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PRC 2016 09 27 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SEPTEMBER 27, 2016 Chairman Kelly called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Cole Kelly, Steve Scharfenberg, Brent Carron, Luke Thunberg, Jim Boettcher, Rick Echternacht, Jennifer Hougham, and Lauren Dale STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Katie Favro, Recreation Supervisor; Jodi Sarles, Rec Center Manager, Adam Beers, Parks Superintendent; and Sue Bill, Senior Center Coordinator PUBLIC PRESENT: Margaret & Kimball Anderson 21580 Pineview Court, Excelsior Stephen & Kylie Jones 8260 West Lake Court Linda Boerboom 8261 West Lake Court th Verdell Borth 202 West 78 Street APPROVAL OF AGENDA: Chairman Kelly approved the agenda as amended to include item 5 under Reports. Dugout Update at Lake Susan Park. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Carron moved, Thunberg seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated August 23, 2016 as presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0. RECOMMENDED OPTIONS: LAKE SUSAN PARK ARCHERY RANGE. Kelly: We’re going to be talking about the Lake Susan archery range. Todd you put together a staff motion and you want to get into the motion and do a little background? Hoffman: Sure will. Kelly: Thank you Todd. Park and Recreation Commission – September 27, 2016 Hoffman: Thank you Chair Kelly and members of the commission and members who are here th visiting. Tonight we’re back together after a September 12 City Council meeting where the City Council received the input that was critical of your last, your study to install containment curtains to reopen the range that you had talked about. And that evening at that council meeting upon conclusion of visitor presentations a number of the neighbors came in and presented that evening during visitor presentations. The City Council requested that the Park and Recreation Commission identify options for the Lake Susan archery range for consideration by the council th at their October 10 work session and so that is our task here this evening. I’ll be going through a power point presentation talking about the history of the park. The archery range and the conversation or debates or whatever word you would like to use about what we’re talking about with the archery range. Whether or not to reopen it or close it. And then give a couple of options that staff believes are viable at this particular time… So this is the Chanhassen Lake Susan archery range recommended options. Lake Susan Park is a community park. It’s 1 of 6 community parks that we have in the city. 34 acres in total size and was first developed in 1989. Early history the location of the archery range was initially a trail…Powers Boulevard and then just a couple years after the park was developed the archery range was added at a similar meeting like this by a parks and recreation commission and archery range was installed. The trail was stopped short. Obviously it’s still used today as the access to the archery range and then walkers, pedestrians just need to go another half a block north to the intersection of Lake Drive and then you can gain access to the park. Existing facilities at Lake Susan, the archery range. Single baseball field. A basketball court that is full size with 2 hoops. A boat access onto Lake Susan. A fishing pier. Picnicking at the lake. There’s a large picnic shelter which also serves as a well house and it was the first structure put in the park was the picnic shelter. Two playgrounds, both ages 2 to 5 and then 5 to 12. Sand volleyball courts which are popular there… The archery range itself is free and open to the public. That’s been in operation for just about 25 years…two at 20 yards, one at 30 yards and one at 40 yards. Range rules are posted both on our website and at the facility itself. City code dealing with bow and arrows. Use of a bow and arrow is only by permit so you can’t discharge a firearm or a weapon, a bow, an arrow, a variety of things within our community that fall underneath that definition. A person may shoot a bow and arrow pursuant to a permit issued by the City under the following conditions unless otherwise prohibited by state or federal law. So this both for guns, firearms and for bow and arrow. Primarily the reason people are discharging either a bow and arrow or a gun in the city is for hunting and that would be mostly deer hunting, especially in the southern reaches of our community but if you have 10 acres or larger parcel in Chanhassen you can still hunt deer and that’s really by a policy choice instead of doing sharp shooting or deer control by a hired agency. People still have the opportunity to hunt within the community. We have a lot of complaints about deer. Plant damage and landscaping damage so that’s one way to still allow people and the last time that was debated was probably over 10 years in this room. Both at park and rec commission meetings and City Council and people were really adamant that they wanted to maintain those rights on their property if they could, as long as they could so this, these codes allow for that. The restrictions are no bow may be discharged within 500 feet of any livestock, roads, streets, building unless owned by that person or unless that person has the owner’s permission and to carry on…and no bow may be discharged except on parcels 10 acres or larger 2 Park and Recreation Commission – September 27, 2016 in size… If the City Manager or manager designee determines that a bow can be discharged safely on a smaller parcel so you get a permit to discharge a bow and arrow or a firearm. It costs 20 bucks in our community. There are a couple of places where that is not needed and that one would be at the archery range which the next slide shows is exempt from that and then also down in the southern reaches of our community we have the game wildlife management area which is operated by the DNR and also the Seminary Fen…and those are permitted open hunting and you don’t require that people that hunt on those two particular properties come in and they gain access to another permit. If they’re licensed to hunt in the state of Minnesota they can hunt whatever is open and allowed on those 2 areas. Kelly: Todd can I ask you a question on that? Hoffman: (Yes). Kelly: Since the city ordinance says within 500 feet, how far are we from the homes that are. Hoffman: About 275 feet to the homes. Kelly: 255 and how far are we to the street? Hoffman: About 275 to the home and to which street? Kelly: Powers. Hoffman: I don’t have that calculation. It’s farther than that. Kelly: Okay. And so if it’s 275, was there something passed to make this an exception to the 500? Hoffman: Yes. Kelly: Rule and that so the City is, and are you coming to that? I’m sorry, okay. Thank you Todd. Hoffman: So this is city code that deals with the archery range so again this is under the park ordinance. No air rifle, bb guns, slingshots, explosive fireworks or devices capable of discharging blank ammunition shall be brought into or used in the park area except discharge with a bow at an archery range in accordance with park rule and by peace officers… city sanctioned firework displays are exempt from this requirement. So that is the city code that allows the Lake Susan archery range to be in operation. Any questions on that? This is a location map for where the range is located within the park in yellow and that’s the rule sign that’s posted at the range itself. …shoot behind the red line, 18 and under must be supervised and no person… So some of the activities that take place and for those in the audience the 3 Park and Recreation Commission – September 27, 2016 commission took a look at the range at 6:30 this evening prior to this meeting and one of the comments I made is that I think it’s about 50 percent of the use that we see is from people who are employed in the city at a variety of our industrial park locations and they come there either before work and after. A lot of people come at noon hour and then after work but also then the other people would just be the regular residents or visitors to our park. This is one of the archery camps that park and rec did for youth, we do that annually. This year we did it in cooperation with Carver County. Since this facility is closed it’s being, this particular activity is taking place out at Minnewashta Regional Park since the Lake Susan archery range is closed. Target practice is probably the most popular activity there. People come to practice. Again park hours are 6:00 a.m. to 10:00 p.m. but obviously they’re there during the light of day. Estimated use, open about 180 days annually. Average about 10 archers per day. It’s likely higher than that averaging 20 arrows shot per visit so annually we’re shooting 36,000 arrows per season at Lake Susan. Take that times the 25 years you have somewhere in that area of 900,000 arrows that have been shot at that particular facility as an archery range. At your previous meeting there was some speculation that archery ranges are popular or not in the metro area and this is a list of metro area archery ranges that we can identify. City of Minneapolis I think has 3. St. Paul has one but there are a variety of suburbs and communities that have archery ranges and for the most part these are in city park facilities. Some of these are regional park facilities as well so there are a good number of archery ranges across the metro. This doesn’t include Lake Susan…temporarily closed. These are in a variety of settings, both neighborhood parks, community parks, similar settings to what we have. Just a whole variety of settings. Some are in industrial areas. Some are in residential areas. This is a breakdown of what the scenario that, the history of what happened and why we’re here today. So on the week of June 20, 2016 an arrow was reported found in a back yard woodpile. An arrows was reported found in a woodpile at 8260 West Lake Court. That woodpile from the firing line is approximately 350 feet from the range firing line and that’s at a 40 degree angle so if you looking straight down the archery range 90 degrees this way, the destination’s about 40 degree angle to the firing line and 350 feet. So following that report obviously we don’t like hearing things like arrows leaving the park, or the archery range. A neighborhood meeting was scheduled close thereafter. Just a few days after…myself and Cole Kelly represented the park commission there and we met with the West Lake Court neighbors. It was reported that evening that at least one arrow maybe more was reported found in the past in that neighborhood. The arrow reported found in the previous year was at 8261 West Lake Court and that’s approximately 480 feet away from the firing line and that’s at a 60 degree angle so 90, you’re at about 60 degrees… So that evening after our neighborhood meeting the commission did hear from neighbors. Some of those are back here again tonight and they took the following action. Commissioner Hougham moved and Commissioner Thunberg seconded that the Park and Recreation Commission temporarily close the archery range at Lake Susan Park. All voted in favor except for Commissioner Scharfenberg who abstained and the motion carried with a 6-0 rd with one abstention. August 23 the commission received a staff report from, and you heard from archers and neighbors and really what we took a look at is, can we build a structure similar to Eden Prairie’s structure and that’s a permanent structure and the fact of the matter was we couldn’t and so we recommended, staff recommended closure at that time. But then the idea of this temporary structure which you have images of tonight came up. It’s portable. It can be 4 Park and Recreation Commission – September 27, 2016 moved in and moved out and then the watershed district said that would be fine in a flood plain area you could do a temporary structure. So that evening Commissioner Carron moved and Boettcher seconded that the commission ask staff to provide the cost and feasibility of a temporary structure to encompass a shooting range firing line and any additional safety measures that we can consider at the commission meeting and that the temporary close of the range be maintained at that time. That motion passed on a 5 to 1 vote with Thunberg, Boettcher, Dale, Carron and Scharfenberg voted in favor, and Commissioners Hougham and Kelly voting against the motion. In my opening comments I spoke of this meeting. This is the City Council meeting th on September 12. The City Council heard from neighbors during visitor presentations, this item was not on their agenda that night and asked that the commission respond. They asked that the commission make a recommendation to the City Council listing options that you recommend the council consider for the future of the range. The council, City Council is currently scheduled th to review those recommended options at their October 10 work session. October 10, 2016 work session. I’ll go into staff’s recommended options for the Lake Susan Park archery range. That’s it’s current state. It’s closed. The targets are out. That’s fenced off and there’s signage… Option one is that the archery range be re-opened and the following installation of a portable overhead structure and seasonally installed containment curtain designed to restrict the flight of arrows, modification of the facility rules and ordinances to require that the bows and arrows remained cased until they are inside enclosure. And that archers under 18 years of age be accompanied by an adult or be participating in a supervised class or program and the addition of more signage information the archers of all safety rules and requirements. An image of what that would look like, the structure. The little shed structure would be portable. Once you’re inside you can uncase your bow and arrow. There are 4 shooting lanes so 4 people can be inside of that enclosure at a time. The side curtains, the poles would…staying in place and then the curtains themselves would come down and each wall would be reinstalled annually. In looking down through the structure, as long as you’re inside that structure you’re shooting down range. There’s no chance of an arrow departing or leaving that range area. The curtain on the top side is like a rubber mat that would stop any arrows from reaching the road which we’ve never had a report of any…and the curtains would stop anything left right. On the back of this thing we would create some kind of a fencing and then put some benches in there so people wouldn’t need to walk into the structure. They can lay their case bow on a bench to uncase it and then the ordinance would say you can’t uncase your weapon until you’re inside that so law enforcement can go down there. If there’s people outside of this area and they have their bows uncased then they’re subject to a violation. Those are available here for the public to look at as well and they were in the packet and online for people… So that’s not, these are not a stock item but we estimate for $15,000 this can be, this structure can be constructed. The material purchased and then the curtain…purchased so this is at 2017-2021 capital improvement request budget sheet that has been produced and submitted in the budget process. Obviously it’s not one of your recommendations and that would no longer go forward. If this is one of your recommendations then this budget sheet would need to go forward with that recommendation. Option two in the last slide this evening is that the Lake Susan archery range be permanently closed. The range equipment and targets be donated to the City of Shakopee or another entity for that matter and that a trail extension to the Powers Boulevard, the one that was originally there be reconstructed 5 Park and Recreation Commission – September 27, 2016 in place of the range. Utilize the Parks and Recreation System Plan and second to that is currently staff cannot identify a location. There’s been lots of talk about let’s just move this thing. Let’s get it out of Lake Susan Park. We don’t have a site that is secluded as this. We don’t have another site in our park system. We only have 6 community parks. Lake Ann is the only one larger. You really don’t have an area there that is convenient to construct this kind of facility but it could be put into the, your system master plan and if this one is closed and there’s still a desire to have an archery range we just have to say okay, well we have to pursue the acquisition of a future piece of property that can have a parking lot constructed and have enough space where you could construct a permanent structure and reopen that. Again the cost to do that becomes quite extensive but it could be a possibility. So the last sentence there is to utilize the Parks and Recreation System Plan and the Parks and Open Space Comprehensive Plan efforts to identify whether or not another location for a municipal archery range can be identified. That’s the end of that presentation. I’ll be glad to answer questions from the commission on that before we take… Kelly: Questions for Todd. Scharfenberg: Todd with the portable structure that you’ve shown I’m assuming that that would take the place of where the cement, and so that would require taking that all out? Hoffman: That would come out and then the line would be inside of that. The new line and there would be racks built inside of that to hang your bows. There’d be 4 locations for those, 4 shooting locations inside of that structure. Scharfenberg: Okay. It’s been mentioned previously at one of our meetings about moving this, the range across the road to Powers. You addressed that in the packet but could you speak to that tonight. Hoffman: Yep I sure will. So relocation to the west. Really the only access to that would be the, if you would take this range out. You would extend that trail and then you’d need to park in Lake Susan. Walk that trail through the old archery range to Powers Boulevard. Underneath the tunnel and then continue on to this location. And again that location, now you’re half a mile away from the parking lot and then you would have to redevelop some kind of range, if you could make it happen in that location. You’re still in the flood plain. You still have to deal with temporary installation of structures and you don’t have a road to get there so without the ability to build a parking lot, an entrance road, that piece of land really doesn’t fit to accommodate any type of development for an entry road, parking lot, and that being the case we’ve just not even looked at can the range physically fit on that piece of land. Scharfenberg: Thanks. Kelly: Other questions. Last time when we met we heard from the following people. Dana Withers, Stephen Jones, Kimball and Margaret Anderson, Emily Mattran, Linda Boerboom, Jeff 6 Park and Recreation Commission – September 27, 2016 Lobitz, Mike Hellen, Kari Davis, Dean Stanton, Erin Adler, Tony Rockwell and Verdell Borth. So we all heard what you said and we also got everything you said in print and we’re happy to hear from all of you again but we’d like to hear something different or I’d like to get your opinion on what Todd presented as, do you want to put this picture up Todd? As a replacement to make it better for archers there so at this time I’d like to open it up to any visitors who’d like to speak to the commission. And we need to hear your name and address and then you can address us. Kylie Jones: I’m Kylie Jones. Kelly: Kylie just a second. Why don’t we move that down so we can hear you. There we go. Kylie Jones: I’m Kylie Jones. I live at 8260 West Lake Court and I found this in my woodpile and it freaked me out. Kelly: Okay thank you. Anybody else have anything they’d like to offer tonight? Stephen Jones: Hello, I’m Stephen Jones and I live 8260 West Lake Court. I first want to say thanks to, would it be Commissioner Kelly? Kelly: Correct. Stephen Jones: And is it also Commissioner Hougham. Kelly: Hougham. Stephen Jones: Thanks for choosing safety first and voting no because I didn’t hear safety come out of this speech about this range which is a great range. I want to get to a couple of pictures because I do have some questions about a couple things I want to show you about the 500 feet. I do want to ask when was the, or when was the range rule changed that it’s okay to have this range within 500 feet of, well I’ll just say my house and 7 or 8 other houses right nearby. And the path. The walking path that’s on Powers. And then I want to know when was that path closed where the range is now to create that range versus a walking path to get up to Powers where you could still put that range in. It’s not a half a mile. It’s maybe a quarter mile so if you can’t walk a quarter mile to keep our neighborhood safe then you need to walk a quarter mile to keep our neighborhood safe. The fact that this is in a flood plain and we’re putting up temporary structures, I don’t see why we’re investing money to do that. That doesn’t make sense to me. The other thing that doesn’t make sense to me is I know that across the way, I’m not sure how that’s in a flood plain so I want to get to my notes here. Not a very good size but if you can. So if this is all a flood plain why are we putting up structures to have recreation that’s dangerous to the neighborhood? Really that’s, those are my concerns and I again really scratching my head as to why this has become an issue a third time so there’s got to be an option somewhere else by Lake Ann or somewhere in this large city of Chanhassen to find 500 feet away from something 7 Park and Recreation Commission – September 27, 2016 and just make this possible. I’m just asking that people start thinking about our safety first and then start thinking about conveniences and what everybody else wants after that. Thanks for my time. Kelly: Thank you Stephen. Anybody else like to get up and speak? Linda Boerboom: I’m Linda Boerboom and I live at 8261 West Lake Court and again thank you guys for all you do here and my first part here is from Kari who presented here before. She asked me to provide you guys with this copy of her letter to the editor of the Chanhassen Villager to each of you and that she’s not able to be here for the meeting tonight but remains in favor of permanently closing the archery range at Lake Susan Park and moving it to a different location. Thank you. I also have spoken before that I’m not against archery as a sport but I also concur with my neighbor Stephen Jones that our safety should come first and then the sport itself. A question regarding the temporary range or temporary structure that’s put up here, it looks very nice and I’m sure it serves a very good purpose but unless it’s monitored at all hours when somebody’s using it, what’s the guarantee that I’m not going to have arrows back up in my yard or others? And again that just goes back to safety for our neighborhood and for our property and for our personal well being and so that’s one, or are you putting up cameras or some other devices that would allow for review of when there is issues that we can go back and look at which I don’t think would be real conducive for this. Because in the previous comments that were made before by some that it wasn’t individuals that came there who miss shot their bows so their arrows were not going where they were going to go but it was individuals who didn’t do it in the manner in which it provided safety so what’s the guarantee with that? That we can put up the sides so that they can shoot it to the sides. What happens when they release outside of that? That they’re just having mental crisis I guess. In going back to the city ordinance I respect that we have city ordinances but who polices that city ordinance? Is it the park and rec or is it the police people that do that so that’s a question that I have and I also would like to see that you pursue another location by using your park and rec comprehensive planning commission and with that I thank you. Kelly: Thank you Linda. Just to address one of your questions is the police enforce the laws. Not the park and rec people. It’s the police who have to enforce our laws so just to clarify that for you. Anybody else like to speak tonight? Stephen Jones: Hi I’m Stephen Jones again 8260 West Lake Court. I forgot to mention this at last time. So to get in our student’s school, my daughter back there I have to slide my card, my identification card in to get into the doorway and where I’m going with this is if we had an indoor facility there should be some open warehouse that’s probably been vacant for a long time. I know that being a person who’s traveled the city and talked to a lot of different businesses but if we had a facility like that where you could monitor it so whoever goes in because you’d have to be 16 or 18 anyway to be firing these things in the city. So if you’re sliding your identification card in there and then taking it out we could probably do some electronic system where they could access it 24 hours a day. Then everybody’s held accountable whoever is in that 8 Park and Recreation Commission – September 27, 2016 facility plus the people that are shooting that they can you know monitor who’s in there anyway so somebody that’s in there that’s underage has to be in there with somebody that has an ID that will allow them in. So that was, as you know taking off on Linda’s point there that would be an easier way to monitor somewhere you know with cameras that are small and hidden or this facility, if this goes up, which I’m certainly hoping it doesn’t, there has to be a way that this is monitored 24/7 where there is a picture of whoever is coming in. Whoever is going out and somehow they have to show their ID that they can use this facility because I don’t know how the police are, or the sheriff’s are going to have enough time to come back there every single shooter or if there’s some trigger mechanism that says hey there are people back there. Will you go in and check and see who’s using the range. I hope that makes sense because it makes great sense to me so again thanks for your time. Kelly: Thank you Stephen. Anyone else? Well to start the discussion I want to say that our City Council and our previous City Council and our park and rec people do great works and there’s a reason why Chanhassen is a top 10 small town because of all the great work we’ve had. Now if we have people in this town who don’t feel safe I think it’s hard to maintain our top 10 status and I think people should feel safe in their homes and so you know where I stood before and I still stand and I think we should close the archery range because I think everybody should have the peace of mind at their home that they don’t have to worry about firearms discharged close to their house. Any other comments? Hougham: Question for Todd. Todd you mentioned a number of other ranges within the city. Are there any others in, within the cities that you know of that have personnel on site during hours of use or any that are like paid per use? Hoffman: Not public setting but there would be some indoor ones. Privately held ones that would have staff on site. Hougham: But any that outdoors in parks like this one? Hoffman: Not that I’m aware of. Kelly: Questions, comments. Scharfenberg: Todd what would be the possibility of putting up a camera accessing that part of Lake Susan and having either a feed to the city hall that there’s a monitor or something, is that something that’s even possible? Hoffman: Sure. Sure absolutely it’s possible. We have cameras. Well in our world there’s lots of cameras everywhere now. Scharfenberg: Right, right. 9 Park and Recreation Commission – September 27, 2016 Hoffman: The City can choose to put a camera at Lake Susan if you want to pay for that infrastructure. You know hook it up. It would probably record it so if there was an incident then you could go back and take a look. That’s typically how the security cameras at our city buildings currently work. We have some exterior cameras on city hall. There’s interior cameras at the Rec Center. We have an exterior camera at public works and so for those of you who are familiar with public works there’s no gate there and so we have a variety of equipment and materials at public works which is open to the public drive in so our choice today is to put a camera up. If there’s a theft or something missing or something damaged then you’re going to have to go back and take a look at that security footage and that’s something that could certainly happen at this location. Kelly: Other questions, comments, thoughts. Somebody want to put a. Carron: Well we, to address I guess some of the concerns and some of my thoughts about safety. With what we have in front of us here, the picture and what staff is presenting to us I think this does improve the safety of this archery range. Not only improve the safety. I think it also promotes safety as well. The way I look at it, if I was just someone that’s never been to this range before I look at it where as I was walking up and instead of discharging my bow and arrow from the outside of it, or taking, deciding on where I should shoot from. If I don’t want to shoot from the concrete pad or wherever, having this structure up makes it a pretty obvious and maybe that’s too broad of a word but obvious point of where I need to go and where I need to open my case and knock my arrow and shoot down range. So as far as safety goes I think it’s not only a safe structure but I think it promotes the safety of it as well. We do have two motions here and, that has been proposed by staff and as what we’ve heard before is either we can go along with recommending to City Council that we have them take a look at this or recommend to City Council that the archery range be permanently closed. I’m in favor of the motion. I’m in favor of option 1 because I think that it’s, we’ve talked about it. We’ve discussed. We’ve heard a lot and I think it does improve the safety of this range quite a bit and I think this archery range in Chanhassen is a great asset for us to have. It’s a great asset for our citizens in the community to have and I’ve heard a lot of people, we’ve heard a lot of people come into our city to use this. But I am, I am okay with moving ahead with the proposed motion that staff has put together to give the two options to the City Council. Kelly: Any other comments, questions, motions? Does anyone want to make a motion? Carron: Well I’ll make a motion that the Park and Recreation Commission recommend to the City Council to consider the two following options for the Lake Susan archery range. Option 1 as described, the archery range to be re-opened following the installation of a portable overhead structure and seasonally installed containment curtains designed to restrict the flight of arrows, modification of the facility rules/ordinances that require that bows and arrows remain cased inside the closure and that archers under the age of 18 be accompanied by an adult or be participating in a supervised class or program and the addition of more signage informing archers 10 Park and Recreation Commission – September 27, 2016 for all safety rules and requirements. And 2, that the City Council take into consideration that Lake Susan Park archery range be permanently closed. Kelly: So your motion is both 1 and 2? Carron: That is correct. That the City Council consider both options. Kelly: Okay. So the motion proposed is as laid out word for word correct? Carron: Correct. Kelly: Word for word in our packet. Is there a second? Echternacht: Second it. Kelly: There’s a motion out there that’s been seconded. All in favor. Scharfenberg: Oh, oh, can we have discussion first about the motion? Kelly: Sure. Well once it’s seconded we’ve got to vote on it. Then we can, it should have been. Scharfenberg: No I think you can still discuss the rules before it’s, I just want to talk about the camera issue. Do you, I think including the camera in number 1 would be another option that City Council is looking for options so I would include at some point the camera as an option as well. Carron: Is it like option 1, part A? Scharfenberg: Right. Kelly: So Brent do you accept the amendment to the motion that there is a camera included in option 1? Carron: Yeah so I have to read the whole thing over? Kelly: No. Carron: If the commission’s okay with adding my earlier proposed motion and adding a camera as an option to proposed motion number 1. Kelly: Rick would have to agree to it. He seconded the motion. Echternacht: I would agree. 11 Park and Recreation Commission – September 27, 2016 Kelly: Okay. So we now have a motion in front of the commission. Proposed motion as stated with an addition of a camera being at the archery range. Carron moved, Echternacht seconded that the Park and Recreation Commission recommends that the City Council consider the following options for the Lake Susan Park Archery Range: 1. The archery range be re-opened following the installation of a portable overhead structure and seasonally installed containment curtains designed to restrict the flight of arrows, modification of the facility rules/ordinances to require that bows and arrows remain cased until inside the enclosure, that archers under 18 years of age be accompanied by an adult or be participating in a supervised class or program, the addition of more signage informing archers of all safety rules and requirements, and the addition of security cameras. 2. The Lake Susan Park Archery Range be permanently closed, the range equipment and targets be donated to the City of Shakopee, and a trail extension to the Powers Boulevard trail be construction in place of the range. Utilize the Parks and Recreation System Plan and Parks and Open Space Comprehensive planning efforts to identify whether or not another location for a municipal archery range can be identified. All voted in favor, except for Chairman Kelly who opposed and the motion carried with a vote of 6 to 1. Kelly: Oh excuse me yeah I wanted, before people leave the motion will be presented to the City th Council. They will be discussing it on Monday, October 10 at their work session which is I believe at 5:30 in the evening and that is a public meeting so everybody is welcomed to attend and listen to what the, is being presented to the City Council and what they’re talking about. Thank you all for coming tonight. Hoffman: And that meeting’s in the Fountain Conference Room next door, down the hallway. It’s not in this room. The work session’s in there. It starts at 5:30. This item could be anywhere from 5:30 to 7:00. Then they come into the regular meeting and they don’t have to take any action that night. They just are going to consider the options and then… 2016/17 ICE SKATRING AND HOCKEY RINK LOCATION RECOMMENDATIONS. Kelly: Katie I’m sorry there’s no audience for your report. Favro: Thank you commissioners. I guess I’ll wait til they’re gone. Just on an annual basis staff closely monitors our outdoor skating rinks and identifies how to best serve the skating needs of the Chanhassen residents. The expansion of Bandimere Community Park will include a hockey 12 Park and Recreation Commission – September 27, 2016 rink and a pleasure rink that will serve Chanhassen residents in southern Chanhassen during the 16/17 skating season. For the 16/17 skating season it is staff’s recommendation to flood 10 ice rinks at 5 locations and maintain 5 warming houses. This compares with 8 hockey rinks and pleasure rinks for the 15/16 season so we’re planning on flooding all the rinks that we did last year and then 2 new rinks at Bandimere Park and with that we will be adding a warming house. It will be a temporary warming house like we do at City Center Park and North Lotus Park. Attached is just a map that kind of shows where all the ice rinks are and how they kind of touch in just different parts of Chanhassen. Scharfenberg: Katie with the addition of the rink at Bandimere do you anticipate being able to fill slots for work for people who are going to be applying? Favro: Yep we’re hoping to have just as many people and then a few more just to try to fill those spots and even out the ice skating calendar. We don’t want anybody having to work, you know we want to try to fill it out evenly so I think it should be good though. I know there’s a lot of kids looking for work in the winter season. Kelly: So are we going to get some cold weather this year so we can have good ice time? Favro: I’ll keep my fingers crossed. Kelly: Any other questions or does somebody want to put the motion out there? Scharfenberg: I move to adopt staff’s recommendation for locations and warming houses for 2016/2017 as recommended. Kelly: There’s a motion on the floor as proposed by staff. Is there a second? Thunberg: Second. Kelly: And it’s been seconded. Scharfenberg moved, Thunberg seconded that the Park and Recreation Commission recommends that the following ice skating rink locations and warming house hours be maintained for the 2016-17 season: Locations Rec Center North Lotus City Center Bandimere Roundhouse 1-Pleasure Rink 1-Pleasure Rink 1-Pleasure Rink 1-Pleasure Rink 1-Pleasure Rink 2-Hockey Rinks 1-Hockey Rink 1-Hockey Rink 1-Hockey Rink 13 Park and Recreation Commission – September 27, 2016 Warming House Hours Bandimere Park, Rec Center, North Lotus Park, City Center Park *Roundhouse Park (limited hours) Weekdays 4pm – 9pm Weekdays Closed Saturdays 10am – 9pm Saturdays 12pm – 6pm Sundays 1pm – 7pm Sundays 1pm – 7pm December 24 10am – 3pm December 24 10am – 3pm December 25 Closed December 25 Closed December 26-30 10am – 9pm December 26-30 12pm – 6pm December 31 10am – 4pm December 31 10am – 4pm January 1 10am – 9pm January 1 12pm – 6pm No School Days 10am – 9pm All voted in favor and the motion carried unanimously with a vote of 7 to 0. RECREATION PROGRAM REPORTS: 2016 HALLOWEEN PARTY PREVIEW. ndth Favro: The 32 Annual Halloween Party will be held on Saturday, October 29 which is the Saturday before Halloween at the Chanhassen Rec Center. This is the final of our 4 community events held throughout the year and is open to the public, children ages 13 and under. Participants are invited to join a variety of activities. We’ve got trick or treating. Hayrides, assuming that the weather cooperates. Carnival games and moon bounce, refreshments and a spooky room. There will be family entertainment performed by Brian Richards and it’s a Spooky not Scary magic show from 6:30 to 7:00. An event flyer is going to be distributed into th the October 13 edition of the Chanhassen Villager and will be also be distributed to local elementary schools and youth organizations. We also have the registration form available on the City’s website and the Facebook page. We encourage people to pre-register just because this is a very popular event so you can do that either at city hall or you can do it at the Rec Center. Otherwise you can pay $5 at the door as well. If anybody is interested in volunteers we are always looking for extra help with trick or treaters. It is always fun seeing the kids in their Halloween costumes. Kelly: So I believe Mr. Incredible and the good witch will be back this year. Favro: Good. Say if you are interested in volunteering that’s great. Let me know. Also we do love to see you out there with your families or your neighbors. It is a good time to get together with friends and family. 14 Park and Recreation Commission – September 27, 2016 Kelly: So it’s a great event. I’m looking forward to it. Thank you Katie. Favro: Thank you. 2016 LAKE ANN PARK CONCESSION/BOAT RENTAL EVALUATION. Kelly: Jerry we’re talking boat rentals it looks like. Ruegemer: Thank you Chair Kelly. Just want to go through here the 2016 Lake Ann Park concession and boat rentals. We didn’t have too bad of a year again this year. We did lose a little bit of steam at the tail end of the season with the rainy weather and the beach being closed with that but all in all it wasn’t too bad of a season. Lake Ann continues to be a very popular destination not only for people using the beach but for company picnics, family reunions, those types of activities. And people just taking walks and fishing so we’re very lucky to have Lake Ann as one of our community parks. Again that’s kind of a quick snapshot of watercraft rental. Food sales revenue. Our agreements and payment that we had to Twin Cities Paddleboard and also our sales tax that we pay annually to the Minnesota Department of Revenue. So for the third straight year we did have that agreement with Twin Cities Paddleboard to offer the stand up paddleboards. That’s been a great, really a great relationship between the City and Jeff Gibbon with Twin Cities Paddleboard. Again we added annually we continue to add to our number of paddleboards that we have available down at Lake Ann. There are parts of the summer that we had 9 down there and they were pretty busy. We had slotted for 8 but we could get 9 on the rack so Jeff brought another one down there and that’s great for us so. We have the staffing at the concession that kind of oversee all that and get those rentals available for people and kind of like the kayaks it seemed like families come down and there’s anywhere from 2 to 4, 5 boards go out at a time so we’re very lucky to have additional paddleboards available for the general public to go out and really kind of test drive one or test paddle one and get some exercise and see if they would like to you know buy one or purchase one themselves so Lake Ann’s a great lake for that operation. Not only for the paddleboards but for you know kayaking and paddleboarding, paddleboating, just a lot of different activities with being relatively calm in the lake so we’re very lucky to have that down there so we did increase our paddleboard number this year again up to 617 total rentals and that did increase from 552 the year before so that number continues to rise annually so you know with good weather again I’m very confident that we’ll break our 617 rentals again this summer and beat that number next year so. Just some general comments, you know we probably started 2 or 3 years ago to kind of have kind of a crossover person, kind of the morning shift person crosses over into the afternoon shift to kind of help out with that time. Just help out with customers in kind of the mid part of the day just to improve customer service and really get people, get people through the lines a little bit quicker to really improve their experience. Continue to look for healthy options and other things that we can offer down at the concession stand. Powerade was added this year so that was pretty popular. We’ll continue to look for additional beverage choices other than sodas just to see if we can expand on our offerings out there. We’re going to take a look at increasing not only the beverage prices but also really food and ice cream costs across the board have gone up a little bit so we’ll take a look 15 Park and Recreation Commission – September 27, 2016 at that across the board and look at raising the prices for that. And just general updates. Last couple years we’ve really continued to look at what can we put in kind of each year to the concession area. We added kind of that epoxy floor in the concession stand after the season last year, 2015. 2014 season we did all the bathrooms and that epoxy floor so we’re trying to kind of you know put a little money back into it just to keep it fresh. We painted the concession stand over the winter time just to kind of freshen it up and we’ll do a little bit more of that type of work this next winter when park maintenance staff has some time to kind of go through that again. We’ll get some lighting potentially and some other things just to keep it going so, but that’s just kind of a breakdown of the kind of the total boat revenue. Total boat rentals of how many we had for the past 2 years comparatively. Hours and wages that we had for the concession workers out there. Our total supply costs, whether it’s the soft drinks or ice cream or nachos, that type of thing is all listed under that so we did have a total revenue of slightly over $24,000 with that. Our expenses with supplies and wages equal out to be $17,321.65. And then subtracting the revenue from the expenses we have a net profit of nearly $7,000. Just attached with the report is this kind of the daily sales with that. The vendor expenses as they came in for the summer with that and total boat rentals on a daily basis. Kelly: Great report. Anytime we can provide services and be in the black it’s always a good thing. Jerry from what I’m hearing from you is we could add more paddleboats. Boards, not boats excuse me. That we’d probably have more sales so are we turning away people a lot or are we kind of at our top of the line of where we should be at? Ruegemer: Ask Ms. Dale. Actually there are times throughout the season but obviously with having 8 or 9 we do fulfill that need quite regularly with that so. Hoffman: What was the increase from last year to this year? Ruegemer: Number wise? Hoffman: Yeah, number of boards that were available. Ruegemer: Oh we went from 6 to 8/9 yeah. Kelly: Yeah and so we had a nice increase there. Are we noticing, is it across all age groups or is it younger people or? Dale: Yeah it was pretty much all age groups. Kelly: All age groups so it’s a sport that’s really catching on with people because I’m noticing all the other boat rentals went down and I’m assuming that’s because people are moving to the paddleboards, and I don’t know if you have room to try to do more paddleboards if that’s being very successful but I think that might be something to look at but no it’s great that we’re 16 Park and Recreation Commission – September 27, 2016 providing these services and people for the most part I think are quite happy. Were you going to say something? Dale: No. Kelly: No, okay. Anybody else? I’m sorry. Any other comments or questions? Boettcher: Do you do any type of training classes for the paddleboards because I know at Lake Minnewashta Carver County Park, same person goes out there with groups and shows them how to use them and it really increases the interest. Ruegemer: Yeah you know Jeff Gibbon does come down and kind of go through with our manager and the manager then trains and kind of talks about that with staff. Boettcher: And how much were the rowboats with trolling motors since Todd and I found out last month my boat’s too big to get through to Lake Lucy. We need options for next year. Ruegemer: Right. They’re very affordable. Boettcher: Good. Kelly: Jim you can always borrow my canoe. I got through to Lake Lucy recently. Boettcher: You don’t me in your canoe. Ruegemer: Tippy tippy huh. Kelly: Any other questions? Ruegemer: Thank you Chair Kelly. Kelly: Thank you Jerry. RECREATION CENTER UPDATE. Sarles: Thank you Chair Kelly, commissioners. It’s the Ryder Cup week so it’s a little quiet at the Rec Center right now. We find that we are getting a few parkers but it’s not too bad out there…okay so far. We’ve been busy out there. We’ve replaced all of the carpet in the lobby, office…conference rooms and the locker rooms so that’s almost all that we have for our capital… Carpet looks great. People are commenting on it. It’s wonderful yellow padding so the old people are excited about that so we keep on moving forward and making improvements when we can. As far as program information the dance classes are back in swing. We’ve got 26 classes this year. About the same I believe as last year and we’re…it says 208 but I think we’re 17 Park and Recreation Commission – September 27, 2016 closer to about 215 dancers participating so that’s always a great program and it’s fun to see the girls come back and continue to dance year after year. Rec Center sports, we’ll say tonight was not the nicest night to finish up our soccer program but they had maybe half the kids…finished it up and they shorten their session to about 20 minutes with the rain coming down… The Small Fry Sports we had a little bit of a hitch this fall. We had a little typo in the Connection that went out…put the price at the wrong price so they doubled the cost…so we’ve been trying to overcome that…One of the things we did this summer is we kind of partnered up with Southwest Metro Pickleball so we had an instructor that taught 6 sessions of pickleball lessons. He got overrun last summer so they asked me to try to manage the amount of people coming out to take the classes and so we changed it to kind of a sign up format where they’d sign up for $10 and get free passes to the Rec Center and a 90 minute lesson with our instructor so it went really well. Very well received. We had 43 people participated in the lessons and members of the pickleball club…so it’s a nice partnership. They’ve already been in…courts inside so play will start soon. Photo contest, so if you have any photos that you’ve taken around the parks of people doing life and recreation we’re accepting those through November. …nice photos for our Connection. The new rental agreement with Weight Watchers…at the Rec Center on Monday evenings so this is their first program in Chanhassen and so hoping to expand that with them. They’re starting with Monday nights and then… Upcoming events has now turned into last weekend’s event and I need to give a huge thank you to Commissioner Echternacht. We had our Barnyard Boogie on Friday. We had about 170 people come through which is a great event with a petting zoo and the animals and the bound house and crafts and things and dance. We have a partnership with the school district… And then as far as we’ve got 2 more trial classes coming up and of course the annual artisan fair and holiday boutique. Kelly: Well very nice report and you’re reinventing the wheel on a few things with everything else you’ve got going on, it’s very impressive. Nice job. Any questions or comments for Jodi? Thank you very much Jodi. Todd for future meetings that big monitor there really puts their face where I can hardly see it. Can we put a small monitor back there again or? Hoffman: Here? Kelly: That monitor right there yeah. It was hard for me to see Katie and it was hard for me to see Jodi. Oh there we go. PARK MAINTENANCE OPERATIONS UPDATE. Beers: Front and center. Kelly: Adam, you’re on deck. Or you’re up. Beers: I’m up, thank you Chair Kelly and commissioners. We are well on our way to completing our summer practices and moving into our kind of our fall mode. We just recently took the buoys out so that’s kind of our first step in shutting down our outdoor facilities. Staff 18 Park and Recreation Commission – September 27, 2016 has been out this entire month aerifying a lot of our playing fields. Soccer fields. Softball fields and starting our fall fertilizer applications so with that we pick a field each season. A soccer field to rest and Bandimere #3 was chosen this year for some extensive maintenance so we get kind of this fall to keep the traffic off and grass growing and fertilizer kicking in and that will be reintroduced in the spring season so. Part of our fall process is getting out and trimming trails for the winter plowing. We’ve been out doing that now for just over a month so we have to kind of make our way through each of the trail segments that we plow so that’s quite a process and project so some projects we’ve been working on this year, the Greenwood Shores park and Carver Beach playground got new shelter structures. 98 percent of that restoration is now complete with a little overseeing that needs to be taking place at Carver Beach playground. The train depot pavers were delivered today excuse me and are going to be installed tomorrow so that’s been kind of a long process. We had a little mix-up with the pavers so they were sent back and now we have the right ones in our possession and they’ll be installed. Hoffman: Mix up on their end. Beers: Mix up on their end yeah correct. We got the wrong color so we’re going to be working with our staff and the landscape architect that designed the layout tomorrow and it should go pretty smooth. To touch on Steve’s question earlier about adding another item about the dugouts I was just going to kind of give you a little update in my report here so we’ve been working with the CAA and the Dugout Club to add enclosed dugouts at Lake Susan baseball field. Staff, my staff has been working with Todd Neils primarily and kind of his group. They hired a contractor, Theis Construction who we’ve done a ton of work with over the years to kind of help get the slabs laid out and they got a labor union, some recent retirees from a block laying union to come out and donate their time so that was kind of a fun process. They came and one day last week and it was fun to see those guys who I think were retired in the last 1 to 5 years so it was kind of a reunion tour for them as well so at this point the slabs are complete. The block work is done. They’re slowly working on core filling and once that’s complete which should be this weekend the wooded structures will go up over that and then our staff will move in and complete restoration so. Great to work again with the local associations and all the volunteers. It takes a lot of the pressure off us when we’re trying to get through just our routine tasks with less staff so I know it’s good for the community. It’s good for parents to be involved in another project. I’d like to make a little nod to our seasonal staff. You know each year throughout the summer we bring on about 17 employees to kind of help with the mowing and weed whipping and garbage, just a lot of the daily routine tasks that we don’t have time to complete with all the projects going on so just so you guys know they’re a big help to the operation and we couldn’t do it without them so we’ve got about 5 retired guys left to kind of help with the tail end of the year mowing so just a big thanks to them. Anybody have any questions about any projects? Kelly: Good report. You know our fields continue to be the top fields that everybody wants to be on and that’s a credit to the work that you and your people do and our trails are always in great shape and even when dead rodents are reported they’re removed like that and, so I mean 19 Park and Recreation Commission – September 27, 2016 you guys are on top of everything and so thank you very much. Any other comments or questions for Adam? Boettcher: I was out at Lake Ann today. What’s, there were 2 crews working out there. What’s all going on? Is that all update or is there? Beers: No in the front of, well right as you drive in behind ballfield 1 there, the utility department needed to put an isolation valve in so we found earlier in the summer, if you noticed down in the lower parking lot there was always water running and we couldn’t really figure out what was going on. Was it ground water? Was it this or that? So we asked the utility department to come in and see if they may have a leak. Come to find out there is no isolation valve anywhere in Lake Ann to shut any of that down. It’s on the south side of Highway 5 so this is the first step in trying to kind of track down what the problem is. Even if it isn’t the problem it’s good to have that ability to shut things down without shutting down the entire you know end of town. So they’re putting in an isolation valve. It should be short and sweet with a little restoration… Kelly: Great, any other questions or comments? Thank you very much Adam. SENIOR CENTER UPDATE. Kelly: Sue are we going to get to hear about your trip around the new stadium? Bill: You will. I’m going to save the best for last though. Kelly: Okay. Bill: As always senior center busy, busy place. Fun activities going on all the time. A couple things I want to highlight. I think in June talked about one of our senior learning network programs, a live dive of the Channel Islands. Had to cancel that. It was too windy. The plane and the boat couldn’t take off so it was rescheduled in August. 40 people attended. It was pretty cool. We watched the diver board a plane to go over to the islands. This is in northern California. Got off the plane. Got in the water. Got on a boat, went in the water and we watched him dive and swim around under water for about 35-40 minutes. It’s a kelp forest where he showed us a different, a lot of different vegetation. There were sea turtles. There were sea urchins. Other swimming and crawling things that people really enjoyed. So that’s one of the senior learning network programs that people continue to love. On that program there were 20 different sites that were logged in. I can schedule them but anyone else can jump in on them whether it’s in your home or another site. There was a couple people from Japan and one from Sydney, Australia that were all in and it’s chatting as well as viewing it so that’s a really fun dimension to our programming. We also had a joint meeting with the Senior Commission, Senior Advisory Board and then the other Senior Commissions from Victoria, Waconia, and Watertown were present. Topics of we do this every year too and this year transportation is a 20 Park and Recreation Commission – September 27, 2016 never ending conversation and topic that arises. Alan from SmartLink, Scott and Carver County was there and updated us on transportation requirements. Southwest Transit has a bus, I don’t know if you’ve seen any of the little mini buses going around Southwest Prime and those are only available in Eden Prairie, Chanhassen and Chaska. They have been overwhelmed with the amount of response so people are utilizing them. WeCab is also a presence in eastern Carver County, Chanhassen, and Chaska. They’re looking at Watertown approached them to have a WeCab of western Carver County so that’s in negotiation so that was really a good meeting to hear about new services and update people on existing things so the turnout was really good and thth people really appreciated that information. Last week, well September 14 and 15 we had, it th was the 10 overnight trip. It wasn’t a mystery this year. We traveled to Iowa. We went to Mason City and Clear Lake. We had 46 people going. One of our biggest crowds and I’m happy to report I looked at the numbers yesterday, we made 38 percent on that which is really kind of nice. When we first started it was $200 a person. We’ve always wanted to keep it right in that range. This year it was $215 but as numbers increase we, our busing is probably the biggest cost. It’s about $1,400 and we have to pick an amount to get a price on the trip and we usually use 36 people. Divide that so with 12 additional people that really helped our profit and everybody loves it and had a great time. And I’m sure there’ll be another one. We might return back to Brainerd, the site of the first one. And lastly, last week we went, we had a tour of US Bank Stadium. As I mentioned in the past we do 90 percent of our trips with Chaska and within the first day that trip filled up. We both had gigantic waiting lists. We were looking at taking 54 people. Joan, my counterpart in Chaska got on the phone. We were able to get addition tour guides. We were able to get an additional bus. We had to go out and find another restaurant because not many restaurants will take 108 people so we, there were 108 happy people that got to have a private tour of US Bank Stadium so we each had 54 people. Jodi went along, thank you as a guide and even Mayor Laufenburger went along so it was great. People are asking for another one but I don’t think that’s going to happen for a while. Pretty hard during the season to book another trip so a lot of good things happening in the senior center and we’ll continue to provide more programming and the educational aspect. Kelly: Well very nice report and you’ve always got new things that you’re working on. It’s fun to see. Any questions or thoughts for Sue? Thank you Sue. Steve anything else you wanted on the dugout update or did you get enough? Scharfenberg: Adam covered it. Kelly: Adam covered it so we’ll skip 5. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. 21 Park and Recreation Commission – September 27, 2016 Kelly: Anything specific in the administrative packet that you want to point out Todd? Hoffman: No. Kelly: No. And then we know of course there’s a continuing love fest with Jerry as I keep reading through here so that’s a good thing and from there anybody like to put it to the question? Scharfenberg: I guess just one more comment. I would encourage again people to go on and do the survey…and let everybody know about it. Todd sent out an email today with a social pinpoint featured at the work session last night. It’s a really…click and drag and put stuff that you want to add comments and stuff like that so very interactive and encourage people that we’re th colleting data through the 15 of October. thth Hoffman: Yeah 15 to 18 of October and as commissioners, like Commissioner Scharfenberg said you’re always looking for the time when you can really make a difference. The next 18 days, 20 days you can really make a difference…15-20 people to these websites through your contacts. That kind of input. It’s what we’re going to use throughout this entire system. If your input’s not in, you’re not going to be a part of the conversation. You’re not going to be a part of the priority so Adam and his crew are putting out 75 signs tomorrow at all of our parks. The question is has your voice been heard so if your voice is not heard as part of this process, again you’re just not going to…so please use your contacts. Your email list. Friends and neighbors and let people in on the surveys. There’s 3 different surveys and now on My Social Pinpoint so there’s a senior center survey. The recreation center survey. The general survey. My Social Pinpoint is really cool. All the comments stay up there. As you make them they stay up there and you can check back and see if somebody’s commented on your comment. You can share that. You can like them. Very interesting tool. And then also a separate survey is the traditional city survey and that’s being mailed, you might find one in your mail just as a citizen of Chanhassen and that also has parks and trail questions on it and it’s really going to be an interesting test to see okay do they, do the same issues rise to the top in both those different kind of surveys. The mailed survey is more scientific. It goes to a certain percentage of the citizens. The other one is just, anybody can add, anybody can answer, anybody can chime in. Residents. Non-residents so…compare that when it’s all said and done. You’ll see…park plan in December th and that will be your first meeting…so that will be December 13. Echternacht: Todd to follow up on this park and rec system plan, at that barnyard romper it was the perfect age group of kids there with the parents to talk because they have the kids that are starting to use the outdoor facilities and so on and I had a lot of responses. A lot of cards. Hoffman: Great. Echternacht: Hand out a lot of these. Hoffman: Great, thank you. 22 Park and Recreation Commission – September 27, 2016 Echternacht: And I know that October we should do, what is the cut off? th Hoffman: The 18. Echternacht: This Halloween thing would be a perfect time also, it would be the right age group but that’s after that time. Kelly: Any other comments or ideas people want to throw out? Or any motions. Carron moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 9:00 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 23