PRC SUM 2016 06 28
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
JUNE 28, 2016
Chairman Kelly called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Cole Kelly, Steve Scharfenberg, Brent Carron, Luke Thunberg, Jim
Boettcher, Rick Echternacht, and Jennifer Hougham
MEMBERS ABSENT:
Lauren Dale
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent; Jill Sinclair, Environmental Resources Specialist; and Paul Oehme, City
Engineer/Public Works Director
PUBLIC PRESENT:
Linda Boerboom 8261 West Lake Court
CJ Woodrow 8115 Century Boulevard
Stephen Jones 8260 West Lake Court
Bill Thompson 7491 Tulip Court
Sandy Wagner 7490 Tulip Court
James Duffey 8241 West Lake Court
APPROVAL OF AGENDA:
Chairman Kelly approved the agenda with additions under
Reports: 5. Meeting at West Lake Court Regarding Archery Range Issues and item 6. Dugout
Project at Lake Ann Park Field 6.
PUBLIC ANNOUNCEMENTS:
Todd Hoffman stated that under Administrative Presentations
he will begin a discussion regarding appointments to the Park Master Plan Advisory Committee
and that CJ Woodrow was present to make a visitor presentation.
VISITOR PRESENTATIONS.
Jill Sinclair introduced Sandy Wagner and Bill Thompson who
discussed a pollinator safety resolution for the City. Chairman Kelly asked about the origin of
the wording for the resolution before pointing out proposed changes. Commissioner Boettcher
asked about fencing around the bee safe areas in the parks. CJ Woodrow with Pitch to Pitch
discussed building a turf, lit multi purpose facility with a possible partnership with the City.
Commissioner Carron asked about cost, how long Pitch to Pitch has been in business and how
the partnership would work. Chairman Kelly asked about environmental impacts to the
proposed site.
Park and Recreation Commission – June 28, 2016
APPROVAL OF MINUTES: Carron moved, Scharfenberg seconded to approve the
verbatim minutes of the Park and Recreation Commission meeting dated May 24, 2016
with a change on page 13 by Chairman Kelly, and the summary minutes of the Park and
Recreation Commission meeting dated May 24, 2016 as presented. All voted in favor and
the motion carried unanimously with a vote of 7 to 0.
REVIEW WEST WATER TREATMENT PLANT AND MANCHESTER
NEIGHBORHOOD PARK CONCEPT PLANS.
Paul Oehme presented the staff report on this item. Commissioner Thunberg asked if it was
possible to extend a picnic shelter off the roof line of the water treatment plant similar to Lake
Susan Park.
DISCUSS THE NEIGHBORHOOD MEETING HELD AT WEST LAKE COURT
REGARDING THE ARCHERY RANGE.
Todd Hoffman provided an update on the meeting that was held at West Lake Court regarding
concerns with the archery range at Lake Susan Park. Chairman Kelly invited residents to speak
on this matter. Stephen Jones, 8260 West Lake Court asked that the archery range be shut down
because of safety concerns. James Duffey, 8241 West Lake Court explained that people are not
using the proper archery techniques if arrows are landing in their neighborhood and pointed out
other archery range options in Eden Prairie and Shakopee. He asked that the range be closed
temporarily until a solution can be found or closed permanently. Linda Boerboom, 8261 West
Lake Court discussed safety concerns and asked that the archery range be closed. After
comments and discussion by commission members the following motion was made.
Hougham moved, Thunberg seconded that the Park and Recreation Commission
temporarily close the archery range at Lake Susan Park. All voted in favor except for
Commissioner Scharfenberg who abstained, and the motion carried with a vote of 6 to 0
with 1 abstention.
REPORTS:
PARK AND TRAIL MAINTENANCE REPORT.
Todd Hoffman presented the park and trail
maintenance report in Adam Beer’s absence.
RECREATION CENTER UPDATE.
Todd Hoffman presented the update on the Recreation
Center in Jodi Sarles’ absence.
SENIOR CENTER ACTIVITIES UPDATE.
Todd Hoffman presented the update on Senior
Center activities in Sue Bill’s absence.
2
Park and Recreation Commission – June 28, 2016
2016 FOURTH OF JULY CELEBRATION.
Jerry Ruegemer presented an update on the
activities involved with the 2016 Fourth of July celebration.
INITIATE DISCUSSION REGARDING RECOMMENDATION TO CITY COUNCIL,
2017-2021 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL
IMPROVEMENT PROGRAM (CIP).
Todd Hoffman provided an update on this item, noting staff’s recommendation will be discussed
at the July Park and Recreation Commission meeting.
DUGOUT PROJECTS ON LAKE ANN PARK FIELD 6.
Todd Hoffman provided an update
on the concrete that was poured in the dugouts on Field 6 at Lake Ann Park, advising the
commission that it did not meet the City’s standards but because it was a volunteer effort the
concrete will stay. Commissioner Scharfenberg asked if the City will monitor future projects.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS.
None.
ADMINISTRATIVE PACKET.
Commissioner Scharfenberg asked staff to comment on the
letter from Jerry Ruegemer to Shawn Cameron with the Chanhassen Athletic Association
regarding ball field light use. Todd Hoffman invited commission members and their families to
attend the Red Birds game for Employee Appreciation Night Wednesday, June 29th.
Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the
motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission
meeting was adjourned.
Submitted by Todd Hoffman
Park and Recreation Director
Prepared by Nann Opheim
3