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2021 Annual Budget2021CITY OF CHANHASSEN’S ANNUAL BUDGET This page intentionally left blank. 2021 ANNUAL BUDGET Adopted December 14, 2020 CITY OF CHANHASSEN, MN City of Chanhassen 2021 Adopted Budget 1 City Council Term Expires Mayor Elise Ryan December 31, 2022 Council Member Dan Campion December 31, 2022 Council Member Julia Coleman December 31, 2022 Council Member Jerry McDonald December 31, 2020 Council Member Bethany Tjornhom December 31, 2020 City of Chanhassen 2021 Adopted Budget 2 Guide to Using the Budget Document Introductory Section This section provides a summary overview of the Budget and a budget message from the City Manager. Includes basic information on the budget process, the City’s organizational structure and the City Council’s vision and goals. Budget Summary An overview of the total budgeted revenue and expenditures for all funds. Also included is an overall financial summary of total Budgeted revenues and expenditures for all budgeted funds. Financial Plans This section includes a five-year finance plan for each of the City’s major funds. Each finance plan includes a narrative summary of the financial condition of the fund, including an explanation of major sources and uses of funds. Following the narrative summary is a single page of financial data. The financial data includes historical data for comparison purposes, the budget for 2021 and projections for the following four years 2022 through 2025. Capital Improvement Program (CIP) & Debt The five year 2021-2025 Capital Improvement Program is included in this section. A debt study report provides a projection of future debt consistent with the CIP projections. Fees and Charges All proposed fees and charges are listed. Financial Policies This section includes the City’s Financial Policies. The City Council discussed updating financial policies during the 2021 budget process and will complete the update in the first quarter of 2021 with adoption of a Financial Sustainability and Resiliency Plan which will guide the City’s annual budget development and financial decision-making throughout the year. A glossary and acronym listing is also included. Supplemental Information This section includes additional statistical tables and comparison information. City of Chanhassen 2021 Adopted Budget 3 TABLE OF CONTENTS City Council .............................................................................................................................. 2 Table of Contents ..................................................................................................................... 3 Introduction City Manager Budget Message .................................................................................... 9 Organization of Services ............................................................................................ 13 Community Profile. .................................................................................................... 14 City of Chanhassen by the Numbers .......................................................................... 18 Financial Management. ............................................................................................. 19 Fund Structure ........................................................................................................... 22 Budget Process .......................................................................................................... 26 Budget Summary 2021 Budget Overview ............................................................................................... 33 2021 Budget Summary - All Funds ............................................................................. 41 Property Tax Levy ....................................................................................................... 46 Employee FTE Information ........................................................................................ 48 Fund Level Financial Plans ............................................................................................. 51 General Fund .............................................................................................................. 54 Special Revenue Funds ............................................................................................... 65 Charitable Gambling Contributions Fund Cable Franchise Fund Cemetery Fund Grant Fund Capital Projects Funds ................................................................................................ 75 Capital Replacement Fund (Equipment, Technology, Facilities) Park Renovation Capital Fund Park Development Capital Fund Pavement Management Program – (Street Revolving Assessment Fund) Pavement Maintenance Fund Improvement Construction Fund G O Debt Funds ........................................................................................................ 107 Enterprise Funds ...................................................................................................... 116 Water Fund .................................................................................................. 117 Sewer Fund .................................................................................................. 122 Surface Water Fund ..................................................................................... 126 City of Chanhassen 2021 Adopted Budget 4 Department Information ............................................................................................. 136 General Government ............................................................................................... 137 City Council Administration Finance Legal Property Assessment Management Information systems (MIS) City Hall Elections Library Building Public Safety ............................................................................................................. 159 Police Administration Fire Prevention and Administration Community Service Public Works ............................................................................................................ 167 Engineering Street Maintenance Street Lighting and Signals Fleet Department Community Development ........................................................................................ 177 Planning Commission Planning Administration Code Enforcement Senior Commission Parks and Recreation ............................................................................................... 187 Park and Recreation Commission Park and Recreation Administration Recreation Center Lake Ann Park Operations Park Maintenance Senior Citizens Center Precreation Programs Self-supporting Programs Recreation Sports Enterprise Funds ...................................................................................................... 208 Water Fund Sewer Fund Surface Water Management Capital Improvement Plan 2021-2025 Capital Improvements Fiscal Policy ......................................................................... 235 City of Chanhassen 2021 Adopted Budget 5 Summary Tables. ...................................................................................................... 243 Project Details Major Equipment ......................................................................................... 265 Municipal Buildings ...................................................................................... 311 Park & Trail Improvements .......................................................................... 321 Sanitary Sewer ............................................................................................. 333 Street Improvements ................................................................................... 341 Surface Water Management ....................................................................... 355 Water Improvements ................................................................................... 367 Debt Analysis Overview .................................................................................................................. 375 Enterprise ................................................................................................................. 378 Fees & Charges .................................................................................................................... 381 Utility Rate Study ..................................................................................................... 390 Financial Policies Financial Policy Overview ........................................................................................ 423 Glossary of Terms ................................................................................................................ 428 City of Chanhassen 2021 Adopted Budget 6 INTRODUCTION A Community for Life Providing for Today and Planning for Tomorrow CITY OF CHANHASSEN, MN City of Chanhassen 2021 Adopted Budget 7 2021 City Manager’s Message Mayor Ryan and Chanhassen City Council Members: This past year has presented many challenges. Although the COVID-19 pandemic began in March, the impacts on City residents and businesses has been evolving throughout the past ten months. Throughout these changing times, City staff has continued to provide services – often in different ways than has been done traditionally. As if an historical pandemic wasn’t enough change, the City has been navigating turnover on the City Council as well as the retirement of a long-term City Manager. Instead of turning away, the Council and staff have embraced this change as an opportunity to try new things, make some changes and enhance the services we provide to our residents and businesses. I could not be more proud of the engagement and creativity I have seen in staff over the past six months as we work to find solutions to these challenges together. 2020 ACCOMPLISHMENTS: Pandemic Response Highlights - The response to the involved the entire Chanhassen team across all areas of service. The City collaborated with other agencies and with the help of CARES funding, City staff and resources were deployed to help meet the unprecedented needs of the community. Business Assistance •Temporary outdoor dining ordinance •partnered with the Carver County CDA to provide grants to impacted businesses Emergency Operations Plan & Public Safety •Developed a Continuity of Operations Plan to clarify roles and responsibilities in an emergency, •Communications and telecommuting plans •Public safety response to community health emergencies & added safety protocols Staffing & Technology •Converted to a work from home environment quickly •Implemented new technology to support remote work and closed facilities •Virtual public meetings •Expanded on-line payments & registrations Recreation •Converted to virtual events -Fourth of July Firework show and Night to Unite •Added virtual programming, including Safe at Home Activity kits for isolated seniors and take home Halloween activities Facilities •Improved HVAC systems •Enhanced sanitizing & touch-free improvements City of Chanhassen 2021 Adopted Budget 8 In spite of an incredibly unusual year, we also continued to move forward on City initiatives to continue to provide high quality services to the City. We had many accomplishments in 2020 of which we can be proud. ECONOMIC CHALLENGES: Impacts of closures related to the COVID-19 pandemic have had ripple effects throughout the economy. The most recent budget forecast released by the State in December indicates improved revenues since May, but still reflects a $1.273 billion budgetary shortfall for FY2022-23. Minnesota has 184,000 fewer jobs than in February, which also impacts the local economy. Consumer spending has shifted on purchasing goods, rather than services such as those provided by our local hospitality and service businesses. The Council has repeatedly expressed concern about the impact of these economic challenges on the City’s residents. 2021 PRIORITIES: Priorities for the upcoming year reflect a continued emphasis on improving communication with our residents, making it easier to do business with the City and looking at the impact of investments over the long term. Strategic priorities for the coming year will be established by the City Council in a strategic planning process this February to develop a formal strategic plan for Chanhassen. Within this context, I am pleased to present to you the 2021 budget. This budget of $18.726 million, represents a 4.8% increase over 2020. The general fund levy increased only 2.77%, far below that of comparable communities. The initiatives funded in this budget reflect new, innovative ways of providing services, as well as a fresh look at existing services. Public Safety •Implemented duty crew model for Fire Department Administration •Held three successful elections •Developed the City’s first five- year financial plan in the 2021 budget Community Development •Approved 2040 Comprehensive Plan •Issued a record number of building permits •Implemented new permitting software Parks & Recreation •Completed installation of playgrounds at Lake Ann Park Beach and Power Hill Park Public Works & Engineering •Developed a stormwater pond maintenance prioritization and funding plan •Implemented first phase of the City fiber ring •Retrofitted City facilities with LED lights •Pothole patching a month earlier than planned Staffing •Stabilized Engineering Department staff by filling three recently volatile positions (PWD/City Engineer, Water Resources Coordinator, GIS Specialist City of Chanhassen 2021 Adopted Budget 9 This commitment to long-term strategic and financial planning will help the Council implement its long- term policy goals for a continued vibrant Chanhassen and ensure the financial stability of the City into the future. I want to thank the Chanhassen staff for their work on this budget and for their hard work during a difficult year. Community Development •Promote new on- line permitting system, which will allow residents and businesses to apply for, pay for and receive permits on-line. Parks & Recreation •Continue virtual programming for Parks and Recreation as needed and return to offerring events and programs when possible Public Works & Engineering •Manage capital budget of $38.2m including $30.9m for road improvements •Implement stormwater pond maintenance reccomendations •Enhance use of GIS mapping to assist in public communication and providing services. Public Safety •Review effectiveness of duty crew model •Conduct a table- top exercise in the first half of the year as part of emergency preparedness training Administration •Implement customer service software to assist in addressing concerns and communicating with residents •Upgrade website and social media efforts to improve communication with residents •Identify a second franchisee to provide choice in internet service to the community Staffing •Hire IT Technician mid-year, which will allow the department to move from break/fix operations to strategic investments in technology—including improved network security •Conduct compensation analysis and evaluation of compensation structure •Develop employee engagement opportunities identified in the employee survey, including additional team building and improved communication Financial Management •Expand long-term financial planning aligning this plan with the Council’s strategic priorities to guide investment in the future. •Development of financial policies for financial sustainability and resilience •Expand use of technology, updated accounting framework, process automations, and internal controls. •Internal training opportunities for department managers and for staff with purchasing responsibilities. City of Chanhassen 2021 Adopted Budget 10 Thank you to the City Council for your continued leadership on these efforts and commitment to continuing to build on the successes of this beautiful city. Heather A. Johnston, Interim City Manager City of Chanhassen 2021 Adopted Budget 11 Organization of City Services and Departments Chanhassen is a “Plan B” form of government, in which residents elect a mayor and four city council members with equal voting authority. The mayor and council are responsible for making policy and legislative decisions that govern the City, while relying on a city manager and staff to handle the administrative and day-to-day operations at City Hall. As chief executive officer, the city manager is the sole employee of the city council. City Manager (Interim) – Heather Johnston Assistant City Manager – Jake Foster Community Development Director – Kate Aanenson Finance Director (Interim) – Kelly Strey Fire Chief – Don Johnson MIS Director – Richard Rice Park & Recreation Director – Jerry Ruegemer Public Works Director/City Engineer – Charles Howley Law Enforcement Lieutenant (Carver County) – Lance Pierce City of Chanhassen 2021 Adopted Budget 12 Community Profile The City of Chanhassen is a suburb located southwest in the Twin Cities metropolitan area. It is situated primarily in Carver County with a small portion in Hennepin County. The City was incorporated in 1964 and covers 23.8 square miles. Five major highways provide convenient access to other metropolitan areas. Population With a population of approximately 26,278, Chanhassen is the second largest city in Carver County. Since the 2010 census, Chanhassen’s population has grown 14.5%. The Metropolitan Council projects the City to grow to 37,100 by 2040. Unemployment In September 2020, an estimated 13,362 residents were employed in the labor force which was 792 less than the 14,154 in September of 2019. The unemployment rate increased over the past year, it was estimated at 4.8 percent in September 2020 compared to 2.4 in September of 2019 (Minnesota Department of Employment & Economic Development). The state-wide unemployment rate was 5.4 percent for September while the U.S. unemployment rate was 7.7 percent. The 2020 rates are higher due to the COVID-19 pandemic. Median Income The City has strong local economic indicators with a median home value and median household income well above average for the state. Values are from the Metropolitan Council for the year 2019. $124,125 $381,300 0.00% 5.00% 10.00% 2017 2018 2019 2020 September Unemployment Rate Chanhassen MN U.S. 0 10,000 20,000 30,000 40,000 1990 2000 2010 2019 2030 Forecast 2040 Forecast Population Forecast Population Households City of Chanhassen 2021 Adopted Budget 13 Government The City is a Plan B Statutory City with a City Council / City Manager form of government. The City Council consists of a Mayor and four Council Members elected at-large. The City has 77.1 full-time equivalents (FTE) in full-time and regular part-time positions. The City also employees seasonal employees and volunteers which are not counted in the FTE totals. Public Safety The city has contracted with Carver County to provide law enforcement in Chanhassen. Carver County provides 15 deputies assigned to patrol and manage public safety, as well as a crime prevention specialist and two part- time community service officers. The Chanhassen Fire Department has 47 on-call members. The Main Fire Station is located on Laredo Drive and a satellite station is located on Minnewashta Parkway. Parks & Trails Chanhassen’s 885-acre park system features five community parks, 28 neighborhood parks and 14 park preserves spread throughout the community. There are 90 miles of trails and sidewalks for walkers, bikers, runners, and in-line skaters to enjoy. The trails connect downtown, parks, and neighborhoods. Senior Center The Chanhassen Senior Center, located in the lower level of City Hall, is a social gathering place for people 55 and over. The center offers programs, trips, meals on wheels, and congregate dining. Recreation Center The Chanhassen Recreation Center (located on the east side of Bluff Creek Elementary School) provides residents with the opportunity to stay fit. There is a fitness room, gym, aerobic / dance studio, and five public meeting rooms that are available for rent. Special Events With the generous support of area businesses, the city hosts several community events each year: February Festival, Easter Egg Candy Hunt, Arbor Day Celebration, July 4th Celebration, Fire Department Open House, Halloween Party, and Tree Lighting Ceremony. Water & Sewer The City’s Water & Sewer public utility provides water to over 8,200 residential and business accounts. The City operates 12 wells and two water treatment plants to provide more than 950 million gallons of potable water annually. Wastewater treatment and disposal is provided by the Metropolitan Council Environmental Services. City of Chanhassen 2021 Adopted Budget 14 Schools Two public school districts serve Chanhassen: Minnetonka District 276 and Eastern Carver County District 112. Many quality private schools are also available. Lakes There are twelve beautiful, clean lakes, wholly or partially located within the city limits: Christmas Lake, Harrison Lake, Lake Ann, Lake Lucy, Lake Minnewashta, Lake Riley, Lake St. Joe, Lake Susan, Lotus Lake, Rice Lake, Rice Marsh Lake, and Silver Lake. Housing The city offers a wide variety of housing types, from apartments and starter homes to estates and lake properties. Approximately 73% of the homes in Chanhassen are owner-occupied. Chanhassen's population includes many young families - 35% of the population is under 24, and the median age is 39.4 years. Commercial and Industrial Business Community Our thriving businesses include a variety of commercial and industrial companies. Downtown Chanhassen offers great shopping, eating, and entertainment. Office and warehouse buildings are located in various industrial parks throughout the city. The city has over 4.2 million square feet of commercial / industrial space, which includes approximately 711 businesses that employ nearly 13,000 people. Chanhassen industries include: printing, financial services, medical products, engineering, food production, high-tech manufacturing, and many more. BOND RATING S&P Global Ratings has assigned the City’s bonds a rating of AAA. This credit rating is the highest credit rating available from S&P. The City of Chanhassen is one of only 27 Minnesota municipalities and 426 nationally with this AAA rating. S&P Global Ratings reaffirmed the city’s AAA bond rating in March 2020 and evaluated the outlook as stable. The report cites the following factors in its assessment of the city’s ratings. Very strong economy Very strong management with strong financial policies and practices Strong budgetary performance with operating surpluses Very strong budgetary flexibility (fund balance of 49% operating expenditures) Very strong liquidity Adequate debt Strong institutional framework score City of Chanhassen 2021 Adopted Budget 15 TAX BASE Chanhassen’s tax base is includes residential and commercial property. Total market value has fluctuated over the past 10 years consistent with the state-wide and nation-wide trend in the housing market. The total taxable market value has increased 46.4 percent over the past ten years from $3.3 billion in 2011 to $4.8 billion in 2020. In the years 2014-2021, the market value growth was 56.7 percent from the low point in 2013. Chanhassen continues to monitor valuation trends. Taxable Market Value Residential properties represent 84% of the City’s estimated market value. The property tax formula results in a lower tax capacity for residential properties as compared to commercial and industrial properties. As a result, residential properties carry 75% of the tax capacity. $- $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500 $5,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020MillionsTaxable Market Value History Residential & Apartments Commercial/Industrial & Other Residential 75% C&I 21% Apartment 2% Other 2% Tax Capacity Residential 84% C&I 12%Apartments 2% Other 2% Estimated Market Value City of Chanhassen 2021 Adopted Budget 16 City Employees Population Trees/Garden Parks WaterComputers Utilities Lights Fleet Equipment City Residential City Facilities 70 26,500 3,856 3,000 79 168 405 503 136 115 155 32 3 3.55 12 950 2 80 8,267 31,600 6,800 16,700 30,000 80,000 846 3,000 580 875 120 57 424 89 8,033 57 20 Full-timeEmployees BoulevardTrees Park Trees CommunityGarden Plots Miles ofWater Lines ActivePark Land Metropolitan Council 2020 Estimate Open Space Miles of Sanitary Sewer Lines Miles of CityStorm Sewer Lines Miles of StormSewer Lines Total Existing WasteWater Lift Stations Water Reservoirs Holding Million Gallons of Water Wells MG of water pumped annually Water Treatment Plants ( 13,300 sq. ft. each ) Licensed Vehicles DesktopUnits Water *City Hall &Senior Center *Main FireStation ( No. 1) *ChanhassenLibrary *Public Works January 2021 *Fire Station( No. 2)*Old Village Hall *Square Feet *Old Rail Depot VacantPlots UrnPlots City MaintainedStreetlights Miles of Streets Single Family Homes Sewer iPads& Laptops ComputerServers Part-timeEmployees Non-licensed Equipment VolunteerFire Fighters 46 90 110 41 23 NeighborhoodParks 6 Community Parks 27 Playgrounds 4 Park ShelterBuildings 15,000 Picnics 250 Park ProgramsOffered 95 Miles of Trails& Sidewalks 3 Boat Launches 3 Fishing Piers 5 Swimming Beaches 1 Off-Leash Dog Park CITY OF CHANHASSEN BY THE NUMBERS Water Treatment PlantFire Station ( No. 2) Chanhassen Depot City Hall & Senior Center Old Village Hall Fire Station (No. 1) Total City Size: 22.0 sq. miles Pioneer Cemetery Chanhassen Library G:\Admin\By the Numbers\2021\ByTheNumbers2021 Folder City of Chanhassen 2021 Adopted Budget 17 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 18 Financial Management The City of Chanhassen Finance Department is responsible for maintaining the accounting system and monitoring compliance with the budgetary controls and financial policies established by the City Manager and City Council. Following is an overview of relevant financial management practices and year- end reporting. FINANCIAL MANAGEMENT POLICIES The City Council began discussion of updating its financial policies into a Financial Policies Document to provide a foundation for financial sustainability and resiliency. It will establish a comprehensive set of guiding principles for staff and City Council to make consistent and informed financial decisions with a long-term focus that sets clear rules and builds trust and transparency. The plan will be reviewed and finalized in 2021. The plan will become part of the annual budget process to be reviewed annually and adopted by the City Council. It will combine current individual policies into a comprehensive document address policies in the following areas. BASIS OF ACCOUNTING The accounting system provides for a complete, self-balancing account group for each fund of the City. Accounting records are maintained on the modified accrual basis for the governmental type funds and trust and agency funds. The modified accrual basis of accounting recognizes revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt service payments and a number of specific accrued liabilities are only recognized as expenditures when payment is due because it is only at that time that they normally are liquidated with expendable available financial resources. Financial Resiliency & Long-term Planning Accounting, Auditing & Reporting Reserve Balances Budgetary Control Debt Issuance & Management Compensation Philosophy Purchasing Policy Grant Management Risk Management Special Assessment Policy Capital Asset Management Revenue Management & Fees Cash & Investment Management Information Security City of Chanhassen 2021 Adopted Budget 19 The budgetary basis of accounting is the same basis of accounting used to prepare the City’s financial statements as included in the City’s Comprehensive Annual Financial Report at the fund statement level. The full accrual basis of accounting is utilized for the proprietary type funds as defined in the notes to the City’s financial statements. The full accrual basis of accounting recognizes revenues as they are earned and expenses as soon as a liability is incurred, regardless of related cash inflows and outflows. For budget purposes the funds use the accrual basis except for capital assets and debt payments which are budgeted on a modified accrual basis within each finance plan. Depreciation is noted at the bottom of the finance plans. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) The City operates on a calendar fiscal year and reports its year-end financial position in a Comprehensive Annual Financial Report (CAFR), prepared by the City’s Finance staff. Copies of the 2020 CAFR will be available to the public upon completion in June 2021. The 2020 CAFR will be audited upon completion by an independent auditing firm to ensure accuracy and compliance with federal and state laws and regulations. State law provides that the City may arrange for examination of its books, records, accounts and affairs, or any part thereof, by the State Auditor, or by Certified Public Accountants. It has been a long-standing policy of the City to provide for a complete annual audit of the City records by independent Certified Public Accountants. The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement of Excellence in Financial Reporting to the City of Chanhassen for its CAFR for the fiscal year ended December 31, 2018. The City has submitted the 2019 CAFR to the GFOA to determine its eligibility for another certificate. The Certificate of Achievement is a national award recognizing conformance with the highest standards for preparation of state and local government financial reports. BUDGETARY CONTROLS A budgetary system of accounts is maintained for the all budgeted funds. Control is maintained by the monthly review of actual expenditures compared to budgeted amounts. Budgetary activity is monitored to ensure that total expenditures are within budgetary allocations. For the past several years, budgeted expenditures have been within budget. The budgetary level of control is at the fund and department levels. There is a budget amendment process for unplanned expenditures and revenues. The amendments are presented to the City Council throughout the year for approval, at the direction of the City Manager. INTERNAL CONTROLS In developing and altering the City’s accounting system, consideration is given to the adequacy of internal accounting controls. These controls are designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use or disposition and the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes the cost of a control should not exceed the benefits likely to be derived, and the evaluation of costs and benefits requires estimates and judgments by management. All internal control evaluations occur within the above framework. As a part of the City of Chanhassen 2021 Adopted Budget 20 annual audit the City's auditors review internal controls and annually City Finance Staff review procedures to ensure controls are updated as needed. The Finance Department believes the City’s internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. CASH MANAGEMENT The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the average return on three month U.S. Treasury bills, while seeking to augment returns above this threshold consistent with budgetary cycles, economic conditions, risk limitations, and prudent investment principles. Portfolio diversification is considered so that investments are not concentrated in one institution, in one type of investment, or purchased from one dealer. Pursuant to this policy, cash temporarily idle during the year was invested in those investments authorized by law (short-term and long-term including, U.S. Government and Agency bonds and notes and the money market funds invested in U.S. Government securities). RISK MANAGEMENT The City has a risk management policy, the purpose of which is to maintain the integrity and financial stability of the City, protect its employees from injury, and reduce overall costs of operations. To avoid and reduce risk, the City maintains an active safety committee comprised of employees who periodically conduct educational safety and risk-avoidance programs within City departments. The City has insurance coverage through the League of Minnesota Cities Insurance Trust to insure City property and assets against loss. The blanket policy includes coverage for buildings, personal property, contractors and miscellaneous equipment, crime, employee performance bonds, autos and general liability. General liability coverage amounts to $500,000 per occurrence with a $1,500,000 aggregate, with a $5,000 per occurrence. City of Chanhassen 2021 Adopted Budget 21 Fund Structure The accounting system maintains a standard fund structure for a typical Minnesota city government. Following is a description of the funds included that are subject to appropriation, for which financial plans and budget appropriations are prepared annually. These funds are the General, Special Revenue, Capital Projects, Debt Service and Enterprise. GENERAL FUND The General Fund serves as the main operating fund of the City. The General Fund is used to account for all financial resources not accounted for in other funds. Most of the basic governmental services are included in the General Fund. The expenditures from the General Fund account for the majority of primary services provided by the City in the areas of public safety, public works, parks and recreation, planning, engineering and general government. The Fund uses the modified accrual basis of accounting for budgeting and financial reporting purposes. This means expenditures are recorded when the liability is incurred and revenues are recorded when they become measurable and available. SPECIAL REVENUE FUNDS The Special Revenue Funds are governmental funds to account for services and expenditures where revenue is restricted for a designated purpose. The City maintains four Special Revenue Funds and all are budgeted funds using the modified accrual basis for both financial statement and budgeting purposes. None of the Special Revenue Funds are major funds. Cable Franchise Fund - includes franchise fee revenue received from cable television restricted for City communications related use. City of Chanhassen 2021 Adopted Budget 22 Charitable Gambling Contributions Fund - is revenue received from 10% of gambling revenue and is restricted for the purchase of public safety training and equipment. Cemetery Fund - reflects operations of a City cemetery. The majority of revenues come from sales of plots. Grant Fund - accounts for revenue and expenditures related to federal, state and other financial assistance programs. CAPITAL PROJECTS FUNDS Capital Projects Funds are governmental funds to account for the acquisition and construction of major capital facilities and equipment (except those financed by proprietary funds). This includes expenditures relating to capital projects and large capital outlay purchases. The City has several budgeted funds in this category. The Capital Project Funds use the modified accrual basis for both financial statement and budgeting purposes. Capital Replacement Fund - records capital purchases of equipment, vehicles, technology, and facilities improvements. The resources may be provided by property taxes, issuance of Certificates of Indebtedness, sale of existing equipment, and transfers from other funds. Park Renovation Fund - The Park Renovation Fund is used to account for replacement or repair of major park equipment and infrastructure. Parks Development Fund - The Park Development Fund is used to account for park dedication fees as required by the City ordinance. These funds are used to finance new park and trail improvements. Street Pavement Maintenance Fund - reflects revenues and expenditures for street rehabilitation projects, major street maintenance projects, and small traffic control issues. Improvement Construction Funds - includes receipt and disbursement of bond proceeds, intergovernmental revenue or other sources obtained to finance large improvements and additions to the City’s infrastructure. Pavement Management Plan (Special Assessment Revolving) Fund - includes special assessment revenue, MSA Intergovernmental revenue, franchise fee revenue, and property taxes for the purpose of replacing streets. The Transit Assessment Fund - used to account for the special assessment revenues and interfund loan repayment for project Special Assessments related to the Dinner Theater Transit Station in TIF #10. This is the non-TIF funding portion of the project. DEBT SERVICE FUNDS Debt Service Funds account for the accumulation of resources for the payment of general long-term debt principal and interest. The City maintains individual debt service funds for each bond issue. The City has established annual financial plans for all general obligation bond funds. The Permanent Revolving City of Chanhassen 2021 Adopted Budget 23 Debt Fund is an accumulation of surplus funds from closed bonds. The City will address allocation of the amount available in this fund to other funds during the 2022 budget process. The Debt Funds use the modified accrual basis for both financial statement and budgeting purposes. ENTERPRISE FUNDS Enterprise Funds account for business-type activities. These activities provide services where most of the costs are recovered through user fees and charges. The City has three Enterprise Funds. The Enterprise Funds use the accrual basis of accounting for financial statement purposes. For budget purposes the funds use the accrual basis except for capital assets and debt payments which are budgeted on a modified accrual basis within each finance plan. Depreciation is noted at the bottom of the finance plans. Water Fund - receives its revenues from charges to all property owners to provide water utilities, fund operations and maintenance and capital improvements. Sewer Fund - receives its revenues from charges to all property owners to provide sewer utilities, fund operations provided by MCES and maintenance and capital improvements. Surface Water Management Fund - receives its revenues from charges to all property owners to fund water quality projects, operations and maintenance, and capital improvements. INTERNAL SERVICE FUND The City does not have any internal service funds budgeted during the 2021 budget process. Staff will be recommending the establishment of internal service funds for 2021 in the first quarter of 2021. City of Chanhassen 2021 Adopted Budget 24 The following table shows the relationship between functional departments and funds. Special Revenue Funds Capital Projects Funds Enterprise Funds Functional Departments General Fund Contribution Cable Franchise Cemetery Grant Park Replacement Park Development Capital Replacement Fund TIF Capital Special Assessment Revolving Improvement Capital Funds Debt Service Funds Water Sanitary Sewer Surface Water Management Police X Fire X X X X Community Dev X X X X Engineering X X X X X X X X Parks X X X X Public Works X X X X X X Fleet X X Natural Resources X X X Recreation X X X Admin X X X X Communications X X Finance X X X X X X I.T. X X X X Facilities X X X Legal X Cable Franchise X Insurance X City of Chanhassen 2021 Adopted Budget 25 Budget Process and Calendar The City of Chanhassen budget development is not just an annual process that occurs at a set time every year. In actuality, the entire process is an on-going approach that fits into an overall framework of the four primary principles of sound local government budgeting. The City’s budget process is built on a strong foundation of financial policies and goal setting. The City’s budget process begins with a review of the City’s Key Financial Strategies which defines the Council’s goals. Long-term financial planning is not new to the City’s annual budget process. The city always had several elements of long-term plans in place. It has annual operating budgets for the General Fund, Special Revenue Funds and Enterprise funds. Additionally the City has prepared 5 year capital plans, various other financial information and prepared a utility rate study that incorporates the both annual and long- term planning. Adopt Revise Council & Public Input Detailed Plans Refine Needs & Options Council set Max Tax (Sept 30 deadline) Preliminary Review & Council Discussions - Public Input Identify Needs & Revenue Sources Policies & Priorities -Key Financial Strategies (KFS) (February) City of Chanhassen 2021 Adopted Budget 26 Each year the City Council is required to adopt a maximum tax levy ceiling and preliminary budget by Sept. 30. The tax levy figure establishes the maximum tax levy increase that the Council can consider for the next budget year and is the amount used for the individual parcel specific Truth-in-Taxation notices. Historically, the City has used the maximum tax levy as a means for preserving flexibility in decision making until later in the year when considering final budget adoption. The City Council meets during November and December to review the recommended 2021 budget in preparation for the final adoption of the budget. The meetings are open to the public and the public is invited to comment on the budget at each meeting. Information is available on the City’s website and in the City’s newsletter to provide residents with information regarding the City budget and services. The public may comment on the 2021 Budget on the City’s website or at any of the public meetings. On December 14, the City Council adopts the final budget. 2021 Financial Planning and Budget Calendar Meeting Dates Discussion Topics Feb 10 Work Session Discuss Early 2021 Budget Estimates June 8 Work Session Discuss 2020 And 2021 Budget Aug 10 Work Session Initial 2021 Budget Discussion Aug 24 Work Session Detailed General Fund Budget Discussion Sept 14 Work Session Tax Levy Discussion Sept 28 Council Meeting Set Preliminary Tax Levy “Max Tax” Oct 12 Work Session Special Revenue & Enterprise Funds Capital Improvement Plan(CIP) 2021-2025 Oct 26 Work Session Review 2020 Utility Rate Study Nov 9 Work Session Long-Term Financial Planning Discussion Nov 23 Work Session Budget Follow Up Discussion Dec 7 Council Meeting Truth In Taxation Public Hearing Dec 14 Council Meeting Council Adopts Tax Levies And Budget City of Chanhassen 2021 Adopted Budget 27 Expanded Budget Document This year the City took the first step to transition to a more comprehensive budget document with an integrated long-term financial focus. During the budget process the Council preliminary budgets were prepared consistent with prior years at the fund level for only some funds and only for operations. This final budget document was expanded to include all funds and incorporating capital, debt, other financial planning information that has been presented to Council separately at various times. Some information was completed using historical trends, future considerations and professional judgement and analysis. Additionally, four year trends were prepared for all funds for information purposes. Additionally, summary level combined fund statements were added for a full picture of the City’s financial picture. General Fund General Government Expenses Special Revenue Funds Charitable Gambling Fund Cable Television Fund Cemetery Fund Enterprise Funds (Operating Only) Water Sanitary Sewer Surface Water Management General Fund Special Revenue Funds Charitable Gambling Contribution Cemetery Fund Cable Franchise Grant Fund (new) Capital Funds Capital Equipment Fund (future split) Park Funds: Replacement Acquisition & Dev Road Improvement: Pavement MgmtSpecial Assmt Large Project Funds Transit Station Assessment Fund TIF Funds: TIF#11 Debt Service Funds Permanent Revolving Debt GO Refunding Bond Funds: Refunding 2009 Refunding 2016 GO Library Bonds (close in 2021) Enterprise Funds Water Sewer Surface Water Management Internal Service Funds (Future) Fleet Services Technology Operating Risk Management Compensated Absences City of Chanhassen 2021 Adopted Budget 28 At the end of the budget process the City expanded this annual budget document to a new format to integrate all of its separate but related financial planning documents into a more comprehensive long- term financial planning document combining operating budgets with capital budgets and expanding the operation outlook beyond next year. The main benefit of long-term financial planning is to provide context for today’s decision-making for both staff in preparing the budget and Council in making decisions. How do today’s decisions affect the following year and beyond? It gives decision makers the ability to predict what the City’s financial situation will be, not just next year, but in following years. It doesn’t limit the City Council’s choices but rather provides information about options in order to make more informed decisions. Long-term planning is not about putting a plan in place for the next 5 years that is set in stone. It is about projecting what the next 5 years might look like given the current situation and then annually updating the plan as situations change and priorities change. Key benefits include: • Predicting costs of maintaining current service levels estimating the costs to continue to provide the same service levels provided today. Of course no one has a crystal ball but we can make broad estimates of the effects of inflationary and other changing costs over the next several years. Another key factor is revenue trends and expectations for non-tax revenues. Changes in other revenues affect how much of current services will need to be funded by tax levy. City of Chanhassen 2021 Adopted Budget 29 • Long-term planning helps to stabilize future levy increases. Long-term planning can level out the peaks and valleys to avoid sharp increases in the property tax levy. • Incorporating the CIP into the operating budget helps to clarify the answers to the questions about affordability of projects and financing strategies. It also demonstrates the effects on future budgets and tax levies when capital replacement and maintenance is delayed to futures years. This helps the Council to make decisions that protect the investment it’s made in the City’s valuable infrastructure. • Long term planning increases the City’s strong financial positions and provides the flexibility to meet unexpected challenges. When you have planned ahead, it is easier to evaluate choices and changes to be made annually. • And finally it puts in place a structure for planning and implementing strategic goals. Setting the Stage for an Effective 2022 Budget Process The new format identifies areas that will need more work and details added. With completion of this budget document, the City has the base to refine future long-term plans in 2022. It is fully expected that the 2022 budget document will address areas for more information, issues to resolve and opportunities to expand and enhance the plans through the budget process in 2022. Additionally, the Council has funded in the 2021 budget and strategic planning process. In February of 2021, Council and staff will work collaboratively with a consultant on a strategic plan for the City. The values and vision will be the basis for development of the 2022 budget that helps the City achieve the strategic goals that it sets for the City of Chanhassen. City of Chanhassen 2021 Adopted Budget 30 BUDGET SUMMARY 2021 ANNUAL BUDGET – ALL FUNDS EXECUTIVE SUMMARY CITY OF CHANHASSEN, MN City of Chanhassen 2021 Adopted Budget 31 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 32 BUDGET OVERVIEW Long-term Approach to Financial Sustainability and Resiliency The City Council’s commitment to budget strategies focused on cost-effective approach to service delivery and management of the City’s resources has placed the City in a strong financial position. This budget document seeks to build on long-term planning the City has done in the past by consolidating the City’s plans into a comprehensive budget document with the addition of five-year financial plans for all the City’s funds. These plans bring together all of the City’s long-term planning and financial policies into one document and will leverage the information as a guide to continue to effectively make informed decisions and to take innovative approaches to ensure long-term financial sustainability and resiliency of the community. The benefits of long-term planning include: • Consistent and strong financial policies • Maintain current service levels • Stabilize future levy increases • Capital equipment management • Protect investment in infrastructure • Strong financial position to meet unexpected challenges • Plan for implementing City’s strategic goals This is the first year for the plan. Previously the City’s budget document only included adopted budgets for the General Fund, Special Revenue Funds, and the Enterprise Fund Operations. Capital was budgeted using the City’s 5-year CIP. Other funds have adopted debt service or other financial plans. The 2021 budget process was adopted consistent with that historical structure. The Council and staff desired to present a complete budget and a long term plan for each fund so this document was prepared to combine all adopted budgets and plans into 5-year financial plans. For this first year, some assumptions and adjustments have been made to present financial information on a consistent basis with the City’s Comprehensive Annual Financial Report (CAFR) and using consistent budgetary methods and levels of budgetary control. Projections have been made using professional judgement for the purposes for an initial plan. The City expects to build on this plan in the 2022 budget year to expand the policies, planning and analysis. Council will have opportunity to provide feedback and direction in future plans during the budget process. The City will be formalizing a comprehensive set of financial management policies for financial sustainability and resiliency. The City has a number of stand-alone policies currently which will be incorporated. These policies will serve as a clear guide for consistent and long-term decisions for current and future staff and City Councils. It ensures that decisions made in each budget cycle consider the impacts to future budgets and provides for a stable strong financial position for the community now and in the future. The policies will be reviewed each budget cycle to identify revisions that would be considered for adoption. FINANCIAL ENVIRONMENT STRENGTHS The City has a strong financial environment. The City has a strong fund balance and a fund balance policy which provides for adequate cash flow needs and a contingency for budgetary flexibility. The City has historically budgeted for lean operations and has operated consistently within budget. The City has a five year Capital City of Chanhassen 2021 Adopted Budget 33 Improvement Plan (CIP) and the City adopted a utility franchise fee which began in 2019 to provide a strong revenue source to fund the street reconstruction plan to maintain the City’s local pavement on a pay-go funding basis. The City has annually completed a comprehensive utility rate analysis to ensure the utility rates provide adequate system replacement needs. Doing this allows for a steady growth in rates without dramatic increases to meet needs. The City has strong local economic indicators. Development and redevelopment within the City has provided historically healthy growth and high assessed valuation relative to comparable cities in the Metro. These factors and a low debt level have provided the base for the City to earn the highest bond rating, AAA from S&P Ratings. This provides the City with low interest costs to finance its capital initiatives when needed. LEGISLATIVE IMPACTS Local Government Aid (LGA) – the State revised the formula for LGA; however, it did not affect the City’s allocation and the City will not receive any LGA. Levy Limits – no levy limits are in place for 2021. The City will be participating in the State’s Performance Measures Program in 2021 and therefore will be exempt from future levy limits as long as it continues to participate. Fiscal Disparities – The City is a net contributor to the fiscal disparities regional tax sharing program. As a result the tax rate for the City of Chanhassen is higher than it would be without fiscal disparities. The net effect is approximately $100,000 to the City. CARES Act – The City received $1,978,887 of COVID Relief funding. A summary of expenditures can be found in the financial plan section with the special revenue Grant Fund. Minimum Wage – A significant increase to the minimum wage is being considered at the Federal and State levels. If legislation were to pass, the City would have an impact to its seasonal positions. No increase has been factored into the projections at this point. PERFORMANCE MEASURES The City has added performance measures to this document in several areas. Performance measures provide information on trends and include measures of tax payer opinions on satisfaction with service levels. The measures were added for informational purposes to evaluate service levels and to guide decision-making in the budget process for staff and Council. As an added benefit, the City will be applying to participate in the State’s Performance Measurement Program which provides a small amount of funding to cities volunteering to report on performance measures. It also exempts participating cities from levy limits if levy limits are imposed in the future. This gives the City council local control to set its levy to best meet the community’s needs and goals through long-term strategies. This is particularly important to cities who have managed resources to maintain historically low annual levies and lean operations. City of Chanhassen 2021 Adopted Budget 34 PROPERTY TAX The budget is developed to anticipate future changes to avoid surprises. The goal is to maintain a steady property tax change. The City also compares to similar cities to maintain a tax rate that below average compared to others. The City’s tax rate is the lowest of its comparable cities. The City Council sets a total dollar amount tax levy for the City. The tax rate is a function of the City’s levy and the total tax base and tax capacity formulas as set by the State. To determine the local tax rate, the county first determines the total tax capacity that will be used for spreading the levies. The budget is developed to maintain current service levels, meet capital replacement needs, respond to growth needs and to incorporate Council priorities and community expectations. The City portion of a residential tax statement provides a variety of services including public safety, street maintenance, snow removal, park maintenance, building inspections, and recreation opportunities. It also maintains the City’s assets and infrastructure such as facilities, streets and parks. The City has an Economic Development Authority (EDA) but does not currently have an EDA levy. The Council may consider an EDA levy in the future for the purposes of funding a business investment program. The City Council adopted a 2.77% increase to the property tax levy. This included a reduction in debt service due to maturing bonds and an offsetting increase in capital funds to invest in the City’s growing need for infrastructure replacement. The net increase in the tax levy was 2.77%, the majority of which was in the General fund for operating increases to continue to provide services at the current level. Where Does Your Property Tax Dollar Go? UNITED. ' ' t'i\)IEUI \ 0 ~ • lasedon home valued at $AA5,000 In the Ea1tem carver COOnl:y school District 12 mm ■IIDDII SCl()()l lliST1lCT """'' alUl1Y G PUlUC SA<ETY 0 • 1------cttyotehinhassenTues20C GOEIW. AOMN OOMliJlilTY 0MLOP • Tax Rate Comparison City 2020 Tax Rate•• Chanhass en 21.176 Chaska 27.234 Victoria 31.043 Waconia 46.713 Maver 49.355 Carver 49.453 Watertown 54.743 Cologne 63.711 Norwood YounR America 73.755 New Germany 95.862 HamburR 105.099 Averue 59.816 City of Chanhassen 2021 Adopted Budget 35 The estimated impact to residential tax payers varies on individual properties based on value and market value increases. New development adds value to the property tax base that offsets the increase to existing property owners. The following table illustrates the change from the prior year tax levy on different home values. Since market value changes vary widely among individual properties this table is shown without an increase in market value. This includes the City referendum market levy for debt service. The effect of a 2.77% levy increase is projected to be very flat across all values. REVENUE Revenue forecasts are prepared using historical trends, current economic factors, and future trend indicators. Volatility varies by source and estimates are conservative to avoid shortfalls. The City’s General Fund revenue come from a variety of sources with property taxes representing the main source of revenues. Revenue sources for the other funds are defined in each financial plan. Property Taxes 78% Licenses & Permits 10% Charges for Services 4% Intergovernmental 4% Other 3% Fines & Forfeitures 1% General Fund Revenue Sources Home Value 2020 Levy 2021 Levy Annual Change $300,000 642 641 -1 $450,000 997 995 -2 $600,000 1,382 1,382 0 Max Levy at 2.77% 2020 2021 Dol lar Percent L evy Levy Change Change General Fund $9,181,833 $9,503,900 322,067 2.74% Capital Replacement Fund (for equipment) 800,000 800,000 Revolving Imp Street Reconstruction 728,523 930,000 Pavement M mt Fund (Sealcoating) 93,000 353,000 Total Capital L evies 1,621,523 2,083,000 461,477 3 .93% DEBT LEVY Public Works Facility 480,600 479,800 Li brary Referendum 457,412 Total Debt Levies 938,012 479,800 (458,212) -3.90% TOTAL TAX LEVY $11,741,368 $12,066,700 $325,332 2.77% City of Chanhassen 2021 Adopted Budget 36 FEES & CHARGES The budget includes increases in the utility rates and some of the other fees and charges. A listing of fees and charges set by City ordinance is included within the document. EXPENDITURES The City’s main function is to provide services and maintain infrastructure and so it follows that the majority of expenditures are related to service providers and infrastructure. This is illustrated in the chart. Infrastructure is show net of revenue received from other agencies for their share of project costs. Most of the general services are in the General Fund and the capital improvements are included in the Capital Funds. Water, Sewer & Surface Water Management activities are shown separately in the Enterprise Funds. EMPLOYEE SERVICES The City is a service organization so the majority of expenditures are related to service providers – employees & police contract. Therefore, the cost and inflationary pressures are largely driven by employee services. Employee services and the police contract represent 78% of General Fund costs. The City added one new FTE for information technology support to begin mid-year in 2021. Also, an administrative position in the Fire Department that was previously shared with another city was converted from a contracted service to a full-time City FTE for an effective net increase of .5 FTE. The budget includes a 2% average increase in employee wages. The union contract for parks and public works union employees has not been settled for 2021. The City has planned for an increase at the same rate as non-union employees. The City will be completing a compensation study in 2021. For planning purposes to estimate future budget pressures, projections for future years include an allowance for some possible additions and adjustments to the work force in each of the years. Details and decisions regarding future increases would be discussed and determined during future budget processes. The City’s employee health insurance rates did not have an increase for 2021. It is expected that rates will increase in 2022 and annually in the years beyond. Personnel & Police 44% Current Expenses 14%Capital Equipment 6% Infrastructure -net 33% Debt service 3% All General Government Funds $22.0m (infrastructure net other agency share) Personnel Services 60%Police Contract 18% Current Expenses 22% General Fund $12.2m City of Chanhassen 2021 Adopted Budget 37 CURRENT EXPENDITURES Absorbing inflationary costs in other current expenses becomes increasingly difficult over the course of years as it is a small percentage of expenditures. These include such things as legal fees, liability insurance, utilities, fuel & vehicle maintenance, street materials such as salt and asphalt and the County’s assessment management fee. Staff will always continue to address new ways of doing things and take advantage of operational efficiencies to the extent possible but it is important to understand the nature of the bigger factors included here. The budget includes an adjustment to reflect changes to the City’s snow plowing operations approved by Council during the budget process. SPECIAL REVENUE FUNDS The City’s special revenue funds are relatively small in activity compared to the other fund types. The Charitable Gambling Fund was negatively affected by pandemic closures. The revenue is used to support fire department training. This was offset because training was also reduced due to in-person limitations. The expenditures have been higher than revenues for a number of years and have spent down fund balance. Consideration in future budgets should be given to changing the use of these funds to one-time uses to match revenues. Training costs would move to the General Fund as regular operations. CAPITAL PROJECTS The City faces some future challenges in upcoming capital replacement funds. The City has committed to addressing the funding in these funds through the long-term capital plan and through a long term financial plan. Staff is proposing changes to the capital replacement fund to focus replacement needs by type (fleet, technology, facilities, and parks). The budget includes a facilities study to identify needs in the existing facilities. The City will review a combination of several options to reallocate property tax revenue, to issue debt, to use available fund balance and to increase future property levies to address these needs. It is anticipated that the City has the available capacity to adequately address the needs in a sustainable manner. New Council initiatives would require additional funding. DEBT SERVICE The City called the library bonds in December of 2020 for early payoff of the final year of bonds with available cash. The property tax levy for the library bonds was redirected to the City’s capital funds for street reconstruction and street maintenance in 2021. The City has funds available for reallocation from closed bond funds in the Permanent Debt Revolving Fund. These will be addressed in the 2022 budget process. The City has one outstanding issue of G.O. Refunding Bonds from construction of the City’s public works facility. Future consideration will be given to issuing special assessment bonds for special assessments for street projects. The bonds would be completely supported by special assessment payments of principal and interest without any tax levy support This would have no impact on the City’s debt service levy and no negative impact of debt limits. Interest is charged on assessments would be relative to interest cost of borrowing plus bond issuance and administrative costs. This would result in a lower interest rate charged to property owners than is currently being charged. Currently, City resources are used to finance the principal portion of assessments. These resources would then be available for investment in City capital projects needs which would otherwise require tax levy support. Outstanding bonds for utility infrastructure are accounted for in the Enterprise Funds. City of Chanhassen 2021 Adopted Budget 38 ENTERPRISE FUNDS The City completed the annual rate study. The City implemented a structural fee change to the base rate and per gallon rates to more closely align with the fixed and variable costs of providing water service. This will provide less weather-related volatility to revenues and will provide increased financial stability to the fund. An additional rate increase in the Surface Water Management Fund provides for an increase to the long-term plan to provide additional $3.5m funding over 10 years for the pond cleanout program. After the current year’s adjustments, future rate increases are expected to average approximately 5% annually. Impact of utility rate changes on an average quarterly bill with 26,000 gallon usage. Utility Fee 2020 2021 Increase Water 78.06 85.46 7.40 Sanitary Sewer 140.69 147.74 7.05 Storm Water 15.63 21.24 5.61 Total 234.38 254.44 20.06 8.6% The water and sewer rate study included some bonding for some capital improvements in the future to moderate the rate increases needed to fund large replacement needs. As the street reconstruction projects have accelerated, the costs to replace the water and sewer infrastructure in those projects also increase. 2022 BUDGET CONSIDERATIONS Long-term financial planning - The 2022 budget process will use the plans developed in this process for a starting point for the process. Continued enhancements to refine long-term planning will be incorporated in the future. Internal Service Funds – there are certain activities which are accounted for in the General Fund which support the entire organization. Staff is proposing to account for these activities in internal service funds. Charges for services would be allocated to all departments. This would provide improved tracking, monitoring, reporting and planning for these activities. There would be no net tax effect to this change. Activities being considered are technology, fleet maintenance, and risk management. Compensated absence accruals are also being considered to be accounted for in an internal service fund. This would recognize cost of benefits in the year they are earned versus when they are paid upon termination. This provides full cost recognition and financial stability to the General Fund. This is an accounting change and there would be no change in the employee benefit. Capital Project Funds – there have been some current expenditures (annual costs) which have been accounted for in the Capital Replacement Fund which are proposed to be moved to the General Fund and Internal Service Funds as appropriate. This would provide consistency and clarity of annual costs versus capital costs. This improves cost management and capital planning. Additionally, staff is proposing that distinctly different types of assets be accounted for in separate capital project funds. Property tax funding would be proportionately redistributed between funds. This would provide improved tracking, monitoring, reporting and planning for these activities. There would be no net tax effect to this change. City of Chanhassen 2021 Adopted Budget 39 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 40 Summary All Funds 2021 Budget  General  Fund   Special  Revenue  Funds   Capital  Funds   Debt  Service  Funds   General  Government  Funds   Enterprise  Funds   Total All  Funds  SOURCE OF FUNDS Property tax levy 9,503,900     ‐                2,083,000     479,800       12,066,700       ‐                12,066,700   Property tax ‐ delinquent & othe (27,900)          Tax Increment ‐                ‐                280,000        ‐               280,000            ‐                280,000         Other taxes ‐                185,000       1,864,000     ‐               2,049,000         ‐                2,049,000      Special Assessments ‐                ‐                265,000        ‐               265,000            ‐                265,000         Licenses 96,600          ‐                ‐                ‐               96,600              ‐                96,600           Permits 1,122,000     ‐                30,000          ‐               1,152,000         ‐                1,152,000      Fines and forfeits 106,500        ‐                ‐                ‐               106,500            ‐                106,500         Investment income 135,000        3,500            55,000          ‐               193,500            175,000        368,500         Rents 262,000        ‐                ‐                ‐               262,000            ‐                262,000         Intergovermental ‐                     ‐                 State & Local 410,000        1,193,056     ‐               1,603,056         38,000          1,641,056      Shared Capital Project 23,959,000  ‐               23,959,000       23,959,000   Charges for services 416,900        5,700            ‐                ‐               422,600            7,176,000     7,598,600      Connection Charges ‐                ‐                ‐                ‐               ‐                     2,100,000     2,100,000      Other 93,200          36,000         20,000          ‐               149,200            152,300        301,500         Bond Proceeds ‐                ‐                ‐                ‐               ‐                     ‐                ‐                 Transfer from other funds ‐                ‐                1,000,000     ‐               1,000,000         ‐                1,000,000      TOTAL SOURCE OF FUNDS 12,118,200  230,200       30,749,056  479,800      43,605,156       9,641,300    53,246,456   USE OF FUNDS Personnel Services 7,392,100     169,300       ‐                ‐               7,561,400         1,756,300     9,317,700      Current Expense 4,816,100     44,600         358,000        ‐               5,218,700         4,532,200     9,750,900      Capital Outlay (Equipment)‐                15,000         1,186,550     ‐               1,201,550         ‐                1,201,550      Capital Improvements (Infrastructure)‐                31,213,310  ‐               31,213,310       ‐                31,213,310   Other ‐                ‐                266,000        ‐               266,000            ‐                266,000         Debt Service ‐                ‐                ‐                452,775       452,775            ‐                452,775         Transfer to other funds ‐                ‐                ‐                ‐               ‐                     ‐                ‐                 TOTAL USE OF FUNDS 12,208,200  228,900       33,023,860  452,775      45,913,735       6,288,500    52,202,235   FUND BALANCE Net Change in Fund Balance (90,000)         1,300            (2,274,804)   27,025         (2,308,579)         Fund Balance ‐ Beginning 6,260,605     651,112       6,172,223     1,811,866   14,895,806        FUND BALANCE ‐ ENDING 6,170,605    652,412       3,897,419    1,838,891   12,587,227        ENTERPRISE FUND NET ASSETS Net Change in Net Assets 3,352,800     3,352,800      Beginning Net Assets 69,436,457  69,436,457   ENDING NET ASSETS 72,789,257  72,789,257   ADDITIONAL INFORMATION USE OF FUNDS ‐ BY FUNCTION General Government 2,463,800     175,100       239,600        ‐               2,878,500         ‐                2,878,500      Public Safety 4,034,000     53,800         40,000          ‐               4,127,800         ‐                4,127,800      Public Works 2,825,500     ‐                31,880,950  ‐               34,706,450       6,288,500     40,994,950   Parks & recreation 2,287,800     ‐                561,310        ‐               2,849,110         ‐                2,849,110      Community Development 597,100        ‐                36,000          ‐               633,100            ‐                633,100         Debt Service ‐                ‐                266,000        452,775       718,775            ‐                718,775         Transfers ‐                ‐                ‐                ‐               ‐                     ‐                 TOTAL USE OF FUNDS 12,208,200  228,900       33,023,860  452,775       45,913,735       6,288,500     52,202,235   City of Chanhassen 2021 Adopted Budget 41 Special Revenue Funds 2021 Budget  Charitable  Gambling  Contribution  (201)   Cemetery  Fund     (202)   Cable  Franchise Fund  (210)   Grant Fund    (212)   Total Special  Revenue  Funds  SOURCE OF FUNDS Property taxes ‐                    ‐                    ‐                    ‐                    ‐                     Other taxes ‐                    ‐                    185,000           ‐                    185,000            Investment income ‐                    500                   3,000                ‐                    3,500                 Intergovermental ‐                    ‐                    ‐                    ‐                    ‐                     Charges for services ‐                    5,700                ‐                    ‐                    5,700                 Other 36,000             ‐                    ‐                    ‐                    36,000              Transfer from other funds ‐                    ‐                    ‐                    ‐                    ‐                     TOTAL SOURCE OF FUNDS 36,000             6,200               188,000           ‐                    230,200            USE OF FUNDS Personnel Services 48,800             ‐                    120,500           ‐                    169,300            Current Expense 5,000                2,300                37,300             ‐                    44,600              Capital Outlay ‐                    ‐                    15,000             ‐                    15,000              Transfer to other funds ‐                    ‐                    ‐                    ‐                    ‐                     TOTAL USE OF FUNDS 53,800             2,300               172,800           ‐                    228,900            FUND BALANCE Net Change in Fund Balance (17,800)            3,900                15,200             ‐                    1,300                 Beginning Fund Balance 27,158             60,608             563,346           ‐                    651,112            ENDING FUND BALANCE 9,358               64,508             578,546           ‐                    652,412            ADDITIONAL INFORMATION USE OF FUNDS ‐ BY FUNCTION General Government ‐                    2,300                172,800           ‐                    175,100            Public Safety 53,800             ‐                    ‐                    ‐                    53,800              Public Works ‐                    ‐                    ‐                    ‐                    ‐                     Parks & recreation ‐                    ‐                    ‐                    ‐                    ‐                     Community Development ‐                    ‐                    ‐                    ‐                    ‐                     Transfers ‐                    ‐                    ‐                    ‐                    ‐                     TOTAL USE OF FUNDS 53,800             2,300               172,800           ‐                    228,900            City of Chanhassen 2021 Adopted Budget 42 Capital Projects Funds 2021 Budget (Major)(Major) 400 401 410 413 420 480 601 603 605  Capital  Replacement   Park  Renovation   Park  Development   Transit  Station   Street  Pavement   TIF #11  Frontier Dev   Revolving  Asmt Fund   Imprv Capital ‐  CSAH   Imprv Capital ‐ TH 101    Total Capital  Projects Funds  SOURCE OF FUNDS Property taxes 800,000          ‐               ‐                     ‐       353,000        ‐                   930,000          ‐                       ‐                       2,083,000           Tax Increment ‐                    ‐               ‐                     ‐       ‐                 280,000          ‐                  ‐                       ‐                       280,000              Franchise Fees ‐                   ‐               ‐                     ‐       ‐                 ‐                   1,864,000       ‐                       ‐                       1,864,000           Special Assessments ‐                    ‐               ‐                     ‐       ‐                 265,000          265,000              Permits & development fees ‐                   ‐               30,000               ‐       ‐                 ‐                   ‐                  ‐                       ‐                       30,000                Investment income 10,000            ‐               ‐                     ‐       ‐                 ‐                   45,000            ‐                       ‐                       55,000                Intergovermental MSA ‐                    ‐               ‐                     ‐       ‐                 ‐                   1,193,056       1,193,056           Other Agencies ‐                   ‐               ‐                     ‐       ‐                 ‐                   8,959,000           15,000,000        23,959,000         Other 20,000            ‐               ‐                     ‐       ‐                 ‐                   ‐                  ‐                       ‐                       20,000                Transfer from other funds ‐                    ‐               ‐                     ‐       ‐                 ‐                   ‐                  ‐                       1,000,000           1,000,000           TOTAL SOURCE OF FUNDS 830,000          ‐               30,000               ‐       353,000        280,000          4,297,056      8,959,000           16,000,000        30,749,056        USE OF FUNDS Current Expense ‐                    ‐               ‐                     ‐       353,000        5,000               ‐                  ‐                       ‐                       358,000              Capital Outlay 941,550          245,000       ‐                     ‐       ‐                 ‐                   ‐                  ‐                       ‐                       1,186,550           Capital Improvements ‐                    ‐               96,310               ‐       ‐                 ‐                   6,158,000       8,959,000           16,000,000        31,213,310         Debt Service ‐                   ‐               ‐                     ‐       ‐                 266,000          ‐                  ‐                       ‐                       266,000              Transfer to other funds ‐                   ‐               ‐                     ‐       ‐                 ‐                   ‐                  ‐                       ‐                       ‐                       TOTAL USE OF FUNDS 941,550          245,000       96,310               ‐       353,000        271,000          6,158,000      8,959,000           16,000,000        33,023,860        FUND BALANCE Net Change in Fund Balance (111,550)         (245,000)     (66,310)            ‐       ‐                 9,000               (1,860,944)     ‐                       ‐                       (2,274,804)         Beginning Fund Balance 1,330,128       241,943       240,690           ‐       390,677        5,930               3,801,605       161,250              ‐                       6,172,223           ENDING FUND BALANCE 1,218,578       (3,057)          174,380           ‐       390,677        14,930            1,940,661      161,250              ‐                       3,897,419           ADDITIONAL INFORMATION USE OF FUNDS ‐ BY FUNCTION General Government 239,600          ‐               ‐                     ‐       ‐                 ‐                   ‐                  ‐                       ‐                       239,600              Public Safety 40,000            ‐               ‐                     ‐       ‐                 ‐                   ‐                  ‐                       ‐                       40,000                Public Works 410,950          ‐               ‐                     ‐       353,000        ‐                   6,158,000       8,959,000           16,000,000        31,880,950         Parks & recreation 220,000          245,000       96,310               ‐       ‐                 ‐                   ‐                  ‐                       ‐                       561,310              Community Development 31,000            ‐               ‐                     ‐       ‐                 5,000               ‐                  ‐                       ‐                       36,000                Debt Service ‐                   ‐               ‐                     ‐       ‐                 266,000          ‐                  ‐                       ‐                       266,000              Transfers ‐                    ‐               ‐                     ‐       ‐                 ‐                   ‐                  ‐                       ‐                       ‐                       TOTAL USE OF FUNDS 941,550          245,000       96,310               ‐       353,000        271,000          6,158,000      8,959,000           16,000,000        33,023,860        City of Chanhassen 2021 Adopted Budget 43 Debt Service Funds 2021 Budget 300 368 369 370  Permanent  Revolving  Debt (closed)   2009A GO  Refunding  (closed)   GO Library  Refunding  Bonds (closed)   2016A GO  Refunding  Bonds   Total Debt  Service Funds  SOURCE OF FUNDS Property taxes ‐                   ‐                   ‐                   479,800          479,800           Investment income ‐                   ‐                   ‐                   ‐                   ‐                    Other ‐                   ‐                   ‐                   ‐                   ‐                    Transfer from other funds ‐                   ‐                   ‐                   ‐                   ‐                    TOTAL SOURCE OF FUNDS ‐                   ‐                   ‐                   479,800          479,800           USE OF FUNDS Debt Service ‐                   ‐                   ‐                   ‐                   ‐                    Principal ‐                   ‐                   ‐                   360,000          360,000           Interest & Fiscal Agent Fees ‐                   ‐                   ‐                   92,775            92,775             Transfer to other funds ‐                   ‐                   ‐                   ‐                   ‐                    TOTAL USE OF FUNDS ‐                   ‐                   ‐                   452,775          452,775           FUND BALANCE Net Change in Fund Balance ‐                   ‐                   ‐                   27,025            27,025             Fund Balance ‐ Beginning 743,824          440,983          ‐                   627,059          1,811,866        FUND BALANCE ‐ ENDING 743,824          440,983          ‐                   654,084          1,838,891        City of Chanhassen 2021 Adopted Budget 44 Enterprise Funds 2021 Budget  Water Fund  Sewer Fund   Surface Water  Mgmt Fund   Total  Enterprise  Funds  SOURCE OF FUNDS Special Assessments ‐                      ‐                      ‐                      ‐                      Investment income 75,000                80,000                20,000                175,000              Intergovermental ‐                      ‐                      38,000                38,000                Charges for services 2,946,000          3,100,000          1,130,000          7,176,000          Connection Charges 1,400,000          500,000              200,000             2,100,000          Other 65,000                70,000                17,300                152,300              Transfer from other funds ‐                      ‐                      ‐                      ‐                      TOTAL SOURCE OF FUNDS 4,486,000          3,750,000          1,405,300          9,641,300          USE OF FUNDS Personnel Services 832,500              532,700              391,100             1,756,300          Current Expense 1,305,400          2,860,700          366,100             4,532,200          Capital Outlay (Equipment)‐                      ‐                      ‐                      ‐                      Debt Service ‐                      ‐                      ‐                      ‐                      Transfer to other funds ‐                      ‐                      ‐                      ‐                      TOTAL USE OF FUNDS 2,137,900          3,393,400          757,200             6,288,500          ENTERPRISE NET ASSETS Net Change in Net Assets 2,348,100          356,600              648,100             3,352,800          Enterprise Net Assets ‐ Beginning 34,155,846        18,784,525        16,496,086        69,436,457        ENTERPRISE NET ASSETS ‐ ENDING 36,503,946        19,141,125        17,144,186        72,789,257        USE OF FUNDS ‐ BY FUNCTION General Government ‐                      ‐                      ‐                      ‐                      Public Safety ‐                      ‐                      ‐                      ‐                      Public Works 2,137,900          3,393,400          757,200             6,288,500          Parks & recreation ‐                      ‐                      ‐                      ‐                      Community Development ‐                      ‐                      ‐                      ‐                      Transfers ‐                      ‐                      ‐                      ‐                      TOTAL USE OF FUNDS 2,137,900          3,393,400          757,200             6,288,500          NON CASH Depreciation City of Chanhassen 2021 Adopted Budget 45 INITIAL LEVY PROJECTIONS Projections presented for planning purposes In the funds with tax levy support, each plan includes a projection of levy increases needed to keep the plan within fund balance targets given the assumptions made about future revenues and expenditures. The goal is to avoid surprises and to maintain a steady property tax change, avoiding future large increases. An Overview of Property Taxes in All Funds All of the funds are presented on the Initial Levy Projection table in this section to illustrate a total forecast of levy trend over the next four years. This forecast is designed to give context to current decision-making by showing the effect current budget decisions may have on future years if trends continue. It provides the opportunity to think long-term about changes that may need to be made in future budgets. It also allows the City to develop funding strategies to maintain the City’s valuable assets, meet community needs and fund strategic Council initiatives. Start with Forecast of Other Revenue Sources and Expenditures Estimates Each plan begins with impact that the results of 2020 and the 2021 budget will have on fund balance. Then, based on a number of assumptions specific to details within the fund, each plan includes forecasts of revenues and expenditures for the next four years to maintain services at the current level. Revenues are forecasted for the upcoming years based on historical trends and anticipated changes. Expenditures assume some inflationary factors and incorporate the capital projections in the Capital Improvement Plan (CIP). Any other anticipated pressures are also factored into the plan. Compare Resulting Fund Balance to Targets and Adjust Levy Projections The result in each plan is the cumulative fund balances at the end of each year. The results are compared to the target fund balance for the fund. The levy in each plan is adjusted to keep the fund balance in range. Are These Levy Changes Certain? No. The 2021 budget only sets the levy for 2021. The future years are simply the beginning point for policy and strategy discussions. The projections create a transparent process where today’s decisions are not made in a vacuum and where the impact on future years can be anticipated. Actual results in future years will continue to refine the projections and budget decisions in future years will shape the final levy in each of those years. This is the First Year of this Approach to Long-term Planning This document is in a new format and is a work-in-progress. The budget process used the City’s traditional approach with some added long-term planning high-level presentations. Council discussed converting to the new format at the end of the budget process and concepts were approved. In order to prepare the first plans, staff began by combining the City’s traditional budget schedules with information from its other long-term planning documents. The initial implementation required building in some assumptions and strategies as a place to start. The 2022 budget process will be the Council’s first opportunity to discuss the five-year plans and strategies in depth. Alternative options for some of the plans will be presented for Council’s consideration of different strategies as we begin the 2022 budget process. Building a strong comprehensive long-term planning approach ensures continued long-term financial sustainability for the City of Chanhassen. City of Chanhassen 2021 Adopted Budget 46 Initial Levy Projection Proforma For Planning and Illustration Purposes Assume Current Service Levels & Incremental Capital Plan Funding 2022 2023 2024 2025 2026 SOURCE OF FUNDS General Fund 8,810,333    9,181,833      9,503,900    9,942,746    10,419,419  10,861,892  11,318,951  11,791,088   Capital Levies Capital Replacement Fund 800,000        800,000         800,000        840,000        882,000        926,100        972,405        972,406         Fleet vehicles & equipment ‐                ‐                ‐                ‐                ‐                 Technology ‐                ‐                ‐                ‐                ‐                 Facilities ‐                ‐                ‐                ‐                ‐                 Revolving Imp Street Reconstruction 381,223        728,523         930,000        957,900        986,637        1,016,236    1,046,723    1,078,125     MSA Sealcoating 93,000          93,000           353,000        363,590        374,498        385,733        397,305        409,224         Park Renovation ‐                ‐                  ‐                50,000          100,000        150,000        200,000        250,000          Capital Levies 1,274,223    1,621,523      2,083,000    2,211,490    2,343,135    2,478,069    2,616,433    2,709,755     Debt Levies Public Works Facility 475,800        480,600         479,800        483,840        482,213        485,520        487,410        487,410         Park Bond for new parks Library Referendum 459,512        457,412         ‐                ‐                ‐                ‐                ‐                ‐                 Debt Levies 935,312        938,012         479,800        483,840        482,213        485,520        487,410        487,410         Total Levy 11,019,868  11,741,368   12,066,700  12,638,076  13,244,766  13,825,481  14,422,794  14,988,252   EDA Levy ‐                ‐                  ‐                25,000          50,000          75,000          100,000        100,000         Total City + EDA Levy 11,019,868  11,741,368   12,066,700  12,663,076  13,294,766  13,900,481  14,522,794  15,088,252   Total Levy Increase 325,332        596,376        631,691        605,715        622,313        565,458         Projected annual tax levy increase  without changes to current service  levels 2.8%4.9% 5.0% 4.6% 4.5% 3.9% Projected 2019 Budget 2020 Budget 2021 Budget City of Chanhassen 2021 Adopted Budget 47 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 48 FTE Schedule 2021 Budget 2019 2020 2021 2021 Actual Actual Budget Change General Government Administration 4.50 4.50 4.50 - Finance 2.86 2.86 2.86 - Management Information Systems 1.50 1.50 2.25 0.75 City Hall 1.00 1.00 1.00 - 9.86 9.86 10.61 0.75 Public Safety Fire Prevention and Administration 2.00 2.00 3.00 1.00 Community Service 1.50 1.50 1.50 - 3.50 3.50 4.50 1.00 Public Works & Engineering Engineering 5.73 5.73 5.73 - Street Maintenance 8.25 9.25 9.25 - Fleet Department 2.95 2.95 2.95 - 16.93 17.93 17.93 - Community Development Planning Administration 4.55 4.55 4.55 - Senior Commission 0.25 0.25 0.25 - Code Enforcement 7.00 7.00 7.00 - 11.80 11.80 11.80 - Parks & Recreation Park and Recreation Administration 2.00 2.00 2.00 - Recreation Center 1.00 1.00 1.00 - Park Maintenance 7.25 8.25 8.25 - Senior Citizens Center 1.00 1.00 1.00 - Recreation Programs 1.80 1.80 1.80 - Self-Supporting Programs 0.20 0.20 0.20 - 13.25 14.25 14.25 - General Fund Total 55.34 57.34 59.09 1.75 Special Revenue Funds Cable TV 1.25 1.25 1.25 - Enterprise Funds Water Utility 7.50 7.50 7.60 0.10 Sewer Utility 5.50 5.50 5.60 0.10 Surface Water Management 3.52 3.52 3.57 0.05 Total Enterprise funds 16.51 16.51 16.76 0.25 Grand Total 73.10 75.10 77.10 2.00 City of Chanhassen 2021 Adopted Budget 49 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 50 FUND LEVEL FINANCIAL PLANS 2021 ANNUAL BUDGET City of Chanhassen 2021 Adopted Budget 51 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 52 Five-Year Financial Plans This section includes a five-year finance plan for each of the City’s major funds. Each finance plan includes a narrative summary of the financial condition of the fund, including an explanation of major sources and uses of funds. Following the narrative summary is financial plan. The financial plans include historical data for comparison purposes, the budget for 2021 and projections for the following four years 2022 through 2025. General Fund Special Revenue Funds CATV Fund Contributions Fund Cemetery Fund Grant Fund Capital Projects Funds Capital Replacement Fund Vehicles & Equipment Technology Capital Facilities Renovation Park Renovation Capital Park Development Capital Transit Station Assessment Street Pavement Management TIF #11 Frontier Development #2 Improvement Capital Funds Pavement Management Plan (Special Assessments Revolving Fund Improvements County Roads Improvements TH101 Debt Service Funds Permanent Revolving Debt (closed bonds) G.O. Bond Funds: 2009A G.O. Refunding Bonds 2010A G.O. Library Bonds 2016A G.O. Refunding Bonds Enterprise Funds Water Sanitary Sewer Surface Water Management Internal Service Funds Note: The City is considering adding the following Internal Service funds in future budgets. They are listed here for information only. Fleet Technology Compensated Absences Risk Management City of Chanhassen 2021 Adopted Budget 53 General Fund FUND DESCRIPTION The General Fund serves as the main operating fund of the City. The General Fund is used to account for all financial resources not accounted for in other funds. Most of the basic governmental services are included in the General Fund. The expenditures from the General Fund account for the majority of primary services provided by the City in the areas of public safety, public works, parks and recreation, planning, engineering and general government. The Fund uses the modified accrual basis of accounting for budgeting and financial reporting purposes. This means expenditures are recorded when the liability is incurred and revenues are recorded when they become measurable and available. BACKGROUND This fund is the primary fund of the City. There are five main areas. Budgets are included for the departments in each area. Administration •Council (1110) •Administration (1120) •Finance (1130) •Legal (1140) •Property Assessment (1150) •MIS (1160) •City Hall (1170) •Elections (1180) Public Safety •Police (1210) •Fire (1220) •Community Service (1260) PW & Engineering •Engineering (1310) •Street Maintenance (1320) •Street Lighting & Signals (1350) •Fleet Department (1370) Community Development •Planning Commission (1410) •Planning Administration (1420) •Senior Commission (1430) •Code Enforcement (1250) Parks & Recreation •P&R Commission (1510) •Park & Rec Admin (1520) •Park Maintenance (1550) •Park Development (15xx) •Senior Citizens' Center (1560) •Recreation Center (1530) •Lake Ann Park Operations (1540) •Recreation Programs (1600) •Self-supporting programs (1700) •Recreation Sports (1800) City of Chanhassen 2021 Adopted Budget 54 REVENUE SOURCES Property Taxes The primary revenue source in the General Fund is property taxes which represents 78% of the fund’s revenues. The Five-Year Financial Plan projects an increasing levy will be needed to maintain current service levels. Licenses & Permits The largest non-tax revenue source is Licenses & Permits. This revenue source is a highly variable source dependent on development and remodeling permits issued. The City estimates this revenue conservatively for budget purposes using historical averages and current economic conditions and trends. Shortfalls reduce fund balance or require mid-year budget cuts to current services. Positive results contribute to the City’s fund balance which can be used to offset future levy increases. During the budget process the full effect of the pandemic would have on the housing market was still uncertain so revenue were estimated to end at budget and 2021 was projected to approximately the same as 2020. During the pandemic, permits continued to perform stronger than expected through the end of 2020 and contributed to the positive increase in fund balance by approximately $415,000. Approximately $330,000 of this was due to an unusually large number of roofing permits issued due to a late summer hail storm. Projections for future years were raised for 2022 to recognize an increased revenue trend and factored in a modest increase annually thereafter. Trends will continue to be monitored. Property Taxes 9,161,833 77% Licenses & Permits 1,128,600 10% Intergovt 442,000 4% Charges for Services 636,900 5% Other 530,367 4% General Fund Revenue Sources 2020 Budget $11.9m Property Taxes 9,476,000 78% Licenses & Permits 1,191,600 10% Intergovt 410,000 4% Charges for Services 518,900 4% Other 521,700 4% General Fund Revenue Sources 2021 Budget $12.1m $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 2015 2016 2017 2018 2019 2020 2021 Est. 2022 Proj. 2023 Proj. 2024 Proj. 2025 Proj. License and Permit Revenue Budget Actual Revenues City of Chanhassen 2021 Adopted Budget 55 Intergovernmental The City does not receive Local Government Aid (LGA) and does not have a significant reliance on State aid for operations. The City does annually receives State aid payments for fire and police from State insurance premium revenues that are statutorily designated for police and fire. The fire aid is designated for fire pensions and is allocated to the City’s fire relief organization for pensions. In 2020, the City received CARES funding for pandemic relief. The majority of the grant revenues and expenditures are accounted for in the Special Revenue Grant Fund; however, a portion of the grant ($356,253) was designated for funding public safety wages which were for police and fire time reallocated from normal activities to pandemic relief efforts. Since these expenditures are normally accounted for in the General Fund, the grant revenues were also accounted for in the General Fund. The General Fund had offsetting revenue shortages of $285,000 in charges for services due to mainly to recreation for programming cancelled due to the pandemic and $17,000 in funding from the school district for school resource officers due to remote learning during the year. There was a net positive contribution to ending results of approximately $50,000 which will be used to continue to offset future shortfalls. The grant ended in 2020 and as of this time, there is no funding planned for 2021. As a result of the funding the City did not have to use fund balance to meet the needs during 2020. Fund balance may be used for 2021 if the situation continues. The City also budgeted a contingency of $50,000 in 2021 in expenditures for pandemic response. Charges for services Recreation programming is expected to continue to be affected by pandemic closures and limitations. At budget time revenue estimates were lowered 10-25% in most programs in anticipation of continued programming reductions. Revenues may be below those projections; however, extended closings would also have some offsetting cost reductions. The City will continue to closely monitor and respond to the situation as the year progresses. Projections for future years were generally expected to return to pre-pandemic levels in most categories. A full review of fees and charges will be completed during the 2022 budget process. EXPENDITURES The City is a service organization. This chart shows you how the budget is allocated to the different service areas. A large portion is allocated to public safety and public works. This is similar to other cities. General government consists of costs that support the other areas such as liability insurance, legal, admin, IT, and Finance. Public Safety $4,099,300 34% Public Works $2,824,400 23%Park & Recreation $2,281,900 19% Community Development $593,700 5%General Government $2,244,700 19% City of Chanhassen 2021 Adopted Budget 56 By function, Public Safety and Public Works represent 57% of the General Fund. The City experienced some savings in 2020 due to recreation programming reductions however, most regular costs continued in other areas. The 2021 budget includes adjustments for snow plowing service changes as directed during the budget process. The City is anticipating that cost increase pressures will continue and projections include a moderate increase in costs in future years. The City continues to pursue innovative solutions and opportunities for efficiencies to continue to be a lean operation while providing services at the current level in a growing community. The Council’s commitment to maintain the community’s assets, provide quality services, financial stability and the 2021 strategic planning initiative will guide the future budget decisions. Employee Services The majority of employee services for the City are included in the General Fund. The General fund activities consists mainly of services. The City experienced some staffing changes and interim positions in 2020 including the City Manager and Finance Director positions which will be permanently filled in 2021. The City will be completing a compensation study in 2021. The 2021 budget includes an average wage increase of 2%. The union contract with Local 49 has not been settled as of the end of 2020. The City expects the increase to be consistent with non-union increases. Health insurance increases are normally a big driver in employee costs; however, the health insurance contract for 2021 came in with a zero increase which provided some budgetary relief for 2021. It is expected that costs increases will continue to be budgetary pressures in the future year projections. The budget includes an increase of two FTE’s. The City formerly shared a public safety administrative position with another City. This position was changed to a regular full-time position. The result was a reduction in contracted services and an increase in personnel services for a net cost increase for an additional .5 FTE. City of Chanhassen 2021 Adopted Budget 57 The budget also includes an addition of a technical position in MIS. This position will be added mid-year in 2021 for a partial year increase in 2021 and the remaining increase in 2022 for a full year of cost. This will bring the MIS staff level from two positions to three. The City has added technology over the several years without an increase to staffing to support more technology. The pandemic highlighted the importance of technology and the CARES funding allowed the City to additional technology. This staffing addition is a commitment to continue to invest in supporting the organization’s technology needs and effective use of technology resources. Current Expense Current expenses included inflationary increases to provide current levels of service. The City has included funding for strategic planning initiative and a compensation study in 2021. TRANSFERS None planned. FUND BALANCE The General Fund balance policy is to maintain a minimum fund balance of 35% of the following year’s expenditures for cash flow plus an additional contingency of 15% for unanticipated needs such as revenue shortages or expenditures exceeding budget due to such things as storms or other unusual outside variables which result in above average costs. Fund balance contingency provides the City with budgetary flexibility to respond to volatility which provides financial sustainability and resiliency. Estimates for 2020 year end anticipate growth in fund balance mainly due to permit revenue activity coming in higher than budget. CARES funding relief provided relief for revenue shortages and cost increase. Cost savings is also providing additional savings on the expense side. The Council has had the past practice of designating available fund balance over the 50% fund balance target to one-time uses. This budget includes a use of fund balance to provide a contingency in the operating budget for pandemic related financial considerations. The fund balance would only be used if necessary. Consideration to use of available fund balance will be addressed in 2021 during the budget process. City of Chanhassen 2021 Adopted Budget 58 2022 BUDGET CONSIDERATIONS What needs to be done? • Internal Service Funds – there are certain activities which are accounted for in the General Fund which support the entire organization which are proposed to be moved to internal service funds. Charges for services would be allocated to all departments. • Capital Project Funds – there have been some current expenditures which have been accounted for in the Capital Replacement Fund which are proposed to be moved to the General Fund and Internal Service Funds as appropriate. Property tax funding would be proportionately redistributed between funds. $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 2013 2014 2015 2016 2017 2018 2019 2020 Est 2021 Est General Fund Balance Projections Fund Balance Minimum Cash Flow Needs Target Fund Balance City of Chanhassen 2021 Adopted Budget 59 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 60 General Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes 8,679,991    8,778,241    9,181,833    9,181,833    9,181,833    9,503,900    3.5% 9,942,746      10,419,419  10,861,892  11,318,951   Delinq & Other taxes (32,396)         (26,624)         (20,000)         (20,000)         55,000          (27,900)         0.0%‐                  ‐                ‐                ‐                 Licenses 78,479          97,481          93,600          93,600          98,675          96,600          3.2% 96,600           98,532          100,503        102,513         Permits 1,626,240    1,335,612    1,062,000    1,062,000    1,508,625    1,122,000    5.6% 1,250,000      1,275,000    1,300,500    1,326,510     Fines and forfeits 95,351          89,989          116,500        116,500        59,485          106,500        ‐8.6% 60,000           60,000          60,000          60,000           Investment income 73,165          162,554        115,000        115,000        135,000        135,000        17.4% 135,000         135,000        135,000        135,000         Rents 198,641        196,714        280,800        280,800        226,185        262,000        ‐6.7% 230,800         230,800        230,800        230,800         Intergovermental 436,258        443,871        442,000        442,000        793,036        410,000        ‐7.2% 445,000         449,250        453,543        457,878         Charges for services 576,992        613,390        534,900        534,900        249,294        416,900         ‐22.1% 534,900         550,947        567,475        584,500         Other 96,094          80,242          93,067          93,067          81,205          93,200          0.1% 93,200           93,200          93,200          93,200           Transfer from other funds ‐                ‐                ‐                ‐                ‐                ‐                ‐                  ‐                ‐                ‐                 SOURCE OF FUNDS 11,828,814  11,771,470  11,899,700  11,899,700  12,388,338  12,118,200  1.8% 12,788,246    13,312,148  13,802,913  14,309,352   USE OF FUNDS Personnel Services 6,600,051    6,747,417    7,197,800    7,197,800    6,850,000    7,392,100    2.7% 7,875,824      8,301,477    8,692,029    9,096,250     Current Expense 4,382,308    4,594,217    4,701,900    4,701,900    4,600,000    4,816,100    2.4% 4,912,422      5,010,670    5,110,884    5,213,102     Capital Outlay ‐                ‐                ‐                ‐                ‐                ‐                ‐                  ‐                ‐                ‐                 Transfer to other funds 479,886        846,459        ‐                ‐                ‐                ‐                ‐                  ‐                ‐                ‐                 USE OF FUNDS 11,462,245  12,188,093  11,899,700  11,899,700  11,450,000  12,208,200  5.1% 12,788,246    13,312,148  13,802,913  14,309,352   FUND BALANCE Net Change 366,569        (416,623)      ‐                ‐                938,338        (90,000)         ‐                  ‐                ‐                ‐                 Beginning Fund Balance 5,388,120    5,754,689    5,338,067    5,338,067    5,338,067    6,276,405    6,186,405      6,186,405    6,186,405    6,186,405     ENDING FUND BALANCE 5,754,689    5,338,067    5,338,067    5,338,067    6,276,405    6,186,405    0.0% 6,186,405      6,186,405    6,186,405    6,186,405     MINIMUM TARGETS 35% of following year's budget 3,969,572    4,164,895    4,241,370    4,241,370    4,241,370    4,475,886    4,659,252      4,831,020    5,008,273    5,191,194     Contingency Available 1,785,117    1,173,172    1,096,697    1,096,697    2,035,035    1,710,519    1,527,153      1,355,385    1,178,132    995,211         Fund Balance as a % of following ye 47% 45% 44% 44% 51% 48%46% 45% 43% 42% Actuals 2020 Budget 2021 Budget Projected City of Chanhassen 2021 Adopted Budget 61 General Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 General Property Tax Current Property Tax 8,679,991    8,778,241    9,181,833    9,181,833    9,181,833    9,503,900    9,942,746    10,419,419  10,861,892  11,318,951   Allowance for Delinquent Taxes (46,746)         (55,521)         (40,000)         (40,000)         (75,000)         (60,000)         (60,000)         (60,000)        (60,000)        (60,000)         Delinquent Property Tax 14,350          28,897          20,000          20,000          130,000        32,100          60,000          60,000          60,000          60,000           General Government 8,647,594    8,751,617    9,161,833    9,161,833    9,236,833    9,476,000    3.4% 9,942,746    10,419,419  10,861,892  11,318,951   Licenses Liquor On and Off Sale 76,904          90,356          90,000          90,000          88,000          90,000          90,000          91,800          93,636          95,509           Other 1,575            7,125            3,600            3,600            10,675          6,600            6,600            6,732            6,867            7,004             Licenses 78,479          97,481          93,600          93,600          98,675          96,600          3.2% 96,600          98,532          100,503       102,513        Permits Building 1,595,439    1,303,362    1,014,300    1,014,300    1,470,060    1,062,300    1,199,300    1,223,286    1,247,752    1,272,707     Sprinkler 16,664          17,136          11,000          11,000          8,900            12,000          12,000          12,240          12,485          12,734           Sign/Zoning 8,280            6,600            5,000            5,000            4,185            16,000          16,000          16,320          16,646          16,979           Variance & CUP 17,660          13,390          25,000          25,000          16,000          25,000          16,000          16,320          16,646          16,979           Rezoning 1,675            1,225            2,000            2,000            2,175            2,000            2,000            2,040            2,081            2,122             Other 5,857            8,514            4,700            4,700            7,305            4,700            4,700            4,794            4,890            4,988             Permits 1,645,575    1,350,227    1,062,000    1,062,000    1,508,625    1,122,000    5.6% 1,250,000    1,275,000    1,300,500    1,326,510     Fines & Penalties Traffic & Ordinance Violation 93,455          87,923          115,000        115,000        59,000          105,000        59,000          59,000          59,000          59,000           Other 1,896            2,066            1,500            1,500            485               1,500            1,000            1,000            1,000            1,000             Fines & Penalties 95,351          89,989          116,500        116,500        59,485          106,500        ‐8.6% 60,000          60,000          60,000          60,000           Intergovernmental Reimbursement from School Dist. 51,233          51,603          55,000          55,000          35,800          55,000          55,000          55,550          56,106          56,667           Police Aid 163,282        161,678        170,000        170,000        165,000        135,000        170,000        171,700       173,417       175,151        Fire Aid 181,695        189,045        180,000        180,000        200,000        190,000        190,000        191,900       193,819       195,757        PERA Aid 19,467          19,467          20,000          20,000          20,000          20,000          20,000          20,000          20,000          20,000           Fire Training Aid 13,566          17,632          10,000          10,000          14,700          10,000          10,000          10,100          10,201          10,303           Grants‐Federal ‐ CARES ‐                ‐                ‐                ‐                356,236        ‐                ‐                ‐                ‐                ‐                 Grants‐Other 7,016            4,445            7,000            7,000            1,300            ‐                ‐                ‐                ‐                ‐                 Intergovernmental 436,259        443,870        442,000        442,000        793,036        410,000        ‐7.2% 445,000        449,250       453,543       457,878        Charges for Services General governement 4,857            6,648            7,800            7,800            12,074          7,800            7,800            8,034            8,275            8,523             Engineering Project Fees 10,806          44,702          50,000          50,000          92,650          50,000          50,000          51,500          53,045          54,636           Public Safety 8,412            7,214            10,000          10,000          7,700            10,000          10,000          10,300          10,609          10,927           Recreation 455,206        461,599        462,300        462,300        132,585        346,400        462,300        476,169       490,454       505,168        Public Works 3,377            3,612            4,800            4,800            4,285            2,700            4,800            4,944            5,092            5,245             Charges for Services 482,658        523,775        534,900        534,900        249,294        416,900         ‐22.1% 534,900        550,947       567,475       584,500        Investment Earnings Investment Earnings 73,165          162,554        40,000          40,000          60,000          60,000          60,000          60,000          60,000          60,000           Investment Management Fee 75,000          75,000          75,000          75,000          75,000          75,000          75,000          75,000          75,000          75,000           Investment Earnings 148,165        237,554        115,000        115,000        135,000        135,000        17.4% 135,000        135,000       135,000       135,000        Rents Antenna Site Rental 192,792        196,019        275,000        275,000        225,000        256,000        225,000        225,000       225,000       225,000        Building rental 5,849            695               5,800            5,800            1,185            6,000            5,800            5,800            5,800            5,800             Rents 198,641        196,714        280,800        280,800        226,185        262,000        ‐6.7% 230,800        230,800       230,800       230,800        ‐                ‐                ‐                 Other Insurance Reimbursements 10,267          5,422            10,000          10,000          6,300            10,000          10,000          10,000          10,000          10,000           Refunds & Reimbursements 50,160          41,791          50,000          50,000          42,845          50,000          50,000          50,000          50,000          50,000           Contributions & Donations 25,387          25,437          25,867          25,867          29,400          26,000          26,000          26,000          26,000          26,000           Land Sale ‐                1,000            ‐                ‐                ‐                ‐                ‐                 Sac Retainer 8,449            4,597            6,000            6,000            1,640            6,000            6,000            6,000            6,000            6,000             Sur‐tax retainer 903               848               700               700               700               700               700               700               700               700                Misc Other 929               1,148            500               500               320               500               500               500               500               500                Other 96,095          80,243          93,067          93,067          81,205          93,200          0.1% 93,200          93,200          93,200          93,200           11,828,818  11,771,471  11,899,700  11,899,700  12,388,338  12,118,200  1.8% 12,788,246  13,312,148  13,802,913  14,309,352   Actuals 2020 Budget 2021 Budget Projected City of Chanhassen 2021 Adopted Budget 62 General Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 General Government Legislative 127,686        130,372        128,300        128,300        137,700        129,400        0.9% 132,600        135,252        137,957        140,716          Administration 527,334        535,551        554,300        554,300        580,000        609,700        10.0% 599,400        611,388        623,616        636,088          Finance 348,835        355,808        372,000        372,000        398,000        378,400        1.7% 395,800        403,716        411,790        420,026          Legal 191,253        201,661        200,000        200,000        210,000        205,000        2.5% 210,000        214,200        218,484        222,854          Property Assessment 152,430        158,707        161,000        161,000        155,000        165,000        2.5% 170,000        173,400        176,868        180,405          MIS 229,810        264,670        258,200        258,200        266,000        329,300        27.5% 406,600        414,732        423,027        431,487          City Hall 405,703        407,273        411,300        411,300        421,400        426,900        3.8% 431,200        439,824        448,620        457,593          Elections 38,829          14,189          48,000          48,000          47,450          48,000          0.0%48,000          48,960          49,939          50,938            Library Building 105,505        122,752        111,600        111,600        96,500          122,100        9.4% 123,100        125,562        128,073        130,635          Emergency Contingency ‐                 ‐                 ‐                 ‐                 ‐                 50,000          50,000          51,000          52,020          53,060            General Government 2,127,385     2,190,982     2,244,700     2,244,700     2,312,050     2,463,800     9.8%2,566,700     2,567,034     2,618,375     2,670,742       Public Safety Police Administration 1,780,646     1,872,647     1,978,800     1,978,800     1,970,000     1,985,300     0.3% 2,131,600     2,174,232     2,217,717     2,262,071       Fire Prevention & Admin 1,008,780     1,065,251     1,209,300     1,209,300     1,181,650     1,256,400     3.9% 1,275,300     1,300,806     1,326,822     1,353,359       Community Service 55,874          53,454          63,800          63,800          56,100          63,800          0.0% 63,800          65,076          66,378          67,705            Public Safety 2,845,300     2,991,352     3,251,900     3,251,900     3,207,750     3,305,500     1.6%3,470,700     3,540,114     3,610,916     3,683,135       Public Works Engineering 609,794        682,895        707,700        707,700        694,300        727,900        2.9% 789,600        805,392        821,500        837,930          Street Maintenance 1,003,976     1,027,439     1,101,400     1,101,400     1,045,000     1,123,000     2.0% 1,163,300     1,186,566     1,210,297     1,234,503       Street Lighting & Signals 375,319        363,303        370,500        370,500        396,300        385,500        4.0% 385,500        393,210        401,074        409,096          Fleet 550,587        565,017        565,400        565,400        496,100        589,100        4.2% 608,600        620,772        633,187        645,851          Public Works 2,539,676     2,638,654     2,745,000     2,745,000     2,631,700     2,825,500     2.9%2,947,000     3,005,940     3,066,059     3,127,380       Community Development Planning Commission 828                1,090             1,700             1,700             1,700             1,700             0.0% 1,700             1,734             1,769             1,804               Planning Administration 502,003        527,156        531,500        531,500        541,300        560,000        5.4% 583,900        595,578        607,490        619,639          Code Enforcement 651,007        700,867        715,000        715,000        721,600        728,500        1.9% 769,800        785,196        800,900        816,918          Senior Commission 44,876          38,644          44,600          44,600          30,600          35,400           ‐20.6% 37,900          38,658          39,431          40,220            Community Development 1,198,714     1,267,757     1,292,800     1,292,800     1,295,200     1,325,600     2.5%1,393,300     1,421,166     1,449,589     1,478,581       Park & Recreation Parks & Rec Commisssion 25                  185                1,200             1,200             1,200             1,200             1,200             1,224             1,248             1,273               Park & Rec Administration 235,876        254,220        256,200        256,200        272,700        224,600         ‐12.3% 232,300        236,946        241,685        246,519          Park Maintenance 1,068,894     1,038,307     1,098,700     1,098,700     1,098,700     1,105,500     0.6% 1,148,300     1,171,266     1,194,691     1,218,585       Recreation Programs 362,398        389,714        397,700        397,700        209,000        392,400         ‐1.3% 421,800        430,236        438,841        447,618          Self‐supporting Programs 50,996          32,965          35,700          35,700          20,000          37,300          4.5% 38,800          39,576          40,368          41,175            Recreation sports 31,651          26,089          38,600          38,600          7,600             29,800           ‐22.8% 34,200          34,884          35,582          36,293            Recreation Center 327,126        315,168        346,600        346,600        247,800        314,200         ‐9.3% 358,600        365,772        373,087        380,549          Senior Citizens Center 130,212        132,326        119,500        119,500        100,800        113,600         ‐4.9% 131,000        133,620        136,292        139,018          Lake Ann Park Operations 64,106          63,918          71,100          71,100          45,500          69,200           ‐2.7% 73,300          74,766          76,261          77,787            Park & Recreation 2,271,284     2,252,891     2,365,300     2,365,300     2,003,300     2,287,800     ‐3.3%2,439,500     2,488,290     2,538,056     2,588,817       Total Expenditures 10,982,359  11,341,634  11,899,700  11,899,700  11,450,000  12,208,200  2.6% 12,817,200  13,022,544  13,282,995  13,548,655    Actuals 2020 Budget 2021 Budget Projected City of Chanhassen 2021 Adopted Budget 63 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 64 Special Revenue Funds Five-Year Financial Plans The Special Revenue Funds are governmental funds to account for services and expenditures where revenue is restricted for a designated purpose. The City maintains four Special Revenue Funds and all are budgeted funds using the modified accrual basis for both financial statement and budgeting purposes. None of the Special Revenue Funds are major funds. Charitable Gambling Contributions Fund This fund accounts for the proceeds that the City receives from charitable gambling. The city collects 10% of the net proceeds from the pull-tab operations in the City as allowed by Minnesota Statutes, section 349.213. Cemetery Fund The City owns and operates a municipal cemetery at 8151 Galpin Boulevard. This fund accounts for all revenues and expenses related to the cemetery. Communications (Cable Franchise) Fund The Communications (Cable Franchise) Fund is a Special Revenue Fund to account for the revenues from cable franchise fees for the purpose of City communication efforts and broadcasting public City meetings. Grant Fund The Grant Fund is a Special Revenue Fund to account for the revenues and expenditures associated with various federal, state, and other financial assistance programs. City of Chanhassen 2021 Adopted Budget 65 Cemetery Fund FUND DESCRIPTION The City owns and operates a municipal cemetery at 8151 Galpin Boulevard. This fund accounts for all revenues and expenses related to the cemetery. BACKGROUND In 2014, improvements were made to add approximately 300 additional plots. Cemetery operations had previously been accounted for in the City’s General Fund. SOURCES OF FUNDS The main source of funds is the sale of cemetery plots and internment fees. The fund also earns investment earnings on unspent balances. USES OF FUNDS Use of funds consist of maintenance and repair expenses and future capital projects for the property. GRAVE SALES – Coordinate selling of plots to the public. MAINTAIN VITAL STATISTICS DATA – Keep historical records of all burials. MAINTENANCE – Park maintenance staff maintains property and marks gravesites as needed. TRANSFERS No transfers are planned. All expenditures have been expensed directly in this fund. FUND BALANCE The fund balance is assigned to future expenditures for the Cemetery. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the on-going maintenance and repairs and for future capital expenses for the property. 2021 BUDGET INFORMATION • Repair existing foundations, monuments, markers that have settled or are in disrepair • Consider installing markers to identify currently unmarked occupied graves • Explore purchasing new cemetery records software FUTURE CAPITAL CONSIDERATIONS There is a need for driveway improvements to include a turnaround to improve funeral traffic flow and prevent driving on unpaved areas. City of Chanhassen 2021 Adopted Budget 66 Cemetery Fund Five‐Year Financial Plan Fund 202 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Charges for services 12,550  8,950    3,700    3,700        3,700      5,700            5,700    5,700    5,700    5,700     Investment income 664        1,905    200        200           200         500                500        500        500        500         Contributions and donations ‐        1,000     ‐         ‐             ‐          ‐                  ‐         ‐         ‐         ‐         TOTAL SOURCE OF FUNDS 13,214  11,855  3,900    3,900        3,900      6,200            6,200    6,200    6,200    6,200     USE OF FUNDS Administration Personnel Services ‐         ‐         ‐         ‐             ‐          ‐                  ‐         ‐         ‐         ‐         Current Expense 1,397    2,190    2,000    2,000        2,000      2,300            2,500    2,625    2,756    2,894     Capital outlay ‐         ‐         ‐         ‐             ‐          ‐                  ‐         ‐         ‐         ‐         TOTAL USE OF FUNDS 1,397    2,190    2,000    2,000        2,000      2,300            2,500    2,625    2,756    2,894     NET CHANGE IN FUND BALANCE 11,817  9,665    1,900    1,900        1,900      3,900            3,700    3,575    3,444    3,306     Beginning Fund Balance 37,226  49,043  58,708  58,708      58,708    60,608          64,508  68,208  71,783  75,227   ENDING FUND BALANCE 49,043  58,708  60,608  60,608      60,608    64,508          68,208  71,783  75,227  78,533   MINIMUM FUND BALANCE TARGETS 100% of following year's budget 2,190    2,000    2,300    2,300        2,300      2,500            2,625    2,756    2,894    3,039     Balance available for repairs & capita 46,853  56,708  58,308  58,308      58,308    62,008          65,583  69,027  72,333  75,494   Actuals 2020 Budget Projected  2021 Budget  City of Chanhassen 2021 Adopted Budget 67 Charitable Gambling Contribution Fund FUND DESCRIPTION This fund accounts for the proceeds that the City receives from charitable gambling. The City collects 10% of the net proceeds from the pull-tab operations in the City as allowed by Minnesota Statutes, section 349.213. BACKGROUND Minnesota Statutes, section 349.213 provides for local control of charitable gambling within the City. The City is allowed to collect a fee up to 10% of the proceeds. The city may establish a fund to collect and distribute the proceeds. Distribution is limited to the same use of lawful purposes provided by State Statutes include parks, public safety-related services, equipment, and training and several other specifically identified expenditures areas of the City. The City must report activity by purpose annually to the State. The City has established a City ordinance (Chapter 10 Section V) implementing the City’s local control consistent with MN State Statutes definition of lawful purposes. The City has primarily used the funds for fire training. SOURCES OF FUNDS The main source of funds is the charitable gambling fee of 10% of net proceeds from local organizations conducting pull-tab operations within the City. The fund also earns investment earnings on unspent balances. USES OF FUNDS For the past decade, the City has used the proceeds primarily for fire training to improve leadership and enhance skills related to emergency response. Expenses include wages paid to firefighters while attending training and other related outside training expenses. In the past the city has also funded some fire equipment that enhances the safety of the fire department. Other lawful purposes could be considered. TRANSFERS No transfers are planned. All expenditures have been expensed directly in this fund. FUND BALANCE The fund balance is legally restricted to lawful purpose expenditures under MN State Statutes for Charitable Gambling. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to avoid interfund borrowing. 2021 BUDGET INFORMATION The impact of the COVID pandemic bar and restaurant closures reduced 2020 gambling revenue and the 10% fee the City receives. It is anticipated that revenues will continue to be lower for an unknown length of time as the pandemic continues. Fire training expenses have also been lower due to in-person training limitations for the year. However, since fire training is mandated and required for safety, expenses may exceed revenues in this fund in the future. Fire training expenses will need to move to the General Fund budget if the fund balance reaches zero. Future budgets may consider reallocating fire training expenses to the General Fund and designating these revenues for other lawful purpose expenditures which have more flexible timing needs. City of Chanhassen 2021 Adopted Budget 68 Charitable Gambing Contribution Fund Five­Year Financial Plan Fund 201 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Investment income 514 704 ­ ­­ ­­­­­ Contributions and donations 44,952 41,265 40,000 40,000 30,000 36,000 36,000 40,000 42,000 44,100 TOTAL SOURCE OF FUNDS 45,466 41,969 40,000 40,000 30,000 36,000 36,000 40,000 42,000 44,100 USE OF FUNDS Fire Department Personnel Services 52,275 52,036 48,600 48,600 21,000 48,800 49,000 49,980 50,980 51,999 Current Expense 3,859 2,579 5,000 5,000 ­5,000 5,000 5,000 5,000 5,000 Capital outlay ­­ ­­ ­­­­­ TOTAL USE OF FUNDS 56,134 54,615 53,600 53,600 21,000 53,800 54,000 54,980 55,980 56,999 NET CHANGE IN FUND BALANCE (10,668)(12,646)(13,600)(13,600)9,000 (17,800)(18,000)(14,980)(13,980)(12,899) Beginning Fund Balance 41,472 30,804 18,158 18,158 18,158 27,158 9,358 (8,642)(23,622)(37,602) ENDING FUND BALANCE 30,804 18,158 4,558 4,558 27,158 9,358 (8,642) (23,622) (37,602) (50,501) MINIMUM FUND BALANCE TARGETS 20% Following year's budget 10,923 10,720 10,760 10,760 10,760 10,800 10,996 11,196 11,400 10,608 Fund balance above (below) target 19,881 7,438 (6,202)(6,202)16,398 (1,442)(19,638)(34,818)(49,001)(61,109) Note: Target fund balance is 20% because revenues are collected monthly. Actuals 2020 Budget Projected 2021 Budget City of Chanhassen 2021 Adopted Budget 69 Communications (Cable Franchise) Fund FUND DESCRIPTION The Communications Cable Franchise Fund is a Special Revenue Fund to account for the revenues from cable franchise fees for the purpose of City communication efforts and broadcasting public City meetings. BACKGROUND The Cable TV Fund provides communication and education to residents via programming on Channel 107.2. Through this programming, the city is dedicated to improving public education and communication. SOURCES OF FUNDS Under the terms of the franchise agreement with Mediacom, the City receives a 5% franchise fee on cable TV revenues in the City of Chanhassen as compensation for the use of the City right of way. The Plan assumes revenues will decline slightly in the future. This assumes there will be some gain in subscribers with household growth offset by some loss in subscribers as streaming options become increasingly popular. The City will monitor trends and adjust the plan as necessary. The City continues to pursue adding other cable providers. The plan will not include an increase due to new providers until final agreements are in place. USES OF FUNDS Use of funds consist of expenditures related to the broadcast of City public meetings including staffing, current expenses and technology equipment. BROADCAST MEETINGS – All City Council and Planning Commission meetings are broadcast live on Channel 107.2, and posted on the City website for reviewing within 24 hours of each meeting. PUBLIC INFORMATION BOARD – Operate a bulletin board that advertises events and important information on behalf of the city, library, schools, and area non-profits. TRANSFERS No transfers are planned at this time. All expenditures have been expensed directly in this fund. FUND BALANCE The fund balance is assigned to future expenditures for the public communications. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the on-going communications operations and for future capital replacement of technology. 2021 BUDGET INFORMATION In 2020 the City pivoted to remote public meetings during the pandemic. The City received funding through the CARES Act to acquire technology to support remote public meetings. The City recognized the importance of technical support to implement effective use of this new technology. Funding for IT staff support of this function is not included in this fund but the 2021 General Fund budget includes funding for hiring an additional IT position. • Pursue franchise agreements with new providers • Monitor revenue trends • Revise plan for capital replacement City of Chanhassen 2021 Adopted Budget 70 Cable TV Franchise Fee Fund Five‐Year Financial Plan Fund 210 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Other taxes ‐ franchise fees 230,980  185,181  188,000  188,000    188,000  185,000        175,750  166,963  158,614  150,684   Investment income 7,647       18,121    3,000       3,000        3,000       3,000             3,000       3,000       3,000       3,000        Contributions and donations ‐            ‐            ‐            ‐             ‐           ‐                  ‐            ‐            ‐            ‐            TOTAL SOURCE OF FUNDS 238,627  203,302  191,000  191,000   191,000  188,000        178,750  169,963  161,614  153,684   USE OF FUNDS Administration Personnel Services 112,598  114,760  116,400  116,400    116,400  120,500        124,800  128,544  132,400  136,372   Current Expense 39,500    55,194    37,300    37,300      37,300    37,300           47,300    48,719    50,181    51,686     Capital outlay 7,941       60,383    15,000    15,000      15,000    15,000           42,000    25,000    25,000    44,000     TOTAL USE OF FUNDS 160,039  230,337  168,700  168,700   168,700  172,800        214,100  202,263  207,581  232,058   NET CHANGE IN FUND BALANCE 78,588    (27,035)   22,300    22,300      22,300    15,200           (35,350)   (32,301)   (45,967)   (78,375)    Beginning Fund Balance 489,493  568,081  541,046  541,046    541,046  563,346        578,546  543,196  510,896  464,929   ENDING FUND BALANCE 568,081  541,046  563,346  563,346   563,346  578,546        543,196  510,896  464,929  386,554   MINIMUM FUND BALANCE TARGETS 100% Following year's budget 230,337  168,700  172,800  172,800    172,800  214,100        202,263  207,581  232,058  218,700   Fund balance available for future  capital & operating 372,346  390,546  390,546    390,546  364,446        340,933  303,315  232,871  167,854   Actuals 2020 Budget Projected  2021 Budget  City of Chanhassen 2021 Adopted Budget 71 Grant Fund FUND DESCRIPTION The Grant Fund is a Special Revenue Fund to account for the revenues and expenditures associated with various federal, state, and other financial assistance programs. BACKGROUND This fund was created in 2020 to account for federal funding from the CARES Act to mitigate the impact of the COVID 19 pandemic. This fund will continue to exist to account for future grants not included in the operations and budget of another fund. SOURCES OF FUNDS The city may receive grant funds from various other government agencies. Grants may be accounted for in the City’s other funds if the practical. A portion of the CARES grant received to fund public safety employee expenses has been accounted for in the General Fund to appropriately match revenues and expenses. Currently, no grants are final for the upcoming budget and therefore none are included in the financial plan. As the city is awarded grants throughout the year, the budget is amended to reflect the additional total revenues and expense for each grant. USES OF FUNDS Use of funds consist of expenditures related grant agreements. TRANSFERS No transfers are planned at this time. All expenditures have been expensed directly in this fund. FUND BALANCE Grant expenditures and revenues will offset. If a local match is required the City may account for the local match in this fund or another fund. 2021 BUDGET INFORMATION There are no grants currently budgeted. The City does not budget for a grant until a grant has been awarded. if a grant is awarded during the year, a budget amendment will be prepared to increase revenues and expenditures as stated in the grant project budget. City of Chanhassen 2021 Adopted Budget 72 Grant Fund Five­Year Financial Plan Fund 212 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Investment income ­­ ­ ­ ­ ­­­­­ Intergovermental ­­ ­ ­ ­ ­­­­­ Federal ­ CARES ­­1,835,887 1,527,335 1,527,335 ­­­­­ Charges for services ­­ ­ ­ ­ ­­­­­ Other ­­ ­ ­ ­ ­­­­­ Transfer from other funds ­­ ­ ­ ­ ­­­­­ TOTAL SOURCE OF FUNDS ­­1,835,887 1,527,335 1,527,335 ­­­­­ USE OF FUNDS Personnel Services ­­56,000 75,583 75,583 ­­­­­ Current Expense ­­523,243 240,381 240,381 ­­­­­ Capital Outlay (Equipment)­­222,800 177,527 177,527 ­­­­­ Capital Improvements (Infrastructure)­­1,033,844 1,033,844 1,033,844 ­­­­­ TOTAL USE OF FUNDS ­­1,835,887 1,527,335 1,527,335 ­­­­­ NET CHANGE IN FUND BALANCE ­­ ­ ­ ­ ­­­­­ Fund Balance ­ Beginning ­­ ­ ­ ­ ­­­­­ FUND BALANCE ­ ENDING ­­ ­ ­ ­ ­­­­­ ADDITIONAL INFORMATION USE OF FUNDS ­ BY FUNCTION General Government ­­1,427,187 1,275,342 1,275,342 ­­­­­ Public Safety ­­110,700 58,847 58,847 ­­­­­ Public Works & Engineering ­­2,000 ­ ­ ­­­­­ Parks & recreation ­­27,000 28,187 28,187 ­­­­­ Community Development ­­269,000 164,960 164,960 ­­­­­ TOTAL USE OF FUNDS ­­1,835,887 1,527,336 1,527,336 ­­­­­ CARES Grant All Funds Grant Fund 1,835,887 1,527,335 1,527,335 General Fund 143,000 451,552 451,552 Total CARES Grant All Funds 1,978,887 1,978,887 1,978,887 Actuals 2020 Budget Projected 2021 Budget City of Chanhassen 2021 Adopted Budget 73 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 74 Capital Projects Funds Five-Year Financial Plans Capital Projects Funds are governmental funds to account for the acquisition and construction of major capital facilities and equipment (except those financed by proprietary funds). This includes expenditures relating to capital projects and large capital outlay purchases. The City has several budgeted funds in this category. The Capital Project Funds use the modified accrual basis for both financial statement and budgeting purposes. Capital Replacement Fund The Capital Replacement Fund (Fund 400) is used to account for major capital purchases for governmental activities in the governmental funds. Enterprise equipment is not included in this fund. Capital expenditures in this fund include vehicles, equipment, technology, facilities renovation, and park facilities. This fund is proposed to be split into multiple funds in the future. Park Renovation Capital The Park Renovation Fund is used to account for replacement or repair of major park equipment and infrastructure. Park Development Capital The Park Development Fund is used to account for park dedication fees as required by the City ordinance. These funds are used to finance new park and trail improvements. Transit Station Assessment The Transit Assessment Fund (Fund 413) is used to account for the special assessment revenues and interfund loan repayment for project Special Assessments related to the Dinner Theater Transit Station in TIF #10. This is the non-TIF funding portion of the project. This fund will be closed at the end of 2020. Pavement Maintenance The Pavement Maintenance Fund (Fund 420) is used primarily to account for expenditures and revenues maintaining local roadways including seal coat, crack sealing, pavement marking, bridges, sidewalks and other right of way maintenance. TIF #11 Frontier Development #2 The Transit Assessment Fund (Fund 413) is used to account for the special assessment revenues and interfund loan repayment for project Special Assessments related to the Dinner Theater Transit Station in TIF #10. This is the non-TIF funding portion of the project. Improvement Capital Funds - improvements and additions to the City’s infrastructure. The City has three funds to account for local streets, County roads, and State roads. Pavement Management Program Fund (Special Assessment Revolving) (Fund 601) is used primarily to account for expenditures and revenues of local street rehabilitation projects, including Municipal State Aid (MSA) eligible work. Improvements County Roads (Fund 605) is used to account for the revenues and expenditures for City improvement construction projects related to County Road construction projects. Improvements TH 101 (Fund 603) is used to account for the revenues and expenditures for street improvement projects excluding reconstruction projects and TH 101 projects. City of Chanhassen 2021 Adopted Budget 75 Capital Replacement Fund (Fleet, Equipment, Facilities, Technology, Parks Shelters) FUND DESCRIPTION The Capital Replacement Fund (Fund 400) is used to account for major capital purchases for governmental activities in the governmental funds. Enterprise equipment is not included in this fund. BACKGROUND This fund has been used as a combined capital fund for large purchases in fleet, equipment, technology, facilities, and other large governmental purchases. See below for planned changes to be considered for this fund. SOURCES OF FUNDS The principal source of revenue in this fund has been property tax levy, sale of replaced equipment, interest earned on cash balances in the fund. In certain years, the City has also transferred funds from the General Fund to provide additional funding. Shared equipment may have a share of funding provided from the Enterprise Funds. Proceeds from the issuance of certificates of indebtedness may also be used. USES OF FUNDS This fund includes capital equipment for the following: • Fleet vehicles and large equipment • Technology hardware purchases • Large software purchases • Facilities maintenance and replacement • Park facilities maintenance and replacement • Other capital expenditures in other departments In prior years, expenditures for some large operating expenses have also been included in this fund. For future years, these items should be included in operating budgets instead. This will require funding adjustments for those operating budgets. • Annual maintenance or hosted service agreements for software • Expenditures below the $10,000 capitalization threshold • Annual fire equipment replacement – group of items which are individually below capitalization threshold. DEBT The City prefers to fund capital equipment replacement on a pay-go basis. However, the City may issue certificates of indebtedness to fund larger purchases. Certificates are best used to fund an unusually high year of capital acquisitions to spread the cost over 3-5 years when spreading the purchases evenly over a number of years is not feasible. Construction of new facilities or major improvements to existing facilities with a life City of Chanhassen 2021 Adopted Budget 76 greater than 15 years may be funded with G.O. bonds. If debt is issued, the repayment of bonds would be accounted for in debt service fund with the use of a property tax levy. TRANSFERS All expenditures have been expensed directly in this fund. Expenditures for capital assets shared with enterprise funds may be funded with a transfer from the enterprise funds in the future. One-time funding transfers from the General Fund surpluses have been made in previous years. A funding transfer is proposed of the remaining balance in the transit fund which can be closed at the end of 2020. Transfers of other available funds will also be considered. FUND BALANCE The fund balance is assigned to future expenditures for the public communications. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the on-going communications operations and for future capital replacement of technology. 2021 BUDGET INFORMATION For many years the annual property tax funding of this fund has not been increased. This has resulted in delayed replacement schedules and deferred maintenance. Lack of funding has also created an incomplete capital replacement plan. This has created a large future pressure on the capital replacement needs. The CIP proposes a facility study in 2022. The 2022 budget will need to consider a long-term plan to target resources to maintaining the City’s valuable assets. This capital slide was presented during the 2021 budget Council budget discussions. City of Chanhassen 2021 Adopted Budget 77 PROPOSED CHANGES TO THIS FUND Staff will be recommending a budget amendment to reorganize this fund into separate funds. This is a NET ZERO change to the City’s total budget. Regardless of the funds used, the level of investment would remain the same and the level of funding needed doesn’t change. What does change is the financial transparency and the long- term asset management tools. Consistent policies with regard to use of capital funds versus operating funds provides accurate and transparent financial reports and plans. It provides both Council and staff with the financial management tools for better decision-making to evaluate where investment is needed and how to best allocate available resources. REDISTRIBUTE EXPENDITURES (CURRENTLY IN THE EXISTING CAPITAL REPLACEMENT FUND) CAPITAL REPLACEMENT FUNDS OTHER FUNDS CURRENT CAPITAL REPLACEMENT FUND EXPENDITURES FLEET VEHICLE & EQUIPMENT CAPITAL FACILITIES CAPITAL TECHNOLOGY CAPITAL IT INTERNAL SERVICE GENERAL FUND or OTHER FUND Fleet Vehicles & Equipment Vehicles & Fleet Equipment > $10k Fire Gear Annual Replacement Annual Fire Gear to GF Other Dept Equipment Other Dept Equip >$10,000 Items <$10,000 to GF Facilities Improvements Facilities Improvements (excluding parks) Items <$10,000 to GF Park Facility Renovations Park Renovation Fund Hardware & Software Hardware & Software > $10k Items <$10k Software Annual Maintenance Annual Software Maintenance FUNDING TO BE REDISTRIBUTED Property Tax - Current 800,000 Redistribution Estimated (500,000) 125,000 175,000 None – Funding is in General Fund 200,000 Fund Balance Redistribution The current funding shortage will need to be addressed through a transfer of available funds from the General Fund or other Funds and future tax levy increases. Beginning Fund Balances will be redistributed -To be determined based on 5 year plans City of Chanhassen 2021 Adopted Budget 78 What will this achieve? Targeted capital replacement funds give the Council and management a better view of replacement needs in key asset areas. This supports informed decisions to focus investment of limited resources in maintaining the City’s valuable assets for the future. • Focused Capital planning – what are the replacement schedules for vehicles, facilities and technology? • Best total economic decisions– separate funds allow for flexibility to delay or expedite the use of resources as situations arise. It also helps manage competing demands for resources. • Identify all funding strategies – targeted and focused allocation of resources and appropriate financing • Transparency & Consistency o How much is the City investing annual to maintain its assets? o Allocate costs to departments - how much does it cost to provide services? o Annual operating costs are in the operating budget o Capital investments are in the capital budget What issues remain? The current funding gap will still need to be addressed in a long-term funding plan. Delayed replacement and deferred maintenance pressures have compounded over time to create a demand. What needs to be done? Redistribute current funds in 2021 as a budget amendment – o create new capital funds o redistribute beginning fund balances from capital replacement fund o consider allocating available funds from surpluses in other funds o move expense budgets o Redistribute property tax revenue to the funds identified Address funding gap in 2022 budget – make a long-term plan for allocating existing resources and measured annual increases in property tax levy to avoid future spikes. Complete studies of existing assets - Identify complete list of upcoming maintenance and replacement needs • Facility Study • Fleet Study • Technology Study Complete 10-15 year replacement plans – include all assets Strategic planning for new Council priorities – funding plans for new Council priorities City of Chanhassen 2021 Adopted Budget 79 City of Chanhassen 2021 Adopted Budget 80 Capital Equipment Replacement Fund Five‐Year Financial Plan Fund 400 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes 800,000       800,000       800,000       800,000       800,000       800,000      840,000       882,000      926,100      972,405      Investment income 12,583         32,045         15,588         15,588         15,588         10,000        ‐                ‐               ‐               ‐               Other Contributions and dona ‐                2,500           ‐                ‐                ‐                ‐               ‐                ‐               ‐               ‐               Refunds and reimbursem 30,298         24,978          ‐                ‐                ‐                ‐               ‐                ‐               ‐               ‐               Other 2,200           2,800           ‐                ‐                ‐                ‐               ‐                ‐               ‐               ‐               Sale of Capital Assets 58,458         25,698         20,000         20,000         20,000         20,000        20,000         20,000         20,000         20,000        Transfers from Other Funds General Fund 565,059       ‐                ‐                ‐                ‐                ‐               ‐                ‐               ‐               ‐               Transit Station Capital ‐                ‐                ‐                101,827       101,827       ‐               ‐                ‐               ‐               ‐               Perm Revolving Debt ‐                ‐                ‐                ‐                ‐                ‐               ‐                ‐               ‐               ‐               Utility Funds ‐                ‐                ‐                ‐                ‐                ‐               ‐                ‐               ‐               ‐               SOURCE OF FUNDS 1,468,598   888,021       835,588       937,415       937,415       830,000     860,000       902,000      946,100      992,405      USE OF FUNDS Current Expense Insurance Deductible 37,589          Technology Facilities Fire gear & Equipment 41,435          ‐                45,000         45,000         45,000         40,000        46,300         51,300         52,250         53,000        Facility study ‐                ‐                ‐                ‐                ‐                ‐               50,000         ‐               ‐               ‐               79,024         ‐                45,000         45,000         45,000         40,000        96,300         51,300         52,250         53,000        Capital Outlay Fleet 263,800       820,433       309,000       309,000       309,000       538,950      498,440       530,140      1,162,990   611,740      Equipment ‐                232,126       ‐                ‐                ‐                ‐               330,000       ‐               ‐               30,000        Technology 174,814       251,274       296,150       296,150       296,150       234,600      364,850       285,900      253,950      201,900      Facilities 64,320         ‐                243,900       243,900       243,900       123,000      (2,000)          348,800      25,500         29,175        Parks 67,136         ‐                184,500       184,500       184,500       ‐               ‐                30,000         ‐               ‐               USE OF FUNDS 570,070       1,303,833   849,050       849,050       849,050       896,550     1,383,890   1,267,440   1,546,940   978,815      FUND BALANCE Net Change 898,528       (415,812)     (13,462)        88,365         88,365         (66,550)      (523,890)     (365,440)     (600,840)     13,590        Beginning 1,076,081   1,974,609   1,558,797   1,558,797   1,558,797   1,647,162  1,580,612   1,056,722   691,282      90,442        Ending 1,974,609   1,558,797   1,545,335   1,647,162   1,647,162   1,580,612  1,056,722   691,282      90,442        104,032      MINIMUM TARGETS 35% Minimum 456,342       297,168       290,500       290,500       290,500       484,362      443,604       541,429      342,585      420,000      Above (below) target 1,518,267   1,261,630   1,254,835   1,356,662   1,356,662   1,096,250  613,118       149,853      (252,143)     (315,968)     Actuals 2020 Budget Projected 2021  Budget  City of Chanhassen 2021 Adopted Budget 81 Improvement Capital - Pavement Management Program Fund (Special Assessment Revolving) FUND DESCRIPTION The Pavement Management Program Fund (Fund 601) is used primarily to account for expenditures and revenues of local street rehabilitation projects, including Municipal State Aid (MSA) eligible work. BACKGROUND This fund has not previously been included in the budget process outside of the Capital Improvement Plan (CIP) process. Some estimates were made to integrate CIP information into an annual budget document format. Additionally, this fund is being shown for the purposes of illustration of different available strategies. The strategies will be discussed at a future work session with Council for input and direction. In the year 2020, several major changes collided to impact this fund at the same time. This is the first year of the new funding source from franchise fees which provided the funding to significantly increase the volume of projects in this fund. The pandemic resulted in funding shortages from MSA revenue which put a freeze on MSA advance funding affecting the cash flow of the fund. The larger volume of special assessments also affected the cash flow of the fund. And finally, the Council was sensitive to the hardships that could be created by adding a large number of special assessments for road projects when residents were feeling a great deal of economic uncertainty due to the pandemic. This five year budget plan will benefit Council and Staff to continue to evaluate, communicate and respond to the current situation as well as prepare the City for stability and financial resiliency for the future. SOURCES OF FUNDS The principal source of revenue is utility franchise fees, property tax levy, and intergovernmental funds from MSA. Franchise Fees In 2018 Council approved to begin a utility franchise fee to be dedicated to this fund to provide funding to expand street rehabilitation of the City’s aging infrastructure. Collections began in 2019. The CIP was adjusted to invest the franchise fees into additional street improvement projects. With a large volume of projects, the amount assessed for property owners’ 40% share has also grown significantly. MSA In July of 2020, funding for MSA was suddenly and drastically reduced due to the pandemic. The City had relied on advance funding of MSA which is currently not available. The change had to be addressed during the construction season while some projects had already been awarded and some had been bid and were about to be awarded. Council reviewed several options and analysis. Decision was made to postpone several projects to 2021 and beyond. Revisions to the 2020 and 2021 CIP project budgets were made. This plan attempts to reflect those changes although changes to budgets that crossed years and projects that were part of a combined CIP budget were somewhat fluid. The plan will be reviewed and revised as necessary with new information. City of Chanhassen 2021 Adopted Budget 82 Special Assessment Financing Projects in this fund have special assessments as portion of the revenues for the project. It is the City’s policy to assess 40% of the street portion of the cost of reconstruction projects in the City’s annual street improvement program to benefiting property owners. The remaining 60% is paid by all property owners through the City’s other available revenue sources. Property owners may elect to pay assessments over a number of years (typically 8-10 years). When property owners elect to pay the assessments over time, the City must finance that portion of the project cost either by using available funds or by issuing bonds. The City has historically, financed the 40% assessed portion on a pay-go basis. The annual repayments of special assessment receivables from prior year projects provided funding for the current 40% assessed portion. With the larger volume of the street reconstruction projects, the assessed totals are significantly more than the payments coming in. The growing receivable balance restricts the City’s funds to finance a receivable rather than investing in street reconstruction. This plan demonstrates it is not financially sustainable to continue to finance the receivable on a pay-go basis. The following chart illustrates how much property tax levy annually is required to finance special assessments on a pay-go basis. If the City bonds for special assessments, these revenues could be directed to fund improvements. Council decided not to use of special assessment bonds in July 2020 to address the immediate issue. This plan seeks to add additional clarity to illustrate the City’s available funds from assessment repayment revenue. An optional version of the plan has been prepared with bonding for review and discussion during the 2022 budget process. USES OF FUNDS Project expenditures will include engineering, construction and Right-of Way (ROW). Project budgets for the purposes of this fund were developed from the CIP and from Council actions on project approvals. Repaid S/A 265,000 Repaid S/A 402,400 Repaid S/A 590,460 Repaid S/A 733,810 Repaid S/A 890,240 Property Tax, 930,000 Property Tax, 930,000 Property Tax, 929,540 Property Tax, 826,190 Property Tax, 709,760 0 200000 400000 600000 800000 1000000 1200000 1400000 1600000 1800000 2021 Budget 2022 2023 2024 2025 Revenue Required to Finance New Assessements Each Year Cash Available Repaid S/A Property Tax City of Chanhassen 2021 Adopted Budget 83 Occasionally, there are costs associated with design and planning for projects that do not go forward or other costs that are incurred after projects have been completed for which there is no remaining project funding sources. The plan includes an annual budgeted use of fund balance for these expenses. TRANSFERS In the past, utility infrastructure was accounted for in the fund and the utility funds transferred funds to pay for the infrastructure. Beginning in 2020 the utility infrastructure will be accounted for directly in the utility funds and no transfers will be necessary. This provides clarity for both the capital and enterprise funds. PROJECT ACCOUNTING The City will maintain a project accounting system which will account for the balances of each project within the fund. Each project will have a budget from the CIP with sources of funds (revenues) equal to uses of funds (expenditures) for the life of the project. Most street improvement projects have a small percentage of expenses in the year before and the year after the project construction year. For CIP and budget purposes the project budget will be shown in the year of construction as a total. For large project which are constructed over multiple years, the budget will be shown with an estimate budget split between years. The project accounting system will provide a reconciliation of current projects in process. FUND BALANCE The fund balance is assigned to future expenditures for projects. Each project will have a budgeted with revenues equal to expenditures for the life of the project. The fund will maintain a fund balance to provide reasonable cash flow for the design and planning of projects before revenue sources are collected. Cash flow for each project will be determined on a project basis. Additionally, the fund balance will be maintained at a level to finance the following year’s budget as a contingency for unexpected revenue changes or project costs changes. As evidenced by the sudden change to the MSA program in 2020, an adequate fund balance is required to give the City the time and ability to adjust to changes to remain financially resilient. There may be one or two year fund balance fluctuations in projections in the future years due as project sizes vary annually. The fund balance available should be evaluated as a long- term trend and strategy. 2021 BUDGET INFORMATION City has historically used this fund finance the future assessments. As special assessment payments are received from prior projects, fund balance is replenished and available to be either finance future assessments or it may be reinvested into future projects. This graphic illustrates the options for using RSAF fund balance. City of Chanhassen 2021 Adopted Budget 84 The City may determine to use bonds to finance future special assessments. The future pledged assessments would be accounted for in the debt service fund for the bond. This is a fiscally appropriate use of bonds which matches the revenue source payment stream to the debt repayment stream. This would make the funds in the PMP Fund available to fund other project costs currently. The City has approximately 10 years of special assessment revenues that would continue to be received from prior assessments committed to this fund. The funding would phase out over that time. The following charts demonstrates the growth in the special assessment receivable balance. if the City continues to self-fund special assessment receivables the City would need to invest nearly $7m by 2025 to finance special assessments. Alternatively, the new assessments could be financed with G.O. Assessment debt. Debt payments of principal and interest would be structured to match incoming revenue of special assessment principal and interest without any additional property tax investment by the City. Project Funding Utilities Collector Roads MSA Roads - 60% All Property Owners Franchise Fees RSA Fund or other City Funds Property Taxes Roads - 40% Directly Benefiting Property Owners Special Assessment paid over 8-10 yrs - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2018 2019 2020 2021 2022 2023 2024 2025 Special Assessment Receivable New Assessment Added Existing SA Receivable This fund has been used to be the financing source Option to use this fund to reduce property tax instead City of Chanhassen 2021 Adopted Budget 85 Special Assessment Revolving Fund Pavement Management Program (PMP) Five‐Year Financial Plan (No Bonding)Fund 601 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes 384,838       381,223       728,523     728,523      728,523       930,000       930,000       930,000       930,000       930,000        Other taxes ‐ franchise fees 1,731,528  1,731,528   1,618,113    1,864,000    1,882,640    1,901,466    1,920,481    1,939,686     Intergovernmental  MSA Curent Year Allowance 320,525       1,045,247    985,881     985,881      985,881       1,193,056    1,398,000    1,439,940    1,483,138    1,527,632     MSA Advanced/Carryforward from PY 1,653,789  ‐               ‐                584,789       ‐                ‐                1,200,000    (1,200,000)   Taxes & MSA 705,363       1,426,470    5,099,721  3,445,932   3,332,517    4,571,845    4,210,640    4,271,406    5,533,619    3,197,318     Special assessments Repayments 462,425       595,324       460,000     460,000      460,000       265,000       208,000       177,000       126,000       88,000          NEW Special assessments Repaym ‐                 ‐                ‐              ‐               ‐                ‐                194,400       413,460       607,810       802,240        Special assessments Repayments 462,425       595,324       460,000     460,000      460,000       265,000       402,400       590,460       733,810       890,240        Bond Proceeds ‐ Special Assmts ‐                ‐                ‐              ‐               ‐                ‐                ‐                ‐                ‐                ‐                 Investment income 52,617          54,461          25,000       25,000        25,000         45,000         19,407          14,611          12,556          4,636             Transfer from other funds General fund ‐                496,459       ‐              ‐               ‐                ‐                ‐                ‐                ‐                ‐                 Water fund 144,003       578,477       ‐              ‐               ‐                ‐                ‐                ‐                ‐                ‐                 Sewer fund 21,742          258,810       ‐              ‐               ‐                ‐                ‐                ‐                ‐                ‐                 Surface Water Management 187,398       469,451       ‐              ‐               ‐                ‐                ‐                ‐                ‐                ‐                 Sources of Funds 1,573,548    3,879,452    5,584,721  3,930,932   3,817,517    4,881,845    4,632,447    4,876,477    6,279,985    4,092,194     USE OF FUNDS: Capital Improvements City Funded 1,710,263    3,168,738    3,424,980  2,633,857   2,633,857    4,718,000    3,452,000    3,562,000    5,512,000    2,572,000     Assessed Project Costs 250,000       316,383       697,520     165,000      165,000       1,440,000    1,660,000    1,520,000    1,560,000    1,600,000     TOTAL USE OF FUNDS 1,960,263    3,485,121    4,122,500  2,798,857   2,798,857    6,158,000    5,112,000    5,082,000    7,072,000    4,172,000     FUND BALANCE Net Change (386,715)      394,331       1,462,221  1,132,075   1,018,660    (1,276,155)  (479,553)      (205,523)      (792,015)      (79,806)         Beginning Fund Balance 2,190,540    1,803,825    2,198,156  2,198,156   2,198,156    3,216,816    1,940,661    1,461,108    1,255,585    463,570        ENDING FUND BALANCE 1,803,825    2,198,156    3,660,377  3,330,231   3,216,816    1,940,661    1,461,108    1,255,585    463,570       383,764        TARGET FUND BALANCE 50% cashflow 1,399,429    1,399,429    3,079,000  3,079,000   3,079,000    2,556,000    2,541,000    3,536,000    2,086,000    2,127,720     Available for future projects 404,397       798,728       581,377     251,231      137,816        Below Fund Balance Target (615,339)      (1,079,892)   (2,280,415)   (1,622,430)   (1,743,956)   Actuals 2020 Budget  2021  Budget  Projected Under this plan, an average $1m of tax  revenues annually needed to finance long‐term  receivable for special assessments This plan requires additional tax levy to meet fund balance policy.  In four  years this plan's current funding results in fund balance near zero. City of Chanhassen 2021 Adopted Budget 86 Pavement Management Program (PMP) Five‐Year Financial Plan (No Bonding)Fund 601 2018 2019 Original Amended Estimate 2022 2023 2024 2025 Actuals 2020 Budget  2021  Budget  Projected Additional Supporting Detail Information Special Assessment Receivable Balances Special Assessment ‐ deferred Balance 1,355,169    1,388,121  1,388,121   1,388,121    1,188,121    2,418,121    3,762,121    4,822,121    5,814,121     Annual Payments ‐ principal payments (283,431)      (300,000)    (300,000)     (365,000)      (210,000)      (172,000)      (150,000)      (106,000)      (75,000)         New Assessments 316,383       697,520     165,000      165,000       1,440,000    1,660,000    1,520,000    1,560,000    1,600,000     New Assessments ‐ principal payments (144,000)      (310,000)      (462,000)      (618,000)       Special Assessment ‐ ending deferred Balance 1,388,121    1,785,641  1,253,121   1,188,121    2,418,121    3,762,121    4,822,121    5,814,121    6,721,121     Net new SA 1,440,000    2,956,000    4,166,000    5,264,000    6,246,000     Net existing S 978,121       806,121       656,121       550,121       475,121        Special assessments Repayments Special assessments Repayments Principal 382,425       515,324       365,000     365,000      365,000       210,000       172,000       150,000       106,000       75,000          Interest 80,000          80,000          95,000       95,000        95,000         55,000         36,000          27,000          20,000          13,000          NEW Special assessments Repayments Principal ‐                ‐                ‐              ‐               ‐                ‐                144,000       310,000       462,000       618,000        Interest ‐                ‐                ‐              ‐               ‐                ‐                50,400          103,460       145,810       184,240        Special assessments Repayments 462,425       595,324       460,000     460,000      460,000       265,000       402,400       590,460       733,810       890,240        Intergovernmental ‐ MSA MSA Maintnence Allowance ‐                ‐                ‐              ‐               ‐                298,264       348,000       358,440       369,193       380,269        MSA Construction Allowance 320,525       923,324       985,881     985,881      985,881       894,792       1,050,000    1,081,500    1,113,945    1,147,363     MSA P/Y unspent available ‐                121,923       584,789     ‐               ‐                584,789       ‐                ‐                ‐                ‐                 MSA advance net change ‐                ‐                1,069,000  ‐               ‐                ‐                ‐                ‐                 320,525       1,045,247    2,639,670  985,881      985,881       1,777,845    1,398,000    1,439,940    1,483,138    1,527,632     Capital Improvements City Funded:1,710,263    3,168,738     Minnewashta ‐ MSA 1,016,500  1,016,500   1,016,500    975,000       ‐                ‐                ‐                ‐                 Lake Lucy MSA 344,800     ‐               ‐                ‐                ‐                ‐                ‐                ‐                 Downtown Signal Controller 40,000       ‐               ‐                80,000         40,000          40,000          ‐                ‐                 Galpin Blvd Imp ‐ MSA ‐              ‐               ‐                ‐                ‐                ‐                3,000,000    ‐                 Lyman Blvd Improvements ‐ MSA/Fund balance ‐              ‐               ‐                1,503,000    172,000       172,000       172,000       172,000        TH 41 & 82nd Signal ‐              ‐               ‐                ‐                160,000       ‐                ‐                 Lake Lucy ‐ MSA ‐              ‐               ‐                ‐                1,020,000    ‐                ‐                ‐                 Market Blvd ‐ MSA ‐              ‐               ‐                ‐                ‐                910,000       ‐                ‐                 Lake Lucy Ped Crossing‐MSA (carryforward)300,000     417,357      417,357       ‐                ‐                ‐                ‐                ‐                 Neighborhood Streets 523,680     ‐               ‐                2,160,000    2,220,000    2,280,000    2,340,000    2,400,000     Other project carryforwards TBD 1,200,000  1,200,000   1,200,000    ‐                ‐                ‐                ‐                ‐                 City funded projects 1,710,263    3,168,738    3,424,980  2,633,857   2,633,857    4,718,000    3,452,000    3,562,000    5,512,000    2,572,000     Assessed Project Costs: Neighborhood Streets ‐ Assesse 250,000       316,383       349,120      ‐               ‐                1,440,000    1,480,000    1,520,000    1,560,000    1,600,000     Minnewashta ‐ Assessed 165,000     165,000      165,000       ‐                ‐                ‐                ‐                ‐                 Lake Lucy ‐ Assessed 183,400     ‐               ‐                ‐                180,000       ‐                ‐                ‐                 Assessed Project Costs:250,000       316,383       697,520     165,000      165,000       1,440,000    1,660,000    1,520,000    1,560,000    1,600,000     City of Chanhassen 2021 Adopted Budget 87 Improvements - County Road Projects Fund FUND DESCRIPTION The Improvement County Road Projects Fund (Fund 605) is used to account for the revenues and expenditures for City improvement construction projects related to County Road construction projects. BACKGROUND This fund was established specifically for projects related to Lyman Boulevard. The surplus from earlier projects has provided an available fund balance of approximately $400,000 which has been carried since 2009. In the future, this fund will be used for all street improvement construction projects (excluding street reconstruction projects) and the City will use project accounting within the fund to account for each project. At the end of each project, project expenditures will be reconciled to sources of funds and the budget. Any balances will be identified as available fund balance for future projects in the plan. SOURCES OF FUNDS The principal source of revenue will be intergovernmental revenue from State, County and State MSA funds. Enterprise funds will provide funding for utility infrastructure. If the plan identifies that there is surplus available fund balance, a project may include use of fund balance as a source. The fund will have non-project revenue from investment interest and other miscellaneous revenue. These will contribute to available fund balance for cash flow. USES OF FUNDS Project expenditures will include engineering, construction and Right-of Way (ROW). Occasionally, there are costs associated with design and planning for projects that do not go forward or other costs that are incurred after projects have been completed for which there is no remaining project funding sources. The plan includes an annual budgeted use of fund balance for these expenses. TRANSFERS The City’s portion of the funding for any utility assets will be funded from transfers from the Enterprise Funds. PROJECT ACCOUNTING The City will maintain a project accounting system which will account for the balances of each project within the fund. Each project will have a budget from the CIP with sources of funds (revenues) equal to uses of funds (expenditures) for the life of the project. Most street construction projects have a small percentage of expenses in the year before and the year after the project construction year. For CIP and budget purposes the project budget will be shown in the year of construction as a total. For large project which are constructed over multiple years, the budget will be shown with an estimate budget split between years. The project accounting system will provide a reconciliation of current projects in process. City of Chanhassen 2021 Adopted Budget 88 FUND BALANCE The fund balance is assigned to future expenditures for projects. Each project will have a budgeted with revenues equal to expenditures for the life of the project. The fund will maintain a fund balance to provide reasonable cash flow for the design and planning of projects before revenue sources are collected. Cash flow for each project will be determined on a project basis. The projects with large intergovernmental revenue sources will include a plan for timely reimbursement and/or advances for cash flow of project costs. Enterprise transfers will be made at the beginning of the construction of the project for cash flow purposes and will be adjusted at the end of the project based the actual cost of the project for water, sanitary sewer, and storm sewer improvements. 2021 BUDGET INFORMATION The 2021 CIP represents the total project budget for Lyman Boulevard improvements. Design and engineering began in 2020 and is included under the project budget. The plan as shown includes two projects. The CIP includes a future project for Galpin Improvements which has been included in this fund. For the current Lyman Boulevard project, design began in 2020 and construction will complete in 2021. The project is being completed in cooperation with Carver County. City will manage the project but the majority of the expenses will be reimbursed by the County. The City of Chanhassen cost will be funded by use of MSA. City of Chanhassen 2021 Adopted Budget 89 City of Chanhassen 2021 Adopted Budget 90 Improvement Capital CSAH Roads Fund Fund 603 Five‐Year Financial Plan 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Intergovernmental State ‐             ‐          ‐              ‐            ‐          ‐               ‐           ‐          ‐                ‐           County ‐             ‐          ‐              ‐            ‐          8,959,000  ‐           ‐          7,000,000   ‐           Investment income 6,557        5,171      ‐              ‐            ‐          ‐               ‐           ‐          ‐                ‐           Contributions and donations 6,784        ‐          ‐              ‐            ‐          ‐               ‐           ‐          ‐                ‐           Other ‐             ‐          ‐              ‐            ‐          ‐               ‐           ‐          ‐                ‐           Transfers from other funds ‐             ‐          ‐              ‐            ‐          ‐               ‐           ‐          ‐                ‐           SOURCE OF FUNDS 13,341      5,171      ‐              ‐            ‐          8,959,000  ‐           ‐          7,000,000   ‐           USE OF FUNDS Capital Improvements Lyman Blvd Improvements 324,069    25,601    ‐              ‐            ‐          8,959,000  ‐           ‐          ‐                ‐           Galpin Blvd Imp ‐             ‐          ‐              ‐            ‐          ‐               ‐           ‐          7,000,000   ‐           USE OF FUNDS 324,069    25,601    ‐              ‐            ‐          8,959,000  ‐           ‐          7,000,000   ‐           FUND BALANCE Net Change (310,728)  (20,430)   ‐              ‐            ‐          ‐               ‐           ‐          ‐                ‐           Beginning 492,408    181,680  161,250    161,250   161,250  161,250      161,250  161,250  161,250      161,250   FUND BALANCE ENDING 181,680    161,250  161,250    161,250   161,250  161,250      161,250  161,250  161,250      161,250   Actuals 2020 Budget Projected 2021  Budget  City of Chanhassen 2021 Adopted Budget 91 Improvement Capital – TH101 Fund FUND DESCRIPTION The TH 101 Improvement Capital Fund (Fund 605) is used to account for the revenues and expenditures for the project to reconstruct TH101 from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61). BACKGROUND This fund was established in 2017. The TH 101 reconstruction is a multi-year project. Construction began in 2020 and will complete in 2021. The project is being completed in cooperation with MnDOT and Carver County since the TH 101 is currently under MnDOT jurisdiction and the roadway will be turned back to Carver County upon the completion of the proposed improvements. The City is the fiscal agent for the project so the total project will be paid by the City but the majority of the expenses will be reimbursed by the State and the County. The City of Chanhassen cost is associated with the trunk sanitary sewer and watermain construction. Funding will come from the City’s Enterprise Funds and has been included in the utility rate study. The total project budget was included in the CIP in the years 2019, 2020 & 2021. 2019 2020 2021 Total Project Budget MnDOT & Carver County 8,000,000 15,000,000 15,000,000 $38,000,000 City of Chanhassen Enterprise Funds - Water 500,000 500,000 1,000,000 City of Chanhassen Enterprise Funds - Sewer 500,000 500,000 1,000,000 Total Project 8,000,000 16,000,000 16,000,000 $ 40,000,000 SOURCES OF FUNDS The principal source of revenue will be intergovernmental revenue from MnDOT and Carver County. USES OF FUNDS Expenditures will include engineering, construction and Right-of Way (ROW). TRANSFERS The City’s portion of the funding will be from transfers from the Enterprise Funds. Transfers will be completed at the end of the project based the actual cost of the project for water and sanitary sewer improvements. FUND BALANCE The fund balance is restricted to future expenditures for the project. Revenues will equal expenditures for the life of the project and the fund balance will end at zero. 2021 BUDGET INFORMATION The 2021 CIP represents 50% of the total budget. The unspent portion of the project budget from prior year will be carried forward for use in 2021. City of Chanhassen 2021 Adopted Budget 92 Improvement Construction Fund TH101 Five‐Year Financial Plan Fund 605 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Intergovernmental 900,403   4,503,721  15,000,000  15,000,000  15,000,000  15,000,000     ‐           ‐           ‐              ‐              State County Investment income 17,823     41,440        ‐                ‐                ‐                ‐                    ‐           ‐           ‐              ‐              Other 14,400     2,400          ‐                ‐                ‐                ‐                    ‐           ‐           ‐              ‐              Transfers from other funds Water Fund ‐           ‐              500,000        500,000        500,000        500,000          ‐           ‐           ‐              ‐              Sewer Fund ‐           ‐              500,000        500,000        500,000        500,000          ‐           ‐           ‐              ‐              SOURCE OF FUNDS 932,626   4,547,561  16,000,000  16,000,000  16,000,000  16,000,000     ‐           ‐           ‐              ‐              USE OF FUNDS Current Expenses 129,604   1,865,967  ‐                75,666          75,666          ‐                    Capital Improvements 777,930   2,658,940  16,000,000  16,000,000  16,000,000  16,000,000     ‐           ‐           ‐             ‐              TOTAL USE OF FUNDS 907,534   4,524,907  16,000,000  16,075,666  16,075,666  16,000,000     ‐           ‐           ‐              ‐              FUND BALANCE Net Change 25,092     22,654        ‐                (75,666)        (75,666)        ‐                    ‐           ‐           ‐              ‐              Beginning Fund Balance 27,920     53,012        75,666          75,666          75,666          ‐                    ‐           ‐           ‐              ‐              FUND BALANCE ENDING 53,012     75,666        75,666          ‐                ‐                ‐                    ‐           ‐           ‐              ‐              Actuals 2020 Budget Projected  2021 Budget  City of Chanhassen 2021 Adopted Budget 93 Park Development Fund FUND DESCRIPTION The Park Development Fund is used to account for park dedication fees as required by the City ordinance. These funds are used to finance new park and trail improvements. BACKGROUND This fund is for new park and trail infrastructure and amenities. SOURCES OF FUNDS The principal source of revenue in this fund is developer park dedication fees collected for parks, playgrounds, public open spaces and trails, The fund also receives interest earned on cash balances in the fund. USES OF FUNDS Expenditures for new park and trail infrastructure and amenities. The fund may not be used for park replacement. TRANSFERS No transfers are planned at this time. FUND BALANCE The fund balance is restricted to future expenditures for the park development projects. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the following year’s capital replacement. 2021 BUDGET INFORMATION Funding has been included for the Arboretum Trail and Hwy 41 Underpass Cost Share with Carver County. The project included funding from 2020 and was amended in 2021 for additional costs. The County has provided a five year financing agreement for the additional costs for the City. City of Chanhassen 2021 Adopted Budget 94 Park Development Fund Five‐Year Financial Plan Fund 410 2018 2019 Original Amended Estimate 2022 2023 2024 2025  SOURCE OF FUNDS   Property taxes ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐                Park Development Fees 584,555     614,586     ‐                ‐                28,000         30,000        30,000        30,000   30,000   30,000          Investment income 26,647        56,222        50,000         50,000         50,000         ‐              ‐               ‐           ‐         ‐                Contributions and donations ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐                Refunds and reimbursements 55,000        ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐                Other ‐              1,000          ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐                Bond Proceeds ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐                Transfer from other funds ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐                General Fund ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐                Sources of Funds 666,202     671,808     50,000         50,000         78,000         30,000        30,000        30,000   30,000   30,000          USE OF FUNDS:   Current Expense 43,341        9,611          ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐                Capital Improvements  Park Development 1,114,495  348,916     ‐                ‐                ‐                ‐              ‐               ‐           ‐         ‐               Picnic Tables / Benches ‐              ‐              10,000         10,000         10,000         ‐              ‐               ‐           ‐         ‐               Trees ‐              ‐              15,000         15,000         15,000         ‐              ‐               ‐           ‐         ‐               Chanhassen Nature Preserve Trail ‐              ‐              150,000       150,000       150,000       ‐              ‐               ‐           ‐         ‐               Arboretum Trail & Hwy 41 Underpass ‐              ‐              1,200,000    1,200,000    1,200,000    96,310        96,310        96,310   96,310   96,310         Bandimere Park Picnic Shelter ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         640,000       Bandimere Park Sport Court ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         245,000       Rec Center Fenced Dugouts & backstop ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         150,000       Lake Ann Ballfield LED Light ‐              ‐              ‐                ‐                ‐                ‐              ‐               ‐           ‐         1,000,000   ‐              ‐              ‐                ‐                ‐                ‐               ‐           ‐           TOTAL USE OF FUNDS 1,157,836  358,527     1,375,000    1,375,000    1,375,000    96,310        96,310        96,310   96,310   2,131,310    NET CHANGE IN FUND BALANCE (491,634)    313,281     (1,325,000)   (1,325,000)   (1,297,000)   (66,310)       (66,310)       (66,310)  (66,310) (2,101,310)   Beginning Fund Balance 1,716,043  1,224,409  1,537,690    1,537,690    1,537,690    240,690      174,380      108,070 41,760   (24,550)         Ending Fund Balance 1,224,409  1,537,690  212,690       212,690       240,690       174,380      108,070      41,760   (24,550) (2,125,860)  Actuals 2020 Budget Projected 2021  Budget  City of Chanhassen 2021 Adopted Budget 95 Park Renovation Fund FUND DESCRIPTION The Park Renovation Fund is used to account for replacement or repair of major park equipment and infrastructure. BACKGROUND This fund is for replacement and repair of parks equipment and infrastructure. This fund has not had a regular funding source. Some park building maintenance has been included in the Capital Replacement Fund. The resurfacing of park pavements have been included in the Pavement Management Fund. SOURCES OF FUNDS The principal source of revenue in this fund has been transfers of surplus funds from the General Fund and interest earned on cash balances in the fund. USES OF FUNDS Expenditures for replacement of playground equipment, picnic shelters, hockey rinks, skate park, bridges, fences & backstops. TRANSFERS No transfers are planned at this time. In the past there have been one-time funding transfers from the General Fund surpluses. FUND BALANCE The fund balance is assigned to future expenditures for the park replacement expenditures. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the following year’s capital replacement. 2021 BUDGET INFORMATION This fund does not have a regular funding source. Identified playground replacement for future years are unfunded in this plan. This has resulted in delayed replacement schedules and deferred maintenance. Lack of funding has also created an incomplete capital replacement plan. The 2022 budget will need to consider a plan to address both capital needs and a long-term plan to address the funding of replacing and maintaining the City’s assets. What needs to be done? • 2022 budget - address funding long-term funding plan • Complete 10-15 year replacement plan – include all assets • Park facilities – Decide to include park facilities in general facilities or in the park replacement fund City of Chanhassen 2021 Adopted Budget 96 Park Renovation Fund Five‐Year Financial Plan Fund 401 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes ‐              ‐              ‐              ‐              ‐             ‐              50,000        100,000      150,000      200,000         Investment income ‐              ‐              ‐              ‐              ‐             ‐              ‐              ‐              ‐              ‐                 Contributions and donations ‐              ‐              ‐              ‐              ‐             ‐              ‐              ‐              ‐              ‐                 Other ‐              ‐              ‐              ‐              ‐             ‐              ‐              ‐              ‐              ‐                 Transfer from other funds ‐              ‐              ‐             ‐              ‐              ‐              ‐              ‐                 General Fund 399,886    350,000    ‐              ‐              ‐             ‐              ‐              ‐              ‐              ‐                 Closed Bond Fund ‐              ‐              ‐              ‐              ‐             ‐              ‐              ‐              ‐              ‐                 TOTAL SOURCE OF FUNDS 399,886    350,000    ‐             ‐              ‐             ‐              50,000        100,000      150,000      200,000         USE OF FUNDS Current Expense 2,661         ‐              ‐              ‐              ‐             ‐              ‐              ‐              ‐              ‐                 Capital Improvements Park Equipment Replacement ‐             250,282    255,000    255,000    255,000    245,000      250,000      255,000      255,000      255,000         Park Shelter Replacement 30,000         Park resurfacing ‐              ‐              ‐              ‐              ‐             ‐              90,000        ‐              ‐              75,000           TOTAL USE OF FUNDS 2,661        250,282    255,000    255,000    255,000    245,000      340,000      285,000      255,000      330,000         FUND BALANCE Net change 397,225    99,718      (255,000)   (255,000)   (255,000)   (245,000)    (290,000)    (185,000)    (105,000)    (130,000)        Fund Balance ‐ Beginning ‐             397,225    496,943    496,943    496,943    241,943      (3,057)         (293,057)    (478,057)    (583,057)        FUND BALANCE ‐ ENDING 397,225    496,943    241,943    241,943    241,943    (3,057)         (293,057)    (478,057)    (583,057)    (713,057)       Historically, some park replacement has been funded from capital replacement fund and street revolving fund. This plan shows park renovation projects in this fund for transparency. Trail resurfacing would remain in the street revolving fund consistent with other pavement management activity. Note:  This fund has been relying on one‐time funding.  Future park replacements are unfunded.  In order to complete renovations, a funding source would need to be identified. A $50,000 incremental annual increase has been factored in.  It is not sufficient to fund annual projects at this point. Actuals 2020 Budget Projected 2021  Budget  City of Chanhassen 2021 Adopted Budget 97 Pavement Maintenance Fund FUND DESCRIPTION The Pavement Maintenance Fund (Fund 420) is used to account for the revenues and expenditures for maintenance projects to extend the life of the existing street system for the City and smaller roadway, right of way and traffic control improvements. BACKGROUND This fund was established to centralize the financing of major mid-life street maintenance and other smaller roadway, right of way and traffic control improvements. This provides greater flexibility in funding maintenance and smaller improvement activities for the most effective use of resources. Street maintenance activities include pavement crack sealing, seal coating, and striping. In addition to street maintenance activities, small right of way replacements (i.e. sidewalks, curb and gutter replacement) are accounted for in this fund. The street rehabilitation and reconstruction projects are in the Improvement Capital Projects Funds. Routine street maintenance activities are in the General Fund. SOURCES OF FUNDS The principal source of revenue will be property tax levy. If the plan identifies that there is surplus available fund balance, a project may include use of fund balance as a source. The fund will also have a small amount of investment interest. This will contribute to available fund balance for cash flow. USES OF FUNDS Project expenditures will include crack sealing, seal coating, pavement marking, sidewalk maintenance and other right-of-way maintenance. TRANSFERS None planned. FUND BALANCE The fund balance is assigned to future expenditures in this fund. The fund will maintain a fund balance at a minimum of 35% of the following year’s budgeted expenditures to provide cash flow plus contingency for future maintenance. City of Chanhassen 2021 Adopted Budget 98 Pavement Maintenance Fund Five‐Year Financial Plan Fund 420 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025  SOURCE OF FUNDS   Property taxes 93,000    93,000    93,000    93,000     93,000    353,000    363,590   374,498    385,733    397,305      Intergovernmental   MSA Maintenance 301,740  301,539  328,627  328,627   328,627  ‐              ‐            ‐              ‐              ‐               Investment income 6,232      16,118    ‐           ‐            ‐          ‐              ‐            ‐              ‐              ‐               Refunds and reimbursements 4,411      38             ‐           ‐            ‐          ‐              ‐            ‐              ‐              ‐               Other ‐           ‐           ‐          ‐            ‐          ‐              ‐            ‐              ‐              ‐               Transfer from other funds ‐           ‐           ‐           ‐            ‐          ‐              ‐            ‐              ‐              ‐               Sources of Funds 405,383  410,695  421,627  421,627   421,627  353,000    363,590   374,498    385,733    397,305      USE OF FUNDS:   Current Expenditures   Roadway preventive  maintenance 367,776  385,755  393,000  393,000   393,000  353,000    353,000   353,000    353,000    353,000      Sealcoat   Crack Sealing   Pavement marking ‐           ‐           ‐           ‐            ‐          ‐            ‐              ‐              ‐               Right of Way maintenance ‐           ‐           ‐           ‐            ‐          ‐            ‐              ‐              ‐               Bridges ‐           ‐           ‐           ‐            ‐          ‐              ‐            ‐              ‐              ‐              ‐           ‐           ‐           ‐            ‐          ‐              ‐            ‐              ‐              ‐              ‐           ‐           ‐           ‐            ‐          ‐              ‐            ‐              ‐              ‐               Park resurfacing ‐           ‐           ‐           ‐            ‐          ‐             ‐              ‐               TOTAL USE OF FUNDS 367,776  385,755  393,000  393,000   393,000  353,000    353,000   353,000    353,000    353,000      NET CHANGE IN FUND BALANCE 37,607    24,940    28,627    28,627     28,627    ‐             10,590     21,498      32,733      44,305        Beginning Fund Balance 299,503  337,110  362,050  362,050   362,050  390,677    390,677   401,267    422,765    455,497      Ending Fund Balance 337,110  362,050  390,677  390,677   390,677  390,677    401,267   422,765    455,497    499,802      35% Minimum Cashflow 123,550    123,550   123,550    123,550    123,550     Actuals 2020 Budget Projected City of Chanhassen 2021 Adopted Budget 99 TIF District #11 Frontier 2 Redevelopment District TIF DISTRICT DESCRIPTION This district was established in 2017 as a Redevelopment District, pursuant to M.S. 469.174 Subd. 10a for the purpose of enabling redevelopment of certain property within the Chanhassen Downtown Redevelopment Project Area. BACKGROUND The district was created to facilitate the redevelopment of three parcels known as the former Frontier property into 134 market rate apartments and 19,000 square feet of retail, as well as the construction of public improvements adjacent to the site. The maximum duration of the district is 25 years after receipt of the first tax increment. TIF DISTRICT IMPORTANT INFORMATION Type of district Redevelopment Plan Approved Date September 11, 2017 Certification Date Pay 2018 Base Value Original Market value $2,193,800 Original Tax Capacity $43,126 Converted to current class rates $30,024 Minimum assessed value / Tax capacity Apartments $21,400,000 Retail $2,160,000 Fiscal Disparities Inside the district First Increment Receipted Date 2020 Maximum Duration 25 Expected Decertification Date 2045 Interfund loan authorized, if needed Authorized for up to $50k from revolving debt fund plus 4% interest if fund had a negative balance in the future City of Chanhassen 2021 Adopted Budget 100 The original budget approved in the TIF plan is shown below. The plan authorizes TIF notes to finance the project costs. SOURCES OF FUNDS The principal source of revenue tax increment. The fund also receives investment earnings on cash balances. USES OF FUNDS Developer Site Improvements - The City has a developer pay-go note to reimburse the developer for site improvements and interest from 95% of available tax increment. The developer has agreed to a minimum property value assessment. The improvements were completed for a total of $1.3m and the payments on the note began in 2020. Based on the minimum assessment and estimate tax rates, it is estimated that the developer agreement will be paid in full by 2026. Developer Special Assessment payments for Public Improvements – The developer has agreed to a special assessment of $2.1m to be paid over 10 years to fund a portion of an improvement project for Market Boulevard. The City has agreed to use available tax increment in the TIF Fund to reimburse the developer for its special assessment payments. The improvement project will be accounted for in the Improvement Capital Fund. The project is estimated to be $3.1m with the balance of the project to be funded from other City revenue sources (MSA) in the City’s capital fund. Bonds will be issued to finance the special assessment over 10 years with the assessment payments to fund the debt service. TRANSFERS No transfers are planned at this time. FUND BALANCE The fund balance is restricted to future TIF eligible expenditures. Expenditures will not exceed tax increment for the life of the project. Any unspent fund balance at the end of the district will be required to be returned as excess TIF. City of Chanhassen 2021 Adopted Budget 101 City of Chanhassen 2021 Adopted Budget 102 Frontier Development ‐ TIF 11 Fund Fund 480 Five‐Year Financial Plan 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Tax Increment 230,000    230,000    230,000    280,000      285,600      291,312      297,138      303,081       Investment income Other Transfer from other funds  Sources of Funds ‐              ‐             230,000    230,000    230,000    280,000      285,600      291,312      297,138      303,081       USE OF FUNDS Current Expense ‐             570            5,000         5,000         5,000         5,000           Debt Service TIF Pay Go Note ‐ Public Improvem ‐              ‐             218,500    218,500    218,500    266,000      271,320      276,746      282,281      287,927       TIF Pay Go Note ‐ Site Improvements 43,776        14,857        15,154         TOTAL USE OF FUNDS ‐             570            223,500    223,500    223,500    271,000      271,320      320,522      297,138      303,081       FUND BALANCE Net Change ‐             (570)          6,500         6,500         6,500         9,000          14,280        (29,210)       ‐              ‐               Beginning Fund Balance ‐              ‐             (570)          (570)          (570)          5,930          14,930        29,210        ‐              ‐               ENDING FUND BALANCE ‐             (570)          5,930         5,930         5,930         14,930        29,210        ‐              ‐              ‐               Actuals 2020 Budget Projected 2021  Budget  City of Chanhassen 2021 Adopted Budget 103 Transit Assessment Fund FUND DESCRIPTION The Transit Assessment Fund (Fund 413) is used to account for the special assessment revenues and interfund loan repayment for project Special Assessments related to the Dinner Theater Transit Station in TIF #10. This is the non-TIF funding portion of the project. BACKGROUND In 2013, a project in TIF #10 to rehabilitate the Dinner Theater Transit Station included a special assessment as a funding source. The fund received an interfund loan from the Water Fund to fund cost of the project until the special assessments were collected. The assessments have been received and the interfund loan was repaid in 2019. The fund will be closed at the end of 2020. The balance in the fund is special assessment revenue for interest collected over the life the assessment. SOURCES OF FUNDS The final assessment was received in 2019. In 2020 the only revenue will be the investment earnings on cash balance in the fund. USES OF FUNDS The final payment to repay the interfund loan was made in 2019. The fund will be closed at the end of 2020. TRANSFERS In the year end action to close the fund, Council will consider the transfer of the remaining cash balance to the Capital Replacement Fund as proposed in the 2021 budget process. The plan shows the transfer in both funds as a budget amendment to be approved. FUND BALANCE The fund balance is assigned to future expenditures for capital projects. At the end of the year 2020 the fund will be closed and the balance will be zero. City of Chanhassen 2021 Adopted Budget 104 Transit Station Assessment Fund Five‐Year Financial Plan Closed fund at the end of 2020.Fund 413 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Special assessments 137,238    131,329    ‐              ‐             ‐            ‐               ‐          ‐          ‐          ‐          Investment income ‐             3,442         1,000         1,000        1,000        ‐               ‐          ‐          ‐          ‐          Other ‐              ‐              ‐              ‐             ‐            ‐               ‐          ‐          ‐          ‐          Sources of Funds 137,238    134,771    1,000         1,000        1,000        ‐               ‐          ‐          ‐          ‐          USE OF FUNDS Transfer to other Fund Water Fund 7,223         9,453         ‐              ‐             ‐            ‐               ‐          ‐          ‐          ‐          Capital Replacement Fund ‐              ‐              ‐             101,827   101,827   ‐               ‐          ‐          ‐          ‐          TOTAL USE OF FUNDS 7,223         9,453         ‐             101,827   101,827   ‐               ‐          ‐          ‐          ‐          FUND BALANCE Net Change 130,015    125,318    1,000         (100,827)  (100,827)  ‐               ‐          ‐          ‐          ‐          Beginning (154,506)   (24,491)     100,827    100,827   100,827   ‐               ‐          ‐          ‐          ‐          FUND BALANCE ENDING (24,491)     100,827    101,827    ‐             ‐            ‐               ‐          ‐          ‐          ‐          Actuals 2020 Budget Projected 2021  Budget  City of Chanhassen 2021 Adopted Budget 105 City of Chanhassen 2021 Adopted Budget 106 Debt Service Funds Five-Year Financial Plans Debt Service Funds account for the accumulation of resources for the payment of general long-term debt principal and interest. The City maintains individual debt service funds for each bond issue. The City has established annual financial plans for all general obligation bond funds. The Permanent Revolving debt Fund is an accumulation of surplus funds from closed bonds. The City will address allocation of the amount available in this fund to other funds during the 2022 budget process. The Debt Funds use the modified accrual basis for both financial statement and budgeting purposes. Debt Service Funds Permanent Revolving Debt (closed bonds) G.O. Bond Funds: 2009A G.O. Refunding Bonds 2010A G.O. Library Bonds 2016A G.O. Refunding Bonds City of Chanhassen 2021 Adopted Budget 107 Permanent Revolving Debt Fund FUND DESCRIPTION The Debt Service Funds are used to account for the accumulation of resources for and the payment of interest, principal and related costs on general long term debt. The funds are restricted for debt service use until the debt has matured. BACKGROUND Permanent Revolving Debt – This fund is used to account for excess resources from matured bond issues. These funds are no longer restricted for debt service use. The funds are now undesignated reserve funds available for the City. The Council may direct use of these resources to any fund. SOURCES OF FUNDS Investment earnings are earned on cash balances held in the fund. USES OF FUNDS There is no remaining debt service in this fund. TRANSFERS In 2020, approximately $35,000 will be transferred to the G.O. Library Refunding Bond fund at the end of the year to fund the remaining deficit balance in the fund to close the fund after the bonds were fully called. This allowed the City to eliminate the remaining annual property tax levy in the Library bonds fund for 2021. FUND BALANCE The fund balance is assigned to future expenditures in the debt service funds. The City Council may change the assignment of these funds to any City purpose as the bonds have fully matured. Future Budget Consideration As the end of 2020, the fund is estimated to have approximately $743,000 in undedicated cash reserves. The Council has discussed various uses in the capital project funds. The funds may be redirected by a budget amendment in 2021 or through the 2022 budget process. City of Chanhassen 2021 Adopted Budget 108 Permanent Revolving Debt Fund Fund 300 Five‐Year Financial Plan 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS General property taxes ‐           ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Special Assessments 393         373          ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Investment earnings 12,781    30,161    7,000      7,000       ‐           ‐             ‐           ‐           ‐           ‐           Sources of Funds 13,174    30,534    7,000      7,000       ‐           ‐             ‐           ‐           ‐           ‐           USE OF FUNDS: Current Expense General Government 8,914      79,921    ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Debt Service Principal ‐           ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Interest & paying agent fees ‐           ‐           ‐           ‐            ‐          ‐           Transfer to Other funds Library Fund Debt Service 35,000     35,000     TOTAL USE OF FUNDS 8,914      79,921    ‐          35,000     35,000    ‐             ‐           ‐           ‐           ‐           NET CHANGE IN FUND BALANCE 4,260      (49,387)   7,000      (28,000)   (35,000)   ‐             ‐           ‐           ‐           ‐           Beginning Fund Balance 823,951  828,211  778,824  778,824   778,824  743,824    743,824  743,824  743,824  743,824   Ending Fund Balance 828,211 778,824 785,824 750,824  743,824 743,824    743,824 743,824 743,824 743,824  Deferred Special Assessments Receivable Principal ‐ deferred 8,718      8,718      8,718      8,718       8,718      8,718        8,718      8,718      8,718      8,718       Why are these deferred?  Need to research No outstanding debt. Actuals 2020 Budget Projected City of Chanhassen 2021 Adopted Budget 109 2009A G.O. Refunding Bonds Fund FUND DESCRIPTION The Debt Service Funds are used to account for the accumulation of resources for and the payment of interest, principal and related costs on general long term debt. The funds are restricted for debt service use until the debt has matured. BACKGROUND The debt in this fund is fully matured and the balance is excess resources from the matured bond issue. These funds are no longer restricted for debt service use. The funds are now undesignated reserve funds available for the City. The Council may direct use of these resources to any fund. SOURCES OF FUNDS Investment earnings are earned on cash balances held in the fund. USES OF FUNDS There is no remaining debt service in this fund. TRANSFERS When the funds are redirected to another City purpose the funds will be transferred out. FUND BALANCE The fund balance is assigned to future expenditures in the debt service funds. The City Council may change the assignment of these funds to any City purpose as the bonds have fully matured. Future Budget Consideration As the end of 2020, the fund is estimated to have approximately $440,000 in undedicated cash reserves. The Council has discussed various uses in the capital project funds. The funds may be redirected by a budget amendment in 2021 or through the 2022 budget process. City of Chanhassen 2021 Adopted Budget 110 2009A G.O. Refunding Bonds Fund 368 Five‐Year Financial Plan 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS General property taxes ‐             ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Special Assessments ‐             ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Investment earnings 12,154      29,061    ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Sources of Funds 12,154      29,061    ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           USE OF FUNDS: Current Expense General Government 380,250    ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Debt Service Principal ‐             ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Interest & paying agent fees ‐             ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Transfer to other funds ‐             ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           TOTAL USE OF FUNDS 380,250    ‐           ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           NET CHANGE IN FUND BALANCE (368,096)  29,061    ‐           ‐            ‐           ‐             ‐           ‐           ‐           ‐           Beginning Fund Balance 780,018    411,922  440,983  440,983   440,983  440,983    440,983  440,983  440,983  440,983   Ending Fund Balance 411,922   440,983  440,983 440,983  440,983 440,983    440,983 440,983 440,983 440,983  Deferred Special Assessments Receivable Principal 311,122    311,122  311,122  311,122    311,122  311,122  311,122  311,122   No Oustanding Debt Actuals 2020 Budget Projected City of Chanhassen 2021 Adopted Budget 111 2010A G.O. Library Refunding Bonds Fund FUND DESCRIPTION The Debt Service Fund was used to account for the accumulation of resources for and the payment of interest, principal and related costs on the general long term debt issued to finance the construction of the library building. The funds were restricted for debt service use until the debt has matured. BACKGROUND In 2020 the bonds were callable and the fund had accumulated enough nearly enough cash reserves to pay off the bonds and the final interest. The City committed the remaining amount from the Permanent Revolving Debt Fund and the bonds were called in December 2020. The fund will be closed at the end of the year and the remaining deficit will be transferred in. SOURCES OF FUNDS The fund at a property tax debt levy and Investment earnings are earned on cash balances held in the fund. USES OF FUNDS Principal, interest and fiscal agent fees on the debt. TRANSFERS In 2020, approximately $35,000 will be transferred from the Permanent Revolving Debt Fund at the end of the year to fund the remaining deficit balance in the fund to close the fund after the bonds were fully called. This allowed the City to eliminate the remaining annual property tax levy in the Library Bonds Fund for 2021. FUND BALANCE The fund balance will be zero at the close of the year. City of Chanhassen 2021 Adopted Budget 112 2010A G.O. Library Refunding Bonds Fund 368 Five‐Year Financial Plan 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS General property taxes 461,297     459,512     457,412     457,412     457,412     ‐               ‐           ‐           ‐           ‐           Special Assessments ‐              ‐              ‐              ‐              ‐              ‐               ‐           ‐           ‐           ‐           Investment earnings 6,992          17,285        8,811         8,811         8,811         ‐               ‐           ‐           ‐           ‐           Transfer from other fund Permanent Revolving Debt Fund ‐              ‐              ‐              35,000       35,000       ‐               ‐           ‐           ‐           ‐           Sources of Funds 468,289     476,797     466,223     501,223     501,223     ‐               ‐           ‐           ‐           ‐           USE OF FUNDS: Current Expense General Government 3,682          ‐              ‐              ‐              ‐              ‐               ‐           ‐           ‐           ‐           Debt Service Principal 370,000     390,000     400,000     1,240,000  1,240,000  ‐               ‐           ‐           ‐           ‐           Interest & paying agent fees 55,355        43,955        32,105       41,195       41,195       ‐           TOTAL USE OF FUNDS 429,037     433,955     432,105     1,281,195  1,281,195  ‐               ‐           ‐           ‐           ‐           NET CHANGE IN FUND BALANCE 39,252        42,842        34,118       (779,972)    (779,972)    ‐               ‐           ‐           ‐           ‐           Beginning Fund Balance 697,878     737,130     779,972     779,972     779,972     ‐               ‐          ‐           ‐           ‐           Ending Fund Balance 737,130     779,972     814,090     ‐              ‐              ‐              ‐           ‐           ‐           ‐           Outstanding Bonds Principal 1,630,000  1,240,000  840,000     ‐              ‐              ‐               ‐          ‐           ‐           ‐           Actuals 2020 Budget Projected City of Chanhassen 2021 Adopted Budget 113 2016A G.O. Refunding Bonds Fund FUND DESCRIPTION The Debt Service Fund was used to account for the accumulation of resources for and the payment of interest, principal and related costs on the general long term debt issued to finance the construction of the public works facility. The funds are restricted for debt service use until the debt has matured. BACKGROUND In 2016 the City refunded the G.O. Debt for the public work facility with refunding bonds. SOURCES OF FUNDS The fund at a property tax debt levy and Investment earnings are earned on cash balances held in the fund. USES OF FUNDS Principal, interest and fiscal agent fees on the debt. TRANSFERS No transfers are planned currently. FUND BALANCE The fund balance is restricted for payment of debt service until the bonds are fully matured. City of Chanhassen 2021 Adopted Budget 114 2016A G.O. Refunding Bonds Fund 370 Five‐Year Financial Plan 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS General property taxes 470,400        475,800       480,600       480,600       480,600       479,800       483,840       482,213       485,520       487,410        Special Assessments ‐                 ‐               ‐               ‐               ‐               ‐               ‐               ‐               ‐                ‐                 Investment earnings 21,119          9,874           ‐               ‐               ‐               ‐               ‐               ‐               ‐                ‐                 Transfers from other Funds 107,148        ‐               ‐               ‐               ‐               ‐                Sources of Funds 598,667        485,674       480,600       480,600       480,600       479,800       483,840       482,213       485,520       487,410        USE OF FUNDS: Current Expense General Government ‐                 ‐               ‐               ‐               ‐               ‐               ‐               ‐               ‐                ‐                 Debt Service Principal ‐                 300,000       345,000       345,000       345,000       360,000       370,000       385,000       395,000       410,000        Interest 118,305        113,357       102,875       102,875       102,875       92,300         81,350         70,025         58,325         48,300          Paying agent fees 475              475              475              475              475              475              475               475                Transfers to Other Funds 5,290,000     ‐                TOTAL USE OF FUNDS 5,408,305     413,357       447,875       447,875       447,875       452,775       451,350       455,025       453,325       458,300        NET CHANGE IN FUND BALANCE (4,809,638)    72,317         32,725         32,725         32,725         27,025         32,490         27,188         32,195         29,110          Beginning Fund Balance 5,331,655     522,017       594,334       594,334       594,334       627,059       654,084       686,574       713,762       745,957        Ending Fund Balance 522,017        594,334       627,059       627,059       627,059       654,084       686,574       713,762       745,957       775,067        Outstanding Bonds Principal 4,805,000     4,475,000   4,130,000   4,130,000   4,130,000   3,770,000   3,400,000   3,015,000   2,620,000    2,210,000     Final Maturity 2/1/2030 Actuals 2020 Budget Projected City of Chanhassen 2021 Adopted Budget 115 City of Chanhassen 2021 Adopted Budget 116 Enterprise Funds Five-Year Financial Plans Enterprise Funds account for business-type activities. These activities provide services where most of the costs are recovered through user fees and charges. The City has three Enterprise Funds. The Enterprise Funds use the accrual basis of accounting for financial statement purposes. For budget purposes the funds use the accrual basis except for capital assets and debt payments which are budgeted on a modified accrual basis within each finance plan. Depreciation is noted at the bottom of the finance plans. Water Fund - receives its revenues from charges to all property owners to provide water utilities, fund operations and maintenance and capital improvements. Sewer Fund - receives its revenues from charges to all property owners to provide sewer utilities, fund operations provided by MCES and maintenance and capital improvements. Surface Water Management Fund - receives its revenues from charges to all property owners to fund water quality projects, operations and maintenance, and capital improvements. City of Chanhassen 2021 Adopted Budget 117 WATER FUND SUMMARY It is imperative that the systems used to deliver water remain in safe, reliable and functional condition. The City maintains a long-term financial plan and a capital improvement plan for the utility funds’ infrastructure to ensure the City is prepared to replace infrastructure to maintain the functional condition of the entire system. Annually, the City completes a comprehensive utility rate study set the rates appropriately to adequately fund operations and capital replacement ensuring safe water now and in the future. ACCRUAL BASIS OF ACCOUNTING The enterprise funds are on a full accrual basis for accounting. For budget purposes, the funds budget for capital purchases and bond proceeds on a cash basis. SOURCE OF FUNDS The primary source of funding is user charges based on a property’s water usage. Minnesota Statutes require public water suppliers serving more than 1,000 to adopt a water rate structure that encourages water conservation. UTILITY RATE STUDY The City has its municipal advisor, Ehlers, Inc. prepare an annual rate study. They perform a 10-year cash flow projection for the water, sewer and storm water utility funds through the year 2030. This projection examines anticipated cash flows in future years and estimates the user rate increases necessary to meet all financial obligations of the utility funds while maintaining adequate cash reserves. The cash flow analysis method determines future revenue requirements by incorporating operating and maintenance expenses, transfer payments, current and future debt service and anticipated future capital projects. We also include future growth estimates in the model. The primary financial inputs in the development of the analysis are the City’s audited financial statements, budget documents, historical water billing data and the City’s latest Capital Improvement Plan. USE OF FUNDS Expenditures from this fund are used for operation and maintenance, debt service, capital improvements, and infrastructure replacement relating specifically to the operation of water and sewer services. This includes all direct and indirect overhead costs incurred from operating a water enterprise. CAPITAL The department is in the process of replacing outdated water meters and radios throughout the City, which are used for timely and accurate utility billing. In the upcoming year, staff will evaluate the current process and timeline for meter replacement, including exploring the cost-effectiveness of engaging a contractor for meter replacement support to expedite the timeline. DEBT A portion of the rates charged pays for debt that has been incurred on capital portions of the utility system. City of Chanhassen 2021 Adopted Budget 118 TRANSFERS Transfers of funds from the water and sewer fund are currently limited to reimbursing other City funds for specific expenditure allocations, or capital project expenditures. The Water Fund is not transferring any monies not related to its services. NET ASSETS For the Enterprise Funds, the City also strives to maintain working capital cash balances at a minimum equal to three months working capital plus an amount needed to fund future capital projects as identified in the City’s Capital Improvements Plan. Bonding for large projects and judicious use of net assets within funds can be used to moderate fluctuations in capital projects and infrastructure maintenance expenses. City of Chanhassen 2021 Adopted Budget 119 Water Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate 2022 2023 2024 2025 OPERATING REVENUES Charges for services Water Sales 2,994,530    2,816,932    3,044,000    3,044,000    3,044,000    2,946,000      3,046,000    3,198,300    3,358,215    3,526,126     Intergovernmental 131               ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Penalties and other 114,276        114,732        55,000          55,000          55,000          60,000           60,000          60,000          60,000          60,000           Total Operating revenues 3,108,806    2,931,795    3,099,000    3,099,000    3,099,000    3,006,000     3,106,000    3,258,300    3,418,215    3,586,126     OPERATING EXPENSES Personnel Services 812,519        798,372        825,500        825,500        825,500        832,500         855,500        881,165        907,600        934,828         Current Expense Material and supplies 385,900        314,739        427,800        427,800        427,800        412,600         412,600        424,978        437,727        450,859         Other Contractual 695,072        1,747,925    526,300        526,300        526,300        542,100         542,100        558,363        575,114        592,367         Repairs and Maintenenace 263,528        369,890        321,500        321,500        321,500        350,700         350,700        361,221        372,058        383,219         Total operating expenses 2,157,019    3,230,926    2,101,100    2,101,100    2,101,100    2,137,900     2,160,900    2,225,727    2,292,499    2,361,274     Net Operations before depreciation 951,787        (299,131)      997,900        997,900        997,900        868,100         945,100        1,032,573    1,125,716    1,224,852     NON‐OPERATING REVENUES Investment earnings 159,813        281,251        50,000          50,000          50,000          75,000           75,000          75,000          75,000          75,000           Connection Charges 2,387,509    1,450,925    1,200,000    1,200,000    1,200,000    1,400,000      1,400,000    1,400,000    1,400,000    1,400,000     Intergovernmental capital contribution 173,100        ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Refunds/Reimbursements 12,486          3,747            5,000            5,000            5,000            5,000             5,000            5,000            5,000            5,000             Contributions of capital assets 310,743        679,114        ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Special Assessments 11,623          3,996            ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Transfer from other funds 7,223            9,453            ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Non‐operating revenues 2,889,397    2,601,586    1,255,000    1,255,000    1,255,000    1,480,000      1,480,000    1,480,000    1,480,000    1,480,000     NON‐OPERATING EXPENSES Interest Expense ‐ (existing debt) 752,091        655,693        750,000        750,000        750,000        900,000         850,000        800,000        750,000        700,000         Interest Expense ‐ (future debt)‐                ‐                ‐                ‐                ‐                ‐                 60,000          120,000        180,000        240,000         Gain (loss) on disposal of capital assets 45,983          (3,499)           ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Transfers to other funds 221,003        578,477        ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Non‐operating expenses 1,019,077    1,230,671    750,000        750,000        750,000        900,000         910,000        920,000        930,000        940,000         Total Non‐operating 1,870,320    1,370,915    505,000        505,000        505,000        580,000         570,000        560,000        550,000        540,000         Net Operating and Non‐Operating 2,822,107    1,071,784    1,502,900    1,502,900    1,502,900    1,448,100      1,515,100    1,592,573    1,675,716    1,764,852     Depreciation (Accrual Basis)(1,607,497)   (1,955,887)   (1,955,886)   (1,955,885)   (1,955,884)   (1,955,886)    (1,955,886)   (1,955,880)   (1,955,879)   (1,955,878)    Net Increase (decrease) in Net Assets (A 1,214,610    (884,103)      (452,986)      (452,985)      (452,984)      (507,786)       (440,786)      (363,307)      (280,163)      (191,026)       Actuals 2020 Budget Projected  2021 Budget  City of Chanhassen 2021 Adopted Budget 120 Water Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate 2022 2023 2024 2025 Actuals 2020 Budget Projected  2021 Budget  CAPITAL FUNDING Bond proceeds ‐ Operating projects ‐                ‐                ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 bond proceeds ‐ Connection Projects 3,595,000    ‐                ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Bond proceeds ‐ premium 139,159        ‐                ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Total Bond Proceeds 3,734,159    ‐                ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Debt Principal Payments Existing debt 1,312,500    1,787,500    ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Future debt ‐                ‐                ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Total Principal Payments 1,312,500    1,787,500    ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Net Change in Outstanding debt (2,421,659)   (1,787,500)   ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Capital Capital Outlay (Equipment)‐                113,171        ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Capital Improvements (Infrastructure) 7,448,138    ‐                ‐                ‐                ‐                ‐                 ‐                ‐                ‐                ‐                 Street Reconstruction Projects ‐                ‐                1,550,000    ‐                ‐                1,300,000      570,000        570,000        950,000        450,000         TH 101 Improvement ‐                ‐                500,000        ‐                ‐                500,000         ‐                ‐                ‐                ‐                 Power Blvd Watermain Loop ‐                ‐                510,000        510,000        510,000        ‐                 ‐                ‐                ‐                ‐                 Well #4 Re‐roofing Project ‐                ‐                39,000          39,000          39,000          ‐                 ‐                ‐                ‐                ‐                 Well Rehab ‐                ‐                51,000          51,000          51,000          81,000           121,000        86,000          43,000          115,000         Low zone 1MG Storage Tank ‐                ‐                ‐                ‐                ‐                ‐                 ‐                ‐                ‐                2,600,000     Well #16 ‐                ‐                ‐                ‐                ‐                ‐                 ‐                ‐                ‐                1,400,000     Trunk Watermain Maintenance ‐                ‐                ‐                ‐                ‐                25,000           500,000        25,000          500,000        25,000           EWTP Influent Meter ‐                ‐                ‐                ‐                ‐                40,000           ‐                ‐                ‐                ‐                 Total Capital acquisition 7,448,138    113,171        2,650,000    600,000        600,000        1,946,000      1,191,000    681,000        1,493,000    4,590,000     Net Capital & Debt Funding (9,869,797)   (1,900,671)   (2,650,000)   (600,000)      (600,000)      (1,946,000)    (1,191,000)   (681,000)      (1,493,000)   (4,590,000)    City of Chanhassen 2021 Adopted Budget 121 City of Chanhassen 2021 Adopted Budget 122 SEWER FUND SUMMARY The City has almost 130 miles of sanitary sewer lines. Most of them are in the street; however, some run through utility easements in difficult-to-access areas. Each year the Utility Department cleans approximately one-third of the city’s sanitary sewer mains. Lines requiring a higher level of maintenance are cleaned quarterly. This routine maintenance helps to prevent blockages and backups. The Utility Department is responsible to inspect and maintain the collection system infrastructure and the sanitary lift stations, and ensure uninterrupted collection of wastewater. Sanitary sewer disposal needs are served by the Environmental Services Division of the Metropolitan Council (MCES). Chanhassen’s wastewater is treated by MCES Blue Lake Wastewater Plant in Shakopee. ACCRUAL BASIS OF ACCOUNTING The enterprise funds are on a full accrual basis for accounting. For budget purposes, the funds budget for capital purchases and bond proceeds on a cash basis. SOURCE OF FUNDS The primary source of funding is user charges based on a property’s water usage. UTILITY RATE STUDY The City has its municipal advisor, Ehlers, Inc. prepare an annual rate study. They perform a 10-year cash flow projection for the water, sewer and storm water utility funds through the year 2030. This projection examines anticipated cash flows in future years and estimates the user rate increases necessary to meet all financial obligations of the utility funds while maintaining adequate cash reserves. The cash flow analysis method determines future revenue requirements by incorporating operating and maintenance expenses, transfer payments, current and future debt service and anticipated future capital projects. We also include future growth estimates in the model. The primary financial inputs in the development of the analysis are the City’s audited financial statements, budget documents, historical water billing data and the City’s latest Capital Improvement Plan. USE OF FUNDS The single biggest expense in the sewer fund is the Metropolitan Council Environmental Services (MCES) disposal fees. CAPITAL Between 2021 and 2030, the City plans to spend $12.6 million on capital improvements (in inflated dollars) from the sewer utility fund, a 12% increase over the prior year’s rate study. Of that amount, the rate study anticipates the need to finance $8.35 million over 10 years. City of Chanhassen 2021 Adopted Budget 123 DEBT A portion of the rates charged pays for debt that has been incurred on capital portions of the utility system. TRANSFERS Transfers of funds from the water and sewer fund are currently limited to reimbursing other City funds for specific expenditure allocations, or capital project expenditures. The Sewer Fund is not transferring any monies not related to its services. NET ASSETS For the Enterprise Funds, the City also strives to maintain working capital cash balances at a minimum equal to three months working capital plus an amount needed to fund future capital projects as identified in the City’s Capital Improvements Plan. Bonding for large projects and judicious use of net assets within funds can be used to moderate fluctuations in capital projects and infrastructure maintenance expenses. City of Chanhassen 2021 Adopted Budget 124 Sewer Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate 2022 2023 2024 2025 OPERATING REVENUES Sewer Charges 2,950,883     3,067,469     3,000,000     3,000,000     3,000,000     3,100,000     3,255,000     3,417,750     3,588,638     3,768,069      Intergovernmental ‐                 206,353        ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Penalties and other 82,639          76,489          67,000          67,000          67,000          70,000          70,000          70,000          70,000          70,000           Total Operating revenues 3,033,522    3,350,311    3,067,000    3,067,000    3,067,000    3,170,000    3,325,000    3,487,750    3,658,638    3,838,069     OPERATING EXPENSES Personnel Services 492,693        494,444        534,700        534,700        534,700        532,700        549,000        570,960        593,798        617,550         Current Expense Material and supplies 36,976          25,603          40,800          40,800          40,800          40,300          40,300          41,106          41,928          42,767           MCES 1,830,942     1,904,789     2,072,000     2,072,000     2,072,000     2,500,000     2,700,000     2,835,000     2,976,750     3,125,588      Other Contractual 604,538        397,901        186,100        186,100        186,100        186,900        186,900        190,638        194,451        198,340         Repairs and Maintenenace 123,268        101,492        132,500        132,500        132,500        133,500        133,500        136,170        138,893        141,671         Total operating expenses 3,088,417    2,924,229    2,966,100    2,966,100    2,966,100    3,393,400    3,609,700    3,773,874    3,945,821    4,125,916     Net Operations before depreciation (54,895)         426,082        100,900        100,900        100,900        (223,400)      (284,700)      (286,124)      (287,183)      (287,846)       NON‐OPERATING REVENUES Investment earnings 83,552          218,757        40,000          40,000          40,000          80,000          70,000          70,000          70,000          70,000           Connection Charges 742,756        438,417        500,000        500,000        500,000        500,000        500,000        500,000        500,000        500,000         Intergovernmental capital contribution ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Refunds/Reimbursements 685                324                ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Contributions of capital assets 269,507        261,894        ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Special Assessments 268                134                ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Transfer from other funds 37,000          ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Non‐operating revenues 1,133,768     919,526        540,000        540,000        540,000        580,000        570,000        570,000        570,000        570,000         NON‐OPERATING EXPENSES Interest Expense ‐ (existing debt)4,435             3,810             ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Interest Expense ‐ (future debt)‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Gain (loss) on disposal of capital assets 45,968          (3,499)           ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Transfers to other funds 21,742          258,810        ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Non‐operating expenses 72,145          259,121        ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                  Total Non‐operating 1,061,623    660,405        540,000        540,000        540,000        580,000        570,000        570,000        570,000        570,000         Net Operting and Non‐Operating 1,006,728     1,086,487     640,900        640,900        640,900        356,600        285,300        283,876        282,817        282,154         Depreciation (Accrual Basis)(978,700)       (951,542)       (951,542)       (951,542)       (951,542)       (951,542)       (951,542)       (951,542)       (951,542)       (951,542)        Net Increase (decrease) in Net Assets (A 28,028          134,945        (310,642)      (310,642)      (310,642)      (594,942)      (666,242)      (667,666)      (668,725)      (669,388)       Actuals 2020 Budget Projected  2021 Budget  City of Chanhassen 2021 Adopted Budget 125 City of Chanhassen 2021 Adopted Budget 126 SURFACE WATER MANAGEMENT FUND SUMMARY Water quality, lakeshore preservation, lake level variability, erosion/sediment control, and flood management are some of the important issues that impact the quality of life enjoyed by all residents. The City’s Surface Water Management Plan (SWMP) outlines goals for managing these resources. Chanhassen has a wealth of natural resources including 12 lakes, 356 wetlands, and nearly 11 miles of streams and rivers and their tributaries. Chanhassen is the origin of Bluff Creek and Riley Creek while Lotus Lake feeds directly into Purgatory Creek. The city is also home to some very unique and sensitive aquatic resources such as a designated trout stream in Assumption Creek and a rare ecosystem in Seminary Fen. Cumulatively, surface water features account for 3,975 acres of the City’s surface area, or approximately 26% of the city’s 24 square miles. The city’s Surface Water Management Plan (SWMP) provides a framework for protecting and improving Chanhassen’s lakes, streams, and wetlands as well as for addressing drainage and flooding issues. The management of these resources is important for the benefit of wildlife ecosystems that rely on it. Whether through direct use of Chanhassen’s many lakes, streams, ponds, and wetlands or through runoff from yards, driveways, and streets, pollutants find their way into the water and degrade these valuable resources. ACCRUAL BASIS OF ACCOUNTING The enterprise funds are on a full accrual basis for accounting. For budget purposes, the funds budget for capital purchases and bond proceeds on a cash basis. SOURCE OF FUNDS The primary source of funding is user charges based on a property’s residential equivalency unit (REU). Minnesota Statutes require public water suppliers serving more than 1,000 to adopt a water rate structure that encourages water conservation. UTILITY RATE STUDY The City has its municipal advisor, Ehlers, Inc. prepare an annual rate study. They perform a 10-year cash flow projection for the water, sewer and storm water utility funds through the year 2030. This projection examines anticipated cash flows in future years and estimates the user rate increases necessary to meet all financial obligations of the utility funds while maintaining adequate cash reserves. The cash flow analysis method determines future revenue requirements by incorporating operating and maintenance expenses, transfer payments, current and future debt service and anticipated future capital projects. We also include future growth estimates in the model. The primary financial inputs in the development of the analysis are the City’s audited financial statements, budget documents, historical water billing data and the City’s latest Capital Improvement Plan. City of Chanhassen 2021 Adopted Budget 127 USE OF FUNDS Expenditures from this fund are used for operation and maintenance, debt service, capital improvements, and infrastructure replacement relating specifically to the managing the City’s surface water. This includes all direct and indirect overhead costs. CAPITAL Managing storm water is a significant and increasingly complex mandate imposed on cities by the state. Meeting new storm water requirements is expensive and is putting pressure on all cities to increase storm water rates. In addition, the City’s storm water system of pipes and ponds is aging and requires additional maintenance as reflected in two changes to the Storm Water Fund this year. The City is committed to adequately maintaining its storm water ponds and other related infrastructure and is planning to add $350,000 per year to its capital expenditures beginning in 2021. DEBT A portion of the rates charged pays for debt that has been incurred on capital portions of the utility system. TRANSFERS Transfers of funds from the water and sewer fund are currently limited to reimbursing other City funds for specific expenditure allocations, or capital project expenditures. The Water Fund is not transferring any monies not related to its services. NET ASSETS For the Enterprise Funds, the City also strives to maintain working capital cash balances at a minimum equal to three months working capital plus an amount needed to fund future capital projects as identified in the City’s Capital Improvements Plan. Bonding for large projects and judicious use of net assets within funds can be used to moderate fluctuations in capital projects and infrastructure maintenance expenses. City of Chanhassen 2021 Adopted Budget 128 Surface Water Management Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate 2022 2023 2024 2025 OPERATING REVENUES Storm Sewer Charges 748,618        978,585        750,000         750,000        750,000        1,130,000    1,200,000    1,260,000    1,323,000    1,389,150     Intergovernmental 44,604          221,924        36,000           36,000          36,000          38,000          38,000          38,000          38,000          38,000           Penalties and other 16,151          20,185          16,300           16,300          16,300          17,300          17,300          17,300          17,300          17,300           Total Operating revenues 809,373        1,220,694    802,300         802,300        802,300        1,185,300    1,255,300    1,315,300    1,378,300    1,444,450     OPERATING EXPENSES Personnel Services 335,178        280,571        363,400         363,400        363,400        391,100        409,100        425,464        442,483        460,182         Current Expense ‐                ‐                 Material and supplies 39,435          27,612          63,000           63,000          63,000          56,800          56,800          57,936          59,095          60,277           Other Contractual 334,461        691,110        245,000         245,000        245,000        287,500        287,500        293,250        299,115        305,097         Repairs and Maintenenace 614               614               600                600               600               21,800          21,800          22,236          22,681          23,134           Total operating expenses 709,688        999,907        672,000         672,000        672,000        757,200        775,200        798,886        823,373        848,690         Net Operations before depreciation 99,685          220,787        130,300         130,300        130,300        428,100        480,100        516,414        554,927        595,760         NON‐OPERATING REVENUES Investment earnings 20,437          48,739          10,000           10,000          10,000          20,000          20,000          20,000          20,000          20,000           Connection Charges 172,844        758,822        150,000         150,000        150,000        200,000        200,000        200,000        200,000        200,000         Intergovernmental capital contribution 30,000          ‐                ‐                ‐                ‐                ‐                ‐                ‐                 Refunds/Reimbursements 161               2,355            ‐                 ‐                ‐                ‐                ‐                ‐                ‐                ‐                 Contributions of capital assets 744,592        529,353        ‐                ‐                ‐                ‐                ‐                ‐                ‐                 Transfer from other funds 79,912          ‐                ‐                 ‐                ‐                ‐                ‐                ‐                ‐                ‐                 Non‐operating revenues 1,017,946    1,369,269    160,000         160,000        160,000        220,000        220,000        220,000        220,000        220,000         NON‐OPERATING EXPENSES Interest Expense ‐ (existing debt)‐                ‐                ‐                 ‐                ‐                ‐                ‐                ‐                ‐                ‐                 Interest Expense ‐ (future debt)‐                ‐                ‐                 ‐                ‐                ‐                ‐                ‐                ‐                ‐                 (Gain) loss on disposal of capital assets 51,252          (36,500)         ‐                 ‐                ‐                ‐                ‐                ‐                ‐                ‐                 Transfers to other funds 236,238        469,451        ‐                 ‐                ‐                ‐                ‐                ‐                ‐                ‐                 Non‐operating expenses 287,490        432,951        ‐                 ‐                ‐                ‐                ‐                ‐                ‐                ‐                 Total Non‐operating 730,456        936,318        160,000         160,000        160,000        220,000        220,000        220,000        220,000        220,000         Net Operating and Non‐Operating 830,141        1,157,105    290,300         290,300        290,300        648,100        700,100        736,414        774,927        815,760         Depreciation (Accrual Basis)(873,535)      (918,471)      (918,471)       (918,471)      (918,471)      (918,471)      (918,471)      (918,471)      (918,471)      (918,471)       Net Increase (decrease) in Net Assets  (Accrual Basis)(43,394)        238,634        (628,171)       (628,171)      (628,171)      (270,371)      (218,371)      (182,057)      (143,544)      (102,711)       Actuals 2020 Budget Projected  2021 Budget  City of Chanhassen 2021 Adopted Budget 129 Appendix B – Projections Water Fund Projections Sanitary Sewer Fund Projections Storm Water Fund Projections City of Chanhassen 2021 Adopted Budget 130 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%2.00%2.00%2.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% 33,503,241 33,528,323 34,742,933 33,032,450 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 2,824,929 2,994,530 2,816,932 3,000,000 3,488,307 3,669,732 3,864,690 4,070,240 4,284,669 4,512,226 4,751,826 5,004,106 5,269,734 5,548,948 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 91,710 114,276 114,732 99,000 106,000 108,120 110,282 112,488 114,738 117,033 119,374 121,761 124,196 126,680 0 0 131 2,916,639 3,108,806 2,931,795 3,099,000 3,594,307 3,777,852 3,974,972 4,182,728 4,399,407 4,629,259 4,871,200 5,125,867 5,393,930 5,675,628 778,844 812,519 798,372 825,500 832,500 857,475 883,199 909,695 936,986 965,096 994,049 1,023,870 1,054,586 1,086,224 298,098 385,900 314,739 427,800 412,600 420,852 429,269 437,854 446,612 455,544 464,655 473,948 483,427 493,095 0 0 0 0 0 0 0 0 0 0 0 0 0 0 442,319 695,072 1,747,925 525,300 541,100 557,333 574,053 591,275 609,013 627,283 646,102 665,485 685,449 706,013 374,056 263,528 369,890 322,500 351,700 362,251 373,119 384,312 395,841 407,717 419,948 432,547 445,523 458,889 1,669,757 1,607,497 1,955,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 3,563,074 3,764,516 5,186,813 4,376,987 4,413,787 4,473,798 4,535,527 4,599,023 4,664,339 4,731,526 4,800,640 4,871,736 4,944,872 5,020,107 (646,435)(655,710)(2,255,018)(1,277,987)(819,480)(695,946)(560,555)(416,295)(264,931)(102,268)70,560 254,131 449,058 655,520 120,248 159,813 281,251 50,000 102,165 76,973 75,399 71,777 73,582 74,520 79,695 124,571 137,292 140,774 688,257 2,387,509 1,450,925 1,200,000 1,400,000 1,282,948 1,327,852 1,374,326 1,333,408 1,380,077 1,428,380 1,478,373 1,530,116 1,583,670 8,778 0 173,100 0 0 0 0 0 0 0 0 0 0 0 5,297 12,486 3,747 5,000 5,000 5,250 5,513 5,788 6,078 6,381 6,700 7,036 7,387 7,757 (303,736)(752,091)(655,693)(692,722)(796,548)(704,829)(649,636)(596,113)(547,413)(506,963)(470,538)(429,363)(389,163)(369,888) 0 (45,983)3,499 0 0 0 0 0 0 0 0 0 0 0 21,063 7,223 9,453 0 0 0 0 0 0 0 0 0 0 (580,671)(221,003)(578,477)(166,939)0 0 0 0 0 0 0 0 0 0 709,699 310,743 679,114 0 0 0 0 0 0 0 0 0 0 0 2,582 11,623 3,996 0 0 0 0 0 0 0 0 0 0 0 671,517 1,870,320 1,370,915 395,340 710,617 660,343 759,128 855,779 865,655 954,016 1,044,238 1,180,617 1,285,633 1,362,313 25,082 1,214,610 (884,103)(882,648)(108,863)(35,603)198,573 439,484 600,723 851,748 1,114,798 1,434,748 1,734,691 2,017,834 33,528,323 34,742,933 33,858,830 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 40,397,935 Actual Projected 12/8/2020 Page 1 - Cashflow City of Chanhassen 2021 Adopted Budget 131 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%2.00%2.00%2.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% Actual Projected (8,663,639)(7,448,138)(113,171)(2,105,950)(2,136,594)(1,360,783)(855,425)(1,879,635)(7,145,913)(1,648,711)(1,080,380)(1,772,297)(2,842,354)(1,918,397) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,231,246 1,867,079 0 3,636,427 0 1,000,000 1,000,000 1,000,000 1,200,000 1,600,000 5,231,246 1,867,080 0 966,645 0 0 0 0 6,200,000 0 0 0 1,700,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (749,259)(749,259)(749,259)(749,259)(749,259) (122,372)(122,372)(122,372)(122,372) 0 0 0 (146,846)(146,846) (208,032) (895,000)(1,312,500)(1,787,500)(1,983,935)(2,045,846)(2,005,367)(1,792,502)(1,575,000)(1,620,000)(1,080,000)(1,350,000)(1,395,000)(1,440,000)(2,950,000) 10,804,267 12,278,374 9,573,902 6,266,795 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 (646,435)(655,710)(2,255,018)(1,277,987)(819,480)(695,946)(560,555)(416,295)(264,931)(102,268)70,560 254,131 449,058 655,520 1,669,757 1,607,497 1,955,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 671,517 1,870,320 1,370,915 395,340 710,617 660,343 759,128 855,779 865,655 954,016 1,044,238 1,180,617 1,285,633 1,362,313 903,853 (5,026,479)(1,900,671)513,188 (4,182,440)(2,366,150)(2,764,262)(2,570,970)(2,801,582)(2,713,638)(3,537,680)(3,074,597)(3,836,500)(4,730,575) (1,124,585)(500,100)(921,486)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 33,528,323 34,742,933 33,858,830 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 40,397,935 946,659 1,078,510 1,615,463 1,050,550 1,068,950 1,098,956 1,129,820 1,161,568 1,194,226 1,227,820 1,262,377 1,297,925 1,334,493 1,372,110 2,422,935 2,569,229 2,764,818 2,952,333 3,179,921 3,407,510 3,635,099 3,862,688 4,090,276 4,317,865 4,545,454 4,773,042 5,000,631 5,228,220 3,369,594 3,647,739 4,380,281 4,002,883 4,248,871 4,506,466 4,764,919 5,024,256 5,284,502 5,545,685 5,807,830 6,070,967 6,335,124 6,600,330 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 8,908,780 5,926,163 3,443,248 4,170,339 1,908,935 1,525,476 977,220 862,284 677,066 829,880 420,739 793,641 703,562 1,501 12/8/2020 Page 2 - Cashflow City of Chanhassen 2021 Adopted Budget 132 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Sewer Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 18,483,441 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,699,906 2,950,883 3,067,469 3,000,000 3,394,827 3,576,450 3,776,441 3,988,230 4,224,886 4,475,230 4,740,269 5,021,863 5,317,737 5,630,897 0 0 0 0 0 0 0 0 0 0 0 0 0 0 64,576 82,639 76,489 67,000 70,000 71,400 72,828 74,285 75,771 77,286 78,832 80,409 82,017 83,657 0 0 206,353 2,764,482 3,033,522 3,350,311 3,067,000 3,464,827 3,647,850 3,849,269 4,062,515 4,300,657 4,552,516 4,819,101 5,102,272 5,399,754 5,714,554 467,003 492,693 494,444 534,700 532,700 554,008 576,168 599,215 623,184 648,111 674,035 700,997 729,037 758,198 39,730 36,976 25,603 40,800 40,300 41,106 41,928 42,767 43,622 44,494 45,384 46,292 47,218 48,162 1,564,754 1,830,942 1,904,789 2,071,854 2,463,500 2,586,675 2,716,009 2,851,809 2,994,400 3,144,120 3,301,326 3,466,392 3,639,711 3,821,697 516,408 604,538 397,901 186,100 186,900 192,507 198,282 204,231 210,358 216,668 223,168 229,863 236,759 243,862 137,187 123,268 101,492 132,500 133,500 137,505 141,630 145,879 150,255 154,763 159,406 164,188 169,114 174,187 1,016,753 978,700 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 3,741,835 4,067,117 3,875,771 3,917,496 4,308,442 4,463,343 4,625,560 4,795,443 4,973,360 5,159,699 5,354,862 5,559,274 5,773,381 5,997,649 (977,353)(1,033,595)(525,460)(850,496)(843,615)(815,493)(776,290)(732,927)(672,704)(607,182)(535,760)(457,003)(373,627)(283,095) 39,219 83,552 218,757 40,000 81,568 70,370 65,783 60,427 61,974 60,822 60,663 59,320 59,155 59,454 301,986 742,756 438,417 500,000 500,000 338,844 338,844 338,844 317,206 317,206 317,206 317,206 317,206 317,206 0 0 0 0 0 0 0 0 0 0 0 0 0 0 192 685 324 0 0 0 0 0 0 0 0 0 0 0 (5,045)(4,435)(3,810)(3,161)(25,695)(17,001)(14,223)(11,900)(10,025)(8,075)(6,050)(3,950)(2,200)(1,500) 0 (45,968)3,499 0 0 0 0 0 0 0 0 0 0 0 0 37,000 0 0 0 0 0 0 0 0 0 0 0 0 (223,074)(21,742)(258,810)0 0 0 0 0 0 0 0 0 0 361,286 269,507 261,894 0 0 0 0 0 0 0 0 0 0 0 0 268 134 0 0 0 0 0 0 0 63,049 61,018 88,397 93,885 474,564 1,061,623 660,405 536,840 555,873 392,213 390,404 387,371 369,155 369,953 434,868 433,595 462,557 469,045 (502,789)28,028 134,945 (313,657)(287,742)(423,280)(385,886)(345,556)(303,549)(237,229)(100,893)(23,408)88,930 185,950 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 15,997,305 Actual Projected 12/8/2020 Page 3 - Cashflow City of Chanhassen 2021 Adopted Budget 133 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Sewer Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Actual Projected (24,082)112,682 (210,611)(1,058,450)(1,434,594)(770,229)(1,866,678)(1,302,895)(2,984,961)(809,804)(1,550,168)(974,421)(939,386)(1,550,168) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 700,000 0 1,000,000 1,000,000 550,000 700,000 1,300,000 900,000 900,000 1,500,000 0 0 0 0 0 0 0 2,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848)(120,848) (312,049)(312,049)(312,049)(312,049)(110,962) (85,660)(85,660)(85,660)(85,660) (159,084)(159,084)(159,084) (110,135)(110,135) (110,135) (60,000)(62,500)(62,500)(62,500)(125,000)(125,000)(127,500)(60,000)(65,000)(65,000)(70,000)(70,000)(70,000)(150,000) 5,031,128 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 (977,353)(1,033,595)(525,460)(850,496)(843,615)(815,493)(776,290)(732,927)(672,704)(607,182)(535,760)(457,003)(373,627)(283,095) 1,016,753 978,700 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 474,564 1,061,623 660,405 536,840 555,873 392,213 390,404 387,371 369,155 369,953 434,868 433,595 462,557 469,045 (84,082)50,182 (273,111)(420,950)(1,559,594)(895,229)(994,178)(482,229)(740,143)(727,035)(958,059)(941,396)(1,016,496)(1,016,325) (489,427)(341,504)(191,869)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 15,997,305 2,043,812 2,316,313 2,193,172 2,224,466 2,517,675 2,633,851 2,755,513 2,882,925 3,016,364 3,156,117 3,302,490 3,455,799 3,616,379 3,784,580 2,026,549 2,114,834 2,209,988 2,305,142 2,400,297 2,495,451 2,590,605 2,685,759 2,780,913 2,876,068 2,971,222 3,066,376 3,161,530 3,256,684 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 4,080,000 4,161,600 4,244,832 4,329,729 4,416,323 4,504,650 4,594,743 4,686,638 4,780,370 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 971,583 1,686,989 2,308,496 2,525,432 1,629,638 1,182,671 672,549 713,074 536,028 436,711 240,975 137,619 69,701 97,135 12/8/2020 Page 4 - Cashflow City of Chanhassen 2021 Adopted Budget 134 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Storm Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 36.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 16,008,609 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 693,552 748,618 978,585 1,030,000 1,400,800 1,484,848 1,573,939 1,668,375 1,768,478 1,874,586 1,987,062 2,106,285 2,232,662 2,366,622 15,906 16,151 20,185 16,300 17,300 17,646 17,999 18,359 18,726 19,101 19,483 19,873 20,270 20,675 0 0 221,924 709,458 764,769 1,220,694 1,046,300 1,418,100 1,502,494 1,591,938 1,686,734 1,787,204 1,893,687 2,006,545 2,126,158 2,252,932 2,387,297 272,452 335,178 280,571 363,400 391,100 402,833 414,918 427,366 440,186 453,392 466,994 481,004 495,434 510,297 18,586 39,435 27,612 63,000 56,800 57,936 59,095 60,277 61,482 62,712 63,966 65,245 66,550 67,881 0 0 0 0 0 0 0 0 0 0 0 0 0 0 344,814 334,461 691,110 245,000 287,500 296,125 305,009 314,159 323,584 333,291 343,290 353,589 364,196 375,122 2,407 614 614 600 21,800 22,454 23,128 23,821 24,536 25,272 26,030 26,811 27,616 28,444 900,209 873,535 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 1,538,468 1,583,223 1,918,378 1,590,471 1,675,671 1,697,819 1,720,620 1,744,094 1,768,260 1,793,138 1,818,751 1,845,120 1,872,267 1,900,215 (829,010)(818,454)(697,684)(544,171)(257,571)(195,325)(128,682)(57,359)18,944 100,549 187,793 281,038 380,665 487,082 11,577 20,437 48,739 10,000 27,145 20,388 23,289 21,370 21,548 23,384 23,018 22,210 22,647 23,197 104,265 172,844 758,822 150,000 200,000 225,972 215,727 225,073 224,442 249,960 252,741 257,795 262,951 268,210 36,331 44,604 30,000 36,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 50 161 2,355 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (45,044)(29,975)(26,525)(23,000)(19,325)(15,500)(11,600)(7,625)(4,200)(1,400) 0 (51,252)36,500 0 0 0 0 0 0 0 0 0 0 0 0 79,912 0 0 0 0 0 0 0 0 0 0 0 0 (392,953)(236,238)(469,451)0 0 0 0 0 0 0 0 0 0 0 890,577 744,592 529,353 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 63,049 61,018 88,397 91,049 649,847 775,060 936,318 196,000 220,101 254,385 250,491 261,443 264,665 295,844 365,207 371,398 407,796 419,056 (179,163)(43,394)238,634 (348,171)(37,470)59,060 121,809 204,084 283,609 396,393 553,000 652,436 788,461 906,138 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 19,604,035 ProjectedActual 12/8/2020 Page 5 - Cashflow City of Chanhassen 2021 Adopted Budget 135 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Storm Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 36.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% ProjectedActual (55,648)(222,064)(445,010)(602,450)(1,306,569)(1,630,480)(1,962,460)(1,754,168)(1,576,685)(1,739,814)(1,809,406)(1,881,782)(1,957,054)(1,809,406) 0 0 0 0 0 0 0 0 1,351,175 0 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,200,000 1,300,000 1,300,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) (117,830)(117,830)(117,830)(117,830)(117,830)(117,830)(117,830) (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848) (122,372)(122,372)(122,372)(160,278) (122,372)(122,372)(122,372) (146,846)(146,846) (159,084) 0 0 0 0 (115,000)(115,000)(115,000)(120,000)(125,000)(130,000)(130,000)(135,000)(140,000)(140,000) 1,380,288 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 (829,010)(818,454)(697,684)(544,171)(257,571)(195,325)(128,682)(57,359)18,944 100,549 187,793 281,038 380,665 487,082 900,209 873,535 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 649,847 775,060 406,965 196,000 220,101 254,385 250,491 261,443 264,665 295,844 365,207 371,398 407,796 419,056 (55,648)(222,064)(445,010)748,725 (1,421,569)(745,480)(1,193,795)(1,108,332)(1,055,183)(1,344,160)(1,536,125)(1,535,873)(1,662,991)(1,712,333) (786,561)(738,717)(458,629)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 19,604,035 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 389,674 401,075 412,811 424,894 437,334 450,140 463,325 476,898 490,872 144,975 257,860 377,164 497,823 619,847 738,319 861,716 1,010,137 1,204,327 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 534,649 658,934 789,976 922,718 1,057,180 1,188,459 1,325,040 1,487,035 1,695,199 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 219,125 46,885 (272,266)1,001,764 414,402 1,328,458 1,050,657 933,838 947,993 784,234 588,302 486,755 368,701 272,813 12/8/2020 Page 6 - Cashflow City of Chanhassen 2021 Adopted Budget 136 DEPARTMENT INFORMATION 2021 ANNUAL BUDGET CITY OF CHANHASSEN, MN City of Chanhassen 2021 Adopted Budget 137 City of Chanhassen 2021 Adopted Budget 138 Administration City of Chanhassen 2021 Adopted Budget 139 Legislative Mission Statement The City Council, comprised of the Mayor and 4 at-large Council representatives will formulate city policy, enact legislation, and oversee city administration. The City Council abides by the vision that we are “Planning for Today, Providing for Tomorrow.” Strategies/Services  CITY COUNCIL – The City Council is the governing body that reviews all ordinances and formulates city policy and enacts local legislation.  PRINTING & PUBLISHING – The city produces, prints and mails the quarterly newsletter and Connection.  MEMBERSHIPS o Municipal Legislative Commission – This organization is a legislative collaborative comprised of 17 suburban communities that seek to advance sound policies that are fiscally responsible, allow for growth and development and further enhance strong communities. Guiding principles include financial accountability, support of local control and equitable property tax and fiscal disparity programs. o Southwest Corridor Transportation Coalition – This group is comprised of local government officials, business owners, local residents and other interested parties. The Coalition advocates for safety and transportation improvements in the southwest metro, with a primary focus on Highways 5 and 212. o League of Minnesota Cities – This organization is dedicated to promoting excellence in local government. The LMC serves more than 800 member cities through advocacy, education and training, policy development, risk management and other services. LMC is also the City of Chanhassen’s insurance carrier for auto, general liability and workers compensation. o Metro Cities – This organization was created with the primary objective to be an effective and influential voice at the state and regional levels of government, including the state legislature and Metropolitan Council. The board of directors includes elected officials and city staff from many metro communities. o Southwest Metro Chamber of Commerce – The chamber’s mission is to ‘strengthen our member businesses and stimulate regional prosperity’. The City of Chanhassen partners with the chamber on several city events and maintains a membership to support the chamber and local businesses. 2021 Goals  Develop and implement 2021 Key Financial Strategies Plan. City of Chanhassen 2021 Adopted Budget 140 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 41,550 42,873 43,600 43,600 0.0% 45,000 4030 Contributions-Retirement 2,769 2,860 3,000 3,000 0.0% 3,000 4050 Workers Compensation 85 67 100 100 0.0% 1,000 * Total Personal Services 44,404 45,800 46,700 46,700 0.0% 49,000 4300 Fees, Services - 85 1,000 1,000 0.0% 1,000 4340 Printing & Publishing 33,838 35,120 32,000 32,000 0.0% 34,000 4360 Subscriptions & Memberships 42,031 42,906 42,000 42,000 0.0% 42,000 4370 Travel & Training 5,686 4,663 6,000 6,000 0.0% 5,000 4375 Promotional Expenses 1,727 1,798 600 1,700 183.3% 1,600 * Total Contractual Services 83,282 84,573 81,600 82,700 1.3% 83,600 ** Total Legislative 127,686 130,373 128,300 129,400 0.9% 132,600 2021 General Fund Budget Legislative (1110) City of Chanhassen 2021 Adopted Budget 141 Administration Mission Statement The Administration department is responsible for overseeing and coordinating all aspects of the City of Chanhassen. Administration strives to provide effective and fiscally responsible municipal services in a manner which promotes a high standard of community life. Strategies/Services  CHIEF ADMINISTRATIVE OFFICER – The City Manager is the Chief Administrative Officer of the city and directs the administration of city affairs.  ENFORCEMENT – The City Manager is responsible for enforcing the city code and resolutions adopted by the City Council.  ANNUAL BUDGET – The City Manager’s office is responsible for submitting an annual budget to the City Council for approval. The City Manager also oversees and apprises the City Council of the city’s financial condition.  ELECTIONS – The City Manager’s office is responsible for coordinating and conducting elections.  MEMBERSHIPS o International City/County Managers Assoc. and Minnesota City/County Managers Assoc. – Participation in these organizations helps engage staff on emerging trends and issues, legislative initiatives, better service delivery, strategic long-range planning and community partnerships. o Western Area Fire Training Academy – This organization is a joint powers entity formed in 1974 consisting of 11 communities to purchase and operate a fire training facility. The site became contaminated as a result of training exercises, and this membership fee pays for site maintenance and cleanup, in addition to legal fees accrued while negotiating costs with other responsible parties. 2021 Goals  Implement new tactics (software and/or processes) to provide higher levels of customer service.  Implement new communications strategies to provide for better public outreach.  Assess the effectiveness of the changes in communications service delivery. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget City Manager .75 .75 .75 .75 Assistant City Manager .75 .75 .75 .75 Office Manager/Deputy Clerk 1 1 1 1 Communications Specialist 1 1 1 1 Communication & Administrative Support Specialist 1 1 1 1 Total 4.50 4.50 4.50 4.50 City of Chanhassen 2021 Adopted Budget 142 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 357,790 370,421 378,700 389,300 2.8% 401,000 4020 Salaries & Wages-Temp 2,331 112 300 300 0.0% 300 4021 Overtime-Temp 98 - - - 0.0%- 4030 Contributions-Retirement 51,704 53,097 57,400 59,000 2.8% 61,000 4040 Contributions-Insurance 63,824 62,140 53,000 62,500 17.9% 78,000 4050 Workers Compensation 2,844 2,308 3,500 3,000 (14.3%) 3,500 * Total Personal Services 478,591 488,079 492,900 514,100 4.3% 543,800 4300 Fees, Services 3,685 7,428 15,000 50,000 233.3% 10,000 4310 Telephone 4,752 3,497 5,800 5,000 (13.8%) 5,000 4320 Utilities 302 - 300 300 0.0% 300 4330 Postage 22,500 17,545 23,000 23,000 0.0% 23,000 4340 Printing & Publishing 380 206 300 300 0.0% 300 4360 Subscriptions & Memberships 5,238 5,234 5,000 5,000 0.0% 5,000 4370 Travel & Training 10,115 7,398 10,000 10,000 0.0% 10,000 4380 Mileage 1,349 543 1,200 1,200 0.0% 1,200 4410 Rental-Equipment 420 1,300 800 800 0.0% 800 4807 Propery Tax Expense - 4,320 - - 0.0%- * Total Contractual Services 48,741 47,472 61,400 95,600 55.7% 55,600 ** Total Administration 527,332 535,551 554,300 609,700 10.0% 599,400 2021 General Fund Budget Adminstration (1120) City of Chanhassen 2021 Adopted Budget 143 Finance Mission Statement The Finance Department will maintain the city's overall financial stability through sound financial planning and management. We will safeguard the city’s assets through the use of proper internal controls and ongoing maintenance of long-range financial planning documents. We are committed to the highest standards of accountability, accuracy, timeliness, professionalism, and innovation in providing financial services to those we serve. Strategies/Services  PAYROLL – Provide accurate payroll services for all city departments and follow all State and Federal reporting requirements.  AUDIT – To conduct the annual audit and continue to achieve the GFOA award for excellence in financial reporting.  BUDGET & CIP – Assist or complete the preparation of the city’s long-term financial planning documents including the Annual Budget and CIP.  UTILITY BILLING – Manage the city’s utility billing operation and assure accurate accounting of all related resources.  ACCOUNTS PAYABLE – Coordinate and produce all payments for services and products used by all city departments.  ASSESSMENTS – Provide updated assessment information to Carver & Hennepin Counties and assist residents with assessments related to their properties. 2021 Goals  Develop a comprehensive budget document to meet GFOA budget award criteria  Develop five year financial plans for all funds  Update and expand financial policies to include a comprehensive set of financial management policies to provide financial sustainability and resiliency for the City  Improve management of capital replacement with added funds and enhanced project accounting  Convert Springbrook Financial System to the current version of Cloud-based software  Update Chart of Accounts to provide enhanced information for budget management and to streamline consistent reporting for budget and CAFR  Implement an on-line budget development software & budget document preparation software to support an collaborative approach to budget development and to provide enhanced information for better budget operational management  Provide training and support for decentralized departmental use of the financial system through use of dashboards, automated budget information, updated chart of accounts, project accounting and enhanced reporting capabilities from updated financial systems  Automate workflow for purchasing approvals and invoice processing  Automate manual journal entries and approvals  Replace manual software integrations with API’s for permit and recreation cash receipts systems  Complete review of internal control structure to include enhanced cross-training and updated internal controls available with updated financial systems Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Finance Director .75 .75 .75 .75 Assistant Finance Director .88 .88 .88 .88 Account Clerk 1.23 1.23 1.23 1.23 Total 2.86 2.86 2.86 2.86 City of Chanhassen 2021 Adopted Budget 144 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 225,766 237,048 247,100 253,500 2.6% 261,100 4030 Contributions-Retirement 31,855 33,698 37,400 38,400 2.7% 40,000 4040 Contributions-Insurance 46,400 47,231 37,000 36,000 (2.7%) 44,200 4050 Workers Compensation 1,778 1,481 2,000 2,000 0.0% 2,000 * Total Personal Services 305,799 319,457 323,500 329,900 2.0% 347,300 4120 Supplies-Equipment 64 - 100 100 0.0% 100 4210 Books & Periodicals - - 100 100 0.0% 100 * Total Materials & Supplies 64 - 200 200 0.0% 200 4300 Fees, Services 10,447 9,509 16,000 16,000 0.0% 16,000 4301 Fees, Financial/Audit 26,047 20,942 26,000 26,000 0.0% 26,000 4310 Telephone and Communications 1,082 1,073 1,000 1,000 0.0% 1,000 4340 Printing & Publishing 1,087 438 300 300 0.0% 300 4360 Subscriptions & Memberships 425 425 500 500 0.0% 500 4370 Travel & Training 3,883 3,965 4,500 4,500 0.0% 4,500 * Total Contractual Services 42,970 36,351 48,300 48,300 0.0% 48,300 ** Total Finance 348,833 355,808 372,000 378,400 1.7% 395,800 2021 General Fund Budget Finance (1130) City of Chanhassen 2021 Adopted Budget 145 Legal Mission Statement Through our contract with Campbell Knutson, our mission is to efficiently and effectively administer the legal affairs of the city by internally providing professional, timely, and useful legal advice and services; to minimize liability exposure by recommending and implementing appropriate policies, practices, and procedures; and to administer such legal affairs in the most cost-efficient manner reasonable so as to contribute to the overall quality of life for the taxpayers of Chanhassen. Strategies/Services  REVIEW – The city attorney reviews development plans, personnel actions, contracts, and other documents.  PROSECUTION – Campbell Knutson handles the prosecution of all cases on behalf of the city.  DEFENSE – Campbell Knutson defends the city in any criminal or civil matter.  PERSONNEL – Madden, Galanter & Hansen handle all matters pertaining to the collective bargaining agreement between the City of Chanhassen and IUOE Local 49. 2021 Goals  Continue to make sound legal decisions that benefit the city’s management and taxpayers. City of Chanhassen 2021 Adopted Budget 146 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4302 Fees, Legal 191,253 201,661 200,000 205,000 2.5% 210,000 * Total Contractual Services 191,253 201,661 200,000 205,000 2.5% 210,000 ** Total Legal 191,253 201,661 200,000 205,000 2.5% 210,000 2021 General Fund Budget Legal (1140) City of Chanhassen 2021 Adopted Budget 147 Property Assessment Mission Statement To assess all properties in the city so that they are valued in a fair and equitable manner that can be presented in a format that is easily understood by residents and businesses. Strategies/Services  PROPERTY ASSESSMENT – The city contracts with Carver County for assessment services. Each property in the city is examined at least every four years. 2021 Goals  Continue successful and efficient assessment process. City of Chanhassen 2021 Adopted Budget 148 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4300 Fees, Services 152,430 158,707 161,000 165,000 2.5% 170,000 * Total Contractual Services 152,430 158,707 161,000 165,000 2.5% 170,000 ** Total Property Assessment 152,430 158,707 161,000 165,000 2.5% 170,000 2021 General Fund Budget Property Assessment (1150) City of Chanhassen 2021 Adopted Budget 149 Management Information Systems (MIS) Mission Statement The MIS Department provides and maintains computer, network, and telecommunication resources to all city users with a goal of assuring that staff has the appropriate technology to efficiently perform their job functions. The MIS staff also provides direct support of both desktop and server-hosted software applications and manages vendor support for all other city software. In addition, the department maintains access control, video surveillance and audio-visual systems throughout the city. Strategies/Services  NETWORK HARDWARE SUPPORT – Acquisition, service and support all city network servers, switches, printers and appliances.  PC HARDWARE SUPPORT – Acquisition, service and support for all computers and mobile devices used by city staff.  NETWORK/CLIENT SOFTWARE – Acquisition and support for all software on city computers and various hosted services.  TELECOMMUNICATIONS – Hardware/software support for the central telephone system and mobile cellular devices.  TRAINING – Provide or fund end user software and hardware training for city staff.  SYSTEMS SECURITY – Ensure city computer and network systems are properly secured.  PHYSICAL SECURITY – Acquisition, service and support for city access control systems and video surveillance systems.  AUDIO VISUAL SUPPORT – Manage and/or support all city audio visual systems.  UTILITY DEPT. SUPPORT – Provide support for city SCADA network hardware and software. 2021 Goals  Expand CarverLink Fiber Ring to include additional water and sewer facilities.  Implement Laserfiche Public Forms and Records modules.  Restructure MIS Department roles and responsibilities for future hire.  Upgrade older Windows servers to Windows 2019.  Upgrade AD and Exchange to 2019 Versions.  Update Employee intranet site to include IT related resources for staff, such as FAQ, and user self-help instructions.  Review and implement new backup/archival system.  Dispose of all excess computer and networking equipment. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget MIS Coordinator .75 .75 .75 .75 Network Support Technician 0 .75 .75 .75 PC Support Technician .75 .75 .75 .75 Total 1.50 2.25 2.25 2.25 City of Chanhassen 2021 Adopted Budget 150 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 118,751 126,443 128,000 172,700 34.9% 245,000 4030 Contributions-Retirement 17,286 18,432 19,400 21,300 9.8% 22,000 4040 Contributions-Insurance 21,908 23,336 20,400 20,300 (0.5%) 25,400 4050 Workers Compensation 935 787 1,000 1,000 0.0% 1,000 * Total Personal Services 158,880 168,998 168,800 215,300 27.5% 293,400 4150 Maintenance Materials 875 1,011 1,000 1,300 30.0% 1,300 4210 Books & Periodicals 83 40 100 100 0.0% 100 4220 Software Licensing & Support 24,100 49,221 40,000 42,900 7.3% 42,900 4260 Small Tools & Equipment 35 58 300 300 0.0% 300 * Total Materials & Supplies 25,093 50,330 41,400 44,600 7.7% 44,600 4300 Fees, Services 21,846 23,001 24,000 41,900 74.6% 41,900 4310 Telephone and Communications 1,700 1,550 2,000 3,100 55.0% 3,300 4320 Utilities 10,998 10,980 11,000 12,400 12.7% 12,400 4370 Travel & Training 7,465 6,202 6,000 7,000 16.7% 6,000 4530 Repair & Maintenance-Equip 3,828 3,609 5,000 5,000 0.0% 5,000 * Total Contractual Services 45,837 45,342 48,000 69,400 44.6% 68,600 ** Total MIS 229,810 264,670 258,200 329,300 27.5% 406,600 2021 General Fund Budget Management Information Systems (MIS) (1160) City of Chanhassen 2021 Adopted Budget 151 City Hall Mission Statement This department ensures the efficient and reliable operation of all city buildings. This includes ensuring that public buildings are safe, accessible, functional and inviting for all. To this end, we continually maintain and improve Chanhassen’s public buildings, focusing on providing superior value and energy conservation for our city. Strategies/Services  PREVENTATIVE MAINTENANCE – Responsible for routine maintenance to critical equipment, such as roofs and HVAC units, to maximize life expectancy and performance.  REPAIRS AND REPLACEMENTS – Oversee major upgrades, replacements, and repairs once equipment has concluded its useful life.  BUILDING CODES – Ensure that all buildings meet current building and fire codes.  OFFICE SUPPLIES – Purchase all necessary toiletries, paper supplies, and other office products for the city.  INSURANCE – Provide property insurance, auto insurance, various risk coverages, and terrorism insurance to cover all city operations. 2021 Goals  Continued management of public buildings and equipment to maximize life expectancy and operation.  Identify and implement cost-saving strategies throughout all City buildings. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Building Maintenance 1 1 1 1 Total 1 1 1 1 City of Chanhassen 2021 Adopted Budget 152 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 59,964 61,015 61,200 61,700 0.8% 63,600 4011 Overtime-Reg 965 86 1,000 500 (50.0%) 500 4030 Contributions-Retirement 8,557 8,546 9,200 9,300 1.1% 9,600 4040 Contributions-Insurance 18,183 19,352 17,000 16,800 (1.2%) 21,100 4050 Workers Compensation 3,417 2,735 4,000 3,600 (10.0%) 4,000 * Total Personal Services 91,086 91,735 92,400 91,900 (0.5%) 98,800 4110 Supplies-Office 35,553 32,036 35,000 35,000 0.0% 35,000 4120 Supplies-Equipment 8 50 500 500 0.0% 500 4140 Supplies-Vehicles 453 138 500 500 0.0% 500 4150 Maintenance Materials 5,576 6,220 5,000 5,500 10.0% 5,000 4260 Small Tools & Equipment 56 553 400 400 0.0% 400 * Total Materials & Supplies 41,645 38,998 41,400 41,900 1.2% 41,400 4300 Fees, Services 11,442 11,353 12,000 12,000 0.0% 12,000 4310 Telephone 10,424 10,320 10,500 10,000 (4.8%) 10,000 4320 Utilities 39,509 38,090 39,000 39,000 0.0% 39,000 4350 Cleaning & Waste Removal 30,434 44,429 31,000 47,100 51.9% 45,000 4370 Travel & Training - 119 200 200 0.0% 200 4410 Rental-Equipment 12,342 13,476 14,500 14,500 0.0% 14,500 4440 License & Registration 32 - 100 100 0.0% 100 4483 Insurance-General Liability 158,898 150,145 160,000 160,000 0.0% 160,000 4510 Repair & Maintenance-Building 5,386 6,166 5,000 5,000 0.0% 5,000 4520 Repair & Maintenance-Vehicles - - 200 200 0.0% 200 4530 Repair & Maintenance-Equip 4,505 3,797 5,000 5,000 0.0% 5,000 4807 Propery Tax Expense - 639 - - 0.0%- * Total Contractual Services 272,972 278,534 277,500 293,100 5.6% 291,000 ** Total City Hall 405,703 409,266 411,300 426,900 3.8% 431,200 2021 General Fund Budget City Hall (1170) City of Chanhassen 2021 Adopted Budget 153 Elections Mission Statement The Mission of the Elections department is to provide free, open, honest and professionally managed election services to our community. Through Elections, we assume the responsibility for protecting the will of the people; protecting democracy as a concept and form of government; and for establishing fairness and equity in the process of self-governance. Strategies/Services  VOTER REGISTRATION – The city is responsible for facilitating voter registration on election day.  REDISTRICTING – Following each US Census, the City is responsible for redistricting the City into equal districts. A census is conducted every 10 years.  COMPLIANCE WITH STATE AND FEDERAL LAWS – Elections must be conducted in strict compliance with state and federal laws, notably including those related to data privacy.  CUSTOMER SERVICE – Provide excellent customer service to promote confidence in the elections process and government in general. 2021 Goals  Redistricting  Collaborate with ISD 276 on 2021 school board elections. City of Chanhassen 2021 Adopted Budget 154 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 27,088 - 26,000 26,000 0.0% 26,000 4030 Contributions-Retirement - - - - 0.0%- 4050 Workers Compensation - - - - 0.0%- * Total Personal Services 27,088 - 26,000 26,000 0.0% 26,000 4110 Supplies-Office 1,239 - 1,500 1,500 0.0% 1,500 4120 Supplies-Equipment 114 - 2,500 2,500 0.0% 2,500 * Total Materials & Supplies 1,352 - 4,000 4,000 0.0% 4,000 4300 Fees, Services 4,090 14,189 12,000 12,000 0.0% 12,000 4340 Printing & Publishing 447 - 1,000 1,000 0.0% 1,000 4370 Travel & Training 5,851 - 5,000 5,000 0.0% 5,000 * Total Contractual Services 10,388 14,189 18,000 18,000 0.0% 18,000 ** Total Elections 38,829 14,189 48,000 48,000 0.0% 48,000 2021 General Fund Budget Elections (1180) City of Chanhassen 2021 Adopted Budget 155 Library Building Mission Statement The City of Chanhassen operates the Chanhassen Library building, working in partnership with Carver County to be a gathering place providing access to ideas, experiences, and materials to enrich our lives. Strategies/Services  PROVIDE LIBRARY BUILDING FOR RESIDENTS – The city pays for the building and all operating expenses of the building including; utilities, lights, heat, air conditioning, cleaning and telephone service. 2021 Goals  Continue to identify ways to optimize efficiency of energy use within the building.  Continue to maintain equipment to maximize its useful life. City of Chanhassen 2021 Adopted Budget 156 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4150 Maintenance Materials 50 1,645 2,500 1,500 (40.0%) 1,500 * Total Materials & Supplies 50 1,645 2,500 1,500 (40.0%) 1,500 4300 Fees, Services 7,191 7,129 4,000 7,000 75.0% 7,000 4310 Telephone 1,526 1,526 1,600 1,600 0.0% 1,600 4320 Utilities 58,149 51,962 60,000 55,000 (8.3%) 55,000 4350 Cleaning & Waste Removal 33,301 43,374 32,500 46,000 41.5% 47,000 4510 Repair & Maintenance-Building 4,954 10,888 6,500 6,500 0.0% 6,500 4530 Repair & Maintenance-Equip 333 6,227 4,500 4,500 0.0% 4,500 * Total Contractual Services 105,455 121,107 109,100 120,600 10.5% 121,600 ** Total Library Building 105,505 122,752 111,600 122,100 9.4% 123,100 2021 General Fund Budget Library Building (1190) City of Chanhassen 2021 Adopted Budget 157 City of Chanhassen 2021 Adopted Budget 158 Public Safety City of Chanhassen 2021 Adopted Budget 159 Police Administration Mission Statement The Carver County Sheriff’s Office will serve everyone with respect and dignity and do so with honor, integrity and pride. We are committed to enhancing the security, safety, and the quality of life for the citizens, businesses and visitors of Chanhassen. Strategies/Services  SERVICE – Deliver quality service to all who look to us for assistance.  ENFORCEMENT – Enforce all local, state and federal laws.  COLLABORATE – Collaborate with other agencies to share resources whenever possible. 2021 Goals  Provide public safety services in an efficient and cost-effective manner consistent with the values of the citizens of Chanhassen.  Continue to identify and address traffic concerns within the city, with an emphasis on prevention and education.  Engage the public and strive for transparency in government and policing through public announcements and notifications via social media, such as; Twitter, Facebook and responding to questions from the city website, Request Tracker and the media.  Engage the aging population through attendance and participation in Details with Deputies and Senior Commission, as well as new initiatives designed to make Chanhassen a “Community for Life”.  Work collaboratively with community service personnel to blend public safety services for cohesive crime prevention efforts. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Lieutenant 1 1 1 1 Sergeant 3 3 3 3 Investigator 1 1 1 1 School Resource Officer 1 1 1 1 Deputies 9 9 10 10 Total 15 15 16 16 Employee Overhead 2020 Actual 2021 Budget 2022 Budget 2023 Budget Records .48 .48 .48 .48 Sergeant .39 .39 .39 .39 Total .87 .87 .87 .87 Vehicles 2020 Actual 2021 Budget 2022 Budget 2023 Budget Total 8 8 8 8 City of Chanhassen 2021 Adopted Budget 160 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4130 Program Supplies 342 - 1,000 500 (50.0%) 500 * Total Materials & Supplies 342 - 1,000 500 (50.0%) 500 4300 Fees, Services 1,779,397 1,872,389 1,976,700 1,983,700 0.4% 2,130,000 4370 Travel & Training 90 257 100 100 0.0% 100 4375 Promotional Expense 817 - 1,000 1,000 0.0% 1,000 * Total Contractual Services 1,780,303 1,872,647 1,977,800 1,984,800 0.4% 2,131,100 ** Total Police Administration 1,780,646 1,872,647 1,978,800 1,985,300 0.3% 2,131,600 2021 General Fund Budget Police Administration (1210) City of Chanhassen 2021 Adopted Budget 161 Fire Prevention and Administration Mission Statement The mission of the Chanhassen Fire Department is to serve our residents by minimizing the loss of life and property in the City of Chanhassen from fires, natural disasters and life-threatening situations. It is our vision to be known as an innovative, progressive and customer-centric organization. We are dedicated to work with our partners to deliver effective, efficient and safe emergency services to our residents. Strategies/Services The fire department relies primarily on paid on call staff operating from two fire stations to manage operations and to deliver emergency response. The Fire Chief, Assistant Fire Chief and Administrative Support Specialist provide leadership, fire prevention and administrative support. Services include:  OVERSITE – Manages ongoing readiness to ensure effective and safe operations while ensuring compliance with national, state and local regulations and standards.  ALL HAZARD MITIGATION – Responds to and manages all types of emergencies inclusive of fires, medical emergencies, car accidents, technical rescue, hazardous materials, automated alarms and various miscellaneous requests.  FIRE/SAFETY EDUCATION – Coordinates and delivers fire and safety education programs to the schools, businesses and general public.  FIRE PREVENTION – Provides plan review services for new commercial construction and renovations, ongoing fire and safety inspections for commercial buildings, multi-unit residential and miscellaneous buildings within the city limits and coordinates post-fire investigations. 2021 Goals  Complete a comprehensive review of training program based on the expanded duty crew program. Increase the utilization of small group, On Shift, training reducing the dependence on large group training in a Non-Pandemic environment. This will be completed within the first six months for use during the 2022 budget process.  Roll out new Standard Operating Guidelines (SOG) and begin comparing documented policies to actual operational response. Quality Assurance reviews will be used on call responses to ensure SOGs are being followed.  Integrate and define Firefighter/Admin position into assisting with commercial fire inspections. This will require some additional training and on the job practice with the Fire Chief and Assistant Fire Chief. By the end of the year, this position will be able to actively support the commercial fire inspection programming. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Fire Chief 1 1 1 1 Assistant Fire Chief 1 1 1 1 Fire Fighter/Admin Support Specialist 0 1 1 1 Total 2 3 3 3 City of Chanhassen 2021 Adopted Budget 162 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 205,907 219,896 225,200 289,700 28.6% 293,000 4011 Overtime-Reg 2,724 4,224 3,000 - (100.0%)- 4020 Salaries & Wages-Temp 208,252 231,918 345,000 345,000 0.0% 350,000 4030 Contributions-Retirement 232,909 246,506 252,000 260,000 3.2% 260,000 4031 Fire Relief Required Contribution 54,749 47,399 50,000 50,000 0.0% 50,000 4040 Contributions-Insurance 22,068 23,453 21,000 37,400 78.1% 44,000 4050 Workers Compensation 68,767 56,480 80,000 80,000 0.0% 75,000 4060 Unemployment 36 - - - 0.0%- 4070 Contracted Wages 34,048 35,248 36,000 - (100.0%)- * Total Personal Services 829,461 865,123 1,012,200 1,062,100 4.9% 1,072,000 4120 Supplies-Equipment 7,015 6,408 7,000 7,000 0.0% 7,000 4130 Supplies-Program 3,282 1,355 2,200 2,200 0.0% 2,200 4140 Supplies-Vehicles 4,310 6,349 9,000 9,000 0.0% 9,000 4150 Maintenance Materials 164 - 400 400 0.0% 400 4210 Books & Periodicals - - 500 500 0.0% 500 4240 Uniforms & Clothing 9,853 9,981 11,000 11,000 0.0% 11,000 4260 Small Tools & Equipment 8,166 7,986 8,000 8,000 0.0% 8,000 4290 Misc. Materials & Supplies 6,407 7,390 7,000 7,000 0.0% 7,000 * Total Materials & Supplies 39,197 39,469 45,100 45,100 0.0% 45,100 4300 Fees, Services 26,056 33,152 34,000 37,000 8.8% 39,000 4310 Telephone 7,815 8,744 8,000 8,000 0.0% 8,000 4320 Utilities 18,392 17,746 17,000 17,000 0.0% 17,000 4350 Cleaning & Waste Removal 5,606 4,849 5,100 5,100 0.0% 5,100 4360 Subscriptions & Memberships 1,452 1,413 2,000 2,000 0.0% 2,000 4370 Travel & Training 43,692 54,375 41,500 35,000 (15.7%) 41,500 4375 Promotional Expense 7,415 7,309 8,000 8,000 0.0% 8,000 4483 Insurance-General Liability 1,175 1,704 2,400 2,600 8.3% 2,600 4510 Repair & Maintenance-Building 7,544 8,639 5,500 6,000 9.1% 6,000 4520 Repair & Maintenance-Vehicles 100 2,756 4,000 4,000 0.0% 4,000 4530 Repair & Maintenance-Equip 20,367 19,919 22,500 22,500 0.0% 23,000 4531 Repair & Maintenance-Radios 508 55 2,000 2,000 0.0% 2,000 * Total Contractual Services 140,122 160,660 152,000 149,200 (1.8%) 158,200 ** Total Fire Prevention and Admin 1,008,779 1,065,251 1,209,300 1,256,400 3.9% 1,275,300 2021 General Fund Budget Fire Prevention and Administration (1220) City of Chanhassen 2021 Adopted Budget 163 Community Service Mission Statement The Community Services department works in conjunction with the Carver County Sheriff’s Office to promote and maintain a safe environment in all areas and neighborhoods within Chanhassen. The CSOs will ensure compliance with city codes by residents, businesses, and other property owners. The CSOs also promote a safe environment by performing services related to Animal Control, including reuniting lost and found pets with their owners. Strategies/Services  ANIMAL CONTROL – The CSOs are responsible for impounding lost animals, taking Animal Bite complaints, and removing dead animals from city-owned streets. CSOs also conduct inspections for kennel permits.  ASSIST THE CCSO – CSOs respond to a variety of calls dispatched by Carver County, including vehicle lock-outs, traffic direction, and medical calls.  CODE ENFORCEMENT – The CSOs ensure compliance throughout the community with a variety of city code requirements, including provisions related to weeds and grass, lawn watering, and shoveling. 2021 Goals  Improve on response time for service delivery.  Work on public outreach and educating residents on City Code and City services. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Community Service Officer 1.50 1.50 1.50 1.50 Total 1.50 1.50 1.50 1.50 City of Chanhassen 2021 Adopted Budget 164 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 42,434 40,135 48,000 48,000 0.0% 48,000 4021 Overtime-Temp 83 274 300 300 0.0% 300 4030 Contributions-Retirement 6,490 6,146 7,000 7,000 0.0% 7,000 4040 Contributions-Insurance 590 559 600 600 0.0% 600 4050 Workers Compensation 1,280 956 1,300 1,300 0.0% 1,300 4060 Unemployment 524 - - - 0.0%- * Total Personal Services 51,400 48,071 57,200 57,200 0.0% 57,200 4120 Supplies-Equipment 116 639 300 300 0.0% 300 4140 Supplies-Vehicles 105 3 200 200 0.0% 200 4240 Uniforms & Clothing 250 275 700 700 0.0% 700 * Total Materials & Supplies 470 917 1,200 1,200 0.0% 1,200 4300 Fees, Services 2,757 3,263 3,200 3,200 0.0% 3,200 4310 Telephone 1,245 1,203 1,600 1,600 0.0% 1,600 4340 Printing & Publishing - - 100 100 0.0% 100 4520 Repair & Maintenance-Vehicles - - 200 200 0.0% 200 4530 Repair & Maintenance-Equip - - 100 100 0.0% 100 4531 Repair & Maintenance-Radios - - 200 200 0.0% 200 * Total Contractual Services 4,002 4,466 5,400 5,400 0.0% 5,400 ** Total Community Service 55,873 53,454 63,800 63,800 0.0% 63,800 2021 General Fund Budget Community Service (1260) City of Chanhassen 2021 Adopted Budget 165 City of Chanhassen 2021 Adopted Budget 166 Public Works & Engineering City of Chanhassen 2021 Adopted Budget 167 City of Chanhassen 2021 Adopted Budget 168 Engineering Mission Statement The Engineering department aims to provide efficient, centralized, and cost-effective municipal engineering services to the citizens, as well as other departments of the city. Our efforts are focused on providing a high level of expertise for designing/planning, advising, administering, and overseeing public works improvements and developments. Our goal is to provide these services within the project budget and timeframe required while protecting the public health, safety, and welfare of the public. Strategies/Services  PLAN FOR AND IMPLEMENT CAPITAL IMPROVEMENTS – Program, manage, bid out and administer annual capital improvement projects for streets, sanitary sewer, water and storm sewer infrastructure.  DEVELOPMENT PLAN REVIEW – Review proposed development plans to insure conformity to City Code and engineering standards.  PAVEMENT MANAGEMENT – Complete annual pavement survey and plan for future projects.  GIS – Enables the city to improve communication to the public and other city departments for decision-making and information distribution to ultimately better serve the public through the efficient use of mapping and data retention.  PERMITTING – Review permits within the city right-of-way.  AGENCY COORDINATION – Work with other agency partners such as MnDOT and Carver County on joint capital improvement projects and studies.  TRAFFIC – Work with residents, law enforcement and other departments to address potential speeding, and traffic and pedestrian safety concerns. Gather traffic data as needed.  MEMBERSHIPS o City Engineer Association of Minnesota – This is a professional association for engineers in Minnesota. The Association advances the education of its members, promotes the interchange of helpful ideas and information and seeks ways and means by which members may be more useful and efficient. o American Public Works Association, MN Chapter – This association includes more than 1,000 members from across Minnesota, representing both private and public industries, working together to advance the public works profession. o Suburban Rate Authority – This member organization is a group of metro area communities that monitors the operation and activities of public utilities (Gas, Electric and Communications). It conducts research and investigation of the activities of such utilities and conducts other activities as may be necessary to insure equitable and reasonable public utility rates and service levels for the citizens of the members. 2021 Goals  Implement a standardized project tracking spreadsheet.  Transition to online permitting.  Create a Small Cell permit.  Create ArcGIS public facing online maps for various items such as Capital and Development project.  Hire a GIS focused Intern to help with the backlog of data entry and other GIS needs. City of Chanhassen 2021 Adopted Budget 169 Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Public Works Director/City Engineer .75 .75 .75 .75 Assistant City Engineer .88 .88 .88 .88 Project Engineer 1 1 1 1 Engineering Tech 2 2 2 2 GIS Specialist .40 .40 .40 .40 Senior Admin Support Specialist .70 .70 .70 .70 Total 5.73 5.73 5.73 5.73 City of Chanhassen 2021 Adopted Budget 170 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 419,427 443,798 494,000 511,500 3.5% 526,900 4011 Overtime-Reg 7,436 10,131 7,000 8,000 14.3% 10,000 4020 Salaries & Wages-Temp 7,047 13,492 12,000 5,000 (58.3%) 14,000 4021 Overtime-Temp 51 - - - 0.0%- 4030 Contributions-Retirement 62,455 62,639 74,500 75,000 0.7% 80,000 4040 Contributions-Insurance 78,157 80,255 86,600 86,400 (0.2%) 108,000 4050 Workers Compensation 2,833 2,154 3,500 3,000 (14.3%) 3,500 * Total Personal Services 577,405 612,469 677,600 688,900 1.7% 742,400 4120 Supplies-Equipment 399 1,850 500 2,000 300.0% 2,000 4140 Supplies-Vehicles 416 479 300 500 66.7% 500 4240 Uniforms & Clothing - - - 500 100.0% 500 * Total Materials & Supplies 815 2,329 800 3,000 275.0% 3,000 4300 Fees, Services 23,254 56,069 16,000 25,000 56.3% 20,000 4310 Telephone 4,350 4,838 4,600 4,700 2.2% 4,700 4340 Printing & Publishing 358 650 300 500 66.7% 500 4360 Subscriptions & Memberships 1,280 1,520 1,500 2,700 80.0% 11,000 4370 Travel & Training 2,331 4,537 6,300 1,600 (74.6%) 6,500 4380 Mileage- 425 100 1,000 900.0% 1,000 4530 Repair & Maintenance-Equip - 58 500 500 0.0% 500 * Total Contractual Services 31,573 68,097 29,300 36,000 22.9% 44,200 ** Total Engineering 609,793 682,895 707,700 727,900 2.9% 789,600 2021 General Fund Budget Engineering (1310) City of Chanhassen 2021 Adopted Budget 171 Street Maintenance Mission Statement The Street Maintenance department will maintain and improve the public transportation system including streets, sidewalks, parking lots and trails, in a cost-effective, safe and responsive manner. Strategies/Services  SNOW AND ICE CONTROL – Maintenance of city streets in the winter.  STREET PATCHING – Annual pavement maintenance of city streets and trails including potholes and patching utility repairs.  TREE TRIMMING – Trimming of trees and brush in the public right-of-way.  MOWING – Mowing of select areas in the public right-of-way.  STREET SIGNS – Replacement of damaged or weathered street signs as needed.  STREET LIGHTS AND SIGNALS – Repair of city-maintained street lights and signals.  PAVEMENT MARKING – Annual pavement marking on city streets.  STREET SWEEPING – Annual street sweeping of city streets, typical spring and fall.  STORM SEWER MAINTENANCE – Maintenance of city storm sewer system. 2021 Goals  Enhance the street sweeping program to be targeted based on timing and locations.  Expand use of, and update the Asset Management Software (Cartegraph).  Foster a work environment that results in an engaged workforce, improve trust and communication. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Street Superintendent 1 1 1 1 Street Lead 1 1 1 1 Street Operator 7 7 7 7 Public Works Secretary .25 .25 .25 .25 Total 9.25 9.25 9.25 9.25 City of Chanhassen 2021 Adopted Budget 172 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 493,599 522,671 605,000 615,800 1.8% 633,100 4011 Overtime-Reg 65,137 70,793 40,000 60,000 50.0% 65,000 4020 Salaries & Wages-Temp 27,994 17,546 32,000 40,000 25.0% 24,000 4021 Overtime-Temp 438 - - - 0.0%- 4030 Contributions-Retirement 84,190 88,131 91,700 93,000 1.4% 96,000 4040 Contributions-Insurance 119,357 117,893 108,000 100,700 (6.8%) 123,400 4050 Workers Compensation 58,393 47,203 66,000 66,000 0.0% 68,000 4060 Unemployment 4,008 - - - 0.0%- * Total Personal Services 853,116 864,237 942,700 975,500 3.5% 1,009,500 4120 Supplies-Equipment 38,254 25,858 40,000 42,000 5.0% 42,000 4140 Supplies-Vehicles 9,420 15,842 12,000 12,000 0.0% 12,000 4150 Maintenance Materials 50,856 78,478 55,000 50,000 (9.1%) 55,000 4210 Books & Periodicals - - 100 100 0.0% 100 4240 Uniforms & Clothing 4,308 5,681 5,500 5,600 1.8% 5,700 4260 Small Tools & Equipment 1,706 1,056 2,700 2,500 (7.4%) 2,700 * Total Materials & Supplies 104,543 126,915 115,300 112,200 (2.7%) 117,500 4300 Fees, Services 3,953 2,497 3,500 - (100.0%)- 4310 Telephone 8,299 8,437 8,300 8,500 2.4% 8,500 4340 Printing & Publishing 173 - 300 200 (33.3%) 200 4350 Cleaning & Waste Removal 522 837 2,000 2,500 25.0% 2,500 4360 Subscriptions & Memberships 100 628 100 600 500.0% 600 4370 Travel & Training 2,111 2,280 1,600 8,000 400.0% 8,000 4410 Rental-Equipment 8,260 4,534 8,000 2,000 (75.0%) 3,000 4440 License & Registration 464 - 500 500 0.0% 500 4510 Repair & Maintenance-Building 16 - 100 - (100.0%)- 4520 Repair & Maintenance-Vehicles 2,824 - 800 - (100.0%)- 4530 Repair & Maintenance-Equip 2,250 984 700 1,000 42.9% 1,000 4540 Repair & Maintenance-Streets 5,800 6,858 6,500 - (100.0%)- 4560 Repair & Maintenance-Signs 11,544 9,232 11,000 12,000 9.1% 12,000 * Total Contractual Services 46,316 36,287 43,400 35,300 (18.7%) 36,300 ** Total Street Maintenance 1,003,974 1,027,439 1,101,400 1,123,000 2.0% 1,163,300 2021 General Fund Budget Street Maintenance (1320) City of Chanhassen 2021 Adopted Budget 173 Street Lighting & Signals Mission Statement Provide reliable, well-maintained and cost-efficient street lighting and signal systems for the City. Strategies/Services  MAINTENANCE – The Street Maintenance department manages the street lighting system. Over 63% of the city's street lights are provided and operated by Xcel Energy or Minnesota Valley Electric Cooperative (MVEC).  UTILITY COST – Most of this budget reflects the city's contractual cost for Xcel and MVEC to operate and maintain this system. This budget also includes costs to maintain the city’s signal systems. 2021 Goals  Update street light and traffic signal inventory in the Asset Management software (Cartegraph).  Enter into an agreement with a contractor for signal system maintenance.  Continue switching over light fixtures to LED technology. City of Chanhassen 2021 Adopted Budget 174 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4120 Supplies-Equipment 5,233 5,838 4,000 30,000 650.0% 30,000 * Total Materials & Supplies 5,233 5,838 4,000 30,000 650.0% 30,000 4300 Fees, Services - - 1,000 - (100.0%)- 4310 Telephone 360 360 500 500 0.0% 500 4320 Utilities 328,234 311,619 330,000 330,000 0.0% 330,000 4565 Repair & Maintenance-Light/Signal 41,492 45,486 35,000 25,000 (28.6%) 25,000 * Total Contractual Services 370,086 357,465 366,500 355,500 (3.0%) 355,500 ** Total Street Lighting and Signals 375,319 363,303 370,500 385,500 4.0% 385,500 2021 General Fund Budget Street Lighting and Signals (1350) City of Chanhassen 2021 Adopted Budget 175 Fleet Department Mission Statement The Chanhassen Fleet department strives to provide high quality vehicle and equipment maintenance and repair services in a cost effective manner, and maintain the city’s vehicles and equipment in good and safe operational condition with minimal down time. The department strives to reduce major repairs through promoting proper vehicle and equipment operator training programs and providing timely service checks. Strategies/Services  MAINTENANCE – Provide quality and cost-effective maintenance services with quick turnaround for city vehicles and equipment.  EQUIPMENT MANAGEMENT – Asset management and equipment replacement budgeting.  PROCUREMENT – Procurement of city’s fuel mainly through a joint powers agreement with the State of Minnesota. Procurement of city vehicles and equipment.  FACILITY MANAGEMENT – Maintain and clean the Public Works building. 2021 Goals  Upgrade fuel filling and monitoring system to comply with recent MPCA regulation changes.  Establish new Standard Operating Procedure (SOP) for washing fleet vehicles, focusing on winter season.  Review opportunities for improving fuel efficiency of vehicles. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Equipment Superintendent .90 .90 .90 .90 Mechanic 1.80 1.80 1.80 1.80 Public Works Secretary .25 .25 .25 .25 Total 2.95 2.95 2.95 2.95 City of Chanhassen 2021 Adopted Budget 176 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 213,491 221,154 224,400 232,000 3.4% 238,900 4011 Overtime-Reg 14,072 17,314 7,000 14,000 100.0% 14,000 4020 Salaries & Wages-Temp 4,500 5,745 5,000 5,000 0.0% 5,000 4021 Overtime-Temp 127 - - - 0.0%- 4030 Contributions-Retirement 32,815 34,409 35,000 36,000 2.9% 38,000 4040 Contributions-Insurance 44,291 47,815 42,000 42,000 0.0% 52,600 4050 Workers Compensation 9,276 7,709 10,000 10,000 0.0% 10,000 * Total Personal Services 318,572 334,146 323,400 339,000 4.8% 358,500 4120 Supplies-Equipment 502 1,129 1,600 - (100.0%)- 4140 Supplies-Vehicles 60 432 200 - (100.0%)- 4150 Maintenance Materials 2,058 717 600 6,000 900.0% 6,000 4170 Motor Fuels & Lubricants 142,536 157,516 165,000 168,300 2.0% 168,300 4240 Uniforms & Clothing 1,104 1,270 1,300 1,300 0.0% 1,300 4260 Small Tools & Equipment 2,293 3,179 3,000 - (100.0%)- * Total Materials & Supplies 148,552 164,242 171,700 175,600 2.3% 175,600 4300 Fees, Services 3,539 2,798 4,000 4,000 0.0% 4,000 4310 Telephone 2,375 1,745 2,500 2,500 0.0% 2,500 4320 Utilities 36,441 32,172 36,000 36,000 0.0% 36,000 4350 Cleaning & Waste Removal 5,342 5,923 5,500 6,000 9.1% 6,000 4360 Subscriptions & Memberships 40 40 200 200 0.0% 200 4370 Travel & Training - 352 800 800 0.0% 800 4440 License & Registration 425 - 300 1,000 233.3% 1,000 4510 Repair & Maintenance-Building 31,448 13,522 12,000 15,000 25.0% 15,000 4530 Repair & Maintenance-Equip 291 5,078 3,500 3,500 0.0% 3,500 * Total Contractual Services 79,901 61,629 64,800 69,000 6.5% 69,000 4703 Office Equipment - - 500 500 0.0% 500 4705 Other Equipment 3,561 5,000 5,000 5,000 0.0% 5,000 * Total Capital Outlay 3,561 5,000 5,500 5,500 0.0% 5,500 ** Total Fleet Department 550,586 565,017 565,400 589,100 4.2% 608,600 2021 General Fund Budget Fleet Department (1370) City of Chanhassen 2021 Adopted Budget 177 City of Chanhassen 2021 Adopted Budget 178 Community Development City of Chanhassen 2021 Adopted Budget 179 Planning Commission Mission Statement The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that act, the city code, and state law. The planning commission is designated the planning agency of the city pursuant to the Municipal Planning Act. There are 7 planning commissioners that serve a staggered 3-year term. Strategies/Services  ADVISE – Make recommendations to the city council on official controls (comprehensive plan and zoning ordinance).  REVIEW AND HOLD PUBLIC HEARINGS – Act as the city's Board of Adjustments and Appeals and reviews and make recommendations on all development applications.  SPECIAL STUDIES – The commission may undertake special studies as directed by the city council. 2021 Goals  Review development applications in a timely manner.  Review ordinances for Comprehensive Plan implementation.  Examine other long range planning projects. City of Chanhassen 2021 Adopted Budget 180 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 474,940 498,200 515,700 532,500 3.3% 548,500 4011 Overtime-Reg 310 250 - - 0.0%- 4020 Salaries & Wages-Temp 972 - 1,000 1,000 0.0% 1,000 4030 Contributions-Retirement 70,259 72,498 78,000 80,700 3.5% 83,100 4040 Contributions-Insurance 88,481 111,030 98,200 91,300 (7.0%) 114,000 4050 Workers Compensation 3,298 2,535 3,600 3,600 0.0% 3,800 * Total Personal Services 638,260 684,514 696,500 709,100 1.8% 750,400 4120 Supplies-Equipment - 133 100 100 0.0% 100 4130 Supplies-Program 689 833 800 900 12.5% 900 4140 Supplies-Vehicles 891 1,460 1,500 2,000 33.3% 2,000 4210 Books & Periodicals 331 1,578 2,500 1,500 (40.0%) 1,500 4240 Uniforms & Clothing 1,242 1,526 1,500 1,500 0.0% 1,500 4260 Small Tools & Equipment 74 429 400 400 0.0% 400 * Total Materials & Supplies 3,227 5,960 6,800 6,400 (5.9%) 6,400 4310 Telephone 2,736 5,259 3,000 5,300 76.7% 5,300 4340 Printing & Publishing 594 616 1,000 1,000 0.0% 1,000 4360 Subscriptions & Memberships 1,120 1,095 1,000 1,000 0.0% 1,000 4370 Travel & Training 4,973 3,423 5,000 5,000 0.0% 5,000 4440 License & Registration 96 - 500 100 (80.0%) 100 4520 Repair & Maintenance-Vehicles - - 300 300 0.0% 300 4530 Repair & Maintenance-Equip - - 900 300 (66.7%) 300 * Total Contractual Services 9,518 10,393 11,700 13,000 11.1% 13,000 ** Total Code Enforcement 651,006 700,867 715,000 728,500 1.9% 769,800 2021 General Fund Budget Code Enforcement (1250) City of Chanhassen 2021 Adopted Budget 181 Planning Administration Mission Statement The department identifies needs and goals to guide modifications or updates to the comprehensive plan or city code. The department also reviews development plans for compliance with city ordinances and other regulations. Strategies/Services  DEVELOPMENT REVIEW – Process all development applications, including generation of staff reports for the planning commission and city council.  MANAGE INFORMATION – Maintain the city’s demographics and statistical information including population, household information, available land inventory and building activity etc.  ADMINISTRATION – Provide zoning information, review permits and provide code enforcement. Manage implementation of the city comprehensive plan and zoning ordinances.  STAFF SUPPORT – Provide staff support to the planning commission and the city council on all land use matters including special studies.  MEMBERSHIPS o American Planning Association – This organization provides educational opportunities to apply credits towards the American Institute of Certified Planners license requirements, as well as updating skills at national and local conferences and webinars. This also allows staff to keep up to date with best practices through the Planning Magazine. o Urban Land Institute – Through this organization we have access to an expanding library of member-generated content and ideas, case studies and online reports. There are also educational opportunities to fulfill the American Institute of Certified Planners license requirements. 2021 Goals  Process code amendments relating to the adoption of the Comprehensive Plan.  Work on converting case files to electronic filing system. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Community Development Director .80 .80 .80 .80 Senior Planner 1.75 1.75 1.75 1.75 Associate Planner 1 1 1 1 Senior Admin Support Specialist 1 1 1 1 Total 4.55 4.55 4.55 4.55 City of Chanhassen 2021 Adopted Budget 182 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4210 Books & Periodicals - - 200 200 0.0% 200 * Total Materials & Supplies - - 200 200 0.0% 200 4300 Consulting - 36 - - 0.0% 4340 Printing & Publishing 702 907 1,000 1,000 0.0% 1,000 4360 Subscriptions & Memberships - - 200 200 0.0% 200 4370 Travel & Training 126 147 300 300 0.0% 300 * Total Contractual Services 828 1,090 1,500 1,500 0.0% 1,500 ** Total Planning Commission 828 1,090 1,700 1,700 0.0% 1,700 2021 General Fund Budget Planning Commission (1410) City of Chanhassen 2021 Adopted Budget 183 Code Enforcement Mission Statement The division is responsible for the plan review, permit issuance, and inspections of buildings, plumbing and mechanical systems, fire sprinklers and alarm systems, and individual sewage treatment systems. Division staff is also responsible for inspections of existing buildings for fire code violations, septic tank and RPZ maintenance programs, processing handgun and solicitor permits and providing assistance to the city’s law enforcement staff. Strategies/Services  PLAN REVIEW – Perform building code compliance plan review, specifications and other supporting documents for all building projects in the city. Issue building, fire suppression/alarm, mechanical, plumbing and SSTS permits. Retain/archive documents related to plan review and permit issuance.  INSPECTIONS – On-site verification of adherence to the approved design and building code compliance. Retain/archive documentation related to on-site inspections.  CODE ENFORCEMENT – Periodic evaluation (Assistant Fire Chief) of all public and commercial buildings. Investigation of property maintenance issues. Maintain necessary documentation, compose and submit reports required by other governmental agencies. 2021 Goals  Continue cross training inspectors as well as develop newer inspectors.  Manage inspections and plan review in a timely manner.  Continue implementation of new permitting software. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Building Official 1 1 1 1 Building Inspector 2 2 2 2 Mechanical Inspector 2 2 2 2 Administrative Support Specialist 2 2 2 2 Total 7 7 7 7 City of Chanhassen 2021 Adopted Budget 184 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 366,597 399,061 402,300 418,800 4.1% 428,000 4011 Overtime-Reg 1,410 142 - - 0.0% 4020 Salaries & Wages-Temp - - - 9,000 100.0% 9,000 4030 Contributions-Retirement 52,927 58,173 61,000 63,300 3.8% 64,900 4040 Contributions-Insurance 65,198 60,854 53,300 53,300 0.0% 66,200 4050 Workers Compensation 2,888 2,478 3,000 3,200 6.7% 3,400 * Total Personal Services 489,020 520,707 519,600 547,600 5.4% 571,500 4120 Supplies-Equipment 66 79 100 100 0.0% 100 4140 Supplies-Vehicles 284 100 300 300 0.0% 300 * Total Materials & Supplies 350 179 400 400 0.0% 400 4300 Fees, Services 10,354 - 5,000 5,000 0.0% 5,000 4360 Subscriptions & Memberships 1,894 1,018 2,000 2,000 0.0% 2,000 4370 Travel & Training 385 5,252 4,500 5,000 11.1% 5,000 * Total Contractual Services 12,633 6,270 11,500 12,000 4.3% 12,000 ** Total Planning Administration 502,004 527,156 531,500 560,000 5.4% 583,900 2021 General Fund Budget Planning Administration (1420) City of Chanhassen 2021 Adopted Budget 185 Senior Commission Mission Statement Serve as an advisory body to the city council in addressing the special needs of the people over 55 living in Chanhassen. The senior commission makes recommendations to the city council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior center and senior housing. Strategies/Services  ADVISE – Make recommendations to the city council on senior needs.  COORDINATE SERVICES – Manage the contract with CAP agency for the congregate dinning service, work with other agencies including Carver County Office of Aging. 2021 Goals  Continue to work on implementation of action plan to raise awareness of Alzheimer’s in Chanhassen.  Continue to look for partners to expand senior outreach in the community.  Educate the community on services and resources available to seniors and their caregivers. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Senior Planner .25 .25 .25 .25 Total .25 .25 .25 .25 City of Chanhassen 2021 Adopted Budget 186 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 22,594 23,336 23,300 24,000 3.0% 24,700 4030 Contributions-Retirement 3,305 3,409 3,500 3,600 2.9% 3,800 4040 Contributions-Insurance 2,748 2,921 2,600 2,600 0.0% 3,200 4050 Workers Compensation 177 143 200 200 0.0% 200 * Total Personal Services 28,824 29,810 29,600 30,400 2.7% 31,900 4300 Fees, Services 14,737 8,727 14,000 4,000 (71.4%) 5,000 4370 Travel & Training - 107 200 200 0.0% 200 4375 Promotional Expense 1,316 - 800 800 0.0% 800 * Total Contractual Services 16,052 8,834 15,000 5,000 (66.7%) 6,000 ** Total Senior Commission 44,876 38,644 44,600 35,400 (20.6%) 37,900 2021 General Fund Budget Senior Commission (1430) City of Chanhassen 2021 Adopted Budget 187 City of Chanhassen 2021 Adopted Budget 188 Parks & Recreation City of Chanhassen 2021 Adopted Budget 189 Park and Recreation Commission Mission Statement The park and recreation commission provides recommendations and advice to the city council regarding parks, recreation and leisure services. The commission is comprised of seven adult members and one or two youth members appointed by the city council for staggered three-year terms and one-year terms respectively. Strategies/Services  COMPREHENSIVE PLAN – Prepare a comprehensive Parks and Open Space Plan for the future development of the city park and recreation system, to be submitted to the city council for implementation. Maintain said plan and recommend amendments of the plan to the city council, as may become necessary or desirable.  CAPITAL IMPROVEMENT PROGRAM – Prepare an annual 5-year Park and Trail Acquisition and Development Capital Improvement Plan for delivery to the city council.  ADVISORY BODY – To act in an advisory capacity to the city council in all matters relating to parks and recreation in the city. 2021 Goals  Successfully complete the 2021 Park and Trail Acquisition and Development Capital Improvement Plan and Parks Equipment Replacement Program.  On behalf of the City Council, prepare the 2020 Park and Recreation Annual Report. City of Chanhassen 2021 Adopted Budget 190 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4130 Supplies-Program 25 - 100 100 0.0% 100 4210 Books & Periodicals - - 100 100 0.0% 100 * Total Materials & Supplies 25 - 200 200 0.0% 200 4340 Printing & Publishing - - 100 100 0.0% 100 4360 Subscriptions & Memberships - - 500 500 0.0% 500 4370 Travel & Training - 185 400 400 0.0% 400 * Total Contractual Services - 185 1,000 1,000 0.0% 1,000 ** Total Park and Rec Commission 25 185 1,200 1,200 0.0% 1,200 2021 General Fund Budget Park and Recreation Commission (1510) City of Chanhassen 2021 Adopted Budget 191 Park and Recreation Administration Mission Statement The park and recreation department’s primary purpose is to provide a comprehensive parks and recreation program including park planning and development, maintenance of the trail system and park and recreation facilities and leisure service programs with the goal of enhancing the quality of life in the city and promoting a stronger sense of community. Strategies/Services  PARKS AND OPEN SPACE – Promote maximum public use and access to public facilities by those who live and work within the community.  COMPREHENSIVE TRAIL SYSTEM – Construct and maintain a community-wide interconnected trail system.  COMPREHENSIVE PLAN – Manage the implementation and update of the parks and open space section of the comprehensive plan.  RECREATION PROGRAMS – Provide high quality programs, lessons and leagues that meet the needs of the community.  SENSE OF COMMUNITY – Provide for the social, recreational, educational, psychological and physical needs of residents and promote their participation in all aspects of community life.  MEMBERSHIP o National and Minnesota Park and Recreation Associations – The benefits of these organizations include advocacy, networking, education, research and reduced fees. 2021 Goals  Manage successful completion of 2020 Park and Trail CIP and Parks Equipment Replacement Program.  Manage Park and Recreation Department in providing a comprehensive experience for our residents and quests.  Identify funding sources for the trail project in the Lake Ann Park Preserve.  Represent the city’s interest in the completion of a pedestrian trail to the Arboretum. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Park and Recreation Director 1 1 1 1 Communication & Administrative Support Specialist 1 1 1 1 Total 2 2 2 2 City of Chanhassen 2021 Adopted Budget 192 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 168,124 183,544 186,700 170,800 (8.5%) 173,300 4030 Contributions-Retirement 23,811 26,009 28,200 26,000 (7.8%) 26,300 4040 Contributions-Insurance 36,543 38,902 33,900 20,400 (39.8%) 25,300 4050 Workers Compensation 1,331 1,147 1,500 1,500 0.0% 1,500 * Total Personal Services 229,809 249,603 250,300 218,700 (12.6%) 226,400 4120 Supplies-Equipment - - 100 100 0.0% 100 4130 Supplies-Program 324 510 100 100 0.0% 100 * Total Materials & Supplies 324 510 200 200 0.0% 200 4300 Fees, Services - - 300 300 0.0% 300 4310 Telephone 998 517 700 700 0.0% 700 4360 Subscriptions & Memberships 2,716 2,810 2,800 2,800 0.0% 2,800 4370 Travel & Training 2,029 780 1,800 1,800 0.0% 1,800 4380 Mileage- - 100 100 0.0% 100 * Total Contractual Services 5,743 4,107 5,700 5,700 0.0% 5,700 ** Total Park and Rec Admin. 235,876 254,220 256,200 224,600 (12.3%) 232,300 2021 General Fund Budget Park and Recreation Administration (1520) City of Chanhassen 2021 Adopted Budget 193 Recreation Center Mission Statement The mission of the Chanhassen Recreation Center is to enrich the lives of Chanhassen residents by providing a safe environment for residents to enjoy health and wellness programs, recreational and sports programs for all ages, and serving as a host site for a variety of community events and celebrations. The Recreation Center enhances the quality of life within the city by offering large and convenient facilities that accommodate athletic events and tournaments, conferences and special meetings for area residents and businesses. Strategies/Services  FITNESS – Provide equipment, facilities, and personal training services for physical activities for Chanhassen residents.  ROOM RENTALS – Provide the gymnasium, meeting rooms, studio and conference rooms for area residents and businesses to host meetings, events and activities.  DANCE FOR FUN – Offer a quality, full service, dance program for ages 3 through adult.  YOUTH AND ADULT ACTIVITIES – Coordinate recreational activities for children through senior citizens. 2021 Goals  Update Chanhassen Parks & Recreation refund policy.  Update registration waiver policy and update Rec Net accordingly.  Host a Free Community Day at the Recreation Center.  Increase social media presence for Recreation Center facility and programs. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Recreation Center Manager 1 1 1 1 Total 1 1 1 1 City of Chanhassen 2021 Adopted Budget 194 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 66,539 69,124 70,800 72,200 2.0% 74,400 4020 Salaries & Wages-Temp 103,816 107,716 113,000 94,000 (16.8%) 115,000 4030 Contributions-Retirement 25,377 26,500 30,000 28,000 (6.7%) 34,000 4040 Contributions-Insurance 10,920 11,608 10,200 10,200 0.0% 12,600 4050 Workers Compensation 9,667 7,990 10,500 9,000 (14.3%) 10,500 * Total Personal Services 216,319 222,938 234,500 213,400 (9.0%) 246,500 4120 Supplies-Equipment 1,678 699 1,600 900 (43.8%) 1,600 4130 Supplies-Program 14,884 11,965 15,000 11,000 (26.7%) 15,000 4150 Maintenance Materials 248 98 500 2,000 300.0% 500 4240 Uniforms & Clothing 500 465 600 500 (16.7%) 600 * Total Materials & Supplies 17,310 13,227 17,700 14,400 (18.6%) 17,700 4300 Fees, Services 50,977 58,370 51,000 43,000 (15.7%) 51,000 4310 Telephone 618 517 1,000 1,000 0.0% 1,000 4320 Utilities 37,345 15,060 37,000 37,000 0.0% 37,000 4360 Subscriptions & Memberships 410 904 400 400 0.0% 400 4370 Travel & Training 30 210 400 400 0.0% 400 4375 Promotional Expense 890 731 800 800 0.0% 800 4510 Repair & Maintenance-Building 1,745 196 2,000 2,000 0.0% 2,000 4530 Repair & Maintenance-Equip 1,481 3,015 1,800 1,800 0.0% 1,800 * Total Contractual Services 93,496 79,003 94,400 86,400 (8.5%) 94,400 ** Total Recreation Center 327,125 315,168 346,600 314,200 (9.3%) 358,600 2021 General Fund Budget Recreation Center (1530) City of Chanhassen 2021 Adopted Budget 195 Lake Ann Park Operations Mission Statement Lake Ann Park’s mission is to enrich the lives of our citizens by offering quality active and passive recreational opportunities while preserving the natural beauty of our most popular community park for future generations. We strive to offer something for everyone. Strategies/Services  CONCESSION FOOD SALES – Operate beachfront concession operation to improve the community’s overall Lake Ann experience.  WATERCRAFT RENTALS – A variety of rental boats are available for the community to explore Lake Ann during the summer months.  LIFEGUARD SERVICES – Lifeguard services are contracted through the Minnetonka School District (Minnetonka Aquatics) which provides lifeguards daily at Lake Ann during the summer months. 2021 Goals  Provide leadership in coordinating all components of the Lake Ann concession and watercraft rental operation.  Investigate new service options/contracts to bolster our customer experience as well as revenue. City of Chanhassen 2021 Adopted Budget 196 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 9,121 9,579 11,000 10,000 (9.1%) 12,000 4021 Overtime-Temp 8 166 - - 0.0%- 4030 Contributions-Retirement 698 745 700 800 14.3% 900 4050 Workers Compensation 523 444 600 600 0.0% 600 * Total Personal Services 10,351 10,934 12,300 11,400 (7.3%) 13,500 4130 Supplies-Program 8,143 7,857 10,000 8,000 (20.0%) 10,000 4240 Uniforms & Clothing 200 - 200 200 0.0% 200 * Total Materials & Supplies 8,343 7,857 10,200 8,200 (19.6%) 10,200 4300 Fees, Services 32,346 33,330 35,000 36,000 2.9% 36,000 4310 Telephone 1,145 1,145 1,200 1,200 0.0% 1,200 4320 Utilities 11,642 10,383 12,000 12,000 0.0% 12,000 4340 Printing & Publishing 268 268 400 400 0.0% 400 4903 Bad Debt Expense 12 - - 0.0%- * Total Contractual Services 45,413 45,126 48,600 49,600 2.1% 49,600 ** Total Lake Ann Park Operations 64,106 63,918 71,100 69,200 (2.7%) 73,300 2021 General Fund Budget Lake Ann Park Operations (1540) City of Chanhassen 2021 Adopted Budget 197 Park Maintenance Mission Statement The Park Maintenance department will provide safe, clean and beautiful parks and facilities along with high-quality leisure activities for all residents and visitors to the city park system. These services shall enhance health and well-being and promote economic vitality for long-term community sustainability. We will also continue to maintain the downtown business area and City Center Park to high professional standards. Strategies/Services  TRAIL SYSTEM – Maintain city trail system to the highest standard possible by providing year round access. Selective tree pruning and removal will be done when necessary to ensure these trail systems are as safe as possible for all Chanhassen residents.  PLAYGROUND – Provide residents with the safest playground equipment possible by doing weekly inspections of all equipment throughout the summer and attending to broken or vandalized items.  SNOWPLOWING – Clear trails of snow to allow for uninterrupted use twelve months a year. Plow all parking lots at city buildings. 2021 Goals  Successful implementation of the 2021 Capital Improvements Projects set by the Park and Recreation Commission and City Council.  Work with Administrative staff to insure the Parks and Recreation division continues to provide high level services and amenities.  Continue to monitor and replace trees as needed to mitigate the effects of Emerald Ash Borer.  Continue to implement the Cartegraph asset management program. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Park Superintendent 1 1 1 1 Park Lead 1 1 1 1 Park Operator 6 6 6 6 Public Works Secretary .25 .25 .25 .25 Total 8.25 8.25 8.25 8.25 City of Chanhassen 2021 Adopted Budget 198 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 500,639 442,589 509,000 518,300 1.8% 530,400 4011 Overtime-Reg 46,899 63,873 40,000 50,000 25.0% 55,000 4020 Salaries & Wages-Temp 119,810 125,766 126,000 128,500 2.0% 131,000 4021 Overtime-Temp 4,776 2,483 5,000 4,000 (20.0%) 4,000 4030 Contributions-Retirement 86,052 85,298 93,000 93,000 0.0% 95,000 4040 Contributions-Insurance 81,739 82,251 97,200 77,000 (20.8%) 94,200 4050 Workers Compensation 35,687 28,064 40,000 38,000 (5.0%) 40,000 * Total Personal Services 875,602 830,324 910,200 908,800 (0.2%) 949,600 4120 Supplies-Equipment 41,455 44,742 41,000 43,000 4.9% 43,000 4140 Supplies-Vehicles 3,049 5,183 5,000 5,000 0.0% 5,000 4150 Maintenance Materials 35,339 32,393 30,000 32,000 6.7% 32,000 4151 Irrigation Materials 1,515 3,594 4,000 5,000 25.0% 5,000 4240 Uniforms & Clothing 3,304 3,565 3,000 3,500 16.7% 3,500 4260 Small Tools & Equipment 1,022 3,555 1,200 1,200 0.0% 1,200 * Total Materials & Supplies 85,684 93,031 84,200 89,700 6.5% 89,700 4300 Fees, Services 46,982 53,228 45,000 45,000 0.0% 45,000 4310 Telephone 6,704 7,729 6,200 7,700 24.2% 7,700 4320 Utilities 5,220 4,993 5,200 5,200 0.0% 5,200 4340 Printing & Publishing 254 716 200 200 0.0% 200 4350 Cleaning & Waste Removal 3,932 5,110 3,900 5,100 30.8% 5,100 4360 Subscriptions & Memberships - - 400 400 0.0% 400 4370 Travel & Training 684 3,397 1,000 1,000 0.0% 1,000 4400 Rental-Land & Buildings 34,853 32,521 35,000 35,000 0.0% 37,000 4410 Rental-Equipment 973 6,005 1,000 1,000 0.0% 1,000 4440 License & Registration 368 - 300 300 0.0% 300 4510 Repair & Maintenance-Building 134 259 1,500 1,500 0.0% 1,500 4520 Repair & Maintenance-Vehicles - - 100 100 0.0% 100 4530 Repair & Maintenance-Equip 6,344 456 3,000 3,000 0.0% 3,000 4560 Repair & Maintenance-Signs 1,159 539 1,500 1,500 0.0% 1,500 * Total Contractual Services 107,608 114,952 104,300 107,000 2.6% 109,000 ** Total Park Maintenance 1,068,895 1,038,307 1,098,700 1,105,500 0.6% 1,148,300 2021 General Fund Budget Park Maintenance (1550) City of Chanhassen 2021 Adopted Budget 199 Senior Citizens Center Mission Statement The Senior Center will maintain a setting which is inviting and enhances the quality of life and use of leisure time for active older adults. The Senior Center strives to provide a variety of programs and classes of interest for all 55+ active older adults, and is a fun, welcoming place for people to gather with friends while building community connectedness. Strategies/Services  PROGRAMMING – Develop, maintain and provide daily group activities, services, trips and educational programs which are both relevant and affordable, and which increase community relationships as well as individual wellbeing for participants.  SPECIAL EVENTS – Plan, coordinate and implement welcoming, affordable and high quality holiday programs and special events of interest.  HEALTH & WELLNESS – Plan and implement relevant life-long learning programs, classes and services for individuals age 55 and older in which they can embrace positive aging actions and resources, while feeling empowered to create purpose and engagement in their senior community. 2021 Goals  Improve the Senior Center page on the City’s website in order to increase ease of access to the City, County and State’s aging related resources and opportunities for engagement.  Develop programs to encourage younger, active adults, ages 55-70, to participate in events and programs, as well as engaging in volunteer opportunities.  Partner with Park and Recreation’s family and youth programs to create a digital newsletter which will reach a broader audience, create more consistent communications, and engage intergenerational groups as we promote interactive, health and fitness. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Senior Center Coordinator 1 1 1 1 Total 1 1 1 1 City of Chanhassen 2021 Adopted Budget 200 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 77,833 56,778 58,100 60,400 4.0% 62,300 4030 Contributions-Retirement 8,907 7,608 8,900 9,200 3.4% 9,400 4040 Contributions-Insurance 10,900 19,363 16,900 16,900 0.0% 21,000 4050 Workers Compensation 493 357 600 600 0.0% 600 * Total Personal Services 98,133 84,106 84,500 87,100 3.1% 93,300 4120 Supplies-Equipment 116 421 300 500 66.7% 500 4130 Supplies-Program 3,688 2,237 4,000 2,500 (37.5%) 3,600 * Total Materials & Supplies 3,804 2,658 4,300 3,000 (30.2%) 4,100 4300 Fees, Services 27,561 44,922 30,000 22,700 (24.3%) 32,500 4310 Telephone 180 360 - - 0.0%- 4350 Cleaning & Waste Removal 98 - 100 200 100.0% 500 4360 Subscriptions & Memberships 110 80 100 100 0.0% 100 4370 Travel & Training 233 111 300 300 0.0% 300 4375 Promotional Expense 11 89 100 100 0.0% 100 4380 Mileage82 - 100 100 0.0% 100 * Total Contractual Services 28,275 45,562 30,700 23,500 (23.5%) 33,600 ** Total Senior Citizens Center 130,212 132,326 119,500 113,600 (4.9%) 131,000 2021 General Fund Budget Senior Citizens Center (1560) City of Chanhassen 2021 Adopted Budget 201 Recreation Programs Mission Statement To provide year-round recreational programming that reflects a variety of interests in the community and develops a social, physical, cultural, and aesthetic quality of life for our citizens. These programs are funded by a combination of affordable fees, property tax levy, and community sponsorship program. Strategies/Services  COMMUNITY EVENTS – Chanhassen has a deep tradition of planning and hosting special events and recreational opportunities for our residents. This budget gives the financial tools to provide this service.  SUMMER DISCOVERY PLAYGROUND – Coordinate traditional playground programs that offer weekly activities in Chanhassen parks.  SUMMER CONCERT SERIES – Provide a weekly concert series to the community to enrich their lives through music.  SEASONAL WAGES – Includes all wages for playground program, warming house and skate park attendants and recreation intern.  ADAPTIVE RECREATION – Manage the adaptive recreation contract through Reach For Resources to provide recreational opportunities for Chanhassen residents. 2021 Goals  Operate Summer Discovery Playground Program as a revenue generating program. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Recreation Superintendent .90 .90 .90 .90 Recreation Supervisor .90 .90 .90 .90 Total 1.80 1.80 1.80 1.80 City of Chanhassen 2021 Adopted Budget 202 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 105,339 113,519 122,900 129,400 5.3% 133,300 4020 Salaries & Wages-Temp 73,798 79,494 78,000 72,000 (7.7%) 82,000 4021 Overtime-Temp 562 790 700 700 0.0% 700 4030 Contributions-Retirement 21,321 22,845 27,000 25,000 (7.4%) 26,000 4040 Contributions-Insurance 11,947 18,134 12,500 18,400 47.2% 22,200 4050 Workers Compensation 5,148 4,248 5,500 5,500 0.0% 5,500 * Total Personal Services 218,116 239,029 246,600 251,000 1.8% 269,700 4120 Supplies-Equipment 2,352 3,390 2,300 2,000 (13.0%) 2,300 4130 Supplies-Program 19,277 18,918 18,000 15,200 (15.6%) 19,000 4240 Uniforms & Clothing 1,982 1,650 2,000 2,000 0.0% 2,000 * Total Materials & Supplies 23,611 23,958 22,300 19,200 (13.9%) 23,300 4300 Fees, Services 58,900 62,018 66,600 62,700 (5.9%) 66,600 4310 Telephone 2,418 2,091 2,400 2,400 0.0% 2,400 4320 Utilities 7,447 5,703 7,500 7,500 0.0% 7,500 4340 Printing & Publishing 7,477 7,931 7,500 7,100 (5.3%) 7,500 4370 Travel & Training 364 - 500 500 0.0% 500 4380 Mileage- - 100 100 0.0% 100 4400 Rental-Land & Buildings 8,298 5,399 8,200 6,700 (18.3%) 8,200 4410 Rental-Equipment 35,768 43,585 36,000 35,200 (2.2%) 36,000 * Total Contractual Services 120,673 126,727 128,800 122,200 (5.1%) 128,800 ** Total Recreation Programs 362,400 389,714 397,700 392,400 (1.3%) 421,800 2021 General Fund Budget Recreation Programs (1600) City of Chanhassen 2021 Adopted Budget 203 Self-Supporting Programs Mission Statement Self-Supporting programs are offered to enhance the overall physical and recreational needs of the public by constructive use of leisure time for youth and adults through programs offerings. Strategies/Services  ADULT SPORTS – Create a healthy lifestyle while promoting positive competition and social interaction for summer/fall softball.  YOUTH PROGRAMS – Coordinate youth social programs such as Sweetheart Dance, field trips, art classes and special classes.  SPORTING CAMPS – Coordinate and manage a wide variety of camps such as Skyhawks and Sports Unlimited. 2021 Goals  Increase program offerings for adult sports by offering additional leagues.  Offer a variety of sporting lessons and themed camps.  Increase capacity and revenue of Lake Ann Adventure Camp. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Recreation Superintendent .10 .10 .10 .10 Recreation Supervisor .10 .10 .10 .10 Total .20 .20 .20 .20 City of Chanhassen 2021 Adopted Budget 204 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 26,335 12,612 13,700 14,400 5.1% 14,800 4020 Salaries & Wages-Temp 1,100 650 2,200 1,000 (54.5%) 1,000 4030 Contributions-Retirement 3,991 1,905 2,100 2,200 4.8% 2,300 4040 Contributions-Insurance 2,951 2,001 1,500 2,000 33.3% 2,500 4050 Workers Compensation 271 106 400 400 0.0% 400 * Total Personal Services 34,647 17,274 19,900 20,000 0.5% 21,000 4130 Supplies-Program 4,424 3,180 3,300 3,300 0.0% 3,300 * Total Materials & Supplies 4,424 3,180 3,300 3,300 0.0% 3,300 4300 Fees, Services 11,929 10,520 12,500 14,000 12.0% 14,500 * Total Contractual Services 11,929 10,520 12,500 14,000 12.0% 14,500 ** Total Self‐Supporting Programs 51,000 30,974 35,700 37,300 4.5% 38,800 2021 General Fund Budget Self‐Supporting Programs (1700) City of Chanhassen 2021 Adopted Budget 205 Recreation Sports Mission Statement The Recreation Sports program will provide fun and affordable recreational sports opportunities to preschool and school-age children. These sports are instructed in a safe, educational, and healthy environment utilizing staff and parent volunteers to enhance the children’s learning and growth. Strategies/Services  PRESCHOOL SPORTS – Offer 3 to 6-year olds the opportunity to develop large motor skills through games and activities related to a particular sport, where the focus is on skill development, fundamentals, and sportsmanship.  AFTER SCHOOL SPORTS – Provide youth ages 7-11 the opportunity to participate in a recreational sports setting immediately after school, where exercise, skill development, and sportsmanship is emphasized in a wide variety of sports.  SPORTS CAMPS – Allows children to experience multiple sports in a week-long camp, where they learn new fundamentals and skills in a social atmosphere. 2021 Goals  Improve program offerings to youth with a focus on quality instruction. Example: create spring warmup for baseball and softball.  Communicate program goals and expectations to parents/guardians and thank participants and coaches after each session.  Create and implement plan to increase parent volunteer involvement.  Create a consistent meeting with Rec Center teen coaches (monthly, bi-monthly, etc). City of Chanhassen 2021 Adopted Budget 206 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 21,525 17,448 26,000 20,000 (23.1%) 22,000 4021 Overtime-Temp 19 - - - 0.0%- 4030 Contributions-Retirement 2,386 1,828 2,800 2,000 (28.6%) 2,400 4050 Workers Compensation 1,235 788 1,600 1,000 (37.5%) 1,600 * Total Personal Services 25,164 20,064 30,400 23,000 (24.3%) 26,000 4130 Supplies-Program 1,573 1,206 2,500 2,000 (20.0%) 2,500 4240 Uniforms & Clothing 4,917 4,670 5,400 4,500 (16.7%) 5,400 * Total Materials & Supplies 6,490 5,876 7,900 6,500 (17.7%) 7,900 4375 Promotional Expenses - 149 300 300 0.0% 300 * Total Contractual Services - 149 300 300 0.0% 300 ** Total Recreation Sports 31,653 26,089 38,600 29,800 (22.8%) 34,200 2021 General Fund Budget Recreation Sports (1800) City of Chanhassen 2021 Adopted Budget 207 City of Chanhassen 2021 Adopted Budget 208 Enterprise Funds City of Chanhassen 2021 Adopted Budget 209 Water Utility - Administration Mission Statement The Water Utility department will provide a safe, reliable, efficient and cost-effective water operation system to meet the needs of the residents and businesses now and into the future. Strategies/Services  REPAIR AND MAINTENANCE – Repair and maintain the water distribution system which includes wells, storage reservoirs and watermains. Major repairs are programmed in the Capital Improvement Program, which generally includes a rehabilitation of a well every year.  WATER FLUSHING – Flushing of the water distribution system is done annually in the spring time. This operation helps remove mineral build-up in the water distribution system and mitigates color/odor/taste concerns for the users. The flushing program also checks hydrants and gate valves to ensure they are operating properly.  WATER LOCATES – Complete approximately 4,500 utility locate calls annually. The city is required to locate its utilities that are in close proximity to excavation areas.  EMERGENCY WATERMAIN BREAKS – Watermain breaks can and do occur at any time. A member of the Utility department is on-call 24/7 to respond to any water distribution system-related emergencies. 2021 Goals  Complete rehabilitation of Well #3.  Continue to explore grants for the re-use potential of Well #11. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget City Manager .10 .10 .10 .10 Public Works Director/City Engineer .10 .10 .10 .10 Finance Director .10 .10 .10 .10 MIS Coordinator .10 .10 .10 .10 Utility Superintendent .50 .50 .50 .50 Equipment Superintendent .05 .05 .05 .05 Assistant City Engineer .05 .05 .05 .05 Utility Lead .50 .50 .50 .50 Assistant Finance Director .05 .05 .05 .05 Water Production Technician 2 2 2 2 Utility Operator 2.50 2.50 2.50 2.50 Utility Technician .50 .50 .50 .50 GIS Specialist .25 .25 .25 .25 Mechanic .10 .10 .10 .10 Network Support Technician 0 .10 .10 .10 PC Support Technician .10 .10 .10 .10 Account Clerk .33 .33 .33 .33 Senior Admin Support Specialist .04 .04 .04 .04 Public Works Secretary .125 .125 .125 .125 Total 7.495 7.595 7.595 7.595 City of Chanhassen 2021 Adopted Budget 210 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 548,321 537,181 550,000 548,000 (0.4%) 560,000 4011 Overtime-Reg 18,753 26,142 25,000 25,000 0.0% 27,000 4012 Stand-By Pay 7,333 7,698 7,000 7,000 0.0% 7,000 4020 Salaries & Wages-Temp 23,475 12,591 24,000 24,000 0.0% 24,000 4021 Overtime-Temp 29 551 500 500 0.0% 500 4030 Contributions-Retirement 80,038 84,644 90,000 90,000 0.0% 94,000 4040 Contributions-Insurance 111,948 112,065 105,000 116,000 10.5% 121,000 4050 Workers Compensation 22,306 17,500 24,000 22,000 (8.3%) 22,000 4060 Unemployment 317 - - - 0.0%- * Total Personal Services 812,521 798,372 825,500 832,500 0.8% 855,500 4120 Supplies-Equipment 5,490 6,374 11,000 8,000 (27.3%) 8,000 4140 Supplies-Vehicles 1,976 4,871 4,000 4,000 0.0% 4,000 4150 Maintenance Materials 11,404 10,768 13,000 13,000 0.0% 13,000 4160 Chemicals - 7 1,000 - (100.0%)- 4170 Motor Fuels & Lubricants 15,852 16,611 16,000 16,400 2.5% 16,400 4240 Uniforms & Clothing 3,822 6,245 4,000 4,100 2.5% 4,100 4250 Merchandise for Resale 126,957 111,309 100,000 125,000 25.0% 125,000 4260 Small Tools & Equipment 4,894 5,427 4,000 5,000 25.0% 5,000 * Total Materials & Supplies 170,395 161,613 153,000 175,500 14.7% 175,500 4300 Fees, Services 84,873 70,639 80,000 85,000 6.3% 85,000 4301 Auditing 7,600 7,200 7,600 7,600 0.0% 7,600 4310 Telephone 9,301 10,329 9,500 9,800 3.2% 9,800 4320 Utilities 154,894 145,510 160,000 160,000 0.0% 160,000 4330 Postage 5,657 7,820 6,000 6,000 0.0% 6,000 4340 Printing & Publishing 1,690 1,525 2,000 2,000 0.0% 2,000 4350 Cleaning & Waste Removal 1,108 812 1,000 1,000 0.0% 1,000 4360 Subscriptions & Memberships 702 708 800 800 0.0% 800 4370 Travel & Training 7,623 7,231 7,500 7,500 0.0% 7,500 4410 Rental-Equipment 2,015 1,868 3,000 2,500 (16.7%) 2,500 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0% 20,000 4509 Remit to Other Agencies 52,821 66,839 53,000 65,000 22.6% 65,000 4510 Repair & Maintenance-Building 1,641 7,228 4,000 4,000 0.0% 4,000 4520 Repair & Maintenance-Vehicles 52 1,700 500 700 40.0% 700 4530 Repair & Maintenance-Equip 41,501 49,775 46,000 46,000 0.0% 46,000 4550 Repair & Maintenance-Water 124,744 133,468 135,000 140,000 3.7% 140,000 4552 Emergency Repairs-Water 46,373 89,246 80,000 90,000 12.5% 90,000 * Total Contractual Services 562,594 621,896 615,900 647,900 5.2% 647,900 ** Total Expenditures 1,545,510 1,581,882 1,594,400 1,655,900 3.9% 1,678,900 2021 Enterprise Funds 700 Water Utility Expenditures 7000 Administration City of Chanhassen 2021 Adopted Budget 211 Water Utility East Water Treatment Facility Mission Statement The Water Utility department will provide a safe, reliable, efficient and cost-effective water production to meet the needs of the residents and businesses now and into the future. Strategies/Services  WATER PRODUCTION – Meet water supply demands for a growing community.  WATER TREATMENT – Provide treated water for residents and businesses. The treatment plant primarily removes iron and manganese from deep aquifer wells.  WATER TESTING – The city tests the water daily to ensure it meets Minnesota Department of Health Standards. The city conducts over 1,300 water sample tests annually to ensure high quality water. 2021 Goals  Improve efficiencies, potentially implementing Time of Day (TOD) pumping.  Meet or exceed water quality standards.  Install an influent meter for better mass balance accounting or water volume. City of Chanhassen 2021 Adopted Budget 212 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4120 Supplies-Equipment 1,336 6,002 3,800 5,000 31.6% 5,000 4150 Maintenance Materials 7,507 11,546 9,000 10,000 11.1% 10,000 4160 Chemicals 132,937 70,998 132,000 132,000 0.0% 132,000 4260 Small Tools & Equipment 254 - - - 0.0%- * Total Materials & Supplies 142,033 88,546 144,800 147,000 1.5% 147,000 4300 Fees, Services 1,993 2,261 2,000 - (100.0%)- 4310 Telephone 2,523 2,523 2,600 2,700 3.8% 2,700 4320 Utilities 90,227 57,111 90,000 92,500 2.8% 92,500 4510 Repair & Maintenance-Building 3,815 5,668 4,500 6,000 33.3% 6,000 4530 Repair & Maintenance-Equip 27,209 27,547 27,000 - (100.0%)- 4550 Repair & Maintenance-Water 10,047 9,499 10,000 38,000 280.0% 38,000 * Total Contractual Services 135,814 104,609 136,100 139,200 2.3% 139,200 ** Total Expenditures 277,847 193,155 280,900 286,200 1.9% 286,200 2021 Enterprise Funds 700 Water Utility Expenditures 7019 East Water Treatment Facility City of Chanhassen 2021 Adopted Budget 213 Water Utility West Water Treatment Facility Mission Statement The Water Utility department will provide a safe, reliable, efficient and cost-effective water production to meet the needs of the residents and businesses now and into the future. Strategies/Services  WATER PRODUCTION – Meet water supply demands for a growing community.  WATER TREATMENT – Provide treated water for residents and businesses. The treatment plant removes iron and manganese from deep aquifer wells.  WATER TESTING – The city tests the water daily to ensure it meets Minnesota Department of Health Standards. The city conducts over 1,300 water sample tests annually to ensure high quality water. 2021 Goals  Complete the ventilation improvements in the compressor room.  Review backwash waste and water quality processes for potential efficiencies.  Meet or exceed water quality standards. City of Chanhassen 2021 Adopted Budget 214 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4120 Supplies-Equipment 2,388 3,783 3,000 3,100 3.3% 3,100 4150 Maintenance Materials 2,981 7,805 7,000 7,000 0.0% 7,000 4160 Chemicals 68,100 42,699 120,000 80,000 (33.3%) 80,000 * Total Materials & Supplies 73,469 54,287 130,000 90,100 (30.7%) 90,100 4300 Fees, Services - 5,255 3,500 - (100.0%)- 4310 Telephone 832 1,342 2,800 2,700 (3.6%) 2,700 4320 Utilities 19,235 76,517 75,000 77,000 2.7% 77,000 4510 Repair & Maintenance-Building 3,351 2,562 4,500 6,000 33.3% 6,000 4530 Repair & Maintenance-Equip 3,769 5,623 5,000 - (100.0%)- 4550 Repair & Maintenance-Water 1,024 4,337 5,000 20,000 300.0% 20,000 * Total Contractual Services 28,212 95,636 95,800 105,700 10.3% 105,700 ** Total Expenditures 101,681 149,922 225,800 195,800 (13.3%) 195,800 2021 Enterprise Funds 700 Water Utility Expenditures 7043 West Water Treatment Facility City of Chanhassen 2021 Adopted Budget 215 Sewer Utility Mission Statement The Sewer Utility department will provide an efficient, well-maintained and cost-effective sewer collection system to meet the needs of the City. Strategies/Services  OPERATE AND MAINTAIN SANITARY COLLECTION SYSTEM – The city maintains approximately 125 miles of sewers and 32 lift stations.  SEWER JETTING – The city inspects and/or cleans approximately 1/3 of the sanitary sewer pipes and manholes annually. The timely cleaning of the city's sewers reduces the potential for blockages and subsequent damage to private and public property.  LIFT STATION MAINTENANCE/UPGRADES – Staff regularly inspects and maintains the City’s lift stations to provide for consistent sewage flows. The annual lift station rehabilitation program is included in the Capital Improvement Program and upgrades pumps, piping, valves, and electrical controls as needed.  INFLOW & INFILTRATION (I&I) IMPROVEMENT’S – The city performs annual televising of a portion of sewer pipes to identify I&I inrusion. This program helps reduce clear water from entering the sewer system. It also helps reduce the city’s sewer treatment costs and reduces the chances of sewer overcapacity problems and backups.  EMERGENCY SEWER REPAIRS – The city has emergency sewer breaks at various times throughout the year. A member of the utility department is always on-call to respond to any sanitary sewer-related emergencies. 2021 Goals  Complete the rehabilitation project for Lift Stations 13 and 22.  Complete the purchase of the SL-RAT and integrate into our annual inspection program.  Perform a private property I & I inspection program.  Inspect/clean approximately 1/3 of all sanitary sewer pipes. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget City Manager .10 .10 .10 .10 Public Works Director/City Engineer .10 .10 .10 .10 Finance Director .10 .10 .10 .10 MIS Coordinator .10 .10 .10 .10 Utility Superintendent .50 .50 .50 .50 Equipment Superintendent .05 .05 .05 .05 Assistant City Engineer .05 .05 .05 .05 Utility Lead .50 .50 .50 .50 Assistant Finance Director .05 .05 .05 .05 Utility Operator 2.50 2.50 2.50 2.50 Utility Technician .50 .50 .50 .50 GIS Specialist .25 .25 .25 .25 Mechanic .10 .10 .10 .10 Network Support Technician 0 .10 .10 .10 PC Support Technician .10 .10 .10 .10 Account Clerk .33 .33 .33 .33 Senior Admin Support Specialist .04 .04 .04 .04 Public Works Secretary .125 .125 .125 .125 Total 5.495 5.595 5.595 5.595 City of Chanhassen 2021 Adopted Budget 216 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3660 Sewer Customers 2,950,883 3,067,469 3,000,000 3,100,000 3.3% 3,200,000 3662 Utility Penalties 57,139 62,614 57,000 60,000 5.3% 60,000 3806 Hook Up Fees 742,756 438,417 500,000 500,000 0.0% 500,000 3810 SAC Credits Retained - - - - 0.0%- 3811 Sewer Surcharge 25,500 13,875 10,000 10,000 0.0% 10,000 3813 Lift Station 32 Development - - - - 0.0%- * Total Current Services 3,776,277 3,582,376 3,567,000 3,670,000 2.9% 3,770,000 3801 Interest Earnings 83,552 218,757 40,000 80,000 100.0% 80,000 3903 Refunds/Reimbursements 685 324 - - 0.0%- * Total Other Revenue 84,237 219,081 40,000 80,000 100.0% 80,000 ** Total Revenue 3,860,514 3,801,457 3,607,000 3,750,000 4.0% 3,850,000 Revenue Over/(Under) Expenditures 1,184,504 1,118,326 640,900 356,600 240,300 2021 Enterprise Funds 701 Sewer Utility Revenue City of Chanhassen 2021 Adopted Budget 217 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 330,583 328,514 350,000 350,000 0.0% 359,000 4011 Overtime-Reg 10,176 11,515 10,000 10,000 0.0% 11,000 4012 Stand-By Pay 7,333 7,698 7,000 7,000 0.0% 7,000 4020 Salaries & Wages-Temp 13,284 11,577 14,000 14,000 0.0% 14,000 4021 Overtime-Temp 150 390 - - 0.0%- 4030 Contributions-Retirement 47,316 51,306 60,000 58,000 (3.3%) 62,000 4040 Contributions-Insurance 66,990 69,529 76,700 76,700 0.0% 79,000 4050 Workers Compensation 16,544 13,915 17,000 17,000 0.0% 17,000 4060 Unemployment 317 - - - 0.0%- * Total Personal Services 492,694 494,444 534,700 532,700 (0.4%) 549,000 4120 Supplies-Equipment 5,162 2,832 6,000 6,000 0.0% 6,000 4140 Supplies-Vehicles 206 2,150 2,000 2,500 25.0% 2,500 4150 Maintenance Materials 13,878 6,703 12,000 14,000 16.7% 14,000 4160 Chemicals - - 2,000 - (100.0%)- 4170 Motor Fuels & Lubricants 11,944 10,133 12,000 12,000 0.0% 12,000 4240 Uniforms & Clothing 2,614 3,334 2,800 2,800 0.0% 2,800 4260 Small Tools & Equipment 3,172 451 4,000 3,000 (25.0%) 3,000 * Total Materials & Supplies 36,975 25,604 40,800 40,300 (1.2%) 40,300 4300 Fees, Services 56,634 43,841 50,000 50,000 0.0% 50,000 4301 Auditing 7,400 7,000 7,400 7,400 0.0% 7,400 4310 Telephone 7,149 8,081 7,200 7,400 2.8% 7,400 4320 Utilities 87,636 63,186 87,000 87,000 0.0% 87,000 4330 Postage 5,214 6,942 5,500 5,600 1.8% 5,600 4340 Printing & Publishing 1,489 1,307 1,600 1,600 0.0% 1,600 4350 Cleaning & Waste Removal 668 696 700 700 0.0% 700 4360 Subscriptions & Memberships 144 150 100 200 100.0% 200 4370 Travel & Training 4,035 3,732 4,600 5,000 8.7% 5,000 4410 Rental-Equipment 1,765 1,868 2,000 2,000 0.0% 2,000 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0% 20,000 4509 Remit to Other Agencies 1,830,942 1,904,789 2,072,000 2,500,000 20.7% 2,700,000 4510 Repair & Maintenance-Building 3,210 2,049 3,500 3,500 0.0% 3,500 4520 Repair & Maintenance-Vehicles - 962 1,000 1,000 0.0% 1,000 4530 Repair & Maintenance-Equip 27,761 23,499 30,000 31,000 3.3% 31,000 4551 Repair & Maintenance-Sewer 89,220 67,915 90,000 90,000 0.0% 90,000 4553 Emergency Repairs-Sewer 3,075 7,067 8,000 8,000 0.0% 8,000 * Total Contractual Services 2,146,341 2,163,084 2,390,600 2,820,400 18.0% 3,020,400 ** Total Expenditures 2,676,010 2,683,132 2,966,100 3,393,400 14.4% 3,609,700 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2021 2022 2021 Enterprise Funds 701 Sewer Utility Expenditures City of Chanhassen 2021 Adopted Budget 218 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3328 Wetland Alteration 1,134 275 - - 0.0%- * Total Permits 1,134 275 - - 0.0%- 3510 Grants-State 6,418 177,572 - - 0.0%- 3520 Grants-County 5,382 11,645 3,000 3,000 0.0% 3,000 3533 Grants-Other 32,804 65,000 33,000 35,000 6.1% 35,000 * Total Intergovernmental Rev 44,604 254,217 36,000 38,000 5.6% 38,000 3640 Community Garden Plot Rental 2,000 1,975 2,000 2,000 0.0% 2,000 3650 Sale of Recyclables 96 272 300 300 0.0% 300 3651 Merchandise Sales 14 - - - 0.0%- 3652 Yard Waste Collection Fees - 3,177 - - 0.0%- 3660 Sewer Customers 748,348 975,408 750,000 1,130,000 50.7% 1,200,000 3662 Utility Penalties 12,907 17,663 14,000 15,000 7.1% 15,000 3806 Connection Charges 172,844 758,823 150,000 200,000 33.3% 200,000 * Total Current Services 936,209 1,757,318 916,300 1,347,300 47.0% 1,417,300 3801 Interest Earnings 20,438 48,740 10,000 20,000 100.0% 20,000 3807 Donations 270 - - - 0.0%- 3903 Refunds and Reimbursements 161 62 - - 0.0%- * Total Other Revenue 20,869 48,802 10,000 20,000 100.0% 20,000 ** Total Revenue 1,002,816 2,060,612 962,300 1,405,300 46.0% 1,475,300 Revenue Over/(Under) Expenditures 406,272 1,472,689 290,300 648,100 700,100 2021 Enterprise Funds 720 Surface Water Management Revenue Summary (Total of 7200, 7201, 7202 and 7205) City of Chanhassen 2021 Adopted Budget 219 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 236,555 198,835 255,000 276,000 8.2% 285,400 4011 Overtime-Reg 12 4,414 - 4,000 100.0% 4,000 4020 Salaries & Wages-Temp 16,308 4,292 15,000 15,000 0.0% 15,000 4021 Overtime-Temp 10 - - - 0.0%- 4030 Contributions-Retirement 32,171 28,976 38,200 41,600 8.9% 45,000 4040 Contributions-Insurance 48,494 37,640 53,800 52,800 (1.9%) 58,000 4050 Workers Compensation 1,641 1,048 1,400 1,700 21.4% 1,700 4060 Unemployment - 9,221 - - 0.0%- * Total Personal Services 335,190 284,425 363,400 391,100 7.6% 409,100 4120 Supplies-Equipment 1,152 561 1,200 1,000 (16.7%) 1,000 4130 Supplies-Program 38,250 23,789 49,700 39,700 (20.1%) 39,700 4150 Maintenance Materials - 3,199 12,000 16,000 33.3% 16,000 4260 Small Tools & Equipment 31 64 100 100 0.0% 100 * Total Materials & Supplies 39,433 27,613 63,000 56,800 (9.8%) 56,800 4300 Fees, Services 198,632 252,895 220,500 251,000 13.8% 251,000 4301 Auditing 4,800 4,600 4,800 4,800 0.0% 4,800 4310 Telephone and Communications 1,966 1,410 2,000 2,000 0.0% 2,000 4320 Utilities/Community Garden 737 2,691 1,000 1,500 50.0% 1,500 4340 Printing & Publishing 1,994 1,547 2,600 3,000 15.4% 3,000 4360 Subscriptions & Memberships 1,995 1,396 1,900 2,500 31.6% 2,500 4370 Travel & Training 2,800 2,298 3,400 3,500 2.9% 3,500 4380 Mileage- - 300 500 66.7% 500 4410 Equipment Rental 882 934 1,000 11,200 1020.0% 11,200 4483 Insurance-General Liability 7,500 7,500 7,500 7,500 0.0% 7,500 4530 Repair & Maintenance-Equip 614 614 600 800 33.3% 800 4570 Repair & Maintenance-Storm Water - - - 21,000 100.0% 21,000 * Total Contractual Services 221,921 275,885 245,600 309,300 25.9% 309,300 ** Total Expenditures 596,545 587,923 672,000 757,200 12.7% 775,200 2021 Enterprise Funds 720 Surface Water Management Expenditures Summary (Total of 7200, 7201, 7202 and 7205) City of Chanhassen 2021 Adopted Budget 220 City of Chanhassen 2021 Adopted Budget 221 Surface Water Management Administration Mission Statement Improve and protect Chanhassen’s surface water resources and provide flood protection through the installation and maintenance of storm sewer infrastructure, the preservation and enhancement of natural features, and through education and outreach. These goals will be accomplished efficiently and effectively through partnerships with organizations and private land owners. Strategies/Services  MS4 COMPLIANCE – Develop and administer a Stormwater Pollution Prevention Program (SWPPP) and obtain annual permit for the MPCA.  STORM WATER MANAGEMENT – Design, construct and review best management practices (BMP’s) to provide rate control, sediment and nutrient removal, and volume reduction of surface waters.  INFRASTRUCTURE MAINTENANCE – Provide ongoing maintenance of existing infrastructure to reduce future repair costs and, when needed, repair existing infrastructure to meet design needs. Develop and maintain database of all inspections and maintenance of storm sewer assets.  EROSION & SEDIMENT CONTROL – Assure through inspection, education and design that public and private construction sites have adequate controls in place to prevent migration of sediment off site.  LAKE MANAGEMENT – Identify and implement strategies to improve and/or maintain area lakes including shoreline management, aquatic plant management, and water quality management.  STREAM MANAGEMENT – Identify and implement strategies to improve and/or maintain area streams, rivers and their tributaries from incision, embeddedness and variable flow regimes.  DRAINAGE IMPROVEMENT & FLOOD ABATEMENT – Provide adequate conveyance of surface water and protection of all flood-sensitive structures from the 100-year flood elevation of surface waters.  WETLAND CONSERVATION ACT ADMINISTRATION – Administer MN Rules Chapter 8420 to protect and enhance wetlands to assure no net loss in wetland area, functions and values.  EDUCATION & OUTREACH – Develop and present educational materials to staff and residents of Chanhassen concerning surface water management issues.  MEMBERSHIPS o Minnesota Cities Stormwater Coalition – This coalition is coordinated through the League of Minnesota Cities and specifically represents municipal MS4s. They review, comment, and lobby for municipal interests in all stormwater regulations. 2021 Goals  Update the Local Surface Water Management Plan (LSWMP).  Develop Standard Operating Procedures (SOP’s) for various field and desktop WR tasks.  Identify high priority partnering projects.  Refine the stormwater pond maintenance plan based on updated data and completed projects. City of Chanhassen 2021 Adopted Budget 222 Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget City Manager .05 .05 .05 .05 Public Works Director/City Engineer .05 .05 .05 .05 Community Development Director .20 .20 .20 .20 Finance Director .05 .05 .05 .05 MIS Coordinator .05 .05 .05 .05 Assistant City Engineer .02 .02 .02 .02 Water Resources Coordinator 1 1 1 1 Assistant Finance Director .02 .02 .02 .02 GIS Specialist .10 .10 .10 .10 Natural Resources Technician 1 1 1 1 Network Support Technician 0 .05 .05 .05 PC Support Technician .05 .05 .05 .05 Account Clerk .11 .11 .11 .11 Senior Admin Support Specialist .02 .02 .02 .02 Total 2.72 2.77 2.77 2.77 City of Chanhassen 2021 Adopted Budget 223 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3328 Wetland Alteration 1,134 275 - - 0.0%- * Total Permits 1,134 275 - - 0.0%- 3510 Grants-State - 177,572 - - 0.0%- 3520 Grants-County - - - 0.0%- 3533 Grants-Other - 30,000 - 0.0%- * Total Intergovernmental Rev - 207,572 - - 0.0%- 3651 Merchandise Sales 14 - - - 0.0%- 3660 Sewer Customers 748,348 975,408 750,000 1,130,000 50.7% 1,200,000 3662 Utility Penalties 12,907 17,663 14,000 15,000 7.1% 15,000 3806 Connection Charges 172,844 758,823 150,000 200,000 33.3% 200,000 * Total Current Services 934,113 1,751,894 914,000 1,345,000 47.2% 1,415,000 3801 Interest Earnings 20,438 48,740 10,000 20,000 100.0% 20,000 3903 Refunds and Reimbursements 161 62 - - 0.0%- * Total Other Revenue 20,599 48,802 10,000 20,000 100.0% 20,000 ** Total Revenue 955,846 2,008,543 924,000 1,365,000 47.7% 1,435,000 Revenue Over/(Under) Expenditures 574,976 1,652,726 471,400 903,500 958,900 2021 Enterprise Funds 720 Surface Water Management Revenue 7200 Administration City of Chanhassen 2021 Adopted Budget 224 Surface Water Management Forestry Management Mission Statement The Forestry Management division of Surface Water Management will provide management of public trees, review development landscape plans, provide public education on forestry issues, and serve as a liaison to the Environmental Commission. This division also oversees the Olson Community Gardens. Strategies/Services  FORESTRY MANAGEMENT – Supervise pruning, planting, care and inventory of public trees. Manage ongoing restoration of public natural areas including woods and prairie.  PUBLIC EDUCATION – Act as a resource for residential tree and landscape concerns and provide public information about tree health issues.  PLAN REVIEW – Perform city code compliance review of development plans and building permit surveys.  INSPECTIONS – Field verification of required tree preservation in new developments, completion of landscaping requirements, and diseased tree inspections. 2021 Goals  Continue EAB protection of public ash trees in the ROW and city parks. Train public works employees on signs of EAB to assist with scouting.  Complete pruning work for collector roads – W 78th St, Century Blvd, Audubon Rd and Lake Dr W.  Work with Parks department to identify tree planting needs in parks.  Provide public education on urban forest threats through a range of outreach methods.  Work with Environmental Commission to develop fall community service event. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Environmental Resource Specialist .40 .40 .40 .40 Total .40 .40 .40 .40 City of Chanhassen 2021 Adopted Budget 225 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3510 Grants-State 6,418 - - - 0.0%- 3520 Grants-County - 963 - - 0.0%- * Total Intergovernmental Rev 6,418 963 - - 0.0%- 3640 Community Garden Plot Rental 2,000 1,975 2,000 2,000 0.0% 2,000 * Total Current Services 2,000 1,975 2,000 2,000 0.0% 2,000 3807 Donations 270 - - - 0.0%- * Total Other Revenue 270 - - - 0.0%- ** Total Revenue 8,688 2,938 2,000 2,000 0.0% 2,000 Revenue Over/(Under) Expenditures (114,514) (113,965) (118,100) (130,700) (132,400) 2021 Enterprise Funds 720 Surface Water Management Revenue 7202 Forestry Management City of Chanhassen 2021 Adopted Budget 226 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 26,739 27,717 27,500 28,300 2.9% 29,200 4030 Contributions-Retirement 3,546 3,650 4,100 4,300 4.9% 4,500 4040 Contributions-Insurance 9,082 9,676 8,400 9,400 11.9% 10,000 4050 Workers Compensation 164 129 200 200 0.0% 200 * Total Personal Services 39,532 41,172 40,200 42,200 5.0% 43,900 4130 Supplies-Program 5,810 6,947 7,000 7,000 0.0% 7,000 * Total Materials & Supplies 5,810 6,947 7,000 7,000 0.0% 7,000 4300 Fees, Services 76,483 65,308 70,000 80,000 14.3% 80,000 4320 Utilities/Community Garden 737 2,691 1,000 1,500 50.0% 1,500 4340 Printing & Publishing 178 263 1,000 1,000 0.0% 1,000 4360 Subscriptions & Memberships 102 102 100 200 100.0% 200 4370 Travel & Training 360 420 800 800 0.0% 800 * Total Contractual Services 77,860 68,783 72,900 83,500 14.5% 83,500 ** Total Expenditures 123,202 116,903 120,100 132,700 10.5% 134,400 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2021 2022 2021 Enterprise Funds 720 Surface Water Management Expenditures 7202 Forestry Management City of Chanhassen 2021 Adopted Budget 227 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 26,739 27,717 27,500 28,300 2.9% 29,200 4011 Overtime-Reg - 4,409 - 4,000 100.0% 4,000 4030 Contributions-Retirement 3,547 3,650 4,100 4,300 4.9% 4,500 4040 Contributions-Insurance 9,081 9,676 8,400 9,400 11.9% 10,000 4050 Workers Compensation 164 129 200 200 0.0% 200 * Total Personal Services 39,531 45,582 40,200 46,200 14.9% 47,900 4130 Supplies-Program 2,698 316 2,700 2,700 0.0% 2,700 4260 Small Tools & Equipment 31 64 100 100 0.0% 100 * Total Materials & Supplies 2,729 380 2,800 2,800 0.0% 2,800 4300 Fees, Services 2,155 11,488 3,000 8,000 166.7% 8,000 4340 Printing & Publishing 1,453 1,284 1,500 1,500 0.0% 1,500 4360 Subscriptions & Memberships 300 300 200 300 50.0% 300 4370 Travel & Training - 178 100 200 100.0% 200 * Total Contractual Services 3,908 13,250 4,800 10,000 108.3% 10,000 ** Total Expenditures 46,168 59,212 47,800 59,000 23.4% 60,700 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2021 2022 2021 Enterprise Funds 720 Surface Water Management Expenditures 7201 Recycling City of Chanhassen 2021 Adopted Budget 228 Surface Water Management Recycling Mission Statement The Recycling division of Surface Water Management will provide recycling opportunities and resources for residents. Strategies/Services  RECYCLING COUPON PROGRAM – Provide partial coverage of residential recycling fees and offer recycling events for residents at the Carver County Environmental Center.  YARD WASTE COLLECTION – Assist residents with yard waste disposal by offering collection dates.  PUBLIC FACILITY AND EVENT RECYCLING – Coordinate contract service for recycling at community events. 2021 Goals  Offer public paper shredding event at PW building in spring.  Implement spring and fall yard waste drop off events at public works.  Continue to improve recycling and organics collection at the July 4 activities.  Work to increase daily participation in recycling and organics recovery at public facilities.  Increase public education on recycling for residents in partnership with the Environmental Commission.  Work with local boy scout group to collect Christmas trees at curbside for recycling. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Environmental Resource Specialist .40 .40 .40 .40 Total .40 .40 .40 .40 City of Chanhassen 2021 Adopted Budget 229 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3520 Grants-County 5,382 10,682 3,000 3,000 0.0% 3,000 * Total Intergovernmental Rev 5,382 10,682 3,000 3,000 0.0% 3,000 3650 Sale of Recyclables 96 272 300 300 0.0% 300 3652 Yard Waste Collection Fees - 3,177 - - 0.0%- * Total Current Services 96 3,449 300 300 0.0% 300 ** Total Revenue 5,478 14,131 3,300 3,300 0.0% 3,300 Revenue Over/(Under) Expenditures (40,690) (45,081) (44,500) (55,700) (57,400) 2021 Enterprise Funds 720 Surface Water Management Revenue 7201 Recycling City of Chanhassen 2021 Adopted Budget 230 Surface Water Management Aquatic Species Management Program Mission Statement This program is intended to promote healthy aquatic ecosystems through the propagation and preservation of native and desirable aquatic flora and fauna, and by proactive measures to intercept invasive species from entering waterbodies. Strategies/Services  EDUCATION AND OUTREACH – Collaborate with other organizations to develop and disseminate educational materials to users of area lakes and waters.  WATERCRAFT INSPECTIONS – Collaborate with the Minnesota Department of Natural Resources, Watershed Districts, Watershed Management Organizations, other municipalities and other groups to provide inspections of watercraft entering and exiting area lakes through launches owned and maintained by the City of Chanhassen.  DATA COLLECTION – In conjunction with other organizations, monitor area lakes for vegetation surveys and for potential vectors of introduction into area lakes and the presence of invasive or noxious species. 2021 Goals  Modify inspection schedule to maintain coverage across all public boat launches.  Enhance our public education and outreach program in compliance with MS4 permit. City of Chanhassen 2021 Adopted Budget 231 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3533 Grants-Other (Carver County)- - - - 0.0%- 3533 Grants-Other (Riley/Purgatory) 25,000 25,000 23,000 25,000 8.7% 25,000 3533 Grants-Other (Lotus Lk Home)7,804 10,000 10,000 10,000 0.0% 10,000 * Total Intergovernmental Rev 32,804 35,000 33,000 35,000 6.1% 35,000 ** Total Revenue 32,804 35,000 33,000 35,000 6.1% 35,000 Revenue Over/(Under) Expenditures (13,500) (20,991) (18,500) (28,000) (28,000) 2021 Enterprise Funds 720 Surface Water Management Revenue 7205 Aquatic Species Mgmt Program City of Chanhassen 2021 Adopted Budget 232 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4300 Fees, Services 46,304 55,991 51,500 63,000 22.3% 63,000 * Total Contractual Services 46,304 55,991 51,500 63,000 22.3% 63,000 ** Total Expenditures 46,304 55,991 51,500 63,000 22.3% 63,000 2021 Enterprise Funds 720 Surface Water Management Expenditures 7205 Aquatic Species Mgmt Program City of Chanhassen 2021 Adopted Budget 233 City of Chanhassen 2021 Adopted Budget 234 CapitalImprovementProgram 2021-2025 5 - Year Plan PARK & TRAIL IMPROVEMENTS | MAJOR EQUIPMENT WATER | PLANNING STREET IMPROVEMENTS | SEWER | MUNICIPAL BUILDINGS | SURFACE WATER MANAGEMENT City of Chanhassen 2021 Adopted Budget 235 City of Chanhassen 2021 Adopted Budget 236 2021-2025 Capital Improvements Program Table of Contents Chapter 1: Policy Capital Improvements Fiscal Policy ....................................................................................1 Chapter 2: Tables I: Funding Source Summary........................................................................................5 II: Projects by Funding Source .....................................................................................6 III: Projects and Funding Sources by Department .......................................................11 IV: Department Summary ............................................................................................16 V: Projects by Department ..........................................................................................17 VI: Projects by Category and Department ...................................................................20 Chapter 3: Major Equipment Fire Dept.: SCBA Equipment ...........................................................................................27 PPE: Turnout/Helmets ......................................................................................................28 Computer/Network Equipment Purchases/Upgrades ........................................................29 Telecommunications Purchases/Upgrades.........................................................................30 Vehicle Replacement – Building Inspections ....................................................................31 Vehicle Replacement - Dump/Plow Trucks ......................................................................32 Audio/Visual Equipment ...................................................................................................33 Vehicle Replacement - Streets ...........................................................................................34 Software Purchases ...........................................................................................................35 Computerized Records Retention System .........................................................................36 Fire Vehicles ......................................................................................................................37 Aerial Photography for City GIS Datasets.........................................................................38 Generator............................................................................................................................39 Vehicle Replacement - Utilities .........................................................................................40 Vehicle Replacement - Administration ..............................................................................41 Vehicle Replacement - Engineering ..................................................................................42 Storage Area Network (SAN) ............................................................................................43 Vehicle Replacement - CSO ..............................................................................................44 Office Furniture .................................................................................................................45 Snowblower attachment for Loader ...................................................................................46 Sweeper - Parks..................................................................................................................47 Vehicle Replacement - Parks .............................................................................................48 Mower Replacement ..........................................................................................................49 Tractor Replacement - Park ...............................................................................................50 Brush Chipper ....................................................................................................................51 Annual Skid Loader Trade In ............................................................................................52 Copier Replacements .........................................................................................................53 Vehicle Replacement - Mechanics .....................................................................................54 Miscellaneous Fire Equipment/Hose Replacement ...........................................................55 City of Chanhassen 2021 Adopted Budget 237 Recreation Center Revitalization Project ...........................................................................56 Security / Access Control Systems ....................................................................................57 Hot Box with Asphalt Premix Heater ................................................................................58 Skid Loader Trailer Replacement ......................................................................................59 Vibratory Compactor .........................................................................................................60 Vehicle Replacement – Generator Truck ...........................................................................61 Compressor ........................................................................................................................62 Street Sweeper ...................................................................................................................63 Trailer Replacement ...........................................................................................................64 Weed Sprayer .....................................................................................................................65 Vehicle Replacement - Planning ........................................................................................66 Snow Pusher Blade for Loader ..........................................................................................67 Sanitary Sewer Maintenance – SL-RAT............................................................................68 Finance Software Replacement ..........................................................................................69 Chapter 4: Municipal Buildings Citizen Survey ....................................................................................................................73 Senior Center/Maple Room Kitchen Update .....................................................................74 City Hall Roof Replacement ..............................................................................................75 Recreation Center Wall Replacement ................................................................................76 Utility Infrastructure Fiber Connectivity ...........................................................................77 Public Works Building Maintenance .................................................................................78 City Facility Feasibility Study ...........................................................................................79 Chapter 5: Park & Trail Improvements Tennis Court Refurbishment ..............................................................................................83 Bandimere Community Park Picnic Shelter ......................................................................84 Bandimere Park Sport Court .............................................................................................85 Lake Ann Lake Side Pavilion Roof Replacement .............................................................86 Recreation Center Fenced Dugouts and Backstops ...........................................................87 Arboretum Trail and Hwy 41 Underpass Cost Share ........................................................88 Park Equipment Replacement ............................................................................................89 Lake Ann Ballfield LED Light Fixture Replacement ........................................................90 Skate Park Resurfacing ......................................................................................................91 Chapter 6: Sanitary Sewer Improvements Inflow and Infiltration Abatement .....................................................................................95 Sanitary Sewer Lift Station Rehabilitation Program .........................................................96 2010 MUSA Sanitary Lift Station .....................................................................................97 Lower Bluff Creek Trunk Utility Improvements ...............................................................98 Lift Station Access Improvements .....................................................................................99 Chapter 7: Street Improvements Annual Street Improvement Program ..............................................................................103 Pavement Management Program .....................................................................................104 TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)..................................................105 City of Chanhassen 2021 Adopted Budget 238 MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41).............................................106 MSA-Galpin Blvd Improvements (Hwy 5 N to City limits) ...........................................107 MSA-TH 41 and 82nd Street Signal .................................................................................108 Downtown Signal Controller Replacement .....................................................................109 MSA Roadway Improvements – Lake Lucy Road ..........................................................110 Bridge Maintenance .........................................................................................................111 ADA Transition Plan Improvements ...............................................................................112 MSA Roadway Improvements – Market Blvd ................................................................113 Chapter 8: Surface Water Management Improvements Stormwater Pond Improvements......................................................................................117 Storm Water Infrastructure Maintenance/Replacement ...................................................118 Lotus Lake Channels & Outfall Improvements ...............................................................119 Upper Riley Creek Channel Stabilization ........................................................................120 Rice Marsh Lake Water Quality Improvement Project ...................................................121 Downtown Water Reuse Project ......................................................................................122 Stormwater Management Partnership Program ...............................................................123 Crane’s Vineyard Channel Stabilization ..........................................................................124 Red Cedar Point Stormwater Improvements ...................................................................125 Chapter 9: Water System Improvements Well Rehabilitation Program ...........................................................................................129 Low Zone 1 million gallon Storage Tank ........................................................................130 Well #16 ...........................................................................................................................131 Trunk Watermain Maintenance .......................................................................................132 EWTP Influent Meter ......................................................................................................133 City of Chanhassen 2021 Adopted Budget 239 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: --=D=ec=e=m=b-=-=er:.....;1::....:4:.i.., =20=2=0 ___ RESOLUTION NO: __ ...aa2=02"'"'0 ..... -6"'"'7"------ MOTION BY: ___ M __ c __ D __ o __ n __ al ...... d ____ SECONDED BY: ____ C_a_m_._p1 __ ·o_n ___ _ A RESOLUTION ADOPTING THE 2021 BUDGET AND CIP, AND EST ABLISIDNG TAX LEVIES IN 2020, COLLECTIBLE FOR 2021 WHEREAS, the City Council has examined the budgetary and tax levy needs for Chanhassen for the calendar year 2021 through detai led public budget meetings; and WHEREAS, the Public Budget meeting was held on December 7th 2020, to receive public input into the budget and tax levy for 2021; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen that the 2021 Budget for the City of Chanhassen is adopted with revenue and exp enditure amounts for the General Fund of $12,208,200, Special Revenue Funds of $53,800, $2,300, and $172,800 respectively which are detailed in the 2021 Budget which is made part of this motion by reference; and BE IT FURTHER RESOLVED that the City Council of the City of Chanhassen adopts a total tax levy of $12,066,700 for 2021; and BE IT FURTHER RESOLVED that the City Council of the City of Chanhassen adopts a tax levy of $800,000 for the purpose of equipment upgrades and purchases for 2021; and BE IT FURTHER RESOLVED that the City Council of the City of Chanhassen adopts a debt levy of $479,800 to meet statutory requirements and bond covenants and that the County Auditor is hereby authorized to spread the adopted debt levy as shown on the attached Tax Levy Ce1iification document; and BE IT FURTHER RESOLVED that the City Council adopts a Capital Improvement Program for years 20 21-2025 in the total amount of$109,888,425. BE IT FURTHER RESOLVED that the City of Chanhassen authorizes the County Auditor to levy the amounts upon taxable property in the City of Chanhassen in 2020 for collection in 2021, as set forth in the Tax Levy Certification document. Passed and adopted by the Chanhassen City Council this 14th day of December, 2020. Ryan Campion Coleman McDonald Tjomhom ABSENT City of Chanhassen 2021 Adopted Budget 240 City of Chanhassen 2021 Adopted Budget 241 CAPITAL IMPROVEMENTS FISCAL POLICY GENERAL POLICY Chanhassen’s Capital Improvements Program reflects an assessment of the community’s needs and its ability to pay for major improvements. It is founded on the policy that reinvestment required for replacement, maintenance, or the increased efficiency of existing systems shall have priority over investments for expansion of existing systems or the provision of new services. FUNDING PRIORITIES Capital spending proposals will generally be funded on the following priority basis: 1. Those projects necessary for contributing to the public health and welfare. 2. Those projects which will help to maintain an existing system. 3. Those projects that will make an existing system more efficient. 4. Those projects representing the expansion of an existing system for new service or completely new public facility or service. FUNDING PRINCIPLES As a result, the following principles shall govern the implementation of the recommended Capital Improvements Program: 1. The City will make all capital improvements in accordance with the adopted Capital Improvements Program. 2. The City will develop a multi-year plan for Capital Improvements and update it annually. 3. The City will coordinate development of the Capital Improvements Program with development of the annual operating budget. Future optional costs associated with new capital improvements will be projected and included in operation budget forecasts. City of Chanhassen 2021 Adopted Budget 242 Tables City of Chanhassen 2021 Adopted Budget 243 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 244 Capital Improvement Program City of Chanhassen, MN FUNDING SOURCE SUMMARY 2021 thru 2025 TotalSource2021 2022 2023 2024 2025 Assessment/Revolving Assess Fund 20,581,0005,011,000 3,830,000 3,840,000 3,900,000 4,000,000 Cable TV Fund 161,00025,000 42,000 25,000 25,000 44,000 Capital Replacement Equipment Fund 5,915,785941,550 1,292,590 1,251,140 1,499,690 930,815 Closed Bond Fund 50,00050,000 Developer Assessments 8,850,000950,000 7,900,000 MSA 7,105,0001,147,000 1,372,000 1,242,000 3,172,000 172,000 Other Agency Contribution 33,984,00024,209,000 2,050,000 450,000 7,025,000 250,000 Park Dedication Fund 1,681,5501,296,310 96,310 96,310 96,310 96,310 Park Dedication Fund - Unfunded 2,110,0002,110,000 Park Replacement Fund 245,000245,000 Park Replacement Fund - Unfunded 1,015,000250,000 255,000 255,000 255,000 Sewer Utility Fund 7,313,1471,424,417 712,120 1,659,470 1,063,720 2,453,420 Street Pavement Management 260,00040,000 65,000 40,000 75,000 40,000 Surface Water Utility Fund 7,298,7961,451,316 1,507,470 1,744,620 1,299,470 1,295,920 Tax Levy 1,765,000353,000 353,000 353,000 353,000 353,000 Water Utility Fund 11,553,1472,054,417 1,258,120 760,470 1,606,720 5,873,420 38,198,010 12,878,610 12,667,010 20,370,910 25,773,885 109,888,425GRAND TOTAL City of Chanhassen 2021 Adopted Budget 245 Capital Improvement Program City of Chanhassen, MN PROJECTS BY FUNDING SOURCE 2021 2025thru TotalSourceProject # Priority 2021 2022 2023 2024 2025 Assessment/Revolving Assess Fund PK&T-072 90,00090,000Tennis Court Refurbishment n/a ST-012 19,000,0003,600,000 3,700,000 3,800,000 3,900,000 4,000,000Annual Street Improvement Program n/a ST-038 1,331,0001,331,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a ST-043 160,00080,000 40,000 40,000Downtown Signal Controller Replacement n/a 20,581,0005,011,000 3,830,000 3,840,000 3,900,000 4,000,000Assessment/Revolving Assess Fund Total Cable TV Fund EQ-026 125,00025,000 25,000 25,000 25,000 25,000Audio/Visual Equipment n/a MB-023 36,00017,000 19,000Citizen Survey n/a 161,00025,000 42,000 25,000 25,000 44,000Cable TV Fund Total Capital Replacement Equipment Fund EQ-004 330,000330,000Fire Dept.: SCBA Equipment n/a EQ-010 142,85015,000 31,300 31,300 32,250 33,000PPE: Turnout/Helmets n/a EQ-013 367,10069,500 78,600 84,500 46,400 88,100Computer/Network Equipment Purchases/Upgrades n/a EQ-014 55,3004,300 50,000 1,000Telecommunication Purchases/Upgrades n/a EQ-015 63,00031,000 32,000Vehicle Replacement - Building Inspections n/a EQ-016 1,304,000231,000 238,000 245,000 330,000 260,000Vehicle Replacement - Dump/Plow Trucks n/a EQ-029 127,00078,000 49,000Vehicle Replacement - Streets n/a EQ-048 531,900104,100 104,700 104,900 107,800 110,400Software Purchases n/a EQ-049 43,80015,900 7,500 9,500 9,000 1,900Computerized Records Retention System n/a EQ-054 244,00065,000 35,000 144,000Fire Vehicles n/a EQ-055 37,10016,300 1,300 1,500 16,500 1,500Aerial Photography for City GIS Datasets n/a EQ-063 27,00027,000Vehicle Replacement - Administration n/a EQ-065 67,00032,000 35,000Vehicle Replacement - Engineering n/a EQ-081 55,00055,000Storage Area Network (SAN)n/a EQ-083 40,00040,000Vehicle Replacement - CSO n/a EQ-084 25,0005,000 5,000 5,000 5,000 5,000Office Furniture n/a EQ-098 154,500154,500Snowblower attachment for Loader n/a EQ-099 41,70041,700Sweeper - Parks n/a EQ-100 362,30043,000 36,000 46,000 47,000 190,300Vehicle Replacement - Parks n/a EQ-104 184,000101,000 83,000Mower Replacement n/a EQ-106 222,000105,000 95,000 22,000Tractor Replacement - Park n/a EQ-115 86,00086,000Brush Chipper n/a EQ-124 137,71055,950 20,440 20,440 20,440 20,440Annual Skid Loader Trade In n/a EQ-127 46,00018,500 9,000 9,000 9,500Copier Replacements n/a EQ-132 35,00035,000Vehicle Replacement - Mechanics n/a EQ-137 100,00025,000 15,000 20,000 20,000 20,000Miscellaneous Fire Equipment/Hose Replacement n/a EQ-140 50,00025,000 25,000Recreation Center Revitalization Project n/a EQ-152 10,0006,000 4,000Security / Access Control Systems n/a EQ-158 44,30044,300Hot Box with Asphalt Premix Heater n/a EQ-165 59,00059,000Vibratory Compactor n/a City of Chanhassen 2021 Adopted Budget 246 TotalSourceProject # Priority 2021 2022 2023 2024 2025 EQ-169 30,00030,000Compressorn/a EQ-171 86,75010,000 7,400 33,350 36,000Trailer Replacement n/a EQ-172 20,00020,000Weed Sprayer n/a EQ-173 33,00033,000Vehicle Replacement - Planning n/a EQ-175 4,0004,000Snow Pusher Blade for Loader n/a EQ-177 195,00054,750 76,500 63,750Finance Software Replacement n/a MB-031 30,47511,000 9,800 500 9,175Senior Center/Maple Room Kitchen Update n/a MB-033 300,000300,000City Hall Roof Replacement n/a MB-034 80,00080,000Recreation Center Wall Replacement n/a MB-037 114,00032,000 48,000 14,000 20,000Public Works Building Maintenance n/a PK&T-132 30,00030,000Lake Ann Lake Side Pavilion Roof Replacement n/a 5,915,785941,550 1,292,590 1,251,140 1,499,690 930,815Capital Replacement Equipment Fund Total Closed Bond Fund MB-038 50,00050,000City Facility Feasibility Study n/a 50,00050,000Closed Bond Fund Total Developer Assessments SS-020 950,000950,0002010 MUSA Sanitary Lift Station n/a SS-024 7,900,0007,900,000Lower Bluff Creek Trunk Utility Improvements n/a 8,850,000950,000 7,900,000Developer Assessments Total MSA ST-012 975,000975,000Annual Street Improvement Program n/a ST-038 860,000172,000 172,000 172,000 172,000 172,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a ST-040 3,000,0003,000,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a ST-042 160,000160,000MSA-TH 41 and 82nd Street Signal n/a ST-045 1,200,0001,200,000MSA Roadway Improvements - Lake Lucy Road n/a ST-048 910,000910,000MSA Roadway Improvements - Market Blvd n/a 7,105,0001,147,000 1,372,000 1,242,000 3,172,000 172,000MSA Total Other Agency Contribution SS-027 25,00025,000Lift Station Access Improvements n/a ST-032 15,000,00015,000,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a ST-038 8,959,0008,959,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a ST-040 7,000,0007,000,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a SWMP-046 450,000450,000Lotus Lake Channels & Outfall Improvements n/a SWMP-048 1,500,0001,500,000Upper Riley Creek Channel Stabilization n/a SWMP-053 550,000550,000Rice Marsh Lake Water Quality Improvement Project n/a SWMP-057 250,000250,000Downtown Water Reuse Project n/a SWMP-060 250,000250,000Crane's Vineyard Channel Stabilization n/a 33,984,00024,209,000 2,050,000 450,000 7,025,000 250,000Other Agency Contribution Total Park Dedication Fund PK&T-138 1,681,5501,296,310 96,310 96,310 96,310 96,310Arboretum Trail and Hwy 41 Underpass Cost Share n/a City of Chanhassen 2021 Adopted Budget 247 TotalSourceProject # Priority 2021 2022 2023 2024 2025 1,681,5501,296,310 96,310 96,310 96,310 96,310Park Dedication Fund Total Park Dedication Fund - Unfunded PK&T-123 640,000640,000Bandimere Community Park Picnic Shelter n/a PK&T-129 245,000245,000Bandimere Park Sport Court n/a PK&T-136 150,000150,000Recreation Center Fenced Dugouts and Backstops n/a PK&T-143 1,000,0001,000,000Lake Ann Ballfield LED Light Fixture Replacement n/a PK&T-144 75,00075,000Skate Park Resurfacing n/a 2,110,0002,110,000Park Dedication Fund - Unfunded Total Park Replacement Fund PK&T-141 245,000245,000Park Equipment Replacement n/a 245,000245,000Park Replacement Fund Total Park Replacement Fund - Unfunded PK&T-141 1,015,000250,000 255,000 255,000 255,000Park Equipment Replacement n/a 1,015,000250,000 255,000 255,000 255,000Park Replacement Fund - Unfunded Total Sewer Utility Fund EQ-048 85,20015,800 16,300 17,000 17,700 18,400Software Purchases n/a EQ-059 55,00055,000Generatorn/a EQ-062 143,00033,000 70,000 40,000Vehicle Replacement - Utilities n/a EQ-124 17,5977,517 2,520 2,520 2,520 2,520Annual Skid Loader Trade In n/a EQ-160 3,6003,600Skid Loader Trailer Replacement n/a EQ-168 62,50062,500Vehicle Replacement - Generator Truck n/a EQ-176 26,00026,000Sanitary Sewer Maintenance - SL-RAT n/a EQ-177 26,0007,300 10,200 8,500Finance Software Replacement n/a MB-036 75,00015,000 15,000 15,000 15,000 15,000Utility Infrastructure Fiber Connectivity n/a MB-037 14,2504,000 6,000 1,750 2,500Public Works Building Maintenance n/a SS-012 1,000,000200,000 200,000 200,000 200,000 200,000Inflow and Infiltration Abatement n/a SS-017 665,000120,000 130,000 170,000 150,000 95,000Sanitary Sewer Lift Station Rehabilitation Program n/a SS-020 950,000950,0002010 MUSA Sanitary Lift Station n/a SS-024 1,800,0001,800,000Lower Bluff Creek Trunk Utility Improvements n/a SS-027 200,00075,000 125,000Lift Station Access Improvements n/a ST-012 1,320,000420,000 225,000 225,000 225,000 225,000Annual Street Improvement Program n/a ST-032 500,000500,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a ST-040 250,000250,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a ST-045 35,00035,000MSA Roadway Improvements - Lake Lucy Road n/a ST-048 35,00035,000MSA Roadway Improvements - Market Blvd n/a SWMP-060 50,00050,000Crane's Vineyard Channel Stabilization n/a 7,313,1471,424,417 712,120 1,659,470 1,063,720 2,453,420Sewer Utility Fund Total Street Pavement Management ST-046 60,00025,000 35,000Bridge Maintenance n/a ST-047 200,00040,000 40,000 40,000 40,000 40,000ADA Transition Plan Improvements n/a City of Chanhassen 2021 Adopted Budget 248 TotalSourceProject # Priority 2021 2022 2023 2024 2025 260,00040,000 65,000 40,000 75,000 40,000Street Pavement Management Total Surface Water Utility Fund EQ-048 85,20015,800 16,300 17,000 17,700 18,400Software Purchases n/a EQ-124 17,5967,516 2,520 2,520 2,520 2,520Annual Skid Loader Trade In n/a EQ-170 310,000310,000Street Sweeper n/a EQ-177 13,0003,650 5,100 4,250Finance Software Replacement n/a SS-027 125,00075,000 50,000Lift Station Access Improvements n/a ST-012 2,500,000500,000 500,000 500,000 500,000 500,000Annual Street Improvement Program n/a ST-045 35,00035,000MSA Roadway Improvements - Lake Lucy Road n/a ST-048 35,00035,000MSA Roadway Improvements - Market Blvd n/a SWMP-032 3,250,000650,000 650,000 650,000 650,000 650,000Stormwater Pond Improvements n/a SWMP-045 250,00050,000 50,000 50,000 50,000 50,000Storm Water Infrastructure Maintenance/Replacement n/a SWMP-046 50,00050,000Lotus Lake Channels & Outfall Improvements n/a SWMP-048 100,000100,000Upper Riley Creek Channel Stabilization n/a SWMP-053 50,00050,000Rice Marsh Lake Water Quality Improvement Project n/a SWMP-057 50,00050,000Downtown Water Reuse Project n/a SWMP-059 125,00025,000 25,000 25,000 25,000 25,000Stormwater Management Partnership Program n/a SWMP-060 200,000200,000Crane's Vineyard Channel Stabilization n/a SWMP-061 103,0003,000 100,000Red Cedar Point Stormwater Improvements n/a 7,298,7961,451,316 1,507,470 1,744,620 1,299,470 1,295,920Surface Water Utility Fund Total Tax Levy ST-018 1,765,000353,000 353,000 353,000 353,000 353,000Pavement Management Program n/a 1,765,000353,000 353,000 353,000 353,000 353,000Tax Levy Total Water Utility Fund EQ-004 20,00020,000Fire Dept.: SCBA Equipment n/a EQ-048 85,20015,800 16,300 17,000 17,700 18,400Software Purchases n/a EQ-059 55,00055,000Generatorn/a EQ-062 143,00033,000 70,000 40,000Vehicle Replacement - Utilities n/a EQ-124 17,5977,517 2,520 2,520 2,520 2,520Annual Skid Loader Trade In n/a EQ-160 3,6003,600Skid Loader Trailer Replacement n/a EQ-168 62,50062,500Vehicle Replacement - Generator Truck n/a EQ-177 26,0007,300 10,200 8,500Finance Software Replacement n/a MB-036 75,00015,000 15,000 15,000 15,000 15,000Utility Infrastructure Fiber Connectivity n/a MB-037 14,2504,000 6,000 1,750 2,500Public Works Building Maintenance n/a SS-024 1,100,0001,100,000Lower Bluff Creek Trunk Utility Improvements n/a ST-012 3,100,0001,300,000 450,000 450,000 450,000 450,000Annual Street Improvement Program n/a ST-032 500,000500,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a ST-040 500,000500,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a ST-045 120,000120,000MSA Roadway Improvements - Lake Lucy Road n/a ST-048 120,000120,000MSA Roadway Improvements - Market Blvd n/a SWMP-057 50,00050,000Downtown Water Reuse Project n/a W-032 446,00081,000 121,000 86,000 43,000 115,000Well Rehabilitation Program n/a W-046 2,600,0002,600,000Low Zone 1 MG Storage Tank n/a W-059 1,400,0001,400,000Well #16 n/a W-065 1,075,00025,000 500,000 25,000 500,000 25,000Trunk Watermain Maintenance n/a W-066 40,00040,000EWTP Influent Meter n/a City of Chanhassen 2021 Adopted Budget 249 TotalSourceProject # Priority 2021 2022 2023 2024 2025 11,553,1472,054,417 1,258,120 760,470 1,606,720 5,873,420Water Utility Fund Total 109,888,42538,198,010 12,878,610 12,667,010 20,370,910 25,773,885GRAND TOTAL City of Chanhassen 2021 Adopted Budget 250 Capital Improvement Program City of Chanhassen, MN PROJECTS & FUNDING SOURCES BY DEPARTMENT 2021 2025thru Total2021 2022 2023 2024 2025DepartmentProject # Priority Major Equipment EQ-004 350,000350,000Fire Dept.: SCBA Equipment n/a Capital Replacement Equipment Fund 330,000 330,000 Water Utility Fund 20,000 20,000 EQ-010 142,85015,000 31,300 31,300 32,250 33,000PPE: Turnout/Helmets n/a Capital Replacement Equipment Fund 15,000 31,300 31,300 32,250 33,000 142,850 EQ-013 367,10069,500 78,600 84,500 46,400 88,100Computer/Network Equipment Purchases/Upgrades n/a Capital Replacement Equipment Fund 69,500 78,600 84,500 46,400 88,100 367,100 EQ-014 55,3004,300 50,000 1,000Telecommunication Purchases/Upgrades n/a Capital Replacement Equipment Fund 4,300 50,000 1,000 55,300 EQ-015 63,00031,000 32,000Vehicle Replacement - Building Inspections n/a Capital Replacement Equipment Fund 31,000 32,000 63,000 EQ-016 1,304,000231,000 238,000 245,000 330,000 260,000Vehicle Replacement - Dump/Plow Trucks n/a Capital Replacement Equipment Fund 231,000 238,000 245,000 330,000 260,000 1,304,000 EQ-026 125,00025,000 25,000 25,000 25,000 25,000Audio/Visual Equipment n/a Cable TV Fund 25,000 25,000 25,000 25,000 25,000 125,000 EQ-029 127,00078,000 49,000Vehicle Replacement - Streets n/a Capital Replacement Equipment Fund 78,000 49,000 127,000 EQ-048 787,500151,500 153,600 155,900 160,900 165,600Software Purchases n/a Capital Replacement Equipment Fund 104,100 104,700 104,900 107,800 110,400 531,900 Sewer Utility Fund 15,800 16,300 17,000 17,700 18,400 85,200 Surface Water Utility Fund 15,800 16,300 17,000 17,700 18,400 85,200 Water Utility Fund 15,800 16,300 17,000 17,700 18,400 85,200 EQ-049 43,80015,900 7,500 9,500 9,000 1,900Computerized Records Retention System n/a Capital Replacement Equipment Fund 15,900 7,500 9,500 9,000 1,900 43,800 EQ-054 244,00065,000 35,000 144,000Fire Vehicles n/a Capital Replacement Equipment Fund 65,000 35,000 144,000 244,000 EQ-055 37,10016,300 1,300 1,500 16,500 1,500Aerial Photography for City GIS Datasets n/a Capital Replacement Equipment Fund 16,300 1,300 1,500 16,500 1,500 37,100 EQ-059 110,000110,000Generatorn/a Sewer Utility Fund 55,000 55,000 Water Utility Fund 55,000 55,000 EQ-062 286,00066,000 140,000 80,000Vehicle Replacement - Utilities n/a Sewer Utility Fund 33,000 70,000 40,000 143,000 Water Utility Fund 33,000 70,000 40,000 143,000 EQ-063 27,00027,000Vehicle Replacement - Administration n/a Capital Replacement Equipment Fund 27,000 27,000 EQ-065 67,00032,000 35,000Vehicle Replacement - Engineering n/a Capital Replacement Equipment Fund 32,000 35,000 67,000 EQ-081 55,00055,000Storage Area Network (SAN)n/a Capital Replacement Equipment Fund 55,000 55,000 EQ-083 40,00040,000Vehicle Replacement - CSO n/a Capital Replacement Equipment Fund 40,000 40,000 City of Chanhassen 2021 Adopted Budget 251 Total2021 2022 2023 2024 2025DepartmentProject # Priority EQ-084 25,0005,000 5,000 5,000 5,000 5,000Office Furniture n/a Capital Replacement Equipment Fund 5,000 5,000 5,000 5,000 5,000 25,000 EQ-098 154,500154,500Snowblower attachment for Loader n/a Capital Replacement Equipment Fund 154,500 154,500 EQ-099 41,70041,700Sweeper - Parks n/a Capital Replacement Equipment Fund 41,700 41,700 EQ-100 362,30043,000 36,000 46,000 47,000 190,300Vehicle Replacement - Parks n/a Capital Replacement Equipment Fund 43,000 36,000 46,000 47,000 190,300 362,300 EQ-104 184,000101,000 83,000Mower Replacement n/a Capital Replacement Equipment Fund 101,000 83,000 184,000 EQ-106 222,000105,000 95,000 22,000Tractor Replacement - Park n/a Capital Replacement Equipment Fund 105,000 95,000 22,000 222,000 EQ-115 86,00086,000Brush Chipper n/a Capital Replacement Equipment Fund 86,000 86,000 EQ-124 190,50078,500 28,000 28,000 28,000 28,000Annual Skid Loader Trade In n/a Capital Replacement Equipment Fund 55,950 20,440 20,440 20,440 20,440 137,710 Sewer Utility Fund 7,517 2,520 2,520 2,520 2,520 17,597 Surface Water Utility Fund 7,516 2,520 2,520 2,520 2,520 17,596 Water Utility Fund 7,517 2,520 2,520 2,520 2,520 17,597 EQ-127 46,00018,500 9,000 9,000 9,500Copier Replacements n/a Capital Replacement Equipment Fund 18,500 9,000 9,000 9,500 46,000 EQ-132 35,00035,000Vehicle Replacement - Mechanics n/a Capital Replacement Equipment Fund 35,000 35,000 EQ-137 100,00025,000 15,000 20,000 20,000 20,000Miscellaneous Fire Equipment/Hose Replacement n/a Capital Replacement Equipment Fund 25,000 15,000 20,000 20,000 20,000 100,000 EQ-140 50,00025,000 25,000Recreation Center Revitalization Project n/a Capital Replacement Equipment Fund 25,000 25,000 50,000 EQ-152 10,0006,000 4,000Security / Access Control Systems n/a Capital Replacement Equipment Fund 6,000 4,000 10,000 EQ-158 44,30044,300Hot Box with Asphalt Premix Heater n/a Capital Replacement Equipment Fund 44,300 44,300 EQ-160 7,2007,200Skid Loader Trailer Replacement n/a Sewer Utility Fund 3,600 3,600 Water Utility Fund 3,600 3,600 EQ-165 59,00059,000Vibratory Compactor n/a Capital Replacement Equipment Fund 59,000 59,000 EQ-168 125,000125,000Vehicle Replacement - Generator Truck n/a Sewer Utility Fund 62,500 62,500 Water Utility Fund 62,500 62,500 EQ-169 30,00030,000Compressorn/a Capital Replacement Equipment Fund 30,000 30,000 EQ-170 310,000310,000Street Sweeper n/a Surface Water Utility Fund 310,000 310,000 EQ-171 86,75010,000 7,400 33,350 36,000Trailer Replacement n/a Capital Replacement Equipment Fund 10,000 7,400 33,350 36,000 86,750 EQ-172 20,00020,000Weed Sprayer n/a Capital Replacement Equipment Fund 20,000 20,000 EQ-173 33,00033,000Vehicle Replacement - Planning n/a Capital Replacement Equipment Fund 33,000 33,000 EQ-175 4,0004,000Snow Pusher Blade for Loader n/a Capital Replacement Equipment Fund 4,000 4,000 EQ-176 26,00026,000Sanitary Sewer Maintenance - SL-RAT n/a Sewer Utility Fund 26,000 26,000 City of Chanhassen 2021 Adopted Budget 252 Total2021 2022 2023 2024 2025DepartmentProject # Priority EQ-177 260,00073,000 102,000 85,000Finance Software Replacement n/a Capital Replacement Equipment Fund 54,750 76,500 63,750 195,000 Sewer Utility Fund 7,300 10,200 8,500 26,000 Surface Water Utility Fund 3,650 5,100 4,250 13,000 Water Utility Fund 7,300 10,200 8,500 26,000 6,743,9001,071,700 1,364,300 1,382,400 1,746,100 1,179,400Major Equipment Total Municipal Buildings MB-023 36,00017,000 19,000Citizen Survey n/a Cable TV Fund 17,000 19,000 36,000 MB-031 30,47511,000 9,800 500 9,175Senior Center/Maple Room Kitchen Update n/a Capital Replacement Equipment Fund 11,000 9,800 500 9,175 30,475 MB-033 300,000300,000City Hall Roof Replacement n/a Capital Replacement Equipment Fund 300,000 300,000 MB-034 80,00080,000Recreation Center Wall Replacement n/a Capital Replacement Equipment Fund 80,000 80,000 MB-036 150,00030,000 30,000 30,000 30,000 30,000Utility Infrastructure Fiber Connectivity n/a Sewer Utility Fund 15,000 15,000 15,000 15,000 15,000 75,000 Water Utility Fund 15,000 15,000 15,000 15,000 15,000 75,000 MB-037 142,50040,000 60,000 17,500 25,000Public Works Building Maintenance n/a Capital Replacement Equipment Fund 32,000 48,000 14,000 20,000 114,000 Sewer Utility Fund 4,000 6,000 1,750 2,500 14,250 Water Utility Fund 4,000 6,000 1,750 2,500 14,250 MB-038 50,00050,000City Facility Feasibility Study n/a Closed Bond Fund 50,000 50,000 788,975161,000 157,000 357,300 30,500 83,175Municipal Buildings Total Park & Trail Improvements PK&T-072 90,00090,000Tennis Court Refurbishment n/a Assessment/Revolving Assess Fund 90,000 90,000 PK&T-123 640,000640,000Bandimere Community Park Picnic Shelter n/a Park Dedication Fund - Unfunded 640,000 640,000 PK&T-129 245,000245,000Bandimere Park Sport Court n/a Park Dedication Fund - Unfunded 245,000 245,000 PK&T-132 30,00030,000Lake Ann Lake Side Pavilion Roof Replacement n/a Capital Replacement Equipment Fund 30,000 30,000 PK&T-136 150,000150,000Recreation Center Fenced Dugouts and Backstops n/a Park Dedication Fund - Unfunded 150,000 150,000 PK&T-138 1,681,5501,296,310 96,310 96,310 96,310 96,310Arboretum Trail and Hwy 41 Underpass Cost Share n/a Park Dedication Fund 1,296,310 96,310 96,310 96,310 96,310 1,681,550 PK&T-141 1,260,000245,000 250,000 255,000 255,000 255,000Park Equipment Replacement n/a Park Replacement Fund 245,000 245,000 Park Replacement Fund - Unfunded 250,000 255,000 255,000 255,000 1,015,000 PK&T-143 1,000,0001,000,000Lake Ann Ballfield LED Light Fixture Replacement n/a Park Dedication Fund - Unfunded 1,000,000 1,000,000 PK&T-144 75,00075,000Skate Park Resurfacing n/a Park Dedication Fund - Unfunded 75,000 75,000 5,171,5501,541,310 436,310 381,310 351,310 2,461,310Park & Trail Improvements Total Sanitary Sewer Improvements SS-012 1,000,000200,000 200,000 200,000 200,000 200,000Inflow and Infiltration Abatement n/a City of Chanhassen 2021 Adopted Budget 253 Total2021 2022 2023 2024 2025DepartmentProject # Priority Sewer Utility Fund 200,000 200,000 200,000 200,000 200,000 1,000,000 SS-017 665,000120,000 130,000 170,000 150,000 95,000Sanitary Sewer Lift Station Rehabilitation Program n/a Sewer Utility Fund 120,000 130,000 170,000 150,000 95,000 665,000 SS-020 1,900,0001,900,0002010 MUSA Sanitary Lift Station n/a Developer Assessments 950,000 950,000 Sewer Utility Fund 950,000 950,000 SS-024 10,800,00010,800,000Lower Bluff Creek Trunk Utility Improvements n/a Developer Assessments 7,900,000 7,900,000 Sewer Utility Fund 1,800,000 1,800,000 Water Utility Fund 1,100,000 1,100,000 SS-027 350,000150,000 200,000Lift Station Access Improvements n/a Other Agency Contribution 25,000 25,000 Sewer Utility Fund 75,000 125,000 200,000 Surface Water Utility Fund 75,000 50,000 125,000 14,715,000320,000 480,000 2,270,000 550,000 11,095,000Sanitary Sewer Improvements Total Street Improvements ST-012 26,895,0006,795,000 4,875,000 4,975,000 5,075,000 5,175,000Annual Street Improvement Program n/a Assessment/Revolving Assess Fund 3,600,000 3,700,000 3,800,000 3,900,000 4,000,000 19,000,000 MSA 975,000 975,000 Sewer Utility Fund 420,000 225,000 225,000 225,000 225,000 1,320,000 Surface Water Utility Fund 500,000 500,000 500,000 500,000 500,000 2,500,000 Water Utility Fund 1,300,000 450,000 450,000 450,000 450,000 3,100,000 ST-018 1,765,000353,000 353,000 353,000 353,000 353,000Pavement Management Program n/a Tax Levy 353,000 353,000 353,000 353,000 353,000 1,765,000 ST-032 16,000,00016,000,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a Other Agency Contribution 15,000,000 15,000,000 Sewer Utility Fund 500,000 500,000 Water Utility Fund 500,000 500,000 ST-038 11,150,00010,462,000 172,000 172,000 172,000 172,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a Assessment/Revolving Assess Fund 1,331,000 1,331,000 MSA 172,000 172,000 172,000 172,000 172,000 860,000 Other Agency Contribution 8,959,000 8,959,000 ST-040 10,750,00010,750,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a MSA 3,000,000 3,000,000 Other Agency Contribution 7,000,000 7,000,000 Sewer Utility Fund 250,000 250,000 Water Utility Fund 500,000 500,000 ST-042 160,000160,000MSA-TH 41 and 82nd Street Signal n/a MSA 160,000 160,000 ST-043 160,00080,000 40,000 40,000Downtown Signal Controller Replacement n/a Assessment/Revolving Assess Fund 80,000 40,000 40,000 160,000 ST-045 1,390,0001,390,000MSA Roadway Improvements - Lake Lucy Road n/a MSA 1,200,000 1,200,000 Sewer Utility Fund 35,000 35,000 Surface Water Utility Fund 35,000 35,000 Water Utility Fund 120,000 120,000 ST-046 60,00025,000 35,000Bridge Maintenance n/a Street Pavement Management 25,000 35,000 60,000 ST-047 200,00040,000 40,000 40,000 40,000 40,000ADA Transition Plan Improvements n/a Street Pavement Management 40,000 40,000 40,000 40,000 40,000 200,000 ST-048 1,100,0001,100,000MSA Roadway Improvements - Market Blvd n/a MSA 910,000 910,000 Sewer Utility Fund 35,000 35,000 City of Chanhassen 2021 Adopted Budget 254 Total2021 2022 2023 2024 2025DepartmentProject # Priority Surface Water Utility Fund 35,000 35,000 Water Utility Fund 120,000 120,000 69,630,00033,730,000 6,895,000 6,840,000 16,425,000 5,740,000Street Improvements Total Surface Water Management SWMP-032 3,250,000650,000 650,000 650,000 650,000 650,000Stormwater Pond Improvements n/a Surface Water Utility Fund 650,000 650,000 650,000 650,000 650,000 3,250,000 SWMP-045 250,00050,000 50,000 50,000 50,000 50,000Storm Water Infrastructure Maintenance/Replacement n/a Surface Water Utility Fund 50,000 50,000 50,000 50,000 50,000 250,000 SWMP-046 500,000500,000Lotus Lake Channels & Outfall Improvements n/a Other Agency Contribution 450,000 450,000 Surface Water Utility Fund 50,000 50,000 SWMP-048 1,600,0001,600,000Upper Riley Creek Channel Stabilization n/a Other Agency Contribution 1,500,000 1,500,000 Surface Water Utility Fund 100,000 100,000 SWMP-053 600,000600,000Rice Marsh Lake Water Quality Improvement Project n/a Other Agency Contribution 550,000 550,000 Surface Water Utility Fund 50,000 50,000 SWMP-057 350,000350,000Downtown Water Reuse Project n/a Other Agency Contribution 250,000 250,000 Surface Water Utility Fund 50,000 50,000 Water Utility Fund 50,000 50,000 SWMP-059 125,00025,000 25,000 25,000 25,000 25,000Stormwater Management Partnership Program n/a Surface Water Utility Fund 25,000 25,000 25,000 25,000 25,000 125,000 SWMP-060 500,000500,000Crane's Vineyard Channel Stabilization n/a Other Agency Contribution 250,000 250,000 Sewer Utility Fund 50,000 50,000 Surface Water Utility Fund 200,000 200,000 SWMP-061 103,0003,000 100,000Red Cedar Point Stormwater Improvements n/a Surface Water Utility Fund 3,000 100,000 103,000 7,278,0001,228,000 2,925,000 1,325,000 725,000 1,075,000Surface Water Management Total Water System Improvements W-032 446,00081,000 121,000 86,000 43,000 115,000Well Rehabilitation Program n/a Water Utility Fund 81,000 121,000 86,000 43,000 115,000 446,000 W-046 2,600,0002,600,000Low Zone 1 MG Storage Tank n/a Water Utility Fund 2,600,000 2,600,000 W-059 1,400,0001,400,000Well #16 n/a Water Utility Fund 1,400,000 1,400,000 W-065 1,075,00025,000 500,000 25,000 500,000 25,000Trunk Watermain Maintenance n/a Water Utility Fund 25,000 500,000 25,000 500,000 25,000 1,075,000 W-066 40,00040,000EWTP Influent Meter n/a Water Utility Fund 40,000 40,000 5,561,000146,000 621,000 111,000 543,000 4,140,000Water System Improvements Total GRAND TOTAL 109,888,42538,198,010 12,878,610 12,667,010 20,370,910 25,773,885 City of Chanhassen 2021 Adopted Budget 255 Capital Improvement Program City of Chanhassen, MN DEPARTMENT SUMMARY 2021 2025thru Total2021 2022 2023 2024 2025Department Major Equipment 6,743,9001,071,700 1,364,300 1,382,400 1,746,100 1,179,400 Municipal Buildings 788,975161,000 157,000 357,300 30,500 83,175 Park & Trail Improvements 5,171,5501,541,310 436,310 381,310 351,310 2,461,310 Sanitary Sewer Improvements 14,715,000320,000 480,000 2,270,000 550,000 11,095,000 Street Improvements 69,630,00033,730,000 6,895,000 6,840,000 16,425,000 5,740,000 Surface Water Management 7,278,0001,228,000 2,925,000 1,325,000 725,000 1,075,000 Water System Improvements 5,561,000146,000 621,000 111,000 543,000 4,140,000 38,198,010 12,878,610 12,667,010 20,370,910 25,773,885 109,888,425TOTAL City of Chanhassen 2021 Adopted Budget 256 Capital Improvement Program City of Chanhassen, MN PROJECTS BY DEPARTMENT 2021 2025thru Total2021 2022 2023 2024 2025DepartmentProject # Priority Major Equipment EQ-004 350,000350,000Fire Dept.: SCBA Equipment n/a EQ-010 142,85015,000 31,300 31,300 32,250 33,000PPE: Turnout/Helmets n/a EQ-013 367,10069,500 78,600 84,500 46,400 88,100Computer/Network Equipment Purchases/Upgrades n/a EQ-014 55,3004,300 50,000 1,000Telecommunication Purchases/Upgrades n/a EQ-015 63,00031,000 32,000Vehicle Replacement - Building Inspections n/a EQ-016 1,304,000231,000 238,000 245,000 330,000 260,000Vehicle Replacement - Dump/Plow Trucks n/a EQ-026 125,00025,000 25,000 25,000 25,000 25,000Audio/Visual Equipment n/a EQ-029 127,00078,000 49,000Vehicle Replacement - Streets n/a EQ-048 787,500151,500 153,600 155,900 160,900 165,600Software Purchases n/a EQ-049 43,80015,900 7,500 9,500 9,000 1,900Computerized Records Retention System n/a EQ-054 244,00065,000 35,000 144,000Fire Vehicles n/a EQ-055 37,10016,300 1,300 1,500 16,500 1,500Aerial Photography for City GIS Datasets n/a EQ-059 110,000110,000Generatorn/a EQ-062 286,00066,000 140,000 80,000Vehicle Replacement - Utilities n/a EQ-063 27,00027,000Vehicle Replacement - Administration n/a EQ-065 67,00032,000 35,000Vehicle Replacement - Engineering n/a EQ-081 55,00055,000Storage Area Network (SAN)n/a EQ-083 40,00040,000Vehicle Replacement - CSO n/a EQ-084 25,0005,000 5,000 5,000 5,000 5,000Office Furniture n/a EQ-098 154,500154,500Snowblower attachment for Loader n/a EQ-099 41,70041,700Sweeper - Parks n/a EQ-100 362,30043,000 36,000 46,000 47,000 190,300Vehicle Replacement - Parks n/a EQ-104 184,000101,000 83,000Mower Replacement n/a EQ-106 222,000105,000 95,000 22,000Tractor Replacement - Park n/a EQ-115 86,00086,000Brush Chipper n/a EQ-124 190,50078,500 28,000 28,000 28,000 28,000Annual Skid Loader Trade In n/a EQ-127 46,00018,500 9,000 9,000 9,500Copier Replacements n/a EQ-132 35,00035,000Vehicle Replacement - Mechanics n/a EQ-137 100,00025,000 15,000 20,000 20,000 20,000Miscellaneous Fire Equipment/Hose Replacement n/a EQ-140 50,00025,000 25,000Recreation Center Revitalization Project n/a EQ-152 10,0006,000 4,000Security / Access Control Systems n/a EQ-158 44,30044,300Hot Box with Asphalt Premix Heater n/a EQ-160 7,2007,200Skid Loader Trailer Replacement n/a EQ-165 59,00059,000Vibratory Compactor n/a EQ-168 125,000125,000Vehicle Replacement - Generator Truck n/a EQ-169 30,00030,000Compressorn/a EQ-170 310,000310,000Street Sweeper n/a EQ-171 86,75010,000 7,400 33,350 36,000Trailer Replacement n/a EQ-172 20,00020,000Weed Sprayer n/a EQ-173 33,00033,000Vehicle Replacement - Planning n/a EQ-175 4,0004,000Snow Pusher Blade for Loader n/a EQ-176 26,00026,000Sanitary Sewer Maintenance - SL-RAT n/a EQ-177 260,00073,000 102,000 85,000Finance Software Replacement n/a City of Chanhassen 2021 Adopted Budget 257 Total2021 2022 2023 2024 2025DepartmentProject # Priority 6,743,9001,071,700 1,364,300 1,382,400 1,746,100 1,179,400Major Equipment Total Municipal Buildings MB-023 36,00017,000 19,000Citizen Survey n/a MB-031 30,47511,000 9,800 500 9,175Senior Center/Maple Room Kitchen Update n/a MB-033 300,000300,000City Hall Roof Replacement n/a MB-034 80,00080,000Recreation Center Wall Replacement n/a MB-036 150,00030,000 30,000 30,000 30,000 30,000Utility Infrastructure Fiber Connectivity n/a MB-037 142,50040,000 60,000 17,500 25,000Public Works Building Maintenance n/a MB-038 50,00050,000City Facility Feasibility Study n/a 788,975161,000 157,000 357,300 30,500 83,175Municipal Buildings Total Park & Trail Improvements PK&T-072 90,00090,000Tennis Court Refurbishment n/a PK&T-123 640,000640,000Bandimere Community Park Picnic Shelter n/a PK&T-129 245,000245,000Bandimere Park Sport Court n/a PK&T-132 30,00030,000Lake Ann Lake Side Pavilion Roof Replacement n/a PK&T-136 150,000150,000Recreation Center Fenced Dugouts and Backstops n/a PK&T-138 1,681,5501,296,310 96,310 96,310 96,310 96,310Arboretum Trail and Hwy 41 Underpass Cost Share n/a PK&T-141 1,260,000245,000 250,000 255,000 255,000 255,000Park Equipment Replacement n/a PK&T-143 1,000,0001,000,000Lake Ann Ballfield LED Light Fixture Replacement n/a PK&T-144 75,00075,000Skate Park Resurfacing n/a 5,171,5501,541,310 436,310 381,310 351,310 2,461,310Park & Trail Improvements Total Sanitary Sewer Improvements SS-012 1,000,000200,000 200,000 200,000 200,000 200,000Inflow and Infiltration Abatement n/a SS-017 665,000120,000 130,000 170,000 150,000 95,000Sanitary Sewer Lift Station Rehabilitation Program n/a SS-020 1,900,0001,900,0002010 MUSA Sanitary Lift Station n/a SS-024 10,800,00010,800,000Lower Bluff Creek Trunk Utility Improvements n/a SS-027 350,000150,000 200,000Lift Station Access Improvements n/a 14,715,000320,000 480,000 2,270,000 550,000 11,095,000Sanitary Sewer Improvements Total Street Improvements ST-012 26,895,0006,795,000 4,875,000 4,975,000 5,075,000 5,175,000Annual Street Improvement Program n/a ST-018 1,765,000353,000 353,000 353,000 353,000 353,000Pavement Management Program n/a ST-032 16,000,00016,000,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a ST-038 11,150,00010,462,000 172,000 172,000 172,000 172,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a ST-040 10,750,00010,750,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a ST-042 160,000160,000MSA-TH 41 and 82nd Street Signal n/a ST-043 160,00080,000 40,000 40,000Downtown Signal Controller Replacement n/a ST-045 1,390,0001,390,000MSA Roadway Improvements - Lake Lucy Road n/a ST-046 60,00025,000 35,000Bridge Maintenance n/a ST-047 200,00040,000 40,000 40,000 40,000 40,000ADA Transition Plan Improvements n/a ST-048 1,100,0001,100,000MSA Roadway Improvements - Market Blvd n/a 69,630,00033,730,000 6,895,000 6,840,000 16,425,000 5,740,000Street Improvements Total Surface Water Management SWMP-032 3,250,000650,000 650,000 650,000 650,000 650,000Stormwater Pond Improvements n/a SWMP-045 250,00050,000 50,000 50,000 50,000 50,000Storm Water Infrastructure Maintenance/Replacement n/a SWMP-046 500,000500,000Lotus Lake Channels & Outfall Improvements n/a City of Chanhassen 2021 Adopted Budget 258 Total2021 2022 2023 2024 2025DepartmentProject # Priority SWMP-048 1,600,0001,600,000Upper Riley Creek Channel Stabilization n/a SWMP-053 600,000600,000Rice Marsh Lake Water Quality Improvement Project n/a SWMP-057 350,000350,000Downtown Water Reuse Project n/a SWMP-059 125,00025,000 25,000 25,000 25,000 25,000Stormwater Management Partnership Program n/a SWMP-060 500,000500,000Crane's Vineyard Channel Stabilization n/a SWMP-061 103,0003,000 100,000Red Cedar Point Stormwater Improvements n/a 7,278,0001,228,000 2,925,000 1,325,000 725,000 1,075,000Surface Water Management Total Water System Improvements W-032 446,00081,000 121,000 86,000 43,000 115,000Well Rehabilitation Program n/a W-046 2,600,0002,600,000Low Zone 1 MG Storage Tank n/a W-059 1,400,0001,400,000Well #16 n/a W-065 1,075,00025,000 500,000 25,000 500,000 25,000Trunk Watermain Maintenance n/a W-066 40,00040,000EWTP Influent Meter n/a 5,561,000146,000 621,000 111,000 543,000 4,140,000Water System Improvements Total GRAND TOTAL 109,888,42538,198,010 12,878,610 12,667,010 20,370,910 25,773,885 City of Chanhassen 2021 Adopted Budget 259 Capital Improvement Program City of Chanhassen, MN PROJECTS BY CATEGORY AND DEPARTMENT 2021 2025thru Total2021 2022 2023 2024 2025 Department Category Major Equipment Administration 69,500 78,600 84,500 46,400 88,100 367,100Computer/Network Equipment Purchases/Upgrades EQ-013 4,300 50,000 1,000 55,300Telecommunication Purchases/Upgrades EQ-014 25,000 25,000 25,000 25,000 25,000 125,000Audio/Visual Equipment EQ-026 151,500 153,600 155,900 160,900 165,600 787,500Software Purchases EQ-048 15,900 7,500 9,500 9,000 1,900 43,800Computerized Records Retention System EQ-049 27,000 27,000Vehicle Replacement - Administration EQ-063 55,000 55,000Storage Area Network (SAN)EQ-081 40,000 40,000Vehicle Replacement - CSO EQ-083 5,000 5,000 5,000 5,000 5,000 25,000Office Furniture EQ-084 18,500 9,000 9,000 9,500 46,000Copier Replacements EQ-127 6,000 4,000 10,000Security / Access Control Systems EQ-152 295,700 427,700 315,900 256,800 285,600 1,581,700Sub-Total Community Development 31,000 32,000 63,000Vehicle Replacement - Building Inspections EQ-015 33,000 33,000Vehicle Replacement - Planning EQ-173 31,000 32,000 33,000 96,000Sub-Total Engineering 16,300 1,300 1,500 16,500 1,500 37,100Aerial Photography for City GIS Datasets EQ-055 16,300 1,300 1,500 16,500 1,500 37,100Sub-Total Finance 73,000 102,000 85,000 260,000Finance Software Replacement EQ-177 73,000 102,000 85,000 260,000Sub-Total Fire 350,000 350,000Fire Dept.: SCBA Equipment EQ-004 15,000 31,300 31,300 32,250 33,000 142,850PPE: Turnout/Helmets EQ-010 65,000 35,000 144,000 244,000Fire Vehicles EQ-054 25,000 15,000 20,000 20,000 20,000 100,000Miscellaneous Fire Equipment/Hose Replacement EQ-137 40,000 461,300 86,300 196,250 53,000 836,850Sub-Total Park 41,700 41,700Sweeper - Parks EQ-099 43,000 36,000 46,000 47,000 190,300 362,300Vehicle Replacement - Parks EQ-100 101,000 83,000 184,000Mower Replacement EQ-104 105,000 95,000 22,000 222,000Tractor Replacement - Park EQ-106 25,000 25,000 50,000Recreation Center Revitalization Project EQ-140 43,000 36,000 176,000 309,700 295,300 860,000Sub-Total City of Chanhassen 2021 Adopted Budget 260 Total2021 2022 2023 2024 2025 Department Category Public Works 154,500 154,500Snowblower attachment for Loader EQ-098 35,000 35,000Vehicle Replacement - Mechanics EQ-132 44,300 44,300Hot Box with Asphalt Premix Heater EQ-158 7,200 7,200Skid Loader Trailer Replacement EQ-160 20,000 20,000Weed Sprayer EQ-172 7,200 35,000 44,300 174,500 261,000Sub-Total Street Equipment 231,000 238,000 245,000 330,000 260,000 1,304,000Vehicle Replacement - Dump/Plow Trucks EQ-016 78,000 49,000 127,000Vehicle Replacement - Streets EQ-029 32,000 35,000 67,000Vehicle Replacement - Engineering EQ-065 86,000 86,000Brush Chipper EQ-115 78,500 28,000 28,000 28,000 28,000 190,500Annual Skid Loader Trade In EQ-124 59,000 59,000Vibratory Compactor EQ-165 30,000 30,000CompressorEQ-169 310,000 310,000Street Sweeper EQ-170 10,000 7,400 33,350 36,000 86,750Trailer Replacement EQ-171 4,000 4,000Snow Pusher Blade for Loader EQ-175 487,500 298,000 590,400 534,350 354,000 2,264,250Sub-Total Utilities 110,000 110,000GeneratorEQ-059 66,000 140,000 80,000 286,000Vehicle Replacement - Utilities EQ-062 125,000 125,000Vehicle Replacement - Generator Truck EQ-168 26,000 26,000Sanitary Sewer Maintenance - SL-RAT EQ-176 151,000 66,000 140,000 190,000 547,000Sub-Total 1,071,700 1,364,300 1,382,400 1,746,100 1,179,400 6,743,900Department Total: Municipal Buildings Administration 17,000 19,000 36,000Citizen Survey MB-023 300,000 300,000City Hall Roof Replacement MB-033 50,000 50,000City Facility Feasibility Study MB-038 67,000 300,000 19,000 386,000Sub-Total Park 11,000 9,800 500 9,175 30,475Senior Center/Maple Room Kitchen Update MB-031 80,000 80,000Recreation Center Wall Replacement MB-034 91,000 9,800 500 9,175 110,475Sub-Total Public Works 40,000 60,000 17,500 25,000 142,500Public Works Building Maintenance MB-037 40,000 60,000 17,500 25,000 142,500Sub-Total Utilities 30,000 30,000 30,000 30,000 30,000 150,000Utility Infrastructure Fiber Connectivity MB-036 30,000 30,000 30,000 30,000 30,000 150,000Sub-Total 161,000 157,000 357,300 30,500 83,175 788,975Department Total: Park & Trail Improvements City of Chanhassen 2021 Adopted Budget 261 Total2021 2022 2023 2024 2025 Department Category Park 90,000 90,000Tennis Court Refurbishment PK&T-072 640,000 640,000Bandimere Community Park Picnic Shelter PK&T-123 245,000 245,000Bandimere Park Sport Court PK&T-129 30,000 30,000Lake Ann Lake Side Pavilion Roof Replacement PK&T-132 150,000 150,000Recreation Center Fenced Dugouts and Backstops PK&T-136 1,296,310 96,310 96,310 96,310 96,310 1,681,550Arboretum Trail and Hwy 41 Underpass Cost Share PK&T-138 245,000 250,000 255,000 255,000 255,000 1,260,000Park Equipment Replacement PK&T-141 1,000,000 1,000,000Lake Ann Ballfield LED Light Fixture Replacement PK&T-143 75,000 75,000Skate Park Resurfacing PK&T-144 1,541,310 436,310 381,310 351,310 2,461,310 5,171,550Sub-Total 1,541,310 436,310 381,310 351,310 2,461,310 5,171,550Department Total: Sanitary Sewer Improvements Utilities 200,000 200,000 200,000 200,000 200,000 1,000,000Inflow and Infiltration Abatement SS-012 120,000 130,000 170,000 150,000 95,000 665,000Sanitary Sewer Lift Station Rehabilitation Program SS-017 1,900,000 1,900,0002010 MUSA Sanitary Lift Station SS-020 10,800,000 10,800,000Lower Bluff Creek Trunk Utility Improvements SS-024 150,000 200,000 350,000Lift Station Access Improvements SS-027 320,000 480,000 2,270,000 550,000 11,095,000 14,715,000Sub-Total 320,000 480,000 2,270,000 550,000 11,095,000 14,715,000Department Total: Street Improvements Streets/Highways 6,795,000 4,875,000 4,975,000 5,075,000 5,175,000 26,895,000Annual Street Improvement Program ST-012 353,000 353,000 353,000 353,000 353,000 1,765,000Pavement Management Program ST-018 16,000,000 16,000,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) ST-032 10,462,000 172,000 172,000 172,000 172,000 11,150,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41) ST-038 10,750,000 10,750,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)ST-040 160,000 160,000MSA-TH 41 and 82nd Street Signal ST-042 80,000 40,000 40,000 160,000Downtown Signal Controller Replacement ST-043 1,390,000 1,390,000MSA Roadway Improvements - Lake Lucy Road ST-045 25,000 35,000 60,000Bridge Maintenance ST-046 40,000 40,000 40,000 40,000 40,000 200,000ADA Transition Plan Improvements ST-047 1,100,000 1,100,000MSA Roadway Improvements - Market Blvd ST-048 33,730,000 6,895,000 6,840,000 16,425,000 5,740,000 69,630,000Sub-Total 33,730,000 6,895,000 6,840,000 16,425,000 5,740,000 69,630,000Department Total: Surface Water Management SWMP City of Chanhassen 2021 Adopted Budget 262 Total2021 2022 2023 2024 2025 Department Category 650,000 650,000 650,000 650,000 650,000 3,250,000Stormwater Pond Improvements SWMP-032 50,000 50,000 50,000 50,000 50,000 250,000Storm Water Infrastructure Maintenance/Replacement SWMP-045 500,000 500,000Lotus Lake Channels & Outfall Improvements SWMP-046 1,600,000 1,600,000Upper Riley Creek Channel Stabilization SWMP-048 600,000 600,000Rice Marsh Lake Water Quality Improvement Project SWMP-053 350,000 350,000Downtown Water Reuse Project SWMP-057 25,000 25,000 25,000 25,000 25,000 125,000Stormwater Management Partnership Program SWMP-059 500,000 500,000Crane's Vineyard Channel Stabilization SWMP-060 3,000 100,000 103,000Red Cedar Point Stormwater Improvements SWMP-061 1,228,000 2,925,000 1,325,000 725,000 1,075,000 7,278,000Sub-Total 1,228,000 2,925,000 1,325,000 725,000 1,075,000 7,278,000Department Total: Water System Improvements Utilities 81,000 121,000 86,000 43,000 115,000 446,000Well Rehabilitation Program W-032 2,600,000 2,600,000Low Zone 1 MG Storage Tank W-046 1,400,000 1,400,000Well #16 W-059 25,000 500,000 25,000 500,000 25,000 1,075,000Trunk Watermain Maintenance W-065 40,000 40,000EWTP Influent Meter W-066 146,000 621,000 111,000 543,000 4,140,000 5,561,000Sub-Total 146,000 621,000 111,000 543,000 4,140,000 5,561,000Department Total: 38,198,010 12,878,610 12,667,010 20,370,910 25,773,885 109,888,425GRAND TOTAL City of Chanhassen 2021 Adopted Budget 263 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 264 Major Equipment City of Chanhassen 2021 Adopted Budget 265 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 266 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2021 2025 thru Department Major Equipment Description This program is to provide additional and/or replacement SCBA air bottles, SCBA face masks, and upgrades to SCBA air packs as needed. Project #EQ-004 Priority n/a Justification Firefighting is a very rigorous and demanding activity that is performed in an environment of extremes. The periodic replacement and/or additions to SCBA equipment is required to maintain current quantities through replacement of damaged or destroyed equipment and to equip new firefighters. The current equipment has reached the NFPA compliance life cycle. Budget Impact/Other There should be no operational impact from this purchase. The current maintenance budget will accommodate for this addition. Useful Life 20 yearsProject Name Fire Dept.: SCBA Equipment Category Fire Type Equipment Account #2 700-7025-4705 Account #1 400-4115-4705 Total Project Cost:$499,100 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 350,000350,000Equipment 350,000 350,000Total Prior 149,100 Total Total2021 2022 2023 2024 2025Funding Sources 330,000330,000Capital Replacement Equipment Fund 20,00020,000Water Utility Fund 350,000 350,000Total Prior 149,100 Total I I City of Chanhassen 2021 Adopted Budget 267 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2021 2025 thru Department Major Equipment Description This is for the purchase of PPE (turnout gear) to meet the NFPA 1851 standard, along with the replacement of turnout gear that has reached its average service life of 5 to 7 years. The department will also provide new members with turnout gear after they complete their probationary period. Project #EQ-010 Priority n/a Justification Turnout gear lasts approximately 5-7 years on average. Purchases in 2019 were increased due to higher than anticipated hiring. Budget Impact/Other There should be no operational impact from this purchase. The current maintenance budget will accommodate for this addition. Useful Life 5-7 yearsProject Name PPE: Turnout/Helmets Category Fire Type Equipment Account #2 Account #1 400-4105-4705 Total Project Cost:$478,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 142,85015,000 31,300 31,300 32,250 33,000Maintenance 15,000 31,300 31,300 32,250 33,000 142,850Total Prior 335,150 Total Total2021 2022 2023 2024 2025Funding Sources 142,85015,000 31,300 31,300 32,250 33,000Capital Replacement Equipment Fund 15,000 31,300 31,300 32,250 33,000 142,850Total Prior 335,150 Total I I City of Chanhassen 2021 Adopted Budget 268 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description Funds the purchase of replacement user and network computer, printer, peripherals, and networking hardware. The replacement schedule was adopted in 1999 and is subject to modification by the MIS Coordinator with the approval of the City Manager and department heads. Project #EQ-013 Priority n/a Justification Budgeting and purchasing computer equipment through this project allows the City greater flexibility to direct equipment to where it is needed the most, rather than in individual budgets. The replacement schedule was developed by the MIS Coordinator in 1999 and approved by the 1999 Council appointed IT Task Force. Expenditures in the 2021 budget requests are for the replacement of the two production Vmware host servers, 1 network switch and the primary city firewall appliances. Most of the equipment being replaced will be recycled and re-issued to City staff. The oldest equipment in the inventory will be sold on the City public surplus auction site. Security related expenditures have been moved to the Security/Access Control Systems project. Budget Impact/Other Most items purchased for this account come with a 1 to 3 year warranty. When possible, extended warranty is purchased to cover the life of the hardware. Repairs to items are done by MIS staff after the warranty period expires. Spare parts or outside repairs are funded out of 101-1160- 4530 (Repair & Maintenance-Equipment) or 101-1160-4300 (Consulting). Useful Life 3-8 yearsProject Name Computer/Network Equipment Purchases/Upgrades Category Administration Type Equipment Account #2 Account #1 400-4126-4703 Total Project Cost:$1,514,150 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 367,10069,500 78,600 84,500 46,400 88,100Office Equipment 69,500 78,600 84,500 46,400 88,100 367,100Total Prior 1,147,050 Total Total2021 2022 2023 2024 2025Funding Sources 367,10069,500 78,600 84,500 46,400 88,100Capital Replacement Equipment Fund 69,500 78,600 84,500 46,400 88,100 367,100Total Prior 1,147,050 Total I I City of Chanhassen 2021 Adopted Budget 269 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the expansion and upgrades to the City telephone systems, excluding cellular equipment and service which remains an individual department budget item. The current City telephone system is a Mitel model 5000 and is located in the server room at City Hall. This system provides phone service for City Hall, the Library, Public Works, the Recreation Center, Fire Station 1 and the Water Treatment Plants. Project #EQ-014 Priority n/a Justification A central PBX system simplifies the management of phone services and allows for the integration of phone services with other City applications such as unified messaging and fax services. The city PBX system was replaced with the current Mitel 5000 in 2012. This model is still in production with Mitel. Additional IP handsets will be ordered as replacements for existing Intertel digital phones at City Hall and the Fire Station. The system will reach its projected service life in 2022 at which time other options such as a hosted or other on-premise hybrid solution will be implemented. Budget Impact/Other Maintenance for the replacement telephone system will be funded out of the 1160-4300 services account. Useful Life 10 yearsProject Name Telecommunication Purchases/Upgrades Category Administration Type Equipment Account #2 Account #1 400-4101-4703 Total Project Cost:$166,050 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 55,3004,300 50,000 1,000Office Equipment 4,300 50,000 1,000 55,300Total Prior 110,750 Total Total2021 2022 2023 2024 2025Funding Sources 55,3004,300 50,000 1,000Capital Replacement Equipment Fund 4,300 50,000 1,000 55,300Total Prior 110,750 Total I I City of Chanhassen 2021 Adopted Budget 270 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description These purchases are consistent with the Vehicle Replacement Schedule. Replacement units are generally purchased early in the year to accommodate the time frames established by the State of Minnesota Cooperative Purchasing Program. 2021 - #607 2007 GMC Canyon (14 years old) 2022 - #611 2008 GMC Canyon (13 years old) Project #EQ-015 Priority n/a Justification These vehicles are used to provide building inspection services throughout the community. The life expectancy of these vehicles is 12 years. Budget Impact/Other These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Building Inspections Category Community Development Type Vehicles Account #2 Account #1 400-4107-4704 Total Project Cost:$236,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 63,00031,000 32,000Vehicles 31,000 32,000 63,000Total Prior 173,000 Total Total2021 2022 2023 2024 2025Funding Sources 63,00031,000 32,000Capital Replacement Equipment Fund 31,000 32,000 63,000Total Prior 173,000 Total I I City of Chanhassen 2021 Adopted Budget 271 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description These purchases are required to maintain a reliable truck fleet. Costs include truck chassis, dump box, hydraulic system, snow wing, snow plow, tarp and sander. These vehicles are purchased using the State of MN cooperative bid systems. Orders for truck chassis are typically required to be placed up to one year in advance of delivery. The 2025 purchase will be an addition to the fleet due to local street growth. We will not be replacing the 1996 John Deere 544G loader (#146) to allow for this addition. Replacement schedule is as follows: 2021 - #126 2001 Sterling L8513 Dump/Plow Truck-with plow, wing, tarp and sander (20 years old) 2022 - #127 2001 Sterling L8513 Dump/Plow Truck-with plow, wing, tarp and sander (21 years old) 2023 - #128 2003 Sterling L8513 Dump/Plow Truck-with plow, wing, tarp and sander (20 years old) 2024 - #104 2008 Mack GU713 with plow - Tandem Axle (16 years old) Project #EQ-016 Priority n/a Justification These vehicles are used to provide a variety of maintenance services throughout the community including winter response for plowing and hauling snow. The life expectancy of these vehicles is 18 years. Winter emergency service necessitates these vehicles be reliable and dependable. Growth in the community creates additional work for these trucks. These vehicle purchases are consistent with the Vehicle Replacement Schedule. Budget Impact/Other These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. The old vehicles are primarily sold at auction. The cost shown does not include the offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Dump/Plow Trucks Category Street Equipment Type Vehicles Account #2 Account #1 400-4108-4704 Total Project Cost:$2,894,800 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,304,000231,000 238,000 245,000 330,000 260,000Vehicles 231,000 238,000 245,000 330,000 260,000 1,304,000Total Prior 1,590,800 Total Total2021 2022 2023 2024 2025Funding Sources 1,304,000231,000 238,000 245,000 330,000 260,000Capital Replacement Equipment Fund 231,000 238,000 245,000 330,000 260,000 1,304,000Total Prior 1,590,800 Total I I City of Chanhassen 2021 Adopted Budget 272 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Major Equipment Description Provides for the systematic maintenance and upgrading of audio/visual equipment. Project #EQ-026 Priority n/a Justification The original A/V equipment was purchased in 1989, with the upgrades in 1994, 2008 and 2012. Budget Impact/Other Future upgrades include expanding access to programming to those without access to cable, and continued enhancement of the live and broadcast experience. Useful Life UnassignedProject Name Audio/Visual Equipment Category Administration Type Equipment Account #2 Account #1 210-0000-4705 Total Project Cost:$375,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 125,00025,000 25,000 25,000 25,000 25,000Maintenance 25,000 25,000 25,000 25,000 25,000 125,000Total Prior 250,000 Total Total2021 2022 2023 2024 2025Funding Sources 125,00025,000 25,000 25,000 25,000 25,000Cable TV Fund 25,000 25,000 25,000 25,000 25,000 125,000Total Prior 250,000 Total I I City of Chanhassen 2021 Adopted Budget 273 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description Provides for scheduled replacement of light duty trucks in the street department. Replacement units are generally purchased early in the year in order to accommodate the time frames established by the State of MN Cooperative Purchasing Program. The 2021 purchase will be a 1-ton with a plow, sander and dump (550). 2021 - #130 2007 Chevrolet 3/4 ton pickup, with plow (14 years old) 2024 - #131 2010 GMC Sierra 2500, with plow (14 years old) Project #EQ-029 Priority n/a Justification These vehicles are used for a variety of services throughout the community. The life expectancy of these vehicles is 12 years. These purchases are consistent with the Vehicle Replacement Program. Budget Impact/Other These purchases will include a limited warranty and will reduce annual maintenance and repair costs as compared to the vehicles replaced. The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Streets Category Street Equipment Type Vehicles Account #2 Account #1 400-4120-4704 Total Project Cost:$328,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 127,00078,000 49,000Vehicles 78,000 49,000 127,000Total Prior 201,000 Total Total2021 2022 2023 2024 2025Funding Sources 127,00078,000 49,000Capital Replacement Equipment Fund 78,000 49,000 127,000Total Prior 201,000 Total I I City of Chanhassen 2021 Adopted Budget 274 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the purchase and renewal of major software programs for all City departments that are not associated with a specific, individual project. Smaller annual software support and license renewal fees are funded out of account 101-1160-4300. The major reoccurring software costs were moved to this account in 2010. Project #EQ-048 Priority n/a Justification The major portion of funds requested for this project are for BS&A, ESRI, Laserfiche, Microsoft and Cartegraph software purchases and renewals. The City joined the Microsoft Enterprise Purchasing Agreement for the State of Minnesota in 2007. All Microsoft software is purchased and renewed under this agreement. Participating in the state agreement allows the City to spread the cost of the product over a period of three years. Products are purchased with Software Assurance to allow for upgrades when they are released. These costs are also spread over a three year period. The City is participating in a joint software licensing agreement with Carver County and several other cities for ESRI GIS software which is funded from this project. This allowed for unlimited GIS application licenses which are in use in every department at reduced cost. The asset management software purchased from Cartegraph was upgraded to a new version in 2017. Purchase costs were divided into 4 different funding sources. A new online building permits application will go live in 2021 and will replace the current Springbrook permits module. Budget Impact/Other Useful Life 3-6 yearsProject Name Software Purchases Category Administration Type Equipment Account #2 700-7025-4703 Account #1 400-4117-4703 Total Project Cost:$1,815,670 Account #4 720-7025-4703 Account #3 701-7025-4703 Total2021 2022 2023 2024 2025Expenditures 787,500151,500 153,600 155,900 160,900 165,600Office Equipment 151,500 153,600 155,900 160,900 165,600 787,500Total Prior 1,028,170 Total Total2021 2022 2023 2024 2025Funding Sources 531,900104,100 104,700 104,900 107,800 110,400Capital Replacement Equipment Fund 85,20015,800 16,300 17,000 17,700 18,400Sewer Utility Fund 85,20015,800 16,300 17,000 17,700 18,400Surface Water Utility Fund 85,20015,800 16,300 17,000 17,700 18,400Water Utility Fund 151,500 153,600 155,900 160,900 165,600 787,500Total Prior 1,028,170 Total I I City of Chanhassen 2021 Adopted Budget 275 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project originally funded the purchase of an electronic records retention system in 2002. Laserfiche was the vendor chosen for the project. This project is now used to fund its add on modules and the replacement costs for associated scanning equipment, which have a useful life expectancy of 5 to 7 years. Additional client licenses are planned to accommodate additional users and project workflows. Additional software modules are proposed for later years to allow for improved integration with the City web site. Project #EQ-049 Priority n/a Justification This system allows for quick and simultaneous retrieval of documents from any computer on the City network. Both physical document storage space and the occurrence of lost or misfiled documents will be significantly reduced. In addition, documents specified for public access can be easily made available to the public from any internet capable computer or mobile device. The system was upgraded to the Laserfiche Avante platform in 2015. This upgrade included a new workflow engine, web enabled clients and improved auditing and scanning functions. Workflows for automating the scanning and importing of documents were started in 2015. Additional workflow will be created to manage property development records. The Public Portal module was upgraded to 25 users in 2019. Public forms was added in 2020 which will allow staff to create publicly accessible forms that will integrate with internal workflows. A records management module is proposed for 2021 which will allow for automation of records disposition. Budget Impact/Other Hardware maintenance and repairs are funded out of the 101-1160-4300 services account. A proposed upgrade to Public Forms will add $1600 to the 400-4117-4703 account. Useful Life 3-5 YearsProject Name Computerized Records Retention System Category Administration Type Equipment Account #2 Account #1 400-4124-4703 Total Project Cost:$205,600 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 43,80015,900 7,500 9,500 9,000 1,900Office Equipment 15,900 7,500 9,500 9,000 1,900 43,800Total Prior 161,800 Total Total2021 2022 2023 2024 2025Funding Sources 43,80015,900 7,500 9,500 9,000 1,900Capital Replacement Equipment Fund 15,900 7,500 9,500 9,000 1,900 43,800Total Prior 161,800 Total I I City of Chanhassen 2021 Adopted Budget 276 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2021 2025 thru Department Major Equipment Description Replacement of existing emergency response vehicles and major apparatus. This request outlines a schedule for existing vehicles. 2022 - Replace 2013 Chevy Tahoe #203 2023 - Replace 2005 Polaris Grass Response 2024 - Replace 2015 Chevy Tahoe #202 Replace 2015 Chevy Tahoe #204 2026 - Replace 1996 Toyne Engine 21 Project #EQ-054 Priority n/a Justification Vehicles are reaching or exceeding useful life standards outlined by NFPA for emergency response front line service. Major apparatus require a two year process to spec, order and manufacture. Budget Impact/Other These are considered front line response vehicles and impact response to fire incidents within the City and to mutual aid partners. Useful Life 10-15 yearsProject Name Fire Vehicles Category Fire Type Vehicles Account #2 Account #1 400-4135-4704 Total Project Cost:$2,865,500 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 244,00065,000 35,000 144,000Vehicles 65,000 35,000 144,000 244,000Total Prior 2,621,500 Total Total2021 2022 2023 2024 2025Funding Sources 244,00065,000 35,000 144,000Capital Replacement Equipment Fund 65,000 35,000 144,000 244,000Total Prior 2,621,500 Total I I City of Chanhassen 2021 Adopted Budget 277 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This project funds the aerial photography for the integration with the City's existing GIS datasets. The City is participating with Carver County and several other cities and counties in a joint project to purchase services and data. An initial joint aerial flyover for high resolution orthographic imagery data was conducted in April of 2005 and was scheduled to be re-flown every three years. The schedule was revised as needed to accommodate budget changes and to allow for a collaborative project. The last county/city aerial flyover for high resolution photography was completed in 2016. The next flight will be done in 2021. The County has decided to cover the costs of all future orthographic layers. The City will need to fund for Planometrics, Pictometry, LiDAR, Contours and other specialty map layers as appropriate. Project #EQ-055 Priority n/a Justification City Planners, Engineers and Utility staff use this data in conjunction with other GIS datasets to help resolve geographical issues with residents and contractors without repeated site visits. It is used in nearly every scheduled staff meeting and has proven useful to the Sheriffs Office and fire department when conducting area searches. In 2008, Carver County chose a new vendor (Pictometry), which added a three dimensional view to mapping data. The Pictometry solution provides the ability for staff to view each side of buildings and includes a toolset which allows for accurate measurement of areas and lines. Enhanced map layers (Planometrics), created from the aerial data collected is also used by staff to measure and display hard surface coverage such as driveways, parking lots and others. Budget Impact/Other No operational impact is expected. Useful Life 2-3 yearsProject Name Aerial Photography for City GIS Datasets Category Engineering Type Improvement Account #2 Account #1 400-0000-4752 Total Project Cost:$136,950 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 37,10016,300 1,300 1,500 16,500 1,500Maintenance 16,300 1,300 1,500 16,500 1,500 37,100Total Prior 99,850 Total Total2021 2022 2023 2024 2025Funding Sources 37,10016,300 1,300 1,500 16,500 1,500Capital Replacement Equipment Fund 16,300 1,300 1,500 16,500 1,500 37,100Total Prior 99,850 Total I I City of Chanhassen 2021 Adopted Budget 278 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This equipment is used for emergency back-up power at wells and lift stations. We have 3 total portable generators with trailers. 2025 - #325 1999 Cat generator with trailer (26 years old) Project #EQ-059 Priority n/a Justification This replaces the existing generator in compliance with the equipment replacement plan. The life expectancy of a generator is approximately 25 years. Budget Impact/Other The old equipment is primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Generator Category Utilities Type Equipment Account #2 701-7025-4705 Account #1 700-7025-4705 Total Project Cost:$120,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 110,000110,000Equipment 110,000 110,000Total Prior 10,000 Total Total2021 2022 2023 2024 2025Funding Sources 55,00055,000Sewer Utility Fund 55,00055,000Water Utility Fund 110,000 110,000Total Prior 10,000 Total I I City of Chanhassen 2021 Adopted Budget 279 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This allows for replacement of existing vehicles in the Water and Sewer department. 2023 - #307 2017 Chevrolet Equinox (6 years old - This is the locating truck and accumulates a lot of miles annually.) - #308 2013 GMC Sierra (10 years old) 2024 - #302 2012 Ford F450 with crane (12 years old) 2025 - #309 2003 Ford Step Van (22 years old) Project #EQ-062 Priority n/a Justification This replaces pickups in accordance with the vehicle replacement plan. Budget Impact/Other The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Utilities Category Utilities Type Vehicles Account #2 701-7025-4704 Account #1 700-7025-4704 Total Project Cost:$771,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 286,00066,000 140,000 80,000Vehicles 66,000 140,000 80,000 286,000Total Prior 485,000 Total Total2021 2022 2023 2024 2025Funding Sources 143,00033,000 70,000 40,000Sewer Utility Fund 143,00033,000 70,000 40,000Water Utility Fund 66,000 140,000 80,000 286,000Total Prior 485,000 Total I I City of Chanhassen 2021 Adopted Budget 280 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This allows for replacement of existing vehicles for City Hall. 2022 - #002 2010 Chev Colorado 4x4 Crew Cab (12 years old - This vehicle will be replaced with CSO #702 and renumbered, see EQ-083.) 2023 - #001 2010 Chev Impala 4 door Sedan (12 years old) Project #EQ-063 Priority n/a Justification This replaces the vehicles in accordance with the vehicle replacement plan. The life expectancy of these vehicles is 12 years. Budget Impact/Other The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Administration Category Administration Type Vehicles Account #2 Account #1 400-0000-4704 Total Project Cost:$52,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 27,00027,000Vehicles 27,000 27,000Total Prior 25,000 Total Total2021 2022 2023 2024 2025Funding Sources 27,00027,000Capital Replacement Equipment Fund 27,000 27,000Total Prior 25,000 Total I I City of Chanhassen 2021 Adopted Budget 281 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2022 - #612 2008 GMC Canyon (14 years old - Will be moved from Building Inspections to Engineering and re-numbered) 2024 - #501 2010 Chevrolet Silverado (14 years old) Project #EQ-065 Priority n/a Justification This replacement is in accordance with the vehicle replacement plan. The life expectancy of these vehicles is 12 years. Budget Impact/Other The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Engineering Category Street Equipment Type Vehicles Account #2 Account #1 400-0000-4704 Total Project Cost:$127,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 67,00032,000 35,000Vehicles 32,000 35,000 67,000Total Prior 60,000 Total Total2021 2022 2023 2024 2025Funding Sources 67,00032,000 35,000Capital Replacement Equipment Fund 32,000 35,000 67,000Total Prior 60,000 Total I I City of Chanhassen 2021 Adopted Budget 282 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the data storage equipment for the City storage area network, which is where the majority of all City electronic data is maintained. This storage are network (SAN) is a system comprised of numerous individual storage arrays, all managed from a single console. The SAN allows disk storage to be easily modified as storage needs change, without any downtime for users. This equipment also hosts the City's virtual network servers. A primary production storage array is located at City Hall in the main server room. A backup replication storage array is located in an auxiliary server room at the Public Works facility and also hosts several virtual machines. Project #EQ-081 Priority n/a Justification The need for digital storage space for City documentation and applications is growing at a rate of approximately 1 to 2 Tb per year. Existing storage space became difficult to manage on individual physical network servers. Internal storage utilization is inefficient, and requires system downtime to reconfigure. Storage area network (SAN) technology allows for real time reconfiguration as well as the ability to make real time copies for redundancy and for daytime backup processes. The majority of the City physical network servers were virtualized and integrated into just three host servers which utilize this storage. A Compellent storage array was installed in 2016 as the production storage array. A new Compellent array replaced this array in 2019. The older Compellent array then replaced the two older replication Equallogic arrays at the Public Works building. This array is recommended for replacement in 2022. At that time other options, such as a converged platform, which integrates host server and SAN, will be evaluated. Budget Impact/Other New arrays will be purchased with 5 years of warranty support. Software and hardware support for the storage arrays beyond 5 years will be funded out of the MIS services account 101-1160-4220. Useful Life 5-7 yearsProject Name Storage Area Network (SAN)Category Administration Type Improvement Account #2 Account #1 400-4147-4703 Total Project Cost:$293,600 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 55,00055,000Equipment 55,000 55,000Total Prior 238,600 Total Total2021 2022 2023 2024 2025Funding Sources 55,00055,000Capital Replacement Equipment Fund 55,000 55,000Total Prior 238,600 Total I I City of Chanhassen 2021 Adopted Budget 283 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This allows for replacement of an existing CSO truck. Includes graphics, radio, lighting, etc. 2022 - #702 2016 GMC Sierra (6 years old) This vehicle will be used to replace #002, on EQ-063. Project #EQ-083 Priority n/a Justification This replaces a vehicle in accordance with the vehicle replacement plan. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - CSO Category Administration Type Vehicles Account #2 Account #1 400-4129-4704 Total Project Cost:$100,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 40,00040,000Vehicles 40,000 40,000Total Prior 60,000 Total Total2021 2022 2023 2024 2025Funding Sources 40,00040,000Capital Replacement Equipment Fund 40,000 40,000Total Prior 60,000 Total I I City of Chanhassen 2021 Adopted Budget 284 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Major Equipment Description Provide for office furniture and chair replacements. Project #EQ-084 Priority n/a Justification This item will allow items to be replaced as they wear out or needs change. Budget Impact/Other Useful LifeProject Name Office Furniture Category Administration Type Unassigned Account #2 Account #1 400-0000-4703 Total Project Cost:$90,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 25,0005,000 5,000 5,000 5,000 5,000Office Equipment 5,000 5,000 5,000 5,000 5,000 25,000Total Prior 65,000 Total Total2021 2022 2023 2024 2025Funding Sources 25,0005,000 5,000 5,000 5,000 5,000Capital Replacement Equipment Fund 5,000 5,000 5,000 5,000 5,000 25,000Total Prior 65,000 Total I I City of Chanhassen 2021 Adopted Budget 285 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description #142 - 1989 Snowblower SnowBlast Sicard Project #EQ-098 Priority n/a Justification This replaces the piece of equipment in accordance with the vehicle replacement plan. Budget Impact/Other Useful LifeProject Name Snowblower attachment for Loader Category Public Works Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$154,500 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 154,500154,500Equipment 154,500 154,500Total Total2021 2022 2023 2024 2025Funding Sources 154,500154,500Capital Replacement Equipment Fund 154,500 154,500Total I I City of Chanhassen 2021 Adopted Budget 286 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 1999 Tenant Sweeper (#470) Project #EQ-099 Priority n/a Justification This replaces the sweeper in compliance with the equipment replacement plan. Budget Impact/Other Useful LifeProject Name Sweeper - Parks Category Park Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$41,700 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 41,70041,700Equipment 41,700 41,700Total Total2021 2022 2023 2024 2025Funding Sources 41,70041,700Capital Replacement Equipment Fund 41,700 41,700Total I I City of Chanhassen 2021 Adopted Budget 287 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2021 - #401 2004 Chevrolet 4x4 with plow (17 years old) 2022 - #402 2004 Chevrolet 4x4 (18 years old) 2023 - #408 2008 Chevrolet 4x4 with plow (15 years old) 2024 - #411 2010 GMC Sierra 4x4 with plow (14 years old) 2025 - #419 2012 Chevrolet 4x4 with plow (13 years old) - #420 2012 Chevrolet 4x4 with plow (13 years old) - #406 2008 Ford F450 with plow (17 years old) Project #EQ-100 Priority n/a Justification Provides for scheduled replacement of light duty trucks in the parks department. These vehicles are purchased using the State of Minnesota purchasing contract. The life expectancy of these vehicles is 12 years. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - Parks Category Park Type Vehicles Account #2 Account #1 400-4120-4704 Total Project Cost:$569,300 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 362,30043,000 36,000 46,000 47,000 190,300Vehicles 43,000 36,000 46,000 47,000 190,300 362,300Total Prior 207,000 Total Total2021 2022 2023 2024 2025Funding Sources 362,30043,000 36,000 46,000 47,000 190,300Capital Replacement Equipment Fund 43,000 36,000 46,000 47,000 190,300 362,300Total Prior 207,000 Total I I City of Chanhassen 2021 Adopted Budget 288 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2024 - 2009 Toro Groundsmaster 5900 (#450) 2025 - 2012 Toro Groundsmaster 4000D (#451) Project #EQ-104 Priority n/a Justification The City has 3 high-production grounds mowers. Each machine is used daily during the growing season and needs to be in good working condition. Budget Impact/Other Useful LifeProject Name Mower Replacement Category Park Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$564,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 184,000101,000 83,000Equipment 101,000 83,000 184,000Total Prior 380,000 Total Total2021 2022 2023 2024 2025Funding Sources 184,000101,000 83,000Capital Replacement Equipment Fund 101,000 83,000 184,000Total Prior 380,000 Total I I City of Chanhassen 2021 Adopted Budget 289 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description These tractors are used for ball field maintenance, maintaining skating rinks and sweeping trails. 2023 - 2001 John Deere 5520 with snowblower (#471 & #480) 2024 - 2004 John Deere 5520 Tractor with snowblower (#474) 2025 - 2001 John Deere 455 Tractor (#472) - Replace with an ABI Project #EQ-106 Priority n/a Justification These tractors are used for maintenance and upkeep of baseball fields, skating rinks and trails. These tractors will be at least 20 years old before they are replaced. Budget Impact/Other Useful LifeProject Name Tractor Replacement - Park Category Park Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$256,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 222,000105,000 95,000 22,000Equipment 105,000 95,000 22,000 222,000Total Prior 34,000 Total Total2021 2022 2023 2024 2025Funding Sources 222,000105,000 95,000 22,000Capital Replacement Equipment Fund 105,000 95,000 22,000 222,000Total Prior 34,000 Total I I City of Chanhassen 2021 Adopted Budget 290 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This item is to replace the brush and tree limb chipper. This unit is used heavily year round by all the public works departments and needs to be in good working condition. 2021 - #147 1999 Vermeer 1800A Brush Chipper Project #EQ-115 Priority n/a Justification To keep equipment in good repair. This purchase is consistent with the vehicle replacement program. Budget Impact/Other Useful LifeProject Name Brush Chipper Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$86,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 86,00086,000Equipment 86,000 86,000Total Total2021 2022 2023 2024 2025Funding Sources 86,00086,000Capital Replacement Equipment Fund 86,000 86,000Total I I City of Chanhassen 2021 Adopted Budget 291 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The item would fund the annual trade in of skid loaders. All units are foot controlled, hand controls cost almost double. S=Wheels, T=Tracks S570 Bobcat Skidloader (#149) T590 Bobcat Skidloader (#413) S630 Bobcat Skidloader (#150) T750 Bobcat Skidloader (#318) We will be adding a 5th unit (S640) in 2021 due to heavy use and running high on hours which jeopardizes the trade-in program. Project #EQ-124 Priority n/a Justification Due to the state bid pricing, the City is able to trade our skid loaders annually on a price/hour cost, to a maximum number of hours. Trading in newer machines guarantees there will be no other expenses except oil changes and grease jobs because the machine will always have a warranty. This approach is also a better life cycle cost over keeping the machines for 15 years. There is no guarantee on the state bid pricing or the trade in price, so staff will be pricing annually to determine if it is a good deal or if we should hold on to the machine for an extended period. Budget Impact/Other Coding: 2021 trades #149, #150 & #413 - 400-0000-4705 #318 - 700-7025-4705, 701-7025-4705, 720-7025-4705 2021 new purchase 400-0000-4705 - 70%, 700-7025-4705 - 10%, 701-7025-4705 - 10%, 720-7025-4705 - 10% 2022-2025 trades 400-0000-4705 - 73%, 700-7025-4705 - 9%, 701-7025-4705 - 9%, 720-7025-4705 - 9% Useful LifeProject Name Annual Skid Loader Trade In Category Street Equipment Type Equipment Account #2 700-7025-4705 Account #1 400-0000-4705 Total Project Cost:$299,500 Account #4 720-7025-4705 Account #3 701-7025-4705 Total2021 2022 2023 2024 2025Expenditures 190,50078,500 28,000 28,000 28,000 28,000Equipment 78,500 28,000 28,000 28,000 28,000 190,500Total Prior 109,000 Total Total2021 2022 2023 2024 2025Funding Sources 137,71055,950 20,440 20,440 20,440 20,440Capital Replacement Equipment Fund 17,5977,517 2,520 2,520 2,520 2,520Sewer Utility Fund 17,5967,516 2,520 2,520 2,520 2,520Surface Water Utility Fund 17,5977,517 2,520 2,520 2,520 2,520Water Utility Fund 78,500 28,000 28,000 28,000 28,000 190,500Total Prior 109,000 Total I I I City of Chanhassen 2021 Adopted Budget 292 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This item funds the replacement of departmental copiers. Copiers were previously part of individual department budgets but were moved to the MIS CIP budget by the Finance Director in 2012. Project #EQ-127 Priority n/a Justification The City has 4 multifunction departmental copiers located in City Hall and the Public Works Facility. The three copiers located at City Hall were replaced in 2013 and are under a shared maintenance plan. A new color copier was purchased in 2016 to replace a black and white copier and a color printer located at the Public Works Facility. Replacement units will be ordered when maintenance becomes an issue. Dept Item Year Purchased Administration Konica Bizhub C754 2013 Building Konica Bizhub C454 2013 Engineering Konica Bizhub C454 2013 Public Works Konica Bizhub 250 2016 Budget Impact/Other Maintenance and supplies are funded from account 101-117-4110, city office supplies. Useful Life 5-7 yearsProject Name Copier Replacements Category Administration Type Equipment Account #2 Account #1 400-4109-4703 Total Project Cost:$69,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 46,00018,500 9,000 9,000 9,500Equipment 18,500 9,000 9,000 9,500 46,000Total Prior 23,000 Total Total2021 2022 2023 2024 2025Funding Sources 46,00018,500 9,000 9,000 9,500Capital Replacement Equipment Fund 18,500 9,000 9,000 9,500 46,000Total Prior 23,000 Total I I City of Chanhassen 2021 Adopted Budget 293 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The vehicles in the fleet department are used for picking up parts, delivering vehicles for service and other public works related travel. 2022 - #155 2002 Chevrolet 1/2 ton pickup (19 years old) Project #EQ-132 Priority n/a Justification The life expectancy of these vehicles is 12 years. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - Mechanics Category Public Works Type Vehicles Account #2 Account #1 400-4120-4704 Total Project Cost:$65,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 35,00035,000Vehicles 35,000 35,000Total Prior 30,000 Total Total2021 2022 2023 2024 2025Funding Sources 35,00035,000Capital Replacement Equipment Fund 35,000 35,000Total Prior 30,000 Total I I City of Chanhassen 2021 Adopted Budget 294 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2021 2025 thru Department Major Equipment Description Specialized fire department emergency response equipment with a service life of more than 5 years. Equipment included with this project: Air Monitoring, Thermal Imaging, Positive Pressure Ventilation Fans, Hose Replacement, Nozzles and Appliances. In 2021, digital pager inventories will be finalized to meet Carver County dispatch deadlines. Project #EQ-137 Priority n/a Justification The fire department utilizes specific, specialized equipment to perform specific fire ground and emergency response work. Expenditures will be used annually to replace aging equipment on fire department apparatus. Budget Impact/Other Useful LifeProject Name Miscellaneous Fire Equipment/Hose Replacement Category Fire Type Equipment Account #2 Account #1 400-4127-4705 Total Project Cost:$185,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 100,00025,000 15,000 20,000 20,000 20,000Equipment 25,000 15,000 20,000 20,000 20,000 100,000Total Prior 85,000 Total Total2021 2022 2023 2024 2025Funding Sources 100,00025,000 15,000 20,000 20,000 20,000Capital Replacement Equipment Fund 25,000 15,000 20,000 20,000 20,000 100,000Total Prior 85,000 Total I I City of Chanhassen 2021 Adopted Budget 295 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Major Equipment Description Purchase of new fitness center equipment, replacement carpet, countertops, window treatments throughout the facility, failing tables and chairs need replacement, upgrades are required to the fitness center audio system for participants and a digital lobby information system is needed to improve customer experience at the Chanhassen Recreation Center. Project #EQ-140 Priority n/a Justification The Recreation Center is entering its 20th Anniversary. Due to age, usage and wear; a number of items require replacement or upgrades at this time. 2023 - window treatments for Lake Susan and Lotus Lake Rooms, replacement countertops for locker rooms, ten padded chairs and five, eight foot tables and one stair climber and two elliptical machines for fitness center 2024 - window treatments for fitness center, studio and Conference Room, ten padded chairs, four, six foot tables and a five foot round table and one elliptical machine, one treadmill and one recumbent bike for fitness center Budget Impact/Other Reduced repair costs and increased customer experience at the Recreation Center. Useful LifeProject Name Recreation Center Revitalization Project Category Park Type Improvement Account #2 Account #1 400-4125-4706 Total Project Cost:$125,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 50,00025,000 25,000Maintenance 25,000 25,000 50,000Total Prior 75,000 Total Total2021 2022 2023 2024 2025Funding Sources 50,00025,000 25,000Capital Replacement Equipment Fund 25,000 25,000 50,000Total Prior 75,000 Total I I City of Chanhassen 2021 Adopted Budget 296 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the expansion of the security and access control systems in all City buildings with the exception of the Water Treatment Plants which come out of an enterprise fund. An access control system was installed in City Hall and Fire Station 1 in 2015. The project also included software and hardware conversions for the system originally installed at the Public Works facility. All access control systems are now on one central control system, including the Water Treatment plants. Project #EQ-152 Priority n/a Justification The access control system allows for more efficient control of City building access through the use of proximity cards and readers and greatly reduces the need for issuing and re-issuing keys as staff and vendor needs change. Additional readers were installed at City Hall and the Fire Stations to allow access to Carver County Sheriffs staff utilizing their county issued badges. Combined with the network of surveillance cameras, the system provides the means to secure and document security events or issues. Funding in 2021 is proposed for moving overhead and man door controls at Public Works off the older Honeywell control panel, to the central DSX access control system. Currently the overhead doors are open until the building alarm system is activated. Budget Impact/Other Maintenance for the security system will be funded out of the 101-1160-4300 services account. Useful Life 10 yearsProject Name Security / Access Control Systems Category Administration Type Equipment Account #2 Account #1 400-4148-4703 Total Project Cost:$41,400 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 10,0006,000 4,000Equipment 6,000 4,000 10,000Total Prior 31,400 Total Total2021 2022 2023 2024 2025Funding Sources 10,0006,000 4,000Capital Replacement Equipment Fund 6,000 4,000 10,000Total Prior 31,400 Total I I City of Chanhassen 2021 Adopted Budget 297 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The hot box is used for bituminous pavement patching. 2023 - #158 2009 Hot Box with Asphalt Premix Heater Project #EQ-158 Priority n/a Justification The hot box is worn from years of use. Budget Impact/Other Useful LifeProject Name Hot Box with Asphalt Premix Heater Category Public Works Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$44,300 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 44,30044,300Equipment 44,300 44,300Total Total2021 2022 2023 2024 2025Funding Sources 44,30044,300Capital Replacement Equipment Fund 44,300 44,300Total I I City of Chanhassen 2021 Adopted Budget 298 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2021 - #3B 2003 Felling Bobcat Trailer (18 years old) Project #EQ-160 Priority n/a Justification This trailer is not rated for the load typically being hauled. Budget Impact/Other Useful LifeProject Name Skid Loader Trailer Replacement Category Public Works Type Equipment Account #2 701-7025-4705 Account #1 700-7025-4705 Total Project Cost:$7,200 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 7,2007,200Equipment 7,200 7,200Total Total2021 2022 2023 2024 2025Funding Sources 3,6003,600Sewer Utility Fund 3,6003,600Water Utility Fund 7,200 7,200Total I I City of Chanhassen 2021 Adopted Budget 299 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The City has 3 compactors currently in the fleet. 2024 - 1995 Caterpillar vibratory compactor (#152) Project #EQ-165 Priority n/a Justification This replaces the vibratory compactor in compliance with the equipment replacement plan. Budget Impact/Other Useful LifeProject Name Vibratory Compactor Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$59,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 59,00059,000Equipment 59,000 59,000Total Total2021 2022 2023 2024 2025Funding Sources 59,00059,000Capital Replacement Equipment Fund 59,000 59,000Total I I City of Chanhassen 2021 Adopted Budget 300 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This is a utility truck with a generator mounted to the chassis. It is used for temporary lift station power at locations where the normal trailered generators cannot access. 2021 - 1998 Ford L8513 Generator truck with generator (#311) Project #EQ-168 Priority n/a Justification This replaces the generator truck and the generator in accordance with the vehicle replacement plan. This is a manual transmission truck. Only 2 public works staff have the required license endorsement to operate this vehicle, and therefore this replacement must be expedited to remain legally compliant. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - Generator Truck Category Utilities Type Equipment Account #2 701-7025-4704 Account #1 700-7025-4704 Total Project Cost:$125,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 125,000125,000Vehicles 125,000 125,000Total Total2021 2022 2023 2024 2025Funding Sources 62,50062,500Sewer Utility Fund 62,50062,500Water Utility Fund 125,000 125,000Total I I City of Chanhassen 2021 Adopted Budget 301 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2025 - 1993 Sullair Compressor (#137) Project #EQ-169 Priority n/a Justification This replaces the compressor in accordance with the equipment replacement plan. Budget Impact/Other Useful LifeProject Name Compressor Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$30,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 30,00030,000Equipment 30,000 30,000Total Total2021 2022 2023 2024 2025Funding Sources 30,00030,000Capital Replacement Equipment Fund 30,000 30,000Total I I City of Chanhassen 2021 Adopted Budget 302 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The City has 2 street sweepers, one broom type and one vacuum type. 2023 - #136 2003 Elgin Broom Sweeper (18 years old) Project #EQ-170 Priority n/a Justification The life expectancy is 15 years. Budget Impact/Other The vacuum type sweepers have potential for cost share grants (+/- $10K) from local watershed districts upon purchase. Useful LifeProject Name Street Sweeper Category Street Equipment Type Equipment Account #2 Account #1 720-7025-4705 Total Project Cost:$310,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 310,000310,000Equipment 310,000 310,000Total Total2021 2022 2023 2024 2025Funding Sources 310,000310,000Surface Water Utility Fund 310,000 310,000Total I I City of Chanhassen 2021 Adopted Budget 303 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2021 - #3B 2003 Felling Tandem Axel 2023 - #1A 2009 Felling Tandem Axel 2024 - #1F 2010 Felling Tandem Axel - #1H 2008 Felling Tandem Axel 2025 - #1G 2000 Towmaster Tri Axel (This is the excavator trailer used by quad dump #102, will need air brakes on new trailer.) Project #EQ-171 Priority n/a Justification Life expectancy for the trailers is 12 years. Budget Impact/Other Useful LifeProject Name Trailer Replacement Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$86,750 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 86,75010,000 7,400 33,350 36,000Equipment 10,000 7,400 33,350 36,000 86,750Total Total2021 2022 2023 2024 2025Funding Sources 86,75010,000 7,400 33,350 36,000Capital Replacement Equipment Fund 10,000 7,400 33,350 36,000 86,750Total I I City of Chanhassen 2021 Adopted Budget 304 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 1996 Weed Sprayer attachment, 300 gallon The replacement weed sprayer will be a self propelled version with a 200 gallon tank. Project #EQ-172 Priority n/a Justification This replaces the existing weed sprayer in compliance with the equipment replacement plan. Budget Impact/Other Useful LifeProject Name Weed Sprayer Category Public Works Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$20,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 20,00020,000Equipment 20,000 20,000Total Total2021 2022 2023 2024 2025Funding Sources 20,00020,000Capital Replacement Equipment Fund 20,000 20,000Total I I City of Chanhassen 2021 Adopted Budget 305 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2024 - #802 2010 Grand Caravan (14 years old) Project #EQ-173 Priority n/a Justification This replaces the vehicle in accordance with the vehicle replacement plan. The life expectancy of these vehicles is 12 years. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - Planning Category Community Development Type Vehicles Account #2 Account #1 400-0000-4704 Total Project Cost:$33,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 33,00033,000Vehicles 33,000 33,000Total Total2021 2022 2023 2024 2025Funding Sources 33,00033,000Capital Replacement Equipment Fund 33,000 33,000Total I I City of Chanhassen 2021 Adopted Budget 306 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description Purchase of a pusher blade attachment for one of the loaders for snow removal at large parking lots. Project #EQ-175 Priority n/a Justification Switching operations to use a loader for removing snow from parking lots after larger snow events will result in a substantial time savings. We have a loader available, but don't utilize it much without this attachment. Budget Impact/Other More efficient use of staff and equipment will result in decreased overtime spending. Useful LifeProject Name Snow Pusher Blade for Loader Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$4,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 4,0004,000Equipment 4,000 4,000Total Total2021 2022 2023 2024 2025Funding Sources 4,0004,000Capital Replacement Equipment Fund 4,000 4,000Total I I City of Chanhassen 2021 Adopted Budget 307 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The SL-RAT (Sewer Line-Rapid Assessment Tool) is a piece of equipment that uses acoustic technology to assess for blockages in gravity sanitary sewer pipes. This CIP item is for the purchase of this piece of equipment. Project #EQ-176 Priority n/a Justification To mitigate the risk of sewer backups, the City inspects and/or cleans 20% of its sewer lines every year. Without a way to inspect the sewer (other than televising), the utility staff traditionally has cleaned the pipes by jetting with a vactor whether it needs to be cleaned or not. Most times, the pipes actually do not need cleaning, and therefore a great deal of time and equipment costs are wasted. The utility department has rented the SL-RAT for the last few years and has found it to be an enormous savings in operational expenses. The SL-RAT can be operated by 1 staff person rather than the typical blind cleaning where we need 2 staff and the vactor. The rental price has been $4,700 and therefore the payback is 5.5 years without considering the large amount of staff and equipment savings that will also be realized by not performing unwarranted cleaning. Budget Impact/Other Useful LifeProject Name Sanitary Sewer Maintenance - SL-RAT Category Utilities Type Equipment Account #2 Account #1 701-7025-4705 Total Project Cost:$26,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 26,00026,000Equipment 26,000 26,000Total Total2021 2022 2023 2024 2025Funding Sources 26,00026,000Sewer Utility Fund 26,000 26,000Total I I City of Chanhassen 2021 Adopted Budget 308 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the implementation of a new financial software suite which will replace the current Springbrook financial, utility billing and human resources applications. Project #EQ-177 Priority n/a Justification The current version of Springbrook software modules is at an end of development so no new features are being added. Budget Impact/Other Annual licensing and support fees to be funded in account 400-4117-4703 after initial one year warranty has expired. Useful LifeProject Name Finance Software Replacement Category Finance Type Equipment Account #2 700-7025-4703 Account #1 400-0000-4703 Total Project Cost:$260,000 Account #4 720-7025-4703 Account #3 701-7025-4703 Total2021 2022 2023 2024 2025Expenditures 260,00073,000 102,000 85,000Equipment 73,000 102,000 85,000 260,000Total Total2021 2022 2023 2024 2025Funding Sources 195,00054,750 76,500 63,750Capital Replacement Equipment Fund 26,0007,300 10,200 8,500Sewer Utility Fund 13,0003,650 5,100 4,250Surface Water Utility Fund 26,0007,300 10,200 8,500Water Utility Fund 73,000 102,000 85,000 260,000Total I I City of Chanhassen 2021 Adopted Budget 309 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 310 Municipal Buildings City of Chanhassen 2021 Adopted Budget 311 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 312 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Municipal Buildings Description The City will conduct a triennial survey of residents. Project #MB-023 Priority n/a Justification The City will use the feedback to monitor and respond to residents values and concerns. Budget Impact/Other Useful LifeProject Name Citizen Survey Category Administration Type Improvement Account #2 Account #1 210-0000-4300 Total Project Cost:$79,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 36,00017,000 19,000Study 17,000 19,000 36,000Total Prior 43,000 Total Total2021 2022 2023 2024 2025Funding Sources 36,00017,000 19,000Cable TV Fund 17,000 19,000 36,000Total Prior 43,000 Total I I City of Chanhassen 2021 Adopted Budget 313 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Municipal Buildings Description 2021 - Replace existing counters in both the Senior Center kitchen and the Maple Room kitchen. - Replace kitchen sink and faucet assembly in Maple Room kitchen. - Add new backsplash tiles on the walls in both kitchens. - Replace dishwasher in Maple Room. - Extend by 4 feet the length of the counter along the east wall of the Senior Center kitchen. No additional cabinets are requested for this portion of counter. - Add additional narrow, lower cabinets with counter (1.5 x 5 ft) on the south wall of the Senior Center kitchen. 2023 - Replace flooring in Senior Center and Maple Room kitchens. 2024 - Add wall mounted displays and additional shelving resources in the Senior Center main room. 2025 - Replace carpeting where needed. Project #MB-031 Priority n/a Justification The kitchen counters in both the Senior Center and the Maple Room need replacing due to wear, staining and failing caulk and backsplash sections. The Maple Room backsplash is both chipped and pulling away from the wall, and the caulking is no longer sustainable. Adding a tile backsplash above the sink walls will significantly reduce damage to drywall materials and provide better bacteria abatement for food prep and clean-up. Additionally, the sink and faucet assemblies in the Maple Room kitchen need replacement due to wear, to allow for more functional capabilities for Senior Center events and to update materials. The Maple Room dishwasher is difficult to open and close; the dishwasher no longer cleans well; the tines, drawers and silverware baskets are rusting/bending; it has aged out. Extending and adding more counter space as well as south wall cabinetry will provide more counter space for prep, more storage space for senior center supplies, an updated look and better overall usage of the allotted space. The Maple Room and Senior Center kitchen flooring is aging out, showing wear, staining and cracking in places. Budget Impact/Other Useful LifeProject Name Senior Center/Maple Room Kitchen Update Category Park Type Improvement Account #2 Account #1 400-4130-4xxx Total Project Cost:$30,475 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 30,47511,000 9,800 500 9,175Improvement 11,000 9,800 500 9,175 30,475Total Total2021 2022 2023 2024 2025Funding Sources 30,47511,000 9,800 500 9,175Capital Replacement Equipment Fund 11,000 9,800 500 9,175 30,475Total I I City of Chanhassen 2021 Adopted Budget 314 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Municipal Buildings Description The City Hall roof is in need of replacement. Project #MB-033 Priority n/a Justification The oldest section of roof is 30 years old and has had minimal improvements. This project will replace the City Hall roof in three sections, as the building was built and expanded in three segments. Budget Impact/Other Useful LifeProject Name City Hall Roof Replacement Category Administration Type Maintenance Account #2 Account #1 400-4148-4702 Total Project Cost:$300,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 300,000300,000Maintenance 300,000 300,000Total Total2021 2022 2023 2024 2025Funding Sources 300,000300,000Capital Replacement Equipment Fund 300,000 300,000Total I I City of Chanhassen 2021 Adopted Budget 315 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Municipal Buildings Description This request is to replace the three moveable walls at the Recreation Center. Project #MB-034 Priority n/a Justification The current walls are original to the building. They are showing significant wear and have damage on each side. The floor seals are not working correctly, which causes a great deal of noise coming from adjoining rooms. The internal wall mechanisms are plastic and a repair company is called several times yearly to keep them functional. The walls are moved daily and are crucial to the Rec Center operations. Customers and program participants have complained about the impact on meetings and activities. Budget Impact/Other Without functioning walls, the Rec Center would no longer be able to offer larger programs and rentals for the community. Useful LifeProject Name Recreation Center Wall Replacement Category Park Type Maintenance Account #2 Account #1 400-0000-4706 Total Project Cost:$80,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 80,00080,000Maintenance 80,000 80,000Total Total2021 2022 2023 2024 2025Funding Sources 80,00080,000Capital Replacement Equipment Fund 80,000 80,000Total I I City of Chanhassen 2021 Adopted Budget 316 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Municipal Buildings Description Expand and install fiber and equipment to all pertinent water treatment plants, wells, water towers, sanitary sewer lift stations, etc.. A full building out is expected to take 15 years. Project #MB-036 Priority n/a Justification Fast and reliable communication connectivity across the broad utility network (wells, lift stations, etc.) allows for efficient monitoring, data collection, issue detection, increased security, and strategic planning for increased operational efficiency. Budget Impact/Other Moving communications to a fiber network will save on radio bandwidth. Useful LifeProject Name Utility Infrastructure Fiber Connectivity Category Utilities Type Improvement Account #2 701-7025-4706 Account #1 700-7025-4706 Total Project Cost:$150,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 150,00030,000 30,000 30,000 30,000 30,000Improvement 30,000 30,000 30,000 30,000 30,000 150,000Total Total2021 2022 2023 2024 2025Funding Sources 75,00015,000 15,000 15,000 15,000 15,000Sewer Utility Fund 75,00015,000 15,000 15,000 15,000 15,000Water Utility Fund 30,000 30,000 30,000 30,000 30,000 150,000Total I I City of Chanhassen 2021 Adopted Budget 317 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Municipal Buildings Description Public Works building repair items: 2021 - Replacement of 4 overhead service doors at vehicle storage; Outdoor fuel system piping retrofit 2022 - Adding a canopy at the fuel island 2023 - Fuel tank monitoring system upgrade 2025 - Salt shed canvas cover replacement Project #MB-037 Priority n/a Justification Like any other building asset, the public works building needs repair, maintenance, and updates from time to time. Budget Impact/Other Useful LifeProject Name Public Works Building Maintenance Category Public Works Type Maintenance Account #2 700-7025-4706 Account #1 400-4009-4706 Total Project Cost:$142,500 Account #4 Account #3 701-7025-4706 Total2021 2022 2023 2024 2025Expenditures 142,50040,000 60,000 17,500 25,000Maintenance 40,000 60,000 17,500 25,000 142,500Total Total2021 2022 2023 2024 2025Funding Sources 114,00032,000 48,000 14,000 20,000Capital Replacement Equipment Fund 14,2504,000 6,000 1,750 2,500Sewer Utility Fund 14,2504,000 6,000 1,750 2,500Water Utility Fund 40,000 60,000 17,500 25,000 142,500Total I I City of Chanhassen 2021 Adopted Budget 318 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Municipal Buildings Description This project would provide a feasibility study for city facilities which could include some or all of the following: Facility assessments, space programming, concept planning, and cost-estimated implementation planning. Project #MB-038 Priority n/a Justification As city facilities continue to age, and the population continues to grow, there is a need for an assessment of these facilities and their ability to provide for staffing needs and service delivery. Budget Impact/Other No significant operational impact. Useful LifeProject Name City Facility Feasibility Study Category Administration Type Improvement Account #2 Account #1 300-0000-4300 Total Project Cost:$50,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 50,00050,000Study 50,000 50,000Total Total2021 2022 2023 2024 2025Funding Sources 50,00050,000Closed Bond Fund 50,000 50,000Total I I City of Chanhassen 2021 Adopted Budget 319 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 320 Park & Trail Improvements City of Chanhassen 2021 Adopted Budget 321 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 322 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Crack seal and resurface tennis courts. 2022 - City Center Park and Lake Ann Park Project #PK&T-072 Priority n/a Justification Tennis courts offered are kept in playable condition through patching and resurfacing on a six to ten year cycle. Budget Impact/Other Maintenance and operations costs. Useful Life 25 yearsProject Name Tennis Court Refurbishment Category Park Type Improvement Account #2 Account #1 601-0000-4706 Total Project Cost:$440,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 90,00090,000Maintenance 90,000 90,000Total Prior 350,000 Total Total2021 2022 2023 2024 2025Funding Sources 90,00090,000Assessment/Revolving Assess Fund 90,000 90,000Total Prior 350,000 Total I I City of Chanhassen 2021 Adopted Budget 323 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Construction of a large picnic shelter, including modern restrooms and storage at Bandimere Community Park near the playground. Project #PK&T-123 Priority n/a Justification Bandimere Park is the City's only community park without a shelter. Lake Ann Park, Lake Susan Park and the Chanhassen Recreation Center all have picnic shelters. Budget Impact/Other An increase of $2,000 per year in operation and maintenance costs. Useful LifeProject Name Bandimere Community Park Picnic Shelter Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$640,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 640,000640,000Construction 640,000 640,000Total Total2021 2022 2023 2024 2025Funding Sources 640,000640,000Park Dedication Fund - Unfunded 640,000 640,000Total I I City of Chanhassen 2021 Adopted Budget 324 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Construction of one tennis and four pickleball courts including lights, fencing and backboard. Project #PK&T-129 Priority n/a Justification A sport court was identified in the 2014 expansion planning work for the park. The location identified in the park plan is ideally suited to accommodate the court. Budget Impact/Other Courts will be included in the tennis court refurbishment plan that expends approximately $150,000 every six to ten years to repair the City's tennis courts. Useful LifeProject Name Bandimere Park Sport Court Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$245,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 245,000245,000Construction 245,000 245,000Total Total2021 2022 2023 2024 2025Funding Sources 245,000245,000Park Dedication Fund - Unfunded 245,000 245,000Total I I City of Chanhassen 2021 Adopted Budget 325 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Reconstruction of the roof at the Lake Side Pavilion at Lake Ann Park. Project #PK&T-132 Priority n/a Justification The roof is 28 years old and is in need of replacement. Budget Impact/Other Maintenance costs will be reduced. Useful LifeProject Name Lake Ann Lake Side Pavilion Roof Replacement Category Park Type Maintenance Account #2 Account #1 400-0000-4702 Total Project Cost:$30,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 30,00030,000Maintenance 30,000 30,000Total Total2021 2022 2023 2024 2025Funding Sources 30,00030,000Capital Replacement Equipment Fund 30,000 30,000Total I I City of Chanhassen 2021 Adopted Budget 326 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Installation of improved chain link dugouts, foul line fencing and backstops on ball fields 1 through 6 at the Chanhassen Recreation Center. Project #PK&T-136 Priority n/a Justification These fencing and dugout improvements will greatly enhance player and spectator safety. Budget Impact/Other Useful Life 30 YearsProject Name Recreation Center Fenced Dugouts and Backstops Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$150,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 150,000150,000Construction 150,000 150,000Total Total2021 2022 2023 2024 2025Funding Sources 150,000150,000Park Dedication Fund - Unfunded 150,000 150,000Total I I City of Chanhassen 2021 Adopted Budget 327 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description A ten foot wide bituminous pedestrian trail located on the south side of State Highway 5, from Century Boulevard to the Minnesota Landscape Arboretum entry road. The project will also include a pedestrian underpass at State Highway 41. Carver County is the lead agency on the project. This funding allocation is the City's share of the local match for a transportation enhancement grant. Project #PK&T-138 Priority n/a Justification Completing a pedestrian/bicycle trail route to the Arboretum has been a long range goal for the City, Carver County and the Arboretum. The public will have access to the first pedestrian trail to the Arboretum from the east. Budget Impact/Other Additional trail maintenance duties will be added to the weekly park maintenance department schedule. Useful LifeProject Name Arboretum Trail and Hwy 41 Underpass Cost Share Category Park Type Improvement Account #2 Account #1 410-0000-4710 Total Project Cost:$1,681,550 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,681,5501,296,310 96,310 96,310 96,310 96,310Construction 1,296,310 96,310 96,310 96,310 96,310 1,681,550Total Total2021 2022 2023 2024 2025Funding Sources 1,681,5501,296,310 96,310 96,310 96,310 96,310Park Dedication Fund 1,296,310 96,310 96,310 96,310 96,310 1,681,550Total I I City of Chanhassen 2021 Adopted Budget 328 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Replace existing park equipment that has reached its useful life expectancy. 2021 - Carver Beach Park (playground), Lake Susan Park (basketball court), Pheasant Hills Park (playground), Roundhouse Park (structure) and Stone Creek Park (playground) 2022 - North Lotus Park (hockey rink), Curry Farms Park (basketball court & trail), Powers Blvd (pipe rail fence), Rice Marsh Lake Park (backstop & ballfield benches) and Meadow Green Park (backstops & ballfield benches) 2023 - Carver Beach Playground (playground), Sugarbush Park (playground) and South Lotus Lake Park (playground) 2024 - Lake Ann Park (playground), Meadow Green Park (playground) and Lake Ann Park (batting cages) 2025 - Bandimere Park (2 playgrounds, big & small park) Project #PK&T-141 Priority n/a Justification Existing playground equipment has reached its useful life expectancy of 25 years. Budget Impact/Other Illustrative Purposes Only Useful LifeProject Name Park Equipment Replacement Category Park Type Equipment Account #2 Account #1 401-0000-4xxx Total Project Cost:$1,760,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,260,000245,000 250,000 255,000 255,000 255,000Equipment 245,000 250,000 255,000 255,000 255,000 1,260,000Total Prior 500,000 Total Total2021 2022 2023 2024 2025Funding Sources 245,000245,000Park Replacement Fund 1,015,000250,000 255,000 255,000 255,000Park Replacement Fund - Unfunded 245,000 250,000 255,000 255,000 255,000 1,260,000Total Prior 500,000 Total I I City of Chanhassen 2021 Adopted Budget 329 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Replace existing ballfield light fixtures with LED light fixtures and wireless control system that would allow the City to operate and schedule the system remotely. Project #PK&T-143 Priority n/a Justification Existing light fixtures and interior wiring continue to fail annually which results with lighting not working, costing the City $5,000-$10,000 annually for repairs. New light fixtures would save on energy costs, labor and annual repair expense. Budget Impact/Other Reduce repair and energy costs and increase customer experience. Useful LifeProject Name Lake Ann Ballfield LED Light Fixture Replacement Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$1,000,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,000,0001,000,000Improvement 1,000,000 1,000,000Total Total2021 2022 2023 2024 2025Funding Sources 1,000,0001,000,000Park Dedication Fund - Unfunded 1,000,000 1,000,000Total I I City of Chanhassen 2021 Adopted Budget 330 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description The existing bituminous surface is starting to pit and deteriorate, creating a poor surface for the facility users. Project #PK&T-144 Priority n/a Justification New bituminous surface is needed to provide a safe facility for participants. Budget Impact/Other Useful LifeProject Name Skate Park Resurfacing Category Park Type Maintenance Account #2 Account #1 410-0000-4706 Total Project Cost:$75,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 75,00075,000Maintenance 75,000 75,000Total Total2021 2022 2023 2024 2025Funding Sources 75,00075,000Park Dedication Fund - Unfunded 75,000 75,000Total I I City of Chanhassen 2021 Adopted Budget 331 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 332 Sanitary Sewer Improvements City of Chanhassen 2021 Adopted Budget 333 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 334 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report and aspects of the program are included in annual street projects. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees. Also included in this program is the private property mandatory inspection program approved in 2020. Approximately 730 homes will be inspected over a 3-year period beginning in 2021. Project #SS-012 Priority n/a Justification City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to the City for sewage disposal and increasing the load on the City's lift stations. Budget Impact/Other The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund for those costs. Useful Life UnassignedProject Name Inflow and Infiltration Abatement Category Utilities Type Improvement Account #2 Account #1 701-7xxx-4xxx Total Project Cost:$2,900,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,000,000200,000 200,000 200,000 200,000 200,000Maintenance 200,000 200,000 200,000 200,000 200,000 1,000,000Total Prior 1,900,000 Total Total2021 2022 2023 2024 2025Funding Sources 1,000,000200,000 200,000 200,000 200,000 200,000Sewer Utility Fund 200,000 200,000 200,000 200,000 200,000 1,000,000Total Prior 1,900,000 Total I I City of Chanhassen 2021 Adopted Budget 335 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description The sanitary lift station rehabilitation program is designed to minimize sewer backups and emergency calls due to failed lift station equipment. The City currently maintains 32 lift stations. Many of these lift stations are high service pumps and need frequent servicing. The program will service or replace pumps, pipe gallery, and electrical components as needed. The proposed lift stations scheduled for improvements over the next 5 years are as follows: 2021 - #13 & #22 2022 - #2 2023 - #1 & #7 permanent generator 2024 - #6 (includes a permanent generator) 2025 - #20 Project #SS-017 Priority n/a Justification Reduce emergency calls and potential sewer backups. Budget Impact/Other Lift station #10 had a generator fire in May 2020. The generator was replaced via an insurance claim. Useful Life UnassignedProject Name Sanitary Sewer Lift Station Rehabilitation Program Category Utilities Type Improvement Account #2 Account #1 701-7025-4751 Total Project Cost:$1,560,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 665,000120,000 130,000 170,000 150,000 95,000Maintenance 120,000 130,000 170,000 150,000 95,000 665,000Total Prior 895,000 Total Total2021 2022 2023 2024 2025Funding Sources 665,000120,000 130,000 170,000 150,000 95,000Sewer Utility Fund 120,000 130,000 170,000 150,000 95,000 665,000Total Prior 895,000 Total I I City of Chanhassen 2021 Adopted Budget 336 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description This lift station will be located on Powers Boulevard south of TH 212 to service the future 2010 MUSA and will also be used to service the area of the City south of Pioneer Trail. The project needs to be constructed before this area starts to develop and is contingent on when that happens. Project #SS-020 Priority n/a Justification Required for future development of the 2010 and 2015 MUSA's. The cost for this improvement will be paid for by future developments with future connection fees and development assessments. Budget Impact/Other Useful LifeProject Name 2010 MUSA Sanitary Lift Station Category Utilities Type Improvement Account #2 Account #1 701-7025-4702 Total Project Cost:$1,900,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,900,0001,900,000Construction 1,900,000 1,900,000Total Total2021 2022 2023 2024 2025Funding Sources 950,000950,000Developer Assessments 950,000950,000Sewer Utility Fund 1,900,000 1,900,000Total I I City of Chanhassen 2021 Adopted Budget 337 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description This project will help pay for trunk sewer, lift station and water main below the bluff along Flying Cloud Drive. The project primarily will help pay for lift station improvements and watermain oversizing necessary to service future development along Flying Cloud Drive. This project will be development driven and may be constructed along with a development of a standalone City project. This project has been budgeted through the utility rate study and paid for with hookup charges. Refer to SS-020 for Lift Station 32 planned for the Erhart property at Powers and 212. Project #SS-024 Priority n/a Justification To provide sewer service to the Lower Bluff Creek Sewer District. Budget Impact/Other Some pipe partially installed with Highway 101 in 2020. Useful LifeProject Name Lower Bluff Creek Trunk Utility Improvements Category Utilities Type Improvement Account #2 700-7025-4751 Account #1 701-7025-4751 Total Project Cost:$10,800,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 10,800,00010,800,000Construction 10,800,000 10,800,000Total Total2021 2022 2023 2024 2025Funding Sources 7,900,0007,900,000Developer Assessments 1,800,0001,800,000Sewer Utility Fund 1,100,0001,100,000Water Utility Fund 10,800,000 10,800,000Total I I City of Chanhassen 2021 Adopted Budget 338 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description Reconstruction of sanitary sewer lift station accesses. 2022 - LS #14 is at the end of Pleasant View Way along the shore of Lotus Lake. The driveway is approximately 600 feet long. 2024 - LS#5 is at the end of Holly Lane along the shore of Christmas Lake. It serves residents of both Chanhassen and Shorewood. The driveway is approximately 350 feet long. Project #SS-027 Priority n/a Justification LS #14 - The existing driveway is grass and can only be accessed via lightweight equipment. LS #5 - The existing driveway is gravel and requires repair (re-grading to fix ruts and washouts) after nearly every medium intensity or greater rainfall. The repairs take city staff time away from their daily utility duties and the rutting of the driveway jeopardizes access to the lift station in case of emergency pumping or power supply needs. The emergency needs are typically as a result of storms and high rainfall which is also when the access could be compromised. An added benefit to the project will be to mitigate washouts of sediment into Christmas Lake and therefore providing a water quality benefit to the lake. Budget Impact/Other Useful LifeProject Name Lift Station Access Improvements Category Utilities Type Improvement Account #2 720-7025-4xxx Account #1 701-7025-4xxx Total Project Cost:$350,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 350,000150,000 200,000Improvement 150,000 200,000 350,000Total Total2021 2022 2023 2024 2025Funding Sources 25,00025,000Other Agency Contribution 200,00075,000 125,000Sewer Utility Fund 125,00075,000 50,000Surface Water Utility Fund 150,000 200,000 350,000Total I I City of Chanhassen 2021 Adopted Budget 339 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 340 Street Improvements City of Chanhassen 2021 Adopted Budget 341 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 342 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Annual project to rehabilitate and/or reconstruct streets in the City. The 5 year Capital Pavement Management Plan identifies the planned streets for the next five years. The Plan gets updated every fall to review priorities and needs. Project #ST-012 Priority n/a Justification The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project, scope of work and assessments. Budget Impact/Other The construction allotment revenue the City receives from MSA has been cut by 15% for 2021. No advancements are being approved by MSA until further notice. The City has an Assessment Policy, last updated in 2014, that identifies what and how much of the project is assessed to benefiting properties. Useful Life UnassignedProject Name Annual Street Improvement Program Category Streets/Highways Type Improvement Account #2 Account #1 601-6xxx-4xxx Total Project Cost:$59,152,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 26,895,0006,795,000 4,875,000 4,975,000 5,075,000 5,175,000Construction 6,795,000 4,875,000 4,975,000 5,075,000 5,175,000 26,895,000Total Prior 32,257,000 Total Total2021 2022 2023 2024 2025Funding Sources 19,000,0003,600,000 3,700,000 3,800,000 3,900,000 4,000,000Assessment/Revolving Assess Fund 975,000975,000MSA 1,320,000420,000 225,000 225,000 225,000 225,000Sewer Utility Fund 2,500,000500,000 500,000 500,000 500,000 500,000Surface Water Utility Fund 3,100,0001,300,000 450,000 450,000 450,000 450,000Water Utility Fund 6,795,000 4,875,000 4,975,000 5,075,000 5,175,000 26,895,000Total Prior 32,257,000 Total I I City of Chanhassen 2021 Adopted Budget 343 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description This program includes annual pavement maintenance activities such as crack sealing, seal-coating, pothole patching, replacement of curb and gutter and sidewalk repairs for City streets. Also included in this project are trails and City parking lot rehabilitations. Seal-coat projects will be determined annually based on the pavement condition index as generated by the pavement management program. The street department uses this funding source to pay for bituminous material for annual street patching. Project #ST-018 Priority n/a Justification This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures. Budget Impact/Other Useful Life 7-10 yearsProject Name Pavement Management Program Category Streets/Highways Type Maintenance Account #2 Account #1 420-0000-4751 Total Project Cost:$5,784,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,765,000353,000 353,000 353,000 353,000 353,000Maintenance 353,000 353,000 353,000 353,000 353,000 1,765,000Total Prior 4,019,000 Total Total2021 2022 2023 2024 2025Funding Sources 1,765,000353,000 353,000 353,000 353,000 353,000Tax Levy 353,000 353,000 353,000 353,000 353,000 1,765,000Total Prior 4,019,000 Total I I City of Chanhassen 2021 Adopted Budget 344 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description This project will reconstruct TH 101 from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61). This is the last section of TH 101 that needs improvements from TH 5 into the City of Shakopee. The improvements are proposed to improve safety, mobility and to plan for future growth in the region. The project is consistent with the 2007 TH 101 corridor scoping study. State and Carver County funds will be used to pay for most of the improvements. The City contribution to the project is anticipated to help pay for some environmental work, watermain improvements, corridor landscaping, trails and storm sewer improvements. The project started construction in 2020 and is expected to be complete by fall of 2021. Project #ST-032 Priority n/a Justification To improve safety and mobility on TH 101. The project also plans for growth in the region. Budget Impact/Other The City is responsible for the future maintenance of the City utilities and trail, not including the HCRRA trail. The street lighting installed by this project will be the responsibility of MVEC. Useful LifeProject Name TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)Category Streets/Highways Type Improvement Account #2 605-6503-4xxx Account #1 605-6502-4xxx Total Project Cost:$38,710,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 16,000,00016,000,000Construction 16,000,000 16,000,000Total Prior 22,710,000 Total Total2021 2022 2023 2024 2025Funding Sources 15,000,00015,000,000Other Agency Contribution 500,000500,000Sewer Utility Fund 500,000500,000Water Utility Fund 16,000,000 16,000,000Total Prior 22,710,000 Total I I City of Chanhassen 2021 Adopted Budget 345 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description This project will upgrade Lyman Blvd to current design standards. The project will construct three round-a-bouts at the TH 41, Peavey Road and Norex Drive intersections. Project #ST-038 Priority n/a Justification To improve safety and mobility along the corridor and to replace the deficient pavement section. Budget Impact/Other Only a portion of the project is MSA eligible. The City entered into a JPA with the County outlining the cost share responsibilities. Useful Life 50 YearsProject Name MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)Category Streets/Highways Type Improvement Account #2 Account #1 603-6303-4xxx Total Project Cost:$11,150,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 11,150,00010,462,000 172,000 172,000 172,000 172,000Construction 10,462,000 172,000 172,000 172,000 172,000 11,150,000Total Total2021 2022 2023 2024 2025Funding Sources 1,331,0001,331,000Assessment/Revolving Assess Fund 860,000172,000 172,000 172,000 172,000 172,000MSA 8,959,0008,959,000Other Agency Contribution 10,462,000 172,000 172,000 172,000 172,000 11,150,000Total I I City of Chanhassen 2021 Adopted Budget 346 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description The project will reconstruct Galpin Blvd from 78th Street north to the City limits. The street is proposed to have geometric improvements made to conform to current design standards and urbanized to have concrete curb and gutter. Turn lanes will be constructed and trail improvements made. This section of Galpin Blvd is on Carver County's turnback list for roadways to be jurisdictionally transferred to the local agency. Once Galpin Blvd is reconstructed the City would be responsible for operations and future maintenance. Project #ST-040 Priority n/a Justification The pavement of Galpin Blvd has reached its life expectancy. The roadway at this time should be reconstructed and designed to current standards. The project is also planned for growth in the area. Budget Impact/Other The project will require the City to have operational and maintenance over this section of Galpin Blvd. Useful LifeProject Name MSA-Galpin Blvd Imp (Hwy 5 N to City limits)Category Streets/Highways Type Improvement Account #2 Account #1 601-6040-4751 Total Project Cost:$10,840,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 10,750,00010,750,000Construction 10,750,000 10,750,000Total Prior 90,000 Total Total2021 2022 2023 2024 2025Funding Sources 3,000,0003,000,000MSA 7,000,0007,000,000Other Agency Contribution 250,000250,000Sewer Utility Fund 500,000500,000Water Utility Fund 10,750,000 10,750,000Total Prior 90,000 Total I I City of Chanhassen 2021 Adopted Budget 347 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description The State of Minnesota is planning to resurface TH 41. In conjunction with the roadway project, the signal at 82nd Street will be replaced. The City is responsible for the eastern leg of the signal. Project #ST-042 Priority n/a Justification Budget Impact/Other Useful LifeProject Name MSA-TH 41 and 82nd Street Signal Category Streets/Highways Type Maintenance Account #2 Account #1 420-4xxx-4xxx Total Project Cost:$160,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 160,000160,000Maintenance 160,000 160,000Total Total2021 2022 2023 2024 2025Funding Sources 160,000160,000MSA 160,000 160,000Total I I City of Chanhassen 2021 Adopted Budget 348 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description The City owns 6 traffic signals in the downtown area along West 78th Street. This project will replace the signal controllers for the downtown signals. The controllers are 26 years old and have reached their life expectancy. The new controllers are more technically capable and allow for better pedestrian crossing options. Project #ST-043 Priority n/a Justification To improve traffic flow and enhance pedestrian crossing timing. Budget Impact/Other Useful LifeProject Name Downtown Signal Controller Replacement Category Streets/Highways Type Improvement Account #2 Account #1 601-0000-4706 Total Project Cost:$160,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 160,00080,000 40,000 40,000Improvement 80,000 40,000 40,000 160,000Total Total2021 2022 2023 2024 2025Funding Sources 160,00080,000 40,000 40,000Assessment/Revolving Assess Fund 80,000 40,000 40,000 160,000Total I I City of Chanhassen 2021 Adopted Budget 349 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Maintenance, rehabilitation, and/or reconstruction of local streets that are identified as part of the Municipal State Aid (MSA) system. These projects are programmed based on available funding and need, and then identified on the City's 5-year Capital Pavement Management Plan which gets updated annually. Funding from MSA can also be used for the City's share of County of MnDOT projects. Project #ST-045 Priority n/a Justification Roads deteriorate over time. The City performs preventative maintenance on roads to extend their useful life. Eventually all roads will need to be reconstructed once maintenance and/or rehabilitation techniques are not feasible. The City receives annual funding from MnDOT for State Aid roads. The funding comes in both a construction allotment and a maintenance amount. If there is a need greater than the funding, MSA does allow for advancing funds from future years funding, but requires special approval. Budget Impact/Other The 2021 MSA funding is being used for the Minnewashta Parkway project which is listed as part of CIP ST-012. Useful LifeProject Name MSA Roadway Improvements - Lake Lucy Road Category Streets/Highways Type Improvement Account #2 Account #1 420-4xxx-4xxx Total Project Cost:$1,390,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,390,0001,390,000Construction 1,390,000 1,390,000Total Total2021 2022 2023 2024 2025Funding Sources 1,200,0001,200,000MSA 35,00035,000Sewer Utility Fund 35,00035,000Surface Water Utility Fund 120,000120,000Water Utility Fund 1,390,000 1,390,000Total I I City of Chanhassen 2021 Adopted Budget 350 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Maintenance and repair of City owned bridges. Every 2 years we have our bridges inspected which results in recommendations for repair work. No major repairs are currently identified for any of the bridges. Project #ST-046 Priority n/a Justification The City owns 7 bridges as of 2020, and 2 more will be added once the Hwy 101 project is completed. The City must maintain the structural integrity of the bridges to ensure public safety. Bridges include storm sewer culverts larger than 96" and pedestrian/trail tunnels. Budget Impact/Other Useful LifeProject Name Bridge Maintenance Category Streets/Highways Type Maintenance Account #2 Account #1 420-0000-4xxx Total Project Cost:$60,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 60,00025,000 35,000Maintenance 25,000 35,000 60,000Total Total2021 2022 2023 2024 2025Funding Sources 60,00025,000 35,000Street Pavement Management 25,000 35,000 60,000Total I I City of Chanhassen 2021 Adopted Budget 351 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Various improvements bringing our public transportation network in compliance with ADA requirements. Improvements include reconstruction pedestrian ramps, traffic signal controls, and sidewalk/trails. These improvements are for areas not already part of other CIP construction projects, and do not include private infrastructure. The City completed an ADA Transition Plan in August 2018 that outlines our current transportation system and the needed improvements. This program will also be used for filling the inspection gaps and for Transition Plan updates. There are various outside agencies that have competitive Grant opportunities that can be pursued as a way to supplement the funding. Project #ST-047 Priority n/a Justification The City is mandated to be in compliance with the American's with Disabilities Act (ADA), but there is no timeframe in which to complete all of the needed improvements as long as the City has developed a Transition Plan. The Transition Plan indicated the total need of about $3.2M, and that the City set a goal of 50% compliance in 20-years. Budget Impact/Other Useful LifeProject Name ADA Transition Plan Improvements Category Streets/Highways Type Improvement Account #2 Account #1 420-0000-4xxx Total Project Cost:$200,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 200,00040,000 40,000 40,000 40,000 40,000Improvement 40,000 40,000 40,000 40,000 40,000 200,000Total Total2021 2022 2023 2024 2025Funding Sources 200,00040,000 40,000 40,000 40,000 40,000Street Pavement Management 40,000 40,000 40,000 40,000 40,000 200,000Total I I City of Chanhassen 2021 Adopted Budget 352 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Maintenance, rehabilitation, and/or reconstruction of local streets that are identified as part of the Municipal State Aid (MSA) system. These projects are programmed based on available funding and need, and then identified on the City's 5-year Capital Pavement Management Plan which gets updated annually. Funding from MSA can also be used for the City's share of County of MnDOT projects. Project #ST-048 Priority n/a Justification Roads deteriorate over time. The City performs preventative maintenance on roads to extend their useful life. Eventually all roads will need to be reconstructed once maintenance and/or rehabilitation techniques are not feasible. The City receives annual funding from MnDOT for State Aid roads. The funding comes in both a construction allotment and a maintenance allotment. If there is a need greater than the funding, MSA does allow for advancing funds from future year funding, but requires special approval. Budget Impact/Other The overall project cost is estimated at $3.2M, with $2.1M paid by TIF assessment. Useful LifeProject Name MSA Roadway Improvements - Market Blvd Category Streets/Highways Type Improvement Account #2 Account #1 420-4xxx-4xxx Total Project Cost:$1,100,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,100,0001,100,000Improvement 1,100,000 1,100,000Total Total2021 2022 2023 2024 2025Funding Sources 910,000910,000MSA 35,00035,000Sewer Utility Fund 35,00035,000Surface Water Utility Fund 120,000120,000Water Utility Fund 1,100,000 1,100,000Total I I City of Chanhassen 2021 Adopted Budget 353 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 354 Surface Water Management Improvements City of Chanhassen 2021 Adopted Budget 355 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 356 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description This program will provide inspection and cleaning of City stormwater ponds. This work may include sediment removal, placement of blanket, rip-rap or other erosion control BMP's, vegetation management and assessment, repair and replacement of inlet and outlet structures. Project #SWMP-032 Priority n/a Justification There are approximately 300 stormwater ponds in the City of Chanhassen, all requiring regular maintenance to assure they function to National Urban Runoff Program recommendations. This measure has also been identified in Chanhassen's National Pollution Discharge Elimination Municipal Separate Storm Sewer System (MS4) permit. The project will also minimize flooding potential. Budget Impact/Other Public works streets staff often do minor stormwater pond maintenance. Useful LifeProject Name Stormwater Pond Improvements Category SWMP Type Improvement Account #2 Account #1 720-7025-4xxx Total Project Cost:$4,070,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 3,250,000650,000 650,000 650,000 650,000 650,000Maintenance 650,000 650,000 650,000 650,000 650,000 3,250,000Total Prior 820,000 Total Total2021 2022 2023 2024 2025Funding Sources 3,250,000650,000 650,000 650,000 650,000 650,000Surface Water Utility Fund 650,000 650,000 650,000 650,000 650,000 3,250,000Total Prior 820,000 Total I I City of Chanhassen 2021 Adopted Budget 357 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description This project is an annual maintenance budget used to maintain or replace failing or deficient public storm water infrastructure. In some instances public works staff can complete the work in house and pay for materials out of this fund. Other times a contractor may be needed to complete the work. Project #SWMP-045 Priority n/a Justification Every year the City replaces culverts, storm water structures and pipe throughout the City that have failed. These replacements are unforeseen and are typically noticed only after they have failed. Often these failures result in public safety issues or pose a potential threat to private property or other City infrastructure. Budget Impact/Other These activities will likely involve the utilization of public works labor. Useful LifeProject Name Storm Water Infrastructure Maintenance/Replacement Category SWMP Type Improvement Account #2 Account #1 720-7025-4xxx Total Project Cost:$600,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 250,00050,000 50,000 50,000 50,000 50,000Construction 50,000 50,000 50,000 50,000 50,000 250,000Total Prior 350,000 Total Total2021 2022 2023 2024 2025Funding Sources 250,00050,000 50,000 50,000 50,000 50,000Surface Water Utility Fund 50,000 50,000 50,000 50,000 50,000 250,000Total Prior 350,000 Total I I City of Chanhassen 2021 Adopted Budget 358 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description Stabilization of deeply incised outfalls and channels draining to Lotus Lake. Project #SWMP-046 Priority n/a Justification This work was identified in the 2007 feasibility study and in the 2015 RPBCWD gully inventory. Channels and outfalls are rapidly eroding and exhibit substantial undercutting of the embankments. This erosion is impacting property adjacent and resulting in the deposition of significant amounts of sediment into Lotus Lake. Over time, the erosion will begin to impact nearby sanitary sewer utilities. Budget Impact/Other Long term maintenance will be required including vegetation management. Useful LifeProject Name Lotus Lake Channels & Outfall Improvements Category SWMP Type Improvement Account #2 Account #1 720-7025-4751 Total Project Cost:$525,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 500,000500,000Maintenance 500,000 500,000Total Prior 25,000 Total Total2021 2022 2023 2024 2025Funding Sources 450,000450,000Other Agency Contribution 50,00050,000Surface Water Utility Fund 500,000 500,000Total Prior 25,000 Total I I City of Chanhassen 2021 Adopted Budget 359 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description Stabilization of in and near stream bank undercutting, escarpment and gully erosion. Project #SWMP-048 Priority n/a Justification As part of the approval for the Public Works Facility, Riley Creek adjacent to the facility was to be stabilized. In 2013, a visual assessment of the upper Riley Creek Corridor from Lake Ann to Lake Susan was evaluated. This assessment revealed significant in and near stream erosion issues resulting in sediment deposition into Riley Creek and, subsequently, into Lake Susan. Budget Impact/Other Useful LifeProject Name Upper Riley Creek Channel Stabilization Category SWMP Type Maintenance Account #2 Account #1 720-7025-4xxx Total Project Cost:$1,632,500 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,600,0001,600,000Maintenance 1,600,000 1,600,000Total Prior 32,500 Total Total2021 2022 2023 2024 2025Funding Sources 1,500,0001,500,000Other Agency Contribution 100,000100,000Surface Water Utility Fund 1,600,000 1,600,000Total Prior 32,500 Total I I City of Chanhassen 2021 Adopted Budget 360 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description In partnership with RPBCWD, this project will install an underground water quality filter system in Rice Marsh Lake Park, just upstream of the existing stormwater pond. RPBCWD is funding the design and construction, while the City will own and maintain the system. Project #SWMP-053 Priority n/a Justification Neither Rice Marsh Lake nor Lake Riley meet MPCA standards for total phosphorous, chlorophyll-a or secchi disc depth readings. This watershed contributes the largest total phosphorous load to Rice Marsh Lake at 232 lbs (or 32% of the entire watershed load to Rice Marsh Lake) and is only one of two watershed with a load greater than 100 lbs/year. This project, once complete, could reduce the load to Rice Marsh Lake by as much as 115 lbs/year (≈50%). Budget Impact/Other This filtration feature will require some annual maintenance. Useful LifeProject Name Rice Marsh Lake Water Quality Improvement Project Category SWMP Type Improvement Account #2 Account #1 720-7025-4xxx Total Project Cost:$600,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 600,000600,000Construction 600,000 600,000Total Total2021 2022 2023 2024 2025Funding Sources 550,000550,000Other Agency Contribution 50,00050,000Surface Water Utility Fund 600,000 600,000Total I I City of Chanhassen 2021 Adopted Budget 361 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description The City is considering improvements to Market Blvd in the future. The storm water pond at the northwest corner of Highway 5 and Market Blvd has been identified as a viable water reuse resource for irrigation. It is estimated that all of the City's downtown irrigation areas could be switched to the surface water source plus other private irrigation systems. A study will need to be completed to document the reuse potential of this pond. The study is proposed to be completed by RPBCWD. Project #SWMP-057 Priority n/a Justification This project will reduce the amount of potable treated water which will help postpone the potential for drilling new wells as the City grows. Water reuse is also identified as a best management strategy in the City's MS4 permit. Budget Impact/Other Some operational staff time will be expected in the spring and the fall. Useful LifeProject Name Downtown Water Reuse Project Category SWMP Type Improvement Account #2 700-7025-4xxx Account #1 720-7025-4xxx Total Project Cost:$350,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 350,000350,000Construction 350,000 350,000Total Total2021 2022 2023 2024 2025Funding Sources 250,000250,000Other Agency Contribution 50,00050,000Surface Water Utility Fund 50,00050,000Water Utility Fund 350,000 350,000Total I I City of Chanhassen 2021 Adopted Budget 362 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description This program will be used for funding support in two (2) areas: 1. Cost share for private stormwater management improvements that support the goals of the City's Local Surface Water Management Plan (LSWMP). 2. Cost share for public project partnerships not already identified elsewhere in the CIP. Project #SWMP-059 Priority n/a Justification Unplanned opportunities present themselves from time to time that would be a benefit to the City and its' LSWMP goals. Budget Impact/Other Useful LifeProject Name Stormwater Management Partnership Program Category SWMP Type Improvement Account #2 Account #1 720-7025-4xxx Total Project Cost:$125,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 125,00025,000 25,000 25,000 25,000 25,000Improvement 25,000 25,000 25,000 25,000 25,000 125,000Total Total2021 2022 2023 2024 2025Funding Sources 125,00025,000 25,000 25,000 25,000 25,000Surface Water Utility Fund 25,000 25,000 25,000 25,000 25,000 125,000Total I I City of Chanhassen 2021 Adopted Budget 363 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description The existing drainage channel between Powers Blvd and Christmas Lake, north of Pleasant View Road is badly incised and is contributing sediment into Christmas Lake. There is also a sanitary sewer line that has had its earthen cover reduced and there is a threat of freezing. This project would be planned as a cooperative project between the City, Minnehaha Creek Watershed District and the Christmas Lake Homeowners Association. A feasibility study would need to be prepared first, followed by agreements, design and construction. Project #SWMP-060 Priority n/a Justification This project would adhere to the goals of the Minnehaha Creek Watershed District Water Resources Management Plan and the City of Chanhassen Local Surface Water Management Plan. Budget Impact/Other Useful LifeProject Name Crane's Vineyard Channel Stabilization Category SWMP Type Maintenance Account #2 720-7025-4xxx Account #1 701-7025-4xxx Total Project Cost:$500,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 500,000500,000Construction 500,000 500,000Total Total2021 2022 2023 2024 2025Funding Sources 250,000250,000Other Agency Contribution 50,00050,000Sewer Utility Fund 200,000200,000Surface Water Utility Fund 500,000 500,000Total I I City of Chanhassen 2021 Adopted Budget 364 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description There are two areas of Red Cedar Point neighborhood that have existing drainage issues. This project would involve minor roadway and curb improvements along with installation of stormwater treatment BMP's where stormwater currently drains directly into Lake Minnewashta. Project #SWMP-061 Priority n/a Justification This project would adhere to the goals of the City of Chanhassen Local Surface Water Management Plan and would correct ongoing maintenance issues in the area. Budget Impact/Other The street department has re-occurring maintenance issues with this area due to lack of proper drainage and maneuvering area. This project would reduce staff time needed to address these areas. Useful LifeProject Name Red Cedar Point Stormwater Improvements Category SWMP Type Maintenance Account #2 Account #1 720-7025-4xxx Total Project Cost:$103,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 103,0003,000 100,000Maintenance 3,000 100,000 103,000Total Total2021 2022 2023 2024 2025Funding Sources 103,0003,000 100,000Surface Water Utility Fund 3,000 100,000 103,000Total I I City of Chanhassen 2021 Adopted Budget 365 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 366 Water System Improvements City of Chanhassen 2021 Adopted Budget 367 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 368 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description This program annually inspects and performs regular maintenance of the City's wells. Well pumps are recommended to be serviced every 8 years. It is recommended that the following pumps and motors be pulled and inspected for wear: 2021 - Well #3 and Well #11 ASR 2022 - Well #10 and Well #11 ASR 2023 - Well #2 and Well #11 ASR 2024 - Well #12 2025 - Well #8 and Well #13 Project #W-032 Priority n/a Justification Performing regular maintenance will extend the life of well components, reduce emergency calls and have a more reliable water supply system. Budget Impact/Other Useful Life UnassignedProject Name Well Rehabilitation Program Category Utilities Type Improvement Account #2 Account #1 700-7025-4530 Total Project Cost:$1,110,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 446,00081,000 121,000 86,000 43,000 115,000Maintenance 81,000 121,000 86,000 43,000 115,000 446,000Total Prior 664,000 Total Total2021 2022 2023 2024 2025Funding Sources 446,00081,000 121,000 86,000 43,000 115,000Water Utility Fund 81,000 121,000 86,000 43,000 115,000 446,000Total Prior 664,000 Total I I City of Chanhassen 2021 Adopted Budget 369 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description This elevated storage facility (tower) is needed to meet the peak day demand and potential emergency demand for the growth of the community. It is needed in the low zone pressure area to service the growth area south of Lyman Boulevard. The timing of the need for this tower is dependent on development. Staff plans to evaluate the need for this tower annually and adjust the construction date accordingly. Project #W-046 Priority n/a Justification To meet peak and emergency water demands for the growing community as identified in the 2008 water comprehensive plan. Budget Impact/Other Useful LifeProject Name Low Zone 1 MG Storage Tank Category Utilities Type Improvement Account #2 Account #1 700-7xxx-4751 Total Project Cost:$2,600,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 2,600,0002,600,000Construction 2,600,000 2,600,000Total Total2021 2022 2023 2024 2025Funding Sources 2,600,0002,600,000Water Utility Fund 2,600,000 2,600,000Total I I City of Chanhassen 2021 Adopted Budget 370 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description This well is proposed to meet the water needs of the growing community. This project is needed dependent on growth, summer water usage and aquifer levels. This well would be installed in conjunction with the 1 MG low-zone storage reservoir (W-046). Project #W-059 Priority n/a Justification To meet the growing water needs of the City planned for in the 2008 water comprehensive plan. Budget Impact/Other Useful LifeProject Name Well #16 Category Utilities Type Improvement Account #2 Account #1 700-7xxx-4xxx Total Project Cost:$1,400,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,400,0001,400,000Construction 1,400,000 1,400,000Total Total2021 2022 2023 2024 2025Funding Sources 1,400,0001,400,000Water Utility Fund 1,400,000 1,400,000Total I I City of Chanhassen 2021 Adopted Budget 371 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description The City installed a vast amount of trunk watermain starting in 1971 that serves as the main distribution network for potable water. The pipe material is mainly Cast Iron Pipe (CIP) and Ductile Iron Pipe (DIP) and has deteriorated over the last 50 years to the point that watermain breaks are becoming more common. The soils in the City are not conducive to metallic pipe materials and our new standard is plastic pipe. This program will be a strategic inspection and replacement every other year of the most vulnerable sections of large diameter trunk watermain. Project #W-065 Priority n/a Justification We must have a reliable water distribution network for our residents and fire protection. Breaks in trunk water lines create outages for many residents and jeopardizes public safety. Budget Impact/Other Proactive repair of trunk watermain will save on ongoing emergency repairs. Useful LifeProject Name Trunk Watermain Maintenance Category Utilities Type Maintenance Account #2 Account #1 700-7025-4xxx Total Project Cost:$1,075,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,075,00025,000 500,000 25,000 500,000 25,000Maintenance 25,000 500,000 25,000 500,000 25,000 1,075,000Total Total2021 2022 2023 2024 2025Funding Sources 1,075,00025,000 500,000 25,000 500,000 25,000Water Utility Fund 25,000 500,000 25,000 500,000 25,000 1,075,000Total I I City of Chanhassen 2021 Adopted Budget 372 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description Installation of a flow meter measuring the amount of raw water coming into the East Water Treatment Plant. Project #W-066 Priority n/a Justification The City is required to annually submit a Water Conservation Report to the DNR which accounts for the volume of water pumped, treated and distributed. Without an influent meter, certain assumptions need to be made as to why the volumes from other measuring devices do not reconcile with each other. This data, once accurately measured, can be used to identify losses in the system which are of great importance to identify and repair. Budget Impact/Other The West Water Treatment Plant was constructed with an influent meter, so the same issue does not exist there. Useful LifeProject Name EWTP Influent Meter Category Utilities Type Improvement Account #2 Account #1 700-7025-4705 Total Project Cost:$40,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 40,00040,000Improvement 40,000 40,000Total Total2021 2022 2023 2024 2025Funding Sources 40,00040,000Water Utility Fund 40,000 40,000Total I I City of Chanhassen 2021 Adopted Budget 373 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 374 DEBT 2021 ANNUAL BUDGET CITY OF CHANHASSEN, MN City of Chanhassen 2021 Adopted Budget 375 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 376 City of Chanhassen 2021 Adopted Budget 377 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%2.00%2.00%2.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% Actual Projected (8,663,639)(7,448,138)(113,171)(2,105,950)(2,136,594)(1,360,783)(855,425)(1,879,635)(7,145,913)(1,648,711)(1,080,380)(1,772,297)(2,842,354)(1,918,397) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,231,246 1,867,079 0 3,636,427 0 1,000,000 1,000,000 1,000,000 1,200,000 1,600,000 5,231,246 1,867,080 0 966,645 0 0 0 0 6,200,000 0 0 0 1,700,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (749,259)(749,259)(749,259)(749,259)(749,259) (122,372)(122,372)(122,372)(122,372) 0 0 0 (146,846)(146,846) (208,032) (895,000)(1,312,500)(1,787,500)(1,983,935)(2,045,846)(2,005,367)(1,792,502)(1,575,000)(1,620,000)(1,080,000)(1,350,000)(1,395,000)(1,440,000)(2,950,000) 10,804,267 12,278,374 9,573,902 6,266,795 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 (646,435)(655,710)(2,255,018)(1,277,987)(819,480)(695,946)(560,555)(416,295)(264,931)(102,268)70,560 254,131 449,058 655,520 1,669,757 1,607,497 1,955,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 671,517 1,870,320 1,370,915 395,340 710,617 660,343 759,128 855,779 865,655 954,016 1,044,238 1,180,617 1,285,633 1,362,313 903,853 (5,026,479)(1,900,671)513,188 (4,182,440)(2,366,150)(2,764,262)(2,570,970)(2,801,582)(2,713,638)(3,537,680)(3,074,597)(3,836,500)(4,730,575) (1,124,585)(500,100)(921,486)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 33,528,323 34,742,933 33,858,830 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 40,397,935 946,659 1,078,510 1,615,463 1,050,550 1,068,950 1,098,956 1,129,820 1,161,568 1,194,226 1,227,820 1,262,377 1,297,925 1,334,493 1,372,110 2,422,935 2,569,229 2,764,818 2,952,333 3,179,921 3,407,510 3,635,099 3,862,688 4,090,276 4,317,865 4,545,454 4,773,042 5,000,631 5,228,220 3,369,594 3,647,739 4,380,281 4,002,883 4,248,871 4,506,466 4,764,919 5,024,256 5,284,502 5,545,685 5,807,830 6,070,967 6,335,124 6,600,330 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 8,908,780 5,926,163 3,443,248 4,170,339 1,908,935 1,525,476 977,220 862,284 677,066 829,880 420,739 793,641 703,562 1,501 12/8/2020 Page 2 - Cashflow City of Chanhassen 2021 Adopted Budget 378 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Sewer Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Actual Projected (24,082)112,682 (210,611)(1,058,450)(1,434,594)(770,229)(1,866,678)(1,302,895)(2,984,961)(809,804)(1,550,168)(974,421)(939,386)(1,550,168) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 700,000 0 1,000,000 1,000,000 550,000 700,000 1,300,000 900,000 900,000 1,500,000 0 0 0 0 0 0 0 2,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848)(120,848) (312,049)(312,049)(312,049)(312,049)(110,962) (85,660)(85,660)(85,660)(85,660) (159,084)(159,084)(159,084) (110,135)(110,135) (110,135) (60,000)(62,500)(62,500)(62,500)(125,000)(125,000)(127,500)(60,000)(65,000)(65,000)(70,000)(70,000)(70,000)(150,000) 5,031,128 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 (977,353)(1,033,595)(525,460)(850,496)(843,615)(815,493)(776,290)(732,927)(672,704)(607,182)(535,760)(457,003)(373,627)(283,095) 1,016,753 978,700 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 474,564 1,061,623 660,405 536,840 555,873 392,213 390,404 387,371 369,155 369,953 434,868 433,595 462,557 469,045 (84,082)50,182 (273,111)(420,950)(1,559,594)(895,229)(994,178)(482,229)(740,143)(727,035)(958,059)(941,396)(1,016,496)(1,016,325) (489,427)(341,504)(191,869)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 15,997,305 2,043,812 2,316,313 2,193,172 2,224,466 2,517,675 2,633,851 2,755,513 2,882,925 3,016,364 3,156,117 3,302,490 3,455,799 3,616,379 3,784,580 2,026,549 2,114,834 2,209,988 2,305,142 2,400,297 2,495,451 2,590,605 2,685,759 2,780,913 2,876,068 2,971,222 3,066,376 3,161,530 3,256,684 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 4,080,000 4,161,600 4,244,832 4,329,729 4,416,323 4,504,650 4,594,743 4,686,638 4,780,370 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 971,583 1,686,989 2,308,496 2,525,432 1,629,638 1,182,671 672,549 713,074 536,028 436,711 240,975 137,619 69,701 97,135 12/8/2020 Page 4 - Cashflow I City of Chanhassen 2021 Adopted Budget 379 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Storm Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 36.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% ProjectedActual (55,648)(222,064)(445,010)(602,450)(1,306,569)(1,630,480)(1,962,460)(1,754,168)(1,576,685)(1,739,814)(1,809,406)(1,881,782)(1,957,054)(1,809,406) 0 0 0 0 0 0 0 0 1,351,175 0 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,200,000 1,300,000 1,300,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) (117,830)(117,830)(117,830)(117,830)(117,830)(117,830)(117,830) (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848) (122,372)(122,372)(122,372)(160,278) (122,372)(122,372)(122,372) (146,846)(146,846) (159,084) 0 0 0 0 (115,000)(115,000)(115,000)(120,000)(125,000)(130,000)(130,000)(135,000)(140,000)(140,000) 1,380,288 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 (829,010)(818,454)(697,684)(544,171)(257,571)(195,325)(128,682)(57,359)18,944 100,549 187,793 281,038 380,665 487,082 900,209 873,535 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 649,847 775,060 406,965 196,000 220,101 254,385 250,491 261,443 264,665 295,844 365,207 371,398 407,796 419,056 (55,648)(222,064)(445,010)748,725 (1,421,569)(745,480)(1,193,795)(1,108,332)(1,055,183)(1,344,160)(1,536,125)(1,535,873)(1,662,991)(1,712,333) (786,561)(738,717)(458,629)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 19,604,035 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 389,674 401,075 412,811 424,894 437,334 450,140 463,325 476,898 490,872 144,975 257,860 377,164 497,823 619,847 738,319 861,716 1,010,137 1,204,327 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 534,649 658,934 789,976 922,718 1,057,180 1,188,459 1,325,040 1,487,035 1,695,199 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 219,125 46,885 (272,266)1,001,764 414,402 1,328,458 1,050,657 933,838 947,993 784,234 588,302 486,755 368,701 272,813 12/8/2020 Page 6 - Cashflow I City of Chanhassen 2021 Adopted Budget 380 FEES & CHARGES 2021 ANNUAL BUDGET CITY OF CHANHASSEN, MN City of Chanhassen 2021 Adopted Budget 381 Fees & Charges The 2021 budget includes changes to some of the City’s fees and charges. The budget has been prepared with the adopted fees included in revenue projections. The fees and charges tables on the following pages include the new amounts. New fees added: Zoning Permit Fee $50.00 Technology Fee – New fee - 0.07 percent of permit valuation, on all permit types Changes to existing fees: Surface water development fees Sewer and Water development fees GIS fees Sewer and Water utility user fees Surface Water Management user fees The fees and charges adopted by the Council are in the City Code in Chapter 4 LICENSE, PERMIT, AND ADMINISTRATIVE FEES. Articles II-V list the detailed adopted fees. The tables on the following pages are excerpts from the City Code with references. ARTICLE II. - LICENSE AND OTHER BUSINESS AND PUBLIC SAFETY RELATED FEES Sec. 4-15. - Liquor license fees Sec. 4-16. - Cemetery fees ARTICLE III. - PERMIT AND ADMINISTRATIVE FEES (a) Building permit and fire prevention fees (b) Development review fee (c) Private development engineering fees (d) Park and recreation fees ARTICLE IV. - UTILITY RATES ARTICLE V. - SURFACE WATER MANAGEMENT FEES City of Chanhassen 2021 Adopted Budget 382 ARTICLE II. - LICENSE AND OTHER BUSINESS AND PUBLIC SAFETY RELATED FEES Sec. 4-15. (a) Liquor license fees: 1. The annual license fee for an on-sale intoxicating liquor license shall be: Floor Area: Under 3,000 Sq. Ft. Floor Area: 3,000—6,000 Sq. Ft. Floor Area: Over 6,000 Sq. Ft. Restaurant $6,115.00 $ 9,609.00 $13,104.00 Exclusive liquor store 7,862.00 11,356.00 14,851.00 2. Various other license fees shall be set as follows: Microdistillery off-sale ....................................................... ................................................... $200.00 On-sale brewer taproom ................................................... ..................................................... 400.00 On-sale cocktail room ...................................................... .................................................... 400.00 Off-sale intoxicating ........................................................... .................................................... 200.00* Off-sale non-intoxicating ................................................... ....................................................... 58.00 On-sale non-intoxicating ................................................... .................................................... 410.00 Small brewer off-sale ........................................................ ..................................................... 200.00 Sunday sales .................................................................... .................................................... 200.00* Wine/beer license .............................................................. ..................................................... 410.00 *Fees that are established by state statute. 3. The fees to conduct a background investigation on liquor license applications for owners, officers or operating managers shall be as follows (per application): New establishment/new owner ........................................ .................................................. $250.00 Changes in officers or operating managers of existing license holders ................................. 100.00 This includes new applications as well as changes in officers or operating managers of existing license holders. 4. Temporary on-sale liquor licenses shall be ............................ ......................................................... 1.00 (b) Waste hauler fee (per company annually): ............. ..................................................... 300.00 (c) Peddler, solicitor or transient merchant registration fee per individual ......................... 100.00 (d) Kennel fees: ............................................................. ...................................................... 25.00 (e) Dog and cat impounding fees: 1st offense in a 12-month period ......................... ...................................................... 50.00 2nd offense in a 12-month period ........................ .................................................... 100.00 3rd offense in a 12-month period ......................... .................................................... 150.00 4th offense in a 12-month period ......................... .................................................... 200.00 5th and subsequent offenses in a 12-month period .................................................. 250.00 (f) Massage therapy business license and background investigation fee: License ................................................................. ...................................................... 50.00 Background investigation ..................................... .................................................... 250.00 (g) Fireworks license fee (annually) .............................. ..................................................... 200.00 (h) Vehicle lockout services (per incident) .................... ....................................................... 50.00 (i) Sexually oriented business license ........................... ................................................. 1,300.00 (j) Bow and arrow discharge permit ............................... ...................................................... 20.00 (k) Shotgun discharge permit: ....................................... ....................................................... 20.00 (l) Stable permit fee ....................................................... ....................................................... 25.00 Sec. 4-16. - Cemetery fees. Cemetery fees: Resident Non-Resident Grave Fee $400.00 $600.00 Interment Fee $150.00 $150.00 City of Chanhassen 2021 Adopted Budget 383 ARTICLE III. - PERMIT AND ADMINISTRATIVE FEES Sec. 4-30. - Fees set. The fees and charges for the various permits required by this Code are set forth as follows: (a) Building permit and fire prevention fees: 1. Building permit fees shall be as set forth in Table 1-A. When submittal of plans is required, and the valuation is more than $3,000.00, a plan review fee equal to 65 percent of the permit fee, shall also be charged. Base minimum building valuation shall be as established by the most current version of the International Code Council Building Valuation Data. 2. Individual sewage treatment system permit fees shall be as set forth in Table 1-A. When submittal of plans is required, a plan review fee equal to 65 percent of the permit fee shall also be charged. 3. Fire suppression and fire alarm permit fees, and fees for other construction permits issued in accordance with the Minnesota State Fire Code, shall be as set forth in Table 1-A. When submittal of plans is required, a plan review fee equal to ten percent of the permit fee shall also be charged. TABLE 1-A Total Valuation Fee $1.00 to $500.00 $24.95 $501.00 to $2,000.00 $24.95 for the first $500.00 plus $3.25 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $73.50 for the first $2,000.00 plus $14.85 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $415.10 for the first $25,000.00 plus $10.70 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $682.95 for the first $50,000.00 plus $7.40 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $1,054.25 for the first $100,000.00 plus $5.90 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,430.65 for the first $500,000.00 plus $5.05 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $5,950.30 for the first $1,000,000.00 plus $3.85 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: 1. Inspections outside of normal business hours $50.00 per hour 1 (minimum charge—two hours) 2. Reinspection fees $50.00 per hour 1 3. Inspections for which no fee is specifically indicated $50.00 per hour 1 (minimum charge - one-half hour) 4. Additional plan review required by changes, additions or revisions to plans $50.00 per hour 1 (minimum charge - one-half hour) 5. For use of outside consultants for plan checking and inspections, or both Actual costs 2 1 Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. 2 Actual costs include administrative and overhead costs. City of Chanhassen 2021 Adopted Budget 384 4. HVAC (heating, ventilation and air conditioning), mechanical, plumbing and gas piping permit fees shall be as set forth in Table 1-B. When submittal of plans is required, a plan review fee equal to ten percent of the permit fee shall also be charged. TABLE 1 -B Valuation Fee $0 to $1,000.00 3% of valuation, minimum $30.00 $1,001.00 to $10,000.00 $30.00 for the first $1,000.00 plus 2.25% of the valuation over $1,000.00 $10,001.00 to $50,000.00 $232.50 for the first $10,000.00 plus 1.75% of the valuation over $10,000.00 $50,001.00 and up $932.50 for the first $50,000.00 plus 1.5% of the valuation over $50,000.00 5. Industrial heating equipment permit fees shall be as set forth in Table 1-C. TABLE 1-C Valuation Fee $0 to $50,000.00 1.2% of valuation, minimum $30.00 $50,000 to $250,000.00 $600.00 for the first $50,000.00 plus .4% of the valuation over $50,000.00 $250,001.00 to $500,000.00 $1,400.00 for the first $250,000.00 plus .3% of the valuation over $250,000.00 $500,001.00 to $750,000.00 $2,150.00 for the first $500,000.00 plus .2% of the valuation over $500,000.00 $750,001.00 and up $2,650.00 for the first $750,000.00 plus .1% of the valuation over $750,000.00 6. Fees for other inspections and services shall be as set forth in Table 1-A. 7. Re-inspection fee for as-built surveys ................................................... $50.00 per re-inspection 8. Zoning Permit Fee ................................................................................................................................... $50.00 9. Technology Fee ............................................... 0.07 percent of permit valuation, on all permit types City of Chanhassen 2021 Adopted Budget 385 (b) Development review fees: 1 Comprehensive plan amendment: Land use amendment 600.00 Minor MUSA line for failing on-site sewers 100.00 2 Conditional use permit (does not include site plan review) Single-family residence 325.00 All others 425.00 3 Grading permits: Under 50 cubic yards NA 50—1,000 cubic yards Actual cost (minimum $50.00) Over 1,000 cubic yards Processed as interim use permit 4 Interim use permit: Single-family residence 325.00 All others 425.00 5 Sign rental 200.00 6 Planned unit development/rezoning Major amendment 750.00 Minor amendment 100.00 7 Rezoning 500.00 8 Sign permit: Permanent 100.00 Temporary 35.00 Electronic Message Center 300.00 9 Sign plan review 150.00 10 Site plan review Commercial/industrial districts Plus $10.00 per 1,000 square feet of building area 500.00 Residential districts 500.00 Plus $5.00/unit Administrative 100.00 11 Subdivision: Create 3 lots or less 300.00 Create over 3 lots 600.00 Plus $15.00/lot Final plat 250.00 Metes and bounds division 300.00 Plus $50.00/lot Consolidate lots 150.00 Administrative subdivision 150.00 12 Temporary outdoor sales and events: Temporary outdoor event permit 50.00 Seasonal sales permit 50.00 Special event permit 100.00 Race addendum 50.00 13 Vacation of right-of-way / easements 300.00 14 Variance 200.00 15 Wetland alteration permit: Single-family residence 150.00 All other uses 275.00 Monumentation for all wetland buffer strip 20.00 per sign 16 Zoning appeal ..... 100.00 17 Zoning ordinance amendment 500.00 18 Filing fees/attorney costs Recording documents (per document) 50.00 Recording plats and related documents 450.00 19 Consultant fees cost will be billed to developer 20 Flood zone information and written zoning requests 25.00 21 Property owner's list Fee per property All requests must be made in writing 3.00 22 Beekeeping permit 25.00 23 Chicken permit 25.00 City of Chanhassen 2021 Adopted Budget 386 (c) Private development engineering fees: 1. Three hundred dollars per public street light. 2. Administration fee in conjunction with the installation of the improvements in the plat. The fee shall be calculated as follows: a) If the cost of the construction of improvements is less than $500,000.00, three percent of the construction costs; b) If the cost of the construction of improvements is between $500,000.00 and $1,000,000.00, three percent of construction costs for the first $500,000.00 and two percent of construction costs over $500,000.00; c) If the cost of the construction of improvements is over $1,000,000.00, 2½ percent of construction costs for the first $1,000,000.00 and 1½ percent of construction costs over $1,000,000.00. 3. Surface water development fees: Development Type Per Acre Fee Parks/Open Space $4,920.00 Single-Family Residential $8,660.00 Medium Density Residential $10,390.00 Townhouse/Apartment Complex/High Density Residential $15,560.00 Industrial $22,450.00 Commercial $32,800.00 Fees are based on the developable land. Undeveloped areas such as wetlands and buffers placed into an outlot, public parks, and public right-of-way are exempt from these fees. 4. Park fees (varies with land use)—100 percent of the fees are paid at time of final plat. Park dedication fees: Single-family $5,800.00/dwelling Duplex $5,000.00/dwelling Multifamily/apartment units $3,800.00/dwelling Commercial/industrial $12,500.00/acre Continuing care retirement facility $500.00/bed 5. Sewer and water fees. Residential development: Shall pay a portion of the sewer and water hook-up fees (area trunk fees) at the time of final subdivision approval: $691.00/unit (sewer) and $2,476.00/unit (water). The remainder of the sewer and water hook- up fees shall be collected with the building permit at the rate in effect at that time. Parcels previously assessed trunk hook-up fees are exempt. Residential trunk hook-up fees are based per unit. Sanitary Sewer $1,611.00/unit, or $2,302.00/unit if a portion of the sewer hook-up fee was not paid at the time of final subdivision approval—(Lake Ann Interceptor—$1,971.00/unit and subtrunk $2,068.00/unit)* Water $5,582.00/unit, or $7,974.00 if a portion of the water hook-up fee was not paid at the time of final subdivision approval SAC As established by the Metropolitan Council and $75.00 city SAC surcharge * Parcels within the Lake Ann Sewer District will be subject to the Lake Ann Trunk sewer fees in addition to the sewer trunk hook-up fees. City of Chanhassen 2021 Adopted Budget 387 Commercial, industrial and institutional development: Sewer and water trunk hook-up fees (area trunk fees). Fee is paid at the time of building permit. Parcels previously assessed trunk hook-up fees are exempt. Trunk hook-up fees are based on the number of sanitary access charge (SAC) units assigned by Metropolitan Council for office or industrial/commercial buildings. Sanitary Sewer $2,302.00/unit—(Lake Ann Interceptor—$1,971.00/unit and subtrunk $2,068.00/unit)* Water $8253.00/unit SAC As established by the Metropolitan Council and $75.00 city SAC surcharge * Parcels within the Lake Ann Sewer District will be subject to the Lake Ann Trunk sewer fees in addition to the sewer trunk hook-up fees. All development: Lateral connection charges: If the lot or tract of land, or portion thereof, to be served by a lateral connection that has not been assessed for the cost of construction, then the applicant shall pay the following lateral connection: Sewer lateral connection charge ........................................................................................ $7,710.00 Water lateral connection .................................................................................................. 10,185.00 6. Site inspection for private developments—The city hires consultant inspectors at an average of 20 hours/week at $80.00 per hour. This is over and above what the developer is required to provide per development contract. 7. G.I.S fees .................................................................................................. $100.00/plat, $30.00/parcel City of Chanhassen 2021 Adopted Budget 388 (d) Park and recreation fees: 1. Group picnic reservation fees: Lake Susan Shelter Lake Ann Lakeside Pavilion or Al Klingelhutz Memorial Pavilion Shelter Monday— Thursday Friday— Sunday Resident - groups less than 100 $100.00 $125.00 Resident - groups of 100 or more $150.00 $175.00 Nonresident - groups less than 100 $200.00 $250.00 Nonresident - groups of 100 or more $300.00 $350.00 District 112/276 $45.00 $50.00 All other school districts $100.00 $150.00 2. Recreation center fees: Daily Fee Resident Daily Fee $3.00 Nonresident Daily Fee $3.50 Senior Resident Fee $2.75 Senior Nonresident $3.25 Punch Cards 10 Punch Card Resident $30.00 10 Punch Card Nonresident $35.00 10 Punch Senior Resident $27.50 10 Punch Senior Nonresident $32.50 20 Punch Resident $55.00 20 Punch Nonresident $66.00 20 Punch Senior Resident $50.00 20 Punch Senior Nonresident $61.00 40 Punch Resident $106.00 40 Punch Nonresident $129.00 40 Punch Senior Resident $94.00 40 Punch Senior Nonresident $117.00 Facility Rate/Hour Resident Nonresident Gym $40.00 $50.00 Community Room with Kitchen $15.00 $20.00 Community Room with Carpet $15.00 $20.00 Conference Room $15.00 $20.00 City of Chanhassen 2021 Adopted Budget 389 ARTICLE IV. - UTILITY RATES Sec. 4-45. - Water and sewage rates. Utility rates are established for each 1,000 gallons of usage: Water Fixed charge (minimum water charge per quarter) $15.06 per quarter 0 to 15,000 gallons per quarter $2.20 per 1,000 gallons 15,001 to 30,000 gallons per quarter $3.40 per 1,000 gallons 30,001 to 60,000 gallons per quarter $4.04 per 1,000 gallons 60,001 to 90,000 gallons per quarter $4.50 per 1,000 gallons 90,001+ gallons per quarter (irrigation and residential only) $5.50 per 1,000 gallons Multi-family properties—uniform water rate $2.92 per 1,000 gallons Bulk sales to contractors, landscapers, etc. at city fill stations or other designated locations $7.47 per 1,000 gallons Sewage: Residential based on winter quarter usage $5.67 per 1,000 gallons Commercial based on actual quarterly usage $5.67 per 1,000 gallons Minimum sewage charge per quarter (for amounts up to 6,000 gallons per quarter) $34.86 per quarter ARTICLE V. - SURFACE WATER MANAGEMENT FEES Sec. 4-50. - Fees set. Surface water management fees: Classification Land Use Utility Factor 1 Single-family and rural residential Not Applicable 2 Agricultural Not Applicable 3 Undeveloped Not Applicable 4 Medium density residential 2.22 5 High density residential, industrial, office, institutions (churches, schools, government buildings, hospitals) 3.30 6 Business/commercial 4.23 7 Parks, cemeteries, golf courses, arboretum 0.46 8 Parking lots as a principal use 6.14 The surface water management fee for each tax parcel classified 1, 2 and 3 shall be $21.24 per quarter. The surface water management fee for each tax parcel classified 4 through 8 shall be calculated for each quarter as follows: $41.40 multiplied by the utility factor multiplied by the acreage of the parcel. City of Chanhassen 2021 Adopted Budget 390 City of Chanhassen 2021 Adopted Budget 391 TABLE OF CONTENTS INTRODUCTION .......................................................................................................... 2 RATE SETTING POLICIES .......................................................................................... 3 METHODOLOGY AND ASSUMPTIONS ....................................................................... 3 WATER FUND .............................................................................................................. 4 SEWER FUND ............................................................................................................. 8 STORM WATER FUND ............................................................................................... 10 CASH RESERVES ...................................................................................................... 11 COMMUNITY COMPARISON ...................................................................................... 13 PUTTING IT ALL TOGETHER: SAMPLE BILLS ........................................................... 15 DEVELOPMENT FEES ................................................................................................ 15 SUMMARY .................................................................................................................. 20 Appendix A – Capital Improvement Plans Water Fund Capital Improvement Plan Sanitary Sewer Fund Capital Improvement Plan Storm Water Fund Capital Improvement Plan Appendix B – Projections Water Fund Projections Sanitary Sewer Fund Projections Storm Water Fund Projections City of Chanhassen 2021 Adopted Budget 392 INTRODUCTION The goal of a rate study is to ensure the long-term financial health of the utility enterprise funds. Toward this end, the City of Chanhassen conducts an annual update to its utility rate study. This rate study provides a recommendation for the 2021 user rates and development fees of the water, sanitary sewer, and storm water utilities. The City has two types of development fees: the first are water and sewer hook-up fees that are paid based on a properties SAC units as determined by the Metropolitan Council, and a storm water area charge that is paid based on net developable acreage. This year’s rate study reviews each utility fund to ensure that the recommended rates and fees will be adequate to support all operations and capital costs in 2021 and into the future. This report details the findings and the recommendations for each utility, provides an estimated 2021 utility bill for a sample homeowner and a business, and reviews development fees. To date, the utility funds have been well managed and have adequate cash reserves. However, each utility is facing unique challenges that are now putting upward pressure on rates. Water Fund – several wet years have depressed water revenues. The City’s existing rate structure promotes water conservation and thus generates higher fees for irrigation than indoor water use. Recent wet years with less irrigation disproportionately affect revenue under the current rate structure. Sewer Fund – the single biggest expense in the sewer fund is the Metropolitan Council Environmental Services (MCES) disposal fees. Those fees will increase 18.9% between 2020 and 2021 putting financial pressure on the utility’s revenues to match the increased expense. Storm Water Fund – The City is committed to adequately maintaining its stormwater ponds and other related infrastructure and is planning to add $350,000 per year to its capital expenditures beginning in 2021. To address these financial challenges, Ehlers provides the following recommendations for annual increases to utility rates and development fees. City of Chanhassen 2021 Adopted Budget 393 Table 1. Proposed Rate Increases Utility Fee Projections 2019 Study Projected Annual Increases 2020 Study 2021 Increase Future Years Water 5.00% 5.00% 5.00% Sewer 5.00% 5.35% 5.35% Storm Water 4.00% 36.00% 6.00% Development Fee Projections 2019 Rate Study 2020 Rate Study Water 3.50% 3.50% Sewer 0.00% 0.00% Storm Water 2.00% 2.00% As detailed on pages 5-6, we further recommend changing the water rate structure to reduce revenue volatility due to levels of precipitation. RATE SETTING POLICIES The City of Chanhassen has used the following policies to guide its rate setting practices: 1. The City intends for growth to pay for its supporting infrastructure through the collection of hook -up fees. We have quantified the capital costs associated with growth, including 50% of the debt service for the newest water treatment plant, and established hook-up fees that cover those costs. 2. The City will maintain reserves in its utility funds in an amount equal to 50% of annual operating expenses plus 10% of accumulated depreciation . METHODOLOGY AND ASSUMPTIONS As part of this year’s study, Ehlers prepared a 10 -year cash flow projection for the water , sewer and storm water utility funds through the year 20 30. This projection examines anticipated cash flows in future years and estimate s the user rate increases necessary to meet all financial obligations of the utility funds while maintaining adequate cash reserves . The cash flow analysis method determines future revenue requirements by incorporating operating and maintenance expenses, transfer payments, current and future debt service and anticipated future capital projects. We also include future growth estimates in the model. The primary financial inputs in the development of the analysis were the C ity’s audited financial statements, budget documents, annual water billing data for 2016, and the City’s latest Capital Improvement Plan. The City elected to use billing data from 2016 because water consumption that year was relatively moderate and consist ent with the trend for water use shown in Figure 3. The cashflow projections include the following assumptions: City of Chanhassen 2021 Adopted Budget 394 • 3-4% annual inflation on operating costs. • 4% annual inflation on capital expenses. • 5% annual inflation on MCES disposal charges. • Growth as 80 new residential units for 2020, 130 new residential units per year for 2021-2024, then 120 new residential units per year thereafter and 25 new commercial SAC units per year for 2021-2030. • Water use for existing residential customers and irrigation meters is 96.5% of 2016 water consumption. Water use for multifamily and commercial customers is at 98.5% of 2016 consumption. Usage was reduced slightly from 2016 levels to reflect the fact that across the metro area water consumption has been declining. • For future growth users, we assumed water use equal to 50 gallons per person per day and 2 persons per new household. Engineers typically estimate 72 gallons per person per day for water demand and we conservatively assumed less than that so as not to overestimate revenues. We did not assume any future water use from new commercial development. Funding capital improvements for a growing community as well as replacing aging utility infrastructure drive the ne ed for adequate utility revenue. City staff developed a 10 -year Capital Improvement Plan for each utility (See Appendix A). All capital costs listed in Appendix A are in today’s dollars. The costs were then inflated 4% annually as shown at the bottom of the table. The capital costs in the cashflow projections in Appendix B use the inflated costs. WATER FUND The rate study proposes a 5% annual water revenue increase in 2021 and continuing annually thereafter. The recommended revenue increase is consistent with last year’s rate study. However, this study is also recommending changes to the rate structure in 2021 intended to reduce revenue volatility. The 5% revenue increase in 2021 and beyond will help pay for the City’s projected investment in expanding and improving the water system as well as water projects completed as part of the Street Improvement Program. Between 2021 and 2030, the City plans to spend $20.7 million on capital improvements (in inflated dollars) from the water utility fund (see Appendix A). Of that amount, the rate study anticipates the need to finance $13.7 million. The chart below outlines some of the major water system capital projects in the City’s water capital improvement plan. City of Chanhassen 2021 Adopted Budget 395 Table 2. Water Utility Major Capital Improvements Major Projects Year Amount (Today’s Dollars) Average Debt Service Annually $2,900,000 Street Improvement Program Annually $450,000 TH101 Imp-Pioneer Tr to Flying Cloud Dr 2020-2021 $1,000,000 Low Zone 1M Gal. Elevated Storage Tank 2025 $2,600,000 New Wells 2025 and 2029 $2,600,000 Lower Bluff Creek Trunk Utility Improvements 2025 $1,100,000 Capital and annual debt expenditures comprise 70% of the total cash expenditures in the Water Fund in 2021 as shown in Figure 3. These are fixed costs, regardless of annual fluctuations in consumption, and therefore the revenue stream needs to be reliable from year to year. Figure 1. 2021 Water Expenditures (Excluding Depreciation) As rainfall has increased (see Figure 1), the City has been pumping less water (see Figure 2) and water revenues have not experienced the slow but steady increase that prior rate studies had projected. For example, in 2019 revenues actually declined $177,598 from the prior year despite 5% rate increases and new development connecting to the system. In fact, the last two rainy summers have resulted in water revenue shortfalls of over $500,000 from past projections. Operating (excl. depreciation) 30% Capital 30% Debt 40% 2021 Water Expenditures City of Chanhassen 2021 Adopted Budget 396 Figure 2. Rainfall in the Twin Cities 1998 – 2019 Figure 3. Water Pumped in the City of Chanhassen 2009-2019 The goals for this year’s rate study were to increase water revenues by 5% in 2021 to keep pace with the needs of the Water Fund and to derive more revenue from indoor water use to become less dependent on irrigation consumption. To achieve these goals, we are recommending changes to the water rate structure: primarily expanding the base usage tier and proposing more consistent residential tier breaks . The current rate structure is shown in Table 2 and the proposed changes are shown in Table 3. 0 5 10 15 20 25 30 35 1998199920002001200220032004200520062007200820092010201120122013201420152016201720182019Rainfall in Inches May -September - 200,000,000 400,000,000 600,000,000 800,000,000 1,000,000,000 1,200,000,000 1,400,000,000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Water Pumped in Gallons City of Chanhassen 2021 Adopted Budget 397 Table 2. Current Rate Structure and 2020 Fee Schedule Table 3. Proposed Rate Structure and 2021 Fee Schedule The proposed 2021 rate structure increases the gallons allowed in Tiers 2 and 3. In addition it provides for larger tiers for the commercial and industrial customers. This will assist small businesses Flat Rates All Users Minimum Charge $14.34 Usage Rates Residential/Comm./Irrigation 0-6,000 gallons $1.34 6,001-24,000 gallons 2.70 24,001-48,000 gallons 3.54 48,001-99,000 gallons 4.13 > 99,001 gallons 5.24 Multi-Family All Usage, per 1,000 gallons $2.70 Flat Rates All Users Minimum Charge $15.06 Usage Rates Residential/Irrigation 0-15,000 gallons $2.20 15,001 - 30,000 gallons 3.40 30,001 - 60,000 gallons 4.04 60,001 - 90,000 gallons 4.50 > 90,001 gallons 5.50 Commercial 0-50,000 gallons $2.20 50,001 - 100,000 gallons 3.40 100,001 - 150,000 gallons 4.04 150,001 - 200,000 gallons 4.50 > 200,001 gallons 5.50 Multi-Family All Usage, per 1,000 gallons $2.92 City of Chanhassen 2021 Adopted Budget 398 by helping to reduce their utility bill. The financial impact of the proposed changes on sample residential utility customers is shown below in Table 4. Table 4. Impact on Quarterly Residential Water Bills. Overall, the proposed changes to the tier structure are still intended to increase revenues 5% from 2020 to 2021. The rate study is projecting 5% increases to the proposed 2021 rates in 2022 and beyond. SEWER FUND The driving factors in setting future sewer rates are anticipated MCES disposal charge increases and the City’s planned capital costs. The MCES disposal charge represents 50% of the operating expenses within the Sewer Fund as shown in Figure 4. The city has been informed that there will be a 18.9% increase for 2021. This follows a 9.7% increase from 2019 to 2020. Type Low Medium High Very High Sample Usage 10,000 15,000 24,250 212,500 Base Fee 15.06$ 15.06$ 15.06$ 15.06$ Tier 1 22.00 33.00 33.00 33.00 Tier 2 - - 31.45 51.00 Tier 3 - - - 121.20 Tier 4 - - - 135.00 Tier 5 - - - 673.75 Total Water Bill 37.06$ 48.06$ 79.51$ 1,029.01$ $ Increase/(Decrease) 3.88$ 1.38$ 7.64$ 67.70$ over 2020 Existing Rates Recommended 2021 Rates & Tier Breaks RESIDENTIAL ACCOUNTS City of Chanhassen 2021 Adopted Budget 399 Figure 4. 2021 Sewer Expenditures (Excluding Depreciation) Between 2021 and 2030, the City plans to spend $12.6 million on capital improvements (in inflated dollars) from the sewer utility fund, a 12% increase over the prior year’s rate study. Of that amount, the rate study anticipates the need to finance $8.35 million. The chart below outlines some of the major water system capital projects in the City’s sewer capital improvement plan. Table 6. Sewer Utility Major Capital Improvements A detailed list of the capital improvements is in Appendix A. If actual capital costs or MCES disposal charges increase further in the future, higher annual rate increases will be required. Many of these potential future costs (i.e. rising construction costs and MCES disposal charges) are outside of the City’s immediate control. The proposed sewer rates are shown in Table 7 below. The recommended sewer rate increase of 5.35% in 2021 is higher than the previous rate studies’ 5% projected increase and reflects the increases in the MCES disposal charges plus planned capital costs. Other Operating 18% Capital 29% Debt 3% MCES 50% Project Year Amount (Today’s Dollars) Average Debt Service Annually $460,000 Street Improvement Program Annually $225,000 Inflow and Infiltration Abatement Annually $200,000 TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) 2020/2021 $1,000,000 2010 MUSA Sanitary Lift Station 2023 $950,000 Lower Bluff Creek Trunk Utility Improvements 2025 $1,800,000 City of Chanhassen 2021 Adopted Budget 400 Table 7. Proposed Sewer Rates STORM WATER FUND Managing storm water is a significant and increasingly complex mandate imposed on cities by the state. Meeting new storm water requirements is expensive and is putting pressure on all cities to increase storm water rates. In addition, the City’s storm water system of pipes and ponds is aging and requires additional maintenance as reflected in two changes to the Storm Water Fund this year. First, the 2021 budget includes a $100,000 increase in operating costs. Second, the City has determined it needs to increase its pond maintenance by $3.5 million over the next ten years. Therefore, the storm water capital improvement plan in Appendix A includes $350,000 per year for additional storm water maintenance beginning in 2021. Between 2021 and 2030, the City plans to spend $17.7 million on capital improvements (in inflated dollars) from the storm water utility fund. Of that amount, the rate study anticipates the need to finance $9.8 million. The major projects within the Storm Water fund are outlined in the following table. Table 8. Storm Water Utility Major Capital Improvements Actual Actual Proposed Quarterly Rates 2019 2020 2021 2022 2023 2024 2025 Flat Rates All Users Minimum Charge $31.50 $33.09 $34.86 $36.73 $38.69 $40.76 $42.94 Usage Rates All Users >6000 gallons $5.12 $5.38 $5.67 $5.97 $6.29 $6.63 $6.98 Project Year Amount Storm Water Pond Improvements Annually $300,000 Additional Storm Water Pond Maintenance Annually $350,000 Street Improvement Program Annually $500,000 Street Sweeper 2023 $310,000 Christmas Lake Channel Stabilization 2024 $200,000 City of Chanhassen 2021 Adopted Budget 401 In order to fund the additional maintenance and capital expense, the City will need to generate more storm water revenue. We propose a 36% increase in 2021 followed by more moderate 6% annual increases thereafter. This percentage increase translates into the rates shown in Table 9 below. Table 9. Proposed Storm Water Rates CASH RESERVES Cash balances in the utility funds serve several purposes. Adequate cash balances provide the needed cashflow for the city during potential seasonal mismatches between revenues and expenses. In addition, the City needs to have cash on hand as of December 31 each year to make its February bond payments. Appendix B is the 10-year cash flow analyses for the City’s utility funds. The cash flow analysis for each fund calculates the user rate revenue increases necessary to meet the estimated annual expenses of the utility and maintain a minimum recommended reserve level (“Target Working Capital”). The following graphs show the projected year end cash balance in each utility fund as compared to the Target Working Capital. For the water and sewer funds, the Target Working Capital equals 50% of annual operating expenses (excluding depreciation) plus 10% accumulated depreciation. The following graphs show that the City is projected to meet its goals for cash reserves for each utility. Actual Actual Proposed Quarterly Rates 2019 2020 2021 2022 2023 2024 2025 Flat Rates Residential Base Charge $14.88 $15.62 $21.24 $22.52 $23.87 $25.30 $26.82 Commercial/Industrial Base Charge $28.99 $30.44 $41.40 $43.88 $46.51 $49.31 $52.26 City of Chanhassen 2021 Adopted Budget 402 Figure 4. Projected Cash Balance in the Water Fund Figure 5. Projected Cash Balance in the Sewer Fund 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Water Fund Projected Cash Balances Target Working Capital Actual Working Capital 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Sewer Fund Projected Cash Balances Target Working Capital Actual Working Capital City of Chanhassen 2021 Adopted Budget 403 Figure 6. Projected Cash Balance in the Storm Water Fund For the Storm Water Fund, the Target Working Capital was established at $1,000,000 in 2016 and inflated 4% annually to keep up with anticipated construction costs. Because the City is expecting more routine capital expenditures within the fund, beginning in 2022 we are recommending that the formula for Target Working Capital switch to equal 50% of operating plus the next year’s debt service. This explains the 2022 dip in Target Working Capital in the graph in Figure 6. COMMUNITY COMPARISON Each community has different demands on its utility systems that make it unique – different growth patterns, groundwater sources, soil conditions, usage patterns and infrastructure. Therefore, one should set rates based on documented need, as the City of Chanhassen does through its annual rate study. Nevertheless, it is informative to know how the City’s rates and charges compare to other developing communities with similar characteristics – namely the KFS communities Chanhassen has previously identified as well as its neighbors. Figure 7 shows a comparison of Chanhassen’s proposed 2021 charges to a 2020 bill of neighboring communities for an example residential customer who uses 26,000 gallons of water and sewer. Figure 8 shows the same for each KFS city. 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Storm Water Fund Projected Cash Balances Target Working Capital Actual Working Capital City of Chanhassen 2021 Adopted Budget 404 Figure 7. Quarterly Bill Comparison of Neighboring Communities Figure 8. Quarterly Bill Comparison of KFS Communities City of Chanhassen 2021 Adopted Budget 405 PUTTING IT ALL TOGETHER: SAMPLE BILLS The chart below shows sample bills for a residential and commercial customer throughout the period of the analysis. Table 10. Sample Quarterly Utility Bill for a Residential and Commercial Customer DEVELOPMENT FEES The pace of City growth has a great impact on the utility fees collected, the hook-up revenues, and storm water area charges. The rate study assumes there will be 80 new residential units constructed for 2020, 130 new units annually from 2021 through 2024, and 120 units per year thereafter. In addition to the residential growth, 25 SAC units per year are assumed to come from new commercial development and irrigation meters. These assumptions align with City staff expectations for the period. The rate study recommends increases for hook-up fees to balance the need to keep development fees competitive in the marketplace while also covering the City’s growth-related infrastructure costs. Actual Actual 2019 2020 2021 2022 2023 2024 2025 Residential Property Water (26,000 gallons/quarter)74.33$ 78.06$ 81.96$ 86.06$ 90.36$ 94.88$ 99.63$ Sewer (26,000 gallons/quarter) 133.90 140.69 148.22 156.15 164.50 173.30 182.57 Storm Water 14.88 15.62 21.24 22.52 23.87 25.30 26.82 Total Quarterly Utility Bill 223.11$ 234.37$ 251.42$ 264.73$ 278.73$ 293.48$ 309.02$ Total Annual Utility Bills 892.44$ 937.48$ 1,005.69$ 1,058.91$ 1,114.92$ 1,173.92$ 1,236.08$ $ Increase/(Decrease)11.26 17.05 13.30 14.00 14.75 15.54 5.0% 7.3% 5.3% 5.3% 5.3% 5.3% Commercial Property Water (50,000 gallons/quarter) 156.33$ 164.20$ 172.41$ 181.03$ 190.08$ 199.59$ 209.57$ Sewer (50,000 gallons/quarter) 256.78 269.81 284.24 299.45 315.47 332.35 350.13 Storm Water (Classified 6 w/1 acre) 122.63 128.76 175.11 185.62 196.76 208.56 221.08 Total Quarterly Utility Bill 535.74$ 562.77$ 631.76$ 666.10$ 702.31$ 740.50$ 780.78$ Total Annual Utility Bills 2,142.95$ 2,251.08$ 2,527.05$ 2,664.40$ 2,809.22$ 2,962.01$ 3,123.10$ $ Increase/(Decrease)27.03 68.99 34.34 36.21 38.20 40.27 % Increase/(Decrease)5.0% 12.3% 5.4% 5.4% 5.4% 5.4% Proposed Quarterly Bills Utility Rates City of Chanhassen 2021 Adopted Budget 406 Table 11. Proposed Increases to Water and Sewer Hook-up Fees Projected Hook-Up Fee Increases 2019 Study 2020 Study Water 3.50% 3.50% Sewer 0.00% 0.00% Storm Water 2.00% 2.00% The proposed water and sewer development fees for a single-family home are listed in the chart below. Table 12. Proposed Water and Sewer Hook-Up Fees The city also applies a Storm Water Area Charge when land is platted to pay for off-site storm water improvements. Most developments receive a credit for a portion of this charge when completing identified on-site improvements that reduce water run-off and improve water quality. Staff estimates the average credit is about 50%. The fees, before the credit, are listed in the chart below and are proposed to increase 2% annually. Table 13. Proposed Storm Water Area Charge Charge Per Acre 2020 (Before Credits) Proposed 2021 (Before Credits) Single Family $ 8,490 $ 8,659 Townhouse $15,252 $15,557 Apartment Complex/ High Density $15,252 $15,557 Commercial $32,159 $32,802 Industrial $22,015 $22,455 The City requested Ehlers to provide a community comparison of hook-up fees and area charges for three sample developments: 1. A single-family home located on 1/3 net developable acre; 2. A 100-unit multifamily development on 4 net developable acres; and 3. A 130,000 square foot industrial development with 34 SAC units on 8 net developable acres. Single Family Home Development Fees 2020 2021 2022 2023 2024 2025 City WAC Fees 5,582 5,777 5,979 6,189 6,405 6,629 City SAC Fees 1,611 1,611 1,611 1,611 1,611 1,611 City Surcharge 75 75 75 75 75 75 TOTAL 7,268 7,463 7,665 7,875 8,091 8,315 City of Chanhassen 2021 Adopted Budget 407 The comparison was made with both neighboring communities and the City’s identified KFS cities and is shown graphically in the following charts. The comparison assumes developers receive a 50% credit on their storm water area charge. Figure 9. Utility Development Fees on a Single-Family Home in Neighboring Communities Figure 10. Utility Development Fees on a Single-Family Home in KFS Communities City of Chanhassen 2021 Adopted Budget 408 Figure 11. Utility Development Fees for a 100-Unit Multifamily Project in Neighboring Communities Figure 12. Utility Development Fees for a 100-Unit Multifamily Project in KFS Communities City of Chanhassen 2021 Adopted Budget 409 Figure 13. Utility Development Fees for an Industrial Development in Neighboring Communities Figure 14. Utility Development Fees for an Industrial Development in KFS Communities City of Chanhassen 2021 Adopted Budget 410 SUMMARY The utility funds have been well managed and have adequate cash reserves. However, each utility is facing unique challenges putting upward pressure on rates. To address these challenges, Ehlers makes the following recommendations for annual increases to utility rates and development fees. Table 14. Proposed Rate Increases Utility Fee Projections 2019 Study Projected Annual Increases 2020 Study 2021 Increase Future Years Water 5.00% 5.00% 5.00% Sewer 5.00% 5.35% 5.35% Storm Water 4.00% 36.00% 6.00% Hook-Up Fee Projections 2019 Rate Study 2020 Rate Study Water 3.50% 3.50% Sewer 0.00% 0.00% Storm Water 2.00% 2.00% In addition, we are recommending changes to the water rate structure starting in 2021 to stabilized revenue during years of high precipitation. While the percentage rate increase will vary from one customer to the next depending on individual consumption, the proposed 2021 rates as a whole are designed to generate 5% more revenue than the prior year. The proposed rate increases accommodate the City’s commitment to funding street reconstruction projects, expand and maintain the systems, and maintain adequate cash reserves. City of Chanhassen 2021 Adopted Budget 411 Appendix A – Capital Improvement Plans Water Fund Capital Improvement Plan Sanitary Sewer Fund Capital Improvement Plan Storm Water Fund Capital Improvement Plan City of Chanhassen 2021 Adopted Budget 412 City of Chanhassen, MN Utility Rate Study Water System Capital Improvement Program 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 OPERATING PROJECTS SCBA Equipment (EQ-004)20,000 Software Purchases (EQ-048)11,950 15,800 16,300 17,000 17,700 18,400 Generator (EQ-059)55,000 Light Duty Trucks: Utilities (EQ-062)19,000 33,000 70,000 40,000 72,000 20,000 Annual Skid Loader Trade-In (EQ-124)7,517 2,520 2,520 2,520 2,520 Bobcat Trailer Replacement (EQ-160)3,600 Mailing Folder/Inserter (EQ-161)5,000 Generator Truck (EQ-168)62,500 Finance Software Replacement (EQ-177)7,300 10,200 8,500 Utility Infrastructure Fiber Connectivity (MB-036)15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Public Works Building Maintenance (MB-037)4,000 6,000 1,750 2,500 Annual Street Improvement Program (ST-012)991,000 1,300,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 Galpin Blvd Improvements - Hwy 5 N to City Limits (ST-040)500,000 MSA Improvements - Lake Lucy Road (ST-045)120,000 MSA Improvements - Lake Drive East (ST-048)120,000 Downtown Water Reuse Project (SWMP-057)50,000 Well Rehabilitation Program (W-032)51,000 81,000 121,000 86,000 43,000 115,000 138,000 131,000 58,000 87,000 131,000 Well #4 Re-roofing Project (W-064)18,000 Repaint Watertower Place Tank (W-061) Powers Bld Watermain Loop (W-063)510,000 Trunk Watermain Maintenance (W-065)25,000 500,000 25,000 500,000 25,000 500,000 25,000 500,000 25,000 500,000 EWTP Influent Meter (W-066)40,000 Future Capital - Operating 200,000 200,000 200,000 200,000 200,000 Subtotal - Operating 1,605,950 1,554,417 1,258,120 760,470 1,606,720 773,420 1,303,000 821,000 1,295,000 797,000 1,296,000 Inflated Project Costs - Operating 1,605,950 1,616,594 1,360,783 855,425 1,879,635 940,984 1,648,711 1,080,380 1,772,297 1,134,380 1,918,397 CONNECTION PROJECTS Well #16 (W-059)(W-059)1,400,000 Well #17 1,200,000 Well #18 Lower Bluff Creek Trunk Utility Improvements (SS-024)1,100,000 TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) (ST-032)500,000 500,000 Low Zone 1M Gal. Elevated Storage Tank (W-046)2,600,000 MUSA Trunk Watermain Oversizing (W-056) West Water Treatment Plant (W-037) Future Capital - Connection 0 0 0 0 0 0 Subtotal - Connection 500,000 500,000 0 0 0 5,100,000 0 0 0 1,200,000 0 Inflated Project Costs - Connection 500,000 520,000 0 0 0 6,204,930 0 0 0 1,707,974 0 Total CIP 2,105,950 2,054,417 1,258,120 760,470 1,606,720 5,873,420 1,303,000 821,000 1,295,000 1,997,000 1,296,000 Percent Inflation 4%4%4%4%4%4%4%4%4%4%4% Total Inflated Project Costs 2,105,950 2,136,594 1,360,783 855,425 1,879,635 7,145,913 1,648,711 1,080,380 1,772,297 2,842,354 1,918,397 12/8/2020 Page 1 - Water CIP City of Chanhassen 2021 Adopted Budget 413 City of Chanhassen, MN Utility Rate Study Sanitary Sewer System Capital Improvement Program 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 OPERATING PROJECTS Dump/Plow Truck Replacements/Additions (EQ-016) Software Purchases (EQ-048)11,950 15,800 16,300 17,000 17,700 18,400 Generator (EQ-059)55,000 Light Duty Trucks: Utilities (EQ-062)19,000 33,000 70,000 40,000 72,000 20,000 Vactor/Sewer Jetting Truck (EQ-110)538,000 Annual Skid Loader Trade-In (EQ-124)7,517 2,520 2,520 2,520 2,520 Utility Dept - Generator Trailer (EQ-133) Bobcat Trailer Replacement (EQ-160)3,600 Mailing Folder/Inserter (EQ-161)5,000 Generator Truck (EQ-168)62,500 Finance Software Replacement (EQ-177)7,300 10,200 8,500 Sanitary Sewer Maintenance - SL-RAT (EQ-176)26,000 Utility Infrastructure Fiber Connectivity (MB-036)15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Public Works Building Maintenance (MB-037)4,000 6,000 1,750 2,500 Sanitary Sewer Replacement (SS-014) Sanitary Lift Station Rehabilitation Program (SS-017)130,000 120,000 130,000 170,000 150,000 95,000 100,000 100,000 100,000 100,000 100,000 Lift Station Access Improvements (SS-027)75,000 125,000 Annual Street Improvement Program (ST-012)192,500 420,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 Galpin Blvd Improvements - Hwy 5 N to City Limits (ST-040)250,000 MSA Improvements - Lake Lucy Road (ST-045)35,000 MSA Improvements - Lake Drive East (ST-048)35,000 Christmas Lake Channel Stabilization (SWMP -060)5,000 50,000 Future Capital - Operating 100,000 100,000 100,000 100,000 100,000 Subtotal - Operating 358,450 679,417 512,120 509,470 913,720 453,420 440,000 978,000 512,000 460,000 440,000 Inflated Project Costs - Operating 358,450 706,594 553,909 573,084 1,068,923 551,655 556,740 1,286,981 700,707 654,723 651,307 CONNECTION PROJECTS Inflow and Infiltration Abatement (SS-012)200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2010 MUSA Sanitary Lift Station (SS-020)950,000 Lower Bluff Creek Trunk Utility Improvements (SS-024)1,800,000 MUSA Trunk Sanitary Sewer Oversizing (SS-025) Reconstruct-Cty Rd 61 from TH101 to Charlson Rd (ST-033) TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) (ST-032)500,000 500,000 Sub-District LB-1 Trunk Lift Station Future Capital - Connection Subtotal - Connection 700,000 700,000 200,000 1,150,000 200,000 2,000,000 200,000 200,000 200,000 200,000 200,000 Inflated Project Costs - Connection 700,000 728,000 216,320 1,293,594 233,972 2,433,306 253,064 263,186 273,714 284,662 296,049 Total CIP 1,058,450 1,379,417 712,120 1,659,470 1,113,720 2,453,420 640,000 1,178,000 712,000 660,000 640,000 Percent Inflation 4%4%4%4%4%4%4%4%4%4%4% Total Inflated Project Costs 1,058,450 1,434,594 770,229 1,866,678 1,302,895 2,984,961 809,804 1,550,168 974,421 939,386 947,356 12/8/2020 Page 2 - Sewer CIP City of Chanhassen 2021 Adopted Budget 414 City of Chanhassen, MN Utility Rate Study Storm Water System Capital Improvement Program PROJECTS 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Software Purchases (EQ-048)11,950 15,800 16,300 17,000 17,700 18,400 Annual Skid Loader Trade In (EQ-124)7,516 2,520 2,520 2,520 2,520 Street Sweeper (EQ-170)5,000 310,000 Finance Software Replacement (EQ-177)3,650 5,100 4,250 Lift Station Access Improvements (SS-027)75,000 50,000 Annual Street Improvement Program (ST-012)185,500 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 MSA Improvements - Lake Lucy Road (ST-045)35,000 MSA Improvements - Lake Drive East (ST-048)35,000 Property Acquisition (SWMP-014) St Improvement Projects - Storm Water Mgmt.(SWMP-019) Lower Bluff Creek TMDL Implementation (SWMP-024)50,000 Storm Water Pond Improvements (SWMP-032)300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 Storm Water Infrastructure Maint./Replacement (SWMP-045)50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Lotus Lake Channels & Outfall Improvements (SWMP-046)50,000 Upper Riley Creek Channel Stabilization (SWMP-048)100,000 Rice Marsh Lake iron enhanced san filter (SWMP-053)50,000 Stormwater Management Partnership Program (SWMP-059)25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Pioneer Trail Flood Mitigation (SWMP-056) Downtown Water Reuse Project (SWMP-057)50,000 Christmas Lake Channel Stabilization (SWMP-060)5,000 200,000 Red Cedar Point Stormwater Improvements (SWMP-061)3,000 100,000 Additional Pond Maintenance 350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 Future Projects 150,000 150,000 150,000 150,000 150,000 Total CIP 602,450 1,256,316 1,507,470 1,744,620 1,499,470 1,295,920 1,375,000 1,375,000 1,375,000 1,375,000 1,375,000 Percent Inflation 4%4%4%4%4%4%4%4%4%4%4% Inflated Project Costs 602,450 1,306,569 1,630,480 1,962,460 1,754,168 1,576,685 1,739,814 1,809,406 1,881,782 1,957,054 2,035,336 12/8/2020 Page 3 - Storm Water CIP City of Chanhassen 2021 Adopted Budget 415 Appendix B – Projections Water Fund Projections Sanitary Sewer Fund Projections Storm Water Fund Projections City of Chanhassen 2021 Adopted Budget 416 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%2.00%2.00%2.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% 33,503,241 33,528,323 34,742,933 33,032,450 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 2,824,929 2,994,530 2,816,932 3,000,000 3,488,307 3,669,732 3,864,690 4,070,240 4,284,669 4,512,226 4,751,826 5,004,106 5,269,734 5,548,948 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 91,710 114,276 114,732 99,000 106,000 108,120 110,282 112,488 114,738 117,033 119,374 121,761 124,196 126,680 0 0 131 2,916,639 3,108,806 2,931,795 3,099,000 3,594,307 3,777,852 3,974,972 4,182,728 4,399,407 4,629,259 4,871,200 5,125,867 5,393,930 5,675,628 778,844 812,519 798,372 825,500 832,500 857,475 883,199 909,695 936,986 965,096 994,049 1,023,870 1,054,586 1,086,224 298,098 385,900 314,739 427,800 412,600 420,852 429,269 437,854 446,612 455,544 464,655 473,948 483,427 493,095 0 0 0 0 0 0 0 0 0 0 0 0 0 0 442,319 695,072 1,747,925 525,300 541,100 557,333 574,053 591,275 609,013 627,283 646,102 665,485 685,449 706,013 374,056 263,528 369,890 322,500 351,700 362,251 373,119 384,312 395,841 407,717 419,948 432,547 445,523 458,889 1,669,757 1,607,497 1,955,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 3,563,074 3,764,516 5,186,813 4,376,987 4,413,787 4,473,798 4,535,527 4,599,023 4,664,339 4,731,526 4,800,640 4,871,736 4,944,872 5,020,107 (646,435)(655,710)(2,255,018)(1,277,987)(819,480)(695,946)(560,555)(416,295)(264,931)(102,268)70,560 254,131 449,058 655,520 120,248 159,813 281,251 50,000 102,165 76,973 75,399 71,777 73,582 74,520 79,695 124,571 137,292 140,774 688,257 2,387,509 1,450,925 1,200,000 1,400,000 1,282,948 1,327,852 1,374,326 1,333,408 1,380,077 1,428,380 1,478,373 1,530,116 1,583,670 8,778 0 173,100 0 0 0 0 0 0 0 0 0 0 0 5,297 12,486 3,747 5,000 5,000 5,250 5,513 5,788 6,078 6,381 6,700 7,036 7,387 7,757 (303,736)(752,091)(655,693)(692,722)(796,548)(704,829)(649,636)(596,113)(547,413)(506,963)(470,538)(429,363)(389,163)(369,888) 0 (45,983)3,499 0 0 0 0 0 0 0 0 0 0 0 21,063 7,223 9,453 0 0 0 0 0 0 0 0 0 0 (580,671)(221,003)(578,477)(166,939)0 0 0 0 0 0 0 0 0 0 709,699 310,743 679,114 0 0 0 0 0 0 0 0 0 0 0 2,582 11,623 3,996 0 0 0 0 0 0 0 0 0 0 0 671,517 1,870,320 1,370,915 395,340 710,617 660,343 759,128 855,779 865,655 954,016 1,044,238 1,180,617 1,285,633 1,362,313 25,082 1,214,610 (884,103)(882,648)(108,863)(35,603)198,573 439,484 600,723 851,748 1,114,798 1,434,748 1,734,691 2,017,834 33,528,323 34,742,933 33,858,830 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 40,397,935 Actual Projected 12/8/2020 Page 1 - Cashflow City of Chanhassen 2021 Adopted Budget 417 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%2.00%2.00%2.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% Actual Projected (8,663,639)(7,448,138)(113,171)(2,105,950)(2,136,594)(1,360,783)(855,425)(1,879,635)(7,145,913)(1,648,711)(1,080,380)(1,772,297)(2,842,354)(1,918,397) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,231,246 1,867,079 0 3,636,427 0 1,000,000 1,000,000 1,000,000 1,200,000 1,600,000 5,231,246 1,867,080 0 966,645 0 0 0 0 6,200,000 0 0 0 1,700,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (749,259)(749,259)(749,259)(749,259)(749,259) (122,372)(122,372)(122,372)(122,372) 0 0 0 (146,846)(146,846) (208,032) (895,000)(1,312,500)(1,787,500)(1,983,935)(2,045,846)(2,005,367)(1,792,502)(1,575,000)(1,620,000)(1,080,000)(1,350,000)(1,395,000)(1,440,000)(2,950,000) 10,804,267 12,278,374 9,573,902 6,266,795 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 (646,435)(655,710)(2,255,018)(1,277,987)(819,480)(695,946)(560,555)(416,295)(264,931)(102,268)70,560 254,131 449,058 655,520 1,669,757 1,607,497 1,955,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 671,517 1,870,320 1,370,915 395,340 710,617 660,343 759,128 855,779 865,655 954,016 1,044,238 1,180,617 1,285,633 1,362,313 903,853 (5,026,479)(1,900,671)513,188 (4,182,440)(2,366,150)(2,764,262)(2,570,970)(2,801,582)(2,713,638)(3,537,680)(3,074,597)(3,836,500)(4,730,575) (1,124,585)(500,100)(921,486)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 33,528,323 34,742,933 33,858,830 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 40,397,935 946,659 1,078,510 1,615,463 1,050,550 1,068,950 1,098,956 1,129,820 1,161,568 1,194,226 1,227,820 1,262,377 1,297,925 1,334,493 1,372,110 2,422,935 2,569,229 2,764,818 2,952,333 3,179,921 3,407,510 3,635,099 3,862,688 4,090,276 4,317,865 4,545,454 4,773,042 5,000,631 5,228,220 3,369,594 3,647,739 4,380,281 4,002,883 4,248,871 4,506,466 4,764,919 5,024,256 5,284,502 5,545,685 5,807,830 6,070,967 6,335,124 6,600,330 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 8,908,780 5,926,163 3,443,248 4,170,339 1,908,935 1,525,476 977,220 862,284 677,066 829,880 420,739 793,641 703,562 1,501 12/8/2020 Page 2 - Cashflow City of Chanhassen 2021 Adopted Budget 418 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Sewer Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 18,483,441 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,699,906 2,950,883 3,067,469 3,000,000 3,394,827 3,576,450 3,776,441 3,988,230 4,224,886 4,475,230 4,740,269 5,021,863 5,317,737 5,630,897 0 0 0 0 0 0 0 0 0 0 0 0 0 0 64,576 82,639 76,489 67,000 70,000 71,400 72,828 74,285 75,771 77,286 78,832 80,409 82,017 83,657 0 0 206,353 2,764,482 3,033,522 3,350,311 3,067,000 3,464,827 3,647,850 3,849,269 4,062,515 4,300,657 4,552,516 4,819,101 5,102,272 5,399,754 5,714,554 467,003 492,693 494,444 534,700 532,700 554,008 576,168 599,215 623,184 648,111 674,035 700,997 729,037 758,198 39,730 36,976 25,603 40,800 40,300 41,106 41,928 42,767 43,622 44,494 45,384 46,292 47,218 48,162 1,564,754 1,830,942 1,904,789 2,071,854 2,463,500 2,586,675 2,716,009 2,851,809 2,994,400 3,144,120 3,301,326 3,466,392 3,639,711 3,821,697 516,408 604,538 397,901 186,100 186,900 192,507 198,282 204,231 210,358 216,668 223,168 229,863 236,759 243,862 137,187 123,268 101,492 132,500 133,500 137,505 141,630 145,879 150,255 154,763 159,406 164,188 169,114 174,187 1,016,753 978,700 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 3,741,835 4,067,117 3,875,771 3,917,496 4,308,442 4,463,343 4,625,560 4,795,443 4,973,360 5,159,699 5,354,862 5,559,274 5,773,381 5,997,649 (977,353)(1,033,595)(525,460)(850,496)(843,615)(815,493)(776,290)(732,927)(672,704)(607,182)(535,760)(457,003)(373,627)(283,095) 39,219 83,552 218,757 40,000 81,568 70,370 65,783 60,427 61,974 60,822 60,663 59,320 59,155 59,454 301,986 742,756 438,417 500,000 500,000 338,844 338,844 338,844 317,206 317,206 317,206 317,206 317,206 317,206 0 0 0 0 0 0 0 0 0 0 0 0 0 0 192 685 324 0 0 0 0 0 0 0 0 0 0 0 (5,045)(4,435)(3,810)(3,161)(25,695)(17,001)(14,223)(11,900)(10,025)(8,075)(6,050)(3,950)(2,200)(1,500) 0 (45,968)3,499 0 0 0 0 0 0 0 0 0 0 0 0 37,000 0 0 0 0 0 0 0 0 0 0 0 0 (223,074)(21,742)(258,810)0 0 0 0 0 0 0 0 0 0 361,286 269,507 261,894 0 0 0 0 0 0 0 0 0 0 0 0 268 134 0 0 0 0 0 0 0 63,049 61,018 88,397 93,885 474,564 1,061,623 660,405 536,840 555,873 392,213 390,404 387,371 369,155 369,953 434,868 433,595 462,557 469,045 (502,789)28,028 134,945 (313,657)(287,742)(423,280)(385,886)(345,556)(303,549)(237,229)(100,893)(23,408)88,930 185,950 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 15,997,305 Actual Projected 12/8/2020 Page 3 - Cashflow City of Chanhassen 2021 Adopted Budget 419 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Sewer Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Actual Projected (24,082)112,682 (210,611)(1,058,450)(1,434,594)(770,229)(1,866,678)(1,302,895)(2,984,961)(809,804)(1,550,168)(974,421)(939,386)(1,550,168) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 700,000 0 1,000,000 1,000,000 550,000 700,000 1,300,000 900,000 900,000 1,500,000 0 0 0 0 0 0 0 2,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848)(120,848) (312,049)(312,049)(312,049)(312,049)(110,962) (85,660)(85,660)(85,660)(85,660) (159,084)(159,084)(159,084) (110,135)(110,135) (110,135) (60,000)(62,500)(62,500)(62,500)(125,000)(125,000)(127,500)(60,000)(65,000)(65,000)(70,000)(70,000)(70,000)(150,000) 5,031,128 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 (977,353)(1,033,595)(525,460)(850,496)(843,615)(815,493)(776,290)(732,927)(672,704)(607,182)(535,760)(457,003)(373,627)(283,095) 1,016,753 978,700 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 474,564 1,061,623 660,405 536,840 555,873 392,213 390,404 387,371 369,155 369,953 434,868 433,595 462,557 469,045 (84,082)50,182 (273,111)(420,950)(1,559,594)(895,229)(994,178)(482,229)(740,143)(727,035)(958,059)(941,396)(1,016,496)(1,016,325) (489,427)(341,504)(191,869)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 15,997,305 2,043,812 2,316,313 2,193,172 2,224,466 2,517,675 2,633,851 2,755,513 2,882,925 3,016,364 3,156,117 3,302,490 3,455,799 3,616,379 3,784,580 2,026,549 2,114,834 2,209,988 2,305,142 2,400,297 2,495,451 2,590,605 2,685,759 2,780,913 2,876,068 2,971,222 3,066,376 3,161,530 3,256,684 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 4,080,000 4,161,600 4,244,832 4,329,729 4,416,323 4,504,650 4,594,743 4,686,638 4,780,370 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 971,583 1,686,989 2,308,496 2,525,432 1,629,638 1,182,671 672,549 713,074 536,028 436,711 240,975 137,619 69,701 97,135 12/8/2020 Page 4 - Cashflow City of Chanhassen 2021 Adopted Budget 420 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Storm Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 36.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 16,008,609 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 693,552 748,618 978,585 1,030,000 1,400,800 1,484,848 1,573,939 1,668,375 1,768,478 1,874,586 1,987,062 2,106,285 2,232,662 2,366,622 15,906 16,151 20,185 16,300 17,300 17,646 17,999 18,359 18,726 19,101 19,483 19,873 20,270 20,675 0 0 221,924 709,458 764,769 1,220,694 1,046,300 1,418,100 1,502,494 1,591,938 1,686,734 1,787,204 1,893,687 2,006,545 2,126,158 2,252,932 2,387,297 272,452 335,178 280,571 363,400 391,100 402,833 414,918 427,366 440,186 453,392 466,994 481,004 495,434 510,297 18,586 39,435 27,612 63,000 56,800 57,936 59,095 60,277 61,482 62,712 63,966 65,245 66,550 67,881 0 0 0 0 0 0 0 0 0 0 0 0 0 0 344,814 334,461 691,110 245,000 287,500 296,125 305,009 314,159 323,584 333,291 343,290 353,589 364,196 375,122 2,407 614 614 600 21,800 22,454 23,128 23,821 24,536 25,272 26,030 26,811 27,616 28,444 900,209 873,535 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 1,538,468 1,583,223 1,918,378 1,590,471 1,675,671 1,697,819 1,720,620 1,744,094 1,768,260 1,793,138 1,818,751 1,845,120 1,872,267 1,900,215 (829,010)(818,454)(697,684)(544,171)(257,571)(195,325)(128,682)(57,359)18,944 100,549 187,793 281,038 380,665 487,082 11,577 20,437 48,739 10,000 27,145 20,388 23,289 21,370 21,548 23,384 23,018 22,210 22,647 23,197 104,265 172,844 758,822 150,000 200,000 225,972 215,727 225,073 224,442 249,960 252,741 257,795 262,951 268,210 36,331 44,604 30,000 36,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 50 161 2,355 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (45,044)(29,975)(26,525)(23,000)(19,325)(15,500)(11,600)(7,625)(4,200)(1,400) 0 (51,252)36,500 0 0 0 0 0 0 0 0 0 0 0 0 79,912 0 0 0 0 0 0 0 0 0 0 0 0 (392,953)(236,238)(469,451)0 0 0 0 0 0 0 0 0 0 0 890,577 744,592 529,353 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 63,049 61,018 88,397 91,049 649,847 775,060 936,318 196,000 220,101 254,385 250,491 261,443 264,665 295,844 365,207 371,398 407,796 419,056 (179,163)(43,394)238,634 (348,171)(37,470)59,060 121,809 204,084 283,609 396,393 553,000 652,436 788,461 906,138 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 19,604,035 ProjectedActual 12/8/2020 Page 5 - Cashflow City of Chanhassen 2021 Adopted Budget 421 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Storm Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 36.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% ProjectedActual (55,648)(222,064)(445,010)(602,450)(1,306,569)(1,630,480)(1,962,460)(1,754,168)(1,576,685)(1,739,814)(1,809,406)(1,881,782)(1,957,054)(1,809,406) 0 0 0 0 0 0 0 0 1,351,175 0 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,200,000 1,300,000 1,300,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) (117,830)(117,830)(117,830)(117,830)(117,830)(117,830)(117,830) (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848) (122,372)(122,372)(122,372)(160,278) (122,372)(122,372)(122,372) (146,846)(146,846) (159,084) 0 0 0 0 (115,000)(115,000)(115,000)(120,000)(125,000)(130,000)(130,000)(135,000)(140,000)(140,000) 1,380,288 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 (829,010)(818,454)(697,684)(544,171)(257,571)(195,325)(128,682)(57,359)18,944 100,549 187,793 281,038 380,665 487,082 900,209 873,535 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 649,847 775,060 406,965 196,000 220,101 254,385 250,491 261,443 264,665 295,844 365,207 371,398 407,796 419,056 (55,648)(222,064)(445,010)748,725 (1,421,569)(745,480)(1,193,795)(1,108,332)(1,055,183)(1,344,160)(1,536,125)(1,535,873)(1,662,991)(1,712,333) (786,561)(738,717)(458,629)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 19,604,035 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 389,674 401,075 412,811 424,894 437,334 450,140 463,325 476,898 490,872 144,975 257,860 377,164 497,823 619,847 738,319 861,716 1,010,137 1,204,327 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 534,649 658,934 789,976 922,718 1,057,180 1,188,459 1,325,040 1,487,035 1,695,199 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 219,125 46,885 (272,266)1,001,764 414,402 1,328,458 1,050,657 933,838 947,993 784,234 588,302 486,755 368,701 272,813 12/8/2020 Page 6 - Cashflow City of Chanhassen 2021 Adopted Budget 422 FINANCIAL POLICIES FINANCIAL SUSTAINABILITY AND RESILIENCY Draft for Review and Discussion CITY OF CHANHASSEN, MN City of Chanhassen 2021 Adopted Budget 423 This page intentionally left blank. City of Chanhassen 2021 Adopted Budget 424 CITY OF CHANHASSEN, MN FINANCIAL POLICIES FINANCIAL SUSTAINABILITY AND RESILIENCY PURPOSE: The purpose of this policy is to establish strategic financial sustainability and resiliency principles for the City of Chanhassen, which may be used when developing the annual budget, long-term financial plans, and when making critical financial, economic development and community development decisions. DEFINITION: Financial sustainability is defined as the process that establishes a long-term vision, builds trust and cooperation through planning and transparency, sets rules, is fair, and establishes outcomes to monitor Chanhassen’s progress in achieving the principles. It considers the risks, obligations and opportunities of Council’s critical decisions on the community, including the people, the environment and financial position of the City. Financial resiliency is defined as the ability to maintain ongoing financial health when facing serious external challenges, including but not limited to economic adjustments, natural disasters and important policy changes by other levels of government. OBJECTIVES: Financial sustainability is achieved when service and infrastructure levels and standards are delivered according to a Council adopted Long-Term Financial Plan without the need to significantly increase user rates or taxes or significantly reduce services or to issue debt in excess of the City’s Debt Policy. Long-term financial sustainability is important if the Council is to deliver the services and programs expected by the community. It is also important that community assets are maintained so that an unfunded liability does not build up and become a burden for future taxpayers and/or ratepayers. Responsible long-term financial sustainability ensures: • Consistent delivery of essential community services and the efficient development of infrastructure • Public resources and costs distributed fairly between current and future ratepayers and taxpayers, • A balanced budget with respect for limited resources • Predictability and stability provided by a comprehensive long-term financial plan and annual budget • Funding for the maintenance and replacement of assets • A strong level of credit quality in compliance with the Debt Policy • Sufficient reserves are available to address emergencies (i.e. natural disasters, etc.) City of Chanhassen 2021 Adopted Budget 425 IMPLEMENTATION: This City has a number of financial operating practices which have guided financial and operational decision-making. This document seeks to document those operating standards and policies currently in place into a complete and concise set of financial policies to be used to guide decision-making by management and Council. Staff will suggest areas to expand and update the policies to include concepts of financial sustainability and resiliency as overall goals for Council’s consideration during the 2022 budget preparation. The following policies will be addressed within this document. These policies are designed to be high-level and concise guidance. Some areas will refer to more detailed operating policies maintained separately. 1. Accounting, Auditing and Financial Reporting 2. Budgetary Control 3. Revenue Management 4. Fund balance reserves 5. Cash and Investments 6. Capital Assets 7. Debt Management and continuing disclosure procedures 8. Risk Management 9. Procurement and Accounts Payable 10. Public Purpose Expenditures 11. Information Security The City will use these policies in coordination with the development of the City’s strategic plan and with the other City plans. Staff will review for consistency with the other City plans as they are updated. • Comprehensive Land Use Plan • Infrastructure Plans (Water, Sanitary Sewer, Surface water, Natural Resources, Parks, etc) • Economic Development Plan Council will annually review and affirm the financial sustainability principles to be included in the annual budget ensuring strategic financial sustainability, resiliency and long-term financial viability for the City of Chanhassen. Policy Exceptions and Amendments In the event that the Policy principles cannot be achieved within the parameters provided, the City Council will discuss and take affirmative action to note the exception or deviation and identify a corrective action plan within an agreed upon period of time. City of Chanhassen 2021 Adopted Budget 426 Placeholder for Financial Policies City of Chanhassen 2021 Adopted Budget 427 GLOSSARY OF TERMS Ad Valorem Tax - A tax based on value, such as property taxes. Advisory Board or Commission - The City’s boards and commissions advise the City Council on various projects and topics of a specific subject. Appropriation - City Council authorization permitting the City to incur obligations and expend resources during the fiscal year. Assessed Valuation – Estimated market value of the property determined by the County assessor annually. The assessed valuation is used to calculate the tax capacity which is used to calculate the property tax. Audit - An annual third party review of financial operations and procedures required by State Statute. Balanced Budget - A budget in which the sources of funds (revenues) is equal to the uses of funds (expenditures). Basis of Accounting - The technical term that describes the criteria governing the timing of the recognition of transactions and events. Accrual Accounting - The basis of accounting that recognizes revenues as they are earned (whether cash is received at the same time or not) and records expenses when goods and services have been received (whether cash is paid at the time or not). Modified Accrual Basis of Accounting - The basis of accounting that recognizes increases and decreases in financial resources only to the extent that they reflect near-term inflows or outflows of cash. Revenues are recognized to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt service payments and a number of specific accrued liabilities are only recognized as expenditures when payment is due because it is only at that time that they normally are liquidated with expendable available financial resources. Bonds - A written promise to pay a sum of money (called the principal or face value) at specified dates, including interest at a designated time. Bonds are typically long-term debt. General Obligation Bonds (GO Bonds) - Bonds that are backed by the full faith and credit of the City. Lease Revenue Bonds - Bonds funded by annual lease payments Revenue Bonds - Bonds funded by certain revenues such as utility revenues Bond Proceeds - The cash received from sale of bonds. City of Chanhassen 2021 Adopted Budget 428 Bonded Debt - The portion of City debt represented by outstanding bonds. Budget - A financial operations plan of proposed expenditures for a given period of time and the proposed revenues to finance them. Proposed expenditures must equal proposed revenues. Adopted Budget - The financial plan of revenues and expenditures for the fiscal year as adopted by the City Council. Budget Amendment - A change to the budget approved by the City Council. Budget Basis - The basis of accounting used to estimate financing sources and uses in the budget. General Governmental fund are prepared on a modified accrual basis. Enterprise fund budgets are prepared on an accrual basis but include both an estimate of depreciation and a budget for capital purchases. This provides budgetary control on available funds. Budgetary Control Level– budgetary control level is the legal level at which funds are authorized by the City Council. For the City, the budgetary level of control is at the fund level. Management may authorize changes to budgets between departments within a fund. Changes of budgets between funds require a Council approved budget amendment. Budget Message - A general discussion of the budget presented in writing as a part of the budget document. The budget message explains principal budget issues and trends. Capital Assets - Long-term tangible assets such as building, land, and equipment; sometimes referred to as fixed assets Capital Improvement - Expenditures related to the acquisition, expansion or rehabilitation of an element of the government’s physical plant; sometimes referred to as infrastructure. Capital Improvement Plan (CIP) - A plan for capital projects each year for the next five years and the estimated resources to finance the projected expenditures. Capital Outlay - Expenditures resulting from the acquisition of capital assets, defined as assets with an initial cost of more than $10,000 and an estimated useful life of more than three years. Carry Forward - An unspent item that is was in the previous year’s budget that the City Council has approved to be spent in the current year. City Council - The elected officials of the City of Chanhassen consisting of a mayor and four council members. All City of Chanhassen elected officials serve the community at-large. Component Unit - A legally separate organization for which the elected officials of a primary government are financially accountable. Comprehensive Annual Financial Report (CAFR) - The official annual report of a government which includes combined financial statements, supporting schedules, supplementary information, extensive introductory information, and a statistical section. City of Chanhassen 2021 Adopted Budget 429 Contingency - An amount budgeted for possible unexpected expenses. Current Expenses - The portion of the budget relating to general operations (supplies, maintenance, utilities, etc) excluding employee salaries and benefits. Current Service Level - The services provided by the City at the current quantity and quality. Debt - An obligation resulting from the borrowing of money or the purchase of goods or services. Debt Service - Payment of principal and interest on debt obligations from the issuance of bonds. Deficit – May be used to describe a negative net result in the income statement when expenditures exceed revenues or the net negative fund balance on the balance sheet when liabilities exceed assets. Delinquent Taxes - Taxes not paid in the year in which they were due. Depreciation – An allocation of the cost of a capital asset over its useful life. Under governmental accounting standards, the City uses depreciation in the enterprise funds, but not in the fund statements of the governmental funds. Economic Development Authority (EDA) - A legally separate government unit governed by a five- member council composed of the City Council. The Chanhassen EDA is a component unit of the City of Chanhassen. The EDA’s activity provides support to promote economic development within Chanhassen. Employee Benefits - The costs incurred by the employer for employer payroll taxes, pension contributions, employee insurance, workers comp, etc. Employee Services – expenses for employee salaries and related fringe benefits. Encumbrance - The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expenditures - Disbursements for operating costs, debt service, capital outlay. Fiscal Disparities - A Minnesota law enacted in 1971 requiring all communities in the seven-county metropolitan area to contribute 40 percent of the growth in their commercial/ industrial tax base (from 1971) to a regional tax sharing pool which is then redistributed. Redistribution is based on population and the market value of all property relative to the metro average. Chanhassen contributes more to the pool than it receives back in the redistribution. Fiscal Year - The twelve month period to which the annual budget applies and at the end of which the City determines its financial position. The City’s fiscal year is January 1 to December 31. Five Year Financial Plan - A five-year financial plan is prepared for each of the City’s funds. The plans consist of 2 years of historical information, the current year’s budget compared to estimated actual, the current budget which is adopted by the City Council and projections of the next four years based on current service levels and estimated changes in revenues and expenditures. City of Chanhassen 2021 Adopted Budget 430 Franchise Fee - A fee or tax charged by a governmental unit to a private business for the privileges of using a public right-of-way to generate revenue through its operations. The City collect franchise fees on cable providers and utility (gas & electric) providers. Franchise fees are passed on by providers to the users and is specifically identified on user bills. Full-time Equivalent (FTE) - Represents the equivalent of one employee working full-time. Fund - A set of accounts with a balance sheet (assets, liabilities, and equity) and revenues and expenses to record financial results for a specific activity or objective. Governmental Funds - A classification of funds that is typically used to account for tax-supported (governmental) activities. Included in this classification: General Fund - Used to account for all general operations of the City necessary to provide basic governmental services. Special Revenue Funds - Used to account for revenue restricted or committed for expenditures of a designated purpose. Capital Project Funds - Used to account for financial resources for the acquisition or construction of major capital facilities. Debt Service Funds - Used to account for the payment of principal and interest on debt of the City. Proprietary Funds - A classification of funds used to account for a government’s business-type activities supported, at least in part, by fees or charges. Included in this classification: Enterprise Funds - Used to account for the financing of services primarily through user fees. (City enterprise funds are water, sewer and storm water management). Internal Service Funds - A fund established to report activities that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost- reimbursement basis. Fiduciary Funds - Used to account for resources held by the government as a trustee or agent for parties outside the government and that cannot be used to support the government’s own programs. The City does not have any fiduciary funds at this time. Fund Balance - The difference between fund assets and fund liabilities. The fund balance can be used as a revenue source by decreasing an existing positive balance. General Operating Budget - The part of the operating budget which includes the general, special revenue and capital funds (excludes the enterprise funds). City of Chanhassen 2021 Adopted Budget 431 Generally Accepted Accounting Principles (GAAP) - Uniform minimum standards and guidelines for financial accounting and reporting. The primary authoritative body on the application of GAAP to state and local governments is the Governmental Accounting Standards Board (GASB). Geographical Information System (GIS) - A framework for gathering, managing, and analyzing data based on geography. Location and information visualizations provide insights for decision-making and communication of complex information. Government Finance Officers Association (GFOA) - The national professional association of state and local finance officers dedicated to the professional management of governmental financial resources. The association provides financial policies, best practices, training, leadership, and reporting standards. The GFOA also administers award programs for excellence in financial reporting and distinguished budgeting. Governmental Accounting Standards Board (GASB) - The highest source of accounting and financial reporting guidance to state and local governments. Grant - A contribution of cash or other assets from a government or other organization for a specified purpose, activity, or facility. Infrastructure - Immovable assets such as roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems that are of value only to the City. Interfund Transfer – A transfer of available funds from one fund to another fund. Transfers are approved by the City Council in the annual budget or as a budget amendment. Intergovernmental Revenue - Revenues from other governments in the form of grants, entitlements, shared revenues, or payments in lieu of taxes. KFS – Key Financial Strategies KFS Cities –KFS (Key Financial Strategies) compare a variety of data to other cities which have been identified as having comparable situations and features to the City of Chanhassen based on population, tax base, and location. League of Minnesota Cities (LMC) – the LMC is a membership organization dedicated to promoting excellence in local government. The LMC serves its member cities through advocacy, education and training, policy development, risk management, and other services. Levy - The total amount of taxes or special assessments imposed by the City. Local Government Aid (LGA) – A state government revenue sharing program for eligible cities by the State of Minnesota. The formula includes factors such as population, population change, and the share of households built before 1940. The City of Chanhassen does not receive LGA. City of Chanhassen 2021 Adopted Budget 432 Local tax rate - The rate used to compute taxes for each parcel of property. Local tax rate is calculated by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the total taxable tax capacity. Market Value / Taxable Market Value - An assessor’s estimate of what property would be worth on the open market if sold. In Minnesota there is a one year delay between the time a property is valued and the payment of taxes based on that value. The market value is set on January 2 of the year before taxes are payable. Taxable market value is the market value less any exclusions. Market Value Homestead Exclusion (MVHE) – for homes valued below $413,800 eligible homesteads pay property taxes on only a portion of the value of their homes. The maximum exclusion, 40% of value, occurs at home value of $76,000 and phases out until the home value reaches $413,800. Max Tax - State law requires the City Council in September of each year to adopt a maximum amount that the property tax levy will not exceed. Property owners will receive a proposed property tax statement in November using this max tax. The final tax levy is adopted in December. Metropolitan Council Environmental Services (MCES) - The MCES is a division of the Metropolitan Council, a regional planning agency that serves the Twin Cities seven-county metropolitan area. The MCES provides the City with wastewater treatment services. Net Assets - The difference between assets and liabilities in the government-wide statement of net assets. Operating Budget / Total Budget- The annual financial plan for funding the costs of providing services and programs. The total budget also includes all sources and uses of funds including capital and debt. The budget as submitted by the City Manager for the City Council’s consideration. Program - An activity or operation created to achieve a specific purpose or objective. Reserves - Funds set aside for unanticipated expenditures or unforeseen emergencies, as well as to have adequate working capital for current operating needs to avoid short-term borrowing. Residential Equivalency Unit (REU) - Standardized unit of measurement used in billing storm water utility fees to property owners. Revenue - Funds collected as income to offset operational expenses including property taxes, charges for service, licenses & permits, etc. Risk Management - The ways and means used to avoid accidental loss or to reduce its consequences if it does occur. Special Assessment - A levy made against a property to defray all or part of the cost of a capital improvement or service deemed to benefit that property. Strategic Priorities - Adopted expectations of the Chanhassen City Council. City of Chanhassen 2021 Adopted Budget 433 Tax Capacity Value – A formula is applied to the taxable market value of each property to determine the tax capacity value. The formula factors are higher for commercial and industrial versus residential properties. The tax capacity value is used with the local tax rate to calculate the property tax for each parcel. Tax Increment Financing (TIF) - A financing method in which incremental increase in tax revenue resulting from the development or redevelopment of an area is used to finance certain eligible improvements or development costs. Tax Levy - The amount of tax charged by the governmental unit to the property owners within the jurisdiction to provide services to the constituents. Truth-in-Taxation - The “taxation and notification law” which requires local governments to set estimated levies, inform taxpayers about the impacts, and announce which of their regularly scheduled council meetings will include a discussion of the budget and levy. Taxpayer input is taken at that meeting. Yield - The return on an investment in the form of interest or dividends. City of Chanhassen 2021 Adopted Budget 434 City of Chanhassen 2021 Adopted Budget 435