 50 244 50 Ck 140037 Total 244 50 RIGmT RIGID IllTCH INCORPORATED 244 50 RIGID IllTCH INCORPORATED 244 50 Savoie Supply Co Inc SA VSUP Savoie Supply Co Inc Ck 139970 04 09 09 Iny S2542154001 Line Item Date 03 27 09 Iny S2542154OO1 Line Item Description Misc parts supplies Total Line Item Account 101 1220 4150 73 80 73 80 Ck 139970 Total 73 80 SAVSUP Savoie Supply Co Inc 73 80 Savoie Supply Co Inc 73 80 Seelye Eiler Industrial Plasti seeeil Seelye Eiler Industrial Plasti Ck 140038 04 16 09 Iny 817907 Line Item Date 04 03 09 Line Item Description PVC Coupling Line Item Account 700 7019 4550 13 52 Page 30 209 CITY OF CHANHAS User danielle Inv 817907 Total Ck 140038 Total seeeil Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount 13 52 13 52 Seelye Eiler Industrial Plasti 13 52 Seelye Eiler Industrial Plasti 13 52 SHOREWOOD TRUE VALUE SHOTRU SHOREWOOD TRUE VALUE Ck 140039 04 16 09 Inv 033109 Line Item Date 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 Inv 033109 Total Ck 140039 Total SHOTRU Line Item Description Misc parts supplies Misc parts supplies Misc parts supplies Mise parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Line Item Account 101 1170 4530 101 1220 4510 101 1170 4510 700 0000 4150 101 1220 4520 101 1190 4530 101 1220 4290 0 36 3 81 4 04 10 29 13 82 17 86 53 98 104 16 104 16 SHOREWOOD TRUE VALUE 104 16 SHOREWOOD TRUE VALUE 104 16 SOFTWARE HOUSE INTERNATIONAL SOFHOU SOFTWARE HOUSE INTERNATIONAL Ck 139971 04 09 09 Inv OOCFD Line Item Date 04 02 09 Inv OOCFD Total Inv FE4DF Line Item Date 03 27 09 Inv FE4DF Total Inv FE4FO Line Item Date 03 27 09 Inv FE4FO Total Ck 139971 Total Ck 139972 Inv B9F9B Line Item Date 03 30 06 Inv B9F9B Total Ck 139972 Total SOFHOU Line Item Description VMWare Infrastructure Enterprise Lic sub Line Item Account 400 4117 4703 6 321 35 6 321 35 Line Item Description Office SA Ann Pay 2007 Exchg SVR STD Line Item Account 400 4117 4703 4 872 96 4 872 96 Line Item Descri tion Exchg STD User Cal Visio Pro Windows S Line Item Account 400 4117 4703 1 652 93 1 652 93 12 847 24 04 09 09 Line Item Description Visio Professional Windows Server Std Line Item Account 400 4117 4703 1 000 04 1 000 04 1 000 04 SOFTWARE HOUSE INTERNATIONAL 13 847 28 Page 31 210 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 SOFTWARE HOUSE INTERNATIONAL Amount 13 847 28 SOUTH CENTRAL TECH COLLEGE SOUCEN SOUTH CENTRAL TECH COLLEGE Ck 139973 04 09 09 Inv 73428 Line Item Date Line Item Description 04 03 09 March 2009 SSC MN State Fire EMS Rescue Inv 73428 Total Line Item Account 101 1220 4370 510 00 510 00 Ck 139973 Total 510 00 SOUCEN SOUTH CENTRAL TECH COLLEGE 510 00 SOUTH CENTRAL TECH COLLEGE 510 00 Southwest Metro Chamber of Com Southwes Southwest Metro Chamber of Com Ck 140040 04 16 09 Inv 041509 Line Item Date 04 15 09 04 15 09 04 15 09 04 15 09 Inv 041509 Total Line Item Description Breakfast with Mayor Furlong Monthly Member Luncheon T Gerhardt Breakfast with Mayor Furlong Breakfast with Mayor Furlong Line Item Account 101 1110 4370 101 1120 4370 101 1120 4370 101 1520 4370 12 00 20 00 24 00 24 00 80 00 Ck 140040 Total 80 00 Southwes Southwest Metro Chamber of Com 80 00 Southwest Metro Chamber of Com 80 00 SOUTHWEST SUBURBAN PUBLISHING so08ub SOUTHWEST SUBURBAN PUBLISHING Ck 139974 04 09 09 Inv 033109 Line Item Date 03 31 09 03 31 09 03 31 09 03 31 09 03 31 09 Inv 033109 Total Line Item Description Display legal planning commission bid Display legal planning commission bid Display legal planning commission bid Display legal planning commission bid Display legal planning commission bid Line Item Account 101 1410 4340 101 1510 4340 601 6019 4340 421 0000 4340 101 1110 4340 121 65 148 85 275 34 289 46 412 20 1 247 50 Ck 139974 Total 1 247 50 sousub SOUTHWEST SUBURBAN PUBLISHING 1 247 50 SOUTHWEST SUBURBAN PUBLISHING 1 247 50 SPS Companies St Louis Park SPSSLP SPS Companies St Louis Park Ck 140041 04 16 09 Inv S2005702002 Line Item Date Line Item Description 03 11 09 Toliet Inv S2005702oo2 Total Line Item Account 101 1220 4530 265 98 265 98 Page 32 211 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount InY S2009637001 Line Item Date Line Item Descriotion 03 18 09 Credit Toliet InY S2009637001 Total Line Item Account 101 1220 4530 260 98 260 98 InY S2016404001 Line Item Date Line Item Descriotion 04 02 09 Apollo 70 203 01 Iny S2016404001 Total Line Item Account 101 1220 4510 23 31 23 31 Ck 140041 Total 28 31 SPSSLP SPS Companies St Louis Park 28 31 SPS Companies St Louis Park 28 31 STEVE SIEGLE REPAIR STESIE STEVE SIEGLE REPAIR Ck 139975 04 09 09 InY 040209 Line Item Date 04 02 09 Iny 040209 Total Line Item Descriotion 12 gauge steel sheared bent and punched Line Item Account 700 0000 4120 40 00 40 00 Ck 139975 Total 40 00 STESIE STEVE SIEGLE REPAIR 40 00 STEVE SIEGLE REPAIR 40 00 STREICHER S STREIC STREICHER S Ck 139976 04 09 09 InY I614915 Line Item Date Line Item Descriotion 04 03 09 Boots InY I614915 Total Line Item Account 10 1 1220 4240 109 99 109 99 Ck 139976 Total 109 99 STREIC STREICHER S 109 99 STREICHER S 109 99 Stutzman John StutJohn Stutzman John Ck 139977 04 09 09 Iny 040209 Line Item Date 04 02 09 04 02 09 InY 040209 Total Line Item Description Change for ChanJam Change for Easter Line Item Account 101 0000 1027 101 0000 1027 250 00 250 00 500 00 Ck 139977 Total 500 00 StutJohn Stutzman John 500 00 Page 33 212 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Stutzman John Amount 500 00 SUBURBAN CHEVROLET SUBCHE SUBURBAN CHEVROLET Ck 140042 04 16 09 Iny 1566091 Line Item Date Line Item Description 02 09 09 Bolt Iny 1566091 Total Line Item Account 101 1420 4140 14 66 14 66 Iny 1648451 Line Item Date Line Item Descriotion 03 30 09 Cable ASM Iny 1648451 Total Line Item Account 101 1420 4140 79 24 79 24 Ck 140042 Total 93 90 SUBCHE SUBURBAN CHEVROLET 93 90 SUBURBAN CHEVROLET 93 90 Superior Wireless Conununicatio supwir Superior Wireless Conununicatio Ck 139978 04 09 09 InY 24219 Line Item Date 03 23 09 InY 24219 Total Line Item Descriotion Brightpoint PDR8530 Charger Nextel 8350i Line Item Account 101 1160 4530 26 51 26 51 InY 24306 Line Item Date 04 01109 InY 24306 Total Line Item Descriotion Vehicle Charger Sprint Cell Phone Line Item Account 101 1160 4530 28 28 28 28 Ck 139978 Total 54 79 supwir Superior Wireless Conununicatio 54 79 Superior Wireless Conununicatio 54 79 Thomas Sarah thomasar Thomas Sarah Ck 139979 04 09 09 InY 040809 Line Item Date 04 08 09 Iny 040809 Total Line Item Descriotion Refund Punch Card Group Fitness 20 Line Item Account 101 1532 3631 60 00 60 00 Ck 139979 Total 60 00 thomasar Thomas Sarah 60 00 Thomas Sarah 60 00 Page 34 213 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount TIillA TKDA TKDA Ck 139980 04 09 09 InY 2oo900716 Line Item Date Line Item Description 03 27 09 Emergency Locate Fees InY 2oo900716 Totm Line Item Account 700 0000 4552 269 80 269 80 Ck 139980 Total 269 80 TKDA TKDA 269 80 TKDA 269 80 TOLL GAS WELDING SUPPLY TOLGAS TOLL GAS WELDING SUPPLY Ck 139981 04 09 09 InY 259062 Line Item Date 03 25 09 Iny 259062 Totm Line Item Description Hinge 4 Weld on Fixed Pieac Line Item Account 700 0000 4120 9 84 9 84 Ck 139981 Total 9 84 Ck 140043 04 16 09 InY 260118 Line Item Date Line Item Description 04 01109 HRCHAN InY 260118 Total Line Item Account 101 1320 4120 20 47 20 47 InY 260403 Line Item Date 04 06 09 Iny 260403 Total Line Item Description Hinge Line Item Account 700 0000 4120 7 48 7 48 Ck 140043 Total 27 95 TOLGAS TOLL GAS WELDING SUPPLY 37 79 TOLL GAS WELDING SUPPLY 37 79 Trigg Industries International triind Trigg Industries International Ck 140044 04 16 09 Iny 19385 Line Item Date 04 02 09 Iny 19385 Totm Line Item Description Powersonic battery nails road tube Line Item Account 101 1310 4120 502 53 502 53 Ck 140044 Total 502 53 triind Trigg Industries International 502 53 Trigg Industries International 502 53 Page 35 214 CITY OF CHANHAS User danielle TRUCK UTILITIES INC TRUUTI TRUCK UTILITIES INC Ck 140045 04 16 09 Inv 197752 Line Item Date 03 31 09 Inv 197752 Total Ck 140045 Total TRUUTI TRUCK UTILITIES INC Line Item Description Saw Bar Saw Chain 12 TRUCK UTILITIES INC UNIQUE PAVING MATERIALS UNIPA V UNIQUE PAVING MATERIALS Ck 140046 04 16 09 Inv 195426 Line Item Date 03 20 09 Inv 195426 Total Inv 195682 Line Item Date 03 27 09 Inv 195682 Total Inv 195942 Line Item Date 04 03 09 Inv 195942 Total Ck 140046 Total UNIPA V Line Item Description CIM Bulk UPM 2 Winter Line Item Description CIM Bulk UPM 2 Winter Line Item Description CIM Bulk UPM 2 Winter Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount Line Item Account 101 1320 4120 84 48 84 48 84 48 84 48 84 48 Line Item Account 420 0000 4751 351 88 351 88 Line Item Account 420 0000 4751 424 94 424 94 Line Item Account 420 0000 4751 398 10 398 10 1 174 92 UNIQUE PAVING MATERIALS UNIQUE PAVING MATERIALS 1 174 92 UNITED WAY UNIW A Y UNITED WAY Ck 139982 04 09 09 Inv Line Item Date 04 07 09 04 07 09 04 07 09 Inv Total Ck 139982 Total UNIW A Y UNITED WAY Line Item Description PR Batch 410 42009 United Way PR Batch 410 4 2009 United Way PR Batch 410 4 2009 United Way UNITED WAY 1 174 92 Line Item Account 700 0000 2006 701 0000 2006 10 1 0000 2006 3 00 3 00 49 65 55 65 55 65 55 65 55 65 Page 36 215 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount USA BLUE BOOK USABLU USA BLUE BOOK Ck 139983 04 09 09 InY 781344 Line Item Date Line Item Description 03 23 09 Manhole Coyer Lifter InY 781344 Total Line Item Account 701 0000 4260 192 06 192 06 InY 785499 Line Item Date Line Item Description 03 30 09 Manhole Ladder InY 785499 Total Line Item Account 700 0000 4120 116 50 116 50 Ck 139983 Total 308 56 USABLU USA BLUE BOOK 308 56 USA BLUE BOOK 308 56 Van Asten Jim VanaJim Van Asten Jim Ck 139984 04 09 09 InY 032609 Line Item Date Line Item Description 03 26 09 Fire II Cert Test Reimbursement InY 032609 Total Line Item Account 101 1220 4370 70 00 70 00 Ck 139984 Total 70 00 VanaJim Van Asten Jim 70 00 Van Asten Jim 70 00 WACONIA DODGE WACDOD WACONIA DODGE Ck 140047 04 16 09 Iny 12805 Line Item Date Line Item Description 04 01 09 Sensor Iny 12805 Total Line Item Account 700 0000 4140 72 42 72 42 Ck 140047 Total 72 42 WACDOD W ACONIA DODGE 72 42 W ACONIA DODGE 72 42 WENCK ASSOCIATES INC WENCK WENCK ASSOCIATES INC Ck 139985 04 09 09 Iny 900730 Line Item Date 03 31 09 Iny 900730 Total Line Item Description Professional Srvcs Rayine 2 Final Design Line Item Account 720 0000 4751 2 362 50 2 362 50 Ck 139985 Total 2 362 50 Page 37 216 CITY OF CHANHAS User danielle WENCK WENCK ASSOCIATES INC WENCK ASSOCIATES INC WING RICHARD WINGRICH WING RICHARD Ck 140048 04 16 09 Iny 033109 Line Item Date Line Item Description 03 31 09 March 2009 Station 2 Cleaner Iny 033109 Total Ck 140048 Total WINGRICH WING RICHARD WING RICHARD WW GRAINGER INC WWGRA WW GRAINGER INC Ck 139986 04 09 09 Iny 9864570685 Line Item Date Line Item Descriotion 03 23 09 Wire Cloth Iny 9864570685 Total Ck 139986 Total Ck 140049 04 16 09 Iny 9872614913 Line Item Date Line Item Descriotion 04 03 09 Floodlight portable Iny 9872614913 Total Iny 9872614921 Line Item Date Line Item Descriotion 04 03 09 Magnet base Iny 9872614921 Total Ck 140049 Total WWGRA WW GRAINGER INC WW GRAINGER INC ZARNOTH BRUSH WORKS INC ZARBRU ZARNOTH BRUSH WORKS INC Ck 140050 04 16 09 Iny 1216601N Line Item Date Line Item Descriotion 03 20 09 3 bolt hub longer Iny 1216601N Total Ck 140050 Total ZARBRU Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 Amount 2 362 50 2 362 50 Line Item Account 101 1220 4350 73 33 73 33 73 33 73 33 73 33 Line Item Account 700 7019 4550 41 83 41 83 41 83 Line Item Account 101 1170 4510 79 70 79 70 Line Item Account 101 1170 4510 43 13 43 13 122 83 164 66 164 66 Line Item Account 101 1550 4120 394 05 394 05 394 05 ZARNOTH BRUSH WORKS INC 394 05 Page 38 217 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 04 20 09 08 20 ZARNOTH BRUSH WORKS INC Amount 394 05 Total 417 665 90 Page 39 218