CC Packet 2008 10 27AGENDA
CHANHASSEN CITY COUNCIL
MONDAY, OCTOBER 27, 2008
CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD
5:30 P.M. - CITY COUNCIL WORK SE SSION, FOUNTAIN CONFERENCE ROOM
Note: If the City Council does not complete th e work session items in the time allotted, the
remaining items will be considered after the regular agenda.
A. Develop Town Center into a More Full-Service/Inviting Central Business District.
B. 2009 Budget Presentations:
1) Public Works Department
2) Park & Recreation Department
C. Discuss Process for City Manager’s Performance Evaluation (verbal).
7:00 P.M. – REGULAR MEETI NG, CITY COUNCIL CHAMBERS
CALL TO ORDER (Pledge of Allegiance)
PUBLIC ANNOUNCEMENTS
CONSENT AGENDA
All items listed under the Consent Agenda are considered to be routine by the city council and
will be considered as one motion. There will be no separate discussion of these items. If
discussion is desired, that item will be removed from the Consent Agenda and considered
separately. City council action is based on the staff recommendation for each item. Refer to the
council packet for each staff report.
1. a. Approval of Minutes:
- City Council Work Session Minutes dated October 13, 2008
- City Council Summary Minutes dated October 13, 2008
- City Council Verbatim Minutes dated October 13, 2008
Receive Commission Minutes:
- Planning Commission Summary Minutes dated October 7, 2008
- Planning Commission Verbatim Minutes dated October 7, 2008
- Park & Recreation Commission Summary Minutes dated September 16, 2008
- Park & Recreation Commission Verbatim Minutes dated September 16, 2008
b. 2009 Street Improvements: Authorize Preparation of Feasibility Study.
c. Set Special City Council Meeting Date: Canvass Election Results.
d. Item Moved to 2.5 under Public Hearings.
e. Item Moved to 2.5 under Public Hearings.
f. Approve Quotes for Portable Gene rators for Utility Department.
g. Audubon Road Watermain Project 08-13: Approve Plans & Specifications and
Authorize Advertising for Bids.
VISITOR PRESENTATIONS
1.5 Presentation of Community Partnership Grant Funds, Mike Roger, CenterPoint Energy.
LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE
2. a. Sgt. Pete Anderley, Carver County Sheriff’s Department
b. Chief Gregg Geske, Chanhassen Fire Department
PUBLIC HEARINGS
2.5 a. Public Hearing on Certification of Delinquent Utility Accounts
b. Public Hearing on Certificati on of Delinquent Code Violations
c. Adoption of Resolutions Certifyi ng Delinquent Utility Accounts & Code
Violations
UNFINISHED BUSINESS - None
NEW BUSINESS
3. New Public Works Building:
a. Award of Sale, $7.4 million in General Obligation Capital Improvement Bonds
b. Resolution Authorizing Reimbursement of Public Works Building Bonds
4. PETERS VARIANCE, 7301 Laredo Drive, Applicants: Richard and Eunice Peters:
Request for a Variance from the Shoreland Setback to Expand an Existing Non-
Conforming Deck into a Porch and Adding Another Deck.
5. Item Deleted **
COUNCIL PRESENTATIONS
ADMINISTRATIVE PRESENTATIONS
CORRESPONDENCE DISCUSSION
ADJOURNMENT
The following item was published and then deleted from this agenda:
5. Update on the Feasibility Study for the West-Central Lotus Lake Stormwater Projects.
A copy of the staff report and supporting documentation being sent to the city council will be
available after 2:00 p.m. on Thursday. Please contact city hall at 952-227-1100 to verify that
your item has not been deleted from the agenda any time after 2:00 p.m. on Thursday.
GUIDELINES FOR VISITOR PRESENTATIONS
Welcome to the Chanhassen City Council Meeting. In th e interest of open communications, the Chanhassen City
Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at
every regular City Council meeting during Visitor Presentations.
1. Anyone indicating a desire to sp eak during Visitor Presentations w ill be acknowledged by the Mayor.
When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City
Council as a whole, not to any specific member(s) or to any person who is not a member of the City
Council.
2. If there are a number of individuals present to speak on the same topic, please designate a spokesperson
that can summarize the issue.
3. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If
you have written comments, provi de a copy to the Council.
4. During Visitor Presentations, the Council and staff liste n to comments and will not engage in discussion.
Council members or the City Manager may ask questi ons of you in order to gain a thorough understanding
of your concern, suggestion or request.
5. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual
either by name or inference, will not be allowed. Personnel concerns should be directed to the City
Manager.
Members of the City Council and some staff members may gather at Houlihan’s Restaurant & Bar, 530 Pond Promenade in Chanhassen
immediately after the meeting for a purely social event. All members of the public are welcome.
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17
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19
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21
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22
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
16 1
1
MEMORANDUM
TO Todd Gerhardt City Manager
FROM
0
t Paul Oehme City Engineer Dir of Public Works
01J DA TE October 27 2008
SUBJ 2009 Budget Request Public Works Engineering
DISCUSSION
Attached are the 2009 budget request worksheets for the Public Works and
Engineering Departments Staff is planning to give a brief PowerPoint
presentation on the budget but would like to highlight some of the changes in this
year s request
The budget request in the Engineering Department 101 1310 is 568 700 an
increase of 5 8 from the 2008 budget The increase is mainly requested for
personnel services Staff is also requesting a slight increase of 400 in materials
and supplies and a modest increase in the training budget and mileage
The budget request in the Street Department 101 1320 is 809 000 an increase
of 5 4 from the 2008 budget The increase is mainly requested for personnel
services Other requests are for a modest increase in the clothing allowance and
to continue a subscription for weather radar dispatch services The weather radar
dispatch service is used by many cities and counties to determine the correct time
plow trucks should be sent out to start clearing and or salting streets The
subscription more than pays for itself each year by saving staff time and fuel
This item was inadvertently not included in the 2008 budget
The budget request for the Fleet Department 101 1370 is 583 200 an increase
of 31 2 from the 2008 budget The main increase is from fuel cost for the fleet
The fuel cost estimate represents staff s best estimate of fuel costs for 2009 based
on historic usage and estimated fuel costs next year The estimate was calculated
in June when fuel prices were at the highest and futures markets were driving up
prices Recently we have seen a significant drop in the price of oil and should
translate into lower fuel prices this fall However this trend could easily reverse
itself due to many uncontrollable events Staff has been working with MnDOT
and several Cities and Counties on a joint powers fuel purchase option that could
lock in fuel prices for 2009 The City of Chanhassen alone would not have good
leverage to lock in a fuel contract alone since our fuel consumption is relatively
small Many larger Cities such as Minneapolis and St Paul and MnDOT
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 23
Todd Gerhardt
Public Works and Engineering Budgets
October 27 2008
Page 2
currently go out for bids to lock in fuel purchases for the upcoming year By
locking in the prices with these large users the City of Chanhassen would be able
to budget and eliminate significant fluctuations of the market and not have to deal
with potential large cost overruns at the end of the year The City is still studying
the proposal and may have a recommendation in a few weeks The other budget
increase request for the Fleet Department is for utilities natural gas electric etc
for the public works building
The budge request for Street Lighting and Signals 101 1350 is 328 400 an
increase of 2 7 from the 2008 budget The increase is mainly from equipment
repair and replacement of light and signal fixtures Most of the street lights in the
City are maintained by Xcel or Minnesota Valley Electric The City pays a
monthly fee for the maintenance and power However the City maintains
approximately 500 street lights outside of the power company s maintenance
contracts Staff is currently studying the pros and cons with going with a higher
efficiency street light bulb on these City maintained street lights Currently the
City is using high pressure sodium bulbs but may want to change to LED street
lights LED bulbs are substantially more efficient than high pressure sodium and
have a longer life expectancy but currently are more expensive to purchase Staff
is gathering information for a cost benefit study
The budget request for Sewer Operations is 1 962 600 which is 3 6 higher than
the 2008 budget Changes to the budget include a 10 3 decrease in the
personnel services budget overall but a slight increase request in the overtime and
temporary wages budgets of 8 000 The change to the personnel service budget
reflects an adjustment for the Utility Department staff that actually is recorded on
the time cards for sewer and water service time An 8 3 remittance increase of
100 000 to Metropolitan Council Environmental Services MCES is expected
for 2008 This remittance pays for the sewer flows from the City which MCES
treats If not for the MCES increase the sewer budget would have been 1 6 less
than the 2008 budget Other changes to this budget include an increase of fuel
reimbursement of 13 500 which pays for the sewer fleet vehicle fuel and 5 000
decrease in the repair and maintenance sewer budget
The budget request for Water Operations is 1 401 700 an increase of 4 2 from
the 2008 budget The personnel services increase is 16 2 increase over the 2008
budget This change reflects the adjustment for the Utility Department staff that
actually is recorded on the time cards for sewer and water service time Other
changes to this budget include an increase of fuel reimbursement of 10 500
which pays for the water fleet vehicle fuel The overall materials and supplies
and contractual services budgets have been held flat
The budget request for Surface Water Management Operations is 412 625 a
decrease of 28 from the 2008 budget The primary reason for the decrease is
moving funds from the Fees for Services budget into capital improvement
G ENGIBudget CIPIBudget 09 me ID bkgd ws 2009 budget 102708 OOc
24
Todd Gerhardt
Public Works and Engineering Budgets
October 27 2008
Page 3
projects The Fees for Services budget has been reduced from 350 000 to
175 000 Where staff has knowledge of specific storm sewer improvement
projects with a high probability of coming to fruition the funds have been
allocated in Capital Improvement Projects The remaining Fees for Service
budget includes Erosion Control Monitoring administration of the Wetland
Conservation Act Citizen Assisted Monitoring Program area studies emergency
repairs and stormwater improvement projects identified in the Surface Water
Management Plan as opportunities arise It is not always possible to anticipate all
potential opportunities which may present themselves It is important to have
flexibility to respond so that opportunities are not lost In the past numerous
water quality projects have come about because of private residents or other
entities requesting the City s involvement Examples include Curry Farms Park
Bluff Creek Realignment Project Goers Culvert Replacement Utica Terrace
Foxford Road and Kerber Pond Stormwater Improvement Project Other changes
to the 2009 budget include an increase of 5 000 for summer temporary salaries
and a 5 000 budget increase in maintenance materials which pays for
replacement or upgrading of the storm sewer infrastructure These improvements
are typically installed by the Street Department staff
Attachments Budget Sheets
G ENGIBudget CIPIBudget 09 memo bkgd ws 2009 budget 102708 doc
25
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1310 Engineering
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INCf DECl
4010 Salaries Wages Reg 402 695 395 800 412 600 4 2
4011 Overtime Reg 435 1 500 1 500 0 0
4020 Salaries Wages Temp 11 541 12 000 15 000 25 0
4030 Contributions Retirement 55 185 56 900 59 500 4 6
4040 Contributions I nsurance 40 930 37 700 43 800 16 2
4050 Workers Compensation 2 806 2 600 2 900 11 5
4060 Unemployment 3 410 0 0
TOTAL PERSONAL SERVICES 517 001 506 500 535 300 5 7
4110 Office Supplies 24 0 0
4120 Supplies Equipment 4 200 500 150 0
4140 Supplies Vehicles 751 300 500 66 7
4210 Books Periodicals 281 400 300 25 0
TOTAL MATERIALS SUPPLIES 1 060 900 1 300 44 4
4300 Fees Services 18 008 18 000 18 000 0 0
4303 Engineering Consulting 2 808 0 0
4310 Telephone 1 801 2 000 2 100 5 0
4330 Postage 400 400 0 0
4340 Printing Publishing 1 077 1 100 1 200 9 1
4350 Cleaning Waste Removal 158 0 0
4360 Subscriptions Memberships 835 1 200 1 200 0 0
4370 Travel Training 3 280 3 000 4 500 50 0
4380 Mileage 12 300 500 66 7
4440 License Registration 15 300 300 0 0
4520 Repair Maintenance Vehicles 500 500 0 0
4530 Repair Maintenance Equip 1 907 3 000 3 000 0 0
4531 Repair Maintenance Radios 100 100 0 0
4933 Sales Tax 109 0 0
TOTAL CONTRACTUAL SERVICES 30 010 29 900 31 800 6 4
4705 Other Equipment 300 300 0 0
TOTAL CAPITAL OUTLAY 300 300 0 0
TOTAL ENGINEERING 548 071 537 600 568 700 5 8
26
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1320 Street Maintenance
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC OEC
4010 Salaries Wages Reg 433 032 446 000 466 000 4 5
4011 Overtime Reg 10 376 5 500 8 000 45 5
4020 Salaries Wages Temp 7 895 10 000 10 000 0 0
4030 Contributions Retirement 62 046 63 100 67 100 6 3
4040 Contributions I nsurance 62 059 55 000 68 100 23 8
4050 Workers Compensation 20 521 20 100 22 500 11 9
TOTAL PERSONAL SERVICES 595 928 599 700 641 700 7 0
4120 Supplies Equipment 34 274 44 000 44 000 0 0
4140 Supplies Vehicles 15 421 28 000 25 000 10 7
4150 Maintenance Materials 52 749 55 000 55 000 0 0
4170 Motor Fuels Lubricants 2 189 0 0
4210 Books Periodicals 100 100 0 0
4240 Uniforms Clothing 4 637 3 700 4 800 29 7
4260 Small Tools Equipment 1 668 2 700 2 700 0 0
TOTAL MATERIALS SUPPLIES 110 939 133 500 131 600 1 4
4300 Fees Services 323 1 000 1 000 0 0
4310 Telephone 3 339 3 500 3 800 8 6
4340 Printing Publishing 59 300 300 0 0
4350 Cleaning Waste Removal 300 300 0 0
4360 Subscriptions Memberships 27 100 1 200 1100 0
4370 Travel Training 1 359 1 500 1 500 0 0
4410 Rental Equipment 6 248 1 500 1 500 0 0
4440 License Registration 90 600 600 0 0
4510 Repair Maintenance Building 500 500 0 0
4520 Repair Maintenance Vehicles 2 725 3 500 3 500 0 0
4530 Repair Maintenance Equip 3 799 5 500 5 500 0 0
4531 Repair Maintenance Radios 500 500 0 0
4540 Repair Maintenance Streets 195 500 500 0 0
4560 Repair Maintenance Signs 10 622 13 700 13 700 0 0
4933 Sales Tax 1 788 0 0
TOTAL CONTRACTUAL SERVICES 30 182 33 000 34 400 4 2
4703 Office Equipment 300 300 0 0
4705 Other Equipment 1 000 1 000 0 0
TOTAL CAPITAL OUTLAY 1 300 1 300 0 0
TOTAL STREET MAINTENANCE 737 048 767 500 809 000 5 4
27
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1350 Street lighting Signals
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INCf DEC
4120 Supplies Equipment 3 009 4 500 5 000 11 1
TOTAL MATERIALS SUPPLIES 3 009 4 500 5 000 11 1
4300 Fees Services 300 300 0 0
4310 Telephone 407 600 600 0 0
4320 Utilities 273 650 295 000 295 000 0 0
4530 Repair Maintenance Equip 2 500 2 500 0 0
4565 Repair Maintenance Lights Signals 13 628 17 000 25 000 47 1
TOTAL CONTRACTUAL SERVICES 287 685 315 400 323 400 2 5
TOTAL STREET LIGHT SIGNALS 290 694 319 900 328 400 2 7
28
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1370 City Garage
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
4010 Salaries Wages Reg 172 864 177 700 187 000 5 2
4011 Overtime Reg 2 838 6 500 6 500 0 0
4030 Contributions Retirement 23 192 25 100 27 000 7 6
4040 Contributions I nsurance 30 725 26 600 31 700 19 2
4050 Workers Compensation 6 099 5 800 6 600 13 8
TOTAL PERSONAL SERVICES 235 718 241 700 258 800 7 1
4120 Supplies Equipment 1 498 3 300 3 300 0 0
4140 Supplies Vehicles 261 500 500 0 0
4150 Maintenance Materials 2 829 1 000 1 000 0 0
4170 Motor Fuels Lubricants 132 287 140 000 255 000 82 1
4240 Uniforms Clothing 1 007 1 200 1 200 0 0
4260 Small Tools Equipment 2 317 4 400 4 400 0 0
TOTAL MATERIALS SUPPLIES 140 198 150 400 265 400 76 5
4300 Fees Services 574 1 300 1 300 0 0
4310 Telephone 2 613 3 800 4 000 5 3
4320 Utilities 21 535 23 000 29 000 26 1
4330 Postage 9 0 0
4340 Printing Publishing 59 100 100 0 0
4350 Cleaning Waste Removal 6 446 7 400 7 600 2 7
4360 Subscriptions Memberships 35 200 200 0 0
4370 Travel Training 401 1 500 1 500 0 0
4410 Rental Equipment 500 500 0 0
4440 License Registration 40 500 500 0 0
4510 Repair Maintenance Building 8 219 4 000 4 000 0 0
4520 Repair Maintenance Vehicles 300 300 0 0
4530 Repair Maintenance Equip 2 167 3 800 3 900 2 6
4531 Repair Maintenance Radios 100 100 0 0
4933 Sales Tax 316 0 0
TOTAL CONTRACTUAL SERVICES 42 414 46 500 53 000 14 0
4703 Office Equipment 10 500 500 0 0
4705 Other Equipment 4 011 5 500 5 500 0 0
TOTAL CAPITAL OUTLAY 4 021 6 000 6 000 0 0
TOTAL CITY GARAGE 422 351 444 600 583 200 31 2
29
CITY OF CHANHASSEN
2009 BUDGET
ENTERPRISE FUNDS
700 Water Enterprise Fund Operations
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
REVENUE
CHARGES FOR CURRENT SERVICES
3601 Sale of Documents 423 0 0
3617 Engineering General 0 0
3661 Water Usage 2 325 562 2 000 000 2 400 000 20 0
3662 Utility Penalties 67 901 30 000 65 000 116 7
3664 Sale of Meters Parts 67 742 55 000 55 000 0 0
3806 Hook Up Fees 1 924 938 1 000 000 1 000 000 0 0
TOTAL CURRENT SERVICES 4 386 565 3 085 000 3 520 000 14 1
OTHER REVENUE
3801 Interest Earnings 365 065 450 000 300 000 33 3
3903 Refunds Reimbursements 100 002 20 000 50 000 150 0
TOTAL OTHER REVENUE 465 066 470 000 350 000 25 5
TOTAL REVENUE 4 851 631 3 555 000 3 870 000 8 9
REVENUE OVER UNDER EXPENDITURES 3 481 321 2 209 200 2 468 300
30
CITY OF CHANHASSEN
2009 BUDGET
ENTERPRISE FUNDS
Water Operations
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
4010 Salaries Wages Reg 350 471 310 500 362 000 16 6
4011 Overtime Reg 25 795 20 000 20 000 0 0
4012 Stand By Pay 6 118 7 000 7 000 0 0
4020 Salaries Wages Temp 11 297 13 000 15 000 15 4
4030 Contributions Retirement 51 837 44 000 55 000 25 0
4040 Contributions I nsurance 49 056 45 900 52 000 13 3
4050 Workers Compensation 8 410 7 000 9 000 28 6
TOTAL PERSONAL SERVICES 502 984 447 400 520 000 16 2
4120 Supplies Equipment 15 267 6 800 6 800 0 0
4130 Supplies Program 407 500 500 0 0
4140 Supplies Vehicles 5 751 6 000 6 000 0 0
4150 Maintenance Materials 22 695 25 000 25 000 0 0
4160 Chemicals 100 606 110 000 110 000 0 0
4170 Motor Fuels Lubricants 15 563 6 500 17 000 161 5
4210 Books Periodicals 40 300 300 0 0
4240 Uniforms Clothing 1 145 1 800 1 800 0 0
4250 Merchandise for Resale 59 354 105 000 95 000 9 5
4260 Small Tools Equipment 3 456 2 500 2 500 0 0
TOTAL MATERIALS SUPPLIES 224 285 264 400 264 900 0 2
4300 Fees Services 74 302 35 000 35 000 0 0
4301 Auditing 6 000 6 000 6 000 0 0
4310 Telephone 12 233 10 000 11 000 10 0
4320 UtiI ities 234 900 250 000 250 000 0 0
4330 Postage 7 175 8 000 8 000 0 0
4340 Printing Publishing 7 486 8 500 8 500 0 0
4350 Cleaning Waste Removal 99 500 500 0 0
4360 Subscriptions Memberships 321 400 400 0 0
4370 Travel Training 3 246 4 500 6 000 33 3
4410 Rental Equipment 856 1 500 1 500 0 0
4440 License Registration 273 300 100 0
4483 Insurance General Liability 13 000 13 000 13 000 0 0
4509 Remit to Other Agencies 60 420 80 000 70 000 12 5
4510 Repair Maintenance Building 2 302 5 000 5 000 0 0
4520 Repair Maintenance Vehicles 136 1 600 1 600 0 0
4530 Repair Maintenance Equip 29 320 35 000 40 000 14 3
4550 Repair Maintenance Water 34 216 65 000 50 000 23 1
4552 Emergency Repairs Water 156 756 110 000 110 000 0 0
TOTAL CONTRACTUAL SERVICES 643 041 634 000 616 800 2 7
TOTAL WATER OPERATIONS 1 370 310 1 345 800 1 401 700
31
CITY OF CHANHASSEN
2009 BUDGET
ENTERPRISE FUNDS
701 Sewer Enterprise Fund Operations
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC CDEC
REVENUE
CHARGES FOR CURRENT SERVICES
3617 Engineering General 0 0
3660 Sewer Customers 2 102 799 2 000 000 2 200 000 10 0
3662 Utility Penalties 48 948 40 000 45 000 12 5
3806 Hook up Fees 284 624 300 000 225 000 25 0
3811 Sewer Surcharge 34 875 20 000 25 000 25 0
TOTAL CURRENT SERVICES 2 471 245 2 360 000 2 495 000 5 7
OTHER REVENUE
3801 Interest Earnings 96 035 75 000 75 000 0 0
3903 Refunds Reimbursements 17 226 1 000 1 000 0 0
TOTAL OTHER REVENUE 113 261 76 000 76 000 0 0
TOTAL REVENUE 2 584 506 2 436 000 2 571 000 5 5
REVENUE OVER UNDER EXPENDITURES 625 886 542 500 608 400
32
CITY OF CHANHA55EN
2009 BUDGET
ENTERPRISE FUNDS
Sewer 0 erations
2007 2008 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET
4010 Salaries Wages Reg 212 698 258 000 220 500 14 5
4011 Overtime Reg 9 366 8 000 10 000 25 0
4012 Stand By Pay 6 118 6 500 6 500 0 0
4020 Salaries Wages Temp 12 798 10 000 16 000 60 0
4030 Contributions Retirement 31 384 36 500 32 500 11 0
4040 Contributions I nsurance 28 757 35 200 30 000 14 8
4050 Workers Compensation 6 765 5 700 7 200 26 3
TOTAL PERSONAL SERVICES 307 885 359 900 322 700 10 3
4120 Supplies Equipment 6 123 6 800 6 800 0 0
4140 Supplies Vehicles 5 956 6 000 6 000 0 0
4150 Maintenance Materials 938 10 000 10 000 0 0
4160 Chemicals 779 1 500 1 000 33 3
4170 Motor Fuels Lubricants 15 623 6 500 20 000 207 7
4210 Books Periodicals 250 100 60 0
4240 Uniforms Clothing 2 299 1 800 1 800 0 0
4260 Small Tools Equipment 409 2 500 2 000 20 0
TOTAL MATERIALS SUPPLIES 32 126 35 350 47 700 34 9
4300 Fees Services 84 601 30 000 30 000 0 0
4301 Auditing 6 000 6 000 6 000 0 0
4310 Telephone 5 578 10 000 7 000 30 0
4320 Utilities 42 521 85 000 90 000 5 9
4330 Postage 5 170 8 000 7 000 12 5
4340 Printing Publishing 1 926 8 500 3 000 64 7
4350 Cleaning Waste Removal 170 500 500 0 0
4360 Subscriptions Memberships 377 400 400 0 0
4370 Travel Training 3 306 4 500 8 000 77 8
4410 Rental Equipment 1 259 1 500 1 500 0 0
4440 License Registration 23 250 100 60 0
4483 Insurance General Liability 13 000 13 000 13 000 0 0
4509 Remit to Other Agencies 1 380 304 1 200 000 1 300 000 8 3
4510 Repair Maintenance Building 245 1 700 1 700 0 0
4520 Repair Maintenance Vehicles 524 1 800 2 000 11 1
4530 Repair Maintenance Equip 6 963 12 000 12 000 0 0
4531 Repair Maintenance Radios 100 100 0
4551 Repair Maintenance Sewer 40 041 75 000 70 000 6 7
4553 Emergency Sewer Repairs 26 600 40 000 40 000 0 0
TOTAL CONTRACTUAL SERVICES 1 618 608 1 498 250 1 592 200 6 3
TOTAL SEWER OPERATIONS 1 958 620 1 893 500 1 962 600
33
CITY OF CHANHASSEN
2009 BUDGET
ENTERPRISE FUNDS
720 Surface Water Management Fund
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
REVENUE
PERMITS
3328 Wetland Alteration 855 1 000 1 000 0 0
TOTAL PERMITS 855 1 000 1 000 0 0
CHARGES FOR CURRENT SERVICES
3533 Other Grants 0 0
3660 Sewer Customers 443 673 410 000 450 000 9 8
3662 Utility Penalties 8 475 7 000 8 000 14 3
3806 Connection Charges 260 401 350 000 200 000 42 9
TOTAL CURRENT SERVICES 712 549 767 000 658 000 14 2
OTHER REVENUE
3801 Interest Earnings 211 032 150 000 150 000 0 0
3903 Refunds and Reimbursements 0 0
TOTAL OTHER REVENUE 211 032 150 000 150 000 0 0
TOTAL REVENUE 924 436 918 000 809 000 11 9
REVENUE OVER UNDER EXPENDITURES 442 900 345 400 396 375
34
CITY OF CHANHASSEN
2009 BUDGET
ENTERPRISE FUNDS
Surface Water Management Fund
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DECl
4010 Salaries Wages Reg 109 962 128 500 126 500 1 6
4020 Salaries Wages Temp 5 000 10 000 100 0
4030 Contributions Retirem ent 14 604 18 200 18 200 0 0
4040 Contributions I nsurance 16 342 16 100 20 000 24 2
4050 Workers Compensation 729 800 900 12 5
TOTAL PERSONAL SERVICES 141 637 168 600 175 600 4 2
4120 Supplies Equipment 141 500 5 000 900 0
4130 Supplies Program 10 239 1 500 7 500 400 0
4150 Maintenance Materials 97 20 000 25 000 25 0
4210 Books and Periodicals 100 200 200 0 0
4240 Uniforms Clothing 300 100 66 7
TOTAL MATERIALS SUPPLIES 10 577 22 500 37 800 68 0
4300 Fees Services 316 912 350 000 175 000 50 0
4301 Fees Financial Audit 8 000 8 000 8 000 0 0
4310 Telephone and Communications 279 325 100 0
4340 Printing Publishing 194 10 000 2 500 75 0
4360 Subscriptions Memberships 280 3 500 2 000 42 9
4370 Travel Training 1 808 4 500 4 500 0 0
4380 Mileage 348 500 400 20 0
4410 Rental Equipment 5 000 5 000 0 0
4483 Insurance General Liability 1 500 1 500 100 0
TOTAL CONTRACTUAL SERVICES 329 321 381 500 199 225 47 8
TOTAL EXPENDITURES 481 536 572 600 412 625
35
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
S L
MEMORANDUM
TO Todd Gerhardt City Manager
Greg Sticha Finance Director
Todd Hoffman Park and Recreation Director 111
October 27 2008 CJ
FROM
DATE
SUBJ Proposed 2009 Park and Recreation General Fund Budget
I am pleased to present the attached documents outlining the proposed 2009 Park
and Recreation General Fund Budget The activities included in this presentation
are the Park and Recreation Commission Park and Recreation Administration
Recreation Center Lake Ann Park Operations Park Maintenance Senior Citizens
Center Recreation Programs and Self Supporting Programs This budget delivers
services supporting over 1 000 acres of parks and park preserves over 80 miles of
pedestrian trails downtown boulevards and streetscapes 27 baseball and softball
fields 23 soccer fields 22 playgrounds
17 tennis courts 10 outdoor skating rinks 8 park buildings 7 swimming beaches a
recreation center senior center skate park special events programs youth and
adult recreation programming and multiple youth athletic associations
Overall our budgeted 2009 expenses are proposed to increase 95 200 or 5 35
over budgeted 2008 expenses Budgeted revenues are proposed to increase 8 900
or 2 3 over budgeted 2008 revenues I am estimating that 2008 expenses will be
under budget by less than 1 at year s end
Summary of changes increase decrease from 2008 budget for each account
PARK AND RECREATION COMMISSION
No Change
PARK AND RECREATION ADMINISTRATION
Personal Services Increase 7 000 5 9 Salary and benefits adjustments
Materials and Supplies No Change
Contractual Services Increase 1 000 10 4 Increase in travel and training
RECREA TION CENTER
Personal Services Increase 15 100 7 1 Salary and benefits adjustments
Materials and Supplies No Change
Contractual Services No Change
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 36
Mr Todd Gerhardt
Mr Greg Sticha
October 27 2008
Page 2
LAKE ANN PARK OPERATIONS
Personal Services Decrease 400 2 9 Staff turnover resulting in lower wages
Material and Supplies Increase 400 4 4 Food and beverage cost increases
Contractual Services Increase 6 000 11 7
First year of new two year lifeguard contract 3 000
Adjustment in utility costs for electricity for ball field lights and picnic
shelters 3 000
PARK MAINTENANCE
Personal Services Increase 48 500 7 3 Salary and benefit adjustments
Materials and Supplies No Change
Contractual Services Increase 6 300 7 1
Adjustment in utility costs for Lake Ann Park maintenance facility 1 500
Adjustment in refuse fees for additional trips and fuel surcharge 2 000
Adjustment in portable restroom contract to extend the provision of 7 units
in neighborhood parks by 14 weeks 3 000
SENIOR CITIZENS CENTER
Personal Services Increase 7 400 20 1 Salary and benefit adjustment
Materials and Supplies Increase 200 4 7 Product cost increases
Contractual Services Increase 1 100 5 6 Adjustment in transportation costs
to account for rising costs and additional activities
RECREA TION PROGRAMS
Personal Services Increase 14 200 8 6 Salary and benefits adjustments and
additional week of Lake Ann Adventure Camp
Materials and Supplies Increase 2 000 11 7 Supplies for additional week of
camp and additional special event supplies
Contractual Services Increase 300 0 3
SELF SUPPORTING PROGRAMS
Personal Services Increase 2 300 8 6 Wage adjustments for umpires
Materials Supplies Increase 2 500 48 1 Softball and T shirt cost increases
Contractual Services Decrease 18 700 27 5 Reduced participation numbers
in youth and adult sports programs
ATTACHMENTS
1 Budget Sheets
37
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1510 Park Ree Commission
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
4130 Supplies Program 100 100 0 0
4210 Books Periodicals 100 100 0 0
TOTAL MATERIALS SUPPLIES 200 200 0 0
4340 Printing Publishing 1 322 900 900 0 0
4360 Subscriptions Memberships 700 700 0 0
4370 Travel Training 445 400 400 0 0
TOTAL CONTRACTUAL SERVICES 1 767 2 000 2 000 0 0
TOTAL PARK REC COMMISSION 1 767 2 200 2 200 0 0
38
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1520 Park Ree Administration
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
4010 Salaries Wages Reg 93 735 95 200 99 600 4 6
4030 Contributions Retirement 12 411 13 400 14 400 7 5
4040 Contributions Insurance 10 616 9 500 11 000 15 8
4050 Workers Compensation 381 400 500 25 0
TOTAL PERSONAL SERVICES 117 143 118 500 125 500 5 9
4120 Supplies Equipment 90 500 500 0 0
4130 Supplies Program 13 200 200 0 0
4140 Supplies Vehicles 319 0 0
4210 Books Periodicals 100 100 0 0
4240 Uniforms Clothing 200 200 0 0
TOTAL MATERIALS SUPPLIES 422 1 000 1 000 0 0
4300 Fees Services 1 100 1 100 0 0
4310 Telephone 1 132 900 900 0 0
4330 Postage 400 400 0 0
4340 Printing Publishing 424 1 500 1 500 0 0
4360 Subscriptions Memberships 1 055 1 600 1 600 0 0
4370 Travel Training 5 157 3 800 4 800 26 3
4380 Mileage 178 300 300 0 0
4440 License Registration 30 0 0
TOTAL CONTRACTUAL SERVICES 7 976 9 600 10 600 10 4
TOTAL PARK REC ADMINISTRATION 125 541 129 100 137 100 6 2
39
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1530 Recreation Center
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INCJ DEC
4010 Salaries Wages Reg 42 392 43 700 54 100 23 8
4020 Salaries Wages Temp 128 836 132 000 135 000 2 3
4021 Overtime Temp 115 0 0
4030 Contributions Retirement 23 253 28 000 28 000 0 0
4040 Contributions Insurance 6 453 5 800 6 700 15 5
4050 Workers Compensation 4 033 3 200 4 000 25 0
4060 Unemployment 908 0 0
TOTAL PERSONAL SERVICES 205 991 212 700 227 800 7 1
4120 Supplies Equipment 3 073 8 000 8 000 0 0
4130 Supplies Program 4 184 3 000 3 000 0 0
4150 Maintenance Materials 500 500 0 0
TOTAL MATERIALS SUPPLIES 7 257 11 500 11 500 0 0
4300 Fees Services 2 196 29 700 29 700 0 0
4310 Telephone 1 595 2 500 2 500 0 0
4320 Utilities 28 835 37 500 37 500 0 0
4360 Subscriptions Memberships 33 300 300 0 0
4370 Travel Training 400 400 0 0
4375 Promotional Expense 306 1 600 1 600 0 0
4510 Repair Maintenance Building 1 455 3 000 3 000 0 0
4530 Repair Maintenance Equip 636 1 000 1 000 0 0
4590 Misc Contractual Services 602 1 000 1 000 0 0
TOTAL CONTRACTUAL SERVICES 35 658 77 000 77 000 0 0
TOTAL RECREATION CENTER 248 906 301 200 316 300 5 0
40
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1540 Lake Ann Park Operations
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
4020 Salaries Wages Temp 7 029 12 200 12 200 0 0
4021 Overtime Temp 6 500 400 20 0
4030 Contributions Retirement 538 800 600 25 0
4050 Workers Compensation 160 300 200 33 3
TOTAL PERSONAL SERVICES 7 734 13 800 13 400 2 9
4120 Supplies Equipment 3 364 0 0
4130 Supplies Program 9 017 8 600 9 000 4 7
4240 Uniforms Clothing 500 500 500 0 0
TOTAL MATERIALS SUPPLIES 12 881 9 100 9 500 4 4
4300 Fees Services 29 018 31 800 34 000 6 9
4310 Telephone 2 469 3 600 2 400 33 3
4320 Utilities 10 297 15 000 20 000 33 3
4340 Printing Publishing 1 000 1 000 0 0
TOTAL CONTRACTUAL SERVICES 41 784 51 400 57 400 11 7
TOTAL LAKE ANN PARK OPERATIONS 62 399 74 300 80 300 8 1
41
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1550 Park Maintenance
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
4010 Salaries Wages Reg 426 681 435 400 450 600 3 5
4011 Overtime Reg 17 032 8 000 15 000 87 5
4020 Salaries Wages Temp 85 216 82 000 90 000 9 8
4021 Overtime Temp 2 416 3 000 4 000 33 3
4030 Contributions Retirement 66 154 61 700 68 000 10 2
4040 Contributions Insurance 67 269 59 700 69 700 16 8
4050 Workers Compensation 11 843 11 500 12 500 8 7
TOTAL PERSONAL SERVICES 676 612 661 300 709 800 7 3
4120 Supplies Equipment 43 759 32 000 32 000 0 0
4140 Supplies Vehicles 3 647 8 000 8 000 0 0
4150 Maintenance Materials 34 152 33 000 33 000 0 0
4151 Irrigation Materials 3 735 3 000 3 000 0 0
4240 Uniforms Clothing 2 317 2 800 2 800 0 0
4260 Small Tools Equipment 1 588 2 500 2 500 0 0
TOTAL MATERIALS SUPPLIES 89 199 81 300 81 300 0 0
4300 Fees Services 28 798 22 000 22 000 0 0
4310 Telephone 3 692 3 700 3 700 0 0
4320 Utilities 9 037 6 000 7 500 25 0
4340 Printing Publishing 59 400 200 50 0
4350 Cleaning Waste Removal 6 685 6 000 8 000 33 3
4360 Subscriptions Memberships 105 400 400 0 0
4370 Travel Training 498 2 000 2 000 0 0
4400 Rental Land Buildings 22 948 28 500 31 500 10 5
4410 Rental Equipment 55 2 000 2 000 0 0
4440 License Registration 10 700 700 0 0
4510 Repair Maintenance Building 7 460 3 000 3 000 0 0
4520 Repair Maintenance Vehicles 1 657 2 500 2 500 0 0
4530 Repair Maintenance Equip 6 449 6 500 6 500 0 0
4531 Repair Maintenance Radios 500 500 0 0
4541 Repair Maintenance Trails 81 0 0
4560 Repair Maintenance Signs 2 962 4 000 4 000 0 0
4933 Sales Tax 161 0 0
TOTAL CONTRACTUAL SERVICES 90 657 88 200 94 500 7 1
4705 Other Equipment 4 938 4 000 4 000 0 0
TOTAL CAPITAL OUTLAY 4 938 4 000 4 000 0 0
TOTAL PARK MAINTENANCE 861 407 834 800 889 600 6 6
42
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1560 Senior Citizens Center
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
4010 Salaries Wages Reg 27 594 32 200 38 500 19 6
4030 Contributions Retirement 3 834 4 500 5 600 24 4
4040 Contributions Insurance 0 0
4050 Workers Compensation 114 200 200 0 0
TOTAL PERSONAL SERVICES 31 542 36 900 44 300 20 1
4120 Supplies Equipment 484 300 300 0 0
4130 Supplies Program 4 478 4 000 4 200 5 0
TOTAL MATERIALS SUPPLIES 4 962 4 300 4 500 4 7
4300 Fees Services 16 873 18 500 19 600 5 9
4340 Printing Publishing 21 100 100 0 0
4350 Cleaning Waste Removal 79 200 200 0 0
4360 Subscriptions Memberships 77 100 100 0 0
4370 Travel Training 110 300 300 0 0
4375 Promotional Expense 230 200 200 0 0
4380 Mileage 56 100 100 0 0
TOTAL CONTRACTUAL SERVICES 17 445 19 500 20 600 5 6
TOTAL SENIOR CITIZENS CENTER 53 949 60 700 69 400 14 3
43
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1600 Recreation Programs
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DECl
4010 Salaries Wages Reg 80 967 85 200 89 600 5 2
4020 Salaries Wages Temp 50 911 57 100 62 500 9 5
4021 Overtime Temp 1 102 400 1 100 175 0
4030 Contributions Retirement 15 181 12 500 16 000 28 0
4040 Contributions I nsurance 10 020 9 400 9 400 0 0
4050 Workers Compensation 1 325 1 200 1 400 16 7
TOTAL PERSONAL SERVICES 159 507 165 800 180 000 8 6
4120 Supplies Equipment 1 947 2 000 2 000 0 0
4130 Supplies Program 14 336 13 600 15 600 14 7
4240 Uniforms Clothing 708 1 500 1 500 0 0
TOTAL MATERIALS SUPPLIES 16 991 17 100 19 100 11 7
4300 Fees Services 47 761 57 200 54 100 5 4
4310 Telephone 1 182 3 200 3 200 0 0
4320 Utilities 2 385 2 800 3 700 32 1
4330 Postage 200 200 0 0
4340 Printing Publishing 4 128 4 400 6 400 45 5
4360 Subscriptions Memberships 105 0 0
4370 Travel Training 11 500 400 20 0
4380 Mileage 500 600 20 0
4400 Rental Land Buildings 6 178 6 500 7 000 7 7
4410 Rental Equipment 21 531 18 200 18 200 0 0
4530 Repair Maintenance Equip 111 0 0
4933 Sales Tax 74 0 0
TOTAL CONTRACTUAL SERVICES 83 466 93 500 93 800 0 3
TOTAL RECREATION PROGRAMS 259 964 276 400 292 900 6 0
44
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1700 Self Supporting Programs
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC
4010 Salaries Wages Reg 20 242 21 300 22 400 5 2
4020 Salaries Wages Temp 3 733 900 100 0
4030 Contributions Retirement 3 171 3 100 3 300 6 5
4040 Contributions Insurance 2 505 2 400 2 500 4 2
4050 Workers Compensation 140 100 100 0 0
TOTAL PERSONAL SERVICES 29 791 26 900 29 200 8 6
4120 Supplies Equipment 189 400 600 50 0
4130 Supplies Program 6 333 4 800 7 100 47 9
TOTAL MATERIALS SUPPLIES 6 522 5 200 7 700 48 1
4300 Fees Services 91 833 68 000 49 300 27 5
4933 Sales Tax 14 0 0
TOTAL CONTRACTUAL SERVICES 91 847 68 000 49 300 27 5
TOTAL SELF SUPPORTING PROGRAMS 128 160 100 100 86 200 13 9
45
C H AN H A SS E N C I T Y C O UNC I L
W O R K S E SS I O N
O C T O B E R 13 , 200 8
M ayo r F u r l o n g c a l l e d t h e w o r k s e ss i o n t o o r d e r a t 5 :30 p .m .
C O UNC I L M E M B E R S P R E S E N T: M a y o r F u r l o n g , C o u n c i l m a n L i t s e y , C o u n c i l w o m a n
E r n s t , C o u n c il w o m a n T j o r n h o m , a n d C o u n c i l m a n M c D o n a l d
S T A FF P R E S E N T: T o d d G e r h a r d t , K a t e A a n e n s o n , P a u l O e h m e , G r e g S t i c h a , T o d d H o ff m a n ,
a n d S g t . P e t e r A n d e r l e y
D I S CU SS T H E P UR P O S E O F W O R K S E SS I O N S AND D I FF E R E N T I A TE I TE M S
F R O M W O R K S E SS I O N T O R E G U L AR A G E NDA.
T o d d G e r h a r d t r e v i e w e d t h e C i t y ’s p a s t p o li c y r e g a r d i n g w o r k s e s s i o n s . C o u n c i l m a n L i t s e y
e x p l a i n e d h i s f e e li n g s t h a t w o r k s e s s i o n s s h ou l d b e t h e e x c e p t i o n r a t h e r t h a n t h e r u l e a n d t h a t
m o r e d i s c u ss i o n b e t w e e n c o u n c il m e m b e r s s h ou l d b e h e l d o n c a m e r a a t r e gu l a r C i t y C o u n c i l
m ee t i n g s . C o u n c il w o m a n E r n s t a s k e d a b o u t t h e p o li c i e s o f o t h e r c i t i e s r e g a r d i n g w o r k s e s s i o n s
a n d w h a t i s d i s c u s s e d a t a w o r k s e s s i o n v e r s u s r e gu l a r c o u n c il m ee t i n g . M a y o r F u r l o n g
e x p l a i n e d t h e p r o ce ss u s e d b y h i m a n d t h e c i t y m a n a g e r i n d e c i d i ng w h i c h i t e m s a r e p l ace d o n
t h e c o n s e n t a g e n d a v e r s u s r e g u l a r d i s c u ss i o n i t e m s. C o u n c i l m a n L i t s e y a s k e d w h a t i s b e i ng
g a i n e d b y h o l d i ng w o r k s e s s i o n s b e f o r e e v e r y s i n g l e c o u n c i l m ee t i n g , a n d w h y t h e i n f o r m a t i o n
r e g a r d i n g t h e s h e r i f f ’s d e p a r t m e n t w a s b e i n g h e l d a t t h e w o r k s e s s i o n r a t h e r t h a n a t t h e r e g u l a r
C i t y C o u n c i l m e e t i n g . M a y o r F u r l o n g d i s c u ss e d t h e p r im a r y r e a s o n f o r w o r k s e s s i o n s i n
b a l a n c i ng e f f i c i e n c y v e r s u s g e t t i n g i n f o r m a t i o n o u t t o t h e pub li c . C o u n c il w o m a n T j o r n h o m
s t a t e d h e r v i e w t h a t t h e r o l e o f w o r k s e s s i o n s i s a w a y o f g e tt i n g e du ca t e d b y s t a f f a n d n o t w h e r e
f o r m a l d i s c u s s i o n s a n d d e c i s i o n s a r e m a d e . C o u n c il m a n M c D o n a l d a g r ee d w i t h acc e s s i b il i t y o f
t h e pub li c t o s ee h o w c i t y g o v e r n m e n t w o r k s, b u t w a s c o n ce r n e d t h a t i t m a y b e i n e f f i c i e n t t o
d i s c u ss e v e r y t h i ng o n c a m e r a . H e f e l t t h e r e w a s a n ee d t o w o r k o n a m e c h a n i s m f o r g e t t i n g
ce r t a i n i t e m s o n t o t h e r e gu l a r C i t y C o u n c i l a g e n d a . C o u n c i l m a n L i t s e y a s k e d s t a f f t o r e s ea r c h
n e i g h b o r i n g c o mm u n i t i e s o n t h e i r p o li c i e s r e g a r d i n g w o r k s e s s i o n s . C o u n c il w o m a n E r n s t s t a t e d
s h e w o u l d li k e t o m a k e w o r k s e s s i o n s m o r e o p e n a n d i nv i t i ng f o r r e s i d e n t s t o m a k e c o mm e n t s .
S h e a s k e d f o r a n e x p l a n a t i o n o f w h a t i t e m s g o o n t o t h e c o n s e n t a g e n d a v e r s u s r e g u l a r a g e n d a .
R E V I E W S H E R I F F ’S O FF I C E I N V E S T I G A T O R P O S I T I O N.
S g t . P e t e r A n d e r l e y g a v e a p o w e r p o i n t p r e s e n t a t i o n o u t li n i ng t h e b e n e f i t s o f t h e n e w
i nv e s t i g a t o r p o s i t i o n r e l a t e d t o c u s t o m e r s e r v i ce , l e v e l o f s e r v i ce , p a t r o l r e li e f , t u r n a r o u n d t im e s
b e i ng im p r o v e d , a n d s h o w e d a g r a p h o n a s s i g n e d a n d c l o s e d c a s e s f o r 2007 v e r s u s 2008 . M a y o r
F u r l o n g a s k e d f o r a j o b d e s c r i p t i o n r e l a t i v e t o mi s d e m e a n o r v e r s u s f e l o n y c a s e s . C o u n c il w o m a n
T j o r n h o m a s k e d f o r t h e d e f i n i t i o n o f g r o ss mi s d e m ea n o r . S h e r i ff B ud O l s o n e x p l a i n e d h o w t h e
p e n a l t i e s a r e r e l a t i v e t o t h e l e v e l o f c r im e . C o u n c il m a n L i t s e y a s k e d i f i t w a s p o s s i b l e t o s ee a
b r ea kd o w n o f P a r t I a n d P a r t I I c r im e s i n C h a n h a s s e n . M a y o r F u r l o n g e x p r e ss e d h i s
a pp r e c i a t i o n f o r t h e i n f o r m a t i o n a n d b e i ng a b l e t o s ee i m m e d i a t e r e s u l t s o f t h e n e w i n v e s t i g a t o r
46
C i t y C o u n c i l W o r k S e s s i o n - O c t o b e r 13 , 200 8
2
p o s i t i o n . T o d d G e r h a r d t a s k e d S g t . P e t e r A n d e r l e y t o p r e s e n t t h i s p o w e r p o i n t p r e s e n t a t i o n a t t h e
n e x t r e gu l a r C i t y C o u n c i l m ee t i n g .
D I S CU SS P O L I C E B E NC H M AR K I N G.
T o d d G e r h a r d t e x p l a i n e d t h a t t h i s p o li c y w a s d e v e l o p e d i n 2006 a s a w a y t o t r ac k p o li ce
ac t i v i t i e s i n t h e c i t y . C o u n c il m a n L i t s e y a s k e d a b o u t t h e r a t i o o f o ff i c e r s p e r r e s i d e n t s a n d i f
r e s o u r ce a s s i s t a n ce i s a v a i l a b l e f r o m C a r v e r C o u n t y . C o u n c il m a n M c D o n a l d a s k e d f o r a
d e f i n i t i o n o f P a r t I a n d P a r t I I c r i m e s .
T h e w o r k s e ss i o n w a s rece s s e d a t 7 :00 p .m . I t w a s r e c o n v e n e d a t 8 :4 0 p .m .
U P DA T E O N 2009 S T R EET P R O J E C T S.
P a u l O e h m e o u t li n e d t h e 2009 s t r e e t p r o j ec t a r ea s f o r mi l l a n d o v e r l a y , mi s c e l l a n e o u s u t i l i t y
i m p r o v e m e n t s , c u r b , g u t t e r a n d s i d e w a l k r e p l ac e m e n t s a n d p e d e s t r i a n t r a il im p r o v e m e n t s .
M a y o r F u r l o n g a s k e d h o w t h e c o n d i t i o n o f o n e s t r ee t ca n v a r y s o m u c h a n d w h a t n ee d s t o b e
d o n e t o a dd r e ss t h e d i ff e r e n t c o n d i t i o n s . P a u l O e h m e r e v i e w e d t h e p r o p o s e d a ss e ss m e n t
m e t h o d o l og i e s b e i ng u s e d f o r l o w a n d m e d i u m d e n s i t y r e s i d e n t i a l , r u r a l r e s i d e n t i a l a n d
c o mm e r c i a l /i ndu s t r i a l a r e a s . M a y o r F u r l o n g a s k e d a b o u t t h e t imi ng o f t h e D e ll R o a d
i m p r o v e m e n t s o n t h e E d e n P r a i r i e s i d e . C o u n c i lm a n M c D o n a l d a s k e d w h y t h e D e l l R o a d
a ss e s s m e n t s w e r e n o t i n c l ud e d i n t h e c o mm e r c i a l /i n du s t r i a l a s s e ss m e n t s f o r A r ea #3 .
C o u n c il w o m a n E r n s t a n d C o u n c i l m a n M c D o n a l d a s k e d a b o u t t h e im p a c t o f d o i n g m il l a n d
o v e r l a y p r o j ec t s n o w v e r s u s w a i t i ng a n d d o i n g s t r ee t r ec o n s t r u c t i o n l a t e r .
2009 B UD G ET P R E S E N T A T I O N : C O MM U N I T Y D E V E L O P M E N T D E P AR T M E N T.
K a t e A a n e n s o n p r e s e n t e d t h e p o w e r p o i n t p r e s e n t a t i o n f o r t h e C o mm u n i t y D e v e l op m e n t
D e p a r t m e n t . M a y o r F u r l o n g a s k e d a b o u t t h e i n c r e a s e i n c o n t r ac t u a l s e r v i c e s . C o u n c i l m a n
M c D o n a l d a s k e d f o r c l a r i f i ca t i o n o f t h e p r o p o s e d 10 % c u t s a n d t h e im p a c t o f r e du c i n g 2 f u ll
t im e p o s i t i o n s i n i n s p e c t i o n s . M a y o r F u r l o n g a s k e d h o w t h e c i t y c o u l d m a n a g e n e x t y e a r ’s
b udg e t i f i t r u n s i n t o s o f t ec o n o mi c t im e s , n o t i n g t h a t t h e p e r m i t r e v e n u e s f r o m t h e c o m m u n i t y
d e v e l op m e n t d e p a r t m e n t a r e t h e m o s t s u s p ec t . T odd G e r h a r d t s t a t e d s t a f f w il l w o r k o n
c o n t i n g e n c y p l a n s f o r t h e c o u n c il t o r e v i e w .
M ayo r F u r l o n g a d j o u r n e d t h e w o r k s e s s i o n a t 1 0 :00 p .m .
S ub m i tt e d b y T o dd G e r h a r d t
C i t y M a n a g e r
P r e p a r e d b y N a n n O p h e i m
47
C H AN H A SS E N C I T Y C O UNC I L
R E G U L AR M EET I N G
S U M M ARY M I NU TE S
O C T O B E R 13 , 200 8
M ayo r F u r l o n g c a l l e d t h e m ee t i n g t o o r d e r a t 7 :05 p .m . T h e m ee t i n g w a s o p e n e d w i t h t h e
P l e d g e t o t h e F l ag .
C O UNC I L M E M B E R S P R E S E N T: M a y o r F u r l o n g , C o u n c i l m a n L i t s e y , C o u n c i l w o m a n
E r n s t , C o u n c il w o m a n T j o r n h o m , a n d C o u n c i l m a n M c D o n a l d
S T A FF P R E S E N T: T o d d G e r h a r d t , R o g e r K n u t s o n , K a t e A a n e n s o n , P a u l O e h m e , T o dd
H o ff m a n , J il l S i n c l a i r , a n d K r i s t a S p r e i t e r
P U B L I C P R E S E N T:
E m il y F l e i s c h a u e r 71 C h o c t a w C i r c l e
L i z , H a n n a h & K y l e H o f f m a n 6891 U t i ca L a n e
M a r c u s Z b i nd e n 6460 B r e tt o n W a y
L e o H o f m e i s t e r 8622 F l a m i ng o D r i v e
P U B L I C ANN O UNC E M E N T S: M a y o r F u r l o n g r ea d a n i nv i t a t i o n t o t h e a n n u a l H a l l o w e e n
P a r t y b e i ng h e l d o n S a t u r d a y , O c t o b e r 25 th , a n d p r e s e n t e d t h e w i n n e r s o f t h e W a t e r W i s e
C o n s e r v a t i o n C o n t e s t .
C O N S E N T A G E NDA: C o u n c i l m a n L i t s e y a s k e d s t a f f t o e l a b o r a t e o n i t e m (f ), a pp r o v a l o f
quo t e s f o r C i t y H a ll s t a n d b y g e n e r a t o r im p r o v e m e n t s , b e f o r e v o t i n g o n t h e c o n s e n t a g e n d a .
C o un c i l m a n L i t s e y m ov e d , C o un c il m a n M c D o n a l d s ec o nd e d t o a pp r ov e t h e f o ll o w i n g
c o n s e n t ag e nd a i t e m s pu r s u a n t t o t h e C i t y M a n ag e r ’s r e c o m m e nd a t i o n s :
a . A pp r o v a l o f M i nu t e s :
-C i t y C o u n c i l W o r k S e s s i o n M i nu t e s d a t e d F e b r u a r y 4 , 200 8
-C i t y C o u n c i l W o r k S e s s i o n M i nu t e s d a t e d F e b r u a r y 7 , 200 8
-C i t y C o u n c i l W o r k S e s s i o n M i nu t e s d a t e d S e p t e m b e r 8 , 200 8
-C i t y C o u n c i l V e r b a t i m a n d S u mm a r y M i nu t e s d a t e d S e p t e m b e r 8 , 200 8
R ec e i v e C o mmi ss i o n M i nu t e s :
-P l a nn i n g C o m m i ss i o n V e r b a t i m a n d S u mm a r y M i n u t e s d a t e d S e p t e m b e r 2 , 200 8
-P l a nn i n g C o m m i ss i o n W o r k S e s s i o n M i nu t e s d a t e d S e p t e m b e r 16 , 200 8
b . R e s o l u t i o n #2008 -49: A cce p t T h r ee D o n a t i o n s t o t h e C h a n h a s s e n S e n i o r C e n t e r f r o m
C o mm u n i t y B a n k C h a n h a ss e n , K l e i n B a n k C h a n h a ss e n a n d M a r i o n S t u l t z .
c . A pp r o v a l o f A m e n d m e n t s t o C h a p t e r 2 0 o f C i t y C o d e C o n ce r n i ng Z o n i ng R e g u l a t i o n s ;
i n c l u d i ng S u mm a r y O r d i n a n ce f o r P ub li c a t i o n P u r p o s e s .
48
C i t y C o u n c i l S u m m a r y - O c t o b e r 1 3 , 200 8
2
d . R e s o l u t i o n #2008 -50: A pp r o v e R e s o l u t i o n R e qu e s t i n g R e i m bu r s e m e n t f o r C o mm u n i t y
R o a d s i d e L a n d s ca p e P a r t n e r s h i p G r a n t .
e . A pp r o v a l o f O n -S a l e T e m p o r a r y L i qu o r L i c e n s e f o r N o v e m b e r 8 , 2008 , S t . H u b e r t
C a t h o li c C o mm u n i t y , 8201 M a i n S t r ee t .
f . R e s o l u t i o n #2008 -51: A pp r o v a l o f Q u o t e s f o r C i t y H a l l S t a n d b y G e n e r a t o r
I m p r o v e m e n t s .
g . R e s o l u t i o n #2008 -52: 200 8 S t r ee t I m p r o v e m e n t P r o j ec t 08 -01 : A pp r o v e Q uo t e f o r
S t o r m P i p e R e p l ac e m e n t o n B eac h l o t .
h . R e s o l u t i o n #2008 -53: P ub li c W o r k s M a i n t e n a n c e F a c i l i t y P r o j ec t 08 -03 : A pp r o v e
Q uo t e s f o r G r a n u l a r B o r r o w M a t e r i a l a n d T r u c k i ng S e r v i c e s .
i . R e s o l u t i o n #2008 -54: R e s o l u t i o n A u t h o r i z i ng E x ec u t i o n o f L im i t e d U s e P e r m i t w i t h
S t a t e o f M i nn e s o t a , D e p a r t m e n t o f T r a n s p o r t a t i o n f o r a P e d e s t r i a n T r a il i n t h e R i g h t -o f-
W a y o f S t a t e H i g h w a y 41 .
A l l vo t e d i n f avo r a nd t h e m o t i o n c a rr i e d un a n i m o u s l y w i t h a v o t e o f 5 t o 0 .
V I S I T O R P R E S E N T A T I O N S: N o n e .
N I C K ’S S T O RA G E & P A R K I N G : R E Q U E S T F O R A M E ND M E N T T O C O ND I T I O NA L
U S E P E R M I T , 1900 S T O U GH T O N AV E NU E , A P P L I CA N T : J AC Q U E S G I B B S.
K a t e A a n e n s o n p r o v i d e d b ac kg r o u n d i n f o r m a t i o n a n d r e s ea r c h d o n e s i n ce t h e p r o p o s a l o r i g i n a ll y
c a m e b e f o r e t h e C i t y C o u n c i l t h r ee m ee t i n g s a g o . C r a i g M e r t z , r e p r e s e n t i n g t h e a p p li c a n t ,
s t a t e d t h e i r s upp o r t w i t h t h e s t a f f r e p o r t a n d r ec o m m e n d a t i o n .
C o un c i l w o m a n T j o r nh o m m ov e d , C o un c il m a n L i t s e y s ec o nd e d t h a t t h e C i t y C o un c i l
a p p r o v e s a n a m e n d m e n t t o C o nd i t i o n a l U s e P er m i t #87 -2 t o p e r m i t a t o t a l o f 6 0 o u t d o o r
s t o r a g e s p a c e s t o b e l o c a t e d i n P h a s e II I o f t h e s i t e a nd t h e a tt a c h e d F i n d i n g s o f F a c t a n d
D e c i s i o n , s ub j e c t t o t h e f o ll o w i n g c o nd i t i o n s :
1. T h e 60 p a r k i n g s t a ll s f o r v a r i o u s v e h i c l e s t o r a g e , s h a l l b e c o n f i n e d t o t h e a r ea l a b e l e d P h a s e
II I i n t h e s t a f f r e p o r t a n d t h e a r ea s h a l l h a v e a g r a v el o r g r a ss s u r f ace .
2. T h e a p p li ca n t s h a ll p r o v i d e 15 B l ac k H i ll s S p r u ce a l o n g t h e f e n ce l i n e t o p r o v i d e 100 p e r c e n t
s c r e e n i ng o f t h e o u t d oo r s t o r a g e a r ea .
a. T h e a p p li ca n t s h a ll s u b m i t a l e tt e r o f c r e d i t t o c o v e r t h e c o s t o f m a t e r i a l i n s t a ll a t i o n a n d
o n e y ea r w a rr a n t y .
3. D r a i n a g e a n d u t i l i t y ea s e m e n t i s s h o w n b u t m u s t b e r e v i s e d t o i n c l ud e :
49
C i t y C o u n c i l S u m m a r y - O c t o b e r 1 3 , 200 8
3
a. A dd t e n f ee t o f w i d t h f o r a t o t a l o f 20 f e e t o f ea s e m e n t b e t w ee n t h e d r i v e e n t r a n c e a n d t h e
p o n d ea s e m e n t .
b. P r o v i d e d r a i n a g e a n d u t i l i t y e a s e m e n t d e s c r i p t i o n a n d d r a w i n g .
c. D r a i n a g e a n d u t i l i t y ea s e m e n t m u s t c o v e r e n t i r e 944 c o n t o u r o n t h e ea s t s i d e o f t h e p o n d .
4. U pd a t e s h ee t 2 o f 2 s k imm e r d e t a i l t o s h o w a b e r m e l e v a t i o n o f 744 .
5. P l a n s a n d r e p o r t m u s t b e s i g n e d b y a r e g i s t e r e d e n g i n ee r r e g i s t e r e d i n t h e s t a t e o f M i nn e s o t a .
6. S ec u r i t y o f $12 ,000 m u s t b e p r o v i d e d t o t h e c i t y f o r t h e c o n s t r u c t i o n o f t h e p o n d a n d
m a i n t e n a n c e o f e r o s i o n c o n t r o l , a l o n g w i t h t h e s i g n e d C U P a g r e e m e n t.
7. T h e p o n d m u s t b e c o m p l e t e d n o l a t e r t h a n N o v e m b e r 15 , 2008 .
8. A d e t a il e d e r o s i o n c o n t r o l p l a n w i ll b e n ee d e d . A t a mi n i m u m , t h i s p l a n s h a l l i n c l ud e :
a. E r o s i o n c o n t r o l b l a n k e t (ca t e g o r y 3 ) o n a l l s l o p e s 3 :1 o r s t ee p e r . T h i s i n c l ud e s t h e p o n d s .
b. P e r im e t e r s i l t f e n c e n e e d s t o b e s h o w n . A r e -v e g e t a t i o n p l a n f o r a l l d i s t u r b e d a r e a s .
D ee p -r oo t e d w o o d y v e g e t a t i o n i s e n c o u r a g e d n o r t h o f t h e o u t d o o r s t o r a ge a r ea .
c. A n i n s p ec t i o n o f e r o s i o n c o n t r o l m u s t b e c o n du c t e d p r i o r t o c o n s t r u c t i o n c o mm e n c e m e n t .
9. A n y a d d i t i o n a l d e v e l op m e n t t o P a r ce l A o r P a r ce l B s h a l l r e q u i r e a d d i t i o n a l s t o r m w a t e r
p o n d i n g . (T h i s w o u l d i n c l ud e P h a s e III o f P a r c e l A ).
10. T h e 60 o u t d oo r s t o r a g e u n i t s s h a l l n o t i n c r ea s e t h e h a r d s u r f a c e c o v e r a g e o n t h e s i t e .
11. T h e o u t d o o r s t o r a g e s h a l l b e r e m o v e d f r o m t h e s i t e u p o n c o m p l e t i o n o f P h a s e III o f t h e mi n i-
s t o r a g e f a c il i t y .
12. S i g n 2 , t h e g r o u n d l o w p r o f il e s i g n a l o n g O l d H i g h w a y 212 , m u s t b e r e m o v e d .
13. S i g n 4 , t h e d i r ec t i o n a l s i g n a t t h e c o r n e r o f O l d H i g h w a y 212 a n d S t o ug h t o n A v e n u e , m u s t
b e r e m o v e d .
14. S i g n 1 , t h e e n t r a n ce s i g n a l o n g S t o ug h t o n A v e n u e :
a. S h a l l m e e t t h e d e f i n i t i o n o f a g r o u n d l o w p r o f i l e s i g n i n t h a t i t m u s t b e i n c o n t ac t w i t h t h e
g r o u n d ;
b. M a y n o t e x cee d 64 s qu a r e f ee t o f s i g n d i s p l a y a r e a ;
c. M a y n o t b e g r e a t e r t h a n 8 f e e t i n h e i g h t ;
d. A s i g n p e r m i t m u s t b e a pp r o v e d p r i o r t o a l t e r a t i o n s a n d S i g n s 2 a n d 4 m u s t b e r e m o v e d
p r i o r t o s i g n p e r m i t a pp r o v a l .
15. S i g n 3 , t h e p y l o n s i g n a l o n g O l d H i g h w a y 212 - A s i g n p e r m i t m u s t b e a pp r o v e d p r i o r t o
a l t e r a t i o n s a n d S i g n s 2 a n d 4 m u s t b e r e m o v e d p r i o r t o s i g n p e r m i t a pp r o v a l .
50
C i t y C o u n c i l S u m m a r y - O c t o b e r 1 3 , 200 8
4
A l l vo t e d i n f avo r a nd t h e m o t i o n c a rr i e d un a n i m o u s l y w i t h a v o t e o f 5 t o 0 .
AR B O R ET U M S HO PP I N G C E N TE R : C O N S I D E R R E Q U E S T F O R A M I N O R
P L AN N E D UN I T D E V EL O P M E N T (P UD ) A M E ND M E N T T O A LL O W AN LE D
M O T I O N S I G N O N T H E P E R M I TTE D S I G N O N P R O P E R T Y L O C A TE D A T 7755
C E N T URY B O U LE VARD (L O T 2 , B L O C K 1 , AR B O R ET U M S HO PP I N G C E N TE R ).
A P P L I CA N T : S I G N S O URC E & N O R T H C O A S T P AR T N E R S , LL P.
K a t e A a n e n s o n p r e s e n t e d t h e s t a f f r e p o r t a n d P l a nn i ng C o mmi ss i o n upd a t e o n t h i s i t e m . M a y o r
F u r l o n g a s k e d f o r c l a r i f i c a t i o n o n t h e l o ca t i o n o f t h e s i g n . C o u n c i l m a n L i t s e y a s k e d a b o u t t h e
s i ze o f t h e l e tt e r i n g . C o u n c il w o m a n T j o r n h o m a s k e d f o r c l a r i f i ca t i o n o f t h e l a n gu a g e i n t h e
c u rr e n t o r d i n a n ce r e g a r d i n g t h e s e t y p e o f s i g n s . T h e a p p l i c a n t w a s n o t p r e s e n t . A f t e r c o mm e n t s
f r o m t h e c o u n c il , t h e f o l l o w i ng m o t i o n w a s m a d e .
C o un c i l w o m a n E r n s t m ov e d , C o un c i l m a n M c D o n a l d s ec o nd e d t o a pp r ov e t h e P l a nn e d
U n i t D e v e l o p m e n t a m e nd m e n t f o r A r b o r e t u m Sh o pp i n g C e n t e r (P UD 03 -06 ), P l a nn i n g
C a s e #08 -17 , a m e nd i n g t h e d e s i g n s t a nd a r d s S ec t i o n e . S i g n ag e C r i t e r i a , t o a ll o w a n
e l ec t r o n i c m e ss a g e ce n t e r o n a n e x i s t i n g m o nu m e n t s i g n a s f o l l o w s:
M o nu m e n t S i g n
1. L o t 1 s h a l l n o t c o n t a i n a n y m o n u m e n t s i g n s . I n r e t u r n , t h e a pp li ca n t s h a ll b e p e r m i tt e d t o
p l ace a 10 -f o o t h i g h s i g n w i t h a m a x im u m a r ea o f 48 s qu a r e f ee t a l o n g H i g h w a y 5 o n L o t
2 .
a. A n e l ec t r o n i c m e s s ag e ce n t e r s i g n m ay b e p e r m i tt e d a s p a r t o f t h e 48 s qu a r e -f oo t
s i g n d i s p l ay a r e a i n l i e u o f a l t e r n a t i v e t e m p o r a r y s i g n ag e a n d s h a ll c o m p l y w i t h
t h e f o l l o w i n g s t a nd a r d s :
i. N o e l ec t r o n i c m e ss ag e ce n t e r s i g n m ay b e e r ec t e d t h a t , b y r e a s o n o f
p o s i t i o n , s h a p e , m ov e m e n t o r c o l o r i n t er f e re s w i t h t h e p r o p e r f un c t i o n i n g
o f a t r a f f i c s i g n , s i g n a l o r w h i c h o t h e r w i s e c o n s t i t u t e s a t r a f f i c h a z a r d .
ii. E l e c t r o n i c m e s s ag e ce n t e r d i s p l ay s s h a l l n o t e x c ee d 5 ,000 N i t s b e t w ee n t h e
h o u r s o f c i v i l s un r i s e a nd c i v i l s un s e t a nd s h a ll n o t e x cee d 500 N i t s b e t w ee n
t h e h o u r s o f c i v i l s un s e t a nd c i v i l s un r i s e .
iii. E l e c t r o n i c m e s s ag e ce n t e r s i g n s s h a l l n o t c a u s e d i r ec t g l a re n o r b ec o m e a
d i s t r a c t i o n du e t o e x ce s s i v e b r i g h t n e s s .
i v. T h e l a m p w a tt ag e a nd l u m i n a n ce l e v e l i n c a nd e l a s p e r s qu a r e m e t e r (N i t s )
s h a l l b e p r ov i d e d a t t h e t i m e o f p e r m i t a pp l i c a t i o n s .
v. T h e r e s h a l l b e n o e l ec t r o n i c m e s s ag e ce n t e r s i g n s i n t h e f r o n t s e t b a c k a r e a
w i t h i n 5 0 f ee t o f a s t r ee t i n t e r s ec t i o n (a s m e a s u re d f r o m i n t er s ec t i n g r i g h t-
o f -w ay l i n e s ) o r w i t h i n 125 f ee t o f a r e s i d e n t i a l d i s t r i c t , e x ce p t w h e r e
l i g h t i n g f o r s u c h s i g n i s i nd i r ec t o r d i f f u s e d a nd i n n o w ay c o n s t i t u t e s a
t r a f f i c h a z a r d .
51
C i t y C o u n c i l S u m m a r y - O c t o b e r 1 3 , 200 8
5
v i. E l e c t r o n i c a nd n o n -e l ec t r o n i c m e s s ag e ce n t e r s i g n d i s p l ay a r e a u s e d o n a
s i g n s h a l l n o t e x cee d a t o t a l o f 40 s qu a r e f ee t o r 25 p e r ce n t o f t h e a ll o w a b l e
s i g n a r e a , w h i c h e v e r i s l e s s . T h e m e ss ag e d i s p l a y e d o n e l ec t r o n i c m e ss ag e
ce n t e r s i g n s s h a l l b e d e p i c t e d i n o n e s t a t e m e n t a nd n o t a c o n t i nu i n g
s e n t e n ce o r f l o w o f i n f o r m a t i o n . F l a s h i n g , s c r o l li n g , s p ec i a l e ff ec t s o r
a n i m a t e d s ce n e s o n e l ec t r o n i c re a d e r b oa r d s s h a l l b e p r o h i b i t e d .
v ii. E l e c t r o n i c m e s s ag e ce n t e r s i g n LE D d i s p l ay u s e f o r s i g n s w i t h i n 500 f ee t o f
s i n g l e -f a m i l y r e s i d e n t i a l h o m e s s h a ll b e l i m i t e d t o t h e h o u r s b e t w ee n 6 :00
a .m . a n d 10 :0 0 p .m.
v iii. T e m p o r a r y s i g n ag e o t h e r t h a n t h a t d e p i c t e d o n t h e LE D d i s p l ay i s
p r o h i b i t e d f o r t e n a n t s o n L o t 1 .
2. L o t 2 w i l l c o n t a i n o n e m o n u m e n t s i g n a t t h e i n t e r s ec t i o n o f H i g h w a y 5 a n d C e n t u r y
B o u l e v a r d . T h e h e i g h t o f t h e s i g n s h a ll n o t e x cee d 5 f ee t w i t h a n a r ea o f 24 s qu a r e f ee t .
3. A l l s i g n s s h a l l b e b u i l t o f m a t e r i a l s s i m i l a r t o t h o s e u s e d o n t h e e x t e r i o r o f t h e b u il d i ng s
a n d c o m p l e m e n t t h e i r a r c h i t e c t u r a l d e s i g n . T h e s i g n s m u s t m a i n t a i n a m i n i m u m 10 -f o o t
s e t b ac k f r o m t h e p r o p e r t y li n e s .
A l l vo t e d i n f avo r a nd t h e m o t i o n c a rr i e d un a n i m o u s l y w i t h a v o t e o f 5 t o 0 .
C O N S I D E R A P P R O VA L O F T H E C O N T RA C T F O R C O N S T RUC T I O N
M ANA G E M E N T S E RV I C E S , N E W P U B L I C W O R K S B U I L D I N G.
P a u l O e h m e p r e s e n t e d a p o w e r p o i n t p r e s e n t a t i o n o n c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s v e r s u s
h i r i n g a g e n e r a l c o n t r ac t o r . C o u n c il w o m a n E r n s t a s k e d s t a f f t o e x p l a i n t h e c r i t e r i a t h a t w a s u s e d
f o r i n t e r v i e w i n g 3 f i r m s v e r s u s 5 a n d t h e d i f f e r e n c e b e t w ee n e m p l o y i ng a g e n e r a l c o n t r a c t o r
v e r s u s c o n s t r u c t i o n m a n a g e r . C o u n c i l m a n L i t s e y e x p r e s s e d c o n ce r n t h a t t h e C i t y d i d n ’t
i n t e r v i e w a ll t h e b i dd e r s . C o u n c il w o m a n T j o r n h o m a s k e d w h y t h e h ug e g a p i n t h e g e n e r a l
c o n d i t i o n c o s t a n d o n -s i t e r e im bu r s a b l e e x p e n s e s . C o u n c i l m a n M c D o n a l d a s k e d i f c o s t s a v i n g s
i n c u rr e d b y t h e c o n s t r u c t i o n m a n a g e r a r e ca rr i e d o v e r t o t h e C i t y . B r i a n R ec k e r w i t h R JM
C o n s t r u c t i o n d i s c u ss e d t h e i r p o li c y r e g a r d i ng c o n t r ac t s a v i n g s . C o u n c il w o m a n E r n s t a s k e d i f
s t a f f h a d w o r k e d w i t h a c o n s u l t a n t i n p r e p a r i n g t h e R F P . M a y o r F u r l o n g a s k e d a b o u t t h e
t im e l i n e o f t h e c o u n c il a pp r o v i n g m u l t i p l e c o n t r ac t s t h r o ug h o u t t h e p r o j ec t . B r i a n R ec k e r
p r o v i d e d b a c kg r o u n d i n f o r m a t i o n o n R JM C o n s t r u c t i o n a n d e x a m p l e s o f s imi l a r p r o j ec t s w o r k e d
o n b y t h e i r f i r m . A f t e r c o mm e n t s f r o m t h e c o u n c i l , t h e f o l l o w i ng m o t i o n w a s m a d e .
C o un c i l m a n L i t s e y m ov e d , C o un c i l w o m a n T j o r nh o m s ec o nd e d t h a t t h e C i t y C o un c i l
d i r ec t s s t a ff t o e n t e r i n t o a c o n t r a c t f o r c o n s t r u c t i o n m a n ag e m e n t s e r v i c e s w i t h R J M
C o n s t r u c t i o n i n t h e a m o un t o f $44 2 ,600 . A ll vo t e d i n f avo r a nd t h e m o t i o n c a r r i e d
un a n i m o u s l y w i t h a vo t e o f 5 t o 0 .
C O UNC I L P R E S E N T A T I O N S: C o u n c il w o m a n E r n s t c o n g r a t u l a t e d T o d d G e r h a r d t a n d G r e g
S t i c h a f o r t h e i r e f f o r t s i n r ec e i v i ng t h e a w a r d f o r F i n a n c i a l R ec o r d i n g E x c e l l e n ce f o r t h e 18 th
c o n s ec u t i v e y ea r . M a y o r F u r l o n g c o mm e n t e d o n t h e F i r e D e p a r t m e n t ’s o p e n h o u s e a s w e ll a s
e n c o u r a g i n g a l l r e s i d e n t s t o v i s i t t h e M i n n e s o t a L a n d s ca p e A r b o r e t u m t o v i e w t h e f a l l c o l o r s a n d
e xh i b i t s .
52
C i t y C o u n c i l S u m m a r y - O c t o b e r 1 3 , 200 8
6
AD M I N I S T RA T I V E P R E S E N T A T I O N S: T o d d G e r h a r d t p r o v i d e d upd a t e s o n r o a d
c o n s t r u c t i o n p r o j e c t s w i t h i n t h e c i t y .
C O RR E S P O ND E N C E D I S CU SS I O N. C o u n c i l m a n L i t s e y m e n t i o n e d t h e c o rr e s p o n d e n ce
r ec e i v e d f r o m P o li ce C h i e f R o b R e yn o l d s r e g a r d i ng t h e a s s i s t a n ce p r o v i d e d b y C a r v e r C o u n t y
a n d C h a n h a ss e n d e pu t i e s du r i n g t h e R e pub l i c a n N a t i o n a l C o n v e n t i o n .
C o un c i l w o m a n E r n s t m ov e d , C o un c i l w o m a n T j o r nh o m s ec o nd e d t o a d j o u r n t h e m ee t i n g .
A l l vo t e d i n f avo r a nd t h e m o t i o n c a rr i e d un a n i m o u s l y w i t h a v o t e o f 5 t o 0 . T h e C i t y
C o un c i l m ee t i n g w a s a d j o u r n e d a t 8 :3 5 p .m .
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P r e p a r e d b y N a n n O p h e i m
53
C H AN H A SS E N C I T Y C O UNC I L
R E G U L AR M EET I N G
O C T O B E R 13 , 200 8
M ayo r F u r l o n g c a l l e d t h e m ee t i n g t o o r d e r a t 7 :05 p .m . T h e m ee t i n g w a s o p e n e d w i t h t h e
P l e d g e t o t h e F l ag .
C O UNC I L M E M B E R S P R E S E N T: M a y o r F u r l o n g , C o u n c i l m a n L i t s e y , C o u n c i l w o m a n
E r n s t , C o u n c il w o m a n T j o r n h o m , a n d C o u n c i l m a n M c D o n a l d
S T A FF P R E S E N T: T o d d G e r h a r d t , R o g e r K n u t s o n , K a t e A a n e n s o n , P a u l O e h m e , T o dd
H o ff m a n , J il l S i n c l a i r , a n d K r i s t a S p r e i t e r
P U B L I C P R E S E N T:
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L i z , H a n n a h & K y l e H o f f m a n 6891 U t i ca L a n e
M a r c u s Z b i nd e n 6460 B r e tt o n W a y
L e o H o f m e i s t e r 8622 F l a m i ng o D r i v e
P U B L I C ANN O UNC E M E N T S:
M a y o r F u r l o n g : T h a n k y o u a n d w e l c o m e t o e v e r y o n e h e r e i n t h e c o u n c il c h a m b e r s a n d t h o s e
w a t c h i n g a t h o m e . W e ’r e g l a d t h a t y o u j o i n e d u s t h i s e v e n i ng . A t t h i s t im e I w o u l d a s k
m e m b e r s o f t h e c o u n c i l i f t h e r e a r e a n y m od i f i ca t i o n s t o o u r a g e n d a t h i s e v e n i n g . I f n o t , w e ’ll
p r o cee d w i t h t h e a g e n d a a s p u b l i s h e d . I w o u l d li k e t o s t a r t w i t h a c o up l e o f p u b li c
a n n o u n ce m e n t s . T h e f i r s t o f w h i c h i s a n i nv i t a t i o n t o t h e C i t y ’s H a l l o w e e n P a r t y . W i t h f a ll
b e i ng up o n u s t h e C i t y o f C h a n h a s s e n , i n c oo p e r a t i o n w i t h o u r l o c a l b u s i n e ss e s i s p r o u d t o
a n n o u n c e d t h e f o u r t h a n d f i n a l e v e n t o f o u r y ea r l o n g 2008 s p e c i a l e v e n t s e r i e s . J o i n u s f o r t h e
a n n u a l H a l l o w e e n P a r t y w h i c h w i l l b e h e l d o n S a t u r d a y , O c t o b e r 25 th . A t t h i s t im e I ’d i nv i t e a ll
r e s i d e n t s , t h e i r f a m il i e s a n d f r i e n d s t o j o i n u s a t t h e C h a n h a ss e n R ec C e n t e r f o r t h i s e v e n t .
C h i l d r e n a g e s 2 t o 1 0 a r e i nv i t e d t o p a r t i c i p a t e w i t h t h e e v e n t r u n n i ng b e t w ee n 5 :30 a n d 7 :30
p .m . A c t i v i t i e s w il l i n c l ud e f a mil y e n t e r t a i n m e n t b y a l o c a l t h ea t e r g r o u p , I g o r ’s P l a y e r s ,
p r e s e n t i n g t h e H a l l o w e e n T h a t A l m o s t W a s n ’t . T r i c k o r t r ea t i n g w il l t a k e p l ace . O p t i o n s p oo k y
r o o m s , h a y r i d e s , c h i l d r e n ’s g a m e s , r e f r e s h m e n t s . I t ’s a l o t o f f u n . P r e -r e g i s t r a t i o n i s r e q u i r e d
b y F r i d a y , O c t o b e r 24 th . T h e d a y b e f o r e t h e e v e n t , a n d y o u ca n r e g i s t e r e i t h e r a t C i t y H a ll o r t h e
C h a n h a s s e n R ec C e n t e r . T h e r e i s a f ee o f $5 .00 p e r c h il d . A d u l t s a r e f r ee s o M r . G e r h a r d t , y o u
d o n ’t h a v e t o p a y a g a i n t h i s y ea r . A n d t h a t c o v e r s a l l t h e ac t i v i t i e s a n d a l o t o f f u n f o r a l l s o l oo k
f o r w a r d t o s e e i n g y o u a t t h e g r ea t e v e n t . I k n o w ou r P a r k a n d R ec r ea t i o n C o m m i ss i o n
p a r t i c i p a t e s i n t h a t a n d w e a pp r ec i a t e a ll t h e i r v o l u n t ee r t im e a n d e f f o r t s a s w e l l . N o w I ’d li k e t o
m a k e s o m e p r e s e n t a t i o n s a n d m a k e s o m e c o mm e n t s w i t h r e g a r d t o p a r t i c i p a n t s a n d w i n n e r s i n
t h e W a t e r W i s e C o n s e r v a t i o n C o n t e s t , s o I ’m g o i ng t o c o m e d o w n t o t h e f r o n t h e r e a n d a s k
o t h e r s t o j o i n m e i n j u s t a m o m e n t . T h i s e v e n i ng I’m p r o ud t o p r e s e n t s o m e o f t h e a w a r d s f o r t h e
2008 W a t e r W i s e C o n s e r v a t i o n C o n t e s t . T h e c o n t e s t w a s s p o n s o r e d b y t h e C i t y o f C h a n h a s s e n ,
f u n d e d w i t h a g r a n t f r o m t h e M i n n e s o t a P o ll u t i o n C o n t r o l A g e n c y . P a r t i c i p a n t s i n t h e c o n t e s t
w e r e c h a l l e n g e d t o r e du ce t h e i r w a t e r u s a g e o v e r t h e 3 s u mm e r m o n t h s , J un e , J u l y a n d A ug u s t
54
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
2
c o m p a r e d t o l a s t y ea r ’s u s a g e . T h e h o u s e h o l d w i t h t h e g r ea t e s t r e du c t i o n w o n . I n C h a n h a s s e n
t h e t y p i ca l 4 p e r s o n h o u s e h o l d u s e s a b o u t 94 0 g a l l o n s o f w a t e r p e r d a y . T h a t ’s 300 ca s e s o f
w a t e r , b o t t l e d w a t e r . T h e r ea s o n a n d j u s t t o t a l k r e a l q u i c k l y . T h e r ea s o n w e go t i n t o t h i s a t a l l ,
a s m a n y k n o w a b o u t , i s s o m e o f t h e w a t e r p r o b l e m s w e h a d l a s t s u mm e r , i n t h e s u m m e r o f 2007 .
W i t h t h e d r o ug h t a n d w i t h t h e d e m a n d o n o u r c i t y w a t e r s upp l y , a c o u p l e o f o u r w e ll s r a n d r y .
W h i l e w e c ou l d go t h r o ug h a p r o ce ss o f r e p l a c i ng t h e w e l l s , a n d w e ’v e d o n e t h a t , a n d go t
r e p l ac e m e n t w e ll s b ac k o n li n e , w e a l s o u s e t h i s a s a n o p p o r t un i t y t o e n c o u r a g e c o n s e r v a t i o n a n d
t h e p e o p l e t h a t w e ’r e g o i n g t o b e t a l k i ng w i t h t o n i g h t a n d a n u m b e r o f o t h e r p e o p l e t h a t w e r e n ’t
a b l e t o m a k e i t h e r e t h i s e v e n i ng , a n d a ll o u r r e s i d e n t s I t h i n k g a i n e d a g r ea t e r a w a r e n e ss o f o u r
w a t e r u s e a n d h o w w e u s e i t a n d w h e r e w e c a n c o n s e r v e , a n d I t h i n k e v e r y o n e w o u l d a g r ee t h a t
b e i ng s t e w a r d s o f n a t u r a l r e s o u r ce s , u s i n g t h e r e s ou r ce s i n a n a pp r o p r i a t e m a n n e r , i s s o m e t h i ng
t h a t w e ca n a ll s upp o r t . S o w e d o a p p r e c i a t e i t a n d a s I k n o w t h e c o u n c il a s w e l l a pp r ec i a t e s
e v e r y o n e t h a t w a s i n v o l v e d i n t h i s c o n t e s t , a n d e v e n t h o s e m e m b e r s o f o u r c i t y t h a t w e r e n ’t
i n v o l v e d i n t h e c o n t e s t , a n d a l l t h e w o r k t h a t t h e y d i d i n t e r m s o f w o r k i n g a t w a t e r c o n s e r v a t i o n
t h i s l a s t y ea r . A s I s a i d , t h e a v e r a g e m e m b e r 4 p e r s o n h o u s e h o l d u s e s a b o u t 94 0 g a l l o n s o f
w a t e r p e r d a y . T h e f i r s t p l ace w i nn e r h a d a n a v e r a g e d a i l y u s a g e o f 483 g a l l o n s p e r d a y . A
r e du c t i o n o f n ea r l y h a l f t h e a v e r a g e u s a g e . W h a t I’d li k e t o d o i s i nv i t e s o m e o f t h e p a r t i c i p a n t s
i n t h e p r o g r a m t o c o m e f o r w a r d a n d r ec e i v e a g i f t i n r ec o gn i t i o n o f t h e i r p a r t i c i p a t i o n . I b e li e v e
s o m e o f t h e m a r e h e r e w i t h u s t h i s e v e n i ng . L e o H o f m e i s t e r . I s L e o h e r e ?
L e o H o f m e i s t e r : Y e p .
M a y o r F u r l o n g : G o o d e v e n i ng .
L e o H o f m e i s t e r : T h a n k s .
M a y o r F u r l o n g : R o s e K i r c h e r . I s R o s e h e r e ? H i R o s e . G o o d t o s ee y o u .
R o s e K i r c h e r : N i ce t o s ee y o u T o m . T h a n k y o u .
M a y o r F u r l o n g : K a r e n K li n s i ng . K li n s i ng . T h a nk s . T h i r d p l ace p a r t i c i p a n t s r e du ce d t h e i r
w a t e r u s a g e b y 60 % a n d s a v e d 70 , e x c u s e m e . 47 ,000 g a l l o n s o f w a t e r t h i s s u m m e r . P l e a s e h e l p
m e c o n g r a t u l a t e t h e K r i s t y S t r a n g h o u s e h o l d . I s K r i s t y h e r e ? C o n g r a t u l a t i o n s . S ec o n d p l a c e
p a r t i c i p a n t s w e r e c l o s e r un n e r s up t o t h e f i r s t p l ac e w i nn e r s . T h e H o ff m a n f a mil y r e du c e d t h e i r
w a t e r u s a g e b y , t h i s s u m m e r b y o v e r 62 %. C o n g r a t u l a t i o n s t o t h e H o ff m a n f a mil y . A n d f i n a ll y
t h e w i nn i n g h o u s e h o l d t h i s y ea r r e du ce d i t ’s w a t e r u s a g e b y n ea r l y 64 % w i t h a s a v i ng s o f 78 ,000
g a l l o n s o f w a t e r . I ’d li k e t o c o n g r a t u l a t e M a r c u s a n d J e nn i f e r Z b i n d e n i n b e i ng t h e w i n n e r s o f
t h i s y ea r’s W a t e r W i s e C o n s e r v a t i o n C o n t e s t . M a r c u s , a n y t h i ng y o u w a n t t o s a y o n h o w y o u d i d
i t ?
M a r c u s Z b i nd e n : A c t u a l l y I r e a ll y a pp r e c i a t e t h e C i t y f o r d o i n g t h i s . I r e a ll y s upp o r t a
c o n s e r v a t i o n e f f o r t s a n d t h e m a i n w a y t h a t I s a v e d w a t e r w a s t o s t o p w a t e r i n g m y l a w n
t h r o ug h o u t t h e s u mm e r . P r e v i o u s y ea r s I w a s r e a l ac t i v e i n w a t e r i n g m y l a w n . K ee p i ng i t n i ce
a n d g r e e n . T h i s y ea r I d i d n ’t w a t e r i t a t a l l t h r o ug h w h o l e t h e s u mm e r , w h i c h h e l p e d n o t o n l y
s a v e w a t e r b u t I d i d n ’t h a v e t o m o w m y l a w n e i t h e r , w h i c h w a s r e a l l y c oo l . B u t r i g h t n o w i t
w a s , i t g o t y e l l o w du r i n g t h e s u m m e r b u t n o w i n t h e f a ll i t ’s g r ee n . I t l oo k s g r e a t n o w s o I
55
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
3
r ec o mm e n d t h a t e v e r yb od y m o v e t o w a r d s t h a t t y p e o f w a t e r i n g s y s t e m f o r s u r e s o . A n d t h e n t h e
o t h e r t h i n g i s m y k i d s a n d , w e a l l t o o k s h o r t e r s h o w e r s w h i c h w a s r e a l b e n e f i c i a l . W e g o t a
b e tt e r a pp li a n ce f o r w a s h i ng d i s h e s s o a c o up l e t h i n g s t h a t w e d i d t o r e du ce o u r w a t e r u s a g e .
M a y o r F u r l o n g : V e r y go o d , t h a n k y o u . I ’d a l s o l i k e t o m a k e a q u i c k a n n o u n ce m e n t . I t w a s n ’t
o n o u r pub li s h e d a g e n d a . I j u s t f o u n d o u t a b o u t i t t h i s e v e n i ng b u t o n e o f t h e p r o j ec t s t h a t t h e
C i t y o f C h a n h a s s e n w o r k e d o n w i t h s o m e o f o u r r e s i d e n t s a n d n e i g h b o r s a l o n g t h e n e w 101 ,
s o u t h o f H i g h w a y 5 b e t w e e n H i g h w a y 5 a n d 212 . A s m a n y o f y o u k n o w t h a t s ec t i o n o f r o a d w a s
upg r a d e d , r ea li g n e d , e x p a n d e d a n d g r ea t l y i m p r o v e d a s p a r t o f t h e 212 p r o j ec t a n d o t h e r p r o j ec t s
t h a t w e w e r e w o r k i n g o n , a n d t h e r e s i d e n t s i n t h a t a r ea , t h e r e w a s a w i d e g r a ss m e d i a n b e t w e e n
t h e o l d 101 a n d t h e n e w a li g n e d 101 . W o r k w i t h t h e C i t y a n d w i t h t h e D e p a r t m e n t o f
T r a n s p o r t a t i o n i n s ee k i ng t o p l a n t t r ee s t h e r e a n d i n a c o o p e r a t i v e m a n n e r w h e r e t h e , M n D o t
p r o v i d e d f u n d i ng a n d t h e r e s i d e n t s p r o v i d e d t h e v o l u n t ee r s e r v i ce h o u r s a n d t h e C i t y o f c o u r s e
p a r t i c i p a t e d i n c oo r d i n a t i n g t h e e f f o r t s a s w e l l a s o t h e r a c t i v i t i e s , a n d t h i s l a s t w ee k I b e li e v e t h e
C i t y a n d t h e n e i g h b o r s o n 101 r ec e i v e d t h e T r ee s ca p i n g A w a r d f o r t h e M i n n e s o t a S o c i e t y o f
A r b o r c u l t u r e a t t h e i r a n n u a l a w a r d s d i n n e r l a s t T h u r s d a y b a s e d up o n M n D o t ’s , a n d w e r ec e i v e d
a n i ce p l a qu e f o r i t a n d I’ll p a s s t h i s a r o u n d s o p e o p l e c a n s ee i t , a n d a s I u n d e r s t a n d t h e
n e i g h b o r s w e r e t h e r e . M a n y o f o u r n e i g h b o r s w e r e t h e r e . I s ee s o m e o f t h e m i n t h e a u d i e n ce
h e r e a s w e l l a n d p a r t i c i p a t e d i n t h a t s o I ’ll p a s s t h i s a r o u n d b u t v e r y n i ce r ec o gn i t i o n . A r e a l l y a
c o o p e r a t i v e e f f o r t b e t w ee n o u r c i t i ze n s , t h e C i t y a n d t h e S t a t e a g e n c y , M n D o t i n m a k i ng o u r c i t y
m o r e b e a u t i f u l f r o m a n a t u r a l f ea t u r e s t a n dp o i n t s o , I ’ll p a s s t h a t a r o u n d a n d w e c a n l e t
e v e r yb od y g e t a c h a n c e t o s ee t h a t . O k a y . L e t ’s m o v e o n w i t h s o m e o f t h e b u s i n e s s t h i s
e v e n i ng .
C O N S E N T A G E NDA:
C o u n c i l m a n L i t s e y : I’m i n f a v o r o f n u m b e r (f ). I t ’s j u s t t h a t I t h o ug h t m a y b e w e c ou l d h i g h l i g h t
a l i tt l e b i t t h e b e n e f i t o f a d d i n g t h i s g e n e r a t o r t o C i t y H a ll . H o w t h a t c o m p li m e n t s o u r
e m e r g e n c y p r e p a r e d n e s s e f f o r t s a n d , s o j u s t a l i tt l e d i a l o gu e f r o m s t a f f o f w h a t t h a t e n t a il s . I
p l a n o n j u s t a pp r o v i n g i t b u t i f w e c ou l d j u s t m a y b e t a l k a l i tt l e b i t .
M a y o r F u r l o n g : O k a y , l e t ’s j u s t pu ll t h a t , o k a y . T h a t ’s f i n e . O k a y . D o y o u w a n t t o r e m o v e i t
f r o m t h e c o n s e n t a g e n d a t h e n ?
C o u n c i l m a n L i t s e y : W e l l , I j u s t w o u l d li k e t o , p e o p l e t o u n d e r s t a n d h o w i t ’s g o i n g t o h e l p o u t
e m e r g e n c y p r e p a r e d n e s s r ea d i n e ss h e r e a t C i t y H a l l a n d s o f o r t h . M a y b e I j u s t b r o ug h t a t t e n t i o n
t o i t s o t h a t ’s a ll w e n ee d t o s a y b u t m a y b e j u s t a q u i c k .
M a y o r F u r l o n g : A l r i g h t , l e t ’s p u l l t h a t o f f . I’m s o rr y . M r . G e r h a r d t .
T o d d G e r h a r d t : I c o u l d j u s t a dd a qu i c k c o mm e n t h e r e .
M a y o r F u r l o n g : M a y b e i d e n t i f y t h e i t e m .
T o d d G e r h a r d t : Y ea h . I t e m (f ) i s b ac k -up s t a n d by g e n e r a t o r f o r C i t y H a ll . C i t y H a ll h a s b e e n
d e s i g n a t e d a s o u r e m e r g e n c y c o mm a n d c e n t e r i n t h e c a s e o f a n e m e r g e n c y . G o o d e x a m p l e
56
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
4
w o u l d b e t h e t o r n a d o t h a t o cc u rr e d i n H ug o . T h e i r e m e r g e n c y c o mm a n d c e n t e r w a s a t c i t y h a l l
a n d w h e n y o u h a v e a t o r n a d o o r s o m e t y p e o f e m e r g e n c y e v e n t t h a t g o e s o n , y o u t y p i c a ll y l o s e a
l o t o f y o u r u t i l i t i e s a n d f o r u s t o o p e r a t e e ff ec t i v e l y i n t h a t t y p e o f s i t u a t i o n , w e n ee d a b ac k -up
g e n e r a t o r t o r u n c o m pu t e r s , c o p i e r s . T o g e t i n f o r m a t i o n o u t t o t h e pub li c . S o t h e c o u n c il s a w
t h e n ee d i n t h a t . W e t a l k e d a t , a t l ea s t t w o w o r k s e s s i o n s t o d i s c u s s t h e t y p e o f g e n e r a t o r t h a t w e
s h ou l d ac q u i r e , a n d t h e s i ze o f i t t o m ee t o u r n ee d s. A n d t o n i g h t w h a t w e a r e d o i n g i s a pp r o v i n g
t h e b i d s t h a t w e r ec e i v e d f o r t h a t s t a n db y g e n e r a t o r . I t w i l l b e l o ca t e d o n t h e n o r t h w a ll o f c i t y
h a l l h e r e a n d w h i c h l e a d s d i r ec t l y t o o u r e l ec t r i ca l s y s t e m , a n d i t ’s g o i n g t o h e l p u s i n a n
e m e r g e n c y s i t u a t i o n .
C o u n c i l m a n L i t s e y : A n d j u s t qu i c k l y , I t h i n k i t j u s t i t c o m p l im e n t s , li k e I s a i d , t h e e f f o r t s o f t h i s
c o u n c il , w h i c h I c o mm e n d t o , a n d s t a f f , t o p u t a n e m p h a s i ze o f e m e r g e n c y p r e p a r e d n e ss a n d
m a k e g o v e r n m e n t m o r e o p e r a t i o n a l i n t im e s o f d i s a s t e r s o I’m r e a l l y p l e a s e d t h a t w e ’r e a dd i n g
t h i s i t e m s o w i t h t h a t I m o v e t h a t w e a pp r o v e t h e c o n s e n t a g e n d a a s p r o p o s e d b y s t a f f .
M a y o r F u r l o n g : T h a n k y o u . A n d a l o n g w i t h t h a t m o t i o n j u s t s u r e , a s s o o n a s I’m s u r e t h a t
t h e r e ’s n o b o d y e l s e t h a t w a n t s t o a d o p t s o m e t h i ng . I t ’s n o t t h a t , y o u ’l l g e t i t b u t , a r e t h e r e a n y
o t h e r i t e m s o n t h e c o n s e n t a g e n d a t h a t a n y o n e w o u l d li k e s e p a r a t e d i s c u ss i o n o n ? O k a y , i f n o t
t h e n w e d o h a v e a m o t i o n f r o m C o u n c i lm a n L i t s e y t o a d o p t t h e c o n s e n t a g e n d a a s pub l i s h e d ,
i t e m s 1 (a ) t h r o ug h (i ). I s t h e r e a s ec o n d ?
C o u n c i l m a n M c D o n a l d : I’l l s ec o n d .
C o un c i l m a n L i t s e y m ov e d , C o un c il m a n M c D o n a l d s ec o nd e d t o a pp r ov e t h e f o ll o w i n g
c o n s e n t ag e nd a i t e m s pu r s u a n t t o t h e C i t y M a n ag e r ’s r e c o m m e nd a t i o n s :
a . A pp r o v a l o f M i nu t e s :
-C i t y C o u n c i l W o r k S e s s i o n M i nu t e s d a t e d F e b r u a r y 4 , 200 8
-C i t y C o u n c i l W o r k S e s s i o n M i nu t e s d a t e d F e b r u a r y 7 , 200 8
-C i t y C o u n c i l W o r k S e s s i o n M i nu t e s d a t e d S e p t e m b e r 8 , 200 8
-C i t y C o u n c i l V e r b a t i m a n d S u mm a r y M i nu t e s d a t e d S e p t e m b e r 8 , 200 8
R ec e i v e C o mmi ss i o n M i nu t e s :
-P l a nn i n g C o m m i ss i o n V e r b a t i m a n d S u mm a r y M i n u t e s d a t e d S e p t e m b e r 2 , 200 8
-P l a nn i n g C o m m i ss i o n W o r k S e s s i o n M i nu t e s d a t e d S e p t e m b e r 16 , 200 8
b . R e s o l u t i o n #2008 -49: A cce p t T h r ee D o n a t i o n s t o t h e C h a n h a s s e n S e n i o r C e n t e r f r o m
C o mm u n i t y B a n k C h a n h a ss e n , K l e i n B a n k C h a n h a ss e n a n d M a r i o n S t u l t z .
c . A pp r o v a l o f A m e n d m e n t s t o C h a p t e r 2 0 o f C i t y C o d e C o n ce r n i ng Z o n i ng R e g u l a t i o n s ;
i n c l u d i ng S u mm a r y O r d i n a n ce f o r P ub li c a t i o n P u r p o s e s .
d . R e s o l u t i o n #2008 -50: A pp r o v e R e s o l u t i o n R e qu e s t i n g R e i m bu r s e m e n t f o r C o mm u n i t y
R o a d s i d e L a n d s ca p e P a r t n e r s h i p G r a n t .
57
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
5
e . A pp r o v a l o f O n -S a l e T e m p o r a r y L i qu o r L i c e n s e f o r N o v e m b e r 8 , 2008 , S t . H u b e r t
C a t h o li c C o mm u n i t y , 8201 M a i n S t r ee t .
f . R e s o l u t i o n #2008 -51: A pp r o v a l o f Q u o t e s f o r C i t y H a l l S t a n d b y G e n e r a t o r
I m p r o v e m e n t s .
g . R e s o l u t i o n #2008 -52: 200 8 S t r ee t I m p r o v e m e n t P r o j ec t 08 -01 : A pp r o v e Q uo t e f o r
S t o r m P i p e R e p l ac e m e n t o n B eac h l o t .
h . R e s o l u t i o n #2008 -53: P ub li c W o r k s M a i n t e n a n c e F a c i l i t y P r o j ec t 08 -03 : A pp r o v e
Q uo t e s f o r G r a n u l a r B o r r o w M a t e r i a l a n d T r u c k i ng S e r v i c e s .
i . R e s o l u t i o n #2008 -54: R e s o l u t i o n A u t h o r i z i ng E x ec u t i o n o f L im i t e d U s e P e r m i t w i t h
S t a t e o f M i nn e s o t a , D e p a r t m e n t o f T r a n s p o r t a t i o n f o r a P e d e s t r i a n T r a il i n t h e R i g h t -o f-
W a y o f S t a t e H i g h w a y 41 .
A l l vo t e d i n f avo r a nd t h e m o t i o n c a rr i e d un a n i m o u s l y w i t h a v o t e o f 5 t o 0 .
V I S I T O R P R E S E N T A T I O N S: N o n e .
N I C K ’S S T O RA G E & P A R K I N G : R E Q U E S T F O R A M E ND M E N T T O C O ND I T I O NA L
U S E P E R M I T , 1900 S T O U GH T O N AV E NU E , A P P L I CA N T : J AC Q U E S G I B B S.
M a y o r F u r l o n g : L e t ’s s t a r t w i t h t h e s t a f f r e p o r t p l ea s e . T h i s i s a n i t e m t h a t w e ’v e h a d b e f o r e u s
s o m a y b e i f y o u c o u l d g i v e u s a n upd a t e o f w h e r e w e w e r e a n d w h e r e w e a r e t o t h i s e v e n i n g .
K a t e A a n e n s o n : T h a n k y o u M a y o r . T h i s i t e m h a s b e e n o n f o r a n u m b e r o f C i t y C o u n c i l
m ee t i n g s . S o w e d o h a v e a q u i c k p o w e r p o i n t j u s t t o k i n d o f r e m i nd e v e r yb od y h o w t h e i ss u e s .
O r i g i n a l l y t h e r e w a s 3 i s s u e s . E x p a n s i o n o f t h e o u t d o o r s t o r a g e , s i g n a g e v a r i a n ce s , a n d s o w e
t h i n k , a n d a m e n d m e n t t o t h a t c o n d i t i o n a l u s e s o I t h i nk w e r e s o l v e d a c o up l e o f t h e i ss u e s s o I ’ll
go t h r o ug h t h o s e a g a i n . R e mi n d i n g y o u t h e s i t e i s o u t li n e d i n y e l l o w o n t h e p i c t u r e h e r e . A n d
l o ca t e d o n S t o ug h t o n A v e n u e a t 21 2 a s y o u i n d i ca t e d . T h e o r i g i n a l r e qu e s t f o r t h e a m e n d m e n t t o
t h e c o n d i t i o n a l u s e a n d i n t e r im u s e p e r m i t w a s f o r t h e 60 o u t d o o r s t o r a g e p a r k i n g s t a ll s . A s y o u
r ec a l l w e d i d r e s o l v e t h a t i f t h e a d d i t i o n a l b u i l d i n g s w e r e t o b e p l ace d o n t h e s i t e , t h e n t h a t w o u l d
e l im i n a t e t h e o u t d o o r s t o r a g e . T h a t w o u l d h a v e t o go a w a y w i t h t h e e x p a n s i o n o f t h e n e x t p h a s e ,
s o t h a t w o u l d e l im i n a t e t h a t a n d I t h i n k t h e r e ’s c o n c u rr e n ce o n t h a t . T h e o t h e r i s s u e , i s s u e
n u m b e r 3 t h a t w e d i d r e s o l v e w a s t h e s t o r a g e . T h e y d i d w o r k o u t w i t h t h e a d j o i n i ng p r o p e r t y
o w n e r t o p r o v i d e t h e s t o r m w a t e r p o n d . O n e o f t h e c o n d i t i o n s o f a pp r o v a l w i t h t h i s a p p li ca t i o n
t h e n w ou l d b e t o g e t s ec u r i t y t o m a k e s u r e t h a t h a pp e n s i n a t im e l y m a nn e r . S o t h a t i ss u e h a s
b e e n r e s o l v e d . T h e n t h e l a s t i ss u e t h a t w e s p e n t q u i t e a b i t o f t im e o n l a s t m e e t i n g w a s ac t u a l l y
t h e s i g n a g e , a n d w e t a l k e d a b o u t w h a t w e r e t h e o r d i n a n c e s i n p l ace , a n d w e f e l t t h a t t h e r e c o u l d
b e s o m e r e li e f , b u t a s i t t u r n s o u t i n l oo k i n g t h r o u gh t h e v a r i a n ce , o r t h e s t a n d a r d s t h a t w e r e i n
p l ace i n 1986 , t h a t i t r ea l l y e l im i n a t e d , t h e y h a v e t o e li m i n a t e o n e s i g n b u t o t h e r t h a n t h a t t h e r e s t
o f t h e s i g n s t h a t s t a y i n p l ace d o m e e t t h e r e qu i r e m e n t s . T h e r e h a v e t o b e s o m e mi n o r
m od i f i c a t i o n s , w h i c h t h e a p p li c a n t h a s a g r ee d t o , s o t h e r e f o r e t h e s i g n v a r i a n c e s d o g o a w a y . I’ll
s h o w t h o s e s p e c i f i ca l l y b y l o ca t i o n . T h e f i r s t s i g n , t h e e n t r a n ce s i g n i s a , m u s t b e a g r o u n d l o w
58
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
6
p r o f il e . A g a i n t h e s e a r e t o b e l e g a l , n o n -c o n f o r m i n g . H a v e t o b e c o n s i s t e n t w i t h t h e s t a n d a r d s
t h a t w e r e i n p l ace i n 1986 . S o t h i s i s w h a t t h e y w o u l d b e . A l o w g r o u n d p r o f il e s o i t m ea n s i t
h a s t o b e a s o u r o r d i n a n c e d e f i n e d i t b ac k t h e n , a ff i x e d t o t h e g r o u n d s o t h a t n ee d s t o b e l o w e r e d .
S i g n n u m b e r 2 m u s t b e r e m o v e d f r o m t h e s i t e . I t ’s o f f p r e m i s e a n d t h a t ’s t h e o n e w e s h o w e d
t h a t w e h a d r ec o mm e n d e d a v a r i a n c e b e f o r e b u t n o w w e ’r e g o i n g w i t h a v a r i a n c e f r ee , g o i n g
b ac k t o t h e 1986 r u l e s . S i g n n u m b e r 3 w a s p e r m i t t e d . A p y l o n s i g n w a s p e r m i tt e d i n 1986 .
A g a i n t h e r e ’s s t i l l d i s a g r e e m e n t w h e t h e r o r n o t t h e r e w a s p e r m i t s i s s u e d b u t w e ’v e a g r ee d t o
ac q u i e s ce o n t h a t i s s u e a n d j u s t f o l l o w t h o s e 1986 r u l e s . S o t h e y w i l l r e -f a c e t h e s i g n a n d t h e n
a g a i n g e t a s i g n p e r m i t t o b e c o n s i s t e n t w i t h t h e o r d i n a n ce . A n d t h e n t h e f o u r t h s i g n w o u l d b e
t h e d i r ec t i o n a l s i g n r e m o v e d f r o m t h e s i t e , s o t h e s i g n s , t h e t w o s i g n s p e r m i tt e d t h e n w h i c h
t h e y ’v e a g r ee d t o . S o w i t h t h a t , w e a r e r e c o mm e n d i n g a pp r o v a l . A g a i n i t ’s t h e a m e n d m e n t t o
t h e c o n d i t i o n a l u s e w h i c h w ou l d a l l o w t h e o u t d o o r s t o r a g e , a n d t h a t g o e s a w a y w i t h P h a s e III .
A n d a g a i n t h e y d o h a v e t o d o c o n d i t i o n s i n t h e s t a f f r e p o r t a n d s p e c i f i c a ll y a l o t o f t h o s e r e l a t e t o
t h e d r a i n a g e a n d t h e s ec u r i t y p o s t i n g a n d m a k e s u r e t h a t t h a t i s r e s o l v e d . S o w i t h t h a t w e a r e
r ec o mm e n d i ng a pp r o v a l .
M a y o r F u r l o n g : Q u e s t i o n s f o r s t a f f . A n yb od y w a n t t o s t a r t ? C o u n c il w o m a n T j o r n h o m .
C o u n c il w o m a n T j o r n h o m : Y o u k n o w a c t u a l l y I d o n ’t . I t h i n k t h e s t a f f r e p o r t w a s p r e t t y s e l f
e x p l a n a t o r y . I t h i n k t h i s i s t h e t h i r d m ee t i n g o b v i o u s l y w e ’v e h a d s o I ’m j u s t r e li e v e d t h a t
e v e r y t h i ng go t r e s o l v e d . I t ’s w o r k i n g o u t f o r a l l p a r t i e s . O n w o r k i n g o n t h e i ss u e s .
M a y o r F u r l o n g : T h a n k y o u . A n y o t h e r qu e s t i o n s a t t h i s p o i n t ? T h e , c o u l d y o u g o b ac k t o t h e
s i g n n u m b e r 3 w h i c h I t h i n k i s t h e p y l o n s i g n . Y ou s a y a s i g n p e r m i t i s r e q u i r e d .
K a t e A a n e n s o n : C o r r ec t .
M a y o r F u r l o n g : S o a s p a r t o f t h e c o n d i t i o n t h e y ’r e g o i n g t o h a v e t o s ub m i t f o r a s i g n p e r m i t f o r
t h i s p y l o n s i g n .
K a t e A a n e n s o n : Y e p .
M a y o r F u r l o n g : A n d t h e n i s t h e c u rr e n t d e s i g n o f t h a t s i g n , d i d t h a t m ee t t h e s t a n d a r d ?
K a t e A a n e n s o n : T h a t ’s c o r r ec t .
M a y o r F u r l o n g : O k a y . S o t h e l i g h t s o n t h e i n s i d e a n d t h e p l a s t i c .
K a t e A a n e n s o n : Y e p , a n d t h e o n e i s s u e t h a t w e d i d r e s o l v e w a s t h e s i ze o f t h e l o go . T h e r e ’s a
ce r t a i n p e r c e n t a g e r e qu i r e m e n t . T h e y d i d c a l c u l a t e t h a t s o i t i s c o m p l i a n t w i t h t h e c u rr e n t
r e g u l a t i o n s a s f a r a s w h a t ca n a pp ea r o n t h e s i g n i t s e l f .
M a y o r F u r l o n g : O k a y . A n d a ll t h a t i n f o r m a t i o n w o u l d b e c o n t a i n e d i n t h e p e r m i t t h a t t h e y .
59
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
7
K a t e A a n e n s o n : C o r r ec t . A n d w e h a v e v e r i f i e d t h a t a h ea d b eca u s e i f t h e y d i d w a n t a v a r i a n ce ,
w e w a n t e d t o m a k e s u r e w e d i d n ’t h a v e t o c o m e b ac k a g a i n s o a l l t h a t , t h e ac t u a l p e r m i t w a s
r e v i e w e d s o i t i s c o m p l i a n t s o i t ’s j u s t a m a tt e r o f i ss u i ng i t a f t e r y o u r d i r ec t i o n t o n i g h t .
M a y o r F u r l o n g : O k a y . A l r i g h t . A n d s o t h e , j u s t t o b e c l e a r w h a t s t a f f i s r ec o mm e n d i n g i s t h e
r e d li n e d m o t i o n t h a t ’s i n t h e s t a f f r e p o r t .
K a t e A a n e n s o n : T h a t ’s c o r r ec t . A n d w e d i d d o n e w F i n d i n g s o f F ac t b eca u s e t h i n g s h a v e
c h a n g e d . T h e v a r i a n c e s a r e n o l o n g e r a p p li c a b l e s o t h e F i n d i ng s o f F ac t h a v e b ee n r e v i s e d a n d
t h a t ’s a l s o a p a r t o f t h e m o t i o n t h e r e t oo .
M a y o r F u r l o n g : O k a y . A l r i g h t . A n y o t h e r qu e s t i o n s a t t h i s t im e ?
C o u n c i l m a n L i t s e y : J u s t qu i c k l y . S o t h e n i n e s s e n ce w e ’r e g o i n g b ac k t o 198 6 . U s i n g t h a t a s
o u r b e n c h m a r k f o r w h e t h e r o r n o t t h e s e s i g n s m ee t t h e o r d i n a n ce a t t h a t p o i n t i n t im e ?
K a t e A a n e n s o n : C o r r ec t .
C o u n c i l m a n L i t s e y : A n d t h a t w a s k i n d o f a c o m p r o mi s e w o r k e d o u t a n d e v e r y o n e ’s i n
a g r e e m e n t .
K a t e A a n e n s o n : Y e s , t h a t ’s c o r r ec t .
C o u n c i l m a n L i t s e y : G o o d w o r k c o mi n g t o a r e s o l u t i o n .
M a y o r F u r l o n g : A n d I t h i n k t h e c l a r i f i ca t i o n t h e r e i s , i s t h a t t h e y h a v e t o b e c o n f o r m a n c e w i t h
w h a t w a s i n p l a ce i n .
C o u n c i l m a n L i t s e y : A t t h a t t im e .
M a y o r F u r l o n g : A t t h a t t im e s o .
K a t e A a n e n s o n : T h a t ’s c o r r ec t . S o t h e y s t i l l h a d t o m a k e s o m e m od i f i ca t i o n s . T h e o n e s i g n t h a t
w a s t o o t a l l . D i d n ’t m ee t e v e n b ac k t h e n t h e m o n u m e n t d e f i n i t i o n .
M a y o r F u r l o n g : Y e p .
K a t e A a n e n s o n : S o t h e y d i d h a v e t o m a k e s o m e c h a n g e s .
M a y o r F u r l o n g : A n d t h e o t h e r o n e s a r e c o mi ng o u t . T h e p y l o n s i g n i s a l l o w e d .
K a t e A a n e n s o n : R i g h t . A n d t h e n w h a t t h e l e tt e r i ng a n d t h e l o go m ee t s t h e c u rr e n t s i g n
o r d i n a n ce s o i t ’s a c o m p r o mi s e .
M a y o r F u r l o n g : O k a y .
60
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
8
C o u n c i l m a n L i t s e y : S o i t c r e a t e d m o r e c o m m o n g r o u n d i n w h i c h t o r eac h a c o m p r o mi s e
b a s i c a ll y .
K a t e A a n e n s o n : I t h i n k s o . I t h i n k s o y e a h .
C o u n c i l m a n L i t s e y : G r ea t , o k a y .
K a t e A a n e n s o n : A n d t h a t f r o m t h e b e g i n n i ng w a s t h e i r i s s u e w a s g e tt i n g t h e p y l o n s i g n . A g a i n
w e ac q u i e s ce d o n w h e t h e r o r n o t t h e r e w e r e p e r m i t s i s s u e d a t t h a t t im e . T h e l e g a l i t y o f t h a t . W e
j u s t w e n t b ac k t o w h a t t h e r u l e s w e r e i n p l ace a n d a g a i n t r i e d t o f i nd t h a t mi d d l e g r o u n d .
M a y o r F u r l o n g : A l r i g h t . A n y o t h e r qu e s t i o n s f o r s t a f f a t t h i s t im e ? T h e a p p l i c a n t ’s h e r e , o r a t
l e a s t t h e i r r e p r e s e n t a t i v e i s h e r e . W o u l d y o u li k e t o c o m e f o r w a r d s i r ?
C r a i g M e r t z : W e s upp o r t t h e s t a f f r e p o r t .
M a y o r F u r l o n g : I f I ca n h a v e y o u c o m e t o t h e mi c r o p h o n e j u s t t o m a k e s u r e p e o p l e a t h o m e c a n
h ea r a n d i n t r o du c e y o u r s e l f f o r t h e r ec o r d .
C r a i g M e r t z : C r a i g M e r t z h e r e , a tt o r n e y f o r t h e a p p li c a n t a n d w e h a v e r ea d t h e s t a f f r e p o r t a n d
M r . G i bb s , t h e P r e s i d e n t o f t h e c o m p a n y i s h e r e a l o n g w i t h h i s o n -s i t e m a n a g e r a n d w e s upp o r t
t h e s t a f f r e p o r t .
M a y o r F u r l o n g : O k a y , t h a n k y o u . A n y qu e s t i o n s f o r t h e a pp li ca n t ? N o ? O k a y . L e t ’s b r i ng i t
t o c o u n c i l t h e n . A n y t h o ug h t s o r d i s c u s s i o n ?
C o u n c i l m a n M c D o n a l d : W e l l I gu e ss I’m j u s t g l a d t o f i n d t h a t t h e , w e ’r e a b l e t o r e s o l v e t h i s i n a
m a n n e r b e n e f i c i a l t o b o t h p a r t i e s s o h a t s o f f t o s t a f f a n d a l s o t o t h e a p p li c a n t f o r w o r k i n g w i t h
s t a f f , s o t h a n k y o u .
M a y o r F u r l o n g : A n y t h i ng e l s e ? N o ? I w o u l d c o n c u r . T h a t b e i ng s a i d , i f t h e r e ’s n o f u r t h e r
d i s c u s s i o n o n t h i s i t e m , i s t h e r e a m o t i o n ? I b e li e v e i t b e g i n s o n p a g e 12 o f t h e s t a f f r e p o r t .
K a t e A a n e n s o n : O r y o u ca n r ea d i t o n t h e f r o n t p a g e t oo .
C o u n c il w o m a n T j o r n h o m : D o e s t h e f r o n t p a g e o n e w o r k t o o ?
K a t e A a n e n s o n : Y e s i t w i l l .
C o u n c il w o m a n T j o r n h o m : O k a y . I’l l g o a h ea d a nd m a k e a m o t i o n .
M a y o r F u r l o n g : C o u n c il w o m a n T j o r n h o m .
C o u n c il w o m a n T j o r n h o m : M a k e a m o t i o n t h e C i t y C o u n c i l a pp r o v e s a n a m e n d m e n t t o t h e
C o n d i t i o n a l U s e P e r m i t #87 -2 , P l a nn i ng C a s e #08 -10 t o p e r m i t a t o t a l o f 60 o u t d o o r s t o r a g e
61
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
9
s p ace s t o b e l o ca t e d i n P h a s e III o f t h e s i t e s ub j ec t t o c o n d i t i o n s 1 t h r o ug h 15 o n p a g e s 12
t h r o ug h 14 o f t h e s t a f f r e p o r t a n d t h e a t t ac h e d F i n d i ng s o f F ac t a n d D e c i s i o n .
M a y o r F u r l o n g : T h a n k y o u . I s t h e r e a s ec o n d ?
C o u n c i l m a n L i t s e y : S ec o n d .
M a y o r F u r l o n g : M o t i o n ’s b e e n s e c o n d e d . A n y f u r t h e r d i s c u s s i o n o f t h e m o t i o n ?
C o un c i l w o m a n T j o r nh o m m ov e d , C o un c il m a n L i t s e y s ec o nd e d t h a t t h e C i t y C o un c i l
a p p r o v e s a n a m e n d m e n t t o C o nd i t i o n a l U s e P er m i t #87 -2 t o p e r m i t a t o t a l o f 6 0 o u t d o o r
s t o r a g e s p a c e s t o b e l o c a t e d i n P h a s e II I o f t h e s i t e a nd t h e a tt a c h e d F i n d i n g s o f F a c t a n d
D e c i s i o n , s ub j e c t t o t h e f o ll o w i n g c o nd i t i o n s :
1. T h e 60 p a r k i n g s t a ll s f o r v a r i o u s v e h i c l e s t o r a g e , s h a l l b e c o n f i n e d t o t h e a r ea l a b e l e d P h a s e
II I i n t h e s t a f f r e p o r t a n d t h e a r ea s h a l l h a v e a g r a v el o r g r a ss s u r f ace .
2. T h e a p p li ca n t s h a ll p r o v i d e 15 B l ac k H i ll s S p r u ce a l o n g t h e f e n ce l i n e t o p r o v i d e 100 p e r c e n t
s c r e e n i ng o f t h e o u t d oo r s t o r a g e a r ea .
a. T h e a p p li ca n t s h a ll s u b m i t a l e tt e r o f c r e d i t t o c o v e r t h e c o s t o f m a t e r i a l i n s t a ll a t i o n a n d
o n e y ea r w a rr a n t y .
3. D r a i n a g e a n d u t i l i t y ea s e m e n t i s s h o w n b u t m u s t b e r e v i s e d t o i n c l ud e :
a. A dd t e n f ee t o f w i d t h f o r a t o t a l o f 20 f e e t o f ea s e m e n t b e t w ee n t h e d r i v e e n t r a n c e a n d t h e
p o n d ea s e m e n t .
b. P r o v i d e d r a i n a g e a n d u t i l i t y e a s e m e n t d e s c r i p t i o n a n d d r a w i n g .
c. D r a i n a g e a n d u t i l i t y ea s e m e n t m u s t c o v e r e n t i r e 944 c o n t o u r o n t h e ea s t s i d e o f t h e p o n d .
4. U pd a t e s h ee t 2 o f 2 s k imm e r d e t a i l t o s h o w a b e r m e l e v a t i o n o f 744 .
5. P l a n s a n d r e p o r t m u s t b e s i g n e d b y a r e g i s t e r e d e n g i n ee r r e g i s t e r e d i n t h e s t a t e o f M i nn e s o t a .
6. S ec u r i t y o f $12 ,000 m u s t b e p r o v i d e d t o t h e c i t y f o r t h e c o n s t r u c t i o n o f t h e p o n d a n d
m a i n t e n a n c e o f e r o s i o n c o n t r o l , a l o n g w i t h t h e s i g n e d C U P a g r e e m e n t.
7. T h e p o n d m u s t b e c o m p l e t e d n o l a t e r t h a n N o v e m b e r 15 , 2008 .
8. A d e t a il e d e r o s i o n c o n t r o l p l a n w i ll b e n ee d e d . A t a mi n i m u m , t h i s p l a n s h a l l i n c l ud e :
a. E r o s i o n c o n t r o l b l a n k e t (ca t e g o r y 3 ) o n a l l s l o p e s 3 :1 o r s t ee p e r . T h i s i n c l ud e s t h e p o n d s .
b. P e r im e t e r s i l t f e n c e n e e d s t o b e s h o w n . A r e -v e g e t a t i o n p l a n f o r a l l d i s t u r b e d a r e a s .
D ee p -r oo t e d w o o d y v e g e t a t i o n i s e n c o u r a g e d n o r t h o f t h e o u t d o o r s t o r a ge a r ea .
c. A n i n s p ec t i o n o f e r o s i o n c o n t r o l m u s t b e c o n du c t e d p r i o r t o c o n s t r u c t i o n c o mm e n c e m e n t .
62
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
10
9. A n y a d d i t i o n a l d e v e l op m e n t t o P a r ce l A o r P a r ce l B s h a l l r e q u i r e a d d i t i o n a l s t o r m w a t e r
p o n d i n g . (T h i s w o u l d i n c l ud e P h a s e III o f P a r c e l A ).
10. T h e 60 o u t d oo r s t o r a g e u n i t s s h a l l n o t i n c r ea s e t h e h a r d s u r f a c e c o v e r a g e o n t h e s i t e .
11. T h e o u t d o o r s t o r a g e s h a l l b e r e m o v e d f r o m t h e s i t e u p o n c o m p l e t i o n o f P h a s e III o f t h e mi n i-
s t o r a g e f a c il i t y .
12. S i g n 2 , t h e g r o u n d l o w p r o f il e s i g n a l o n g O l d H i g h w a y 212 , m u s t b e r e m o v e d .
13. S i g n 4 , t h e d i r ec t i o n a l s i g n a t t h e c o r n e r o f O l d H i g h w a y 212 a n d S t o ug h t o n A v e n u e , m u s t
b e r e m o v e d .
14. S i g n 1 , t h e e n t r a n ce s i g n a l o n g S t o ug h t o n A v e n u e :
a. S h a l l m e e t t h e d e f i n i t i o n o f a g r o u n d l o w p r o f i l e s i g n i n t h a t i t m u s t b e i n c o n t ac t w i t h t h e
g r o u n d ;
b. M a y n o t e x cee d 64 s qu a r e f ee t o f s i g n d i s p l a y a r e a ;
c. M a y n o t b e g r e a t e r t h a n 8 f e e t i n h e i g h t ;
d. A s i g n p e r m i t m u s t b e a pp r o v e d p r i o r t o a l t e r a t i o n s a n d S i g n s 2 a n d 4 m u s t b e r e m o v e d
p r i o r t o s i g n p e r m i t a pp r o v a l .
15. S i g n 3 , t h e p y l o n s i g n a l o n g O l d H i g h w a y 212 - A s i g n p e r m i t m u s t b e a pp r o v e d p r i o r t o
a l t e r a t i o n s a n d S i g n s 2 a n d 4 m u s t b e r e m o v e d p r i o r t o s i g n p e r m i t a pp r o v a l .
A l l vo t e d i n f avo r a nd t h e m o t i o n c a rr i e d un a n i m o u s l y w i t h a v o t e o f 5 t o 0 .
AR B O R ET U M S HO PP I N G C E N TE R : C O N S I D E R R E Q U E S T F O R A M I N O R
P L AN N E D UN I T D E V EL O P M E N T (P UD ) A M E ND M E N T T O A LL O W AN LE D
M O T I O N S I G N O N T H E P E R M I TTE D S I G N O N P R O P E R T Y L O C A TE D A T 7755
C E N T URY B O U LE VARD (L O T 2 , B L O C K 1 , AR B O R ET U M S HO PP I N G C E N TE R ).
A P P L I CA N T : S I G N S O URC E & N O R T H C O A S T P AR T N E R S , LL P.
K a t e A a n e n s o n : T h a n k y o u . T h i s a p p l i ca t i o n i s a n a m e n d m e n t t o a P UD . T h i s i s a
n e i g h b o r h oo d s h o p p i n g ce n t e r d i s t r i c t a n d t h i s i t e m w a s h e l d , a pub li c h ea r i ng w a s h e l d b e f o r e
t h e P l a nn i ng C o m m i ss i o n o n S e p t e m b e r 2 nd . T h e y d i d s p e n d s o m e t im e d i s c u ss i ng m o t i o n s i g n s
a n d h o w t h e y ’r e i n t e r p r e t e d a n d I’ll d i s c u ss t h a t i n a mi n u t e a s w e go f o r w a r d . T h i s s i g n d o e s ,
t h i s p r o p e r t y i s l o ca t e d o n t h e i n t e r s ec t i o n o f C e n t u r y B o u l e v a r d a n d H i g h w a y 5 . W h e n t h e s i g n
p ac k a g e w a s pu t t o g e t h e r , t h a t b ac k l o t d o e s a b u t r e s i d e n t i a l . W h i l e t h e r e i s a b u ff e r t h e r e
b e c a u s e o f t h e B l u f f C r ee k o v e r l a y z o n i ng d i s t r i c t , t h e p r o p e r t y i n t h i s c o r n e r up i n h e r e i s p a r t o f
t h e A r b o r e t u m V i l l a g e . S o i n l ook i n g a t t h e s i g n p ac k a g e t h e r e i t w a s i n t e n d e d t o a c t u a ll y pu t a
s i g n f o r t h i s p r o p e r t y , i n s t ea d o f o n t h e s t r e e t f r o n t a g e s , t o H i g h w a y 5 w h e r e i t g o t b e t t e r
v i s i b il i t y . S o t h i s i s t h e s i g n w e ’r e t a l k i ng a b o u t . T h e P UD s a y s m o n u m e n t s i g n s o n l y . N o t t o
e x c ee d 10 f ee t , a n d t h e n t h e L o t 2 , w h i c h i s t h i s f r o n t , a l s o h a s a s i g n , a m o n u m e n t s i g n f o r t h e
g a s s t a t i o n . S o i n l oo k i n g a t t h a t a m e n d m e n t , a n d t h e l o ca t i o n o f t h e s i g n s , t h e a p p li ca n t w a n t e d
t o d o a p r e t t y l a r g e s c r o l l i ng , c h a n g e a b l e c op y s i g n . S o i n l oo k i n g a t r e v i e w i ng t h a t , w e w a n t t o
63
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
11
b e c o n s i s t e n t w i t h w h a t w e ’v e a l l o w e d f o r o t h e r s i g n s . S o w h a t t h i s r e qu e s t i s f o r a mi n o r P UD
a m e n d m e n t o n t h e e l ec t r o n i c r ea d e r s i g n , w h i c h i s a , w e c o u l d pu t i n t o t h e P UD a m e n d m e n t a s ,
o r a s a c o n d i t i o n a l u s e a n d o t h e r z o n i n g d i s t r i c t s . S o w h a t w e ’r e r e c o mm e n d i ng h e r e i s
a m e n d i ng t h e P UD t o a l l o w t h e e l ec t r o n i c c h a n g ea b l e c op y , s o t h a t ’s t h e ac t u a l r e qu e s t . S o t h e
c u rr e n t s i g n w ou l d b e w h a t ’s o u t t h e r e t od a y , a n d t h e u s e s t h a t a r e i n t h o s e b ac k b u s i n e ss e s . S o
t h e r e w o u l d s t i l l b e s o m e s p ace b u t w h a t t h e r e c o mm e n d a t i o n i s , c o n s i s t e n t w i t h w h a t a l l o w e d
f o r c h a n g ea b l e c o p y , t o p u t t h a t o n t h e t o p . T h e r e ’s n u m e r o u s i t e r a t i o n s o n t h i s w h e n i t w a s
a pp ea r e d b e f o r e s t a f f t o g e t a m u c h l a r g e r s i g n a n d d i d n ’t w a n t t o g o d o w n t h a t r o a d . C e r t a i n l y
w e t h i n k t h a t t h e c h a n g e a b l e c op y a r c h i t ec t u r a l l y c o u l d b e n i ce r t h a n a l o t o f t h e r ea d t h a t m i g h t
b e h a r d e r t o g e t o n t h e s i g n . A g a i n s o m e o f t h e c o n ce r n t o o w a s t h a t t h e e x i s t i n g g a s s t a t i o n
s i g n , t h e p r o li f e r a t i o n o f s o m e o f t h e t e m p o r a r y s i g n s o u t t h e r e , t h a t w e ’r e h o p i n g t o o w h il e
t h e y ’r e d i ff e r e n t o w n e r s , t h e o r i g i n a l d e v e l o p e r t r y i ng t o w o r k t h r o ug h s o m e o f t h o s e i ss u e s . S o
t h e a p p li c a n t ’s i n t e n t i s t o a d v e r t i s e m o r e v i s i b il i t y f o r t h a t b ac k l o t . A g a i n w e pu t t h a t up f r o n t
o n H i g h w a y 5 t o g e t b e t t e r v i s i b il i t y . I n t u r n w h a t w e w e r e l oo k i n g a t i s t o g e t r i d o f s o m e o f
t h a t t e m p o r a r y s i g n a g e o n L o t 1 . A g a i n s o m e o f t h a t ’s r e l a t e d t o t h e g a s s t a t i o n a n d s o a n y ,
w e ’r e h op i n g t h a t t h e L E D , b y a l l o w i ng s o m e c h a ng ea b l e c op y o n t h a t , t o acc o m m o d a t e s o m e o f
t h e g a s s t a t i o n ’s n ee d s . A n y qu e s t i o n s s o f a r o n t h a t ?
M a y o r F u r l o n g : I s t h i s s i g n o n L o t 1 ?
K a t e A a n e n s o n : Y e s .
M a y o r F u r l o n g : I t ’s o n t h e s a m e l o t a s t h e g a s s t a t i o n ?
K a t e A a n e n s o n : Y e s . Y e s . Y e s . T h e g a s s t a t i o n s i g n i s ac t u a l l y i n t h i s a r ea h e r e .
M a y o r F u r l o n g : B u t i t ’s o n L o t 2 I s h o u l d s a y .
K a t e A a n e n s o n : Y e s . Y e s . Y ea h . T h e y ’r e b o t h o n t h e s a m e l o t . A n d a g a i n t h a t w a s p u t
t o g e t h e r w i t h t h e P UD b eca u s e i t w a s f e l t li k e b ec a u s e t h e r e s i d e n t i a l b e h i n d , a n d t h e r e i s n ’t
m u c h v i s i b i l i t y t h e r e . T h a t r ea l l y t h e t r a ff i c s ee i n g t h a t w o u l d p r o b a b l y r ea d f r o m H i g h w a y 5 .
M a k i ng t h e t u r n t o g o i n t o t o s uppo r t t h o s e b u s i n e s s e s . A n d t h e w a y i t ’s s e t u p , t h e g a s s t a t i o n
a n d t h e ca r w a s h r e a l l y d o e s k i n d o f s c r e e n t h a t b ac k a r ea .
M a y o r F u r l o n g : S o i s t h e , i n t e r m s o f t h e t e m p o r a r y s i g n a g e f o r t h e g a s s t a t i o n b u s i n e ss , p a r t o f
t h e c o n d i t i o n s h e r e i s t o e l im i n a t e t h a t .
K a t e A a n e n s o n : Y e s .
M a y o r F u r l o n g : A n d u s e t h e e l ec t r o n i c s i g n t o p r o m o t e t e m p o r a r y .
K a t e A a n e n s o n : T h a t w a s w h a t w e c o m m u n i c a t e d t o t h e a p p li c a n t . T h a t w e b e li e v e t h a t w o u l d
b e t h e pu r p o s e a n d t h e i n t e n t o f a m e n d i ng t h a t i s t h a t s h ou l d h e l p e lim i n a t e .
M a y o r F u r l o n g : A n d w e r e t h e y i n a g r e e m e n t w i t h t h a t ?
64
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
12
K a t e A a n e n s o n : T h e y s a i d t h e y w e r e .
C o u n c i l m a n L i t s e y : C a n I j u s t a s k o n e qu i c k . O n L E D o n t h e s i g n , i s t h a t , t h e h e i g h t o f t h e
l e tt e r i n g r e a l l y g o i n g t o b e t h a t v i s i b l e ?
K a t e A a n e n s o n : W e l l y o u k n o w t h e r e w a s d i s c u s s i o n o n t h a t r e g a r d i n g t h e h e i g h t o f t h a t a n d i f
y o u l oo k a t w h a t t h e s i ze o f t h i s i s c o m p a r e d t o w h a t y o u w o u l d h a v e f o r e x a m p l e o n t h e L e g i o n
o n H i g h w a y 5 . T h a t w a s r ea l l y o u r f i r s t o n e o n H i g h w a y 5 a n d t h e r e w a s s o m e d e b a t e a m o n g
t h e c o u n c i l o n t h a t , w h e t h e r o r n o t t h a t w o u l d b e a n i ss u e . I t h i n k w h a t ca m e up a n d o n e o f t h e
n e i g h b o r s s p o k e o n t h i s i s s u e t o o . W e l oo k e d a t t h e s p a c i n g f r o m t h e i n t e r s ec t i o n . T h a t ’s w h y
w e l o ca t e d i t a t t h a t . I t ’s f u r t h e r f r o m t h e i n t e r s ec t i o n s o y o u d o n ’t h a v e t h e du a l r ea d o f t h e
s i g n a l a n d t h e s i g n i t s e l f . S o t h i s i s f u r t h e r f r o m t h e i n t e r s ec t i o n . B u t o n e o f t h e n e i g h b o r s d i d
s p ea k a b o u t t h e c o n ce r n a b o u t t h a t a n d t h e P l a nn i n g C o mmi ss i o n d i d s p e n d s o m e t im e t a l k i ng
a b o u t w h a t ’s s c r o lli ng . W h a t ’s c h a n g e a b l e b e c a u s e o u r o r d i n a n ce i s a l i tt l e b i t a m b i gu o u s o n
t h a t . W e d o h a v e m o s t o f t h e c h a n g e a b l e c op i e s t h a t w e h a v e i n t h e c i t y , d o r o ll a n d n o t w i t h a
l o t o f f r e qu e n c y b u t t h e y d o c h a n g e . T h e W a l g r e e n ’s s i g n . E v e n C h a p e l H il l . T h e h i g h s c h oo l
o n e s . T h e y c h a n g e w i t h d i f f e r e n t e v e n t s s o w e ’r e t r y i ng t o r e gu l a t e s o m e o f t h a t a n d w e ’r e g o i n g
t o c o m e b a c k w i t h m o r e s p e c i f i c s b u t i n t h e s t a f f r e p o r t i t s e l f w e d i d a dd r e s s k i n d o f s o m e o f
t h o s e i s s u e s . E n g i n ee r i n g a l s o l oo k e d a t s o m e i s s u e s r e g a r d i n g s a f e t y a n d s o m e o f t h a t t o o . B u t
I t h i n k i t w a s v e r y d i f f i c u l t t o s a y , i f y o u l oo k a t w h a t w e p u t i n t h e s t a f f r e p o r t , o n p a g e 2 o f t h e
upd a t e d , a f t e r t h e P l a nn i ng C o m m i ss i o n . W h e n w e l oo k e d a t t h e o t h e r o n e s . A r e t h e y s c r o l l i n g ?
A r e t h e y c h a n g i n g ? A r e t h e y i n m o t i o n ? T r y i ng t o f i nd s o m e u n i f o r m i t y a n d l a n gu a g e a n d w h a t
t h a t m e a n s . I s i t c o l o r b u r s t i n g ? I s i t m o n o c h r o m a t i c ? S o t h a t ’s k i n d o f w h a t w e l oo k e d a t .
M o s t o f t h e s e s i g n s a r e e i t h e r y e l l o w o r a m b e r o r t h e r e d . I t ’s h o w t h e y r ea d , s o t h e y ’r e s i ng u l a r
c o l o r . S o i n t h e d i s c u ss i o n w e k i n d o f r ea c h e d a c o n s e n s u s t h a t w e l oo k e d a t w h a t M i nn e t o n k a
a n d E d e n P r a i r i e a r e d o i n g a b o u t c h a n g e a b l e c o p i e s . T h a t i s o u r i n t e r p r e t a t i o n t h a t t h e c u rr e n t
o r d i n a n ce p r o h i b i t s f l a s h i ng s c r o lli ng b u t e rr s o n t h e s i d e o f ca u t i o n s o w e ’r e k i n d o f t r y i ng t o
r e g u l a t e t h a t , t h a t i t d o e s n ’t b ec o m e a n u i s a n ce . B eca u s e t h e o t h e r o n e t h a t d o e s c h a n g e a l o t
a l s o i s t h e m o v i e t h ea t e r s i g n , w h i c h i s r e d . T h a t c h a n g e s w i t h s o m e r e g u l a r i t y . S o w e h a v e n ’t
h a d a l o t o f c o m p l a i n t s o r i s s u e s w i t h t h a t t oo , b u t t h a t ’s s o m e t h i ng t h a t w e ’r e m o n i t o r i n g , a n d
w e ’l l b e l ook i n g a t t h a t o n t h e c o d e upd a t e t oo .
C o u n c i l m a n L i t s e y : I m e a n i n r ea d i ng t h r o ug h , i t j u s t s e e m s t o m e t h a t s c r o l l i ng p r o b a b l y i s
p e r h a p s t h e m o s t p r a g m a t i c i n t e r m s o f p e op l e .
K a t e A a n e n s o n : T r y i ng t o r ea d i t , r i g h t .
C o u n c i l m a n L i t s e y : R ea d i t a n d d i v e r t i n g t h e i r a t t e n t i o n a w a y t h a n j u s t .
K a t e A a n e n s o n : C h a n g i ng .
C o u n c i l m a n L i t s e y : C h a n g i ng i s n ’t y o u k n o w , i f i t ’s d o n e a t r ea s o n a b l e i n t e r v a l s i s n ’t p r o b a b l y
g o i n g t o b e t h a t b a d b u t i f w e , I d o n ’t k n o w . S o t h e y h a v e n ’t r ea l l y d e c i d e d w h a t t h e y ’r e g o i n g
t o d o f o r s u r e t h e r e ?
65
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
13
K a t e A a n e n s o n : R i g h t . A n d I t h i n k t h a t ’s s o m e t h i n g t h a t w e ’l l b e c o mi ng b a c k w i t h m o r e
s p e c i f i c s o n t h a t . H o w t h e y w ou l d a d a p t t h a t a n d t h e y ’r e a w a r e t h a t w e ’r e l oo k i n g a t t h a t t oo .
T h a t i s s u e .
C o u n c i l m a n L i t s e y : S o b y a pp r o v i n g t h i s t h o ug h w e ’r e n o t n ece ss a r il y f o r ce r t a i n w h a t w e ’r e
g o i n g t o e n d up w i t h .
K a t e A a n e n s o n : W e l l a g a i n , w e h a v e a l o t o f d i f f e r e n t i t e r a t i o n s o f t h a t r i g h t n o w . W e d o n ’t
r e a l l y h a v e a l o t o f p r o b l e m s i n t h e a r ea s t h a t w e h a v e t h a t . E v e n o n t h e L e g i o n s i t e , w h i c h i s
p r o b a b l y o n a b o u t e qu a l v o l u m e o r s p ee d o f t r a ff i c .
C o u n c i l m a n L i t s e y : Y ea h I w o u l d s a y s o .
K a t e A a n e n s o n : Y ea h , a n d t h a t o n e d o e s c h a n g e . A d v e r t i s i ng a s t ea k f r y o r ac t i v i t i e s t h a t t h e y
h a v e t h e r e t o o s o .
T o d d G e r h a r d t : A n d e n f o r c e m e n t i s d i f f i c u l t . S o m e t im e s i t ’s s c r o l l i ng . S o m e t im e s i t ’s s e t a n d
y o u k n o w , y o u ’r e o u t t h e r e a n d y o u ’r e t r y i n g t o t a k e p i c t u r e s .
C o u n c i l m a n L i t s e y : I t c h a n g e s .
T o d d G e r h a r d t : I t c h a n g e s .
K a t e A a n e n s o n : I t c h a n g e s , y e a h y o u k n o w .
T o d d G e r h a r d t : O r w e ’r e n o t t h e r e w h e n i t ’s s c r o l l i ng .
K a t e A a n e n s o n : R i g h t . E v e n t h e W a l g r e e n o n e t oo . W e h a v e n ’t s e e n a n i n c r ea s e i n t r a ff i c
i s s u e s t h e r e s o w e a r e t r y i ng t o m o n i t o r t h a t a n d t r y i ng t o g e t s o m e m o r e s p e c i f i c l a n gu a g e t o
b r i ng s o m e un i f o r m i t y t o i t . O b v i o u s l y t h i s i s k i n d o f a n e w t ec hn o l og y t h a t a l o t o f c i t i e s a r e
s t r ugg li ng w i t h t oo . I t ’s n o t t h e s a m e a s t h e r ea d e r b i l l b o a r d s . S o I m ea n y o u h a v e t o k i n d o f
l oo k a t , t h a t ’s a t o n e e n d o f t h e s p ec t r u m a n d w e ’r e a t t h e o t h e r e n d , s o w e a r e l oo k i n g a t t h a t a n d
t r y t o c o m e t o c o n s e n s u s . B u t w e f e l t t h a t t h i s p r ov i d e s a n o ppo r t un i t y t o c r e a t e a m e s s a g e
w i t h o u t h a v i ng a p r o l i f e r a t i o n o f s o m e o f t h i s o t h e r s t u f f t h a t t h e y ’r e t r y i ng t o c r e a t e . W e f e l t
t h a t w a s a g o o d t h i n g .
C o u n c i l m a n L i t s e y : O k a y , t h a n k s .
K a t e A a n e n s o n : Y e p . L e t ’s s ee , s o t h a t w a s t h e , s o t h e s t a f f r e p o r t w a s a m e n d e d t o t a l k a b o u t
t h e s c r o l l i ng p a r t , a n d t h e n t h a t , w e ’l l r e -e x a m i n e t h e c i t y c o d e s i s w h a t w e ’r e a l s o
r ec o mm e n d i ng f r o m t h a t P l a nn i ng C o m m i ss i o n upd a t e . S o t h e n t h e m o t i o n t h e n b e f o r e y o u
w o u l d b e t o a m e n d t h e s h o p p i n g c e n t e r P UD t o a l l o w t h e s i g n c r i t e r i a , a l l o w i n g f o r e l ec t r o n i c
m e ss a g e c e n t e r , a n d a g a i n t h e m o t i o n i s o n t h e f r o n t p a g e o f y o u r s t a f f r e p o r t , a n d I ’d b e h a p p y
t o a n s w e r a n y o t h e r qu e s t i o n s t h a t y o u m a y h a v e .
66
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
14
M a y o r F u r l o n g : T h a n k y o u . A n y o t h e r qu e s t i o n s f o r s t a f f a t t h i s t im e ? C o u n c i l w o m a n
T j o r n h o m .
C o u n c il w o m a n T j o r n h o m : I d o n ’t k n o w i f i t ’s a q u e s t i o n b u t a c o mm e n t . M a yb e a n o b s e r v a t i o n
a n d c o rr e c t m e b eca u s e I’m p r o b a b l y j u s t n o t r ea d i n g i t r i g h t i n t h e s t a f f r e p o r t b u t I t h i n k i t s a y s
u n d e r t h e c u rr e n t o r d i n a n ce m a n y o f t h e s i g n s a r e i n v i o l a t i o n o f c i t y c o d e . S o d o e s t h a t m e a n
t h a t e v e r y o n e h a s t o g e t a s p e c i a l p e r m i t t o h a v e t h e s e a n d g o t h r o ug h t h a t p r o ce ss n o w ?
K a t e A a n e n s o n : I t h i n k w h e n w e a d o p t e d t h e L E D , w e d i d n ’t go b ac k a n d m od i f y w h a t w e s a i d
s c r o l l i ng a n d t h a t s o w h e n w e a d o p t e d a n e w , a l l o w i n g a n e w f o r m a t , o r n e w t ec hn o l og y b u t
d i d n ’t g o b ac k a n d l oo k a t o u r o r d i n a n ce s o t h e y ’r e i n c o n f li c t s o w e n ee d t o r e c o n c il e t h o s e s o
t h e P l a nn i ng C o m m i ss i o n a l s o p o i n t e d o u t , s o w e ’l l b e c o mi ng , b r i n g i n g t h a t b ac k f o r w a r d t o
y o u b eca u s e w e ’v e a l r ea d y p e r m i tt e d a l o t o f t h e m . O u r o r d i n a n ce d o e s a l l o w e l ec t r o n i c
m e ss a g e b o a r d s a n d I t h i n k t h e pu r p o s e o f e l e c t r o n i c m e s s a g e b o a r d s i s t h a t y o u ca n c h a n g e t h e
m e ss a g e , a s o p p o s e d t o g o i n g o u t a n d m o v i ng t h e l e t t e r s. S o w h a t d o e s t h a t m ea n ? Y o u ca n
o n l y c h a n g e i t o n ce a d a y ? O n ce a w ee k ? A n d t h a t ’s w h e r e w e mi s s e d c h a n g i ng t h a t p a r t o f t h e
l a n gu a g e s o t h e y ’r e i n c o n f l i c t w i t h eac h o t h e r a n d w e r e c o gn i z e t h a t s o w e ’ll b e f i x i ng t h a t . B u t
y ou ’r e r i g h t . R i g h t n o w t h e y a r e i n c o n f l i c t .
M a y o r F u r l o n g : A n d u n t il w e g e t t h a t , u n t i l w e go t h r o ug h t h e P l a nn i ng C o mmi ss i o n t o t h e
c o u n c il a n d c o m e t o a r e s o l u t i o n , w e ’r e n o t g o i n g t o b e c i t i n g a n yb od y f o r .
K a t e A a n e n s o n : N o . N o , b eca u s e w e ’v e p e r m i tt e d t h e m a n d I t h i n k t h e o n e s t h a t w e , t h e o n e s
t h a t w e ’v e l e g i t i m a t e l y p e r m i tt e d a r e , w e h a v e n ’t h a d a n y p r o b l e m s w i t h .
C o u n c il w o m a n T j o r n h o m : N o , w e l l I m e a n I’m s o rr y . I d o n ’t m e a n t o ca u s e a w h o l e b i g i ss u e .
K a t e A a n e n s o n : N o , t h e P l a nn i ng C o m m i ss i o n b r o ug h t up t h e s a m e t h i n g a n d i t ’s s o m e t h i n g w e
n ee d t o r e s o l v e .
C o u n c il w o m a n T j o r n h o m : Y ea h b eca u s e , li k e I s a i d y o u k n o w , h a v i ng t o h a v e e v e r y o n e o f
t h e s e p e o p l e p a y $300 t o .
K a t e A a n e n s o n : R i g h t , n o .
C o u n c il w o m a n T j o r n h o m : G e t p e r mi ss i o n t o u s e t h e i r s i g n c o rr e c t l y .
K a t e A a n e n s o n : A n d I t h i n k t oo o n ce w e do t h i s , t h a t w o u l d b e a g r ea t g r o up t o i nv i t e i n t o
r e v i e w t h e o r d i n a n ce t o s ee h o w i t ’s w o r k i n g f o r t h e m o r a n y i ss u e s t h a t , b eca u s e t h e y ’r e u s i n g
i t . T o g i v e u s s o m e g u i d a n ce .
C o u n c il w o m a n T j o r n h o m : B eca u s e I ca n s ee t h i s a s k i n d o f a w a v e o f t h e f u t u r e .
K a t e A a n e n s o n : R i g h t .
C o u n c il w o m a n T j o r n h o m : M o r e a n d m o r e b u s i n e ss e s a r e g o i n g t o .
67
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
15
K a t e A a n e n s o n : W e l l w e w a n t t o e m p l o y i t . A t t h e li b r a r y s i t e . W e t a l k e d a b o u t t h a t . T h e h i g h
s c h oo l ’s g o i n g t o u s e i t s o , y o u k n o w w e n ee d t o g e t u p t o s p ee d o n t h a t . O n w h a t t h a t m e a n s .
M a y o r F u r l o n g : A n d I t h i n k y o u r c o mm e n t t h a t t h e w h o l e r ea s o n t o h a v e a n e l ec t r o n i c s i g n i s s o
t h e m e s s a g e c a n c h a n g e f r o m t im e t o t im e . T h a t ’s w h y y o u d o i t .
K a t e A a n e n s o n : Y ea h , i n s t ea d o f g o i n g o u t a n d m o v i n g t h e l e tt e r s a r o u n d .
M a y o r F u r l o n g : Y ea h . T u r n i n g i n d i v i du a l o n e s o n a n d o f f .
K a t e A a n e n s o n : L i k e t h e g a s s i g n s u s e d t o d o , y ea h .
C o u n c il w o m a n E r n s t : A r e v e r s e s t r a t e g i c i n i t i a t i v e .
M a y o r F u r l o n g : T h e r e y o u go . A n y o t h e r qu e s t i o n s o n t h i s f o r s t a ff ? I f n o t i s t h e a p p l i c a n t h e r e
t h i s e v e n i n g ? D o y o u s ee t h e m h e r e ?
K a t e A a n e n s o n : N o . M r . C l a r k , n o I d o n o t .
M a y o r F u r l o n g : O k a y . A l r i g h t . O k a y .
C o u n c il w o m a n T j o r n h o m : T h e y l e f t a m e s s a g e o n t h e i r s c r o l l i ng s i g n .
M a y o r F u r l o n g : W e l l I h o p e t h e y d o n ’t h a v e i t up y e t . O k a y . S i n ce t h e y ’r e n o t h e r e , a n y
qu e s t i o n s . D o e s a n yb od y h a v e a n y qu e s t i o n s f o r t h e a p p l i c a n t s t h a t t h e y w a n t e d t o a s k ? O k a y .
C o mm e n t s f r o m c o u n c i l . T h o ug h t s o r c o mm e n t s . M a k e s s e n s e f o r p e o p l e t o m o v e f o r w a r d .
C o u n c i l m a n M c D o n a l d : Y ea h , I gu e ss t h e t h i n g t h a t I w o u l d l oo k f o r w a r d t o i s , a n d I t h i n k K a t e
m e n t i o n e d m o s t o f i t b u t I ’d li k e t o k n o w t h e pu r p o s e o f t h e s e s i g n s f r o m a b u s i n e s s p e r s p ec t i v e .
N o t a n i n d i v i du a l b u s i n e s s b u t y o u k n o w w h a t a r e w e t r y i ng t o acc o m p li s h h e r e ? A n d t h e n I
t h i n k f r o m t h e r e a s w e d i s c u s s w h a t t h e o r d i n a n c e s h ou l d b e , t o t r y t o a d o p t s o m e t h i ng t o a g a i n
h e l p b u s i n e ss . T h e r e a r e l im i t s a s K a t e s a i d . Y o u ’v e g o t a w i d e s p ec t r u m o f y o u k n o w w h a t
y ou ’r e l oo k i n g a t f o r s i g n s h e r e . B u t t h i s c o n t i n u e s t o c o m e up a n d i t ’s j u s t , y e a h I ’d li k e t o s ee
u s m o v e t o w a r d s s o m e t h i ng b e c a u s e p e op l e , a s y o u s a y , t h e y ’r e v i o l a t i n g t h e o r d i n a n ce , o r
t h e y ’r e i n t e r p r e t i n g i t c o m p l e t e l y w r o n g o r t h e y ’r e j u s t k i n d o f s a y i ng w e ll , w e ’r e g o i n g t o i n v e s t
a l l t h i s m o n e y a n d s t i c k i t o u t t h e r e . W h a t a r e y o u g o i n g t o d o a b o u t i t ? S o y e a h , I ’d li k e t o s ee
u s a d o p t s o m e t h i ng t h a t ’s c o n s i s t e n t b u t y e t m e e t s t h e n ee d s o f b u s i n e ss a n d I t h i n k t h a t ’s o n e
t h i n g t h a t I’m a f r a i d m a y b e mi ss i ng b eca u s e I d o n ’t h ea r a l o t , I h ea r f r o m r e s i d e n t s . I
u n d e r s t a n d t h e i r c o n c e r n s b u t w h a t ’s b u s i n e s s s a y i n g a b o u t t h i s ? I t h i n k t h e y n ee d t o c o m e a n d
t e l l u s w h a t ’s t h e pu r p o s e o f t h e s e s i g n s s o t h a t w e ca n c r a f t a n o r d i n a n ce t h a t w ill y o u k n o w
h e l p u s n o w a n d i n t h e f u t u r e . S o t h a t ’s t h e o n l y c o mm e n t I w o u l d g e t a n d I d o n ’t k n o w i f y o u
ca n g e t a n yb od y t o c o m e f o r w a r d a n d h e l p o r n o t b u t I w o u l d e n c o u r a g e t h a t .
M a y o r F u r l o n g : I w o u l d t h i n k t h e C h a m b e r o f C o m m e r ce w o u l d b e i n t e r e s t e d i n p a r t i c i p a t i n g i n
t h a t . I t h i n k t h a t w o u l d b e a go o d r e p r e s e n t a t i o n o f o u r b u s i n e s s e s h e r e i n C h a n h a s s e n .
68
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
16
C o u n c i l m a n M c D o n a l d : I w o u l d a g r ee .
M a y o r F u r l o n g : O k a y . A n y o t h e r t h o ug h t s o r c o m m e n t s ? I f n o t , w o u l d s o m e b od y li k e t o m a k e
a m o t i o n ?
C o u n c il w o m a n E r n s t : I w ill m a k e o n e .
M a y o r F u r l o n g : C o u n c il w o m a n E r n s t .
C o u n c il w o m a n E r n s t : I m a k e a m o t i o n t h a t w e a pp r o v e t h e P l a n n e d U n i t D e v e l op m e n t
A m e n d m e n t f o r A r b o r e t u m S h o p p i n g C e n t e r P U D 03 -06 , P l a nn i ng C a s e #08 -17 , a m e n d i ng t h e
d e s i g n s t a n d a r d s S ec t i o n e . S i g n a g e C r i t e r i a t o a l l o w a n e l ec t r o n i c m e s s a g e c e n t e r o n a n e x i s t i n g
m o n u m e n t s i g n a s s p e c i f i e d p a g e s 4 a n d 5 o f t h e s t a f f r e p o r t .
M a y o r F u r l o n g : T h a n k y o u . I s t h e r e a s ec o n d ?
C o u n c i l m a n M c D o n a l d : I’l l s ec o n d i t .
M a y o r F u r l o n g : M o t i o n ’s b e e n m a d e a n d s ec o n d e d . A n y d i s c u ss i o n ? I f t h e r e ’s n o f u r t h e r
d i s c u s s i o n w e ’l l p r o cee d w i t h t h e v o t e .
C o un c i l w o m a n E r n s t m ov e d , C o un c i l m a n M c D o n a l d s ec o nd e d t o a pp r ov e t h e P l a nn e d
U n i t D e v e l o p m e n t a m e nd m e n t f o r A r b o r e t u m Sh o pp i n g C e n t e r (P UD 03 -06 ), P l a nn i n g
C a s e #08 -17 , a m e nd i n g t h e d e s i g n s t a nd a r d s S ec t i o n e . S i g n ag e C r i t e r i a , t o a ll o w a n
e l ec t r o n i c m e ss a g e ce n t e r o n a n e x i s t i n g m o nu m e n t s i g n a s f o l l o w s:
M o nu m e n t S i g n
1. L o t 1 s h a l l n o t c o n t a i n a n y m o n u m e n t s i g n s . I n r e t u r n , t h e a pp li ca n t s h a ll b e p e r m i tt e d t o
p l ace a 10 -f o o t h i g h s i g n w i t h a m a x im u m a r ea o f 48 s qu a r e f ee t a l o n g H i g h w a y 5 o n L o t
2 .
a. A n e l ec t r o n i c m e s s ag e ce n t e r s i g n m ay b e p e r m i tt e d a s p a r t o f t h e 48 s qu a r e -f oo t
s i g n d i s p l ay a r e a i n l i e u o f a l t e r n a t i v e t e m p o r a r y s i g n ag e a n d s h a ll c o m p l y w i t h
t h e f o l l o w i n g s t a nd a r d s :
i. N o e l ec t r o n i c m e ss ag e ce n t e r s i g n m ay b e e r ec t e d t h a t , b y r e a s o n o f
p o s i t i o n , s h a p e , m ov e m e n t o r c o l o r i n t er f e re s w i t h t h e p r o p e r f un c t i o n i n g
o f a t r a f f i c s i g n , s i g n a l o r w h i c h o t h e r w i s e c o n s t i t u t e s a t r a f f i c h a z a r d .
ii. E l e c t r o n i c m e s s ag e ce n t e r d i s p l ay s s h a l l n o t e x c ee d 5 ,000 N i t s b e t w ee n t h e
h o u r s o f c i v i l s un r i s e a nd c i v i l s un s e t a nd s h a ll n o t e x cee d 500 N i t s b e t w ee n
t h e h o u r s o f c i v i l s un s e t a nd c i v i l s un r i s e .
iii. E l e c t r o n i c m e s s ag e ce n t e r s i g n s s h a l l n o t c a u s e d i r ec t g l a re n o r b ec o m e a
d i s t r a c t i o n du e t o e x ce s s i v e b r i g h t n e s s .
69
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
17
i v. T h e l a m p w a tt ag e a nd l u m i n a n ce l e v e l i n c a nd e l a s p e r s qu a r e m e t e r (N i t s )
s h a l l b e p r ov i d e d a t t h e t i m e o f p e r m i t a pp l i c a t i o n s .
v. T h e r e s h a l l b e n o e l ec t r o n i c m e s s ag e ce n t e r s i g n s i n t h e f r o n t s e t b a c k a r e a
w i t h i n 5 0 f ee t o f a s t r ee t i n t e r s ec t i o n (a s m e a s u re d f r o m i n t er s ec t i n g r i g h t-
o f -w ay l i n e s ) o r w i t h i n 125 f ee t o f a r e s i d e n t i a l d i s t r i c t , e x ce p t w h e r e
l i g h t i n g f o r s u c h s i g n i s i nd i r ec t o r d i f f u s e d a nd i n n o w ay c o n s t i t u t e s a
t r a f f i c h a z a r d .
v i. E l e c t r o n i c a nd n o n -e l ec t r o n i c m e s s ag e ce n t e r s i g n d i s p l ay a r e a u s e d o n a
s i g n s h a l l n o t e x cee d a t o t a l o f 40 s qu a r e f ee t o r 25 p e r ce n t o f t h e a ll o w a b l e
s i g n a r e a , w h i c h e v e r i s l e s s . T h e m e ss ag e d i s p l a y e d o n e l ec t r o n i c m e ss ag e
ce n t e r s i g n s s h a l l b e d e p i c t e d i n o n e s t a t e m e n t a nd n o t a c o n t i nu i n g
s e n t e n ce o r f l o w o f i n f o r m a t i o n . F l a s h i n g , s c r o l li n g , s p ec i a l e ff ec t s o r
a n i m a t e d s ce n e s o n e l ec t r o n i c re a d e r b oa r d s s h a l l b e p r o h i b i t e d .
v ii. E l e c t r o n i c m e s s ag e ce n t e r s i g n LE D d i s p l ay u s e f o r s i g n s w i t h i n 500 f ee t o f
s i n g l e -f a m i l y r e s i d e n t i a l h o m e s s h a ll b e l i m i t e d t o t h e h o u r s b e t w ee n 6 :00
a .m . a n d 10 :0 0 p .m.
v iii. T e m p o r a r y s i g n ag e o t h e r t h a n t h a t d e p i c t e d o n t h e LE D d i s p l ay i s
p r o h i b i t e d f o r t e n a n t s o n L o t 1 .
2. L o t 2 w i l l c o n t a i n o n e m o n u m e n t s i g n a t t h e i n t e r s ec t i o n o f H i g h w a y 5 a n d C e n t u r y
B o u l e v a r d . T h e h e i g h t o f t h e s i g n s h a ll n o t e x cee d 5 f ee t w i t h a n a r ea o f 24 s qu a r e f ee t .
3. A l l s i g n s s h a l l b e b u i l t o f m a t e r i a l s s i m i l a r t o t h o s e u s e d o n t h e e x t e r i o r o f t h e b u il d i ng s
a n d c o m p l e m e n t t h e i r a r c h i t e c t u r a l d e s i g n . T h e s i g n s m u s t m a i n t a i n a m i n i m u m 10 -f o o t
s e t b ac k f r o m t h e p r o p e r t y li n e s .
A l l vo t e d i n f avo r a nd t h e m o t i o n c a rr i e d un a n i m o u s l y w i t h a v o t e o f 5 t o 0 .
C O N S I D E R A P P R O VA L O F T H E C O N T RA C T F O R C O N S T RUC T I O N
M ANA G E M E N T S E RV I C E S , N E W P U B L I C W O R K S B U I L D I N G.
P a u l O e h m e : T h a n k y o u M a y o r , C i t y C o u n c i l m e m b e r s . I ’d j u s t li k e t o b r i e f l y t a l k a l i tt l e b i t
a b o u t c o n s t r u c t i o n m a n a g e m e n t a s i t ’s d i f f e r e n t , i t ’s b a s i c a ll y a n e w t y p e o f c o n t r a c t . A n e w
t y p e o f p r o ce du r e m o d e l t h a t t h e C i t y w o u l d li k e t o im p l e m e n t f o r t h i s n e w pub l i c w o r k s f a c il i t y .
B a s i c a ll y t h e C i t y h a s t w o m a i n m o d e l s t h a t w e a r e a l l o w e d t o u s e . O n e i s h i r i ng a n a r c h i t ec t
a n d s e n d i ng o u t t h e p l a n s a n d s p e c s a n d t o d o a p r im e c o n t r ac t o r . O n e c o n t r a c t o r . H e w o u l d
g i v e u s a p r i ce b ac k a n d h a v e , o b v i o u s l y a d v e r t i s i n g f o r t h i s . W e p i c k t h e l o w e s t b i dd e r a n d
m o v e o n f r o m t h e r e . T h e r e ’s s o m e i n h e r e n t r i s k i n v o l v e d w i t h d o i n g t h a t . A n o t h e r o p t i o n i s
c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s , a n d a l o t o f o t h e r c i t i e s , c o mm u n i t i e s , p r i v a t e o r g a n i za t i o n s
h a v e g o n e t o t h i s m o d e l f o r s e v e r a l r ea s o n s t h a t I’l l e x p l a i n . B u t c o n s t r u c t i o n m a n a g e m e n t
s e r v i c e s , w h a t i s i t ? I t ’s b a s i ca l l y a c o n t r a c t t h a t , b e t w ee n t h e C i t y a n d a c o n s t r u c t i o n
m a n a g e m e n t s e r v i ce t h a t b a s i c a ll y t h e C i t y w ou l d h i r e t h i s f i r m t o w o r k w i t h t h e a r c h i t ec t a n d
pu t p l a n s a n d s p ec s t o g e t h e r a n d go o u t f o r b i d f o r c o n s t r u c t i o n s e r v i c e s , b u t n o t j u s t t h e o n e
p r im e c o n t r a c t o r b u t a l l t h e s u b -d i s c i p l i n e s s o b a s i c a l l y i n s t ea d o f g o i n g a n d s o li c i t i ng f o r o n e
b i d f o r a p r o j ec t , t h e C i t y w ou l d n o t s o li c i t s e v e r a l c o n t r a c t s, o r p ac k a g e s . B i d p ac k a g e s f o r a
p a r t i c u l a r p r o j ec t s o . B y d o i n g t h i s t h e r e ’s s e v e r a l d i ff e r e n t a d v a n t a g e s f o r d o i n g t h i s . L i k e I
70
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
18
s a i d , m a n y s c h oo l d i s t r i c t s a r e u s i n g t h i s m o d e l . C u rr e n t l y t h e n e w C h a n h a s s e n H i g h S c h oo l i s
u s i n g c o n s t r u c t i o n m a n a g e m e n t s e r v i ce s f o r t h e c o n s t r u c t i o n o f t h e h i g h s c h oo l t h a t w i l l b e
o p e r a t i o n a l n e x t y ea r . H e a l t h ca r e i n du s t r y , n e w , t h e P a r k N i c o ll e t f a c il i t y j u s t o f f o f 5 h e r e i n
C h a n h a s s e n w a s u t i l i ze d c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s f o r t h a t f a c il i t y . R e t a i l c o m p a n i e s ,
s p o r t s a n d r ec r ea t i o n o r g a n i za t i o n , f a c i l i t i e s a n d a l s o pub li c s ec t o r li k e I m e n t i o n e d u t i l i ze
c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s m o r e a n d m o r e f o r l a r g e r i n f r a s t r u c t u r e p r o j e c t s t h a t n ee d
m o r e o v e r s i g h t a n d a r e m o r e c o m p l e x t h a n s a y y o u r t y p i c a l r o a d p r o j ec t . H e r e ’s j u s t a l i t t l e
c o m p a r i s o n b e t w ee n c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s , w h i c h i s i n t h e b l u e h e r e a n d t h e r e d i s
y o u r t y p i c a l p r im e c o n t r ac t o r . S o h e r e i t ’s j u s t s h o w i n g y o u t h a t t h e r e ’s m u l t i p l e t r a d e c o n t r a c t s
t h a t t h e C i t y w ou l d n e e d t o s o li c i t o u t . W e w o u l d w o r k w i t h t h e a r c h i t ec t a n d e n g i n ee r a s a
p a r t n e r t o p u t t h e s e p ac k a g e s t o g e t h e r a n d s o li c i t f o r t h e s e s e r v i ce s . A s o pp o s e d t o t h e o w n e r
a n d t h e a r c h i t ec t w o r k i n g t o g e t h e r . S o li c i t i ng t o o n e g e n e r a l c o n t r ac t o r w h i c h i n t u r n g o e s o u t
a n d g e t s quo t e s f r o m s u b -c o n t r a c t o r s a n d e v e r y t h i n g i s f u n n e l e d t h r o ug h t h e g e n e r a l c o n t r ac t o r .
S o b e n e f i t s o f c o n s t r u c t i o n m a n a g e m e n t , t h e r e a r e s e v e r a l t h a t w e ca n i d e n t i f y . B a s i c a ll y t h e
c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s w o u l d b e i n v o l v e d w i t h t h e a r c h i t ec t u r a l d e s i g n f o r c o s t
s a v i ng i d e a s t h r o ug h d e s i g n p h a s e s . T h r o ug h t h e d e s i g n p h a s e . B a s i ca l l y w e ’r e u t i l i z i ng
c o n s t r u c t i o n c o n t r ac t o r s b a s i c a ll y a n d i d e a s o n h o w t o s a v e o n c o s t s f o r a p a r t i c u l a r p r o j e c t .
C o n t i n u i ng c o n t i n u i t y o f t h e c o n s t r u c t i o n m a n a g e m e n t t h r o ug h a l l t h e s e r v i c e s , o r a l l t h e p h a s e s
o f t h e p r o j e c t . B a s i c a ll y f r o m p r e -d e s i g n a l l t h e w a y t h r o ug h c o n s t r u c t i o n c o m p l e t i o n . T h e y ’r e
o u r a d v o ca t e a n d w o r k h a n d i n h a n d w i t h t h e c i t y a n d t h e a r c h i t ec t . I n t e r e s t o f t h e a r c h i t ec t a n d
t h e c o n s t r u c t i o n m a n a g e r a r e b a s i c a ll y t h e s a m e a s t h e o w n e r s s i n c e w e ’r e w o r k i n g a s a t e a m
n o w i n s t ea d o f h a v i ng t h e p r im e c o n t r a c t o r s e p a r a t e d f r o m t h e c i t y a n d t h e a r c h i t ec t . T h e r e ’s
m o r e o f a n i n t e r ac t i v e t e a m a pp r o ac h , b a s i c a ll y c h ec k a n d b a l a n c e s . W e ’r e g o i n g t o b e u t ili z i ng
t h e c o n s t r u c t i o n m a n a g e r t o g i v e u s s o m e qu a l i t y a ss u r a n c e s t h r o ug h o u t t h e d e s i g n . C h ec k i ng
t h e a r c h i t ec t u r a l , t h e a r c h i t ec t ’s w o r k . A l s o li k e I s a i d a g a i n , c o s t s a v i ng m e a s u r e s t h a t
po t e n t i a ll y w e ’l l b e u t i l i z i ng a n d a l s o k ee p i n g t h e p r o j ec t o n t a s k a n d o n s c h e d u l e . A n d t h e n
s up e r i n t e n d e n t t h a t w e w o u l d w o r k a s o u r e y e s a nd ea r s o u t o n t h e p r o j ec t w o u l d b e a g a i n t h e
a d v o ca t e o f t h e C i t y a s o pp o s e d t o p r im e c o n t r a c t o r w h e r e t h e c o n t r a c t o r w o u l d h i r e a
s up e r i n t e n d e n t t h a t w o u l d l oo k o u t f o r b o t h t h e C i t y ’s a n d t h e c o n t r a c t o r ’s i n t e r e s t . S o m o r e o f
a n o v e r s i g h t , m o r e b e t t e r e y e s a n d ea r s I w o u l d s a y f o r t h e C i t y . T h e r e a r e p o t e n t i a l s o m e c o s t
s a v i ng s t h a t w o u l d b e , c o u l d b e r e a l i ze d . Y o u k n o w n o h i dd e n c o s t s . E v e r y t h i n g ’s o p e n b oo k .
I n s t ea d o f j u s t g e t t i n g t h a t o n e b i d a g a i n f r o m o n e p r im e c o n t r a c t o r , w e w o u l d k n o w b a s i c a ll y
e v e r y t h i ng t h a t ’s i n v o l v e d a n d a l l t h e c o s t s a ss o c i a t e d w i t h pu t t i n g t h i s b u i l d i n g t o g e t h e r . A g a i n
w e ’v e s o li c i t e d n u m e r o u s b i d p ac k a g e s , y o u k n o w a mi n i m u m o f p r o b a b l y 25 b i d p ac k a g e s t h a t
w o u l d b e s e n t o u t , i n s t ea d o f j u s t t h a t o n e l o w b i d a g a i n . S o t h a t g i v e s u s s o m e o p p o r t un i t y j u s t
n o t t o b i d o u t t h e p r o j ec t o n o n e p a r t i c u l a r d a y i f w e t h i n k t h e r e ’s a n o p p o r t un i t y t o g e t b e t t e r
p r i ce s a m o n t h d o w n t h e r o a d o r ea r li e r , y o u k n o w w e w o u l d u t i l i ze t h a t a pp r o ac h . A n d t h e n
m u l t i p l e c o n t r a c t a p p r o ac h e l im i n a t e s o v e r h ea d p r o f i t , p o t e n t i a l m a r k -up ’s f r o m t h e
s ub c o n t r a c t o r t o t h e p r im e c o n t r ac t o r . T h a t ’s t y p i ca l l y h o w t h e p r im e c o n t r ac t o r m a k e s a po r t i o n
o f h i s m o n i e s b y t h o s e m a r k -up ’s f r o m s ub c o n t r a c t o r s t o t h e p r im e . A n d b y u t ili z i ng
c o n s t r u c t i o n m a n a g e r s , y o u e l i mi n a t e t h a t o v e r h e a d a n d t h e n t h a t m a r k -up . A n d t h e n b y b i d d i n g
o u t s e v e r a l p ac k a g e s , y o u k n o w t h e r e p o t e n t i a ll y i s m o r e o p p o r t un i t y f o r l o c a l c o n t r ac t o r s t o g e t
i n v o l v e d . I n s t ea d o f t a l k i ng t o o n e p r im e c o n t r ac t o r t h a t h e h a s h i s f a v o r i t e s u b c o n t r ac t o r s t h a t
h e li k e s t o u s e , y o u k n o w t h i s i s m o r e o p e n b oo k s o e v e r yb od y w ou l d h a v e po t e n t i a ll y a n
o p p o r t u n i t y t o b i d o n a p a r t i c u l a r i t e m o r s ec t i o n o f t h e p r o j e c t . S o t h e C i t y d i d r ec e i v e 5
p r o p o s a l s a f e w w ee k s b ac k a n d d i d h a v e a s t a f f s e l ec t i o n t e a m pu t t og e t h e r t o r e v i e w t h o s e
71
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
19
p r o p o s a l s . W e d i d i n t e r v i e w 3 f i r m s a n d b a s e d up o n y o u k n o w o u r qu a li f i c a t i o n s o f w h a t w e
t h i n k w e n ee d f o r o u r c o n s t r u c t i o n m a n a g e r f o r t h i s p r o j ec t , w e w o u l d r ec o mm e n d t h a t R JM
C o n s t r u c t i o n w e a w a r d e d t h i s c o n t r a c t . B a s e d u p o n t h e i r p r o p o s a l , t h e y w e r e t h e b e s t . W e f e e l
t h a t t h e y pu t t o g e t h e r t h e b e s t p r o p o s a l . T h e y pu t t o g e t h e r a v e r y qu a l i f i e d t e a m o f i n d i v i du a l s .
L o t s o f y ea r s o f e x p e r i e n ce . T h e y w e r e v e r y c o m p e t i t i v e l y p r i ce d a s w e l l c o m p a r e d t o t h e o t h e r
p r o p o s a l s t h a t w e r e s ub m i tt e d a n d t h e y d i d h a v e v e r y go o d r e f e r e n ce s t h a t w e f o u n d . S o j u s t a
c o up l e e x a m p l e s o f R J M ’s r ece n t p r o j e c t s . T h e y d i d s u cc e s s f u ll y c o m p l e t e t h e E d e n P r a i r i e
C o mm u n i t y C e n t e r t h a t w a s r ece n t l y b u i l t . T h e y a l s o w o r k e d o n t h e P l y m o u t h , t h e c i t y i ce
a r e n a , a n d a n o t h e r r ece n t p r o j ec t w a s S t . M i c h a e l ’s pub li c w o r k s f ac i l i t y a n d f i r e s t a t i o n . A n d
t h e n a l s o t h e C h a s k a C o mm u n i t y C e n t e r t oo a f e w y ea r s a g o t h a t t h e y a l s o w o r k e d o n . S o s t a f f
d i d c h ec k r e f e r e n c e s a n d n u m e r o u s c i t i e s . W e a l s o c h ec k e d w i t h P a r k N i c o ll e t o n t h e i r , o n t h e
P a r k N i c o ll e t c li n i c t h a t w a s b u i l t h e r e i n C h a n h a s s e n a n d e v e r yb od y h a d go o d r e f e r e n c e s f o r
R JM . S o w i t h t h a t i f y o u h a v e a n y qu e s t i o n s I ’d b e m o r e t h a n h a p p y t o t r y t o a n s w e r t h e m f o r
y o u . I t h i n k w e d o h a v e a r e p r e s e n t a t i v e h e r e f r o m R JM i f y o u h a v e qu e s t i o n s f o r t h e m a s w e ll .
I t h i n k B r i a n R ec k e r i s h e r e t o n i g h t .
M a y o r F u r l o n g : G r ea t . A n y qu e s t i o n s f o r s t a f f b e f o r e w e i nv i t e M r . R ec k e r .
C o u n c il w o m a n E r n s t : I h a v e s o m e .
M a y o r F u r l o n g : C o u n c il w o m a n E r n s t .
C o u n c il w o m a n E r n s t : C a n y o u t e l l m e P a u l t h e c r i t e r i a t h a t w a s s e l ec t e d f o r i n t e r v i e w i ng t h e 3
f i r m s v e r s u s 5 .
P a u l O e h m e : W e l l y ea h , w e d i d h a v e s o m e p r e l im i n a r y r e f e r e n c e s f r o m a l l 5 f i r m s . W e d i d ,
b e f o r e w e s t a r t e d i n t e r v i e w i ng w e d i d t a l k t o s o m e o f t h e r e f e r e n c e s t h a t t h e y g a v e u s a n d s o m e
r e f e r e n ce s t h a t w e k n e w . W e a l s o l oo k e d a t c o s t w a s a m a j o r f ac t o r i n w h o w e i n t e r v i e w e d s o
w e d i d t r y t o li m i t t h e i n t e r v i e w s t o w h o w e t h o u gh t w o u l d b a s i c a ll y g i v e u s t h e b e s t b a n g f o r t h e
b u c k .
C o u n c il w o m a n E r n s t : S o d i d y o u i n t e r v i e w t h e o t h e r 2 c o n s t r u c t i o n g r o up s t h a t w e r e l o w e r t h a n
R J M ?
P a u l O e h m e : W e i n t e r v i e w e d C D S .
C o u n c il w o m a n E r n s t : Y e p , t h e y w e r e o n e .
P a u l O e h m e : Y ea h , t h e y w e r e t h e l o w e s t p r o p o s a l . W e d i d i n t e r v i e w t h e m a n d t h e y d i d r e m o v e
t h e i r p r o p o s a l . I t h i n k I i n c l ud e d t h e l e t t e r o f w i t hd r a w a l f r o m C D S i n t h e p ac k e t f o r r ea s o n s
s t a t e d , s o t h e y d i d .
C o u n c il w o m a n E r n s t : A n d S t a h l ?
P a u l O e h m e : A n d S t a h l w e d i d a n i n t e r v i e w t oo . W e i n t e r v i e w e d S t a h l . S o .
72
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
20
C o u n c il w o m a n E r n s t : A n d w h a t w e r e t h e d r a w b a c k s w i t h S t a h l ? C u r i o u s . I m ea n i f y o u c ou l d
s u mm a r i ze .
P a u l O e h m e : Y ea h . I m e a n a g a i n , t h e y d i d h a v e a g o o d p r o p o s a l w e t h o ug h t . Y o u k n o w t h e y
d i d h a v e , I t h i n k w e t a l k e d t o L a k e v il l e a n d a c o up l e o t h e r c o mm u n i t i e s t o o a n d t h e y , y o u k n o w
t h e y s e e m e d f i n e b u t b a s e d up o n t h e t ea m I t h i n k t h a t R JM pu t t o g e t h e r , v e r y qu a l i f i e d . B a s e d
up o n t h e i r r e f e r e n c e s I t h i n k t h a t w e r ece i v e d . Y ou k n o w g l o w i n g r e f e r e n c e s f r o m m o s t o f t h e s e
c o mm u n i t i e s a n d P a r k N i c o ll e t i n s p e c i f i c . Y o u kn o w w e j u s t f e l t b a s e d up o n t h a t i n f o r m a t i o n
t h a t t h i s w o u l d b e a go o d f i t f o r u s t o g o w i t h R JM.
T o d d G e r h a r d t : M a y o r , c o u n c i l m e m b e r s . I s a w i n o n a c o up l e o f t h e i n t e r v i e w s a n d y o u k n o w
w h e n y o u ’r e g e tt i n g d o w n t o t h e p o i n t o f s e l ec t i n g a c o n s t r u c t i o n m a n a g e r , i t r e a ll y g o t t o t h e
p o i n t w h e r e i t w a s s o m e b od y P a u l a n d h i s s t a ff c ou l d f e e l c o m f o r t a b l e w i t h i n w o r k i n g w i t h f o r
t h e n e x t y e a r a n d a h a l f . A n d w e a l s o h a d t h e a r c h i t ec t s i t i n o n a t l ea s t o n e o f t h e i n t e r v i e w s t oo
a n d w e i g h e d h e a v il y o n y o u k n o w w h o t h e a r c h i t e c t c o u l d w o r k w i t h , b e ca u s e i t ’s g o i n g t o b e a
t ea m p r o j e c t h e r e . A n d R JM I t h i n k u s e d t e a m e v e r y o t h e r w o r d w h e n t h e y m a d e t h e i r
p r e s e n t a t i o n t o u s , a n d w e t h o ug h t t h a t w a s k e y b e ca u s e y o u k n o w e v e r yb od y ’s g o i n g t o h a v e a
s a y o f k i n d o f h o w t h i s b u i l d i ng ’s g o i n g t o b e l a i d o u t a n d d e s i g n e d a n d h o w i t ’s g o i n g t o
o p e r a t e , a n d I t h i n k t h a t w a s t h e r ea l k e y w h e r e i t go t d o w n t o R JM a n d i f w e li k e d t h e t ea m a n d
s o m e b od y w e c o u l d w o r k w i t h . Y o u k n o w p r i ce w a s n ’t t h a t b i g a d i ff e r e n ce w h e n y o u s t a r t e d
l ook i n g a t t h e m . S t a h l d i d a g r ea t j o b i n t h e i r i n t e r v i e w . Y o u k n o w C D S , t h e y h e l p e d u s i n t h e
b e g i n n i ng t o d o s o m e c o s t e s t im a t i n g o n t h e e x i s t i n g f ac i l i t i e s b u t t h a t ’s k i n d o f t h e i r e x p e r t i s e .
T h e y j u s t d i d n ’t w a n t t o g o t h r o ug h t h e e n t i r e p r o c e ss . I t w a s a l i tt l e b i t m o r e t h a n t h e y c o u l d
b i t e o f f a t t h i s t im e . S o i t r ea l l y g o t d o w n t o a t e a m e f f o r t a n d w e t h o ug h t w e c o u l d w o r k w i t h .
C o u n c il w o m a n E r n s t : T h e r e w a s , t h e r e w e r e a c o u p l e s t a t e m e n t s i n h e r e f o r p o t e n t i a l
d i s a d v a n t a g e s a n d I h a v e a qu e s t i o n a b o u t a c o up l e o f t h e s e . O n e o f t h e m s a y s t h a t i t ca n a dd
a d d i t i o n a l r i s k a n d li a b il i t y t o t h e c i t y . W h a t c o u l d t h a t p o t e n t i a ll y b e?
P a u l O e h m e : W e l l , i n g e n e r a l I m e a n t h e r e ’s m u l t i p l e c o n t r ac t s t h a t a r e g o i n g t o h a v e t o b e l e t
a g a i n w i t h t h i s p r o j ec t s o t h e r e i s a l o t m o r e p a p e r w o r k t h a t w e w i l l d e f i n i t e l y s e e . T h e r e ’s m o r e
s t a f f t im e i n v o l v e d w i t h t h i s t y p e o f a pp r o ac h w e f e e l . I n t e r m s o f y o u k n o w li a b i l i t y , I gu e ss I ’d
r e f e r t h a t b ac k t o t h e c i t y a t t o r n e y b u t y o u k n o w f r o m o u r p e r s p ec t i v e t h e r e , y o u k n o w w e ’r e
t r y i n g t o g e t t h e b e s t b a n g f o r o u r b u c k h e r e a g a i n a n d t h e li a b il i t y I t h i n k , y o u k n o w t h e c i t y
m a n a g e r o r t h e c i t y a t t o r n e y p r o b a b l y c ou l d a n s w e r i f t h e r e ’s a n y .
R o g e r K n u t s o n : I f y o u h a d a c o n s t r u c t i o n p r o j ec t , w h i c h w o n ’t h a pp e n h e r e , b u t i f s o m e t h i n g
r e a l l y b a d g o e s , h a pp e n s .
C o u n c i l m a n L i t s e y : Y o u h ea r d i t h e r e .
M a y o r F u r l o n g : T h a t w i l l b e o n t h e r ec o r d e d mi n u t e s.
R o g e r K n u t s o n : W i t h a g e n e r a l c o n t r ac t o r y o u r e a ll y a r e p o i n t i n g y o u r f i ng e r a t o n e p e r s o n .
W i t h t h e c o n s t r u c t i o n m a n a g e r , t h e r e a r e a n u m b e r o f p o t e n t i a l , d e p e n d i ng o n t h e s i t u a t i o n , a
n u m b e r o f po t e n t i a l c a n d i d a t e s t o w h o m t h e f i ng e r m a y b e p o i n t e d a n d w h e n t h e f i ng e r i s
73
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
21
p o i n t e d a t t h e m , t h e y p o i n t i t a t s o m e o n e e l s e . T h a t ’s m o r e po t e n t i a l t h a n r e a l i t y b eca u s e i n
r e a l i t y w h e n y o u h a v e a g e n e r a l c o n t r ac t o r , t h e g e n e r a l c o n t r a c t o r p o i n t s t h e f i n g e r s a t t h e s u b s
a n d e v e n t h o ug h w e do n o t d i r ec t l y h a v e a c o n t r a c t w i t h t h e s u b s , i f y o u r e a ll y g e t i n t o i t , t h e n
t h e s u b s a r e a ll b r o ug h t i n a s d e f e n d a n t s i n a l a w s u i t o r p l a i n t i ff s i n a l a w s u i t a n d i t i s n ’t m u c h
d i ff e r e n t .
C o u n c il w o m a n E r n s t : S o w h a t d o e s t h i s m e a n ? D o e s t h i s m e a n t h e n t h a t t h e f i ng e r c o m e s b a c k
t o u s ?
R o g e r K n u t s o n : N e v e r .
C o u n c il w o m a n E r n s t : T h a t ’s k i n d o f w h a t I’m h e a r i n g .
R o g e r K n u t s o n : N o . N o , i n , i t ’s w h o do y o u p o i n t t h e f i ng e r a t w h e n s o m e t h i ng g o e s w r o n g .
G e n e r a l c o n t r ac t o r , i t ’s s t r a i g h t . I t ’s t h e g e n e r a l c o n t r ac t o r . I t d o e s n ’t m a t t e r w h e t h e r t h e s u b
s c r e w e d up a n d m a d e a mi s t a k e b eca u s e y o u r c o n t r ac t i s w i t h t h e g e n e r a l . I f y o u h a v e a b u n c h
o f s u b c o n t r ac t o r s , y o u h a v e , po t e n t i a l l y i f y o u p o i n t y o u r f i ng e r a t o n e s u b c o n t r ac t o r , t h e y ’l l s a y
n o . I t ’s s o m e o n e e l s e ’s f a u l t . I t ’s t h i s p e r s o n ’s f a u l t a n d s o o n , s o i f y o u r e a l l y g e t i n t o t h e
l i t i g a t i o n o f i t , t h e f a c t o f t h e m a t t e r i t d o e s n ’t m a t t e r b eca u s e w e ’r e a ll t h e r e t o g e t h e r a n y w a y .
C o u n c il w o m a n E r n s t : S o i t ’s p r e t t y mi n i m a l t h e n .
R o g e r K n u t s o n : Y e s .
C o u n c il w o m a n E r n s t : O k a y . W h a t a b o u t c h a n g e o r d e r s ? A r e c h a n g e o r d e r s n o t i n v o l v e d i n
t h i s ? A r e w e e li m i n a t i n g c h a n g e o r d e r s , t h e r i s k f o r c h a n g e o r d e r s ?
P a u l O e h m e : Y ea h , t h e r e ’s a l w a y s r i s k f o r c h a n g e o r d e r s. Y o u k n o w n o s e t o f p l a n s a r e p e r f ec t .
I f t h e r e ’s s o m e t h i ng t h a t s t a f f d i d n ’t s ee i n t h e d e s i g n t h a t p o t e n t i a ll y w e t h i n k w o u l d b e a go o d
i d ea t o a dd i n t o t h e b u il d i ng du r i n g c o n s t r u c t i o n , y o u k n o w w e mi g h t a s k t h e c o u n c i l f o r
c o n s i d e r a t i o n f o r t h o s e t y p e o f c h a n g e s . B u t t h e c o n s t r u c t i o n m a n a g e r w o u l d b e r e s p o n s i b l e f o r
t h e o v e r s i g h t a n d r e v i e w i ng r e qu e s t e d c h a n g e o r d e r s b y t h e s u b c o n t r ac t o r . S o y o u k n o w i t n e v e r
e l im i n a t e s t h e po t e n t i a l f o r c h a n g e o r d e r s b u t I t h i n k b y u s i ng a c o n s t r u c t i o n m a n a g e r i t h e l p s
r e du ce t h e c h a n ce s f o r l a r g e c h a n g e o r d e r s o r u n f o r e s e e n c h a n g e o r d e r s.
C o u n c il w o m a n E r n s t : B u t eac h o n e w o u l d c o m e b ac k t o c o u n c il f o r a d d i t i o n a l ca u s e .
P a u l O e h m e : A b s o l u t e l y . Y ea h , i f t h e r e ’s a n o u t s t a n d i ng c h a n g e o r d e r t h a t w e t h i n k i s
w a rr a n t e d , d e f i n i t e l y t h a t h a s t o g o b ac k t o c o u n c i l .
C o u n c il w o m a n E r n s t : O k a y , t h a n k y o u .
M a y o r F u r l o n g : O k a y . C o u n c i l m a n L i t s e y , y o u h a d s o m e t h i n g ?
C o u n c i l m a n L i t s e y : Y ea h , I j u s t h a d a c o up l e . I w a s j u s t c u r i o u s w h y , y o u k n o w 4 o f t h e m a r e
p r e t t y c l o s e i n c o s t . W h y w e j u s t d i d n ’t go a h ea d a n d i n t e r v i e w a l l 4 . W a s , I k n o w y o u d i d s o m e
74
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
22
i n i t i a l s c r e e n i ng . I w a s j u s t a l i tt l e c o n ce r n e d I gu e ss t h a t w e d i d n ’t i n t e r v i e w t h e f o u r t h t h e r e . I s
i t B o ss a r t ? W a s t h e r e s o m e t h i n g t h a t r ea l l y s t u c k o u t w i t h t h e m ?
P a u l O e h m e : W e l l a g a i n , j u s t b a s e d up o n s o m e r e f e r e n ce c h ec k s up f r o n t t h a t w e d i d , w e j u s t
f e l t t h a t y o u k n o w li m i t i ng i t , l im i t i ng i t t o t h e f i r m s t h a t w e t h i n k w e r e qu a l i f i e d up f r o n t , y o u
k n o w t h o s e a r e t h e o n e s t h a t w e i n t e r v i e w e d a n d w e t h o ug h t t h a t w o u l d b e b e s t s u i t e d f o r t h i s
p r o j ec t .
C o u n c i l m a n L i t s e y : W a s t h e r e a n y t h o ug h t w h e n C D S p u ll e d o u t , t o g o b ac k a n d i n t e r v i e w
B o ss a r t ?
P a u l O e h m e : N o .
T o d d G e r h a r d t : C D S pu ll e d o u t l a s t W e dn e s d a y .
C o u n c i l m a n L i t s e y : O h , o k a y . T h a t c r ea t e s a l i tt l e b i t o f a t im e b i nd t h e n .
P a u l O e h m e : Y ea h , I d o n ’t k n o w . I t h i n k w e ’r e c o m f o r t a b l e w i t h t h e d e c i s i o n t h a t w e m a d e .
G o i n g b ac k a n d i n t e r v i e w i ng B o ss a r t , I d o n ’t , b a s e d u p o n t h e i n f o r m a t i o n t h a t w e k n o w , I d o n ’t
k n o w i f o u r r ec o mm e n d a t i o n w o u l d b e a n y d i ff e r e n t t h a n i t i s t o d a y .
C o u n c i l m a n L i t s e y : I m e a n u l t im a t e l y i t w a s d o w n t o w h a t , I m e a n t h e y ’r e a r e p u t a b l e f i r m .
T h e y ca n d o t h e p r o j ec t a n d t h a t s t a f f f e e l s c o m f o r t a b l e w o r k i n g w i t h t h e m s o i f t h o s e c r i t e r i a ’s
a r e s a t i s f i e d a t t h e s t a f f l e v e l , t h e n I’m f i n e s upp o r t i ng i t . I w a s j u s t I gu e ss c u r i o u s w h y .
P a u l O e h m e : S u r e .
C o u n c i l m a n L i t s e y : T h a t ’s i t .
M a y o r F u r l o n g : A n y o t h e r qu e s t i o n s a t t h i s t im e ? C o u n c il w o m a n T j o r n h o m .
C o u n c il w o m a n T j o r n h o m : O n e q u i c k qu e s t i o n . W h e n I l oo k a t t h e p a g e 4 o f t h e s t a f f r e p o r t a n d
i t ’s go t e v e r y o n e ’s n a m e d o w n a n d t h e i r c o s t f o r s e r v i ce s . W h y i s t h e r e s u c h a h ug e g a p i n t h e
g e n e r a l c o n d i t i o n c o s t a n d o n -s i t e r e im bu r s a b l e e xp e n s e s ? I t s ee m s li k e e v e r y o n e ’s j u s t a ll o v e r
t h e b o a r d w i t h t h a t c r i t e r i a .
P a u l O e h m e : Y ea h , w e h a d t h e s a m e qu e s t i o n t o o a n d m a y b e R J M r e p r e s e n t a t i v e ca n a dd r e s s
t h a t a l i t t l e b e tt e r t h a n I ca n , b u t i t ’s w h e r e t h e f i r m b a s i c a ll y w a n t s t o s t i c k t h e i r m o n e y i n , w h a t
t h e y f ee l , y o u k n o w o r h o w t h e y a pp r o ac h , h o w e v e r t h e y a pp r o ac h t h e p r o j ec t . Y o u k n o w t h e
r e im bu r s a b l e s a n d t h e g e n e r a l c o n d i t i o n s a r e y o u k n o w s o m e w h a t s i mi l a r . S o m e w h a t s e p a r a t e d
o u t f r o m y o u k n o w t h e c o n s t r u c t i o n m a n a g e m e n t a n d t h e f i e l d s e r v i c e o p e r a t i o n s . Y o u k n o w
t h e , w h e n w e l oo k e d a t t h e c o s t f o r t h e g e n e r a l c o n d i t i o n s , y o u k n o w w e f e l t c o m f o r t a b l e m o v i ng
a h e a d w i t h t h e d o ll a r a m o u n t s t h a t R JM pu t f o r w a r d b a s e d up o n o u r i n i t i a l r e v i e w o f w h a t t h o s e
c o s t s s h ou l d b e s o l oo k i n g a t s o m e o f t h e o t h e r f i r m s , y o u k n o w a g a i n i n g e n e r a l c o n d i t i o n , i t j u s t
s e e m e d t h a t t h e y c a m e , o r o v e r i n f l a t e d s o m e o f t h o s e n u m b e r s m o r e t h a n w h a t w e t h o ug h t i t
75
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
23
s h ou l d b e . A n d a g a i n , i t c o m e s d o w n t o w h e r e t h e s e c o m p a n i e s s t i c k t h e i r m o n e y I t h i n k a n d
h o w t h e y s t r u c t u r e t h e i r p r o p o s a l s o .
M a y o r F u r l o n g : M a y b e a s a f o l l o w up qu e s t i o n t h a t t h e g e n e r a l c o n d i t i o n c o s t s a n d o n -s i t e
r e im bu r s a b l e e x p e n s e s , t h e n u m b e r s h e r e , w e r e t h o s e p r e s e n t e d i n a n o t t o e x cee d m a nn e r o r
w e r e t h e y p r e s e n t e d a s i n c u rr e d ?
P a u l O e h m e : T h o s e a r e g o i n g t o b e i n v o i ce d a s b u i l d o n a n ac t u a l i n c u r r i ng c o s t s o t h e r e ’s n o
m a r k -up i n v o l v e d w i t h t h o s e .
M a y o r F u r l o n g : S o I gu e ss w h a t I’m h ea r i n g t h e n i s w h a t o n e f i r m m a y c o n s i d e r p a r t o f t h e i r
m a n a g e m e n t f ee s , a s a n e x p e n s e , a n o t h e r f i r m m a y c o n s i d e r t h a t a r e im bu r s a b l e e x p e n s e .
P a u l O e h m e : C o r r ec t . R i g h t . A n d s o m e o f t h e s e n u m b e r s t oo , t h e g e n e r a l c o n d i t i o n s , y o u k n o w
s o m e o f t h o s e mi g h t b e i n c l ud e d i n a c o n t r ac t o r i n c l ud e d t h e a d v a n ce s e r v i c e s , t h e p r e -d e s i g n
s e r v i c e s o r s t u c k i n t h e i r f e e s f o r s e r v i ce m a n a g e m e n t s e r v i c e s , s o i t ’s h o w t h e , i t ’s h o w t h e f i r m
b r o k e o u t t h e i r p r o j ec t a n d w h e r e t h e y w a n t e d t o s t i c k t h e i r d o ll a r s s o .
M a y o r F u r l o n g : O k a y . A n d t h e n f r o m a r i s k s t a n d p o i n t , t h e qu e s t i o n i s i f s o m e o f t h o s e f i r m s
t h a t e s t im a t e d l o w e r r e im b u r s a b l e e x p e n s e s w o u l d e n d up b e i ng n ea r w h e r e s o m e o f t h e o t h e r
f i r m s w i t h h i g h e r e s t im a t e d r e im bu r s a b l e e x p e n s e s. I s t h a t a c o n ce r n ?
P a u l O e h m e : I d o n ’t k n o w . B a s e d o n o u r i n i t i a l r e v i e w o f w h a t t h e r e im bu r s a b l e s a r e , I t h i n k
t h e d o ll a r s t h a t R JM h a s p r o p o s e d a r e r e a li s t i c o r , f o r w h a t i t ’s g o i n g t o t a k e .
M a y o r F u r l o n g : F o r t h o s e t y p e s o f e x p e n s e s .
P a u l O e h m e : Y ea h , f o r t h o s e t y p e s o f e x p e n s e s .
M a y o r F u r l o n g : Y o u ’r e s a y i ng t h e s e a r e t h e e x p e n s e s t h a t w o u l d b e i n c l ud e d a s r e im bu r s a b l e .
A n y o t h e r e x p e n s e s w ou l d b e c o n s i d e r e d p a r t o f t h e f ee s .
P a u l O e h m e : C o r r ec t .
M a y o r F u r l o n g : O t h e r qu e s t i o n s f o r s t a f f . M r . M c D o n a l d .
C o u n c i l m a n M c D o n a l d : I h a d s o m e qu e s t i o n s . C o n s t r u c t i o n m a n a g e m e n t . I s t h i s t h e s a m e t y p e
o f a p l a n t h a t M n D o t u s e d f o r 21 2 a n d t h e 35 W b r i dg e?
P a u l O e h m e : N o p e . T h e y ac t u a l l y h i r e d t h e c o n t r ac t o r p r i o r t o t h e f i n a l d e s i g n o f t h e b r i d g e o r
212 . T h a t w a s m o r e a d e s i g n b u i l d I t h i n k i s t h e w a y t h e y c a t e go r i z e t h a t . I t ’s b a s i ca l l y
s o li c i t i ng a n d t h e y p r e -qu a l i f y t h e i r c o n t r ac t o r s f o r t h o s e t y p e o f , f o r t h o s e t y p e o f p r o j ec t s s o .
T h e c o n t r a c t o r ac t u a l l y h i r e s t h e e n g i n ee r i n g f i r m t o d e s i g n t h e i r p o r t i o n o f t h e p r o j ec t s o t h e
c o n t r a c t o r i n t h a t s i t u a t i o n i s ac t u a l l y d o i n g a l o t o f t h e d e s i g n b e f o r e a n d du r i n g t h e c o n s t r u c t i o n
p r o ce ss .
76
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
24
C o u n c i l m a n M c D o n a l d : O k a y , t h e r ea s o n I a s k w a s t h a t w i t h b o t h t h o s e c o n t r a c t s t h e r e w a s
e v i d e n t l y a b i g s a v i n g s t h a t w e r e i n c u rr e d b e ca u s e t h e r e w e r e ce r t a i n i n c e n t i v e s . I s t h e r e
a n y t h i ng s u c h a s t h a t i n t h i s c o n t r a c t w h e r e t h e r e c o u l d b e i n c e n t i v e s f o r f i n i s h i ng ea r li e r a n d i t
e n d s up c o s t i n g u s l e s s ?
P a u l O e h m e : N o , t y p i c a ll y f o r t h e s e t y p e o f p r o j e c t s, a n d m a y b e s o m e b od y f r o m R J M c a n
c o mm e n t o n t h a t t h o ug h t oo b u t I , t y p i c a ll y f o r t h e s e t y p e o f p r o j ec t s , w h e r e , e s p e c i a ll y f o r t h i s
p r o j ec t w h e r e i t ’s n o t a s t im e s e n s i t i v e a s s a y t h e 35 W b r i dg e , w e d o n ’t h a v e i n c e n t i v e s f o r
c o m p l e t i n g t h e p r o j ec t ea r l y . T h o s e t y p e o f t h i n g s s o .
C o u n c i l m a n M c D o n a l d : O k a y . A n d t h e n t h e l a s t i s k i n d o f a f o l l o w -up t o w h a t t h e m a y o r w a s
a s k i ng , a n d I’m n o t s u r e I h ea r d t h e a n s w e r . T h e g e n e r a l c o n d i t i o n s , i s t h a t a , i t w ill n o t e x cee d
t h a t p r i ce , a n d I t a k e i t t h a t t h e g e n e r a l c o n d i t i o n s c o s t i s a v a r i a b l e o r i s t h a t a f i x e d c o s t t h a t
t h e y ’v e a g r ee d t o , I w a s n ’t s u r e I h ea r d a n a n s w e r t o t h a t a s t o w h a t t h o s e c o s t s a r e .
P a u l O e h m e : W e l l t h e g e n e r a l c o n d i t i o n s a r e m a i n l y y o u k n o w t h e g a r b a g e d u m p s t e r s . T h a t ’s
o n e a s p ec t o f t h e g e n e r a l c o n d i t i o n s . C o n s t r u c t i o n t r a il e r . T e m p o r a r y u t il i t y e x p e n s e s . T h o s e
t y p e o f t h i n g s a r e i n c l ud e d i n t h e g e n e r a l c o n d i t i o n s s o f o r e x a m p l e t h e c o n s t r u c t i o n t r a il e r , y o u
k n o w a l l o f t h e f i r m s a r e k i n d o f a l l o v e r t h e b o a r d i n t e r m s o f w h a t t h e y w ou l d c h a r g e t h e c i t y
f o r t h a t u s e . T h a t ’s j u s t a f i x e d f ee . Y o u k n o w g a r b a g e d u m p s t e r s . Y o u k n o w e v e r yb od y
e s t im a t e d h o w m u c h , h o w m a n y d u m p s t e r s w e w o u l d n ee d f o r t h i s p a r t i c u l a r p r o j ec t . A n d a g a i n
u t i l i t y . T e m p o r a r y u t i l i t y e x p e n s e s . T h o s e t y p e o f t h i n g s y o u k n o w b a s e d up o n a 10 m o n t h
c o n s t r u c t i o n p e r i o d . W e j u s t f e l t c o m f o r t a b l e w i t h t h e ac t u a l c o s t t h a t R JM w a s p r o p o s i n g .
C o u n c i l m a n M c D o n a l d : O k a y , t h e p o i n t a b o u t t h e du m p s t e r s . T h e y b i d a ce r t a i n a m o u n t o f
d u m p s t e r s t h a t t h e y b e l i e v e i t ’s g o i n g t o t a k e . W h a t h a pp e n s i f i t t a k e s m o r e ? I s t h a t a c o s t t h a t
w e ’r e g o i n g t o i n c u r f o r t h e e x t r a o n e s s o t h a t p o r t i o n c o u l d ac t u a l l y g o up o r i s t h a t f i x e d ? I f
y o u mi s c a l c u l a t e d y o u j u s t mi s ca l c u l a t e d .
B r i a n R ec k e r : S u r e . I f I c o u l d a dd r e s s t h e c o u n c i l .
M a y o r F u r l o n g : P l e a s e .
B r i a n R ec k e r : M r . M a y o r , m e m b e r s o f t h e c o u n c i l . T h a n k y o u f o r l e tt i n g m e s p e a k t o n i g h t . I f I
c o u l d t r y t o a n s w e r y o u r qu e s t i o n i n r e g a r d s t o t h e g e n e r a l c o n d i t i o n . W e l l f i r s t o f a l l I s h ou l d
i n t r o du ce m y s e l f . I’m s o rr y . I’m B r i a n R ec k e r , a nd I’m a V i ce P r e s i d e n t w i t h R J M
C o n s t r u c t i o n a n d t h e p r o p o s e d p r o j ec t p r i n c i p l e f o r t h e p r o j e c t h e r e . T h e n e w p u b li c w o r k s
f a c il i t y , a n d m o s t o f t h o s e p r o j ec t s t h a t w e r e a c t u a l l y up o n t h e s c r e e n , t h e y a c t u a ll y a r e m y j o b s
t h a t I ’v e d o n e o v e r t im e w i t h v a r i o u s c o u n c i l s . I n r e g a r d s t o g e n e r a l c o n d i t i o n s c o s t , a l o t o f
qu e s t i o n s h a v e b ee n a s k e d a s t o w h a t ’s i n t h e f i r s t l i n e i t e m . W h a t ’s i n t h e s ec o n d l i n e i t e m .
H o w d o t h e c o n t r ac t o r ’s l oo k a t t h a t ? I f y o u k i n d o f l oo k ac r o ss t h e t h r ee a t t h e b o tt o m , y o u ’ll
n o t i ce t h a t m o s t o f t h e m a r e w i t h i n a b o u t a p e r ce n t o f ea c h o t h e r . T h o s e c o s t s a s f a r a s t h e o n
s i t e c o s t s a n d t h e g e n e r a l c o n d i t i o n c o s t t o r u n a p r o j ec t a l l , t o b a s i c a ll y k i nd o f w h a t s ec t i o n y o u
pu t t h e m i n . A t t h e e n d o f t h e d a y t h e y ’r e a ll e ss e n t i a ll y a b o u t t h e s a m e . A n d w h a t t h e s e
c o m p r i s e a r e , t h e c o n s t r u c t i o n m a n a g e r w i l l b i d o u t a ll o f t h e b r i c k s a n d s t i c k s i s w h a t w e c a l l
t h e m o n t h e p r o j ec t . A l l t h e m a t e r i a l s t h a t g o i n t o c o m p l e t i n g t h a t p r o j ec t a r e b i d t h r o ug h t h e
77
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
25
v a r i o u s b i d ca t e g o r i e s t h a t w e ’ll b e b i d d i ng o u t t o a l l t h e v a r i o u s c o n t r ac t o r s . T h e c o s t t h a t w e
h a v e h e r e , s i n c e w e c a ll i t s o f t c o s t s, j u s t mi s ce ll a n e o u s c o s t s t h a t w e h a v e t o s uppo r t t h o s e
c o n t r a c t o r s a n d o n s i t e s up e r v i s i o n . T h e p r o p o s a l t h a t w e h a d pu t t o g e t h e r i s a n o t t o e x cee d
p r o p o s a l s o t h a t i t i s a gu a r a n t ee d m a x i n r e g a r d s t o t h e g e n e r a l c o n d i t i o n s a n d t h e f ee t h a t w e
h a v e o n t h e j o b . I f t h e r e a r e a n y s a v i n g s t h a t w e ’l l e x p e r i e n ce t h r o ug h o u t t h e p r o j ec t , i f w e h a v e
l e ss d u m p s t e r s . I f w e h a v e l e s s t e m p o r a r y u t i l i t i e s t h a t w e , t h a n w e i n i t i a ll y a n t i c i p a t e d , 100 % o f
t h o s e s a v i ng s c o m e s b ac k t o t h e C i t y o f C h a n h a s s e n t h r o ug h a d e du c t i v e c h a n g e o r d e r t o o u r
c o n t r a c t f o r t h a t a t t h e e n d o f t h e p r o j ec t . A n d t h r oug h o u t t h e c o u r s e o f t h a t p r o j ec t t h e ac t u a l
i n v o i ce c o s t f o r a l l t h e v a r i o u s c o m p o n e n t s o f t h o s e g e n e r a l c o n d i t i o n s a n d r e im bu r s a b l e s a r e
s ub m i tt e d w i t h o u r i n v o i ce s o t h a t t h e r e ’s a h a r d c o p y t o s u b s t a n t i a t e w h a t w e ’r e b i ll i ng f o r t h a t .
T h e r e ’l l b e ce r t a i n a r ea s w h e r e , w i t h i n t h e g e n e r a l c o n d i t i o n s w e ’l l h a v e m a y b e li k e a t e m p o r a r y
f e n ce a n d w e ’l l h a v e a t e m p o r a r y t r a il e r a n d w e ’ll h a v e s o m e d u m p s t e r s . W e m a y f i nd t h a t t h a t
f e n c i ng i s 10 % l e ss t h a n w h a t w e t h o ug h t i t w o u l d b e , a n d t h e d u m p s t e r s m a y b e 5 % m o r e t h a n
w h a t w e t h o ug h t i t w o u l d b e . T h e c o ll ec t i v e g r o u p o f t h e c o s t s t h a t w e h a v e , I r ec a l l a s t h e
r e im bu r s a b l e s , t h e t o t a l a m o u n t i s a gu a r a n t ee d m a x n o t t o e x cee d , s o a l l s a v i ng s w ou l d c o m e
b ac k t o t h e C i t y .
M a y o r F u r l o n g : A n d j u s t a s , I ’m s o rr y , d i d y o u h a v e a f o l l o w -up qu e s t i o n ?
C o u n c i l m a n M c D o n a l d : N o .
M a y o r F u r l o n g : I s t h e n o t t o e x cee d a l s o a pp li e d t o t h e c o n s t r u c t i o n m a n a g e m e n t a n d
p r o f e s s i o n a l f ee s p o r t i o n o f t h e c o n t r a c t a s w e ll ?
B r i a n R ec k e r : T h a t ’s c o rr e c t .
M a y o r F u r l o n g : O k a y . Y e t t h e r e ’s s t i l l t h e , i s t h e c o n t r a c t a l s o e n s u r e c o m p l e t i o n w i t h i n t h o s e
f ee s ?
B r i a n R ec k e r : E n s u r e c o m p l e t i o n ?
M a y o r F u r l o n g : R i g h t .
B r i a n R ec k e r : I t i s o u r j o b t o g e t t h e j o b d o n e o n t im e .
M a y o r F u r l o n g : O k a y .
B r i a n R ec k e r : A n d t o e n s u r e c o m p l e t i o n i s a ll w i t h i n t h o s e f e e s a s w e l l . A n d w e h a v e n e v e r n o t
go t t e n a j o b d o n e o n t im e s o .
M a y o r F u r l o n g : O k a y . G o o d . W e h a v e j u s t a c o u p l e m o r e qu e s t i o n s I t h i n k f o r M r . O e h m e a n d
t h e n , b u t M r . R ec k e r I w o u l d li k e t o h a v e y o u s t a y c l o s e b e ca u s e I ’d li k e t o h ea r m o r e a b o u t y o u r
f i r m a n d t h e r e m a y b e s o m e o t h e r qu e s t i o n s a s w e l l . A n y o t h e r qu e s t i o n s f o r s t a ff ?
C o u n c il w o m a n E r n s t : I h a v e o n e .
78
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
26
M a y o r F u r l o n g : C o u n c il w o m a n E r n s t .
C o u n c il w o m a n E r n s t : P a u l c a n y o u t e l l m e , d i d y o u w o r k w i t h a c o n s u l t a n t i n pu t t i n g t h e R F P
t o g e t h e r ?
P a u l O e h m e : N o .
C o u n c il w o m a n E r n s t : S o d i d w e k n o w e x ac t l y w h a t o u r s p ec i f i ca t i o n s w e r e w h e n w e pu t t h i s
R F P o u t t o t h e 5 f i r m s ?
P a u l O e h m e : Y e s . I m e a n t h e R F P t h a t w a s i n c l u d e d i n y o u r p ac k e t , s t a f f pu t t h a t t o g e t h e r .
S e n t t h a t o u t t o s e v e r a l f i r m s a n d s o li c i t e d , f i r m s s e n t u s b ac k t h e i r p r o p o s a l b a s e d up o n t h e
i n f o r m a t i o n t h a t w a s s e n t o u t t o t h o s e f i r m s . S o w h a t w e d i d , w e l oo k e d a t w h a t o u r n ee d s f o r
t h e , o f t h e p r o j ec t w e r e . W e t a l k e d t o o t h e r c i t i e s , E d e n P r a i r i e s p e c i f i ca l l y a n d ac t u a l l y g o t
s o m e v e r b i a g e f r o m t h e m t h a t w e li k e d a n d s t u c k i n h e r e s o I t h i n k t h e r e ’s a c o u p l e o t h e r c i t i e s
t oo . P l y m o u t h w a s a n o t h e r o n e w e t a l k e d t o a n d s o m e o t h e r o n e s , s o w e t a l k e d t o a l o t o f o t h e r
c i t i e s a n d g a t h e r e d t h e i n f o r m a t i o n . T o o k o u t w h a t w e li k e d a n d s t u c k i t i n t o o u r ’s.
C o u n c il w o m a n E r n s t : I w a s j u s t c u r i o u s b e ca u s e t h i s i s s o m e t h i ng r e a l l y n e w t o u s s o , a s f a r a s I
k n o w w e h a d n e v e r d o n e i t .
P a u l O e h m e : Y ea h , I k i n d o f r e l y o n f r i e n d s i n t h e i n d u s t r y .
C o u n c il w o m a n E r n s t : W e l l t h a t ’s g oo d . I ’m g l a d y o u h a v e f r i e n d s i n t h e i ndu s t r y s o . O k a y .
T h a n k y o u .
M a y o r F u r l o n g : M r . O e h m e o n e qu e s t i o n . W i t h r e g a r d t o t h e m u l t i p l e c o n t r ac t s, d o y o u
a n t i c i p a t e a n y p r o b l e m w i t h t h e a b i l i t y o f t h e c o un c i l t o a pp r o v e t h e c o n t r a c t s i n a t im e l y m a n n e r
g i v e n o u r b i -m o n t h l y m e e t i n g s c h e d u l e t h r o ug h o u t t h e y ea r .
P a u l O e h m e : N o , I t h i n k s o n o t . I d o n ’t t h i n k i t w o u l d b e a p r o b l e m t h e r e . W o r k i n g w i t h a g a i n
R JM a n d B r i a n R ec k e r , w e a r e d e f i n i t e l y , w e ’r e g o i ng t o p i n p o i n t e x ac t l y w h e n t h e s e t h i n g s a r e
g o i n g t o b e l e t o u t a n d d i a l t h o s e d a t e s i n t o , b ac k t h e m i n t o a w a r d s f o r a t c o u n c il m ee t i n g s , s o I
d o n ’t s ee a p r o b l e m t h e r e a t a ll . T h e r e ’s g o i n g t o b e a b i g p ac k a g e w e t h i nk up f r o n t . Y o u k n o w
t h e r e ’s p r o b a b l y 5 o r 6 , 10 a w a r d o f c o n t r ac t s m a y b e a t o n e c o u n c il m ee t i n g s a n d s e v e r a l a f t e r ,
d o w n t h e r o a d s o m e t im e s o w e ’r e g o i n g t o p ac k a g e t h e s e t h i n g s i n t e r m s o f w h e r e t h e y m a k e t h e
m o s t s e n s e . W h e r e w e ca n g e t t h e b e s t b a n g f o r ou r b u c k a n d t a k e t h e m t o c o u n c il a n d g e t y o u r
r ec o mm e n d a t i o n s a n d a pp r o v a l h o p e f u ll y .
M a y o r F u r l o n g : O k a y , t h a n k y o u . A n y o t h e r qu e s t i o n s f o r s t a f f a t t h i s t im e ? O k a y . M r .
R ec k e r , b e h a p p y t o i nv i t e y o u b ac k . M a y b e y o u ca n g i v e u s a l i tt l e m o r e b ac kg r o u n d o n y o u r
f i r m a n d y o u r p r o j ec t s t h a t y o u ’v e w o r k e d o n a n d t h i s p r o j ec t i n p a r t i c u l a r a n d h o w y o u v i e w i t .
B r i a n R ec k e r : S u r e . A b s o l u t e l y , t h a n k y o u a g a i n f o r t h e o p p o r t un i t y t o s p ea k . O u r f i r m , R JM
C o n s t r u c t i o n , w e ’r e b a s e d o u t o f P l y m o u t h . R i g h t a l o n g 169 . W e ’v e b e e n i n b u s i n e ss s i n c e
1981 . W e ac t u a l l y h a v e a f e w d i ff e r e n t m a r k e t s t h a t w e p a r t i c i p a t e i n . O n e o f o u r s t r o n g e s t
79
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
27
m a r k e t s i s t h e c o n s t r u c t i o n m a n a g e m e n t m a r k e t w h e r e w e ac t u a l l y w o r k f o r c o mm u n i t i e s s u c h a s
y o u r s e l f a n d E d e n P r a i r i e a n d A n d o v e r . S e v e r a l t h a t P a u l h a d m e n t i o n e d ea r li e r . W e a l s o
c o n c e n t r a t e i n h ea l t h ca r e , w h i c h i s a n e x a m p l e w i t h t h e P a r k N i c o ll e t c li n i c t h a t w e b u i l t r i g h t
d o w n t h e s t r e e t h e r e a f e w y ea r s a g o . A n d t h e n w e d o a l o t o f d o w n t o w n c o r p o r a t e r e m o d e l s a s
w e ll , a n d t h o s e a r e o u r 3 m a i n m a r k e t s t h a t w e w o r k i n . C o n s t r u c t i o n m a n a g e m e n t m a r k e t f o r u s
i s a g a i n i t ’s b e e n o u r s t r o n g e s t m a r k e t h e r e i n t h e l a s t f e w y ea r s , j u s t w i t h t h e o p p o r t un i t i e s t h a t
t h e y ’v e b e e n h e r e . A r o u n d t h i s a r ea . A g a i n m y n a m e i s B r i a n R ec k e r . I ’m a V i ce P r e s i d e n t
w i t h R J M a n d h a v e b e e n w i t h R JM h e r e f o r 6 y ea r s n o w a n d m o s t o f m y e x p e r i e n ce w i t h R JM
h a s b ee n w i t h t h e c o n s t r u c t i o n m a n a g e m e n t m a r k e t . S o I ’v e d o n e p r o j ec t s f o r t h e C i t y o f
A n d o v e r , t h e C i t y o f E l k R i v e r , t h e C i t y o f C h a s k a , t h e C i t y o f E d e n P r a i r i e . T h e s e a r e a l l
p r o j ec t s t h a t I ’v e d o n e m y s e l f . S o m e o f y o u r n e i g h b o r i n g c o mm u n i t i e s h e r e a s w e l l . A n d w e ’v e
h a d v e r y g oo d l u c k w i t h t h i s p a r t i c u l a r d e li v e r y m e t h o d f o r t h e c i t i e s . I t h a s p r o v i d e d t h e m w i t h
a l o t o f c o n t r o l o n t h e i r p r o j ec t s i n r e g a r d s t o b e i n g a b l e t o h a v e d i r ec t c o n t r a c t s w i t h a ll t h e
i n d i v i du a l c o n t r ac t o r s. T h e c o u n c il s p o k e a l i t t l e e a r li e r t o n i g h t i n r e g a r d s t o r i s k a ss o c i a t e d w i t h
c o n t r a c t s a n d h a v i ng m u l t i p l e c o n t r a c t s . W h a t h e l p s t h e c i t y i n r e g a r d s t o f i n a n c i a l r i s k i s w h e n
y o u r ec e i v e a b i d f o r t h e w o r k t h a t w e ’r e g o i n g t o b e l e tt i n g o u t i n a pub l i c m a r k e t , y o u w i l l
r ec e i v e a p a y m e n t p e r f o r m a n c e b o n d f r o m t h a t c o n t r a c t o r w h i c h i s a gu a r a n t ee t h a t t h e y ’l l
c o m p l e t e t h e p r o j ec t . O r i f t h e y ’r e n o t a b l e t o , t h a t t h e i r p e r f o r m a n ce o f p a y m e n t b o n d c o m p a n y
w i l l s t e p i n a n d c o m p l e t e t h e j o b f o r t h e m . S o y o u d o h a v e t h a t f i n a n c i a l c o n t r o l o n t h e m . Y o u
a l s o h a v e m o r e d i r ec t c o n t r o l w i t h t h e c o n t r a c t o r s a s a n e x a m p l e w i t h t h e g e n e r a l c o n t r ac t i n g
e x a m p l e t h a t w a s g i v e n , t h a t t h e , i n s i t u a t i o n s w h e r e t h e r e ’s a c o n ce r n w i t h a n i n d i v i du a l
c o n t r a c t o r , a s a g e n e r a l c o n t r ac t o r y o u d o n ’t h a v e d i r ec t acce ss t o t h a t c o n t r a c t o r t o b e a b l e t o
w o r k w i t h t h e m a n d f i nd a w a y t o m a k e s u r e t h e y g e t b ac k t o w h e r e t h e y n ee d t o g e t t o . I n t h i s
d e li v e r y m e t h o d w e ’v e f o u n d t h a t i t p r o v i d e s a l o t o f c o n t r o l t o b e a b l e t o w o r k d i r ec t l y w i t h t h a t
c o n t r a c t o r w i t h o u t t h a t i n t e r m e d i a r y b e t w ee n t h e o w n e r a n d t h o s e c o n t r a c t o r s t h a t m a y n o t b e
p e r f o r mi ng t h e w a y t h e y n ee d t o . S o t h e c i t i e s h a v e f o u n d t h a t t h e y ’v e r e a l l y e n j o y e d t h a t
d e li v e r y m e t h o d b eca u s e o f t h e a b il i t y t o b e a b l e t o b e d o n e o n t im e a n d k ee p c o n t r o l o f t h e
b udg e t a n d b e a b l e t o , a n d d o w h a t t h e y n ee d t o t o s t a y w i t h i n t h a t b udg e t a s w e l l , a n d s o w e ’v e
h a d a l o t o f r e p ea t b u s i n e s s w i t h t h e c i t i e s t h a t w e ’v e w o r k e d w i t h . W i t h t h e C i t y o f C h a s k a .
I ’v e d o n e 4 p r o j ec t s f o r t h e m n o w i n t h e l a s t f e w y ea r s a n d up i n M a p l e G r o v e . W e ’r e o n o u r
f o u r t h c o n t r ac t w i t h t h e m h e r e i n t h e l a s t c o up l e y e a r s a s w e ll , s o i t ’s b e e n w i t h i t t h a t t h e y ’v e
r e a l l y e n j o y e d w o r k i n g w i t h .
M a y o r F u r l o n g : T h a n k y o u . A n y qu e s t i o n s f o r M r . R ec k e r ? D o e s y o u r f i r m , d o e s R JM , d o y o u
a l s o p r o v i d e g e n e r a l c o n t r ac t i n g s e r v i c e s f o r p r o j e c t s ?
B r i a n R ec k e r : W e d o .
M a y o r F u r l o n g : O k a y .
B r i a n R ec k e r : W e d o . A c t u a l l y a l o t o f o u r h e a l t h ca r e m a r k e t i s p r im a r i l y a g e n e r a l c o n t r ac t i n g
t y p e o f d e l i v e r y m e t h o d , a l t h o ug h w e ’v e ac t u a l l y e x e r c i s e d b o t h a n d w i t h o u r d o w n t o w n
c o r p o r a t e r e m o d e li ng , o u r T I w o r k w e ca l l i t . T e n a n t im p r o v e m e n t w o r k , w e o p e r a t e m o s t l y a s
g e n e r a l c o n t r ac t o r s i n t h a t m a r k e t a s w e l l , a n d ac t u a l l y w e f i nd t h a t t h a t p r o v i d e s u s w i t h a l o t o f
v a l u a b l e i n f o r m a t i o n s o t h a t w h e n w e ’r e a ss i s t i n g du r i n g t h e p r e -c o n s t r u c t i o n p e r i o d w i t h t h e
c i t y , w i t h t h e p r o j ec t , i s w e h a v e a l o t o f r e a l , r e a l t i m e i n f o r m a t i o n i n r e g a r d s t o t h e m a r k e t
80
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
28
t r e n d s a n d t o h i s t o r i c a l c o s t s a n d a l s o j u s t t h e k n o w h o w o n h o w t o p u t p r o j ec t s t o g e t h e r . A n d
h a v i ng s up e r i n t e n d e n t s t h a t w e h a v e o n t h e j o b s i t e , t h a t h a v e t h a t r e a l ac t u a l e x p e r i e n c e i n
ac t u a l l y c o n s t r u c t i n g t h e p r o j ec t s t h e m s e l v e s a s w e l l . A l m o s t a l l o f o u r s up e r i n t e n d e n t s a r e ca r d
ca r r y i ng un i o n ca r p e n t e r s t h a t o v e r t h e y ea r s h a v e w o r k e d t h e i r w a y up t h r o ug h t h e t r a d e s o v e r y
f a mi li a r w i t h p r o j ec t s a n d h o w t h o s e p r o j ec t s go t og e t h e r . T h a t h e l p s u s b e a b l e t o k ee p t h i n g s
o n p ace b u t a c t u a l l y a l s o h e l p s i n t h e qu a l i t y c o n t r o l o n t h e p r o j ec t , k n o w i n g o v e r , t h r o ug h o u t
t h e i r h i s t o r y o n h o w t h i n g s a r e s upp o s e d t o g o t o g e t h e r . A n d t h e n a l s o h e l p i ng t h e m p r o b l e m
s o l v e t h e i r o w n p r o b l e m s t h a t t h e y h a v e o u t t h e r e a s w e ll s o .
M a y o r F u r l o n g : O n e o f t h e b e n e f i t s , a s I u n d e r s t a n d w i t h t h e c o n s t r u c t o r m a n a g e r p r o ce ss
v e r s u s a g e n e r a l c o n t r ac t i n g p r o ce ss , n o t o n l y t h e b e n e f i t s t h a t w e t a l k a b o u t h e r e t o n i g h t b u t a l s o
s o m e f i n a n c i a l b e n e f i t p o t e n t i a ll y a s w e ll . T h a t t h e t o t a l c o s t o f t h e p r o j e c t w o u l d b e l e ss u n d e r
t h i s t y p e o f c o n s t r u c t i o n m a n a g e r p r o ce ss t h a n i f w e w e n t w i t h t h e g e n e r a l c o n t r ac t o r . H a s t h a t
b e e n y o u r f i r m ’s e x p e r i e n ce w i t h i n h e a l t h ca r e i n d u s t r y o r w i t h i n o t h e r i n du s t r i e s t h a t t h e r e i s
s o m e r e a l d o ll a r s a v i n g s t h a t t h e c i t i e s e n j o y b y u s i n g t h i s p r o ce ss ?
B r i a n R ec k e r : T h e r e i s , a n d h o w I b e s t e x p l a i n t h a t . W h e n y o u h a v e a g e n e r a l c o n t r ac t o r t h a t i s
p r o v i d i n g y o u a b i d t h r o ug h a c o m p e t i t i v e b i d m a r k e t , t h e y a r e s o li c i t i n g b i d s t h e m s e l v e s a n d
pu t t i n g o n a f ee a n d t h e n t h e y pu t , g i v e t h e p r o p o s a l t o t h e c i t y . E ss e n t i a ll y a s a c o n s t r u c t i o n
m a n a g e r w e d o s o m e t h i ng v e r y s imi l a r , t h a t w e h a v e a f ee , p e r c e n t a g e t h a t i s s imi l a r t o w h a t y o u
h a v e i n t h e c o m p e t i t i v e m a r k e t . S o t h e b i d s t h a t y o u r ec e i v e f r o m t h e i n d i v i du a l c o n t r ac t o r s a n d
t h e n t h e f ee o n t o p o f i t , t h e c o s t s a r e r e l a t i v e l y t h e s a m e . W h e r e y o u r e a l l y I f e e l f i nd t h e m o s t
m o n e y s a v e d a n d v a l u e a dd e d i s a t t h e b e g i nn i ng o f t h e p r o ce ss b a s i c a ll y t h r o ug h o u t , f r o m n o w
u n t i l t h e t im e t h a t t h e p r o j ec t ac t u a l l y g o e s t o b i d . T h e c i t y ’s g o i n g t o h a v e a b udg e t t h a t y o u ’r e
g o i n g t o w a n t t o m a k e s u r e t h a t y o u , o r t h a t w e h i t f o r w h e n w e d o t h i s p r o j ec t , a n d t h r o ug h o u t
t h a t p r e -c o n s t r u c t i o n p e r i o d t h e r e ’ll b e a l o t o f e v a l u a t i o n o n d i ff e r e n t s y s t e m s a n d c o s t s a v i ng s
o p p o r t u n i t i e s t h a t w e ca n p r o p o s e t h r o ug h t h a t p r e -c o n s t r u c t i o n p e r i o d t h a t w i l l b e a b l e t o s a v e
t h a t p r o j ec t m o n e y a n d g i v e i t t h a t gu i d a n ce up u n t i l t h e p o i n t w h e r e w e ac t u a l l y d o r ec e i v e t h o s e
b i d s . S o w e f i n d a l o t o f v a l u e w i t h i n , i n w i t h t h a t a n d w e f o u n d a l o t o f c o s t s a v i n g s
o p p o r t u n i t i e s w i t h t h a t a n d i t g i v e s a l o t o f f l e x i b ili t y t o t h e c i t y t h r o ug h o u t t h a t p r o ce ss t o h a v e
o p t i o n s a n d t o b e a b l e t o s e l e c t w h a t ’s t h e b e s t o n e f o r t h e p r o j ec t . W e a l s o f i nd t h a t t h r o ug h t h e
c o n s t r u c t i o n p e r i o d , b eca u s e a c o n s t r u c t i o n m a n a g e r ca n b e s o i n t u n e d w i t h t h e p r o j e c t a n d
u n d e r s t a n d t h e c o m p o n e n t s o f t h a t p r o j ec t b eca u s e o f b e i ng i n v o l v e d t h r o ug h o u t t h a t e n t i r e
d e s i g n , t h a t w h e n t h e p r o j ec t ac t u a l l y d o e s g o t o b i d , t h e c o n s t r u c t i o n m a n a g e r h a s t h e a b i l i t y t o
h e l p m a k e s u r e t h a t a l l t h e b a s e s a r e c o v e r e d s o t h a t t h e o p p o r t un i t i e s f o r c h a n g e o r d e r s i s l e ss
b e c a u s e t h e w o r k h a s b e e n d o n e a h ea d o f t im e t o m a k e s u r e t h a t t h e p ac k a g e s a r e p r o p e r l y
c o v e r i n g t h o s e a s w e l l .
M a y o r F u r l o n g : G o o d . I n t e r m s o f t h i s p r o j ec t h e r e , a n d t h e a m o u n t o f t im e y o u ’v e h a d t o t a k e
a l oo k . I a ss u m e y ou ’v e l oo k e d a t w h a t h a s b ee n pu t t o g e t h e r s o f a r . D o y o u h a v e a n y c o n ce r n s
a b o u t a n y o f t h e e s t im a t e s t h a t t h e c i t y ’s l oo k e d a t i n t e r m s o f t h e p r o j e c t i t s e l f o r t h e c o s t
a ss o c i a t e d w i t h t h e p r o j ec t ?
B r i a n R ec k e r : W e d o n ’t . W e d o n ’t h a v e a n y c o n c e r n s i n r e g a r d s t o t h e o v e r a l l g e n e r a l b udg e t .
W e f e e l i t ’s a go o d b udg e t f o r t h e t y p e o f f a c il i t y a n d t h e s i ze o f f a c il i t y t h a t w e h a v e . O n e o f
t h e f i r s t t h i n g s t h a t w e ’l l a s k t o d o i f w e ’r e s e l ec t e d a s a c o n s t r u c t i o n m a n a g e r , i s t o s i t d o w n
81
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
29
w i t h t h e d e s i g n e r a n d t h e c i t y a n d t o w o r k t o p u t t o g e t h e r t h a t c o n ce p t u a l p l a n o f w h a t i t i s w h a t
w e ’r e l oo k i n g a t , a n d qu i t e q u i c k l y d o a n e v a l u a t i o n o n t h e b udg e t t o f i n d , t o m a k e s u r e t h a t
w e ’r e g o i n g t h e r i g h t d i r ec t i o n . O r i f n o t , t o b e a b l e t o t a l k a b o u t t h a t a n d c o m e up w i t h s o m e
v e r y q u i c k o p t i o n s s o t h e c i t y d o e s n ’t s p e n d a l o t o f t im e g o i n g o n e d i r ec t i o n w h e r e w e m a y h a v e
t o t u r n t h e c o r n e r j u s t a l i t t l e b i t t o m a k e s u r e w e s t a y w i t h i n t h e b udg e t . B u t a s f a r a s t h e o v e r a l l
b udg e t , I d o n ’t f o r e s ee a p r o b l e m .
M a y o r F u r l o n g : O k a y . T h a n k y o u . A n y o t h e r q u e s t i o n s ? A t t h i s p o i n t . N o ? V e r y go o d , t h a n k
y o u .
B r i a n R ec k e r : T h a n k y o u .
M a y o r F u r l o n g : A pp r e c i a t e y o u b e i n g h e r e t h i s e v e n i ng . A n y f o l l o w -up qu e s t i o n s f o r s t a ff ?
O n a n y o f t h i s . I f n o t , t h o ug h t s. C o mm e n t s . I n t e r m s o f t h e r ec o mm e n d a t i o n b e f o r e u s t h i s
e v e n i ng .
C o u n c i l m a n M c D o n a l d : W e l l I gu e ss I’m g l a d t o s ee t h a t w e d i d k i n d o f t h i n k o u t s i d e t h e b o x a
l i tt l e b i t a s f a r a s h o w w e ’r e g o i n g t o g e t t h i s b u i l t a n d t r y t o c o m e up w i t h a w a y t o I t h i n k g e t a
qu a l i t y p r o du c t a t a g o o d p r i ce . I t l oo k s a s t h o ug h t h e r e ’s e n o ug h c o n t r o l t h a t a s w e g o t h r o ug h
t h e p r o ce ss w e s h ou l d k n o w qu i t e ea r l y o n i f t h e r e ’s a n y p r o b l e m s s o I a pp r ec i a t e t h a t a n d i t
l oo k s a s t h o ug h i t w ill e n d up b e i ng a go o d p r o j ec t w h e n i t ’s a l l d o n e .
M a y o r F u r l o n g : O k a y , t h a n k y o u . M r . L i t s e y y ou r t h o ug h t s.
C o u n c i l m a n L i t s e y : I’m c o m f o r t a b l e w i t h w h a t ’s b e i ng p r o p o s e d . I ’v e h a d s o m e e x p e r i e n ce
w i t h t h i s d e li v e r y m e t h o d s o I p e r h a p s h a v e a b e t t e r c o m f o r t l e v e l t h a n s o m e m a y h a v e , h a v i ng
g o n e t h r o ug h i t o n a p r o j ec t . I’m c o m f o r t a b l e w i t h t h e w a y t h e s e l ec t i o n p r o ce ss w e n t i n t e r m s
o f t h i s f i r m b e i ng s e l ec t e d a n d l oo k i n g f o r w a r d t o m o v i ng f o r w a r d w i t h t h e p r o j ec t . I t ’s m u c h
n ee d e d a n d I t h i n k w e ’v e d o n e a go o d j o b i n w o r k s e ss i o n s t a l k i ng t h r o ug h s o m e o f t h e i ss u e s
t h a t w e ’v e h a d p e r h a p s w i t h l oo k i n g a t t h e g e n e r a l c o n t r a c t o r v e r s u s c o n s t r u c t i o n m a n a g e r
a pp r o ac h , a n d t h i s s e e m s t o b e t h e b e s t w a y t o g o s o I’m c o m f o r t a b l e m o v i ng f o r w a r d .
M a y o r F u r l o n g : O k a y . T h a n k y o u . C o u n c il w o m a n T j o r n h o m .
C o u n c il w o m a n T j o r n h o m : Y ea h , I t h i n k i t w a s a go o d d i s c u ss i o n t o n i g h t . I l ea r n e d a l i tt l e b i t
m o r e a b o u t t h e p r o ce ss I gu e ss a n d w h a t ’s i n v o l v e d a n d t h e b e n e f i t s t h e r e a r e t o t h e c i t y b y g o i n g
a h e a d w i t h t h i s p r o p o s a l . I t h i n k s t a ff o bv i o u s l y h a d t h e i r du c k s i n a r o w w h e n t h e y w e r e
acce p t i n g b i d s a n d i n t e r v i e w i ng p e op l e a n d t h e y c h ec k e d r e f e r e n ce s a n d h ea r d p o s i t i v e t h i ng s
a b o u t o u r c o m p a n y w e s e l ec t e d s o I’m c o m f o r t a b l e m o v i n g a h e a d w i t h R J M . R JM a n d I’m
l ook i n g f o r w a r d t o s e e i n g w h a t h a pp e n s n e x t w i t h t h e b i d p r o ce ss a n d e v e r y t h i ng i n v o l v e d w i t h
c o n s t r u c t i n g t h i s .
M a y o r F u r l o n g : V e r y go o d . T h a n k y o u . C o u n c i l w o m a n E r n s t . A n y t h o ug h t s ?
82
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
30
C o u n c il w o m a n E r n s t : A h n o . I h a d s o m e qu e s t i o n s e v e n a f t e r I r ea d t h e p ac k e t a n d I t h a n k y o u
f o r t a k i n g t h e t im e t o b o t h o f y o u f o r a n s w e r i ng t h o s e qu e s t i o n s t o n i g h t a n d I f e e l c o m f o r t a b l e
w i t h w h a t ’s b ee n p r e s e n t e d t o u s.
M a y o r F u r l o n g : V e r y go o d . W e ll t h a n k y o u a n d I’ll r e i t e r a t e a pp r ec i a t i o n f o r t h e t im e a n d e f f o r t
t h a t ’s b e e n pu t i n p l a c e s o f a r f o r s t a f f a n d a l s o f o r M r . R ec k e r a n d h i s f i r m , a n d a s w e l l a s t h e
o t h e r f i r m s t h a t pu t i n p r o p o s a l s . W e a pp r e c i a t e t h e i r w i ll i n g n e ss a n d d e s i r e t o w o r k w i t h u s a s
w e ll . I t h i n k w e h a v e a go o d p r o p o s a l i n f r o n t o f u s a n d a f i r m t h a t s h ou l d b e a b l e t o d e li v e r o n
w h a t w e ’r e l oo k i n g f o r , w h i c h i s go o d qu a l i t y p r o j ec t . O n t im e a n d o n b udg e t . O r b e l o w b udg e t
i s f i n e t oo . A n d y o u k n o w t h i s i s a p r o j ec t t h a t i s go i n g t o b e n e f i t t h e c i t y f o r m a n y , m a n y y ea r s .
W e ’r e b u i l d i ng a pub l i c w o r k s b u il d i ng t h a t i s b e i n g s i ze d t o s uppo r t o u r b u i l d i ng , o r o u r c i t y
a f t e r w e ’r e f u ll y d e v e l o p e d . N o t j u s t o u r n ee d s f o r t h e n e x t 10 y e a r s b u t r ea l l y f o r o u r n ee d s a s
f a r a s w e ca n s e e a n d w e ’r e d o i n g i t t o d a y a n d t r y i n g t o d o i t a s c o s t e f f e c t i v e l y a n d a s e f f i c i e n t l y
a s p o s s i b l e . A n d s o t o a l l i n v o l v e d , t h a n k y o u i n a d v a n c e f o r a l l y o u r h a r d w o r k . T h e r e ’s g o i n g
t o b e a l o t o f t im e a n d e f f o r t g o i n g f o r w a r d o n t h i s b u t p l e a s e n o t e t h a t t h a t t im e a n d e f f o r t i s
a pp r e c i a t e d b y a ll c o n ce r n e d . A n y o t h e r c o mm e n t s ? I f n o t , i s t h e r e a m o t i o n t o m o v e f o r w a r d ?
C o u n c i l m a n L i t s e y : I’l l b e h a p p y t o m a k e t h e m o t i o n . T h e C i t y C o u n c i l d i r ec t s s t a f f t o e n t e r
i n t o a c o n t r a c t f o r c o n s t r u c t i o n m a n a g e m e n t s e r v i c e s w i t h R J M C o n s t r u c t i o n i n t h e a m o u n t o f
$442 ,600 .
M a y o r F u r l o n g : T h a n k y o u . I s t h e r e a s ec o n d ?
C o u n c il w o m a n T j o r n h o m : S ec o n d .
C o u n c i l m a n M c D o n a l d : I’l l s ec o n d . G o a h ea d .
M a y o r F u r l o n g : W e ’l l g i v e i t t o C o u n c il w o m a n T j o r nh o m . A n y d i s c u s s i o n o n t h e m o t i o n ?
C o un c i l m a n L i t s e y m ov e d , C o un c i l w o m a n T j o r nh o m s ec o nd e d t h a t t h e C i t y C o un c i l
d i r ec t s s t a ff t o e n t e r i n t o a c o n t r a c t f o r c o n s t r u c t i o n m a n ag e m e n t s e r v i c e s w i t h R J M
C o n s t r u c t i o n i n t h e a m o un t o f $44 2 ,600 . A ll vo t e d i n f avo r a nd t h e m o t i o n c a r r i e d
un a n i m o u s l y w i t h a vo t e o f 5 t o 0 .
C O UNC I L P R E S E N T A T I O N S:
C o u n c il w o m a n E r n s t : A c t u a l l y I j u s t w a n t e d t o r e c o gn i ze T o dd a n d G r e g f o r t h e i r e f f o r t s i n
r ec e i v i ng t h e 18 th , I b e li e v e i n t h e 18 th c o n s ec u t i v e y ea r . T h e a w a r d f o r F i n a n c i a l R ec o r d i n g
E x c e l l e n ce a n d s o c o n g r a t u l a t i o n s t o y o u a n d y o u r s t a f f f o r d o i n g s u c h a f i n e j o b o n t h a t . A n d a s
I u n d e r s t a n d t h e r e ’s o n l y 5 t o 1 0 % o f t h e c i t i e s t h a t r ece i v e t h a t a w a r d i n t h e n a t i o n .
T o d d G e r h a r d t : R i g h t .
C o u n c il w o m a n E r n s t : S o c o n g r a t u l a t i o n s .
83
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
31
M a y o r F u r l o n g : G o o d t h a n k y o u . J u s t a qu i c k c o m m e n t . W e h a d , y e s t e r d a y w e h a d t h e , t h e f i r e
d e p a r t m e n t h a d t h e i r o p e n h o u s e , a n d I k n o w t h a t w e ’l l g e t a n upd a t e f r o m C h i e f G e s k e a t o u r
n e x t m ee t i n g o n t h a t , bu t a pp r ec i a t e e v e r yb od y t h a t w a s i n v o l v e d i n t h a t . T h a t t a k e s a l o t o f
e f f o r t a n d t im e . I k n o w f o r o u r f i r e d e p a r t m e n t du r i ng t h e e n t i r e F i r e P r e v e n t i o n W ee k , w h i c h
w a s l a s t w ee k , m ee t i n g w i t h s t ud e n t s a n d s u c h a n d s o I j u s t w a n t t o m a k e s u r e t h a t w e ’r e o n
r ec o r d a pp r ec i a t i n g t h a t e f f o r t a n d o u r f i r e f i g h t e r s e f f o r t s f o r a l l t h a t t h e y d o . A l s o j u s t a s a n
a s i d e . I h a d t h e o p p o r t un i t y t o b e o u t a t t h e A r b o r e t u m t o d a y . T o o k t h e 3 m i l e d r i v e a n d i f
a n yb od y h a s a c h a n ce t o g e t o u t t h e r e , t h e t r ee s a r e i n f u ll p ea k c o l o r . I t i s g o r g e o u s a n d i t i s ,
e v e n t h o ug h i t w a s a g r a y , r a i n y d a y t o d a y , g e t o u t t h e r e t h i s w ee k . I k n o w w e h a v e M E A
c o mi ng up a n d i f a n y f a mil i e s a r e i n t o w n , t h e y s t il l h a v e t h e i r e xh i b i t s up f o r t h e s u mm e r . S o m e
o f t h e t r ee e x h i b i t s a n d i t ’s j u s t b ea u t i f u l . T h e r o s e s a pp ea r t o b e i n f u l l b l o o m h e r e i n t h e f a ll
n o w s o I w o u l d e n c o u r a g e a n yb od y t o g e t o u t t o t h e A r b o r e t u m i f t h e y h a v e t h e o p p o r t un i t y h e r e
i n t h e n e x t c o up l e w ee k s a n d r e a l l y e n j o y t h e u n i q u e o p p o r t un i t y t h a t w e h a v e h e r e i n
C h a n h a s s e n .
AD M I N I S T RA T I V E P R E S E N T A T I O N S:
T o d d G e r h a r d t : M y upd a t e s a r e o n r o a d s a g a i n . W e ’r e m o v i ng r i g h t a l o n g . L a r e do , a l l t h e
u t i l i t y w o r k h a s b e e n c o m p l e t e d s o e v e r yb od y ’s h oo k e d u p t o n e w s e w e r a n d w a t e r . C u r b a n d
gu t t e r w a s c o m p l e t e d l a s t w ee k . W e ’r e h op i n g w i t h d r i e r w ea t h e r t h i s w ee k t h a t w e ca n g e t t h e
f i n a l li f t d o w n t h r o ug h o u t t h e e n t i r e s e g m e n t o f L a r e do . W e s t i l l h a v e t h a t mi d d l e s ec t i o n a n d a
c o up l e o f c u l -d e -s a c s y e t t h a t a r e s t i l l i n d i r t p o s i t i o n a n d w e ’d li k e t o g e t t h a t f i r s t l a y e r d o w n
y e t t h i s w ee k , a n d i s t h e g o a l a s l o n g a s e v e r y t h i n g d r i e s o u t . S o t h a t p r o j ec t ’s m o v e d a l o n g .
T h e s i d e w a l k s a r e c o m p l e t e d a n d w e ’l l d o s o m e b a c k f ill i ng o n t h e c u r b , b u t p r o j e c t ’s m o v i ng
a l o n g . P r o b a b l y m ee t o u r d ea d li n e h e r e w h i c h i s m i d d l e o f O c t o b e r .
M a y o r F u r l o n g : I s n ’t t h a t W e d n e s d a y ? E n d o f O c t o b e r .
C o u n c i l m a n L i t s e y : I w a s j u s t c u r i o u s o n t h a t p r o j ec t , i s t h a t p a t h g o i n g d o w n b y t h e p o n d . I s
t h a t g o i n g t o b e c o m p l e t e d y e t t h i s y ea r t o o ?
P a u l O e h m e : Y e p t h a t , w e a n t i c i p a t e p a v i ng t h a t t r a i l y e t t h i s y ea r . T h e r e s t o r a t i o n i s g o i n g t o
b e n e x t y e a r i n t e r m s o f t h o s e mi n i -p o n d s a n d t h e t r ee s a n d s h r u b s t h a t w i l l b e p l a n t e d , b u t t h e
t r a i l i s a n t i c i p a t e d a n d t h a t s ec t i o n w i l l b e o p e n e d y e t t h i s f a l l .
M a y o r F u r l o n g : J u s t a qu i c k f o l l o w -up . I a ss u m e w e ’r e g o i n g t o m a i n t a i n a n y e r o s i o n c o n t r o l
du r i n g t h e w i n t e r m o n t h s s o t h a t w e d o n ’t h a v e p r ob l e m s i n t h e s p r i ng a l o n g t h e t r a i l t h e r e .
P a u l O e h m e : O h y ea h . Y e p , a b s o l u t e l y . T h e r e w i l l s t ill b e t h a t s i l t f e n ce t h e r e a n d i t ’s g o i n g t o
b e m u l c h e d i n y e t t o o . A l l t h a t a r ea .
M a y o r F u r l o n g : O k a y . T h a n k s .
C o u n c i l m a n L i t s e y : L o o k s n i ce .
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C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
32
T o d d G e r h a r d t : Y e p . S o , a n d t h e o t h e r c o n s t r u c t i o n p r o j ec t t h a t w e ’v e b e e n m o n i t o r i n g i s t h e
L y m a n upd a t e b y t h e n e w h i g h s c h oo l . Y o u ca n n o w t a k e t h a t s e g m e n t o f L y m a n t o g e t t o
A ud u b o n s o u t h o f L y m a n , s o t h a t i s n o w o p e n a n d I t h i n k a l o t o f p e op l e h a v e b ee n u s i n g P o w e r s
B o u l e v a r d d o w n t o P i o n ee r b u t n o w t h e y c a n u s e L y m a n t o A ud u b o n , s o t h a t s e g m e n t ’s o p e n .
M a y o r F u r l o n g : A r e t h e y a n t i c i p a t i n g o p e n i ng up a n y o f t h e s e g m e n t i n f r o n t o f t h e n e w h i g h
s c h oo l du r i n g t h e w i n t e r m o n t h s ?
P a u l O e h m e : Y ea h , w e a n t i c i p a t e o p e n i n g b a s i c a ll y f r o m A ud u b o n g o i n g s o u t h t o G a l p i n y e t
t h i s y ea r s o l a s t t im e I t a l k e d t o t h e c o u n t y , I t h i n k i t w a s y o u k n o w ea r l y N o v e m b e r . P r o b a b l y
m i d -N o v e m b e r n o w w i t h a l l t h e r a i n w e h a d t h a t t h e y ’l l b e o p e n i ng t h a t u p , b u t t h a t ’s i n t h e
c o n t r a c t t h e y h a v e t h a t s ec t i o n o p e n e d up f r o m A u du b o n t o G a l p i n t h i s y e a r .
M a y o r F u r l o n g : F r o m A ud u b o n t o G a l p i n . O k a y . A n d t h e n w i ll t h a t s t a y o p e n o r w i l l t h a t b e
c l o s e d a g a i n n e x t s p r i n g ?
P a u l O e h m e : N o , i t w i l l h a v e t o b e c l o s e d a g a i n . T h e i n t e r s ec t i o n o f A ud u b o n a n d L y m a n , t h e
s i g n a l , t h a t ’s a l l g o i n g t o h a v e t o b e upg r a d e d a n d t h e g r a d e s a r e g o i n g t o h a v e t o c h a n g e a n d
a l s o t h e s e g m e n t b e t w ee n , w a s i t L a k e H az e l t i n e D r i v e a n d A ud u b o n , t h a t s t ill h a s t o g e t
r ec o n s t r u c t e d t h e r e s o t h a t h a s t o b e d o n e w i t h o u t t r a f f i c . I t h a s t o b e c o m p l e t e l y s h u t d o w n s o
t h a t ’l l b e n e x t y e a r b u t i t ’ll b e a l o t s h o r t e r c l o s u r e t h a n i t w a s t h i s y ea r s o .
M a y o r F u r l o n g : D o t h e y h a v e a n y i s s u e o r c o n ce r n s a b o u t b e i n g a b l e t o c o m p l e t e …t h e e n t i r e
p r o j ec t o n t im e ?
P a u l O e h m e : N o n e t h a t I ’v e h ea r d o f .
M a y o r F u r l o n g : A n d w h a t i s t h a t c o m p l e t i o n d a t e , d o y o u k n o w ?
P a u l O e h m e : W e l l I t h i n k i t ’s A ug u s t o f n e x t y ea r .
M a y o r F u r l o n g : A ug u s t . S o b e f o r e t h e h i g h s c h o o l .
P a u l O e h m e : B e f o r e t h e h i g h s c h oo l o p e n s , y e s .
M a y o r F u r l o n g : O k a y . O k a y .
T o d d G e r h a r d t : T h a t ’s a l l I h a v e .
M a y o r F u r l o n g : T h a n k y o u . A n y o t h e r qu e s t i o n s f o r M r . G e r h a r d t o r h i s s t a ff ? N o ? O k a y . W e
do a pp r e c i a t e a n u m b e r o f t h e gu e s t s s t a y i ng h e r e a n d I t h i n k I s ee s o m e po t e n t i a l h i g h s c h oo l
s t ud e n t s . I w o u l d e n c o u r a g e y o u t o s i g n i n t o t h e p a d o v e r t h e r e t o m a k e s u r e t h a t y o u r
a t t e n d a n ce h e r e i s r ec o r d e d i n t h e mi nu t e s . A n d c e r t a i n l y i f a n yb od y h a s a n y qu e s t i o n s a f t e r t h e
m ee t i n g , t h e y ’d li k e t o c o m e up a n d a dd r e ss a n yb o d y o n t h e c o u n c i l , y o u ’r e f r ee t o d o t h a t a s
w e ll .
85
C i t y C o u n c i l M ee t i n g - O c t o b e r 13 , 200 8
33
C O RR E S P O ND E N C E D I S CU SS I O N.
M a y o r F u r l o n g : I s t h e r e a n y d i s c u s s i o n o n t h e c o r r e s p o n d e n ce p ac k e t t h i s e v e n i n g ? I t w a s q u i t e
l e n g t h y b eca u s e o f 2 w ee k s b e t w e e n b u t I t h i n k i t a l l s e e m e d p r e t t y s t r a i g h t f o r w a r d . R ec e i v e d
s o m e go o d l e t t e r s a n d c o r r e s p o n d e n c e t h e r e .
C o u n c i l m a n L i t s e y : Y ea h I w a s j u s t g o i n g t o m e n t i o n t h e o n e w e g o t f r o m P o li ce C h i e f R o b
R e yn o l d s t h a t ca m e t h r o ug h t h e p o li c e d e p a r t m e n t . T h e a s s i s t a n ce p r o v i d e d b y C a r v e r C o u n t y
a n d s o m e o f t h e C h a n d e pu t i e s w i t h t h e , du r i n g t h e R N C . T h e r e w a s a p r o t e s t o n s i t e o v e r a t
E d e n P r a i r i e t h a t t h e y h e l p e d w i t h s o i t w a s n i ce t o r ec e i v e s o m e r ec o gn i t i o n f o r t h e a s s i s t a n ce
t h e r e . T h a t ’s i t .
M a y o r F u r l o n g : G o o d . T h a n k y o u . I s t h e r e a n y t h i ng e l s e t o c o m e b e f o r e t h e c o u n c i l t h i s
e v e n i n g ? I f n o t , w e w i l l c o n t i n u e o u r w o r k s e s s i o n , c o m p l e t e t h e w o r k s e s s i o n i t e m s
im m e d i a t e l y f o l l o w i ng t h e m ee t i n g . I s t h e r e a m o t i o n t o a d j o u r n ?
C o un c i l w o m a n E r n s t m ov e d , C o un c i l w o m a n T j o r nh o m s ec o nd e d t o a d j o u r n t h e m ee t i n g .
A l l vo t e d i n f avo r a nd t h e m o t i o n c a rr i e d un a n i m o u s l y w i t h a v o t e o f 5 t o 0 . T h e C i t y
C o un c i l m ee t i n g w a s a d j o u r n e d a t 8 :3 5 p .m .
S ub m i tt e d b y T o dd G e r h a r d t
C i t y M a n a g e r
P r e p a r e d b y N a n n O p h e i m
86
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
OCTOBER 7 2008
Acting Chair Larson called the meeting to order at 7 00 p m
MEMBERS PRESENT Kathleen Thomas Debbie Larson Denny Laufenburger Dan Keefe
and Kevin Dillon
MEMBERS ABSENT Kurt Papke and Mark Undestad
STAFF PRESENT Sharmeen Al Jaff Senior Planner and Angie Auseth Planner I
PUBLIC HEARING PETERS VARIANCE REQUEST FOR VARIANCE FROM SHORELAND SETBACK
TO EXPAND AN EXISTING LEGAL NON CONFORMING DECK INTO A PORCH
AND ADDING ANOTHER DECK ON PROPERTY ZONED RESIDENTIAL SINGLE
FAMILY RSF AND LOCATED AT 7301 LAREDO DRIVE APPLICANT RICHARD
AND EUNICE PETERS PLANNING CASE 08 19
Public Present
Name Address
Richard Eunice Peters 7301 Laredo Drive
Jerry Fox 7300 Laredo Drive
Angie Auseth presented the staff report on this item Commissioner Laufenburger asked for
clarification on the timing and regulations pertaining to the existing and proposed porch and deck Commissioner Thomas asked about the timing of previous approvals construction and
where else an addition could be placed on the house Commissioner Dillon asked about
precedence for variances granted in the past Commissioner Keefe asked where else an addition
could be placed on the house and enhancement of the non conforming status Commission
members asked for clarification on what s being proposed and regulations affecting it The applicant Rich Peters provided historical background on the house and deck additions Jerry
Fox 7300 Laredo Drive stated his support for the variance explaining how the City previously
granted him a variance to build a deck and porch within the 75 foot shoreland setback Chair
Larson closed the public hearing After comments and discussion from commission members
the following motion was made
Dillon moved Laufenburger seconded that the Chanhassen Planning Commission denies
Planning Case 08 19 for a 15 foot shoreland setback variance to convert an existing deck
into a porch and construct a new deck on Lot 12 Block 1 Sunrise Hills Addition based on
adoption of the attached Findings of Fact and Action All voted in favor except Larson and Thomas who opposed and the motion carried with a vote of 3 to 2
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Planning Commission Summary October 7 2008
PUBLIC HEARING WALL VARIANCE REQUEST FOR A REAR YARD SETBACK VARIANCE FOR
THE CONSTRUCTION OF AN ADDITION ON PROPERTY ZONED RESIDENTIAL
SINGLE FAMILY RSF LOCATED AT 800 CARVER BEACH ROAD APPLICANT
DOUGLAS AND MARTHA WALL PLANNING CASE 08 20
Public Present
Name Address
Stan Ross AE Architecture 13860 Fawn Ridge Way Apple Valley Douglas Wall 800 Carver Beach Road
Angie Auseth presented the staff report on this item Commissioner Keefe asked for clarification
on the definition of reasonable use Chair Larson asked if any comments had been received from
neighbors The applicant Douglas Wall spoke regarding their request Chair Larson closed the public hearing After comments from the commission the following motion was made
Laufenburger moved Thomas seconded that the Chanhassen Planning Commission
approves Planning Case 08 20 granting a 15 foot variance from the 30 foot rear yard
setback requirement for the construction of a 15 x 15 foot dining room addition and deck as shown on plans dated Received September 5 2008 on Lots 1080 through 1089 Carver
Beach and adoption of the attached Findings of Fact and Action and subject to the
following condition
1 The applicant must apply for a building permit
All voted in favor and the motion carried unanimously with a vote of 5 to 0
APPROVAL OF MINUTES
Commissioner Laufenburger noted the verbatim and summary minutes of the Planning
Commission meeting dated September 2 2008 as presented and summary minutes of the
Planning Commission work session dated September 16 2008 as presented
Chair Larson adjourned the Planning Commission meeting at 8 05 p m
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
2
88
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
OCTOBER 7 2008
Acting Chair Larson called the meeting to order at 7 00 p m
MEMBERS PRESENT Kathleen Thomas Debbie Larson Denny Laufenburger Dan Keefe
and Kevin Dillon
MEMBERS ABSENT Kurt Papke and Mark Undestad
STAFF PRESENT Sharmeen Al Jaff Senior Planner and Angie Auseth Planner I
PUBLIC HEARING
PETERS VARIANCE REQUEST FOR VARIANCE FROM SHORELAND SETBACK TO EXPAND AN EXISTING LEGAL NON CONFORMING DECK INTO A PORCH
AND ADDING ANOTHER DECK ON PROPERTY ZONED RESIDENTIAL SINGLE
FAMILY RSF AND LOCATED AT 7301 LAREDO DRIVE APPLICANT RICHARD
AND EUNICE PETERS PLANNING CASE 08 19
Public Present
Name Address
Richard Eunice Peters 7301 Laredo Drive Jerry Fox 7300 Laredo Drive
Angie Auseth presented the staff report on this item
Laufenburger I have one You stated that you didn t know when the patio was constructed is that correct
Auseth Yes
Laufenburger I ll ask that question of the applicant when they get it but tell me this Would the patio be subject to any restrictions or variance or anything
Auseth The 75 foot setback is for any structure so we just started back in 2006 I believe to
require a zoning permit for patios and other structures that don t require a building permit so that
we can catch these things before they happen
Laufenburger Sure So what you re saying is if the patio was constructed prior to 2006 then it
would not be subject to any variance
Auseth We didn t have a permitting process for it It would still have to meet the setback
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Planning Commission Meeting October 7 2008
Laufenburger Okay Would it have to meet the setback after the fact even though it s been in
place for a period of 2 or 3 years What would staff s view on that be
Al Jaff They would if it pre dates the ordinance if a structure existed prior to adoption of the
ordinance then it s grandfathered in It becomes legal non conforming
Laufenburger So non conforming but they can continue to use it
Al Jaff Correct
Laufenburger Okay And you do I understand this correctly too staff that you said that the
structure that they re asking to build above that would not change the what s the term you used The impervious coverage is that correct
Auseth Correct Because the deck was constructed over a patio so
Laufenburger Actually has it been constructed already
Auseth No The existing deck the 15 by 20 foot there was a patio there prior to that deck
being built
Laufenburger Okay
Auseth So those hard cover calculations are already included
Laufenburger Okay So whether there s a deck over that portion or whether there s an enclosed
structure over the top of that it wouldn t change that
Auseth Right
Laufenburger I was referring to the patio which is the lower level patio
Auseth Sure
Laufenburger Could you go back to the property for a moment This I m talking about the one
around which the table and the deck chairs it looks like outside the walkout
Auseth Yes
Laufenburger Okay That s the patio I m referring to Is that subject to ordinance at this time
Auseth That s the patio that we were saying we don t know when that was installed
Laufenburger And ordinances to cover that were in were enacted in 2006
2
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Planning Commission Meeting October 7 2008
Auseth There was a zoning permit enacted in 2006 which we use to catch these things before
they happen without if this was constructed prior to 2006 there was not a permitting process for it
Laufenburger So it s they would be legal non conforming
Al Jaff May I add one thing
Laufenburger Please do
Al Jaff One of the things that we adopted knowing that individuals want to overlook the lake
They want to construct a water oriented structure And that was a request that we saw quite often That s when the ordinance was adopted and it was to limit the size of those structures to
250 square feet
Laufenburger Say that number again
Al Jaff 250 square feet
Laufenburger Okay
Al Jaff But that structure had to be detached That was key So you can say a boat house for instance along the lake or
Laufenburger A gazebo
Al Jaff A detached deck or a gazebo and there is a height limitation and there are a few things that were required as well
Laufenburger Okay
Al Jaff But the key was water oriented structure detached from the rest of the house not to exceed 250 square feet
Laufenburger Okay I m going to ask you one last question This is hypothetical but let s
assume that this patio did not exist today Would the applicant have to file a permit to construct
that patio
Al Jaff They would apply for a zoning permit
Laufenburger Zoning permit And would the zoning permit be granted based on the guidance
that s in place today
Auseth The patio would have to meet the 75 foot shoreland setback
Laufenburger Good
3
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Planning Commission Meeting October 7 2008
Dillon So you d be getting a variance for that one too
Al Jaff Correct
Dillon Right
Laufenburger Okay Alrighty That answers my question Thank you very much Thank you Chair
Larson Kevin
Dillon So these other variances that were requested I guess there s the 95 9 That s an 8 foot shoreline so that s kind of like in a similar boat Pardon the expression
Auseth Right
Dillon The other ones were front and oh the first one was a shoreline
Auseth The first one was a shoreline
Dillon Alright So was 85 the year that it was granted
Auseth Yes
Dillon So these are old Alright You know I don t have any more questions
Larson Kathleen
Thomas Yeah I do have a question So back in 1996 when they came in and they originally
had gotten this variance for the deck that they have there now if they had decided at that point
and just made it instead of a deck could they have made it into a 3 season porch at that point or
is it how I was asking if it was just like a bad timing issue You know like as if had they asked for it then you know would it have been any different of any answer than it is today Sorry I
just you know I just wonder if it if it was just a bad you know because I feel like you know
sometimes I know that happens you know when we put in place things to protect different things
You know bluffs or that kind of stuff that I understand so I was just trying to see if maybe
Al Jaff I can t speak for staff as to what they were thinking at that time
Thomas Sure
Al Jaff Or what the Planning Commission was thinking or City Council when they made their recommendation However we always whenever we look at a request we always evaluate do
they have reasonable use of their property And what constitutes reasonable use When you are
next to a lake you need to enjoy a deck and be able to overlook the lake That can be
accomplished from the deck and from this side of the house Do you need so the question now
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Planning Commission Meeting October 7 2008
becomes do you need to enlarge the home to truly enjoy the home Staff s recommendation is
that currently they have reasonable use of the property They have an existing deck There s an existing patio
Dillon So just to go back So these other variances that were granted you know was there a
hardship or something like that involved with them It s probably way before anyone s time
here so I don t know if we can answer that question but you know was it the first deck they were putting on these houses to use the lake or does anyone know the details on that Because
precedent is kind of like been set in a few of these cases I m just kind of wondering to you
know not be inconsistent
Al Jaff We go back to the applicant has reasonable use of the property They ve already been granted a variance to put on the deck and
Dillon Yeah I get that
Thomas I do have I have one more question Sorry Okay I just know in the it said also we could they could put on an like an addition in the front or the side is that correct
Auseth Yes
Thomas And then I guess my question is where
Auseth Well within the required setbacks and there would have to be as part of the layout of
the home but there s room if you look at the survey there s room to
Thomas Like to the right I just just so I know
Auseth Sure As long as they stay within that 10 foot side yard setback So if you look to the
north side of the property
Thomas Like where that little half circle that what you mean
Auseth On that half circle portion As long as they stay within that outside of the 75 foot
setback and outside of the 10 foot side yard setback that could be a possibility if the intent is to
expand the living space Staff was saying that there were other options as far as
Thomas Yeah I just wanted to yeah See where staff was thinking in that just so I knew too
Okay thanks
Keefe Just a follow up on that I mean did you get it through any evaluation or did the
applicant do any evaluation of a possible addition on that side of the house It looks like what is that the south side What is the orientation
Auseth This is north So the
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Planning Commission Meeting October 7 2008
Keefe The page is facing north south okay Where that half circle is towards the bottom side
of the house as we re looking at the page
Auseth Right Or there can be additional there s space within the 30 foot front yard setback as
well so there s room within the buildable area for expansion
Keefe Well I m thinking of you know is there a spot that they could get enjoyment of the lake I mean I don t know how this house lays out and maybe that is a garage over there and it makes
absolutely no sense to put there but you know I m just curious if there is room without any and
was that ever discussed with the applicant or did the applicant consider that
Auseth I m not sure if the applicant considered that or not but there is space within that half circle area
Keefe Okay Potentially Describe for me just a little it s more of a definitional question Just
the enhancing of the non conformance is really means what in this case I mean when you say
enhancing a non conformance
Al Jaff It s intensifying the non conformity We re turning
Keefe The non conformity here is that you have a deck that s
Al Jaff That encroaches into the 75 foot setback
Keefe Yes Yeah
Al Jaff So now you re taking the structure that is an accessory structure at that time and by enclosing it and we often see porches that are 3 season porches They are used year round pretty
much That becomes a living space That s an intense you re intensifying a use from accessory
to part of the primary structure
Keefe Well and you re leading to me to my question which is is there something greater in terms of that they can do with this I wouldn t quite go all the way to you know say a four
season You know is there something inbetween that they can do or is anything that they do
beyond what it currently is an intensification Interpreted as an intensification
Al Jaff Once you enclose the space it becomes an intensification
Keefe Three season even 3 season okay Alright
Larson Anybody else
Laufenburger I had one last question
Larson Okay go ahead
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Planning Commission Meeting October 7 2008
Laufenburger So they re asking for a variance of two things Number one intensifying the
usage of the existing deck And they re also asking for approval to build a deck above the floor level patio
Auseth Right
Al Jaff Well in reality the intensification of the existing deck becomes a moot issue because you re taking that space and converting it completely into another structure
Laufenburger What I m trying to figure out is if the intensification of the existing deck alone
was the request or if simply adding a deck I m going to call it kind of a runway because it looks
like it goes in front of the bay window Would either of those elements alone meet the standard of acceptance or would the again I m asking hypothetical question Would staff recommend
denial of either of those individually
Al Jaff Based upon the findings that we had in the staff report when we compare it to what the
guidelines of
Laufenburger Yep
Al Jaff The ordinance
Laufenburger That s what I m asking you to do
Al Jaff Requirements are It is staff s opinion that they currently do have reasonable use of the
property There is no demonstrated hardship and as such we would recommend denial of the
request
Laufenburger Okay But to be clear they are asking for approval of both an intensification of
the existing deck enclosing it and adding that runway deck across the lake facing portion
Al Jaff Correct
Laufenburger Okay Thank you Chair
Dillon If it was only enclosing the one deck would they even have to be here
Auseth They would As it s intensifying what was approved in the original variance
Dillon I see
Larson So the new bigger deck without the walls that s a problem too
Auseth Yes because it doesn t meet the 75 foot setback
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Planning Commission Meeting October 7 2008
Larson And do we know you may have already covered this The potential the site has a
potential for additional site coverage on the lot Is that where that s on your page 3 just below the picture You ve got that written Is that where you re saying it should be either in the front
of the house or the side of the house or anywhere but within what they want to do
Auseth If the intent is to provide or expand the livable area there are other places in which that
can be achieved on the site
Larson But do we know what the floorplan of the house is I mean the places that you re
thinking that would be a better spot does it even make sense to do so I mean say if it s on the
front of the house and the room where you say it should could be is a bedroom or a bathroom or
something that really potentially you would not be able to add onto You know I suspect that they re looking at this as being able to expand the enjoyment of the house which I don t know
Okay I guess that s all I have anyway Anybody else
Dillon So I m just kind of looking at the application here and it says requesting variance to
transform present deck Okay we get that And then relocate the deck What s getting moved
Auseth I think that s interpreted as that additional deck so now that the one deck will be gone
the new deck will take it s place
Laufenburger I think by definition they re saying our existing deck will become a sun room Therefore the deck is no longer there and this that runway that I call it will be the deck
Dillon Oh
Laufenburger So the terminology the applicant is using it just to describe how they I don t we can ask the applicant but my guess is they re not going to pick up the deck that exists and re
frame it in front of the house I think they re going to take new wood You know new footings
New wood and then build a sun room on top of the frame That would be my guess That s how
I would do it
Dillon Choice of words is confusing because nothing s getting relocated Something new is
getting built
Larson Okay Have we got an applicant Come on up State your name and address for the
record please
Rich Peters Okay My name s Rich Peters and I live at 7301 Laredo Drive I think you ve got
a pretty good idea No we re not relocating the deck We re just putting a different deck
putting a deck in a different place This house is a 1960 s Bob Schoeller walkout rambler
They re all over the older part of Chanhassen and it has limited space We put the deck on We moved there in 94 We put the deck on Built it over the top of a what do you call it It was a
patio Built up patio You can see in the picture
Laufenburger Something that existed before
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Planning Commission Meeting October 7 2008
Rich Peters Oh yeah It was I assume part of the original house wasn t it In 1960 yeah But it was 2 feet below the floor The top floor so we built a deck on that Now after being empty
nesters for quite a while we have grandchildren Not living with us but grandchildren around a
lot and the house gets a little cramped you know with all the kids around and stuff so we d like
to just be able to use the deck more than 3 months out of the year Have a little more time to use
it As far as putting additional could we build it somewhere else The top part of that picture the north side would not give any room at all because I think we have probably less than 10 feet
there already Plus there s two there s a 100 year oak tree there and a 100 year old ash tree If
you go out the other side there s probably room but there s two 100 year oak trees setting there
that we re still trying to keep alive and I have no intentions of taking any trees down of 100
years old If you go out the front side of the house which would be the only option you would have and there s another 100 year old tree sitting out in that front part too but you wouldn t get
any view of the lake Plus the end where they have that curved pathway there that s bedrooms
down there It s a typical Schoeller house You ve got the kitchen on one end and the bedrooms
on the other and so we wouldn t you know be adding bedrooms on That s all it would be down
there Basically we re just we re not trying to go any closer to the lake than we are now I think we re 67 feet away or something like that and that s where it s going to stay The new deck will
be closer to the house Farther from the lake than it was before So we re really not changing
any footprint or anything like that But question about the lower patio I think Denny you were
asking about that That was put in excuse me It was there when we got there in 94 and it was
the patio blocks The rectangle cement patio blocks and all we did was in 2001 changed it to be a circular brick one rather than a square
Laufenburger Like pavers or something like that
Rich Peters Pavers yeah So it was there before and I assume that was there at the very beginning too but you know in 1960
Laufenburger So you when did you acquire the home
Rich Peters 94
Laufenburger And that was there
Rich Peters Yeah
Laufenburger So when did you make your improvements to the patio
Rich Peters 2001
Laufenburger Okay
Rich Peters Spring 2001 I don t think there s anything else Eunice Oh I m suppose to
mention We took all the grass out of the back yard going down to the lake and planted wild
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Planning Commission Meeting October 7 2008
flowers Indigenous wild flowers and grasses so You don t see you see it in the picture a little
bit but the picture was probably too close But it s growing There s 1 200 plants in there
Larson I just see grass in this picture
Rich Peters Yeah Yeah it s below that Below that wall you know
Larson Use your imagination right
Rich Peters We planted 1 200 wild flowers and indigenous grasses etc Come back in 2 or 3
years It takes a while to grow But that s all we re asking for basically is to use our deck a little
bit more than 3 months out of the year
Larson Okay You guys have any questions for the applicant No
Rich Peters Similar to what Jerry Fox who s sitting here got back in 1985 He got the same
variance of a of a porch
Larson Okay
Laufenburger I do have one question
Larson Oh go ahead Denny
Laufenburger Why d you put the wild flowers in
Rich Peters Why
Laufenburger Why did you put the wild flowers in
Rich Peters Just for the lake
Laufenburger Did the lake want the wild flowers
Rich Peters No Get the grass it was solid grass Then you ve got all the fertilizer and all that
stuff flowing into the lake and the Clean Water Lotus Lake Clean Water Association
Something like that Can t remember the whole name of it You know I ve been to a couple of those meetings They re trying to clean up the lake and so and they had a list of contractors on
the web site that did this type of thing so we went through the list and did that There s a second
reason too Do you want to hear the other reason or not A little bit selfish
Laufenburger That s satisfactory
Rich Peters I had to mow that so but it s better for the lake
Laufenburger How many grandchildren do you have
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Planning Commission Meeting October 7 2008
Rich Peters Four
Laufenburger Congratulations
Rich Peters Thank you
Laufenburger Alright that s it
Larson Okay
Rich Peters Anything else for me
Larson No I think that s it Thank you At this time I will open the hearing to the public If
anybody else wants to speak about this Please state your name and address Pardon
Jerry Fox I d like to speak to the issue
Larson Okay Please state your name and address
Jerry Fox I m Jerry Fox 7300 Laredo Drive We re the property immediately north and it was
my good fortune to appear before this body 13 14 years ago with a very similar request to add a deck and porch within the 75 foot setback You very graciously granted me the variance and I
cannot tell you how much we ve enjoyed that ever since We live on that porch all summer long
and I think I can honestly say if it had not been granted we probably would have moved We
wouldn t be there today But it s so good to have that It s a wonderful addition to the house
It s a wonderful addition to the community and it certainly adds to the value and what can I say It s just a plus plus plus all the way around for the community and for me as a neighbor and for
them as occupants So I wholeheartedly support it I certainly hope you grant the variance
Thank you Any questions
Laufenburger I do How long have you lived on your property
Jerry Fox 19 38 years
Laufenburger Oh not 1938
Jerry Fox No No no no no The house wasn t built in 1938
Laufenburger So 1970
Jerry Fox That would be 39 years
Laufenburger 1969
Jerry Fox Yep And enjoyed every minute of it Thanks to your help too Thank you
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Planning Commission Meeting October 7 2008
Larson Thank you Is there anybody else Seeing nobody else I ll bring it back for discussion How about you Dan You want to start
Keefe Well just a couple things I mean you know we re suppose to enforce the rules and
despite what I might like I mean the question is is there a hardship here So I m struggling to
see if I can come up with a definition of a hardship and the only thing that kind of comes to mind is are the trees and do the trees sort of force our hand in the event that there s nowhere else
to do anything like this It sort of forces the question is is that a hardship and do they have to
do this No they probably have reasonable use of the property And I think the rules state that
you know we re here to interpret the rules and that s my thought on that
Larson Okay Kathleen
Thomas Yeah I understand what you re saying That we have to interpret the rules and like I
say I struggle with just the aspect that I worry that it s a matter of because they didn t do it then
now they can t do it now
Dillon Do what
Thomas Make it into a porch then in 96
Larson Before the new rules
Thomas Before everything occurred I mean if you came in here and you asked for a variance
then and you just didn t make it into a porch then you know I struggle with that because it just
it doesn t seem I don t know it just doesn t seem completely right but If we need a hardship I would say the trees are a hardship because I don t really see it s important to be cutting down
200 year old trees or 100 year old trees on a property just to make space and I don t know I
mean we live in Minnesota I have a deck too and it stinks not having it enclosed because you
can t be out there with mosquitoes hanging around and that just you know I don t know it s a
hardship for me so sorry I ll have to think about it
Larson Okay Kevin
Dillon I would tend to agree with Dan I mean it seems like it s a nice to have you know for
the applicant It s not like a you know the grandkids are living with them and they need the extra living space or anything like that I mean I don t see the hardship There are you know
the rules There s so we re asked to you know interpret them so I would I mean it s maybe I
mean there s reasonable use of the property Seems to be a good view of the lake I mean I
don t know I think I m inclined to support the staff s recommendation on this one
Larson Okay Denny
Laufenburger I think it s important that we acknowledge that the staff is doing their job in
interpreting the rules and the guidelines that are in effect that govern this thing These sorts of
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things in Chanhassen so staff s to be acknowledged and commended for that so thank you I m
in favor of doing allowing them to do with the existing deck what they want to do but I think I m not in favor of accepting the proposed deck They have the patio which does give them use
of that space They want additional living space I think I tend to say make your choice Do
you want a deck or do you want to enclose the deck that you already have So that s kind of
what I m leaning towards but if I was forced to choose between either approving it as requested
or denying it as the staff recommends I think my inclination is to go along with the staff and deny it the way it exists
Larson Okay
Laufenburger That doesn t mean that the applicant couldn t come back with a modification but given the facts that we have right now I d be inclined to deny it the way it is
Larson Okay Well my thoughts on it are the fact of the matter is that Kathleen brought up if
they had worked on this or done it 2 years ago before this new ordinance came in they wouldn t
have been able to do it correct
Dillon No
Larson No They still would have had to get gotten a variance
Al Jaff Correct
Larson However looking at the neighboring property Mr
Laufenburger Fox
Larson Fox s property you know he s 50 feet as opposed to the 60 feet that they re going for I
honestly don t have a problem with what they want to do I would be inclined to go against what
the staff s recommendation but that s just my thoughts because I think the fact that Dan had
mentioned that the hardship with the trees you don t want to go and cut down trees They would like to be able to enjoy the property more and I think the ordinance is wrong They re not
asking for anything large They re not going beyond the impervious I honestly don t have a
problem with this so that s just my thoughts so
Dillon But the trees and the hardship have nothing to do with this I mean there s an express intent to have a view of the lake and the trees aren t anywhere near that so it s no hardship
Larson Well the hardship Kevin is with they can t the other spots where they could potentially
expand the house if they wanted to
Dillon But the point made was and they very clearly stated and I would if I m living there I d
want the same thing to have a good view of the lake and the trees are on the side and the front of
the house it doesn t afford a good view of the lake
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Larson They want to expand the house so they have more use
Dillon That s not what I heard but
Larson Well
Laufenburger What I heard was expanded living space because of 4 grandchildren are invading them and they want to make good space for them
Larson Right
Laufenburger I think his words were you know we re running out of space
Larson Yeah I mean right
Dillon Okay well
Larson Is that not
Dillon That and have a good view of the lake too so I mean
Larson I guess
Keefe There are limited locations they could put this to have a view of the lake But the
question comes back is do they have reasonable use and that s really what the ordinance what
we have to interpret Determine reasonable use and is there a hardship
Larson But where my disagreement is is their definition of the City s definition of reasonable
use is different than their definition of reasonable use and I tend to agree with them so But
that s just my opinion Right or wrong Okay Have I got a recommendation I can t do it Oh
I m sorry
Dillon I ll make a motion
Larson Hold on I didn t close the public hearing Sorry Now I will take a recommendation
Laufenburger Can we talk about this just a little bit more
Larson Sure
Laufenburger I d like to hear just a recap of the commissioners view of approval approving the
staff s recommendation for denial or over ruling the staff s recommendation and recommend approval of the permit
Dillon That s what we re going to vote on
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Planning Commission Meeting October 7 2008
Laufenburger Yeah I d like to hear just a little bit more dialogue about that Hear the
arguments why you feel one way or another Dan could I just ask you for clarification
Keefe Well I mean just to kind of re state what I said
Laufenburger Yeah
Keefe You know I think we re here to interpret the rules Is there a hardship I m struggling to
come up with one I really can t find a hardship and so you know it s my you know in the
absence of a hardship we have to follow through all this now Despite what I might like to do I
mean we re here to interpret the rules That s our job so
Laufenburger Okay
Keefe That s kind of where I come down
Laufenburger Kathleen Can I hear you again
Thomas Sure Mine is I really think that the deck to be enclosed is not that I m trying to
make it so it s concise I m in favor of enclosing the deck into a porch If not because I think
reasonable use of the property is having a good view of the lake and having it to it s full potential
and knowing where we live the climate and everything I understand that aspect of the porch Wanting it for more than 3 you know 3 months out of the year if that in Minnesota and I guess
my parents had a 3 season porch not in the city by any means but we used it 3 seasons I mean
she used it as a giant refrigerator in the wintertime That s where all the leftovers went so it s
not like it s something that the grandkids can be playing outside in in 3 season in January you
know It s something that s livable space
Larson Kevin you have anything
Dillon Yeah I too cannot find the hardship in this application and you know that has been
pretty you know clear One of the guidelines for granting a variance is that there needs to be some sort of expressed hardship or lack of use of the property or something of this sort and I
can t find any of that Plus and you know it s the letter from the DNR you know they have an
opinion here that they oppose structural variances unless there s a demonstrated hardship as
defined and you know they can t find one either And not that they re always the all and end all
in these issues but I think it s an opinion that it matters and you know so that s just another bit of rationale
Laufenburger In re stating why I think from my perspective the if our job is to interpret or to
act on the permit the way it s been applied I would tend to decline to deny it in support of the
staff However I do share Kathleen s view that turning the deck into a 3 season porch that seems like a reasonable use of that so that s where I would go Thank you
Dillon We ve got kind of an all or nothing deal here
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Laufenburger Yeah Unless we choose to go forward with some other recommendation
Dillon Well that would be up to then the applicant I think would want I mean you know we
can
Laufenburger Yeah it would be inappropriate for us to say you can t do that but if you want to
do something else we ll allow you to do that Well we don t know that they want to do that
Dillon Well we can t say that until we know what it is so
Laufenburger Right
Dillon I mean I think we ve got to vote on this as it stands
Laufenburger I would agree
Keefe Agree
Laufenburger Thank you for indulging me Chair
Larson Okay No problem Now can I get a recommendation
Dillon So yes
Al Jaff If you choose to vote on enclosing the deck and not approving the building of the brand
new deck then you can make a motion to that effect So right now you have two requests in
front of you The first one is enclosing the existing deck The second and turning it into a porch And the second one is building a new deck
Thomas So we turn it into two things Right
Al Jaff So you can vote to deny both of them Approve both of them Approve one Deny the other
Dillon So we closed the public part of this but in your discussions with the applicant is that
something that they d be okay with I mean or else are we just wasting our time doing that
Al Jaff The applicant is here should you choose to
Dillon Can we open that
Larson Would you like to yeah Let s open it back up Could we get the applicant up here again Get your opinion if you don t mind
Rich Peters So what you re saying is no on the deck and yes on the Excuse me no on the
additional deck Yes on the porch or sunroom
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Planning Commission Meeting October 7 2008
Larson It s just a thought What do you think
Rich Peters I don t know if I d want to do that yeah I really don t
Larson So you want all or nothing correct
Rich Peters Yeah I think so I just don t think the rest of it would fit at all But the part about
the trees I want to get back to that again as long as I ve got the floor here You can t build at
each end of the house They re big oak trees Ash trees Some maples You know we re not
going to take down trees to add onto our house that way It just doesn t make any sense
Dillon But even if they were little oak trees and you know they were very small little saplings
and they could would that even be something you d consider See because I don t what I
thought is you want the lake right
Rich Peters Yeah yeah but you yeah you d have to but the end that has the room okay Assuming they re small trees is bedrooms You know there s 2 or 3 bedrooms at that end and
bathrooms There s
Eunice Peters And it s drainage
Rich Peters Yeah it s a drainage also Yeah that s another thing All the water from the street
and the lake you know drains down to the lake through that through the property lines there you
know It s a they call it a dry creek bed So you wouldn t you couldn t really do it there either
because of the water drainage
Dillon But okay say no trees No water problems Would you still want to do something
there
Rich Peters At the end of the bedrooms No No because it wouldn t make any sense to put a
family room at the end of the bedrooms Without remodeling the whole house
Larson Anyone else have questions for him while he s up here Thank you Okay We re now
closed
Keefe Can we discuss just a little more
Larson Okay
Keefe I want to hear a little bit more just on why you like one over the other Looking at sort
of
Laufenburger I think from my perspective I m trying to satisfy what they re requirement You
know their state of requirements They want more living space so the grandchildren can be
there I guess it s Kathleen who thought I articulated it quite well and that is turning the deck
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into a 3 season sunroom would give them that living space You know the space in front of the
walkout doorway which is a patio seems to be functioning as a very very good view and livable area outside of the house which gives them access to the lake So I think what I my
interpretation is I think it s I believe it s acceptable although it s a term that the staff uses is
correct It intensifies the usage I would view that that would be an acceptable way of giving
them the livable space that they re looking for and not setting a precedent of additional variance
for that deck which would be within that would fall within the 75 foot setback So that s I guess I was thinking that feels like a compromise that might be satisfactory We now know
from the property owner the applicant that that s not acceptable so I think that Dan by itself
makes it a moot point
Keefe Okay That s all I have
Dillon So I ll make a motion that the Chanhassen Planning Commission denies Planning Case
08 19 for a 15 foot shoreland setback variance to convert an existing deck into a porch and
construct a new deck on Lot 12 Block 1 Sunrise Hills Addition based on adoption of the
attached Findings of Fact and action
Larson Do you want to second
Laufenburger Second
Dillon moved Laufenburger seconded that the Chanhassen Planning Commission denies
Planning Case 08 19 for a 15 foot shoreland setback variance to convert an existing deck
into a porch and construct a new deck on Lot 12 Block 1 Sunrise Hills Addition based on
adoption of the attached Findings of Fact and Action All voted in favor except Larson
and Thomas who opposed and the motion carried with a vote of 3 to 2
Larson Next on the agenda
Laufenburger Just point of order Chair
Larson Pardon
Laufenburger Is our recommendation for denial of the request does that go to the City Council
Larson Yes
Laufenburger Okay So it s quite possible the City Council can overrule our recommendation
Larson Correct Very possible
Keefe That is if they choose
Al Jaff If your decision was appealed then yes the City Council can overrule
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Keefe It s at their request
Laufenburger It s at the applicant s desire or not
Keefe To appeal it If it s unanimous then that s not the case
Al Jaff You need three fourths vote for a motion to pass and in this case it was three fourths
Laufenburger Three fifths
Al Jaff Three fifths to deny and that s the motion on the record right now
Laufenburger Okay
Al Jaff Should the applicant choose to appeal your decision then they appeal it to the City
Council and
Larson Okay Onto the next
PUBLIC HEARING
WALL VARIANCE REQUEST FOR A REAR YARD SETBACK VARIANCE FOR
THE CONSTRUCTION OF AN ADDITION ON PROPERTY ZONED RESIDENTIAL SINGLE FAMILY RSF LOCATED AT 800 CARVER BEACH ROAD APPLICANT
DOUGLAS AND MARTHA WALL PLANNING CASE 08 20
Public Present
Name Address
Stan Ross AE Architecture 13860 Fawn Ridge Way Apple Valley
Douglas Wall 800 Carver Beach Road
Angie Auseth presented the staff report on this item
Keefe So here s a question On reasonable use the definition of reasonable use here This
addition is required or fits within the definition of reasonable use Is that the thinking You
know as sort of opposed to the one that we just visited where we re saying well he s already got reasonable use of his property Now we re saying and we denied that because we say they
already had reasonable use Well in this case they made a request or saying well there is a
hardship here because yeah the lot isn t deep enough but you know do they already have
reasonable use of the I guess that s the question Do they already have reasonable use of it
Auseth They do have a single family home and a two car garage
Keefe Right
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Auseth Uniquely to this situation is that this property does not meet the minimum depth
requirement
Keefe Okay
Larson Kathleen
Thomas And that s because it doesn t meet the depth requirement because when it was built in
1995 that that was no No
Auseth Because of the way that it was platted in 1927 where this public right of way that
determines where the front yard is so let s if the property fronted on Carver Beach the south where it says side yard that would be the front Opposite of that would be the rear yard so that s
where the 30 feet would come in and then the two other sides would be 10 foot setbacks But
that s not the case in this situation That public right of way makes it a 30 foot front yard and a
30 foot rear yard on the west and east property lines
Larson Kevin
Dillon You know I don t have any questions right now
Larson And you Denny
Laufenburger None at this time
Larson I ve got one So with this where the red slash marks are on your page 4 Once this is
built how much distance is there from the lot line
Auseth 15 feet
Larson 15 And in looking at this with the applicant do you happen to know if they talked to
their neighbors about it If they had any issues with that or do you know
Auseth I don t know if they had spoken with their neighbors or not Staff did not receive any
phone calls from anyone regarding this application
Larson Because 15 feet seems awfully close I would think there might be an issue with that but
Al Jaff Every individual homeowners within 500 feet of the subject property was notified
Larson I see okay
Al Jaff And that s why Angie was saying we have not heard from them There was also a sign
that goes up that says proposed development so there are a couple of ways to let the neighbors
know that something is happening here Contact city staff if you have any objections
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Planning Commission Meeting October 7 2008
Larson I see Okay Does anybody else have any questions for staff
Keefe Yeah I just got to I have to revisit this for a minute because I m struggling a little bit
because we denied the previous one because they already had because we said that they already
had reasonable use of the property What we re saying here is that we will we will grant these
guys a variance because there is a hardship and the reason there s hardship is because there s not reasonable use of the property Is that a fair way of stating it I m struggling with it a little bit
Larson I struggled with that one too
Keefe I do understand the lot depth issue and when it was platted and you know they knew that when the house was built in 95 They built it within the setback requirements I presume the
setback requirements were probably the same in 95
Auseth Yes
Keefe And now we re going to grant them a variance because we say there isn t reasonable use
but having said that they do have reasonable use The house was built in 95 It s one thing if it
was built in 1930 I m just if you can elaborate a little bit or give me some
Al Jaff There are multiple things that we look at in addition to reasonable use The topography The shape of the parcel When we say this is 100 foot deep parcel and this is something that we
have struggled with for many years We ve always had in house discussions We ve come in
front of the Planning Commission to discuss this issue You have a subdivision that pre dates
the ordinance Yet we are trying to have current setbacks current ordinances The 30 foot
setback on this parcel has to be proportionate to the lot depth is what we re trying to get at In the past we ve come before you and we ve reduced front yard setbacks in general in the Carver
Beach area if anybody wants to add a front porch for instance And the Planning Commission
and City Council have seen the wisdom in that and they ve said we agree with you Do that
This somewhat falls into that category and when we talk about there is a hardship with the depth
again our intention is to keep the setback proportionate to the depth of this parcel
Laufenburger Sharmeen is it true that I think Angie said by definition the front yard is
measured from the public right of way to the back lot The 100 feet
Al Jaff Correct
Laufenburger Okay And what is the what is the what is the permittable or what is the
acceptable setback for a front yard setback and a rear yard setback
Auseth 30 feet
Laufenburger Okay And what is the acceptable setback for a side yard
Auseth 10 feet
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Planning Commission Meeting October 7 2008
Laufenburger So if per chance we could just shuffle the words here and call the what is currently labeled side yard If we call that front yard Say that again
Keefe I said don t go there But no go ahead Sorry
Laufenburger But if that were the case if in fact that fronted onto Carver Beach Road and that was by definition the front yard then this applicant would not be here
Auseth Right
Keefe You re right
Laufenburger Thank you
Larson Okay Anybody else want to ask anything Okay Have we got an applicant here that
would like to present Please state your name and address for the record
Douglas Wall My name is Douglas Wall and I live at 800 Carver Beach Road and we basically
bought the house a year ago and we ve only lived there a year and we ve talked to the neighbors
who if you look at the rear yard what you consider the rear yard Their house is probably less
than 10 feet from the boundary They ve got a variance on record already and they said they fought with the city to get it And they got it and they fully support our building a new addition
so And we ve also argued with the city about since our address is technically Carver Beach
Road that side yard should be our front yard so we shouldn t really have to be here for this But
we are so any questions I mean I ll try to answer anything
Keefe Well yeah just a quick question It doesn t make sense to add it make an addition on
the side yard or to the what direct would that be
Douglas Wall Well if you go to the where all the trees are
Keefe Where all the room is
Douglas Wall We thought about that except the two that end of it is where the bedrooms are
and this is a dining room so if we added up there it wouldn t make a lot of sense Where we re
putting it is right off of the kitchen and where the old dining room was which basically it s a dining room kitchen and living room all one I m just trying to make that a little bit bigger
That s the idea so
Larson And I agree I think you know I m in agreeance with this whole aspect and everything
I just wish that I mean it has nothing to do with you It has everything to do with the you know the person who built the house That it was known that this was how big the lot was and here s
your setback so why plan a house the way you do kind of just boggles my mind
Larson Okay Anybody else have any questions for the applicant
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Planning Commission Meeting October 7 2008
Laufenburger I have a couple So you answered the one question You bought it a year ago
Douglas Wall Yep Year and one month
Laufenburger Who what are the names of the people that live in the house just behind you
Douglas Wall Oh geez I should have brought that Mike and I can t remember I should look
at my list
Laufenburger These are the people that you spoke with and they said
Douglas Wall Mike and I think it s Randy or something like that Yeah they
Laufenburger That s on Hopi Road
Douglas Wall Hopi Road Yeah they basically when they bought that house it was just like a fishing shack and they ve spent like they said about 10 to 15 years adding on They took a
garage and built it bigger and
Laufenburger Okay The other question I have relates to the public right of way That public
right of way is kind of your front yard
Douglas Wall That s what you consider yes
Laufenburger Do you care for that I mean do you tend to that or is that does somebody else
care for that
Douglas Wall That public right of way is actually just a bunch of trees
Laufenburger Oh
Douglas Wall There s no road There s no
Laufenburger So you don t have any use of that even
Douglas Wall It s trees I mean there s nothing that we no We can t drive on it We can t do anything on it
Laufenburger Alright
Douglas Wall Actually we ve even thought about having the city abandon it to the homeowners So that might be the next project I go through
Laufenburger Welcome to Chanhassen We glad you live here I hope you re glad that you
live here too That was my only question Thanks Chair
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Planning Commission Meeting October 7 2008
Larson Alright I don t have any questions at this time Thank you very much
Douglas Wall Thank you
Larson At this time I will open up the hearing to the public Does anybody have any
comments Questions Alright Don t all rush up Okay seeing nobody I will close the public hearing Then discuss
Keefe I m having a little bit of issue with the comparing the two and they re not really directly
comparable but they re the issue of reasonable use comes to mind here So I m struggling with
that a little bit I think you know one of the factors which comes into play here is the location and adjacency and how that how it sits on this particular lot And the orientation of this
particular lot to the public right of way So you know that could be maybe the issue which you
know I don t know if again that meets the definition of you know if I can find where that sort of
comes into hardship I mean I do think that they have reasonable use of this house You know I
mean it s a relatively new house so I don t know I m sure I m buying that that s a hardship you know or if that s a reason for a hardship But having said that because of the orientation of this
house and because of the where this house kind of sits next to the public right of way that
maybe it s really more of a Carver Beach Road and if you change the front and side that he was
referencing then we would get over it They wouldn t even be here so yeah Food for thought
Larson Okay Kathleen
Thomas I m in support of this variance and so I do see as a hardship and I feel like it s tough
when homeowners are put in a position from other homeowners
Larson Kevin
Dillon I think it just goes to show that each one of these things is unique and you know we get
all spun up about setting precedence for this and precedence for that but there s no two situations
are alike And you know I mean I know our houses on our neighborhood are like a lot closer together than this one so I don t have no issues supporting the staff recommendation
Larson Okay How about you Denny
Laufenburger I support it
Larson Okay Well my thoughts are you know I guess it is a hardship because of the person
who planted this house in the first place on this spot I m a little bit leery about the fact that it is
very close to the lot line 15 feet is very close but as Denny pointed out if the
Dillon If the tables were turned
Larson If the house was turned the directional however it s been characterized was turned then
it wouldn t be an issue so I think I will support of it as well so Can I have a recommendation
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Planning Commission Meeting October 7 2008
Thomas suppose to close it again Close it just to make sure
Larson Alright we re close We re really closed May I have a recommendation
Laufenburger Madam Chairman Chanhassen Planning Commission I recommend make a
motion that the Chanhassen Planning Commission approves Planning Case 08 20 granting a 15
foot variance from the 30 foot rear yard setback requirement for the construction of a 15 by 15 foot dining room addition and deck on Lots 1080 through 1089 Carver Beach subject to
condition 1 which is application for a building permit and adoption of the attached Findings of
Fact and action
Larson Do I have a second
Thomas Second
Laufenburger moved Thomas seconded that the Chanhassen Planning Commission
approves Planning Case 08 20 granting a 15 foot variance from the 30 foot rear yard setback requirement for the construction of a 15 x 15 foot dining room addition and deck
as shown on plans dated Received September 5 2008 on Lots 1080 through 1089 Carver
Beach and adoption of the attached Findings of Fact and Action and subject to the
following condition
1 The applicant must apply for a building permit
All voted in favor and the motion carried unanimously with a vote of 5 to 0
APPROVAL OF MINUTES
Commissioner Laufenburger noted the verbatim and summary minutes of the Planning
Commission meeting dated September 2 2008 as presented and summary minutes of the
Planning Commission work session dated September 16 2008 as presented
Chair Larson adjourned the Planning Commission meeting at 8 05 p m
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
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CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
SEPTEMBER 16 2008
Chairman Daniel called the meeting to order at 7 30 p m
MEMBERS PRESENT Jeff Daniel Tom Kelly Glenn Stolar Scott Wendt Dan Campion
and Steve Scharfenberg
MEMBERS ABSENT Thor Smith
STAFF PRESENT Todd Hoffman Park and Rec Director Jerry Ruegemer Recreation
Superintendent John Stutzman Recreation Supervisor Jodi Sarles Recreation Center Manager Susan Bill Senior Center Coordinator and Dale Gregory Park Superintendent
APPROVAL OF AGENDA Campion moved Stolar seconded to approve the agenda
amended to include review of a cell tower proposal at North Lotus Lake Park and
discussion of the south trail alignment for Lyman Boulevard under Administrative Reports All voted in favor and the motion carried unanimously with a vote of 5 to 0
PUBLIC ANNOUNCEMENTS Todd Hoffman invited Park and Recreation Commission
members to the Seminary Fen for a dedication ceremony being held by the Minnesota DNR
VISITOR PRESENTATIONS Todd Neils current president of the Chanhassen Little League
thanked city staff as well as the Park and Recreation Commission for the work they ve done to
provide additional fields for youth baseball and softball He asked for an update on the timeline
for construction of a new baseball concession stand and proposed that Lake Ann Park Field 3 be
changed to a Little League sized field with a 225 fence mound and grass infield Commission members discussed the number and locations of current Little League fields in the city and short
term versus long term goals regarding the issue of concession stands
Campion moved Wendt seconded that the Park and Recreation Commission ask staff to
investigate making Little League field modifications at Lake Ann Park for next year All voted in favor and the motion carried unanimously with a vote of 6 to 0
APPROVAL OF MINUTES Scharfenberg moved Kelly seconded to approve the
verbatim and summary minutes of the Park and Recreation Commission meeting dated
August 12 2008 as presented All voted in favor and the motion carried unanimously with a vote of 6 to 0
2008 LAKE ANN CONCESSION BOAT RENTAL EVALUATION Jerry Ruegemer
presented the staff report on this item Commissioner Kelly asked about adding kayaks to the
boat rental program
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Park and Rec Commission Summary September 16 2008
RECREATION PROGRAM REPORTS
2008 KLEIN BANK LUNCHTIME LYRICS TWILIGHT TUNES CONCERT SERIES
John Stutzman presented the report on this item noting the biggest change was the addition of a
corporate sponsor along with recommendations for next year Chair Daniel asked about the success of the children s music concerts
2008 HALLOWEEN PARTY PREVIEW John Stutzman provided a preview of the thth upcoming 25 Annual Halloween Party being held on Saturday October 25 at the Rec Center
from 5 30 to 7 30 p m
RECREATION CENTER REPORT Jodie Sarles provided an update on the activities at the
Rec Center over the summer months
SENIOR CENTER REPORT Susan Bill presented the reported on a number of activities held over the summer at the senior center Chair Daniel asked for an update on the Wii program
Commissioner Stolar suggested a walking program at the Nature Preserve trail
PARK AND TRAIL MAINTENANCE REPORT Dale Gregory provided updates on work
done to athletic fields re seeding and sod projects and work done on trails
COMMISSION MEMBER COMMITTEE REPORTS None
COMMISSION MEMBER PRESENTATIONS None
ADMINISTRATIVE PACKET Todd Hoffman discussed proposals to locate a cell tower at
North Lotus Lake Park and the south trail alignment along Lyman Boulevard
Scharfenberg moved Campion seconded to adjourn the meeting All voted in favor and
the motion carried unanimously with a vote of 6 to 0
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SEPTEMBER 16 2008
Chairman Daniel called the meeting to order at 7 30 p m
MEMBERS PRESENT Jeff Daniel Tom Kelly Glenn Stolar Scott Wendt Dan Campion
and Steve Scharfenberg
MEMBERS ABSENT Thor Smith
STAFF PRESENT Todd Hoffman Park and Rec Director Jerry Ruegemer Recreation
Superintendent John Stutzman Recreation Supervisor Jodi Sarles Recreation Center Manager
Susan Bill Senior Center Coordinator and Dale Gregory Park Superintendent
APPROVAL OF AGENDA Campion moved Stolar seconded to approve the agenda
amended to include review of a cell tower proposal at North Lotus Lake Park and
discussion of the south trail alignment for Lyman Boulevard under Administrative
Reports All voted in favor and the motion carried unanimously with a vote of 5 to 0
PUBLIC ANNOUNCEMENTS
Hoffman Got one This is an invitation to the Park and Recreation Commission members from
the Department of Natural Resources and others at the Seminary Fen signs and natural area st dedication ceremony I ll pass it around but the date is Wednesday October 1 2 00 Program
at 2 00 Site tour interpretative activities at 2 30 The program wraps up at 4 00 This is right
on the property so off of 212 at the old building site There s a driveway access there Program
the speakers include Mark Polson the Commissioner of the Department of Natural Resources
Joe Presinka Regional Director of Minnesota DNR David Russ who is a Chaska High School teacher who with his students has been doing a long term study at the Seminary Fen and it s
water quality and it s habitat And then Hannah Texler who is an ecologist with the Minnesota
DNR The Carver Seminary Fen is one of the rarest types of wetlands in the state The
calcareous fen Fed by cold alkaline ground water that s poor in oxygen but rich in minerals
Most plants couldn t survive there Few can t live anywhere else Is long a priority for conservation 73 acres of the Seminary Fen complex were protected as a State scientific and
natural area early this year Please join us to celebrate this major addition to Minnesota natural
lands So an invitation This was addressed to the Park and Recreation Commission so you re
all welcome Hope to see you there
st Daniel And that s October 1 2 00 p m to 2 to 4
Hoffman 2 to 4
Daniel Excellent Thank you Todd
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Park and Recreation Commission September 16 2008
VISITOR PRESENTATIONS
Todd Neils Good evening My name is Todd Neils I m the current president of Chanhassen
Little League I d like to start by saying in 2008 the Chanhassen Little League had over 1 500
families participate in it s baseball and softball program Over the past 3 years the program has
experienced explosive growth which only expects to continue over the next several years as the
community continues to grow I d like to take this opportunity on behalf of the Chanhassen Little League to thank the Park and Rec Commission and staff for their work on their parks to
allow this growth to continue Specifically the work which has been done at Lake Ann Park with
the addition of lights dugouts additional fencing and newly paved walking paths We re able to
sustain our growth due to the lights specifically giving us additional opportunity to play night
games which was a large charge for the kids as expected Beyond the thank you that I m extending I m here for two additional reasons First is to get a sense from the commission on
the new concession stand at the park It is our understanding that the partnership to the city has
entered in with the District 112 for the new baseball softball stadium will not hinder the timeline
for the concession stand In order to take the next step as a league and within District 1 of our
Little League we would like to understand the timeline for construction of a new stand at Lake Ann Park My second point concerns field make up While we understand the desire of the city
to make fields generally multi use there s a growing need for baseball specific fields particularly
as it pertains to hosting district Little League tournaments The current structure of fields in
Chanhassen has 47 fields with 4 fields being solely used for baseball The new high school will
add 4 fields with 3 of those fields being softball related which means that there will be 51 fields at the city s disposal with only 5 fields being baseball usable The Chanhassen Little League
would like to propose a simple option The league would like to change Lake Ann Park 3 to a
Little League sized field with a 225 fence Mound and grass infield Currently the field is a 268
feet and would have to be moved to accommodate these dimensions The Chanhassen Little
League would like to share the cost of moving the fence by offering a gift of 5 000 towards the movement of the fence This will allow the Chanhassen Little League to host district Little
League tournaments which will require 2 fields to Little League specifications There are
additional needs to make Lake Ann 2 viable However the largest expense would be incurred
would be the movement of the fence Additional batting cages and storage facilities would also
be needed at Lake Ann Park which I think have been addressed over the past several months and we can discuss those if interested And then open to any questions
Daniel Okay Todd thank you very much and certainly good questions with regard to
concession stand the field make up and Little League What we ll do is open it up to
commissioners and I think we have some questions Dan is there any questions you wanted to ask
Campion Not right off the bat
Daniel Glenn
Stolar Just getting staff s perspective on this request How do we sit comparatively with Little
League sized fields and what would be the implication
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Park and Recreation Commission September 16 2008
Ruegemer Well certainly I mean it s a community based conversation Obviously we are
having multi use fields and we do have you know other associations using the field and other school groups that sort of thing so I don t think it s beyond the scope of dedicating fields
We ve just got to make sure that it s the right decision for the community so I m not opposed to
it
Stolar There s nothing that glares out in saying no way we can t do it but you re also saying let s make sure we have the right input
Ruegemer Right You ve got to make sure that you know the decision you make you want to
make sure that s a sound decision based on everybody s interest
Daniel Is it Field 3 is that the far north one Right along as you
Hoffman Along the road
Daniel But along there is that the far north one on the right hand side Okay
Stolar How many Little League sized fields do we have now
Ruegemer Well really just the one at Lake Ann Lake Ann 2
Stolar And then do we have any at Bandimere
Kelly We have one at Bandimere well there s a short fence
Audience To be at Lake Ann or to be a Little League field there has to be a mound The ground has to be grass infield Fences have to extend out 225 at it s max 190 to 225 There are
certain specifications for Little League where we supply those we d be happy to supply them to
you as well
Kelly The field at Bandimere with the short fence is that the right size of fence You know there are 3 different fields at Bandimere
Audience I think that fence at Bandimere is 235 or 240 I think it s a little longer than 225
Hoffman Yeah it would have to be shortened to make it an official field
Todd Neils Commissioner Kelly the issue more than the fence length at Bandimere Park is the
concession stand issue Having participated in district Little League play it is imperative that
you have an appropriate concession stand available to because you are running your tournament
typically Monday through Saturday or Monday through Sunday and you re having 2 games a day on both fields which means you re going to have which typically start at 4 00 or 5 00 in the
afternoon and extend til 10 00 at night So in order to accommodate those type of events you
would have to have the appropriate concessions available to you so that you can offer burgers
and hotdogs and so on so forth and that s why the first question really is far more important
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Park and Recreation Commission September 16 2008
although we d like to work both in conjunction with the commission and staff to move the fence
so we can get to a Little League specification We can t commit to a Little League district tournament until everything s complete and that s why the first question is when is the
concession stand anticipated to be complete And secondly is the commission city and staff
open to movement of the field or the fence on Field 3 and reconfiguration
Daniel Todd when s the in the CIP budget what do we have it scheduled for Do we have it in there at all
Hoffman 2013 for 900 000 and that would include this building and then the amphitheater
Stolar The current concession stand can it accommodate some of the things that were needed or does it have any cooking
Hoffman No it s it can accommodate
Stolar Candy and nuts and
Daniel Coffee coolers
Scharfenberg Not that you can t cook outside
Todd Neils Which we did during our opening day as well as mid season
Hoffman Right A good portion of that inside space is continuing to be consumed with lighting
equipment for the lights that have been going up That s the mechanical storage area for all the
contactors
Daniel Steve
Scharfenberg Todd is the I take it the primary reason that you re asking us to change Field 2
into a Little League field
Todd Neils 3
Scharfenberg 3 I m sorry 3 is for the district play To try to get a playoff here
Todd Neils Effectively that would be one of the reasons We have as I said a growing number
of Little Leaguers in our community We have 600 children participating in baseball alone
Some of those don t participate on mounds although a large percentage of them do and we
would anticipate using those fields throughout the year Not just for an annual Little League
tournament
Scharfenberg Okay Now I know you ve CAA and Little League has entered into discussions
with Chaska about potentially merging I know that that may not occur but you ve entered in to
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Park and Recreation Commission September 16 2008
those discussions If just hypothetically say that that would happen would you have access then
to fields potentially through Chaska to hold a tournament
Todd Neils I m not clear as what the configuration of the baseball fields are in Chaska I
suspect that they would have appropriate field space The proposed merger between the two
associations would require a second charter which would mean that all children would continue
to play in Chanhassen and all children would continue to play in Chaska There would be a second charter that would allow them to participate in Little League as well rather than Cal
Ripkin
Scharfenberg And with respect to the concession stand which you say is kind of the foremost
request that you re making just that it s not sufficient for the needs to hold the district tournament
Todd Neils Based on the number of families for based on the number of families and games
that participate on a nightly basis and again that s 4 games on a nightly basis you re talking
about 48 kids who have either come right to the game prior to dinner or are going to stay after dinner and maybe watch other games You re going to need a rather large larger concession
stand than is currently available to us
Scharfenberg And if you were making a proposal to us in terms of moving this forward you ve
heard today that it s on our project list for start up That doesn t mean it would be completed in 2013 It might be 2014 given some of our latest endeavors that have taken place but if you had a
proposal to us today what would that proposal be
Todd Neils Well I would I can t deny the fact that I m a little surprised that the concession
stand isn t slated to start til 2013 When Mr Gerhardt called and requested the support of Chanhassen Little League for the gift to the school district I anticipated that the concession stand
was much closer in it s horizon than 5 years So I guess I would be surprised and am surprised
that it s so far off in the distance at this point
Scharfenberg But you understand in terms of our process with respect to the CIP that it s kind of for us it s a moving target Every year that we prioritize in terms of trails and other things that
come up in terms of prioritizing those projects that there are certainly things that we ve had that
have been on the CIP and then they get moved dramatically back for some particular reason in
terms of pardon
Stolar Like lights
Scharfenberg Like lights and things of that nature so you know so just so you know that that s
kind of when we re making that up we re kind of prioritizing and kind of trying to even the
money out between years so that we don t you know loading up on one end in particular
Todd Neils I understand and appreciate that having come to several of these over the years
That there are priorities that the commission takes on and staff to appropriately or to make sure
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Park and Recreation Commission September 16 2008
that the community has appropriate facilities Again my expectation however was not that that
it was 5 years down the road
Scharfenberg Okay
Daniel Scott
Wendt I don t really have anything Sounds that would be great for Lake Ann to be able to
host something like that That s a really good idea What would we be losing by changing those
fields to Little League fields Would we be
Hoffman To Commissioner Scharfenberg s point this building was earlier in a variety of additions It s been on the list for a number of years but when time comes to build it it gets
pushed out because there are other priorities that rise to the surface and people say alright this
building s going to be a significant investment 400 000 Maybe up to 500 000 depending on
how elaborate if you go to two stories It s going to have you know modern restrooms and it s
going to improve an existing set of facilities that you have but when that comes up against a new trail alignment or some other activity that is currently unmet in it s whole then the commission
will obviously make that recommendation to council that that happens first This project I can
go upstairs and grab the sheet but it was much earlier and now this past when we met in June
I believe is when it was moved into 2013
Stolar But part of that was we had said that we re moving it out from a funding perspective but
that if we as a commission decide to do so we might set up a way to try and see if we can get
external and commercial funding for it as opposed to park dedication That we can start earlier I
think is what we had said We didn t want to use capital improvement funds right now but that
doesn t prevent us from going out and trying to work with the community to raise money to do it so something you and I that one day we met something we would be willing to talk about
Hoffman Yeah and as long as we re speaking about concession stands There s also one on
that plan that s not being built that is also a topic of continuing conversation There s two
concession stands at the new high school One is being built over near the football stadium The other one is not being constructed and that is causing some heartburn amongst folks that are
interested in having concessions adjacent to these fields This is a concession building that will
not be constructed The one near the baseball and softball Baseball and softball This one over
at the football stadium and so if you were participating in some type of an event or a tournament
over here that s going to be a long walk to get you to and so that s going to be a challenge as well People are going to be looking for this building and this one s priced at about 200 000
The high school is not included in the 600 000 contribution Is not included in the overall
construction of the site
Wendt Is the 900 000 that is set aside for 2013 construction does that include the amphitheater
Hoffman Yes
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Park and Recreation Commission September 16 2008
Daniel Yeah
Wendt Okay And is it at all possible to scale the project down to something that isn t two
story or something that isn t but does offer the necessary and available or necessary things for
an appropriately run concession stand
Hoffman Right now in the interest of finding out what this building is going to be and exactly how much it s going to cost we have Hoisington Koegler one of our park planners taking a look
at a conceptual design Just a real concept rough sketch design so we ll bring that back to the
commission so you can take a look at that when that s available We ll do that over the winter
months You know anytime you put plumbing bathrooms lots of electrical stuff you re
building around an existing building This will be a stick built structure and will be will not be a stick and water built structure It will not be a pre fab structure because you have to build it
around existing improvements that are there Dig footings and it s going to be an involved
project and so the low end would be about a quarter of a million Probably the high end about a
half a million depending upon how involved it gets with materials Example the warming
house out at the that was 250 000 but that s 10 years ago so you re starting with that kind of building
Daniel Tom
Kelly I don t have anything else
Daniel Just a few things here Todd thank you very much for taking the time to come to the
commission and talk about some of the needs of the Little League organization as well as
Chanhassen Athletic Association Existing right now out there Jerry at Field 3 who is using
that field Men s softball obviously is not because those fields are too short now
Ruegemer No Nobody for adults anymore but we do have school softball groups that are using
it CCA is doing it they call the girls softball now is out at the Rec Center now
Todd Neils Yep and it s primarily baseball fields at this point Used for CAA
Daniel Okay
Ruegemer And that has kind of shifted You know kind of shifted you know from you know
kind of the girls playing there to kind of the boys basically playing the last 2 to 3 years probably
Todd Neils Two years specifically in that it has as much to do with wanting to offer a
community type atmosphere for our softballers so that the younger girls can go watch the older
girls play and so on and so forth In addition to having the younger boys have the opportunity to
watch some of the older boys play The boys are scattered much more around Chanhassen whereas we are centrally located for our girls at the Rec Center
Daniel What s the girls softball what s the
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Ruegemer Chapel Hill and St Hubert s
Daniel Yeah but what s the baseline 60
Ruegemer 60 feet
Daniel Same with the Little League if I remember correctly
Ruegemer But the difference would be there d be a mound
Todd Neils There d be a mound and a grass infield
Daniel Ah gotch ya Yeah I was going to say that s one thing with the fences too but we ve
got to realign the or we ve got to put grass inside
Ruegemer These are different distances
Todd Neils 46 feet versus
Ruegemer 35
Todd Neils 40 feet for softball But again you can t effectively play softball with a mound
Daniel No No no not at all That s what we re trying to figure out I mean if it s primarily
being used right now is there if we do bring in the fences Make it a Little League only field
and put the mound in then will that have an impact on the girls softball both at Chapel Hill
Will that impact them Do they have someplace else to go
Ruegemer Well that s what needs to be kind of looked at for that I mean a lot of the a lot of
the school based programs at this point are really using the existing facilities that we have and
their numbers continue to grow and it s finding you know it is getting harder and harder to find
space for them to play as well but if we do things creatively and schedule that we certainly can take a look at that
Daniel I think that s the ball to examine here I think Moving it Second of all crazy idea but
for 250 000 I just think you can get a really nice portable concession stand that gives you
everything you want Is there would there be any interest at all given the fact that both Bandimere Lake Ann either on short term or long term Are there that type of options there
That we have seen it either in the public other facilities where we can examine possibly that and
I mean I m trying to think outside of the box that might give you something short term because
the short term answer if we really wanted to and Todd if we were to go for example with the
field give you the ability to host a tournament is simple more than a grill and existing and the existing stand as it sits because that s certainly not you know that certainly could address a short
term issue But then also I guess if that s something that maybe the City can partner with other
not only that association but other associations The Lions all of them as far as addressing that
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That s if we have the facility to store something like that I mean Todd has there been any look
into that Have you seen anything come across before portable concession stands
Hoffman Well they re certainly out there You can there s probably a dozen catalogues you
could buy a portable concession stand if that s want you wanted to get into This structure is
more than just for a tournament
Daniel Oh sure
Hoffman If you re focusing on I d go out there and help them pitch the tent for that week but
this is much more a long term facility for all of your activities that are taking place out there and
right now the whole community and all the visitors that come to our city for baseball softball soccer they they re working out a little tight little concession building that was donated by the
American Legion back in about 1986 and it laid up there on the hill for 2 years because nobody
wanted to put it in Then we finally hired somebody to build the structure and it s been serving
the community ever since With portable restrooms so Long term it d be nice There s water
underneath there There s electric available there so we set up the site to be able to accommodate that
Daniel Assuming sewer
Hoffman There s sewer service that would need to be dug or directionally bored down to the lift station that s down at the lake that s already serving the other building The concession
building down at the lake and then that pumps all the way around Lake Ann on the west side or
the east side of the lake over to Greenwood Shores and into that lift station so that s how that
building s going to be serviced when it s built in the future You know short term if you want to
deal for a weekend or for a tournament I wouldn t want to go out and buy some 100 000 concession stand to haul around
Daniel And that s what I m trying to get at I mean do we want to is it a concession stand issue
or is it a long term facilities issue that we need to address where not only the CAA and the Little
League but softball Softball tournaments Now we re obviously hosting in July tournament as well I mean for and that s what I think we all want to get kind of a grasp on What s important
What is the prioritization of that site Is it strictly concessions Then you know is 5 years is
that too much to ask based off of our CIP and how we can address it short term If it s more than
just that then I think we certainly need to ask more questions as to what are the cost benefits for
moving a project of that scale whether it be with the amphitheater or without it closer in our budget and what other impacts we have You know for example and Todd as you mentioned
how we have to adjust things You know for example up until the referendum was passed for the
city we didn t have 500 000 laid out for Lyman and that quite frankly wasn t a prioritization
for us Got hands tied on that and forced to move forward I mean that s how those type of
projects get slid or moved and certainly if I would say money s no object but if we certainly had those type of projects not impact us then I think a project like this would have been much sooner
and see but I and I guess last to finish up here Glenn we had talked about private donations or
going to the private sector to address some of the funding for this to offset costs and what can we
do about that I mean if you look at what Minnetonka had done with Veteran s Field I think
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everyone agrees who s been out there it s a phenomenal place and that s how you construct a
ballfield is something just like that They have the concession stands You have a beautiful ball park but they were able to do it in the private sector as well so I think either a combination of
you know if there s some sort of program or effort made in place where maybe we can bring it
on the private sector to offset some of those costs Then I think we have a better chance of
moving that from a 2013 date in And I m not saying there s possibilities on the CAA as well or
anybody else but you know certainly that s something I think if we have those type of discussions and we have those type of moves I think we can see that moving closer And I can t
speak on behalf of everybody on the commission or the city itself but I would assume that would
certainly help the cause So absolutely I mean I think we all agree there needs to be some
improvement and I think it will provide a benefit but I think we just find out what how big are
the benefits going to be based off that cost So is there anything else Todd that you may have or anything that we can address
Todd Neils No No based on the discussion of the commission and staff if you re interested in
our check let me know
Daniel Well it brings to light some very good questions and I think with regards to the to your
first point about the concession stand I think we can have some continued discussions and I
think you know with regards to Todd and Jerry let s you know right now 2013 seems a long way
out there but over the next few months here let s address that on a side I think the short term
question that I think is more reasonable and that s something we can address here would be with regards to the field What type of Dan
Campion Well and also in lieu of the private funding to move the concession stand up if I
mean the portable concession stand idea where you rent a trailer whatever and have that
available for the tournament or the playoffs and the field got taken care of I mean that sounds to me like a decent short term solution
Daniel For tournaments There s a lot of things that have to happen before then
Todd Neils You know I appreciate the thought However I would like to mirror Mr Hoffman s sentiments I think you know Lake Ann Park as it stands sans concession stand is a
great park And I think that I would like to I would rather wait til an appropriate stand is built to
offer up to District 1 to host a tournament You know I think long term as I think about it you
know from April to end of July or middle of July we re playing up at Lake Ann Park probably 5
nights a week as well as men s softball so there ll be plenty of opportunity to use the concession stand you know both for softball and baseball Long term But I would like to see a permanent
more permanent structure a long term to maintain the beauty of the park
Daniel Okay
Stolar During the summer you have the concession stand down there by the beach I know it s
a walk but you know it s a walk at Veteran s field If you re playing softball you ve got to go
all the way around and up to get to the concession so it s no different there so there is a
concession stand there during the summer The question I would have is is there any way that
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that becomes a facility to be used if you have a tournament let s say where you want to have
some use for earlier in the season is that something to consider
Todd Neils There s a concession stand down by the lake
Ruegemer Yeah
Stolar I mean when it s not open like if it s something that
Todd Neils I didn t even know that
Scharfenberg Oh yeah Pretty nice one
Stolar Yeah the building by the lake there has a concession stand
Daniel Full concessions
Todd Neils Full concessions with
Stolar Hot dogs
Todd Neils Grills and so on so forth
Stolar I don t know if it has grills but it has that hotdog machine thing right
Stutzman It does have a hotdog machine It does not have a formal grill
Stolar Which you know that park doesn t have a formal grill I don t think Veteran s doesn t
Todd Neils Veteran s and Bennett both just grill outside
Stolar Grill outside yeah But they have the hotdog machine so you can get hotdogs and brats
Daniel Neither does Pagel Arena for hockey as well or even any of the hockey games You
know the hamburger machines or the hamburger grills inside but still they re able to provide I
think a full meal on that but certainly again those are things that we could look at alternatively
You know and again it s the outfield fence
Stolar The current building does it have electricity to it that you could put machines in there or
it s not
Hoffman It has electricity sure And it s just such a small area
Daniel It s taxed for space
Stolar So space is the real issue
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Todd Neils If you were to take this area and cut it by a third
Stolar You ve never worked in a restaurant with four chefs
Daniel I guess there probably should be and correct me if I m wrong some sort of movement
with regards to further analysis on the field I think that s I think Todd we want to address that first and foremost and do you agree Glenn
Stolar Yeah I d asked staff to come back to a meeting with some you know what are
Daniel Implications
Stolar Implications
Kelly Programs that use those fields
Scharfenberg Yeah Todd Hoffman are there is that field used at all for soccer or football or
Lacrosse Not Okay
Todd Neils And again as I noted there are 43 fields in Chanhassen which are appropriately
sized for for which are multi use fields and can be used for softball if need be Bandimere Park being one of them If the fences you know if the fence is the primary problem with the distance
for either Chapel Hill or Holy Family or any of the other schools that would use it St Hubert s
Hoffman This is a very similar conversation to the one we were in 8 years ago or so
Todd Neils Did they come with their checkbook
Hoffman Just a point of process Jerry is upstairs copying the currently proposed CIP and so
we d like to thank Todd and John for coming in We don t get enough of this type of interaction
from members from our community so we appreciate that But a point of process your recommendation from June goes to the council as a part of this year s budget and so the current
CIP still stands until this new one would be approved and so all citizens have the opportunity to
come into council budget hearings to talk about things that they would like to see as priorities
That s really what this is about It s a budget that establishes priorities that the Park and
Recreation Commission identifies with their viewpoint out into the community and then they forward that to the council Now as always the next year s always the most important because
these things again to Steve s comment they fluctuate wildly from not wildly but they fluctuate
each year based on new information New priorities What s going on in the community
Where is the money being invested What opportunities are coming up Lyman Boulevard half
a million dollars in trails We re not quite sure if we re done with that project yet That project was hanging out there for 15 years and all of a sudden it s on our doorstep and we re into the
thing for at least a half a million maybe a million dollars before it s all said and done Again the
park dedication fund has 3 8 million dollars in cash right now This program calls for about
6 8 million dollars in proposed investments over 5 years and if you start to take that look at the
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cash that we re anticipating you may not be able to as a commission or as a community finance
all of these things based on the economy that we re experiencing right now so this proposal is dependent upon future cash receipts Want to remind everybody that if we don t take any more
money and you run out of money after a year
Daniel So why don t we get a movement to evaluate the impact of moving or bringing in the
fences
Campion Alright I d move to further investigate making only the field modifications and what
would be involved with that
Wendt Second it
Daniel All in favor
Scharfenberg Well how about discussion I just got another before we left Are you
proposing if the fields if Field 3 be changed that s something you re proposing to be done for next year Knowing that I don t know is that physically possible to probably lay down sod it s
probably 2 years away maybe from that happening
Todd Neils I think in the short term because as I said we play until about mid July maybe end
of June end of July I think that you could leg into that
Scharfenberg You could what
Todd Neils You could leg into that I think what you can do is is you can and I ve seen Mr
Hoffman s ability to move contractor s along when they re slow to get lights in But I think what you can do is you can move the fence If you can get the contractor to move the fence and
then also put the mound in effectively after the season ends you could grow the sod or put the
sod in so you would have a field a bare field infield for one year One season But you would
still have the mound and the Little League sized fence and then coming into year 2 we could
have the grass grown
Scharfenberg Okay
Daniel Is this something Todd that we d go outside to do the move the fences in or is that
something Dale and his crew could
Hoffman No we d hire the fence moved in
Daniel Okay Have to surveyed I assume and all those other costs
Hoffman Well at that point we d have to evaluate whether or not we re going to move the
existing fence or purchase a
Scharfenberg New one
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Hoffman Staff would have to take a look at the condition of the fence that s out there and
Daniel Okay
Hoffman You ve got to those poles are driven and they re channel steel so it pull them out and
drive them back in may not be a it s just something you have to take a look at It can be done in a day so
Stolar Is that also something that could possibly have a like a double fence there so that the
inner fence is one that we d put in such that you know 3 years down the road we decide we have
to change it again you can just pull it up but leave the other fence out there since it s further out
Hoffman Sure
Todd Neils The Chanhassen Little League Association hosted a the state tournament this year
at Lake Ann Park and used temporary fencing for their outfield fence on both Lake Ann 4 and 5 with the help of Mr Ruegemer and staff and that worked out quite well We would want
something of a more permanent structure for the gift of 5 000 however
Stolar But understood but it would be permanent but it s still double so if we ever have to move
it out we could
Todd Neils I see your point yeah
Daniel So keep the existing fence and make a Little League fence
Stolar Yeah
Hoffman Okay
Daniel Well how could we re phrase the new proposal
Stolar Did anything change
Scharfenberg I don t think anything changed
Daniel Just a reference okay Nothing changed
Campion No And maybe I should say that
Daniel For next year
Campion Yeah that we investigate for making the field improvements for next year and I guess
there s no harm in also investigating getting more of a definitive plan around what it would cost
for making that a shelter with lights
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Daniel Okay
Hoffman You could switch Bandimere and Lake Ann and buy yourself 2 years Bandimere s in
here for 2011 at half a million Bandimere Community Park shelter restroom
Wendt I was going to say too is there I missed the last meeting but is there a cost savings why they re combined The amphitheater and the ballfield shelter If we separated the two projects
I don t know if that s even a possibility
Hoffman Yeah you can separate them
Daniel I think it was taking advantage of obviously a contractor would be involved potentially
Stolar We re also looking saying let s just look for sponsorships for both of those It s been
separate for all these other years
Daniel Okay Anybody want to second
Wendt I ll second
Campion moved Wendt seconded that the Park and Recreation Commission ask staff to investigate making Little League field modifications at Lake Ann Park for next year All
voted in favor and the motion carried unanimously with a vote of 6 to 0
Daniel Okay Todd thank you very much
Todd Neils Thank you
Hoffman We ll most likely take that public hearing process on in review in November
December timeframe
Daniel Perfect Alright I guess suppose we re in no hurry now
Hoffman No but you don t want to wait til April
Daniel April or May We ve got a little bit of time to work but alright thank you Todd and John Thank you very much for showing up Appreciate it
APPROVAL OF MINUTES Scharfenberg moved Kelly seconded to approve the
verbatim and summary minutes of the Park and Recreation Commission meeting dated
August 12 2008 as presented All voted in favor and the motion carried unanimously with a vote of 6 to 0
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2008 LAKE ANN CONCESSION BOAT RENTAL EVALUATION
Ruegemer Thanks Chair Daniel Just want to let you know that we did have a decent summer
here this year It started off a little slow in June with kind of the cold and kind of rainy weather
Certainly it was a goal of staff s to look at new ways to improve the efficiency of the concession
stand We certainly look to it was a good year for us We had relatively new employees out
there which was a plus for us is that we could reduce hourly wages and labor costs down there and that really is really helped our bottom line this year We ve in the past last couple three
years we ve had 3 4 5 year returning staff which certainly tends to elevate the labor cost down
there We kind of started fresh and over this year Certainly one of the positives of that was we
certainly could save on the labor costs and we certainly tried to kind of operate on a shoestring
budget down there and eliminate hours and really kind of keep on top of shifts doubling up and really kind of work when we needed to to add additional people with busy times that sort of
thing We certainly did look at the hours of operation We did close it down an hour earlier in
August to help save some of those costs Really tried to look at not only equipment but product
quantities and supplies this year We did reduce our Coca Cola ordering and other types of
ordering from Watkins and or some of those type of things So really they have a good year Our boat rentals certainly did increase this year and I think that was up about 1 100 or 1 200 in
revenue from last year with that We had a great season with boats not breaking down Pedals
not falling off Chains not falling off that sort of thing so we had a pretty good season that way
Dale and Dale s crew always really does a good job on keeping those the watercraft in
operation and addressing any types of issues that we may have To do that so looking ahead you can kind of look through the expenditures Part of that and kind of how it was broken down not
only in hours and wages You can see how we reduced it close to over 1 000 from last year
Certainly look at the hours We were oh roughly about 100 less than last year so we really tried
to look at a lot of the operation and kind of look at and kind of create in a little bit more
efficiently You also had done we did realize a larger profit this year after expenses and labor was paid with that so we had a good year with that Certainly you know general comments
Really just try to keep it kind of a simplified menu option down there Quick point of sale The
meal deal seems to be a very popular thing Chips hotdog and a soda All that remains popular
We re going to look to kind of update fall season procedures again for next year Kind of add
some new policies in place and just so we re keeping on top of Emily Employee issues but other procedural types of issues as well as we listed the watercraft area Just reviewing the
process we seem to take a look at step back and see what worked and what didn t work Gather
feedback from customers and also staff with that so and with that just looking at you know
attached with the evaluation certainly is the daily sales We didn t have a lot of rain out dates
this year There certainly were some days that were slower than others We certainly had different groups coming up you know from YMCA SUDA Minnetonka Explorers through
other types of daycare groups that came out throughout the course of the summer that we
coordinated lifeguard services for so that all helps you know our bottom line certainly having
additional people come with busloads of kids That really helped out this year And just looking
at to the attachment of the hours and wages Our food vendor expenses kind of per invoice with that so we really kind of tried to keep on top of that this year and overall there certainly were
challenges with the concession stand but we did realize you know we do have a pretty decent
operation that was very valued by our community out there and we re happy to provide that
service so that s always nice when you realize a profit as well so
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Daniel Excellent In looking at this Jerry I have to certainly commend the Park and Recreation Department for getting a 6 increase in sales but you guys are just borderline on
Godness when it comes to 600 increase in profit I think you got your wrong calling because
certainly the private could use some sort of improvement in manufacturing with something like
that but that now that s impressive But in all seriousness it s fantastic I mean to see us for
the city to turn that type of operation into something like what you re showing right here in the balance sheet is really fantastic We had a chance to get down ourselves and certainly enjoy a
soda and a hotdog and it was a great operation so I can t say anything more than just a great job
all around for the Park and Rec Department on that
Stolar It sounds like you should put signs over by the ballfield pointing to the concession stand
Daniel Anything else
Kelly Are there kayaks there or just canoes
Ruegemer Just canoes paddleboats and row boats with or without electric trolling motors
Kelly Has there been thought about adding kayaks
Ruegemer You know we have thought about that in the past and you know kayaks certainly are a little bit more tricky to paddle Depends what type of kayak you get So just for the you know
looking at kind of the big picture canoes seemed to be an easier thing to navigate Watercraft to
navigate We certainly don t have a real easy way of rescuing people across the lake when they
tip over in a kayak that sort of thing so those are the type of things we re going to take a look at
for the operation for next year
Daniel Anyone else Great Jerry Thank you very much Wonderful report
Kelly If you keep raising profit like this you ll be able to pay for the concession stand in about
3 4 years Keep the 600 increase in profit
Ruegemer Just let me know if you want me to write the check
RECREATION PROGRAM REPORTS
2008 KLEIN BANK LUNCHTIME LYRICS TWILIGHT TUNES CONCERT SERIES
Daniel John I think you re going to talk about that
Stutzman Yes thank you Chair Daniels As Commissioner Scharfenberg brought up at our last meeting this was another good summer of this program By far the biggest thing we added was
a title sponsor this year I did talk with Klein quite frequently Just kind of saying you know are
you guys happy What can we do to keep you happy and they seemed to really enjoy it The
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biggest thing I got out of them was just that the name being out there and us helping them get
their name out was really what they want Everything else is kind of a bonus on top of it
Daniel Sure
Stutzman They were a fantastic partner as I mentioned in the report They were giving away
free stuff at almost every concert whether and even at the end when they kind of you could tell that they were a little exhausted from the summer as well They were still at least giving you
know raffles or something away They were really a wonderful partner and went way above and
beyond just the check that they wrote for us I mean they helped you know the flier on the
second page here they created that for us but we did have advertising that we were happy to
do They said no we want our marketing department to come out and do this so they did that I don t know if you guys saw the banner that was on their bank I mean they distributed it with
deposit slips They had all kinds of advertising that they did by choice and so they were really a
wonderful partner on that note As far as the music goes I really strived to provide a wide
variety of different styles out there I think it was pretty well received A couple were a little
more creative and not quite as well received as I had hoped but figured I d at least give them a try I think the philosophy I m going to look to adapt just based on the which concerts were the
most successful this year It seems when we bought in big names like Boyd Lee and Joe Cruise
and the Splatter Sisters those concerts were fantastic as well as the bands that we had had some
type of local ties I think our biggest concert of the year was actually when we brought the
Minnesota Community Minnesota Community Valley Band in or Minnesota Valley Community Band in We had by far our best turnout so and those are generally less expensive
bands so what I ll look to do next year is find a few of those to offset and then go out and find a
few of the more expensive bands such as the Splatter Sisters and Boyd Lee and Joe Cruise and
try to offset those there and continue to keep it rather than just about an average of 200 See if
we can t get that up to over 200 plus every show rather than off of an fluctuating show so We also added a concession vendor this year It was a learning curve this year but a lot of that was
just people didn t know People it hadn t been done in the past People weren t quite sure By
the end she was doing a lot better Very easy to work with and we ll continue to work with her
and I did talk with her about coming back next year Just a very open relationship to keep the
door open so everybody stays happy She realizes we re growing and that it was a new idea this year and so she s willing to be flexible with us and I m definitely willing to listen to her needs
and see what we can do to make it work but I thought that was a very nice addition to the series
as well The only other thing I would really like to say about this is I think this is a wonderful
project for the intern each year Mitch Johnson our intern did a fantastic job with coordinating
this I had set it up prior to his arrival but really he took care of the daily operations of this and did a wonderful job I think it really gives the intern an opportunity to take something hands on
It s their own project Granted it has been set up prior to their arrival but gives them that
learning curve without saying you know here s a project Just go do it It s here your project
You ve got 8 weeks to make it your own and as I said Mitch did a wonderful job on that this
summer so
Daniel And it looks like you plan on keeping the children s music How were those received
the two noon Lunchtime Lyrics
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Stutzman Yep the Splatter Sisters was during the day and that was fantastic We had a
wonderful turnout I don t remember the exact numbers but I want to say it was at least 250 people were here that day The other one actually it was quite unfortunate That was the day we
had rain That was also a day that Klein Bank was giving away free hotdogs as customer
appreciation and we had rain so we had to move it into the senior center But we did still have
about 100 people there that day It was a lesser known children s band but they were very good
to work with Seemed to play very good music It was just very unfortunate that that s the day we got some pretty close to severe weather during lunch and so I think it does work well to have
the children s concerts during the day because then you can contact the daycares and get
daycares to use that as a field trip and that was quite successful We had many many daycares at
both of the lunchtime shows
Daniel Fantastic Anybody want to comment on the Lunchtime Lyrics Twilight Tunes
Wendt So can we expect increased free Schwag during the concerts
Stutzman Well that s completely up to Klein As we have talked to them they were again very very appreciative of the opportunity to join us and very and did like the partnership as we did
too so hopefully that will continue in the future Again I thought it was a wonderful addition and
encouraged them every week to as well so
Daniel Okay Thank you John by the way for coordinating that and thank you for the staff as well as the intern Mitch
Stutzman Yep
Daniel And obviously it was another success so great job thank you
2008 HALLOWEEN PARTY PREVIEW
Stutzman Thank you again Well it s hard to believe but it is coming up very very quickly th The annual Halloween party and if I m not mistaken this is our 25 year for the Halloween party th and so we re coming up on that That will be held October 25 out at the Rec Center from 5 30
to 7 30 The volunteers this year as those of you who were out last year we were the Key Club
didn t provide their normal plethora of people coming out but to does not happen again I have
contacted the other schools that service Chanhassen as well as just finding volunteers that have
contacted me so that s my primary goal at this point is making sure that we do have more than enough volunteers this year to establish that as this activity is very very volunteer reliant so we
will make sure to do that I m pleased to announce the entertainment has been booked this year
We ll be working with Igor s Players which is actually they put on the Halloween that Almost
Wasn t last year at the Chaska Valley Community Theater They contacted me this year they re
going to come out and put on that same performance Altered a little bit for us as I talked to them I m hoping rather than just a play that they get the audience more involved and so they
altered it a little bit so they really get audience participation without more I ve seen a script It
looks very very good so they re going to come in I like keeping the local option as well
attached to a local celebration so that is going to be very very fun And other than that we re
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starting distributing fliers and working on the advertising for this We re looking forward to this
event as well so
Stolar Are you going to send us an email because we don t meet again before to sign up
Stutzman Yes I will do that probably the first week of October I ll get in touch with you
guys
Stolar We meet at the end of October so it s actually after the Halloween I believe
Ruegemer Tuesday after
Stolar The Tuesday after
Daniel Oh Oh gotch ya
Stutzman Any commissioners interested is always welcomed Appreciate your guy s help I will send out an email for everybody
Daniel Yeah if you could just do that
Stutzman Probably the first of October or the first week of October as we get closer
Stolar Thanks
Daniel Great thank you John
RECREATION CENTER REPORT
Sarles Hello thank you Had a busy summer A lot of facility work going on at the rec center
If you ve been in and out you might have seen the gym s been kind of up and down and closed
here and there The gym wall is not repaired That was a structural problem that they had some parts they couldn t locate I guess earlier the first week we scheduled to have that done out there
so that came back We re back up and running after our two weeks They re surfaced the floors
Cleaned out all the carpet Everything They re going to be cleaning over those 2 weeks we shut
down Maintenance on the equipment and everything I m happy now in the report but next
Tuesday they re going to start installing the gym lighting so we will have new fluorescent lighting Energy efficient so They re going to work on our side and then move into the Bluff
Creek side so we re kind of coordinating back and forth program space A little concerned with
the school about their dodge ball program so so we re back and forth so They ve also been
really helpful too Throughout the year they re going to start painting our side so you ll start
seeing an updated color scheme in there
Daniel Great
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Sarles It s been the past couple weeks here last week this week and next week I think all the
rec center programs will be back up and running so tonight all the people were coming in and last week started with all the preschool sports so it s fun to see everybody kind of coming back
out and coming back inside a little bit We tried a few trial classes and so we ve had about 25 to
30 people that came in last week to try Yoga and try the Zumba class so it was good to see folks th coming in to try those free things out We did the fall fitness and Fun Fest on September 6 It
wasn t a great day out there but we had about 50 people that kind of came throughout the day but as far as the weather was too nice outside to be back inside so but we did have people signed up
and do a variety of programs and participate Friday night is our Barnyard Boogie so if anybody
is looking for something to do with the family we have the petting zoo will be out there We ve
got a little dance and crafts and fun things That s held in conjunction with the Chaska Park and
Rec too
Daniel Is that something that s going to be in the existing Connection magazine
Sarles It s in there right now yep
Daniel Okay As well as any other advertisements through like the Villager
Sarles I think it s in our column in the Villager I drop it off at all the daycares Had it on the
GoCarverGo web site Sign out on the streets yeah
Daniel Great Excellent
Sarles Yeah so should be a fun night out there
Daniel Good
Sarles And then we also received our capital furniture so if you haven t been out there to check
out the new lobby furniture we look pretty spiffy right now so
Daniel Excellent Was there anything else did we talk about Todd or Jodi did we get any new monitors in there We had talked about that at one time
Hoffman Yeah we have not We talked about it We re working on that possibility for the
front and then also a overhead projector or this kind of projector CD projector Overhead
projector for our in the media room section
Daniel Okay Would that be part of CIP or would that be in general fund
Hoffman Part of the future budgets and we have a donation currently that we ve accepted from
TCF Bank for 1 000 and that s going towards the future installation of the LCD s but the other stuff is not included in the CIP right now
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Park and Recreation Commission September 16 2008
Daniel Okay great Because I know we ve wanted to talk about some sort of scrolling
billboard and advertisements and announcements so people can see right when they came in at least it d be visible Excellent Okay thank you Jodi Is there anything else you d like to add
That s about it huh
Sarles That s about it right now
Daniel Okay Well thank you very much Appreciate it Did Steve or anyone
Scharfenberg No
SENIOR CENTER REPORT
Bill Good evening Busy summer at the senior center I m just amazed at the number of
activities and the participants One of the programs Enhanced Fitness I think I mentioned that
last time It s evidence based fitness program and we received well the NAAA got a grant so
the first year of that program we get all the money for the registration and we re in a second session 21 participants Jodi and I have been meeting with the lady from NAAA and they said
it s one of the most successful launches of the programs they ve had in the last couple years
Been great to have Jodi on board to work and to continue to help promote that program and run it
and the two of us are really working on trying to get more fitness programs at the Rec Center so
Enhanced Fitness has really filled that bill Defensive Driving I have one 4 hour class a month and every other month I have an 8 hour class and I bet I average 20 to 25 people a month They
just drive over and drive away a lot safer It s really a nice money making program I have to
pay 10 to AARP and I charge 14 and it s pretty amazing how many people continually come
Probably half of the people if not more than half the people are not regular people Regular
participants at the senior center and the comments I hear when they come in boy this is really a nice space We never knew this was here and then I always put in a little plug for our program
and I get a lot of people that have only come for Defensive Driving that come for other classes so
that s a real tribute to the city and their commitment to the senior center Day trips we do one
day trip a month and I split them with Chaska We had a day trip that went today to Taylor
Falls A boat cruise 58 people We went on a boat cruise We are now all day trips are departing from the recreation center due to parking issues here and the staff at the recreation
center has been great with helping check people and making people feel really welcome and it s
really I think Todd right eased the burden of some of the parking Especially in the summer
when the library is really used so at first changes are hard for You know we heard that but we
do call and remind them but I haven t heard any negative I even did an alternate route where they wouldn t have to go on Highway 5 They could take the frontage road because crossing
Highway 5 is an issue so But anyway that s going really really well
Scharfenberg That s why they take up defensive driving
Bill And I was here for Defensive Driving last week and I stayed for about half of it and it s
like oh I m late and I ve got to rush home You know I hope I won t get a ticket but I know the
deputies so they got a laugh out of that I ve had two sessions of my Donuts with the Deputies
and that s been really well received It s the third Monday of the month and the first time I think
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Park and Recreation Commission September 16 2008
there were 4 deputies there and it s a question and answer A lot of it s on traffic Noise
violations Different things like that but really interactive 20 25 people have come for each of the sessions October will be a big month They re going to be bringing the dogs The crime
dogs and the drug dogs if they haven t had an active night because then they ll have to sleep
during the day So people are looking forward to that but it s been really a very very nice way
for you know the deputies to be able to respond to questions and the seniors to feel like they have
a vehicle to ask questions without feeling intimidated So it s really really nice Other than that the summer just was busy Fall is proving to be very busy but all in all we ve seen a number of
new faces at the senior center and just a lot of positive comments so all is going well
Daniel I see got a copy of the Chanhassen Senior Center News Really nice How s the Wii
Program going
Bill The Wii took a little Wii respite in the summer We had a few I had a couple high school nd kids and they weren t real reliable October 2 Thursday morning I ve got somebody to run it
and we re going to start league play If any of you want to take a morning off and come and help
the league we need additional hands would be very much appreciated so we re going to start nd that October 2 on a Thursday morning
Stolar I ve got a question for you that might when is the trail opening around the Nature
Preserve
Kelly It s open
Stolar It s open already
Hoffman Well it s open to gravel Open to Commissioner Kelly
Kelly I was coming the other way so it didn t say closed
Hoffman We hope to pave it Thursday or Friday and it will be officially opened later on in the
fall
Stolar I was just thinking that might be a day trip possibility if people want to take a walk
around the new trail by the nature preserve
Kelly It could be the nicest 79 miles of trail in the whole city Seriously It is really nice
Bill Wonderful Maybe we could get our Park and Rec Director Todd Hoffman to lead that
walk
Hoffman Be glad to
Bill That s a great idea
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Park and Recreation Commission September 16 2008
Stolar For next I don t know if we can do it even in this fall because if it s going to be done
soon it d be a nice fall walk Colors changing
Daniel Okay thank you Susan Hi Dale
PARK AND TRAIL MAINTENANCE REPORT
Gregory Well another busy summer s on it s way out and along with that I also lose most of my
seasonals I do have 5 seniors that work for me all summer and they can actually work 6 months
so I have those until the beginning of November so it really helps us out a lot They pretty much
take care of all our grass cutting yet and picking up garbage and we ve got one that goes around
and that and he ll start taking down nets and soccer nets and all that sort of stuff and they ve been really a big help to us and that for the past year so they really work out good We ve also
we ve striped 18 soccer fields 2 football fields and we both with Jerry s help and that we ve
also had Bandimere Field 2 resting this year and that so we were able to re seed it and do some
work on it Get some of the rough areas out of it and hopefully get it ready again for next
summer so We ve done a lot of re seeding Lake Ann as you know and that has taken a hit in the last 2 years with the reconstruction of the road the parking lots Putting in the ballfield
lights and also with the pavilion and that and we didn t have real good luck with the contractors
and that that was doing the restoration and that We didn t really get good seed beds and that and
so we decided to do it all ourself and go over all of those The guys have been working here oh
the past week and a half and that getting all that area ready and that We ve re seeded it with the slit seeder and we also went out and rented a hydro seeder and that and we are covering
everything with mulch and also with more seed We re trying to get really a good crop of grass
started and that this fall so we ve got we re going into spring with really a good product again
so That s come along real good Along with the re seeding and everything else we had a lot of
areas out at Lake Ann that sodded this year Right by the ballfields The side hills where the electrical work was done We didn t feel that seed would hold there and that We d get a
washing so we did some ditch areas The pavilion was all sodded around that area and that so
Along with that it also takes a lot of water and that and I pretty much tied up one guy every other
day that did nothing but water sod all year round this year We were able to keep ahead of it and
that and actually that sod s going into the winter is looking really good so we should be in good shape there We ve done a little bit of tree removal in the parks and a little bit of brush removal
on the trails and that where we ve had some problems and that but I have gone out I ve pretty
much surveyed just about every one of our parks I ve driven a lot of our trails and that and I ve
got a map set up now for this fall going into the fall and winter time and we ll start doing some
tree removal I m up to about just about 100 trees right now of Dutch elm disease and some other dead trees and that that are even close to our trails They can fall on the trails or are in our
parks and that that are really eye sores and that so we are we re going to have a busy winter
along with the skating rinks just taking trees down and removed so
Daniel Any of that in Kerber Park
Gregory Huh
Daniel Any of that in Kerber Pond
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Park and Recreation Commission September 16 2008
Gregory No They can stay in there That s a wildlife area
Daniel Speaking of which when s the trail going to open up again
Hoffman Within the next month Month and a half
Daniel Okay And it s going to be up top of the berm I assume that s at Kerber Pond for the
new
Hoffman Yeah
Daniel Okay
Hoffman Well I m not sure that the bottom trail will be completely in but the asphalt trail will
be done and there s scheduling on the other you know it will be walkable Whether or not all
the improvements will be done I m not sure yet The asphalt trail that s the priority for the year is to be able to open up that walking route again
Daniel Are there going to be is there going to be Class V going across there or is it going to be
kind of natural
Hoffman Natural turf or wood chips yeah
Daniel Okay so just wood chips then
Hoffman On the berm
Daniel Yeah
Hoffman Yeah
Daniel Okay
Hoffman Natural wood or turf or wood chips
Daniel Okay
Gregory We do have a couple of trees down in Pond Park we ve got to take that basically fell
down We just heard from one of the guys that mows grass down there for us and that that the
trail s partly cleared and I don t know that they got down there today Otherwise it will probably
happen tomorrow or Thursday
Daniel Any questions for Dale Any comments Alright thank you Dale Appreciate it
COMMISSION MEMBER COMMITTEE REPORTS None
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Park and Recreation Commission September 16 2008
COMMISSION MEMBER PRESENTATIONS None
ADMINISTRATIVE PACKET
Daniel You wanted to talk Todd about the North Lotus cell tower and the trail alignment along
the south connector Okay
Hoffman Thanks Chair Daniels members of the commission First of all before we move on I
want to commend all our staff for coming in You see them 4 times a year March June
September and December and so they enjoy coming in and meeting with the commission first
hand and they appreciate your input so again thanks to those folks for coming in this September Second of all please take your CIP packet There s a but the original so your CIP remove
your front cover from that list and save that front cover That s accurate This packet is only
half there so take this and we ll get you a new one The recycling s behind you This only
so you re going to be very confused I ll send you a complete packet
Stolar Well you just send an email with it
Hoffman Yeah and I ll email And again this list goes to the council and they ll approve it
or make changes Alright on the next item we have North Lotus Lake cell tower proposal and
this is some location sites This is existing conditions There s some clearer shots but this is from the north looking south at Lotus Lake and a new playground is located here This is a light
that is in the parking lot and these are the two lights that are located on the hockey rink The
proposal here is to put up a cell tower location associated building We have to accommodate
these folks within our community We either have to approve their applications on appropriate
private property or work with them on public property When we work with them on public property then obviously we re receiving the financial benefits to that so that s the preference is
to put these in a public location This is T Mobile I believe that s looking at this site So there
you have existing conditions That would be their replacement pole and it s adding about 25 feet
of height and then the increase in diameter for the pole so that s one view The second view this
is looking basically if you re familiar with the park there s a blue home to the west of the park and this is basically looking from their side yard or front yard or back yard However you want
to look at it But their view from their property onto the park so that s the pole location And
this is the cellular tower pole and then the building also you see where the building would be
situated This pad is where the warming trailer sits and this is open skating in the winter right
here And then the last view is the kind of down from the trail
Stolar So the light s at roughly the same height
Hoffman Exactly the same height It s not you know other than the diameter you really
couldn t tell a whole lot so
Daniel Any resident issues at all
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Park and Recreation Commission September 16 2008
Hoffman It hasn t gone to the public hearing process yet but I just wanted to make you aware in
case you wanted to comment on the proposal or
Scharfenberg Are there any other than the diameter of the pole is there any other things that
will be added onto that pole
Hoffman No Just at the base there is nothing else that would be added onto the pole Everything s internal on the pole That s why it has that wood so you don t see the external
antenna towers their antennas There s a little bump out at the bottom where the wire s going to
the ground and then they come back up underneath the building
Daniel So the receivers are built into the pole itself and the pole is the receiver in essence
Hoffman Correct
Daniel Okay
Stolar Isn t there more than one cell company that usually tries to tag onto those
Hoffman Yeah this will be it will be co located
Stolar Okay yeah
Hoffman And so planning does not want there would be a second building but they would
operate out of the same pole And the land lease is for the footprint of the building We own the
pole and the next land lease would be a footprint for a building and then the next user would be
able to hook up to the pole as well
Campion Now there is no documented health risk with placing one of these next to a
playground and that kind of stuff
Daniel We were just at the Chaska football game and I think they had 4 poles You know until you looked up and went oh I guess they do have it And it stemmed by thoughts about
North Lotus as well and yeah maybe they re right on the school s property so
Hoffman I ll add when this information goes to the Planning Commission I ll include that in
your admin packet so you can follow it as commissioners as well but I wanted to bring it to your attention since it is related to our park system Questions Other questions
Stolar Are there any other people trying to vie for this location or this will be the location if the
city approves it and no neighbors object
Hoffman We chased them away for a long time We tried to find another location They
weren t real pleased with this particular situation with the ice rink in the winter and the access to
the building It s not as clean They need to get there they re going to have to up over a nice
berm and an ice rink and get to the building so they would prefer doing that at a different
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Park and Recreation Commission September 16 2008
location and we searched and searched and searched and you re in a residential area of the city
and there s no there s not a lot of office buildings or If you go right up around the corner at 101 the gas station has at least 1 maybe 2 there Same typical looking pole but it was very
difficult to find alternative sites We looked at the one over on Highway 101 kind of the DNR
city property that sits out there in the wetland Just even worst access than this site And we
looked at 3 different locations within this park We looked at both pole locations This one
This location and then we also looked at replacing this pole and running the wires underneath the parking lot and over to a building on the west side of the parking lot but that didn t work
Doesn t have the clear zones for the facility
Campion You can t make them add a warming house onto their building
Stolar What about a concession stand
Hoffman You know these are I m not going to say they re lucrative but they re fairly
reasonable you know You re talking approximately 10 000 a year more or less
Campion In awarding this to them can we get them to donate then toward the Lake Ann
concession stand
Scharfenberg Only if they put up a pole
Hoffman This is one of those examples or one of those circumstances where these are city
properties and this is going to be city money to help you know we have not a lot of these We
have some of them but they re another source of revenue for the city
Daniel So any thought of that 10 000 going to the CIP in the park and rec department
Hoffman No
Daniel Or it will go to the general fund Okay It is what it is and that s and I agree If the city
can benefit from it you know we might as well take advantage of it Are there any thoughts and if we re going down this path Todd are they looking at other sites at other city parks such as
Lake Ann Bandimere Well I know they re there right now
Hoffman Yeah there was one at Bandimere It s gone now It s been abandoned but there was
one at Bandimere There s nothing at Lake Ann right now There are a couple of other sites There s a bunch of them on water towers across the community There all just poking around It
just depends on the reason they re up here is they had complaints from their customers
Daniel Weren t getting reception
Hoffman We don t have coverage in this area so
Scharfenberg Herman Field Put up several of them
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Park and Recreation Commission September 16 2008
Hoffman Also want to go over with the commission these are newly planned improvements
come onto the planning I want to make sure you re brought up to speed on This is the intersection of Lyman and Audubon the Chanhassen leg So this is Audubon north and this is
the intersection of Lyman and Audubon This is that utility building that you ll notice right
down there and this is where the road is dead ended at this point And then when you turn west
you re heading out towards Audubon which goes south in Chaska over this way This is the
box culvert that is currently in place underneath Lyman Boulevard and these are the trails as they will be re routed in the north side of Lyman What I want to review with you today is the
extension or proposed extension south of Lyman that comes up out of the box culvert Back up
along side the roadway Behind the utility building and then eventually across a future service
road and then over to the bridge that is over in the Pulte division This trail was not included in
the original Lyman Boulevard project but it is a goal of City Manager Gerhardt goal I believe the council and now hopefully a goal of the project is to make this project or this project to
make this connection in time for next year s school year so these kids in the Preserve which is
being developed by Ryland can access and the families as well can access the high school via
this trail route So right now we re out identifying this alignment with the contractor and the
consultant the planners and then we are we re working some easement documents This property is owned by Lois Degler The easements agreeing with the additional permanent
easement that would be required and then this little chunk of yellow would be additional
temporary easement I met with the Degler s out at well I met with Lois and her son Gayle last
Friday at noon and we took a look at this They re open to the conversation that we do this
easement permits now But they want to see all the documentations before we go ahead and make any decision So the easement area is approximately another 1 500 square feet more or
less for permanent The alternative if we don t do it until this property develops When this
property develops you can acquire all the easements you needed to from the applicant as a part of
their development process Right now if you re going onto a private resident private landowner
and saying we would like to put public improvements on your property Are you willing to grant us easements that we ll pay you for to make that happen If they just don t want to deal with it
then we ll be left to work with it in the future and then we would have to cross at grade for some
period of time So that s what we re working on If this does if these are approved you ll see
this construction start perhaps this fall We also have a issue that there is currently a crop of 10
a bushel corn on most of this green area so if we tear it down before it s harvested we ll be paying additional crop damage restitution as well
Kelly Do you know approximately how much this would cost
Hoffman Don t have any cost estimates as of yet The easements you know maybe 2 bucks a foot Something like that so you re looking at about 30 000 rough estimate and then the cost of
the trail we don t have just yet
Daniel How long is the trail 1 500 feet
Hoffman I don t have it here in front of me
Daniel So it s just a matter of either paying for it now and having access to it now or waiting til
it gets developed sold one day and then we get it for free
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Park and Recreation Commission September 16 2008
Hoffman The easement yeah
Daniel Oh the easement So all we re really saving is 20 000 Okay Or 30 000
Hoffman And we don t have the appraisal yet on the easement
Daniel Roughly
Hoffman Yeah you can see always the time we pushed it as far up to the road as possible but
again temporary s a relative term This plan could be undeveloped for the next 10 years and that
would be the trail that we would have so we want to make sure that you know when the property is developed in the future that trail may be moved It may be modified but it is we re
somewhat under a situation where we have an underpass Some significant improvements on a
road and we have a neighborhood that s across the street and they re either going to be going at
grade running across the road or they re going to be able to use this underpass and we want to
get them to that underpass Ryland Homes is under contract to build the trail to this point So the bridge is in We ve paid for the bridge and they re under a development contract to the city
to bring the trail to this point and then we have to pick it up from there
Scharfenberg And would Ryland do that this fall too
Hoffman Well probably next summer If you ve noticed they re kind of stalled out down there
and we have to even though they re under contract they re doing very little work and so they re
going to try to package some work so they don t have to just come out and do this trail
independent of some other work
Stolar Well maybe this is a safety issue that it allows everyone to not have to deal with traffic as
they cross over there Is that going to tie into other trails and other I can t remember now so
there might be other neighbors Not just the one across the lake that could then hook into that
Hoffman Oh in the future absolutely Yeah In the future this is the whole south half of the trail alignment
Stolar So this will allow for anybody to be able to get to the high school then safely
Hoffman Yeah And back and forth But right now it s just that single neighborhood over there and then farther down Bluff Creek Drive is the K Hovnanian Homes off of Audubon And they
could choose to come this way as well instead of crossing over at Audubon So that s the trail
project and appreciate your time
Daniel And more information will come out on that Todd when do you expect
Hoffman We ll get the easement documents out to the property owners so we ll know in the
next 30 days or so
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Park and Recreation Commission September 16 2008
Daniel Okay
Hoffman Those improvements are incorporated into the Lyman project which is a county
project and then we pay our share back and trail improvements are on our ledger so 500 000
is currently in there We don t know where all the improvements but likely be more than this
so If you remember the original conversation was 500 to a million We targeted 500 000 We
don t know where it s going to come in yet And the 500 to a million includes the whole road Phase II and Phase III as well
Scharfenberg Todd in the future just remind me on Lyman there Going east from the utility
building towards Powers Will that will there be trail on the south side of the road or on the
north side
Hoffman North side yeah To connect up with the north side of this project and then the north
side of Lyman over to Powers That s where the trail currently sits is on the north side And that
is most likely to be developed with the future whatever you know the shopping center site or
proposed shopping center site So when that develops that hill s got to come way down The road would be built and the trail would go on the north side
Scharfenberg Okay
Daniel Thank you Todd
Hoffman You re welcome I think we re all wrapped up here Motion to adjourn
Scharfenberg moved Campion seconded to adjourn the meeting All voted in favor and
the motion carried unanimously with a vote of 6 to 0
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
31
146
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
1b
MEMORANDUM
TO r O
FROM
Paul Oehme Director of Public Works City Engineer
Alyson Fauske Assistant City Engineer at
October 27 2008 D
Authorize Preparation of Feasibility Study for 2009 Street
Rehabilitation Project Project No 09 01
DATE
SUBJECT
PROPOSED MOTION
The City Council is recommended authorize the preparation of a feasibility
report for the 2009 Street Rehabilitation Project and approve the resolution
City Council approval requires a simple majority vote of the City Council
present
BACKGROUND
At the October 13 2008 work session staff reviewed with Council the proposed 2009
Street Improvement project area
DISCUSSION
Annually the City has considered making improvements to streets that are in poor
condition can no longer be cost effectively maintained with minor maintenance
techniques and have been recommended for reconstruction or rehabilitation by the
Pavement Management Program For the 2009 Street Improvement Project staff is
proposing to rehabilitate approximately 3 7 miles of streets
Included in next year s project are the following streets
Project Area 1 Urban Residential
Chaparral Court
Chaparral Lane
Redwing Court
Redwing Lane south of Kerber
Boulevard
Pima Lane
Pontiac Lane
Pontiac Court
Buckingwood Court
Project Area 2 Rural Residential
Lakota Lane
Mandan Circle
V ogelsburg Trail
Project Area 3 Commercial Industrial
West 78th Street Hwy 101 to City Limits
77th Street
West 187th Avenue
Quattro Drive
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 147
Paul Oehme
2009 Street Rehabilitation Project
October 27 2008
Page 2
Proiect Area 4 Dell Road Dell Road Southbound lane between the
northern City Limits and Highway 5
The street segments within the proposed project were identified by the City s Pavement
Management software in conjunction with site investigations The proposed improvements
generally consist of milling and overlaying the pavement surface removal and replacement of
severe pavement distresses and minor drainage improvements within the project areas The
project also includes miscellaneous sidewalk and concrete curb and gutter replacement at various
locations throughout the City and the replacement of the TH 5 pedestrian trail from Dell Road to
TH 101 A sewer forcemain is proposed to be replaced in 77th street
Maps of the 2009 Street Rehabilitation Project Areas are included
The feasibility report will be prepared by the Engineering Staff The anticipated project savings
will be between 85 000 and 100 000 if feasibility report preparation design and construction
observation are not outsourced
SCHEDULE
The proposed project schedule is as follows
Neighborhood Meeting
Accept Feasibility Report
Public Hearing Order Plans Specifications
Approve Plans Specifications Order Ad for Bid
Assessment Hearing
Project Begins
Substantial Completion
Week of November 17 2008
January 12 2009
January 26 2009
February 9 2009
April 27 2009
May 2009
August 2009
PROJECT FUNDING
Funding for the project is anticipated to come from several sources Forty percent 40 ofthe
street improvement cost would be assessed back to the benefiting property owners per the City s
assessment practice The remaining 60 of the street cost would be a City cost The storm
sewer and sanitary sewer forcemain replacement costs would be funded by the respective utility
funds
The following is the anticipated recommended project budget and funding sources
Funding Source
Assessments Revolving Assessment Fund
Storm Sewer Utility Fund
Sanitary Sewer Utility Fund
Amount Budgeted
1 300 000
50 000
125 000
1 475 000
G ENGIPUBLlCI 2009 Projectsl09 01 2009 Street improvementslbkgd 102708 order feasibility doc
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Paul Oehme
October 27 2008
Page 3 of6
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Paul Oehme
October 27 2008
Page 4 of6
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G ENGIPUBLlCI 2009 Projcets 09 01 2009 Street improvcmcnts bkgd 10270R o der feasibility doe 150
Paul Oehme
October 27 2008
Page 5 of6
Project Area 2
S f
Project Area 3
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State Hwy 5 Arboretum Boulevard
G EI GIPUBLICI 2009 Projeets 09 01 2009 Street improvements bkgd 102708 order feasibilily doe 151
Paul Oehme
October 27 2008
Page 6 of6
Project Area 4
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W761 SL
Proposed Trail Improvements
G IENGIPUBLlCI 2009 Projeetsl09 0 1 2009 Street improvementslbkgd 1 0270R order feasibility doe 152
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE October 27 2008 RESOLUTION NO 2008
MOTION BY SECONDED BY
A RESOLUTION AUTHORIZING PREPARATION OF FEASIBILITY STUDY
FOR THE 2009 STREET IMPROVEMENT PROJECT NO 09 01
WHEREAS the areas for improvements in 2009 are as follows
Project Area 1 Urban Residential
Chaparral Court
Chaparral Lane
Redwing Court
Redwing Lane south of Kerber Boulevard
Pima Lane
Pontiac Lane
Pontiac Court
Buckingwood Court
Project Area 2 Rural Residential
Lakota Lane
Mandan Circle
V ogelsburg Trail
Project Area 3 CommericallIndustrial
W 78th Street Hwy 101 to City Limits
nth Street
W 187th Avenue
Quattro Drive
Project Area 4 Dell Road
Dell Road Southbound lane between the northern City Limits and Highway 5
NOW THEREFORE BE IT RESOLVED that the Chanhassen City Council hereby
authorize preparation of feasibility study for the 2009 Street Improvement Project
Passed and adopted by the Chanhassen City Council this 27th day of October 2008
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT
153
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Karen J Engelhardt Office Manager
DATE October 27 2008 o
SUBJ Set Special Meeting Date Canvass Election Results
PROPOSED MOTION
The City Council sets a special meeting date of Thursday
November 6 2008 at 5 00 p m in the Fountain Conference Room to
canvass the 2008 election results
Approval of this item requires a simple majority vote of those City
Council members present
The City Council sitting as the Canvass Review Board is required to canvass
the results of the November 4 2008 election This must be completed before
Carver County conducts the county wide canvass on Monday November 10
RECOMMENDA TION
Staff recommends that the City Council set a special meeting date of Thursday
November 6 2008 at 5 p m in the Fountain Conference Room to canvass the
local election results
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow
iCL
154
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 2271180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
dUo
Paul Oehme Director of Public Works City Engineer t FROM
DATE October 27 2008 t
SUBJ Approve Quotes for Standby Generators for Utility Department
PW016NNN
PROPOSED MOTION
The City Council approves purchase of two portable generator quotes for
standby generation of Wells 12 and 13 in the amount of 118 494 02 to Ziegler
Caterpillar Power Systems
City Council approval requires a simple majority vote of the City Council
present
DISCUSSION
Staff is requesting purchasing two portable generators to be used as backups in
the event electrical power is interrupted at utility stations such as wells or sanitary
lift stations The City currently has one portable standby generator that is parked
out at a west well for high zone water backup The City also has one well that can
be generated by the east treatment plant permanent standby by generator for the
low zone area In order to meet average day water usage in the event electrical
power is interrupted for an extended period two additional low zone wells would
need to be generated The City has rented standby generators at times during
power interruptions but these rental generators are in short supply and the City
may not be able to get a generator at the time it needs one Staff had envisioned
purchasing one large standby generator to power two wells in the east well field
however with the well problems the City experienced in 2007 staff is now
recommending purchasing two smaller portable generators to give the City more
flexibility in which wells can be generated The wells staff will most likely
generate in the event of prolonged power interruption are Wells 12 and 13 The
standby generator at Well 12 is also sized large enough to power the sanitary lift
station located nearby at the same time Both generators will also be able to
power other City lift stations if necessary Staff is planning to park one generator
at the east water treatment plant parking lot and the other at the public works
building
The general specifications for each generator are as follows
Chanhassen is a Community for life Providing for Today and Planning for Tomorrow 166
Todd Gerhardt
Approve Quotes for Standby Generators
October 27 2008
Page 2
Generator Portable Diesel Generator Set Mounted in a Sound
Attenuated Enclosure with a 100 gallon base tank
Rating 175 kW standby power
Voltage 277 480 3 phase 4 wire 60 HZ 1800 RPM
Staff has received two quotes for each generator as follows
Ziegler Caterpillar Well 12 generator
Well 13 generator
59 247 01
59 247 01
Total 118 494 02
Cummins Generator Well 12 generator
Well 13 generator
60 000 00
60 000 00
Total 120 000 00
The Caterpillar generator was slightly less expensive then the Cummins
generator The Caterpillar generator has a 2 year warrantee one year longer then
the Cummins generator The Caterpillar generator also includes a 5 longer cable
then the Cummins
Attachment
c Kevin Crooks Utility Superintendent
bkgd 102708 JX rtable generator quote doc 167
I Capital Improvement Program 2008 thru 2012
Contact
I City of Chanhossen MN Department Water System Improvements
W 038 Type Unassigned Project
Useful Life
I Project Name Stand by Generator for wells
Category Unassigned
Account 1 700 0000 4705 Account 3 Priority n a
Account 2 I Total Project Cost 120 000
Description I
With the addition of the water treatment plant standby generation for wells is needed to keep water supplied to the treatment plant The treatment
I plant has a standby generator for the plant but only one well The requested standby generator will be able to run an additional two wells This
will allow the plant to treat water to meet an average day demand
I Justification I
I To meet average day water demand for the city if power is disrupted for an extended period oftime
I
Expenditures 2008 2009 2010 2011 2012 Total
I Equipment 120 000 120 000
Total 120 000 120 000
I
I Funding Sources 2008 2009 2010 2011 2012 Total
Water Utility Fund 120 000 120 000
I Total 120 000 120 000
I
I Operational Impact Other I
I
I
I
I
II 125
168
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
q O
TO Paul Oehme City Engineer Dir fPublic Works
FROM Joseph Shamla Project Engineer
DATE October 27 2008 o f p
SUBJECT Audubon Road Watermain Improvement Project No 08 13
Approve Plans and Specifications Authorize Ad for Bids
PROPOSED MOTION
The City Council approves the plans and specifications and authorizes
ordering the ad for bids for the Audubon Road Watermain Improvement
Project No 08 13
City Council approval requires a simple majority vote of the City Council
present
DISCUSSION
Construction of the 2005 MUSA infrastructure provided one water connection to the
City s water system for the K Hovnanian Homes townhouse development on Bluff
Creek Boulevard and future developments in the 2005 MUSA west of Bluff Creek
The reconstruction of Lyman Boulevard this summer extended water south of Lyman
Boulevard on Audubon Road to the project construction limits This project will
extend watermain from the Lyman Boulevard watermain improvements to the K
Hovnanian Homes development in Audubon Road right of way to provide a
secondary water loop for this area
There are many benefits to providing a second water connection to the City s water
system infrastructure If one side of the watermain loop happens to fail water will
still continue in service without disruption to the residents Looping the watermain
also provides safety to the residents in case there was a structure fire because it
provides better sustained pressures Better water quality is also a result of looping the
mains instead of having one long deadend line The AUAR study for this area
recommended extending a secondary watermain loop along Audubon Road for this
area Also the recently completed 2008 Water Comprehensive Plan identified this
watermain loop as a necessary improvement for water reliability pressure and water
quality in this area
This project will loop watermain in the 2005 MUSA and consist of directionally
drilling approximately 3 000 LF of 8 pipe in the right of way of Audubon Road
The watermain loop will connect Lyman Boulevard to the Liberty at Bluff Creek
subdivision The reason for directional drilling this watermain is because it results in
less disturbance and restoration work than the open cut method By direction ally
boring the watermain this improvement can also be completed in winter with less
g eng public 2008 projects 08 13 audubon wm between Iyman blvd and lincoln In 1O 27 08 approve p s order ad for
bid doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 169
Paul Oehme
Audubon Road Watermain Improvement Project
October 27 2008
Page 2
disruption to the property owners in the area Staff will notify the property owners in
the area when construction will start and the estimated duration of construction
Funding for this project has been budgeted in the 2008 CIF Project W 039
The anticipated schedule of the project is as follows
Bid Opening
Award Contract
Start Construction
Substantial Completion
November 20 2008
December 8 2008
December 10 2008
May 2009
Attachments
c Kevin Crooks Chanhassen Utility Superintendent
G ENG PUBLIC 2008 Projects 08 13 Audubon WM between Lyman Blvd and Lincoln Ln 1O 27 08 approve P S order ad
for bid doc
170
Project W 039 Type Unassigned
Useful Life
I
I
Capital Improvement Program
City of Chanhassen MN
2008 thru 2012
Contact
Department Water System Improvements
Project Name Audubon South Watermain Loop
Account 1 Account 3
Category Utilities
P iority nla I
Account 2
Description
This watermain project will extend watermain from the intersection of Lyman Blvd and Audubon south along Audubon to connect to the Liberty on Bluff Creek development Service will be provided to the existing homes along Audubon
Total Project Cost 150 000 I
I
Justification
To service existing homes along Audubon and profice a watermain loop for properties in the area To provide a loop watermain system for the area
I
I
I
Expenditures
Construction
2008
150 000
150 000
2009 2010 2011 2012 Total
150 000
150 000 I Total
I
Funding Sources
Assessment Revolving Assess
Water Utility Fund
2008
20 000
130 000
150 000
2009 2010 2011 2012 Total
20 000
130 000
150 000
I
Total I
I
Operational Impact Other I
I
I
I
I
126 I 171
Proposed Directional Bore Watermain along Audubon Road
N
Directional bore approx 3 000 I f of 8 watermain
Not to scale 172
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
i S
r
MEMORANDUM
TO Mayor City Council
FROM Todd Gerhardt City Manager
DATE October 27 2008
SUBJ Presentation of Community Partnership Grant Funds Mike
Roger CenterPoint Energy
The City of Chanhassen received a 2 500 grant from CenterPoint Energy s
Community Partnership Program These funds are to be used towards
purchasing three 3 new AEDs Automated External Defibrillators The new
AEDs will be placed in the front line fire truck at Station 2 the Chanhassen
Recreation Center and in the main lobby of City Hall The total cost for the
three AEDs is estimated at 5 500 and the remaining 3 000 will be charged to
the appropriate department s operational budget
Mike Rogers from CenterPoint Energy will attend our meeting on Monday
evening to present the check to the City Council
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 173
PATROL DIVISION
CHANHASSEN STATION
Memo
To Mayor
City Council
From Sgt Peter Anderley
1 0 14 08 fj Date
Re Items for October Council Meeting
1 Sheriff s Office Report August and September Attached
2 Sheriff s Office Citation List August and September Attached
3 Present an overview of the Chanhassen Investigator position
4 Miscellaneous Items I will have brief information for Council on recent
activities or items of interest
174
City of Chanhassen
2008
Month of August
175
Listed below is a description of e ach of the different classifications of calls for service
which the Carver County Sheriffs Office received and processed for your area
ICRIMINAL
Part I Crimes
Arson Intentionally destroy property by fire
Assault Aggravated Assault where substantial injury is caused or deadly weapon used
Burglary Breaking into a residence or business
Homicide Intentional taking of a persons life
Robbery Taking of property in the presence of another with use of force
Sex Crime felony Forcible sexual assault All felony sex crimes
Theft Taking of property stealing
Theft Vehicle Theft of a motorized vehicle
Part II Crimes
Abuse Neglect Chargeable abuse or neglect of children or adults
Assault Altercation between parties where actual physical harm occurred
Court Order Violations Violation of court orders
Disturb Peace Chargeable disturbance of peace Harassment disorderly conduct
Drug Violation All drug violations possession of sale of manufacture of
Gambling Unlawful operate promote or assist in the operation of gaming
Liquor Laws Illegal Consumption sale or possession of liquor
Misc Criminal Minor offenses that do not fall under any other classification
Property Damage All damage to property including vandalism littering and trespassing on property
Runaway Juvenile runaway
Sex Crimes Misc sex crimes criminal sexual conduct sexual abuse pornography
indecent exposure non felony sex crimes
Suspicious Activity Suspicious activity where charges result
Theft Related Fraud credit card theft ID theft issuance on bad check counterfeiting swindle
Traffic Alcohol Traffic stop or accident involving a driver under the influence of alcohol or drugs
Traffic Other Traffic stop that results in a traffic criminal charge DAC IPS Hit and Run
Weapons Violation of manufacture sale purchase transport use of firearm
176
NON CRIMINAL
Abuse Neglect NC Investigation of abuse or neglect of a child or adult where no charges are filed
Alarm Checking on an alarm at a private residence or business
Animal Animal bites stray animals All calls involving animals
Assist other Agency Assist other law enforcement office state patrol or government departments
Auto Accd Fatality Auto accident in which a fatality occurred
Auto Accd Injury Auto accident in which injury and property damage occurred
Auto Accd Prop Damage Auto accident in which property damage occurred
Auto Accd MV vs Deer Auto accident involving a motor vehicle and deer
Background Record Check Records check for persons adopting a child military govt employment individual
Boat Water All incidents involving boats watercraft and or lakes
Child Care Assistance All background checks for Social Service unlicensed child care assistance
Child Custody Dispute Incidents involving dispute over child custody
Civil Process Service of civil papers court orders Assist with civil stand by situations
Disturb Peace NC Noise harassments disturbance of peace where charges are not filed
Domestic Verbal argument between parties with relationship where no charges are filed
Driving Complaint Complaints of bad driving behavior
Drug Information Information regard drug activity No charges filed
Fire Call Fires and assist to fire departments
Gun Permit Acquire Application for a permit to purchase a handgun
Gun Permit Carry Application for a permit to carry a handgun
Gun Permit Transfer Applicaton for the transfer of one registered gun to another
Explosive Firearms Dlr Application for a permit for explosives or firearms dealer license
House Business Check Check on residences or business when owners are away from property
License Day Care Background check for licensing day care
License Foster Care Background check for licensing foster care
License Liquor Background check for liquor licensing
License Peddler Background check for peddler licensing
Medical Assist persons with medical issues natural cause deaths
Mental Health Suicides 72 hr holds for mental health issues
Misc Non Criminal General law enforcement questions citizen assists name changes lost and found
prop civil matters council packets and meetings juv disciplinary issues etc
Missing Person Missing Lost person
Open Door Located an open door to a business or residence
Prowler NC Person on propertywho does not belong window peeper No charges filed
Sex Offender Tracking Request from State to check location of registered sex offender
Snowmobile All incidents involving snowmobiles
Suspicious Act NC Suspicious persons acts or vehicles no charges
Traffic Misc Misc traffic issues stalled vehicle debris on roadway traffic control
parking violations vehicle in the ditch and motorist assists
Traffic Radar Display Traffic Speed Radar wagon
Traffic Stops All traffic stops initiated by officers
Transport Transport persons for various reasons
Unlock Veh Bldg Unlock doors of automobile residence or business for owners
Warrant Issued Warrant issued by Carver County Court Administration
Warrant Service Service of warrant for Carver County and other counties
177
CARVER COUNTY SHERIFF S OFFICE
City of Chanhassen
Month of August
I i
2008 2008 2007 2007 I M TH I g I I M r 11 fs I
o
o
4
o
o
o
40
1
Part II Crimes
Abuse Neqlect 0 0
Assault 4 35
Court Order Violation 0 11
Disturb Peace 6 57
Drua Violations 1 22
Gamblina 0 0
Liauor Law Viol 6 24
Misc Criminal 4 21
Prooertv Damaqe 20 142
Runawav 2 9
Sex Crimes 0 4
Suspicious Activity 0 0
Theft Related 8 68
Traffic Alcohol 12 57
Traffic Other 1 8
Weapons 0 2
Total Part II Crtmes 04 460
ITOTAL CRIMINAL 109 720
2 3
0 3
5 44
0 0
0 0
0 1
43 219
3 11
53 281
0 0
7 36
1 8
10 73
0 30
0 0
2 38
4 18
39 192
3 24
0 9
0 0
6 73
7 44
1 51
0 0
80 b o
133 877
178
2008 2008 2007 2007
MUNTH I YTD I I MONTH YTD
INON
IAbuse Nealect not charQable 2 29
Alarm 93 640
Animal 56 356
Assist other Aaency 9 82
Auto Accd F atalitv 0 0
Auto Accd Iniury 5 50
Auto Accd Prop Damaae 35 285
Auto Accd MV Deer 3 22
Backaround Records Check 8 98
Boat Water 15 63
Child Care Asst Unlicensed 0 0
Child Custodv Dispute 3 21
Civil Process 1 14
Dist Peace not charQable 43 262
Domestic not charaable 6 45
Drivinq Complaints 53 361
Drua Information Onlv 1 17
Fire Call 22 154
Gun Permit Acauire 5 65
Gun Permit Carrv 4 60
Gun Permit Transfer 0 0
Explosive Firearms Dlr Permit 0 0
House Business Check 3 12
License Day Care 1 21
License Foster Care 2 3
License Liauor 0 22
License Peddler 0 7
Medical 62 484
Mental Health 3 31
Misc Non Criminal 62 432
Missina Person 3 24
Open Door 7 28
Prowler not charaable 2 7
Sex Offender TrackinQ 0 0
Snowmobile 0 5
Suspicious Act not charaable 121 703
Traffic Mise 111 920
Traffic Radar Display 0 0
Traffic Stops 404 2647
Transport 0 0
Unlock Veh Blda 4 54
IWarrant Service 8 62
I r lllll IIJnN 1157 tiUtio
lTOT AL REPORTED 1266 8806
2 30
110 760
54 410
11 79
0 0
6 61
44 347
2 21
0 0
14 80
0 3
1 12
1 19
38 277
3 49
71 425
1 10
26 161
9 63
2 42
0 0
0 0
1 17
0 23
2 14
0 28
0 0
50 429
8 48
90 590
2 22
1 19
2 11
0 0
0 13
112 728
138 1057
0 0
332 2642
0 1
12 86
12 92
Tt57 tioo9
1290 9546
179
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195
City of Chanhassen
2008
Month of September
196
Listed below is a description of each of the different classifications of calls for service
which the Carver County Sheriffs Office received and processed for your area
ICRIMINAL
Part I Crimes
lArson Intentionally destroy property by fire
Assault Aggravated Assault where substantial injury is caused or deadly weapon used
Burglary Breaking into a residence or business
Homicide Intentional taking of a persons life
Robbery Taking of property in the presence of another with use of force
Sex Crime felony Forcible sexual assault All felony sex crimes
Theft Taking of property stealing
Theft Vehicle Theft of a motorized vehicle
Part II Crimes
Abuse Neglect Chargeable abuse or neglect of children or adults
Assault Altercation between parties where actual physical harm occurred
Court Order Violations Violation of court orders
Disturb Peace Chargeable disturbance of peace Harassment disorderly conduct
Drug Violation All drug violations possession of sale of manufacture of
Gambling Unlawful operate promote or assist in the operation of gaming
Liquor Laws Illegal Consumption sale or possession of liquor
Misc Criminal Minor offenses that do not fall under any other classification
Property Damage All damage to property including vandalism littering and trespassing on property
Runaway Juvenile runaway
Sex Crimes Misc sex crimes criminal sexual conduct sexual abuse pornography
indecent exposure non felony sex crimes
Suspicious Activity Suspicious activity where charges result
Theft Related Fraud credit card theft 10 theft issuance on bad check counterfeiting swindle
Traffic Alcohol Traffic stop or accident involving a driver under the influence of alcohol or drugs
Traffic Other Traffic stop that results in a traffic criminal charge DAC IPS Hit and Run
Weapons Violation of manufacture sale purchase transport use of firearm
197
NON CRIMINAL
Abuse Neglect NC Investigation of abuse or neglect of a child or adult where no charges are filed
Alarm Checking on an alarm at a private residence or business
Animal Animal bites stray animals All calls involving animals
Assist other Agency Assist other law enforcement office state patrol or government departments
Auto Accd Fatality Auto accident in which a fatality occurred
Auto Accd Injury Auto accident in which injury and property damage occurred
Auto Accd Prop Damage Auto accident in which property damage occurred
Auto Accd MV vs Deer Auto accident involving a motor vehicle and deer
Backgrourrd Record Check Records check for persons adopting a child military govt employment individual
Boat Water All incidents involving boats watercraft and or lakes
Child Care Assistance All background checks for Social Service unlicensed child care assistance
Child Custody Dispute Incidents involving dispute over child custody
Civil Process Service of civil papers court orders Assist with civil stand by situations
Disturb Peace NC Noise harassments disturbance of peace where charges are not filed
Domestic Verbal argument between parties with relationship where no charges are filed
Driving Complaint Complaints of bad driving behavior
Drug Information Information regard drug activity No charges filed
Fire Call Fires and assist to fire departments
Gun Permit Acquire Application for a permit to purchase a handgun
Gun Permit Carry Application for a permit to carry a handgun
Gun Permit Transfer Applicaton for the transfer of one registered gun to another
Explosive Firearms Dlr Application for a permit for explosives or firearms dealer license
House Business Check Check on residences or business when owners are away from property
License Day Care Background check for licensing day care
License Foster Care Background check for licensing foster care
License Liquor Background check for liquor licensing
License Peddler Background check for peddler licensing
Medical Assist persons with medical issues natural cause deaths
Mental Health Suicides 72 hr holds for mental health issues
Misc Non Criminal General law enforcement questions citizen assists name changes lost and found
prop civil matters council packets and meetings juv disciplinary issues etc
Missing Person Missing Lost person
Open Door Located an open door to a business or residence
Prowler NC Person on property who does not belong window peeper No charges filed
Sex Offender Tracking Request from State to check location of registered sex offender
Snowmobile All incidents involving snowmobiles
Suspicious Act NC Suspicious persons acts or vehicles no charges
Traffic Misc Misc traffic issues stalled vehicle debris on roadway traffic control
parking violations vehicle in the ditch and motorist assists
Traffic Radar Display Traffic Speed Radar wagon
Traffic Stops All traffic stops initiated by officers
Transport Transport persons for various reasons
Unlock VehlBldg Unlock doors of automobile residence or business for owners
Warrant Issued Warrant issued by Carver County Court Administration
Warrant Service Service of warrant for Carver County and other counties
198
CARVER COUNTY SHERIFF S OFFICE
City of Chanhassen
Month of September
I
2008 2008 2007 2007 IM THI IIM rlj 1
rimes
an II t r1mes
Aouse Neglect 0 0
Assault 9 44
Court Order Violation 2 13
Disturb Peace 4 61
DruQ Violations 6 28
Gambling 0 0
liquor Law Viol 1 25
Misc Criminal 3 24
Property Damaae 18 160
Runaway 2 11
Sex Crimes 0 4
Suspicious Activity 0 0
Theft Related 15 83
Traffic Alcohol 8 65
Traffic Other 0 8
Weapons 2 4
Total pan II Crimes ru 530
ITOTAL CRIMINAL 827 107
1 4
0 3
3 47
0 0
0 0
2 3
32 251
0 11
38 319
0 0
2 38
0 8
7 80
1 31
0 0
3 41
3 21
28 220
1 25
0 9
0 0
12 85
6 57
1 8
0 0
04 o i j
102 942
199
2008 2008
IVIVNln I YTD I
INUN
IAbuse Neglect mot charaable L 31
Alarm 80 720
Animal 36 392
Assist other Aaencv 10 92
Auto Accd Fatalitv 0 0
Auto Accd Iniury 4 54
Auto Accd Prop Damaae 23 308
Auto Accd MV Deer 1 23
Backaround Records Check 2 100
Boat Water 1 64
Child Care Asst Unlicensed 0 0
Child Custody Dispute 0 21
Civil Process 2 16
Dist Peace not charaable 27 289
Domestic not charaable 3 48
Driving Complaints 60 421
Drug Information Onlv 0 17
Fire Call 14 168
Gun Permit Acquire 15 80
Gun Permit Carry 15 75
Gun Permit Transfer 0 0
Explosive Firearms Dlr Permit 0 0
House Business Check 0 12
License Day Care 1 22
License Foster Care 1 4
License liquor 0 22
License Peddler 4 11
Medical 58 542
Mental Health 1 32
Misc Non Criminal 46 478
Missing Person 3 27
Open Door 15 43
Prowler not charaable 3 10
Sex Offender Trackina 0 0
Snowmobile 0 5
Suspicious Act not chan able 92 795
Traffic Misc 86 1006
Traffic Radar Display 0 0
Traffic Stops 349 2996
Transport 0 0
Unlock Veh Blda 4 58
Warrant ervlce 5 67
IVIAL NUN l lo S l lU4l l
tTOT AL REPORTED 9876 1070
2007
MONTH
2007
YTD
1 31
77 837
39 449
7 86
0 0
6 67
40 387
6 27
0 0
5 85
0 3
1 13
0 19
44 321
5 54
55 480
1 11
18 179
4 67
0 42
0 0
0 0
0 17
5 28
0 14
0 28
0 0
62 491
6 54
62 652
3 25
2 21
0 11
0 0
0 13
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96 1153
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8 94
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b
CHANHASSEN FIRE DEPARTMENT
P O Box 97 7610 Laredo Drive Chanhassen MN 55317
Bus Phone 952 227 1200 Minnewashta Station NO 2 Phone 952 474 7094
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Gregg Geske Fire Chief
Roger Smallbeck 18t Assistant Chief
Randy Wahl 2nd Assistant Chief
Mark Littfin Fire Marshal t Cori Wallis Training Officer
DATE October 16 2008
SUBJ Monthly City Council update
Fire Department Overview
Staffing is at 41 active firefighters and 3 probationary firefighters as of October 16 2008
allocation is 45 PTE s
As of October 16 2008 we have responded to 437 calls compared to 461 at the same time last
year
Training This month s training was a physical agility test
Fire Marshal
Fire Prevention The Fire Dept has just completed another very successful season of fire
prevention education Although we practice and preach fire prevention year round we put great
emphasis on working with our four elementary schools during National Fire Prevention week
Actually because of our involvement it expands to National Fire Prevention month The Fire
Dept has developed programs for our kindergarten students as well as grades 1 thru 5 We also
visit many of our licensed day care centers and pre school programs Hundreds of students
recently visited our fire station with many of our firefighters volunteering their time to work with
the children Most have taken vacation time or have re arranged their work schedules to be with
the kids We receive very favorable comments from the many teachers and parents who
G SAFETY Fire Council Updates 10162008 City
Council Update doc 214
accompany the children I am still amazed at how many residents and parents think that the city
has a full time Fire Dept and are impressed that we are all volunteers We believe the teaching
and instructions that children receive have a direct impact on the statement I indicated below No
fires or injuries to report on
Fire Investigations No fires or fire related injuries to report on All is quiet
Fire Inspections Current projects at various stages of construction or recently completed
Carver County License Center Chanhassen High School Minnetonka Middle School Jimmy
Johns Super Dog Southwest Transit Station Walgreens illl Building Snap Fitness CW III
Autobahn Motorplex Clubhouse and Town and Country All projects I m involved with are
progressing well
G SAFETY Fire Council Updates 10162008 City Council Update doc
215
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE October 27 2008 RESOLUTION NO 2008
MOTION BY SECONDED BY
A RESOLUTION CERTIFYING DELINQUENT UTllJTY ACCOUNTS TO
THE COUNTY AUDITOR
WHEREAS State Statute 444 authorized cities to specially assess delinquent sewer
and water charges against the benefiting property being delinquent for said charges and
WHEREAS the City Council has determined that the attached Exhibit A represents
utility customers who have been delinquent in paying their current sewer and water billings
for more than one quarter
NOW THEREFORE BE IT RESOLVED that the City Council of the City of
Chanhassen hereby authorizes the City Manager to certify the attached Exhibit A to the
appropriate County Auditor for collection with property tax certifications being certified in
2008 collectible in 2009
Passed and adopted by the Chanhassen City Council this 27th day of October 2008
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT
g admin resol 1 0 27 08certification I doc
156
Exhibit A Total to Delinquent Utilities 2008
Parcel Certify
District 1
25 0124100 519 54
25 0251500 541 09
25 0500080 246 73
25 0500130 973 99
25 0500190 677 53
25 0500330 948 20
25 0800270 755 51
25 0900030 24 20
25 1250020 201 78
25 1820170 184 09
25 1820420 776 75
25 1860180 1 213 55
25 1860290 321 58
25 1860330 937 85
25 1860420 871 81
25 1870230 543 96
25 1870370 749 84
25 1870510 193 08
25 1870660 146 34
25 1980300 251 62
25 1980330 111 70
25 1990180 907 44
25 2010310 237 66
25 2040090 679 54
25 2040150 244 17
25 2090070 279 29
25 2140070 442 34
25 2560190 1 649 47
25 3450060 762 01
25 3450490 408 66
25 3450660 810 09
25 3450880 149 75
25 3450960 278 08
25 3500080 268 30
25 3500160 329 22
25 3500180 699 07
25 3500271 871 16
25 3500280 713 72
25 3900070 467 93
25 3900160 214 06
25 3900210 554 54
25 4240090 16 14
25 4240120 16 14
25 4240130 16 14
25 4240160 16 14 Page 1 of 6
157
Delinquent Utilities 2008
25 4240200 25 34
25 4240220 25 34
25 4240230 25 34
25 4530260 1 872 01
25 5300290 534 63
25 5540320 537 28
25 5550220 1 060 11
25 5900020 568 91
25 7410020 467 99
25 7410030 250 20
25 7600040 234 15
25 7610160 1 207 19
25 7760190 255 22
25 7770110 966 56
25 7900080 840 51
25 7950200 190 37
25 8010040 896 33
25 8110140 680 98
25 8110220 709 06
25 8130060 427 12
25 8140180 1 114 19
25 8160050 565 67
25 8200070 498 27
25 8210120 1 589 68
25 8220050 204 68
25 8230020 761 81
25 8800190 127 45
25 8810320 416 23
25 8970030 836 48
25 8990160 918 43
District 2
25 0011400 446 00
25 0032100 202 64
25 0125600 830 05
25 1090060 52 69
25 1520010 732 28
25 1520020 166 77
25 1520040 707 23
25 1520050 615 68
25 1530020 364 36
25 1530030 39 44
25 1600280 1 350 44
25 1600580 128 88
25 1600810 264 13
25 1600860 449 62
25 1601052 48 59
25 1601260 615 96
Page 2 of 6
158
25 1601490
25 1601500
25 1601550
25 1601610
25 1601950
25 1602230
25 1602240
25 1602310
25 1620170
25 2000050
25 2000160
25 2000270
25 2000370
25 2020150
25 2020360
25 2020570
25 2020730
25 2020750
25 2020950
25 2020990
25 2021050
25 2021090
25 2021270
25 2021310
25 2021360
25 2021370
25 2030180
25 2030220
25 2030390
25 2030460
25 2030640
25 2031000
25 2031140
25 2150010
25 2300070
25 2540020
25 2550050
25 2630240
25 2700130
25 2700240
25 2730060
25 2730300
25 2730470
25 2730550
25 2730570
25 2730610
25 2910020
25 3000760
574 09
437 24
150 93
868 02
48 59
561 57
75 54
425 43
863 42
178 23
380 43
497 80
213 73
211 35
415 74
279 67
557 10
441 35
338 85
525 44
2 606 59
54 64
1 139 45
584 31
1 121 79
954 40
121 26
222 96
207 42
104 38
415 42
481 35
88 22
682 27
1 777 45
1 432 32
468 70
180 39
984 94
501 37
313 30
590 45
792 14
74 47
725 44
459 25
297 07
715 89
Delinquent Utilities 2008
Page 3 of 6
159
Delinquent Utilities 2008
25 3810010 54 64
25 3810020 49 76
25 3810030 54 64
25 3920010 516 13
25 3950070 564 66
25 4150011 36 03
25 4200100 466 39
25 4200250 726 87
25 5570100 823 73
25 5610350 372 50
25 5610390 142 60
25 5640090 394 85
25 5640190 48 30
25 6300170 43 93
25 6710020 490 84
25 6710060 432 90
25 6840010 54 64
25 7550200 288 67
25 7550420 621 52
25 7550600 143 41
25 8530020 362 66
25 8590080 858 51
25 8590440 132 48
25 8710020 268 46
25 8750010 177 71
25 8840080 807 33
25 8890050 35 26
35 11723340034 329 24
District 3
25 0033100 440 59
25 0050700 297 96
25 0051500 175 01
25 0080600 54 99
25 0091200 36 03
25 0101800 55 49
25 0101810 51 22
25 0151300 219 72
25 0262100 51 22
25 0363000 792 62
25 0600040 54 99
25 0640240 46 66
25 0850260 557 36
25 0850390 146 05
25 0880030 129 83
25 0880790 776 42
25 0880800 138 08
25 1100070 458 16
25 1100080 232 79
25 1100130 1 201 16
Page 4 of 6
160
25 1200010
25 1400090
25 2510170
25 2580010
25 3360180
25 3370040
25 3420080
25 3420100
25 3420110
25 3420140
25 3420180
25 3420200
25 3420210
25 3420220
25 3420230
25 3420240
25 3490020
25 3490370
25 3490380
25 3510240
25 3510250
25 3670010
25 3670020
25 3800030
25 3960090
25 4020260
25 4060180
25 4060300
25 4070120
25 4080200
25 4130060
25 4810230
25 4820010
25 4820030
25 4820040
25 4820060
25 4850010
25 4850020
25 4850030
25 4950240
25 4950270
25 4950400
25 4950470
25 4950500
25 4950660
25 4980040
25 5050080
25 5350010
25 5450010
25 5460050
Delinquent Utilities 2008
51 22
785 95
567 12
669 61
363 88
39 95
641 30
1 032 54
514 28
2 378 39
252 81
42 72
54 95
54 95
54 95
54 95
584 15
532 32
603 86
936 90
74 14
669 96
805 03
162 42
1 138 07
181 99
1 668 59
1 013 09
48 59
36 03
73 65
1 118 56
231 47
82 44
434 56
304 85
48 59
48 59
48 59
96 79
174 58
756 39
1 625 16
90 32
441 04
288 10
505 31
3 103 98
298 82
1 026 11
Page 5 of 6
161
25 5470030
25 5680190
25 5710070
25 6040030
25 6070070
25 6100010
25 6100190
25 6110100
25 6150330
25 6150610
25 6380160
25 6390160
25 6500150
25 6600150
25 6600340
25 6660060
25 6700030
25 7530020
25 7540070
25 7540190
25 7540210
25 7540220
25 7540300
25 7560050
25 7560190
25 7560300
25 7560390
25 7720112
25 7720207
25 7720208
25 8060110
25 8450020
25 8480860
25 8481250
25 8481470
25 8481650
25 8481730
25 8481880
25 8482060
25 8482120
25 8482340
25 8482500
25 8600090
25 8600130
25 8660330
25 8880290
99 02
271 55
138 86
699 28
390 87
52 69
30 13
43 40
125 23
114 12
463 97
630 60
431 49
203 88
189 22
592 06
143 41
410 96
58 45
48 59
37 18
292 08
59 25
45 37
47 51
45 37
45 37
81 52
39 13
161 82
401 33
246 62
282 30
102 54
81 78
232 44
209 98
361 50
200 12
123 85
288 10
59 18
359 18
43 63
730 62
175 11
Delinquent Utilities 2008
Total 126 104 42
Total of 283 accounts outstanding
Revised 10 14 08 Page 6 of 6
162
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE October 27 2008 RESOLUTION NO 2008
MOTION BY SECONDED BY
A RESOLUTION CERTIFYING DELIQUENT CODE ENFORCEMENT ACCOUNTS
TO THE COUNTY AUDITOR
WHEREAS Minnesota State Statute 429 101 allows for the collection of unpaid special
charges and authorized assessments for the elimination of a nuisance from private
property
WHEREAS the City Council has determined that the attached Exhibit A represents code
enforcement violations that have been delinquent in paying their code enforcement
accounts for more than 90 days
NOW THEREFORE BE IT RESOLVED that the City Council of the City of
Chanhassen hereby authorizes the City Manager to certify the attached Exhibit A to the
County appropriate County Auditor for collection with property tax certifications being
certified in 2008 collectible in 2009
Passed and adopted by the Chanhassen City Council this 27nd day of October 2008
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT
g admin reso 1 1 0 27 08certificati on2 doc
164
Exhibit A
Total to
Parcel Certify
25 2730060 31 50
25 3370040 169 44
25 3420140 191 85
25 3490370 189 34
25 3490380 271 22
25 5710070 342 13
25 6600150 188 31
25 7540070 1 061 38
25 8110220 96 16
Total 2 541 33
Total of 9 accounts outstanding
Revised 10 14 08
Delinquent Code Violations
2008
Page 1 of 1
165
RESOLUTION NO
RESOLUTION ESTABLISIDNG PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council the Council of the City of Chanhassen Minnesota the
City as follows
1 Recitals
11
1 The Internal Revenue Service has issued Treasury Regulations Section 1 150 2 as the
same may be amended or supplemented the Regulations dealing with reimbursement bond
proceeds being proceeds of the City s bonds used to reimburse the City for any project
expenditure paid by the City prior to the time of the issuance of those bonds
1 The Regulations generally require that the City make a declaration of intent to reimburse
itself for such prior expenditures out of the proceeds of subsequently issued bonds that such
declaration be made not later than 60 days after the expenditure is actually paid and that the
bonding occur and the written reimbursement allocation be made from the proceeds of such
bonds within 18 months after the later of 1 the date of payment of the expenditure or 2 the
date the project is placed in service but in no event more than 3 years after actual payment
1 The City heretofore implemented procedures for compliance with the predecessor
versions of the Regulations and desires to amend and supplement those procedures to ensure
compliance with the Regulations
1 The City s bond counsel has advised the City that the Regulations do not apply and
hence the provisions of this Resolution are intended to have no application to payments of City
project costs fIrst made by the City out of the proceeds of bonds issued prior to the date of such
payments
i OffIcial Intent Declaration The Regulations in the situations in which they apply require the
City to have declared an offIcial intent the Declaration to reimburse itself for previously paid project
expenditures out of the proceeds of subsequently issued bonds The Council hereby authorizes the City
Finance Director to make the City s Declarations or to delegate from time to time that responsibility to
other appropriate City employees Each Declaration shall comply with the requirements of the
Regulations including without limitation the following
11
1 Each Declaration shall be made not later than 60 days after payment of the applicable
project cost and shall state that the City reasonably expects to reimburse itself for the expenditure
out of the proceeds of a bond issue or similar borrowing Each Declaration may be made
substantially in the form of the Exhibit A which is attached to and made a part of this Resolution
or in any other format which may at the time comply with the Regulations
218
1 Each Declaration shall 1 contain a reasonably accurate description of the project as
defined in the Regulations which may include the property or program to be financed as
applicable to which the expenditure relates and 2 state the maximum principal amount of
bonding expected to be issued for that project
1 Care shall be taken so that the City or its authorized representatives under this
Resolution not make Declarations in cases where the City does not reasonably expect to issue
reimbursement bonds to finance the subject project costs and the City officials are hereby authorized to consult with bond counsel to the City concerning the requirements of the
Regulations and their application in particular circumstances
1 The Council shall be advised from time to time on the desirability and timing of the
issuance of reimbursement bonds relating to project expenditures for which the City has made
Declarations
i Reimbursement Allocations The designated City officials shall also be responsible for making
the reimbursement allocations described in the Regulations being generally written allocations that
evidence the City s use of the applicable bond proceeds to reimburse the original expenditures
ii Effect This Resolution shall amend and supplement all prior resolutions and or procedures
adopted by the City for compliance with the Regulations or their predecessor versions and henceforth
in the event of any inconsistency the provisions of this Resolution shall apply and govern
111
IV Adopted this day of 20 by the City Council
219
1
EXHIBIT A
Declaration of Official Intent
The undersigned being the duly appointed and acting City Finance Director of the City of
Chanhassen Minnesota the City pursuant to and for purposes of compliance with Treasury
Regulations Section 1 150 2 the Regulations under the Internal Revenue Code of 1986 as amended
hereby states and certifies on behalf of the City as follows
I The undersigned has been and is on the date hereof duly authorized by the City Council to make
and execute this Declaration of Official Intent the Declaration for and on behalf of the City
2 This Declaration relates to the following project property or program the Project and the
costs thereof to be financed
3 The City reasonably expects to reimburse itselffor the payment of certain costs of the Project out
of the proceeds of a bond issue or similar borrowing the Bonds to be issued by the City after
the date of payment of such costs As of the date hereof the City reasonably expects that
is the maximum principal amount of the Bonds which will be issued to finance
the Project
4 Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of
issuance or any of the other types of expenditures described in Section 1 150 2 d 3 of the
Regulations
5 As of the date hereof the statements and expectations contained in this Declaration are believed
to be reasonable and accurate
Date
Finance Director
City of Chanhassen Minnesota
220
2
CERTIFICA nON
The undersigned being the duly qualified and acting City Clerk of the City of Chanhassen
Minnesota hereby certifies the following
The foregoing is a true and correct copy of a Resolution on file and of official publicly available
record in the offices of the City which Resolution relates to procedures of the City for compliance with
certain IRS Regulations on reimbursement bonds Said Resolution was duly adopted by the governing
body of the City the Council at a regular or special meeting of the Council held on
20 Said meeting was duly called regularly held open to the public and held at
the place at which meetings of the Council are regularly held Council Member
moved the adoption of the Resolution which motion was seconded by Council Member
A vote being taken on the motion the following members of the Council voted
in favor of the motion to adopt the Resolution
and the following voted against the same
Whereupon said Resolution was declared duly passed and adopted The Resolution is in full force and
effect and no action has been taken by the Council which would in any way alter or amend the
Resolution
WITNESS MY HAND officially as the City Clerk of the City of Chanhassen Minnesota this
day of 20
City Clerk
City of Chanhassen Minnesota
221
Todd Gerhardt
Peter s Variance
October 27 2008
Page 2
RECOMMENDA TION
Staff and the Planning Commission recommend to following motion
The Chanhassen City Council denies Planning Case 08 19 for a IS foot shoreland setback
variance to convert an existing deck into a porch and construct a new deck on Lot 12 Block 1
Sunrise Hills Addition based on the staff report and adoption of the attached Findings of Fact and
Action
ATTACHMENTS
1 Email from Rich Peters to Angie Auseth dated October 15 2008
2 Email from John Gleason MN DNR Waters to Angie Auseth dated October 6 2008
3 Planning Commission Staff Report Dated October 7 2008
G PLAN 2008 Planning Cases 08 19 Peters Variance 1O 27 08 Executive Summary doc
223
Auseth Angie
Subject Variance Request
From Rich Peters mailto richpeters@mchsi com
Sent Wednesday October 15 2008 7 37 PM
To Auseth Angie
Subject Variance Request
Angie
Couple things concerning the variance
1 We had planned on adding a sun room In the variance request that went to the Planning Commission it
reflected a porch Maybe there is no difference as far as the city is concerned but we had planned on using this
room year around if possible including winter I didn t make a big deal about that because the variance was
denied by the PC so no reason to bring it up
Is this a major issue or not I don t want this to be an issue down the road if indeed it is an issue
2 As it concerns the hardship issue
When we moved into this house in 1994 we were empty nester s Since that time our family has grown to ten
including both our sons their spouses and children They do not live with us but do live in the area and spend a
lot of time with us The original house was 2100 sq ft walkout rambler built in 1960 with no additions ever
made to it although we were able to add couple hundred square feet of finished space through remodeling The
only way to add any more floor space to our home is to finish off the deck We cannot expand to the north due
to the lot line To the South is the drainage area for the lot as well as two 100 year old trees which we have no
intention of removing In the front of the house we again have very old oak trees
We are environmentally concerned citizens of Chanhassen and Lotus Lake We do not want to do anything that
is not environmentally friendly to the Lake In fact this summer we replaced all the grasss on the shore line
with 1150 plants to protect the Lake from fertilizer run off This is approximately 20 of our total lot planted in
wild flowers and grasses indigenous to Minnesota
Give me a call if you have any questions I can drop up and discuss further thursday morning if you wish
Thanks
Rich Peters
224
Auseth Angie
From
Sent
To
Subject
John Gleason John Gleason@dnr state mn us
Monday October 06 2008 3 58 PM
Auseth Angie
DNR Comment on Peters Variance Request
Dear Ms Auseth
I am responding to the memo from you dated September 8 2008 regarding review of the Peters
Variance request
The DNR objects to issuance of this variance We oppose any structural variance unless there
is demonstrated hardship as defined in Minnesota statute unique to the property Based on
the materials distributed no such hardship exists
If you have any questions please contact me
Regards
Jack
John Jack Gleason
Area Hydrologist West Metro
MN DNR Waters
n00 Warner Road
St Paul MN 55106
651 259 5754 W
651 772 7977 F
John Gleason dnr state mn us
Visit our website at
http www dnr state mn us waters index html
1
225
PC DATE 10 7 08 IT CC DATE 10 27 08
CITY OF CHANHASSEN REVIEW DEADLINE 11 4 08
CASE 08 19
BY AA JM JS ML
PROPOSED MOTION The Chanhassen Plar ning Cormnission City Council denies Planning
Case 08 19 for a 15 foot shoreland setback variance to convert an existing deck into a porch and
construct a new deck on Lot 12 Block 1 Sunrise Hills Addition based on the staff report and
adoption of the attached Findings of Fact and Action
SUMMARY OF REQUEST The applicant is requesting a 15 foot variance from the 75 foot
shoreland setback for the conversion of an existing 15 x 20 foot deck into a porch and the
construction of an additional deck within the shoreland setback
LOCATION 7301 Laredo Drive
Lot 12 Block 1 Sunset Hills Addition
APPLICANT Richard and Eunice Peters
7301 Laredo Drive
Chanhassen MN 55317
PRESENT ZONING Single Family Residential RSF
2020 LAND USE PLAN Residential Low Density 1 5 4 units per acre
ACREAGE 0 58 acres DENSITY N A
LEVEL OF CITY DISCRETION IN DECISION MAKING
The City s discretion in approving or denying a variance is limited to whether or not the
proposed project meets the standards in the Zoning Ordinance for a variance The City has a
relatively high level of discretion with a variance because the applicant is seeking a deviation
from established standards This is a quasi judicial decision
PROPOSAL SUMMARY
In 1996 the applicant received a 15 foot variance from the 75 foot shoreland setback to construct a
15 x 20 foot deck on the lake side of the home as well as a 25 foot bluff setback variance The
applicant is requesting a variance to convert the existing deck to a three season porch which
intensifies the use and construct an additional deck on the lake side of the home The proposed
deck would be71 feet from the ordinary high water mark and would lead to the incremental
encroachment of the stairs and landing toward the lake which is set back 67 feet from the ordinary
high water mark The proposed structures will not decrease the distance to the lake The property is
zoned Single Family Residential RSF
226
Peters Variance Request
Planning Case 08 19
October 7 2008 October 27 2008
Page 2 of6
The existing nonconforming deck was approved in 1996 to allow a reasonable use of the property
While the conversion of the deck to a porch and the addition of the deck will have minimal impact
to the site from a site coverage standpoint enclosing the deck increases the nonconformity Since
the applicant currently has reasonable use ofthe property including the existing outdoor living
areas this request is a self created hardship as defined by the City Code The proposed porch
enclosure increases the habitable space which is proposed to be located closer to the lake than
would be permitted in other circumstances Staff is recommending denial ofthe variance request
ADJACENT ZONING The property to the north is zoned Single Family Residential RSF The
properties to the south are zoned Single Family Residential RSF The lake is located to the east
and the cul de sac is located to west
WATER AND SEWER Water and sewer service is available to the site
APPLICABLE REGULATIONS
Chapter 20 Division 3 Variances
Chapter 20 Article XII Shoreland Management District
Chapter 20 Article XII Single Family Residential RSF District
227
Peters Variance Request
Planning Case 08 19
October 7 2008 October 27 2008
Page 3 of6
BACKGROUND
The property is located on Lot 12 Block 1 Sunrise Hills Addition which is zoned Single Family
Residential RSF Sunrise Hills Addition was created in 1956 and consists of 28 lots The
subject property was developed in 1960 prior to the adoption of the Shoreland District
Regulations and does not meet the current standards for a riparian lot The lot has an area of
23 701 square feet 0 58 acres Minimum lot area for a riparian lot in the RSF district is 40 000
square feet
The applicant received
approval for a IS foot
shoreland setback variance
in 1996 to allow a 60 foot
shoreland setback to
construct the existing 15 x
20 foot deck The deck was
built over an existing patio
therefore it did not increase
the hard surface coverage on
the property The applicant
is proposing to convert the
existing deck into a porch
and maintain the existing
footprint
The intent of the applicant s
proposal is to use the deck area more months out of the year and to create more livable space
The property has space available within the required setbacks in which to create more livable
space in the side or front yard and would be limited only by the site coverage on the property
According to the calculations on the certificate of survey house driveway sidewalks patio and
cement stairs the site has the potential for additional site coverage on the lot
From a lakeview standpoint the proposed 8 x 31 foot deck and stairs within the shoreland
setback to be located over a portion of an existing paver patio will increase the projection of the
structure to the lake from that area of the structure While the proposed deck will not increase
the hard surface coverage on the site it is an additional structure within the setback which
increases the nonconformity on the lot
ANAL YSIS
The applicant has not demonstrated a hardship that would warrant the granting of a variance
Reasonable use within the RSF district is defined as a single family home and a two car garage
according to criteria outlined in the City Code for granting a variance As such the applicant has
228
Peters Variance Request
Planning Case 08 19
October 7 2008 October 27 2008
Page 4 of6
a reasonable us of the property with the existing home and garage In addition in 1996 the
applicant was granted a 15 foot variance to the 75 foot shoreland setback and a 25 foot variance
from the bluff setback for the construction of a 15 x 20 foot deck on the lake side of the home
The applicant would like to convert this deck into a sun room so they can enjoy the lake view and
additional space more months out of the year The applicant is also proposing to add an additional
deck along the lake side of the house that will maintain a greater setback to the lake than the existing
deck but will bring that portion of the structure closer to the lake
0
ij
The applicants proposal for the porch and deck will not change the distance from the existing
structures to Lotus Lake The original deck was built over an existing patio therefore the
impervious coverage will not be affected however enclosing the deck and adding the new 8 x 31
foot deck increases the nonconformity and therefore requires variance approval
The City Code states that a variance may be granted if the literal enforcement causes undue
hardship and the property owner does not have reasonable use of the property which includes
comparable properties within 500 feet
Reasonable use within the Single Family Residential RSF District is described as a single
family home with a two car garage which is currently constructed on the property The property
was granted a variance to construct the existing deck in 1996 which is consistent with the
neighborhood There is also a paver patio on the lake side of the home
229
Peters Variance Request
Planning Case 08 19
October 7 2008 October 27 2008
Page 5 of6
Staff surveyed the neighboring properties within 500 feet of the subject site to determine ifthere
were preexisting conditions throughout the neighborhood that would warrant granting of a
variance to enclose the deck and add a new deck
There have been four variance requests which include three lakeshore setback variances and one
non lakeshore variance There are two variances to construct outdoor living areas on the lake
side of the home one of which is the subject property The third request was to construct an
addition on the lake side of the property
Case Address Riparian Request Action
25 foot shoreland setback
85 15 7300 Laredo Drive YES variance for the Approved construction of a 32 x 20
foot deck and porch
21 foot front yard setback
89 3 7307 Laredo Drive NO variance for the Denied construction of a garage
and deck
8 foot shoreland setback
95 9 7343 Frontier Trail YES and a 16 foot bluff setback Approved for the construction of an
addition
15 foot shoreland setback
7301 Laredo Drive variance and a 25 foot
96 2 subject site YES bluff setback variance to Approved
construct a 15 x 20 foot
deck
Of the lakeshore lots within 500 feet of the subject
property with and without a variance the subject site is
the second closest to the lake at 60 feet
The applicant was granted a variance for the deck which
provided an outdoor area in which to enjoy the lake This
is consistent with the previous variance requests There
is also an existing 320 square foot patio on the lake side
of the property which provides an outdoor living area
and reasonable use of the property
While the proposed additions will not increase the
impervious coverage on the property or decrease the
distance to the lake the hardships listed by the applicant
are inconsistent with the criteria specified in the Zoning
230
Peters Variance Request
Planning Case 08 19
Oetober 7 2008 October 27 2008
Page 6 of6
Ordinance for granting a variance Staff therefore is recommending denial of the variance
Ifthe Planning Commission feels that this variance request is a reasonable request and does not
adversely affect the surrounding properties as they are not increasing the impervious coverage or
decreasing the distance to the lake the Planning Commission may decide to approve the
application
Should the Planning Commission decide to approve the variance request they would need to
amend the findings of fact consistent with such approval Staff would further recommend that
as a condition of such approval the Planning Commission adopt the following conditions
1 The applicant must apply for and receive a building permit prior to construction
2 Erosion control as required by City Code must be installed prior to construction
RECOMMENDATION
Staff and reeoHlfl looas that the Planning Commission recommends the City Council adopt the
following motion and the adoption of the attached findings of fact and action
The Chanhassen Plaflfliag Commission City Council denies Planning Case 08 19 for a IS foot
shoreland setback variance to convert an existing deck into a porch and construct a new deck on
Lot 12 Block 1 Sunrise Hills Addition based on adoption ofthe attached Findings of Fact and
Action
ATTACHMENTS
1 Findings of Fact and Action
2 Development Review Application
3 Reduced copy oflot survey
4 Public Hearing Notice and Affidavit of Mailing
G PLAN 2008 Planning Cases 08 19 Peters Variance CC 10 27 08 Staff Report doc
231
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
FINDINGS OF FACT
AND ACTION
IN RE Application of Richard and Eunice Peters for a 15 foot shoreland setback variance to
convert a 15 x 20 foot deck into a porch and construct a new deck Planning Case No 08 19
On October 7 2008 the Chanhassen Planning Commission met at its regularly scheduled
meeting to consider the application of Richard and Eunice Peters for a 15 foot shoreland setback
variance from the 75 foot shoreland setback to convert a 15 x 20 foot deck into a porch and
construct a new deck at 7301 Laredo Drive located in the Single Family Residential District RSF
on Lot 12 Block 1 Sunset Hills Addition The Planning Commission conducted a public
hearing on the proposed variance that was preceded by published and mailed notice The
Planning Commission heard testimony from all interested persons wishing to speak and now
makes the following
FINDINGS OF FACT
1 The property is currently zoned Single Family Residential RSF
2 The property is guided by the Land Use Plan for Residential Low Density 1 5 4 units per
acre
3 The legal description of the property is Lot 12 Block 1 Sunset Hills Addition
4 The Board of Adjustments and Appeals shall not recommend and the City Council shall not
grant a variance unless they find the following facts
a That the literal enforcement of this chapter would cause an undue hardship Undue hardship
means that the property cannot be put to reasonable use because of its size physical
surroundings shape or topography Reasonable use includes a use made by a majority of
comparable property within 500 feet of it The intent of this provision is not to allow a
proliferation of variances but to recognize that there are pre existing standards in this
neighborhood Variances that blend with these pre existing standards without departing
downward from them meet this criteria
Finding The literal enforcement of this chapter does not cause an undue hardship The
parcel predates the shoreland zoning ordinance as it was platted in 1956 Ofthe properties
within 500 feet of the parcel four do not meet the 75 foot structure setback three of which
were granted variance approval for the encroachment including the subject property The
applicant has reasonable use of the property as there is a single family home and a two car
garage and an existing deck located on the property The conversion of the deck into a
porch and the addition of the new deck is a self created hardship as defined in the city code
1
b The conditions upon which a petition for a variance is based are not applicable generally to
other property within the same zoning classification
Finding The conditions upon which this variance is based are applicable to all properties
that lie within the Single Family Residential District The applicant was granted a 15 foot
lakeshore variance in 1996 to construct the existing deck on the lake side of the home
While conversion to the porch and the new deck will not change the setback to the lake or
increase the impervious coverage the applicant has not demonstrated a hardship with which
to grant a variance The applicant currently has reasonable use ofthe property
c The purpose of the variation is not based upon a desire to increase the value or income
potential of the parcel of land
Finding The intent of the proposed porch and deck is not based on the desire to increase
the value of the home The property owner s intent is to increase the livable area of the
home and enjoy the lake view more months out of the year The property has space
available within the required setbacks in which to create more livable space in the side or
front yard and would be limited only by the site coverage on the property According to
the calculations on the certificate of survey house driveway sidewalks patio and
cement stairs the site has the potential for additional site coverage on the lot
d The alleged difficulty or hardship is not a self created hardship
Finding The alleged hardship is self created as the applicant has reasonable use of the
property and was granted a variance in 1996 to construct the existing deck
e The granting of the variance will not be detrimental to the public welfare or injurious to
other land or improvements in the neighborhood in which the parcel is located
Finding The granting of a variance will not be detrimental to the public welfare or
injurious to other land or improvements in the neighborhood in which the parcel is located
The applicant s proposal will not increase the amount of hard surface coverage on the site
nor will it decrease the current shoreland setback However it would be an additional
structure within the shoreland setback
f The proposed variation will not impair an adequate supply oflight and air to adjacent
property or substantially increase the congestion of the public streets or increase the danger
of fire or endanger the public safety or substantially diminish or impair property values
within the neighborhood
Finding The proposed home will not impair an adequate supply of light or air to the
adjacent property or substantially increase the congestion ofthe public streets or increase the
danger of fire or endanger the public safety or diminish property values within the
neighborhood
5 The planning report 08 19 dated October 7 2008 prepared by Angie Auseth et aI is
incorporated herein
2
ACTION
The Board of Adjustments and Appeals denies Planning Case 08 19 for a 15 foot
variance from the 75 foot shoreland setback for the conversion of a deck to a porch and
construction if a new deck on Lot 12 Block 1 Sunset Hills Addition based on these findings of
fact
ADOPTED by the Chanhassen Planning Commission on this 7th day of October 2008
BY
g plan 2008 planning cases 08 19 peters variance findings offact doc
3
Planning Case No 8 9
CITY OF CHANHASSEN
7700 Market BOulevard P O Box 147
Chanhassen MN 55317 952 227 1100
DEVELOPMENT REVIEW APPLICATION
fJ
V
000er Name ess
Contact
Phone
Email
Fax
NOTE Consultation with City staff is required prior to submittal Including review of development
plans
Comprehensive Plan Amendment Temporary Sales Permit
Non conforming Use Permit
Vacation of Right of Way Easements VAC
Variance VAA
Wetland Alteration Permit WAP
Conditional Use Permit CUP
Interim Use Permit IUP
Planned Unit Development Zoning Appeal
Rezoning Zoning Ordinance Amendment
Sign Permits CITY OF CHANHASSEN
RECEIVED
Sign Plan Review SEP 0 5 2008
X Notification Sign 200
City to Install and remove
X Escrow for FHing Fees Attorney Cost
50 CUP SPRNACNARlWAP Metes Bounds
450 Minor SUB CK wS I80 gJ
L1 co L 51 181 Jj J
TOTAL FEE r J Y 5 Pt8Z we
Site Plan Review NHASSEN PLANNING DEP
Subdivision
An additional fee of 3 00 per address within the public hearing notification area will be invoiced to the applicant
pri r t the public hearing
Sixte n 16 full size folded copies of the plans must be submitted including an 8 Xii
reduced copy for each plan sheet along with a digital copy in TIFF Group 4 tit format
Escrow will be required for other applications through the development contract
Building material samples must be submitted with site plan reviews
NOTE When multiple applications are processed the appropriate fee shall be charged for
ach application
SCANNED
232
LEGAL DESCRIPTION AND PID
SV J 6lW A hDN J Ii cole c eeJ
go I Lcyre ll u EJr
of tJcIc I rV 7 Mils d 4ItI tJ l
PROJECT NAME
LOCATION
TOTAL ACREAGE
WETlANDS PRESENT
PRESENT ZONING
REQUESTED ZONING
PRESENT LAND USE DESIGNATION g J f 7 e
REQUESTED LAND USE DESIGNATION
REASON FOR REQUEST Re f 6 lA ee h m t ttJ 7 DHf l af
c r Jf C4
1 t 9 JJ Me d L LI sJ VO JdAe Me
et5ujr jJ s r O K te F f 1s tOYl f JdL H e It
FOR SITE PlAN REViEW Include number of existing employees and new employees
461
YES
R
NO
This application must be completed in fuB and be typewritten or clearly printed and must be accompanied by all information
and plans required by applicable City Ordinance provisions Before filing this application you should confer with th
Planning Department to determine the specific ordi nance and procedural requirements applicable to your application
A determination of completeness of the application shall be made within 15 business days of application submittal A written
notice of application deficiencies shall be mailed to the applicant within 15 business days of application
This is to certify that I am making application for the described action by the City and that I am responsible for complying with
all City requirements with regard to this request This application should be processed in my name and I am the party whom
the City should contact regarding any matter pertaining to this application I h ve attached a copy of proof of ownership
either copy of Owner s Duplicate CertiflC8te of Tide Abstract otTilie or purchase agreement or I am the authorized person
to make this application and the fee owner has also signed this appf lC8tion
I will keep myself informed of the deadlines for submission of material and the progress of this application I further
understand that additIonal fees may be charged for consulting fees feasibility studies etc with an estimate prior to any
authorization to proceed with the study The documents and information I have submitted are true and correct to the best of
my knowledge
C reo
Signature of F
o t tJr
Date
CjlS 2 d
lopment Review Application DOC Rev 1 08
SCANNED
233
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234
CITY OF CHANHASSEN
AFFIDA VIT OF MAILING NOTICE
STATE OF MINNESOTA
ss
COUNTY OF CARVER
I Karen J Engelhardt being first duly sworn on oath deposes that she is and was on
September 25 2008 the duly qualified and acting Deputy Clerk of the City of Chanhassen
Minnesota that on said date she caused to be mailed a copy of the attached notice of Public
Hearing for Peters Variance Planning Case 08 19 to the persons named on attached Exhibit
A by enclosing a copy of said notice in an envelope addressed to such owner and depositing
the envelopes addressed to all such owners in the United States mail with postage fully prepaid
thereon that the names and addresses of such owners were those appearing as such by the
records of the County Treasurer Carver County Minnesota and by other appropriate records
Subscribed and sworn to before me
this SH day of Se P e m be r 2008
M
Notary bI
I KIM T MEUWISSEN I Notary Public Minnesota
My Commission Expires Jan 31 2010
235
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236
Print Labels Page 1 of 2
MATTHEW J VALEN
7208 FRONTIER TRL
CHANHASSEN MN 55317 9782
JOSEPH KATHELEEN WITKEWICS
TRUSTEES OF TRUST
7210 FRONTIER TRL
CHANHASSEN MN 55317 9782
JACK R KARLENE M MIKESELL
7207 FRONTIER TRL
CHANHASSEN MN 55317 9605
ROBERT A CELlNE R SCHOLER
7212 FRONTIER TRL
CHANHASSEN MN 55317 9782
WILLIAM L HEIMAN
MARY C BIELSKI HEIMAN
7209 FRONTIER TRL
CHANHASSEN MN 55317 9605
WILLIAM D SHERRI L MALONEY
7211 FRONTIER TRL
CHANHASSEN MN 55317 9605
JAMES R LINDA D KRAFT
7213 FRONTIER TRL
CHANHASSEN MN 55317 9605
BRUCE K SUSAN C SAVIK
7215 FRONTIER TAL
CHANHASSEN MN 55317 9605
JOEL SCOTT JENKINS
7305 FRONTIER TAL
PO BOX 158
CHANHASSEN MN 55317 0158
ERIC WALETSKI
7333 FRONTIER TRL
CHANHASSEN MN 55317 9796
RICHARD GWENDOLYN J PEARSON
7307 FRONTIER TRL
CHANHASSEN MN 55317 7904
ROBERT L GLORY D WILSON
7336 FRONTIER TRL
CHANHASSEN MN 55317 9778
JAMES J RITA M WALETSKI
7334 FRONTIER TRL
CHANHASSEN MN 55317 9778
MICAH THEIS
7332 FRONTIER TRL
CHANHASSEN MN 55317 9778
ROLF G ENGSTROM
LAWRENCE P LEEBENS
7201 FRONTIER TRL
CHANHASSEN MN 55317 9605
ARCHIE D EVELYN L GLASER
7200 FRONTIER TRL
CHANHASSEN MN 55317 9782
PATRICK F KATHRYN A PAVELKO
7203 FRONTIER TRL
CHANHASSEN MN 55317 9605
JON H JANET B HOLLER
7206 FRONTIER TRL
CHANHASSEN MN 55317 9782
SUNRISE HILLS
C O CHARLES ROBBINS
7340 LONGVIEW CIR
CHANHASSEN MN 55317 9797
RICHARD J EUNICE M PETERS
7301 LAREDO DR
CHANHASSEN MN 55317 9608
STEPHEN T REBECCA L CHEPOKAS
7304 LAREDO DR
CHANHASSEN MN 55317 9608
JOHN J JULIE C BUTCHER
7299 LAREDO DR
CHANHASSEN MN 55317 4600
ALEX N CASTERTON
7301 FRONTIER TRL
CHANHASSEN MN 55317 9704
RONALD V ANN L KLEVE
7307 LAREDO DR
CHANHASSEN MN 55317 9608
DAVID J SUSAN K WOLLAN
7303 FRONTIER TRL
CHANHASSEN MN 55317 7904
DAWNA MCKENNA MILLER
7331 FRONTIER TRL
CHANHASSEN MN 55317 9796
DENNIS W LINDA A LANDSMAN
7329 FRONTIER TRL
CHANHASSEN MN 55317 9796
ROBERT H SALLY S HORSTMAN
7343 FRONTIER TRL
CHANHASSEN MN 55317 9796
ALAN ANNABEL FOX
7300 LAREDO DR
CHANHASSEN MN 55317 9608
RICHARD DEBORAH LLOYD
7302 LAREDO DR
CHANHASSEN MN 55317 9608
http carvergisweb l co carver mn usl arcimsl gisl government general parceLbuffer princlabels asp 9 17 2008 237
Print Labels
DAVID M JOANNA POINAR
7303 LAREDO DR
CHANHASSEN MN 55317 9608
GERALD JANET D PAULSEN
7305 LAREDO DR
CHANHASSEN MN 55317 9608
JOHN C LEE
7337 FRONTIER TRL
CHANHASSEN MN 55317 9796
FELIX LOIS WHITE
7306 LAREDO DR
CHANHASSEN MN 55317 9608
ARLlS A BOVY
TRUSTEE OF A BOVY REV TRUST
7339 FRONTIER TRL
CHANHASSEN MN 55317 9796
FRED L CUNEO JR
7335 FRONTIER TRL
CHANHASSEN MN 55317 9796
JAMES LINDA MADY
7338 FRONTIER TRL
CHANHASSEN MN 55317 9778
THOMAS R SHIRLEY J PZYNSKI
7340 FRONTIER TRL
CHANHASSEN MN 55317 9778
MICHAEL R DORTHEA F SHAY
7230 FRONTIER TRL
CHANHASSEN MN 55317 9778
STEVEN A CAROL K DONEN
7341 FRONTIER TRL
CHANHASSEN MN 55317 9796
http carvergiswebl co carver mn usl arcimsl gi s govemment general parcel buffer prinClabels asp
Page 2 of 2
9 17 2008 238
Correspondence Section
Letter from Bill Jensen Mediacom dated October 9 2008
Memo from Greg Sticha re Review of Claims Paid dated October 17 2008
239
Wlf A J f M C C
MediacomJ
Vza Certified Mail
RECEIVED
OCT 1 4 Z008
CITY OF CHANHASSEN
Bill Jensen
Regional Vice President
October 9 2008
Dear Cbanhassen Community Official
Despite being in the height of the political season I won t burden you with double speak Therefore I must inform
you we need to move forward with some price changes for our services which will impact your communities and
constituents our customers This price change equates to an additiona113 cents per day for our affected customers
And while seemingly a small increase amount I realize any increases to fumily expense budgets can be challenging
During the past year many of our customers have been adversely affected by the economic downturn It s certainly
tough all mrer especially in service driven businesses such as ours where we answer telephones everyday with a
growing labor force to keep pace maintain customer payment centers in rural communities maintain existing
hea1thcare plans for our employees or roll a service truck to and from our customers homes which increases our fuel
consumption and costs Additionally the demand for more television channels like Big Ten Network and adding
more High Definition TV channels HDTV to our channelline ups place stress on our netwOlts as well as increase
our progranuning expenses Lastly Federnl Communications Commission FCC m mc l ted broadcast television
nmst cany mles and or retransmission consent cash payments to television station broadcasters for carriage rights on
our system place an even greater burden on our operating budget
Over the past year we have raised the speeds of our fustest Internet service to 20 Mbps downstream and
2 Mbps upstream fuster than any other residential service in your community introdnced high definition channels
including such networlcs as ESPN lID ESPN 2 lID Discovery Home Theatre CNN lID TBS lID TNT lID USA
lID and WGN lID at no additional cost to our Digital customers Also we re launching the Bit Ten Network on or
around November 15th 2008 in your community Lastly Mediacom has been required to invest millions of dollars in
our fiber optic networlcs to help prepare for the upcoming broadcaster digital transition in February of 2009
To cover these increased costs we now find it necessary to implement the following price changes on our about
November 15 2008 as follows
Broadcast Basic
Expanded Basic
Total Family Cable
Old Rate
20 95
34 00
54 95
New Rate
23 95
35 00
58 95
Net Change
3 00
1 00
4 00
Because a growing number of Media com customers are now taking advantage of our bundle of cable television hit h
weed Internet and phone services the rate changes outlined above will reflect less than a 4 5 increase on the
avert1J e customer s bill
If you have any questions regarding this price change or the channels we re adding please contact me directly at
507 837 4860 or by email at bjensen@mediacomcc com
s
Bill n
Mediacom Communications Corporation
1504 2ND Street SE Waseca Minnesota 56093
240
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Mayor
City Council
FROM Greg Sticha Finance Director
7
DATE October 17 2008 D
SUBJECT Review of Claims Paid
The following claims are submitted for review on October 27 2008
Check Numbers Amounts
138075 138251 1 139 181 11
Total All Claims 1 139 181 11
Attachments Check Summary
Check Detail Report
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 241
CITY OF CHANHASSEN Accounts Payable Printed 10 17 2008 11 10
User danielle Checks by Date Summary by Check Number Summary
Check Number Vendor No Vendor Name Check Date Void Amount Check Amount
138075 katfue KATH FUEL OIL SERVICE 10 06 2008 0 00 25 196 97
138076 10000 10 000 Lakes Chapter 10 09 2008 0 00 525 00
138077 3DSPE 3D SPECIALTIES 10 09 2008 0 00 190 60
138078 adutra Adult Training and Habi1itatio 10 09 2008 0 00 42 00
138079 ARAMAR ARAMARK 10 09 2008 0 00 264 86
138080 ARA WOR ARAMARK WORK APPAREL UNIFORM 10 09 2008 0 00 124 42
138081 ASPEQU Aspen Equipment 10 09 2008 0 00 5 368 14
138082 baierlar Larry Baier 10 09 2008 0 00 79 96
138083 BarEng Barr Engineering Company 10 09 2008 0 00 6 665 70
138084 BCATRA BCA TRAINING DEVELOPMENT 10 09 2008 0 00 15 00
138085 BENPRO BENIEK PROPERTY SERVICES INC 10 09 2008 0 00 143 78
138086 BERCOF BERRY COFFEE COMPANY 10 09 2008 0 00 73 50
138087 BOLMEN BOLTON MENK INC 10 09 2008 0 00 114 00
138088 BORSTA BORDER STATES ELECTRIC SUPPLY 10 09 2008 0 00 71 82
138089 BOYSCO BOY SCOUT TROOP 330 10 09 2008 0 00 98 00
138090 BOYTRU Boyer Truck Parts 10 09 2008 0 00 157 89
138091 BROMUS BROADCAST MUSIC INC 10 09 2008 0 00 269 76
138092 BROTIR BROWN S TIRE AUTO 10 09 2008 0 00 8 00
138093 CAMKNU CAMPBELL KNUTSON 10 09 2008 0 00 12 914 23
138094 carcou Carver County 10 09 2008 0 00 14 963 83
138095 CENENE CENTERPOINT ENERGY MINNEGASCO 10 09 2008 0 00 1 422 32
138096 CHA VIL CHANHASSEN VILLAGER 10 09 2008 0 00 28 00
138097 COREXP CORPORATE EXPRESS 10 09 2008 0 00 64 12
138098 CORMEC CORPORATE MECHANICAL 10 09 2008 0 00 4 591 50
138099 DakWoo Dakota Wood Grinding Inc 10 09 2008 0 00 2 060 00
138100 DANKA DANKA OFFICE IMAGING COMPANY 10 09 2008 0 00 879 13
138101 dragar Dragonfly Gardens LLC 10 09 2008 0 00 205 40
138102 EMEAPP EMERGENCY APPARATUS MAINT INC 10 09 2008 0 00 171 80
138103 geiedan Dan Brenda Geier 10 09 2008 0 00 250 00
138104 GERHTODDTODD GERHARDT 10 09 2008 0 00 425 00
138105 GOPST A GOPHER STATE ONE CALL INC 10 09 2008 0 00 742 70
13 81 06 groinc Groundscape Inc 10 09 2008 0 00 4 978 70
138107 hach Hach Company 10 09 2008 0 00 592 62
138108 HallOfMa Halls of Magic Inc 10 09 2008 0 00 150 00
13 81 09 HALNUR HALLA NURSERY 10 09 2008 0 00 1 200 00
138110 HANTHO HANSEN THORP PELLINEN OLSON 10 09 2008 0 00 5 218 00
138111 HARTRE HARTMAN TREE FARM 10 09 2008 0 00 1 964 93
138112 HA WCHE HAWKINS CHEMICAL 10 09 2008 0 00 456 09
138113 HOIKOE HOISINGTON KOEGLER GROUP 10 09 2008 0 00 1 539 46
138114 HooThr Hoops Threads 10 09 2008 0 00 31 95
138115 ICMART ICMA RETIREMENT AND TRUST 457 10 09 2008 0 00 1 385 00
138116 JEFFIR JEFFERSON FIRE SAFETY INC 10 09 2008 0 00 290 55
138117 JOHSUP JOHNSTONE SUPPLY 10 09 2008 0 00 180 83
138118 KENGRA CHARTERED KENNEDY GRAVEN 10 09 2008 0 00 527 40
138119 KIMHOR KIMLEY HORN AND ASSOCIATES INC 10 09 2008 0 00 6 564 05
138120 KINDDEBR DEBRA KIND 10 09 2008 0 00 42 50
138121 KRESPR KREMER SPRING ALIGNMENT INC 10 09 2008 0 00 596 17
13 8122 LAKCOM LAKESHORE COMMUNICATIONS LLC 10 09 2008 0 00 441 00
138123 1eghomin LeGran Homes Inc 10 09 2008 0 00 1 750 00
138124 LITTMARK MARK LITTFIN 10 09 2008 0 00 220 04
138125 MACEQU MACQUEEN EQUIPMENT 10 09 2008 0 00 1 047 26
138126 mas1an Masterpiece Landscaping 10 09 2008 0 00 500 00
138127 MauAut Maurhill Auto Glass Inc 10 09 2008 0 00 209 00
138128 MaurDavi David Maurer 10 09 2008 0 00 1 000 00
138129 MERACE MERLINS ACE HARDWARE 10 09 2008 0 00 1 692 96
138130 metco Metropolitan Council Env Svcs 10 09 2008 0 00 12 647 25
138131 METC02 METROPOLITAN COUNCIL 10 09 2008 0 00 99 349 53
138132 METFIR METRO FIRE 10 09 2008 0 00 134 71
138133 METROC METROCALL 10 09 2008 0 00 21 43
138134 MINGER MINGER CONSTRUCTION 10 09 2008 0 00 5 930 00
138135 MNCHIL MN CHILD SUPPORT PAYMENT CTR 10 09 2008 0 00 358 09
138136 MNLABO MN DEPT OF LABOR AND INDUSTRY 10 09 2008 0 00 3 041 12
Page 1
242
CITY OF CHANHASSEN Accounts Payable Printed 10 17 2008 11 10
User danielle Checks by Date Summary by Check Number Summary
Check Number Vendor No Vendor Name Check Date Void Amount Check Amount
138137 MNREV MN DEPT OF REVENUE 10 09 2008 0 00 25 00
138138 MSRS MSRS 10 09 2008 0 00 2 876 75
138139 Munite Munitech Inc 10 09 2008 0 00 75 00
138140 MVEC MN V ALLEY ELECTRIC COOP 10 09 2008 0 00 3 935 76
138141 NATRET NATIONWIDE RETIREMENT SOLUTION 10 09 2008 0 00 4 998 78
138142 NATRET NATIONWIDE RETIREMENT SOLUTION 10 09 2008 0 00 1 894 96
138143 NCPERS MN NCPERS LIFE INSURANCE 10 09 2008 0 00 16 00
138144 NEXTEL NEXTEL 10 09 2008 0 00 2 439 10
138145 OEHMP AULP AUL OEHME 10 09 2008 0 00 40 37
138146 OREAUT O REILLY AUTOMOTIVE INC 10 09 2008 0 00 679 09
138147 PARCON PARROTT CONTRACTING INC 10 09 2008 0 00 13 632 60
138148 PARSUP PARTEK SUPPLY INC 10 09 2008 0 00 31 16
138149 PARTS PARTS ASSOCIATES INC 10 09 2008 0 00 46 46
138150 paynlisa Lisa Paynter 10 09 2008 0 00 75 00
138151 PEOELE PEOPLES ELECTRICAL CONTRACTORS 10 09 2008 0 00 437 75
138152 qualcon Quality Control Integration 10 09 2008 0 00 441 25
138153 RDOEQU RDO EQUIPMENT CO 10 09 2008 0 00 752 68
138154 ReedKati Katie Reed 10 09 2008 0 00 50 00
138155 RICERICH RICHARD RICE 10 09 2008 0 00 120 03
138156 RICOH RICOH 10 09 2008 0 00 264 00
138157 SCHELE SCHINDLER ELEVATOR CORP 10 09 2008 0 00 279 85
138158 SHOTRU SHOREWOOD TRUE VALUE 10 09 2008 0 00 98 60
138159 SIWLUM SIWEK LUMBER MILLWORK INC VOID 10 09 2008 772 60 0 00
13 8160 sousub SOUTHWEST SUBURBAN PUBLISHING 10 09 2008 0 00 3 273 30
138161 StraKris Kristi Strang 10 09 2008 0 00 187 50
138162 SUBCHE SUBURBAN CHEVROLET 10 09 2008 0 00 39 37
138163 supwir Superior Wireless Communicatio 10 09 2008 0 00 264 39
138164 TECGRA TECHNAGRAPHICS 10 09 2008 0 00 24 31
138165 UNIW A Y UNITED WAY 10 09 2008 0 00 33 40
138166 V ALRIC V ALLEY RICH CO INC 10 09 2008 0 00 3 900 50
138167 WACFAR W ACONIA FARM SUPPLY 10 09 2008 0 00 71 08
138168 W ASMAN WASTE MANAGEMENT SA V AGE 10 09 2008 0 00 1 217 87
138169 WINGRICH RICHARD WING 10 09 2008 0 00 200 00
138170 WSB WSB ASSOCIATES INC 10 09 2008 0 00 4 550 00
138171 WSDAR WS DARLEY CO 10 09 2008 0 00 158 18
138172 WWGRA WW GRAINGER INC 10 09 2008 0 00 8 34
138173 ZACKS ZACK S INC 10 09 2008 0 00 976 07
138174 LITTMARK MARK LITTFIN 10 10 2008 0 00 390 59
138175 chapet CITY OF CHANHASSEN PETTY CASH 10 14 2008 0 00 172 32
138176 UB 00159 STEVEN CASEY 10 14 2008 0 00 282 94
138177 UB 00160 EXCELSIOR TITLE 10 14 2008 0 00 100 00
138178 AARP AARP 10 16 2008 0 00 360 00
138179 ALLBLA ALLIED BLACKTOP 10 16 2008 0 00 13 241 37
138180 AMESOL AMERICAN SOLUTIONS 10 16 2008 0 00 730 35
138181 ANDON ANDON INC 10 16 2008 0 00 93 19
138182 ARA WOR ARAMARK WORK APPAREL UNIFORM 10 16 2008 0 00 320 75
138183 ASPMIL ASPEN MILLS 10 16 2008 0 00 66 36
138184 BA TPLU BATTERIES PLUS 10 16 2008 0 00 89 40
138185 BRAPUM BRAUN PUMP CONTROLS 10 16 2008 0 00 426 00
138186 CAPAGE CAP AGENCY 10 16 2008 0 00 2 100 00
138187 carrrodo Rodolfo Carrillo 10 16 2008 0 00 10 00
138188 cashgret Gretchen Cashmore 10 16 2008 0 00 125 00
138189 CEMPRO CEMSTONEPRODUCTSCO 10 16 2008 0 00 408 85
13 8190 CENENE CENTERPOINT ENERGY MINNEGASCO 10 16 2008 0 00 160 76
138191 CHACHA CHANHASSEN CHAMBER OF COMMERCE 10 16 2008 0 00 125 00
138192 Choice Choice Inc 10 16 2008 0 00 225 24
138193 COMINT COMPUTER INTEGRATION TECHN 10 16 2008 0 00 252 00
138194 COREXP CORPORATE EXPRESS 10 16 2008 0 00 114 87
138195 dahlmind Mindi Dahl 10 16 2008 0 00 50 00
13 8196 DelDen Delta Dental 10 16 2008 0 00 1 446 80
138197 DOLLIF DOLLIFF INC INSURANCE 10 16 2008 0 00 56 00
138198 DONSAL DONALD SALVERDA ASSOCIATES 10 16 2008 0 00 130 72
Page 2
243
CITY OF CHANHASSEN Accounts Payable Printed 10 17 2008 11 10
User danielle Checks by Date Summary by Check Number Summary
Check Number Vendor No Vendor Name Check Date Void Amount Check Amount
138199 engwat Engel Water Testing Inc 10 16 2008 0 00 410 00
138200 ENVIMAIN ENVIRONMENTAL MAINTENANCE SERV 10 16 2008 0 00 68 16
138201 F ASCOM FASTENAL COMPANY 10 16 2008 0 00 18 02
138202 hach Hach Company 10 16 2008 0 00 634 62
138203 HANTHO HANSEN THORP PELLINEN OLSON 10 16 2008 0 00 5 184 00
138204 HARCRE HARDWOOD CREEK LUMBER INC 10 16 2008 0 00 231 64
138205 HARTRE HARTMAN TREE FARM 10 16 2008 0 00 2 270 00
138206 HA WCHE HAWKINS CHEMICAL 10 16 2008 0 00 4 510 77
138207 HDsup HD Supply Waterworks LID 10 16 2008 0 00 2 354 35
138208 IMPPOR IMPERIAL PORTA PALACE 10 16 2008 0 00 3 680 64
138209 INDLAN INDOOR LANDSCAPES INC 10 16 2008 0 00 199 16
138210 JEFFIR JEFFERSON FIRE SAFETY INC 10 16 2008 0 00 1 719 82
138211 KA TFUE KATH FUEL OIL SERVICE 10 16 2008 0 00 22 761 49
138212 LietMars Marsha Lietz 10 16 2008 0 00 225 00
138213 LLOCON LLOYDS CONSTRUCTION SERVICES 10 16 2008 0 00 78 00
138214 maca MN ANIMAL CONTROL ASSOCIATION 10 16 2008 0 00 95 00
138215 MAUENT MAUND ENTERTAINMENT INC 10 16 2008 0 00 450 00
138216 mclaquin Quinn McLain 10 16 2008 0 00 396 00
138217 MEDICA MEDICA 10 16 2008 0 00 32 784 31
138218 METUTI METRO UTILITIES 10 16 2008 0 00 35 00
138219 MNARB MN Society of Arboriculture 10 16 2008 0 00 72 00
138220 MNF ALL MN FALL MAINTENANCE EXPO 10 16 2008 0 00 175 00
138221 mnucfu Minnesota UC Fund 10 16 2008 0 00 966 91
138222 musunl Music Unlimited 10 16 2008 0 00 8 55
138223 MVEC MN V ALLEY ELECTRIC COOP 10 16 2008 0 00 216 07
138224 MXLog MX Logic 10 16 2008 0 00 97 00
138225 NEOLEA NEOPOST LEASING 10 16 2008 0 00 1 036 62
138226 NewmMich Michelle L Newman 10 16 2008 0 00 504 00
138227 ONVOY ONVOY 10 16 2008 0 00 378 47
138228 piamov Piano Movers Extraordinaire In 10 16 2008 0 00 133 00
138229 QUAFLO Quality Flow Systems Inc 10 16 2008 0 00 23 749 50
138230 QWEST QWEST 10 16 2008 0 00 68 58
138231 RIESFRED Riese Family Properties LLC 10 16 2008 0 00 1 180 36
138232 RoaMac Road Machinery Supplies 10 16 2008 0 00 78 78
138233 SchDry Schroeder Drywall Inc 10 16 2008 0 00 4 450 00
138234 SIMGRI SIMPLEX GRINNELL 10 16 2008 0 00 1 121 73
138235 SIWLUM SIWEK LUMBER MILLWORK INC 10 16 2008 0 00 265 53
138236 SMHEN SM HENTGES SONS 10 16 2008 0 00 693 101 87
138237 SPAMOT SPARTAN MOTOR CHASSIS INC 10 16 2008 0 00 180 34
138238 STREIC STREICHER S 10 16 2008 0 00 324 77
138239 StutJohn John Stutzman 10 16 2008 0 00 250 00
138240 SUNRAM SUNRAM CONSTRUCTION 10 16 2008 0 00 6 792 28
138241 THEIKEN KEN THEIS 10 16 2008 0 00 450 00
138242 TraMar Traffic Marking Service Inc 10 16 2008 0 00 74 78
138243 VIKELE VIKING ELECTRIC SUPPLY 10 16 2008 0 00 299 14
138244 WACFAR W ACONIA FARM SUPPLY 10 16 2008 0 00 39 36
138245 walfle Walden Fleet Group Inc 10 16 2008 0 00 19 708 05
138246 WEA W AT WEATHER WATCH INC 10 16 2008 0 00 1 056 00
138247 WESSID WEST SIDE REDI MIX INC 10 16 2008 0 00 234 30
13 8248 WMMUE WM MUELLER SONS INC 10 16 2008 0 00 1 997 83
13 8249 WWGRA WW GRAINGER INC 10 16 2008 0 00 73 95
138250 XCEL XCEL ENERGY INC 10 16 2008 0 00 197 28
138251 zywotamm Tammy Zywotko 10 16 2008 0 00 12 00
Report Total 772 60 1 139 181 11
Page 3
244
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 II I 0
Amount
10 000 Lakes Chapter
10000 10 000 Lakes Chapter
Ck 138076 10 09 08
Inv 100708
Line Item Date
10 07 08
Inv 100708 Total
Line Item Description
ICC Seminar 3 registrations @ 175
Line Item Account
101 1250 4370 525 00
525 00
Ck 138076 Total 525 00
10000 10 000 Lakes Chapter 525 00
10 000 Lakes Chapter 525 00
3D SPECIAL TIES
3DSPE 3D SPECIAL TIES
Ck 138077 10 09 08
Inv 428263
Line Item Date Line Item Description
09 25 08 Yellow vests
Inv 428263 Total
Line Item Account
10 1 1320 4240 190 60
190 60
Ck 138077 Total 190 60
3DSPE 3D SPECIALTIES 190 60
3D SPECIAL TIES 190 60
AARP
AARP AARP
Ck 138178
Inv 101508
Line Item Date
10 15 08
Inv 101508 Total
10 16 08
Line Item Description
Defensive Driving
Line Item Account
101 1560 4300 360 00
360 00
Ck 138178 Total 360 00
AARP AARP 360 00
AARP 360 00
Adult Training and Habilitatio
adutra Adult Training and Habilitatio
Ck 138078 10 09 08
Inv 2061
Line Item Date
09 30 08
Inv 2061 Total
Line Item Description
Recycle transport July Aug Sept
Line Item Account
101 1530 4590 42 00
42 00
Ck 138078 Total 42 00
adutra Adult Training and HabiIitatio 42 00
Adult Training and Habilitatio 42 00
Page 1
245
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
ALLIED BLACKTOP
ALLBLA ALLIED BLACKTOP
Ck 138179 10 16 08
Inv 092408
Line Item Date
09 24 08
Inv 092408 Total
Line Item Description
2008 Sea1coat Proj 08 06
Line Item Account
420 4204 4751 13 241 37
13 241 37
Ck 138179 Total 13 241 37
ALLBLA ALLIED BLACKTOP 13 241 37
ALLIED BLACKTOP 13 241 37
AMERICAN SOLUTIONS
AMESOL AMERICAN SOLUTIONS
Ck 138180 10 16 08
Inv INV00048778
Line Item Date Line Item Description
10 09 08 Envelopes 9 utility bill envelopes
10 09 08 Envelopes 9 utility bill envelopes
Inv INV00048778 Total
Line Item Account
701 0000 4340
700 0000 4340
365 17
365 18
730 35
Ck 138180 Total 730 35
AMESOL AMERICAN SOLUTIONS 730 35
AMERICAN SOLUTIONS 730 35
ANDON INC
ANDON ANDON INC
Ck 138181 10 16 08
Inv 180321
Line Item Date
10 14 08
Inv 180321 Total
Line Item Description
Large cyl helium
Line Item Account
101 1220 4375 93 19
93 19
Ck 138181 Total 93 19
ANDON ANDONINC 93 19
ANDONINC 93 19
ARAMARK
ARAMAR ARAMARK Account
Ck 138079 10 09 08
Inv 613000
Line Item Date
10 02 08
Inv 613000 Total
101 1170 4110
Line Item Description
Coffee creamer sugar service surchg
Line Item Account
101 1170 4110 264 86
264 86
Ck 138079 Total 264 86
ARAMAR ARAMARK 264 86
ARAMARK 264 86
Page 2
246
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 1 0
Amount
ARAMARK WORK APPAREL UNIFORM
ARA WOR ARAMARK WORK APPAREL UNIFORM
Ck 138080 10 09 08
Iny 10715793
Line Item Date Line Item Description
01 17 08 Clothing
Iny 10715793 Total
Line Item Account
101 1320 4240 124 42
124 42
Ck 138080 Total 124 42
Ck 138182 10 16 08
Iny 10801232
Line Item Date Line Item Description
02 09 08 Workshirt embroidery
Iny 10801232 Total
Line Item Account
101 1250 4240 24 99
24 99
Iny 11011434
Line Item Date Line Item Description
04 08 08 Polos
Iny 11011434 Total
Line Item Account
101 1250 4240 295 76
295 76
Ck 138182 Total 320 75
ARA WOR ARAMARK WORK APPAREL UNIFORM 445 17
ARAMARK WORK APPAREL UNIFORM 445 17
Aspen Equipment
ASPEQU Aspen Equipment
Ck 138081 10 09 08
Iny 10044112
Line Item Date Line Item Description
09 23 08 Misc supplies parts
Iny 10044112 Total
Line Item Account
400 0000 4704 195 44
195 44
Iny 10044121
Line Item Date Line Item Description
09 23 08 Misc supplies parts
Iny 10044121 Total
Line Item Account
400 0000 4704 5 172 70
5 172 70
Ck 138081 Total 5 368 14
ASPEQU Aspen Equipment 5 368 14
Aspen Equipment 5 368 14
ASPEN MILLS
ASPMIL ASPEN MILLS
Ck 138183 10 16 08
Iny 84533
Line Item Date Line Item Description
10 09 08 Name titles sewn on shirts
Iny 84533 Total
Line Item Account
10 1 1220 4240 66 36
66 36
Ck 138183 Total 66 36
ASPMIL ASPEN MILLS 66 36
Page 3
247
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
ASPEN MILLS
Amount
66 36
Baier Larry
baierlar Baier Larry
Ck 138082 10 09 08
Inv 100808
Line Item Date
10 08 08
Inv 100808 Total
Line Item Descriotion
Replacement flag West Station
Line Item Account
101 1220 4290 79 96
79 96
Ck 138082 Total 79 96
baierlar Baier Larry 79 96
Baier Larry 79 96
Barr Engineering Company
BarEng Barr Engineering Company
Ck 138083 10 09 08
Inv 23100107011
Line Item Date
10 03 08
Inv 23100107011
Line Item Descriotion
Chan City Hall standby power
Total
Line Item Account
400 0000 4705 6 665 70
6 665 70
Ck 138083 Total 6 665 70
BarEng Barr Engineering Company 6 665 70
Barr Engineering Company 6 665 70
BATTERIES PLUS
BATPLU BATTERIES PLUS
Ck 138184 10 16 08
Inv 18220263
Line Item Date Line Item Descriotion
10 06 08 6v 5AH AGM VRLA
Inv 18220263 Total
Line Item Account
101 1370 4530 89 40
89 40
Ck 138184 Total 89 40
BATPLU BATTERIES PLUS 89 40
BATTERIES PLUS 89 40
BCA TRAINING DEVELOPMENT
BCATRA BCA TRAINING DEVELOPMENT
Ck 138084 10 09 08
Inv 100808
Line Item Date
10 08 08
Inv 100808 Total
Line Item Descriotion
Criminal background investigation
Line Item Account
101 1120 4300 15 00
15 00
Ck 138084 Total 15 00
BCATRA BCA TRAINING DEVELOPMENT 15 00
BCA TRAINING DEVELOPMENT 15 00
Page 4
248
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
BENIEK PROPERTY SERVICES INC
BENPRO BENIEK PROPERTY SERVICES INC
Ck 138085 10 09 08
Iny 132830
Line Item Date
10 06 08
Iny 132830 Total
Line Item Description
Field mowing 4170 Kings Road Excelsior
Line Item Account
101 1260 4300 143 78
143 78
Ck 138085 Total 143 78
BENPRO BENIEK PROPERTY SERVICES INC 143 78
BENIEK PROPERTY SERVICES INC 143 78
BERRY COFFEE COMPANY
BERCOF BERRY COFFEE COMPANY
Ck 138086 10 09 08
InY 747661
Line Item Date
09 29 08
Iny 747661 Total
Line Item Description
Coffee supplies
Line Item Account
101 1560 4130 73 50
73 50
Ck 138086 Total 73 50
BERCOF BERRY COFFEE COMPANY 73 50
BERRY COFFEE COMPANY 73 50
BOLTON MENK INC
BOLMEN BOLTON MENK INC
Ck 138087 10 09 08
InY 0119346
Line Item Date Line Item Description
09 18 08 City Proj 07 01 ChanIKoehnen Area Improy
Iny 0119346 Total
Line Item Account
601 6016 4752 114 00
114 00
Ck 138087 Total 114 00
BOLMEN BOLTON MENK INC 114 00
BOLTON MENK INC 114 00
BORDER STATES ELECTRIC SUPPLY
BORSTA BORDER STATES ELECTRIC SUPPLY
Ck 138088 10 09 08
Iny 98482803
Line Item Date Line Item Description
09 30 08 Misc supplies parts
InY 98482803 Totm
Line Item Account
101 1220 4510 71 82
71 82
Ck 138088 Total 71 82
BORSTA BORDER STATES ELECTRIC SUPPLY 71 82
BORDER STATES ELECTRIC SUPPLY 71 82
Page 5
249
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
BOY SCOUT TROOP 330
BOYSCO BOY SCOUT TROOP 330
Ck 138089 10 09 08
Inv 100608
Line Item Date
10 06 08
Inv 100608 Total
Line Item Description
Holiday wreaths for Fire Stations
Line Item Account
101 1220 4290 98 00
98 00
Ck 138089 Total 98 00
BOYSCO BOY SCOUT TROOP 330 98 00
BOY SCOUT TROOP 330 98 00
Boyer Truck Parts
BOYTRU Boyer Truck Parts
Ck 138090 10 09 08
Inv 235947
Line Item Date
09 30 08
Inv 235947 Total
Line Item Description
Misc parts
Line Item Account
101 1320 4140 157 89
157 89
Ck 138090 Total 157 89
BOYTRU Boyer Truck Parts 157 89
Boyer Truck Parts 157 89
BRAUN PUMP CONTROLS
BRAPUM BRAUN PUMP CONTROLS
Ck 138185 10 16 08
Inv 11714
Line Item Date Line Item Description
09 29 08 Vent tube 4
Inv 11714 Total
Line Item Account
701 0000 4551 426 00
426 00
Ck 138185 Total 426 00
BRAPUM BRAUN PUMP CONTROLS 426 00
BRAUN PUMP CONTROLS 426 00
BROADCAST MUSIC INC
BROMUS BROADCAST MUSIC INC
Ck 138091 10 09 08
Inv 6187854
Line Item Date Line Item Description
10 02 08 Group Fitness Class Fee
Inv 6187854 Total
Line Item Account
101 1530 4300 269 76
269 76
Ck 138091 Total 269 76
BROMUS BROADCAST MUSIC INC 269 76
BROADCAST MUSIC INC 269 76
Page 6
250
CITY OF CHANHAS
User danielle
BROWN S TIRE AUTO
BROTIR BROWN S TIRE AUTO
Ck 138092 10 09 08
Iny 090508
Line Item Date Line Item Description
09 05 08 car wash
Iny 090508 Total
Ck 138092 Total
BROTIR
BROWN S TIRE AUTO
BROWN S TIRE AUTO
CAMPBELL KNUTSON
CAMKNU CAMPBELL KNUTSON
Ck 138093 10 09 08
Iny 093008
Line Item Date
09 30 08
Iny 093008 Total
Ck 138093 Total
CAMKNU
CAMPBELL KNUTSON
CAP AGENCY
CAPAGE CAP AGENCY
Ck 138186 10 16 08
Iny 40034
Line Item Date
09 30 08
Iny 40034 Total
Ck 138186 Total
CAPAGE
CAP AGENCY
Line Item Description
Legal Fees
CAMPBELL KNUTSON
Line Item Description
3rd Quarter Services
CAP AGENCY
Carrillo Rodolfo
carrrodo Carrillo Rodolfo
Ck 138187 10 16 08
Iny 101008
Line Item Date
10 10 08
Iny 101008 Total
Ck 138187 Total
carrrodo
Carrillo Rodolfo
Line Item Description
Refund Oyerpymt of dog license
Carrillo Rodolfo
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
Line Item Account
101 1250 4520 8 00
8 00
8 00
8 00
8 00
Line Item Account
101 1140 4302 12 914 23
12 914 23
12 914 23
12 914 23
12 914 23
Line Item Account
101 1430 4360 2 100 00
2 100 00
2 100 00
2 100 00
2 100 00
Line Item Account
101 1260 4901 10 00
10 00
10 00
10 00
10 00
Page 7
251
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
Carver County
carcou Carver County
Ck 138094 10 09 08
Iny SHERI001140
Line Item Date Line Item Description
10 07 08 3rd Qtr 2008 Police Contract Overtime
Iny SHERI001140 Total
CASEY STEVEN
UB 00159 CASEY STEVEN
Ck 138176 10 14 08
Iny
Line Item Date
10 13 08
10 13 08
10 13 08
10 13 08
Iny Total
Cashmore Gretchen
cashgret Cashmore Gretchen
Ck 138188 10 16 08
Iny 100908
Line Item Date
10 09 08
Iny 100908 Total
CEMSTONEPRODUCTSCO
CEMPRO CEMSTONE PRODUCTS CO
Ck 138189 10 16 08
Iny 807245
Line Item Date
09 17 08
Iny 807245 Total
Ck 138094 Total
carcou
Carver County
Ck 138176 Total
UB 00159
CASEY STEVEN
Ck 138188 Total
cashgret
Cashmore Gretchen
Ck 138189 Total
CEMPRO
Line Item Account
101 1210 4300 14 963 83
14 963 83
14 963 83
Carver County 14 963 83
14 963 83
Line Item Description
Refund check
Refund check
Refund check
Refund check
Line Item Account
700 0000 2020
720 0000 2020
701 0000 2020
700 0000 2020
1 97
7 99
70 65
202 33
282 94
282 94
CASEY STEVEN 282 94
282 94
Line Item Description
Refund permit charges 3827
Line Item Account
101 1541 3634 125 00
125 00
125 00
Cashmore Gretchen 125 00
125 00
Line Item Description
1 2 mi N ofHwy 5 on Hwy 101 Chan
Line Item Account
410 0000 4701 408 85
408 85
408 85
CEMSTONEPRODUCTSCO 408 85
Page 8
252
CITY OF CHANHAS
User danielle
CEMSTONE PRODUCTS CO
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 II 1 0
Amount
408 85
CENTERPOINT ENERGY MINNEGASCO
CENENE CENTERPOINT ENERGY MINNEGASCO
Ck 138095 10 09 08
Iny 092908
Line Item Date
09 29 08
09 29 08
09 29 08
09 29 08
09 29 08
09 29 08
Iny 092908 Total
Iny 093008
Line Item Date
09 30 08
Iny 093008 Total
Ck 138095 Total
Ck 138190
Iny 093008
Line Item Date
09 30 08
09 30 08
09 30 08
09 30 08
09 30 08
09 30 08
Iny 093008 Total
Ck 138190 Total
CENENE
Line Item Description
Sept Gas bill
Sept Gas bill
Sept Gas bill
Sept Gas bill
Sept Gas bill
Sept Gas bill
Line Item Description
Sept gas bill
10 16 08
Line Item Description
Sept gas bill
Sept gas bill
Sept gas bill
Sept gas bill
Sept gas bill
Sept gas bill
Line Item Account
700 0000 4320
101 1550 4320
700 7019 4320
101 1170 4320
101 1170 4320
101 1190 4320
10 12
15 98
37 28
93 55
97 64
1 155 59
1 410 16
Line Item Account
701 0000 4320 12 16
12 16
1 422 32
Line Item Account
700 0000 4320
701 0000 4320
101 1551 4320
101 1530 4320
101 1220 4320
101 1370 4320
9 31
9 31
10 12
22 12
35 39
74 51
160 76
160 76
CENTERPOINT ENERGY MINNEGASCO
CENTERPOINT ENERGY MINNEGASCO 1 583 08
1 583 08
CHANHASSEN CHAMBER OF COMMERCE
CHACHA CHANHASSEN CHAMBER OF COMMERCE
Ck 138191 10 16 08
Iny 100808
Line Item Date
10 08 08
10 08 08
10 08 08
Iny 100808 Total
InY 31901O
Line Item Date
09 26 08
InY 31901O Total
Ck 138191 Total
CHACHA
Line Item Description
Chamber Luncheon 10 28 08
Chamber Luncheon 10 28 08
Chamber Luncheon 10 28 08
Line Item Description
Sept lunch meeting T Furlong
Line Item Account
101 1120 4370
101 1110 4370
101 1520 4370
20 00
20 00
60 00
100 00
Line Item Account
101 1110 4370 25 00
25 00
125 00
CHANHASSEN CHAMBER OF COMMERCE 125 00
Page 9
253
CITY OF CHANHAS
User danieIle
CHANHASSEN CHAMBER OF COMMERCE
CHANHASSEN VILLAGER
CHA VIL CHANHASSEN VILLAGER
Ck 138096 10 09 08
Iny 100608
Line Item Date
10 06 08
Iny 100608 Total
Ck 138096 Total
CHA VIL
Line Item Description
Chan Sr Center subscription
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
125 00
Line Item Account
101 1560 4360 28 00
28 00
28 00
CHANHASSEN VILLAGER
CHANHASSEN VILLAGER
28 00
Choice Inc
Choice Choice Inc Account 101 1220 4350
Ck 138192 10 16 08
InY 091908
Line Item Date Line Item Description
09 19 08 Chan Fire Station labor
InY 091908 Total
Ck 138192 Total
Choice
Choice Inc
Choice Inc
CITY OF CHANHASSEN PETTY CASH
chapet CITY OF CHANHASSEN PETTY CASH
Ck 138175 10 14 08
Iny 091208
Line Item Date
09 12 08
InY 091208 Total
InY 091608
Line Item Date
09 16 08
InY 091608 Total
InY 091908
Line Item Date
09 19 08
Iny 091908 Total
Iny 092208
Line Item Date
09 22 08
09 22 08
Iny 092208 Total
Ck 138175 Total
chapet
Line Item Description
postage due
Line Item Description
election supplies
Line Item Description
postage due
Line Item Description
sr center supplies food
sr center supplies
28 00
Line Item Account
101 1220 4350 225 24
225 24
225 24
225 24
225 24
Line Item Account
101 1120 4330 0 37
0 37
Line Item Account
101 1170 4110 42 02
42 02
Line Item Account
101 1120 4330 0 43
0 43
Line Item Account
101 1560 4130 23 37
101 1560 4130 106 13
129 50
172 32
172 32 CITY OF CHANHASSEN PETTY CASH
Page 10
254
CITY OF CHANHAS
User danieIle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
CITY OF CHANHASSEN PETTY CASH
Amount
172 32
COMPUTER INTEGRATION TECHN
COMINT COMPUTER INTEGRATION TECHN
Ck 138193 10 16 08
InY I811538
Line Item Date Line Item Description
09 30 08 Custom contact form script
Iny 1811538 Total
Line Item Account
101 1160 4300 252 00
252 00
Ck 138193 Total 252 00
COMINT COMPUTER INTEGRATION TECHN 252 00
COMPUTER INTEGRATION TECHN 252 00
CORPORATE EXPRESS
COREXP CORPORATE EXPRESS Account 101 1170 4110
Ck 138097 10 09 08
InY 90418847
Line Item Date Line Item Description
09 26 08 Misc office supplies
InY 90418847 Total
Line Item Account
101 1170 4110 64 12
64 12
Ck 138097 Total 64 12
Ck 138194 10 16 08
InY 90691552
Line Item Date Line Item Description
10 07 08 Misc office supplies
Iny 90691552 Total
Line Item Account
101 1170 4110 114 87
114 87
Ck 138194 Total 114 87
COREXP CORPORATE EXPRESS 178 99
CORPORATE EXPRESS 178 99
CORPORATE MECHANICAL
CORMEC CORPORATE MECHANICAL
Ck 138098 10 09 08
Iny 125074
Line Item Date
09 10 08
Iny 125074 Total
Line Item Description
Repair on Circuit 1 condenser coil @ lib
Line Item Account
101 1190 4530 4 591 50
4 591 50
Ck 138098 Total 4 591 50
CORMEC CORPORATE MECHANICAL 4 591 50
CORPORATE MECHANICAL 4 591 50
Dahl Mindi
dahlmind Dahl Mindi
Ck 138195 10 16 08
Inv 101508
Line Item Date
10 15 08
Line Item Description
Rebate for Waterpik Ecoflow showerhead
Line Item Account
720 7204 4901 50 00
Page 11
255
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Iny 101508 Total
Amount
50 00
Ck 138195 Total 50 00
dahlmind Dahl Mindi 50 00
Dahl Mindi 50 00
Dakota Wood Grinding Ine
DakWoo Dakota Wood Grinding Ine
Ck 138099 10 09 08
Iny 52206
Line Item Date
10 02 08
Iny 52206 Total
Line Item Description
Loader work with rake grapple
Line Item Account
700 4020 4410 2 060 00
2 060 00
Ck 138099 Total 2 060 00
DakWoo Dakota Wood Grinding Ine 2 060 00
Dakota Wood Grinding Ine 2 060 00
DANKA OFFICE IMAGING COMPANY
DANKA DANKA OFFICE IMAGING COMPANY
Ck 138100 10 09 08
Iny 706254233
Line Item Date Line Item Description
10 01 08 Digital Std Base Chg Showrm Canon IRI05
Iny 706254233 Total
Line Item Account
101 1120 4410 879 13
879 13
Ck 13 81 00 Total 879 13
DANKA DANKA OFFICE IMAGING COMPANY 879 13
DANKA OFFICE IMAGING COMPANY 879 13
Delta Dental
DelDen Delta Dental
Ck 138196 10 16 08
InY 4153860
Line Item Date Line Item Description
10 15 08 11 01 08 11 30 08 Premium
10 15 08 11 01 08 11 30 08 Premium
10 15 08 11 01 08 11130 08 Premium
10 15 08 11 01 08 11 30 08 Premium
InY 4153860 Total
Line Item Account
701 0000 2013
720 0000 2013
700 0000 2013
101 0000 2013
115 55
130 98
168 00
1 032 27
1 446 80
Ck 138196 Total 1 446 80
DelDen Delta Dental 1 446 80
Delta Dental 1 446 80
Page 12
256
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 II 10
Amount
DOLLIFF INe INSURANCE
DOLLIF DOLLIFF INC INSURANCE
Ck 138197 10 16 08
Inv 136899
Line Item Date Line Item Description
Add 2008 Stepp Kettle Trailer
Inv 136899 Total
Line Item Account
101 1170 4483 93 00
93 00
Inv 138524
Line Item Date
09 26 08
Inv 138524 Total
Line Item Description
Delete 2009 Felling Trailer
Line Item Account
10 1 1170 4483 37 00
37 00
Ck 13 8197 Total 56 00
DOLLIF DOLLIFF INe INSURANCE 56 00
DOLLIFF INC INSURANCE 56 00
DONALD SAL VERDA ASSOCIATES
DONSAL DONALD SAL VERDA ASSOCIATES
Ck 138198 10 16 08
Inv P98042C
Line Item Date Line Item Description
10 01 08 books purchased for July Nov Sessions4 6
Inv P98042C Total
Line Item Account
101 1120 4370 109 47
109 47
Inv P98192
Line Item Date
10 06 08
Inv P98192 Total
Line Item Description
Book purchase for Session 2 Nov
Line Item Account
101 1420 4370 21 25
21 25
Ck 138198 Total 130 72
DONSAL DONALD SAL VERDA ASSOCIATES 130 72
DONALD SALVERDA ASSOCIATES 130 72
Dragonfly Gardens LLC
dragar Dragonfly Gardens LLC
Ck 138101 10 09 08
Inv 100808
Line Item Date Line Item Description
10108 08 Lotus L Lift Station
Inv 100808 Total
Line Item Account
720 0000 4300 205 40
205 40
Ck 138101 Total 205 40
dragar Dragonfly Gardens LLC 205 40
Dragonfly Gardens LLC 205 40
EMERGENCY APPARATUS MAINT INC
EMEAPP EMERGENCY APPARATUS MAINT INC
Ck 138102 10 09 08
Inv 38433
Line Item Date
09 19 08
Line Item Description
Replacement lamp head
Line Item Account
101 1220 4140 171 80
Page 13
257
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Iny 38433 Total
Amount
171 80
Ck 138102 Total 171 80
EMEAPP EMERGENCY APPARATUS MAINT INC 171 80
EMERGENCY APPARATUS MAINT INC 171 80
Engel Water Testing Ine
engwat Engel Water Testing Ine
Ck 138199 10 16 08
Iny 085684
Line Item Date Line Item Description
10 23 08 Water test Chan Water Tower
Iny 085684 Total
Line Item Account
700 0000 4509 60 00
60 00
Iny 085735
Line Item Date
09 27 08
Iny 085735 Total
Line Item Description
25 Water samples collected 09 26 08
Line Item Account
700 0000 4509 350 00
350 00
Ck 138199 Total 410 00
engwat Engel Water Testing Ine 410 00
Engel Water Testing Ine 410 00
ENVIRONMENTAL MAINTENANCE SERV
ENVIMAIN ENVIRONMENTAL MAINTENANCE SERV
Ck 138200 10 16 08
Iny 8527
Line Item Date Line Item Description
10 09 08 Pulverized black dirt
Iny 8527 Total
Line Item Account
101 1320 4150 34 08
34 08
Iny 8531
Line Item Date Line Item Description
10 09 08 Pulverized black dirt
Iny 8531 Total
Line Item Account
101 1320 4150 34 08
34 08
Ck 138200 Total 68 16
ENVIMAIN ENVIRONMENTAL MAINTENANCE SERV 68 16
ENVIRONMENTAL MAINTENANCE SERV 68 16
EXCELSIOR TITLE
UB 00160 EXCELSIOR TITLE
Ck 138177 10 14 08
Iny
Line Item Date Line Item Description
10 13 08 Refund check
Iny Total
Line Item Account
700 0000 2020 100 00
100 00
Ck 138177 Total 100 00
UB 00160 EXCELSIOR TITLE 100 00
Page 14
258
CITY OF CHANHAS
User danielle
EXCELSIOR TITLE
FASTENAL COMPANY
FASCOM FASTENAL COMPANY
Ck 138201 10 16 08
Iny MNTl022587
Line Item Date Line Item Description
09 26 08 Hole saw 2 1 2
Iny MNTl022587 Total
Ck 138201 Total
FASCOM FASTENAL COMPANY
FASTENAL COMPANY
Geier Dan Brenda
geiedan Geier Dan Brenda
Ck 138103 10 09 08
Iny 090508
Line Item Date
09 05 08
Iny 090508 Total
Line Item Description
Landscape rebate
Ck 138103 Total
geiedan Geier Dan Brenda
Geier Dan Brenda
GERHARDT TODD
GERHTODD GERHARDT TODD
Ck 138104 10 09 08
Iny 100708
Line Item Date
10 07 08
Iny 100708 Total
Line Item Description
Oct Car Allowance
Ck 138104 Total
GERHTODD GERHARDT TODD
GERHARDT TODD
GOPHER STATE ONE CALL INC
GOPSTA GOPHER STATE ONE CALL INC
Ck 138105 10 09 08
Iny 8090380
Line Item Date Line Item Description
09 30 08 Utility locates
Iny 8090380 Total
Ck 138105 Total
GOPSTA
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
100 00
Line Item Account
101 1320 4120 18 02
18 02
18 02
18 02
18 02
Line Item Account
720 7204 4901 250 00
250 00
250 00
250 00
250 00
Line Item Account
101 1120 4380 425 00
425 00
425 00
425 00
425 00
Line Item Account
400 0000 4300 742 70
742 70
742 70
GOPHER STATE ONE CALL INC
742 70 GOPHER STATE ONE CALL INC
742 70
Page 15
259
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed lOll 7 08 11 1 0
Amount
Groundscape Inc
groinc Groundscape Inc
Ck 138106 10 09 08
Inv 410
Line Item Date
09 02 08
Inv 410 Total
Line Item Description
Long Acres pond project seeding sod
Line Item Account
720 7203 4300 4 978 70
4 978 70
Ck 138106 Total 4 978 70
groinc Groundscape Inc 4 978 70
Groundscape Inc 4 978 70
Hach Company
hach Hach Company
Ck 138107 10 09 08
Inv 5916904
Line Item Date Line Item Description
09 23 08 Misc parts supplies
Inv 5916904 Total
Line Item Account
700 7019 4160 592 62
592 62
Ck 138107 Total 592 62
Ck 138202 lOll 6 08
Inv 5925284
Line Item Date Line Item Description
09 26 08 Misc supplies
Inv 5925284 Total
Line Item Account
700 7019 4160 578 19
578 19
Inv 5934564
Line Item Date Line Item Description
10 03 08 Ferrozine Iron Rgt Soln
Inv 5934564 Total
Line Item Account
700 7019 4160 56 43
56 43
Ck 138202 Total 634 62
hach Hach Company 1 227 24
Hach Company 1 227 24
HALLA NURSERY
HALNUR HALLA NURSERY
Ck 138109 10 09 08
Inv 061208
Line Item Date
06 12 08
Inv 061208 Total
Line Item Description
Tree coupon reimbursement
Line Item Account
720 7202 4300 1 200 00
1 200 00
Ck 138109 Total 1 200 00
HALNUR HALLA NURSERY 1 200 00
HALLA NURSERY 1 200 00
Page 16
260
Halls of Magic Inc
HallOfMa Halls of Magic Inc
Ck 138108 10 09 08
Iny 100808
Line Item Date
10 08 08
Iny 100808 Total
HANSEN THORP PELLINEN OLSON
HANTHO HANSEN THORP PELLINEN OLSON
Ck 138110 10 09 08
Iny 17428
Line Item Date
09 05 08
Iny 17428 Total
CITY OF CHANHAS
User danielle
Ck 138108 Total
HallOfMa
Halls of Magic Inc
Iny 17429
Line Item Date
Iny 17429 Total
Ck 138110 Total
Ck 138203
Iny 17465
Line Item Date
10 02 08
Iny 17465 Total
Iny 17503
Line Item Date
10 09 08
Iny 17503 Total
Ck 138203 Total
HANTHO
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
Line Item Description
Oct Magic show with a touch of Halloween
Line Item Account
101 1560 4300 150 00
150 00
150 00
Halls of Magic Inc 150 00
150 00
Line Item Description
Fox Hill Proj 07 08 Construction Inspec
Line Item Account
400 0000 1155 768 00
768 00
Line Item Description
Crossroads of Chan Proj 08 10 Const Insp
Line Item Account
400 0000 1155 4 450 00
4 450 00
5 218 00
10 16 08
Line Item Description
Proj 08 066 Audubon Road Topography
Line Item Account
700 0000 4300 4 800 00
4 800 00
Line Item Description
Proj 07 020 Lake Ann picnic ballfield
Line Item Account
410 0000 4300 384 00
384 00
5 184 00
HANSEN THORP PELLINEN OLSON 10 402 00
HANSEN THORP PELLINEN OLSON 10 402 00
HARDWOOD CREEK LUMBER INC
HARCRE HARDWOOD CREEK LUMBER INC
Ck 138204 10 16 08
InY 7911
Line Item Date Line Item Description
10 02 08 48 Pine Lath
InY 7911 Total
Ck 138204 Total
HARCRE
Line Item Account
101 1550 4150 231 64
231 64
231 64
HARDWOOD CREEK LUMBER INC 231 64
Page 17
261
CITY OF CHANHAS
User danielJe
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
HARDWOOD CREEK LUMBER INC
Amount
231 64
HARTMAN TREE FARM
HARTRE HARTMAN TREE FARM
Ck 138111 10109 08
Inv 5620
Line Item Date
07 10108
07 10108
Inv 5620 Total
Line Item Description
Blvd tree replacements
Blvd tree replacements
Line Item Account
720 7202 4300
700 0000 4150
764 93
1 200 00
1 964 93
Ck 138111 Total 1 964 93
Ck 13 8205
Inv 5821
Line Item Date
09 26 08
Inv 5821 Total
10 16 08
Line Item Description
Library plantings
Line Item Account
410 0000 4701 2 270 00
2 270 00
Ck 138205 Total 2 270 00
HARTRE HARTMAN TREE FARM 4 234 93
HARTMAN TREE FARM 4 234 93
HAWKINS CHEMICAL
HA WCHE HAWKINS CHEMICAL
Ck 138112 10109 08
Inv 1234341RI
Line Item Date Line Item Description
09 24 08 Ejector Modification Chlorine High Press
Inv 1234341RI Totill
Line Item Account
700 7019 4160 456 09
456 09
Ck 138112 Total 456 09
Ck 138206 10 16 08
Inv 1237311RI
Line Item Date Line Item Description
09 30108 Chlorine cylinders
Inv 1237311RI Total
Line Item Account
700 7019 4160 65 00
65 00
Inv 1240065RI
Line Item Date Line Item Description
10106 08 Hydrofluosilicic Acid
Inv 1240065RI Total
Line Item Account
700 7019 4160 4 445 77
4 445 77
Ck 138206 Total 4 510 77
HA WCHE HAWKINS CHEMICAL 4 966 86
HAWKINS CHEMICAL 4 966 86
HD Supply Waterworks L TD
HDsup HD Supply Waterworks L TD
Ck 138207 10 16 08
Inv 7861213
Line Item Date
09 04 08
Line Item Description
MH Infiltration barrier
Line Item Account
701 7024 4300 128 82
Page 18
262
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
HDsup HD Supply Waterworks LTD
Amount
128 82
Line Item Account
700 0000 4552 282 65
282 65
Line Item Account
700 0000 4250 926 78
926 78
Line Item Account
700 0000 4550 873 28
873 28
Line Item Account
700 0000 4250 142 82
142 82
2 354 35
2 354 35
2 354 35
InY 7861213 Totlli
Iny 7960056
Line Item Date Line Item Description
09 23 08 Misc supplies parts
Iny 7960056 Total
InY 7961836
Line Item Date Line Item Description
09 23 08 Misc supplies parts
InY 7961836 Totlli
Iny 7987642
Line Item Date Line Item Description
09 26 08 Misc supplies parts
Iny 7987642 Total
Iny 8041879
Line Item Date Line Item Description
10 08 08 3 Std CI Comp Flange F Steel
Iny 8041879 Totlli
Ck 138207 Total
HD Supply Waterworks L TD
HOISINGTON KOEGLER GROUP
HOIKOE HOISINGTON KOEGLER GROUP
Ck 138113 10 09 08
Iny 0080462
Line Item Date Line Item Description
10 02 08 Chan Lake Ann Stairway
InY 0080462 Totlli
Line Item Account
410 0000 4300 1 539 46
1 539 46
Ck 138113 Total 1 539 46
HOIKOE HOISINGTON KOEGLER GROUP 1 539 46
HOISINGTON KOEGLER GROUP 1 539 46
Hoops Threads
HooThr Hoops Threads
Ck 138114 10 09 08
Iny 452
Line Item Date
10 02 08
Iny 452 Total
Line Item Description
Shirts with Chan Fire logo
Line Item Account
101 1220 4375 31 95
31 95
Ck 138114 Total 31 95
HooThr Hoops Threads 31 95
Hoops Threads 31 95
Page 19
263
ICMA RETIREMENT AND TRUST 457
ICMART ICMA RETIREMENT AND TRUST 457
Ck 138115 10 09 08
Iny
Line Item Date
10 07 08
10 07 08
Iny Total
CITY OF CHANHAS
User danielle
Ck 138115 Total
ICMART
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 1 0
Amount
Line Item Description
PR Batch 406 10 2008 ICMA
PR Batch 406 10 2008 ICMA
Line Item Account
720 0000 2009
10 1 0000 2009
100 00
1 285 00
1 385 00
1 385 00
ICMA RETIREMENT AND TRUST 457 1 385 00
ICMA RETIREMENT AND TRUST 457 1 385 00
IMPERIAL PORTA PALACE
IMPPOR IMPERIAL PORTA PALACE
Ck 138208 10 16 08
InY 7142
Line Item Date
10 03 08
InY 7142 Total
Iny 7143
Line Item Date
10 03 08
InY 7143 Total
Iny 7144
Line Item Date
10 03 08
InY 7144 Total
Ck 138208 Total
IMPPOR
Line Item Description
Rental service of portable restrooms
Line Item Account
101 1550 4400 2 773 26
2 773 26
Line Item Description
Rental service of portable restrooms
Line Item Account
101 1550 4400 568 71
568 71
Line Item Description
Rental service of portable restrooms
Line Item Account
101 1550 4400 338 67
338 67
3 680 64
IMPERIAL PORTA PALACE 3 680 64
IMPERIAL PORTA PALACE 3 680 64
INDOOR LANDSCAPES INC
INDLAN INDOOR LANDSCAPES INC
Ck 138209 10 16 08
Iny 7235
Line Item Date
1 1108
Iny 7235 Total
Ck 138209 Total
INDLAN
Line Item Description
October plant service
Line Item Account
10 1 1170 4300 199 16
199 16
199 16
INDOOR LANDSCAPES INC 199 16
INDOOR LANDSCAPES INC 199 16
JEFFERSON FIRE SAFETY INC
JEFFIR JEFFERSON FIRE SAFETY INC
Ck 138116 10 09 08
Iny 152719
Line Item Date
09 30 08
Line Item Description
Streamlight survivor w o charger
Line Item Account
101 1220 4260 290 55
Page 20
264
CITY OF CHANHAS
User danieIle
Inv 152719 Total
Ck 138116 Total
Ck 138210
Inv 152917
Line Item Date
10 09 08
Inv 152917 Total
Ck 138210 Total
JEFFIR
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
290 55
290 55
10 16 08
Line Item Description
Pants Gold Tails Gold
Line Item Account
400 4105 4705 1 719 82
1 719 82
1 719 82
JEFFERSON FIRE SAFETY INC 2 010 37
JEFFERSON FIRE SAFETY INC 2 010 37
JOHNSTONE SUPPLY
JOHSUP JOHNSTONE SUPPLY
Ck 138117 10 09 08
Inv 194605
Line Item Date
09 30 08
Inv 194605 Total
KATH FUEL OIL SERVICE
katfue KATH FUEL OIL SERVICE
Ck 138075 10 06 08
Inv 229975
Line Item Date
09 11 08
Inv 229975 Total
Ck 138117 Total
JOHSUP
JOHNSTONE SUPPLY
Ck 138075 Total
Ck 138211
Inv 232475
Line Item Date
10 07 08
Inv 232475 Total
Inv 232499
Line Item Date
10 07 08
Inv 232499 Total
Ck 138211 Total
KATFUE
Line Item Description
Misc parts supplies
Line Item Account
101 1190 4530 180 83
180 83
180 83
JOHNSTONE SUPPLY 180 83
180 83
Line Item Description
unleaded ultra low 2 dyed
Line Item Account
101 1370 4170 25 196 97
25 196 97
25 196 97
10 16 08
Line Item Description
Unleaded gas Ultra low 2 dyed B2
Line Item Account
101 1370 4170 22 486 72
22 486 72
Line Item Description
Misc supplies
Line Item Account
101 1370 4170 274 77
274 77
22 761 49
KATH FUEL OIL SERVICE 47 958 46
KA TH FUEL OIL SERVICE 47 958 46
Page 21
265
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
KENNEDY GRAVEN CHARTERED
KENGRA KENNEDY GRAVEN CHARTERED
Ck 138118 10 09 08
InY 85751
Line Item Date
09 25 08
Iny 85751 Total
Line Item Description
CH135 00058 Dinner Theater Redeyelop
Line Item Account
462 0000 4300 527 40
527 40
Ck 138118 Total 527 40
KENGRA KENNEDY GRAVEN CHARTERED 527 40
KENNEDY GRAVEN CHARTERED 527 40
KIMLEY HORN AND ASSOCIATES INC
KIMHOR KIMLEY HORN AND ASSOCIATES INC
Ck 138119 10 09 08
InY 3623169
Line Item Date Line Item Description
08 31 08 CP 08 11 Downtown Transit
InY 3623169 Total
Line Item Account
462 0000 4752 6 564 05
6 564 05
Ck 138119 Total 6 564 05
KIMHOR KIMLEY HORN AND ASSOCIATES INC 6 564 05
KIMLEY HORN AND ASSOCIATES INC 6 564 05
KIND DEBRA
KINDDEBR KIND DEBRA
Ck 138120 10 09 08
Iny 100408
Line Item Date
10 04 08
Inv 100408 Total
Line Item Description
Graphic Design for Vehicle Decal
Line Item Account
101 1120 4300 42 50
42 50
Ck 138120 Total 42 50
KINDDEBR KIND DEBRA 42 50
KIND DEBRA 42 50
KREMER SPRING ALIGNMENT INC
KRESPR KREMER SPRING ALIGNMENT INC
Ck 138121 10 09 08
Iny INV0031521
Line Item Date
09 24 08
Inv INV0031521
Line Item Description
Spring Spring pin H Bracket
Total
Line Item Account
101 1320 4140 596 17
596 17
Ck 138121 Total 596 17
KRESPR KREMER SPRING ALIGNMENT INC 596 17
KREMER SPRING ALIGNMENT INC 596 17
Page 22
266
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
LAKESHORE COMMUNICATIONS LLC
LAKCOM LAKESHORE COMMUNICATIONS LLC
Ck 138122 10 09 08
InY 00118927
Line Item Date Line Item Description
09 30 08 3x7 ad in Lakeshore Weekly News
Iny 00118927 Total
Ck 138122 Total
LAKCOM
Line Item Account
700 0000 4340 441 00
441 00
441 00
LAKESHORE COMMUNICATIONS LLC 441 00
LAKE SHORE COMMUNICATIONS LLC 441 00
LeGran Homes Inc
leghomin LeGran Homes Inc
Ck 138123 10 09 08
Iny 100808
Line Item Date
10 08 08
10 08 08
Iny 100808 Total
LITTFIN MARK
LITTMARK LITTFIN MARK
Ck 138124 10 09 08
Iny 100608
Line Item Date
10 06 08
Iny 100608 Total
Ck 138123 Total
leghomin
LeGran Homes Inc
Lietz Marsha
LietMars Lietz Marsha
Ck 138212 10 16 08
Iny 100208
Line Item Date
10 02 08
Iny 100208 Total
Ck 138212 Total
LietMars
Lietz Marsha
Ck 138124 Total
Ck 138174
Iny 101008
Line Item Date
10 10 08
Iny 101008 Total
Line Item Description
Landscape Escrow 7175 Gunflint Trail
Erosion Escrow 7175 Gunflint Trail
Line Item Account
815 8201 2024
815 8202 2024
750 00
1 000 00
1 750 00
1 750 00
LeGran Homes Inc 1 750 00
1 750 00
Line Item Description
10 02 08 discussed True North
Line Item Account
101 1420 4370 225 00
225 00
225 00
Lietz Marsha 225 00
225 00
Line Item Description
Reimbursement for mtg Costco
Line Item Account
101 1220 4370 220 04
220 04
220 04
10 10 08
Line Item Description
food for open house
Line Item Account
101 1220 4375 390 59
390 59
Page 23
267
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Ck 138174 Total
Amount
390 59
LITTMARK LITTFIN MARK 610 63
LITTFIN MARK 610 63
LLOYDS CONSTRUCTION SERVICES
LLOCON LLOYDS CONSTRUCTION SERVICES
Ck 138213 10 16 08
Iny 0535659 IN
Line Item Date Line Item Description
09 26 08 Tipping fee transfer station
Iny 0535659 IN Total
Line Item Account
101 1550 4350 78 00
78 00
Ck 138213 Total 78 00
LLOCON LLOYDS CONSTRUCTION SERVICES 78 00
LLOYDS CONSTRUCTION SERVICES 78 00
MACQUEEN EQUIPMENT
MACEQU MACQUEEN EQUIPMENT
Ck 138125 10 09 08
Iny 2085666
Line Item Date Line Item Description
09 24 08 Misc parts
InY 2085666 Total
Line Item Account
700 0000 4140 1 047 26
1 047 26
Ck 138125 Total 1 047 26
MACEQU MACQUEEN EQUIPMENT 1 047 26
MACQUEEN EQUIPMENT 1 047 26
Masterpiece Landscaping
maslan Masterpiece Landscaping
Ck 138126 10 09 08
Iny 100708
Line Item Date
10 07 08
Iny 100708 Total
Line Item Description
Grading Escrow 7636 S Shore Dr 08 02
Line Item Account
815 8203 2024 500 00
500 00
Ck 138126 Total 500 00
maslan Masterpiece Landscaping 500 00
Masterpiece Landscaping 500 00
MAUND ENTERTAINMENT INC
MAUENT MAUND ENTERTAINMENT INC
Ck 138215 10 16 08
Iny 101408
Line Item Date
10 14 08
Iny 101408 Total
Line Item Description
Facepainters for Halloween
Line Item Account
101 1614 4300 450 00
450 00
Ck 138215 Total 450 00
Page 24
268
CITY OF CHANHAS
User danielle
MAUENT
Accounts Payable
Check Detail Report Detail
Printed 10 1 7 08 I 1 10
MAUND ENTERTAINMENT INC
Amount
450 00
MAUND ENTERTAINMENT INC 450 00
Maurer David
MaurDavi Maurer David
Ck 138128 10 09 08
Inv 100808
Line Item Date
10 08 08
10 08 08
Inv 100808 Total
Ck 138128 Total
MaurDavi
Maurer David
Line Item Description
Landscape Escrow 6845 Lake Harrison Cir
Erosion Escrow 6845 Lake Harrison Cir
Line Item Account
815 8201 2024
815 8202 2024
500 00
500 00
1 000 00
1 000 00
Maurer David 1 000 00
1 000 00
MaurhilI Auto Glass Inc
MauAut MaurhilI Auto Glass Inc
Ck 138127 10 09 08
Inv IMG092113711
Line Item Date Line Item Description
09 16 08 Labor on windshield
Inv IMG092113711 Total
Ck 138127 Total
MauAut
MaurhilI Auto Glass Inc
McLain Quinn
mclaquin McLain Quinn
Ck 138216 10 16 08
Inv 101508
Line Item Date
10 15 08
Inv 101508 Total
Ck 138216 Total
mclaquin
McLain Quinn
MEDICA
MEDICA MEDICA
Ck 138217 10 16 08
Inv 0015050601
Line Item Date
10 13 08
10 13 08
10 13 08
10 13 08
10 1 3 08
10 1 3 08
Line Item Account
700 0000 4140 209 00
209 00
209 00
MaurhilI Auto Glass Inc 209 00
209 00
Line Item Description
2008 Street Improvement Proj 08 01
Line Item Account
601 6018 4751 396 00
396 00
396 00
McLain Quinn 396 00
396 00
Line Item Description
Nov medical bill COBRA
Nov medical bill
Nov medical bill
Nov medical bill
Nov medical bill
Nov medical bill
Line Item Account
101 0000 2012
210 0000 2012
720 0000 2012
701 0000 2012
700 0000 2012
101 0000 2012
265 52
431 42
1 758 65
2 100 43
2 764 04
25 464 25
Page 25
269
MERLINS ACE HARDWARE
MERACE MERLINS ACE HARDWARE
Ck 138129 10 09 08
Iny 093008
Line Item Date
09 30 08
09 30 08
09 30 08
09 30 08
09 30 08
09 30 08
09 30 08
09 30 08
09130 08
09 30 08
09 30 08
09 30 08
09 30 08
09 30 08
Iny 093008 Total
CITY OF CHANHAS
User danielle
InY 0015050601 Total
Ck 13 8217 Total
MEDICA
MEDICA
Ck 138129 Total
MERACE
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
32 784 31
32 784 31
MEDICA 32 784 31
32 784 31
Line Item Description
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Line Item Account
101 1220 4350
101 1170 4110
101 1320 4120
101 1550 4120
101 1250 4140
101 1600 4130
700 0000 4550
101 1220 4290
701 0000 4260
701 0000 4150
700 7020 4120
101 1220 4120
700 0000 4150
101 1550 4150
1 92
21 24
30 40
33 75
36 56
43 80
46 72
53 09
54 55
59 35
127 39
152 02
156 59
875 58
1 692 96
1 692 96
MERLINS ACE HARDWARE 1 692 96
MERLINS ACE HARDWARE 1 692 96
METRO FIRE
METFIR METRO FIRE
Ck 138132 10 09 08
Iny 32734
Line Item Date Line Item Description
10 02 08 Glasses
Iny 32734 Total
METRO UTILITIES
METUTI METRO UTILITIES
Ck 138218 10 16 08
Iny 32309
Line Item Date
10 08 08
Iny 32309 Total
Ck 138132 Total
METFIR
METRO FIRE
Ck 138218 Total
Line Item Account
101 1220 4120 134 71
134 71
134 71
METRO FIRE 134 71
134 71
Line Item Description
Red Flags Regional Meeting 10 08 08
Line Item Account
101 1130 4370 35 00
35 00
35 00
Page 26
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Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 1 0
METUTI METRO UTILITIES
Amount
35 00
METRO UTILITIES 35 00
METROCALL
METROC METROCALL
Ck 138133 10 09 08
Iny R0315834J
Line Item Date Line Item Description
10 01 08 Wireless bill
10 01 08 Wireless bill
10 01 08 Wireless bill
10 01 08 Wireless bill
Iny R0315834J Total
Line Item Account
101 1320 4310
700 0000 4310
701 0000 4310
101 1220 4310
3 76
5 21
5 21
7 25
21 43
Ck 138133 Total 21 43
METROC METROCALL 21 43
METROCALL 21 43
METROPOLITAN COUNCIL
METC02 METROPOLITAN COUNCIL Account 701 0000 4509
Ck 138131 10 09 08
Iny 883261
Line Item Date Line Item Description
10 02 08 Chan wastewater flow
Iny 883261 Total
Line Item Account
701 0000 4509 99 349 53
99 349 53
Ck 138131 Total 99 349 53
METC02 METROPOLITAN COUNCIL 99 349 53
METROPOLITAN COUNCIL 99 349 53
Metropolitan Council Eny SyCS
metco Metropolitan Council Eny SyCS Account
Ck 138130 10 09 08
InY 093008
Line Item Date
09 30 08
09 30 08
Iny 093008 Total
101 1250 3816
Line Item Description
Sept 2008 SAC Monthly Report
Sept 2008 SAC Monthly Report
Line Item Account
101 1250 3816
701 0000 2023
127 75
12 775 00
12 647 25
Ck 138130 Total 12 647 25
metco Metropolitan Council Eny SyCS 12 647 25
Metropolitan Council Eny SyCS 12 647 25
MINGER CONSTRUCTION
MINGER MINGER CONSTRUCTION
Ck 138134 10 09 08
Iny 1998
Line Item Date
09 30 08
Iny 1998 Total
Line Item Description
Public Works Bldg
Line Item Account
421 0000 4300 5 930 00
5 930 00
Page 27
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CITY OF CHANHAS
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Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Ck 138134 Total
Amount
5 930 00
MINGER MINGER CONSTRUCTION 5 930 00
MINGER CONSTRUCTION 5 930 00
Minnesota UC Fund
mnucfu Minnesota UC Fund
Ck 138221 10 16 08
Inv 100808
Line Item Date
10 08 08
10 08 08
Inv 100808 Total
Line Item Description
Quarter 3 2008
Quarter 3 2008
Line Item Account
10 1 1180 4060
10 1 113 0 4060
2 34
964 57
966 91
Ck 138221 Total 966 91
mnucfu Minnesota UC Fund 966 91
Minnesota UC Fund 966 91
MN ANIMAL CONTROL ASSOCIATION
maca MN ANIMAL CONTROL ASSOCIATION
Ck 138214 10 16 08
Inv 101308
Line Item Date Line Item Description
10 13 08 10 21 08 MACA Fall Conference 2008
Inv 101308 Total
Line Item Account
101 1260 4370 95 00
95 00
Ck 138214 Total 95 00
maca MN ANIMAL CONTROL ASSOCIATION 95 00
MN ANIMAL CONTROL ASSOCIATION 95 00
MN CHILD SUPPORT PAYMENT CTR
MNCHIL MN CHILD SUPPORT PAYMENT CTR
Ck 138135 10 09 08
Inv
Line Item Date
10 07 08
10 07 08
Inv Total
Line Item Description
PR Batch 406 10 2008 Garnishment
PR Batch 406 10 2008 Garnishment
Line Item Account
700 0000 2006
701 0000 2006
179 04
179 05
358 09
Ck 138135 Total 358 09
MNCHIL MN CHILD SUPPORT PAYMENT CTR 358 09
MN CHILD SUPPORT PAYMENT CTR 358 09
MN DEPT OF LABOR AND INDUSTRY
MNLABO MN DEPT OF LABOR AND INDUSTRY Account 101 1250 3818
Ck 138136 10 09 08
Inv 5039019030
Line Item Date Line Item Description
09 30 08 Sept 2008 Monthly Bldg Surchg Report
09 30 08 Sept 2008 Monthly Bldg Surchg Report
Line Item Account
101 1250 3818
101 0000 2022
62 12
3 103 24
Page 28
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CITY OF CHANHAS
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InY 5039019030 Total
Ck 138136 Total
MNLABO
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 1 0
Amount
3 041 12
3 041 12
MN DEPT OF LABOR AND INDUSTRY 3 041 12
MN DEPT OF LABOR AND INDUSTRY 3 041 12
MN DEPT OF REVENUE
MNREV MN DEPT OF REVENUE
Ck 138137 10 09 08
Iny 100208
Line Item Date
10 02 08
Iny 100208 Total
MN FALL MAINTENANCE EXPO
MNFALL MN FALL MAINTENANCE EXPO
Ck 138220 10 16 08
Iny 101508
Line Item Date
10 15 08
Iny 101508 Total
Ck 138137 Total
MNREV
MN DEPT OF REVENUE
Ck 138220 Total
MNFALL
Line Item Description
App for Renewal of Special Fuel License
Line Item Account
101 1370 4170 25 00
25 00
25 00
MN DEPT OF REVENUE 25 00
25 00
Line Item Description
2008 MN Fall Maint Expo
Line Item Account
101 1320 4370 175 00
175 00
175 00
MN FALL MAINTENANCE EXPO 175 00
MN FALL MAINTENANCE EXPO 175 00
MN NCPERS LIFE INSURANCE
NCPERS MN NCPERS LIFE INSURANCE
Ck 138143 10 09 08
Iny
Line Item Date
10 07 08
10 07 08
10 07 08
Iny Total
Ck 138143 Total
NCPERS
Line Item Description
PR Batch 406 10 2008 NCPERS life insurance
PR Batch 406 102008 NCPERS life insurance
PR Batch 406 102008 NCPERS life insurance
Line Item Account
700 0000 2011
701 0000 2011
101 0000 2011
1 60
1 60
12 80
16 00
16 00
MN NCPERS LIFE INSURANCE 16 00
MN NCPERS LIFE INSURANCE 16 00
MN Society of Arboriculture
MNARB MN Society of Arboriculture
Ck 138219 10 16 08
Iny 10 1208
Line Item Date
10 12 08
Line Item Description
MSA Award dinner tickets
Line Item Account
720 7202 4370 72 00
Page 29
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Iny 101208 Total
Ck 138219 Total
MNARB
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
72 00
72 00
MN Society of Arboriculture 72 00
MN Society of Arboriculture 72 00
MN VALLEY ELECTRIC COOP
MVEC MN VALLEY ELECTRIC COOP
Ck 138140 10 09 08
InY 091808
Line Item Date
09 18 08
09 18 08
09 18 08
09 18 08
InY 091808 Total
Ck 138140 Total
Ck 138223
Iny 101008
Line Item Date
10 1 0 08
10 1 0 08
Iny 101008 Total
Ck 138223 Total
MVEC
Line Item Description
Sept electric bill
Sept electric bill
Sept electric bill
Sept electric bill
Line Item Account
101 1600 4320
700 0000 4320
701 0000 4320
101 1350 4320
23048
41 19
305 23
3 565 86
3 935 76
3 935 76
10 16 08
Line Item Description
Oct Bluff Crk Audubon Rd
October electric bill
Line Item Account
101 1350 4320
101 1350 4320
29 23
186 84
216 07
216 07
MN VALLEY ELECTRIC COOP 4 151 83
MN VALLEY ELECTRIC COOP 4 151 83
MSRS
MSRS MSRS
Ck 138138
Iny
Line Item Date
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 09 08
Line Item Description
PR Batch 406 102008 Post Health 05 Emplr NO FICA
PR Batch 406102008 Post Health 05 Emplr
PR Batch 406 10 2008 Post Health 3 Emplr
PR Batch 406 10 2008 Post Health 3 Emplr
PR Batch 406 10 2008 Post Health I Emplr NO FICA
PR Batch 406 102008 Post Health 05 Emplr
PR Batch 406 10 2008 Post Health 05 Emplr
PR Batch 406 10 2008 Post Health 05 Emplr
PR Batch 406 10 2008 Post Health I Emplr
PR Batch 406 10 2008 Post Health I Emplr
PR Batch 406 10 2008 Ret Health 5
PR Batch 406 10 2008 Ret Health 3
PR Batch 406 102008 Ret Health 3
PR Batch 406 10 2008 Post Health 1 Emplr
PR Batch 406 10 2008 Post Health 1 Emplr
PR Batch 406 10 2008 Post Health 2 Emplr
PR Batch 406 10 2008 Ret Health 5
PR Batch 406 10 2008 Ret Health 5
PR Batch 406 10 2008 Post Health 2 Emplr
PR Batch 406 102008 Ret Health 5 NO FICA
Line Item Account
10 1 0000 20 16
210 0000 2016
700 0000 2016
701 0000 2016
101 0000 2016
700 0000 2016
701 0000 2016
720 0000 2016
210 0000 2016
720 0000 2016
210 0000 2016
700 0000 2016
701 0000 2016
701 0000 2016
700 0000 2016
700 0000 2016
700 0000 2016
701 0000 2016
701 0000 2016
101 0000 2016
0 14
0 25
0 28
0 28
0040
0 55
0 56
1 41
1 50
1 97
3 23
3 72
3 72
3 78
5 17
6 56
7 29
7 31
7047
9 54
Page 30
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CITY OF CHANHAS
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10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
10 07 08
Inv Total
Ck 138138 Total
MSRS
MSRS
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 II 10
PR Batch 406 10 2008 Post Health 05 Emplr
PR Batch 406 10 2008 Ret Health 5
PR Batch 406 10 2008 Ret Health 1
PR Batch 406 10 2008 Post Health 5 Emplr
PR Batch 406 10 2008 Post Health 3 Emplr
PR Batch 406 10 2008 Ret Health 1
PR Batch 406 10 2008 Ret Health l NO FICA
PR Batch 406 10 2008 Post Health 2 Emplr
PR Batch 406 10 2008 Post Health 1 Emplr
PR Batch 406 10 2008 Post Health 7 Emplr
PR Batch 406 10 2008 Ret Health 1
PR Batch 406 10 2008 Ret Health 1
PR Batch 406 10 2008 Ret Health 2
PR Batch 406 10 2008 Ret Health 2
PR Batch 406 10 2008 Ret Health 5
PR Batch 406 10 2008 Ret Health 5
PR Batch 406 10 2008 Ret Health 3
PR Batch 406 10 2008 Ret Health 2
PR Batch 406 10 2008 Ret Health 1
PR Batch 406 10 2008 Ret Health 7
101 0000 2016
720 0000 2016
210 0000 2016
101 0000 2016
101 0000 2016
720 0000 2016
10 1 0000 20 16
101 0000 2016
101 0000 2016
101 0000 2016
701 0000 2016
700 0000 2016
700 0000 2016
701 0000 2016
101 0000 2016
101 0000 2016
101 0000 2016
101 0000 2016
101 0000 2016
101 0000 2016
Amount
11 63
18 45
19 63
20 44
22 21
25 87
27 51
36 77
39 07
41 82
48 91
68 16
85 88
97 80
151 81
267 28
290 41
480 50
510 79
546 68
2 876 75
2 876 75
MSRS 2 876 75
2 876 75
Muniteeh Ine
Munite Muniteeh Ine
Ck 138139 10 09 08
Inv
Line Item Date Line Item Description
10 08 08 Test cold water meter
Inv Total
Ck 138139 Total
Munite
Muniteeh Ine
Musie Unlimited
musunl Musie Unlimited
Ck 138222 10 16 08
Inv 090608
Line Item Date
09 06 08
Inv 090608 Total
Ck 138222 Total
musunl
Musie Unlimited
Line Item Account
700 0000 4250 75 00
75 00
75 00
Muniteeh Ine 75 00
75 00
Line Item Description
Lullaby ofthe Dove
Line Item Account
101 1560 4120 8 55
8 55
8 55
Musie Unlimited 8 55
8 55
Page 31
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
MX Logic
MXLog MX Logic
Ck 138224 10 16 08
Iny INV214648
Line Item Date Line Item Description
1 1 08 MX Critical Defense
Iny INV214648 Total
Line Item Account
101 1160 4300 97 00
97 00
Ck 138224 Total 97 00
MXLog MX Logic 97 00
MX Logic 97 00
NATIONWIDE RETIREMENT SOLUTION
NA TRET NATIONWIDE RETIREMENT SOLUTION
Ck 138141 10 09 08
Iny
Line Item Date
10 07 08
10 07 08
10 07 08
10 07 08
Iny Total
Line Item Description
PR Batch 406 10 2008 Nationwide Retirement
PR Batch 406 10 2008 Nationwide Retirement
PR Batch 406 10 2008 Nationwide Retirement
PR Batch 406 10 2008 Nationwide Retirement
Line Item Account
720 0000 2009
700 0000 2009
701 0000 2009
101 0000 2009
50 00
302 54
455 84
4 190 40
4 998 78
Ck 138141 Total 4 998 78
Ck 138142
Iny
Line Item Date
10 08 08
Iny Total
10 09 08
Line Item Description
PR Batch 499 10 2008 USCM Fire Dept
Line Item Account
10 1 0000 2009 1 894 96
1 894 96
Ck 138142 Total 1 894 96
NATRET NATIONWIDE RETIREMENT SOLUTION 6 893 74
NATIONWIDE RETIREMENT SOLUTION 6 893 74
NEOPOST LEASING
NEOLEA NEOPOST LEASING
Ck 138225 10 16 08
InY 44650185
Line Item Date Line Item Description
09 28 08 Meter rental
InY 44650185 Totw
Line Item Account
101 1120 4410 1 036 62
1 036 62
Ck 138225 Total 1 036 62
NEOLEA NEOPOST LEASING 1 036 62
NEOPOST LEASING 1 036 62
Newman Michelle L
NewmMich Newman Michelle L
Ck 138226 10 16 08
Iny 101
Line Item Date
10 09 08
Line Item Description
Zumba 7 week session
Line Item Account
101 1539 4300 504 00
Page 32
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CITY OF CHANHAS
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Inv 101 Total
Ck 138226 Total
NewmMich
Newman Michelle L
Newman Michelle L
NEXTEL
NEXTEL NEXTEL
Ck 138144 10 09 08
Inv 603663316082
Line Item Date Line Item Description
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
09 22 08 Sept wireless bill
Inv 603663316082 Totw
Ck 138144 Total
NEXTEL
NEXTEL
NEXTEL
O REILLY AUTOMOTIVE INC
OREAUT O REILLY AUTOMOTIVE INC
Ck 138146 10 09 08
Inv 092808
Line Item Date
09 28 08
09 28 08
09 28 08
09 28 08
09 28 08
09 28 08
09 28 08
Inv 092808 Totw
Ck 138146 Total
OREAUT
Line Item Description
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Misc supplies parts
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
504 00
504 00
504 00
504 00
Line Item Account
101 1530 4310
101 1170 4310
720 0000 4310
101 1260 4310
101 1130 4310
101 1160 4310
101 1600 4310
101 1520 4310
10 1 1550 431 0
700 0000 4310
701 0000 4310
101 1370 4310
101 1220 4310
101 1310 4310
101 1320 4310
101 1120 4310
101 1250 4310
20 08
22 64
46 27
48 34
48 68
74 34
79 08
130 13
153 oI
163 18
163 18
175 84
222 44
228 15
242 50
307 96
313 28
2 439 10
2 439 10
2 439 10
2 439 10
Line Item Account
101 1220 4120
101 1320 4170
101 1250 4140
101 1320 4120
101 1320 4140
700 0000 4120
700 0000 4140
4 60
31 30
33 90
54 00
55 36
87 33
412 60
679 09
679 09
O REILLY AUTOMOTIVE INC
O REILLY AUTOMOTIVE INC
679 09
679 09
Page 33
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 1 0
Amount
OEHME PAUL
OEHMPAUL OEHME PAUL
Ck 138145 10 09 08
Inv 092508
Line Item Date
09 25108
09 25108
Inv 092508 Total
Line Item Description
Mileage Reimbursement 09 25 Mtg
Mileage Reimbursement 09 24 Mtg
Line Item Account
10 1 1310 43 70
101 1310 4370
9 36
31 01
40 37
Ck 138145 Total 40 37
OEHMPAUL OEHME PAUL 40 37
OEHME PAUL 40 37
ONVOY
ONVOY ONVOY Account 101 1160 4320
Ck 138227 10 16 08
Inv 081002009061
Line Item Date Line Item Description
10101 08 Leve 3 site Excess bandwidth disk spa
Inv 081002009061 Total
Line Item Account
101 1160 4320 378 47
378 47
Ck 138227 Total 378 47
ONVOY ONVOY 378 47
ONVOY 378 47
PARROTT CONTRACTING INC
PARCON PARROTT CONTRACTING INC
Ck 138147 10 09 08
Inv 3
Line Item Date
08 06 08
Inv 3 Total
Line Item Description
Construction contract lift station 3
Line Item Account
701 7015 4751 13 632 60
13 632 60
Ck 138147 Total 13 632 60
PARCON PARROTT CONTRACTING INC 13 632 60
PARROTT CONTRACTING INC 13 632 60
PARTEK SUPPLY INC
PARSUP PARTEKSUPPLYINC
Ck 138148 10 09 08
Inv 23828
Line Item Date Line Item Description
09 26 08 Preassemb1ed silt fence
Inv 23828 Total
Line Item Account
700 4020 4120 31 16
31 16
Ck 138148 Total 31 16
PARSUP PARTEK SUPPLY INC 31 16
PARTEK SUPPLY INC 31 16
Page 34
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 II I 0
Amount
PARTS ASSOCIATES INC
PARTS PARTS ASSOCIATES INC
Ck 138149 10 09 08
Inv P AI0788934
Line Item Date Line Item Description
09 12 08 Misc parts supplies
Inv P AI0788934 Total
Line Item Account
101 1320 4120 46 46
46 46
Ck 138149 Total 46 46
PARTS PARTS ASSOCIATES INC 46 46
PARTS ASSOCIATES INC 46 46
Paynter Lisa
paynlisa Paynter Lisa
Ck 138150 10 09 08
Inv 100208
Line Item Date
10 02 08
Inv 100208 Total
Line Item Description
Refund Modeling Poise Posture
Line Item Account
101 1538 3631 75 00
75 00
Ck 138150 Total 75 00
paynlisa Paynter Lisa 75 00
Paynter Lisa 75 00
PEOPLES ELECTRICAL CONTRACTORS
PEOELE PEOPLES ELECTRICAL CONTRACTORS
Ck 138151 10 09 08
Inv 35276
Line Item Date
09 30 08
Inv 35276 Total
Line Item Description
Fixed 6 can lights in front of Fire Stat
Line Item Account
101 1220 4510 437 75
437 75
Ck 138151 Total 437 75
PEOELE PEOPLES ELECTRICAL CONTRACTORS 437 75
PEOPLES ELECTRICAL CONTRACTORS 437 75
Piano Movers Extraordinaire In
piamov Piano Movers Extraordinaire In
Ck 138228 10 16 08
Inv 101508
Line Item Date
10 15 08
10 15 08
Inv 101508 Total
Line Item Description
Piano Move Centenial Hills Sr Ctr Rec C
Piano Move Centenial Hills Sr Ctr Rec C
Line Item Account
101 1560 4300
101 1530 4300
66 50
66 50
133 00
Ck 138228 Total 133 00
piamov Piano Movers Extraordinaire In 133 00
Piano Movers Extraordinaire In 133 00
Page 35
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CITY OF CHANHAS
User danielle
Quality Control Integration
qualeon Quality Control Integration
Ck 138152 10 09 08
Inv 350
Line Item Date Line Item Description
09 26 08 Service call effluent valve filter
Inv 350 Total
Ck 138152 Total
qualeon
Quality Control Integration
Quality Control Integration
Quality Flow Systems Ine
QUAFLO Quality Flow Systems Ine
Ck 138229 10 16 08
Inv 20452
Line Item Date
10 03 08
Inv 20452 Total
Ck 138229 Total
QUAFLO
Quality Flow Systems Ine
QWEST
QWEST QWEST
Ck 138230 10 16 08
Inv 100108
Line Item Date
1 1 08
10 01 08
Inv 100108 Total
Ck 138230 Total
QWEST
QWEST
Line Item Description
CIP Project SS O 17
Quality Flow Systems Ine
Line Item Description
Oct bill for services
Oct bill for services
QWEST
RDO EQUIPMENT CO
RDOEQU RDO EQUIPMENT CO
Ck 138153 10 09 08
Inv P37797
Line Item Date
09 25 08
Inv P37797 Total
Line Item Description
Misc parts
Inv P37957
Line Item Date Line Item Description
09 30 08 Misc parts supplies
Inv P37957 Total
Ck 138153 Total
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 II 1 0
Amount
Line Item Account
700 0000 4552 441 25
441 25
441 25
441 25
441 25
Line Item Account
701 0000 4751 23 749 50
23 749 50
23 749 50
23 749 50
23 749 50
Line Item Account
700 0000 4310
701 0000 4310
34 29
34 29
68 58
68 58
68 58
68 58
Line Item Account
101 1320 4120 153 72
153 72
Line Item Account
101 1320 4120 598 96
598 96
752 68
Page 36
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CITY OF CHANHAS
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Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
RDOEQU RDO EQUIPMENT CO
Amount
752 68
RDO EQUIPMENT CO 752 68
Reed Katie
ReedKati Reed Katie
Ck 138154 10 09 08
Iny 100808
Line Item Date Line Item Description
10 08 08 Microwaye
Iny 100808 Total
Line Item Account
101 1310 4705 50 00
50 00
Ck 138154 Total 50 00
ReedKati Reed Katie 50 00
Reed Katie 50 00
RICE RICHARD
RICERICH RICE RICHARD
Ck 138155 10 09 08
Iny 092708
Line Item Date
09 27 08
Iny 092708 Total
Line Item Description
Sept 23 27 Firehouse Software Conferenc
Line Item Account
101 1220 4370 120 03
120 03
Ck 138155 Total 120 03
RICERICH RICE RICHARD 120 03
RICE RICHARD 120 03
RICOH
RICOH RICOH
Ck 138156 10 09 08
InY 403406920
Line Item Date Line Item Description
09 02 08 Maintenance Agreement AF2232C
InY 403406920 Total
Line Item Account
101 1310 4530 264 00
264 00
Ck 138156 Total 264 00
RICOH RICOH 264 00
RICOH 264 00
Riese Family Properties LLC
RIESFRED Riese Family Properties LLC
Ck 13 823 1 10 16 08
Iny 67
Line Item Date
10 08 08
Iny 67 Total
Line Item Description
Landscape Electrical Services
Line Item Account
101 1550 4300 393 46
393 46
Iny 69
Line Item Date
10 08 08
Line Item Description
Landscape Electrical Services
Line Item Account
101 1550 4300 786 90
Page 37
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User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 II 10
lnv 69 Total
Amount
786 90
Ck 13823 I Total 1 180 36
RIESFRED Riese Family Properties LLC 1 180 36
Riese Family Properties LLC 1 180 36
Road Machinery Supplies
RoaMac Road Machinery Supplies
Ck 138232 10 16 08
lnv S37749
Line Item Date Line Item Description
10 06 08 Cartridge
lnv S37749 Total
Line Item Account
101 1320 4120 78 78
78 78
Ck 138232 Total 78 78
RoaMac Road Machinery Supplies 78 78
Road Machinery Supplies 78 78
SCHINDLER ELEVATOR CORP
SCHELE SCHINDLER ELEVATOR CORP
Ck 138157 10 09 08
Inv 7151079553
Line Item Date Line Item Description
09 30 08 Repair on emergency cab phone
Inv 7151079553 Totw
Line Item Account
10 1 I 170 4530 279 85
279 85
Ck 138157 Total 279 85
SCHELE SCHINDLER ELEVATOR CORP 279 85
SCHINDLER ELEVATOR CORP 279 85
Schroeder Drywall Inc
SchDry Schroeder Drywall Inc
Ck 138233 10 16 08
lnv 1207
Line Item Date Line Item Description
09 22 08 Remodel evidence room
lnv 1207 Total
Line Item Account
210 0000 4300 1 480 00
1 480 00
lnv 1208
Line Item Date
09 22 08
lnv 1208 Total
Line Item Description
Build room in lobby area
Line Item Account
210 0000 4300 2 970 00
2 970 00
Ck 138233 Total 4 450 00
SchDry Schroeder Drywall Inc 4 450 00
Schroeder Drywall Inc 4 450 00
Page 38
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 1 0
Amount
SHOREWOODTRUEVALUE
SHOTRU SHOREWOODTRUEVALUE
Ck 138158 10 09 08
InY 87417
Line Item Date Line Item Description
09 03 08 Bulk hillman hardware
Iny 87417 Total
Iny 87588
Line Item Date
09 12 08
Iny 87588 Total
Iny 87708
Line Item Date
09 18 08
Iny 87708 Total
Iny 87845
Line Item Date
09 26 08
Iny 87845 Total
Iny 87853
Line Item Date
09 26 08
Iny 87853 Total
Iny 87855
Line Item Date
09 26 08
Iny 87855 Total
Ck 138158 Total
SHOTRU
Line Item Description
Bulk hillman hardware
Line Item Account
10 1 1170 4510 2 90
2 90
Line Item Account
101 1170 4510 10 22
10 22
Line Item Account
101 1190 4510 10 76
10 76
Line Item Account
101 1220 4530 13 82
13 82
Line Item Account
101 1220 4530 5 94
5 94
Line Item Account
101 1220 4350 54 96
54 96
98 60
98 60
98 60
Line Item Description
Bulk hillman hardware dCON Mouse
Line Item Description
Wht Ext Cord
Line Item Description
Polar Plug Polar Connector
Line Item Description
Misc supplies
SHOREWOODTRUEVALUE
SHOREWOOD TRUE VALUE
SIMPLEX GRINNELL
SIMGRI SIMPLEX GRINNELL
Ck 138234 10 16 08
InY 72477223
Line Item Date Line Item Description
09 29 08 Lake Ann Park shed
InY 72477223 Total
SIWEK LUMBER MILLWORK INC
SIWLUM SIWEK LUMBER MILLWORK INC
Ck 138235 10 16 08
Inv 89213I
Line Item Date
09 30 08
Ck 138234 Total
SIMGRI
SIMPLEX GRINNELL
Line Item Account
101 1550 4300 1 121 73
1 121 73
1 121 73
SIMPLEX GRINNELL 1 121 73
1 121 73
Line Item Description
Misc supplies
Line Item Account
101 1550 4510 505 88
Page 39
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Inv 892131 Total
Amount
505 88
Inv CR
Line Item Date
1 1 08
Inv CR Total
Line Item Description
CR Siwek bought logs from city
Line Item Account
101 1550 3901 240 35
240 35
Ck 138235 Total 265 53
SIWLUM SIWEK LUMBER MILLWORK INC 265 53
SIWEK LUMBER MILLWORK INC 265 53
SM HENTGES SONS
SMHEN SM HENTGES SONS
Ck 138236 10 16 08
Inv 093008
Line Item Date
09 30 08
Inv 093008 Total
Line Item Descriotion
CP 08 01 2008 Street Improvements
Line Item Account
601 6018 4751 693 101 87
693 101 87
Ck 138236 Total 693 101 87
SMHEN SM HENTGES SONS 693 101 87
SM HENTGES SONS 693 101 87
SOUTHWEST SUBURBAN PUBLISHING
sousub SOUTHWEST SUBURBAN PUBLISHING
Ck 138160 10 09 08
Inv 093008
Line Item Date
09 30 08
09 30 08
Inv 093008 Total
Line Item Description
Sept advertising postings
Sept advertising postings
Line Item Account
101 1410 4340
10 1 111 0 4340
149 76
3 123 54
3 273 30
Ck 138160 Total 3 273 30
sousub SOUTHWEST SUBURBAN PUBLISHING 3 273 30
SOUTHWEST SUBURBAN PUBLISHING 3 273 30
SPARTAN MOTOR CHASSIS INC
SPAMOT SPARTAN MOTOR CHASSIS INC
Ck 138237 10 16 08
Inv IN00371260
Line Item Date Line Item Descriotion
10 02 08 Switch door switch
Inv IN00371260 Total
Line Item Account
10 1 1220 4140 28 14
28 14
Inv IN00371311
Line Item Date
10 03 08
Inv IN00371311
Line Item Description
Seat belt
Total
Line Item Account
101 1220 4520 152 20
152 20
Ck 138237 Total 180 34
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
SPAMOT SPARTAN MOTOR CHASSIS INC
Amount
180 34
SPARTAN MOTOR CHASSIS INC 180 34
Strang Kristi
StraKris Strang Kristi
Ck 138161 10 09 08
Iny 100808
Line Item Date
10 08 08
Iny 100808 Total
Line Item Description
WaterWise Landscape Rebate Program
Line Item Account
720 7204 4901 187 50
187 50
Ck 138161 Total 187 50
StraKris Strang Kristi 187 50
Strang Kristi 187 50
STREICHER S
STREIC STREICHER S
Ck 138238 10 16 08
Iny 1558843
Line Item Date Line Item Description
10 10 08 Badge
Iny 1558843 Total
Line Item Account
101 1220 4240 324 77
324 77
Ck 138238 Total 324 77
STREIC STREICHER S 324 77
STREICHER S 324 77
Stutzman John
StutJohn Stutzman John
Ck 138239 10 16 08
Iny 101408
Line Item Date
10 14 08
Iny 101408 Total
Line Item Description
Change for Halloween Party
Line Item Account
101 0000 1027 250 00
250 00
Ck 138239 Total 250 00
StutJohn Stutzman John 250 00
Stutzman John 250 00
SUBURBAN CHEVROLET
SUBCHE SUBURBAN CHEVROLET
Ck 138162 10 09 08
Iny 131732
Line Item Date
09129 08
Iny 131732 Total
Line Item Description
Misc parts
Line Item Account
101 1550 4140 39 37
39 37
Ck 138162 Total 39 37
SUBCHE SUBURBAN CHEVROLET 39 37
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CITY OF CHANHAS
User danielle
SUBURBAN CHEVROLET
SUNRAM CONSTRUCTION
SUNRAM SUNRAM CONSTRUCTION
Ck 13 8240 10 16 08
InY 6
Line Item Date
10 13 08
Iny 6 Total
Line Item Description
Lake Ann picnic shelter project
Ck 138240 Total
SUNRAM SUNRAM CONSTRUCTION
SUNRAM CONSTRUCTION
Superior Wireless Communicatio
supwir Superior Wireless Communicatio
Ck 138163 10 09 08
InY 22587
Line Item Date
10 01 08
Iny 22587 Total
Line Item Description
Misc wireless supplies
Ck 138163 Total
supwir
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
39 37
Line Item Account
410 0000 4705 6 792 28
6 792 28
6 792 28
6 792 28
6 792 28
Line Item Account
101 1160 4530 264 39
264 39
264 39
Superior Wireless Communicatio
264 39 Superior Wireless Communicatio
TECHNAGRAPHlCS
TECGRA TECHNAGRAPHICS
Ck 138164 10 09 08
Iny 8558011
Line Item Date Line Item Description
09 30 08 LH Deliyery only
Iny 8558011 Total
Ck 138164 Total
TECGRA TECHNAGRAPHICS
TECHNAGRAPHICS
THEIS KEN
THEIKEN THEIS KEN
Ck 138241 10 16 08
Iny 101408
Line Item Date
10 14 08
Iny 101408 Total
Line Item Description
Payment for Halloween Hayrides
Ck 138241 Total
THEIKEN THEIS KEN
THEIS KEN
264 39
Line Item Account
101 1170 4110 24 31
24 31
24 31
24 31
24 31
Line Item Account
101 1614 4300 450 00
450 00
450 00
450 00
450 00
Page 42
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
Traffic Marking Service Inc
TraMar Traffic Marking Service Inc
Ck 138242 10 16 08
Iny 3753
Line Item Date
09 29 08
Iny 3753 Total
Line Item Description
Solid line white striping double yello
Line Item Account
601 6018 4300 74 78
74 78
Ck 138242 Total 74 78
TraMar Traffic Marking Service Inc 74 78
Traffic Marking Service Inc 74 78
UNITED WAY
UNIW A Y UNITED WAY
Ck 138165 10 09 08
Iny
Line Item Date
10 07 08
10 07 08
Iny Total
Line Item Description
PR Batch 406102008 United Way
PR Batch 406 102008 United Way
Line Item Account
720 0000 2006
10 1 0000 2006
5 00
28 40
33 40
Ck 138165 Total 33 40
UNIWAY UNITED WAY 33 40
UNITED WAY 33 40
VALLEY RICH CO INC
V ALRIC VALLEY RICH CO INC
Ck 138166 10 09 08
Iny 090608
Line Item Date
09 06 08
Iny 090608 Total
Line Item Description
Equipment Laborers
Line Item Account
701 0000 4551 3 900 50
3 900 50
Ck 138166 Total 3 900 50
V ALRIC VALLEY RICH CO INC 3 900 50
VALLEY RICH CO INC 3 900 50
VIKING ELECTRIC SUPPLY
VIKELE VIKING ELECTRIC SUPPLY
Ck 138243 10 16 08
InY 3120262
Line Item Date Line Item Description
09 24 08 Cord Conn 1 2
Iny 3120262 Total
Line Item Account
701 0000 4551 154 85
154 85
InY 3160725
Line Item Date Line Item Description
10 07 08 Misc supplies parts
Iny 3160725 Total
Line Item Account
701 0000 4551 144 29
144 29
Ck 138243 Total 299 14
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
VIKELE VIKING ELECTRIC SUPPLY
Amount
299 14
VIKING ELECTRIC SUPPLY 299 14
W ACONIA FARM SUPPLY
WACFAR WACONIA FARM SUPPLY
Ck 138167 10 09 08
Inv 158977
Line Item Date
09 30 08
Inv 158977 Total
Line Item Description
Glove Dotted palm
Line Item Account
101 1550 4240 32 80
32 80
Inv K58841
Line Item Date
09 29 08
Inv K58841
Line Item Description
Misc parts supplies
Total
Line Item Account
101 1320 4120 34 68
34 68
Inv K59031
Line Item Date Line Item Description
09 30 08 Sprocket washer ring
Inv K59031 Total
Line Item Account
101 1550 4120 3 60
3 60
Ck 138167 Total 71 08
Ck 138244 10 16 08
Inv K59628
Line Item Date Line Item Description
10 04 08 Misc supplies parts
Inv K59628 Total
Line Item Account
101 1350 4120 39 36
39 36
Ck 138244 Total 39 36
WACFAR WACONIA FARM SUPPLY 11 0 44
WACONIA FARM SUPPLY 110 44
Walden Fleet Group Inc
waIfle Walden Fleet Group Inc
Ck 138245 10 16 08
Inv 091608
Line Item Date Line Item Description
09 16 08 2008 Chev Silverado truck
Inv 091608 Total
Line Item Account
400 0000 4704 19 708 05
19 708 05
Ck 138245 Total 19 708 05
waIfle Walden Fleet Group Inc 19 708 05
Walden Fleet Group Inc 19 708 05
WASTE MANAGEMENT SA V AGE
W ASMAN WASTE MANAGEMENT SAVAGE
Ck 138168 10 09 08
Inv 473402322829
Line Item Date Line Item Description
10 01 08 Fire Station 2
10 01 08 Fire Station 1
10 01 08 City ofChan Public Works
10 01 08 Master 7700 Market Blvd
Line Item Account
101 1220 4350
101 1220 4350
101 1370 4350
10 1 1170 4350
16 97
76 12
162 47
183 90
Page 44
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
10 01 08 City of Chan Library
10 01 08 Lake Ann 7700 Park Place
InY 473402322829 Total
101 1190 4350
101 1550 4350
Amount
256 43
521 98
1 217 87
Ck 138168 Total 1 217 87
WASMAN WASTE MANAGEMENT SAVAGE 1 217 87
WASTE MANAGEMENT SAVAGE 1 217 87
WEATHER WATCH INC
WEAWAT WEATHERWATCHINC
Ck 138246 10 16 08
Iny 7004
Line Item Date Line Item Description
10 04 08 Winter Weather Service
Iny 7004 Total
Line Item Account
101 1320 4360 1 056 00
1 056 00
Ck 138246 Total 1 056 00
WEA WAT WEATHER WATCH INC 1 056 00
WEATHER WATCH INC 1 056 00
WEST SIDE REDI MIX INC
WESSID WEST SIDE REDI MIX INC
Ck 138247 10 16 08
Iny 62135
Line Item Date Line Item Description
10 08 08 Lift St 5
InY 62135 Total
Line Item Account
701 0000 4551 234 30
234 30
Ck 138247 Total 234 30
WESSID WEST SIDE REDI MIX INC 234 30
WEST SIDE REDI MIX INC 234 30
WING RICHARD
WINGRICH WING RICHARD
Ck 138169 10 09 08
Iny 093008
Line Item Date
09 30 08
Iny 093008 Total
Line Item Description
July Aug Sept 2008
Line Item Account
101 1220 4350 200 00
200 00
Ck 138169 Total 200 00
WINGRICH WING RICHARD 200 00
WING RICHARD 200 00
WM MUELLER SONS INC
WMMUE WM MUELLER SONS INC
Ck 138248 10 16 08
Iny 145788
Line Item Date Line Item Description
09 04 08 Fine bit mix
Line Item Account
420 0000 4751 608 11
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CITY OF CHANHAS
User danielle
Inv 145788 Total
Inv 145845
Line Item Date
09 05 08
09 05 08
Inv 145845 Total
Inv 146047
Line Item Date
09 11 08
Inv 146047 Total
Inv 146461
Line Item Date
09 23 08
Inv 146461 Total
Inv 146649
Line Item Date
09 29 08
Inv 146649 Total
Inv 146765
Line Item Date
09 30 08
Inv 146765 Total
Ck 138248 Total
WMMUE
Line Item Description
Fine bit mix
Fine bit mix
Line Item Description
Fine bit mix
Line Item Description
Fine bit mix
Line Item Description
Fine bit mix
Line Item Description
Fine bit mix
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
608 11
Line Item Account
701 0000 4551 122 43
420 0000 4751 123 24
245 67
Line Item Account
701 0000 4553 486 08
486 08
Line Item Account
420 0000 4751 80 68
80 68
Line Item Account
420 0000 4751 85 54
85 54
Line Item Account
420 0000 4751 491 75
491 75
1 997 83
1 997 83
1 997 83 WM MUELLER SONS INC
WM MUELLER SONS INC
WS DARLEY CO
WSDAR WS DARLEY CO
Ck 138171 10 09 08
Inv 803790
Line Item Date
09 29 08
Inv 803790 Total
Ck 138171 Total
WSDAR
WS DARLEY CO
Line Item Description
Misc parts
WS DARLEY CO
WSB ASSOCIATES INC
WSB WSB ASSOCIATES INC
Ck 138170 10 09 08
Inv 6
Line Item Date
09 26 08
Inv 6 Total
Ck 138170 Total
Line Item Description
Lotus Lake Improvements
Line Item Account
101 1220 4260 158 18
158 18
158 18
158 18
158 18
Line Item Account
720 7211 4300 4 550 00
4 550 00
4 550 00
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CITY OF CHANHAS
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WSB WSB ASSOCIATES INC
WSB ASSOCIATES INC
WW GRAINGER INC
WWGRA WW GRAINGER INC
Ck 138172 10 09 08
InY 9741898457
Line Item Date Line Item Description
09 25 08 Strainer line 1 2 in MNPT
Iny 9741898457 Total
Ck 138172 Total
Ck 138249 10 16 08
InY 9748128189
Line Item Date Line Item Description
10 03 08 Misc parts
Iny 9748128189 Total
Ck 138249 Total
WWGRA WW GRAINGER INC
WW GRAINGER INC
XCEL ENERGY INC
XCEL XCEL ENERGY INC
Ck 138250 10 16 08
Iny 093008
Line Item Date
09 30 08
Iny 093008 Total
Line Item Description
Sept energy biII
Ck 138250 Total
XCEL XCEL ENERGY INC
XCEL ENERGY INC
ZACK S INC
ZACKS ZACK S INC
Ck 138173 10 09 08
Iny 24428
Line Item Date
10 03 08
Iny 24428 Total
Line Item Description
Misc supplies
Ck 138173 Total
ZACKS ZACK S INC
ZACK S INC
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 10
Amount
4 550 00
4 550 00
Line Item Account
101 1220 4530 8 34
8 34
8 34
Line Item Account
101 1551 4510 73 95
73 95
73 95
82 29
82 29
Line Item Account
701 0000 4320 197 28
197 28
197 28
197 28
197 28
Line Item Account
101 1320 4150 976 07
976 07
976 07
976 07
976 07
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CITY OF CHANHAS
User danieIle
Zywotko Tammy
zywotamm Zywotko Tammy
Ck 138251 10 16 08
Iny 101008
Line Item Date
10 10 08
Iny 101008 Total
Ck 138251 Total
zywotamm
Zywotko Tammy
Total
Line Item Description
Refund oyerpymt of dog tags
Zywotko Tammy
Accounts Payable
Check Detail Report Detail
Printed 10 17 08 11 1 0
Amount
Line Item Account
101 1260 4901 12 00
12 00
12 00
12 00
12 00
1 139 181 11
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