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PRC 2016 04 26 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING APRIL 26, 2016 Chairman Kelly called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Cole Kelly, Steve Scharfenberg, Brent Carron, Luke Thunberg, Jim Boettcher, Jennifer Hougham, and Lauren Dale MEMBERS ABSENT: Rick Echternacht STAFF PRESENT: Todd Hoffman, Park and Recreation Director; Jerry Ruegemer, Recreation Superintendent; and Katie Favro, Recreation Supervisor PUBLIC PRESENT: Henry & Sara Maves 1455 Hemlock Way Al Weingart 1685 Steller Court Todd Neils 990 Saddlebrook Curve Terry Forbord APPROVAL OF AGENDA: Kelly: Moving along does anybody have any additions or deletions to the agenda? We’re going to have Steve make a comment about the Red Birds Rally down in the Administrative reports when Jerry gets to talk about the Red Birds baseball opening day. No other additions or deletions we’ll go right into a public announcement. PUBLIC ANNOUNCEMENTS: Kelly: I do have one public announcement tonight. The Chanhassen Park and Recreation Department wishes to acknowledge the recent loss of 2 of our neighbors to Lake Ann Park. Michael Joseph Gorra passed away on April 11, 2016 and Prince Rogers Nelson passed away on April 21, 2016. Over the past 45 years both Mr. Gorra and Mr. Nelson enjoyed frequent visits to Lake Ann Park. We are confident that they both found peace, joy, beauty and solitude along their way. Experiences they often shared with loved ones on their many walks, drives, and bike rides through the park. Our condolences to both families. VISITOR PRESENTATIONS. Kelly: Next we have visitor presentations and Sara why don’t you get up and talk first. Park and Recreation Commission – April 26, 2015 Sara Maves: Hi. I’m Sara Maves and I’m at 1455 Hemlock Way. Thank you for having me. I’m here tonight to ask for your approval to put in a little free library at the Pioneer Park in Chanhassen. We are in a neighborhood just right by there. Pioneer Pass and it is filled with many young children and families. There is also several other neighborhoods surrounding the park that have many families as well that would utilize the library. We got the idea, my daughter is 12 and she has seen some of the other libraries around the community and thought that it would be a fun way. Thought that it would be a fun way to do a project with her grandpa and so she asked my father, Jerry Sullivan who lives in Iowa to help her build a library and so together they built the library that we have in our house currently that I’m proposing be put up at the park. I have some photos of it that I can show you and so they worked on it together. They built 3 of them. He built one house for each of his children’s children so there are 3 of us and he built the house with the grandchildren. Two of the houses are already in the ground. One is in Shakopee at my sister’s house and one is in Iowa at my brother’s house and so we have the third one and we’re hoping that we could put it up at the park. So you can see on the packet, do I just put them upside down? Oh cool. Okay so this is what it currently looks like. It hasn’t been painted. We waited on any further preparations for the house until you were able to approve it so that if there were any requirements for color or height once it’s in the ground you could give us those restrictions. So it looks like that now. It would go on a post. A 4 by 4 post at whatever height we feel would be the best for both children and adults. It can house books for all different ages. The packet that I gave you, you can look at. I won’t go through it but you can look at it on your own. This comes from an organization, a non-profit called the Little Free Library which was started by a gentleman whose wife had been a teacher and passed away and he wanted to carry on her passion for reading and so he put one in his yard and then from there things kind of continued and now there are over 36,000 in the world. So having been a teacher myself for 10 years reading is a passion of mine and so this just fits with our family and we’re asking for you to consider letting us put it at the park. And I’ll let you kind of browse through the packet there. There are currently 6 in the Chanhassen area. There’s a page, page 3 will give you the addresses where the 6 are currently located as well as a map. And then in surrounding areas it’s fairly comparable. Shakopee has 4. Minnetonka 10. Eden Prairie 6. Chaska 5. And then so some of the questions that you may have are on page 4. I made a list of possible questions that you’ll have tonight. The cost for this will be managed by our family. It’s very minimal. The house is already built. We would pay for any cost to paint the house. We would also keep it maintained and there would be a $40 fee for us to register it with LittleFreeLibrary.org which would give it a charter number and we would be on their website and that way other people in the community or really anywhere could get on the website and locate our house and come and give and take books from the house. So the house itself is, you can see question 2. It’s 24 inches wide, 28 inches high without the post and 16 inches deep. As I said it would sit on the 4 by 4 post. We can put it at whatever height. You know there may be some restrictions but whatever you recommend and I can show you, this is what a finished one looks like. This is the one at my sister’s house and her’s is in her front yard. She does not, she’s not affiliated with an association of any kind and so they were able to put it in their, directly in their front yard in their neighborhood. So that’s a finished product. And then I did bring some pictures, I went to the park and took some photos of areas at our park that would be possible locations. I know that there will be some considerations 2 Park and Recreation Commission – April 26, 2015 and you can see down at number 4, I’m sure that we have to think about safety. You know having kids that are running around the playground not running into it or in an area where they could get hurt by it. We’re hopeful that it could be visible from the road but not in an area that would cause traffic to back up or even bikers on the sidewalk or walkers. We want to have it in a place where it doesn’t create congestion and then we’ll want to try to think about maybe at night where some lighting is just to try to avoid vandalism. There’s a .01 percent risk of having it vandalized. According to the website they have had really good success with these because people feel guilty damaging a library with books in it so they’ve had really good luck with vandalism. If that were to happen we would, our family would have to decide if we’re going to fix it and maintain it or at some point we would have to maybe take it down if it continued to be a problem. So I think that’s it for now. Any questions? Kelly: Questions for Sara? Carron: So is one of the main reasons why you want to put it in the park is because your HOA won’t allow it in your area? Sara Maves: I haven’t approached the HOA yet which Luke is in my neighborhood and so I haven’t gone to our HOA yet. We don’t have in Pioneer Pass itself a lot of common area and I wasn’t sure that I wanted to have it directly in my front yard so I’m coming to you first. If you decide it’s not the right place for it at the park then I maybe would consider going to the HOA and asking them to help think about another location but I started with you first. I think more, we don’t have a lot of traffic that passes through our street. A lot of the traffic goes right by the park and so we thought it would be utilized better if it were in a more common area. Carron: Okay. Boettcher: Do you have, I didn’t see it on any of the pictures. Do you have any type of signage, little placket or anything that explains it to people? Sara Maves: Yes so there’s a little slip that I gave you. It says something about take a book, give a book. That would be a little flyer that we would insert inside the house. The house would be waterproof. That would sit inside in a little pocket. They also have recommended putting a notebook in where people could leave recommendations. Write notes about books they’ve read so that would go on the inside and then with the $40 fee that we pay LittleFreeLibrary.org you get a placard that comes with it and I’m not sure if I have a photo of it but it mounts right to the house itself. Just a little wood placard and it explains the purpose and the website. Kelly: So Todd I have a few questions for you. I wasn’t aware that we already had one in a neighborhood park at Longacres Drive. Hoffman: It must be an association park. 3 Park and Recreation Commission – April 26, 2015 Kelly: Association, okay so okay because it didn’t come through here. Carron: That’s my neighborhood actually. We’ve got 2 of them out there. Kelly: Do you? Carron: Yeah. Sara Maves: There’s also one at the Rec Center but it is not registered with Little Free Library. It’s right at the entrance. It’s just not officially registered. Kelly: So Todd what’s the City’s take on the liability of having one of these in our parks? Hoffman: I wouldn’t fear any liability. It’s just a matter, a majority of them, well all of them that are currently in place are traditionally people’s front yards or in a neighborhood common area and so we, other than the Rec Center which was installed and approved which is at the front entrance to that building. Currently don’t have any in parks. That’s not to say that it could not happen. I would recommend if you do approve at Pioneer Pass that we put it on a post that’s very similar to the one at the Chanhassen Recreation Center and mount it on a concrete area so it doesn’t have to be mowed around. There’s that large walkway that goes to the playground that there’s probably a good site if you would want to approve it there. It would be an opportunity to test it in a public space if you want to give that a try and see how it operates and so. This is something that the park commission can approve on your own. This would not have to go any further to a City Council approval. Scharfenberg: Todd with respect to the one at the Rec Center, I don’t remember that coming to us ever as a vote to put that up there. Hoffman: I don’t recall either. I’m not sure who sponsored it. The library. Somebody sponsored it and it was installed. It may have come here. I didn’t do the research on it, I apologize. Kelly: Other questions for Sara or Todd? Carron: Second to last page you have a map of the playground area with 7 different possible spots. Just on your personal opinion where do you think it would be best situated at. Sara Maves: So I would suggest that we keep it a little off the playground. The shelter area that’s there, I have a photo here. To the left is a small kiddie play area. To the right is a little bit larger play area and then the shelter. The sidewalk where the benches are come out towards the parking lot and the street. So I don’t know if there’s an area around the shelter. It seems like a logical place where people could pick a book and sit and look at it for a moment. There aren’t maybe a lot of children running around to the left of the shelter. There is an open field off to the 4 Park and Recreation Commission – April 26, 2015 right and I could foresee if kids are playing in the field and people are having a picnic of some kind you might have children running back and forth. That’s one location that I thought would be a possibility. There is also in this photo, in this particular one. This is really hard to tell but this would be 2. Location 2 on the map. You can see there’s a softball diamond right behind. This little sidewalk here on the left is the main sidewalk that runs in front of the parking lot. And then the sidewalk going across this way is the one I just referenced that goes straight up to the shelter so the kiddie area is just to the back and then the little bit larger playground is where the mulch is in this corner so on the back side of the sidewalk maybe would be an option. You know anywhere in there. I’m not sure you, it’s a small strip but that could, I didn’t know if that would cause trouble with mowing and snowplowing and all of that. There’s not a huge amount of grass there so I don’t know how that affects the maintenance of the sidewalks and stuff so. Carron: Well with that, like I said I have 2 in my neighborhood and they’ve been there for a while and they haven’t been vandalized and I think they’ve been used pretty, quite often actually. I think it’s a good test case to try it out in this park on a couple conditions. One of them being that Sara you probably wouldn’t have a problem with working with our parks department in finding a good spot maybe to put it if we’re agreeable on a spot together. Sara Maves: Absolutely. Carron: And then the other condition and I fully believe that you intend to take care of it but let’s say you move or something. If something happens to it and damages it and it’s not fixed then we remove it. Sara Maves: Absolutely. Carron: So that’s my feeling. Kelly: Any other comments? Questions? Thunberg: Thank you for putting all of this together. I think it’s a great idea. I think it would get a lot of use at this park. The park’s been heavily used and appreciated by the neighboring areas since it’s been put in a couple years ago. As long as Brent to exactly your point, as long as we can find a good spot that it makes it easy from a maintenance standpoint, whether it’s mowing or plowing or just finding a good spot for it and to your point Sara on the traffic and not making sure it’s getting run over then I’m for it. I think it’d be a good idea. Sara Maves: And that’s where my expertise ends so I was hopeful that you would have some guidance on that tonight. Kelly: Is someone willing to make a motion? 5 Park and Recreation Commission – April 26, 2015 Boettcher: I’d like to make a motion that we approve the installation of a Little Free Library at Pioneer Pass Park with exact location to be determined by Sara and any other representatives from the neighborhood meeting with the park and rec department. Kelly: There’s a motion on the floor. Is there a second? Thunberg: Second. Boettcher moved, Thunberg seconded that the Park and Recreation Commission approve the installation of a Little Free Library at Pioneer Pass Park with the exact location to be determined by Sara Maves and any other representatives from the neighborhood meeting with the park and rec department. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Sara Maves: Thank you very much. Carron: Thank you. NOMINATION AND APPOINTMENT OF 2016/2017 CHAIR AND VICE CHAIR. Kelly: Thank you. I apologize I got a little ahead of myself so before we get to the rest of the public announcements we have a little matter of nominating and appointing the Chair and Vice Chair for the new session. New year for us so we will go into nominations for Chair. Carron: I’ll nominate Cole Kelly. Kelly: Cole Kelly has been nominated for Chair. Are there any other nominations? Any other nominations? With no other nominations we’ll take a vote on Cole Kelly for Chair. Commissioner Carron nominated Cole Kelly as Chairman of the Park and Recreation Commission for 2016/2017. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Kelly: Cole Kelly is continuing on as Chair, thank you. Now we have nomination for Vice Chair. Are there any nominations? Boettcher: I’d like to nominate Brent Carron. Kelly: There’s a nomination for Brent Carron. Are there any other nominations? Seeing that there are no other nominations we’ll vote for Brent Carron for Vice Chair. 6 Park and Recreation Commission – April 26, 2015 Commissioner Boettcher nominated Brent Carron as Vice Chair of the Park and Recreation Commission for 2016/2017. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Kelly: Brent congratulations on a tough political season. VISITOR PRESENTATIONS. Kelly: Okay, thank you and now moving on to other visitor presentations. Todd. Todd Neils: My name is Todd Neils, 990 Saddlebrook Curve, Chanhassen. I want to apologize in advance after coming last month to the meeting I anticipated getting a formal proposal into the park and rec staff prior to this meeting in a timely manner to make it to your packets. However I was not able to get that packet in. I did bring the formal proposal that was going to be within the packet and would like to distribute that if you’re so inclined. I’m here to request a similar and same project that we installed last year with the concrete in the dugouts at Lake Ann Park. Continue with that effort at Fields 4, 5 and 6 with an approximate cost of $3,400. Again this is a continuation of the project that was approved and installed last year and quite frankly was very popular at Lake Ann Park for a number of reasons. Thank you. Within this formal proposal is also some of the questions that staff had last year and those are incorporated specifically the addition of the frame at grade. The removal of the pressure treated forms and the refilling of the cavity around the concrete when it’s cured the following day. Kelly: Questions for Todd? Todd you did dugouts what 1, 2 and 3 last year? Todd Neils: We did. Kelly: Okay so this is just the exact same thing. We’re just moving onto a new year. Todd Neils: Precisely. Kelly: And getting more done. Todd Neils: Yep. Kelly: Any other questions for Todd or Todd or does anybody want to make a motion? Hoffman: Let me clarify. There should be a motion to make a recommendation to the City Council to accept this donation. Carron: I’ll make a motion that the Park and Rec recommend to the City Council that we accept the donation from the Dugout Club to install the concrete pads at Fields 4, 5 and 6. 7 Park and Recreation Commission – April 26, 2015 Kelly: Is there a second? Scharfenberg: Second. Kelly: We have a motion for the CAA and the Dugout Club to do the concrete project at Fields 4, 5 and 6 and we have a second. Carron moved, Scharfenberg seconded that the Park and Recreation Commission recommends the City Council accept the donation from the CAA and Dugout Club to install concrete pads at Fields 4, 5 and 6 at Lake Ann Park. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Todd Neils: Thank you very much. Kelly: Thank you Todd. Todd Neils: And then I will just as I will make sure that I get our next project in time for the packet for next month so I appreciate that. Thank you very much for your time. Kelly: Thank you. Hoffman: Thank you. Appreciate it. Kelly: And you’re here for Yosemite Holdings? Audience: Yes sir. Kelly: Okay. There doesn’t look like there’s any other visitor presentations. APPROVAL OF MINUTES: Kelly: Anybody have any changes to make to the Minutes from last month? With no changes does somebody want to go to make a motion? Thunberg moved, Scharfenberg seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated March 22, 2016 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. RECOGNIZE CITY COUNCIL APPOINTMENTS TO THE COMMISSION. Kelly: Todd I think we’ll have you talk on that. 8 Park and Recreation Commission – April 26, 2015 Hoffman: Be glad to. Chair Kelly, members of the commission. I’m happy to announce that on th March 14 the City Council appointed incumbent Commissioners Cole Kelly and Rick Echternacht to 3 year terms and incumbent Youth Commissioner Lauren Dale to a second one year term to the commission. Cole is returning to serve his third term and Rick Echternacht his second term on the commission so welcome back to Cole, Rick and Lauren to the commission. We really do appreciate your service. Kelly: Thank you. RECOMMENDATION TO THE CITY COUNCIL REGARDING PARK AND TRAIL CONDITIONS OF APPROVAL FOR A 12 LOT SUBDIVISION ON 8.96 ACRES OF PROPERTY LOCATED AT 1600 AND 1630 LAKE LUCY ROAD, YOSEMITE HOLDINGS, LLC. Hoffman: Thank you Chair Kelly, members of the commission. It’s always great to be in the development business and I’m sure the developer feels the same way so we’re back here tonight to talk about this piece of property at the intersection of Yosemite and Lake Lucy Road. If you’re familiar with that area it is some assembling of some existing residential properties that are in that area. If you look just to the east of this property, this was just assembled as well across the street and so it’s a similar type of a development where you take some existing properties, assemble them and then propose a higher density and higher quality development. The nice thing about this is it really fits into the city’s current park and trail plan and so you see Pheasant Hill Park, which is a large neighborhood park with some natural resource areas and some active play areas just to the west of this property. And then Lake Lucy Road is a section of our City’s comprehensive trail plan and so it’s highly used by residents in the area and from outside this area to access east/west collector streets. Pedestrian routes. Running routes. There are a number of races that utilize that piece of trail as well. It’s a very beautiful area of our city and we’re glad to have some additional development on that site. Specifically tonight we’ll talk about a recommendation that we recommend that you discuss with the City Council is to make conditions of approval for this development. And a reminder any time a subdivision is before the commission and the Planning Commission and the City Council the City has some regulatory ability to come in and work with the developer and the applicant and the land owners to make the development as high quality as it can. In this case park dedication fees, we have a park adjacent next door so we do not need to acquire additional park land so we’re not proposing that we take additional land as a part of the subdivision but that we access what is currently there, Pheasant Hill Park and we utilize the dollars which will be generated from the 10. There’s 12 homes here total but there’s 2 existing so we have 10 that will be charged the park dedication fee. Collect those dollars to help improve Pheasant Hill Park and to improve the trails in the neighboring area. Second would be the dedication of a 20 foot wide trail easement and utility and drainage easement between Lots 7 and 8. We’ll take a look at the lot plan. Anytime you can provide direct access from a residential area to, so those are the 12 lots. New lots being proposed and so you subtract the 2 for the existing homes that are there and you have 10 for park dedication and then this would be the area that would be the connection for the pedestrian trail. It was originally 9 Park and Recreation Commission – April 26, 2015 shown on the applicant’s plan as a 5 foot concrete sidewalk but we want to maintain that summer and winter. We want to plow it in the winter and sweep it in the summer and so the applicant is fine with changing that to an 8 foot wide trail connection. Our City standard for comprehensive trail segments is 10 feet but these neighborhood connections work very nicely on an 8 foot connection. The third, so they would plan and engineer and install an 8 foot wide bituminous trail within the easement connecting Street A and Pheasant Hill Park and then the last condition would be the relocation of the public sidewalk to the south side of Street A. So since the connection to the comprehensive plan is down here on the south side and then when pedestrians and residents go north, instead of having them cross the residential street just keep them on the south side and take them to at least one of their destinations which would be this connection so it’d just keep everything on the south side and again the applicant is fine with that condition as well. So those. Scharfenberg: …interrupt, does the sidewalk end then right at the trail connection? Hoffman: It would. Scharfenberg: Okay. Hoffman: So in this configuration we feel that pedestrians would make their way up and then just cross at the cul-de-sac instead of walking around. So it would end there with a pedestrian ramp. There would be both the connection to the cul-de-sac to allow the plows to come off of the cul-de-sac up onto the trail and then also a connection to the sidewalk at that particular location and so the full pedestrian route then would be down and then take the sidewalk connector south to the regional or the comprehensive trail on Lake Lucy Road. So from a parks and trail standpoint in fitting these 12 new homes in, when they’re fully developed as a neighborhood they will have great access to trails. Have an ability to get out onto a neighborhood park at Pheasant Hill and make those social and neighborhood connections at Pheasant Hill Park. There’s playground programs they can take advantage of there. There’s a picnic shelter they can take advantage of. Some nature areas, natural areas and one thing if you’re not familiar is Jill Sinclair and our environmental group has been doing a buckthorn removal project which is really making the property just off to the west of this development much more attractive. The buckthorn is being removed and the natural areas are being improved quite extensively and so. From a standpoint of review and how it fits into our parks and trail system from your conditions of approval it couldn’t be nicer and so that’s all I have this evening. I’ll be happy to answer questions and also Mr. Forbord is here and he’ll be happy to address the commission as well. Scharfenberg: So as part of the proposal they’ll be building the trail all the way into the park as part of this right? Hoffman: They’ll build it to their property line and then we would at that time work with the contractor and pay for the remainder of it to come into the park so their obligation is to the 10 Park and Recreation Commission – April 26, 2015 property line and then we would work with, we would probably grade and rock our portion and when their paving contractor is paving the trail just bring it on in. Make an agreement, small agreement to pave our part as well. Scharfenberg: And approximately what is the distance from the property to the existing trail? Hoffman: About 200 feet. Kelly: Todd what’s the difference of a rural resident district to a single family resident district? I’m assuming how many properties you can have on a piece of land but I’m not sure what that means. Hoffman: It’s a zoning designation. Kelly: Just pure and simple? Hoffman: Yep. So rural residential has different requirements and as single family or the RSF. Kelly: Any other questions or concerns? Hougham: Do we have an estimate of what we would be getting from this development as far as our park dedication fees and how much this would cost? Hoffman: So park dedication fees would be generated at $5,800 per home so $58,000 and that trail connection will cost $3,000. Kelly: Any other questions or comments? Anybody want to present a motion? Carron: I’ll make the motion that the Park and Rec Commission recommend to the City Council to apply the following condition and approval concerning the parks and trails of the proposed 12 sub-lot division on 8.96 acres of land located at 1600 and 1630 Lake Lucy Road, Yosemite Holdings. That the park dedication fee is for 10 lots shall be collected. Dedication of a 20 foot wide trail and utility drainage easement between 7 and 8. Planning, engineering and construction and city standards for an 8 foot wide trail connecting into Pheasant Hill Park and relocation of the public sidewalk to the south side of Street A. Kelly: There is a motion as presented by staff made. Is there a second? Hougham: Second. Kelly: There’s a motion and a second. Hoffman: Chairman? 11 Park and Recreation Commission – April 26, 2015 Kelly: Yeah. Hoffman: We should offer the applicant to at least say hello and greet the commission. Kelly: Sure I’m sorry. Hoffman: Come on up. Terry Forbord: Mr. Chairman, members of the Chanhassen Park and Recreation committee. Thank you very much for reviewing this matter this evening. It’s been quite a long time since I’ve been in this chambers. I’m pleased to share with you that I have enjoyed developing quite a few communities in the city of Chanhassen starting with Near Mountain, Springfield, Longacres, Willow Ridge, Highlands at Lake St. Joe. All of those were at a different period of time in my life obviously but Chanhassen is a wonderful community and it’s fun to come back and work with the staff again. I’ve known Todd since he started here and he’s a lot younger than me as you can tell but we look forward to creating a unique neighborhood community in a very sensitive, unique area of the city. If you have any questions I’d be delighted to try to answer those for you. Kelly: Since I haven’t met you I’m sorry I didn’t catch your name. Terry Forbord: My name is Terry Forbord. F-o-r-b-o-r-d. Kelly: Thank you. Scharfenberg: Terry I’ve got a question with respect to Lots primarily 6, 7, 8 and 9 are going to be abutting up against the park. Is there anything planned in terms of plantings to kind of offer a buffer between the park itself and those residents? Those lots. Terry Forbord: Yes sir. There is a landscape plan that was part of the submittal. That will change because we’re currently working very closely with the engineering department and the stormwater water resources department to make sure that the excess runoff from the site is all managed properly and that’s kind of a moving target and so once those things are finalized then we’ll update that landscape plan to make sure that it fits with the desires of the city staff, et cetera. This I can tell you categorically of 100 plus subdivisions that I’ve done and over 5,000 home sites in the Twin Cities, this unique 12 home site community is the most difficult one I’ve ever worked on and that’s because it’s an infill site. Infill sites historically are always difficult but because of the rural residential zoning and the lack of complete infrastructure in the area it really was challenging because the sewer and water invert’s only about 4 feet below the surface at the intersection there so it’s just been very challenging from a grading standpoint and just dealing with those kind of things but the staff has been outstanding working hand in hand with them. Trying to find solutions to every challenge that comes up and that always makes this type 12 Park and Recreation Commission – April 26, 2015 of work a lot more rewarding when you have a city staff like you enjoy here in the City of Chanhassen. Kelly: Thank you Terry for getting up and addressing us and for the kind words about our staff, thank you. Terry Forbord: Thank you sir. Kelly: And we have the motion as proposed by staff. It’s been proposed and seconded. Carron moved, Hougham seconded that the Park and Recreation Commission recommends the City Council apply the following conditions of approval concerning parks and trails for the proposed 12 lot subdivision on 8.96 acres of property located at 1600 and 1630 Lake Lucy Road, Yosemite Holdings, LLC: 1. Full park dedication fees for 10 lots shall be collected per city ordinance in lieu of requiring parkland dedication. 2. Dedication of a 20 foot wide trail and a utility and drainage easement between Lot 7 and Lot 8. 3. Planning, engineering, and construction per city standards of an 8 foot wide bituminous trail within this easement connecting public Street “A” and Pheasant Hill Park. 4. Relocation of the public sidewalk to the south side of Street “A”. All voted in favor and the motion carried unanimously with a vote of 7 to 0. RECREATION PROGRAM REPORTS: 2016 EASTER EGG CANDY HUNT EVALUATION. Kelly: Okay, this is what I’ve been waiting for all night long. Katie’s going to tell us about the Easter Egg Candy Hunt evaluation. rd Favro: Thank you Chair Kelly and commissioners. The 33 Annual Easter Egg Candy Hunt th was held on Saturday, March 26 at City Center Park. 342 kids were registered which was 26 percent lower than last year. Last year’s registration was abnormally high I think due to the really warm weather that happened that day so with that and the fact that this year Easter fell on, during spring break is why we believe that there were lower numbers. They’re still roughly around 800 people there so we still considered it a very successful event. All participants received a candy bag with a door prize ticket that was stapled to it and some small prizes. Kids were divided into 3 age groups for the candy hunt. The age groups were 4 and under, 5 to 8 and 9 to 12. We try to do this just so that older kids aren’t trampling on little kids and sometimes 13 Park and Recreation Commission – April 26, 2015 little kids pick up candy slower than older kids so we just try to do this for safety and then it gives them a little bit more space to hunt. So upon completion of the candy hunt all participants gathered for door prize drawings. A total of 20 prizes were given away which valued over $700. All the prizes that we gave away were through our community event sponsorship program. A total of 166 coloring contest entries were submitted and judged and then prizes were awarded for each age group. Each age group receives a gift basket put together by ABC and Toy Zone which just has age appropriate gifts, crafts, fun little things for them. Like all community events volunteers are very vital to the Easter Egg Candy Hunt’s success. The Chanhassen High School Key Club had a few members that came out and helped with this along with the Chanhassen Fire Department which distributed the candy and they were just a tremendous help with clean up, candy distribution and wearing the bunny costume. This year we decided to reach out to some of our community sponsors to help with registration just to make that process go a little smoother and more efficiently. Those volunteers are from New Horizon Academy and Park Dental from Eden Prairie so volunteers truly make the community event special for everyone. So that was it. Kelly: Questions, comments? Carron: Quick funny story. Standing in the 4 and under area and my kids were just grinning ear to ear and jumping up and down when the volunteers were going out and spreading out all the candy and they’re just getting pumped. Countdown went out. They went out. Got one piece of candy. They were good. Hoffman: Them came back. Carron: Yep they’re done. Kelly: Oh that’s a good story. Scharfenberg: Katie I have a question for you on the back in terms of recommendation. Your last recommendation was investigate the merits of making it a free event with a few title sponsors. So what do you plan on doing or what’s the plan between now and next year to kind of potentially investigate doing something like that. I’m assuming finding somebody like KleinBank or somebody like that to kind of be the title sponsor or at least a couple of them. Favro: Yep. I was just looking to see kind of how much I guess how much people are willing to help donate for this just because there are quite a few things that go into it whether it is you know just, if you want to continue it how we’ve been doing with getting volunteers and donations for getting all the goody bags and all the candy and then helping staff the event or if it’s something where we just want to have a few title sponsors just purchase candy and not do door prizes and goody bangs and different things like that so I think we just need to look at all our possibilities and then reach out and see if anybody is interested in being a title sponsor for the event. 14 Park and Recreation Commission – April 26, 2015 Hoffman: A couple $1,000 dollar sponsors and you could offer it for free and then, really one of our, one of our goals in the department is always to build ownership within our community and so if we can build ownership like the AmericInn with the Hoffman race and all the other people that jump on board to be some of the event title sponsors. We see that as a good thing and that just builds some additional enthusiasm and some ownership into the project so we’ll investigate that and if it works out we’ll let you know. Scharfenberg: Great. Kelly: Thank you Katie. Favro: Thank you. ADMINISTRATIVE REPORTS: CHANHASSEN ARBOR DAY EVENT. Kelly: So it looks like we’re getting into the administrative reports. Todd you want to make a comment about Arbor Day? Hoffman: Absolutely. First one up. Arbor Day event at Roundhouse Park and so Roundhouse Park is getting a lot of attention with your pickleball/tennis court project and then one of the comments that you recall was the lack of trees or the need for additional trees and so we selected Roundhouse Park was selected for Arbor Day. Quite some conversation at last night’s council meeting so Jerry McDonald will be the Deputy Mayor serving that day at Arbor Day so he’ll th greet you and the other volunteers and residents so please come on out on May 7. 9:00 a.m. They’re going to plant 30 some trees at Roundhouse Park so that’s quite a day and I would anticipate in that neighborhood we should get a good group of neighborhood volunteers and so please if you have internet you can look at the pictures from the past. There was a picnic there. That happened to be Riley Ridge Park and credit goes to the Environmental Commission for rebranding Arbor Day. Arbor Day used to be an event down here at City Hall where you would hand out small trees and the Environmental Commission really thought we should get back into the parks and so more actual tree planting in our city and so your credit goes to the Environmental Commission for that idea quite a few years ago and we hope to see you there. RED BIRDS BASEBALL OPENING DAY. Kelly: Thank you Todd and I think as a segue into the Red Birds baseball opening day I think we’ll start with Steve commenting on the Red Birds Rally that happened, was it 2 Saturdays ago? Scharfenberg: Thank you Chair Kelly. We did have the Red Birds Rally on Friday, April whatever that date was. Had a good turnout of people with the silent auction to raise some money. I haven’t heard any numbers yet in terms of what that was but really nice event. 15 Park and Recreation Commission – April 26, 2015 th Appreciate I think Cole was there and so kick off the season is coming up. May 14 first home game and we have a lot of home games this year so we would like to see everyone out. I’m sure we’ll have a city day as we have in the past. We haven’t, I think our next, at our next meeting we’ll be identifying some of those events so. Kelly: Thank you Steve. Two questions for you Steve and you may not know the answers. Is that games number 31 and 32, is that a double header against Victoria Vics? Or a typo? And it’s on, I looked it up. It’s on the website. Scharfenberg: And what day? Kelly: 7/19. Hoffman: Probably a duplicate. Ruegemer: It looks like a duplicate. Scharfenberg: Yeah I think it’s just a duplicate, yeah. Not a double header. th Kelly: Because on the 28 we’ve got a double header scheduled. One at 6:00 and one at 7:30 against two different teams and I don’t know if that was a typo on one of the dates or if they’re having a double header that night. Scharfenberg: I’m not aware of any double headers. Kelly: Okay and I looked up on the website and it’s exact, this is what’s on the website. Scharfenberg: Yeah. Kelly: Okay well I think you people can get out to as many games as they can. I notice there’s a lot of games. My wife and I are season ticket holders again this year and we don’t, we can’t make all the games but we get out to the ones that we can and it’s a fun time and it’s just a great community event so I think people get out there when they can. Hoffman: And we’ll let you know when the Chanhassen Day is. That’s for all employees, commissioners, your families and we’d really like to get a nice group out this evening to show our support for the Chanhassen Red Birds but we’ll keep you informed on that and make it a neighborhood and a family event. Kelly: Thank you everyone. 16 Park and Recreation Commission – April 26, 2015 CHANHASSEN MEMORIAL DAY CEREMONY. Kelly: And then Jerry you’re going to talk to us a little bit about Chanhassen Memorial Day Ceremony. Ruegemer: Thank you Chair Kelly. Just had a meeting today at the Chanhassen Legion with Gary Boyle, past Commander of the Legion. Jim Windschitl. Diane Prieditis with the Chan-o- Laires so a lot of the same players are involved this year as in past years. The Chan-O-Laires and St. Hubert’s are confirmed to perform the music for the event with that so just we met today to kind of go through a lot of the details of the program and a lot of that is kind of put into place now. The City will make the corrections and assemble that program and get information out. There will be some information out in the paper for that and really the City’s role is kind of behind the scenes working logistics and kind of getting the event kind of put together. The Chanhassen Legion is the lead agency and taken the lead on there so we’re just kind of here to help and offer support any way we can. We’ll have the park ready to go that day. It is Saturday, thth the 30 of May. Or I’m sorry Monday the 30 of May at noon so the Legion’s very active that day with going out to different cemeteries that we have in Chanhassen and performing ceremonies out there and then they kind of finish up for the day up here at noon so it’s a great event. We have, it seems like all the chairs are full that day and I think people really appreciate that ceremony. It kind of makes Chanhassen really a special place to be that we remember those who have served in our community and beyond so we hope to see everybody there. Kelly: Thank you Jerry. Any questions or comments for Jerry? Jerry thank you for all the hard work you do in putting this together. Ruegemer: You’re welcome. Kelly: And I think we’re going to pass on the commission photograph, unless you want to. Hoffman: Photoshop. We can put a cast on Rick and put him back in there. COMMISSION MEMBER COMMITTEE REPORTS. Kelly: Any commission member committee reports? Carron: I have one. Kelly: Okay. Carron: We had our HOA meeting last night at the Co-Rec and they, my neighbors. Yeah I always say Co-Rec. Rec Center. Sorry. It’s alright, Rec Center and the residents, my residents wanted to say that one, there was the last call on the path probably 2 weeks ago and the contractor came out and fixed up all the pedestrian ramps and the curb and gutter and the 17 Park and Recreation Commission – April 26, 2015 residents, my neighbors really took notice to it and said pass along the thanks and hopefully it will deter some drivers that are dropping off their kids in our neighborhood from Longacres so with that just a thanks to the department. Hoffman: You’re welcome. That’s a pretty brazen shortcut. COMMISSION MEMBER PRESENTATIONS. Kelly: Any commission member presentations tonight? Scharfenberg: I have one other thing. Todd just for this summer, what are your plans for any special meetings or anything? Have you thought about that going forward if we’re going to get together other than our regular meetings? Hoffman: We don’t have a calendar yet but I’m sure we will be with our projects going on Bandimere and Roundhouse I would anticipate in July or August, perhaps even September so why don’t I bring a proposal together and then we can pick some dates at the next meeting. Scharfenberg: Okay. Kelly: Thank you. Oh go ahead. Hougham: Sorry, another question for Todd. What are the next steps on the future parks plan? Do we have an RFQ out right now for? Hoffman: Yep, RFP out right now and so that’s due here in the first part of May and then there’ll be a team of Chanhassen staff members taking a look at that. Making a recommendation to select a consultant and then once the consultant gets onboard they’ll be laying out our timeline and booking your meetings and neighborhood meetings, the entire process. Hougham: What’s the potential for that timeline? Hoffman: For the full timeline on the entire study? Hougham: Yeah. Hoffman: I would say June through the following February or March. Hougham: Okay, thanks. Kelly: Any other questions, comments? Presentations. 18 Park and Recreation Commission – April 26, 2015 ADMIINISTRATIVE PACKET. Kelly: Okay we’re moving to the administrative packet. Todd would you like to comment on the watercraft inspections? Hoffman: Just really happy that the contract with the County is so well organized. Andrew Dickhart is their new AIS Coordinator full time and so our contract is just about identical to last year. We had to shave $2,000 dollars worth of hours because we have a reduction from the watershed district. They’re our largest donor at $25,000 or contributor. Last year we bumped it up…to $27,000 but they’re back down to their budgeted amount of $25,000 and so that was the only change in the program. You’ll see that they’re doing all the hiring. All the coordination. Taking those state dollars that they’re receiving at the county level and putting it into the program so I think it’s going to operate very smoothly and if we have any issues we’ll let you know. Kelly: Thank you Todd. Questions, comments? Jerry, I see we got a new US Soccer mandate. Ruegemer: A thing of beauty huh. Yeah it’s just working with the association, both soccer associations. CC-United and Tonka United so just kind of working through the new mandates that are coming forth with the next year, year and a half with that so as it relates to field size and goal requirements so you know for the most part Chanhassen is actually in pretty good shape right now for really the size, the sizes that they’re kind of recommending. Kind of really the idea behind the whole mandate is for the US to compete internationally for more touches and you know different field sizes and goal size, that sort of thing to really develop the program on an international stage so yeah. Some of the things that the soccer associations are agreeing with some not so much but you know obviously it’s going to be a mandate so everybody’s just going to you know make sure that everything is in place. Down the road there probably will need to be some purchases for some soccer goals at Bandimere and City Center Park and probably North Lotus so kind of be prepared for that so staff’s had initial conversations with the soccer associations and it seemed like at this point they are willing participants to cost share on the purchase of those new goals so once we get a little bit closer to that timeframe staff will work with the associations to get that done. Kelly: Thank you Jerry. Yeah I’m still waiting for FIFA to add another referee on the field so we’ve got 4 out there. I don’t know if that will ever happen but I think they’re way behind in some of that stuff. Any other comments or questions for Jerry? Okay, any other questions or comments about anything or does somebody want to put it to the motion? Carron moved, Thunberg seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:20 p.m. Submitted by Todd Hoffman, Park and Rec Director Prepared by Nann Opheim 19