Agenda and PacketAGENDA
CHANHASSEN CITY COUNCIL
MONDAY, AUGUST 24, 2020
CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD
A.5:00 P.M. WORK SESSION
Note: Work sessions are open to the public.If the City Council does not complete the work
session items in the time allotted, the remaining items will be considered after the regular
agenda.
1.Powers Ridge Senior Housing Discussion
2.Discuss Potential Code Amendments
3.Detailed Discussion of 2021 General Fund Budget
B.7:00 P.M. CALL TO ORDER (Pledge of Allegiance)
C.PUBLIC ANNOUNCEMENTS
D.CONSENT AGENDA
All items listed under the Consent Agenda are considered to be routine by the city council and
will be considered as one motion. There will be no separate discussion of these items. If
discussion is desired, that item will be removed from the Consent Agenda and considered
separately. City council action is based on the staff recommendation for each item. Refer to the
council packet for each staff report.
1.Approve City Council Minutes dated August 10, 2020
2.Receive Planning Commission Minutes dated July 7, 2020
3.Resolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain Extensions
Project No. 2004 Approve Plans & Specifications and Authorize Advertisement for
Bids
4.Resolution No. 2020XX: Approve Change Order No. 1 for Project No. 2002:
Minnewashta Parkway
E.VISITOR PRESENTATIONS
Visitor Presentations requesting a response or action from the City Council must complete and
submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)
1.Fire Department Recognitions
2.Bob Finn Citizen Action Request
AGENDACHANHASSEN CITY COUNCILMONDAY, AUGUST 24, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:00 P.M. WORK SESSIONNote: Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Powers Ridge Senior Housing Discussion2.Discuss Potential Code Amendments3.Detailed Discussion of 2021 General Fund BudgetB.7:00 P.M. CALL TO ORDER (Pledge of Allegiance)C.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately. City council action is based on the staff recommendation for each item. Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated August 10, 20202.Receive Planning Commission Minutes dated July 7, 20203.Resolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain ExtensionsProject No. 2004 Approve Plans & Specifications and Authorize Advertisement forBids4.Resolution No. 2020XX: Approve Change Order No. 1 for Project No. 2002:Minnewashta ParkwayE.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)
1.Fire Department Recognitions
2.Bob Finn Citizen Action Request
F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE
1.Fire Department Update
2.Law Enforcement Update
G.OLD BUSINESS
1.Approval of Facilities Improvements Construction Contracts
H.PUBLIC HEARINGS
I.NEW BUSINESS
1.Consider Approval of Private Infrastructure Inflow & Infiltration Program
J.COUNCIL PRESENTATIONS
K.ADMINISTRATIVE PRESENTATIONS
L.CORRESPONDENCE DISCUSSION
1.Review of Claims Paid 08242020
M.ADJOURNMENT
N.GUIDELINES
GUIDELINES FOR VISITOR PRESENTATIONS
Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City
Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided
at every regular City Council meeting during Visitor Presentations.
Anyone seeking a response or action from the City Council following their presentation is required to
complete and submit a Citizen Action Request Form. An online form is available at
https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to
the meeting.
Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When
called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City
Council as a whole, not to any specific member(s) or to any person who is not a member of the City
Council.
If there are a number of individuals present to speak on the same topic, please designate a spokesperson
that can summarize the issue.
Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you
have written comments, provide a copy to the Council.
During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion.
Council members or the City Manager may ask questions of you in order to gain a thorough understanding
of your concern, suggestion or request.
Please be aware that disrespectful comments or comments of a personal nature, directed at an individual
either by name or inference, will not be allowed. Personnel concerns should be directed to the City
Manager.
AGENDACHANHASSEN CITY COUNCILMONDAY, AUGUST 24, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:00 P.M. WORK SESSIONNote: Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Powers Ridge Senior Housing Discussion2.Discuss Potential Code Amendments3.Detailed Discussion of 2021 General Fund BudgetB.7:00 P.M. CALL TO ORDER (Pledge of Allegiance)C.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately. City council action is based on the staff recommendation for each item. Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated August 10, 20202.Receive Planning Commission Minutes dated July 7, 20203.Resolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain ExtensionsProject No. 2004 Approve Plans & Specifications and Authorize Advertisement forBids4.Resolution No. 2020XX: Approve Change Order No. 1 for Project No. 2002:Minnewashta ParkwayE.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)1.Fire Department Recognitions2.Bob Finn Citizen Action RequestF.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE1.Fire Department Update2.Law Enforcement UpdateG.OLD BUSINESS1.Approval of Facilities Improvements Construction ContractsH.PUBLIC HEARINGSI.NEW BUSINESS1.Consider Approval of Private Infrastructure Inflow & Infiltration ProgramJ.COUNCIL PRESENTATIONSK.ADMINISTRATIVE PRESENTATIONSL.CORRESPONDENCE DISCUSSION1.Review of Claims Paid 08242020M.ADJOURNMENTN.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen CityCouncil wishes to provide an opportunity for the public to address the City Council. That opportunity is providedat every regular City Council meeting during Visitor Presentations.Anyone seeking a response or action from the City Council following their presentation is required tocomplete and submit a Citizen Action Request Form. An online form is available athttps://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior tothe meeting.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. Whencalled upon to speak, state your name, address, and topic. All remarks shall be addressed to the CityCouncil as a whole, not to any specific member(s) or to any person who is not a member of the CityCouncil.If there are a number of individuals present to speak on the same topic, please designate a spokespersonthat can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If youhave written comments, provide a copy to the Council.During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion.Council members or the City Manager may ask questions of you in order to gain a thorough understandingof your concern, suggestion or request.Please be aware that disrespectful comments or comments of a personal nature, directed at an individual
either by name or inference, will not be allowed. Personnel concerns should be directed to the City
Manager.
Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen
immediately after the meeting for a purely social event. All members of the public are welcome.
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Powers Ridge Senior Housing Discussion
Section 5:00 P.M. WORK SESSION Item No: A.1.
Prepared By Kate Aanenson, Community Development
Director
File No:
SUMMARY
Request:
A 110unit affordable senior housing apartment building.
Current entitlement is for 88 units (currently at 16 units per acre); the developer is asking for 110 units which exceeds the
limitations. The PUD would have to be amended.
BACKGROUND
Issues:
There is an existing PUD agreement guiding all of “Lake Susan Hills" limiting the number of units.
The city’s Comprehensive Plan states in the Housing Chapter Action Plan that “The city could consider permitting
up to a 25% increase in the net density for a project featuring affordable housing.”
The PUD would have to be amended to allow the additional 22 units.
The developer would have to provide a verifiable commitment demonstrating the units remain affordable.
Staff recommends this commitment remain in place as long as tax increment financing (TIF) assistance is
provided.
The PUD amendment would require a public hearing before and approval by the City Council.
The developer is seeking TIF to provide 56 affordable units for seniors.
DISCUSSION
At the July 27th City Council meeting, a number of issues were raised. They included:
Is TIF necessary for the project to move forward? Is the debt ratio reasonable?Typically we like to to see a
debt coverage of 1.25 but 1.33 is reasonable. There is a number of estimates that still need to be verified if this
project were to move forward; the city's financial consultant would review it. The developer is requesting a 19
year commitment at 90% property taxes to "bridge" the financing gap.
Does the city need affordable senior housing?The city's Comprehensive Plan states that over the next 20 years,
1,206 senior housing units are needed. Within the demand for senior rentals is 580 units. The city does need
affordable senior housing as is also confirmed in the developer's market study. Other projects that have been
approved but not yet built include 48 memory care units. Avienda has two senior housing developments totaling
300 units proposed.
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectPowers Ridge Senior Housing DiscussionSection5:00 P.M. WORK SESSION Item No: A.1.Prepared By Kate Aanenson, Community DevelopmentDirector File No: SUMMARYRequest:A 110unit affordable senior housing apartment building.Current entitlement is for 88 units (currently at 16 units per acre); the developer is asking for 110 units which exceeds thelimitations. The PUD would have to be amended.BACKGROUNDIssues:There is an existing PUD agreement guiding all of “Lake Susan Hills" limiting the number of units.The city’s Comprehensive Plan states in the Housing Chapter Action Plan that “The city could consider permittingup to a 25% increase in the net density for a project featuring affordable housing.”The PUD would have to be amended to allow the additional 22 units.The developer would have to provide a verifiable commitment demonstrating the units remain affordable.Staff recommends this commitment remain in place as long as tax increment financing (TIF) assistance isprovided.The PUD amendment would require a public hearing before and approval by the City Council.The developer is seeking TIF to provide 56 affordable units for seniors.DISCUSSIONAt the July 27th City Council meeting, a number of issues were raised. They included:Is TIF necessary for the project to move forward? Is the debt ratio reasonable?Typically we like to to see adebt coverage of 1.25 but 1.33 is reasonable. There is a number of estimates that still need to be verified if thisproject were to move forward; the city's financial consultant would review it. The developer is requesting a 19year commitment at 90% property taxes to "bridge" the financing gap.Does the city need affordable senior housing?The city's Comprehensive Plan states that over the next 20 years,1,206 senior housing units are needed. Within the demand for senior rentals is 580 units. The city does needaffordable senior housing as is also confirmed in the developer's market study. Other projects that have been
approved but not yet built include 48 memory care units. Avienda has two senior housing developments totaling
300 units proposed.
Does the Fire Department have the capacity to serve additional senior housing?Attached is a letter from the
Fire Chief detailing the demand for services in apartment and senior housing in response to a previous project. The
Chief has also provided an update to that information indicating that the change to a duty crew model will not
negatively impact the department's ability to provide services to the proposed senior development. It should be
noted that this property is entitled for 88 units; the developer is asking for an additional 22 units.
RECOMMENDATION
The City Council directs staff to have the city's financial consultant review the proforma for the potential of Tax Increment
Financing.
ATTACHMENTS:
Developer Letter
Building Renderings
Proforma
Fire Chief Memo
Fire Chief Memo Update
Todd M. Simning
350 Hwy 7, Suite 218
Excelsior, MN 55331
July 30, 2020
City of Chanhassen
Mayor Elise Ryan
Kate Aanenson
7700 Market Blvd
Chanhassen, MN 55317
Mayor Ryan and Ms. Aanenson:
Thank you very much for allowing my group to present at the city council workshop on July 27,
2020 regarding my interest in developing and building a senior rental building at 1361 Lake
Drive West.
I’m excited to be able to introduce a senior rental building with a mixture of affordable and
market rate units in the city of Chanhassen. Recently, my consultant, Viewpoint Consulting
Group, completed a demand assessment for the overall demand for senior rentals within the
Chanhassen area. This report quantifies the demand for both affordable and market rate
rentals.
Specifically, Table 9 on page 17, identifies that there is currently a demand for 98 senior
families looking for an affordable place to live. Additionally, I received an email from Allison
Streich from the Carver County CDA on July 13, 2020 stating that there is currently a wait list at
Centennial Hills of 168 people in search of affordable living. There is clearly a huge demand in
the Chanhassen area for affordable senior rental apartments.
Table 10 on page 19 of the market report identifies the current market rate demand by seniors
in the Chanhassen area. This table identifies a demand of only 57 units. There is a much
greater demand for affordable rentals versus market rate.
The property has been sitting underutilized due to its current entitlements. In order to make a
project on this site work financially, more units are required. In order to attain more units, I
need to include an affordable component which would allow up to a 25% density bonus. But in
providing the affordable component, I’d also need TIF in order to make the financials work to
attain bank financing as the rents on the affordable component brings down average monthly
rental income.
Given the strong need for affordable rentals within the Chanhassen senior market, I’m
proposing a mixture of affordable and market rate units. I am asking City Council to consider
allowing the density bonus for 110 units that are roughly split 50-50 between affordable and
market rate. Additionally, I am asking the city to participate in TIF (Tax Increment Financing)
that would allow for a 19 year commitment at 90% of property taxes in order to bridge the
financial gap. Without the density bonus, TIF participation from the city and a mixture of
market rate units, this project is not viable.
During our informal presentation, there were questions about demand on fire services and the
true need for affordable senior demand as well as understanding subsidized housing. I’ll allow
staff to follow up on those items.
The proposed building will be first class and quality construction. It will be built to the
architecture of today which gives it a fresh look that will endure. All individual units will be
finished in the same manner whether affordable or market rate. Although the building will not
be full service, it will have common activities areas that would allow seniors to play cards, read
books, knit or just converse. This will be a place they will feel comfortable calling home.
I am excited to bring this proposal to the city and looking for a way to help our community grow
“in place” and not be displaced strictly due to the high cost of housing. I appreciate the City’s
consideration and look forward to working together on a much needed project!
Sincerely,
Todd M. Simning
kaas wilson architects
Chanhassen Senior ApartmentsCOVER
0.0 03/12/20
Chanhassen Senior Apartments
03/12/20
kaas wilson architects
Chanhassen Senior ApartmentsPROJECT DATA
1.0 03/12/20
UNIT MIX - GROSS AREA
Name Count
Unit Gross
Area
Total Area %Main Floor
1 BR
Unit 1-0 14 663 ft² 9,278 ft² 13%
Unit 1-1 32 731 ft² 23,387 ft² 30%
1 BR + Den
Unit 2-0 23 884 ft² 20,324 ft² 22%
Unit 2-1 18 952 ft² 17,132 ft² 17%
Unit 2-2 4 996 ft² 3,986 ft² 4%
Unit 2-3 2 906 ft² 1,811 ft² 2%
2BR
Unit 3-0 6 1,106 ft² 6,638 ft² 6%
Unit 3-1 6 1,174 ft² 7,046 ft² 6%
Grand total 105 89,603 ft²
PARKING
Level Type Count
Level -1 105
Level 1 74
179
GROSS AREA - TOTAL
Level Area
Level 3 36,221 ft²
Level 2 36,221 ft²
Level 1 36,221 ft²
Level -1 36,769 ft²
Grand total 145,432 ft²
kaas wilson architects
Chanhassen Senior ApartmentsSITE PLAN
2.0 03/12/20
35,958 ft²
Garage
811 ft²
Wood Shop
105 STALLS
STAIRS
CIRCULATION
CORE
STAIRS
STAIRS
MECH. /
UTILITY
MECH. /
UTILITY 8
9
10
11
kaas wilson architects
Chanhassen Senior ApartmentsFLOOR PLANS - LEVEL -1
3.0 03/12/20
1" = 40'-0"1 Level -1
3,448 ft²
Commons
1,727 ft²
Commons
50 STALLS
24 STALLS
COVERED DROP OFF STAIRSCIRCULATION
CORESTAIRS
STAIRS
OUTDOOR PATIO
8
9
10
11
1,106 ft²
Unit 3-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
663 ft²
Unit 1-0
884 ft²
Unit 2-0
884 ft²
Unit 2-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
731 ft²
Unit 1-1
1,106 ft²
Unit 3-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
884 ft²
Unit 2-0
663 ft²
Unit 1-0
884 ft²
Unit 2-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
1,174 ft²
Unit 3-1
663 ft²
Unit 1-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
663 ft²
Unit 1-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
1,174 ft²
Unit 3-1
kaas wilson architects
Chanhassen Senior ApartmentsFLOOR PLANS - LEVEL 1
3.1 04/03/20
1" = 40'-0"1 Level 1
STAIRSCIRCULATION
CORESTAIRS
STAIRS
8
9
10
11
1,106 ft²
Unit 3-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
663 ft²
Unit 1-0
884 ft²
Unit 2-0
996 ft²
Unit 2-2
731 ft²
Unit 1-1
884 ft²
Unit 2-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
731 ft²
Unit 1-1
1,106 ft²
Unit 3-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
884 ft²
Unit 2-0
906 ft²
Unit 2-3
996 ft²
Unit 2-2663 ft²
Unit 1-0
884 ft²
Unit 2-0
663 ft²
Unit 1-0
884 ft²
Unit 2-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
1,174 ft²
Unit 3-1
663 ft²
Unit 1-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
663 ft²
Unit 1-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
1,174 ft²
Unit 3-1
kaas wilson architects
Chanhassen Senior ApartmentsFLOOR PLANS - LEVEL 2
3.2 04/03/20
1" = 40'-0"1 Level 2
STAIRSCIRCULATION
CORESTAIRS
STAIRS
1,106 ft²
Unit 3-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
663 ft²
Unit 1-0
884 ft²
Unit 2-0
996 ft²
Unit 2-2
731 ft²
Unit 1-1
884 ft²
Unit 2-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
731 ft²
Unit 1-1
1,106 ft²
Unit 3-0
731 ft²
Unit 1-1
884 ft²
Unit 2-0
884 ft²
Unit 2-0
906 ft²
Unit 2-3
996 ft²
Unit 2-2663 ft²
Unit 1-0
884 ft²
Unit 2-0
663 ft²
Unit 1-0
884 ft²
Unit 2-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
1,174 ft²
Unit 3-1
8
9
10
11
663 ft²
Unit 1-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
731 ft²
Unit 1-1
952 ft²
Unit 2-1
663 ft²
Unit 1-0
731 ft²
Unit 1-1
952 ft²
Unit 2-1
1,174 ft²
Unit 3-1
kaas wilson architects
Chanhassen Senior ApartmentsFLOOR PLANS - LEVEL 3
3.3 04/03/20
1" = 40'-0"1 Level 3
INVESTMENT ANALYSISPro forma B Apartment, MN 110 unit buildingSQ FTUnitsUnit SizeRent rateMonthlyAnnualAffordable701 261 BR 1 BA1,085 28,210 338,520Affordable913 241 BR Den 1 BA1,285 30,840 370,08056Affordable1,150 62 BR 2 BA1,500 9,000 108,000UnitsMarket Rate780 241 BR 1 BA1,650 39,600 475,200Market Rate1,000 241 BR Den 1 BA2,150 51,600 619,20054Market Rate 1,20062 BR 2 BA2,400 14,400 172,800Average Rent1,579 11010,070 173,650 2,083,800Three story, wood frame, with brick veneerIncluded in Rent: Heat, Garbage, Water/SewerNot included in Rent: Electric, Telephone, CableOther property amenities: A/C in each unit, Washer & Dryer on each floor, Window Coverings, Refrigerator, Range, Dishwasher, Microwave------------------------------------------------------------------------------------------------ASSUMPTIONS------------------------------Financing Information Purchase Price$21,707,250Down Payment$4,341,450------------------ Amount Financed$17,365,800==========Costs Allocation Land Cost$2,000,000 Building Cost$15,500,000 Development Fees$1,000,000 Building Permit$94,350 Wac/Sac$1,400,000 SWMP$3,750 City Admin Fee$250 Park Fee$210,000 Landscaping$52,500 Site Infrastructure$250,000 FFE$150,000 Architect/Engineer Costs $400,000 Civil Surveyor$25,000 Third Party Reports$30,000 Legal and Accounting$50,000 Development Soft Cost Contigency (In Construction) $0 Origination Fees$86,400 Interest During Constuction $435,000 Title Insurance$10,000 Title Recording Closing$10,0007/20/2020 0:00
Rent Up Reserve (In Loan)$0------------------ Total Cost$21,707,250========== Interest Rate4.000% Pay Periods Per Year12 Term of Loan in years20Inflation Rates Income1.00% Expenses3.00%Payment per Month$105,233.33Income Tax Bracket39%
------------------------------------------------------------------------------------------------ -------------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- -----------------2022202320242025202620272028202920302031INCOMEApartment Rental Income$2,083,800$2,104,638$2,125,684$2,146,941$2,168,411$2,190,095$2,211,996$2,234,116$2,256,457$2,279,021Cable IncomeGarageLaundry--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Gross Income$2,083,800$2,104,638$2,125,684$2,146,941$2,168,411$2,190,095$2,211,996$2,234,116$2,256,457$2,279,021Less: Vacancy5.00%$104,190$105,232$106,284$107,347$108,421$109,505$110,600$111,706$112,823$113,951--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------TIF Income$130,000$130,000$130,000$130,000$130,000$130,000$130,000$130,000$130,000$130,000Net Rental Income$2,109,610$2,129,406$2,149,400$2,169,594$2,189,990$2,210,590$2,231,396$2,252,410$2,273,634$2,295,070EXPENSES Telephone and Internet (Office)$545$561$578$596$613$632$651$670$690$711 Janitor Payroll$3,600$3,708$3,819$3,934$4,052$4,173$4,299$4,428$4,560$4,697 On Site Manager Assistant Payroll$15,000$15,000$15,000$15,000$15,000$15,000$15,000$15,000$15,000$15,000 Property Management$104,190$107,316$110,535$113,851$117,267$120,785$124,408$128,141$131,985$135,944 Insurance$20,000$20,600$21,218$21,855$22,510$23,185$23,881$24,597$25,335$26,095 Repairs, Maintainance & Supplies$10,000$10,300$10,609$10,927$11,255$11,593$11,941$12,299$12,668$13,048 Payroll and Taxes$60,000$61,800$63,654$65,564$67,531$69,556$71,643$73,792$76,006$78,286 Contract Services $500$515$530$546$563$580$597$615$633$652 Ground Maintenance$3,000$3,090$3,183$3,278$3,377$3,478$3,582$3,690$3,800$3,914 Snow Removal$5,000$5,150$5,305$5,464$5,628$5,796$5,970$6,149$6,334$6,524 Bank Fees$100$103$106$109$113$116$119$123$127$130 Advertising$3,410$504$519$535$551$567$584$602$620$638 Licenses & Permits$4,125$4,249$4,376$4,507$4,643$4,782$4,925$5,073$5,225$5,382 Utilities$25,000$25,750$26,523$27,318$28,138$28,982$29,851$30,747$31,669$32,619 Refuse Removal$15,400$15,862$16,338$16,828$17,333$17,853$18,388$18,940$19,508$20,094 Security Deposit Int$2,750$2,833$2,917$3,005$3,095$3,188$3,284$3,382$3,484$3,588 Accounting/Legal$4,000$4,000$4,000$4,000$4,000$4,000$4,000$4,000$4,000$4,000 Real Estate Taxes$150,000$150,000$150,000$150,000$150,000$150,000$150,000$150,000$150,000$150,000 Bad Debts$5,500$5,665$5,835$6,010$6,190$6,376$6,567$6,764$6,967$7,176 Painting, Decorating (Turnover Costs)$5,000$5,150$5,305$5,464$5,628$5,796$5,970$6,149$6,334$6,524Capital Improvements$0$0$0$15,000$15,000$15,000$15,000$15,000$15,000$15,000-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Total Operating Expenses$437,120$442,155$450,350$473,790$482,484$491,439$500,662$510,162$519,947$530,025-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Net Operating Income$1,672,490$1,687,251$1,699,050$1,695,804$1,707,506$1,719,151$1,730,734$1,742,248$1,753,687$1,765,045DEBT SERVICE Interest $684,099$660,522$635,984$610,447$583,869$556,208$527,420$497,460$466,279$433,827 Principle$578,701$602,278$626,816$652,353$678,931$706,592$735,380$765,340$796,521$828,973--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Debt Service Coverage Ratio1.3241.3361.3451.3431.3521.3611.3711.3801.3891.398Cash Flow From Operations$409,690$424,451$436,250$433,004$444,706$456,351$467,934$479,448$490,887$502,245
MEMORANDUM
DATE: September 17, 2018
TO: Todd Gerhardt, City Manager
FROM: Don Johnson, Fire Chief
SUBJ: Impacts of Senior Housing
Attachment: Data Table Outlining Calls and Housing Type
A review of the current multifamily housing unit stock was completed in an attempt to project the
impacts of future projects involving multi-story, multi-family housing units. Currently the city has
approximately 977 units that I will break into two main categories; Senior Housing and Independent
Multi Family.
Although many of our apartment buildings are NOT specifically designated senior housing, a good
portion of the units are being rented, or in Powers Ridge Condos owned, by seniors. When you consider
the generational factors of the ‘baby boomer’ the city is beginning to deal with the impacts of a higher
percentage of aging population. These facilities also draw additional alarm calls as independent living
seniors are still cooking within these facilities and have a tendency to become forgetful of food in the
oven or on the stove top creating fire alarm calls.
The data sets reviewed included all of 2017 and Year to Date data from 2018 to include calls through
August of 2018. Despite no changes to the priority medical dispatching procedures, the fire
department’s response to EMS calls continues to grow at a steady pace. To date, there has been 252
responses to EMS calls within the city. Fifty of those responses, or 19.8%, has been to senior housing
facilities within the city. Summerwood represents 50% of those runs. In comparison, only 22 calls or
8.7% of fire department EMS responses this year were to the other apartment units combined. Beehive
Homes and Olive Branch Estates have a higher percentage of calls to bed ratios based on the types of
residents housed in those facilities.
Currently the Mission Hills project is under construction and should parallel similar facilities such as
Summerwood. Mission Hills will have 134 units of ‘age in place’ multi-story, multifamily units. We can
expect to see similar response for service on EMS and Alarm calls for this site proportionate to what we
see at our other sites. Reviewing the data shows a trend that the fire department could expect calls to
increase of 20%-30% of the total units available. In this case, Mission Hills will add 134 units which could
result in 24-40 additional calls per year.
In project plans submitted for Avienda, the developer lists a total of 551 multi-story, multi-family units
to include 192 independent housing units with 369 Senior Housing Units. Overlaying current trending
information would support a projected 75-130 additional EMS runs based on current data. Those
numbers could climb depending on the number of advanced care or dementia care beds are included in
the 369.
It is important to consider that the prioritized medical response protocols have NOT changed within the
City. When duty crews are scheduled the department calls for EMS does increase slightly as there is NO
prioritization in place in regards to response. Review of duty crew calls only shows a slight increase of
EMS based on this response model. Chaska shows a much higher duty crew response to EMS calls
within the same set of protocol diameters meaning that the Chaska citizens tend to dial 911 for more
non-urgent medical needs than in Chanhassen.
Over the past few years, Ridgeview Ambulance has also increased the coverage provided to Chanhassen
to 20 hours per day. According to Ridgeview, the ambulance service area is seeing significant increases
in service calls throughout their region. This also leads to increased calls for fire service response as
fire/rescue is started when ambulances are out of the city. Between Chaska and Chanhassen, Ridgeview
is constantly backfilling the eastern end of the county due to call volumes of the two cities.
In 2018, I am projecting over 850 calls for service for the Chanhassen Fire Department. With the
increased calls, we are also experiencing an increase of EMS type calls as a main call type. As a paid on
call fire department, the call volumes are starting to impact the recruitment/retention of firefighters as
staff are dealing with the stressors of the increased demands. With just the current planned
construction we could see call volumes going over 1,000 in the next few years. Continuing to add this
type of housing stock without adding to public safety infrastructure i.e. fire/ems services, will continue
to adversely impact the Chanhassen Fire Department.
Many of these new projects are getting further and further south from the main fire station. In respect
to response times, a planned review of fire department operations should occur to determine future
needs for expansion of the fire service accounting for the developments being planned. In the 2013
Springsted Fire Study recommendations included expanded duty crew coverage and/or the construction
of a 3rd Fire Station in the south district to address call response times. These recommendations were
made prior to the currently proposed developments.
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Discuss Potential Code Amendments
Section 5:00 P.M. WORK SESSION Item No: A.2.
Prepared By Kate Aanenson, Community
Development Director
File No:
SUMMARY
Staff periodically reviews areas of the City Code that could potentially be amended to close loopholes, remove
obsolete provisions, improve clarity, or allow for increased flexibility. Our practice is to bring these issues and potential
solutions to the City Council’s attention. If the Council, upon reviewing these items, directs staff to amend the City
Code, items requiring a public hearing will go before the Planning Commission before returning to the City Council
with the Planning Commission’s recommendation for a vote. Items that do not require a public hearing will appear on a
future City Council agenda with a detailed issue paper.
Staff has identified the following items as areas for potential Code amendments:
1. Administrative Duties (Change)
2. Administratively Process Septic System Variances (Change)
3. Rent a Goat (Change)
4. Fences (Change)
Shoreland Fences
AboveGround Pool Requirements
Height
CUP Requirements
Barbed Wire/Electric Restrictions
5. Increase Escrow Amount (Change)
6. Bill for Correcting Nuisances (Change)
7. Tree Inventory Expiration (Change)
8. Species Diversity Standards for Site Plan Landscaping (Change)
9. Sight Distance Triangle (Change)
10. Curb Box Ownership (Change)
11 . Final Plat Metes and Bounds Recording (Change)
12. Structures on Outlots (Clarification)
13. Standard Specifications and Details Plates for Public Improvements (Clarification)
14. Single Family in R8 District (Clarification)
15. Zoning Permit Requirement (Clarification)
16. Retaining Walls (Clarification)
17. Street Definition (Clarification)
18. Sec. 20813 Numbering Error (Minor Correction)
19. Reconcile Water Ski Towing Hours (Minor Correction)
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectDiscuss Potential Code AmendmentsSection5:00 P.M. WORK SESSION Item No: A.2.Prepared By Kate Aanenson, CommunityDevelopment Director File No: SUMMARYStaff periodically reviews areas of the City Code that could potentially be amended to close loopholes, removeobsolete provisions, improve clarity, or allow for increased flexibility. Our practice is to bring these issues and potentialsolutions to the City Council’s attention. If the Council, upon reviewing these items, directs staff to amend the CityCode, items requiring a public hearing will go before the Planning Commission before returning to the City Councilwith the Planning Commission’s recommendation for a vote. Items that do not require a public hearing will appear on afuture City Council agenda with a detailed issue paper.Staff has identified the following items as areas for potential Code amendments:1. Administrative Duties (Change)2. Administratively Process Septic System Variances (Change)3. Rent a Goat (Change)4. Fences (Change)Shoreland FencesAboveGround Pool RequirementsHeightCUP RequirementsBarbed Wire/Electric Restrictions5. Increase Escrow Amount (Change)6. Bill for Correcting Nuisances (Change)7. Tree Inventory Expiration (Change)8. Species Diversity Standards for Site Plan Landscaping (Change)9. Sight Distance Triangle (Change)10. Curb Box Ownership (Change)11 . Final Plat Metes and Bounds Recording (Change)12. Structures on Outlots (Clarification)13. Standard Specifications and Details Plates for Public Improvements (Clarification)14. Single Family in R8 District (Clarification)15. Zoning Permit Requirement (Clarification)16. Retaining Walls (Clarification)17. Street Definition (Clarification)
18. Sec. 20813 Numbering Error (Minor Correction)
19. Reconcile Water Ski Towing Hours (Minor Correction)
20. Incorrect Reference (Minor Correction)
A brief summary of each item and staff’s recommendation can be found in the attached staff report.
RECOMMENDATION
City Council should review the Proposed Solution for each issue and direct staff on if they should proceed with the
proposed amendments or provide a different alternative.
ATTACHMENTS:
Executive Summary
TO
CITY OT CHANHASSXN
Chanhassen is a Community for Life - providing for Today and Planning for Tomorrow
MEMORANDUM
Heather Johnston, Interim City Manager City Manager
FROM:MacKenzie Young-Walters, Associate Planner
Matt Unmacht, Water Resources Coordinator
Erik Henricksen, Project Engineer
Sharmeen Al-Jaff, Senior Planner
DATE: August24,2020
Ciry Code Amendments to Chapter I "General Provisions", Chapter 2
"Administration", Chapter 4 "Fees", Chapter 6 "Boats and Waterways", Chapter
7 "Buildings and Building Regulations", Chapter 13 'Nuisances", Chapter I 7
"Streets and Sidewalks", Chapter l8 "Subdivisions", and Chapter 20 "Zoning"
BACKGROUND
Staff periodically reviews areas of the City Code that could potentially be amended to close
loopholes, remove obsolete provisions, improve clarity, or allow for increased flexibility.
Our practice is to bring these issues and potential solutions to the City Council's attention. Ifthe
Council, upon reviewing these items, directs staff to amend the City Code, items requiring a
public hearing will go belore the Planning Commission before retuming to the City Council with
the Planning Commission's recommendation for a vote. Items that do not require a public
hearing will appear on a future City Council agenda with a detailed issue paper.
Staff has identified the following items as areas for potential Code amendments:
Administrative Duties (Change)
Administratively Process Septic System Variances (Change)
Rent a Goat (Change)
Fences (Change)
o Shoreland Fences
o Above Ground Pool Requirements
o Height
o CUP Requirements
o Barbed Wire/Electric Restrictions
lncrease Escrow Amount (Change)
Bill for Correcting Nuisances (Change)
Tree Inventory Expiration (Change)
Species Diversity Standards for Site Plan Landscaping (Change)
Sight Distance Triangle (Change)
PH 952.227.1100. www.ci.chanhassen.mn.us. FX 952.Zn lll0
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4
5
6
7
8
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77OO I'4ARKET BOULEVARD.PO BOX ]4T.CHANHASSEN .MINNESOTA 55317
SUBJ:
Heather Johnston
City Code Amendments
August 24, 2020
Page2
10. Curb Box Ownership (Change)
I 1. Final Plat Metes and Bounds Recording (Change)
12. Stnrctures on Outlots (Clarification)
I 3. Standard Specifications and Details Plates for Public Improvements (Clarification)
14. Single Family in R-8 District (Clarification)
15. Zoning Permit Requirement (Clarification)
I 6. Retaining Walls (Clarification)
I 7. Street Def,rnition (Clarifi cation)
I 8 . Sec. 20-8 I 3 Numbering Error (Minor Correction)
19. Reconcile Water Ski Towing Hours (Minor Correction)
20. Incorrect Reference (Minor Correction)
A brief summary of each item and staff's recommendation can be found in the following section.
Administrative Duties (No Public Hearing Required)
Issue Summary
Currently several sections in City Code prescribe organizational structure and duties of city
officers. The duties of city officers are also prescribed in statute. Specifically, the duties of the
City Manager can be found in Minnesota Statute, section 412.651. The provisions in City Code
do not reflect the current organization and may in some cases conflict with statute.
Proposed Solution
Staff asked the City Attomey to review these provisions and he has recommended that provisions
stipulating the intemal organization of the city be removed. Staff believes it is appropriate to
remove these sections of City Code to provide clarity in reflecting the current organization;
eliminate confusion; and allow for flexibility in adapting the intemal organization structure to
meet current city needs.
Administratively Process Septic Variances (No Public Hearing Required)
Issue Summary
The city has had several properties with failing septic systems needing to request a variance from
the City Council from the city's septic setback requirements. Often these variances requests are
time sensitive and the city, applicant, and other regulatory agencies agree that the variance must
be $anted to allow continued use ofthe property in an environmentally responsible manner. As
more ofthe city's aging septic systems begin to fail, staff expects an increase in these types of
variances.
Proposed Solution
Staff is proposing allowing the city Building Official to approve deviations from the Chapter l9
setbacks in situations where there are no viable altemative locations and the system meets all
SUMMARY OF ISST]ES
other requirements. Staff is also proposing that the city be allowed to place conditions on these
approvals to mitigate the impact ofthe reduced setbacks, and that a formal variance procedure be
established for situations not meeting the criteria for an administrative approval.
Rent a Goat (Public Hearing Required)
Issue Summary
Multiple residents have reached out to staff to inquire about the possibility of using goats and/or
sheep for prescribed grazing. The city classifies goats and sheep as farm animals and restricts
them to parcels in the rural residential and agricultural estate districts with a minimum lot size of
10 acres. While goas and sheep are larger agricultural animals whose permanent presence in
residential districts would be incompatible with the character of single-family neighborhoods,
they can be used to control undesirable vegetation in areas where conventional tools may not be
viable.
Proposed Solution
Staff believes that the temporary nature of prescribed grazing combined with permitting
standards (permit required, minimum lot size, animal to acreage ratio, no bucks/rams, fencing
standards, limits on frequency/duration, no nuisances, etc.) would allow for goats and sheep to be
used in residential areas without unduly disrupting surrounding properties.
Fences (Public Hearing Required)
Heather Johnston
City Code Amendments
August24,2020
Page 3
Issue Summary
There have been several ongoing issues with fences:
1. Fences within the rear yard of riparian properties are limited to 36". Staff has historically
applied this only to fences within the shoreland setback in order to avoid conflict with
provisions requiring swimming pool fences to be a minimum of 5' in height.
Additionally, no setback from the ordinary high water level is specified for fences.
2. Multiple residents have contacted staff expressing concem that above-ground pools do
not have any fencing requirements. In-gound pools are subject to fencing standards in
order to minimize the risk of accidental drowning and large relatively permanent above-
gtound pools can present a similar risk.
3. The City Code requires a Conditional Use Permit for residential fences exceeding 6.5',
even though all other deviations from the Code are handled through the variance process.
4. Fences in the front yards of comer and double frontage properties are subject to more
restrictive height limits than fences within the fiont yards ofother properties.
Additionally, the height limitation on fencing within sight triangles is only applied to
comer and double frontage lots, though the safety concem would apply to any driveway
access.
5. The language regulating barbed wire and electric fences would allow anyone in an
agricultural district to install these types offences, regardless of if they are actively
engaged in agriculture. Note: If the city chooses to allow "rent a goat" operations, the
Heather Johnston
City Code Amendments
August 24,2020
Page 4
temporary use ofelectric fences would need to be allowed in all districts when associated
with a goat-grazing permit.
Proposed Solution
Staff believes that the fence section ofthe ordinance should be rewritten to: clarify that the 36"
shoreland height limit only applies to fences within the shoreland setback and requires these
fences to be setback l0' from the ordinary high water level; require fences meeting the standard
for in-ground pools for permanent above-ground pools with non-removable access; that the
conditional use permit requirement be removed for residential fences over 6.5' and universal
standards be adopted for front yard fences and sight distance triangles; and, barbed wire and
electric fences be prohibited from non-farm properties, excepting temporary electric fencing in
conjunction with a goat-grazing permit, if allowed.
Issue Summary
The escrow that the city requires in lieu ofan as-built grading survey is insuffrcient to cover the
costs associated with corrective grading or a city conducted as-built grading survey. When
builders choose to walk away from a project rather than address identified issues, the city is left
with insufticient resources to address the problems.
Proposed Solution
Staff proposes raising the escrow zrmount to $2,500 in order to provide a greater incentive for
builders to submit the required as-built grading survey and to better cover the city's expenses in
situations where builders fail to submit the required as-built grading survey.
Bill for Correcting Nuisances (No Public Hearing Required)
Issue Summary
When property owners refuse to address nuisance conditions on their property, the city's only
recourse is to issue citations or initiate court action. Neither ofthese mechanisms provide a
timely remedy to the nuisance condition.
Proposed Solution
Staff is proposing adding language to the city's nuisance ordinance allowing the city to clean up
the nuisance and bill the property owner for the cost of remediating the condition. This language
would provide for due notice and oppornrnities for the property owner to respond and address the
situation without city intervention. The city currently has similar provisions for weed and tall
grass violations.
Increase Escrow Amount (No Public Hearing Required)
Heather Johnston
City Code Amendments
Augttst24,2020
Page 5
Tree Inventory Expiration for Subdivisions (Public Hearing Required)
Issue Summary:
There have been a few instances when a subdivision has been proposed and but not developed,
only to be revived years later. In each case, the original tree survey was submitted with the
subsequent proposal. The greater the time period between the original and subsequent
submission, the greater the discrepancy bet'ween the data included in the survey and the current
site conditions. In five years' time, trees can die or structurally fail, thereby rendering the survey
data information incomplete. Trees also grow and in five years' time can become large enough
to be included in the required size for inclusion in the inventory. Left out of the survey, these
exclusions can skew the overall picture of the forest to be less than it really is. The information
submitted as part of a subdivision should represent the most crlrent site conditions. Puuing a
limit of the validity of an inventory would assist in providing the city with a more relevant
picture of existing conditions.
Proposed Solution:
Staff proposes adopting a 5-year time limit for Tree Inventory surveys.
Species Diversity Standards for Site Plan Landscaping (Public Hearing Required)
Issue Summary:
Not planting a diversity oftnee species on a developed site leads to unhealthy landscapes that are
unappealing, economically detrimental and potentially threaten nearby plantings by spreading
disease or insect pests. Species diversity is necessary for long+erm viability of all treed landscapes.
Sustainable landscape are a benefit to the community in that they tend to better withstand disease
and insect problems than landscapes that tend toward a monoculture. Regulating the number of
species present on a site will help avoid severe losses ofl.ulnerable plant material tlroughout the
community.
Proposed Solution:
Staff proposes adopting the same species diversity ratios as was adopted for subdivision
landscaping. In 2019, the Tree Preservation ordinance was modified to include species diversity
requirements and the same standards should apply to site plan landscaping as well.
Sight Distance Triangle (Public Hearing Required)
Issue Summary
Landscaping and structures located within the sight distance triangle can obstruct the sight lines
of intersections creating a safety hazard. The City Code only explicitly regulates the placement
of sigrrs and height and composition of fences within the sight distance triangle. Other potential
obstructions, such as landscaping, are not addressed by the City Code.
Heather Johnston
City Code Amendments
Aug'ax24,2020
Page 6
Proposed Solution
Staff proposes adopting general standards for all landscaping and structues within the sight
distance triangle in order make sure residents are aware of what is and is not permitted, and to
provide a means for the city to prohibil the installation and compel the removal of dangerous
obstructions within the sight distance triangle.
Curb Box Ownership (No Public Hearing Required)
Issue Summary
The City Code requires property owners to maintain the water service line from the property line
to the structure being served, including the curb box. Requiring property owners to maintain the
curb box creates ambiguity regarding ownership of the curb box and curb stop, and creates
potential situations where if the city is required to shut offor operate the curb stop, the property
owner could protest based on the Code's current language. Additionally, it is currently city
policy that the city repairs or replaces the curb box and curb stops, as needed, during any
upgrade to the associated water main. While this is typical practice with most water utilities, it
can add to the confusion regarding the topic ofownership and access.
Proposed Solution
Staff proposes eliminating language that requires property owners to maintain the curb box in
order to align city policy with City Code regarding the curb stop and curb box access, its
operation, repair, and replacement, and ultimately their ownership in the interest of property
owners and to better promote public stewardship of the water network.
Final Plat and Metes and Bounds (Public Hearing Required)
Issue Summary
The current language in the Subdivision Ordinance mandates that a Final Plat be recorded with the
County Recorder Office within 30 days after City Council Approval. Failure of the applicant to
comply shall be cause for revoking the city's approval. The same 30-day deadline is used for
recording metes and bounds or administrative subdivisions. Often, multiple issues adse that are
beyond the control of the applicant, property owner or city, and these issues makes meeting the
30-day deadline unattainable.
Proposed Solution
Staff proposes extending the timeline to record a plat from 3 0 days to I 20 days. Failure to meet
that deadline will void the approval, unless a request for time extension is submitted in writing
and approved by the City Council. The proposed 120-day timeline would be consistent with the
timeline's for other recorded documents under the City Code.
Heather Johnston
City Code Amendments
August 24,2020
Page 7
Structures on Outlots (Public Hearing Required)
Issue Summary
Outlots are by definition unbuildable, i.e. no building may be placed on an outlot; however,
subdivision approvals often specifu that parks, recreational beach lots, and other designated uses
that entail buildings are to be located on outlots.
Proposed Solution
While the city's general prohibition on building on outlots is an important tool for preserving and
reserving open space, staff believes that performance standards allowing the issuance of permits
consistent with the stated intent of an outlot should be adopted.
Standard Specifications and Detail Plates for Public Improvements (Public Hearing
Required)
Issue Summary
The Engineering and Public Works departments annually reviews the city's Standard
Specifications and Detail Plates (Standards) to ensure that curent best practices are required
during the design, construction and installation ofpublic improvements. However, nowhere in
the City Code does it explicitly state that all public improvements shall meet the requirements set
forth by these Standard Specifications and Detail Plates. Upon review of any application or
proposal that requires the installation ofpublic improvements, staff is required to comment and
condition adherence to these Standards, creating redutdancy in reviews and the potential for
public improvements to not have to adhere to the Standards if such a condition is not provided
upon review.
Proposed Solution
Staff proposes adopting language in City Code that the most current edition ofthe city's
Standard Specifications and Detail Plates are a requirement of all public improvements designed,
constructed and installed within the city in order to ensure that all public improvements and their
materials meet the highest practical standard.
Singte Family in R-8 District (Public Hearing Required)
Issue Summary
The intent statement of the R-8 Mixed Medium Density Residential District is to provide for
single-family detached or attached residential development at a maximum net density of eight
dwelling units per acre; however, the disrict does not list standards for single-family detached
housing and does not list single-family detached homes as a permitted used within the district.
Proposed Solution
Staff recommends reconciling the above discrepancy by listing single-family detached homes a
permitted use and establishing standards for single-family detached housing within the R-8
Mixed Medium Density Residential District.
Heather Johnston
City Code Amendments
Aulgust24,2020
Page 8
Zoning Permit Requirements (Public Hearing Required)
Issue Summary
There are structues that residents are interested in construction that do not require building
permits and are not included in the list of stnrctures requiring zoning permits. These structures
have the potential to violate the city's Zoning Code and these structures should be evaluated for
compliance with the Zoning Code before they are constructed.
Proposed Solution
Staff recommends subjecting all structures that do not require a building permit to receive a
zoning permit to verifr compliance with the city's Zoning Code.
Issue Summary
The City Code's application of structure setbacks to retaining walls is inconsistent, and does not
always acknowledge the difference between retaining walls and other structures. These
inconstancies has led to general confrsion about where retaining wall are and should be
permitted. Additionally, the City Code uses but does not define the term "stage wall", which has
caused some confusion for conmctors. Finally, the section on retaining wall says only walls over
4' in height require a permit while another section of the code notes walls under 4' in height
require a zoning permit.
Proposed Solution
Staff proposes clarifuing that within bluffs, shoreland setbacks, and the BluffCreek Overlay
District, retaining walls are not permitted within protected impact zones, though they are allowed
with general structure setbacks. Retaining walls in wetland buffers would be subject to accessory
structure standards ifover 4' in height, otherwise they would be treated as fences. The term
"stage wall" should be replaced with "tiered wall", a more commonly used term, and a definition
for tiered walls should be added to the City Code. Finally, the section on retaining walls should
be amended to clariff that zoning permits are required for walls under 4' in height and a building
permit is required for walls over 4' in height.
Street Definition (Public Hearing Required)
Issue Summary
The city recently became aware that its policy of treating unimproved roadway right-of-way as a
street creating a front yard setback is not supported by the definitions within the City Code. In
cases where the roadway right-of-way will never be improved, this is desirable as it removes
unnecessary restrictions from properties and reduces the need for the city to process and grant
variance requests. In cases where the roadway right-of-way will be improved, this is problematic
and it allows for the construction of structures and fences in locations that could interfere with
future roadway sight lines, harming public safety, or in locations that are detrimental to
neighborhood aesthetics.
Retaining Walls (Public Hearing Required)
Heather Johnston
City Code Amendments
August 24,2020
Page 9
Proposed Solution
Staffis recommending that the definition of street be amended to include roadway right-of-ways
in which a future roadway will be constructed. This change will prevent improvements
constructed along currently vacant right-of-ways from negatively impacting future roadways and
neighborhoods.
Sec. 20-813 Numbering Error
Issue Summary
There are seven uses listed as permitted accessory uses within the Industrial Office Park (IOP)
District; however, only six of them have numbers.
Proposed Solution
Staff proposes correctly numbering the section.
Reconcile Water Ski Towing Hours (No Public Hearing Required)
Issue Summary
Chapter 6-53. - Towing persons on water skis or other devices part (b) Nrgll s,t ing or towing
prohibited reads that: A person may not be towed or operate a watercraft towing a person on
water skis, an aquaplane, a surfboard, a saucer, or another device from one hour after sunset to
sunrise of the following day. This was adopted in 2005 to match city ordinances with the DNR
rules and regulations. However, in 201 5 the DNR changed fiom one hour after sunset to one-
half hour after sunset. The City Code has not yet been updated to reflect this change.
Proposed Solution
Staff proposes amending the City Code to reflect the DNR's updated rules and require towing on
water skis or other devices to commence one-halfhour after sunset.
Incorrect Reference (No public hearing required)
Issue Summary
Section 7-36(c) states that the fees for earthwork permits are established by Section 7-39;
however, they are actually established by Section 7-40.
Proposed Solution
Staff proposed amending Section 7-36(c) to correctly reference Section 740.
RECOMMENDATION
City Council should review the Proposed Solution for each issue and direct staff on if they
should proceed with the proposed amendments or provide a different altemative.
g:\rlan\city codeu020\202044 vsrious\executive summary of items_cc ws.docx
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Detailed Discussion of 2021 General Fund Budget
Section 5:00 P.M. WORK SESSION Item No: A.3.
Prepared By Greg Sticha, Finance Director File No:
BACKGROUND
This evening staff will be reviewing each of the General Fund department budgets in detail. At the end of the
presentation staff will be giving three scenarios for consideration.
DISCUSSION
Staff will be looking for discussion and feedback on the three scenarios presented this evening. City Council will set a
preliminary Levy on September 28th.
ATTACHMENTS:
Detailed PPT Presentation
KFS Levy History
Levy Impact
Detailed Budget
Planning Intern White Paper
City of Chanhassen
2021 Budget
City of Chanhassen Mission Statement
A Community for Life
Providing for Today and Planning for Tomorrow
Chanhassen Strategic Goals
•Competitiveness
•Create an environment for innovation and change –building on
our strengths, creativity and skills
•Enhance Local Tax Base
•Evaluate the Comprehensive Plan with current goals and policies;
assess the impact
•Planning for the City’s Infrastructure
•Create solutions for managing existing infrastructure and future
growth in our community while preserving a sustainable quality of
life and protecting the environment.
2021 Budget Process
•Departments work with Finance to identify cost drivers and
savings, the proposed staff budget already includes several
reduced line item expenses
•Initial budget presented to Council on August 10
•Management Team discussions options for reductions (all
departments asked to bring ideas)
•Departments present 2021 budget to Council on August 24
•Maximum levy certification occurs no later than September
30
•Final budget scheduled for adoption on December 14
•Includes reduction of $78,000 for 0% increase in Health insurance Contract
•Includes elimination of Skate Park Attendants
•Includes Planning Intern Position funded by additional fee (see attached white paper)
•Includes additional ½ time Fire Admin Position ($45k)
•Includes 2% for wage adjustments, KFS budgeted avg for 2021 is 1.9%
•Impact on Average home of $18-20/year
CITY OF CHANHASSEN
TAX LEVY
2021 Budget
2020 2021 Dollar Percent
OPERATIONAL & CAPITAL LEVY Levy Levy Change Change
General Fund $9,181,833 $9,563,900
Capital Replacement Fund (for equipment)800,000 800,000
Revolving Imp Street Reconstruction 728,523 930,000
Pavement Mgmt Fund (Sealcoating)93,000 353,000
Total Operational & Capital Levy 10,803,356 11,646,900 843,544 7.81%
DEBT LEVY
Public Works Facility 480,600 479,800
Library Referendum 457,412
Total Debt Levy 938,012 479,800 (458,212)-48.85%
TOTAL TAX LEVY $11,741,368 $12,126,700 $385,332 3.28%
Where we are, What these slides Represent……
2021 Budget
LEGISLATIVE 1110
The City Council is responsible for formulating City policy,
enacting legislation and overseeing City Administration.
Services Provided
Legislative, 1110
•Salaries, special meeting reimbursements, travel, and
training for the City Council
•Chanhassen Connection
•Memberships: League of Minnesota Cities, Metro Cities,
Minnesota Association of Mayors, Municipal Legislative
Commission and SouthWest Corridor Transportation
Coalition
•Publication of ordinances and agendas
Legislative -1110
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $46,700 $0 $82,700 $129,400
2020 $46,700 $0 $81,600 $128,300
Percent Change 0.0%0.0%1.3%0.9%
Significant Changes
•No significant changes for 2021 budget
2021 Budget
ADMINISTRATION 1120
Provides for the administration of the entire City organization
including human resources, economic development, contract and
records management, coordination of the budget and CIP, and
general departmental support.
Services Provided/Outcomes
Administration, 1120
•Staff: City Manager, Assistant City Manager, Office
Manager, Communications Specialist, Administrative
Support Specialist, Administrative Support
Specialist/Communications Specialist
•Human Resources
•Prepare City Council packets
•Licensing
•Economic Development
•Customer and Support Services
•City communications –Connection, electronic
message center, website, etc.
•Postage
•Elections
Administration -1120
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $514,100 $0 $55,600 $569,700
2020 $492,900 $0 $61,400 $554,300
Percent Change +4.3%0.0%-9.4%+2.8%
Significant Changes
•No significant changes for 2021 budget
2020 Accomplishments
•Completed reception redesign project
•8 permanent employees hired so far in 2020 (one more active posting)
•Organized and completed mental health trainings
•Selected executive recruitment firm for City Manager search
•Streamlined communications function and processes
2020 KFS Goals: Administration
GOAL: Internal review of employees/employee survey
PROGRESS:
After evaluating various survey options, staff purchased the Gallup Q12 survey in May with the
expectation that the survey we be administered in the fall.
The survey will still be administered in the early fall, but with the expectation that it will be
used as a tool within the city manager recruitment process. Staff will work with the
recruitment firm to best leverage the survey throughout the process.
GOAL: Explore alternatives for high speed Internet
PROGRESS :
Staff has been in contact and discussions with various companies who could potentially
provide alternatives for high speed internet within the community.
An update will be provided to Council at the September 28th work session.
2021 Budget
FINANCE 1130
The finance department is responsible for the management of
the City’s financial resources and assets, and performs all
accounting functions to measure and preserve those resources.
Services Provided/Outcomes
Finance, 1130
•Staff: Finance Director, Assistant Finance Director, and two
accounting clerks.
•The department produces the CAFR (audit), Budget, CIP, and all
other long-term financial planning documents
•The department manages payroll, utility billing, investments,
accounts payable/receivable, and all other accounting and
financial reporting functions.
Finance -1130
Personal Service Materials
Supplies
Contractual
Services
Total Budget
2021 $329,900 $200 $48,300 $378,400
2020 $323,500 $200 $48,300 $372,000
Percent
Change
+2.0%0.0%0.0%+1.7%
Significant Changes
•No significant Changes for 2021 Budget
2020 Accomplishments
•Started the process of using P Cards and going paperless in the processing of those
transactions. This will reduce staff time in the finance department as well as create a
better approval process.
•Partnered with the engineering department to better document the many varied
construction projects.
2020 KFS Goal: Finance
GOAL: Consideration of local small business subsidy program
PROGRESS:
The City Council allocated $200,000 in CARES funding for a small
business emergency business subsidy program. In addition, the EDC is
scheduled to have a joint meeting with the City Council in September
to discuss consideration of a couple different business subsidy
programs. The EDC will be looking for direction from the City Council
on proceeding with developing a business subsidy program. The full
implementation of a business subsidy program will take additional
time and identification of a funding source.
2021 Budget
LEGAL 1140
Provides for attorney services that advise the City on all questions
of law, reviews all ordinances, contracts, and other legal
documents of the City, and represents the City in court actions.
Services Provided
Legal, 1140
•Contract with Campbell Knutson for City Attorney, prosecutorial
services, etc.
Legal -1140
Contractual
Services
Total
Budget
2021 $205,000 $205,000
2020 $200,000 $200,000
Percent Change +2.5%+2.5%
Significant Changes
•No significant changes for 2021 budget.
•Prosecution services accounts for approximately $70,000 of the total budget.
2021 Budget
PROPERTY ASSESSMENT 1150
Provides for the valuation of residential, commercial and
industrial real estate parcels and personal property.
Services Provided
Property Assessment, 1150
•Contract with Carver and Hennepin Counties
Property Assessment, 1150
Contractual
Services
Total
Budget
2021 $165,000 $165,000
2020 $161,000 $161,000
Percent Change +2.5%+2.5%
Significant Changes
•Small adjustment for increased properties assessed and inflationary contract
adjustment.
2021 Budget
MIS 1160
Ensures that all City users are provided with the appropriate
technology to efficiently perform their job functions.
Services Provided/Outcomes
MIS, 1160
•Staff: MIS Coordinator/PC Specialist
•Acquisition, Service & Support for Network Servers, Printers, and
Infrastructure
•Acquisition, Service & Support of End User Computers and Devices
•Support PC Software Applications, Manage Vendor Software
•Acquisition, Service & Support Telecommunications Hardware and
Software
•Acquisition, Service & Support of City Facility Access Control and
Surveillance Systems
MIS -1160
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $183,300 $44,600 $69,400 $297,300
2020 $168,800 $41,400 $48,000 $258,200
Percent Change +8.6%+7.7%+44.6%+15.1%
Significant Changes
•Personal Service line includes market adjustment for PC Support Tech.
•Materials & Supplies line item includes anticipated software license annual
increases.
•Contractual Services increases are for a new cloud hosted citizens request portal
and a cloud hosted mobile device management service for city tablets and PC’s.
2020 Accomplishments
•Equipped staff able to work from home with appropriate technology with
limited lead time
•Updated Council AV system to accommodate hybrid virtual meetings
•Completed upgrade of perimeter network switches.
2021 Budget
CITY HALL 1170
Provides for the operation of City Hall, including maintenance,
office supplies, and liability and property insurance.
Services Provided/Outcomes
City Hall, 1170
•Staff: Building Maintenance
•Cleaning and Waste Removal
•Insurance: Auto, Property, General Liability
•Office Supplies
City Hall -1170
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $91,900 $41,900 $293,100 $426,900
2020 $92,400 $41,400 $277,500 $411,300
Percent Change +1.6%+1.2%+5.6%+3.8%
Significant Changes
•Increase in general liability insurance premium of $15,000 is anticipated for
2021.
•Increase in contractual services is due to an appropriate budget adjustment
for adding additional cleaning measures in 2019 that was not captured in the
2020 budget.
2021 Budget
ELECTIONS 1180
Provides for the administration of elections and official records.
Services Provided / Outcomes
Elections, 1180
•Staff: Election Judges (PT, temporary positions)
•The City budgets one-half of election costs each year
to avoid budget fluctuations
Elections -1180
Significant Changes
•No significant changes for 2021 budget
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $26,000 $4,000 $18,000 $48,000
2020 $26,000 $4,000 $18,000 $48,000
Percent Change 0.0%0.0%0.0%0.0%
2020 Accomplishments
•Successful Primary Election August 11th!
2021 Budget
LIBRARY 1190
Provides for the maintenance and operations
of the Chanhassen Library.
Services Provided / Outcomes
Library, 1190
•Staff: none (provided by Carver County)
•City is responsible for:
•Cleaning
•Waste removal
•Utilities
•Phones
•Building maintenance
Library -1190
Materials & Supplies Contractual Services Total
Budget
2021 $1,500 $120,600 $122,100
2020 $2,500 $109,100 $111,600
Percent Change -40.0%+10.5%+9.4%
Significant Changes
•Significant increase in contractual services is due to an appropriate budget
adjustment for adding additional cleaning measures in 2019 that was not
captured in the 2020 budget.
2021 Budget
POLICE ADMINISTRATION 1210
Provides for law enforcement services through the contract with
the Carver County Sheriff’s Office.
Services Provided/Outcomes
Police Administration, 1210
•Contract with Carver County Sheriff’s Office to
provide Liaison Lieutenant, 3 Sergeants, 1 School
Resource Officer, 1 Investigator, and 9 Deputies
•Participate in Southwest Metro Drug Task Force
Police Administration -1210
Significant Changes
•3.5% increase in policing services contract for 2021 largely due to an increase in
personnel costs (including a potential cost of living adjustment)
2020 Accomplishments:
•County mental health co-responder program staffed and will soon be operational.
•All Sergeants assigned to Chanhassen took an implicit bias training/developed
community outreach plan.
•Sergeants are required to participate in Phase 1 of leadership training through
the Institute for Credible Leadership Development (ICLD).
•A PEER Counseling program has been developed to help Sheriff’s office staff.
Personal
Service
Contractual Services Total
Budget
2021 $0 $2,050,600 $2,050,600
2020 $0 $1,978,800 $1,978,800
Percent Change 0.0%+3.6%+3.6%
2021 Budget
FIRE DEPARTMENT 1220
The mission of the Chanhassen Fire Department is to minimize
loss of life and property from fires, natural disasters, and
life-threatening situations.
Services Provided/Outcomes
Fire Department, 1220
•Full Time Staff: Fire Chief, Fire Marshal, Firefighter/Admin Support
•43 Paid on Call Staff: Command Staff, Officers, and Firefighters
•Services Provided:
•Professional Emergency Response to Chanhassen and other Mutual Aid
Partners
•Fire Prevention and Education within the community
•new and existing commercial business inspections
•new construction plan reviews
•emergency management
•non-emergency community events and activities
Fire Department -1220
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $1,062,100 $45,100 $149,200 $1,256,400
2020 $1,012,200 $45,100 $152,000 $1,209,300
Percent Change +4.9%0.0%-1.8%+3.9%
Significant Changes
•Personnel changes to reflect the Admin Support position originally contracted from the Excelsior
Fire District at .5 FTE transitioned to (1.0) FTE position within Fire Admin. Additional
responsibilities will be added to this position;
•Responding to all types of fire calls M-F, 0800am-430pm augmenting a staffing shortage of
responders. Average of 325 calls a year during this time frame.
•Assist with Annual Commercial Fire Inspections
•Expanded Emergency Management Responsibilities
•Additional responsibilities related to Communications Team for City Admin
2020 Accomplishments
•On April 1, 2020, staffed the first overnight shift in the history of the fire department. This was the
last major step of the approved duty crew expansion project.
•Significant station improvements made to accommodate crews in station over night.
Enhancements include: three supervisors offices converted to individual crew spaces, an upper
level conference room converted to a communal supervisor work space, and bathrooms and locker
rooms on both levels of the station were improved.
2021 Budget
CODE ENFORCEMENT 1250
Provide for the health, safety and welfare of the city through the
administration of building and fire codes.
Services Provided
Code Enforcement, 1250
•Staff:
•Building Official
•2 Building Inspectors
•2 Mechanical Inspectors
•2 Support Staff
•Responsibilities include plan review; permit issuance; inspections of building,
plumbing and mechanical systems; fire sprinklers; alarm systems; and
individual sewage treatment systems.
•Also responsible for inspections of existing buildings for fire code violations,
property maintenance.
•Staff support to the city law enforcement and community service staff.
Code Enforcement 1250
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $709,100 $6,400 $13,000 $728,500
2020 $696,500 $6,800 $11,700 $715,000
Percent Change +1.8%-5.9%+11.1%+1.9%
Significant Changes
•No significant changes for 2021 Budget.
2020 Accomplishments
•Provided uninterrupted inspection service to homeowners and contractors during .
•Continued to take in permits and generate permit revenue at a rate very similar to last year, all
while providing a quick turn around on plan reviews and the same high level of customer
service.
•Scanned and uploaded all of the commercial plans into laser fiche, increasing efficiency among
departments.
•Continued the process of getting residential property files scanned. Once complete this would
allow all departments access to the property files as well as allow residents to access their
property files.
•Inspection staff person has begun the process of becoming a certified septic inspector, allowing
the City to have two certified septic inspectors to provide better customer service.
•Begun conversion to BS&A building permit software, which will save time when conducting
inspections, completing plan reviews and entering/issuing permits.
2021 Budget
COMMUNITY SERVICE 1260
Provides animal control, code enforcement,
and supports law enforcement.
Services Provided/Outcomes
Community Service, 1260
•Staff: 2 PT Community Service Officers (30 hrs per
week)
•Respond to domestic and wild animal calls
•Vehicle Lockouts
•Assist with traffic direction, stalls, and medical calls
•Community Education
•Code Enforcement (i.e. Weeds & Grass)
Community Service -1260
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $57,200 $1,200 $5,400 $63,800
2020 $57,200 $1,200 $5,400 $63,800
Percent Change 0.0%0.0%0.0%0.0%
Significant Changes
•No significant changes for 2021 budget
2021 Budget
ENGINEERING (1310)
Provide prudent, centralized and cost effective municipal
engineering services to the citizens, general public, outside
agencies and other City departments
Overview -Engineering (1310)
•Staff
•9 FTE’s and 1-3 Interns (typ.)
•Services Provided
•Management and design of street/sanitary sewer/water/stormwater management projects
•Respond to resident inquiries and complaints
•Pavement Management planning
•Surface Water resources planning
•GIS, Asset Management (Cartegraph) and mapping
•Development Plan review
•Permitting
•Agreements such as Development Contracts, Encroachments and Easement/ROW Vacations
•Outside agency coordination with Carver County, MnDOT, Watershed Districts, etc.
•Primary Expenses
•Vast majority of expenses are staff wages and benefits (construction and consulting costs for
projects are not included in 1310)
•Non-project consulting shared with Enterprise Funds
•Bridge inspections
•Pavement management data collection
•GIS support
•Traffic counting and studies
•Continuing education and training
Budget -Engineering (1310)
Personal Services Materials &
Supplies
Contractual
Services
Total
Budget
2021 $688,900 $3,000 $36,000 $727,900
2020 $677,600 $800 $29,300 $707,700
Percent Change +1.7%+275.0%+22.9%+2.9%
Significant Changes
•2021 is a traffic counting year
•Need to account for Watershed District rule permitting authority
•Request for a GIS intern
2020 Accomplishments
•Filled all open FTE positions (GIS, Water Resources Coordinator, Public Works Director/City
Engineer)
•Created asset management linked inspection templates for stormwater ponds
•Performed department SWOT analysis
•Refined pavement management planning, budgeting and strategies
•Formed a Traffic Safety Committee
•Completed a private property I & I program
•Updated the Local Surface Water Management Plan and City Codes related to stormwater
2020 KFS Goals -Engineering (1310)
GOAL: Review proposed street improvements in the 5-year Pavement Management CIP
The proposed street improvement projects could be reprioritized to address the needs of individual
streets versus the existing goal of improving the overall average pavement condition index of the
entire city street network
PROGRESS:
Zone 2 pavement data collection is underway and should be completed by Labor Day. The
data will then be downloaded and the overall pavement Overall Condition Index (OCI) map
will be updated. After that, staff will sit down and review the 5-year plan and prioritize based
on need, budget, public input, etc., and plan to meet with Council by mid -October.
GOAL: Storm and retention pond review
Present the information from the city’s Storm Water Asset Management Program (SWAMP) to provide
an overview of the current condition of public ponds within the city, including potential schedule and
budget
PROGRESS:
To date, staff has inspected 80% of the ponds and should be complete by Labor Day. The plan
should be ready for staff to review with Council by mid-October.
2021 Budget
STREET MAINTENANCE (1320)
Provide cost effective operation and maintenance services for roads, storm sewers,
and drainage facilities to the citizens and general public in a responsible and efficient
manner
Overview –Street Maintenance (1320)
•Staff
•8 FTE’s and 4-5 Seasonal (typically)
•Services Provided
•Snow and Ice Control
•Pavement patching and pothole filling
•Tree removal and trimming
•Traffic sign installation and maintenance
•Pavement marking
•Drainage repairs
•Street sweeping
•Outside agency coordination with Carver County, City’s and MnDOT
•Primary Expenses
•Maintenance materials, primarily salt for snow/ice control
•Signage
•Contracts for pavement markings
•Equipment supplies
•Continuing education and training
Budget –Street Maintenance (1320)
Significant Changes
•Shifting storm water maintenance activities to the 720 enterprise fund
•Enhancing our staff training program
2020 Accomplishments
•Filled the 2020 additional FTE position
•Completed pothole patching 1 month earlier than our established 8/15 goal
•Performed department SWOT analysis
•Completed multiple long overdue pond repair projects
•Instituted new crosswalk marking style to enhance safety
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $974,400 $112,200 $35,300 $1,121,900
2020 $942,700 $115,300 $43,400 $1,101,400
Percent Change +3.4%-2.7%-18.7%+1.9%
2021 Budget
STREET LIGHTING & SIGNALS
(1350)
Provide for the operation and maintenance of City owned street lights
and signal systems in the community
Overview –Street Lighting and Signals (1350)
•Staff
•Part of the Streets Department
•Services Provided
•Traffic signal maintenance
•Street lighting maintenance
•Primary Expenses
•Electrical service charges
•Contracts for repairs
•Equipment replacement
Budget -Street Lighting & Signals (1350)
Materials & Supplies Contractual Services Total
Budget
2021 $30,000 $355,500 $385,500
2020 $4,000 $366,500 $370,500
Percent Change +650.0%-3.0%+4.0%
Significant Changes
•Shift of line item expenses recording (isolating contracted services from in -house repairs)
2020 Accomplishments
•Improved mapping in GIS
•Reviewed equipment needs and updated CIP budget
•Continued upgrades to LED fixtures
•Switched to Utility Company owned lighting facilities for Hwy 101 project
•Identified training gaps
2021 Budget
FLEET (1370)
Provide maintenance for City vehicles and equipment keeping
them in safe working condition with minimal down time, and to
plan/purchase cost effective replacement of vehicles and
equipment
Overview –Fleet (1370)
•Staff
•3 FTE’s and 1 Seasonal (typ.)
•Services Provided
•Vehicle maintenance
•Equipment maintenance
•Primary Expenses
•Fuel
•Equipment and vehicle supplies
Budget –Fleet (1370)
Significant Changes
•Increase in overtime budget to align with actual yearly expenses
•Increase in PW building expenses to align with actual yearly expenses
•Assumption of fuel escalation cost
•Combined various line items to make expense coding more efficient and clear
2020 Accomplishments
•Identification and verification of future vehicle/equipment needs across multiple
departments and aligning those needs with CIP
Personal
Service
Materials &
Supplies
Contractual
Services
Capital
Outlay
Total Budget
2021 $339,000 $175,600 $69,000 $5,500 $589,100
2020 $323,400 $171,700 $64,800 $5,500 $565,400
Percent Change +4.8%+2.3%+6.5%0.0%+4.2%
2021 Budget
PLANNING COMMISSION 1410
The commission conducts public hearings and makes
recommendations to the City Council on proposed changes
affecting zoning and land uses within the City, considers site plan
reviews, conditional use permits, variances, special use permits,
and other planning related items.
Services Provided
Planning Commission, 1410
•7 Member Commission –no salary
•Subscription to Planning Commission
Journal & Training (Government Training
Service)
•75% of budget for public hearing notices
Planning Commission 1410
Materials & Supplies Contractual Services Total Budget
2021 $200 $1,500 $1,700
2020 $200 $1,500 $1,700
Percent Change 0.0%0.0%0.0%
Significant Changes
•No significant changes for 2021 budget
2020 Accomplishments
•On-boarded two new Planning Commissioners.
•Successfully ran Commission meeting via Zoom.
2021 Budget
PLANNING ADMINISTRATION 1420
Identify community needs and goals to guide amendments to the
Comprehensive Plan. The planning staff prepares and maintains the
Comprehensive Plan for the City and advises the City Council on matters
regarding implementation of the plan. Review development/redevelopment
plans for compliance with city ordinance.
Services Provided
Planning Administration, 1420
•Staff:
•Community Development Director,
o Senior Planner (2),
o Planner II (1)
o Senior Administrative Support Specialist
•Staff Support to the Planning Commission & City Council
•Maintain, Update and Enforce the City Code
•Coordinate city statistical data: demographics, permit
activity, available land inventory, etc.
•Economic Development
•Special Studies
Planning Administration -1420
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $544,200 $400 $12,000 $556,600
2020 $519,600 $400 $11,500 $531,500
Percent Change +4.7%0.0%+4.3%+4.7%
Significant Changes
•Includes a summer Planning/Building Intern to assist with zoning permits, sign permits,
and code enforcement during the summer months. This position would allow staff to
conduct inspections to verify compliance with issued zoning permits. This position would
be funded through a new zoning permit fee and existing sign permit fees and will be
budget netural
2020 Accomplishments
•The 2040 Comprehensive Plan was approved by the Metropolitan Council.
•Processed a large number of home improvements permits.
•Increased code enforcement as a result of an increase in the number of property
maintenance complaints.
•Reviewed a number of lot splits and small lot subdivisions.
2021 Budget
SENIOR COMMISSION 1430
The Senior Commission examines the needs of senior citizens in
the community. They review issues such as housing, information
and referral services, and transportation.
Services Provided
Senior Commission, 1430
•Staff:
•25% of Senior Planner Salary
•7 Member Commission –no salary
•Fees for Services provides contract with CAP
(Community Action Program) to manage
congregate dining program
Senior Commission 1430
Personal
Service
Contractual Services Total
Budget
2021 $30,400 $15,000 $45,400
2020 $29,600 $15,000 $44,600
Percent Change +2.7%0.0%+1.8%
Significant Changes
•Small increase related to congregate dining services.
2020 Accomplishments
•Launched a project to follow up with seniors who may be at risk. Each commissioner was assigned a
number of seniors in Chanhassen to check in on to ensure they were OK, and that they were able to
obtain groceries. The commission provided them resource information (Grocery, medical, faith
communities, etc).
•Trained members of the Senior Commission, Senior Advisory board, and city staff (total of 25 people),
to become “Dementia Friends”. The classes were taught by Senior Commission member Dorina Tipton.
When the Center shut down due to Covid 19, Commissioner Tipton used the Z00M platform to
continue Dementia Friends training.
2021 Budget
PARK & RECREATION COMMISSION 1510
The Park & Recreation Commission provides recommendations and advice to the City Council regarding parks, recreation and leisure services. The Commission is comprised of eight members appointed by the City Council for staggered terms.
Services Provided/Outcomes
Park & Recreation Commission, 1510
•8 Member Commission, no salary
•Staff: None (Supported by Park and Recreation Director)
•Prepares park and recreation section of comprehensive plan
•Subdivision review (Parks/Open Space/Trails)
•Advisory capacity to Council in all matters relating to parks and
recreation in the City.
Park & Recreation Commission -1510
Materials & Supplies Contractual Services Total
Budget
2021 $200 $1,000 $1,200
2020 $200 $1,000 $1,200
Percent Change 0.0%0.0%0.0%
Significant Changes
•No significant changes for 2021 budget
2020 Accomplishments
•Adapted to Covid-19 Pandemic by conducting May/June monthly Park and
Recreation Commission meetings via Zoom.
2021 Budget
PARK & RECREATION
ADMINISTRATION 1520
The Park & Recreation administration budget manages leisure time
activities in the community. This function physically plans and develops
parks, open space, trails and indoor recreation facilities. Staff also
coordinates programs with school districts, local athletic associations,
and other groups.
Services Provided/Outcomes
Park & Recreation Administration, 1520
•Staff: Park and Recreation Director & Administrative
Support/Communications Specialist
•Developing a park and open space plan
•Encouraging citizen participation
•Developing a comprehensive interconnected trail/sidewalk
system
•Facilitating cooperative efforts between local school systems
and the city in acquisition, development and usage of
recreational lands and facilities
Park & Recreation Administration -1520
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $216,100 $200 $5,700 $222,000
2020 $250,300 $200 $5,700 $256,200
Percent Change -13.7%0.0%0.0%-13.3%
Significant Changes
•Reduction due to multiple position transitions related to retirement.
2020 Accomplishments
•Managed all aspects of department divisions through the Covid-19 Pandemic
to provide essential services to our Chanhassen Community.
2020 KFS Goals: Parks & Recreation
GOALS:
•Build two covered/refrigerated outdoor hockey rinks at the Chanhassen
Recreation Center
•Build permanent restroom facilities at Lake Ann Park, Bandimere Park
and City Center Park
•Build a community splash pad attraction at Bandimere Park
•Identify a funding source and timeline for Lake Ann Park Preserve trail
expansion
PROGRESS:
•No funding source has been identified
2021 Budget
RECREATION CENTER 1530
The Recreation Center provides fitness activities, recreational
opportunities and meeting spaces for the community. Year-round
indoor and outdoor recreational programs are offered. The facility
was constructed under a joint powers agreement with ISD 112
and is operated through a lease agreement with the District.
Services Provided/Outcomes
Recreation Center, 1530
•Staff: 1 Recreation Center Manager, 7 Facility Supervisors,
1 Dance Coordinator, and 2 Dance Instructors
•Fitness and recreational programs for community members of
all ages
•Community events
•Facility rental space
•Activity space for local school, city, county, and state
governments provided at no charge. In 2019, we provided
4,680 hours of free space, valued at $88,000, for these agencies
Recreation Center -1530
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $213,400 $14,400 $86,400 $314,200
2020 $234,500 $17,700 $94,400 $346,800
Percent Change -9.0%-18.6%-8.5%-9.3%
Significant Changes
•Reductions made for temporary wages through September of 2021.
•Similar reduction for Dance Class expenditures well into 2021.
2020 Accomplishments
•Modified procedures, capacities, and facility at the Recreation Center to safely
and successfully reopen.
•Virtual programming has been added to allow the community options to
participate in a variety of activities at their own comfort level.
2021 Budget
LAKE ANN OPERATIONS 1540
This department provides for the operations at Lake Ann Park.
Revenues, which offsets 40% of expenses, include facility rental,
watercraft and equipment rental, and concession fees.
Services Provided/Outcomes
Lake Ann Park Operations, 1540
•Staff: 4 Seasonal concession stand employees
•Beach season runs from June-August
•Accounts for concession food sales and watercraft rentals
•Lifeguards monitor 20,000 swimmers during lifeguard hours
•Lake Ann Park is the most visited and widely recognized park in
the city
Lake Ann Park Operations -1540
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $11,400 $8,200 $49,600 $69,200
2020 $12,300 $10,200 $48,600 $71,100
Percent Change -7.3%-19.6%+2.1%-2.7%
Significant Changes
•No significant changes for 2021 budget
2020 Accomplishments
•Continued to provide Lake Ann lifeguards were on duty to enhance safety to
our beach users in the midst of Covid-19 pandemic.
2021 Budget
PARK MAINTENANCE 1550
Maintains and cares for City park and open space sites, play
equipment, athletic facilities, and trails. Also responsible for
landscaping maintenance of the downtown business district
including City Center Park, Old Village Hall, Train Depot,
boulevards, lighting, banners, and related items.
Services Provided/Outcomes
Park Maintenance, 1550
•Staff:8 full time & 16 seasonal park maintenance employees
•Maintenance of 30 parks, 14 preserves, 104 miles of trails,
48 athletic fields, 16 tennis courts, 10 pickle ball courts, skate
park and the downtown greenscapes
•Landscaping maintenance for 2 fire stations, City Hall, Library,
Old Village Hall and Train Depot and downtown Chanhassen
Park Maintenance -1550
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $905,500 $89,700 $107,000 $1,102,200
2020 $910,200 $84,200 $104,300 $1,098,700
Percent Change -0.5%+6.5%+2.6%+0.3%
Significant Changes
•No significant changes for 2021 Budget.
2020 Accomplishments
•Completed the installation of a new playground container and play structure
at Power Hill Park.This project is a part of the 2020 Park Equipment
Replacement Schedule which also includes the replacement of the Lake Ann
Park Beach playground which will start this fall.
•Working with the parks administration team to assist with the reopening of
the city’s recreation facilities and program.
2021 Budget
SENIOR CENTER 1560
The Senior Center budget plans and implements a variety of year-round
programs, special events, monthly one-day tours, and health and
wellness activities for older adults. The Center provides a welcoming
setting which improves the quality of life and use of leisure time for all
seniors. Programs and activities are funded through a combination of
fees, property tax levy, and community partnerships.
Services Provided/Outcomes
Senior Citizens Center, 1560
•Staff: Senior Center Coordinator in addition to
100+ volunteer hours per month
•Maintains a strong and respected reputation for providing
quality senior services
•Relevant and affordable programs are offered
•Friendly and welcoming environment
•Networked with other local service providers
•Valued partnerships are formed with local business community
Senior Citizens Center -1560
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $87,100 $3,000 $23,500 $113,600
2020 $84,500 $4,300 $30,700 $119,500
Percent Change +3.1%-30.2%-23.5%-4.9%
Significant Changes
•Significant reduction in program supplies and contractual services to meet planned
reduced programming for COVID.
2020 Accomplishments
•Created new services and assistance programs, creatively reaching isolated senior patrons
in 2020 including mask drives, food delivery drives, smart phone instruction classes, and
online driver safety courses.
•Created “Safe At Home Activity Kits”, to help seniors cope with stay safe at home
recommendations. Volunteers also connect virtually with Memory Café attendees, sharing
support and resources.
•Sponsored events such as an Outdoor Ice Cream and Music Social, Oktoberfest Party, and
Veteran’s Day Breakfast are held in modified, safe formats. All safety protocols were
implemented for Covid-19 mitigation.
2021 Budget
RECREATION PROGRAMS 1600
To provide a year-round recreational program that reflects a variety of
interests in the community and develops a social, physical, cultural,
and aesthetic quality for our citizens. These programs are funded by
a combination of fees, property tax levy, and a community
sponsorship program.
Services Provided/Outcomes
Recreation Programs, 1600
•Staff: Recreation Superintendent, Recreation Supervisor,
39 Seasonal Positions
•Adaptive recreation services
•Plan and host special events and recreation programs
•Summer playground program, summer concert series, warming
houses, and skate park attendant
Recreation Programs -1600
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $251,000 $19,200 $122,200 $392,400
2020 $246,600 $22,300 $128,800 $397,700
Percent Change +1.8%-13.9%-5.1%-1.3%
Significant Changes
•Recommending eliminating Skate Park Attendants, reduction of temporary
salaries/wages and reduction of program supplies and contractual services for
community events.
2020 Accomplishments
•Developed new programs to fill changing community needs during the COVID-19
pandemic. Programs included online and virtual recreation programs, take-home
recreation kits, and socially-distant in-person events.
•Re-designed the annual sponsorship program to better appeal to local
businesses.
2021 Budget
SELF-SUPPORTING PROGRAMS 1700
This department funds adult programs, crafts and instructional
classes that cover all costs from fee revenue. New programs may be
started from this budget and not recover all costs in their first years.
Activities are expected to become self-sufficient in following years
and are evaluated annually.
Services Provided/Outcomes
Self Supporting Programs, 1700
•Staff: Program instructors and softball umpires
•Adult sporting leagues
•Children’s enrichment programs
•Variety of sporting lessons and camps
Self Supporting Programs 1700
Personal Service Materials &
Supplies
Contractual
Services
Total
Budget
2021 $20,000 $3,300 $14,000 $37,300
2020 $19,900 $3,300 $12,500 $35,700
Percent Change +0.5%0.0%+12.0%+4.5%
Significant Changes
•No significant changes for 2021 budget
2020 Accomplishments
•Developed a modified 12-week schedule for the adult softball season that
started after the 4th of July which provided a much-needed outdoor activity for
residents and secured a revenue source during the Covid-19 Pandemic.
2021 Budget
RECREATION SPORTS 1800
Recreation Sports provides preschool and school-age children
safe, educational, and healthy experience in sports where
recreation and fun are emphasized.
Services Provided / Outcomes
Rec Center Sports, 1800
•Staff: 1 PT Coordinator and 5 Youth Sports Leaders
•A variety of preschool sports and after-school sports for elementary-age
children
•Increased customer service and program quality over previously offered
contracted services
Recreation Sports -1800
Personal
Service
Materials & Supplies Total
Budget
2021 $23,000 $6,800 $29,800
2020 $30,400 $8,200 $38,600
Percent Change -24.3%-17.7%-22.8%
Significant Changes
•Significant reduction in program supplies and contractual services to meet
planned reduced programming for COVID.
2020 Accomplishments
•Creatively adjusted lesson plans and procedures to safely return to sports for
children ages 3-10.Focus has been made to increase volunteer participation
to keep participants safe. Staff and parent volunteers instructed on updated
operating procedures.
KFS Levy Comparison Since 2012
Dollar Percent Percent Change
Levy 2012 Levy 2020 Change Change Per Year Avg
Chaska $ 4,880,354 $ 10,350,385 $ 5,470,031 112.08%14.01%
Cottage Grove 12,241,250 16,914,400 4,673,150 38.18%4.77%
Elk River 10,275,815 12,885,770 2,609,955 25.40%3.17%
Inver Grove Heights 14,958,691 24,810,277 9,851,586 65.86%8.23%
Lino Lakes 8,227,259 10,491,518 2,264,259 27.52%3.44%
Prior Lake 9,414,124 13,601,137 4,187,013 44.48%5.56%
Rosemount 10,331,826 12,967,538 2,635,712 25.51%3.19%
Savage 15,082,185 18,687,907 3,605,722 23.91%2.99%
Shakopee 14,837,438 20,380,500 5,543,062 37.36%4.67%
Stillwater 10,246,597 14,654,103 4,407,506 43.01%5.38%
KFS Average $ 11,049,554 $ 15,574,354 $ 4,524,800 44.33%5.54%
Chanhassen $ 10,153,690 $ 11,741,368 $ 1,587,678 15.64%1.95%
Source
https://www.revenue.state.mn.us/certified-2020-property-tax-levies
https://www.revenue.state.mn.us/site-search?site_search_text=2012+certified+levies
In 2012 Chanhassen was below Average Levy by:-8.11%
In 2020 Chanhassen was below Average Levy by:-24.61%
Budget & Levy Scenario #1 –Current Service Levels (Staff Recommendation)
•There would be some adjustments within line items for certain service enhancements
but no change to services.
•Levy would be 3.28% ($385,332) higher than previous year.
•Impact on Average home of $18-$20/year.
Impact on Service Levels: None
Budget & Levy Scenario #2 –Levy at 1/2 of Current Service Levels
Adjustments Needed to achieve Scenario #2:
Item Impact
Elimination of 2 Connections Funding was to be reallocated for website improvements, which will be delayed.
Eliminate membership in SW Corridor
Transportation Coalition
Have one less lobby and informational group to have important transportation issues
targeted for the city
Reduce OT for Streets & Parks Plowing by $23k
Focus will be on plowing streets with limited overtime; trails will get plowed only
during city workday hours, will lengthen the time to get the trails plowed and may
result in increased complaints about access to trails in winter.
Eliminate Congregate Dinning Program (Meals on
Wheels)
The Metropolitan Area Agency on Aging agreed to fund the costs of the meal
preparation staff if the City will continue funding the space and some supplies.
Raise All permit Fees For Technology
Improvements Limited impact -reflects actual costs of providing services.
Discontinue weekend cleanings at multiple city
buildings Garbage will pile up in Library and City Hall on weekends.
Reduce OT budget at Sheriff's office Does not reflect historical spending on OT.
Institute hiring freeze of vol FF
Minimal impacts for 2021 based on current staffing and expanded duty crew programs
in 2020 (One time Savings in 2021)
Change rink flooding and rink cleaning process
New procedure is forecasted to save overtime wages through more efficient cleaning
procedures
Reduce Road Levy by $50k
This equates to a decrease of roughly 1/4 mile of roadway rehabilitation for every
$100k spent.
Budget & Levy Scenario #2 –Levy at 1/2 of Current Service Levels
•There would need to be reductions of $214,000 (see previous slide) in costs which
would have some impacts to services in order to achieve.
•Levy would be 1.46% ($171,332) higher than previous year.
•No change to city portion of tax bill for the Average home in Chanhassen.
Impact on Service Levels: Some impacts as noted on previous slide.
Budget & Levy Scenario #3 –Levy Same as Last Year
Adjustments Needed to achieve Scenario #3:
Item Impact
Reduce OT for Streets & Parks Plowing by
additional $41k
Focus will be on plowing streets with limited overtime; trails will get plowed only
during city workday hours, will lengthen the time to get the trails plowed and may
result in increased complaints about access to trails in winter.
Reduce Road Levy by additional $50k
This equates to a decrease of roughly 1/4 mile of roadway rehabilitation for every
$100k spent.
Reduce Lifeguard Hours at Lake Ann Beach
Beach users will lose a sense of safety and security with lack of lifeguards present if
eliminated.
Reduced wage increase to 1.75% COLA Potential for decreased staff moral and engagement
Reduce Fire overall training
Eliminates crucial employee development opportunities and eliminates emergency
driving certfication course
Misc. PW reductions (signal/lighting expenses, no
Increase in training, 1 less seasonal)Negligible impact, although potential for decreased staff moral and engagement.
Budget & Levy Scenario #3 –Levy Same as Last Year
•There would need to be total reductions of $385,332 in costs which would have
significant impacts to services in order to achieve.
•Levy would be same as previous year.
•Would result in a property tax decrease of $16-$18 on the average home.
Impact on Service Levels: Significant impacts to service levels as noted on
previous slide.
2021 Budget
THANK YOU!
KFS Percent Levy Change Since 2012
Dollar Percent Percent Change
Levy 2012 Levy 2020 Change Change Per Year Avg
Chaska 4,880,354$ 10,350,385$ 5,470,031$ 112.08%14.01%
Cottage Grove 12,241,250 16,914,400 4,673,150 38.18%4.77%
Elk River 10,275,815 12,885,770 2,609,955 25.40%3.17%
Inver Grove Heights 14,958,691 24,810,277 9,851,586 65.86%8.23%
Lino Lakes 8,227,259 10,491,518 2,264,259 27.52%3.44%
Prior Lake 9,414,124 13,601,137 4,187,013 44.48%5.56%
Rosemount 10,331,826 12,967,538 2,635,712 25.51%3.19%
Savage 15,082,185 18,687,907 3,605,722 23.91%2.99%
Shakopee 14,837,438 20,380,500 5,543,062 37.36%4.67%
Stillwater 10,246,597 14,654,103 4,407,506 43.01%5.38%
KFS Average 11,049,554$ 15,574,354$ 4,524,800$ 44.33%5.54%
Chanhassen 10,153,690$ 11,741,368$ 1,587,678$ 15.64%1.95%
Source
https://www.revenue.state.mn.us/certified-2020-property-tax-levies
https://www.revenue.state.mn.us/site-search?site_search_text=2012+certified+levies
In 2012 Chanhaasen was below Average Levy by:-8.11%
In 2020 Chanhaasen was below Average Levy by:-24.61%
CITY OF CHANHASSEN
2021 Budget
2020 2021 Dollar Percent
OPERATIONAL & CAPITAL LEVY Levy Levy Change Change
General Fund $9,181,833 $9,563,900
Capital Replacement Fund (for equipment) 800,000 800,000
Revolving Imp Street Reconstruction 728,523 930,000
Pavement Mgmt Fund (Sealcoating)93,000 353,000
Total Operational & Capital Levy 10,803,356 11,646,900 843,544 7.81%
DEBT LEVY
Public Works Facility 480,600 479,800
Library Referendum 457,412
Total Debt Levy 938,012 479,800 (458,212) -48.85%
TOTAL TAX LEVY $11,741,368 $12,126,700 $385,332 3.28%
Scenario #1 Scenario #2 Scenario #3
Levy Levy Levy
Taxes applied to:General Fund $9,563,900 $9,349,900 $9,178,900
Capital Replacement 800,000 800,000 800,000
Pavement Mgmt 353,000 353,000 353,000
Revolving Imp St Recon 930,000 930,000 930,000
Total Levy subject to levy limits $11,646,900 $11,432,900 $11,261,900
Public Works Facility $479,800 $479,800 $479,800
Library Referendum
Total $12,126,700 $11,912,700 $11,741,700
Tax Generation Capacity (Not actual levy, Used only for estimating the impact on the average home)
Prior Year $11,741,368 $11,741,368 $11,741,368
New Construction (1.93%)$226,608 $226,608 $226,608
TIF Venue Dist 11 -$55,000 -$55,000 -$55,000
Total Capacity $11,912,976 $11,912,976 $11,912,976
Percent Change (To avg home) after New Growth & TIF 1.79%0.00%-1.44%
Impact on Avg Home $18-$20 $0 $16-$18 Dec
TAX LEVY
2020 2021 % Change
Operational & Capital LeviesGeneral Fund 9,181,833$ Capital Replacement 800,000 Revolving Imp Street Reconstruction 728,523 MSA (Sealcoating)93,000 Total Operational & Capital Levies 10,803,356$ -$ -100.00%
Debt LeviesPublic Works Facility 480,600 Library Referendum 457,412 Total Debt Levies 938,012$ -$ -100.00%
Total All Levies 11,741,368$ -$ -100.00%
2021 Tax Levy
Personal Materials Contractual Capital 2021 2020 %2019
Services & Supplies Services Outlay Total Total Change Actual
General Government1110Legislative 46,700 - 82,700 - 129,400 128,300 0.86%130,373 1120 Administration 514,100 - 55,600 - 569,700 554,300 2.78%535,551 1130 Finance 329,900 200 48,300 - 378,400 372,000 1.72%355,808 1140 Legal - - 205,000 - 205,000 200,000 2.50%201,661 1150 Property Assessment - - 165,000 - 165,000 161,000 2.48%158,707 1160 MIS 183,300 44,600 69,400 - 297,300 258,200 15.14%264,670 1170 City Hall 91,900 41,900 293,100 - 426,900 411,300 3.79%409,266 1180 Elections 26,000 4,000 18,000 - 48,000 48,000 0.00%14,189 1190 Library Building - 1,500 120,600 - 122,100 111,600 9.41%122,752 *Total 1,191,900 92,200 1,057,700 - 2,341,800 2,244,700 4.33%2,192,975
Law Enforcement1210Police Administration - 500 2,050,100 - 2,050,600 1,978,800 3.63%1,872,647 1220 Fire Prevention & Admin 1,062,100 45,100 149,200 - 1,256,400 1,209,300 3.89%1,065,251 1250 Code Enforcement 709,100 6,400 13,000 - 728,500 715,000 1.89%700,867 1260 Community Service 57,200 1,200 5,400 - 63,800 63,800 0.00%53,454 *Total 1,828,400 53,200 2,217,700 - 4,099,300 3,966,900 3.34%3,692,219
Public Works1310Engineering 688,900 3,000 36,000 - 727,900 707,700 2.85%682,895 1320 Street Maintenance 974,400 112,200 35,300 - 1,121,900 1,101,400 1.86%1,027,439 1350 Street Lighting & Signals - 30,000 355,500 - 385,500 370,500 4.05%363,303 1370 Fleet Department 339,000 175,600 69,000 5,500 589,100 565,400 4.19%565,017 *Total 2,002,300 320,800 495,800 5,500 2,824,400 2,745,000 2.89%2,638,654
Community Development1410Planning Commission - 200 1,500 - 1,700 1,700 0.00%1,090 1420 Planning Administration 544,200 400 12,000 - 556,600 531,500 4.72%527,156 1430 Senior Commission 30,400 - 15,000 - 45,400 44,600 1.79%38,644 *Total 574,600 600 28,500 - 603,700 577,800 4.48%566,890
Park & Recreation1510Park & Rec Commission - 200 1,000 - 1,200 1,200 0.00%185 1520 Park & Rec Administration 216,100 200 5,700 - 222,000 256,200 -13.35%254,220 1530 Recreation Center 213,400 14,400 86,400 - 314,200 346,600 -9.35%315,168 1540 Lake Ann Park Operations 11,400 8,200 49,600 - 69,200 71,100 -2.67%63,918 1550 Park Maintenance 905,500 89,700 107,000 - 1,102,200 1,098,700 0.32%1,038,307 1560 Senior Citizens Center 87,100 3,000 23,500 - 113,600 119,500 -4.94%132,326 1600 Recreation Programs 251,000 19,200 122,200 - 392,400 397,700 -1.33%389,714 1700 Self-Supporting Programs 20,000 3,300 14,000 - 37,300 35,700 4.48%30,974 1800 Recreation Sports 23,000 6,500 300 - 29,800 38,600 -22.80%26,089 *Total 1,727,500 144,700 409,700 - 2,281,900 2,365,300 -3.53%2,250,900
Total Operational Expenditures 7,324,700 611,500 4,209,400 5,500 12,151,100 11,899,700 2.11%11,341,637 Transfer for Roads - - - -
**Total General Fund 12,151,100 11,899,700 2.11%11,341,637
Dollar Change from Previous Year 251,400
2021 General Fund Budget
Expenditures
2018 2019 2020 2021 Inc Over 2022
Account Description Actual Actual Budget Budget PY Budget EstimateGeneral Property Tax3010Current Property Tax 8,679,991 8,778,241 9,181,833 9,563,900 4.2%9,900,000 3002 Allowance for Delinquent Taxes (46,746) (55,521) (40,000) (60,000) (60,000) 3011 Delinquent Property Tax 14,350 28,897 20,000 20,000 20,000 3090 Excess TIF Taxes - - - *Total General Property Tax 8,647,594 8,751,617 9,161,833 9,523,900 4.0%9,860,000 Licenses3203 Dog Kennel 325 425 500 500 500 3206 Massage License 50 - 100 100 100 3213 Solicitor - 3,700 - 3,000 3,000 3226 Liquor On and Off Sale 76,904 90,356 90,000 90,000 90,000 3284 Rubbish 1,200 3,000 3,000 3,000 3,000 *Total Licenses 78,479 97,481 93,600 96,600 3.2%96,600 Permits3301 Building 778,694 646,355 520,000 519,000 520,000 3302 Plan Check 428,932 324,962 255,000 255,000 255,000 3305 Heating & A/C 183,881 167,653 119,300 119,300 119,300 3306 Plumbing 149,778 118,405 90,000 90,000 90,000 3307 Trenching 54,154 45,987 30,000 30,000 30,000 3308 Hunting/Shooting 700 700 1,400 1,400 1,400 3309 Sprinkler 16,664 17,136 11,000 11,000 11,000 3311 Sign/Zoning 8,280 6,600 5,000 16,000 15,000 3316 Septic Tank 222 489 - - - 3320 Stable 190 475 300 300 300 3331 Firework's Application Fee 200 200 - - - 3390 Misc. Permits 4,545 6,650 3,000 3,000 3,000 *Total Permits 1,626,240 1,335,612 1,035,000 1,045,000 1.0%1,045,000 Fines & Penalties3401Traffic & Ordinance Violation 93,455 87,923 115,000 105,000 105,000 3402 Vehicle Lockouts 1,400 850 1,000 1,000 1,000 3404 Dog/Cat Impound 496 1,216 500 500 500 3405 Other Fines and Penalties - - - - - *Total Fines & Penalties 95,351 89,989 116,500 106,500 -8.6%106,500 Intergovernmental Revenue3503Reimbursement from School Dist.51,233 51,603 55,000 55,000 55,000 3509 Other Shared Taxes 201,162 208,512 200,000 210,000 210,000 3510 Grants-State 176,847 181,370 180,000 180,000 180,000 3520 Grants-County - 2,386 - - - 3530 Grants-Federal - - - - - 3533 Grants-Other 7,016 - 7,000 - - *Total Intergovernmental Revenue 436,258 443,871 442,000 445,000 0.7%445,000
2021 General Fund Budget
Revenue
2018 2019 2020 2021 Inc Over 2022
Account Description Actual Actual Budget Budget PY Budget EstimateCharges for Current Services3601Sale of Documents 779 270 800 800 800 3602 Use & Variance Permits 17,660 13,390 25,000 25,000 25,000 3603 Rezoning Fees 1,675 1,225 2,000 2,000 2,000 3604 Assessment Searches 45 60 - - - 3605 Plat Recording Fees 1,537 2,850 2,000 2,000 2,000 3607 Election Filing Fees 40 - - - - 3613 Misc.-General Government 2,456 3,467 5,000 5,000 5,000 3614 Admin. Charge-2% Constr.10,806 44,702 50,000 50,000 50,000 3617 Engineering General - - - - - 3619 Investment Management Fee 75,000 75,000 75,000 75,000 75,000 3629 Misc.-Public Safety 8,412 7,214 10,000 10,000 10,000 3630 Recreation Program Fees 63,596 61,707 62,000 48,000 62,000 3631 Recreation Center 228,935 233,230 226,000 170,000 226,000 3633 Park Equipment Rental 34 - 100 100 100 3634 Park Facility Usage Fee 16,976 15,552 19,000 11,400 19,000 3635 Watercraft Rental 17,543 17,482 18,000 15,000 18,000 3636 Self-Supporting Programs 42,366 42,191 42,000 37,000 42,000 3637 Senior Programs 39,327 50,435 45,000 31,100 45,000 3638 Food Concessions 11,023 10,366 11,000 6,600 11,000 3639 Misc.-Park & Rec.1,345 1,341 1,200 1,200 1,200 3642 Recreation Sports 34,061 29,295 38,000 26,000 38,000 3649 Misc.-Public Works 1,038 2,100 2,000 2,000 2,000 3651 Merchandise Sales 2,339 1,512 2,800 700 2,800 *Total Charges for Current Services 576,992 613,390 636,900 518,900 -18.5%636,900 Other Revenue3801Interest Earnings 73,165 162,554 40,000 60,000 60,000 3802 Equipment Rental & Sale 192,792 196,019 275,000 256,000 265,000 3803 Building Rental 5,849 695 5,800 6,000 5,800 3804 Land Sale - 1,000 - - - 3807 Donations 25,387 25,437 25,867 26,000 26,000 3808 Insurance Reimbursements 10,267 5,422 10,000 10,000 10,000 3816 SAC Retainer 8,449 4,597 6,000 6,000 6,000 3818 Sur-Tax Retainer 903 848 700 700 700 3820 Misc. Other Revenue 930 1,140 500 500 500 3903 Refunds/Reimbursements 50,160 41,791 50,000 50,000 50,000 3910 Miscellaneous Revenue - 3 - - - 3980 Cash Short/Over (1) 5 - - - *Total Other Revenue 367,900 439,510 413,867 415,200 0.3%424,000
**Total General Fund Revenue 11,828,816 11,771,471 11,899,700 12,151,100 2.1%12,614,000 Total General Fund Expenditures 12,151,100
Net Levy Remaining (Use of Gen Fund Reserves)-
2021 General Fund Budget
Revenue
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4020Salaries & Wages-Temp 41,550 42,873 43,600 43,600 0.0%45,000 4030 Contributions-Retirement 2,769 2,860 3,000 3,000 0.0%3,000 4050 Workers Compensation 85 67 100 100 0.0%1,000 *Total Personal Services 44,404 45,800 46,700 46,700 0.0%49,000
4300 Fees, Services - 85 1,000 1,000 0.0%1,000 4340 Printing & Publishing 33,838 35,120 32,000 32,000 0.0%34,000 4360 Subscriptions & Memberships 42,031 42,906 42,000 42,000 0.0%42,000 4370 Travel & Training 5,686 4,663 6,000 6,000 0.0%5,000 4375 Promotional Expenses 1,727 1,798 600 1,700 183.3%1,600 *Total Contractual Services 83,282 84,573 81,600 82,700 1.3%83,600
**Total Legislative 127,686 130,373 128,300 129,400 0.9%132,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Legislative (1110)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 357,790 370,421 378,700 389,300 2.8%401,000 4020 Salaries & Wages-Temp 2,331 112 300 300 0.0%300 4021 Overtime-Temp 98 - - - 0.0%- 4030 Contributions-Retirement 51,704 53,097 57,400 59,000 2.8%61,000 4040 Contributions-Insurance 63,824 62,140 53,000 62,500 17.9%78,000 4050 Workers Compensation 2,844 2,308 3,500 3,000 (14.3%)3,500 *Total Personal Services 478,591 488,079 492,900 514,100 4.3%543,800
4300 Fees, Services 3,685 7,428 15,000 10,000 (33.3%)10,000 4310 Telephone 4,752 3,497 5,800 5,000 (13.8%)5,000 4320 Utilities 302 - 300 300 0.0%300 4330 Postage 22,500 17,545 23,000 23,000 0.0%23,000 4340 Printing & Publishing 380 206 300 300 0.0%300 4360 Subscriptions & Memberships 5,238 5,234 5,000 5,000 0.0%5,000 4370 Travel & Training 10,115 7,398 10,000 10,000 0.0%10,000 4380 Mileage 1,349 543 1,200 1,200 0.0%1,200 4410 Rental-Equipment 420 1,300 800 800 0.0%800 4807 Propery Tax Expense - 4,320 - - 0.0%- *Total Contractual Services 48,741 47,472 61,400 55,600 (9.4%)55,600
**Total Administration 527,332 535,551 554,300 569,700 2.8%599,400
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Adminstration (1120)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 225,766 237,048 247,100 253,500 2.6%261,100 4030 Contributions-Retirement 31,855 33,698 37,400 38,400 2.7%40,000 4040 Contributions-Insurance 46,400 47,231 37,000 36,000 (2.7%)44,200 4050 Workers Compensation 1,778 1,481 2,000 2,000 0.0%2,000 *Total Personal Services 305,799 319,457 323,500 329,900 2.0%347,300
4120 Supplies-Equipment 64 - 100 100 0.0%100 4210 Books & Periodicals - - 100 100 0.0%100 *Total Materials & Supplies 64 - 200 200 0.0%200
4300 Fees, Services 10,447 9,509 16,000 16,000 0.0%16,000 4301 Fees, Financial/Audit 26,047 20,942 26,000 26,000 0.0%26,000 4310 Telephone and Communications 1,082 1,073 1,000 1,000 0.0%1,000 4340 Printing & Publishing 1,087 438 300 300 0.0%300 4360 Subscriptions & Memberships 425 425 500 500 0.0%500 4370 Travel & Training 3,883 3,965 4,500 4,500 0.0%4,500 *Total Contractual Services 42,970 36,351 48,300 48,300 0.0%48,300
**Total Finance 348,833 355,808 372,000 378,400 1.7%395,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Finance (1130)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4302Fees, Legal 191,253 201,661 200,000 205,000 2.5%210,000 *Total Contractual Services 191,253 201,661 200,000 205,000 2.5%210,000
**Total Legal 191,253 201,661 200,000 205,000 2.5%210,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Legal (1140)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4300Fees, Services 152,430 158,707 161,000 165,000 2.5%170,000 *Total Contractual Services 152,430 158,707 161,000 165,000 2.5%170,000
**Total Property Assessment 152,430 158,707 161,000 165,000 2.5%170,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Property Assessment (1150)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 118,751 126,443 128,000 140,700 9.9%145,000 4030 Contributions-Retirement 17,286 18,432 19,400 21,300 9.8%22,000 4040 Contributions-Insurance 21,908 23,336 20,400 20,300 (0.5%)25,400 4050 Workers Compensation 935 787 1,000 1,000 0.0%1,000 *Total Personal Services 158,880 168,998 168,800 183,300 8.6%193,400
4150 Maintenance Materials 875 1,011 1,000 1,300 30.0%1,300 4210 Books & Periodicals 83 40 100 100 0.0%100 4220 Software Licensing & Support 24,100 49,221 40,000 42,900 7.3%42,900 4260 Small Tools & Equipment 35 58 300 300 0.0%300 *Total Materials & Supplies 25,093 50,330 41,400 44,600 7.7%44,600
4300 Fees, Services 21,846 23,001 24,000 41,900 74.6%41,900 4310 Telephone and Communications 1,700 1,550 2,000 3,100 55.0%3,300 4320 Utilities 10,998 10,980 11,000 12,400 12.7%12,400 4370 Travel & Training 7,465 6,202 6,000 7,000 16.7%6,000 4530 Repair & Maintenance-Equip 3,828 3,609 5,000 5,000 0.0%5,000 *Total Contractual Services 45,837 45,342 48,000 69,400 44.6%68,600
**Total MIS 229,810 264,670 258,200 297,300 15.1%306,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Management Information Systems (MIS) (1160)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 59,964 61,015 61,200 61,700 0.8%63,600 4011 Overtime-Reg 965 86 1,000 500 (50.0%)500 4030 Contributions-Retirement 8,557 8,546 9,200 9,300 1.1%9,600 4040 Contributions-Insurance 18,183 19,352 17,000 16,800 (1.2%)21,100 4050 Workers Compensation 3,417 2,735 4,000 3,600 (10.0%)4,000 *Total Personal Services 91,086 91,735 92,400 91,900 (0.5%)98,800
4110 Supplies-Office 35,553 32,036 35,000 35,000 0.0%35,000 4120 Supplies-Equipment 8 50 500 500 0.0%500 4140 Supplies-Vehicles 453 138 500 500 0.0%500 4150 Maintenance Materials 5,576 6,220 5,000 5,500 10.0%5,000 4260 Small Tools & Equipment 56 553 400 400 0.0%400 *Total Materials & Supplies 41,645 38,998 41,400 41,900 1.2%41,400
4300 Fees, Services 11,442 11,353 12,000 12,000 0.0%12,000 4310 Telephone 10,424 10,320 10,500 10,000 (4.8%)10,000 4320 Utilities 39,509 38,090 39,000 39,000 0.0%39,000 4350 Cleaning & Waste Removal 30,434 44,429 31,000 47,100 51.9%45,000 4370 Travel & Training - 119 200 200 0.0%200 4410 Rental-Equipment 12,342 13,476 14,500 14,500 0.0%14,500 4440 License & Registration 32 - 100 100 0.0%100 4483 Insurance-General Liability 158,898 150,145 160,000 160,000 0.0%160,000 4510 Repair & Maintenance-Building 5,386 6,166 5,000 5,000 0.0%5,000 4520 Repair & Maintenance-Vehicles - - 200 200 0.0%200 4530 Repair & Maintenance-Equip 4,505 3,797 5,000 5,000 0.0%5,000 4807 Propery Tax Expense - 639 - - 0.0%- *Total Contractual Services 272,972 278,534 277,500 293,100 5.6%291,000
**Total City Hall 405,703 409,266 411,300 426,900 3.8%431,200
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
City Hall (1170)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4020Salaries & Wages-Temp 27,088 - 26,000 26,000 0.0%26,000 4030 Contributions-Retirement - - - - 0.0%- 4050 Workers Compensation - - - - 0.0%- *Total Personal Services 27,088 - 26,000 26,000 0.0%26,000
4110 Supplies-Office 1,239 - 1,500 1,500 0.0%1,500 4120 Supplies-Equipment 114 - 2,500 2,500 0.0%2,500 *Total Materials & Supplies 1,352 - 4,000 4,000 0.0%4,000
4300 Fees, Services 4,090 14,189 12,000 12,000 0.0%12,000 4340 Printing & Publishing 447 - 1,000 1,000 0.0%1,000 4370 Travel & Training 5,851 - 5,000 5,000 0.0%5,000 *Total Contractual Services 10,388 14,189 18,000 18,000 0.0%18,000
**Total Elections 38,829 14,189 48,000 48,000 0.0%48,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Elections (1180)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4150Maintenance Materials 50 1,645 2,500 1,500 (40.0%)1,500 *Total Materials & Supplies 50 1,645 2,500 1,500 (40.0%)1,500
4300 Fees, Services 7,191 7,129 4,000 7,000 75.0%7,000 4310 Telephone 1,526 1,526 1,600 1,600 0.0%1,600 4320 Utilities 58,149 51,962 60,000 55,000 (8.3%)55,000 4350 Cleaning & Waste Removal 33,301 43,374 32,500 46,000 41.5%47,000 4510 Repair & Maintenance-Building 4,954 10,888 6,500 6,500 0.0%6,500 4530 Repair & Maintenance-Equip 333 6,227 4,500 4,500 0.0%4,500 *Total Contractual Services 105,455 121,107 109,100 120,600 10.5%121,600
**Total Library Building 105,505 122,752 111,600 122,100 9.4%123,100
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Library Building (1190)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4130Program Supplies 342 - 1,000 500 (50.0%)500 *Total Materials & Supplies 342 - 1,000 500 (50.0%)500
4300 Fees, Services 1,779,397 1,872,389 1,976,700 2,049,000 3.7%2,130,000 4370 Travel & Training 90 257 100 100 0.0%100 4375 Promotional Expense 817 - 1,000 1,000 0.0%1,000 *Total Contractual Services 1,780,303 1,872,647 1,977,800 2,050,100 3.7%2,131,100
**Total Police Administration 1,780,646 1,872,647 1,978,800 2,050,600 3.6%2,131,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Police Administration (1210)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 205,907 219,896 225,200 289,700 28.6%293,000 4011 Overtime-Reg 2,724 4,224 3,000 - (100.0%)- 4020 Salaries & Wages-Temp 208,252 231,918 345,000 345,000 0.0%350,000 4030 Contributions-Retirement 232,909 246,506 252,000 260,000 3.2%260,000 4031 Fire Relief Required Contribution 54,749 47,399 50,000 50,000 0.0%50,000 4040 Contributions-Insurance 22,068 23,453 21,000 37,400 78.1%44,000 4050 Workers Compensation 68,767 56,480 80,000 80,000 0.0%75,000 4060 Unemployment 36 - - - 0.0%- 4070 Contracted Wages 34,048 35,248 36,000 - (100.0%)- *Total Personal Services 829,461 865,123 1,012,200 1,062,100 4.9%1,072,000
4120 Supplies-Equipment 7,015 6,408 7,000 7,000 0.0%7,000 4130 Supplies-Program 3,282 1,355 2,200 2,200 0.0%2,200 4140 Supplies-Vehicles 4,310 6,349 9,000 9,000 0.0%9,000 4150 Maintenance Materials 164 - 400 400 0.0%400 4210 Books & Periodicals - - 500 500 0.0%500 4240 Uniforms & Clothing 9,853 9,981 11,000 11,000 0.0%11,000 4260 Small Tools & Equipment 8,166 7,986 8,000 8,000 0.0%8,000 4290 Misc. Materials & Supplies 6,407 7,390 7,000 7,000 0.0%7,000 *Total Materials & Supplies 39,197 39,469 45,100 45,100 0.0%45,100
4300 Fees, Services 26,056 33,152 34,000 37,000 8.8%39,000 4310 Telephone 7,815 8,744 8,000 8,000 0.0%8,000 4320 Utilities 18,392 17,746 17,000 17,000 0.0%17,000 4350 Cleaning & Waste Removal 5,606 4,849 5,100 5,100 0.0%5,100 4360 Subscriptions & Memberships 1,452 1,413 2,000 2,000 0.0%2,000 4370 Travel & Training 43,692 54,375 41,500 35,000 (15.7%)41,500 4375 Promotional Expense 7,415 7,309 8,000 8,000 0.0%8,000 4483 Insurance-General Liability 1,175 1,704 2,400 2,600 8.3%2,600 4510 Repair & Maintenance-Building 7,544 8,639 5,500 6,000 9.1%6,000 4520 Repair & Maintenance-Vehicles 100 2,756 4,000 4,000 0.0%4,000 4530 Repair & Maintenance-Equip 20,367 19,919 22,500 22,500 0.0%23,000 4531 Repair & Maintenance-Radios 508 55 2,000 2,000 0.0%2,000 *Total Contractual Services 140,122 160,660 152,000 149,200 (1.8%)158,200
**Total Fire Prevention and Admin 1,008,779 1,065,251 1,209,300 1,256,400 3.9%1,275,300
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Fire Prevention and Administration (1220)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 474,940 498,200 515,700 532,500 3.3%548,500 4011 Overtime-Reg 310 250 - - 0.0%- 4020 Salaries & Wages-Temp 972 - 1,000 1,000 0.0%1,000 4030 Contributions-Retirement 70,259 72,498 78,000 80,700 3.5%83,100 4040 Contributions-Insurance 88,481 111,030 98,200 91,300 (7.0%)114,000 4050 Workers Compensation 3,298 2,535 3,600 3,600 0.0%3,800 *Total Personal Services 638,260 684,514 696,500 709,100 1.8%750,400
4120 Supplies-Equipment - 133 100 100 0.0%100 4130 Supplies-Program 689 833 800 900 12.5%900 4140 Supplies-Vehicles 891 1,460 1,500 2,000 33.3%2,000 4210 Books & Periodicals 331 1,578 2,500 1,500 (40.0%)1,500 4240 Uniforms & Clothing 1,242 1,526 1,500 1,500 0.0%1,500 4260 Small Tools & Equipment 74 429 400 400 0.0%400 *Total Materials & Supplies 3,227 5,960 6,800 6,400 (5.9%)6,400
4310 Telephone 2,736 5,259 3,000 5,300 76.7%5,300 4340 Printing & Publishing 594 616 1,000 1,000 0.0%1,000 4360 Subscriptions & Memberships 1,120 1,095 1,000 1,000 0.0%1,000 4370 Travel & Training 4,973 3,423 5,000 5,000 0.0%5,000 4440 License & Registration 96 - 500 100 (80.0%)100 4520 Repair & Maintenance-Vehicles - - 300 300 0.0%300 4530 Repair & Maintenance-Equip - - 900 300 (66.7%)300 *Total Contractual Services 9,518 10,393 11,700 13,000 11.1%13,000
**Total Code Enforcement 651,006 700,867 715,000 728,500 1.9%769,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Code Enforcement (1250)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4020Salaries & Wages-Temp 42,434 40,135 48,000 48,000 0.0%48,000 4021 Overtime-Temp 83 274 300 300 0.0%300 4030 Contributions-Retirement 6,490 6,146 7,000 7,000 0.0%7,000 4040 Contributions-Insurance 590 559 600 600 0.0%600 4050 Workers Compensation 1,280 956 1,300 1,300 0.0%1,300 4060 Unemployment 524 - - - 0.0%- *Total Personal Services 51,400 48,071 57,200 57,200 0.0%57,200
4120 Supplies-Equipment 116 639 300 300 0.0%300 4140 Supplies-Vehicles 105 3 200 200 0.0%200 4240 Uniforms & Clothing 250 275 700 700 0.0%700 *Total Materials & Supplies 470 917 1,200 1,200 0.0%1,200
4300 Fees, Services 2,757 3,263 3,200 3,200 0.0%3,200 4310 Telephone 1,245 1,203 1,600 1,600 0.0%1,600 4340 Printing & Publishing - - 100 100 0.0%100 4520 Repair & Maintenance-Vehicles - - 200 200 0.0%200 4530 Repair & Maintenance-Equip - - 100 100 0.0%100 4531 Repair & Maintenance-Radios - - 200 200 0.0%200 *Total Contractual Services 4,002 4,466 5,400 5,400 0.0%5,400
**Total Community Service 55,873 53,454 63,800 63,800 0.0%63,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Community Service (1260)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 419,427 443,798 494,000 511,500 3.5%526,900 4011 Overtime-Reg 7,436 10,131 7,000 8,000 14.3%10,000 4020 Salaries & Wages-Temp 7,047 13,492 12,000 5,000 (58.3%)14,000 4021 Overtime-Temp 51 - - - 0.0%- 4030 Contributions-Retirement 62,455 62,639 74,500 75,000 0.7%80,000 4040 Contributions-Insurance 78,157 80,255 86,600 86,400 (0.2%)108,000 4050 Workers Compensation 2,833 2,154 3,500 3,000 (14.3%)3,500 *Total Personal Services 577,405 612,469 677,600 688,900 1.7%742,400
4120 Supplies-Equipment 399 1,850 500 2,000 300.0%2,000 4140 Supplies-Vehicles 416 479 300 500 66.7%500 4240 Uniforms & Clothing - - - 500 100.0%500 *Total Materials & Supplies 815 2,329 800 3,000 275.0%3,000
4300 Fees, Services 23,254 56,069 16,000 25,000 56.3%20,000 4310 Telephone 4,350 4,838 4,600 4,700 2.2%4,700 4340 Printing & Publishing 358 650 300 500 66.7%500 4360 Subscriptions & Memberships 1,280 1,520 1,500 2,700 80.0%11,000 4370 Travel & Training 2,331 4,537 6,300 1,600 (74.6%)6,500 4380 Mileage - 425 100 1,000 900.0%1,000 4530 Repair & Maintenance-Equip - 58 500 500 0.0%500 *Total Contractual Services 31,573 68,097 29,300 36,000 22.9%44,200
**Total Engineering 609,793 682,895 707,700 727,900 2.9%789,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Engineering (1310)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 493,599 522,671 605,000 614,700 1.6%633,100 4011 Overtime-Reg 65,137 70,793 40,000 60,000 50.0%65,000 4020 Salaries & Wages-Temp 27,994 17,546 32,000 40,000 25.0%24,000 4021 Overtime-Temp 438 - - - 0.0%- 4030 Contributions-Retirement 84,190 88,131 91,700 93,000 1.4%96,000 4040 Contributions-Insurance 119,357 117,893 108,000 100,700 (6.8%)123,400 4050 Workers Compensation 58,393 47,203 66,000 66,000 0.0%68,000 4060 Unemployment 4,008 - - - 0.0%- *Total Personal Services 853,116 864,237 942,700 974,400 3.4%1,009,500
4120 Supplies-Equipment 38,254 25,858 40,000 42,000 5.0%42,000 4140 Supplies-Vehicles 9,420 15,842 12,000 12,000 0.0%12,000 4150 Maintenance Materials 50,856 78,478 55,000 50,000 (9.1%)55,000 4210 Books & Periodicals - - 100 100 0.0%100 4240 Uniforms & Clothing 4,308 5,681 5,500 5,600 1.8%5,700 4260 Small Tools & Equipment 1,706 1,056 2,700 2,500 (7.4%)2,700 *Total Materials & Supplies 104,543 126,915 115,300 112,200 (2.7%)117,500
4300 Fees, Services 3,953 2,497 3,500 - (100.0%)- 4310 Telephone 8,299 8,437 8,300 8,500 2.4%8,500 4340 Printing & Publishing 173 - 300 200 (33.3%)200 4350 Cleaning & Waste Removal 522 837 2,000 2,500 25.0%2,500 4360 Subscriptions & Memberships 100 628 100 600 500.0%600 4370 Travel & Training 2,111 2,280 1,600 8,000 400.0%8,000 4410 Rental-Equipment 8,260 4,534 8,000 2,000 (75.0%)3,000 4440 License & Registration 464 - 500 500 0.0%500 4510 Repair & Maintenance-Building 16 - 100 - (100.0%)- 4520 Repair & Maintenance-Vehicles 2,824 - 800 - (100.0%)- 4530 Repair & Maintenance-Equip 2,250 984 700 1,000 42.9%1,000 4540 Repair & Maintenance-Streets 5,800 6,858 6,500 - (100.0%)- 4560 Repair & Maintenance-Signs 11,544 9,232 11,000 12,000 9.1%12,000 *Total Contractual Services 46,316 36,287 43,400 35,300 (18.7%)36,300
**Total Street Maintenance 1,003,974 1,027,439 1,101,400 1,121,900 1.9%1,163,300
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Street Maintenance (1320)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4120Supplies-Equipment 5,233 5,838 4,000 30,000 650.0%30,000 *Total Materials & Supplies 5,233 5,838 4,000 30,000 650.0%30,000
4300 Fees, Services - - 1,000 - (100.0%)- 4310 Telephone 360 360 500 500 0.0%500 4320 Utilities 328,234 311,619 330,000 330,000 0.0%330,000 4565 Repair & Maintenance-Light/Signal 41,492 45,486 35,000 25,000 (28.6%)25,000 *Total Contractual Services 370,086 357,465 366,500 355,500 (3.0%)355,500
**Total Street Lighting and Signals 375,319 363,303 370,500 385,500 4.0%385,500
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Street Lighting and Signals (1350)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 213,491 221,154 224,400 232,000 3.4%238,900 4011 Overtime-Reg 14,072 17,314 7,000 14,000 100.0%14,000 4020 Salaries & Wages-Temp 4,500 5,745 5,000 5,000 0.0%5,000 4021 Overtime-Temp 127 - - - 0.0%- 4030 Contributions-Retirement 32,815 34,409 35,000 36,000 2.9%38,000 4040 Contributions-Insurance 44,291 47,815 42,000 42,000 0.0%52,600 4050 Workers Compensation 9,276 7,709 10,000 10,000 0.0%10,000 *Total Personal Services 318,572 334,146 323,400 339,000 4.8%358,500
4120 Supplies-Equipment 502 1,129 1,600 - (100.0%)- 4140 Supplies-Vehicles 60 432 200 - (100.0%)- 4150 Maintenance Materials 2,058 717 600 6,000 900.0%6,000 4170 Motor Fuels & Lubricants 142,536 157,516 165,000 168,300 2.0%168,300 4240 Uniforms & Clothing 1,104 1,270 1,300 1,300 0.0%1,300 4260 Small Tools & Equipment 2,293 3,179 3,000 - (100.0%)- *Total Materials & Supplies 148,552 164,242 171,700 175,600 2.3%175,600
4300 Fees, Services 3,539 2,798 4,000 4,000 0.0%4,000 4310 Telephone 2,375 1,745 2,500 2,500 0.0%2,500 4320 Utilities 36,441 32,172 36,000 36,000 0.0%36,000 4350 Cleaning & Waste Removal 5,342 5,923 5,500 6,000 9.1%6,000 4360 Subscriptions & Memberships 40 40 200 200 0.0%200 4370 Travel & Training - 352 800 800 0.0%800 4440 License & Registration 425 - 300 1,000 233.3%1,000 4510 Repair & Maintenance-Building 31,448 13,522 12,000 15,000 25.0%15,000 4530 Repair & Maintenance-Equip 291 5,078 3,500 3,500 0.0%3,500 *Total Contractual Services 79,901 61,629 64,800 69,000 6.5%69,000
4703 Office Equipment - - 500 500 0.0%500 4705 Other Equipment 3,561 5,000 5,000 5,000 0.0%5,000 *Total Capital Outlay 3,561 5,000 5,500 5,500 0.0%5,500
**Total Fleet Department 550,586 565,017 565,400 589,100 4.2%608,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Fleet Department (1370)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4210Books & Periodicals - - 200 200 0.0%200 *Total Materials & Supplies - - 200 200 0.0%200
4300 Consulting - 36 - - 0.0%4340 Printing & Publishing 702 907 1,000 1,000 0.0%1,000 4360 Subscriptions & Memberships - - 200 200 0.0%200 4370 Travel & Training 126 147 300 300 0.0%300 *Total Contractual Services 828 1,090 1,500 1,500 0.0%1,500
**Total Planning Commission 828 1,090 1,700 1,700 0.0%1,700
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Planning Commission (1410)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 366,597 399,061 402,300 415,400 3.3%428,000 4011 Overtime-Reg 1,410 142 - - 0.0%4020 Salaries & Wages-Temp - - - 9,000 100.0%9,000 4030 Contributions-Retirement 52,927 58,173 61,000 63,300 3.8%64,900 4040 Contributions-Insurance 65,198 60,854 53,300 53,300 0.0%66,200 4050 Workers Compensation 2,888 2,478 3,000 3,200 6.7%3,400 *Total Personal Services 489,020 520,707 519,600 544,200 4.7%571,500
4120 Supplies-Equipment 66 79 100 100 0.0%100 4140 Supplies-Vehicles 284 100 300 300 0.0%300 *Total Materials & Supplies 350 179 400 400 0.0%400
4300 Fees, Services 10,354 - 5,000 5,000 0.0%5,000 4360 Subscriptions & Memberships 1,894 1,018 2,000 2,000 0.0%2,000 4370 Travel & Training 385 5,252 4,500 5,000 11.1%5,000 *Total Contractual Services 12,633 6,270 11,500 12,000 4.3%12,000
**Total Planning Administration 502,004 527,156 531,500 556,600 4.7%583,900
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Planning Administration (1420)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 22,594 23,336 23,300 24,000 3.0%24,700 4030 Contributions-Retirement 3,305 3,409 3,500 3,600 2.9%3,800 4040 Contributions-Insurance 2,748 2,921 2,600 2,600 0.0%3,200 4050 Workers Compensation 177 143 200 200 0.0%200 *Total Personal Services 28,824 29,810 29,600 30,400 2.7%31,900
4300 Fees, Services 14,737 8,727 14,000 14,000 0.0%14,000 4370 Travel & Training - 107 200 200 0.0%200 4375 Promotional Expense 1,316 - 800 800 0.0%800 *Total Contractual Services 16,052 8,834 15,000 15,000 0.0%15,000
**Total Senior Commission 44,876 38,644 44,600 45,400 1.8%46,900
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Senior Commission (1430)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4130Supplies-Program 25 - 100 100 0.0%100 4210 Books & Periodicals - - 100 100 0.0%100 *Total Materials & Supplies 25 - 200 200 0.0%200
4340 Printing & Publishing - - 100 100 0.0%100 4360 Subscriptions & Memberships - - 500 500 0.0%500 4370 Travel & Training - 185 400 400 0.0%400 *Total Contractual Services - 185 1,000 1,000 0.0%1,000
**Total Park and Rec Commission 25 185 1,200 1,200 0.0%1,200
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Park and Recreation Commission (1510)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 168,124 183,544 186,700 168,200 (9.9%)173,300 4030 Contributions-Retirement 23,811 26,009 28,200 26,000 (7.8%)26,300 4040 Contributions-Insurance 36,543 38,902 33,900 20,400 (39.8%)25,300 4050 Workers Compensation 1,331 1,147 1,500 1,500 0.0%1,500 *Total Personal Services 229,809 249,603 250,300 216,100 (13.7%)226,400
4120 Supplies-Equipment - - 100 100 0.0%100 4130 Supplies-Program 324 510 100 100 0.0%100 *Total Materials & Supplies 324 510 200 200 0.0%200
4300 Fees, Services - - 300 300 0.0%300 4310 Telephone 998 517 700 700 0.0%700 4360 Subscriptions & Memberships 2,716 2,810 2,800 2,800 0.0%2,800 4370 Travel & Training 2,029 780 1,800 1,800 0.0%1,800 4380 Mileage - - 100 100 0.0%100 *Total Contractual Services 5,743 4,107 5,700 5,700 0.0%5,700
**Total Park and Rec Admin.235,876 254,220 256,200 222,000 (13.3%)232,300
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Park and Recreation Administration (1520)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 66,539 69,124 70,800 72,200 2.0%74,400 4020 Salaries & Wages-Temp 103,816 107,716 113,000 94,000 (16.8%)115,000 4030 Contributions-Retirement 25,377 26,500 30,000 28,000 (6.7%)34,000 4040 Contributions-Insurance 10,920 11,608 10,200 10,200 0.0%12,600 4050 Workers Compensation 9,667 7,990 10,500 9,000 (14.3%)10,500 *Total Personal Services 216,319 222,938 234,500 213,400 (9.0%)246,500
4120 Supplies-Equipment 1,678 699 1,600 900 (43.8%)1,600 4130 Supplies-Program 14,884 11,965 15,000 11,000 (26.7%)15,000 4150 Maintenance Materials 248 98 500 2,000 300.0%500 4240 Uniforms & Clothing 500 465 600 500 (16.7%)600 *Total Materials & Supplies 17,310 13,227 17,700 14,400 (18.6%)17,700
4300 Fees, Services 50,977 58,370 51,000 43,000 (15.7%)51,000 4310 Telephone 618 517 1,000 1,000 0.0%1,000 4320 Utilities 37,345 15,060 37,000 37,000 0.0%37,000 4360 Subscriptions & Memberships 410 904 400 400 0.0%400 4370 Travel & Training 30 210 400 400 0.0%400 4375 Promotional Expense 890 731 800 800 0.0%800 4510 Repair & Maintenance-Building 1,745 196 2,000 2,000 0.0%2,000 4530 Repair & Maintenance-Equip 1,481 3,015 1,800 1,800 0.0%1,800 *Total Contractual Services 93,496 79,003 94,400 86,400 (8.5%)94,400
**Total Recreation Center 327,125 315,168 346,600 314,200 (9.3%)358,600
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Recreation Center (1530)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4020Salaries & Wages-Temp 9,121 9,579 11,000 10,000 (9.1%)12,000 4021 Overtime-Temp 8 166 - - 0.0%- 4030 Contributions-Retirement 698 745 700 800 14.3%900 4050 Workers Compensation 523 444 600 600 0.0%600 *Total Personal Services 10,351 10,934 12,300 11,400 (7.3%)13,500
4130 Supplies-Program 8,143 7,857 10,000 8,000 (20.0%)10,000 4240 Uniforms & Clothing 200 - 200 200 0.0%200 *Total Materials & Supplies 8,343 7,857 10,200 8,200 (19.6%)10,200
4300 Fees, Services 32,346 33,330 35,000 36,000 2.9%36,000 4310 Telephone 1,145 1,145 1,200 1,200 0.0%1,200 4320 Utilities 11,642 10,383 12,000 12,000 0.0%12,000 4340 Printing & Publishing 268 268 400 400 0.0%400 4903 Bad Debt Expense 12 - - 0.0%- *Total Contractual Services 45,413 45,126 48,600 49,600 2.1%49,600
**Total Lake Ann Park Operations 64,106 63,918 71,100 69,200 (2.7%)73,300
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Lake Ann Park Operations (1540)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 500,639 442,589 509,000 515,000 1.2%530,400 4011 Overtime-Reg 46,899 63,873 40,000 50,000 25.0%55,000 4020 Salaries & Wages-Temp 119,810 125,766 126,000 128,500 2.0%131,000 4021 Overtime-Temp 4,776 2,483 5,000 4,000 (20.0%)4,000 4030 Contributions-Retirement 86,052 85,298 93,000 93,000 0.0%95,000 4040 Contributions-Insurance 81,739 82,251 97,200 77,000 (20.8%)94,200 4050 Workers Compensation 35,687 28,064 40,000 38,000 (5.0%)40,000 *Total Personal Services 875,602 830,324 910,200 905,500 (0.5%)949,600
4120 Supplies-Equipment 41,455 44,742 41,000 43,000 4.9%43,000 4140 Supplies-Vehicles 3,049 5,183 5,000 5,000 0.0%5,000 4150 Maintenance Materials 35,339 32,393 30,000 32,000 6.7%32,000 4151 Irrigation Materials 1,515 3,594 4,000 5,000 25.0%5,000 4240 Uniforms & Clothing 3,304 3,565 3,000 3,500 16.7%3,500 4260 Small Tools & Equipment 1,022 3,555 1,200 1,200 0.0%1,200 *Total Materials & Supplies 85,684 93,031 84,200 89,700 6.5%89,700
4300 Fees, Services 46,982 53,228 45,000 45,000 0.0%45,000 4310 Telephone 6,704 7,729 6,200 7,700 24.2%7,700 4320 Utilities 5,220 4,993 5,200 5,200 0.0%5,200 4340 Printing & Publishing 254 716 200 200 0.0%200 4350 Cleaning & Waste Removal 3,932 5,110 3,900 5,100 30.8%5,100 4360 Subscriptions & Memberships - - 400 400 0.0%400 4370 Travel & Training 684 3,397 1,000 1,000 0.0%1,000 4400 Rental-Land & Buildings 34,853 32,521 35,000 35,000 0.0%37,000 4410 Rental-Equipment 973 6,005 1,000 1,000 0.0%1,000 4440 License & Registration 368 - 300 300 0.0%300 4510 Repair & Maintenance-Building 134 259 1,500 1,500 0.0%1,500 4520 Repair & Maintenance-Vehicles - - 100 100 0.0%100 4530 Repair & Maintenance-Equip 6,344 456 3,000 3,000 0.0%3,000 4560 Repair & Maintenance-Signs 1,159 539 1,500 1,500 0.0%1,500 *Total Contractual Services 107,608 114,952 104,300 107,000 2.6%109,000
**Total Park Maintenance 1,068,895 1,038,307 1,098,700 1,102,200 0.3%1,148,300
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Park Maintenance (1550)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 77,833 56,778 58,100 60,400 4.0%62,300 4030 Contributions-Retirement 8,907 7,608 8,900 9,200 3.4%9,400 4040 Contributions-Insurance 10,900 19,363 16,900 16,900 0.0%21,000 4050 Workers Compensation 493 357 600 600 0.0%600 *Total Personal Services 98,133 84,106 84,500 87,100 3.1%93,300
4120 Supplies-Equipment 116 421 300 500 66.7%500 4130 Supplies-Program 3,688 2,237 4,000 2,500 (37.5%)3,600 *Total Materials & Supplies 3,804 2,658 4,300 3,000 (30.2%)4,100
4300 Fees, Services 27,561 44,922 30,000 22,700 (24.3%)32,500 4310 Telephone 180 360 - - 0.0%- 4350 Cleaning & Waste Removal 98 - 100 200 100.0%500 4360 Subscriptions & Memberships 110 80 100 100 0.0%100 4370 Travel & Training 233 111 300 300 0.0%300 4375 Promotional Expense 11 89 100 100 0.0%100 4380 Mileage 82 - 100 100 0.0%100 *Total Contractual Services 28,275 45,562 30,700 23,500 (23.5%)33,600
**Total Senior Citizens Center 130,212 132,326 119,500 113,600 (4.9%)131,000
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Senior Citizens Center (1560)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 105,339 113,519 122,900 129,400 5.3%133,300 4020 Salaries & Wages-Temp 73,798 79,494 78,000 72,000 (7.7%)82,000 4021 Overtime-Temp 562 790 700 700 0.0%700 4030 Contributions-Retirement 21,321 22,845 27,000 25,000 (7.4%)26,000 4040 Contributions-Insurance 11,947 18,134 12,500 18,400 47.2%22,200 4050 Workers Compensation 5,148 4,248 5,500 5,500 0.0%5,500 *Total Personal Services 218,116 239,029 246,600 251,000 1.8%269,700
4120 Supplies-Equipment 2,352 3,390 2,300 2,000 (13.0%)2,300 4130 Supplies-Program 19,277 18,918 18,000 15,200 (15.6%)19,000 4240 Uniforms & Clothing 1,982 1,650 2,000 2,000 0.0%2,000 *Total Materials & Supplies 23,611 23,958 22,300 19,200 (13.9%)23,300
4300 Fees, Services 58,900 62,018 66,600 62,700 (5.9%)66,600 4310 Telephone 2,418 2,091 2,400 2,400 0.0%2,400 4320 Utilities 7,447 5,703 7,500 7,500 0.0%7,500 4340 Printing & Publishing 7,477 7,931 7,500 7,100 (5.3%)7,500 4370 Travel & Training 364 - 500 500 0.0%500 4380 Mileage - - 100 100 0.0%100 4400 Rental-Land & Buildings 8,298 5,399 8,200 6,700 (18.3%)8,200 4410 Rental-Equipment 35,768 43,585 36,000 35,200 (2.2%)36,000 *Total Contractual Services 120,673 126,727 128,800 122,200 (5.1%)128,800
**Total Recreation Programs 362,400 389,714 397,700 392,400 (1.3%)421,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Recreation Programs (1600)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 26,335 12,612 13,700 14,400 5.1%14,800 4020 Salaries & Wages-Temp 1,100 650 2,200 1,000 (54.5%)1,000 4030 Contributions-Retirement 3,991 1,905 2,100 2,200 4.8%2,300 4040 Contributions-Insurance 2,951 2,001 1,500 2,000 33.3%2,500 4050 Workers Compensation 271 106 400 400 0.0%400 *Total Personal Services 34,647 17,274 19,900 20,000 0.5%21,000
4130 Supplies-Program 4,424 3,180 3,300 3,300 0.0%3,300 *Total Materials & Supplies 4,424 3,180 3,300 3,300 0.0%3,300
4300 Fees, Services 11,929 10,520 12,500 14,000 12.0%14,500 *Total Contractual Services 11,929 10,520 12,500 14,000 12.0%14,500
**Total Self-Supporting Programs 51,000 30,974 35,700 37,300 4.5%38,800
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Self-Supporting Programs (1700)
2020 to
2018 2019 2020 2021 2021 2022
Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4020Salaries & Wages-Temp 21,525 17,448 26,000 20,000 (23.1%)22,000 4021 Overtime-Temp 19 - - - 0.0%- 4030 Contributions-Retirement 2,386 1,828 2,800 2,000 (28.6%)2,400 4050 Workers Compensation 1,235 788 1,600 1,000 (37.5%)1,600 *Total Personal Services 25,164 20,064 30,400 23,000 (24.3%)26,000
4130 Supplies-Program 1,573 1,206 2,500 2,000 (20.0%)2,500 4240 Uniforms & Clothing 4,917 4,670 5,400 4,500 (16.7%)5,400 *Total Materials & Supplies 6,490 5,876 7,900 6,500 (17.7%)7,900
4375 Promotional Expenses - 149 300 300 0.0%300 *Total Contractual Services - 149 300 300 0.0%300
**Total Recreation Sports 31,653 26,089 38,600 29,800 (22.8%)34,200
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2021
2022
2021 General Fund Budget
Recreation Sports (1800)
1
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Eric Tessman, Building Official
MacKenzie Young-Walters, Assistant Planner
DATE: XX-YY-ZZZZ
SUBJ: Planning/Building Intern Proposal
Summary:
Staff believes that an intern could be hired to assist the Planning and Building departments with
zoning permits, sign permits, and code enforcement during the summer months without a
significant impact to the City’s budget.
Position Justification
The City staff has historically not had the capacity to conduct inspections to insure that structures
regulated by zoning permits (patios, sheds under 200 sq. ft., retaining walls under 4 ft., etc.) are
constructed as proposed in the permit. Staff does not inspect these structures unless we
subsequently receive a complaint that a structure has been built too close to a lot line or is
causing drainage issues for a neighboring property. By this time, the structure has typically been
constructed and it can be challenging to get the property owner to relocate the completed
structure.
Ideally, every zoning permit would have a per-construction and post-construction inspections to
verify that structures are constructed in the location and with the dimensions approved by the
permit. Unfortunately, with an average of 132 of zoning permits issued each year, staff does not
have the capacity to conduct these inspections.
Currently the City requires inspections to verify the placement of wall signs and fences. These
inspections are performed by the City’s building inspectors; however, these are basic inspection
that do not require specialized training. Transferring these inspections from the building
inspectors to an intern would increase the amount of time the building inspectors have for plan
review and other duties, which would decrease permit turnaround times and provide a higher
level of customer service.
Position Funding
Staff is acutely aware of the pressure facing the City’s budget and of the need to minimize the
increase of expenditures. Staff believes that hiring a summer Planning and Building Intern could
have a minimal impact on the City’s budget if it was coupled with a zoning permit inspection
fee. Staff is proposing three scenarios; in the first scenario, the current $25.20 fence permit fee is
2
applied to all zoning permits and the intern would be paid $12.00 per hour; in the second
scenario, all zoning and fence permits are charged a $50.00 fee and the intern would be paid
$12.00 per hour; and, in the third scenario, all zoning and fence permits are charged a $50.00 fee
and the intern would be paid $15.00 per hours. The intern would be employed 40 hours a week
from mid-May to the end of August, approximately 15 weeks or 600 hours. The estimated hourly
wages would be $7,200 in scenarios one and two and $9,000 in scenario three. The table below
provides a breakdown of the projected revenue generated and position hours funded by each
scenario.
Year Permits
Scenario 1
revenue
Scenario 2
revenue
Scenario 3
revenue
Scenario 1
funded hours
Scenario 2
funded hours
Scenario 3
funded hours
2020 102 2570.4 5100 5100 214.20 425.00 340.00
2019 139 3502.8 6950 6950 291.90 579.17 463.33
2018 125 3150 6250 6250 262.50 520.83 416.67
Scenario 1: Apply t $25.20 fee to all zoning permits and pay $12.00/hr.
Scenario 2: Apply $50 fee to all zoning permits and pay $12.00/hr.
Scenario 3: Apply $50 feet to all zoning permits and pay $15.00/hr.
Staff also notes that the City currently charges $100.00 per sign permit and that if sign review
and inspection was transferred to the intern, the revenue generated by those permits could also be
understood to fund the internship. With an average of 67 sign permits a year issued, the City’s
average sign permit revenue is $6,700. Staff understands that this is not new revenue and is
already allocated within the City’s budget; however, were it reallocated to an internship
responsible for reviewing these permits the position would become self-funding.
Average number of permits Projected Revenue Projected Cost
Scenario 1 Scenario 2+3 Scenario 1+2 Scenario 3
Zoning 132 3300 6600 ($7,200.00) ($9,000.00)
Sign 67 6700 6700
Budget Impact (Without
sign) ($3,900.00) ($2,400.00)
Budget Impact (With sign) $2,800.00 $4,300.00
Staff’s preference would be for Scenario 3 as the $50.00 permit fee would more accurately
reflect the cost to the City of processing and inspecting these permits and the higher hourly wage
would allow the City to attract superior applicants for the internship. Additionally, if the sign
permit revenue were included in the position’s funding it would allow the potential to extend the
internship part time into the fall while many projects are still warping up.
Position Duties
The Planning/Building Intern would primarily be responsible for:
1) Reviewing and issuing zoning and fence permits.
3
2) Reviewing and issuing sign permits.
3) Conducting zoning and fence permit inspections.
4) Conduction sign permit inspections.
5) Conducting code enforcement inspections
The Planning/Building Intern’s secondary responsibilities would be:
1) Assisting in researching planning/zoning questions
2) Assisting with building/planning department scanning
Staff would work to find opportunities for the Planning/Building Intern to learn professional
competencies through shadowing variance cases, site plan reviews, building inspections, and
other items of interest. It would be staff’s goal to have the Planning/Building Intern present an
agenda item to the Planning Commission during the second half of the summer.
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Approve City Council Minutes dated August 10, 2020
Section CONSENT AGENDA Item No: D.1.
Prepared By Nann Opheim, City Recorder File No:
PROPOSED MOTION
“The City Council approves the city council minutes dated August 10, 2020.”
Approval requires a Simple Majority Vote of members present.
ATTACHMENTS:
City Council Summary Minutes dated August 10, 2020
City Council Verbatim Minutes dated August 10, 2020
City Council Work Session Minutes dated August 10, 2020
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
AUGUST 10, 2020
Mayor Ryan called the meeting to order at 7:20 p.m. The meeting was opened with the
Pledge to the Flag.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman
McDonald, Councilman Campion, and Councilwoman Coleman
STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Greg
Sticha, Jerry Ruegemer, Richard Rice, Matt Kerr, and Roger Knutson
PUBLIC ANNOUNCEMENTS: None.
CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded
to approve the following consent agenda items pursuant to the City Manager’s
recommendations:
1. Approve City Council Minutes dated July 27, 2020
2. Receive Park and Recreation Commission Minutes dated May 27, 2020
3. Receive Park and Recreation Commission Minutes dated June 23, 2020
4. Approve Contract for Annual Sanitary Sewer Televising (I/I)
5. Award Consultant Contract for Lyman Boulevard Sewer/Water Extension Project 20-11
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS:
Mayor Ryan read into the public record emails from Robert Kahlmeyer, 921 Lake Lucy Road;
and Deb Roberts, Trappers Pass area who asked for clarification on the status of street
assessments. Todd Grivna asked if City Council meetings are open to the public. Brad Abbott,
the Kulik family, Jeff Commander, Mark Frisbie, and Joseph Alvarez wrote emails of support for
the current relationship between the City of Chanhassen and the Carver County Sheriff’s Office.
Sheriff Kamerud reviewed highlights of a power point presentations outlining crime rate
comparisons to national and state numbers, organizational core values of the sheriff’s
department, training options, and the Police Accountability Act.
City Council Summary – August 10, 2020
2
APPROVE SERVICE AGREEMENT WITH SGR FOR EXECUTIVE RECRUITMENT
SERVICES FOR CITY MANAGER POSITION.
Jake Foster presented the staff report on this item. Mayor Ryan asked him to review the timeline
associated with this service agreement.
Councilwoman Coleman moved, Councilman Campion seconded that the City Council
approves a Service Agreement with Strategic Government Resources (SGR) for Executive
Recruitment Services. All voted in favor and the motion carried unanimously with a vote
of 5 to 0.
APPROVAL OF FACILITIES IMPROVEMENTS CONTRACTS.
Greg Sticha presented the staff report on this item before introducing Kimberly Sambolt with
Leo A. Daly and Associates who reviewed proposed COVID safety improvements to city
facilities. Mayor Ryan explained that this item was discussed at length during the work session.
Councilman Campion asked what happens if the work doesn’t get done by the November 15th
deadline.
Councilman McDonald moved, Councilwoman Tjornhom seconded that the Chanhassen
City Council approve the contract modification to the professional services agreement with
Leo A. Daly and Company for the amount of $145,000 and to table the agreement with
RJM Construction. All voted in favor and the motion carried unanimously with a vote of 5
to 0.
COUNCIL PRESENTATIONS. None.
ADMINISTRATIVE PRESENTATIONS. Heather Johnston explained that due to the recent
rain events Lotus Lake has reached the no wake elevation.
CORRESPONDENCE DISCUSSION. None.
Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City
Council meeting was adjourned at 8:45 p.m.
Submitted by Heather Johnston
Interim City Manager
Prepared by Nann Opheim
CHANHASSEN CITY COUNCIL
REGULAR MEETING
AUGUST 10, 2020
Mayor Ryan called the meeting to order at 7:20 p.m. The meeting was opened with the
Pledge to the Flag.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman
McDonald, Councilman Campion, and Councilwoman Coleman
STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Greg
Sticha, Jerry Ruegemer, Richard Rice, Matt Kerr, and Roger Knutson
Mayor Ryan: Good evening again everyone. Thank you for joining us for the meeting tonight.
For the record we have all of our council members present tonight with two attending via Zoom.
Since we are operating with council members both here in the chambers as well as online I will
be taking roll call votes this evening. Our first action is our agenda approval. Council members
are there any modifications to the agenda as printed? Councilman McDonald? Any
modifications?
Councilman McDonald: No Mayor there’s not on my part.
Mayor Ryan: Thank you. Councilwoman Tjornhom?
Councilwoman Tjornhom: No.
Mayor Ryan: Councilwoman Coleman?
Councilwoman Coleman: None for me.
Mayor Ryan: Councilman Campion?
Councilman Campion: None.
Mayor Ryan: And I do not have any either so we will proceed with the published agenda.
PUBLIC ANNOUNCEMENTS:
Mayor Ryan: We have, I’ve asked for public comments. We have had an email up on our
website for people to submit public. Oh no I’m sorry. I’m in the wrong section. I have so much
paperwork up here. No public announcements. I’ll read those during visitor presentations so the
next item on our agenda is the consent agenda.
Chanhassen City Council – August 10, 2020
2
CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded
to approve the following consent agenda items pursuant to the City Manager’s
recommendations:
1. Approve City Council Minutes dated July 27, 2020
2. Receive Park and Recreation Commission Minutes dated May 27, 2020
3. Receive Park and Recreation Commission Minutes dated June 23, 2020
4. Approve Contract for Annual Sanitary Sewer Televising (I/I)
5. Award Consultant Contract for Lyman Boulevard Sewer/Water Extension Project 20-11
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS:
Mayor Ryan: We do have one scheduled presentation tonight. Sheriff Kamerud will join us
shortly. Before we get to Sheriff Kamerud we did receive, we also have as I was starting to say
earlier, we have a link on our website for residents to submit public comments. During this
pandemic we opened that line of communication for those that were not comfortable coming to
the meeting to be able to submit comments during visitor presentations so I will read these into
the public record. So let me begin, the first one is by Robert Kahlmeyer. Last name spelled K-a-
h-l-m-e-y-e-r and he resides at 921 Lake Lucy Road in Chanhassen and the question was that if
the Lake Lucy Road project has been cancelled there will be no resident assessment due until
that project is back on track and that is correct. I will answer this right now for you. That is
correct and on August 10th, today the street or public works department is going to send or did
send out letters to all residents that received assessments to let them know that because the City
Council voted at our last meeting to not move forward with the different street rehabilitation
projects that there is no assessment to be paid to the City of Chanhassen so all residents that were
mailed an assessment letter will be receiving that letter in the mail, and yes it’s confirmed. It
was mailed out today so thank you for that question. And this is the similar question. This is
from Deb Roberts. I do not have an address and the clarification was that they received a notice
of a street assessment that was due for the Trappers Pass area and is that still due so my answer
to the question before applies to this. That they are not due and you will receive a letter to
confirm that. This was a letter from Todd G-r-i-v-n-a and wanted to know if the City Council
meetings are open to the public and yes all of our City Council meetings are open to the public.
We do ask that you wear obviously a mask inside which is mandated and they’re also available
to watch on our local cable channel. So those were some of the comments sent in and then this is
a good segue. A few others were feedback for the sheriff’s office tonight and once I read those
and then I will welcome the sheriff to come and speak but I wanted to read these into the record
as well. The subject is I love our County Sheriff so I thought would make you smile. And that
Chanhassen City Council – August 10, 2020
3
is from Brad Abbott, A-b-b-o-t-t. He said please maintain our great relationship with the
sheriff’s department and let them know how much I appreciate all the work, support and safety
they provide. This email was from the Kulik family spelled K-u-l-i-k. Mayor Ryan and City
Council thank you for your recent communications. My family and I strongly endorse your
message in support of our sheriff’s office and local law enforcement contract. It is extremely
important that the City of Chanhassen continues to maintain public safety and support as a
priority in regards to the Carver County Sheriff’s Office. Thank you for standing up for the men
and women of law enforcement. It’s more important now than at any time in our modern
history. The next one is from Jeff Commander. C-o-m-m-a-n-d-e-r. I don’t know of anyone in
Chanhassen who supports defunding the Carver Sheriff’s Department. Thank you for addressing
this directly in your newsletter. If there is a decision to be made in this area we should let the
residents vote on this topic. And one question from Mr. Mark Frisbie, F-r-i-s-b-i-e. Can you
please tell me how I can learn more about the Police Accountability Act that Mayor Elise Ryan
mentioned in the email and I had forwarded that to Ms. Johnston and Ms. Johnston followed up
directly with a link to the Police Accountability Act. And then last from Mr. Joseph Alvarez, A-
l-v-a-r-e-z. My family and I support the police. Please do not defund the police department or
cancel the contract with the Carver County Sheriff’s Office so thank you for those that took the
time to submit your letters via the link so we could read them into the record and I’d also like to
say thank you to the many individuals that reached out to me and I’m sure council received them
as well with phone calls and emails either with questions or comments as it relates to the next
presenter tonight which is Sheriff Kamerud so Sheriff I welcome you to the podium. Thank you
for being here tonight.
Sheriff Kamerud: Thank you for having me. Well thank you Madam Mayor, members of the
council. I appreciate the opportunity to come in and talk with you tonight. If you recall we
talked briefly about mid-June, shortly after the death of George Floyd in Minneapolis and I just
touched briefly on some of the things that we had going in the sheriff’s office. Things that I
thought were important for the council and for the citizenry to know and I have a little bit more
comprehensive information available for all of you today and I think because of this policing
relationship that we have it’s important for the council and for the citizens to know these sorts of
details. If you had your own police department you would have these types of conversations
with your police chief and I know that Lieutenant Pearce gets up here and talks about some of
the activities and you know the things that we’re going but as we’ve had a change in sheriff’s
office administration, we haven’t had a substantive change in policies but of course you wouldn’t
know that because we haven’t really been out talking about it as much as perhaps we could or
should. And I was and thank you so much.
Councilman McDonald: Excuse Mayor, Sheriff, can somebody turn up the sheriff’s microphone
because it’s not coming across.
Sheriff Kamerud: Okay?
Mayor Ryan: Maybe just pull up the microphone, yeah. Perfect.
Chanhassen City Council – August 10, 2020
4
Sheriff Kamerud: Yeah is that a little bit helpful.
Councilman McDonald: That’s good, thank you.
Sheriff Kamerud: Okay I can do that. So I want to thank you for reading those letters because
it’s, I’m glad to hear that the citizenry values the service that we’re providing and we think we’re
bringing some value as well and so it’s working both ways but, so a couple of things here that I
think we, I popped this little slide up here because it’s important to just kind of look at data and
his isn’t really all inclusive. It’s just a small snapshot of what we have going. The top line is
what the crime rates are per 100,000 in, on the national scale. The middle line is in Minnesota
and then that bottom line which is significantly lower than both the national and the state
numbers is where Carver County is at and that excludes Chaska. And the numbers themselves
really aren’t all that significant for this particular conversation but the point here is, our crime
rate is low. The violent crimes include you know murder, rape and robbery and your assaults
and what not and then the property crimes are more of your big ticket crimes. Property variety
arson, burglaries, maybe auto thefts and you know we just don’t have a lot of those kinds of calls
and what that means is, policing in Carver County is going to look different than it is somewhere
else where they have different data driving their activities. So I want to circle back to the
organizational core values and all of our decisions related to policies, practices, training, hiring,
employee retention, all of it come back on these core values in the organization of respect,
dignity, honor, integrity and pride. If you ever get an opportunity to get into the sheriff’s portion
of the building here you’ll probably see plaques with our mission statement on there and each of
those values are clearly stated in there and that is the standard by which we operate and move
things in our organization. When we talk about training right, we’re going to evaluate the
training related to the organizational core values. Now we provide training for our employees
both in-house and through third party vendor and we want to make sure that our employees are
prepared to do the job that they’re doing today but it’s also a part of our succession development
plan and preparing our employees for promotion and for lateral movements as well. And they
also cover all of the post requirements. We exceed all of the POST is the licensing authority in
Minnesota Peace Officers Standards and Training board governs the license and they require us
to take like 48 credits in a 3 year period and all of our employees exceed that threshold. Most of
the POST required training is done in-house wherein we select an employee. Train them to be a
trainer and then they provide the training to their peer group and that training curriculum and the
core comes in so and such gets vetted at the POST board to meet their continuing ed credit. For
third party vendors, when an employee asks to go to those trainings it has to be approved by a
supervisor who evaluates it in terms of is it an organizational need. Does it meet a specific
employee need? Is it part of their succession plan? If it’s a Chanhassen employee one of the
things we might ask is it germane to policing in Chanhassen? Does it matter here and then if
they’re approved they go to the training and they come back and they complete an eval at the
training which is for the instructor’s benefit but we have an evaluation, course evaluation piece
that they fill out that kind of tells us as the supervisory and management team whether or not the
training was worthwhile and if additional employees want to go would we send them. And you
Chanhassen City Council – August 10, 2020
5
know if we get a couple of employees who go to third party vendor training and they say ah it
was horrible and it didn’t address the issues that we thought it would, well then we don’t go to
that anymore. We continue to shop and find something else. So then of course for a legal update
training Campbell Knutson provides us with a more of a booklet kind of summarizing changes in
legislation and how it will impact operations between their office and our’s and then the County
Attorney provides in-house training for things like search and seizure law. Changes to domestic
assault. All of those sorts of things and so the idea here is to make sure that the cops are
engaging and doing the job in a manner that’s going to work when it gets into the prosecuting
authority’s office. And I mention the training because you will see in the, a lot of this proposed
legislation and some of it, I think it actually might have come out in the Peace Officers
Accountability Act. We’ll talk about that a little bit more later but they want to get out of
warrior style training and the history behind that to my recollection was you know back in the,
when I went to skills and they taught the whole warrior thing. Now this was back in the 1900’s
as my daughter would point out that, but when I went to skills they talked about the warrior and
the idea was to have a never give up attitude. To don’t quit the fight. To you know if you are
involved in a physical altercation and being assaulted don’t quit. You’ve got to stay after it and,
and somewhere along the line that transferred into this hyper vigilance of view everybody as a
threat and that has been detrimental to the policing and the relationship with the citizenry and so
the trend lately, and by lately I mean over the last several years is to kind of adopt more of a
guardian philosophy than a warrior philosophy and that is really about trying to use time and
communication and other tactics, distance and you know non-verbal communication. All those
sorts of things to kind of de-escalate and bring things down. It’s about policing with the
community, not policing the community right? And that is really where I think our office has
been over the last several years and I don’t think that’s universal in all of law enforcement
throughout the nation but that’s where we’re at here in Carver County and I think that matters.
Shortly after George Floyd’s death there was a lot of conversation of people asking to, for an
agency to adopt these 8 policies and it’s commonly called 8 can’t wait and that comes from
studies that an organization called Campaign Zero has done that basically their studies show that
agencies that have these 8 policy concepts have lower incidents of deadly force encounters and
they’re, you know they’re nothing really earth shattering here in Minnesota. You know de-
escalate through verbalization. Provide a confrontational continuum. Banning choke holds.
Require a warning before shooting and you know you can read the list yourself. The point I
want to make here is that all of these concepts have been in the sheriff’s office policies for quite
some time. Many years since dating back to certainly when Bud Olson was sheriff and probably
starting to be incorporated when Al Wallin was sheriff which would have been late 90’s.
Somewhere in that window. So of course as any organization we’re going to shape and adjust
our policies to meet current demands and expectations and so I’ll talk about banning choke
holds. We don’t have a policy per se that says choke holds are outlawed and they’re prohibited
but we have a defacto policy that prohibits it because you’re not allowed to use techniques that
we didn’t train you to do and we don’t train in any neck restraint sorts of holds. So we’ll shape
that language to be reflective of what the people want to make it more clear that neck restraints
are prohibited but it’s not going to change anything for us operationally because we don’t train
Chanhassen City Council – August 10, 2020
6
on it and we don’t do it now. And so when I talk about the policy language being incorporated
to sharpen our focus that’s what I’m driving at.
Mayor Ryan: Sheriff is Campaign Zero, whose campaign is that?
Sheriff Kamerud: That’s the name of the organization near as I can tell. If you were to Google
search Campaign Zero or 8 Can’t Wait it would take you to their website and they have a
tremendous amount of material. News articles. Scholarly studies. Data related to police
encounters with people of color in particular but tremendous amount of good information to sort
through. Rules of conduct. You know we’ve had a lot of conversation since, again since George
Floyd and since his death and it’s important to know for this council that we have rules of
conduct policies governing on duty and off duty behaviors. We have defined policies that would
be of the misconduct sorts of things where they’re clearly doing something wrong. Illegal,
immoral, or unethical. And then we have the neglected duty sorts of things where they’re just
not doing their job and, or doing it the way they are supposed to but not in a misconduct sort of
way. The short version is that employees have to behave lawfully, impartially, honestly,
respectfully and objectively. And there are 25 specific things, give or take, behaviors outlined in
the policy but if we were to summarize it those are the core requirements. We also have been
working with the County Attorney over the last 3 or 4 years to get after how we can address
employees who might have been involved in acts of dishonesty, racial profiling or things that
might impact their credibility because if they are unable to provide courtroom testimony, well
that would be a core function of the job and if they are not able to give credible testimony we
have to sort of what we might do with them. You will see in some larger agencies they have
employees, they have to retain because they discharged them. They went through arbitration.
Got their jobs back and now what? Well Carver County’s big enough but we’re not big enough
to accommodate that. We don’t have jobs for people who can’t do the full scope of the job and
so we’ve been working with the County Attorney to sort out what that might look like. The idea
is to get that work done on the front end. We’re not in that position today. We don’t have any,
we call them Brady/Giglio impaired employees and your attorney will correct me if I’m wrong
please but the way I understand Brady is the prosecutor has an obligation to report credibility
issues to the defense in the discovery process and then that creates potential problems for the
prosecution. Well we don’t have any employees that we have to disclose yet but I’d like to have
a mechanism in place before we get there and we think we have that now mostly. So we’re
watching arbitration hearings right now because that’s really driving it as well. You know we
can have all these great things in place but if the arbitrators are giving the cops their jobs back
well then we’ll have to sort something else out so getting a little off topic there for you but our
duty, off duty behaviors are regulated in the rules of conduct policy. Interestingly it ebbs and
flows but there was a while where we were seeing more off duty violations than we were on duty
violations and now we’re not seeing much of either and I’m very happy for that. Of course we
have policies related to impartial policing. Racial profiling. The policy is there to provide a
foundation and guide our staff in, ensuring that we’re delivering the laws in a fair and equitable
manner or enforcing the laws in a fair and equitable manner. The idea is to make sure that we
have specific articulable behaviors that are leading us to our decision making, not factors that are
Chanhassen City Council – August 10, 2020
7
irrelevant such as race or gender or religion or any of those other sorts of things that don’t really
matter in terms of case development or trying to determine if you have suspicious behavior or
not. We’re investing additional training into this. I talked in June about some of the work we
did related to building our knowledge base internally related to implicit bias and we’re doing
some training and we are continuing down that path because equal protection under the law
matters and it’s our obligation as the gateway to the criminal justice system to make sure that
we’re starting off on the right foot. I want to be clear that when I started this endeavor upon
election it wasn’t because I think we have an internal problem with any of these things. It’s
really about recognizing that we need to constantly be learning and building and growing and
becoming better in how we go about doing our jobs and when we look on a national scale and we
look at the data we can tell that, that it’s not necessarily happening on an event scale for people
of color and so we’re going to try to address that to the extent that we can do it in Carver County
so. We’re also gathering and evaluating 2016 through 2019 arrest data to examine arrests versus
use of force and comparing it with race. The Southwest Publishing has made a request for this
data as well. The timing is pretty good because we’re having these conversations internally
about it and what we’re finding is it’s really difficult to make any meaningful interpretation of
the data when you look at what our crime rate is on the very first slide. We have very low crime
rate so the occasions where use of force might be used is very low. When you look at the
demographics of Carver County and comparing race involved the numbers are very low. When I
looked at Chanhassen for example just related to arrests involving use of force, and to be clear
use of force is anything above a routine escort hold and an escort hold would be if I just kind of
grabbed you by the elbow and said come with me and I escorted you somewhere. Anything that
is more violent than that is considered use of force in our organization. In Carver County we had
5 occasions with black people and when you look at each, because there’s only 5 you can look at
all 5 cases pretty quickly and read through the reports. It’s really tough to make any pattern
assessment on 5 incidents, right? But nevertheless we’re going to take a look at the data and see
what we can learn if anything. Citizen complaints. We have a pretty comprehensive policy
related to the complaint investigation process and then you couple that with the rules of conduct,
we have a good mechanism in place to get after these. We have a fairly informal process in
terms of how we receive complaints and the short version is that we will receive complaints
verbally, in writing. We have an actual form for it because in government you have a form for
all things right. And but we accept them really informally but one of the things that we are going
to try to do is tighten up the verbiage and make it more clear to citizens how they could go about
lodging a complaint related to employee performance or employee behavior. I would like to see
that on the website. We’re getting a lot of people who are looking for these more technology
driven sorts of things. I think we could put that, you know it’d be pretty easy to convert to
Spanish and have that available for our Spanish speaking citizens and so I think we’ll head down
that road but complaint investigation policy covers everything from real basis concerns. Deputy
demeanor. You know the deputy was rude or the tactics. Another one is some people will say
well you know your deputy shined his light in my eye. Why did he shine his light in my eye and
we can talk that through and kind of educate people about how and why those things happen like
that. Then it gets into minor violations from we have reports tardiness. Low level, more
neglected duties sorts of things into straight up misconduct activities which would include
Chanhassen City Council – August 10, 2020
8
criminal acts and other inappropriate on duty conduct. Or even off duty conduct for that matter.
And then there are tiers of which supervisory or managerial level can be involved. So if we have
a low level demeanor complaint, first level supervisor can take care of that that night with the
citizen and likely with the officer. If not that night certainly or day, you know certainly within a
couple of days. Some of the more complicated ones would require a more thorough investigation
and those take a little bit more time and then that rises up to more of an administrative level.
And sometimes those things might go to an outside agency so for example if we had an officer or
a deputy who was accused of criminal conduct, well we don’t investigate ourselves when it
comes to crimes. We bring in another agency to investigate that allegation. And we do that for
other agencies as well if they have an employee who is alleged to have engaged in criminal
activity they’ll conflict it over to us and then we’ll conduct the investigation. Employment
investigations where the only allegation is of a policy violation well then we handle those
internally and you’ve seen it on TV. The IA. The Internal Affairs investigation and we have
employees who are trained in doing those types of personnel investigations. Once in a while
though we’ll bump into cases where it’s kind of mixed right so perhaps it an excessive force
complaint. Well that might be criminal or it might just be a policy violation and in those
instances we sort those out pretty thoroughly to make sure that they get routed to the appropriate
channel for investigation. That doesn’t happen very often but it does from time to time and
sometimes it’s not really clear which is the best avenue for the investigation but we kind of sort it
out. I talk it through with the County Attorney and with other sheriffs and police chiefs and try
to make sure we’re assigning it appropriately. You know one of the things that leads to
complaints is employees who are not mentally or physically healthy and what not and so Carver
County has done a pretty nice job in my estimation of offering a variety of alternative health
insurance programs for employees to kind of meet their individual needs. They have continual
physical health incentives that are packed into that insurance plan. Not all of the employees take
advantage of it but it’s there. We have a really robust EAP. Here again I’m not sure that a lot of
employees take advantage of it but it’s there. We have really flexible and alternative scheduling
practices and that’s kind of good news, bad news on this partnership sort of thing because part of
the reason we see employee movement on an annual basis is because we’re making these
scheduling adjustments and employees get to have input on where they’re assigned and the shift
they work and so we might see some movement when we didn’t really want to but in some
instances it probably is better fro the employee. And then just this year Lieutenant Pearce
spearheaded an initiative to create a peer counseling program where trained peers are available to
communicate about stressors related to the job. We have critical incident stress management in
place and we have a chaplain program so we have a lot of programs in place to try to keep the
employees mentally and physically healthy and we’ve had varied levels of success just like every
organization who’s trying to do these things. Some of the things we have going in the future that
I think matter are you know body worn cameras. You know we in 2019, we’ve been looking at
these for the last couple years and we’ve been kind of watching what the data laws have done.
Now we think the data laws are okay in terms of providing reasonable privacy for victims of
crime and witnesses and people who are probably would have an interest in maintaining some
privacy right. And we reviewed it with my Citizen Advisory Board in 2019 and the board
concluded that it’s an inevitable technology that the sheriff’s office is going to have to include at
Chanhassen City Council – August 10, 2020
9
some point but when we started talking about the money and like you guys were talking over the
last couple of meetings it’s well we’ve got a finite amount of money. It’s this or it’s that. It
can’t be both and so we made some decisions and deferred the body worn cams. I did ask for
funding in the 2021 budget and whether or not that gets approved by the County board is a
separate issue. We also would have to have public hearings and there’s a process that we have to
go through before we can do it but I had to ask for the money now and then if the money’s
available then we can have the rest of the process and I suspect at the end of that we would likely
have cameras. Now of course that has an added cost for each of our contract cities because the
intention is, as most agencies are doing is they’re storing the data in the cloud through a third
party vendor and the vendors are charging on a per user basis. Not on a per data basis. It’s they
know about how much data each cop contributes and then they bump that into the mix. Well
more than half of the sheriff’s deputies exist because of contract policing and so the data that’s
generated policing a contract community is going to have to be offset by that city’s in their
policing contract. We’re having some discussions with the city managers right now to kind of
sort out where that might be. When it kicks in. You know all of those sorts of things but we’re
not, I would not anticipate any substantive charges or costs to the cities until into 2022. Maybe
the back half of 2021 but that’s, the back half of 2021 would be pretty optimistic. Let’s see I’m
trying to evaluate the development of an early warning system and it’s an idea where you can
track citizen complaints against employees, tardiness, sick use, all of these sorts of things and it
might give you some indicators of an employee who is on the front end of being in trouble and
so we’re kind of looking at that. When we get to the part on the police accountability act you’ll
see that the POST board has been directed to do this and so maybe we forego and we use that
tool. We’ll have to see how that shakes out but we’re on the very front end of having crucial
conversations is what I called the group is just a working title until we kind of figured out what
the group really was but the idea is to find a way to hear from the people in our communities
whose voices have not been heard. We’re talking about people of color and try to figure out how
to, what’s the best way for me to get that information in-house so that I can shape our
organizational policies and shape our training to fit those needs. I’m finding that it’s a little bit
challenging when there’s a lack of trust to get into some pretty candid discussion but so far so
good. We’ve had some very good conversation in my opinion. The Mayor has been to the
meetings and I think we’re making progress. We’re building some repoire. It’s all optimistic
that in the coming months, hopefully later this year but certainly first quarter 2021 hopefully we
can have some community based sorts of conversations on that. I think I talked in June and
before that we would try to leverage our co-responder and PCEP programs with Health and
Human Services. Our co-responder started today so once she gets through with her training we
will have a crisis therapist available to mental health calls in the field with our deputies Monday
through Friday. Her core hours are 4:00 or 5:00 p.m. to 10:00 p.m. Somewhere in there. She
works an 8 hour day but those are the hours we absolutely want her here because that’s what the
data shows is when we need it. Whether she comes in earlier than that or later than that is kind
of between her and her supervisor. You know I’m not much of a clock watcher so they’ll sort
that out. And then of course we still have crisis call takers in our 911 center which the idea was
to get them on the phone during mental health calls and potentially allow them to start de-
escalating and providing some telephonic crisis counseling things of that nature and it turns out
Chanhassen City Council – August 10, 2020
10
that yeah they do that on the mental health calls but they also do it in other situations. Domestic
assault cases where they’ll talk to the caller who is really quite emotional about having been
assaulted and they work it there and it’s, we didn’t expect that but we found that they do that
work on other calls and it’s working out very well. And then of course you know we want to
make sure that we’re sharing information with our city and township partners because that’s
really the only way these things work is if we remain communicative about expectations and
what’s going on and how things are actually starting to happen. So for the, Mr. Frisbie I think is
the one who asked about the Police Accountability Act, is that sound about right? Yeah well we
can, here’s the Readers Digest version of it. Those are the highlights of the things that are
included in the act for us. We’re not really significantly impacted by this because our use of
force policies already include the idea of the sanctity of human life. That concept is already
included. The part that is going to impact us is the use of force reporting which is monthly along
with complaint reporting in real time. Now we don’t get a lot of complaints but when we get
them, as I understand the legislation, the idea is that we pump that information into a statewide
database and then as we get to final disposition and any administrative action then we feed that
information in at that point. The technology exists. The website has not yet been developed so
what that’s going to look like and how we’re going to pull data out of it I’m not really sure but,
and then notably is the grievance arbitration as well. That’s pretty significant in terms of
changes to the arbitration process in that arbitrators will be assigned by the Bureau of Mediation
Services versus the way it happens prior to August 1st I think is they would give the grievant and
the employer 5 or 7 names and then they would each alternatively strike one until you had one
name left and then that was the arbitrator. That’s a pretty significant change in my estimation.
Mayor Ryan: Sheriff before you leave this slide because these actually are some of the questions
that I had just based on the email that we got. So if I’m understanding this slide correctly the
ones that you have asterisks behind, those are the ones that would be new to your policy and
practice. All the other ones that are listed are already policies or practices that you have in
existence. Is that correct?
Sheriff Kamerud: Yeah that’s correct. We have some form or the concept of it is included in all
of those but for the ones with the asterisk or like I didn’t put the use of force investigative unit by
BCA because that doesn’t impact us but what they did was they said the Minnesota BCA is
going to have a unit that is exclusively assigned to law enforcement use of force and officer
involved shooting cases.
Mayor Ryan: And so, sorry you probably can’t even hear me. Sorry Nann. You probably can’t
hear me with my mask on. And when you say some form of it you’re saying that just for
clarification that your policies are more stringent or, I know you shared the explanation of a
choke hold and so that’s specific and you’re doing any kind of neck restraints so I just wanted to,
you know these are the questions that I get and one of the reasons why we invited you here is just
so there is that clarity amongst council for these questions that come forward. So if the ones that
are already on there are part of your policy in some fashion or another?
Chanhassen City Council – August 10, 2020
11
Sheriff Kamerud: Or a part of our practice.
Mayor Ryan: Practice okay.
Sheriff Kamerud: Yep and let me just run through and make sure I’m being perfectly clear and
transparent on all of those. You know I think we’ll have to tweak some of the language in so, our
current policies are more restrictive than the previous POST board policies. These topics here
are currently, that’s what made our’s more restrictive right because we had these concepts in
there and now our policies are in alignment with these changes.
Mayor Ryan: Okay, thank you.
Sheriff Kamerud: Does that make sense?
Mayor Ryan: Yes thank you.
Sheriff Kamerud: Okay. And that’s it. Any other questions? Comments. Things I can clarify
for the group.
Mayor Ryan: I will turn it over to council for questions or comments. Councilwoman Coleman
any questions or comments for the sheriff?
Councilwoman Coleman: No questions. I just wanted to say thank you for that very thorough
run through and for all that you’re doing for our community and if there’s anything that this
council can do to better support the members of our community who are hurting, and that’s the
feedback you get as well as supporting you our sheriff’s and the deputies please let us know.
Sheriff Kamerud: Thank you.
Mayor Ryan: Councilman Campion?
Councilman Campion: None at this time, thank you Sheriff. Appreciate your service.
Mayor Ryan: Councilwoman Tjornhom?
Councilwoman Tjornhom: Yes thank you Sheriff for your presentation tonight. I think it’s
important to stress that when we hear a siren going or you see a police officer, your job isn’t
necessarily chasing a bad guy. I think a lot of the time it’s really you’re trying to help
somebody. Whether it could be in a medical issue or I think most recently you know we’ve
heard a lot about the fact that people in the law enforcement arena deal a lot with mental illness
and a lot of those calls are having to be managed and you’re not necessarily a mental illness
specialist and so I’m glad to hear your program has now started where you do have some support
and your deputies also will have that support moving forward so your presentation was really
Chanhassen City Council – August 10, 2020
12
informative and I really do thank you for the times that you do come and you help residents and
the times that you’re serving in right now so thank you so much for all of that.
Sheriff Kamerud: Thank you.
Mayor Ryan: Thank you Councilwoman. Councilman McDonald?
Councilman McDonald: Well Sheriff I want to thank you for coming to us and kind of
explaining all of this. I think it’s really interesting to look at police work and the jobs you do. I
think that police have kind of become a hammer and every problems a nail and as we all know
that’s not the case so I’m glad to see that there’s recognition on your part that these problems can
be multi faceted and it does take someone with a little bit more I think insight into human nature
and how to address a problem and to think it through before just reacting so I’m glad to see
you’re starting to put those kind of policies and training in place. The accountability is excellent
I think. It will only get better as we’re able to use it more but I’ve always been very pleased with
the service that the Carver County Sheriff’s Office has offered to the city of Chanhassen. I think
you all have done an excellent job of providing policing and keeping the peace for the residents
and our city so for that my hat’s off to you and a hearty thank you for all your work in the past
and I’m sure you’ll continue doing the same type of work in the future. Again I would like to
reiterate what Councilwoman Coleman said. If there’s anything we can do as the City to help
you I hope that you’ll not hesitate to come forward and to talk to us about any assistance that we
could lend to you. Again I just want to say thank you and to all of your deputies, you know
please express our thanks and support to them also so thank you.
Sheriff Kamerud: Thank you Councilmember and I’ll be sure to pass that along to the deputies.
Mayor Ryan: And Sheriff I’ll just close by sharing those same sentiments. First thank you for
coming tonight. I really appreciate it. We really appreciate you take the time to go through your
practices and policies so extensively. And I had a great conversation with a resident a while
back and you know he said to me he’s like, make sure you tell the Sheriff and let the public
know as well that we appreciate you all because you are our family. Our friends. Our neighbors
and you put your lives on the line every single day when you walk out the door and I thought that
was really well said and a sentiment that I share. I’d also like to commend you, obviously
tonight we heard from not only the council members but in terms of the residents that took the
time to submit a comment and support and wanting to share their support and appreciation for
the service that you provide our city but I want to commend you on putting yourself out there for
these crucial conversations because while there is you know definitely the support in our
community for the sheriff’s office, as we’ve come to learn that there’s also concerns and so I
think you have recognized that and acknowledged that and by putting this group of people
together where you truly sit and listen to the comments and the feedback, to those that might not
feel so comfortable with you know the sheriff’s office and different things that may or may
happen to them or experiences that they have, you know you’re putting yourself in a position
where it’s not as comfortable and you’re willing to listen and you’re willing to make those
Chanhassen City Council – August 10, 2020
13
changes to make sure as you stated earlier everybody feels that they’re treated equally under the
law and so while obviously you have the support from us I just want you to know how much I
appreciate and value that you’re taking the time to listen to those that might have a different
opinion and might not feel as welcomed in the community and I think that is going to go a long
way for the strength of Chanhassen and Carver County as a whole so I just want to acknowledge
that I really very much appreciate you taking the time to do that and sit and listen to community
members and figure out a way forward so thank you for coming tonight. Lieutenant Pearce
thank you for being here tonight and leading the team here in Chanhassen. We very much
appreciate all of your service and sacrifice that you do every single day so thank you very much.
Appreciate it.
Sheriff Kamerud: Thank you for having me tonight.
Mayor Ryan: And that was our scheduled presentation. If there are any other visitors that would
like to come forward this would be the time. I don’t see anyone.
APPROVE SERVICE AGREEMENT WITH SGR FOR EXECUTIVE RECRUITMENT
SERVICES FOR CITY MANAGER POSITION.
Mayor Ryan: Next item is old business which we don’t have any nor public hearings. So the
next item is our new business and that is, let me pull it up here and that’s the approval of a
service agreement with SGR for executive recruitment services and I believe Mr. Foster is
joining us via Zoom.
Jake Foster: Yeah thank you Madam Mayor, members of council. As the Mayor said the item I
have before you tonight is approval of a service agreement with Strategic Government Resources
or SGR for executive recruitment services. So as we’re all well aware of Todd Gerhardt retired
after 34 years of service back at the end of June. We issued an RFP for executive search firms
on June 10th of this year prior to his departure. That RFP closed on July 20th and we received 5
proposals from executive search firms. From there we put together a panel to review each of
those that consisted of myself, department heads, Charlie Howley, our Public Works Director
and City Engineer and Chief Johnson our Fire Chief along with Councilman Campion and
Mayor Ryan. The 5 of us reviewed each of the proposals and selected 3 for interviews and then
from that process SGR was unanimously selected for recommendation to the rest of council.
Their service agreement has a cost of $22,000 or not to exceed that with the exception of some
potential supplemental costs. Some could be like pass through costs if we want to post on job
boards or if there are any sort of additional resources we want along the way. If you want to
include another person in. Video interview services or other such measures like that. So with
that I will stand for any questions.
Mayor Ryan: Mr. Foster before I turn it over to further questions could you go through the
timeline for when they would start up if this gets approved. And what their timeline is.
Chanhassen City Council – August 10, 2020
14
Jake Foster: Yeah, yeah I’d be happy to. So in their proposal they laid out that timeline so after
they have approval tonight they’ll essentially I’ll let them know if they were to be approved and
they’ll get started right away and then starting essentially tomorrow is a 15 week timeline so they
have the expectation that that would then run through roughly the end of November to have a
candidates in place and start that, or have that negotiation process wrapped up so they would
help sort of set terms and then the actual negotiation would happen here between council and the
candidate that’s determined so with that wrapping up the 15 week process we’d hopefully be
able to have our new city manager then start a date targeting roughly January 4th of 2021.
Mayor Ryan: Great, thank you Mr. Foster. Councilman McDonald any questions?
Councilman McDonald: Not at this time. I think you’ve laid it out quite well so thank you very
much for that Mr. Foster.
Mayor Ryan: Councilwoman Tjornhom any questions?
Councilwoman Tjornhom: Not at this time.
Mayor Ryan: Councilwoman Coleman?
Councilwoman Coleman: None from me.
Mayor Ryan: Councilman Campion?
Councilman Campion: No questions.
Mayor Ryan: Alright. I don’t have any questions either. I would also like to extend my
appreciation to Mr. Foster for taking the lead on this and getting it all organized as well as thanks
to Mr. Howley and Chief Johnson for your participation and of course Councilman Campion so
thank you all for your participation and interview process for this executive search firm. Is there
a motion?
Councilwoman Coleman: I’ll make a motion. The City Council approves a Service Agreement
with Strategic Government Resources (SGR) for Executive Recruitment Services.
Mayor Ryan: Thank you Councilwoman Coleman. Is there a second?
Councilman Campion: Second.
Councilman McDonald: I’ll second.
Mayor Ryan: I’ll give that to Councilman Campion. The Zoom got you there Councilman
McDonald.
Chanhassen City Council – August 10, 2020
15
Councilwoman Coleman moved, Councilman Campion seconded that the City Council
approves a Service Agreement with Strategic Government Resources (SGR) for Executive
Recruitment Services. All voted in favor and the motion carried unanimously with a vote
of 5 to 0.
Mayor Ryan: That motion carries 5-0. Thank you. Thank you Mr. Foster.
Jake Foster: Thank you.
APPROVAL OF FACILITIES IMPROVEMENTS CONTRACTS.
Mayor Ryan: Next we have the approval of the facilities improvements contracts. Thank you
for staying around. Mr. Sticha.
Greg Sticha: Good evening Mayor and council. Earlier this evening staff reviewed a executive
summary prepared by Leo A. Daly for the assessment of COVID safetyness for our facilities
here at the City of Chanhassen. As the council is aware but some of the audience and listening
tonight might not be aware the City of Chanhassen is the recipient of roughly $1,978,000 in
CARES dollars. One of the eligible expenses for those CARES dollars is building our safety
improvements to your buildings for COVID related safety improvements. 3 or 4 weeks ago staff
along with the direction of the City Council asked Leo A. Daly to perform an assessment of our
buildings for that particular reason. This evening they’re going to share some of their
information in regards to that assessment and break down some of the costs, potential costs that
they are recommending to the City Council for approval of using CARES funds to a variety of
our facilities. With that I will let Kimberly and I try not to butcher your last name.
Kimberly Sambolt: Sambolt.
Greg Sticha: Sambolt. This evening she will go over her presentation and answer any questions
the City Council might have.
Mayor Ryan: Great thank you.
Kimberly Sambolt: Mayor and council. I’ve given some detail already. You have information
in your packet so I’m going to go over this pretty quickly just for those who haven’t heard it yet.
A couple weeks ago we came and did the study as Greg mentioned. Myself, architect with Leo
A. Daly and also a mechanical engineer with our firm at Leo A. Daly walked through a number
of the facilities and looked for potential areas to improve the facilities to reduce the spread of
COVID in response to the COVID CARES Act funds and that they can be used for facility
improvements so we were looking for ways to do that. When we were looking we prioritized by
different levels and one of the things that we really prioritized is the HVAC. The air quality
inside the buildings is a priority because the COVID virus spreads primarily through airborne
Chanhassen City Council – August 10, 2020
16
particles and so one of the best ways we can make improvements to facilities to prevent the
spread of that is via the air quality and by improving air quality so that’s going to be one of the
top items that we recommend. The next is physical distancing. CDC also recommends that
proximity enables that airborne spread so they have some pretty good guidelines about the 6 foot
distance and trying to maintain that distance. This becomes kind of an issue in many of our
facilities because facility space is at a premium and to really enlarge to meet that CDC
recommendation in facilities at all times would mean a significant increase in square footage of
space which just is not available and the CARES Act funding that you have available would not
support in all instances really accommodating that CDC recommendation so we do take this into
account but it is a little harder to achieve with the funding and timeline we have available. And
then the third level of priority is the frequently touched surfaces. This is also a common method
for germ spread. It’s not the primary for COVID but that being said there are ways that COVID
can spread via commonly touched surfaces. Again this is one that is hard from a built
environment. We can’t reduce all, we can’t eliminate all of the touch points that people have in
their work places that other people touch throughout the day but we can reduce some of them,
especially in really high traffic and potentially contaminated areas like bathrooms, public entry
doors, those types of things. So this is just kind of how we prioritize the work and how we made
recommendations for the facilities. Things we’re looking for. As I mentioned indoor air quality
is one of the highest because that is the primary way of spreading. And you can see here the
ASHRAE recommendations for COVID-19 are to dilute, exhaust, contain and then clean kind of
in that priority level so that’s within. And increasing outdoor air coming in through the systems,
through the HVAC systems is increasing the ventilation and that increases that dilute exhaust.
So one of the things that we do is we recommend that the air handler systems bring in a higher
percentage of outdoor air. Next is filtration. Filtration is one of the things that contains. The
level of filtration that is necessary to actually remove the COVID droplets is a very high level
and those filters are pretty expensive which gets to kind of one of the technologies we’ll talk
about in a second. This is the bi-polar ionization. So this is a technology that actually ionizes
the particles in the air and makes that kind of clump together so that they’re more easily filtered
out by less expensive filters. So this is one of the technologies that is fairly new but is proven to
be pretty effective in treating the air. Not only for COVID-19 but for some of the other airborne
particulates and infections. So with all of those kind of priorities and explaining kind of what
we’re looking at we came up with a full list and there’s a much extensive list. This is kind of a
high level summary of the recommendations that we made. Prioritizing the air quality in each of
the facilities and also the touchless so reducing those touch points. This is primarily plumbing
fixtures and sinks and soap dispensers and paper towel dispensers in bathrooms but there are
some other things included in those touchless categories. Thinks like doors. Meaning public
entry doors that would be either ADA operators or like electronic sliders so those fall into those
categories. What you’ll see here is that there’s a wide variety of differences in the amount
recommended for each facility and one of the big impacts of that is just the age of the HVAC
systems that exist on those facilities. The public works facility is fairly new and it has a fairly
new HVAC system and so that system is capable of bringing in more outdoor air than some of
the other facilities in this list and so that’s one of the reasons that that one is a little bit lower than
for instance city hall. So city hall the air handlers on this building are particularly outdated.
Chanhassen City Council – August 10, 2020
17
They’re probably within 5 years of the end of their serviceable life so here at the city hall and
senior center building we’re actually recommending for all new rooftop units to feed this
building and that gives you a few things. That would give you a higher percentage of outdoor
air. Be able to bring in more air like we talked about and then also to control the humidity which
is also an important part of helping prevent the spread of that COVID virus. Keeping an indoor
humidity between the 40 to 60 percent relative humidity is kind of key for reducing that spread.
And then also implementing that bi-polar ionization technology and that would help us with
being able to filter out particles that do get into the air. So that’s the city hall and senior center.
That’s why that cost is a little bit higher. The library and the, the library already has newer units
that can accommodate both the outside air and I think the humidity. So that facility already has
upgraded mechanicals that can accommodate and achieve some of the CDC recommendations.
The Rec Center has another HVAC project in the works so in conjunction with that project we’re
only suggesting an additional $30,000 at that facility because what they’ll be implementing will
be able to achieve some of these recommendations and we’re just suggesting that the bi-polar
ionization be added to that system. And then the fire department, you can see that that’s a little
bit lower and that’s a little bit lower despite the fact that that facility is a little bit older mostly
because since there are fewer people in that building there’s not as much need for the air
turnover. Also since it’s very limited right now they’re not allowing any public or anybody
outside of the fire department staff to come into that building so because there’s less of a concern
there with the air quality we’re recommending less interventions be made. Obviously these
recommendations there’s a long list of all the bits and pieces. We tried as best we could to
prioritize because limited funding is available and we wanted to make sure that you’re getting
what the best impact of the money you have available to protect both your staff and the public
that use these buildings. The library. The City Hall and public works, there are all public
components to all those facilities so really want to implement those. To explain kind of the
bottom line on this there’s also included in this the design fees which Greg will probably talk
about. The only thing we’re asking for approval for tonight is the design fees to take all of this
work into the next stage so we’ve identified opportunities of things that could be improved with
this funding. The next step is really for us to sit down with city staff and understand which of
these makes sense to implement and exactly the details of how they get implemented that’s best
for city staff. We have a few options for rooftop units. For humidity control for this bi-polar
ionization. Even for the touchless devices that get installed, there’s a number of options
available and we want to make sure that we’re picking something that’s maintainable over the
long term so that would be part of the next step. Also getting all the documentation together so
that we can get building permits because this will need to be permitted work and that would
happen over the course of the next 3 weeks. That’s part of that design fee category. The other
thing that’s in there is contingency. Anytime we’re working on a construction project, especially
on existing buildings you aren’t necessarily sure what you’re going to find when you start
opening up walls and when you’re making changes so with any construction project we
recommend a 10 percent contingency and that’s included in that number as well. So that gets us
to a bottom line of $1.47 million dollars and that gets to kind of where the City was hoping that
we would be because there’s some other things that are earmarked for that CARES funding so
this is very tailored to the funding that you have available. Timeline, just to go through this. It is
Chanhassen City Council – August 10, 2020
18
a pretty aggressive timeline. We’re asking for City Council approval tonight so that we can
move into design which would go over the next 3 weeks and then we would go into moving with
staff review so that they would be able to review those plans. Make sure that we made all the
correct assumptions and decisions and we got them all in to the documentation the way that the
City anticipated. And then RJM, the contractor would be able to start working on procurement.
With the CARES Act funding we are not required to go out to public bid. This would be direct
negotiations so that helps move the timeline along because we are funding deadline. Everything
must be completed or paid for, there’s some gray area there by November 15th so to get all of
that in place we’re hoping to follow this pretty aggressive timeline but that’s why we’re asking
for City Council approval of the design funding for tonight. I’m here to answer any questions. I
know that was pretty quick.
Mayor Ryan: No thank you very much. I appreciate it. I know we, thank you for sticking
around. You were at 5:00 to begin sharing this information with us and I know council had a
robust conversation at our work session where we did ask a lot of questions about, you know
about the process. About some of the costs associated with it. Some of the technology so thank
you for the kind of the Q and A and conversation in our work session and then again staying
around tonight for a meeting and just again for clarification, this is all money that is coming from
the federal government through the CARES Act and as Mr. Sticha said we received about $1.9
million in funding and it is to be used for you know for upgrades to the system to help spread, or
help reduce the spread of COVID-19. I think you put it really well when you talked about the
protection of other employees as well as visitors to city hall, to the library, to our public works
building and from what we know now that’s how this virus is spreading is through the air and of
course a little bit on with the touching of the surfaces so thank you for sharing this. Council I
will of course ask if you have any further questions but I know most of the question and answer
was done in our work session but of course if you have further questions please do ask. I will go
around. Councilman McDonald do you have any questions? Or comments.
Councilman McDonald: Well at this point we spent over an hour earlier this morning or this
evening and I think all the questions I had were answered. I feel very confident moving forward
with this as proposed so at this point I’m perfectly comfortable with voting yes and I have no
further questions.
Mayor Ryan: Thank you Councilman McDonald. Councilwoman Tjornhom any questions?
Councilwoman Tjornhom: No I share what Councilman McDonald said. I’m sorry my cat is
done with this meeting and I pushed her down like 3 times. Sorry. Yes I thank you so much for
the presentation and I think it’s important that we do this and so I agree with what Councilman
McDonald said.
Mayor Ryan: Alright thank you. Councilwoman Coleman?
Chanhassen City Council – August 10, 2020
19
Councilwoman Coleman: In agreement. We had all our questions answered previously so
appreciate you going through that again for everybody else.
Mayor Ryan: Councilman Campion any questions?
Councilman Campion: I do have one additional question that either I forgot to ask earlier or I
missed in the content we discussed. If the work isn’t completed by the deadline, November 15th
was the deadline to complete all the work right? What happens if it isn’t all done?
Kimberly Sambolt: Correct. I believe it’s that all of the work has to be under contract and paid
by the date which is kind of a very fine line clarification and there’s also potential that federal is
going to extend that deadline. All of that said right now we are working with RJM as best we
can to have all of the work that we are prescribing happen by November 15th. It’s understood
that that needs to happen and we’re going to do our best to make it happen.
Roger Knutson: Although there is certainly ambiguity. The current reading of the requirement
is that the work must be completed by November 15th period. Now there is hope that that will
change but when you’re entering into a contract hopefully you don’t base it on hope.
Councilman Campion: Well and that’s my concern with all this is you know I do want to see it
done quickly to protect city staff and visitors but at the same time you want to see that this
money is spent wisely and the work’s done right and it is effective. You know so that’s one
thing that I trust that will be watched closely that the work is done and it’s done right and that
our taxpayer money is spent wisely because that’s what it is.
Kimberly Sambolt: And RJM has also made it clear that they’ll make it part of their contract
with their subcontractors that the work needs to be done by such and such a date and also
offering incentives for it to be completed early if at all possible. So part of the big schedule
concern will just be procurement of some of the devices and things that we’re looking at and one
of the great things about working directly with RJM and not having kind of that traditional
design bid is that we can work with them to specify things that are available that we can get on
our timeline.
Mayor Ryan: Do you have any further questions?
Councilman Campion: I guess my additional comment to that is, that’s a concern as well right is
because obviously this is going to create a bit of peak in demand for these items and you know I
fear overpaying for items as a result of that and I don’t want to settle with substandard equipment
because of that fact and the rush to get it done either so it’s something that has be balanced and I
trust that RJM will do a good job managing that.
Kimberly Sambolt: Right and our design end will be there to help make sure the quality is what
we need.
Chanhassen City Council – August 10, 2020
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Mayor Ryan: So to further on that question. Tonight we’re approving the design contract and
then before we move forward with the contract for actually doing the work that comes back to
council correct?
Councilman Campion: Correct.
Mayor Ryan: And is there any way in that contract that I don’t know if it’s phased in or you
rank the buildings that need to get done or you know in the meantime the construction team has
identified yes we can get 6 units and so therefore those 6 units will go to city hall because we’ve
ranked the buildings that are of utmost importance or however we want to do that, I think there
should be some you know to Councilman Campion’s point I think we should put some of those
maybe levers in place to evaluate before this contract comes back for when you know based on
what they know they can get is what then we go through the stages of approving different
amounts at that time versus saying yes we approve the $1.4 and hope we get a million out of it.
Is that something that we can work into a contract?
Kimberly Sambolt: Yes.
Mayor Ryan: Okay. Mr. Knutson?
Roger Knutson: Yes.
Mayor Ryan: Yes okay. So let’s maybe approach it that way to make sure that, I mean I think
Councilman Campion brought up a great point. We want to make sure that we protect ourselves
and see how we can formulate that contract and you know work together.
Greg Sticha: I think staff’s looking at multiple ways to protect ourselves.
Mayor Ryan: Okay.
Greg Sticha: With this. The first priority would be within the contract itself.
Mayor Ryan: Okay.
Greg Sticha: Protecting ourselves and then in the event that we have to find a different way to
handle some of our CARES funding I think we’re looking at back up plans to make sure we
ascertain those funds for these improvements.
Mayor Ryan: Okay. And so we’ll just get an update at a future meeting but for tonight we’re
just approving or not just because it’s a lot but we’re approving the $146,000 for it to begin the
design process and then let’s work together to figure out what the future contract.
Chanhassen City Council – August 10, 2020
21
Kimberly Sambolt: How to structure it.
Mayor Ryan: How to structure it perfect. That would be great. Thank you for bringing that up
Councilman Campion. If there’s no further questions I would stand for a motion.
Greg Sticha: And I think I included one with an email earlier today so if you want me to re-read
that email I could.
Mayor Ryan: We no, I mean sure. You can re-read it. I mean I did, anyone not read the email?
Greg Sticha: Roger drafted the motion so. If you’d like me to read it I can. Otherwise if you
have it in front of you.
Mayor Ryan: Sure, you can read it into the record. That’d be great.
Greg Sticha: Okay the motion is to approve the contract modification to the professional
services agreement with Leo A. Daly and Company for the amount of $146,000 and to table the
agreement with RJM Construction.
Roger Knutson: It’s $145,000.
Greg Sticha: $145,000.
Councilman McDonald: Madam Mayor I would move to approve the motion as read.
Mayor Ryan: Thank you Councilman McDonald. Do we have a second?
Councilwoman Tjornhom: Second.
Mayor Ryan: Thank you Councilwoman Tjornhom.
Councilman McDonald moved, Councilwoman Tjornhom seconded that the Chanhassen
City Council approve the contract modification to the professional services agreement with
Leo A. Daly and Company for the amount of $145,000 and to table the agreement with
RJM Construction. All voted in favor and the motion carried unanimously with a vote of 5
to 0.
Mayor Ryan: That motion carries 5-0. Thank you.
COUNCIL PRESENTATIONS. None.
ADMINISTRATIVE PRESENTATIONS.
Chanhassen City Council – August 10, 2020
22
Mayor Ryan: Any administrative presentations?
Heather Johnston: Madam Mayor, members of the council. This is on our website and we’ve
pushed it out through social media but due to the storms last night Lotus Lake has reached the
elevation where it is now no wake and so I just want to tell our cable viewers here. No wake on
Lotus Lake until it’s safe for that to proceed and we do have more in formation on our website,
thank you.
Mayor Ryan: Thank you Ms. Johnston.
CORRESPONDENCE DISCUSSION. None.
Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City
Council meeting was adjourned at 8:45 p.m.
Submitted by Heather Johnston
Interim City Manager
Prepared by Nann Opheim
CHANHASSEN CITY COUNCIL
WORK SESSION
AUGUST 10, 2020
Mayor Ryan called the work session to order at 5:00 p.m.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman
McDonald, Councilman Campion, and Councilwoman Coleman
STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Greg
Sticha, Jerry Ruegemer, Erik Henricksen, Richard Rice and Matt Kerr
REVIEW OF FACILITY AUDIT WITH LEO A. DALY & ASSOCIATES.
Greg Sticha reviewed information in the staff report on this item explaining that staff is asking
the City Council to approve the design contract during the regular meeting. Kimberly Sambolt
with Leo A. Daly and Associates reviewed details of the facility audit results and presented the
estimate for proposed improvements using the CARES funding to improve indoor air quality in
City of Chanhassen facilities. Chad Eslinger explained the technology associated with indoor
air improvements from HVAC systems to address the spread of COVID with the use of air
filtration using Hepa filters, bi-polar ionization systems and increasing humidity levels in the
winter. He explained specifications issued by ASHRAE for indoor air quality. Kimberly
Sambolt continued with discussion of the costs associated with improvements at various city
buildings, i.e. City Hall, Fire Department, Library and Public Works facilities which totaled
approximately $1.47 million dollars and would be funded by the CARES Act funding. She
discussed the timeline to complete construction upgrades by November 15th which is a
requirement associated with the CARES funding. Mayor Ryan asked if Leo A. Daly and
Associates has worked with RJM Construction in the past. Councilwoman Tjornhom explained
that she was in the learning stages of how this is implemented, and how staff will be impacted to
maintain these improvements. In discussing cost estimates she asked for clarification on the
design and contingency fees, and what happens if equipment can’t be obtained within the
required timeline. Leif Eikovek, the project manager explained how the design plan team is
under a very tight timeline but is confident that the work can be completed in the required time.
Brad Brachman explained the role of RJM Construction in completing the construction within
the required timeline. Councilwoman Tjornhom asked about the prioritization of facility
construction. Councilman McDonald asked for further clarification on the discrepancies in cost
estimates for air quality and touchless improvements in the different facilities. Councilwoman
Coleman asked if construction will shut down any city facilities. Councilman Campion asked
about the use of CARES funding other than for these facility improvements, HVAC and
touchless equipment ratings, and costs associated with ongoing maintenance. Mayor Ryan
explained that the council is always concerned about budget numbers so asked that the
contractors take that into consideration, asked for clarification of what’s being asked in
approving the design service contract, and asked what items will be brought back before the
City Council Work Session – August 10, 2020
2
council for approval in the future. Councilman McDonald asked staff to explain the purpose of
the CARES funding.
UPDATE ON PRIVATE INFILTRATION I & I PROGRAM.
Erik Henricksen provided an update on program recommendations from the private infiltration
I&I program study completed in partnership with SEH, Inc. He reviewed the various private
property inspection programs being used by other communities i.e. sump pump inspection, point
of sale inspection, in home inspection programs, and mainline launch CCTV inspection program.
After studying the various programs staff will be recommending the use of point of sale and
mandatory inspection program for homes built prior to 1969. Mayor Ryan asked for clarification
on how the mandatory inspection program would work. Councilwoman Coleman asked what
happens if someone refuses to allow inspection to occur. Councilmembers McDonald and
Tjornhom voiced support for the point of sale inspection program. Mayor Ryan asked for
clarification on what staff will bring back to council for approval at the August 24, 2020
meeting.
INITIAL 2021 BUDGET DISCUSSION.
Greg Sticha reviewed at a high level the preliminary budget information for 2021 noting new
growth equals approximately $170,000 and explained how that relates to projected revenue and
expenses. He noted that the health care insurance cost had a zero percent leaving $78,000 less
for the expenditure number which results in a reduction of about $210,000 needed to get to the
new growth number. Mayor Ryan asked if the cost of living information from key financial
strategy (kfs) cities included furloughed employees. Greg Sticha reviewed other information
including comparisons in levy changes to kfs cities and explained that at the next meeting more
detailed discussion with occur department by department. Councilman McDonald asked for
clarification on why the three options given by staff are the same. Greg Sticha explained that
staff does not have alternative scenarios to present at this time but will after more detailed
discussions occur. Mayor Ryan requested that staff prepare information on which service levels
may be affected by decreasing the budget. Heather Johnston explained that staff is beginning to
quantify that list of service levels. Councilman McDonald suggested that staff present a
proposed levy rather than scenario options.
ROUNDTABLE DISCUSSION ITEMS.
Heather Johnston asked for council feedback if staff should proceed to investigate
implementation of zones for garbage hauling which was suggested by Mayor Ryan. After
comments it was the consensus of council to learn more information on this subject but
Councilmembers McDonald and Tjornhom expressed concern with the implications of creating
these zones. Councilman Campion requested that the ordinance regarding boat storage on
driveways be explored. After discussion and concerns expressed with allowing boat storage on
driveways it was the consensus that this ordinance be looked into further.
City Council Work Session – August 10, 2020
3
Mayor Ryan adjourned the work session at 6:55 p.m.
Submitted by Heather Johnston
Interim City Manager
Prepared by Nann Opheim
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Receive Planning Commission Minutes dated July 7, 2020
Section CONSENT AGENDA Item No: D.2.
Prepared By Nann Opheim, City Recorder File No:
ATTACHMENTS:
Planning Commission Summary Minutes dated July 7, 2020
Planning Commission Verbatim Minutes dated July 7, 2020
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
JULY 7, 2020
Chairman Weick called the meeting to order at 7:15 p.m.
MEMBERS PRESENT: Steven Weick, Mark Randall, Doug Reeder, Laura Skistad, Eric
Noyes, and Mark Von Oven
MEMBERS ABSENT: Michael McGonagill
STAFF PRESENT: Bob Generous, Senior Planner; MacKenzie Walters, Associate Planner;
Erik Henricksen, Project Engineer; Richard Rice, IT Manager; Matt Kerr, IT Support Specialist;
and Jean Steckling, Senior Admin Support
PUBLIC PRESENT:
Phil Johnson 9116 34th Avenue, New Hope
Dan Burke 225 West 77th Street
Charles Levine 8420 County Road 10E
PUBLIC HEARING:
CONSIDER A REQUEST FOR A CONDITIONAL USE PERMIT (CUP) FOR FOOD
PROCESSING AND OUTDOOR STORAE FOR SIX SILOS ON PROPERTY LOCATED
AT 2100 STOUGHTON AVENUE (HEMP ACRES).
Bob Generous and Erik Henricksen presented the staff report on this item. Chairman Weick
asked for clarification on the height of the existing building in relation to the proposed height of
the silos. Commissioner Reeder asked that the applicant comment on ownership of the silos, if
there are any other similar operations in the area and if there are any hazards associated with this
operation. Commissioner Skistad asked if water service is adequate and asked for clarification
on the amount of discharge. The applicant, Charles Levine, owner, founder and chief operator of
Hemp Acres answered questions raised by commission members regarding the silos, other
similar operations in the area, hazards, and discharge before explaining and showing samples of
the products he will be producing. After questions from commissioners Chairman Weick
opened the public hearing. No one spoke and the public hearing was closed.
Reeder moved, Randall seconded that the Planning Commission approve the Conditional
Use Permit to allow Hemp Acres to process food products from hemp seeds and allow the
construction of six 35-foot tall silos based on the plans prepared by Phillip D. Johnson,
Architect, dated April 4, 2020, subject to the following conditions:
Planning Commission Summary – July 7, 2020
2
Building:
1) A building permit will be required for unit improvements, silo installation, and unit
remodeling.
Engineering:
1) If an intensification or increase in use or an expansion is requested for the site, a traffic
analysis will be required to determine the volume of traffic the new site will generate.
2) Any future intensification of the site usage shall investigate the use of the driveway
access to Audubon Road.
Natural Resources:
1) The applicant shall work with city staff to finalize a planting plan.
2) The applicant shall incorporate a landscape buffer along the north side of the building,
which includes Autumn Blaze maple, Siouxland poplar, Black Hills spruce and Amur
maples.
3) The front planting areas shall have wood mulch as a ground cover.
4) All proposed parking lot landscape islands and peninsulas shall comply with City Code.
Planning:
1) When the site is redeveloped or the usage intensifies, the existing pickle tanks shall be
removed from the property unless they are used as part of the building tenant operation.
Water Resources:
1) Updated plans illustrating the total land disturbance activities associated with all site
improvements shall be submitted for review and approval by the city.
And adoption of the Findings of Fact and Recommendation.
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
PUBLIC HEARING:
CONSIDER A REQUEST FOR A SETBACK VARIANCE AT 7701 FRONTIER TRAIL.
MacKenzie Walters presented the staff report on this item. Commissioner Noyes asked about
the level of difficulty in changing the width of the eaves. The applicant, Dan Burke, 225 West
77th Street explained how he would like to have a one foot overhang on the porch to match the
rest of the house that was built in 1896. Chairman Weick opened the public hearing.
Planning Commission Summary – July 7, 2020
3
MacKenzie Walters summarized an email received from Jack and Paula Atkins in favor of this
variance request. Chairman Weick closed the public hearing.
Noyes moved, Von Oven seconded that the Chanhassen Board of Appeals and Adjustments
approve a 40 foot front setback variance for the construction of an open porch subject to
the conditions of approval as amended and adopts the attached Findings of Fact and
Decisions. All voted in favor and the motion carried unanimously with a vote of 6 to 0.
PUBLIC HEARING:
CONSIDER AN AMENDMENT TO THE CHAPARRAL PLANNED UNIT
DEVELOPMENT (PUD) ORDINANCE TO CORRECT A TYPOGRAPHICAL ERROR.
Bob Generous presented the staff report on this item. Chairman Weick called the public hearing
to order. No one spoke and the public hearing was closed.
Von Oven moved, Randall seconded that the Chanhassen Planning Commission
recommends City Council approve the amendment to the Chaparral Planned Unit
Development-Residential zoning to correct the internal inconsistency and adopts the
Findings of Fact and Recommendation. All voted in favor and the motion carried
unanimously with a vote of 6 to 0.
APPROVAL OF MINUTES: Commissioner Skistad noted the verbatim and summary
Minutes of the Planning Commission meeting dated June 16, 2020 as presented.
ADMINISTRATIVE PRESENTATIONS. Bob Generous notified the commission members
that the next two Planning Commission meetings have been cancelled due to no applications.
Reeder moved to adjourn the meeting. All voted in favor and the motion carried
unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at
8:20 p.m.
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
JULY 7, 2020
Chairman Weick called the meeting to order at 7:15 p.m.
MEMBERS PRESENT: Steven Weick, Mark Randall, Doug Reeder, Laura Skistad, Eric
Noyes, and Mark Von Oven
MEMBERS ABSENT: Michael McGonagill
STAFF PRESENT: Bob Generous, Senior Planner; MacKenzie Walters, Associate Planner;
Erik Henricksen, Project Engineer; Richard Rice, IT Manager; Matt Kerr, IT Support Specialist;
and Jean Steckling, Senior Admin Support
PUBLIC PRESENT:
Phil Johnson 9116 34th Avenue, New Hope
Dan Burke 225 West 77th Street
Charles Levine 8420 County Road 10E
Weick: Thank you for obliging us with that. As you have noticed this is a little different
meeting format for us. We’ve done it for the past couple of meetings but please be patient as we
work through any audio or video difficulties this evening. Again I would remind all
commissioners please don’t hold any chats, discussions or text messages on the side through the
Zoom application. All of our discussions need to be public and on the record. Tonight we have
3 public hearing items on the agenda. Staff will begin with the presentation of the item. At that
time we will have time for comments or questions from the Planning Commission. Then the
applicant will be able to make a presentation. After the applicant makes a presentation we can
ask questions of the applicant or get clarifications on the project directly from them. At that time
we will have a public hearing. In the public hearing we will summarize any emails we’ve
received. For the record anyone here present in the chambers may come up to the podium. State
their name and address for the record and make a comment on the item. And we will also have
the opportunity for telephone calls. The telephone number will be prompted at the bottom of the
screen at the appropriate time. You may call in and make a comment as well if you so desire.
Once everyone has had a chance to be heard through one of those 3 methods we will close the
public hearing. The commission will then again have time for comments and discussion
amongst themselves and then we can take a vote on the item. We’ll do that for all 3 items this
evening.
Chanhassen Planning Commission – July 7, 2020
2
PUBLIC HEARING:
CONSIDER A REQUEST FOR A CONDITIONAL USE PERMIT (CUP) FOR FOOD
PROCESSING AND OUTDOOR STORAE FOR SIX SILOS ON PROPERTY LOCATED
AT 2100 STOUGHTON AVENUE (HEMP ACRES).
Weick: The first item on our agenda is item number 2020-09 and will be in front of City Council
on July 27th. It is a request for a conditional use permit for food processing and outdoor storage
located at 2100 Stoughton Avenue and the name is Hemp Acres. And is that Mr. Generous, yes.
We’ll turn it over to you Bob.
Generous: Chairman Weick and commissioners. I was hoping that our presentation would come
up on my PC. There we go, thank you. As you stated Planning Case 2020-09 is a conditional
use permit request for food processing operation to process industrial hemp seeds into hemp oil
and protein powders. This, the other part of the conditional use is for the outdoor storage of they
propose to have 6 silos on the back of the building and so we wanted to address that upfront so
people know that that would be coming. The applicant is Hemp Acres, LLC. The owner is
Capstone Investors LLC. As you stated the public hearing is tonight and it goes to City Council
on the 27th. The property is located at 2100 Stoughton Avenue. It’s surrounded on 3 sides by the
city of Chaska. However it is in the city of Chanhassen. In 1958 Gedney Pickles consolidated
their pickle operation at this site. Since then they were in continuous operation until 2019. Then
they shut down their operation and the building has been vacant until earlier this year and then
we have the easterly tenant moved in on approximately 40,000 square feet and they store Bradley
Army vehicles in that building and then this is the westerly 50,000 square feet and they’re going
to create the Hemp Acres processing facility. The legal description is quite convoluted and it
includes land down on the Minnesota River valley. If you look at the, oh I should have. These
sites used to be ponds for the treatment of the brine from the pickle operation so all the
manufacturing waste or water were sent down there for treatment. The City of Chaska provides
some treatment for the office portion of the building and so there is limited capacity that they
provided. The applicant and the property owner need to contact the City of Chaska regarding all
that and we’ve had Hemp Acres has had their SAC determination through the Met Council and
they owe approximately one SAC unit which will be paid to the City of Chanhassen and then we
will forward it to Chaska so. Again the request is for a conditional use permit for food
processing and outside storage with the six silos on the westerly 50,000 square feet of the
building. The River Valley Business Center is approximately 180,000 square foot building.
This would be the second unit that’s occupied. There are approximately 90,000 square feet in
the middle two additional units that would, would be able to be occupied for office industrial
warehouse uses. However the limitation on those uses would be the ability of sanitary sewer
services. The site does have it’s own well so that’s where all their water comes from. There is a
potential if Chaska does not have sufficient capacity that they could create an onsite subsurface
treatment system and that would be determined as future development comes in place. The
property is zoned, is guided for office industrial uses in the City’s 2040 Comprehensive Plan.
It’s zoned industrial office park and food processing and outside storage are conditional uses in
the IOP district. Basically the 50,000 square foot unit is on the west end. Previously there was
Chanhassen Planning Commission – July 7, 2020
3
an open covered dock area that has been removed from the site so it’s no longer there. In the
future they’re looking at providing a parking opportunities on the west side of the building.
When they propose to do that we will require that they come in with the plan and show us how
they’re going to comply with city ordinance for landscaping and parking stall depth and drive
aisle width. Access to the site is off of Stoughton Avenue. There’s a chain link fence that has an
opening gate that they’ll come in through. The south portion of the building would be for
sending out their, what they’re manufacturing. The north side and the silos would be on the
northwest corner of the building and that’s where they’ll bring the raw hemp seed, industrial
hemp seed into the property. I’ll have the applicant give you more discussion on their operation
when they come for their presentation. Again this easterly run is where the armor vehicles are
stored and then these two units are vacant right now. And this is a schematic aerial view.
They’re proposing some changes to the entrance here to put in the handicap ramp and the
addition of the silos on the northwest corner of the building. Their operation would be, the seeds
would come in from the northwest corner and go through their conveyance system to the
different processing operation. Lots of storage and warehouse in here. Here’s a distribution area
that the trucks would take the stuff out. They have a small office portion of the development.
We have calculated to see that they comply with city ordinance for parking and they have more
than they need for this operation even if it was full capacity. And then Erik is going to discuss
the site access, the road system and a little bit on the utilities so he’s on Zoom.
Henricksen: Yeah, thanks Bob. Mr. Chair and commissioners, good to see everybody again.
Just want to ask everybody hear me okay? This is a new laptop so I just want to make sure I’m
coming in fine. Okay, good. So the review of this conditional use permit was unique in the
city’s engineering and public works departments due to the site’s location and the surrounding
public facilities. As Bob mentioned the site sewer is serviced by the City of Chaska. Water is
had from a private well and there is no Chanhassen right-of-way abutting the property. As seen
from this slide, the site’s primary access is on Chaska’s portion of Stoughton Avenue even
though Chanhassen’s city limits encompass the site. The only right-of-way, the immediate area
that is the City’s is a short section of Stoughton. It’s highlighted there in purple. And that
section connects to Chaska’s section of Stoughton which then connects Carver County’s Flying
Cloud Drive so it’s kind of a pass through right-of-way there. With that in essence there are no
direct Chanhassen public services that the site utilizes even though it is fully within the city limit.
With this unique situation engineering and public works staff reviewed the conditional use
permit based mainly on the intent of Section 20-232 regarding transportation and traffic
requirements of conditional use permits. This section essentially limits conditional uses that will
create excessive traffic. Based on the proposed use the site does not appear to meet the threshold
of excessive. If the site, if the site’s used as either 100 or more vehicle trip ends in any one hour
or 750 trips per day a traffic impact study or some traffic analysis will need to be performed to
further assess the impacts of the surrounding road network and to determine if the site was
generating excessive traffic. As it is the judgment of staff and based on the proposed use there
will not be nearly that amount of vehicular traffic. Staff has recommended that the CUP be
conditioned that if an intensification of use of the site or expansion of the site is ever proposed
then the applicant would be or should be required to provide such a traffic study. This is also in
Chanhassen Planning Commission – July 7, 2020
4
align with the County’s review memo provided in your packet. Short and sweet but with that I
will turn it back over to Bob.
Generous: The one other thing about utility accessibility is the City did in 2015 look at a
potential for City of Chanhassen providing services and the study determined that it would be
feasible for the City to do it. However this is at the end of the line and it would take at least 3 lift
stations to make this work so the timing on this operation is indeterminate right now but just to
know that the City does have a potential as this is, if in the future to serve this with city services.
Additionally as part of that look at, we’re looking at the potential for extending Engel Boulevard
down to the northeast corner of this site to service this whole area. The utility extension would
serve all the properties in Chanhassen, not just this one so there are other properties to the east
that could connect to it and that as part of the 2015 study we did up guide several of the parcels
in the area so they could develop at a more intensive and suburban type use so. With that staff is
recommending approval of the conditional use permits for the food processing operation with
outside storage of the six silos subject to the conditions of approval in the staff report and
adoption of the Findings of Fact and Recommendations. With that I’d be happy to answer any
questions.
Weick: Thank you Mr. Generous. That was a good presentation. I have one quick question and
then I’ll turn it over to the planning commissioners. Do you know the even relative height of the
existing building that’s there? Even if it’s an estimate.
Generous: I believe it is approximately 30 feet.
Weick: Oh it is. Okay. So these silos are going to be roughly the same.
Generous: Yeah a little bit higher.
Weick: Okay.
Generous: That one elevation sort of showed you the relative appearance of the units.
Weick: Okay, that’s all I had. I will, I’ll just let our planning commissioners jump in right now
if you do have questions for city staff.
Reeder: Mr. Chairman?
Weick: Yes, thank you.
Reeder: Are these, who will own these tanks that we’re going to build?
Generous: The applicant.
Chanhassen Planning Commission – July 7, 2020
5
Reeder: The applicant but do they own the, are they buying the land?
Generous: No they’re leasing it is my understanding.
Reeder: So they’ll lease the building or…something that they’re leasing.
Generous: Yes and they.
Reeder: If they can maybe talk about that a little bit in their presentation.
Weick: Other questions for staff?
Reeder: All of this variances for outdoor storage is there any outdoor storage allowed? Over
this one?
Generous: That’s not part of their request. If they were to do additional storage they would have
to come in for a separate conditional use permit.
Reeder: Okay so just the tanks.
Generous: Just the tanks and then of course their semi trailers will be on site but that’s part of
their normal operation.
Reeder: And if they could cover in their presentation whether there is any kind of an operation
like this anywhere else. Just give me…
Weick: Thank you Commissioner Reeder. Other comments for staff? Questions?
Reeder: I guess I’ve got one more Mr. Chairman.
Weick: Yeah please. Absolutely.
Generous: The Fire Marshal has been intermittently involved with this so they’re looking at,
they’ve already submitted the building permit application so we could get that review going and
the Fire Marshal’s involved with that and the building official so and we’ve also had
communications with the City of Chaska so.
Reeder: Okay maybe they could cover that in their presentation too. Whether there’s any hazard
to this operation. I’m really done now.
Weick: Alright, fair enough. Any other questions for city staff from the Planning
Commissioners?
Chanhassen Planning Commission – July 7, 2020
6
Skistad: I guess I have a question.
Weick: Yeah, sure.
Skistad: Bob how do the wells work? I mean how much water does a well service? I mean I’m
assuming it’s, it served Gedney so it probably will be more than adequate.
Generous: I believe yes it’s more than adequate. They will not use as much water as the Gedney
operation did so. The exact numbers I’d have to ask the building officials.
Skistad: And then the holding pond would hold the 250 gallons of discharge? I read somewhere
the process discharge was 250 gallons per day. Maybe that’s a question for.
Generous: That would be for the applicant. Because they didn’t have any discharge from the
manufacturing of the Gedney site but they’re also receiving less sewage to this operation so
that’s part of the discussion they need to have with the City of Chaska.
Skistad: Chaska, okay.
Generous: Because their questions are where is it coming from? What are the connections and.
Skistad: Okay.
Generous: Which we don’t have, there’s no data like that available in our file so, because
everything’s been done through them. Since 1963 they’ve had this agreement in place so.
Skistad: Okay.
Weick: Thank you Commissioner Skistad. We are open for other comments or questions for
city staff at this time. And hearing none at this time I will invite the applicant to come forward.
I will summarize, I’m sure you cover some of this in your presentation but I captured four kind
of questions. One was is there anything similar in the area. Any type of similar operation.
Could you clarify the silos that are being built on leased land. Is there any significant hazard to
the operation? And then is there discharge and if so what is the gallon per day and where does
that go.
Charles Levine: Thanks for having me. My name’s Charles Levine, owner of Hemp Acres.
Founder and Chief Operator. So we’re currently located in Waconia on our farm operating a
1,600 square foot facility. So to answer the question about the bins, they are pre-assembled.
Meridian Bins is what we’d most likely be using but they’re steel, smooth wall hopper bins that
come on a semi trailer and erected in place so it’s not something that’s built. We can physically
take them on and off the site. And of other operations, I’m the only one in Minnesota for sure.
There’s one operation in Carrington, North Dakota that specializes in flax seed oil that has now
Chanhassen Planning Commission – July 7, 2020
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started doing hemp but this is a brand new crop. Brand new industry and yeah I’m the first one
to stick my neck out I guess.
Weick: Fair enough.
Charles Levine: And sorry was.
Weick: Hazards and the.
Charles Levine: Oh the only thing would be the milling of the hemp cake which is what we turn
into protein powder and that’s all closed controlled systems with dust collectors so.
Weick: Okay.
Charles Levine: Yeah they’re all enclosed.
Weick: And is there any type of water discharge as a result of the operation?
Charles Levine: No this is all dry processing so the only use of water is for sanitation, cleaning
of the equipment after we’re done using it so our water usage is quite minimal especially
compared to what Gedney was doing. I think they were going through like a million gallons a
week. Something like that.
Weick: Okay. And then just anything you want to tell us about the operation and just kind of
what you’re doing and.
Charles Levine: Yeah so I brought a few samples. So this is hemp seed. You guys are
welcomed to take a look at it but basically the industrial hemp plant is produces one of the most
nutritious grains on the planet and through our process we take, it’s a very high oil content seed
so we use a cold screw press. Use as really low temperatures to preserve all of the omegas in the
oil and we take that through filtering and refining and then we bottle up our own retail, 12 foot
ounce bottles all the way up to 55 gallon drums and 250 gallon totes and hopefully tankers as we
expand. And so it has a really wide diverse range of applications. Everything from industrial
lubricants to like nutripheuticals, cosmetics, salad dressings, hair products so that’s the oil. And
then the cake is what is the by product of when you squeeze the oil from the seed which is rich in
protein and fiber and so we take that, really similar to like a soy bean operation where we take
that. Mill it. Pulverize it. Sift it and then we grade out certain different levels of protein which
are food grade proteins that vegans, vegetarian plant based options. It’s like whey protein but all
from seed. And then there’s also the de-hulling of the seed where you’re breaking off the outer
shell which is the inner heart. That can go straight into bags. You can also take that and make
milk out of it too. And you can take the whole seed and roast it. Add different flavors just like
sunflower seeds so these are all the applications that we would be using with the hemp grain and
contracting to start we’ll be doing 5,000 to 10,000 acres of local growers in the area to grow
Chanhassen Planning Commission – July 7, 2020
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industrial grain for us and bring it to us. Process and turn it into food and all sorts of different
applications.
Weick: Awesome. Can you, are you able to take some questions? I assume there might be
some from the commission. I will kick it off and I’ll give people a chance to maybe collect their
thoughts with a couple of questions, and I think you answered this but are you farming anywhere
or no?
Charles Levine: Yes.
Weick: You are?
Charles Levine: On our farm in Waconia.
Weick: Okay.
Charles Levine: We’ve set up, I’ve been growing since 2016 and I first got into this learning
how to properly grow it and process it so we do, we also do CBD production on the farm and all
of our cannabinoid production will stay on the farm. The grain side of the operations will be
leaving the farm.
Weick: And then you’ll also contract with other farmers?
Charles Levine: Yes, yep. Yeah I won’t be supplying the grain for our process.
Weick: Oh okay.
Charles Levine: We’re looking to contract with a number of different farmers.
Weick: Okay, got it. So that answers a couple questions there. And then do you do like aerate
or, and I’m thinking more from like anything motorized like drying or aeration within your silos
in order to keep that seed from mildewing or anything?
Charles Levine: No, so that’s all done on the farm.
Weick: Okay.
Charles Levine: I would treat it just like any other commodity.
Weick: Okay.
Charles Levine: A farmer would harvest it. Put it in their bin. Dry it down to 9 percent moisture
so we only accept grain at 9 percent.
Chanhassen Planning Commission – July 7, 2020
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Weick: Okay.
Charles Levine: And then at that it’s stable. We don’t have to do any further drying and the rate
at which we’re processing, we’re emptying one bin. Filling another bin. Emptying that bin and
processing it so it never, it’s very rare that it’s sitting there stagnant.
Weick: Okay, perfect. With that maybe I’ve given a chance for the commissioners to collect
their thoughts and we’ll certainly open it up for questions at this time. Just go ahead and jump
in if you have a question.
Skistad: My question originally was on odors. Some of the staff mentioned that they did travel
to look at the facilities and that that sounds like with only 9 percent moisture in there that really
isn’t going to be an issue.
Charles Levine: No. The odor portion of the process would come from like CBD production
which is very similar to marijuana so that skunky aroma is really prevalent in those types of
biomass processes but with the grain it’s really there’s no scent. No odor. No taste really. It’s a
very bland product. You can smell that bag. It doesn’t really smell like anything.
Skistad: Yeah. Thank you for bringing the samples in.
Reeder: Mr. Chairman?
Weick: Yes.
Reeder: Is there a by product? Is everything you, is there anything left over after you…
Charles Levine: Everything is used. Nothing goes to waste.
Reeder: So there’s no?
Charles Levine: No, in fact there.
Reeder: Anything going to the dump.
Charles Levine: No, no. In fact if the cake, if we can’t turn all of it into protein powder it’s an
incredible source for livestock feed so any excess would be going to feed lots, yeah.
Reeder: That’s pretty nice to be able to use it for other things.
Chanhassen Planning Commission – July 7, 2020
10
Charles Levine: The only waste from the process is the filter aid which are minerals that we add
to the oil to do the filtering and even that has been shown to have re-uses and applications either
as like a fertilizer or feed.
Reeder: And if you couldn’t find a place for that what would you do with it?
Charles Levine: I would haul it to my farm and spread it on my field. As fertilizer. But mostly
it’s, everything has an end use.
Reeder: I did have a question earlier. Was there any other outside storage that you’ll need?
You’re not asking for anything.
Charles Levine: No. No not at this time. Just grain bins.
Reeder: Okay. Maybe a question for staff. If we did have an odor problem how do we deal
with that?
Generous: If we discovered an odor problem we would work with the manufacturer to address
that either through a filtration system, whatever. That’s where that, what our CUP is talking
about. What are their plans for mitigating any odors in there so. And again we don’t anticipate
that this processing would create anything that we would need to address.
Reeder: It’s got to be better than pickles.
Generous: Definitely.
Weick: Thank you Commissioner Reeder. Any other questions for our applicant from any other
commissioners in the Zoom meeting at this time?
Von Oven: Commissioner Von Oven here. If we’re going to cover sight through the height of
the silos and odor through the comparison to pickles we should probably cover sound so can you
just make some comments on whether or not we would expect any greater noise in the area for
the people that are living around? Is it all self contained within the building or is it literally just
the sound of trucks coming in and out bringing hemp seed?
Charles Levine: Yeah so the loudest piece of equipment would be our air handlers which would
sit out by the bins and I provided Bob with noise data sheet from our equipment manufacturer.
It’s about 90 decibels. We can enclose that in a little hut basically. Many farms do that. They
have air handlers on their farm and they just build a shed around to, it will cut the sound down by
half at least. So we can do that. We’ll probably do it anyway for our own peace of mind.
Generous: That’s the information I found out too based on what they provided. They meet
OSHA requirements but if they can cut it down and…says that I calculated that the noise level at
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11
the property line should be about 66 decibels which is conversational so. Well right next to the
equipment it would be about 85 to 90 decibels. That’s still within the guidelines so.
Charles Levine: It’s a loud electric motor. A 75 horsepower motor so it draws some power but
again very easily contained.
Von Oven: Great, thank you.
Weick: Thanks Commissioner Von Oven. Any other questions for our applicant at this time?
Thank you everyone and hearing no questions, thank you for obliging us with, teaching us a little
bit about your operation and what you’re going to do on the property. I think it’s a neat business
so thank you.
Charles Levine: Thank you.
Weick: And thank you for showing us the samples as well. For those of you that weren’t in the
room there’s samples of the cake and the seed and some of the oil final products that are sold.
With that we will open the public hearing portion of tonight’s item. I don’t believe we received
any email correspondence on this item.
Generous: No.
Weick: No. Anyone present in the chambers who would like to come forward and make a
comment is free to do so at this time.
Generous: We didn’t even receive a phone call on this one except for the City of Chaska.
Weick: Okay fair enough. Seeing nobody come forward and having nobody on the phone lines,
in front of you there Mr. Generous? Okay. I will close the public hearing portion of tonight’s
item and open it for commissioner discussion. Comments. Motions. I will open the floor.
While you might be collecting your thoughts I guess I will say that again that you know based on
that this processing really has no, you know no leftovers to it really. They’re using everything
that they can. A great opportunity I think. You know I don’t know a whole lot about the
business but it certainly sounds like a strong business plan and certainly a market that is growing.
I mean I think it’s nice to have someone using that location. That old location for a new purpose.
And you know all the questions were answered. I think we talked about, potentially I was,
Commissioner Von Oven I was also thinking when I was talking about like aeration or drying of
those outside silos I was thinking like will there have to be motors or noise or things running so
it doesn’t sound like that’s going to be an issue for us. So it certainly checks a lot of boxes for
me. Other comments from commissioners?
Reeder: Mr. Chair I do have one more question which I forgot to ask. Is Minnesota a great place
to grow this stuff? I mean do you think you’ll have an ample supply?
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Charles Levine: Absolutely. So little history of hemp. There was the largest hemp processing
facility in the world was located in Hutchinson and if you talk to any old timers around here
they’ll say oh yeah my dad grew hemp for the war. And you know back then there was,
cannabis has a really interesting history but specifically for the war they re-legalized it.
Subsidized it heavily and Hutchinson was the largest facility. It was called War Hemp Industries
and farmers all across the state grew it and brought their hemp there and to another couple hemp
mills in the state but now it’s 3M’s facility in Hutchinson. And so yeah I mean the history of
hemp, the Declaration is written on hemp paper. The old 10 dollar bills that showed hemp.
Yeah there’s a lot of history and it grows really well. Invite you to my farm. You can see how
well it grows so yeah. Oh and one other thing I’d like to mention too. The stalks, that’s what
you hear hemp is good for rope but that’s where it comes from is from the stalks and we have
anticipations of later down the road to be developing processes for the fiber stalks to turn into
batteries, concrete, plastics and composites. You can make batteries that are 20 percent more
efficient than with the mien with hemp fiber. So it’s a totally different way of looking at
agricultural crops. We can be growing batteries and houses and plastic so.
Weick: That’s really cool, thank you. Thank you Commissioner Reeder. Other comments from
you?
Reeder: I’m done.
Weick: Any other discussion for the meeting or I can certainly entertain a motion.
Reeder: Mr. Chairman I would move that the Chanhassen Planning Commission recommends
the City Council approve the Conditional Use Permit for food processing operation with outdoor
storage for six 35 foot silos subject to the conditions of approval and adopts the Findings of Fact
and Recommendation.
Weick: Thank you Commissioner Reeder. We have a valid motion. Do we have a second?
Randall: Second.
Weick: We have a second from Commissioner Randall. Before we vote any final comments on
the item? Hearing none we’ll go ahead and have a roll call vote. I’ll call your name and indicate
either aye or nay.
Reeder moved, Randall seconded that the Planning Commission approve the Conditional
Use Permit to allow Hemp Acres to process food products from hemp seeds and allow the
construction of six 35-foot tall silos based on the plans prepared by Phillip D. Johnson,
Architect, dated April 4, 2020, subject to the following conditions:
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Building:
1) A building permit will be required for unit improvements, silo installation, and unit
remodeling.
Engineering:
1) If an intensification or increase in use or an expansion is requested for the site, a traffic
analysis will be required to determine the volume of traffic the new site will generate.
2) Any future intensification of the site usage shall investigate the use of the driveway
access to Audubon Road.
Natural Resources:
1) The applicant shall work with city staff to finalize a planting plan.
2) The applicant shall incorporate a landscape buffer along the north side of the building,
which includes Autumn Blaze maple, Siouxland poplar, Black Hills spruce and Amur
maples.
3) The front planting areas shall have wood mulch as a ground cover.
4) All proposed parking lot landscape islands and peninsulas shall comply with City Code.
Planning:
1) When the site is redeveloped or the usage intensifies, the existing pickle tanks shall be
removed from the property unless they are used as part of the building tenant operation.
Water Resources:
1) Updated plans illustrating the total land disturbance activities associated with all site
improvements shall be submitted for review and approval by the city.
And adoption of the Findings of Fact and Recommendation.
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
Weick: That motion carries unanimously 6-0. And we with that, thank you again to everybody
for presentation. Staff as well as the applicant and good questions on behalf of the
commissioners. I’m looking forward to seeing that business prosper for Chanhassen.
PUBLIC HEARING:
CONSIDER A REQUEST FOR A SETBACK VARIANCE AT 7701 FRONTIER TRAIL.
Weick: MacKenzie.
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Walters: And just to note this item if appealed would appear on the July 27th City Council
meeting. As mentioned this is a variance to construct an open porch with a zero foot lot line
setback at 7701 Frontier Trail. So this is located in the oldest part of the city. It’s zoned
Residential Single Family. The lot in question is a corner lot. Modern zoning standards would
require a 15,000 square foot lot, 30 foot setbacks from both street frontage, 10 foot side yard
setbacks for the non-street lot lines and limited to 25 percent lot cover. The parcel in question is
just under 10,000 square feet. Has about 16 percent lot cover. It has a non-conforming zero foot
front yard setbacks along both the north and the west lot lines. Portion of the home and eaves
encroach into the city right-of-way. The detached garage has a non-conforming 4 ½ foot front
yard setback but it does appear to meet the other aspects of the city zoning code. So the
applicant is proposing to reorient the main entrance of the house which currently exits directly
into the right-of-way. They are proposing to shift it south and then construct an 8 by 25 ½ foot
open porch to maintain, which would maintain the home’s existing setback along the lot line.
The moved reoriented entryway will increase safety. The porch will provide protection from
elements and improve the façade of the home. The setback they’re requesting they believe is
necessitated by the existing placement of the home on the lot. The porch being further back from
the intersection will not in any way negatively impact sight lines. Because it is open style it’s
not expected to significantly increase the visual mass of the home. The porch has been designed
to be architecturally compatible with the existing structure. Staff looked over the area. We
noted that of 6 houses along the two block stretch of Frontier Road 4 have zero foot setbacks.
Again this is one of the oldest parts of the city. Stuff was built where it was built. Staff agrees
that reorienting the entrance will improve the property. We believe the existing placement of the
home justifies the requested setback and is reasonable relief for a non-conforming property.
Staff is concerned about allowing the porches eaves to encroach 4 feet into the right-of-way.
Several of the neighborhoods throughout the city that also have homes built right up to lot lines
where road right-of-ways are much smaller. Much more constricted and staff is concerned about
establishing that precedent of allowing encroachments into the public right-of-way. Engineering
staff has noted that in the future they will be conducting a street project in this area and they are
eager to minimize any encumbrances with the right-of-way. That being said staff is
recommending approval of the requested variance with the condition that the porch be
redesigned so the eaves do not encroach into the right-of-way. And I’d be happy to take any
questions at this time. I know I went through that pretty quick.
Weick: Nope that’s probably fine. Thank you MacKenzie. I will open it up for our
commissioners. Any questions for MacKenzie regarding this variance?
Noyes: Commissioner Noyes here. Is the redesign of the eaves to satisfy the requirements here?
Is that easily done or is that kind of a difficult or burdensome change that would need to be
made?
Chanhassen Planning Commission – July 7, 2020
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Walters: I would defer that to the applicant. They’d be in a better position to discuss the
architectural implications. Staff’s belief is that it is a viable change but again I think they are the
best party to address that question.
Noyes: Okay thank you.
Walters: Yep.
Reeder: Mr. Chairman?
Weick: Yes sir.
Reeder: Is the overhang just on the end of the porch? Show me where it overhangs.
Walters: Yep so if you look at this picture right here, the lot line would go.
Reeder: We don’t have it.
Walters: Oh could we get the power point up please?
Reeder: There you go.
Walters: If you look at the edge of the house the lot line basically runs parallel with the wall so
the overhang is that kind of 4 foot there. Off the edge of the house that would go into the street.
The existing house has approximately a 2 foot eave that would run you know there that’s not
shown on this drawing. Here’s a good example. Again keep in mind the foundation of the house
is basically paralleling the lot line.
Reeder: So that’s why I thought it was just the end piece that’s going to have to be redesigned.
Walters: That’s the recommendation yes.
Reeder: Right.
Weick: Thank you Commissioner Reeder. Other questions or a need for clarification of
MacKenzie. Okay hearing none thank you MacKenzie. I would invite the applicant if present to
come forward. Just state your name and address for the record and tell us about the project and
certainly if you can address the eaves question that’d be great.
Dan Burke: Sure, that’s the main issue. My name’s Dan Burke. I live at 225 West 77th Street.
Lived there for 36 years and this has been my neighbor. I bought my neighbor’s house when he
moved. And in the neighborhood, I don’t know if any of you know the house but I’m kind of the
hero in the neighborhood at this point for it’s been cleaned up considerably at this point. I get a
Chanhassen Planning Commission – July 7, 2020
16
lot of people walking by and giving me thanks for fixing the neighborhood. And the only thing I
can say about the overhang is, the existing and if you go back to that one picture of the drawing.
Or not of the drawing, of the rendition there. The overhangs on the existing house are about a
foot. Not two feet. About a one foot overhang and I would happily reduce the overhang from 4
feet but I’ve requested I make it down to the existing overhangs of the above part because that
would allow me to put a kind of a gable end on the end of that porch versus the hip roof design
that it has now and that really I think would fit in with the other overhangs and the other lines of
the house. And other than that I really, the house was built in 1896. I think it’s the second oldest
standing house in the city right now. The oldest one I believe is on West 78th Street and it was
built a year earlier. And the third oldest house is about 2 houses down so it’s an old
neighborhood and we have a lot of issues with the old houses and I want to maintain it. I don’t
want to, I mean my alternative would be to just tear it down and I don’t want to do that so, and
having looked at it for the last 36 years I think a porch would genuinely improve the looks of the
house on the south side. And moving the entrance will greatly improve just the appeal of the
house and the safety of walking out onto the main street of, on Frontier Trail so that’s why if you
have any questions I’ll gladly answer them but I would like to have the one foot just to be able to
really match the character of the rest of the house and with that.
Weick: Great, yes. And I think I echo your neighbors in saying thank you as well. You’re
brave.
Dan Burke: Oh you don’t know the least of it. This is the least part of it.
Weick: I can only imagine.
Dan Burke: But I don’t know where you live but so I think you’ve driven by the house once or
twice.
Weick: I run by there.
Dan Burke: Oh okay.
Weick: It’s great back in there it’s fun so.
Dan Burke: Yeah it’s a great run. It’s a great neighborhood.
Weick: Yeah.
Dan Burke: And the neighborhood’s changing with all the other houses and there’s so few that
are left from the original that it’s nice to have somebody crazy enough to try to save one.
Weick: I say brave. Not crazy.
Chanhassen Planning Commission – July 7, 2020
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Dan Burke: …That’s my presentation. I’d just like to have a one foot overhang. Any other
questions I’ll be happy to answer.
Weick: Yeah and certainly would open it up to our commissioners with any questions for the
applicant. Or comments.
Von Oven: Yes so, Commissioner Von Oven here. Just I guess a clarification on that last piece.
I’m not sure how exactly to do this but you know I’m looking at the staff report and on page 6 of
the staff report there’s the rendering that we’ve been using.
Dan Burke: Right.
Von Oven: The proposed and then the existing. Is what you’re saying in the existing picture the
roof line that I’m seeing come out.
Dan Burke: What I would call a shed roof line that’s directly to the house, the main roof along
the whole thing. I would envision that, that part of it coming to the edge of the house and then
at, and then one foot beyond that have a gabled roof like a triangle at the end of that to have a
slight overhang over the stairways coming up and so I can, because that’s now the main entrance
to the house. Give me a little protection for somebody coming up the steps. The basically
triangle gable roof right there right on the very end of that I think would fit in with the
architecture of the other dormers and everything else on the house so. That’s what I’m looking
at doing is moving that little part that’s going up to the house. Moving that all the way to the end
but then the overhang itself only being a one foot overhang which matches the rest of the house
so that’s what I’m looking at doing.
Weick: Got it.
Von Oven: And then as a follow up staff went through their findings. They recommended zero
based on a desire not to have any overhang. Did you come back to staff with exactly what
you’re proposing or is this, would this be the first time they’re hearing that part of the proposal?
Dan Burke: Well yes I did. I came back to them. They were already writing this report and
MacKenzie told me that if I came back to the meeting and asked for this same protrusion over
the lot line that the staff would support that. Now MacKenzie’s here he can argue with me but
that’s what he told me on the phone.
Walters: I will absolutely confirm that. The report had already been published at that juncture.
We did discuss it with the City Engineer and engineering staff. They agreed that given the
existing encroachment, as long as it was kept to existing they were comfortable granting the
encroachment agreement so staff would wholeheartedly support the proposal.
Von Oven: So that’s helpful, thank you so much. That’s all I have for now.
Chanhassen Planning Commission – July 7, 2020
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Weick: Thanks for that clarification Commissioner Von Oven.
Reeder: So Mr. Chairman MacKenzie the overhang on the top of the roof is that a foot too? Is
that what we’re saying that we’ll have it the same?
Walters: Yes that is my intent.
Dan Burke: The overhang on the main roof up above is a foot. So it’s just going to match it.
Looks like it had been there.
Reeder: I think that’s for staff consideration for the future things that we consider we’re
matching existing things that were done, yeah. I’m comfortable with that.
Weick: Other questions for our applicant? All very good so far. Okay hearing none thank you
very much.
Dan Burke: Thank you.
Weick: Again we appreciate what you’re doing in the neighborhood. At this time I will open
the public hearing portion of this item. Anyone present wishing to come forward and provide
comment on this item may do so now. The call in number is on the screen. We’ll keep an eye
on the phone and see if we get a caller and we did receive an email. It was in favor MacKenzie I
believe of this variance.
Walters: I will summarize it while we wait to see if we get any calls. This email is from Paula
and Jack Atkins, 220 West 78th Street, Chanhassen. They support the variance request by Dan
Burke for the house at 7701. They say he’s made great efforts to improve the quality and
attractiveness of the neighborhood’s housing stock. They think the plan upgrades are tasteful
and well thought out and they think these small lots and extraordinary setback requirements in
this area are a hardship in and of themselves.
Weick: Thanks MacKenzie and again that email will be summarized, or included in it’s entirety
in the record as this item moves forward. Things are quiet I believe. Mr. Generous there’s no
calls so with that and seeing no one come forward I will close the public hearing portion of this
item and open it for commissioner discussion and/or a motion. I would just say based on what
I’ve heard so far, I think what we would add to the motion is that we would, or a possible motion
would read that we would allow the applicant to match the existing overhang. I think there’s,
whether it’s a foot or 13 inches or whatever it is. I think in the spirit of this if we so desire the
motion could be to match the existing architecture of the overhang with the porch. It sounds like
that would be acceptable to city staff as well as the applicant.
Chanhassen Planning Commission – July 7, 2020
19
Walters: Staff has directed a sample language where the commission would direct, would
approve it subject to conditions of approval as amended. So maybe to direct staff to so amend it.
We would alter the variance document and that would be able to go forward.
Weick: That’d be even easier. Thank you. But before we jump to that, I don’t want to jump the
gun if there’s any other comments or discussions. If not I certainly would accept a motion.
Noyes: Commissioner Noyes here. I would propose a motion. The Chanhassen Board of
Appeals and Adjustments approve a 40 foot front setback variance for the construction of an
open porch subject to the conditions of approval as amended and adopts the attached Findings of
Fact and Decisions.
Weick: Thank you Commissioner Noyes. We have a valid motion. Do we have a second?
Von Oven: Second.
Weick: We have a second I believe from Commissioner Von Oven.
Von Oven: Correct.
Weick: Yes. Wonderful, thank you and with that we will open for any final comment or
discussion for the record on the item. Hearing none we will have a roll call vote.
Noyes moved, Von Oven seconded that the Chanhassen Board of Appeals and Adjustments
approve a 40 foot front setback variance for the construction of an open porch subject to
the conditions of approval as amended and adopts the attached Findings of Fact and
Decisions. All voted in favor and the motion carried unanimously with a vote of 6 to 0.
Weick: I am also in favor which is a unanimous 6-0 decision in favor of the variance. Thank
you to everyone involved. City staff as well as the applicant. Good luck. And look forward to
seeing your improvements in the neighborhood. Thank you very much. With that we will move
to the third and final item on tonight’s agenda.
PUBLIC HEARING:
CONSIDER AN AMENDMENT TO THE CHAPARRAL PLANNED UNIT
DEVELOPMENT (PUD) ORDINANCE TO CORRECT A TYPOGRAPHICAL ERROR.
Generous: Planning Commissioners, Planning Case 2020-10 is for an amendment to the
Chaparral Planned Unit Development. Tonight’s the public hearing. It goes to City Council on
July 27th. The City’s correcting this. We’ve had discussion with a property owner who would
like to subdivide their land within part of Chaparral. However when you look at the ordinance
we discovered that the intent portion of the ordinance and the permitted uses in the ordinance did
not match and so we’re here to correct that. Chaparral subdivision is located east of Powers
Chanhassen Planning Commission – July 7, 2020
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Boulevard, south of Carver Beach, west of Kerber and Nez Perce. It’s a mixed use development.
It has single family detached housing, twin homes and fourplexes within the development. It’s
zoned planned unit development residential. It’s guided for residential low density and
residential medium density in the 2040 Comprehensive Plan. This property started in the 80’s
and it was approved for development. At the time they approved planned unit developments
through development contracts rather than through zoning ordinances in establishing all the
setbacks and height and coverage requirements. In 2012 the City went through the process of
amending 43 residential planned unit developments to codify them to incorporate all the design
standards that were in there. When we did this we picked up the intent portion which was the
first and second phases had 95 and 74 single family homes but when we codified the permitted
uses they only put the 74 homes from the 2nd Addition. This amendment will correct that. We’ll
make a total of 169 single family homes permitted. Additionally the City approved addendums
in 1988 and 1999 to govern the construction of decks and porches within the development.
However that was not incorporated in the ordinance and so we want to bring that, put it all in one
place so people know exactly what zoning, what the requirements are under their PUD. Those
are the two corrections to the ordinance that we’re proposing. It doesn’t change any other intent
or purposes. Any lot size. All of that would remain the same. We’ve had numerous calls
regarding this ordinance. Once I found out what the correction was they had no issues. There
was a question about existing non-conforming structures out there. Decks didn’t comply with
those, with the addendum. What would happen. The City would treat those as legal non-
conforming and so they would be able to maintain it. We would have all future development
would have to comply if anyone wants to put in a new deck but anything that’s there could stay
and be maintained including taking it out and replacing it with new material so everything would
stay as it is. Again there’s two sections of the ordinance and it’s Permitted Uses B. We strike
out the 74 single family homes and replace that with 169. And then we add the deck
requirements so that’s what we’re proposing. We’re recommending that the Planning
Commission recommend approval of the amendment to the Chaparral Planned Unit
Development zoning to correct the internal inconsistencies and adopt the Findings of Fact and
Recommendation. With that I’d be happy to answer any questions.
Weick: And we’ll go ahead and open it right up to commissioners. Questions for Mr. Generous.
Von Oven: I apologize if I’m sort of just repeating what you just said but just to clarify, by
correcting this it will be as if the error was never made meaning all rules would stay the same.
Anything that’s already happened has happened. Everyone’s good right?
Generous: That’s correct. All the rules would be as it was originally approved so.
Von Oven: Yeah, thank you.
Weick: Great.
Chanhassen Planning Commission – July 7, 2020
21
Reeder: Mr. Chairman I have no problem with this as long as the perpetrators of this drastic
mistake have been…admonished for that.
Weick: We will certainly attempt to do that now that it’s on the record. Any other concerns or
comments or questions? Hearing none and with the City as the applicant, we’ve already heard
from the applicant correct so we will open up the public hearing portion of this item. Anyone
wishing to come forward and comment on this item may do so at this time. We are also
displaying the call in number if you are watching from Zoom or from home. I don’t believe we
had any email comment on this item, although you did mention we had some phone calls but you
summarized that, yeah. I have delayed enough. Seeing no one come forward here in chambers
and with nobody calling in on the telephone I will close the public hearing portion of this item
and open for commissioner comments and/or a motion. If we could put that motion up. There
we go.
Skistad: I guess my only question is we didn’t catch anyone, I mean the decks or with how the
decks are, we wouldn’t expect anyone to have built a different kind of deck so we should be, you
know unless they came in with a variance right?
Generous: Right.
Skistad: Okay.
Weick: Thank you. Any other comments, questions. I would also accept a motion.
Von Oven: I’ll make a motion. The Chanhassen Planning Commission recommends City
Council approve the amendment to the Chaparral Planned Unit Development-Residential zoning
to correct the internal inconsistency and adopts the Findings of Fact and Recommendation.
Weick: Thank you we have a valid. Oops what? We have a valid motion from Commissioner
Von Oven. Do we have a second?
Randall: I’ll second that.
Weick: Sorry for jumping the gun there Commissioner Randall.
Randall: That’s alright.
Weick: We have a motion and a second. Any final comment for the record? And hearing none
we will commence a roll call vote.
Von Oven moved, Randall seconded that the Chanhassen Planning Commission
recommends City Council approve the amendment to the Chaparral Planned Unit
Development-Residential zoning to correct the internal inconsistency and adopts the
Chanhassen Planning Commission – July 7, 2020
22
Findings of Fact and Recommendation. All voted in favor and the motion carried
unanimously with a vote of 6 to 0.
Weick: This item passes unanimously. Six ayes, zero nays. Thank you Mr. Generous. I’m sure
future Planning Commissions will be happy we got this corrected for them. It will solve many
problems. That is our final item this evening.
APPROVAL OF MINUTES: Commissioner Skistad noted the verbatim and summary
Minutes of the Planning Commission meeting dated June 16, 2020 as presented.
ADMINISTRATIVE PRESENTATIONS.
Weick: Any administrative updates?
Generous: We haven’t been sending much to the City Council so I don’t have anything to add. I
do have some bad news. There’s no meeting on the next meeting in July and the first meeting in
August. We didn’t have any applications. We anticipate a couple for the second meeting in
August so, but they still have another week and a half.
Walters: July 17 th I believe.
Generous: Is for submittals.
Weick: Okay.
Generous: We’ll let you know.
Weick: We will stay on notice. Thank you.
Generous: And then if anyone’s going to be gone on the August 18th meeting if they could let us
know early so.
Weick: Okay. We will do that. So check your calendars. We have a little bit of time but let
Kate know if you won’t be able to make August 18th. Any presentations from the
commissioners? Comments. Certainly want to give everyone a chance to be heard. With that I
would accept a motion for adjournment.
Reeder moved to adjourn the meeting. All voted in favor and the motion carried
unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at
8:20 p.m.
Submitted by Kate Aanenson
Community Development Director Prepared by Nann Opheim
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Resolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain Extensions Project No.
2004 Approve Plans & Specifications and Authorize Advertisement for Bids
Section CONSENT AGENDA Item No: D.3.
Prepared By Erik Henricksen, Project Engineer File No: Project No. 202004
PROPOSED MOTION
“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of an
advertisement for bids for the Lake Lucy Road and Powers Boulevard Watermain Extensions Project No. 2004.”
Approval requires a Simple Majority Vote of members present.
SUMMARY
Watermain loops are essential to any robust and healthy water system network. Looping improves reliability by
feeding water from two directions rather than one, which subsequently allows service to continue during an event that
may otherwise cause disruption to water service, such as a watermain break or scheduled maintenance. Looping can
also reduce water quality problems by allowing circulation even at times of low flow which prevents mineral
precipitants from collecting at low points in the pipeline. Additionally, looped systems also permit greater water flow
to an area when there is a fire or other source of high demand.
Two critical areas in need of either a watermain loop or reinstituting a failed watermain loop were identified by staff in
the Lake Lucy Road and Powers Boulevard Watermain Extension Project No. 2004.
BACKGROUND
Lake Lucy Road Watermain Extension (Base Bid)
Within the city's high pressure zone there is a large service area located between Galpin Boulevard and Powers
Boulevard, north of Lake Lucy Road, that is fed by a single feed point and is not currently looped (see image below).
Watermain within the single feed point area has experienced multiple breaks which has escalated the need for a
secondary feed point to loop the system to alleviate possible issues.While the system could be back fed with the low
pressure zone in an emergency situation and during watermain repairs, it creates adverse pressure scenarios for users
in these areas, and in a worse case scenario adverse fire flow conditions.
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectResolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain Extensions Project No.2004 Approve Plans & Specifications and Authorize Advertisement for BidsSectionCONSENT AGENDA Item No: D.3.Prepared By Erik Henricksen, Project Engineer File No: Project No. 202004PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the Lake Lucy Road and Powers Boulevard Watermain Extensions Project No. 2004.”Approval requires a Simple Majority Vote of members present.SUMMARYWatermain loops are essential to any robust and healthy water system network. Looping improves reliability byfeeding water from two directions rather than one, which subsequently allows service to continue during an event thatmay otherwise cause disruption to water service, such as a watermain break or scheduled maintenance. Looping canalso reduce water quality problems by allowing circulation even at times of low flow which prevents mineralprecipitants from collecting at low points in the pipeline. Additionally, looped systems also permit greater water flowto an area when there is a fire or other source of high demand.Two critical areas in need of either a watermain loop or reinstituting a failed watermain loop were identified by staff inthe Lake Lucy Road and Powers Boulevard Watermain Extension Project No. 2004.BACKGROUNDLake Lucy Road Watermain Extension (Base Bid)Within the city's high pressure zone there is a large service area located between Galpin Boulevard and PowersBoulevard, north of Lake Lucy Road, that is fed by a single feed point and is not currently looped (see image below). Watermain within the single feed point area has experienced multiple breaks which has escalated the need for asecondary feed point to loop the system to alleviate possible issues.While the system could be back fed with the lowpressure zone in an emergency situation and during watermain repairs, it creates adverse pressure scenarios for users
in these areas, and in a worse case scenario adverse fire flow conditions.
Due to the critical need to loop the high pressure zone in this area, staff designed a watermain alignment that utilizes
existing unimproved public rightofway. The new alignment will create the much needed looped water system in the
area which will ensure better serviceability, reliability, and water quality to users.
Powers Boulevard Watermain Extension (Bid Alt)
An existing 8" CIP watermain installed in 1971 and abutting Powers Boulevard has experienced a series of breaks.
The breaks occurred within the area of a retaining wall that supports a public trail on the east side of Powers
Boulevard. As this retaining wall has geogrid reinforcement located above the watermain, staff determined that the
watermain coupled with its location makes it essentially unmaintainable and the watermain should be relocated. In the
fall of 2018 the city's utility department installed a plug north of the retaining wall and closed the valve to the south in
order to isolate the failing section of watermain (see image below). This has eliminated the loop for this section of the
city's water system while it is temporarily being back fed further to the north.
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectResolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain Extensions Project No.2004 Approve Plans & Specifications and Authorize Advertisement for BidsSectionCONSENT AGENDA Item No: D.3.Prepared By Erik Henricksen, Project Engineer File No: Project No. 202004PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the Lake Lucy Road and Powers Boulevard Watermain Extensions Project No. 2004.”Approval requires a Simple Majority Vote of members present.SUMMARYWatermain loops are essential to any robust and healthy water system network. Looping improves reliability byfeeding water from two directions rather than one, which subsequently allows service to continue during an event thatmay otherwise cause disruption to water service, such as a watermain break or scheduled maintenance. Looping canalso reduce water quality problems by allowing circulation even at times of low flow which prevents mineralprecipitants from collecting at low points in the pipeline. Additionally, looped systems also permit greater water flowto an area when there is a fire or other source of high demand.Two critical areas in need of either a watermain loop or reinstituting a failed watermain loop were identified by staff inthe Lake Lucy Road and Powers Boulevard Watermain Extension Project No. 2004.BACKGROUNDLake Lucy Road Watermain Extension (Base Bid)Within the city's high pressure zone there is a large service area located between Galpin Boulevard and PowersBoulevard, north of Lake Lucy Road, that is fed by a single feed point and is not currently looped (see image below). Watermain within the single feed point area has experienced multiple breaks which has escalated the need for asecondary feed point to loop the system to alleviate possible issues.While the system could be back fed with the lowpressure zone in an emergency situation and during watermain repairs, it creates adverse pressure scenarios for usersin these areas, and in a worse case scenario adverse fire flow conditions.Due to the critical need to loop the high pressure zone in this area, staff designed a watermain alignment that utilizesexisting unimproved public rightofway. The new alignment will create the much needed looped water system in thearea which will ensure better serviceability, reliability, and water quality to users.Powers Boulevard Watermain Extension (Bid Alt)An existing 8" CIP watermain installed in 1971 and abutting Powers Boulevard has experienced a series of breaks. The breaks occurred within the area of a retaining wall that supports a public trail on the east side of PowersBoulevard. As this retaining wall has geogrid reinforcement located above the watermain, staff determined that thewatermain coupled with its location makes it essentially unmaintainable and the watermain should be relocated. In thefall of 2018 the city's utility department installed a plug north of the retaining wall and closed the valve to the south inorder to isolate the failing section of watermain (see image below). This has eliminated the loop for this section of the
city's water system while it is temporarily being back fed further to the north.
Working with Carver County, staff designed a new watermain alignment on the west side of Powers Boulevard ensuring
minimum impact to the County's rightofway. The new alignment will also facilitate longterm maintenance along
with reinstituting the looped water system in the area which will ensure better serviceability and water quality to users.
Both project areas will be built in accordance with the city's 2020 Standard Specifications and Detail Plates and will
secure all appropriate permits from regulatory agencies including Carver County and the Minnesota Department of
Health. Construction plans and specifications are attached for reference while both are undergoing quality assurance
and quality control reviews.
DISCUSSION
Funding
The project is intended to be funded from the City utility funds, and is in the City's 2020 CIP with a budget of
$510,000. The estimated project costs* based on the engineer's estimates for both projects are as follows:
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectResolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain Extensions Project No.2004 Approve Plans & Specifications and Authorize Advertisement for BidsSectionCONSENT AGENDA Item No: D.3.Prepared By Erik Henricksen, Project Engineer File No: Project No. 202004PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the Lake Lucy Road and Powers Boulevard Watermain Extensions Project No. 2004.”Approval requires a Simple Majority Vote of members present.SUMMARYWatermain loops are essential to any robust and healthy water system network. Looping improves reliability byfeeding water from two directions rather than one, which subsequently allows service to continue during an event thatmay otherwise cause disruption to water service, such as a watermain break or scheduled maintenance. Looping canalso reduce water quality problems by allowing circulation even at times of low flow which prevents mineralprecipitants from collecting at low points in the pipeline. Additionally, looped systems also permit greater water flowto an area when there is a fire or other source of high demand.Two critical areas in need of either a watermain loop or reinstituting a failed watermain loop were identified by staff inthe Lake Lucy Road and Powers Boulevard Watermain Extension Project No. 2004.BACKGROUNDLake Lucy Road Watermain Extension (Base Bid)Within the city's high pressure zone there is a large service area located between Galpin Boulevard and PowersBoulevard, north of Lake Lucy Road, that is fed by a single feed point and is not currently looped (see image below). Watermain within the single feed point area has experienced multiple breaks which has escalated the need for asecondary feed point to loop the system to alleviate possible issues.While the system could be back fed with the lowpressure zone in an emergency situation and during watermain repairs, it creates adverse pressure scenarios for usersin these areas, and in a worse case scenario adverse fire flow conditions.Due to the critical need to loop the high pressure zone in this area, staff designed a watermain alignment that utilizesexisting unimproved public rightofway. The new alignment will create the much needed looped water system in thearea which will ensure better serviceability, reliability, and water quality to users.Powers Boulevard Watermain Extension (Bid Alt)An existing 8" CIP watermain installed in 1971 and abutting Powers Boulevard has experienced a series of breaks. The breaks occurred within the area of a retaining wall that supports a public trail on the east side of PowersBoulevard. As this retaining wall has geogrid reinforcement located above the watermain, staff determined that thewatermain coupled with its location makes it essentially unmaintainable and the watermain should be relocated. In thefall of 2018 the city's utility department installed a plug north of the retaining wall and closed the valve to the south inorder to isolate the failing section of watermain (see image below). This has eliminated the loop for this section of thecity's water system while it is temporarily being back fed further to the north.Working with Carver County, staff designed a new watermain alignment on the west side of Powers Boulevard ensuringminimum impact to the County's rightofway. The new alignment will also facilitate longterm maintenance alongwith reinstituting the looped water system in the area which will ensure better serviceability and water quality to users.Both project areas will be built in accordance with the city's 2020 Standard Specifications and Detail Plates and willsecure all appropriate permits from regulatory agencies including Carver County and the Minnesota Department ofHealth. Construction plans and specifications are attached for reference while both are undergoing quality assuranceand quality control reviews.DISCUSSIONFundingThe project is intended to be funded from the City utility funds, and is in the City's 2020 CIP with a budget of
$510,000. The estimated project costs* based on the engineer's estimates for both projects are as follows:
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectResolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain Extensions Project No.2004 Approve Plans & Specifications and Authorize Advertisement for BidsSectionCONSENT AGENDA Item No: D.3.Prepared By Erik Henricksen, Project Engineer File No: Project No. 202004PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the Lake Lucy Road and Powers Boulevard Watermain Extensions Project No. 2004.”Approval requires a Simple Majority Vote of members present.SUMMARYWatermain loops are essential to any robust and healthy water system network. Looping improves reliability byfeeding water from two directions rather than one, which subsequently allows service to continue during an event thatmay otherwise cause disruption to water service, such as a watermain break or scheduled maintenance. Looping canalso reduce water quality problems by allowing circulation even at times of low flow which prevents mineralprecipitants from collecting at low points in the pipeline. Additionally, looped systems also permit greater water flowto an area when there is a fire or other source of high demand.Two critical areas in need of either a watermain loop or reinstituting a failed watermain loop were identified by staff inthe Lake Lucy Road and Powers Boulevard Watermain Extension Project No. 2004.BACKGROUNDLake Lucy Road Watermain Extension (Base Bid)Within the city's high pressure zone there is a large service area located between Galpin Boulevard and PowersBoulevard, north of Lake Lucy Road, that is fed by a single feed point and is not currently looped (see image below). Watermain within the single feed point area has experienced multiple breaks which has escalated the need for asecondary feed point to loop the system to alleviate possible issues.While the system could be back fed with the lowpressure zone in an emergency situation and during watermain repairs, it creates adverse pressure scenarios for usersin these areas, and in a worse case scenario adverse fire flow conditions.Due to the critical need to loop the high pressure zone in this area, staff designed a watermain alignment that utilizesexisting unimproved public rightofway. The new alignment will create the much needed looped water system in thearea which will ensure better serviceability, reliability, and water quality to users.Powers Boulevard Watermain Extension (Bid Alt)An existing 8" CIP watermain installed in 1971 and abutting Powers Boulevard has experienced a series of breaks. The breaks occurred within the area of a retaining wall that supports a public trail on the east side of PowersBoulevard. As this retaining wall has geogrid reinforcement located above the watermain, staff determined that thewatermain coupled with its location makes it essentially unmaintainable and the watermain should be relocated. In thefall of 2018 the city's utility department installed a plug north of the retaining wall and closed the valve to the south inorder to isolate the failing section of watermain (see image below). This has eliminated the loop for this section of thecity's water system while it is temporarily being back fed further to the north.Working with Carver County, staff designed a new watermain alignment on the west side of Powers Boulevard ensuringminimum impact to the County's rightofway. The new alignment will also facilitate longterm maintenance alongwith reinstituting the looped water system in the area which will ensure better serviceability and water quality to users.Both project areas will be built in accordance with the city's 2020 Standard Specifications and Detail Plates and willsecure all appropriate permits from regulatory agencies including Carver County and the Minnesota Department ofHealth. Construction plans and specifications are attached for reference while both are undergoing quality assuranceand quality control reviews.DISCUSSIONFundingThe project is intended to be funded from the City utility funds, and is in the City's 2020 CIP with a budget of$510,000. The estimated project costs* based on the engineer's estimates for both projects are as follows:
* The estimated project costs include a 10% construction contingency.
The project will be bid to facilitate the Powers Boulevard Watermain Extension portion as a bid alternative. As the
most critical of the two projects is the Lake Lucy Road Watermain Extension portion, this will be the base bid.
Schedule
The proposed remaining project schedule is as follows:
RECOMMENDATION
Staff recommends the City Council accept the plans and specifications and authorize the publication of the
advertisement for bids.
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectResolution 2020XX: Lake Lucy Road & Powers Boulevard Watermain Extensions Project No.2004 Approve Plans & Specifications and Authorize Advertisement for BidsSectionCONSENT AGENDA Item No: D.3.Prepared By Erik Henricksen, Project Engineer File No: Project No. 202004PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the Lake Lucy Road and Powers Boulevard Watermain Extensions Project No. 2004.”Approval requires a Simple Majority Vote of members present.SUMMARYWatermain loops are essential to any robust and healthy water system network. Looping improves reliability byfeeding water from two directions rather than one, which subsequently allows service to continue during an event thatmay otherwise cause disruption to water service, such as a watermain break or scheduled maintenance. Looping canalso reduce water quality problems by allowing circulation even at times of low flow which prevents mineralprecipitants from collecting at low points in the pipeline. Additionally, looped systems also permit greater water flowto an area when there is a fire or other source of high demand.Two critical areas in need of either a watermain loop or reinstituting a failed watermain loop were identified by staff inthe Lake Lucy Road and Powers Boulevard Watermain Extension Project No. 2004.BACKGROUNDLake Lucy Road Watermain Extension (Base Bid)Within the city's high pressure zone there is a large service area located between Galpin Boulevard and PowersBoulevard, north of Lake Lucy Road, that is fed by a single feed point and is not currently looped (see image below). Watermain within the single feed point area has experienced multiple breaks which has escalated the need for asecondary feed point to loop the system to alleviate possible issues.While the system could be back fed with the lowpressure zone in an emergency situation and during watermain repairs, it creates adverse pressure scenarios for usersin these areas, and in a worse case scenario adverse fire flow conditions.Due to the critical need to loop the high pressure zone in this area, staff designed a watermain alignment that utilizesexisting unimproved public rightofway. The new alignment will create the much needed looped water system in thearea which will ensure better serviceability, reliability, and water quality to users.Powers Boulevard Watermain Extension (Bid Alt)An existing 8" CIP watermain installed in 1971 and abutting Powers Boulevard has experienced a series of breaks. The breaks occurred within the area of a retaining wall that supports a public trail on the east side of PowersBoulevard. As this retaining wall has geogrid reinforcement located above the watermain, staff determined that thewatermain coupled with its location makes it essentially unmaintainable and the watermain should be relocated. In thefall of 2018 the city's utility department installed a plug north of the retaining wall and closed the valve to the south inorder to isolate the failing section of watermain (see image below). This has eliminated the loop for this section of thecity's water system while it is temporarily being back fed further to the north.Working with Carver County, staff designed a new watermain alignment on the west side of Powers Boulevard ensuringminimum impact to the County's rightofway. The new alignment will also facilitate longterm maintenance alongwith reinstituting the looped water system in the area which will ensure better serviceability and water quality to users.Both project areas will be built in accordance with the city's 2020 Standard Specifications and Detail Plates and willsecure all appropriate permits from regulatory agencies including Carver County and the Minnesota Department ofHealth. Construction plans and specifications are attached for reference while both are undergoing quality assuranceand quality control reviews.DISCUSSIONFundingThe project is intended to be funded from the City utility funds, and is in the City's 2020 CIP with a budget of$510,000. The estimated project costs* based on the engineer's estimates for both projects are as follows:* The estimated project costs include a 10% construction contingency.The project will be bid to facilitate the Powers Boulevard Watermain Extension portion as a bid alternative. As themost critical of the two projects is the Lake Lucy Road Watermain Extension portion, this will be the base bid. ScheduleThe proposed remaining project schedule is as follows:RECOMMENDATION
Staff recommends the City Council accept the plans and specifications and authorize the publication of the
advertisement for bids.
ATTACHMENTS:
Resolution
CIP Sheet
Construction Plans
Special Provisions
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: August 24, 2020 RESOLUTION NO: 2020-XX
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING
PUBLICATION OF THE ADVERTISEMENT FOR BIDS FOR THE LAKE LUCY ROAD
AND POWERS BOULEVARD WATERMAIN EXTENSIONS PROJECT NO. 20-04
WHEREAS, the Engineering Department under supervision of the City Engineer has prepared
plans and specifications for the Lake Lucy Road and Powers Boulevard Watermain Extensions Project
No. 20-04 and has presented such plans and specifications to the City Council for approval.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Such plans and specifications, a copy of which can be reviewed at the office of the City
Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official city newspaper and on
QuestCDN.com, an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The Advertisement for Bids shall be published as required
by law.
Passed and adopted by the Chanhassen City Council this 24th day of August, 2020.
ATTEST:
Heather Johnston, Interim City Manager Elise Ryan, Mayor
YES NO ABSENT
Capital Improvement Program
City of Chanhassen, MN Contact Charlie Howley
2020 2024thru
Department Water System Improvements
Description
Horizontal directional drill approximately 1,000 LF of HDPE watermain to complete watermain loop disrupted by a line break.
Project #W-063
Priority n/a
Justification
Repairing the watermain loop will provide adequate fire flows, improve reliability and serviceability, and improve water quality.
Budget Impact/Other
UsefulLifeProjectNamePowersBlvdWatermainLoopCategory Utilities
Type Improvement
Account #2
Account #1 700-7025-4xxx
Total Project Cost:$510,000
Account #4
Account #3
Total20202021202220232024Expenditures
510,000510,000Construction
510,000 510,000Total
Total20202021202220232024FundingSources
510,000510,000WaterUtilityFund
510,000 510,000Total
112
LAKE LUCYLucy Ridge LnSapphire LnTopaz
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63rd St W
Yosemite AveKn
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L
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Teton LnShadow LnLakeway DrM
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Lake Lucy Rd
Powers BlvdHolly L
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I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION
OR REPORT WAS PREPARED BY ME OR UNDER MY
DIRECT SUPERVISION AND THAT I AM A DULY
LICENSED PROFESSIONAL ENGINEER UNDER THE
LAWS OF THE STATE OF MINNESOTA:
PROFESSIONAL ENGINEER LIC. NO. DATE
REVISIONS
DESIGNED:
DRAWN:
CHECKED:
DATE:
1.
2.
3.
4.
5.
6.
REV COMMENTS DATE
7/17/2020
GB
EH
CH
20-04 LAKE LUCY LANE AND POWERS BOULEVARD WATERMAIN EXTENSIONS
COVER SHEET
01
06
OF
CONTRACTOR SHALL FIELD VERIFY LOCATIONS AND ELEVATIONS OF
EXISTING UTILITIES AND TOPOGRAPHIC FEATURES PRIOR TO
COMMENCEMENT. THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE
ENGINEER OF DISCREPANCIES OR VARIATIONS FROM THE PLANS.
ALL EXISTING UTILITY LOCATION SHOWN ARE APPROXIMATE. CONTACT
GOPHER STATE ONE CALL (651-454-0002 | 800-252-1166) 48-HOURS PRIOR TO
EXCAVATION.
UTILITY CONSTRUCTION SHALL CONFORM TO THE CURRENT EDITION OF
"STANDARD SPECIFICATIONS FOR WATER MAIN AND SERVICE LINE
INSTALLATION" AS PREPARED BY THE CITY ENGINEER'S ASSOCIATION OF
MINNESOTA ALONG WITH THE MOST RECENT EDITION OF THE CITY OF
CHANHASSEN STANDARD SPECIFICATION AND DETAIL PLATES.
TYPICAL HYDRANT CONSISTS OF: HYDRANT, 6" GATE VALVE, 2.5' OF 6" PVC
C900 WATERMAIN & HYDRANT EXTENSION. EXTENSIONS TO BE INCIDENTAL.
PVC MEGA LUGS REQUIRED WITH STAINLESS STEEL STIFFENERS AND
STANDARD MJ FITTINGS.
A MINIMUM OF 7.5' OF COVER REQUIRED OVER ALL WATERMAIN, UNLESS
OTHERWISE NOTED. EXTRA DEPTH MAY BE REQUIRED TO MAINTAIN A MIN.
18" VERTICAL SEPARATION TO SANITARY SEWER OR STORM LINES.
A MINIMUM OF 18" SEPARATION AND 10' HORIZONTAL SEPARATION IS
REQUIRED FOR ALL UTILITIES, UNLESS OTHERWISE NOTED.
ALL DIP AND FITTINGS SHALL BE POLY WRAPPED ACCORDING TO THE
CURRENT CITY OF CHANHASSEN SPECIFICATIONS.
CONTRACTOR SHALL STRIP, STOCKPILE AND RE-SPREAD SUFFICIENT
TOPSOIL TO PROVIDE A MINIMUM 6" DEPTH (COMPACTED) TO ALL
DISTURBED AREAS TO BE SODDED OR SEEDED AS NOTED.
SILT FENCE SHALL BE INSTALLED AROUND ALL PITS FOR SEDIMENT
CONTROL.
THE CONTRACTOR SHALL COMPLY WITH THE REQUIREMENTS OF THE
MINNESOTA POLLUTION CONTROL AGENCY - NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM (NPDES). CONTRACTOR SHALL ALSO BE
RESPONSIBLE FOR MAINTENANCE OF THE EROSION CONTROL DEVICES.
ALL EROSION CONTROL MEASURES MUST BE INSTALLED PRIOR TO
COMMENCEMENT OF GRADING OPERATIONS AND BE MAINTAINED UNTIL ALL
DISTURBED AREAS ON THE SITE HAVE BEEN RESTORED.
ALL CONSTRUCTION ACTIVITY INCLUDING STOCKPILING MUST REMAIN IN
ROW OR EASEMENTS.
SURVEY DATA USED TO DESIGN THIS PROJECT WAS PROVIDED BY IMO
CONSULTING GROUP INC, DATED 07/06/2020.
SOIL BORING DATA FOR THE POWERS WATERMAIN PORTION OF WORK
PROVIDED BY AMERICAN ENGINEERING TESTING, INC. ON 03/13/2020. A
COPY OF THE REPORT IS AVAILABLE IN THE SPECIFICATIONS.
CONSTRUCTION PLANS
LAKE LUCY LANE AND POWERS BOULEVARD WATERMAIN EXTENSIONS
PROJECT #20-04
IN THE CITY OF
CHANHASSEN, MN
INDEX
SHEET NO.DESCRIPTION
1
2
3
4
5-6
COVER SHEET & INDEX
SEQ
BUSH
STORM CATCH BASIN
STORM CATCH BASIN BEEHIVE
CATCH BASIN MANHOLE
WATER MAIN CURB STOP
CLEANOUT
ELECTRIC POLE
EVERGREEN TREE
FLARED END SECTION
GAS MANHOLE
GUY ANCHOR
GAS VALVE
HAND HOLE
WATER MAIN HYDRANT
LIGHT POLE
MAIL BOX
METER
ORNAMENTAL ROCK
POST
SANITARY CLEANOUT
SLOTTED DRAIN
SIGN
SIREN
SANITARY MANHOLE
STORM CLEAN OUT
STORM MANHOLE
STUMP
TELEPHONE MANHOLE
TOP NUT HYDRANT
DECIDUOUS TREE
WATER MAIN MANHOLE
WATER METER
WATER VALVE
ST
CO
G
HH
MB
CO
S
CO
ST
T
W
GUARDRAIL
LANDSCAPE
TREE LINE
GAS
OVERHEAD POWER
SANITARY FORCEMAIN
SANITARY LINE
SANITARY SERVICE
STORM LINE
WATERMAIN LINE
FENCE
EXISTING LEGEND
LAKE LUCY WM EXTENSION
POWERS WM EXTENSION
DETAILS
NOTES:
HORIZONTAL DATUM: NAD 83 (1996 ADJUSTMENT)
VERTICAL DATUM: NAVD 88
BENCHMARK: END OF WHITETAIL RIDGE CT TNH ELEV. =
1007.67
LAKE LUCY ROAD SURVEY NOTES:
1.NOT ALL UTILITIES WERE MARKED IN THE FIELD.
SOME LINE-WORK WAS DRAWN USING AS-BUILT MAPS
AND AERIAL IMAGERY.
2.SOME SURVEY DATA PRESENTED IN THIS
DRAWING WAS COLLECTED BY OTHERS AND PROVIDED
BY THE CITY OF CHANHASSEN.
HORIZONTAL DATUM: NAD 83 (1986 ADJUSTMENT)
VERTICAL DATUM: NAVD 88
BENCHMARK: NW QUAD. OF POWERS BLVD & PLEASANTVIEW
RD, TNH ELEV. = 983.15
1.NOT ALL UTILITIES WERE MARKED IN THE FIELD. SOME
LINE-WORK WAS DRAWN USING AS-BUILT MAPS AND AERIAL
IMAGERY.
POWERS BOULEVARD SURVEY NOTES:
REVIEW COMMENTS BASED ON 60% DESIGN SUBMITTAL 7/22/2020
«
PROJECT LOCATION
PROJECT AREAS
N
POWERS BOULEVARD
PROJECT LOCATION
LAKE LUCY LANE
PROJECT LOCATION
Whitetail
Ridge Ct
Pleasantview Rd
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION
OR REPORT WAS PREPARED BY ME OR UNDER MY
DIRECT SUPERVISION AND THAT I AM A DULY
LICENSED PROFESSIONAL ENGINEER UNDER THE
LAWS OF THE STATE OF MINNESOTA:
PROFESSIONAL ENGINEER LIC. NO. DATE
REVISIONS
DESIGNED:
DRAWN:
CHECKED:
DATE:
1.
2.
3.
4.
5.
6.
REV COMMENTS DATE
OF
REVIEW COMMENTS BASED ON 60% DESIGN SUBMITTAL 7/29/2020
06
0220-04 LAKE LUCY ROAD AND POWERS BOULEVARD WATERMAIN EXTENSIONS
STATEMENT OF ESTIMATED QUANTITIES
07/17/2020
GB
EH
CH
STATEMENT OF ESTIMATED QUANTITIES
LAKE LUCY ROAD WATERMAIN EXTENSION
ITEM NUMBER ITEM DESCRIPTION UNIT EST QTY
2021.501 MOBILIZATION LS 1
2104.502 SALVAGE AND REINSTALL SIGN EA 1
2104.502 REMOVE CATCH BASIN EA 1
2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LF 290
2104.503 REMOVE CURB & GUTTER LF 30
2104.504 REMOVE BITUMINOUS PAVEMENT SY 255
2211.509 AGGREGATE BASE CLASS 5 TON 15
2231.604 BITUMINOUS PATCH SPECIAL SY 255
2503.608 DUCTILE IRON FITTINGS LB 281
2504.602 CONNECT TO EXISTING WATER MAIN (WET TAP)EA 1
2504.602 CONNECT TO EXISTING WATER MAIN EA 1
2504.602 HYDRANT ASSEMBLY EA 1
2504.602 8" PLUG EA 1
2504.602 REMOVE 6" PLUG EA 1
2504.602 6" GATE VALVE AND BOX EA 3
2504.602 8" GATE VALVE AND BOX EA 1
2504.602 2" SERVICE FOR TESTING EA 1
2504.603 6" PVC C900 WATER MAIN (OPEN CUT)LF 90
2504.603 8" HDPE DIPS SDR 11 WATER MAIN-DIRECTIONALLY
DRILLED
LF 620
2506.502 CASTING ASSEMBLY (3067-V)EA 1
2506.503 CONST DRAINAGE STRUCTURE (2X3 CB,
W/MONOLITHIC BASE)
LF 4
2531.503 CONCRETE CURB & GUTTER (HAND FORMED)LF 30
2563.601 TRAFFIC CONTROL 3106 1
2573.502 STORM DRAIN INLET PROTECTION EA 3
2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LF 315
2575.504 EROSION CONTROL BLANKET (CAT 3N)SY 170
2575.505 SEEDING (36-211 MIX, INCL FERTILIZER)SY 170
STATEMENT OF ESTIMATED QUANTITIES
POWERS BOULEVARD WATERMAIN EXTENSION (BID ALT)
ITEM NUMBER ITEM DESCRIPTION UNIT EST QTY
2021.501 MOBILIZATION LS 1
2101.501 CLEARING AND GRUBBING LS 1
2104.502 SALVAGE AND REINSTALL SIGN EA 1
2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LF 65
2104.504 REMOVE BITUMINOUS PAVEMENT SY 20
2104.603 ABANDON WATER MAIN LF 340
2211.509 AGGREGATE BASE CLASS 5 TON 15
2231.604 BITUMINOUS PATCH SPECIAL SY 20
2503.608 DUCTILE IRON FITTINGS LB 414
2504.602 CONNECT TO EXISTING WATERMAIN EA 2
2504.602 HYDRANT ASSEMBLY EA 1
2504.602 REMOVE 6" PLUG EA 1
2504.602 REMOVE 8" PLUG EA 1
2504.602 6" GATE VALVE AND BOX EA 1
2504.602 10" GATE VALVE AND BOX EA 1
2504.602 2" SERVICE FOR TESTING EA 1
2504.603 10" PVC C900 WATERMAIN (OPEN CUT)LF 25
2504.603 10" HDPE DIPS SDR 11 WATERMAIN-DIRECTIONALLY
DRILLED LF 1025
2563.601 TRAFFIC CONTROL LS 1
2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LF 140
2575.504 EROSION CONTROL BLANKET (CAT 3N)SY 100
2575.505 SEEDING (36-211 MIX, INCL FERTILIZER)SY 100
8"X6" TEE
INSTALL 8" PLUG
6" GATE VALVE
HYDRANT ASSEMBLY
PROPOSED 8"
HDPE DIPS
SDR 11 WM
ST
100006993.52comm line B100007993.20comm line100008993.18comm line E
HH
RIM: 992.48
NW 989.73INV:INV:INV:INV:INV:INV:
RIM: 993.31
NE 988.76INV:
SE 988.76INV:
SW 988.76INV:INV:INV:INV:
RIM: 993.42
SE 989.68INV:
NW 989.68INV:INV:INV:INV:INV:
4"
4"
8"20"20"
10"20"
10"
50"
15"10"12"
12"
ST
RIM: 993.59
SW 988.44INV:
NE RCP 988.49INV:
E RCP 988.51INV:INV:INV:INV:
10"
20"15"8"8"8"8"6"
18"15"
8"
18"
20"
15"
15"
15"
12"
6"
18"20"
6"6"
15"
24"
15"
6"
8"
8"12"10"
8"6"
6"10"6"
12"
8"
18"
8"
10"12"
10"
18"
12"
10"
8"
12"6"
6"
8"
RIM: 1003.37
NE 998.57INV:
W 998.57INV:INV:INV:INV:INV:
RIM: 1011.06
W 1000.09INV:
E 1000.04INV:INV:INV:INV:INV:
RIM: 1011.59
NE 1007.29INV:INV:INV:INV:INV:INV:
18"18"
RIM: 1008.01
NE 1001.71INV:
SW 1001.71INV:INV:INV:INV:INV:
CO
CO
TNH ELEV: 1007.67
RIM: 1004.32
SE 1001.52INV:
SW 1001.52INV:INV:INV:INV:INV:
10"8"
18"6"9949
9
6
990988992
994
996
998
10001
0
0
2
10
0
4
1004
10101006100899
0
986
988
9
9
2994
GGGGGGGGGGGGGGGGG9
8
8
1000
1002
1004
1006
1008
10"
FIRE
RI
N
G
15" RCP
FES
INV: 9
8
7.
0
3
FES
INV: 1
0
0
1.
3
8 24" CMP8" PVC
8" P
V
C 8" PVC21"RCP21" RCP18" R
C
P
6" DIP990
986
988
992
990988R75'R300'(TYP)SEDIMENT
CONTROL LOG10' OFFSETFROM 14" HDPERAW WM (TYP)CONNECT TO EXISTING
6" DIP WM VIA WET TAP
REMOVE 6" PLUG
CONNECT TO EXISTING WM
6" GATE VALVE
8" X 6" TEE
REMOVE AND REPLACE
BITUMINOUS PAVEMENT
SAW CUT ALL EDGES
PRIOR TO PAVING
RIGHT OF WAY &
CONSTRUCTION LIMITS
EXISTING 14"
HDPE RAW WM
RIGHT OF WAY
CONSTRUCTION LIMITS
INSTALL AND REMOVE
2" SERVICE FOR AIR
BLEED AND FLUSHING
EXISTING 4"
GAS MAIN
45° BENDS POTHOLE EXISTING
GAS SERVICE, RAW WM
AND SANITARY CROSSINGS
SEDIMENT
CONTROL LOG 66'POTHOLE EXISTING
STORM CROSSING
REMOVE CATCH BASIN
REMOVE CURB & GUTTER
CONSTRUCT 2X3 CATCH BASIN
INSTALL 3067-V CASTING
CONSTRUCT CURB & GUTTER PER DETAIL #3106
REMOVE AND REPLACE
BITUMINOUS PAVEMENT
SAW CUT ALL EDGES
PRIOR TO PAVING
INSTALL STORM DRAIN
INLET PROTECTION
PROVIDE TEMPORARY ACCESS
AS REQUIRED AND
RESTORE EXISTING
GRAVEL DRIVEWAY
DOUBLE ROW OF
SEDIMENT CONTROL LOG
(DRILL AREA)
INSTALL STORM DRAIN
INLET PROTECTION
6" GATE VALVE
HYDRANT LOCATED10' FROM EDGE OF BITSALVAGE AND
REINSTALL SIGN
INSTALL STORM DRAIN
INLET PROTECTION
8" GATE
VALVE
MIN.EXISTING
14" HDPE
RAW WM EXISTING GROUND
DIRECTIONALLY DRILL 620 LF
8" HDPE DIPS SDR 11 WATERMAIN 7.5' MIN COVER8"X6" TEE
8" PLUG
PROPOSED LEGEND
SEDIMENT CONTROL LOG
OPEN TRENCH
FIRE HYDRANT
GATE VALVE
D&U EASEMENT LINE
WATER MAIN
2X3 CATCH BASIN
EXISTING
8" PVC
SANITARY
EXISTING
24" CMP STORM18"CONCRETE CURB & GUTTER
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION
OR REPORT WAS PREPARED BY ME OR UNDER MY
DIRECT SUPERVISION AND THAT I AM A DULY
LICENSED PROFESSIONAL ENGINEER UNDER THE
LAWS OF THE STATE OF MINNESOTA:
PROFESSIONAL ENGINEER LIC. NO. DATE
REVISIONS
DESIGNED:
DRAWN:
CHECKED:
DATE:
1.
2.
3.
4.
5.
6.
REV COMMENTS DATE
OF
REVIEW COMMENTS BASED ON 60% DESIGN SUBMITTAL 7/29/2020
20-04 LAKE LUCY ROAD & POWERS BOULEVARD WATERMAIN EXTENSIONS
LAKE LUCY
WATERMAIN
03
06
07/17/2020
GB
EH
CH
HORIZONTAL SCALE:
VERTICAL SCALE:
N
N
0 40'80'
SCALE IN FEET
NOTES:
1.ALL WATERMAIN NOT DIRECTIONALLY
DRILLED SHALL BE PVC C900.
2.ALL UTILITY CROSSINGS SHALL BE
POTHOLED AND DEPTHS VERIFIED.
3.EXISTING GRAVEL DRIVEWAY RESTORATION
IS INCIDENTAL.
4.CONTRACTOR SHALL BE RESPONSIBLE FOR
ALL CLEAN-UP OF DRILLING FLUIDS.
CLEAN-UP IS CONSIDERED INCIDENTAL.
8"X6" TEE
0 40'80'
SCALE IN FEET
0 5'10'
SCALE IN FEET
SRIM: 978.91
S 967.66INV:
W 967.60INV:
E TOP 970.30INV:INV:INV:INV:MBMBMBMBMBMBSRIM: 979.71
NW 966.21INV:
E 967.96INV:
SE 968.14INV:INV:INV:INV:COTNH ELEV: 987.33
5"4"
12"
12"
12"12"
12" DEAD 15"
12"
12"
12"
8"
10"6"
10"6"8"8"
12"10"12"12"
12"12"
15"
18"
18"SRIM: 983.54
NW 973.11INV:
SW SERVICE 973.11INV:INV:INV:INV:INV:
6"MBMB12"12"8"6"15"6"15"12"20"12"18"20"
14"
TNH ELEV: 993.00
6"105525993.75WOOF E10"10"10"12"12"
15"SRIM: 986.65
NE 978.28INV:
N 978.28INV:INV:INV:INV:INV:
8"
22"
12"MB20"TTNH ELEV: 986.30
MBTNH ELEV: 984.20
TNH ELEV: 983.15
RIM: 978.04
NE 970.54INV:
S 970.94INV:INV:INV:INV:INV:SRIM: 981.61
E 969.66INV:
N 969.66INV:INV:INV:INV:INV:
12"10"
6"12"
10"10"10"10"
6"8"
12"6"
12"
6"6"20"
12"8"10"6"
15"
10"6"
12"
10"
12"6"5"
15"
12"
24"
12"6"
6"
10"24"6"12"
12"
12"
6"
8"10"6"12"12"
24"10"
6"6"
12"18"
6"
6"
6"
6"
6"
15"
10"
1"
20"
10"
10"STRIM: 982.04
E 976.08INV:
N 975.68INV:INV:INV:INV:INV:
22"
30"
978
978
978
984
990
974
974
976
980
9
8
0980
982
986988
992
978
978978
984
990
980
980
980
982
982
982
986
988
992
994
984984
990
990
986
986
986
986
988
988
988
988
992
994
986
986
988
988
988
954
960
966
972
978
956
958
962964
968970
974
976
980
980
982
982
972978
97
0
974
976
980
980
982982982982
980
982
984
984
986
9
8
6
984
984
984
986
986
984 990990
9909
8
6 988992992984
986 990984
982982
984
980
9
8
0
982GGGGGGGGGGGGGGGGG G GGGGG
SRIM: 962.86
E 946.97INV:
W 946.97INV:INV:INV:INV:INV:978980982OHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHESRIM: 951.14
NE 943.57INV:
SW 943.61INV:
SSW 943.61INV:INV:INV:INV:
RIM: 967.53
SW 964.40INV:
NE 953.45INV:INV:INV:INV:INV:SRIM: 968.91
NE 957.93INV:
SE 958.00INV:INV:INV:INV:INV:
ABANDON 8" CIP
WATERMAIN IN PLACE
FILL W/SAND AND
PLUG EACH END
EXISTING 60 LF
JACKED CASING
APPROXIMATE LOCATION
BASED ON AS-BUILTSPLEASANTVIEW R
OAD
POWERS BLVD (CSAH 17)HOLLY LANEGUARD RAIL SALVAGE AND
REINSTALL SIGN
REMOVE AND REPLACE
BITUMINOUS TRAIL
SAW CUT ALL EDGES
PRIOR TO PAVING
PROTECT EX. CURB
EDGE OF BIT.
REMOVE AND REPLACE
BITUMINOUS TRAIL
SAW CUT ALL EDGES
PRIOR TO PAVING
MAINTAIN 10'MIN SEPARATIONFROM SANITARYINSTALL AND REMOVE
2" SERVICE FOR AIR
BLEED AND FLUSHING
R300'(TYP)45° BENDS
REMOVE 12" 90° BEND
INSTALL 12" X 12" TEE
12" x 10" REDUCER
10" GATE VALVE
EXISTING 85 LF
18" JACKED CASINGS
WATER 3' HIGHER & 3' NORTH
APPROXIMATE LOCATIONS
BASED ON AS-BUILTS
REMOVE 8" PLUG
CONNECT TO EXISTING WM
8" GATE VALVE
10" x 8" REDUCER
SEDIMENT
CONTROL LOG
SEDIMENT
CONTROL LOG
SEDIMENT
CONTROL LOG
SEDIMENT
CONTROL LOG
SEDIMENT
CONTROL LOG
(DRILL AREA)CARVER COUNTY
RIGHT OF WAY
7.5' MIN(TYP)DIRECTIONALLY DRILL 1025 LF
10" HDPE DIPS SDR 11 WATERMAIN
10' MIN. DEPTH
BETWEEN STA
08+25 TO 09+25
EXISTING GROUND
REMOVE 12" 90° BEND
INSTALL12" TEE
10" REDUCER
10" GATE VALVE
EXISTING 8" PVC SANITARY
INVERT AT 946.31'
EXISTING 30" HDPE STORM
INVERT AT 950.23'7.5' MIN(TYP)30"
30"
8"
8"
988
GGG
G
G
SREMOVE 6" PLUG
6" GATE VALVE
HYDRANT ASSEMBL
Y
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION
OR REPORT WAS PREPARED BY ME OR UNDER MY
DIRECT SUPERVISION AND THAT I AM A DULY
LICENSED PROFESSIONAL ENGINEER UNDER THE
LAWS OF THE STATE OF MINNESOTA:
PROFESSIONAL ENGINEER LIC. NO. DATE
REVISIONS
DESIGNED:
DRAWN:
CHECKED:
DATE:
1.
2.
3.
4.
5.
6.
REV COMMENTS DATE
OF
REVIEW COMMENTS BASED ON 60% DESIGN SUBMITTAL 7/29/2020
06
04
WATERMAIN
POWERS BOULEVARD
20-04 LAKE LUCY ROAD AND POWERS BOULEVARD WATERMAIN EXTENSIONS
CH
EH
GB
07/16/2020
WORK AT END OF WILLOW CREEK ST 0 40'80'
SCALE IN FEET
0 10'20'
1" = 10'NNNOTES:
1.ALL WATERMAIN NOT DIRECTIONALLY
DRILLED SHALL BE PVC C900.
2.ALL UTILITY CROSSINGS SHALL BE
POTHOLED AND DEPTHS VERIFIED.
3.CONTRACTOR SHALL BE RESPONSIBLE FOR
ALL CLEAN-UP OF DRILLING FLUIDS.
CLEAN-UP IS CONSIDERED INCIDENTAL.
HORIZONTAL SCALE:
VERTICAL SCALE:
0 5'10'
SCALE IN FEET
0 40'80'
SCALE IN FEET
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION
OR REPORT WAS PREPARED BY ME OR UNDER MY
DIRECT SUPERVISION AND THAT I AM A DULY
LICENSED PROFESSIONAL ENGINEER UNDER THE
LAWS OF THE STATE OF MINNESOTA:
PROFESSIONAL ENGINEER LIC. NO. DATE
REVISIONS
DESIGNED:
DRAWN:
CHECKED:
DATE:
1.
2.
3.
4.
5.
6.
REV COMMENTS DATE
OF
REVIEW COMMENTS BASED ON 60% DESIGN SUBMITTAL 7/29/2020
CH
EH
GB
07/17/2020 20-04 LAKE LUCY ROAD AND POWERS BOULEVARD WATERMAIN EXTENSIONS
DETAILS
05
06
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION
OR REPORT WAS PREPARED BY ME OR UNDER MY
DIRECT SUPERVISION AND THAT I AM A DULY
LICENSED PROFESSIONAL ENGINEER UNDER THE
LAWS OF THE STATE OF MINNESOTA:
PROFESSIONAL ENGINEER LIC. NO. DATE
REVISIONS
DESIGNED:
DRAWN:
CHECKED:
DATE:
1.
2.
3.
4.
5.
6.
REV COMMENTS DATE
OF
REVIEW COMMENTS BASED ON 60% DESIGN SUBMITTAL 7/29/2020
CH
EH
GB
07/17/2020 20-04 LAKE LUCY ROAD AND POWERS BOULEVARD WATERMAIN EXTENSIONS
DETAILS
06
06
SP-1
SPECIAL PROVISIONS
The project shall be constructed in accordance with the 2020 City of Chanhassen Standard Specifications
and the 2018 Minnesota Department of Transportation Standard Specifications, except as modified or
altered below.
SECTION 1.00 – GENERAL CONDITIONS
1.01 DEFINITIONS
OWNER: The City of Chanhassen, Minnesota is the Owner.
1.02 PROJECT
This project involves the installation of approximately 1800 LF of watermain and related
connections.
In general, the work will consist of:
1. Directional drilling of new watermain, connection to existing watermain, installation of gate
valves & fire hydrants, abandoning of existing watermain in place.
2. Reconstructing any areas of the roadway and/or trail that are disturbed.
3. Removing & replacing a catch basin and site restoration.
1.03 SCHEDULE
On their schedule the contractor shall indicate the start and completion dates at the preconstruction
conference. Substantial completion must occur on or before November 6th, 2020. Substantial
completion shall include all utility work, bituminous pavement repairs (wear and final courses) and
establishment of temporary vegetation. The final completion which shall include permanent
vegetation establishment shall in no case be later than June 1st, 2021.
Once the Contractor has begun work on-site, substantial completion shall occur within 21 working
days.
Failure to comply with the above-mentioned completion date shall result in the deduction of
liquidated damages as set forth in Section 1807 of the MnDOT "2020 Standard Specifications for
Construction".
1.04 PROTECTION OF EXISTING IMPROVEMENTS AND UTILITIES
The Contractor shall protect all existing utilities. Any damage to existing utilities will be the
responsibility of the Contractor. The Contractor is required to “pot hole” existing utilities to ensure
that the drilling does not interfere with said utilities. Locating and protecting the utilities by the
Contractor shall be incidental to the Contract.
The Contractor shall be responsible for any damage done to adjacent streets and trails not necessary
to complete the work. All existing street and trail surfaces shall be kept free and clear of mud and
debris and cleaned by the Contractor as often as directed by the Engineer. This work is incidental
to the Contract.
1.05 MONUMENTS AND STAKES
SP-2
The Contractor shall review the survey staking needs of the Project with the Engineer at the pre-
construction conference and periodically during the course of the work as necessary to properly
plan the staking effort. The City shall provide construction staking. Staking shall not be laid out
further ahead of the work than is necessary to properly organize and plan the work to avoid the loss
of stakes.
1.06 REMOVAL OF CONSTRUCTION EQUIPMENT, TOOLS, AND SUPPLIES
Upon completion of each part of the Project, the area shall be left in a neat and clean condition. All
construction debris shall be removed and disposed of in a manner satisfactory to the Engineer.
SECTION 2.00 – CONTROL OF MATERIALS AND WORKMANSHIP
2.01 USE OF PREMISES
All work is to be done on public right-of-way, easements, or private property whose owners have
granted a “waiver of trespass” to the City for this Project. Operations shall be confined to within
the limits of said areas. The Contractor may dominate the Project Site as necessary to the quick
and expedient completion of the work. However, the Contractor shall limit his or her use of the
Project Site to the lands necessary to the current construction of his or her work and shall not
unnecessarily disturb areas beyond those needed for construction of the work. Protection of
environmentally sensitive areas is required.
The Contractor shall be responsible for providing security for materials, facilities, tools, etc. used
in the Project work. Materials and equipment shall be stored in a manner which will reserve
their quality and finesse.
2.02 MATERIALS
Directionally drilled water pipe to be 8” HDPE DIPS SDR 11 or 10” HDPE DIPS SDR 11 as
shown in the Plans. Connections shall be made using fittings suitable for such purposes.
Mechanical joining from HDPE to PVC or DIP shall be made using DIP flange adapters or MJ
adapters and metal backup ring. The adjoining PVC or DIP fitting shall be of an equivalent
internal diameter as the HDPE piping.
Fusible C900 DR 18 may be substituted for HDPE at the Engineer’s approval at no additional
cost to the Owner. 6” PVC C900 pipe is to be used for all hydrant leads. PVC mega lugs
required with stainless steel stiffeners and standard MJ fittings.
SECTION 3.00 - CONSTRUCTION REQUIREMENTS
3.01 INSTALLATION, PREPARATION, AND OPERATIONS
Fusing and installation of the pipe must meet manufacturer’s requirements including but not limited
to the weather. The fusion equipment and fusion equipment operator shall be certified by the pipe
manufacturer as suitable for use on this project. While jointing, comply with manufacturer’s
recommendations and instructions in maintaining heating time and cooling time. Electrofusion
couplings are not permitted.
3.02 DRILL HEAD TRACKING
SP-3
The Contractor must utilize an electronic tracking device to ensure proper alignment and grade of
the drill head during construction. The drill head ’s horizontal and vertical position should be
marked and recorded by the Contractor for the purposes of Record Plan information.
3.03 EQUIPMENT
The drilling equipment must be of proper size and working condition to install the pipe as shown
in the Plans.
3.04 2” CORPORATION AND SERVICE FOR AIR BLEED AND TESTING
This pay item shall consist of the all the equipment, excavation, materials and labor required to
install a 2” stainless steel saddle, corporation stop, and adequate length of service pipe required to
air bleed and test newly installed water main per the Plans. The stainless steel saddle and
corporation stop shall meet City Standard Specifications. The removal of the service pipe, shutting
the corporation stop off, and installing a plug approved by the Engineer in the corporation stop are
considered incidental to the pay item “2” CORPORATION STOP FOR TESTING”.
3.05 ABANDON WATERMAIN
This pay item shall include abandoning the existing watermain in areas shown on the Plans or as
determined by the Engineer. This item shall include the plugging of the watermain and blowing the
line full with sand. Payment shall be by the linear foot and shall be compensation in full for all
labor, equipment, and materials (including ductile iron fittings), as required to complete the work as
specified or directed by the Engineer.
3.06 TRAFFIC
Roadway and trail traffic rerouting when necessary shall be the responsibility of the Contractor and
shall include but is not limited to flagmen, barricades, warning signs and/or traffic cones to
adequately protect the work zone in accordance with the MnDOT Temporary Traffic Control Field
Manual and Carver County. "Road Work Ahead" advisory signs shall be posted prior to the start
of construction and remain in place until the work has been completed.
The traffic control plan (including trail traffic control) must be submitted for approval 1 week prior
to the commencement of work.
All equipment, materials and labor required shall be paid for as a lump sum per pay item
“TRAFFIC CONTROL”. The Engineer reserves the right to require additional signage at his or her
discretion to promote safety.
3.07 RESIDENT NOTIFICATION
In order for City staff to notify residents affected by the watermain project, a 7-day advance notice
shall be given to the City Engineer prior to starting construction. The contractor shall notify
residents of any interruptions to service. A sample notification shall be provided to the City
Engineer for approval 48-hours prior to notifications being given to residents.
SECTION 4.00 - MISCELLANEOUS
4.01 WATER USE
SP-4
Water usage must be coordinated through the City’s Utility Department at 952-227-1300. Water
can be obtained at no charge from the City's nearest fill station.
Hydrant use shall not be allowed and is subject to a $700.00 fine for each offense.
4.02 PROJECT QUANTITIES
Contract payments shall be based on actual quantities placed at unit prices bid. The City Engineer
reserves the right to add or delete work items and/or bid quantities from this contract as may be
necessary to accommodate budget limitations. Contractor shall be advised that MnDOT 1903
Compensation for Increased or Decreased quantities will not apply to this contract. No adjustments
to the unit prices named in the proposal will be allowed for changes in actual quantities.
4.03 INCIDENTAL WORK
All work to be done by the Contractor as specified in this document, and all minor details of the
work not specifically mentioned in the specifications but obviously necessary for the proper
completion of work, shall be considered as incidental to and a part of the work for which prices are
named in the proposal. The Contractor will not be entitled to any extra or additional compensation
for such work except as specifically stated.
4.04 EXCESS DRILLING FLUIDS
Clean up and disposal of excess drilling fluids is incidental to the contract and is the responsibility
of the Contractor and shall be conducted in compliance with all environmental regulations, right-of-
way and workspace agreements, and permit requirements. The City does not have a disposal site
for the excess drilling fluids.
4.05 BITUMINOUS PATCH (TRAIL)
Bituminous Patch (Trail) work shall consist of paving/patching the existing bituminous
trail in kind, as necessary for construction. The bituminous patch section for the trail
shall match the existing trail section and shall consist of 3” MnDOT Spec. 2360
Bituminous Wearing Course (SPWEA340C) over 6” MnDOT Spec. 2211 Class 5
Aggregate Base or as directed by the Engineer. The contract unit price for Bituminous
Patch (Trail) shall be compensation for all labor, equipment and materials required to
place and compact the bituminous to match the existing pavement. All aggregates shall be
incidental to this pay item. Bituminous Patch (Trail) shall be paid by the square yard
(SY).
4.06 BITUMINOUS PATCH (ROADWAY)
Bituminous Patch work shall consist of paving/patching the existing bituminous in kind,
as necessary for construction. The bituminous patch section for the roadway shall match
the existing road section and shall consist of 2” MnDOT Spec. 2360 Bituminous Wearing
Course (SPWEA340C) over 2” MnDOT Spec. 2360 Bituminous Base Course
(SPNWB330C), over a minimum of 12” MnDOT Spec. 2211 Class 5 Aggregate Base as
directed by the Engineer. A bituminous tack coat between lifts is required for bituminous
patching in the roadway and shall be incidental. The contract unit price for Bituminous
Patch (Roadway) shall be compensation for all labor, equipment and materials required to
SP-5
place and compact the bituminous to match the existing pavement. Bituminous Patch
shall be paid by the square yard (SY).
4.07 SAWING BIT PAVEMENT (FULL DEPTH)
When indicated on the plans or as directed by the Engineer, the Contractor shall saw cut
pavements to provide a square edge. The final saw cut shall be made after the aggregate
base and curbing has been placed, prior to placement of bituminous base course in
roadways and bituminous driveways or trails. The edge of bituminous materials shall
have tack coat applied prior to placement of base or wear course as incidental to saw
cutting. Sawing Bit Pavement (Full Depth) shall be paid by the lineal foot (LF) measured
from the final saw cut lengths.
4.08 PEDESTRIAN CURB RAMPS
Pedestrian curb ramps shall be constructed in accordance with the most current MnDOT Standard
Plates (currently Department Standard Plan 5-297.250). Pedestrian curb ramps shall be paid by the
EACH under pay item “ADA CURB RAMP” and generally consists of 80 square feet of
concrete/flat work on a 10 foot wide pedestrian access route (trail).
4.09 PERMITS
The City shall be responsible for obtaining all required permits. Permits for this Project are
required from the following:
1. Minnesota Department of Health.
2. Carver County Right-of-Way.
The Contractor is responsible for meeting all terms and conditions of all required permits.
Construction shall not begin until all permits are issued.
4.10 RESTRICTIVE TRENCH AND EXCAVATION
Trenches shall be dug only so far in advance of the work. Advance excavation shall be the
minimum consistent with the Contractor’s methods and scheduling, shall be sub ject to the
approval of the Engineer and consistent with other sections of these specifications. The sides of
the trench shall be sloped and/or braced and the trench drained to provide a stable excavation,
protect adjacent structures, and permit pipe to be laid in a dry trench. Any dewatering shall be
the responsibility of the Contractor and shall be considered incidental to the installation of
watermain.
Trench excavation must conform to all local, state and federal requirements. All work must be
confined to the limits of the construction and to easements or rights -of-way as indicated on the
plans. The Contractor shall install at his or her expense shoring, bracing, or other trench support
necessary to meet the varying soil conditions and to protect existing structures and property.
Roadway traffic shall remain open at all times.
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Resolution No. 2020XX: Approve Change Order No. 1 for Project No. 2002: Minnewashta
Parkway
Section CONSENT AGENDA Item No: D.4.
Prepared By George Bender, Assistant City Engineer File No: Project No. 202002
PROPOSED MOTION
“The City Council approves Change Order No. 1 to the Minnewashta Parkway Rehabilitation Project No. 2002.”
Approval requires a Simple Majority Vote of members present.
SUMMARY
On October 26, 2018, the Engineering Department prepared and released a request for proposals (RFP) for
consultant services for the project.
On November 8, 2018, the Engineering Department received three proposals from consultants for professional
services for the Minnewashta Parkway project.
On January 14, 2019, the City Council approved a consultant contract with KimleyHorn and Associates and
authorized preparation of a feasibility study for the project.
On October 14, 2019, the City Council accepted the feasibility study and called a public hearing to be held on
October 28, 2019.
On October 28, 2019, the City Council held a public hearing and authorized preparation of plans and specifications.
On January 13, 2020, the City Council approved a Joint Powers Agreement with the City of Victoria.
On February 10, 2020, the City Council adopted a resolution approving the plans and specifications and authorizing
advertisement for bids.
On March 6, 2020, staff opened and read aloud bids for the project.
On April 27, 2020, the City Council awarded the project to Lametti and Sons and approved the final assessment roll.
On May 26, 2020, construction began.
BACKGROUND
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectResolution No. 2020XX: Approve Change Order No. 1 for Project No. 2002: MinnewashtaParkwaySectionCONSENT AGENDA Item No: D.4.Prepared By George Bender, Assistant City Engineer File No: Project No. 202002PROPOSED MOTION“The City Council approves Change Order No. 1 to the Minnewashta Parkway Rehabilitation Project No. 2002.”Approval requires a Simple Majority Vote of members present.SUMMARYOn October 26, 2018, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project.On November 8, 2018, the Engineering Department received three proposals from consultants for professionalservices for the Minnewashta Parkway project.On January 14, 2019, the City Council approved a consultant contract with KimleyHorn and Associates andauthorized preparation of a feasibility study for the project.On October 14, 2019, the City Council accepted the feasibility study and called a public hearing to be held onOctober 28, 2019.On October 28, 2019, the City Council held a public hearing and authorized preparation of plans and specifications.On January 13, 2020, the City Council approved a Joint Powers Agreement with the City of Victoria.On February 10, 2020, the City Council adopted a resolution approving the plans and specifications and authorizingadvertisement for bids.On March 6, 2020, staff opened and read aloud bids for the project.On April 27, 2020, the City Council awarded the project to Lametti and Sons and approved the final assessment roll.On May 26, 2020, construction began.
BACKGROUND
The watermain along Minnewashta Parkway is being replaced for the most part by a trenchless installation method
known as pipebursting. The southern most section of pipe from 77th Street to Tristan Drive was originally designed
to be open cut in the plans. This section of pipe is 8 inches in diameter whereas the remainder of the watermain within
Minnewashta Parkway is 12 inches in diameter.
DISCUSSION
The watermain was found in the field to be in a different location than was originally located for the design. The
watermain was expected to be found closer to the retaining wall which parallels the street and watermain. The intent of
the design was to open cut in a new main in order to move it further away from the retaining wall and trail to facilitate
future maintenance. The actual location of the watermain facilitated installation via the trenchless pipebursting
installation method in lieu of open cutting the pipe.
The contract does not include a bid item for 8inch watermain installed via pipebursting. As such, a bid item needs to
be added to the project in order to compensate the contractor.
The contract amount is not expected to increase by the actual amount of the change order because there will be less
quantities expended on removing pavement, class 5 aggregate, replacing curb and gutter, watermain abandonment and
potentially other items. The change also minimizes the City's risk for other impacts such as potential settlement
associated with the nearby retaining wall or the trail. Installation via a trenchless method also facilitates maintaining
access during construction.
RECOMMENDATION
Staff recommends the City Council approve Change Order No. 1 for the Minnewashta Parkway Rehabilitation
Project No. 2002 in the amount of $34,804.70.
ATTACHMENTS:
Resolution
Change Order
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: August 24, 2020 RESOLUTION NO: 2020-XX
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING CHANGE ORDER NO. 1
FOR THE MINNEWASHTA PARKWAY REHABILITATION PROJECT NO. 20-02
WHEREAS, change orders are necessary to make adjustments to bid items, contract
amounts, and the schedule that may arise during construction of various projects; and
WHEREAS, the original contract amount for this project is $3,691,889.00 and the cost of
Change Order No. 1 is $34,804.70; and
WHEREAS, the total amount of the construction contract will now be $3,726,693.70.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
approves Change Order No. 1 in the amount of $34,804.70 for the addition of a bid item to
facilitate the installation of 8-inch watermain via pipe-bursting in City Project No. 20-02.
Passed and adopted by the Chanhassen City Council this 24th day of August, 2020.
ATTEST:
Heather Johnston, Interim City Manager Elise Ryan, Mayor
YES NO ABSENT
Chadd Larson651-643-040908/17/2020
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Fire Department Recognitions
Section VISITOR PRESENTATIONS Item No: E.1.
Prepared By Don Johnson, Fire Chief File No:
SUMMARY
Recognition of Firefighter of the Year Engineer Gregg Geske.
Swearing In of Assistant Chief Becki White.
Swearing In of Assistant Chief Don Nutter.
BACKGROUND
Engineer Gregg Geske, a 28year veteran of the Chanhassen Fire Department also serving as the Fire Chief for
several years, was recently honored as the 2019 Firefighter of the Year. The FFOY Award is decided by nominations
that come from the firefighters themselves. Those nominations are routed through the department leadership and
ultimately a recommendation is approved by the Fire Chief. Gregg was honored for his expertise and knowledge
aiding in replacing the fire apparatus fleet, as well as his continued willingness to train junior staff on fire apparatus
operations.
Fire Marshal Don Nutter will be promoted to Assistant Chief effective July 1, 2020. This is a formal reclassification of
his fulltime position and incorporates his Fire Marshal responsibilities into a management function on the command
team. Don has been with Chanhassen since 2017 serving as the Fire Marshal. Don has held the fire ground rank of
Captain since his start date. Don has finalized his coursework with Hennepin Tech with a degree in Fire Science. Don
is also actively enrolled in Purdue University’s Bachelor Program. Don has approximately 15 years of service
combining time with Plymouth Fire as a Paid onCall, Duty Crew Firefighter and Golden Valley where he served as a
full time fire inspector/firefighter. Don has extensive training experience and has been actively assisting with training in
Chanhassen since coming aboard. Chief Nutter will be assigned as Chief 4 and will assume the Training Chief role in
addition to his daytoday Community Risk Reduction responsibilities associated to the being the city’s Fire Marshal.
Becki White will be promoted to Assistant Chief effective August 1, 2020. Becki has 17 years of experience with the
Eden Prairie Fire Department serving from 2003 2019. Becki has had a progressive fire career from paid oncall
firefighter to a fulltime Assistant Chief of Training from 20142019. Becki has a Master’s Degree in Education from
St. Mary’s with her undergrad in education from St. Cloud. Becki also completed a Fire Science Degree at Hennepin
Tech. Becki obtained Executive Fire Officer Certification (EFO) from the National Fire Academy, a national
benchmark for Chief Officers in the fire service. Becki will assume the Chief 3 call sign August 1. Chief White will be
taking the Operations Chief role from me which will begin with the finalization of the new Standard Operating
Guidelines (SOGs). I look forward to working with Becki on her assessment of our operational response and making
the necessary modifications to the new SOG. Her broad range of experience will greatly aide in the vision I have for
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectFire Department RecognitionsSectionVISITOR PRESENTATIONS Item No: E.1.Prepared By Don Johnson, Fire Chief File No: SUMMARYRecognition of Firefighter of the Year Engineer Gregg Geske.Swearing In of Assistant Chief Becki White.Swearing In of Assistant Chief Don Nutter.BACKGROUNDEngineer Gregg Geske, a 28year veteran of the Chanhassen Fire Department also serving as the Fire Chief forseveral years, was recently honored as the 2019 Firefighter of the Year. The FFOY Award is decided by nominationsthat come from the firefighters themselves. Those nominations are routed through the department leadership andultimately a recommendation is approved by the Fire Chief. Gregg was honored for his expertise and knowledgeaiding in replacing the fire apparatus fleet, as well as his continued willingness to train junior staff on fire apparatusoperations.Fire Marshal Don Nutter will be promoted to Assistant Chief effective July 1, 2020. This is a formal reclassification ofhis fulltime position and incorporates his Fire Marshal responsibilities into a management function on the commandteam. Don has been with Chanhassen since 2017 serving as the Fire Marshal. Don has held the fire ground rank ofCaptain since his start date. Don has finalized his coursework with Hennepin Tech with a degree in Fire Science. Donis also actively enrolled in Purdue University’s Bachelor Program. Don has approximately 15 years of servicecombining time with Plymouth Fire as a Paid onCall, Duty Crew Firefighter and Golden Valley where he served as afull time fire inspector/firefighter. Don has extensive training experience and has been actively assisting with training inChanhassen since coming aboard. Chief Nutter will be assigned as Chief 4 and will assume the Training Chief role inaddition to his daytoday Community Risk Reduction responsibilities associated to the being the city’s Fire Marshal. Becki White will be promoted to Assistant Chief effective August 1, 2020. Becki has 17 years of experience with theEden Prairie Fire Department serving from 2003 2019. Becki has had a progressive fire career from paid oncallfirefighter to a fulltime Assistant Chief of Training from 20142019. Becki has a Master’s Degree in Education fromSt. Mary’s with her undergrad in education from St. Cloud. Becki also completed a Fire Science Degree at HennepinTech. Becki obtained Executive Fire Officer Certification (EFO) from the National Fire Academy, a nationalbenchmark for Chief Officers in the fire service. Becki will assume the Chief 3 call sign August 1. Chief White will betaking the Operations Chief role from me which will begin with the finalization of the new Standard Operating
Guidelines (SOGs). I look forward to working with Becki on her assessment of our operational response and making
the necessary modifications to the new SOG. Her broad range of experience will greatly aide in the vision I have for
the Ops Chief position moving forward. For clarification this is a PartTime, Paid onCall position.
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Bob Finn Citizen Action Request
Section VISITOR PRESENTATIONS Item No: E.2.
Prepared By File No:
ATTACHMENTS:
Bob Finn Citizen Action Request Form
Cit y C ouncil - Ci tiz e n Ac tion Requ e st Form
Select the date of the City Council meeting you plan to attend to make your visitor presentation.*
Printable 2020 City Meeting Calendar
R esident I nformation
Phone Number*Email*
Co uncil Act ion Requested*
Su mmary o f Informa tion*
W hat Happen s Next?
Questi ons?
City Council Work Session Discussion Date
Action
City Council Meeting Date
Action
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Fire Department Update
Section FIRE DEPARTMENT/LAW
ENFORCEMENT UPDATE
Item No: F.1.
Prepared By Don Johnson, Fire Chief File No:
SUMMARY
Monthly Fire Department update with response data from July 2020.
ATTACHMENTS:
Narrative Report
Graphs and Tables
TO: Heather Johnston, Interim City Manager
FROM: Don Johnson, Fire Chief
DATE: August 24, 2020
SUBJ: Monthly Fire Department Update
Fire Department Staffing
Department staffing remains at 44 paid on-call firefighters. To date we have had two reported
cases of COVID that impacted staffing levels with no exposure to the department. One
Firefighter is on extended personal leave.
Fire Department Response
The fire department responded to (78) calls for service in July. Call Breakdown for the month:
0 Chief Only
18 Day Only
42 Duty Crew
18 General Alarms
Significant calls for June included the following:
• (49) Rescue/EMS calls with (3) motor vehicle accidents.
• (2) Fire Responses
o Major Loss Fire on Lake Point Road July 5
o Mutual Aid Assist to Minnetonka House Fire
Monthly Training
• On Shift EMS Training on Poisons and Toxins
• Small group response to Commercial Building fires and newly installed wall hydrant training at
Gedney Building
• Virtual professional development seminar on Fire Department Culture was attended by several
department officers on August 5
• A small group training session for firefighters desiring to become Fire Apparatus Operators was
hosted on August 1.
Heather Johnston
Fire Department Update
Page 2
Other Activities
• I worked with other city leaders on a committee to recommend the Executive Search Firm for hiring
a City Manager
• Several fire department staff worked through submission of the 2021 general fund and CIP budgets
to meet deadlines
Fire Marshal Council Update for July 2020
Fire Inspections
• Continue to assist area businesses and schools with figuring occupancy to follow
COVID-19 restrictions.
• Met with fire suppression system contractor on site at 2100 Stoughton Ave to look at the
new wall hydrants and standpipe system installed. We now have hydrants our fire trucks
can use on site instead of relying on Chaska hydrants across the road. All of these pulled
off the water tank and well system on site. The entire building is now protected by a
sprinkler system and opens up many possibilities for tenants for the building owner. They
were limited by only half the building having a functioning sprinkler system and old,
outdated equipment. We will be training on site in the month of August with the new
equipment.
• Working with Paisley Park on moving and adding some fire alarm equipment during re-
design of their retail area.
Fire Investigation 716 Lake Point Dr on July 5, 2020
• Assisted insurance company with a forensic dig of the garage for evidence and area of
fire origin determination. Were able to determine area of fire origin but not able to
determine actual cause of the fire. Too many possibilities that could not be ruled out at
this time.
• Insurance company has decided to stop the investigation at this time.
• Final report for origin and cause: Fire started in the main double stall of the garage,
ignition of the fire by unknown source, classified as an accidental fire.
0
10
20
30
40
50
60
70
80
May June July
2020 Calls by Month and Type
Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire
71
50
66
79
86
76
66
72
84 85 85
101
94
88
76
64
71
88
102
85 85
79
84 86
80
75
65
79 77 74
78
20
30
40
50
60
70
80
90
100
110
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Chanhassen Fire Department
Calls By Month Comparison
2018 2019 2020
691 690
753
921
1,002
907
0
200
400
600
800
1000
1200
2015 2016 2017 2018 2019 2020 Projected
Calls for Service by Year
Rescue & Emergency
Medical Service
60%
Alarm Calls
11%
Good Intent Call
11%
Hazardous Condition
6%
Service Call
7%
Fire
5%
2020 Calls for Service by % of Call Type
Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire
S
12%
M
15%
T
13%
W
17%
TH
13%
F
14%
Sa.
16%
2020 CALLS BY DAY OF WEEK
0
50
100
150
200
250
12‐4a 4‐8a 8‐12p 12‐4p 4‐8p 8‐12a
CALLS BY TIME OF DAY
2018 2019 2020
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Date Created: 8/5/2020
Document Path: K:\Departments\Fire\FireIncidents_RMS\2020-07(July)\FireIncidentMap_July2020.aprxCreated By: City of Chanhassen - Fire Department
!(Calls For Service - July 2020
³CH±City Hall
"F)Fire Station
Railroad
Rivers
Lakes
Parks
Parcel Boundaries
Fire Box Alarm Zones
North Box
South Box
West Box
City of Chanhassen
Fire Calls for Service - July 2020
µ0 4,000
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0 0.5
Mile
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Law Enforcement Update
Section FIRE DEPARTMENT/LAW
ENFORCEMENT UPDATE
Item No: F.2.
Prepared By Lt. Lance Pearce, CCSO File No:
ATTACHMENTS:
Cover memo
July 2020 Calls for service
Call trends
Monthly breakdown
NIBRS codes
Page 1
Memo
TO: Mayor Ryan; Council Members Tjornholm, McDonald, Campion and Coleman
FROM: Lieutenant Lance Pearce
DATE: August 17, 2020
RE: Law Enforcement Update
Attached are the agenda items for the City of Chanhassen council meeting August 24,
2020 for your review and consideration.
1. Carver County Sheriff’s Office City of Chanhassen July 2020 Calls for Service
Summary; Group A, Group B, Non-Criminal, Traffic and Administrative.
2. Carver County Sheriff’s Office City of Chanhassen July 2020 Arrest Summary.
3. Carver County Sheriff’s Office City of Chanhassen July 2020 Citation Summary.
4. Staffing update: Full staff with one exception looking to fill the Misdemeanor
investigator soon
5. Training update: none
Lieutenant
Chanhassen Office
City of Chanhassen
Call trends 2020 Jan-July
0
1
2
3
4
5
6
7
8
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Domestics
2019 Domestics by Month 2020 Domestics by Month
0
1
2
3
4
5
6
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Domestic Assault
2019 Domestic Assault by Month 2020 Domestic Assault by Month
0
5
10
15
20
25
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Mental Health
2019 Mental Health by Month 2020 Mental Health by Month
0
10
20
30
40
50
60
70
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Fraud/ Theft
2019 Fraud/ Theft by Month 2020 Fraud/ Theft by Month
July 2020
City of Chanhassen
0
5
10
15
20
25
30
Felony Assault Felony Theft Drug Felony Other
July 2020
Group A
0
10
20
30
40
50
60
70
80
90 July 2020
Non Criminal
Total Calls For Service=1023
48
9
497
469
Felony Misdemeanor Non Criminal Traffic
July 2020
Types of Calls
CFS=1023
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Approval of Facilities Improvements Construction Contracts
Section OLD BUSINESS Item No: G.1.
Prepared By Greg Sticha, Finance Director File No:
PROPOSED MOTION
The City Council authorizes entering into a contract with RJM as Construction Manager at Risk for the CARES Act
Funding Facility Improvements.
Approval requires a Simple Majority Vote of members present.
SUMMARY
As part of the CARES Act funding the City received, there was a recommendation from staff, supported by the City
Council, to investigate the feasibility of making improvements to city owned facilities to mitigate the spread of COVID
19, which was deemed as an eligible expense for those funds. Other cities have embarked on the same strategy,
including Chaska, with whom staff has been discussing the program.
Based on guidance from the CDC, MDH and Carver County Public Health, it is understood that air flow within buildings
is a main attribute to spreading the virus transmission. This understanding is why social distancing and wearing masks
has been the main strategy to mitigate potential transmission. Knowing that many of the City’s facilities have older
HVAC systems, it’s logical to consider upgrades to those systems to aid in circulation, fresh air, and filtering. Secondarily,
City staff wanted to know if there are any other opportunities to make facility improvements to aid in reducing risk of
transmission such as adding more touchless technology of doors, fixtures, etc.
The City had an architectural firm, Leo A Daly (LAD), conduct a facility audit of five city owned facilities (City Hall,
Public Works, Library, Rec Center and Fire Station #1). This was an onsite audit, and LAD submitted a summary report
listing a whole suite of HVAC, Touchless, and Workplace configuration improvements, including reviewing the City
Council Chambers at City Hall. A contractor (RJM) then prepared a preliminary construction cost estimate for the
identified improvements.
Staff reviewed the list of improvements and identified a preliminary scope that fit within the $1.4M budget. A condition
of the CARES Act funding is that all expenses must be made by 11/15/20, which includes the construction and
acceptance of any facility improvements included with this contract.
RJM and City staff, including the City Attorney, have been negotiating contract language and have agreed to the terms.
The contract is based on a Construction Manager At Risk (CMaR) procurement, which establishes a Guaranteed
Maximum Price (GMP) based on the scope. CMaR procurement is very common in building construction, and RJM has
vast experience with the delivery method. The CMaR is paid an agreed upon fee percentage to manage all of the sub
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectApproval of Facilities Improvements Construction ContractsSectionOLD BUSINESS Item No: G.1.Prepared By Greg Sticha, Finance Director File No: PROPOSED MOTIONThe City Council authorizes entering into a contract with RJM as Construction Manager at Risk for the CARES ActFunding Facility Improvements.Approval requires a Simple Majority Vote of members present.SUMMARYAs part of the CARES Act funding the City received, there was a recommendation from staff, supported by the CityCouncil, to investigate the feasibility of making improvements to city owned facilities to mitigate the spread of COVID19, which was deemed as an eligible expense for those funds. Other cities have embarked on the same strategy,including Chaska, with whom staff has been discussing the program.Based on guidance from the CDC, MDH and Carver County Public Health, it is understood that air flow within buildingsis a main attribute to spreading the virus transmission. This understanding is why social distancing and wearing maskshas been the main strategy to mitigate potential transmission. Knowing that many of the City’s facilities have olderHVAC systems, it’s logical to consider upgrades to those systems to aid in circulation, fresh air, and filtering. Secondarily,City staff wanted to know if there are any other opportunities to make facility improvements to aid in reducing risk oftransmission such as adding more touchless technology of doors, fixtures, etc.The City had an architectural firm, Leo A Daly (LAD), conduct a facility audit of five city owned facilities (City Hall,Public Works, Library, Rec Center and Fire Station #1). This was an onsite audit, and LAD submitted a summary reportlisting a whole suite of HVAC, Touchless, and Workplace configuration improvements, including reviewing the CityCouncil Chambers at City Hall. A contractor (RJM) then prepared a preliminary construction cost estimate for theidentified improvements.Staff reviewed the list of improvements and identified a preliminary scope that fit within the $1.4M budget. A conditionof the CARES Act funding is that all expenses must be made by 11/15/20, which includes the construction andacceptance of any facility improvements included with this contract.RJM and City staff, including the City Attorney, have been negotiating contract language and have agreed to the terms. The contract is based on a Construction Manager At Risk (CMaR) procurement, which establishes a Guaranteed
Maximum Price (GMP) based on the scope. CMaR procurement is very common in building construction, and RJM has
vast experience with the delivery method. The CMaR is paid an agreed upon fee percentage to manage all of the sub
contractor work, but does not selfperform any work. The Architect, under their contract, will perform customary
construction administration duties such as submittal review, answering questions, certifying pay requests, and performing
site visits to monitor construction. The CMaR contract with RJM is based on industry standard AIA format, edited with
the specifics for this project. The fact that the schedule for completion is the primary driver due the funding
requirements, the typical contracting process is not attainable. The project is considered emergency repair due to the
CARES Funding and allows the City to not use the traditional public lowbid scenario. Therefore, since the design of the
improvements is not yet complete, the contract for consideration is using the preliminary scope and costs from the facility
audit as the basis of the GMP. An amendment to the agreement will be considered at a future City Council meeting to
align the final scope and cost with the contract and GMP.
BACKGROUND
07/07/20 The City entered into a contract with the Architectural firm Leo A Daly (LAD) to complete a facility
audit
07/13/20 LAD staff conducted site visits to five City owned facilities as part of the facility audit (City Hall, PW,
Library, Fire Station, Rec Center)
07/27/20 LAD submitted the facility audit report, and engaged the General Contractor RJM to prepare
construction cost estimates
08/05/20 RJM submitted a construction cost estimate based on the recommended improvements from the
facility audit
08/10/20 City Council authorized entering into a contract with LAD for design services related to facility
improvements
08/24/20 City Council considers entering into a contract with RJM to construct the facility improvements,
based on preliminary scope and budget
Future schedule:
08/31/20 LAD will submit draft final design plans for City review
09/07/20 LAD will submit final design plans for use in construction
09/14/20 City Council will consider a GMP Amendment with RJM
09/15/20 Construction begins
11/13/20 Substantial Completion – Construction completed
RECOMMENDATION
Staff recommends the approval of the attached contracts and agreements with RJM Contractors.
ATTACHMENTS:
Standard Form of Agreement
General Conditions of Contract
Exhibit A Guaranteed Maximum Price Amendment
Exhibit B Insurance and Bonds
Greg Sticha
City of Chanhassen
7700 Market Blvd
Chanhassen, MN 55317
Re: City of Chanhassen COVID Upgrades
Dear Mr. Sticha,
Public Works Estimate : $175,207
HVAC Breakout: $142,500
Touchless Breakout: $32,707
Fire Dept Estimate : $26,078
HVAC Breakout: $15,000
Touchless Breakout: $11,078
City Hall Estimate : $640,253
HVAC Breakout: $522,500
Touchless Breakout: $82,753
Sheriff Suite Breakout: $0
Council Chambers Breakout: $35,000
Library Estimate : $152,637
HVAC Breakout: $41,250
Touchless Breakout: $111,387
Rec Center Estimate : $72,291
HVAC Breakout: $30,000
Touchless Breakout: $42,291
Combined Estimate Total : $1,066,466
Sincerely,
Matt Severson
Estimator
Thank you for the opportunity to provide this estimate. Please feel free to contact RJM if you have any questions or need
additional information.
August 20, 2020
RJM Construction is pleased to present a preliminary estimate for the City of Chanhassen COVID Upgrades project. Together
with the City of Chanhassen and Leo A Daly Architects, we can work as a team to deliver the project goals of cost, schedule
and quality.
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred UPPER LEVEL1 General NoteRestrooms3All toilets throughout the building are tank toilets. Consider converting to flush valve, or use Techno Touchless Toilet Flush Kit Existing toilets will be left as-is. Handwashing equipment will be made touchless2 HVAC SystemsAir Quality1Building occupancy is fairly dense, and funding will not cover expansion. Treating air quality will be paramount. Existing HVAC system remaining serviceable lifespan is approximately 5 years. Replace all RTUs, to accommodate higher outside air percentages. (per RTU)Basis of Design RTU :Aaon RN 006,Modulating gas heat, DX cooled, Economizer, Modulating humidity control, Merv 14 filters, roof curb, roof curb adapter, and iMOD ionization add-on.X 7 68,750$ 481,250$ 3 HVAC SystemAir Quality1Include Bi-Polar Ionization System for each RTUProduct: iAdaptAir HEPA Air PurifierX 7 5,000$ 35,000$ 4Main Entry / Public AreaFrequently touched surface5Main Entry DoorOPTION A: Replace door with new automatic sliding door1 exterior side of vestibule, 1 interior side of vestibuleX162,500$ 62,500$ 5 Main Entry / Public AreaFrequently touched surface5OPTION B: Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic Handle WrapX 8 2$ 16$ 6 Public Restrooms near Main Entry (M & W)Frequently touched surface3See Universal Recommendations 3 tank toilets, 2 sinks, 2 soap dispensers, 2 paper towel dispensers per restroomX 1 6,435$ 6,435$ 7 Admin Open Office AreaPhysical Distancing2Add Plexiglass divider(s) between workstations that are smaller than 6-foot square.X 2 1,313$ 2,625$ 8 Admin Open Office AreaFrequently touched surface3Replace door hardware with push/pull hardware with closer and foot pull.X 1 301$ 301$ 9 Admin Copy/Work/ MailroomFrequently touched surface3Doors, remove door panels (per door) Doors are not usually locked and are propped open. X 2 106$ 213$ 10 Admin Copy/Work/ MailroomPhysical Distancing2Area is tight and congested, although space is not available to expand this area. Treating air quality will be paramount. Any items that could be relocated to basement storage should be moved.X11 Admin Copy/Work/ MailroomFrequently touched surface2Provide antibacterial wipes for wiping copiers, mail machines, etc.X12 Planning Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX13 Planning Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X14 Staff Restrooms (M & W)Frequently touched surfaces3See Universal Recommendations 1 tank toilet, 1 sink, 1 soap dispenser, 1 paper towel dispenser per restroom.X 1 2,770$ 2,770$ 15 KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X16 KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 17 KitchenetteFrequently touched surface3Discontinue use of drip coffee maker and airpots. Use only single serve coffee machinesX18 KitchenetteFrequently touched surface3Install Anti-microbial covers on Microwave buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX1 2$ 2$ Modification TypeOption B selected by ChanhassenPage 1 of 6
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type19 Conference Room West of Main LobbyPhysical DistancingdoneAlready installed plexiglass divider on table Leave plexiglass in place.X20 Conference Room West of Main LobbyDensity Control2Remove chairs or spread out to 6' minimum distanceX21 Conference Room West of Main LobbyFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X22 Conference Room West of Main LobbyFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 18$ 18$ 23 Finance OfficePhysical DistancingdoneWorkstation divider panels already on order No action24 Finance OfficeFrequently touched surface5Install Anti-microbial door handle wrapProduct: Nanoseptic Latch Handle coversX 1 3$ 3$ 25 Engineering Open Office AreaPhysical Distancing2Add Plexiglass divider(s) between workstations that are smaller than 6-foot square.X 2 1,313$ 2,625$ 26 Engineering Dept. Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX27 Engineering Dept. Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X28 Engineering Dept. Conference RoomFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 16$ 16$ 29 Engineering Dept to Bldg Inspection Hallway doorFrequently touched surface3Add footpull to doorX 1 301$ 301$ 30A County Sherif Office SuitePhysical Distancing2OPTION A: Demolish walls between County Private Offices, Open Office Room, hallway, and the Interview room off the public safety lobby. Re-subdivide to create a larger open office area andsmaller private offices. Relocate evidence storage to basement.See attached sketch for pricing.X1107,059$ 107,059$ Chanhassen chose Option B30B County Sherif Office SuitePhysical Distancing2OPTION B: Add Plexiglass divider(s) between workstations that are smaller than 6-foot square.X 4 1,313$ 5,250$ 31Courtyard Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX32Courtyard Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X33Courtyard Conference RoomFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 18$ 18$ 34Courtyard Conference RoomFrequently touched surface5Replace Smartboard with wall-mounted digital displayX 1 2,750$ 2,750$ 35 North Public EntryFrequently touched surface5Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic ADA Push Pad CoversX 3 4$ 12$ 36 ElevatorFrequently touched surface5Install Anti-microbial button coversProduct: Nanoseptic Elevator Button CoversX 1 50$ 50$ 37 Staff Restrooms (M & W)Frequently touched surfaces3See Universal Recommendations 1 tank toilet, 1 sink, 1 soap dispenser, 1 paper towel dispenser per restroomX 1 2,770$ 2,770$ 38 State Patrol Shared WorkspaceFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.XPage 2 of 6
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type39 State Patrol Shared WorkspaceFrequently touched surface5Install anti-microbial keyboard coverProduct: Viziflex or similarX1 18$ 18$ 40 KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X-$ 41KitchenetteFrequently touched 3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX1906$ 906$ 42 KitchenetteFrequently touched surface3Discontinue use of drip coffee maker and airpots. Use only single serve coffee machinesX43 KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX2 16$ 32$ 44A West Staff Entry DoorFrequently touched surface3OPTION A: Add actuator & key card activation (card readers existing)X 1 5,231$ 5,231$ Chanhassen chose Option B44B West Staff Entry DoorFrequently touched surface3OPTION B: Install Anti-microbial door handle wrap and push bar coverProduct: Nanoseptic Handle WrapX 2 2$ 4$ LOWER LEVEL45 General NoteDONESenior Center users must sign-in upon arrival for contact tracing. Continue this practice.DONE46 Wood Carving AreaFrequently touched surface2Provide antibacterial wipes for wiping shared equipment.X47 Wood Carving AreaFrequently touched surface3Discontinue Shared Coffee Pots and Mugs available. Replace with single-serve coffee machine.X48 Wood Carving AreaFrequently touched surface3Wood Carving area entry door: replace door closer with door closer with hold-open function. Use hold-open only during program participants arrival and departure times.X 1 301$ 301$ 50 Commercial KitchenFood contamination1Note, only being used to prepare meals for delivery. No in-house dining. Continue limited service. Follow Department of Health procedures. All meal preparation staff / volunteers should be logged for potential contact tracing.X51 Commercial KitchenFrequently touched surface5Entry door and storage room door: install Anti-microbial door handle wrapsProduct: Nanoseptic Handle WrapX 6 2$ 12$ 52 Restrooms (M & W)Frequently touched surface3See Universal Recommendations 3 tank toilets, 3 sinks, 2 soap dispensers, 2 paper towel dispensers per restroom.X 1 7,341$ 7,341$ 53 Maple RoomFrequently touched surface3Replace fabric chairs and couches with non-porous cleanable surface furniture (vinyl or similar).12 new chairsX12200$ 2,400$ Deferred. Chanhassen will work directly with Furniture Vendor54 Maple RoomFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X55 Maple RoomFrequently touched surface3Touchless faucet in coffee bar areaProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 56 Maple RoomFrequently touched surface3Discontinue use of drip coffee maker and airpots. Use only single serve coffee machinesX57 Maple Room Corner OfficeFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X58 Maple Room Corner OfficeFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 2 18$ 36$ Page 3 of 6
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type59 Maple Room Corner OfficeFrequently touched surface5Door handle, install anti-microbial door handle wrapProduct: Nanoseptic Handle WrapX 2 2$ 4$ 60 Maple Room Corner OfficeAir Quality Comments that this room often feels stuffy. Modify system to provide more outside air or controllability.Cut in and route new ductwork from supply duct and return duct approximately 50' to office. Add diffuser, return grille, and manual volume damper. X 1 6,250$ 6,250$ 61 Southwest EntryFrequently touched surface3Add ADA actuators to southwest exterior entry door and door from vestibule into hallway (per each door)Update 8/19/20: exists at exterior door. Install at door from vestibule into interior hallway. Changed Quantity to 1X 1 4,375$ 4,375$ 62 Maple Room KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X63 Maple Room KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 64 Maple Room KitchenetteFrequently touched surface3Replace paper towel dispenser with automatic dispenserX 1 231$ 231$ 65 Maple Room KitchenetteFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ 738$ 66 Maple Room KitchenetteFrequently touched surface3Coffee potsFetco LUXUS L4D-TLA 1.5 Gal. Touchless Antimicrobial Handle DispenserX 2 250$ 500$ 67 Maple Room KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 2 16$ 32$ 68 Restooms (M & W)Frequently touched surface3See Universal Recommendations 1 toilet, 1 sink, 1 soap dispenser, 1 paper towel dispenser per restroom.X 1 2,770$ 2,770$ 69 Fountain Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX70 Fountain Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X71 Fountain Conference RoomFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 18$ 18$ 72 Senior Center KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X73 Senior Center KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 74 Senior Center KitchenetteFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ 231$ 75 Senior Center KitchenetteFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ 738$ 76 Senior Center KitchenetteFrequently touched surface3Coffee potsFetco LUXUS L4D-TLA 1.5 Gal. Touchless Antimicrobial Handle DispenserX 2 250$ 500$ 77 Senior Center KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 2 18$ 36$ 78 Senior Center Activity RoomFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentXPage 4 of 6
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type79 Senior Center Activity RoomFrequently touched surface3Replace fabric chairs with non-porous cleanable surface chairs (vinyl or similar).20 chairsX20200$ 4,000$ Deferred. Chanhassen will work directly with Furniture Vendor80 Senior Center Activity RoomPhysical DistancingdoneRemoval of chairs over occupancy count. (This has already been done)35sf / person. X81 Southeast EntryFrequently touched surface5Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic ADA Push Pad CoversX 8 4$ 32$ 82A City Council ChambersPhysical Distancing3OPTION A: To accommodate all 7 city planning commissioners at the recommended 6'-0" distance, the existing dais and council chambers room would need to be expanded into adjacent underutilized spaces. The existing structural elements would make an efficient layout difficult, but not impossible. See attached conceptual sketch, for rough-order-of magnitude pricing only. Revised sketch issued August 11, 2020X 1 35,000$ 35,000$ First proposed Option was $423,041 and was rejected by Chanhassen. Revised sketch cost included here.82B City Council ChambersOPTION B: Comprised of various sub-items listed below:82B.1City Council ChambersPhysical Distancing2Use Conference Rooms in Senior Center and Library as overflow locations for public attendees, set up via Virtual Conferencing system. Make upgrades as necessary to technology and audiovisual systems to accommodate Virtual ConferencingRick, please advise on technology upgrades that would be helpful: new cameras, new microphones, software, staff training, upgraded internet service, digital displays, projectors, document cameras, etc.X X82B.2City Council ChambersFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentX82B.3City Council ChambersFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 10 18$ 180$ 82B.4City Council ChambersFrequently touched surface3Replace fabric guest & staff chairs with non-porous cleanable surface chairs (vinyl or similar).25 ChairsX25200$ 5,000$ Deferred. Chanhassen will work directly with Furniture Vendor82B.5City Council ChambersPhysical Distancing2Removal of chairs over occupancy count. (This has already been done)35sf / person. X82B.6City Council ChambersFrequently touched surface2Purchase additional foam microphone covers. Change microphone covers between each user. Microphone covers can be cleaned between users/meetings with dishsoap and water and air dried. Cleaning + 24-hour 'rest' period recommended. This provides better sound quality than the plastic bag over the mic, and better protection. May require a staff person wearing gloves to stand near the public lecturn, to replace cover between each public commenter. Box of clean covers and dirty covers.Product: Microphone WindscreenX X 40 10$ 400$ 82B.7City Council ChambersFrequently touched surface5Install Anti-microbial cover on frequently touched areas of lecturn.Product: Nanoseptic SheetX 4 16$ 64$ 82B.8City Council ChambersFrequently touched surface5Doors: Install Anti-microbial push plate covers and door handle wrapsProduct: Nanoseptic SheetX 5 16$ 80$ 82B City Council ChambersOPTION B COST SUBTOTALPage 5 of 6
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type83 Chamber KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X84 Chamber KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 85 Chamber KitchenetteFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ 231$ 86 Chamber KitchenetteFrequently touched surface3Install automatic soap dispenserX 1 738$ 738$ 87 Chamber KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 4 16$ 64$ 88 Chamber KitchenetteFrequently touched surface3Drinking Fountain: replace with bottle filler modelx 1 2,794$ 2,794$ 89 Chamber Lounge AreaFrequently touched surface3Replace fabric chairs and couches with non-porous cleanable surface furniture (vinyl or similar).6 chairsX6200$ 1,200$ Deferred. Chanhassen will work directly with Furniture Vendor90 Chamber Public Restrooms (M & W)Frequently touched surface3See Universal Recommendations 3 tank toilets, 2 sinks, 2 soap dispensers, 2 paper towel dispensers per restroom.1 6,435$ 6,435$ Page 6 of 6
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Fire DepartmentRevised 8/19/20Item No. Location ConcernPrioritizedAction ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred 1 General InfoLimited Access People other than the Firefighters on duty are not allowed into the facility. Because of this limited group of people (3 or 4 firefighters per shift; approximately 45 total staff) some reduced amount of intervention seems appropriate. Facility is cleaned by firefighters at completion of each shift.2 Lounge AreaFrequently touched surface4Replace fabric chairs with cleanable surface chairs (vinyl or hard plastic)8 chairsX8200$ 1,600$ Deferred. Chanhassen will work directly with Furniture Vendor3 Lounge AreaFrequently touched surface2Provide antibacterial wipes for wiping remotes, etc.X4 KitchenFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X5 KitchenFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 6 KitchenFrequently touched surface3Automatic paper towel dispenser Product: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X1 231$ 231$ 7 KitchenFrequently touched surface3Discontinue use of drip coffee maker and airpots. Use only single serve coffee machinesX8 KitchenFrequently touched surface3Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX2 16$ 32$ 9 RestroomsFrequently touched surface3See Universal Recommendations 1 sink, 1 toilet, 1 paper towel dispenser, 1 soap dispenser per each restroomX1 2,770$ 2,770$ 10 OfficeFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X11 OfficeFrequently touched surface5Install anti-microbial keyboard coverProduct: Viziflex or similarX 1 18$ 18$ 12 Sleeping RoomsFrequently touched surfacedoneSanitized by firefighters after each shift. No linens provided, firefighters bring their own.Continue cleaning regimine.X13 Business CenterFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X14 Business CenterFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX3 18$ 54$ 15 Garage + Gear Storage & Cleaning AreasdoneGear cleaning by external service has been discontinued. Firefighters clean their own gear. Continue in-house gear cleaning to reduce outside contamination.X16 Garage + Gear Storage & Cleaning AreasFood contamination1Ice Machine: discontinue useX17 Locker Rooms (M & W)Physical Distancing2Space locker use to every other locker.X18 Locker Rooms (M & W)Frequently touched surface3See Universal Recommendations for Restrooms 1 toilet, 1 sink, 1 paper towel dispenser, 1 soap dispenser each locker roomX 2 2,770$ 5,540$ 29 (added) Locker Rooms (M & W)Air Quality1Technically infeasible to add the bi-polar ionization system; son in-room Air Purifiers are recommendedProduct: iAdaptAir HEPA Air PurifierAdded 8/19/20Modification TypePage 1 of 2
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Fire DepartmentRevised 8/19/20Item No. Location ConcernPrioritizedAction ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type19A Gym / Weights RoomAir Quality1OPTION A: Air Purifier (In-Room Solution)Product: iAdaptAir HEPA Air PurifierX12,500$ 2,500$ Chanhassen chose Option B19B Gym / Weights RoomAir Quality1OPTION B: Add Bi-polar Ionization systemProduct: GPS - FC-48 X 1 5,000$ 5,000$ In-duct bipolar ionization system20 Gym / Weights RoomFrequently touched surface2Provide antibacterial wipes for wiping equipmentX21 Gym / Weights RoomFrequently touched surface3Door: install foot pull on doorX1 301$ 301$ 21A Racquetball CourtAir Quality1OPTION A: Air Purifier (In-Room Solution)Product: iAdaptAir HEPA Air PurifierX12,500$ 2,500$ Chanhassen chose Option B21B Racquetball CourtAir Quality1OPTION B: Add Bi-polar Ionization systemProduct: GPS - FC-48 X 1 5,000$ 5,000$ In-duct bipolar ionization system22 Racquetball CourtFrequently touched surface3Door: install foot pull on doorX 1 301$ 301$ 23 Training RoomPhysical Distancing2Remove chairs to reduce to one chair per 6' length of tableX24 Training RoomFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 25A Training RoomAir Quality1OPTION A: Air Purifier (In-Room Solution)Product: iAdaptAir HEPA Air PurifierX12,500$ 2,500$ Chanhassen chose Option B25B Training RoomAir Quality1OPTION B: Add Bi-polar Ionization systemProduct: GPS - FC-48 X 1 5,000$ 5,000$ In-duct bipolar ionization system26 Relief Association OfficeFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X27 Relief Association OfficeFrequently touched surface5Install anti-microbial keyboard coverProduct: Viziflex or similarX1 18$ 18$ 28 Equipment Storage RoomFrequently touched surface2Provide antibacterial wipes and other appropriate cleaning supplies to clean training equipment.XPage 2 of 2
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020LibraryRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred 1 HVAC SystemAir Quality1Increase outdoor air percentage for occupied areas Verify ASHRAE minmum ventilation values are being met.If not, increase ventilaton to minimum values. If so, increase ventilation to 5-10% increased level or desired level.All increases in ventilation shall be verified to not exceed the maximum values to prevent freezing of components in the winter, significatly reduced capacity and occupant comfort, and increased operating costs that the owner is not willing to accept.X 1 $ 31,250 $ 31,250 2A HVAC SystemAir Quality1OPTION A: Due to the number of public meeting spaces, study areas, and reading rooms in the building, installing the Needlepoint Bi-Polar Ionization system on the whole building HVAC system might be most economical (per location)Product: GPS - iMODX 2 5,000$ $ 10,000 2B HVAC SystemAir Quality1OPTION B: Air Purifier (In-Room Solution) in each of the Conference roomsProduct: iAdaptAir HEPA Air PurifierX82,500$ $ 20,000 3A Main Entry Frequently touched surface3Main Entry DoorOPTION A: Replace door with new automatic sliding door1 interior of vestibule, 1 exterior of vestibule X 1 62,500$ $ 62,500 3B Main EntryFrequently touched surface5OPTION B: Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic Handle WrapX82$ $ 16 Chanhassen Chose Option A4 Staff WorkroomFrequently touched surface2Provide antibacterial wipes for wiping shared equipment.X5 Staff WorkroomFrequently touched surface3Touchless faucet at handwashing sinkX1 906$ $ 906 6 Staff WorkroomFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ $ 231 7 Staff WorkroomFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ $ 738 8 Staff Restrooms (M & W)Frequently touched surface3See Universal Recommendations 1 toilet, 1 sink, 1 paper towel dispenser, 1 soap dispenser per restroomX 1 2,770$ $ 2,770 9 Drinking FountainsFrequently touched surface3Replace with bottle filler stationX 1 2,794$ $ 2,794 10 Staff BreakroomFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X11 Staff BreakroomFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ $ 906 12 Staff BreakroomFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ $ 231 13 Staff BreakroomFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ $ 738 14 Staff BreakroomFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 4 16$ $ 64 15 Staff BreakroomFood contamination3Discontinue water cooler. Use bottle filler at drinking fountain.XModification TypePage 1 of 3
16A Door Between Staff areas and Public AreasFrequently touched surface3OPTION A: add card reader and actuator to doorX15,231$ $ 5,231 Chanhassen Chose Option B16B Door Between Staff areas and Public AreasFrequently touched surface5OPTION B: Install Anti-microbial push plate coverProduct: Nanoseptic Handle WrapX 2 2$ $ 4 17A Shared Computer WorkstationsPhysical DistancingdoneOPTION A: Only allow use of every other workstation Already doneX17B Shared Computer WorkstationsPhysical Distancing2OPTION B: Install plexiglass partitions between workstationsProduct: Similar to SplashGuardX 8 1,313$ $ 10,500 18 Shared Computer WorkstationsFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 10 16$ $ 160 19 Public Use CopiersFrequently touched surface2Provide antibacterial wipes for wiping controlsX20Frequently touched surface5Install Anti-microbial covers on frequently touched parts of copierProduct: Nanoseptic SheetX 2 16$ $ 32 21 Express Checkout StationsFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 3 16$ $ 48 22 Express Checkout StationsFrequently touched surface2Provide antibacterial wipes for wiping shared equipment.X23 Public Restrooms (M & W)Frequently touched surface3See Universal Recommendations 6 toilets, 3 sinks, 3 soap dispensers, 2 paper towel dispensers per restroom.X 1 10,764$ $ 10,764 24 Children's Reading AreaFrequently touched surface1Replace fabric furniture with non-porous cleanable surface furniture (vinyl or similar).X 6 200$ $ 1,200 25 Children's Reading AreaPhysical Distancing1Add floor markers for 6-foot distance. X 15 15$ $ 225 26 Children's Reading AreaFrequently touched surface1Implement disenfection cleaning between every groupX27 Large Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX28 Large Conference RoomFrequently touched surface5Entry Door: Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic Handle WrapX 4 2$ $ 8 29 Large Conference RoomFrequently touched surface3Entry Door: Add ADA actuator to door from main building entry vestibule (per door)X 1 4,375$ $ 4,375 30 Large Conference Room KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 250$ $ 250 31 Large Conference Room KitchenetteFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ $ 231 32 Large Conference Room KitchenetteFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ $ 738 33 Large Conference Room KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 4 16$ $ 64 34 Large Conference Room KitchenetteFood contamination3Discontinue communal coffee serviceX35 Vending MachinesFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 2 16$ $ 32 36 Conference RoomsDensity Control2Remove chairs or spread out to 6' minimum distanceX37 Conference RoomsFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.XPage 2 of 3
38 Conference RoomsFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 6 18$ $ 108 39 Children's Restrooms (M & W)Frequently touched surface3See Universal Recommendations 1 toilet, 1 sink, 1 soap dispenser, 1 paper towel dispenser per restroomX 1 2,770$ $ 2,770 40 Reading & Study AreasDensity Control2Remove chairs or spread out to 6' minimum distanceX41 Reading & Study AreasFrequently touched surfaces2Provide antibacterial wipes for wiping shared equipment.X42 Reading & Study AreasFrequently touched surfaces3Replace fabric furniture with non-porous cleanable surface furniture (vinyl or similar).X 40 200$ $ 8,000 Page 3 of 3
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Revised 8/19/20Item No. Location ConcernPrioritizedAction ItemCommentPhysical Operational Quantity Cost/Unit Total Cost Status Deferred 1 Main entryFrequently touched surface5Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic ADA Push Pad CoversX 8 4$ 32$ 2WaitingFrequently touched surface5Replace cloth chairs with cleanable surface chairsVinyl, or similar cleanable. X62001,200$ Deferred. Chanhassen will work directly with Furniture Vendor3 Reception DeskAir TransmissionDoneLower talk-through devices in plexiglass seperator Already scheduled4 Reception DeskDensity ControlDoneAdd divider partition behind Carol's workstation Already ordered5 Reception DeskHigh Traffic Area3Provide Hand Sanitizer Station at reception deskX6 Reception DeskFrequently touched surface1Discontinue candy jarX7 Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX8 Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X9 Shared OfficePhysical Distancing3Add Plexiglass divider between middle workstations that face eachother.5'-0" tall minimum, 8'-0" length minimum X 1 1,313$ 1,313$ 10A Shared OfficeFrequently touched surface5OPTION A: Change Door Hardware to non-latching push-through with closerx 1 301$ 301$ 10B Shared OfficeFrequently touched surface5OPTION B: install Anti-microbial door handle wrapProduct: Nanoseptic Latch Handle coversx 1 3$ 3$ 11A Time Reporting StationsPhysical Distancing2OPTION A: Move middle computer station to the Reception Desk area, opposite side of new partition from Carol's workstationX11B Time Reporting StationsPhysical Distancing, Frequently touched surface2OPTION B: Provide Tablet device for each staff.Rick: How many additional tablet devices would need to be purchased?X ?12 Time Reporting StationsFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X13 Time Reporting StationsFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 3 18 54$ 14 Drinking FountainsFrequently touched surface2Add bottle fillerX 1 2794 2,794$ 15 Restrooms (M & W)Frequently touched surfaces3See Universal recommendations 4 toilets, 3 sinks, 2 paper towel dispensers, 2 soap dispensers in each restroomX 1 8,236$ 8,236$ 16 Restrooms (M & W)Physical Distancing3Lockers in Mens room are all occupied, Lockers in Womens room are not used. No action available.X17 PlanroomFrequently touched surfaces3Provide Hand Sanitizer Station at entryX18 PlanroomFrequently touched surface5Install Anti-microbial door handle wrapProduct: Nanoseptic Latch Handle coversX 1 3$ 3$ 19 Break Room / Large Meeting SpaceDensity control2Signage - capacity limit. 6' distancing = ~35 sf per personXModification TypePublic Works FacilityPage 1 of 3
20 Break Room / Large Meeting SpaceDensity control2Add tables, reduce number of chairs per table. Add narrow tables along walls of room.35sf / person. 8 tables 24"x 8'-0"XDeferred. Chanhassen will work directly with Furniture Vendor21 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X22 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 23 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface3Automatic paper towel dispenserX 1 231$ 231$ 24 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface3Coffee pots, replace with single-dispense machinesX 1 250 250$ 25 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 3 16$ 48$ 26AKitchen in Break Room / Large Meeting SpaceAir Quality2OPTION A: Air Purifier (In-Room Solution)Product: iAdaptAir HEPA Air PurifierX12,500$ 2,500$ Chose Option B26B Kitchen in Break Room / Large Meeting SpaceAir Quality2OPTION B: Add Needlepoint Bi-polar Ionization system for Break Room / Large Meeting space in ductworkProduct: GPS - FC48 X 1 5,000$ 5,000$ 27 Vehicle Storage AreaFrequently touched surface3Door to Vehicle Storage area: replace hardware with non-latching push/pull hardware. Existing foot pull to remain.X 1 253$ 253$ 28 Vehicle Storage AreaFrequently touched surface3Washfountain sink - convert to foot control.X 1 1,281$ 1,281$ 29 Vehicle Storage AreaFrequently touched surface3Wash station: change to automatic paper towel dispensersX 2 231$ 463$ 30 Vehicle Storage AreaFrequently touched surface2Implement end-of-day cleanout for vehicles by user, or hire cleaning staffX31 Utilities RoomPhysical Distancing2Daily meeting to occur in larger utilities space, or in Conference Room near public entry; to allow for 6-foot distancingX32 Utilities RoomFrequently touched surface3Door to Office Room: change door hardware to push/pull, add foot pull.X 1 301$ 301$ 33 Utilities Room, Parks District Room, Streets Sign RoomAir Quality1Modify ductwork / HVAC system and clean existing ductwork. (Existing supply air grille covered due to contaminents in system)Ductwork should be reconfigured to return cleaner air to the fan system. Clean ductwork, add filters to duct transfers, and modify ductworkX 1 12,500$ 12,500$ 34 Mechanic's OfficePhysical Distancing2Add Plexiglass divider between side-by-side workstations. 5'-0" tall minimum, 4'-0" length minimum X 3 1,313$ 3,938$ 35A Mechanic's OfficeFrequently touched surface3OPTION A: Change Door Hardware to non-latching push-through with closer and foot pullX 1 301$ 301$ 35B Mechanic's OfficeFrequently touched surface5OPTION B: install Anti-microbial door handle wrapX 1 2$ 2$ 36 Vehicle Maintenance Bays & Vehicle Storage AreaFrequently touched surface3For overhead doors: Add keycard or phone bluetooth system, to reduce touch points of security system disarm, door control buttons.10 overhead doors, 4 pedestrian doors X 14 857$ 11,998$ Page 2 of 3
37 HVAC SystemAir Quality1Increase outdoor air percentage for occupied areas. Verify ASHRAE minmum ventilation values are being met.If not, increase ventilaton to minimum values. If so, increase ventilation to 5-10% increased level or desired level.All increases in ventilation shall be verified to not exceed the maximum values to prevent freezing of components in the winter, significatly reduced capacity and occupant comfort, and increased operating costs that the owner is not willing to accept.X 4 31,250$ 125,000$ Page 3 of 3
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Rec CenterRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred 1A HVAC SystemAir Quality1OPTION A: Due to the number of public meeting spaces and fitness areas in the building, installing the Needlepoint Bi-Polar Ionization system on the whole building HVAC system might be most economical. The building's HVAC systems are planned for upgrades in 2020 and 2021. If those upgrades allow for an increased amount of outdoor air, that option should be pursued.(per location)Product: GPS - iMODX 2 5,000$ 10,000$ 1B HVAC SystemAir Quality1OPTION B: Air Purifier (In-Room Solution) in each of the Recreation Rooms, Fitness Room, Locker Rooms, and GymnasiumProduct: iAdaptAir HEPA Air PurifierX 8 2,500$ 20,000$ 2A Main Entry Frequently touched surface3Main Entry DoorOPTION A: Replace door with new automatic sliding door1 interior side of vestibule, 1 exterior side of vestibuleX162,500$ 62,500$ Chanhassen chose Option B2B Main EntryFrequently touched surface5OPTION B: Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic Handle WrapX 8 2$ 16$ 3 Reception DeskFrequently touched surface4Provide Hand Sanitizer Station at reception deskX4 Reception WorkstationFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X5 Reception WorkstationFrequently touched surface5Install anti-microbial keyboard coversX 3 18$ 54$ 6 Vending MachinesFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons.Product: Nanoseptic SheetX 2 16$ 32$ 7 Waiting AreaPhysical DistancingDoneBenches already pushed against wall to encourage physical distancing.DoneX8 Waiting AreaFrequently touched surfaces3Replace fabric furniture with non-porous cleanable surface furniture (vinyl or similar).20 chairsX20200$ 4,000$ Deferred. Chanhassen will work directly with Furniture Vendor9 Recreation Room Kitchenette (2 thus)Frequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 2 906$ 1,813$ 10 Recreation Room Kitchenette (2 thus)Frequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 2 231$ 463$ 11 Recreation Room Kitchenette (2 thus)Frequently touched surface3Replace soap dispenser with automatic dispenserX 2 738$ 1,475$ 12 Recreation Room Kitchenette (2 thus)Frequently touched surface5Install Anti-microbial covers on Microwave controls, Range controls, and Refrigerator handlesProduct: Nanoseptic SheetX 8 16$ 128$ 13 GymnasiumPhysical Distancing / Frequently touched surface2Bleachers: currently pushed back / use not allowed. If use is desired, install markers indicating 6-foot distancing (one bench of every 3) and / or distance on benches. Post signage about social distancing.X14 GymnasiumFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentXModification TypePage 1 of 2
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Rec CenterRevised 8/19/20Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type15 Fitness RoomFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentX16 Fitness RoomFrequently touched surface3Door: install foot pull on doorX1 301$ 301$ 17 Aerobics/Dance RoomFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentX18 Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX19 Conference RoomFrequently touched surface3Replace cloth chairs with cleanable surface chairsVinyl, or similar cleanable. X16200$ 3,200$ Deferred. Chanhassen will work directly with Furniture Vendor20 Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X21 Conference RoomFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 16$ 16$ 22 Locker RoomsPhysical Distancing2Space locker use to every other locker. Mark or lock alternating lockers.X23 Locker Rooms (M & W)Frequently touched surface3See Universal Recommendations for Restrooms 6 toilets, 4 sinks, 4 soap dispensers, 3 paper towel dispensers per locker room.X 1 9,954$ 9,954$ 24 Staff Entry DoorsFrequently touched surface3Install keycard or other electronic security access system to eliminate shared keys3 doorsX 3 5,231$ 15,694$ 25 Drinking FountainsFrequently touched surface3Replace with Bottle Filler Stations One outdoor, one indoorX 2 2,794$ 5,588$ 26 Restrooms (M & F)Frequently touched surface3See Universal Recommendations 2 toilets, 2 sinks, 2 soap dispensers, 2 paper towel dispensers per restroom.X 1 5,540$ 5,540$ 27 Concession SpaceFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 250$ 250$ 28 Concession SpaceFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ 231$ 29 Concession SpaceFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ 738$ 30 Concession SpaceFood Contamination1Follow Department of Health procedures. All meal preparation staff & volunteers should be logged for potential contact tracing.XWarming House / Concession StandPage 2 of 2
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Consider Approval of Private Infrastructure Inflow & Infiltration Program
Section NEW BUSINESS Item No: I.1.
Prepared By Charlie Howley, Public Works Director/City Engineer File No: Project No. 201906
PROPOSED MOTION
“The City Council authorizes the Engineering and Public Works Departments to move forward with recommendations from the 2019
Inflow and Infiltration (I/I) Study to address private infrastructure I/I by creating a PointofSale Program requiring a complete inspection
of the private sanitary sewer system prior to the transfer of ownership and a Mandatory Inspection Program for all homes built prior to
1969."
Approval requires a Simple Majority Vote of members present.
BACKGROUND
The Metropolitan Council Environmental Services (MCES) adopted the Infiltration and Inflow (I/I) Surcharge Program on Feburary 8,
2006 that aimed to reduce the amount of I/I entering the interceptor system through the use of penalties and incentives for the communities
served. In the summer of 2006, the city completed an I/I study to assess the city's sanitary sewer I/I and implemented the I/I reduction
program in response to the MCES program. Since 2006, the city has completed inspections, repairs, and upgrades to the public sanitary
sewer system with the goal of reducing I/I. While many improvements have been installed in the city's public sanitary sewer system, MCES
metering and city lift station run time data shows that certain areas of the sanitary sewer system are still experiencing I/I issues. MCES has
stated that up to 80% of I/I can originate from private property connections (illicit discharge, unmaintained systems, etc.). In 2019 the city
consulted with SEH, Inc. and conducted a similar study to that performed in 2006, but focused more heavily on the impact private property
connections have on the city's overall I/I issue. The study also included recommendations of potential mitigation options for both public and
private infrastructure. It was found through wastewater metering data and analysis of rainfall data that wastewater flow rates during wet
weather periods produced significant increases for more than 24 hours after the rainfall event had ended. This response is typical of an
indirect I/I source such as sump pump discharge, foundation drain connections or pipe defects in locations exposed to high groundwater
conditions, and based on the responses of wastewater during wet weather periods it was determined that a majority of the I/I sources
impacting the city's sanitary sewer system are from private property sources. The study recommended four key inspection programs to
abate the systemic issue of private property I/I, along with other recommendations to deal with public infrastructure. The draft study is
attached to this report, the final report will be completed upon approval of recommendations and will be provided to the Metropolitan
Council as required by the approval of the 2040 Comprehensive Plan.
DISCUSSION
In 2019 the City partnered with Short Elliot Hendrickson Inc. (SEH) to conduct an infiltration and inflow (I/I) study with the focus on
evaluating contributions to I/I from private properties. The purpose of the study was to develop an I/I study which would identify specific
sewer shed areas with greater I/I contribution rates, identify I/I sources and reduction measures, and recommend effective private property
inspection programs that would best fit the city's overall needs.
10 flow meters were used over two phases for the study which monitored and established wastewater flow conditions at 18 locations within
the city's sanitary sewer collection systems. During the first phase, three wet weather events produced significant enough increases in
wastewater peak flow rates to establish three sewer districts (districts 5, 5A and 7) as the largest contributors to I/I.
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectConsider Approval of Private Infrastructure Inflow & Infiltration ProgramSectionNEW BUSINESS Item No: I.1.Prepared By Charlie Howley, Public Works Director/City Engineer File No: Project No. 201906PROPOSED MOTION“The City Council authorizes the Engineering and Public Works Departments to move forward with recommendations from the 2019Inflow and Infiltration (I/I) Study to address private infrastructure I/I by creating a PointofSale Program requiring a complete inspectionof the private sanitary sewer system prior to the transfer of ownership and a Mandatory Inspection Program for all homes built prior to1969."Approval requires a Simple Majority Vote of members present.BACKGROUNDThe Metropolitan Council Environmental Services (MCES) adopted the Infiltration and Inflow (I/I) Surcharge Program on Feburary 8,2006 that aimed to reduce the amount of I/I entering the interceptor system through the use of penalties and incentives for the communitiesserved. In the summer of 2006, the city completed an I/I study to assess the city's sanitary sewer I/I and implemented the I/I reductionprogram in response to the MCES program. Since 2006, the city has completed inspections, repairs, and upgrades to the public sanitarysewer system with the goal of reducing I/I. While many improvements have been installed in the city's public sanitary sewer system, MCESmetering and city lift station run time data shows that certain areas of the sanitary sewer system are still experiencing I/I issues. MCES hasstated that up to 80% of I/I can originate from private property connections (illicit discharge, unmaintained systems, etc.). In 2019 the cityconsulted with SEH, Inc. and conducted a similar study to that performed in 2006, but focused more heavily on the impact private propertyconnections have on the city's overall I/I issue. The study also included recommendations of potential mitigation options for both public andprivate infrastructure. It was found through wastewater metering data and analysis of rainfall data that wastewater flow rates during wetweather periods produced significant increases for more than 24 hours after the rainfall event had ended. This response is typical of anindirect I/I source such as sump pump discharge, foundation drain connections or pipe defects in locations exposed to high groundwaterconditions, and based on the responses of wastewater during wet weather periods it was determined that a majority of the I/I sourcesimpacting the city's sanitary sewer system are from private property sources. The study recommended four key inspection programs toabate the systemic issue of private property I/I, along with other recommendations to deal with public infrastructure. The draft study isattached to this report, the final report will be completed upon approval of recommendations and will be provided to the MetropolitanCouncil as required by the approval of the 2040 Comprehensive Plan.DISCUSSIONIn 2019 the City partnered with Short Elliot Hendrickson Inc. (SEH) to conduct an infiltration and inflow (I/I) study with the focus onevaluating contributions to I/I from private properties. The purpose of the study was to develop an I/I study which would identify specificsewer shed areas with greater I/I contribution rates, identify I/I sources and reduction measures, and recommend effective private propertyinspection programs that would best fit the city's overall needs. 10 flow meters were used over two phases for the study which monitored and established wastewater flow conditions at 18 locations within
the city's sanitary sewer collection systems. During the first phase, three wet weather events produced significant enough increases in
wastewater peak flow rates to establish three sewer districts (districts 5, 5A and 7) as the largest contributors to I/I.
In order to further investigate wastewater flow conditions in these critical sewer districts, flow meters were relocated for the last six weeks
of the flow monitoring period of the study to capture additional data. The resulting data isolated the highest peak I/I responses during wet
weather conditions in the smaller subsewer districts to 52, 53, 54, 5A2 and 5A3.
Wastewater flow rates during wet weather periods produced significant increases for more than 24 hours after the rainfall events had ended
at a majority of the meter locations, which is a typical wastewater response influenced by I/I from private property sources (sump pumps,
foundation drains, defective laterals, etc.). With approximately 60 percent of the city's sanitary infrastructure located on private property,
and the majority of the city's resources currently being allocated to addressing the public infrastructure, staff feels it is necessary to
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectConsider Approval of Private Infrastructure Inflow & Infiltration ProgramSectionNEW BUSINESS Item No: I.1.Prepared By Charlie Howley, Public Works Director/City Engineer File No: Project No. 201906PROPOSED MOTION“The City Council authorizes the Engineering and Public Works Departments to move forward with recommendations from the 2019Inflow and Infiltration (I/I) Study to address private infrastructure I/I by creating a PointofSale Program requiring a complete inspectionof the private sanitary sewer system prior to the transfer of ownership and a Mandatory Inspection Program for all homes built prior to1969."Approval requires a Simple Majority Vote of members present.BACKGROUNDThe Metropolitan Council Environmental Services (MCES) adopted the Infiltration and Inflow (I/I) Surcharge Program on Feburary 8,2006 that aimed to reduce the amount of I/I entering the interceptor system through the use of penalties and incentives for the communitiesserved. In the summer of 2006, the city completed an I/I study to assess the city's sanitary sewer I/I and implemented the I/I reductionprogram in response to the MCES program. Since 2006, the city has completed inspections, repairs, and upgrades to the public sanitarysewer system with the goal of reducing I/I. While many improvements have been installed in the city's public sanitary sewer system, MCESmetering and city lift station run time data shows that certain areas of the sanitary sewer system are still experiencing I/I issues. MCES hasstated that up to 80% of I/I can originate from private property connections (illicit discharge, unmaintained systems, etc.). In 2019 the cityconsulted with SEH, Inc. and conducted a similar study to that performed in 2006, but focused more heavily on the impact private propertyconnections have on the city's overall I/I issue. The study also included recommendations of potential mitigation options for both public andprivate infrastructure. It was found through wastewater metering data and analysis of rainfall data that wastewater flow rates during wetweather periods produced significant increases for more than 24 hours after the rainfall event had ended. This response is typical of anindirect I/I source such as sump pump discharge, foundation drain connections or pipe defects in locations exposed to high groundwaterconditions, and based on the responses of wastewater during wet weather periods it was determined that a majority of the I/I sourcesimpacting the city's sanitary sewer system are from private property sources. The study recommended four key inspection programs toabate the systemic issue of private property I/I, along with other recommendations to deal with public infrastructure. The draft study isattached to this report, the final report will be completed upon approval of recommendations and will be provided to the MetropolitanCouncil as required by the approval of the 2040 Comprehensive Plan.DISCUSSIONIn 2019 the City partnered with Short Elliot Hendrickson Inc. (SEH) to conduct an infiltration and inflow (I/I) study with the focus onevaluating contributions to I/I from private properties. The purpose of the study was to develop an I/I study which would identify specificsewer shed areas with greater I/I contribution rates, identify I/I sources and reduction measures, and recommend effective private propertyinspection programs that would best fit the city's overall needs. 10 flow meters were used over two phases for the study which monitored and established wastewater flow conditions at 18 locations withinthe city's sanitary sewer collection systems. During the first phase, three wet weather events produced significant enough increases inwastewater peak flow rates to establish three sewer districts (districts 5, 5A and 7) as the largest contributors to I/I. In order to further investigate wastewater flow conditions in these critical sewer districts, flow meters were relocated for the last six weeksof the flow monitoring period of the study to capture additional data. The resulting data isolated the highest peak I/I responses during wetweather conditions in the smaller subsewer districts to 52, 53, 54, 5A2 and 5A3.Wastewater flow rates during wet weather periods produced significant increases for more than 24 hours after the rainfall events had ended
at a majority of the meter locations, which is a typical wastewater response influenced by I/I from private property sources (sump pumps,
foundation drains, defective laterals, etc.). With approximately 60 percent of the city's sanitary infrastructure located on private property,
and the majority of the city's resources currently being allocated to addressing the public infrastructure, staff feels it is necessary to
incorporate private property I/I abatement efforts alongside its ongoing public I/I programs.
Certain measures and recommendations provided in the 2019 study did address public infrastructure, such as
targeting future CCTV and sewer lining projects of public mains in Districts 5, 5A, 7 and 7A,
conducting a smoke testing investigation in District 53,
implementing a public education program, and,
incorporating a manhole inspection program.
However, most of these are either already a part of the city's existing I/I program (manhole inspection program, CCTV inspections and
continual public education) or have already been completed. District 53 was investigated and the source of I/I discharge identified.
Recommendations directly addressing private property I/I included the following programs:
Sump Pump Inspection Program
PointofSale Inspection Program
Voluntary/Mandatory InHome Inspection Program
Mainline Launch CCTV Inspection Program
In order to determine which program would best suit the current needs of the city, staff evaluated each program against particular criteria; its
annual cost to implement and maintain the program (Cost), the level of disruption and additional involvement required from residents and
property owners (Public), the level of effort necessary to update city ordinance or to educate the public to achieve the proper enforcement
(Ordinance), the potential for not achieving and adequate reduction of I/I through the completion of the program (Risk), and how long the
program would take for implementation (Time). With the overarching goal of implementing a program that would achieve reductions in I/I,
programs which had the lowest Risk ranked among the top programs to implement.
Attached to this report is a more detailed breakdown of each program's ranking by criterion. Based on the decision matrix and the
evaluation criteria, staff recommends the implementation of a PointofSale Program and Mandatory Inspection Program.
RECOMMENDATION
Staff recommends the implementation of a PointofSale Program and Mandatory Inspection Program. These two programs offer the
highest possibility of achieving reductions in private property I/I.
The PointofSale Program would be similar to other cities within the Metro area, such as Golden Valley and West Saint Paul. A Pointof
Sale Program requires that prior to a property transferring ownership that it undergoes a sanitary sewer inspection to certify its compliance
with sanitary sewer ordinances (no clear water shall enter the sanitary sewer system). This program would essentially insure that over time
all homes would be inspected and brought into compliance, eliminating private property I/I at the time of sale. One rule of thumb is that
property turnover rates are roughly every seven years. Even if property turnover rates within the city are lower, having the PointofSale
Program would, in theory, capture every property in the city over time. While the time it would take to see reductions in I/I responses from
CITY COUNCIL STAFF REPORTMonday, August 24, 2020SubjectConsider Approval of Private Infrastructure Inflow & Infiltration ProgramSectionNEW BUSINESS Item No: I.1.Prepared By Charlie Howley, Public Works Director/City Engineer File No: Project No. 201906PROPOSED MOTION“The City Council authorizes the Engineering and Public Works Departments to move forward with recommendations from the 2019Inflow and Infiltration (I/I) Study to address private infrastructure I/I by creating a PointofSale Program requiring a complete inspectionof the private sanitary sewer system prior to the transfer of ownership and a Mandatory Inspection Program for all homes built prior to1969."Approval requires a Simple Majority Vote of members present.BACKGROUNDThe Metropolitan Council Environmental Services (MCES) adopted the Infiltration and Inflow (I/I) Surcharge Program on Feburary 8,2006 that aimed to reduce the amount of I/I entering the interceptor system through the use of penalties and incentives for the communitiesserved. In the summer of 2006, the city completed an I/I study to assess the city's sanitary sewer I/I and implemented the I/I reductionprogram in response to the MCES program. Since 2006, the city has completed inspections, repairs, and upgrades to the public sanitarysewer system with the goal of reducing I/I. While many improvements have been installed in the city's public sanitary sewer system, MCESmetering and city lift station run time data shows that certain areas of the sanitary sewer system are still experiencing I/I issues. MCES hasstated that up to 80% of I/I can originate from private property connections (illicit discharge, unmaintained systems, etc.). In 2019 the cityconsulted with SEH, Inc. and conducted a similar study to that performed in 2006, but focused more heavily on the impact private propertyconnections have on the city's overall I/I issue. The study also included recommendations of potential mitigation options for both public andprivate infrastructure. It was found through wastewater metering data and analysis of rainfall data that wastewater flow rates during wetweather periods produced significant increases for more than 24 hours after the rainfall event had ended. This response is typical of anindirect I/I source such as sump pump discharge, foundation drain connections or pipe defects in locations exposed to high groundwaterconditions, and based on the responses of wastewater during wet weather periods it was determined that a majority of the I/I sourcesimpacting the city's sanitary sewer system are from private property sources. The study recommended four key inspection programs toabate the systemic issue of private property I/I, along with other recommendations to deal with public infrastructure. The draft study isattached to this report, the final report will be completed upon approval of recommendations and will be provided to the MetropolitanCouncil as required by the approval of the 2040 Comprehensive Plan.DISCUSSIONIn 2019 the City partnered with Short Elliot Hendrickson Inc. (SEH) to conduct an infiltration and inflow (I/I) study with the focus onevaluating contributions to I/I from private properties. The purpose of the study was to develop an I/I study which would identify specificsewer shed areas with greater I/I contribution rates, identify I/I sources and reduction measures, and recommend effective private propertyinspection programs that would best fit the city's overall needs. 10 flow meters were used over two phases for the study which monitored and established wastewater flow conditions at 18 locations withinthe city's sanitary sewer collection systems. During the first phase, three wet weather events produced significant enough increases inwastewater peak flow rates to establish three sewer districts (districts 5, 5A and 7) as the largest contributors to I/I. In order to further investigate wastewater flow conditions in these critical sewer districts, flow meters were relocated for the last six weeksof the flow monitoring period of the study to capture additional data. The resulting data isolated the highest peak I/I responses during wetweather conditions in the smaller subsewer districts to 52, 53, 54, 5A2 and 5A3.Wastewater flow rates during wet weather periods produced significant increases for more than 24 hours after the rainfall events had endedat a majority of the meter locations, which is a typical wastewater response influenced by I/I from private property sources (sump pumps,foundation drains, defective laterals, etc.). With approximately 60 percent of the city's sanitary infrastructure located on private property,and the majority of the city's resources currently being allocated to addressing the public infrastructure, staff feels it is necessary toincorporate private property I/I abatement efforts alongside its ongoing public I/I programs.Certain measures and recommendations provided in the 2019 study did address public infrastructure, such astargeting future CCTV and sewer lining projects of public mains in Districts 5, 5A, 7 and 7A,conducting a smoke testing investigation in District 53,implementing a public education program, and,incorporating a manhole inspection program.However, most of these are either already a part of the city's existing I/I program (manhole inspection program, CCTV inspections andcontinual public education) or have already been completed. District 53 was investigated and the source of I/I discharge identified.Recommendations directly addressing private property I/I included the following programs:Sump Pump Inspection ProgramPointofSale Inspection ProgramVoluntary/Mandatory InHome Inspection ProgramMainline Launch CCTV Inspection ProgramIn order to determine which program would best suit the current needs of the city, staff evaluated each program against particular criteria; itsannual cost to implement and maintain the program (Cost), the level of disruption and additional involvement required from residents andproperty owners (Public), the level of effort necessary to update city ordinance or to educate the public to achieve the proper enforcement(Ordinance), the potential for not achieving and adequate reduction of I/I through the completion of the program (Risk), and how long theprogram would take for implementation (Time). With the overarching goal of implementing a program that would achieve reductions in I/I,programs which had the lowest Risk ranked among the top programs to implement.Attached to this report is a more detailed breakdown of each program's ranking by criterion. Based on the decision matrix and theevaluation criteria, staff recommends the implementation of a PointofSale Program and Mandatory Inspection Program.RECOMMENDATIONStaff recommends the implementation of a PointofSale Program and Mandatory Inspection Program. These two programs offer thehighest possibility of achieving reductions in private property I/I.The PointofSale Program would be similar to other cities within the Metro area, such as Golden Valley and West Saint Paul. A PointofSale Program requires that prior to a property transferring ownership that it undergoes a sanitary sewer inspection to certify its compliancewith sanitary sewer ordinances (no clear water shall enter the sanitary sewer system). This program would essentially insure that over time
all homes would be inspected and brought into compliance, eliminating private property I/I at the time of sale. One rule of thumb is that
property turnover rates are roughly every seven years. Even if property turnover rates within the city are lower, having the PointofSale
Program would, in theory, capture every property in the city over time. While the time it would take to see reductions in I/I responses from
these properties might be longer, the risk in not achieving reductions from every property being inspected is virtually nonexistent. Once a
PointofSale Program is developed, it could potentially involve the following steps:
1. Verify Need for Inspection: some properties may not require an inspection if they are already certified as compliant or have
undergone the program within a certain amount of time. Prior to the transfer of property the current property owner would verify the
need for an inspection with the city.
2. Submit Application : if the property requires an inspection the application and fee would be collected to be recorded and logged in a
tracking database housed with the city.
3. Schedule Inspection: an inspection is scheduled to ensure a responsible adult is present at all times during the inspection.
4. Review of Inspection: staff will review the inspection report to ensure compliance. If compliant a form of certification would be
provided, if noncompliant the issues would be listed for repair prior to the sale of the property.
The Mandatory Inspection Program would focus on the highest risk private properties for I/I; properties developed prior to 1969, which
is approximately 733 parcels. Prior to 1969, plumbing code allowed for the crossconnection of sanitary sewer lines with storm sewer lines
which allowed for the discharge of clear water (stormwater, groundwater, clean water, etc.) into the sanitary sewer system. After 1969 this
practice was prohibited. Thus, by focusing the Mandatory Inspection Program on the highest risk private property I/I contributors, it would
achieve the highest return of I/I reductions from the recommended programs. These mandatory inspections of predeveloped 1969 parcels
would be of the full sanitary system, allowing the identification of not only illicit sump pump connections, but also illicit foundation drain
connections, lateral defects, and other potential sources of private I/I. With approximately 733 parcels, the program would be broken out
over three to five years. Once a Mandatory Inspection Program is developed, it could potentially involve the following steps:
1. Public Outreach: the city would initiate public outreach to the approximately 733 parcels informing them of the upcoming inspection
program. Outreach would include educational materials highlighting the need to address I/I and why the city is pursuing mandatory
inspections.
2. Secure Contractor for Inspection Program: a contractor would be secured to implement the program. Contractor services would
include notifications to residents, scheduling, inspections, and reporting. Preliminary quotes indicate that the cost could be around
$200 per property for these services.
3. Review of Inspection: staff will review inspection reports to ensure compliance. Annually staff will assess how many parcels are
contributing to I/I, analyze the cost of repairing each deficiency, and providing potential funding mechanisms to repair the deficiencies.
The range of funding mechanisms could include; fully funded by the city, partially subsidized by the city, fully funded by the property
owner.
4. Annually Present Findings to Council: each year, staff will present to the council the findings of the Mandatory Inspection
Program.
The recommendation of these two programs would also include an increased educational outreach effort. Educational brochures for City Hall
and Public Works would be developed along with articles in the Chanhassen Connection and informational packets mailed with utility bills.
ATTACHMENTS:
Decision Matrix Breakdown
Metering Storm Event Results (Phase 1 and Phase 2)
Homes Built Before 1969
Draft 2019 I/I Study
Decision Matrix Breakdown
Cost - Annual cost to implement/maintain the program (This was intended to cover all costs, including City
labor and not just a Consultant fee)
• Sump Pump – Low because the City has completed a sump pump inspection program it wouldn’t
have to build a program from scratch and Medium because of the Large Volume of inspections
that it is typically fully funded by the City to ease homeowner Discontent.
• Point-of-Sale – Medium because it would be the implementation of a brand new program to the
City and Low because costs are mostly limited to scheduling labor and typically low volume of
inspections per year based on turnover coupled with costs being typically passed on to the
homeowner as part of the inspection process.
• Voluntary Inspection – High because it is typically fully funded by the City to incentivize
volunteers and this method has the highest unit cost per inspection due to the high amount of
labor required to schedule and educate and High because of the level of involvement of staff to
track and administer the program, especially if follow-up inspections are required due to found
illicit connections.
• Mandatory Inspection – High because it is typically fully funded by the City to incentivize public
discontent with the program and High because of the level of involvement of staff to track and
administer the program, especially if follow-up inspections are required due to found illicit
connections.
• Mainline Launch – Low because the City already has a sanitary sewer main inspection program
that the lateral launch program could mirror and Medium because of the high efficiency of being
able to do every lateral within an area all at once but balanced by expensive equipment and/or
majority of costs being passed through to a contractor.
• Do Nothing – N/A because no additional budget required.
Public - The level of disruption and/or additional involvement required from residents and property owners
• Sump Pump – High because the mandatory program typically requires homeowners to schedule
during a project window where they may have to take time off of work.
• Point-of-Sale – Low because it is completed as part of the sale process when other home
inspections are already being completed.
• Voluntary Inspection – Medium because it requires homeowners to be present for the inspection
but as it is voluntary they can generally complete it at a time that is convenient.
• Mandatory Inspection - High because unlike voluntary the homeowner would eventually be
required to abide by inspection requests if no agreed upon time can be found.
• Mainline Launch – Low because there is little to no involvement of the homeowner beyond an
awareness that the project is going on.
• Do Nothing – N/A because no additional involvement of residents required.
Ordinance - Level of effort necessary to update City ordinance or to educate the public to achieve the
proper enforcement
• Sump Pump – Low because the education required to get homeowners onboard otherwise the
ordinance is already in place.
• Point-of-Sale – High because it will require extensive labor (staff, council, attorney, etc.) to update
and enforce the proper ordinance in addition to an education program.
• Voluntary Inspection – Low because the education required to get homeowners onboard
otherwise the ordinance is already in place.
• Mandatory Inspection - Low because the education required to get homeowners knowledgeable
of ordinance and ordinance generally already in place.
• Mainline Launch – Low because there little needed in education or updates to the ordinance.
• Do Nothing – Low because minor review and updates necessary for “status quo” to bring code
“up-to-date”.
Risk - Potential for not achieving an adequate reduction of I/I through the completion of the program
• Sump Pump – Medium because it does not inspect for all potential clear water connections
(foundation drains or lateral infiltration).
• Point-of-Sale – Low because it evaluates for all conditions (sump, foundation drain, lateral, etc.).
• Voluntary Inspection – High because homeowners who know they have an issue do not
volunteer.
• Mandatory Inspection - Low because it inspects for all conditions (sump, foundation drain, lateral,
etc.).
• Mainline Launch – High because it does not inspect for the larger contributing sources such as
sump pumps and foundation drains.
• Do Nothing – High because even though no program is proposed with this option, doing nothing
will result in not achieving any reduction in I/I.
Time – How long the program would take for implementation
• Sump Pump – High because as with the 1990’s Sump Pump Inspection Program it would require
an entire program to be built out, possibly up to a year (or more) to implement.
• Point-of-Sale – High because this would be a new program/policy for the City and would require
studious review and updates to ordinances, coordination with multiple departments, and
implementing new standard operating procedures which could take possibly up to a year (or
more) to implement.
• Voluntary Inspection – Medium because this would require an education campaign coupled with
coordination with staff and individual property owners one-by-one, possibly up to 6 months (or
more).
• Mandatory Inspection - Medium because this would require an education campaign coupled with
coordination with staff and individual property owners one-by-one, possibly up to 6 months (or
more).
• Mainline Launch – Low because the city currently does mainline CCTV and cleaning projects of
sanitary lines annually and would only require additions of specifications for mainline and review
by the City Attorney regarding liability.
• Do Nothing – N/A because no program additional time would be required
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Inflow and Infiltration Study
Private Property Evaluation
City of Chanhassen, Minnesota
City Project 2019-06
SEH Project No. CHANH 150965
Prepared for: Prepared by:
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-3507
SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax
December 16, 2019 RE: Inflow and Infiltration Investigation
Private Property Evaluation
City of Chanhassen, Minnesota
SEH No. CHANH 150965 4.00
Mr. Erik R. Hendricksen, EIT
Project Engineer
7700 Market Blvd.
PO Box 147
Chanhassen, MN 55317
Dear Erik:
The following draft technical report presents our findings and recommendations from our Inflow and
Infiltration (I/I) investigation and private property evaluation on the Chanhassen sanitary sewer collection
system. The report reviews the work completed under our current investigation including a background
review of the City of Chanhassen’s past I/I investigations and findings, our current flow monitoring
program results, a review of potential measures and our recommendations for future I/I investigations for
both the private and public Chanhassen infrastructure.
Please have your staff review the document and provide comments back to us. If you would like to meet
and discuss any aspect of the report or what we can expect at the Council workshop, let us know and we
can setup a preliminary meeting. Look forward to hearing from you.
Sincerely,
Kirby Van Note, PE
Project Manager
(Lic. MN)
scc
s:\ae\c\chanh\150965\4-prelim-dsgn-rpts\inflow and infiltration investigation_dec_13_2019_scc.docx
Inflow and Infiltration Study
Private Property Evaluation
City of Chanhassen, Minnesota
SEH No. CHANH 150965
December 16, 2019
I hereby certify that this report was prepared by me or under my direct supervision, and
that I am a duly Licensed Professional Engineer under the laws of the State of
Minnesota.
Kirby Van Note, PE
Date: December 16, 2019 License No.: 16241
Reviewed By: Spencer Cossalter Date: December 16, 2019
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive
Saint Paul, MN 55110
Distribution
No. of Copies Sent to
1 Mr. Erik R. Hendricksen, EIT
Project Engineer
7700 Market Blvd.
Chanhassen, MN 55317
1 George Bender
Assistant City Engineer
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
1 Kevin Crooks
Utilities Superintendent
7901 Park Place
Chanhassen, MN 55317
1 Lindsey Roberts McKenzie, PE
Associate
3535 Vadnais Center Drive
Saint Paul, MN 55110
INFLOW AND INFILTRATION STUDY CHANH 150965
ES-1
Executive Summary
The objective of this study was to perform an investigation of the existing sanitary sewer collection
system, identify the need for establishing private property program and provide recommendations for
implementing a long term plan to identify and remove clear water (I/I) from the Chanhassen system.
Inflow and infiltration (I/I) is clear water entering the sanitary collection system through pipe defects or
improper connections to the system during high groundwater conditions or during wet weather
periods.
The Metropolitan Council of Environmental Services (MCES) uses a network of permanent flow
meters to establish community wastewater charges for treatment and peak hour discharge
requirements. The MCES has identified the City of Chanhassen through their flow metering as a
community in need of addressing clear water based on peak hour flow rates established at MCES
Meter Station’s M413 and M439. MCES over the past fifteen years has been working with
communities to develop I/I programs. The programs encourage local communities to implement
investigation measures to locate potential sewer defects and remove I/I through effective sewer
rehabilitation.
The purpose of this investigation was to assist the City of Chanhassen in developing an I/I study
which will help identify specific sewer shed areas with greater I/I contributions rates and identify I/I
sources, reduction measures and establish an effective private property program which best fits the
communities overall needs.
Ten (10) flow meters manufactured by Teledyne Isco were supplied by SEH and used for the project
flow monitoring program to establish wastewater flow conditions at eighteen (18) locations within the
City of Chanhassen sanitary sewer collection system. During the first phase of flow monitoring, three
wet weather events (May 27th, July 1st and July 15th) produced significant increases in wastewater
peak flow rates during daily rainfall periods exceeding 2.0 inches. The highest peak flow rates
occurred on May 27, 2019 following the spring rains and when the groundwater typically is higher
during the early spring months.
Three sewer districts (5, 5A and 7) produced the highest peak rates during the May 27, 2019 wet
weather event and contributed the largest amount of I/I based on peak hour rates. In order to further
investigate wastewater flow conditions in the Sewer Districts 5 and 5A, eight flow meters were
relocated the last six weeks of the flow monitoring period to capture additional flow data. The result of
the additional flow monitoring isolated the highest peak I/I responses during wet weather conditions in
Sewer Districts 5-2, 5-3, 5-4, 5A-2 and 5A-3.
Wastewater flow rates during wet weather periods produced significant increases for more than
twenty four hours after the rainfall event had ended at a majority of the meter locations. This
response is typical of an indirect I/I source such as a sump pump discharge, foundation drain
connection or pipe defects in locations exposed to high groundwater conditions. Based on the
wastewater response during wet weather periods from each meter location, it seems intuitive that the
majority of I/I sources impacting the Chanhassen sanitary sewer collection system would be from
private property sources. Wastewater flow responses during wet weather periods not only impacted
during the event but increase for days following the event, which is a typical wastewater response
influenced by I/I from private property sources.
Executive Summary (continued)
INFLOW AND INFILTRATION STUDY CHANH 150965
ES-2
Approximately sixty (60) percent of the City’s sanitary infrastructure is located on private property.
The majority of the City resources is currently allocated to addressing the public infrastructure and
city staff efforts need to continue to maintain a properly functioning sanitary sewer collection system
which includes the effective management of I/I within acceptable limits required by the MCES. In
order to meet MCES peak hour flow rate requirements and reduce I/I to acceptable levels within the
Chanhassen sanitary sewer collection system, additional measures will be necessary on the sanitary
sewer infrastructure on public right of way. But the main focus of meeting MCES wastewater
requirements should focus on private property inspection (PPI) and repair program.
The recommended PPI program includes a CCTV inspection through the stack cleanouts inside each
building with a push style camera. The entire building service lateral would be televised noting any
issues or potential I/I defects. Any property inaccessible from the building would include a lateral
launch inspection from the main lateral to complete all inspections. In addition, the adoption of a point
of sale (POS) program would be recommended. During the sale of property, the owner would need a
permit by the City to verify it was in compliance with the sewer ordinance.
The recommendations include focusing on sewer districts (5-2, 5-3, 5-4, 5A-2 and 5A-3) with highest
peak hour flow rates and I/I contributions which have the greatest impact on the MCES I/I program
policy. Direct connections to the sanitary sewer such as those related to sump pump discharges or
foundation drain connections should be removed first because they contribute a rapid I/I response as
part of the initial peak hour flow rate and typically deliver the initial I/I response under wet weather
conditions.
The following steps are recommended based on the findings of the initial investigation and identify
actions to be implemented to address both the public and private portions of the Chanhassen sanitary
sewer collection system.
1. Target future CCTV and sewer lining projects on Sewer Districts 5, 5A, 7 and 7A.
2. Incorporate a manhole inspection program into the sewer lining program and in flooding and high
groundwater areas.
3. Conduct a smoke testing investigation in Sewer District 5-3.
4. Implement a public education program to educate residents about I/I, current impact on the City’s
infrastructure and what can be done to successfully manage it.
5. Implement a PPI program which will either be voluntary or mandatory. A mandatory program will
require a review and update of the current city sewer ordinance.
6. Continue to review and revise the sewer ordinance as needed in order to provide the proper
enforcement language to conduct and gain compliance for any adopted inspection programs.
7. Perform private property inspections which include a service lateral CCTV inspection from the
property’s stack cleanout to the City’s main sanitary sewer lateral. Complete the inspections in
Sewer Districts 5-2, 5-4, 5A-2 and 5A-3 first.
8. Update the sewer ordinance to allow for implementation of a POS program.
The overall cost of the recommendations identified in Section 7 of this study is approximately
$415,500. Included in the overall recommendations is the initial private property inspection costs of
$273,000. Additional cost information is listed in Section 7.3 of this study.
SEH is a registered trademark of Short Elliott Hendrickson Inc.
INFLOW AND INFILTRATION STUDY CHANH 150965
i
Contents
Letter of Transmittal
Certification Page
Title Page
Executive Summary
Contents
1 Introduction ................................................................ 1
1.1 Current I/I Program Background ............................................................. 2
1.2 Purpose and Objectives ......................................................................... 2
2 Previous Studies and Data Review ............................ 3
3 Flow Monitoring Program ........................................... 4
3.1 Flow Meter Reconnaissance .................................................................. 5
3.2 Flow Meter Installation and Monitoring ................................................... 5
3.3 Flow Data Review and Evaluation .......................................................... 8
3.4 Flow Monitoring Summary Results ....................................................... 10
4 Potential I/I Infrastructure Sources ........................... 11
4.1 Public Infrastructure I/I .......................................................................... 11
4.2 Private Property I/I ................................................................................ 13
5 Private Property Program Options ........................... 17
5.1 Voluntary Residential Inspections ......................................................... 17
5.2 Mandatory Residential and Commercial Inspections ............................ 17
5.3 Point of Sale Inspection Program ......................................................... 17
5.4 Additional Program Options .................................................................. 18
6 Sewer Ordinance Requirements .............................. 18
7 Future Program Recommendations ......................... 19
7.1 Public Infrastructure Program ............................................................... 19
7.2 Private Property Program ..................................................................... 20
7.3 PPI Program Summary ......................................................................... 21
Contents (continued)
INFLOW AND INFILTRATION STUDY CHANH 150965
ii
List of Tables
Table 1 – Sanitary Sewer Infrastructure and Parcel Counts ....................................... 4
Table 2 – Flow Monitoring Locations .......................................................................... 6
Table 3 – Wet Weather Events - Rainfall Data ........................................................... 7
Table 4 – Wet Weather Flow Results ......................................................................... 9
Table 5 – Table 5 - Program Cost Summary ............................................................ 22
List of Figures
Figure 1 – Parcel Development (Sanitary Sewer Construction)
Figure 2 – May 27, 2019 Wet Weather Event
Figure 3 – Follow-up Flow Meter Location
Figure 4 – September 12, 2019 Wet Weather Event
Figure 5 – Future I/I Investigation Area
List of Appendices
Appendix A Flow Meter Data
Appendix B Manhole Condition Assessment Reports
CHANH 150965
Page 1
Inflow and Infiltration Study
Private Property Evaluation
Prepared for the City of Chanhassen, Minnesota
1 Introduction
Wastewater flow generated by the residents of Chanhassen is conveyed through the City’s local
sanitary sewer collection system and transported via the Metropolitan Council Environmental
Services (MCES) interceptors for treatment at the Blue Lake Wastewater Treatment Plant. The
MCES monitors the volume of wastewater through a network of flow meter stations between
communities to identify appropriate charges for conveyance and treatment of each cities
wastewater contribution.
Inflow and infiltration (I/I) is clear water entering the sanitary collection system through pipe
defects or improper connections to the system during high groundwater conditions or during wet
weather periods. More specifically, inflow is the result of a direct connection of clear water into
the wastewater collection system including a catch basin, area drain or roof leader connection.
Infiltration is an indirect connection of clear water into the wastewater collection system which
can include water entering through an offset pipe joint or broken section of pipe. Inflow and
infiltration does not need treatment and reduces the pipe capacity of the sanitary sewer collection
system to convey wastewater for treatment.
During spring months and rainfall periods, I/I can significantly reduce the pipe capacity and under
extreme conditions cause wastewater to exit or overflow the sanitary sewer collection system.
Raw sewage exiting the sanitary sewer causes environmental health issues concerns and is
regulated by state and federal agencies. The MCES is fined by these agencies if any untreated
wastewater exits the sanitary sewer collection system. To maintain pipe capacity and reduce the
potential for wastewater exiting the sanitary sewer, MCES has established guidelines for
acceptable I/I rates for each community in the Twin Cities metropolitan region. Through their I/I
program, MCES has established peak hour discharge limits by community or sewer shed if
multiple flow meter locations to identify a communities flow contributions to their interceptors are
necessary.
The City of Chanhassen has been identified through MCES’s I/I flow metering program, as a
community in need of addressing clear water based on flows at MCES Meter Station’s M413 and
M439. The two MCES meter stations are used to establish community wastewater charges for
treatment and peak hour discharge requirements within Chanhassen. In order to identify future
steps in reducing wastewater flow rates above the MCES peak hour guideline, the City of
Chanhassen retained Short Elliott Hendrickson Inc. (SEH). The objective of this study was to
perform an investigation of the existing sanitary sewer collection system, identify the need for
establishing private property program and provide recommendations for implementing a long
term private property program to remove I/I from the Chanhassen collection system.
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1.1 Current I/I Program Background
In order to meet future growth projections in the Twin Cities metro area, MCES completed a
study to evaluate the capacity of their interceptors supporting the local community sanitary sewer
collection systems. The study concluded that the interceptors would need to be upgraded in
capacity to meet increase demand in the next thirty years. Pipe capacity in their interceptors
would be adequate to meet future demand if I/I could be effectively managed within the
communities. The study concluded that proper management of I/I would be less costly that
increasing interceptor pipe capacity.
Thus, MCES over the past fifteen years has been working with communities to develop I/I
programs. The programs encourage local communities to implement investigation measures to
locate potential sewer defects and remove I/I through effective sewer rehabilitation. In addition,
MCES established community goals to develop sustainable I/I programs which would be effective
in developing short and long range strategies for I/I reduction.
Prior to MCES’s programs, the City of Chanhassen conducted their own sump pump inspection
program in the late 1990’s in an effort to eliminate illicit discharges. In 2002, the City conducted a
feasibility study for a sewage flow monitoring program with the goal of achieving fair and
equitable allocations of the wastewater treatment costs provided by the MCES. Since then, the
City has completed public sanitary sewer infrastructure and appurtenance inspections, repairs
and upgrades with the goal of reducing I/I from the sanitary sewer collection system. Although
many improvements have been implemented, the wastewater flow data from the MCES meter
stations still indicate many areas of the overall Chanhassen sanitary collection system are
experiencing I/I issues during wet weather periods.
1.2 Purpose and Objectives
The purpose of this investigation was to assist the City of Chanhassen in developing an I/I study
which will help identify specific sewer shed areas with greater I/I contributions rates. In addition,
work with the City staff to identify I/I sources, reduction measures and establish an effective
private property program which best fits the communities overall needs.
The investigation objectives were as follows:
Perform necessary flow monitoring to determine greater I/I contribution areas during wet
weather flow conditions.
Establish a baseline for future rehabilitation success.
Rank areas with high I/I potential so the City can focus on the portion of the collection
system with the greatest potential reduction.
Summarize the findings of the flow monitoring program, identify and evaluate private
property alternatives and provide recommendations for a future private property
investigation and remediation program.
Review city ordinances and provide recommendations for ordinance revisions to support
future private property program measures.
Identify a long term flow monitoring program, as needed, to establish future I/I abatement
success.
Work with city staff to develop and prepare educational materials to support future private
property program and I/I abatement initiatives.
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2 Previous Studies and Data Review
A kick-off meeting with City and SEH staff was completed to collect and review all available
information (maps, flow data, manhole/pipe data, GIS database, etc.) provided by the City. In
addition, a general background review of local surface soils, land use maps, and any available
monitoring well data from state resources were reviewed to help understand local soil moisture
conditions over time and the relationship between groundwater and I/I. Overall, the available data
proved inconclusive in providing detailed information to use for with proposed I/I investigation(s).
The project team meeting was also used to review operation and maintenance procedures with
staff in order to identify sub-basin boundaries based on review of existing sewer maps and GIS
data. Based on a preliminary review of the collection system, SEH identified ten (10) sub-basins
or sewer districts used for the initial flow monitoring investigation. An eleventh sewer district was
established later in the project after obtaining flow data from the MCES permanent M419 meter
station referred in this investigation as District 7A. Each of the preliminary flow meter locations
were discussed in regards to how they would be effective based on work completed to date on
the public infrastructure. After discussion among the project team, a flow monitoring network was
agreed to along with establishment of a numbering system with recommendations on the
continued use of the numbering format for long-term use.
The project files from the sump pump investigation completed in the late 1990’s were made
available by the City along with previous closed circuit television (CCTV) inspection tapes. A
sampling of data was reviewed by SEH staff to gain a better understanding of the City’s sanitary
collection system. A meeting with the City’s GIS consultant was arranged to gain a better
understanding of the GIS data available for future use on this project and I/I investigation projects
in the future. Additional information included areas where public infrastructure improvements
have been made prior to this investigation and individual parcel data.
Figure 1, included at the end of this document, presents the City’s overall sanitary sewer
collection system with each specific flow meter location used to collect wastewater flow
measurements during study. The two permanent MCES meter stations (M413 and M419) used
within the study were also identified in Figure 1 along with city parcel data. The parcel data was
obtained from Carver County files and is not complete in some areas. Regardless, the data that
was available was helpful in establishing a timeline of city development over the years. In
addition, the parcel data was helpful in identifying areas for future flow monitoring based on
homes built between 1960 and 1980 when residential development were likely to included
provisions for handling groundwater issues.
As discussed in the next section, at the start of the flow monitoring investigation, ten locations
were selected for meter installations. Based on the flow data from the first three months, meter
equipment was relocated to seven new locations based on the highest I/I contributions (Sewer
Districts 4 and 5) during wet weather periods. In addition, a flow meter was installed in the
northeast corner of the City of Chanhassen to identify potential I/I contributions from Sewer
District 8. This area discharges wastewater into the City of Eden Prairie collection system before
connecting into the MCES system. Overall, the flow monitoring program identified flow data
results from eighteen separate sewer districts over the course of this study.
Table 1 on the next page identifies the list of sewer districts used to determine wastewater flow
conditions at various locations within the City of Chanhassen. The table also presents the
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number of sanitary manholes and individual property parcels identified in each sewer district. This
information was used to determine the potential costs associated with recommended
investigation measures. The parcel data includes residential and commercial data sets and the
information was obtained from GIS data as stated above.
Table 1 – Sanitary Sewer Infrastructure and Parcel Counts
Flow Meter District Manhole Count Parcel Count
FM 1 395 1245
FM 2 184 653
FM 3 166 474
FM 4 263 1244
FM 4A 243 575
FM 4B 229 952
FM 5 246 439
FM 5-1 38 109
FM 5-2 28 72
FM 5-3 78 70
FM 5-4 46 153
FM 5A-1 99 246
FM 5A-2 150 499
FM 5A-3 65 188
FM 6 163 402
FM 7 261 500
FM 7A 94 251
FM 8 184 434
Unmetered 869 2079
Totals 3801 10585
The city has completed a number of sanitary sewer lining projects since the early 2000s as part
of their operation and maintenance program and in more recent years for the specific purpose of
addressing I/I issues. A number of sewer lining projects between 2013 through 2016 were
completed as part of the operation improvements on the public sanitary infrastructure system.
Because of the number of the lining projects which have occurred in Sewer District 5A, future
private property investigations in this area could help to identify and quantify I/I sources strictly
from the private property portion of the collection system.
3 Flow Monitoring Program
Once the project team (SEH and City staff) was in agreement with the preliminary placement of
the flow meter equipment, SEH began the process of determining suitable locations for
wastewater flow metering based on pipe hydraulics, manhole configuration, equipment
accessibility, etc. This section (Section 3) identifies the process used to determine the final flow
monitoring locations in order to isolate I/I in specific pipe sections entering the Chanhassen
sanitary sewer collection system.
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3.1 Flow Meter Reconnaissance
A field review of each potential flow monitoring site was completed by SEH staff to determine if it
was a suitable location for equipment installation. Information collected included, but was not be
limited to: the location of the site, diameter of the pipe(s), hydraulics of each manhole, manhole
depth, elevation of the pipe flowline (including any drops), material of the manhole, and the
material of the all pipes entering and exiting each manhole.
All accessible manholes were inspected at or near where the Chanhassen sanitary sewer
collection system connects to the MCES interceptor. In addition to the investigation for possible
flow meter installation locations, each identified manhole was visually inspected for signs of I/I or
any significant structural conditions that would elicit repair.
Each potential flow meter manhole location was located with GPS using a handheld iPad or
laptop computer with sub-meter accuracy. Data from the field review was recorded by field crews
using an ESRI collector application software. Each flow meter location was reviewed by the
project team based on the information collected during meter reconnaissance. All field data was
made available electronically to the City for uploading to the City’s GIS software database.
3.2 Flow Meter Installation and Monitoring
Ten (10) flow meters manufactured by Teledyne Isco were supplied by SEH and used for the
projects flow monitoring investigation. Flow meter equipment was installed on May 17, 2019 at
the locations identified during the meter reconnaissance phase of the project. Each location is
depicted in Figure 2.
Ten flow meter locations (FM 1, FM 2, FM 3, FM 4, FM 4A, FM 4B, FM 5, FM 5A, FM 6 and FM
7) were installed on May 17, 2019. All equipment was inspected and evaluated every other week
in order to provide any required maintenance and to download the data. Wastewater flow data
was transferred from each meter using a laptop computer for further review and analysis. Each
flow meter recorded continuous raw monitoring data and summarized in 15 minute intervals to
determine maximum and minimum flow rates along with total, average, and peak daily flow rates.
In order to capture the data necessary to determine wet weather flow conditions, the initial ten
flow monitoring locations remained in place until a number of wet weather events could be
analyzed to determine which sewer shed districts had the highest I/I potential. The wastewater
flow data was analyzed to determine both dry weather responses and wet weather peak flow
rates. Each of the ten sewer districts were ranked according to their response to rainfall events. A
technical report summarizing all the initial meter data was prepared and recommendations were
presented to the City staff for additional flow monitoring.
After review by the project team, it was decided to relocate eight of the ten initial flow meter
locations to collect additional flow data on two of the original districts (FM 5 and FM 5A) and a
previously unmetered sewer district (FM 8) which is located in the northeast corner of the city
adjacent to the City of Eden Prairie. Sewer Districts 5 and 5A were selected for additional flow
monitoring because they produced the highest I/I peak flow rates under wet weather events.
Additional flow monitoring in Sewer District 8 was included because it was an unmetered area of
the City discharging into the City of Eden Prairie.
Flow meter locations at FM 5 and FM 5A remained installed along with seven additional sewer
district areas (FM 5-1, FM 5-2, FM 5-3, FM 5-4, FM 5A-1, FM 5A-2 and FM 5A-3) were added to
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isolate a portion of the sanitary sewer collection system in each area along with the additional
flow meter installed at the FM 8 location. On August 26, 2019, the flow meters were relocated to
the new locations. Each flow meter was installed and calibrated using the same approach as
completed for the initial flow meter locations. The flow meters installed at the second locations
collected wastewater data for approximately six weeks until October 10, 2019 when all the
meters were removed.
Table 2 below lists each of the flow monitoring locations utilized during the flow monitoring
period. The table lists the flow meter street location, pipe size and the sanitary sewer manhole
number based on the City of Chanhassen’s numbering system for each meter used in the study.
Table 2 – Flow Monitoring Locations
Flow
Meter No. Location
Pipe
Size (in) Manhole ID
FM 1 Great Plains Boulevard just north of Mission Hills Lane 21 35-044
FM 2 Lake Susan Park, South of Lake Drive E 10 34-149
FM 3 South of Park Road near Mallory Court 12 28-027
FM 4 West of Powers Boulevard, North of Lake Drive W 24 34-079
FM 4A Lyman Boulevard, West of Bluff Creek 21 40-005
FM 4B Stone Creek Drive, South of Coulter Boulevard 18 27-034
FM 5 North side of Rice Marsh Lake, East of Cheyenne Ave. 21 29-139
FM 5-1 Easement Southeast of Cheyenne Avenue 8 29-138
FM 5-2 Chan View West of Frontier Trail 10 23-105
FM 5-3 East of Great Plains Circle on Frontier Trail 8 23-106
FM 5-4 Frontier Trail near Del Rio Drive 8 23-195
FM 5A West of Lotus Lake, South of Big Woods Boulevard 18 18-061
FM 5A-1 Big Woods Boulevard and Carver Beach Road 8 18-054
FM 5A-2 Big Woods Boulevard and Carver Beach Road 8 18-154
FM 5A-3 Pontiac Lane East of Pima Lane 10 17-103
FM 6 Majestic Way and Windmill Drive 15 21-067
FM 7 South of Lift Station (LS) No. 3 15 02-021
FM 8 North of Brule Circle, West of Chanhassen Road 15 12-121
On the next page, Table 3 presents the daily rainfall data collected from three sources used for
this study. Local rainfall data was collected from private sources and from the MCES rainfall
gauge (RG-19) located just outside the northeast corner of the City of Chanhassen. The first
location (identified as MCES RG-19) was collected by the Met Council just northeast of the city
on Townline Road and the remaining two locations (identified as North and South Chanhassen)
are located in the north central and south central areas of the City. The North and South rain
gauges are operated and maintained by local sources within the City of Chanhassen through the
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Community Collaborative Rain, Hail and Snow Network (CoCoRaHS). The three rain gauge
locations were used to identify the daily intensity of each wet weather event and the regional
coverage across the City of Chanhassen.
Table 3 – Wet Weather Events - Rainfall Data
Daily Rainfall Totals (in.)
Date MCES
RG-19
North
Chanhassen
South
Chanhassen
May 27, 2019 2.04 1.75 1.5
June 4, 2019 0.38 0.10 0.80
June 11, 2019 0.19 n/a n/a
June 12, 2019 0.08 n/a n/a
June 14, 2019 0.38 n/a n/a
June 15, 2019 0.21 n/a n/a
June 20, 2019 0.54 n/a n/a
June 23, 2019 0.47 0.60 0.50
June 27, 2019 0.33 n/a n/a
June 30, 2019 0.89 2.00 2.70
July 1, 2019 2.52 2.00 0.75
July 2, 2019 0.70 n/a n/a
July 4, 2019 0.24 n/a n/a
July 5, 2019 0.15 n/a n/a
July 9, 2019 0.30 n/a n/a
July 10, 2019 0.20 n/a n/a
July 15, 2019 2.53 2.00 2.10
July 20, 2019 1.82 0.90 0.90
July 28, 2019 0.47 0.34 0.30
August 5, 2019 1.09 1.10 0.67
August 10, 2019 0.19 0.20 0.72
August 13, 2019 0.87 0.48 0.32
August 15, 2019 0.66 0.63 0.57
August 17, 2019 2.49 2.32 2.52
August 20, 2019 1.49 0.74 0.70
August 26, 2019 1.06 1.06 0.95
September 2, 2019 0.73 0.73 n/a
September 11, 2019 1.12 0.95 0.75
September 18, 2019 0.17 n/a n/a
September 21, 2019 0.28 0.29 0.23
Notes:
The wet weather dates highlighted were used in the analysis to establish I/I contributions in the study
na – indicates no rainfall was recorded or the data was not available
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3.3 Flow Data Review and Evaluation
The following section reviews the rainfall and wastewater flow data collected during the
monitoring period and the methods used to identify which sewer districts provide greater
evidence of I/I during wet weather periods. A maximum peak hour rate for each sewer district
was used as the measure of rating each district to define I/I contribution during the flow
monitoring.
During each wet weather event, I/I contribution increases the flow rates resulting in a maximum
peak hour flow rate. By comparing the peak hour flow rates during wet weather events to typical
flow rates during dry weather day, the amount of I/I contribution in gallons per minute (gpm) can
be calculated. In addition, the peak hour flow rates identified on wet weather days can be
compared with the average flow rates at each flow meter location to determine a peak flow rate to
average flow rate referred to simply as a peak to average flow rate ratio (P/A).
The higher the amount I/I contribution and peak to average flow rate ratio (P/A), the greater
potential I/I entering the sanitary sewer collection system. Each of these measures were used to
identify which sewer district to focus on for future I/I investigation evaluation and then to further
locate and rehabilitate I/I sources. Examples of wastewater flow hydrographs from each district
as determined by each flow meter is presented in Appendix A.
3.3.1 Rainfall Monitoring
As previously presented in Table 3, daily rainfall totals from three rain gauge locations in or near
the City of Chanhassen were used to determine which wet weather events to focus on during the
flow monitoring period. Multiple gauge locations are helpful in determining the amount, intensity
and distribution of rainfall in the area and identify if each storm event impacts isolated areas or
the entire City of Chanhassen. A number of wet weather events produced rainfall in isolated
areas which could make it difficult to determine I/I impact at multiple meter locations during the
wet weather event.
Overall, daily rainfall totals for the summer were well above normal but the number of significant
(daily wet weather storm events greater than three inches) wet weather events were limited
within the Chanhassen city limits. Typically, wet weather events producing greater than three
inches of rainfall in a twenty-four (24) period do not occur each year but have the largest impact
on I/I contribution regionally. Significant wet weather events were recorded west or north of
Chanhassen with only four events producing amounts exceeding two inches of rainfall over a
twenty-four (24) hour period. The largest wet weather events recorded during the flow monitoring
period occurred on May 27, July 1, July 15 and August 17, 2019. During each of these events, all
three of the rain gauges produced similar rainfall totals.
3.3.2 Wet Weather Flow Monitoring
During the first phase of flow monitoring, three wet weather events (May 27th, July 1st and July
15th) produced significant increases in wastewater peak flow rates during daily rainfall periods
exceeding 2.0 inches. The highest peak flow rates occurred on May 27, 2019 following the spring
rains and when the groundwater typically is higher during the early spring months. None of the
later 2019 wet weather events produced greater peak hour wastewater flow results than the initial
May 27, 2019 wet weather event.
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Thus, the May 27th rainfall event was the basis for determining each sewer districts I/I peak flow
rate by subtracting wastewater flow rates at the same time and day of the week during a dry
weather period from the peak hour flow rate recorded during the wet weather event. The dry
weather period used for the calculation was always the week prior to the wet weather even as
presented in the hydrographs included in Appendix A. Each sewer district was calculated in a
similar manner along with the peak flow rate compared to the average flow rate (referred to as
peak to average or P/A) calculated from the previous week using the methodology described in
Section 3.3.
Later in this section, Table 4 presents the overall I/I peak flow rates and P/A results for each
sewer district of the flow monitoring investigation. The calculations resulting in the highest I/I
concentration and P/A values were used to identify the sewer districts that needed additional flow
monitoring. The peak flow rates presented in the first column of Table 4 are the actual
wastewater flow rates recorded during the May 27th and September 12th wet weather events.
For some of the sewer districts, wastewater enters from other sewer districts, compounding the
flow values and represents more than one sewer districts flow. This is the case with Sewer
District 5 where FM 5A wastewater flow rates recorded at FM 5A are also included in the
wastewater flow rates for FM 5.
During the first phase of the flow monitoring, three flow meters (FM 4, FM 4A and FM 4B) were
used to monitor wastewater flow conditions in Sewer District 4 because of the size of the sanitary
sewer collection system. Unfortunately during the May 27, 2019 wet weather event, the flow
meter at FM 4 did not record accurate data due to an equipment maintenance issue. Since the
peak flow rates for the FM 4A meter location were inconsistent based on other wet weather
events and could not be verified by the results at the FM 4 meter location, Sewer District 5A was
selected for further investigation.
After the flow meter locations were relocated, a number of wet weather events were identified but
only the wet weather event on September 12th produced consistent results with close to one inch
of rainfall between the three rain gauge stations. This event was used to further isolate I/I
contributions from the two sewer districts (5 and 5A) using the same approach identified above.
Peak hour I/I rates and P/A values were calculated for comparison purposes at each of the flow
meter locations in service at the time of the September 12th event.
Table 4 – Wet Weather Flow Results
Wet Weather Event - May 27, 2019
Flow Meter
District
Peak Flow
Rate (gpm)
I/I Flow
Rate (gpm) P/A Ratio (2)
FM 1 458 273 2.15
FM 2 295 <10 1.00
FM 3 350 <10 1.00
FM 4 (1) na na na
FM 4A 595 307 2.44
FM 4B 185 109 2.60
FM 5 2,160 809 2.04
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Wet Weather Event - May 27, 2019
Flow Meter
District
Peak Flow
Rate (gpm)
I/I Flow
Rate (gpm) P/A Ratio (2)
FM 5A 509 366 2.32
FM 6 216 154 2.92
FM 7 202 162 4.69
FM 7A 326 161 1.76
Wet Weather Event - September 12, 2019
Flow Meter
District
Peak Flow
Rate (gpm)
I/I Flow
Rate (gpm) P/A Ratio (2)
FM 5 398 97 1.08
FM 5-1 111 72 3.58
FM 5-2 220 175 5.95
FM 5-3 (3) 335 274 3.72
FM 5-4 204 134 4.00
FM 5A <10 <10 1.00
FM 5A-1 167 48 2.23
FM 5A-2 316 108 2.29
FM 5A-3 126 105 6.63
FM 8 286 184 3.57
Notes:
(1) Data error occurred during wet weather period
(2) P/A - Peak Hour Flow Rate/Average Flow Daily Rate
(3) Peak increase does not correlate to the same time period as the other locations
3.4 Flow Monitoring Summary Results
Based on the results of the flow monitoring, the following conclusions were identified.
The majority of wet weather events recorded during the five months of flow monitoring
did not produce high intensity storm events. Four wet weather events did approach the
2.0 inches of rainfall over a twenty-four (24) period which is an amount rainfall typically
recorded on the average of once each year.
Sewer Districts 5, 5A and 7 produced the highest peak rates during the May 27, 2019 wet
weather event and contributed the largest amount of I/I based on peak hour rates.
Sewer Districts 5-3, 8, 5-2 and 5-4 contributed the largest amount of I/I during the
September 12, 2019 after the majority of the flow meters were relocated to Districts 5 and
5A.
Although the wastewater flow rates at the M5-3 location (Sewer District 5-3) did increase
during the September 12th wet weather event, the peak rate occurred a few hours in
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advance of the rainfall and with a short duration of response. This response is typically
found from a direct discharge or direct type inflow source, similar to a backwash from a
water treatment facility, commercial discharge or a catch basin/area drain direct
connection from the sanitary sewer.
Further review of the flow data from the M5-3 meter location identified additional peak
flow rates on non-wet weather days with similar increases over shorter durations. After
discussion with City staff it was speculated that the peaks could be the result of an
industrial discharge. To date it has not been verified and further investigation is needed
to determine whether or not this condition is related to I/I or an illicit discharge.
Wastewater flow rates during wet weather periods produced significant increases for
more than twenty four hours after the rainfall event had ended at a majority of the meter
locations. This response is typical of an indirect I/I source such as a sump pump
discharge, foundation drain connection or pipe defects in locations exposed to high
groundwater conditions.
Based on the age of the system and the wastewater response during wet weather periods from
each meter location, it seems intuitive that the majority of I/I sources impacting the Chanhassen
sanitary sewer collection system would be from private property sources. Wastewater flow
responses during wet weather periods not only impacted during the event but remain elevated for
several days following the event, which is a typical wastewater response influenced by I/I from
private property sources.
Examples of the I/I response typically resulting from private property defects are indicated on
many of the flow hydrographs presented in Appendix A. Most of the flow hydrographs from the
flow meter locations in Sewer Districts 5 and 5A during wet weather events present a significant
peak hour flow rate response at the beginning of the event but even after the rainfall ends the
wastewater flow rates remain high for days following the event. Although other sources of I/I can
contribute to the overall problem, the flow monitoring identified in this study does indicate a need
for additional I/I investigation with a focus on private property sources of I/I.
4 Potential I/I Infrastructure Sources
The City of Chanhassen’s sanitary sewer collection system serving residential, commercial and
industrial clients consists of a collection system made up of both private property and public
infrastructure. Less than forty (40) percent of a typical city sanitary sewer collection system is on
public ROW. In the past, many communities have focused most of their financial resources
investigating and conducting sewer repairs to remove I/I from the public infrastructure. Even
though they account for the majority of the collection system, historically private property
infrastructure has typically not been investigated as thoroughly. This is typically due to the
difficulty in locating potential sources on private property and more importantly the investigation
measures being more intrusive to property owners.
4.1 Public Infrastructure I/I
Public infrastructure I/I sources can include direct inflow connections to the sanitary sewer
collection system from surface water or storm sewer drainage systems such as catch basins or
area drains. Indirect inflow and infiltration contributors from cracks and leaking in manholes or
mainline sewer piping can also impact public infrastructure. Since the City of Chanhassen has a
separate storm sewer collection system which in the past has not been utilized for wastewater
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conveyance, the likelihood of a catch basin or area drain connection to the sanitary sewer system
is remote. Other common inflow sources can be found through leaking pipe joints or cracks in the
sanitary sewer collection system. Over the years, pipe lining and sewer repair projects have been
successful in reducing I/I from the private infrastructure portions of the sanitary sewer collection
system.
4.1.1 Current City Sanitary Sewer Programs
City staff has focused on the public sanitary sewer collection system by implementing manhole
and pipe rehabilitation projects in areas with aging infrastructure. A number of lining projects
have been completed over the years including an area in northeast area of the city (Sewer
District 5). The sanitary sewer lining projects are selected based on closed circuit television
(CCTV) inspection. Based on a structural condition assessment and an operation and
maintenance assessment within each pipe segment, identified issues are selected for
rehabilitation. In many cases, manhole condition assessments are included during the CCTV
inspections and verified with a visual inspection of the manholes. City staff performs visual
inspections on approximately one-third of the existing sanitary manholes annually.
4.1.2 Manhole Inspection
During installation of the flow meter equipment, a number of sanitary
manholes were found to be leaking or have evidence of leaking
through the discovery of mineral deposits on wall or bench sections of
the structure. As part of our investigation, on October 1, 2019,
eighteen (18) manholes were inspected using a manhole inspection
camera manufactured by IBAK which provides a 360 degree scanned
image of the interior of the structure. An illustration of this process has
been included which identifies the equipment used to perform the
manhole inspections completed under this investigation. The data
obtained during the manhole inspection investigation has been
included in Appendix B.
Each manhole was inspected and evaluated under the National
Association of Sewer Service Companies (NASSCO) Pipeline
Assessment Certification Program (PACP) specific for manholes, in
this case, Manhole Assessment Certification Program (MACP). The
NASSCO program was used to standardize conditional assessment data for all inspections
whether it is from sanitary sewer pipes or manholes. Because some of the City’s and MCES
sanitary manholes are located in easements or in areas with high groundwater, staff should plan
on incorporating a manhole inspection program as part of their lining program to complete the
sewer rehabilitation on the entire public infrastructure sanitary sewer collection system at the
same time.
4.1.3 Future Public Infrastructure Programs
The City of Chanhassen needs to continue their sanitary sewer collection system maintenance
program through a comprehensive CCTV and lining program. The program will help the City of
Chanhassen to stay in front of aging infrastructure which frequently leads to future I/I issues. In
order to incorporate a condition assessment program covering the entire public infrastructure,
manhole inspections should be incorporated with the CCTV pipe inspection. Future sewer
Typical IBAK Camera
Manhole Inspection
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rehabilitation can then include both the manhole and pipe repairs together. The City should
consider implementing an asset inventory program to manage all the infrastructure data recorded
during CCTV and manhole inspections utilizing GIS. The data can be used to track the sanitary
and storm sewer collection system condition over time to help develop long term capital
improvements.
Asset inventory and condition assessment for manholes is typically between $100 and $125 per
manhole depending on the location and accessibility of the structure. City manholes located in
easement or wetland areas and have the potential to be impacted by surface water ponding or in
areas under high groundwater conditions. Targeting these areas for future inspection should be
considered to reduce potential I/I through manholes during wet weather events.
4.2 Private Property I/I
Private property I/I sources can include improper sump pump connections, foundation drain
connections, drainage to floor drains, roof leader downspouts, stairwell or area drains connected
to the sanitary sewer lateral, damaged cleanouts subject to surface drainage and/or damaged
sewer service laterals. An illustration identifying many of these possible I/I sources from
residential and commercial private property is presented below.
Typical Private Property I/I Sources
INFLOW AND INFILTRATION STUDY CHANH 150965
Page 14
Some or all of these potential I/I issues can be located through a variety of investigation and
testing measures. There are a number of private property investigation (PPI) programs that can
be implemented to locate specific sources. Many of these programs require access through the
property owner’s residence or business. A more recent investigation method that is being utilized
is the investigation of the private service lateral from access within the public main line sewer.
The following section reviews each private property measure for potential implementation by the
City of Chanhassen.
4.2.1 Potential Investigative Options
Although there may be other investigation approaches, this study focuses on the three potential
approaches to locating private property I/I sources which have been successfully implemented by
other local area communities. The first two methods would require access to the owner’s
residence or business and the remaining measures can be performed without property access.
Each investigation measure is reviewed in the next sections along with examples of where these
methods have been successfully implemented by local communities in the Twin Cities area.
4.2.2 Sump Pump/Building Inspection
A building inspection is the least expensive PPI program but requires approval from the owner to
enter the structure in order to complete the inspection. A trained field inspector reviews the
exterior of the structure to verify that any surface water drainage connections such as roof
leaders/drains or yard drains are not connected the building’s sewer lateral. An inspection of the
basement is completed to verify any potential sump pumps or basement surface water drainage
features are properly discharged outside of the structure and are draining away from the building.
A successful sump pump or building inspection program relies on a well-designed public
education program in order to be effective. Education of the public on the merits of the PPI
program will increase owner cooperation and allow greater success and buy-in to the program.
PPI programs with public education such as city web site articles, letters, community open
houses, etc. are generally received with greater cooperation by the public. Public cooperation
typically results in a higher success rate of getting a large percentage of completed inspections
throughout the program area. The building inspection process can be completed in 20 to 30
minutes but information about the service lateral condition or the presence of sub-surface
drainage pipe such as a foundation drain connection will not be located using this investigation
measure.
As indicated in Section 2, the City of Chanhassen implemented a sump pump inspection program
in the 1990’s that was successful in locating a number of sump pump discharges improperly
connected to the sanitary sewer. The current project team reviewed the records supplied by City
staff on the previous sump pump program and according to City records almost all of the homes
were brought into compliance with the current ordinance at the conclusion of the project. It is
difficult to determine today if the all properties are still in compliance with the current sewer
ordinance. Additionally, the inspection results do not account for all of the structures that have
been constructed since the completion of the program.
A number of Twin Cities metro communities have been successful in effectively removing I/I by
implementing a building inspection and sump pump disconnect program. The City of Eagan
completed a sump pump program requiring the inspection of over 22,000 properties and were
INFLOW AND INFILTRATION STUDY CHANH 150965
Page 15
able to reduce their peak I/I flow rates below the allowable peak hour flow rate established by the
MCES. A similar program was successfully implemented in the City of Forest Lake as well.
The City of Minnetonka implemented a building inspection program along with a manhole
rehabilitation program in order to reduce their I/I problem. To date, Minnetonka has been able to
reduce their peak hour discharges by 15 to 20 percent. Portions of the city still remain above the
allowable goal established under the MCES I/I program but the city continues to work towards the
removal of I/I through the success they have had so far.
4.2.3 Service Lateral CCTV Inspection
A number of first ring cities such as Golden Valley and West St. Paul believe their issue is a
combination of sump pump and foundation drain connections to the building sewer service
lateral. In order to identify and locate foundation drain connections, a closed circuit television
(CCTV) camera is pushed through the building stack cleanout, typically at the basement level,
out to the main sewer connection in the public ROW. A CCTV camera technician is able to not
only inspect the building but perform a condition assessment of the sewer service lateral to check
for improper connections. Additionally, the camera technician is able to check each connection by
running water from inside the building to verify it is properly plumbed to the sanitary sewer.
Typically, a PPI program involving a full service lateral inspection can be more difficult to get
public support for and usually requires a robust public education program and a strong sewer
ordinance for enforcement. Without the proper ordinance, typically less than thirty (30) percent of
the property owners agree to allow the inspection to happen under a voluntary program. Other
problems in completing a successful inspection can include the lack of access to the lateral or
obstructions within the pipe caused by roots or structural pipe failures.
The City of Columbia Heights is presently completing a service lateral inspection project but only
on a voluntary basis. The City is using the information gained in the current PPI program to help
establish direction for a more comprehensive program which will involve modifications to their
existing sewer ordinance for more enforcement. To date, they have only been able to only get
into about thirty-five (35) percent of the private properties. More communities have had success
implementing a point of sale (POS) inspection program which after updating their sewer
ordinance allows the city to perform the service lateral inspection anytime the property changes
ownership. The only problem with this program is that it only addresses the properties that
change ownership. If the City has a low home turnover rate, it may take too long to effectively
remove PPI I/I sources.
The City of Golden Valley has significantly reduced their I/I contributions by implementing a point
of sale private property service lateral inspection program. In 2008, the City of Golden Valley
implemented a mandatory point of sale program and has inspected more than 6,000 buildings
over the past eleven years. A similar program was implemented by the City of West St. Paul
within the last five years. West St. Paul started with a voluntary service lateral inspection program
but after continuing to exceed their peak hour allowable limits set by the MCES, they expanded
their program to a mandatory program with a goal of inspecting 1,400 properties each year. The
number of inspections was reduced to approximately 500 private property service laterals every
year which they negotiated as part of their work plan with the MCES.
INFLOW AND INFILTRATION STUDY CHANH 150965
Page 16
4.2.4 Mainline Launch CCTV Inspection
Recently, advances in technology with sewer inspection and rehabilitation equipment have made
it possible to inspect a service lateral by launching the CCTV camera from the City’s sanitary
sewer mainline connection located in the public right of way. The CCTV camera is attached to a
crawler situated in the mainline pipe and positioned at the mainline service tap or wye where the
camera is then launched up into the service lateral. Depending on the inspection system, the
camera can inspect up to 300 feet of service lateral extending up to the building foundation.
Typical service laterals range from 80 to 120 feet.
The mainline inspection approach is a less intrusive process and eliminates the possible
inconvenience to the property owner during the testing. The mainline launch approach eliminates
the need to enter the structure unless the service lateral has an obstruction which reduces
access for the full inspection from the service lateral. This method does not allow access past the
building foundation, reducing the possibility of finding improper sump pump or foundation drain
connections.
At the completion of the inspection portion of the program, rehabilitation efforts can also extend
from the main line all the way up to through the service lateral to the building foundation or
transition (clay to cast iron) pipe serving the residential or commercial property. All of the
investigation and sewer rehabilitation can be completed with limited impact to the property owner
during the entire process. Again, the disadvantage is the lack of potential inspection within the
building site where other potential I/I sources could exist.
Even though this PPI program approach can be completed without accessing the home or
needing a homeowner to be present, the City may still need to consider how to properly handle
the liability of inspecting a private infrastructure without prior authorization from the homeowner.
The reality is that no matter how the PPI program is implemented, the property owner’s approval
will be necessary.
The City of Saint Paul and the MCES, under a three year grant program offered by the MCES,
are currently performing a private property pilot project on a small residential area on the West
Side of the city. The City of Saint Paul has implemented a flow monitoring and private property
inspection program designed to determine the most effective and efficient methods to reduce
private property I/I within the pilot area. The flow monitoring program will be used to monitor the
effect of implemented private sewer lateral rehabilitation measures once completed. The city
started with a voluntary CCTV sewer lateral inspection program originating at the property stack
cleanout inside each building which only provided successful inspections in approximately thirty
(30) percent of the residential properties. The remaining properties (approximately 70%) were
inspected using a mainline launch CCTV camera which increased the percentage of successful
inspection to over ninety-five (95) percent.
At this time, the City of Saint Paul is reviewing the data collected during the inspection process
and evaluating options for sewer lateral rehabilitation. The repair work will be implemented in
2020 with additional flow monitoring in 2021 to evaluate the impact of I/I reduction.
INFLOW AND INFILTRATION STUDY CHANH 150965
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5 Private Property Program Options
A number of investigative programs have been implemented by communities to identify and
remove I/I located on private property. They include the following:
Voluntary Residential Inspections
Mandatory Residential and Commercial Inspections
Point of Sale
Pilot Studies
Each of these programs have been implemented with various degrees of success depending
upon which PPI program method was implemented and the strength of the enforcement
language in the sewer ordinance supporting the PPI program. Any of the PPI investigation
methods listed above could be implemented in conjunction with a street reconstruction or
infrastructure improvement project.
5.1 Voluntary Residential Inspections
Program development based on a voluntary inspection approach by the public are generally the
easiest to implement because residents are in control of their response to the issue. They are not
required to take action to the City’s program request. This program has the least potential for
success on a wide scale and typically results in less than thirty (30) percent inspection success.
An effective public notification process can potentially increase the success of a voluntary private
property program and the number of successful inspections
5.2 Mandatory Residential and Commercial Inspections
Mandatory inspection programs can be more effective but are generally more difficult to
implement because a sewer ordinance is required to enforce property owner action to comply
with any city request. This program has the highest potential for inspecting all of the target
properties but the difficult part is getting public acceptance and the proper ordinances in place to
enforce the program. The first key to implementation of this program is an effective public
involvement campaign to educate the public on the overall benefits of the program. Public
education would consist of articles on the community website, newsletters and public forums to
discuss the benefits of the program.
Updating the sewer ordinance would be the next step for implementing a mandatory inspection
program. Additions to the sewer ordinance would include requirements for the inspection, results
for non-compliance, requirements for repairs, and schedules for compliance. Updating a sewer
ordinance will depend on the type of inspection program conducted by the City of Chanhassen.
5.3 Point of Sale Inspection Program
Private property inspections based on a point of sale (POS) program are also mandatory in that
they are typically required by the city at the change of ownership from any property owner. Any
real estate transaction would require a permit and subsequent inspection issued by the city in
order to demonstrate the building’s service lateral is not contributing I/I to the city’s sanitary sewer
collection system.
This program would also require specific language in the sewer ordinance to support the POS
program. If any service lateral defects were identified during the inspection, the current property
INFLOW AND INFILTRATION STUDY CHANH 150965
Page 18
owner would either need to repair any issue or put the money in escrow so future corrections
could be funded by the new property owner. The success of this program is dictated by each
City’s turnover rate the real estate market and can be coupled with a voluntary or mandatory
programs focused on smaller areas of the city.
5.4 Additional Program Options
There are a number of communities locally and nationally which have adopted private property
programs in coordination with their street reconstruction programs. Typically, sanitary sewer
inspection (CCTV) is completed before any street reconstruction is implemented in order to
evaluate all of the infrastructure in the project area to ensure all necessary repairs can be
completed at the same time. By incorporating private property service lateral inspection as part of
the street reconstruction program, cost can be reduced to repair the private infrastructure and
can result in more homeowner buy-in.
Another private property program with a more focused approach is through a pilot study designed
to specifically address I/I. Municipalities through initial I/I investigation measures, such as flow
monitoring, first locate areas with I/I potential and then complete a private property inspection on
all the buildings in the respective area. After repairs are completed, additional flow monitoring
determines the effectiveness of the program. Again, this program would need an effective public
information process and the proper sewer ordinance to help enforce the program. This program
approach is similar to Saint Paul pilot project with the Metropolitan Council grant listed in Section
4.2.4 of this report.
6 Sewer Ordinance Requirements
As stated earlier, determining the private property program that best fits the communities need
and can be implemented by private residences and business is the first step. Once the program
requirements are determined the following items will need to be addressed to develop an
effective sewer ordinance
Identify the properties in the ordinance impacted by the changes.
The type of inspection and/or procedures necessary to meet sewer ordinance
requirements.
Identify any permits and/or fees for the inspection required by the city.
Identify all compliance penalties for non-compliance of the ordinance.
Identify repair work time lines for completion and ordinance compliance.
Working with city staff and legal authorities is generally needed in order to develop the proper
enforceable sewer ordinance. A public education program during the drafting and implementation
of the revised ordinance is a key to helping property owners understand why I/I is an important
issue and how it directly impacts them and the community.
6.1.1 Private Property Inspection Education
An effective education program will help establish the political will to insure property owner
compliance. Property owner acceptance is often an issue with elected officials and city staff who
have to approve of the private property investigation (PPI) program. Community education and
public outreach can educate everyone on the costs and benefits of implementation of a PPI
INFLOW AND INFILTRATION STUDY CHANH 150965
Page 19
program. Some of the methods which can be used to educate the public can include the
following:
Articles posted on the community website
Community flyers or public mailings to introduce I/I information
Public meetings to introduce PPI programs
Public school education – introduction to I/I and how is it important
Develop frequently asked questions (FAQ) flyers and post on web-site or use community
flyers
The most effective education programs are ones that use multiple methods to get information to
the public. The Metropolitan Council through their website has information posted on I/I which
can be linked to local community sites to help with the education process. In addition, there a
many examples available through collaborating with other communities to identify effective I/I
educational materials.
6.1.2 Potential PPI Program Costs
Private property program costs vary depending on the type of adopted measures implemented by
communities. A building inspection program including the public notification process can range
from $50 to $75 per building for residential property based on the cost of contracting the service
with a private consultant or contractor. A commercial property inspection can range up to four
times that amount depending on the number of buildings and size of property. A service lateral
CCTV inspection with prior public notification is typically $300 per residential property with
commercial properties again ranging up to four times that amount depending on the number of
buildings and size of the property. Inspection costs on a service lateral completed through a main
lateral launch program are typically the same amount.
Private property repairs associated with I/I defects can vary depending on the type of repair
which can include sump pump and foundation drain disconnects from sanitary sewer laterals,
service lateral repairs such as broken cleanouts and/or piping and leaking offset pipe joints.
Sump pump disconnects are generally the lowest cost for repair at less than $500 per property
while service lateral lining or replacement costs can range from $6,000 to $10,000 depending on
the length of lateral and method used to repair or replace the service lateral. Depending on how
the PPI program is developed, individual private property owners may be required to share the
cost burden of repair to repair their portion of the sanitary sewer collection system.
7 Future Program Recommendations
Based on the results of this investigation, SEH recommends the City enhance their current inflow
and infiltration program efforts under their current public infrastructure objectives and by
implementing a private property inspection and repair program. The following sections identify
measures to be added to complement existing public infrastructure investigations and the
development of a new private property program in an effort to reduce peak I/I rates during wet
weather conditions
7.1 Public Infrastructure Program
For the public infrastructure portion of the sanitary sewer collection system, the City should
continue their CCTV program and identify lining projects in areas where pipe conditions indicate
INFLOW AND INFILTRATION STUDY CHANH 150965
Page 20
a need for repair. We would recommend focusing any sanitary sewer project recommendations
on the areas identified in Figure 5 (Sewer Districts 5, 5A, 7 and 7A). Each of these sewer districts
exhibited the highest peak inflow rates during wet weather periods through the flow monitoring
program in 2019.
In addition, we would recommend upgrading the current manhole inspection program using an
IBAK camera as part of any sewer lining project and in any of the areas with the largest potential
for I/I contribution (Sewer Districts 5, 5A, 7 and 7A). The advantage of using the IBAK camera
instead of a visual inspection approach is that it will provide a visual documentation method for
asset management with GIS integration to help develop future capital infrastructure improvement
projects.
Up to 300 manholes would be identified for inspection each year based on location (low ponding
or high groundwater areas which are typically impacted by I/I). A condition assessment rating for
both structural and operation & maintenance condition would be completed on each manhole
inspected to determine if any future repair measures are required. I/I defects (operation &
maintenance issues) would be identified as a priority for manhole repair.
During the flow monitoring, Sewer District 5-3 produced the highest increases in wastewater
flows during wet weather events. The peak rates only lasted for as long as the rainfall period
lasted which is typical response when the I/I is being contributed by a direct source. The flow
data did indicate a possible industrial discharge source that could contribute to the peaks which
may require further investigation. Our recommendation in this area would be to conduct a smoke
testing investigation to determine if any direct source of inflow is discharging into the sanitary
sewer if the flows cannot be fully attributed to an industrial source.
7.2 Private Property Program
Implementing a successful PPI program is a difficult tasks which may need to be addressed with
a couple of options. Our recommendation would be to implement a program which first educates
the public on the need to address the I/I issue and its importance to the community. A PPI
program starts with public education through methods discussed in Section 6.6.1.
The next step would be to target the areas in the problem districts, where the flow monitoring
indicated the highest I/I concentration during wet weather events (Sewer Districts 5-2, 5-4, 5A-2
and 5A-3). We would recommend performing service lateral inspections on individual residential
properties either through a voluntary program or revising the sewer ordinance to incorporate the
proper language for the enforcement of mandatory inspections. Using a voluntary inspection
approach, additional information could be obtained to help identify the specific I/I problems and
the scope of the problems. This information could be helpful in drafting sewer ordinance
revisions tailored to the type of PPI program approach initiated by the City of Chanhassen.
The PPI program we would recommend includes a CCTV inspection through the stack cleanouts
inside each building with a push style camera. The entire building service lateral would be
televised noting any issues or potential I/I defects. As stated earlier in this report, approximately
thirty (30) percent of residents during voluntary programs allow the inspection to be initiated. The
PPI program may need to include a lateral launch inspection from the main lateral to complete all
the inspections in the area. The addition of the lateral launch inspection method would increase
the inspection success.
INFLOW AND INFILTRATION STUDY CHANH 150965
Page 21
We would recommend adopting a point of sale program. During the sale of property, the owner
would need a permit by the City to verify it was in compliance with the sewer ordinance. Any
improper sewer lateral connections or defects would either need to be repaired prior to sale or
escrow funds for any repairs would need to be established for the future owner. Any revisions to
the existing sewer ordinance would require enforcement language mandating an inspection
permit complying with the sewer ordinance for any property sold within the City of Chanhassen to
support the point of sale (POS) program.
We would also recommend prioritizing I/I defects which can have the greatest impact on the
MCES I/I program policy. Direct connections to the sanitary sewer such as those related to sump
pump discharges or foundation drain connections should be the ones removed first because they
contribute a rapid I/I response as part of the initial peak hour flow rate and typically deliver the
initial I/I response of the private property defects.
7.3 PPI Program Summary
This section provides an overall summary of our recommendations for locating and removing I/I
from the Chanhassen sanitary sewer collection system. The actions proposed are designed to
provide future direction for the City to maintain their infrastructure and manage their I/I based on
MCES requirements for wastewater discharge into the regional interceptors. The following steps
are recommended based on the findings of the initial investigation and identify actions to be
implemented to address both the public and private portions of the Chanhassen sanitary sewer
collection system.
1. Target future CCTV and sewer lining projects on Sewer Districts 5, 5A, 7 and 7A.
2. Incorporate a manhole inspection program into the sewer lining program and in flooding and
high groundwater areas.
3. Conduct a smoke testing investigation in Sewer District 5-3.
4. Implement a public education program to educate residents about I/I, current impact on the
City’s infrastructure and what can be done to successfully manage it.
5. Implement a PPI program which will either be voluntary or mandatory. A mandatory program
will require a review and update of the current city sewer ordinance.
6. Continue to review and revise the sewer ordinance as needed in order to provide the proper
enforcement language to conduct and gain compliance for any adopted inspection programs.
7. Perform private property inspections which include a service lateral CCTV inspection from
the property’s stack cleanout to the City’s main sanitary sewer lateral. Complete the
inspections in Sewer Districts 5-2, 5-4, 5A-2 and 5A-3 first.
8. Update the sewer ordinance to allow for implementation of a POS program.
The estimate cost of the program will depend on whether a voluntary or mandatory program is
initiated. Table 5 on the next page details the costs based on a mandatory program implemented
in the recommended sewer districts.
INFLOW AND INFILTRATION STUDY CHANH 150965
Page 22
Table 5 – Table 5 - Program Cost Summary
CCTV/Sewer Lining Projects $80,000
Manhole Inspection Program $37,500
Smoke Testing Investigation $12,000
Public Education $3,000
Private Property Sewer Lateral Inspections $273,000
Sewer Ordinance Revisions $10,000
The cost of the private property sewer lateral inspections have been estimated based on the four
recommended sewer districts below to begin the program and the number of developed parcels
identified in Table 1. The sewer lateral inspection costs listed in Table 5 breakdown as follows:
Sewer District 5-2 $22,000
Sewer District 5-3 $46,000
Sewer District 5A-2 $149,000
Sewer District 5A-3 $56,000
The sewer repair costs will depend on the types of problems uncovered as a result of the private
property inspections. Since limited grant funds are available currently to fund these programs, the
repairs generally are paid by the property owners. The initial inspection can either be paid by the
City of Chanhassen or included as a permit fee at the time of inspection. Other communities have
paid the initial inspection fee but required the property owner to incur the remaining costs of the
repairs.
Figures
Figure 1 – Parcel Development (Sanitary Sewer Construction)
Figure 2 – May 27, 2019 Wet Weather Event
Figure 3 – Follow-up Flow Meter Location
Figure 4 – September 12, 2019 Wet Weather Event
Figure 5 – Future I/I Investigation Area
Appendix A
Flow Meter Data
Appendix B
Manhole Condition Assessment Reports
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-108Structure Number:
7.65 ft.Rim to Invert:
7.65 ft.Grade to Invert:
Frame
Frame Material:
0.75 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.50 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Light Rain
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
3 - moderate defects - deterioration may
continue, at a 10 to 20 year timeframe
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 1 of 36
23-108MH
Chimney Material:
26.70 in.0.96 in.Chimney Depth:
5.28 in.
Chimney | Cone
46.00 in.
7.14 in.
Wall Material:
5
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical centered
None
Yes Not Known
Sound
Sound
Formed
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 7.65 8.00 Lined VCP.Out Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
2 10 6.31 4.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
3 2 5.67 4.00 Minor cracks and roots
in pipe seal.
In Cast Iron SoundCircular Gravity
Connection
Sound No 2
4 4 6.67 4.00 Roots around pipe seal.In Cast Iron DefectiveCircular Gravity
Connection
Sound No 3
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 2 of 36
23-108MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-110Structure Number:
9.28 ft.Rim to Invert:
9.28 ft.Grade to Invert:
Frame
Frame Material:
0.75 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.50 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Gasketed_Solid Lid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
3 - moderate defects - deterioration may
continue, at a 10 to 20 year timeframe
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 3 of 36
23-110MH
Chimney Material:
26.40 in.1.57 in.Chimney Depth:
6.06 in.
Chimney | Cone
47.00 in.
8.19 in.
Wall Material:
5
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Defective
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical centered
None
Yes Not Known
Sound
Sound
Formed
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
3 - moderate defects - deterioration may continue, at a 10 to 20 year timeframe
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 9.28 8.00OutVitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
2 9 8.87 8.00 Lined VCP.In Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
3 1 8.89 8.00 Lined VCP. Infiltration
near pipe seal.
In Vitrified Clay
Pipe
DefectiveCircular Gravity
Connection
Sound No 2
4 2 9.14 8.00 Lined VCP. Infiltration
near pipe seal.
In Vitrified Clay
Pipe
DefectiveCircular Gravity
Connection
Sound No 2
5 5 5.10 Yes Good 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 4 of 36
23-110MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-114Structure Number:
7.75 ft.Rim to Invert:
7.75 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
3 - moderate defects - deterioration may
continue, at a 10 to 20 year timeframe
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 5 of 36
23-114MH
Chimney Material:
26.40 in.1.71 in.Chimney Depth:
5.98 in.
Chimney | Cone
47.00 in.
7.02 in.
Wall Material:
3
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Defective
Concrete (cast in place)
Sound
Yes
Fully OpenedVitrified Clay
Concrete (precast)
Conical centered
None
Yes Not Known
Sound
Sound
Pipe
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
3 - moderate defects - deterioration may continue, at a 10 to 20 year timeframe
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 7.75 10.00 Possibly Lined VCP.
Deposits covering
majority of pipe surface.
Out Vitrified Clay
Pipe
DefectiveCircular Gravity
Connection
Defective No 3
2 9 7.57 Yes Needs Repair 3
3 12 7.50 10.00 Pipe material looks like
PVC.
In Polyvinyl
Chloride
DefectiveCircular Gravity
Connection
Sound No 2
4 3 7.05 4.00 Corrosion/pitting of pipe.
Infiltration near pipe
seal.
In Cast Iron DefectiveCircular Gravity
Connection
Defective No 3
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 6 of 36
23-114MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-116Structure Number:
8.42 ft.Rim to Invert:
8.42 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Channel is both concrete (cast in
place) and VCP.
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
3 - moderate defects - deterioration may
continue, at a 10 to 20 year timeframe
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 7 of 36
23-116MH
Chimney Material:
23.40 in.0.83 in.Chimney Depth:
5.11 in.
Chimney | Cone
47.00 in.
7.83 in.
Wall Material:
5
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Defective
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical centered
None
Yes Not Known
Sound
Sound
Formed
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
3 - moderate defects - deterioration may continue, at a 10 to 20 year timeframe
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 8.42 10.00 Lined VCP. Minor cracks
in pipe seal.
Out Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 2
2 11 8.28 10.00 Lined VCP. Root
infiltration protruding
through pipe seal.
In Vitrified Clay
Pipe
DefectiveCircular Gravity
Connection
Sound No 3
3 12 5.54 6.00 Root infiltration
protruding through pipe
seal.
In Not Known DefectiveCircular Gravity
Connection
Sound No 3
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 8 of 36
23-116MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
18-083Structure Number:
11.98 ft.Rim to Invert:
11.98 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 9 of 36
18-083MH
Chimney Material:
26.00 in.1.65 in.Chimney Depth:
6.03 in.
Chimney | Cone
47.40 in.
11.47 in.
Wall Material:
7
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Concrete (precast)
Sound
Sound
Formed
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 11.98 8.00OutPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
2 12 11.98 8.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
3 3 11.75 10.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 10 of 36
18-083MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
18-103Structure Number:
11.67 ft.Rim to Invert:
11.67 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
Stained
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 11 of 36
18-103MH
Chimney Material:
26.50 in.1.98 in.Chimney Depth:
6.43 in.
Chimney | Cone
47.00 in.
11.02 in.
Wall Material:
6
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Concrete (precast)
Sound
Sound
Formed
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 11.67 8.00OutPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
2 12 11.43 8.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 12 of 36
18-103MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
18-111Structure Number:
18.00 ft.Rim to Invert:
18.00 ft.Grade to Invert:
Frame
Frame Material:
1.25 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 13 of 36
18-111MH
Chimney Material:
26.30 in.2.08 in.Chimney Depth:
6.38 in.
Chimney | Cone
47.00 in.
17.48 in.
Wall Material:
11
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Concrete (precast)
Sound
Sound
Formed
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 18.00 8.00OutPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
2 12 17.92 8.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 14 of 36
18-111MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
18-113Structure Number:
15.71 ft.Rim to Invert:
15.71 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
Stained
Cracked
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 15 of 36
18-113MH
Chimney Material:
26.20 in.1.04 in.Chimney Depth:
5.45 in.
Chimney | Cone
47.00 in.
15.17 in.
Wall Material:
10
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Concrete (precast)
Sound
Sound
Formed
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 15.71 8.00OutPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
2 12 15.69 8.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 16 of 36
18-113MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
18-114Structure Number:
14.48 ft.Rim to Invert:
14.48 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Light Rain
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 17 of 36
18-114MH
Chimney Material:
26.40 in.1.11 in.Chimney Depth:
5.42 in.
Chimney | Cone
46.50 in.
13.92 in.
Wall Material:
9
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Concrete (precast)
Sound
Sound
Formed
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 14.48 8.00OutPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
2 11 14.23 8.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 18 of 36
18-114MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
18-115Structure Number:
14.38 ft.Rim to Invert:
14.38 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 19 of 36
18-115MH
Chimney Material:
26.60 in.1.08 in.Chimney Depth:
5.38 in.
Chimney | Cone
47.00 in.
13.73 in.
Wall Material:
9
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Concrete (precast)
Sound
Sound
Formed
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 14.38 8.00OutPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
2 12 14.23 8.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 20 of 36
18-115MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:25.75 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
25.75 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
18-116Structure Number:
18.30 ft.Rim to Invert:
18.30 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.00 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.50 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Light Rain
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 21 of 36
18-116MH
Chimney Material:
23.70 in.1.33 in.Chimney Depth:
5.77 in.
Chimney | Cone
47.20 in.
17.80 in.
Wall Material:
12
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Defective
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Concrete (precast)
Sound
Sound
Formed
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 18.30 10.00 Lined VCP. Minor
infiltration near pipe
seal.
Out Vitrified Clay
Pipe
DefectiveCircular Gravity
Connection
Sound No 2
2 9 9.83 8.00 Lined VCP.In Vitrified Clay
Pipe
SoundCircular Outside Drop
Upper
Sound No 1
3 9 18.06 8.00InVitrified Clay
Pipe
SoundCircular Outside Drop
Lower
Sound No 1
4 12 18.33 8.00 Infiltration near pipe
seal.
In Polyvinyl
Chloride
DefectiveCircular Gravity
Connection
Sound No 2
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 22 of 36
18-116MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:25.75 in.Cover Size:
Bearing Surface Diam:
2Pick Holes:
25.75 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-100Structure Number:
16.33 ft.Rim to Invert:
16.33 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.00 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.50 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Channel is both VCP and formed (cast
in place) concrete.
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Vented
Circular
Cast Iron
> 1 1/2 inch (38mm) <= 2 inch(50mm)
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Light Rain
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
Sheeting
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 23 of 36
23-100MH
Chimney Material:
23.60 in.1.69 in.Chimney Depth:
6.07 in.
Chimney | Cone
47.30 in.
15.73 in.
Wall Material:
10
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Concrete (precast)
Sound
Sound
Formed
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 16.33 10.00 Lined VCP.Out Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
2 10 5.00 4.00InNot Known SoundCircular Gravity
Connection
Sound No 1
3 1 16.15 10.00 Lined VCP. Infiltration
near pipe seal.
In Vitrified Clay
Pipe
DefectiveCircular Gravity
Connection
Sound No 2
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 24 of 36
23-100MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-106Structure Number:
8.64 ft.Rim to Invert:
8.64 ft.Grade to Invert:
Frame
Frame Material:
0.75 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
Sheeting
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 25 of 36
23-106MH
Chimney Material:
26.70 in.1.92 in.Chimney Depth:
6.33 in.
Chimney | Cone
47.00 in.
8.08 in.
Wall Material:
4
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical centered
None
Yes Not Known
Sound
Sound
Formed
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 8.64 8.00 Lined VCP.Out Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
2 12 8.50 8.00 Lined VCP.In Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
3 3 8.51 8.00 Lined VCP.In Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 26 of 36
23-106MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:25.75 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
25.75 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-107Structure Number:
13.98 ft.Rim to Invert:
13.98 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.00 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.50 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
6 metal steps and 3 plastic steps.
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Easement/Right of Way
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
Grass DirtSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 27 of 36
23-107MH
Chimney Material:
25.30 in.0.96 in.Chimney Depth:
5.37 in.
Chimney | Cone
47.00 in.
13.20 in.
Wall Material:
9
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical off centered
None
Yes Not Known
Sound
Sound
Formed
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 13.98 10.00OutVitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
2 11 12.07 10.00 Lined VCP. Original
VCP is fractured.
Infiltration and deposits
present around pipe
seal.
In Vitrified Clay
Pipe
DefectiveCircular Gravity
Connection
Sound No 2
3 5 12.30 4.00InNot Known SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 28 of 36
23-107MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-117Structure Number:
8.75 ft.Rim to Invert:
8.75 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Moisture in manhole looks to be
coming in from above frame. No
infiltration codes used.
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
2 - minor defects - unlikely to fail for at least
20 years
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 29 of 36
23-117MH
Chimney Material:
26.40 in.0.87 in.Chimney Depth:
5.18 in.
Chimney | Cone
47.00 in.
7.63 in.
Wall Material:
5
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedVitrified Clay
Concrete (precast)
Conical off centered
None
Yes Not Known
Sound
Sound
Pipe
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
2 - minor defects - unlikely to fail for at least 20 years
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 8.75 10.00 Lined VCP.Out Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
2 12 8.65 10.00 Lined VCP.In Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
3 2 8.35 8.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 30 of 36
23-117MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
18-169ARStructure Number:
11.46 ft.Rim to Invert:
11.46 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
1 - minor defects - failure unlikely in
foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 31 of 36
18-169ARMH
Chimney Material:
25.60 in.1.38 in.Chimney Depth:
4.96 in.
Chimney | Cone
47.30 in.
10.48 in.
Wall Material:
7
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedPolyvinyl Chloride
Concrete (precast)
Conical off centered
None
Yes Not Known
Sound
Sound
Pipe
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 11.46 8.00OutPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
2 12 11.39 8.00InPolyvinyl
Chloride
SoundCircular Gravity
Connection
Sound No 1
3 2 10.88 8.00InNot Known SoundCircular Not KnownSound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 32 of 36
18-169ARMH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:26.00 in.Cover Size:
Bearing Surface Diam:
0Pick Holes:
26.00 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-111Structure Number:
6.80 ft.Rim to Invert:
6.80 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.50 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.00 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Solid
Circular
Cast Iron
Good
None
None
Cast Iron
Sound
None
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
None
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
1 - minor defects - failure unlikely in
foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 33 of 36
23-111MH
Chimney Material:
26.60 in.0.96 in.Chimney Depth:
5.29 in.
Chimney | Cone
47.50 in.
6.12 in.
Wall Material:
2
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedConcrete (cast in place)
Concrete (precast)
Conical centered
None
Yes Not Known
Sound
Sound
Formed
Sound
Yes
Plastic
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
Plastic
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 6.80 8.00 Lined VCP.Out Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
2 12 6.52 8.00 Lined pipe.In Not Known SoundCircular Gravity
Connection
Sound No 1
3 3 5.85 6.00InVitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 34 of 36
23-111MH
Chanhassen Manhole Inspection Report
Cover | Adjustment Ring
Cover Shape:25.75 in.Cover Size:
Bearing Surface Diam:
2Pick Holes:
25.75 in.
Cover Insert Type:
Cover Insert Condition:
0.00 in.Adjustment Ring Height:
Adjustment Ring Condition:
Cover Material:
Cover Condition:
Cover Type:
Hole Diameter:
Cover/Frame Fit:
Adjustment Ring Type:
Adjustment Ring Material:
Bearing Surface Width:
Cover Size Width:
Asset Information
23-195Structure Number:
10.17 ft.Rim to Invert:
10.17 ft.Grade to Invert:
Frame
Frame Material:
1.00 in.
24.00 in.
1.00 in.
Frame Bearing Surface Width:
Depth:
0.00 in.Frame Offset Distance:
Frame Clear Opening Diam:
Frame Condition:
7.50 in.Frame Depth:
Frame Seal Condition:
Frame Seal Inflow:
Frame Clear Opening Width:
Inspection Information
150965Project:
Location Details:
Additional Info:
Inflow Potential from Runoff:
Channel looks to be liner on top of
formed (cast in place) concrete.
Inspection Date:
SEH Manhole Rating:
Additional Component Info:
Evidence of Surcharge:
Access Point Type:
Location Code:
Weather:
Sound
Vented
Circular
Cast Iron
> 1 1/2 inch (38mm) <= 2 inch(50mm)
Good
None
None
Cast Iron
Sound
Stained
Sound
Local Rural Streets - Light traffic,
town and city back streets, estate
streets and curbside parking areas
Manhole
Dry Weather/Wet Ground
Surveyed By:
No
10/1/2019
System Owner:Chanhassen
Sheeting
ZBorich, SEH
Access Point Use:Sanitary
AsphaltSurface Type:
Adjustment Ring Rating:
Street:
City:
U-116-07002549Surveyor Certificate No.:
Inspection Status:
0.00 Reviewed By:
Reviewer Certificate No.:
Rim to Grade:
Cover Rating:
Frame Rating:
1 - minor defects - failure unlikely in
foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 35 of 36
23-195MH
Chimney Material:
Chimney Depth:
4.88 in.
Chimney | Cone
47.00 in.
9.25 in.
Wall Material:
6
Wall | Bench | Channel
Chimney Infiltration/Inflow:
Chimney Clear Opening:
Cone Type:
Cone Material:
Cone Depth:
Wall Diameter/Lenght:
Manhole Steps:
Bench Material:
Bench Coating/Liner:
Channel Material:
Channel Type:
Wall Depth:
Step Material:
Bench Present:
Channel Installed:
Channel Exposure:
Channel Condition:
Bench Condition:
Wall Condition:
Wall by Size (width):
Cone Condition:
Chimney Condition:
Chimney Present:
Concrete (precast)
Sound
Concrete (cast in place)
Sound
Yes
Fully OpenedOther
Concrete (precast)
Conical off centered
No
Sound
Insert
Sound
Yes
Metal
Chimney Coating/Liner:
Cone Coating/Liner:
Wall Rating:
Wall Coating/Liner:
Bench Rating:
Channel Rating:
None
None
None
Chimney Rating:
Cone Rating:1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
1 - minor defects - failure unlikely in foreseeable future
Connections
Pipe
No.
Clock
Pos.
Rim To
Invert
(Ft)
Height
(In)
Width
(In)
Pipe
Comments
Direction Material Pipe
Seal
Cond.
Shape Pipe TypePipe
Cond.
Bulk-
head
Bulk-
head
Cond.
Cond.
Rating
1 6 10.17 8.00 Lined pipe.Out Not Known SoundCircular Gravity
Connection
Sound No 1
2 11 7.71 8.00 Flow-monitoring band
and probe in pipe.
In Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
3 12 10.17 10.00 Lined VCP.In Vitrified Clay
Pipe
SoundCircular Gravity
Connection
Sound No 1
S:\AE\C\Chanh\150965\5-final-dsgn\51-drawings\90-GIS\Report\CHANH_150965_SEH_MACP_CrystalReport.rpt
Page 36 of 36
23-195MH
Sustainable buildings, sound infrastructure, safe transportation systems, clean water,
renewable energy and a balanced environment. Building a Better World for All of Us communicates
a company-wide commitment to act in the best interests of our clients and the world around us.
We’re confident in our ability to balance these requirements.
CITY COUNCIL STAFF REPORT
Monday, August 24, 2020
Subject Review of Claims Paid 08242020
Section CORRESPONDENCE DISCUSSION Item No: L.1.
Prepared By Greg Sticha, Finance Director File No:
SUMMARY
The following claims are submitted for review on August 24, 2020:
Check Numbers Amounts
173736 – 173799 $250,323.04
ACH Payments $194,281.12
Total All Claims $444,604.16
ATTACHMENTS:
Check Summary
Check Summary ACH
Check Detail
Check Detail ACH
Accounts Payable
User:
Printed:
dwashburn
8/14/2020 2:36 PM
Checks by Date - Summary by Check Number
Check No Check DateVendor NameVendor No Void Checks Check Amount
ALLPET Allstate Peterbilt of South St Paul 08/06/2020 0.00 38.74173736
ALLSTR ALLSTREAM 08/06/2020 0.00 490.84173737
AMEPLA AMERICAN PLANNING ASSOCIATION 08/06/2020 0.00 403.00173738
ARAMAR ARAMARK Refreshment Services, LLC 08/06/2020 0.00 259.50173739
BCATRA BCA 08/06/2020 0.00 30.00173740
BoyBri Brittney Boys 08/06/2020 0.00 500.00173741
CEMPRO CEMSTONE PRODUCTS CO 08/06/2020 0.00 736.00173742
EmbMinn CENTURYLINK 08/06/2020 0.00 1,862.95173743
CORMAI CORE & MAIN LP 08/06/2020 0.00 80.21173744
DiveCons Diverse Construction Services, LLC 08/06/2020 0.00 658.78173745
E&STran E & S Home Transformers 08/06/2020 0.00 250.00173746
FreJak Jake Freeland 08/06/2020 0.00 130.00173747
hach Hach Company 08/06/2020 0.00 917.29173748
LANSALAN ALAN LANGSETH 08/06/2020 0.00 306.00173749
MCDCON MCDONALD CONSTRUCTION 08/06/2020 0.00 13,000.00173750
MolMai Molly Maid of Chanhassen 08/06/2020 0.00 700.00173751
NatWas National Wash Authority, LLC 08/06/2020 0.00 6,300.00173752
NorthCo Northstar Companies 08/06/2020 0.00 2,325.00173753
RohLund Rohan Lund Homes 08/06/2020 0.00 500.00173754
ShaDan Danielle Sharrock 08/06/2020 0.00 49.99173755
SHEWIL SHERWIN WILLIAMS 08/06/2020 0.00 825.11173756
SIGNSO SIGNSOURCE 08/06/2020 0.00 436.50173757
SupTur Superior Turf Services Inc.08/06/2020 0.00 604.32173758
TayEle Taylor Electric Company, LLC 08/06/2020 0.00 4,997.00173759
triedeea DeeAnn Triethart 08/06/2020 0.00 10.74173760
UnitRent United Rentals (North America), Inc.08/06/2020 0.00 965.25173761
VALRIC VALLEY-RICH CO INC 08/06/2020 0.00 5,722.83173762
UB*01993 WENDY & KYLE ANDERSON 08/13/2020 0.00 975.55173763
ARAMAR ARAMARK Refreshment Services, LLC 08/13/2020 0.00 298.40173764
auttit Authority Title Inc 08/13/2020 0.00 80.25173765
BENPRO BENIEK PROPERTY SERVICES INC 08/13/2020 0.00 495.00173766
CAFWF CAFWF 08/13/2020 0.00 500.00173767
CENENE CENTERPOINT ENERGY MINNEGASCO 08/13/2020 0.00 482.44173768
CenLin CenturyLink 08/13/2020 0.00 64.00173769
CLACCO CLASS C COMPONENTS INC 08/13/2020 0.00 79.00173770
COMASP Commercial Asphalt Co 08/13/2020 0.00 65.98173771
CORMAI CORE & MAIN LP 08/13/2020 0.00 118.80173772
CreHil Creek Hill Custom Homes Inc.08/13/2020 0.00 2,500.00173773
EHLERS EHLERS & ASSOCIATES INC 08/13/2020 0.00 4,450.00173774
FaiGla Fairfield Glass and Window 08/13/2020 0.00 4,064.00173775
FlePri FleetPride, Inc.08/13/2020 0.00 68.20173776
gonhom GONYEA HOMES 08/13/2020 0.00 1,500.00173777
HALEWILL WILLIAM HALE 08/13/2020 0.00 450.00173778
Loc49 IUOE Local #49 08/13/2020 0.00 735.00173779
JAGCOM Jaguar Communications Inc 08/13/2020 0.00 53.60173780
MetGar Metro Garage Door Company 08/13/2020 0.00 1,738.35173781
METCO2 METROPOLITAN COUNCIL 08/13/2020 0.00 172,654.49173782
Page 1AP Checks by Date - Summary by Check Number (8/14/2020 2:36 PM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
MINROA Minnesota Roadways Co 08/13/2020 0.00 272.33173783
MtkSch Minnetonka School District 08/13/2020 0.00 50.00173784
NCPERS MN NCPERS LIFE INSURANCE 08/13/2020 0.00 80.00173785
MolMai Molly Maid of Chanhassen 08/13/2020 0.00 700.00173786
MTIDIS MTI DISTRIBUTING INC 08/13/2020 0.00 29.89173787
PILDRY PILGRIM DRY CLEANERS 08/13/2020 0.00 408.42173788
PremLL Premier Lawn & Landscape LLC 08/13/2020 0.00 348.97173789
QUAFIR Quality First Janitorial & Maintenance Inc 08/13/2020 0.00 1,000.00173790
SIGNSO SIGNSOURCE 08/13/2020 0.00 219.00173791
SouRen Southwest Rental & Sales 08/13/2020 0.00 379.75173792
SupTur Superior Turf Services Inc.08/13/2020 0.00 1,275.12173793
TayEle Taylor Electric Company, LLC 08/13/2020 0.00 7,320.00173794
TheHart The Hartford 08/13/2020 0.00 1,151.22173795
TIMLAN TIMBERWALL LANDSCAPING INC.08/13/2020 0.00 284.49173796
WastMana Waste Management of Minnesota, Inc 08/13/2020 0.00 2,102.70173797
WeiRob Robert Weidman 08/13/2020 0.00 115.54173798
WeiTyl Tyler Wieber 08/13/2020 0.00 112.50173799
Report Total (64 checks): 250,323.04 0.00
Page 2AP Checks by Date - Summary by Check Number (8/14/2020 2:36 PM)
Accounts Payable
Checks by Date - Summary by Check
User:dwashburn
Printed: 8/14/2020 2:40 PM
Check No Vendor No Vendor Name Check Date Void Checks Check Amount
ACH z-4into1 4 into1.com 06/16/2020
0.00 16.40
ACH z-act911 Active911 Inc 06/16/2020
0.00 775.00
ACH Z-Amazon Amazon 06/16/2020
0.00 5,533.49
ACH Z-amepla American Planning Association 06/16/2020
0.00 425.00
ACH Z-apple Apple.com 06/16/2020
0.00 130.82
ACH z-arbday Arbor Day Foundation 06/16/2020
0.00 32.10
ACH Z-BATPLU Batteries Plus 06/16/2020
0.00 167.70
ACH Z-chimex Chipotle Mexican Grill 06/16/2020
0.00 34.79
ACH Z-COMSIG ComplianceSigns.com 06/16/2020
0.00 133.68
ACH z-corfee Corporate Card Annual Fee 06/16/2020
0.00 12.00
ACH Z-CubFoo Cub Foods 06/16/2020
0.00 46.67
ACH z-delta Delta Airlines 06/16/2020
0.00 -567.80
ACH Z-DOMINO Domino's Pizza 06/16/2020
0.00 45.13
ACH Z-ENAELE Enabling Elements Inc 06/16/2020
0.00 15.00
ACH Z-FASTEN Fastenal Company 06/16/2020
0.00 -19.84
ACH Z-Fedex FedEx Office 06/16/2020
0.00 100.89
ACH Z-HACCOM Hach Company 06/16/2020
0.00 140.10
ACH Z-HOMDEP Home Depot 06/16/2020
0.00 433.82
ACH z-icma ICMA 06/16/2020
0.00 705.00
ACH z-innoff Innovative Office Solutions 06/16/2020
0.00 216.00
ACH z-IAAI Internation Assoc of Arson Investigators 06/16/2020
0.00 20.00
ACH z-intcod International Code Council 06/16/2020
0.00 300.65
ACH Z-logme LogMeIn Inc 06/16/2020
0.00 257.57
ACH z-mcdona McDonald's 06/16/2020
0.00 55.34
ACH Z-MENARD Menards 06/16/2020
0.00 139.36
ACH Z-minsta Minnesota State Fire Chiefs Association 06/16/2020
0.00 -570.00
ACH Z-NORTOO Northern Tool+Equipment 06/16/2020
0.00 40.85
ACH Z-offmax Office Max/Office Depot 06/16/2020
0.00 1,104.04
ACH z-OnUpSi Once Upon a Sign & Printing 06/16/2020
0.00 43.01
ACH Z-OREILL O'Reilly Auto Parts 06/16/2020
0.00 30.03
ACH Z-PASTER Pasternack 06/16/2020
0.00 571.63
ACH Z-PAYPAL PayPal 06/16/2020
0.00 366.00
ACH Z-pizzai Pizzaioli 06/16/2020
0.00 17.17
ACH z-plapla Plant Place 06/16/2020
0.00 13.82
ACH z-post Postmaster 06/16/2020
0.00 11.79
ACH Z-PRIFLU Primary Fluid Systems Inc 06/16/2020
0.00 585.86
ACH Z-SMASIG SmartSign 06/16/2020
0.00 57.85
ACH Z-Target Target 06/16/2020
0.00 195.76
ACH Z-TeaLab Team Lab 06/16/2020
0.00 195.50
ACH z-uofm U of M Contlearning 06/16/2020
0.00 -225.00
ACH Z-ufcfar UFC Farm Supply 06/16/2020
0.00 99.97
ACH Z-UPS United Parcel Service 06/16/2020
0.00 29.24
ACH z-USAFla United States Flags 06/16/2020
0.00 1,087.70
ACH z-whoHos Wholesale Hoses 06/16/2020
0.00 349.45
Page 1 of 2
Check No Vendor No Vendor Name Check Date Void Checks Check Amount
ACH z-zoom Zoom 06/16/2020
0.00 42.95
ACH AMEENG AMERICAN ENGINEERING TESTING 08/06/2020
0.00 15,275.93
ACH LANZBOB BOB LANZI 08/06/2020
0.00 144.00
ACH BRAINT BRAUN INTERTEC CORPORATION 08/06/2020
0.00 1,715.50
ACH carcou Carver County 08/06/2020
0.00 15,604.71
ACH CCPNIM CCP NI MASTER TENANT 4 LLC 08/06/2020
0.00 8,643.77
ACH CivPlu CivicPlus 08/06/2020
0.00 152.05
ACH GENPAR GENERAL PARTS LLC 08/06/2020
0.00 123.09
ACH GMHASP GMH ASPHALT CORP 08/06/2020
0.00 58,958.42
ACH GOPSTA GOPHER STATE ONE-CALL INC 08/06/2020
0.00 1,101.60
ACH InnOff Innovative Office Solutions LLC 08/06/2020
0.00 66.80
ACH MERACE MERLINS ACE HARDWARE 08/06/2020
0.00 4,006.94
ACH MidAqu Midwest Aqua Care, Inc 08/06/2020
0.00 3,281.00
ACH mvec MN VALLEY ELECTRIC COOP 08/06/2020
0.00 5,794.21
ACH NAPA NAPA AUTO & TRUCK PARTS 08/06/2020
0.00 154.97
ACH OREAUT O'Reilly Automotive Inc 08/06/2020
0.00 128.18
ACH PotMN Potentia MN Solar 08/06/2020
0.00 11,061.00
ACH SafFas Safe-Fast, Inc. 08/06/2020
0.00 59.90
ACH SpeScr Spectrum Screen Printing Inc 08/06/2020
0.00 430.73
ACH MINCON SUMMIT COMPANIES 08/06/2020
0.00 570.00
ACH VERIZO VERIZON WIRELESS 08/06/2020
0.00 5,592.83
ACH WAYTEK WAYTEK INC 08/06/2020
0.00 78.08
ACH WMMUE WM MUELLER & SONS INC 08/06/2020
0.00 5,023.14
ACH XCEL XCEL ENERGY INC 08/06/2020
0.00 13,233.51
ACH ADAPES ADAM'S PEST CONTROL INC 08/13/2020
0.00 131.25
ACH BENEXT BENEFIT EXTRAS INC 08/13/2020
0.00 62.34
ACH LANZBOB BOB LANZI 08/13/2020
0.00 204.00
ACH carcou Carver County 08/13/2020
0.00 1,040.00
ACH CRYTRU Crysteel Truck Equipment 08/13/2020
0.00 732.00
ACH EMEAUT EMERGENCY AUTOMOTIVE TECH INC 08/13/2020
0.00 1,218.72
ACH ESSBRO ESS BROTHERS & SONS INC 08/13/2020
0.00 713.32
ACH FASCOM FASTENAL COMPANY 08/13/2020
0.00 48.84
ACH HANTHO HANSEN THORP PELLINEN OLSON 08/13/2020
0.00 496.00
ACH HAWCHE HAWKINS CHEMICAL 08/13/2020
0.00 811.22
ACH HenPro Henning Professional Services, Inc 08/13/2020
0.00 533.50
ACH INDLAN Indoor Landscapes Inc 08/13/2020
0.00 187.00
ACH InnOff Innovative Office Solutions LLC 08/13/2020
0.00 166.84
ACH kidplu Kidd Plumbing Inc 08/13/2020
0.00 1,484.00
ACH MacEme Macqueen Emergengy Group 08/13/2020
0.00 1,159.50
ACH Marco Marco Inc 08/13/2020
0.00 1,112.54
ACH METCO Metropolitan Council, Env Svcs 08/13/2020
0.00 2,460.15
ACH MNLABO MN DEPT OF LABOR AND INDUSTRY 08/13/2020
0.00 2,487.54
ACH NAPA NAPA AUTO & TRUCK PARTS 08/13/2020
0.00 187.24
ACH NYSPUB NYSTROM PUBLISHING COMPANY INC 08/13/2020
0.00 8,408.33
ACH PRALAW PRAIRIE LAWN & GARDEN 08/13/2020
0.00 14.70
ACH PREMRM PRECISE MRM LLC 08/13/2020
0.00 198.25
ACH SunLif Sun Life Financial 08/13/2020
0.00 1,514.15
ACH UNIWAY UNITED WAY 08/13/2020
0.00 30.40
ACH USABLU USA BLUE BOOK 08/13/2020
0.00 965.17
ACH WMMUE WM MUELLER & SONS INC 08/13/2020
0.00 3,517.27
Report Total:0.00 194,281.12
Page 2 of 2
Accounts Payable
Check Detail-Checks
User: dwashburn
Printed: 08/14/2020 - 2:47 PM
Name Check Da Account Description Amount
Allstate Peterbilt of South St Paul 08/06/2020 101-1550-4140 Parts 38.74
Allstate Peterbilt of South St Paul 38.74
ALLSTREAM 08/06/2020 101-1160-4300 Mitel Phone System Maintenance 490.84
ALLSTREAM 490.84
AMERICAN PLANNING ASSOCIATION 08/06/2020 101-1420-4360 Membership 403.00
AMERICAN PLANNING ASSOCIATION 403.00
ANDERSON WENDY & KYLE 08/13/2020 700-0000-2020 Refund Check 315.43
ANDERSON WENDY & KYLE 08/13/2020 701-0000-2020 Refund Check 516.97
ANDERSON WENDY & KYLE 08/13/2020 720-0000-2020 Refund Check 122.64
ANDERSON WENDY & KYLE 08/13/2020 700-0000-2020 Refund Check 20.51
ANDERSON WENDY & KYLE 975.55
ARAMARK Refreshment Services, LLC 08/06/2020 101-1180-4110 Elections Coffee 75.00
ARAMARK Refreshment Services, LLC 08/06/2020 101-1180-4110 Elections Coffee 128.00
ARAMARK Refreshment Services, LLC 08/06/2020 101-1170-4110 Water Filter 56.50
ARAMARK Refreshment Services, LLC 08/13/2020 101-1170-4110 Coffee 259.90
ARAMARK Refreshment Services, LLC 08/13/2020 101-1170-4110 Coffee 38.50
ARAMARK Refreshment Services, LLC 557.90
Authority Title Inc 08/13/2020 700-0000-2036 915 Santa Vera Drive 26.73
Authority Title Inc 08/13/2020 701-0000-2036 915 Santa Vera Drive 48.61
Authority Title Inc 08/13/2020 720-0000-2036 915 Santa Vera Drive 4.91
Authority Title Inc 80.25
BCA 08/06/2020 101-1120-4300 Criminal Background Investigation 30.00
BCA 30.00
BENIEK PROPERTY SERVICES INC 08/13/2020 101-1550-4300 Mowing and Trimming 495.00
BENIEK PROPERTY SERVICES INC 495.00
Boys Brittney 08/06/2020 815-8202-2024 7656 Ridgeview Way - Escrow 500.00
Boys Brittney 500.00
CAFWF 08/13/2020 101-1731-4130 Rod/Reel Sets and Tackle 500.00
Accounts Payable - Check Detail-Checks (08/14/2020 - 2:47 PM)Page 1 of 7
Name Check Da Account Description Amount
CAFWF 500.00
CEMSTONE PRODUCTS CO 08/06/2020 420-0000-4751 Materials 586.00
CEMSTONE PRODUCTS CO 08/06/2020 420-0000-4751 Materials 150.00
CEMSTONE PRODUCTS CO 736.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 101-1370-4320 Monthly Service 50.15
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 700-0000-4320 Monthly Service 6.27
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 701-0000-4320 Monthly Service 6.27
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 20.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 701-0000-4320 Monthly Service 17.06
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 5.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 101-1600-4320 Monthly Service 20.34
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 5.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 101-1550-4320 Monthly Service 23.88
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 9.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 101-1190-4320 Monthly Service 68.33
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 20.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 700-0000-4320 Monthly Service 17.06
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 5.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 101-1170-4320 Monthly Service 81.70
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 20.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 700-7019-4320 Monthly Service 24.37
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 9.00
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 700-7043-4320 Monthly Service 54.01
CENTERPOINT ENERGY MINNEGASCO 08/13/2020 601-0000-3080 Monthly Service 20.00
CENTERPOINT ENERGY MINNEGASCO 482.44
CenturyLink 08/13/2020 700-0000-4310 Monthly Service 32.00
CenturyLink 08/13/2020 701-0000-4310 Monthly Service 32.00
CENTURYLINK 08/06/2020 700-0000-4310 Monthly Service 15.13
CENTURYLINK 08/06/2020 700-7019-4310 Monthly Service 210.27
CENTURYLINK 08/06/2020 701-0000-4310 Monthly Service 15.13
CENTURYLINK 08/06/2020 101-1160-4320 Monthly Service 250.00
CENTURYLINK 08/06/2020 101-1540-4310 Monthly Service 95.40
CENTURYLINK 08/06/2020 101-1190-4310 Monthly Service 127.20
CENTURYLINK 08/06/2020 101-1170-4310 Monthly Service 868.10
CENTURYLINK 08/06/2020 700-0000-4310 Monthly Service 6.36
CENTURYLINK 08/06/2020 701-0000-4310 Monthly Service 6.36
CENTURYLINK 08/06/2020 101-1550-4310 Monthly Service 30.04
CENTURYLINK 08/06/2020 101-1350-4310 Monthly Service 30.04
CENTURYLINK 08/06/2020 101-1220-4310 Monthly Service 33.04
CENTURYLINK 08/06/2020 101-1370-4310 Monthly Service 50.88
CENTURYLINK 08/06/2020 101-1160-4320 Monthly Service 125.00
CENTURYLINK 1,926.95
CLASS C COMPONENTS INC 08/13/2020 212-0000-4240 Face Masks 79.00
CLASS C COMPONENTS INC 79.00
Commercial Asphalt Co 08/13/2020 420-0000-4751 Materials 65.98
Accounts Payable - Check Detail-Checks (08/14/2020 - 2:47 PM)Page 2 of 7
Name Check Da Account Description Amount
Commercial Asphalt Co 65.98
CORE & MAIN LP 08/06/2020 700-0000-4550 Parts 80.21
CORE & MAIN LP 08/13/2020 701-0000-4551 Parts 118.80
CORE & MAIN LP 199.01
Creek Hill Custom Homes Inc.08/13/2020 815-8226-2024 3311 W 78th Street - As Build Escrow 2,500.00
Creek Hill Custom Homes Inc. 2,500.00
Diverse Construction Services, LLC 08/06/2020 101-1370-4300 Repair Services 658.78
Diverse Construction Services, LLC 658.78
E & S Home Transformers 08/06/2020 815-8202-2024 1782 Cottongrass Court - Escrow 250.00
E & S Home Transformers 250.00
EHLERS & ASSOCIATES INC 08/13/2020 300-0000-4300 Professional Services 4,450.00
EHLERS & ASSOCIATES INC 4,450.00
Fairfield Glass and Window 08/13/2020 212-0000-4300 Glass installation 4,064.00
Fairfield Glass and Window 4,064.00
FleetPride, Inc.08/13/2020 101-1320-4140 Parts 128.20
FleetPride, Inc.08/13/2020 101-1320-4140 Parts Return -60.00
FleetPride, Inc. 68.20
Freeland Jake 08/06/2020 101-1560-4300 Class 130.00
Freeland Jake 130.00
GONYEA HOMES 08/13/2020 815-8201-2024 9180 Eagle Ct 750.00
GONYEA HOMES 08/13/2020 815-8201-2024 9274 Hawkcrest Ct 750.00
GONYEA HOMES 1,500.00
Hach Company 08/06/2020 700-7043-4550 Materials 917.29
Hach Company 917.29
HALE WILLIAM 08/13/2020 101-1600-4300 August 13th Concert Performance 450.00
HALE WILLIAM 450.00
IUOE Local #49 08/13/2020 101-0000-2004 PR Batch 00414.08.2020 Local 49 dues 446.01
IUOE Local #49 08/13/2020 700-0000-2004 PR Batch 00414.08.2020 Local 49 dues 213.90
IUOE Local #49 08/13/2020 701-0000-2004 PR Batch 00414.08.2020 Local 49 dues 75.09
IUOE Local #49 735.00
Jaguar Communications Inc 08/13/2020 700-7043-4310 Monthly Service 53.60
Accounts Payable - Check Detail-Checks (08/14/2020 - 2:47 PM)Page 3 of 7
Name Check Da Account Description Amount
Jaguar Communications Inc 53.60
LANGSETH ALAN 08/06/2020 101-1766-4300 Adult Softball Umpire 306.00
LANGSETH ALAN 306.00
MCDONALD CONSTRUCTION 08/06/2020 815-8202-2024 1601 Anthem Place 3,200.00
MCDONALD CONSTRUCTION 08/06/2020 815-8202-2024 1611 Anthem Place 4,250.00
MCDONALD CONSTRUCTION 08/06/2020 815-8202-2024 1620 Anthem Place 3,300.00
MCDONALD CONSTRUCTION 08/06/2020 815-8201-2024 1601 Anthem Place - Landscape 750.00
MCDONALD CONSTRUCTION 08/06/2020 815-8201-2024 1611 Anthem Place - Landscape 750.00
MCDONALD CONSTRUCTION 08/06/2020 815-8201-2024 1660 Anthem Place - Landscape 750.00
MCDONALD CONSTRUCTION 13,000.00
Metro Garage Door Company 08/13/2020 101-1220-4510 Door 2 service 1,738.35
Metro Garage Door Company 1,738.35
METROPOLITAN COUNCIL 08/13/2020 701-0000-4509 Waste Water 172,654.49
METROPOLITAN COUNCIL 172,654.49
Minnesota Roadways Co 08/13/2020 420-0000-4751 Asphalt 272.33
Minnesota Roadways Co 272.33
Minnetonka School District 08/13/2020 101-1420-3390 Event Refund 50.00
Minnetonka School District 50.00
MN NCPERS LIFE INSURANCE 08/13/2020 101-0000-2011 PR Batch 00414.08.2020 NCPERS-Life Insurance 56.06
MN NCPERS LIFE INSURANCE 08/13/2020 210-0000-2011 PR Batch 00414.08.2020 NCPERS-Life Insurance 3.96
MN NCPERS LIFE INSURANCE 08/13/2020 700-0000-2011 PR Batch 00414.08.2020 NCPERS-Life Insurance 9.60
MN NCPERS LIFE INSURANCE 08/13/2020 701-0000-2011 PR Batch 00414.08.2020 NCPERS-Life Insurance 9.58
MN NCPERS LIFE INSURANCE 08/13/2020 720-0000-2011 PR Batch 00414.08.2020 NCPERS-Life Insurance 0.80
MN NCPERS LIFE INSURANCE 80.00
Molly Maid of Chanhassen 08/06/2020 212-0000-4300 Lake Ann Restroom Cleaning 700.00
Molly Maid of Chanhassen 08/13/2020 212-0000-4300 Lake Ann Restrooms Cleaning 700.00
Molly Maid of Chanhassen 1,400.00
MTI DISTRIBUTING INC 08/13/2020 101-1550-4120 Parts 29.89
MTI DISTRIBUTING INC 29.89
National Wash Authority, LLC 08/06/2020 700-0000-4550 Services 6,300.00
National Wash Authority, LLC 6,300.00
Northstar Companies 08/06/2020 212-0000-4290 Custom Masks 2,325.00
Northstar Companies 2,325.00
Accounts Payable - Check Detail-Checks (08/14/2020 - 2:47 PM)Page 4 of 7
Name Check Da Account Description Amount
PILGRIM DRY CLEANERS 08/13/2020 101-1220-4300 Chanhassen Fire Department Laundry 408.42
PILGRIM DRY CLEANERS 408.42
Premier Lawn & Landscape LLC 08/13/2020 700-7043-4510 Weed Control 348.97
Premier Lawn & Landscape LLC 348.97
Quality First Janitorial & Maintenance Inc 08/13/2020 101-1370-4350 Cleaning 800.00
Quality First Janitorial & Maintenance Inc 08/13/2020 700-0000-4350 Cleaning 100.00
Quality First Janitorial & Maintenance Inc 08/13/2020 701-0000-4350 Cleaning 100.00
Quality First Janitorial & Maintenance Inc 1,000.00
Rohan Lund Homes 08/06/2020 815-8202-2024 821 Creekwood - Permit 2020-00518 500.00
Rohan Lund Homes 500.00
Sharrock Danielle 08/06/2020 101-1110-4370 Todd H cake 49.99
Sharrock Danielle 49.99
SHERWIN WILLIAMS 08/06/2020 101-1550-4150 Paint 93.48
SHERWIN WILLIAMS 08/06/2020 701-0000-4150 Paint 551.34
SHERWIN WILLIAMS 08/06/2020 101-1320-4120 Paint 219.07
SHERWIN WILLIAMS 08/06/2020 101-1320-4120 Return -38.78
SHERWIN WILLIAMS 825.11
SIGNSOURCE 08/06/2020 212-0000-4300 Floor Decals 90.00
SIGNSOURCE 08/06/2020 101-1220-4120 Helmet Graphics 346.50
SIGNSOURCE 08/13/2020 101-1180-4300 Signs 219.00
SIGNSOURCE 655.50
Southwest Rental & Sales 08/13/2020 101-1550-4410 Rental Equipment 379.75
Southwest Rental & Sales 379.75
Superior Turf Services Inc.08/06/2020 101-1550-4150 Park Materials 604.32
Superior Turf Services Inc.08/13/2020 101-1550-4150 Services 1,275.12
Superior Turf Services Inc. 1,879.44
Taylor Electric Company, LLC 08/06/2020 101-1320-4510 Service 156.00
Taylor Electric Company, LLC 08/06/2020 700-0000-4530 Service 4,685.00
Taylor Electric Company, LLC 08/06/2020 700-0000-4530 Service 156.00
Taylor Electric Company, LLC 08/13/2020 101-1350-4565 Repairs 7,320.00
Taylor Electric Company, LLC 12,317.00
The Hartford 08/13/2020 101-1120-4040 LTD 91.71
The Hartford 08/13/2020 101-1130-4040 LTD 50.38
The Hartford 08/13/2020 101-1160-4040 LTD 29.31
The Hartford 08/13/2020 101-1250-4040 LTD 110.94
The Hartford 08/13/2020 101-1310-4040 LTD 86.30
The Hartford 08/13/2020 101-1320-4040 LTD 136.57
Accounts Payable - Check Detail-Checks (08/14/2020 - 2:47 PM)Page 5 of 7
Name Check Da Account Description Amount
The Hartford 08/13/2020 101-1370-4040 LTD 48.31
The Hartford 08/13/2020 101-1520-4040 LTD 35.05
The Hartford 08/13/2020 101-1530-4040 LTD 15.05
The Hartford 08/13/2020 101-1560-4040 LTD 12.59
The Hartford 08/13/2020 101-1600-4040 LTD 10.31
The Hartford 08/13/2020 101-1700-4040 LTD 1.15
The Hartford 08/13/2020 101-1550-4040 LTD 107.26
The Hartford 08/13/2020 101-1420-4040 LTD 83.36
The Hartford 08/13/2020 101-1430-4040 LTD 5.00
The Hartford 08/13/2020 210-0000-4040 LTD 18.67
The Hartford 08/13/2020 720-7201-4040 LTD 5.90
The Hartford 08/13/2020 720-7202-4040 LTD 5.90
The Hartford 08/13/2020 101-1170-4040 LTD 12.87
The Hartford 08/13/2020 101-1220-4040 LTD 45.32
The Hartford 08/13/2020 701-0000-4040 LTD 84.48
The Hartford 08/13/2020 700-0000-4040 LTD 110.57
The Hartford 08/13/2020 720-0000-4040 LTD 44.22
The Hartford 1,151.22
TIMBERWALL LANDSCAPING INC.08/13/2020 101-1550-4150 Materials 284.49
TIMBERWALL LANDSCAPING INC. 284.49
Triethart DeeAnn 08/06/2020 101-1170-4110 Paper Plates 10.74
Triethart DeeAnn 10.74
United Rentals (North America), Inc.08/06/2020 101-1320-4410 Equipment Rental 965.25
United Rentals (North America), Inc. 965.25
VALLEY-RICH CO INC 08/06/2020 701-0000-4551 Carver Beach 5,722.83
VALLEY-RICH CO INC 5,722.83
Waste Management of Minnesota, Inc 08/13/2020 101-1370-4350 Monthly Service 121.48
Waste Management of Minnesota, Inc 08/13/2020 700-0000-4350 Monthly Service 15.18
Waste Management of Minnesota, Inc 08/13/2020 701-0000-4350 Monthly Service 15.18
Waste Management of Minnesota, Inc 08/13/2020 101-1550-4350 Monthly Service 477.99
Waste Management of Minnesota, Inc 08/13/2020 101-1613-4410 4th of July - Lake Ann Boat Landing 918.27
Waste Management of Minnesota, Inc 08/13/2020 101-1220-4350 Monthly Service 77.97
Waste Management of Minnesota, Inc 08/13/2020 101-1220-4350 Monthly Service 30.38
Waste Management of Minnesota, Inc 08/13/2020 101-1190-4350 Monthly Service 240.59
Waste Management of Minnesota, Inc 08/13/2020 101-1170-4350 Monthly Service 205.66
Waste Management of Minnesota, Inc 2,102.70
Weidman Robert 08/13/2020 101-1220-4290 Food after fire 115.54
Weidman Robert 115.54
Wieber Tyler 08/13/2020 101-1541-3634 Picnic Refund 104.77
Wieber Tyler 08/13/2020 101-0000-2021 Picnic Refund 7.73
Accounts Payable - Check Detail-Checks (08/14/2020 - 2:47 PM)Page 6 of 7
Name Check Da Account Description Amount
Wieber Tyler 112.50
250,323.04
Accounts Payable - Check Detail-Checks (08/14/2020 - 2:47 PM)Page 7 of 7
Accounts Payable
Check Detail-ACH
User: dwashburn
Printed: 08/14/2020 - 2:48 PM
Name Check D Account Description Amount
4 into1.com 06/16/2020 101-1320-4120 Rear Brake Light Switch 16.40
4 into1.com 16.40
Active911 Inc 06/16/2020 101-1220-4300 Response Software 775.00
Active911 Inc 775.00
ADAM'S PEST CONTROL INC 08/13/2020 101-1170-4300 Monthly Service 131.25
ADAM'S PEST CONTROL INC 131.25
Amazon 06/16/2020 101-1550-4120 Replacement Part 41.19
Amazon 06/16/2020 101-1550-4120 Snowplow Light Kit 131.99
Amazon 06/16/2020 700-7043-4120 tools 124.99
Amazon 06/16/2020 700-7043-4150 Drying strap for boots 7.98
Amazon 06/16/2020 700-7043-4120 Storage Organizer 15.99
Amazon 06/16/2020 700-7043-4120 Label Tape 28.20
Amazon 06/16/2020 700-0000-4240 PPE - Chest Waders 59.99
Amazon 06/16/2020 700-7043-4510 Fountain 3,133.00
Amazon 06/16/2020 700-0000-4530 Compact Panel Mount 24.50
Amazon 06/16/2020 700-7043-4530 Gems Sensors 43.00
Amazon 06/16/2020 700-0000-4240 PPE - Rubber Boot 136.48
Amazon 06/16/2020 700-7019-4530 Fan 63.03
Amazon 06/16/2020 700-7019-4150 Red Safety Can 135.30
Amazon 06/16/2020 700-0000-4240 PPE - Waders 119.97
Amazon 06/16/2020 700-7019-4120 Weather Stripping 16.59
Amazon 06/16/2020 101-1220-4240 Work Boots 149.96
Amazon 06/16/2020 212-0000-4110 Covid supplies hand sanitizer 28.80
Amazon 06/16/2020 101-1170-4110 Office supplies 38.39
Amazon 06/16/2020 212-0000-4110 Covid supplies hand sanitizer 37.40
Amazon 06/16/2020 101-1170-4110 Office Supplies 26.77
Amazon 06/16/2020 101-1170-4110 Office Supplies 14.82
Amazon 06/16/2020 101-1170-4110 Office supplies 24.92
Amazon 06/16/2020 101-1170-4110 Office Supplies 35.94
Amazon 06/16/2020 101-1170-4110 Office Supplies 26.49
Amazon 06/16/2020 101-1220-4290 undelivered return -29.80
Amazon 06/16/2020 101-1220-4290 undelivered -89.40
Amazon 06/16/2020 101-1220-4290 Return not delivered -59.60
Amazon 06/16/2020 101-1220-4240 Uniform Belt Don J 35.99
Amazon 06/16/2020 400-4126-4703 Returned for Credit Switch for Council AV Production System -496.00
Amazon 06/16/2020 400-4126-4703 Network Switch for Council AV Production System 496.00
Amazon 06/16/2020 101-1160-4150 Velcro Cable Ties 33.76
Amazon 06/16/2020 101-1160-4300 Sewer Televising Access Fee - April 1.15
Amazon 06/16/2020 101-1160-4150 Velcro Cable Ties - Network Racks 10.00
Amazon 06/16/2020 212-0000-4300 Switch for Council AV System 535.73
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 1 of 11
Name Check D Account Description Amount
Amazon 06/16/2020 101-1160-4150 cat cabling fire station 1 remodel 33.98
Amazon 06/16/2020 212-0000-4703 Webcam for Zoom COVID 19 52.99
Amazon 06/16/2020 400-4126-4703 HDMI cables for PCs with newer video cards 35.28
Amazon 06/16/2020 101-1160-4150 Iphone/ipad charging cables 31.00
Amazon 06/16/2020 400-4126-4703 New sound bars for newer monitors 98.40
Amazon 06/16/2020 101-1160-4530 Replacement screen protector Kim M cell phone 7.85
Amazon 06/16/2020 212-0000-4703 USB C chargers and docking stations for laptops ordered for COVI 277.16
Amazon 06/16/2020 212-0000-4260 Webcam zoom meetings COVID 19 93.31
Amazon 5,533.49
AMERICAN ENGINEERING TESTING 08/06/2020 605-6502-4300 CSAH 101 Project 15,275.93
AMERICAN ENGINEERING TESTING 15,275.93
American Planning Association 06/16/2020 101-1420-4370 Certification test 425.00
American Planning Association 425.00
Apple.com 06/16/2020 700-0000-4310 Storage Plan 0.99
Apple.com 06/16/2020 101-1220-4300 DropBox Subscription for iPads in Fire Apparatus Annual 128.84
Apple.com 06/16/2020 101-1220-4310 iCloud Storage 0.99
Apple.com 130.82
Arbor Day Foundation 06/16/2020 720-7202-4130 Tree City USA flag 32.10
Arbor Day Foundation 32.10
Batteries Plus 06/16/2020 701-0000-4150 12V Battery 167.70
Batteries Plus 167.70
BENEFIT EXTRAS INC 08/13/2020 101-1120-4300 Monthly Insurance 36.34
BENEFIT EXTRAS INC 08/13/2020 101-0000-2012 Monthly Insurance 26.00
BENEFIT EXTRAS INC 62.34
BRAUN INTERTEC CORPORATION 08/06/2020 601-6038-4300 Orchard Lane Area CP 18-01 1,324.50
BRAUN INTERTEC CORPORATION 08/06/2020 601-6044-4300 Lake Susan Trail Rehab 391.00
BRAUN INTERTEC CORPORATION 1,715.50
Carver County 08/06/2020 101-1210-4300 2nd Qtr 2020 Police Contract Overtime 15,604.71
Carver County 08/13/2020 101-1160-4320 CarverLink Internet 540.00
Carver County 08/13/2020 700-7043-4320 Carver Fiber 500.00
Carver County 16,644.71
CCP NI MASTER TENANT 4 LLC 08/06/2020 101-1220-4320 Monthly Services 145.03
CCP NI MASTER TENANT 4 LLC 08/06/2020 101-1350-4320 Monthly Services 3,786.94
CCP NI MASTER TENANT 4 LLC 08/06/2020 101-1540-4320 Monthly Services 425.90
CCP NI MASTER TENANT 4 LLC 08/06/2020 101-1550-4320 Monthly Services 453.52
CCP NI MASTER TENANT 4 LLC 08/06/2020 101-1600-4320 Monthly Services 34.78
CCP NI MASTER TENANT 4 LLC 08/06/2020 700-0000-4320 Monthly Services 133.27
CCP NI MASTER TENANT 4 LLC 08/06/2020 700-7019-4320 Monthly Services 2,118.43
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 2 of 11
Name Check D Account Description Amount
CCP NI MASTER TENANT 4 LLC 08/06/2020 701-0000-4320 Monthly Services 1,545.90
CCP NI MASTER TENANT 4 LLC 8,643.77
Chipotle Mexican Grill 06/16/2020 101-1220-4290 Duty Crew Meal 34.79
Chipotle Mexican Grill 34.79
CivicPlus 08/06/2020 210-0000-4300 Additional Users 152.05
CivicPlus 152.05
ComplianceSigns.com 06/16/2020 700-7019-4150 Trespassers Sign 133.68
ComplianceSigns.com 133.68
Corporate Card Annual Fee 06/16/2020 101-1130-4300 Annual Fee - Joseph Gillen 12.00
Corporate Card Annual Fee 12.00
Crysteel Truck Equipment 08/13/2020 700-7025-4704 Equipment 366.00
Crysteel Truck Equipment 08/13/2020 701-7025-4704 Equipment 366.00
Crysteel Truck Equipment 732.00
Cub Foods 06/16/2020 101-1370-4350 Cleaners 33.84
Cub Foods 06/16/2020 101-1220-4290 Freezer Bag for cloth mask drive 12.83
Cub Foods 46.67
Delta Airlines 06/16/2020 101-1130-4370 Airline Refund -567.80
Delta Airlines -567.80
Domino's Pizza 06/16/2020 700-0000-4370 Utility Dinner 45.13
Domino's Pizza 45.13
EMERGENCY AUTOMOTIVE TECH INC 08/13/2020 700-7025-4704 Equipment 151.79
EMERGENCY AUTOMOTIVE TECH INC 08/13/2020 701-7025-4704 Equipment 151.79
EMERGENCY AUTOMOTIVE TECH INC 08/13/2020 400-4120-4704 Equipment 303.58
EMERGENCY AUTOMOTIVE TECH INC 08/13/2020 700-7025-4704 Equipment 152.89
EMERGENCY AUTOMOTIVE TECH INC 08/13/2020 701-7025-4704 Equipment 152.89
EMERGENCY AUTOMOTIVE TECH INC 08/13/2020 400-4120-4704 Equipment 305.78
EMERGENCY AUTOMOTIVE TECH INC 1,218.72
Enabling Elements Inc 06/16/2020 700-0000-4310 Broad Band Internet 15.00
Enabling Elements Inc 15.00
ESS BROTHERS & SONS INC 08/13/2020 701-0000-4551 Supplies 713.32
ESS BROTHERS & SONS INC 713.32
FASTENAL COMPANY 08/13/2020 101-1550-4120 parts 5.72
FASTENAL COMPANY 08/13/2020 101-1550-4120 Parts 43.12
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 3 of 11
Name Check D Account Description Amount
Fastenal Company 06/16/2020 101-1370-4140 Parts return -19.84
Fastenal Company 29.00
FedEx Office 06/16/2020 101-1170-4110 Todd G overnight shipping 47.79
FedEx Office 06/16/2020 101-1170-4110 Todd G overnight shipping 26.27
FedEx Office 06/16/2020 101-1220-4290 Packaging to return item 26.83
FedEx Office 100.89
GENERAL PARTS LLC 08/06/2020 101-1170-4300 Repair Services 123.09
GENERAL PARTS LLC 123.09
GMH ASPHALT CORP 08/06/2020 601-6039-4751 Lake Drive East Street Improvements - Project 18-02 58,958.42
GMH ASPHALT CORP 58,958.42
GOPHER STATE ONE-CALL INC 08/06/2020 400-0000-4300 Service calls 1,101.60
GOPHER STATE ONE-CALL INC 1,101.60
Hach Company 06/16/2020 700-7019-4150 Materials 140.10
Hach Company 140.10
HANSEN THORP PELLINEN OLSON 08/13/2020 700-7025-4300 CAD Assistance - 2020 Training 496.00
HANSEN THORP PELLINEN OLSON 496.00
HAWKINS CHEMICAL 08/13/2020 700-7043-4160 Chemicals -561.23
HAWKINS CHEMICAL 08/13/2020 700-7043-4160 Chemicals 1,372.45
HAWKINS CHEMICAL 811.22
Henning Professional Services, Inc 08/13/2020 605-6502-4300 TH101 CSAH 61 to CSAH 14 533.50
Henning Professional Services, Inc 533.50
Home Depot 06/16/2020 101-1550-4120 Stain, Bolts, Brush 202.52
Home Depot 06/16/2020 700-0000-4550 Broom 53.62
Home Depot 06/16/2020 701-0000-4260 Flashlight 21.45
Home Depot 06/16/2020 701-0000-4170 Oil, Spark Plug 15.40
Home Depot 06/16/2020 700-0000-4260 Wet/Dry Vac, Hose, Quick dry cement 130.25
Home Depot 06/16/2020 700-7043-4150 Spray bottle 10.58
Home Depot 433.82
ICMA 06/16/2020 101-1120-4360 Membership 705.00
ICMA 705.00
Indoor Landscapes Inc 08/13/2020 101-1170-4300 August Service 187.00
Indoor Landscapes Inc 187.00
Innovative Office Solutions 06/16/2020 212-0000-4110 Covid office supplies hand sanitizer 216.00
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 4 of 11
Name Check D Account Description Amount
Innovative Office Solutions 216.00
Innovative Office Solutions LLC 08/06/2020 101-1170-4110 Office Supplies 19.72
Innovative Office Solutions LLC 08/06/2020 101-1170-4110 Office Supplies 25.60
Innovative Office Solutions LLC 08/06/2020 101-1170-4110 Office Supplies 21.48
Innovative Office Solutions LLC 08/13/2020 101-1170-4110 Office Supplies 166.84
Innovative Office Solutions LLC 233.64
Internation Assoc of Arson Investigators 06/16/2020 101-1220-4370 On Line Training 20.00
Internation Assoc of Arson Investigators 20.00
International Code Council 06/16/2020 101-1220-4210 Current Fire Code Books 300.65
International Code Council 300.65
Kidd Plumbing Inc 08/13/2020 101-1170-4300 Plumbing 1,484.00
Kidd Plumbing Inc 1,484.00
LANZI BOB 08/06/2020 101-1766-4300 Adult Softball Umpire 144.00
LANZI BOB 08/13/2020 101-1766-4300 Softball Umpire 204.00
LANZI BOB 348.00
LogMeIn Inc 06/16/2020 101-1160-4300 JoinMe Pro Annual Renewal 257.57
LogMeIn Inc 257.57
Macqueen Emergengy Group 08/13/2020 101-1220-4290 Foam Class A 1,159.50
Macqueen Emergengy Group 1,159.50
Marco Inc 08/13/2020 101-1170-4410 Printer Rental 825.04
Marco Inc 08/13/2020 700-0000-4410 Printer Rental 115.00
Marco Inc 08/13/2020 701-0000-4410 Printer Rental 115.00
Marco Inc 08/13/2020 720-0000-4410 Printer Rental 57.50
Marco Inc 1,112.54
McDonald's 06/16/2020 700-0000-4552 Water Main Repair 55.34
McDonald's 55.34
Menards 06/16/2020 700-7043-4150 Supplies 98.53
Menards 06/16/2020 700-7019-4150 Light bulbs 40.83
Menards 139.36
MERLINS ACE HARDWARE 08/06/2020 101-1160-4150 Parts 37.72
MERLINS ACE HARDWARE 08/06/2020 101-1220-4120 Parts 142.10
MERLINS ACE HARDWARE 08/06/2020 101-1220-4290 Parts 152.47
MERLINS ACE HARDWARE 08/06/2020 101-1310-4120 Parts 2.49
MERLINS ACE HARDWARE 08/06/2020 101-1320-4120 Parts 11.69
MERLINS ACE HARDWARE 08/06/2020 101-1320-4140 Parts 7.19
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 5 of 11
Name Check D Account Description Amount
MERLINS ACE HARDWARE 08/06/2020 101-1320-4350 Cleaning Supplies 10.77
MERLINS ACE HARDWARE 08/06/2020 101-1550-4120 Supplies 167.55
MERLINS ACE HARDWARE 08/06/2020 101-1550-4150 Supplies 1,410.87
MERLINS ACE HARDWARE 08/06/2020 212-0000-4150 Cleaning Supplies 30.17
MERLINS ACE HARDWARE 08/06/2020 420-0000-4751 Parts 49.49
MERLINS ACE HARDWARE 08/06/2020 700-0000-4150 Parts 145.58
MERLINS ACE HARDWARE 08/06/2020 700-0000-4170 Vehicle Supplies 68.18
MERLINS ACE HARDWARE 08/06/2020 700-0000-4240 PPE 44.08
MERLINS ACE HARDWARE 08/06/2020 700-0000-4260 Small Equipment 1,381.80
MERLINS ACE HARDWARE 08/06/2020 700-7019-4150 Parts 20.49
MERLINS ACE HARDWARE 08/06/2020 700-7019-4530 Parts 126.64
MERLINS ACE HARDWARE 08/06/2020 700-7043-4150 Parts 110.42
MERLINS ACE HARDWARE 08/06/2020 701-0000-4150 Parts 7.79
MERLINS ACE HARDWARE 08/06/2020 701-0000-4260 Parts 68.69
MERLINS ACE HARDWARE 08/06/2020 701-0000-4551 Parts 10.76
MERLINS ACE HARDWARE 4,006.94
Metropolitan Council, Env Svcs 08/13/2020 101-1250-3816 July Waste Water -24.85
Metropolitan Council, Env Svcs 08/13/2020 701-0000-2023 July Waste Water 2,485.00
Metropolitan Council, Env Svcs 2,460.15
Midwest Aqua Care, Inc 08/06/2020 101-1550-4300 Lake Minnewashta 627.00
Midwest Aqua Care, Inc 08/06/2020 101-1550-4300 Lake Lotus 463.00
Midwest Aqua Care, Inc 08/06/2020 101-1550-4300 Lake Ann 2,191.00
Midwest Aqua Care, Inc 3,281.00
Minnesota State Fire Chiefs Association 06/16/2020 101-1220-4370 REFUND -285.00
Minnesota State Fire Chiefs Association 06/16/2020 101-1220-4370 REFUND -85.00
Minnesota State Fire Chiefs Association 06/16/2020 101-1220-4370 REFUND -200.00
Minnesota State Fire Chiefs Association -570.00
MN DEPT OF LABOR AND INDUSTRY 08/13/2020 101-1250-3818 Monthly Building Permit Surcharge -50.77
MN DEPT OF LABOR AND INDUSTRY 08/13/2020 101-0000-2022 Monthly Building Permit Surcharge 2,538.31
MN DEPT OF LABOR AND INDUSTRY 2,487.54
MN VALLEY ELECTRIC COOP 08/06/2020 101-1350-4320 Monthly Service 4,765.60
MN VALLEY ELECTRIC COOP 08/06/2020 101-1600-4320 Monthly Service 36.42
MN VALLEY ELECTRIC COOP 08/06/2020 700-0000-4320 Monthly Service 123.59
MN VALLEY ELECTRIC COOP 08/06/2020 701-0000-4320 Monthly Service 483.43
MN VALLEY ELECTRIC COOP 08/06/2020 101-1350-4320 Monthly Service 93.45
MN VALLEY ELECTRIC COOP 08/06/2020 101-1350-4320 Monthly Service 30.47
MN VALLEY ELECTRIC COOP 08/06/2020 101-1350-4320 Monthly Service 74.43
MN VALLEY ELECTRIC COOP 08/06/2020 101-1350-4320 Monthly Service 19.33
MN VALLEY ELECTRIC COOP 08/06/2020 101-1350-4320 Monthly Service 31.55
MN VALLEY ELECTRIC COOP 08/06/2020 101-1350-4320 Monthly Service 135.94
MN VALLEY ELECTRIC COOP 5,794.21
NAPA AUTO & TRUCK PARTS 08/06/2020 701-0000-4120 Vehicle Supplies 154.97
NAPA AUTO & TRUCK PARTS 08/13/2020 701-0000-4120 Parts 91.35
NAPA AUTO & TRUCK PARTS 08/13/2020 101-1550-4140 Parts 77.31
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 6 of 11
Name Check D Account Description Amount
NAPA AUTO & TRUCK PARTS 08/13/2020 701-0000-4140 Parts 18.58
NAPA AUTO & TRUCK PARTS 08/13/2020 101-1370-4140 Parts -58.85
NAPA AUTO & TRUCK PARTS 08/13/2020 101-1370-4140 Parts 58.85
NAPA AUTO & TRUCK PARTS 342.21
Northern Tool+Equipment 06/16/2020 700-0000-4530 Parts 40.85
Northern Tool+Equipment 40.85
NYSTROM PUBLISHING COMPANY INC 08/13/2020 101-1110-4340 Printing Services 6,536.09
NYSTROM PUBLISHING COMPANY INC 08/13/2020 101-1120-4330 Printing Services 1,872.24
NYSTROM PUBLISHING COMPANY INC 8,408.33
Office Max/Office Depot 06/16/2020 700-0000-4150 office supplies 39.52
Office Max/Office Depot 06/16/2020 101-1160-4150 RJ45 Inline Coupler 8.54
Office Max/Office Depot 06/16/2020 101-1170-4110 Ink Cartridges HP8710 Printer - Rice 131.42
Office Max/Office Depot 06/16/2020 212-0000-4703 Laptop Bags 96.76
Office Max/Office Depot 06/16/2020 212-0000-4703 Laptop COVID 19 634.39
Office Max/Office Depot 06/16/2020 101-1160-4260 External 500 GB SSD hard drive/Storage/transfers 85.49
Office Max/Office Depot 06/16/2020 101-1160-4150 spare laptop charger Troond/Flash drives for staff 107.92
Office Max/Office Depot 1,104.04
Once Upon a Sign & Printing 06/16/2020 700-7043-4150 Filter Decals 43.01
Once Upon a Sign & Printing 43.01
O'Reilly Auto Parts 06/16/2020 700-7043-4150 Connector Kit, Wiper Fluid 30.03
O'Reilly Auto Parts 30.03
O'Reilly Automotive Inc 08/06/2020 101-1320-4140 Vehicle Supplies 47.73
O'Reilly Automotive Inc 08/06/2020 101-1220-4140 Vehicle Supplies 16.64
O'Reilly Automotive Inc 08/06/2020 101-1550-4140 Vehicle Supplies 17.05
O'Reilly Automotive Inc 08/06/2020 101-1250-4140 Vehicle Supplies 46.76
O'Reilly Automotive Inc 128.18
Pasternack 06/16/2020 701-0000-4530 Parts 571.63
Pasternack 571.63
PayPal 06/16/2020 700-0000-4150 Warning Signs 72.00
PayPal 06/16/2020 700-7019-4530 Roof Exhaust for motors 294.00
PayPal 366.00
Pizzaioli 06/16/2020 101-1220-4290 Duty Crew Food 17.17
Pizzaioli 17.17
Plant Place 06/16/2020 601-6038-4120 Replacement plant damaged by project installation of water servi 13.82
Plant Place 13.82
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 7 of 11
Name Check D Account Description Amount
Postmaster 06/16/2020 101-1170-4110 Greg expedited shipping auditors 11.79
Postmaster 11.79
Potentia MN Solar 08/06/2020 700-0000-4320 Montly Service 2,572.92
Potentia MN Solar 08/06/2020 101-1190-4320 Montly Service 4,793.83
Potentia MN Solar 08/06/2020 101-1170-4320 Montly Service 3,694.25
Potentia MN Solar 11,061.00
PRAIRIE LAWN & GARDEN 08/13/2020 101-1550-4120 parts 14.70
PRAIRIE LAWN & GARDEN 14.70
PRECISE MRM LLC 08/13/2020 101-1320-4310 2020-06 Subscription 198.25
PRECISE MRM LLC 198.25
Primary Fluid Systems Inc 06/16/2020 700-7019-4550 parts 585.86
Primary Fluid Systems Inc 585.86
Safe-Fast, Inc.08/06/2020 212-0000-4240 Masks 59.90
Safe-Fast, Inc. 59.90
SmartSign 06/16/2020 700-7019-4150 Do not enter sign 57.85
SmartSign 57.85
Spectrum Screen Printing Inc 08/06/2020 720-0000-4130 Print Services 430.73
Spectrum Screen Printing Inc 430.73
SUMMIT COMPANIES 08/06/2020 700-7019-4530 Repair Services 570.00
SUMMIT COMPANIES 570.00
Sun Life Financial 08/13/2020 101-0000-2011 August Life Insurance 50.66
Sun Life Financial 08/13/2020 101-1120-4040 August Life Insurance 42.36
Sun Life Financial 08/13/2020 101-1130-4040 August Life Insurance 23.23
Sun Life Financial 08/13/2020 101-1160-4040 August Life Insurance 13.32
Sun Life Financial 08/13/2020 101-1250-4040 August Life Insurance 50.51
Sun Life Financial 08/13/2020 101-1310-4040 August Life Insurance 45.82
Sun Life Financial 08/13/2020 101-1320-4040 August Life Insurance 52.75
Sun Life Financial 08/13/2020 101-1370-4040 August Life Insurance 21.35
Sun Life Financial 08/13/2020 101-1520-4040 August Life Insurance 15.84
Sun Life Financial 08/13/2020 101-1530-4040 August Life Insurance 6.82
Sun Life Financial 08/13/2020 101-1560-4040 August Life Insurance 5.76
Sun Life Financial 08/13/2020 101-1600-4040 August Life Insurance 4.66
Sun Life Financial 08/13/2020 101-1700-4040 August Life Insurance 0.52
Sun Life Financial 08/13/2020 101-1550-4040 August Life Insurance 48.22
Sun Life Financial 08/13/2020 101-1420-4040 August Life Insurance 38.22
Sun Life Financial 08/13/2020 101-1430-4040 August Life Insurance 2.28
Sun Life Financial 08/13/2020 210-0000-4040 August Life Insurance 8.48
Sun Life Financial 08/13/2020 720-7201-4040 August Life Insurance 2.69
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 8 of 11
Name Check D Account Description Amount
Sun Life Financial 08/13/2020 720-7202-4040 August Life Insurance 2.69
Sun Life Financial 08/13/2020 101-1170-4040 August Life Insurance 3.81
Sun Life Financial 08/13/2020 101-1220-4040 August Life Insurance 21.03
Sun Life Financial 08/13/2020 701-0000-4040 August Life Insurance 39.46
Sun Life Financial 08/13/2020 700-0000-4040 August Life Insurance 51.35
Sun Life Financial 08/13/2020 720-0000-4040 August Life Insurance 20.63
Sun Life Financial 08/13/2020 101-0000-2011 August Life Insurance 627.99
Sun Life Financial 08/13/2020 210-0000-2011 August Life Insurance 10.59
Sun Life Financial 08/13/2020 700-0000-2011 August Life Insurance 147.26
Sun Life Financial 08/13/2020 701-0000-2011 August Life Insurance 147.26
Sun Life Financial 08/13/2020 720-0000-2011 August Life Insurance 8.59
Sun Life Financial 1,514.15
Target 06/16/2020 212-0000-4110 Covid office supplies thermometers 154.47
Target 06/16/2020 101-1110-4375 Mayor Ryan gift card and gift bag 41.29
Target 195.76
Team Lab 06/16/2020 700-7043-4150 Chemicals 195.50
Team Lab 195.50
U of M Contlearning 06/16/2020 720-7202-4370 Refund for Cancelled Forestry Training -225.00
U of M Contlearning -225.00
UFC Farm Supply 06/16/2020 720-7202-4320 Wood Stakes for Community Garden 99.97
UFC Farm Supply 99.97
United Parcel Service 06/16/2020 701-0000-4330 Warranty Return 29.24
United Parcel Service 29.24
United States Flags 06/16/2020 101-1550-4120 Flags 1,087.70
United States Flags 1,087.70
UNITED WAY 08/13/2020 101-0000-2006 PR Batch 00414.08.2020 United Way 30.40
UNITED WAY 30.40
USA BLUE BOOK 08/13/2020 700-0000-4550 Parts 965.17
USA BLUE BOOK 965.17
VERIZON WIRELESS 08/06/2020 101-1220-4310 Monthly Service 40.01
VERIZON WIRELESS 08/06/2020 101-1550-4310 Monthly Service 967.33
VERIZON WIRELESS 08/06/2020 101-1520-4310 Monthly Service 18.01
VERIZON WIRELESS 08/06/2020 101-1600-4310 Monthly Service 98.15
VERIZON WIRELESS 08/06/2020 101-1530-4310 Monthly Service 807.66
VERIZON WIRELESS 08/06/2020 700-0000-4310 Monthly Service 616.69
VERIZON WIRELESS 08/06/2020 701-0000-4310 Monthly Service 468.08
VERIZON WIRELESS 08/06/2020 720-0000-4310 Monthly Service 155.78
VERIZON WIRELESS 08/06/2020 101-1160-4310 Monthly Service 96.32
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 9 of 11
Name Check D Account Description Amount
VERIZON WIRELESS 08/06/2020 101-1120-4310 Monthly Service 131.02
VERIZON WIRELESS 08/06/2020 101-1170-4310 Monthly Service 25.62
VERIZON WIRELESS 08/06/2020 101-1260-4310 Monthly Service 35.01
VERIZON WIRELESS 08/06/2020 101-1130-4310 Monthly Service 43.16
VERIZON WIRELESS 08/06/2020 101-1250-4310 Monthly Service 291.37
VERIZON WIRELESS 08/06/2020 101-1310-4310 Monthly Service 245.12
VERIZON WIRELESS 08/06/2020 101-1370-4310 Monthly Service 105.19
VERIZON WIRELESS 08/06/2020 101-1320-4310 Monthly Service 930.22
VERIZON WIRELESS 08/06/2020 101-1220-4310 Monthly Service 506.44
VERIZON WIRELESS 08/06/2020 101-0000-2033 Monthly Service 11.65
VERIZON WIRELESS 5,592.83
WAYTEK INC 08/06/2020 101-1550-4120 Supplies 78.08
WAYTEK INC 78.08
Wholesale Hoses 06/16/2020 101-1550-4120 Hose 349.45
Wholesale Hoses 349.45
WM MUELLER & SONS INC 08/06/2020 420-0000-4751 Materials 80.00
WM MUELLER & SONS INC 08/06/2020 420-0000-4751 Materials 852.04
WM MUELLER & SONS INC 08/06/2020 420-0000-4751 Materials 523.74
WM MUELLER & SONS INC 08/06/2020 420-0000-4751 Materials 112.00
WM MUELLER & SONS INC 08/06/2020 420-0000-4751 Materials 3,455.36
WM MUELLER & SONS INC 08/13/2020 700-0000-4552 Materials 1,247.49
WM MUELLER & SONS INC 08/13/2020 700-0000-4552 Materials 1,565.95
WM MUELLER & SONS INC 08/13/2020 420-0000-4751 Materials 355.83
WM MUELLER & SONS INC 08/13/2020 420-0000-4751 Materials 348.00
WM MUELLER & SONS INC 8,540.41
XCEL ENERGY INC 08/06/2020 101-1350-4320 Monthly Service 14,298.74
XCEL ENERGY INC 08/06/2020 701-0000-4320 Monthly Service -1,326.87
XCEL ENERGY INC 08/06/2020 700-0000-4320 Monthly Service -392.16
XCEL ENERGY INC 08/06/2020 601-0000-3080 Monthly Service 398.00
XCEL ENERGY INC 08/06/2020 101-1600-4320 Monthly Service -28.70
XCEL ENERGY INC 08/06/2020 601-0000-3080 Monthly Service 14.00
XCEL ENERGY INC 08/06/2020 700-0000-4320 Monthly Service -23.84
XCEL ENERGY INC 08/06/2020 601-0000-3080 Monthly Service 14.00
XCEL ENERGY INC 08/06/2020 101-1350-4320 Monthly Service 11.32
XCEL ENERGY INC 08/06/2020 101-1350-4320 Monthly Service 11.43
XCEL ENERGY INC 08/06/2020 601-0000-3080 Monthly Service 14.00
XCEL ENERGY INC 08/06/2020 101-1540-4320 Monthly Service -185.01
XCEL ENERGY INC 08/06/2020 101-1600-4320 Monthly Service 34.51
XCEL ENERGY INC 08/06/2020 101-1550-4320 Monthly Service -298.73
XCEL ENERGY INC 08/06/2020 601-0000-3080 Monthly Service 388.00
XCEL ENERGY INC 08/06/2020 101-1600-4320 Monthly Service 11.42
XCEL ENERGY INC 08/06/2020 601-0000-3080 Monthly Service 28.00
XCEL ENERGY INC 08/06/2020 101-1170-4320 Monthly Service -1,811.16
XCEL ENERGY INC 08/06/2020 101-1190-4320 Monthly Service -1,799.55
XCEL ENERGY INC 08/06/2020 101-1220-4320 Monthly Service 1,144.25
XCEL ENERGY INC 08/06/2020 101-1370-4320 Monthly Service 1,322.30
XCEL ENERGY INC 08/06/2020 101-1171-4320 Monthly Service -1.02
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 10 of 11
Name Check D Account Description Amount
XCEL ENERGY INC 08/06/2020 700-0000-4320 Monthly Service 165.29
XCEL ENERGY INC 08/06/2020 701-0000-4320 Monthly Service 165.29
XCEL ENERGY INC 08/06/2020 601-0000-3080 Monthly Service 688.00
XCEL ENERGY INC 08/06/2020 601-0000-3080 Monthly Service 392.00
XCEL ENERGY INC 13,233.51
Zoom 06/16/2020 212-0000-4220 Zoom webinar monthly charge 42.95
Zoom 42.95
194,281.12
Accounts Payable - Check Detail-ACH (08/14/2020 - 2:48 PM)Page 11 of 11